Mount Diablo Silverado Council Boy Scouts of America Executive
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Mount Diablo Silverado Council Boy Scouts of America Executive Committee Meeting Tuesday, May 15, 2018 Meeting‐7:15am Agenda I. Welcome and Opening Frank Starn Council President II. April 2018 Financial Statements Cory Higbee Council Treasurer III. Marketing‐Next Connect BSA Marketing Conf. Tom Weibert Scout Me In, Scouts BSA, Family Scouting VP of Marketing IV. Membership Tom Santos VP of Membership V. Journey to Excellence Jerry Dees Category Reports‐Finance, Membership, Program Council Commissioner Unit Service & Leadership/Governance VI. Summer Camp Programs Paul Shimotake VP of Program VII. Camp Master Plan Task Force Rodney Mangus VP of Properties VIII. Scout Executive’s minute John Fenoglio Scout Executive Philmont Training Center‐ June 17‐23, 2018, Is There Gold in Your Future? Leadership, Resources, Commitment Executive Board meeting: Tuesday, June 26, 2018; 5:30pm camp tours; 6:30pm dinner ($25.00); 7:00pm meeting @Camp Herms Executive Committee Meeting: Tuesday, July 17, 7:15am Mt. Diablo Silverado Council Boy Scouts of America Executive Committee Meeting May 15, 2018 Scout Service Center Minutes Attended by: Jerry Dees, Rodney Mangus, Peter Schakow, Tom Santos, Randy Bush, Paul Shimotake, Frank Starn, Cory Higbee, Tom Weibert and John Fenoglio Staff: Joe Barton and Scott Evans A quorum was present Motions Presented: Motion to approve the April 2018 Financial Report Moved: Rodney Mangus Second: Tom Weibert Motion passed with no objections. Opening: At 7:22am Council Scout Executive John Fenoglio announced that Randy Bush has agreed to be the Councils Vice President of Fundraising. Financial Report: Council Treasurer Cory Higbee report YTD Total Support and Revenue is $715K compared to a budget of $646K, for a positive variance of $69K. Direct support benefited from a single donor contribution of $110K from the same generous donor from last year putting us $80K ahead of budget on that line. Our net FOS is $273K YTD which is $53K lower than our YTD budget. The provision for uncollected FOS was lower than planned by $32K which benefited the direct support bottom line. Our net total direct support is currently $419K which is 39K ahead of budget. Net special events are ahead of budget YTD by 13K, most of that related to an $11K favorable variance in our annual sporting clays event. Total revenue is at $295K versus a budget of $265K, $40K better than plan. Contributing to the positive variance is $10K in activity revenue related to NYLT Winter Course and our Distinguished Eagle Scout Award event. The remaining $30K favorable variance is attributed to approx. $10K in interest paid on the Lindblad sale and another $10K from the council other income line and the remainder is higher rental income and the Ray Morgan buyout. Transfers from the Endowment to the Operating Fund are at budget. Total expenses YTD are at $823K, which is about $23K lower than planned. The majority of the positive variance is a positive $31K variance in total employee compensation than planned. Other positive variances included lower professional fees, lower occupancy expense, lower spend on recognition and awards and lower insurance. Offsets to our overall positive variance were higher program and supplies fees, higher equipment rental and maintenance, and higher publication 1 and media fees. Important to note that we do not expect to spend additional funds this year on publication and media. YTD the Operating Fund had a negative change in net assets of $107K compared to negative change of $84K this time last year. The change in Unrestricted Net Assets was $109K or $25K higher than this time last year and is currently at a negative $146K YTD which is $27K lower than this time last year. Note #1: The Council has access to a $100K line of credit. The council moved $500K from the Lindblad sale to BSAMM allocating $300K to the property fund and $200K to the operating fund. The commingled Endowment Fund (BSAAM portfolio) at the end of April was valued at $10 million. Marketing- Next Connect BSA, Family Scouting: Vice President of Marketing Tom Weibert reported that the BSA made history this month with two big announcements: First, the BSA is unveiling the new “Scout Me In” campaign featuring girls, as well as boys, in our iconic Cub Scout program for the first time. The campaign speaks to kids and their friends by putting them in the middle of the action. This also engages parents who are looking for ways to make the most of the time they have with their kids and help them to be Prepared. For Life. Scouts BSA is the new name for the Boy Scout program. Scouts BSA perfectly represents the new, inclusive program for older Scouts that the Boy Scouts of America is proud to offer. The name change will be effective in February 2019, when Scouts BSA will begin welcoming girls and boys. Why Scouts BSA? Because it builds on the legacy of the Scout name. The Scout meetings, Scout camp, the Scout handbook, Scouts themselves — we have more than 108 years of heritage and tradition built on the Scout name. The organization name will continue to be Boy Scouts of America. The BSA will continue to build the future of Scouting with Scouts BSA, as we deliver character and leadership and offer a path to the rank of Eagle Scout for boys and girls. As we enter a new era for our organization, Scouts BSA perfectly represents the new, inclusive program for older Scouts that the BSA is proud to offer. Membership: Vice President of Membership Tom Santos reported that he will be working closely with Vice president of Marketing Tom Weibert on the use of the new “Scout me In” logo and recruitment campaign material that will be available after the National meeting later this month. The Council membership and marketing teams will utilize the new campaign assets to build excitement for fall recruitment this year. Council level “Scout Me In” Fall kickoff drive will be held in early August for Cub Scouts and September for Scouts BSA. I t was announced that the LDS Church will be starting their own world youth program in 2020 and no longer be part of the BSA. Our Council Membership team will be working with Commissioners to build a plan to retain LDS Scouts and Scouters starting this year. The Council finished April with growth and traditional membership and total membership. Journey to Excellence: Council Commissioner Jerry Dees reported on the 2018 JTE areas of focus to reach Gold this year. Fundraising, Membership and Unit Contacts will be key to reach the Gold level this year for JTE. 2 Fundraising: Vice President of Funding Randy Bush reported that our Friends of Scouting Campaign Goal for 2018 is 856,000 and as a council we have raised $313,328 which is 37% of the overall goal. Our Board Campaign must raise $245,000 of this overall goal and to date has risen $55,398. Our Board Team Captains are Frank Starn, Tim Repp and Randy Bush. We have assembled our teams comprised of fellow board members and we will be communicating with team members this week to distribute FOS cards and seek their support in helping us achieve our Board Goal. Many of our board members have made their personal pledge for the campaign but we still have a few members remaining to pledge and we are striving to have 100% board participation. In the next few weeks the Board Teams will be focused on making their calls for support and hope to wrap up the effort by June 30th. If you have questions regarding your team assignments please contact Anne Herriage or myself. Thank you in advance for your support of our Team Captains and for what you will do to help us achieve the FOS goal. Save the Date! Our 39th Annual Wine Auction will be held at Charles Krug on November 3rd The annual Harvest in the Vineyards Gift & Wine Auction is just around the corner. A Big Thank You to Marcus Lampley our new Table Host Chairman! Marcus has agreed to serve as our Dinner Chairman for 2018 and will be working to recruit Table Host's for the upcoming dinner. This year we will have tables of ten available for $2,000. Pat Griffith is serving as our Vintner Chairman again and has a great committee working on the wine donations. We do need a little help. We are seeking vacation homes/cabins, fishing trips, golf outings, restaurant gift certificates, unique experiences both indoor and out of door to help us raise funds at the auction. If you are able to help us secure any of these kinds of items we would be very appreciative. Please let Anne, Marcus, Pat or myself know if you can help secure one of these auction needs. Our annual product sales are underway. Camp Cards are being sold and the campaign will conclude at the end of May. We will have a full report on the success of the campaign at our next meeting. All the Cards have been checked out by units and early reports indicated that the sale was going well. Popcorn is right around the corner and we had good attendance at our unit kernel training at the end of April. The sale will be in full swing by September. If you unit has not signed up for Popcorn please encourage your leaders to do so by contacting Steven Dunn. Alumni Event in Napa was a Big Success with over 42 Eagles in attendance! Big Thanks to Lou Ramondetta for Chairing the event. We plan to have more of these events this year.