SUMMARY REPORT 5Th SEAMEO Polytechnic Network Meeting: Agreement for the 4Th Batch of SEA-TVET Student Exchange Programme 26-27 March 2019, Ipoh, Perak, Malaysia

SUMMARY REPORT 5th SEAMEO Polytechnic Network Meeting: Agreement for the 4th Batch of SEA-TVET Student Exchange Programme 26-27 March 2019, Ipoh, Perak, Malaysia

Hosted by the Department of Polytechnic and Community College Education, Ministry of Education of Malaysia

Contents

Page

Summary Report 1

List of Appendix

Appendix A: Concept Note and Programme 7

Appendix B: List of Participants 17

Appendix C: How to Improvement the Mechanism for the 4th Batch 33

Appendix D: Ipoh Declaration 37

Appendix E: Meeting Evaluation Results 39

SUMMARY REPORT http://seatvet.seameo.org/

The 5th SEAMEO Polytechnic Network Meeting with the theme ‘Agreement for the 4th Batch of SEA-TVET Student Exchange Programme’ was hosted by the Department of Polytechnic and Community College Education, Ministry of Education of Malaysia and co-organised by the Southeast Asian Ministers of Education Organization Secretariat (SEAMEO Secretariat) on 26- 27 March 2019 at the Excelsior Hotel, Ipoh, Malaysia.

With the successful implementation of the 3rd batch of SEA-TVET Student Exchange by the participation of 313-330 students from 50 institutions in Indonesia, Philippines, Malaysia, Thailand, and Vietnam during January-April 2019 (Appendix A: Concept Note and Programme), the 5th SEAMEO Polytechnic Network Meeting aimed: 1) To share and learn the successful practices of student exchange from the participating institutions. 2) To review and evaluate the implementation of the 3rd batch of SEA-TVET student exchange during January-April 2019. 3) To identify the agreed mechanism and improvement for the 4th batch of SEA-TVET student exchange to be implemented during August-October 2019. 4) To seek commitments from participating TVET institutions in the 4th batch of SEA- TVET student exchange.

The meeting was attended by approximately 211 participants who are at the management level from TVET Institutions/Polytechnics/Universities in 5 countries, namely Indonesia (45 institutions or 85 participants), Malaysia (56 institutions or 62 participants), Philippines (22 institutions or 37 participants), Thailand (15 institutions or 24 participants), and Vitenam (2 institutions or 3 participants). The meeting was also involved by the representatives from industries and SEAMEO Regional Centres, namely, SEAMEO SEARCA (Philippines), SEAMEO SEN (Malaysia), and SEAMEO TED (Cambodia). Please refer to Appendix B: List of Participants.

The meeting was officially opened by Dr Gatot Hari Priowirjanto, Director of SEAMEO Secretariat and Dr Mohammad Naim bin Yaakob, Deputy Director-General, Department of Polytechnic and Community College Education, Ministry of Education of Malaysia on behalf of 1

Prof Dato’ Ts. Dr Mohd Ismail Bin Abd Aziz, Director-General.

Welcome Remarks by Dr Mohammad Naim bin Yaakob, Opening Remarks by Dr Gatot Hari Priowirjanto, Deputy Director-General, Department of Polytechnic and Director of SEAMEO Secretariat Community College Education

Group Photo of Participants from Philippines, Thailand and Vietnam

Group Photo of Participants from Indonesia

Group Photo of Participants from Malaysia

During 26 March, the meeting was held by extensively focusing on sharing of student exchange experiences, reflections from industries, and discussion for solutions to improve the 4th batch. The following sessions were conducted after the Opening Session:

 Evaluation Results and Issues of the 3rd Batch of SEA-TVET Student Exchange by SEAMEO Secretariat  Sharing Experiences: From Batch to Batch by Politeknik Elektronika Negeri Surabaya, Indonesia  Feedback from Industry: Competency and Soft Skills Requirements for TVET Students, participated by the following representatives from industries o The Perak Foundry and Engineering Industries Association (PFEIA), Perak, Malaysia by Mr Lim Loon Hock, President o PT. Indah Kiat Pulp and Paper TBK., Malaysia by Mr Armadi, Head of Public Relations o Labtech International Ltd, Malaysia, by Mr Shahrir Shafiek, Marketing Manager and Mr Bradley Ker, Business Development Executive o PT Bogor Life Science and Technology (BLST) Indonesia, by Dr Ir Wanwan Oktariza, Vice Dean o Berjaya University College, Malaysia by Ms Wendy Woon, Director of Sales and Marketing  Discussion on Solutions for the 4th Batch of SEA-TVET Student Exchange by Tarlac, Agricultural University, Philippines and Duy Tan University, Vietnam  Discussion on Problems of the 3rd Batch and Solutions for the 4th Batch of SEA- TVET Student Exchange by SEAMEO Secretariat  Reviewing the Letter of Agreement of the 4th Batch of SEA-TVET Student Exchange  Signing the Letter of Agreement by the participating institutions  IPOH Declaration

 Farewell Dinner: Honoring the Retirement of: Prof Dato’ Ts. Dr Mohd Ismail Bin Abd Aziz, Director General of the Department of Polytechnic and Community College Education, Malaysia; and Dr Gatot Hari Priowirjanto, Director of SEAMEO Secretariat

As a result from the meeting, the participants provided several suggestions to improve the implementation process of the 4th Batch of SEA-TVET Student Exchange (Appendix C: Improvement for the 4th Batch). The following main issues were addressed at the meeting.

 Requirements and Necessary Documents for Participating Students  Coordination Issues between Institutions  Pre-departure Arrangement for Students  Industry Partners

At the end of the meeting, 126 TVET institutions (Indonesia: 55, Malaysia: 34, Philippines: 20, Thailand: 15, and Vietnam: 2) agreed to sign the Letter of Agreement (LOA) of the 4th batch of TVET Student Exchange to be implemented in August 2019 onwards. (Please refer to the Letter of Agreement of the 4th Batch SEA-TVET Student Exchange as signed on 26 March 2019.)

At the Closing Session, Duy Tan University announced to host the 6th SEAMEO Polytechnic Network Meeting in Danang, Vietnam on 16-19 Oct 2019. The 6th batch of TVET Student Internship Exchange Program will be discussed at the meeting. The meeting was ended by the student announcement on the Ipoh Declaration (Appendix D: Ipoh Declaration)

Apart from the formal meeting on 26 March, the study visit to Politeknik Ungku Omar was organised during 9.00-10.00 hrs on 27 March 2019.

According to the overall results of the evaluation, the 5th SEAMEO Polytechnic Network Meeting was successfully conducted with positive rating collected from the online and offline evaluation questionnaire. From 137 respondents, it is evident that 136 respondents were satisfied in general with the whole event including the usefulness of the meeting, overall programme, overall conduct of the sessions, registration process, meeting materials, airport transfer arrangement, meeting venue and meal arrangement, completed information provided to participants before the meeting, and coordination from the organisers. (Appendix F: Meeting Evaluation Results)

Most participants complimented the excellent organisation of the meeting as follows: 1. The organisation of the meeting and hardworking of the team 2. Experience sharing and problem solving discussion 3. The evaluation and collaborative efforts (MOU/LOA signing) 4. Great opportunity to meet other participating institutions from different countries and discuss with them directly.

However, the areas for improvement of the meeting from participants were such as the followings:  Arrange a special session for networking to discuss with potential partners.  Provide a special mechanism briefing for new comers only.  Meeting venue and hotel of the meeting should be nearby the airport.  The meeting should provide a name tag/ notepad kit to participants Accommodation should be provided.  Arrangement for cultural trips/socialization, and city tour.  Increase the number of participants/university from 2 pax to 3 or 4 pax. ------By Piyapa Su-angavatin, Project Officer SEAMEO Secretariat 15 April 2019 5

List of Appendix

 Appendix A: Concept Note and Programme 7

 Appendix B: List of Participants 17

 Appendix C: How to Improve the Mechanism for the 4th Batch 33

 Appendix D: Ipoh Declaration 37

 Appendix E: Meeting Evaluation Results 39

APPENDIX A

CONCEPT NOTE AND PROGRAMME http://seatvet.seameo.org/ Email: [email protected]

1. Background

All Southeast Asian countries have placed Technical and Vocational Education and Training (TVET) in mainstream education because of its important role in the socio-economic development of a nation (Paryono 2013). In addition, TVET has been identified as one of the seven priority areas in education in Southeast Asia as agreed at the Strategic Dialogue of Education Ministers (SDEM) meeting in September 2014.

To promote the internationalisation of TVET institutions, and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET institutions in Southeast Asia developed the SEAMEO Polytechnic Network in April 2016 as a part of SEA-TVET Consortium. The network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the region through cross- country exchange programme and other collaborations.

In addition, the 3rd High Officials Meeting on SEA-TVET hosted by the Ministry of Education of Malaysia in May 2017 also recommended to improve the student mobility by suggesting the SEAMEO Secretariat to serve as a Coordinating Agency (One Stop Service Unit) to facilitate the implementation process of TVET student exchange programme.

Since 2016, the SEAMEO Polytechnic Network Meeting has been organised as a “Meeting Platform” for TVET institutions to discuss, and commit for the implementation process of the TVET Student Exchange Programme. As a result from the SEAMEO Polytechnic Network Meetings, the SEA-TVET Student Exchange Programme has been implemented for 3 batches with the total number of 601 TVET students exchanged in 2018-2019.

The following SEAMEO Polytechnic Network Meeting Meetings were conducted since 2016.

SEAMEO Outputs Number of Number of Exchange Polytechnic Network Participating Student Period Meeting Institutions Exchange 1st SEAMEO 6 Frameworks of 62 participants from 6 The 2017 Polytechnic Network Cooperation were Brunei Darussalam, exchange Meeting, Brunei signed. Cambodia, Indonesia, was Darussalam, June Malaysia, Philippines implemented 2016 and Thailand by agreed partners 2nd SEAMEO Letter of 12 institutions from 4 55 Jan- Feb Polytechnic Network Agreement for 1st countries: 2018 for Meeting, Chiangmai, Batch of SEA- Indonesia, Philippines, 30 days Oct 2017 TVET Student Thailand, Vietnam Exchange 3rd SEAMEO Letter of 49 institutions from 5 233 Aug-Sept- Polytechnic Network Agreement for 2nd countries: Indonesia, Oct 2018 for Meeting, Surabaya, Batch of SEA- Philippines, Thailand, 30 days Apr 2018 TVET Student Malaysia, Vietnam Exchange 4th SEAMEO Letter of 50 institutions from 5 313-330 Jan-Feb- Polytechnic Network Agreement for 3rd countries: Indonesia, (On-going) Mar-April Meeting, Pangasinan, Batch of SEA- Philippines, Thailand, 2019 for 30 - Oct 2018 TVET Student Malaysia, Vietnam 90 days Exchange 5th SEAMEO Letter of To be agreed by 60 Estimation Oct-Nov-Dec Polytechnic Network Agreement for 4th institutions from 5 of 350 2019 for 30- Meeting, Ipoh, Batch of SEA- countries: Indonesia, students to 90 days Malaysia, 26-27 TVET Student Philippines, Thailand, be March 2019 Exchange Malaysia, Vietnam exchanged

To evaluate the 3rd batch of SEA-TVET Student Internship Exchange which is implemented in early 2019, and to identify commitments and implementation mechanisms among participating institutions for the 4th batch of SEA-TVET Student Exchange Programme, the SEAMEO Secretariat in collaboration with the Department of Polytechnic and Community College Education, Ministry of Education of Malaysia and Politeknik Ungku Omar will organise the 5th SEAMEO Polytechnic Network Meeting: Agreement for the 4th Batch of SEA-TVET Student Exchange on 26-27 March 2019 at Excelsior Hotel, Ipoh, Malaysia.

2. Objectives of the Meeting

5) To share and learn the successful practices of student exchange from the participating institutions. 6) To review and evaluate the implementation of the 3rd batch of SEA-TVET student exchange during January-April 2019. 7) To identify the agreed mechanism and improvement for the 4th batch of SEA-TVET student exchange to be implemented during August-October 2019. 8) To seek commitments from participating TVET institutions in the 4th batch of SEA-TVET student exchange.

3. Host Organisation and Partners

Host Organization: Department of Polytechnic and Community College Education, Ministry of Education, Malaysia Politeknik Ungku Omar (PUO)

Co-organiser SEAMEO Secretariat

Implementing Partners: Kepala Batas Community College (KKKB) Politeknik Sultan Salahuddin Abdul Aziz Shah (PSA) Politeknik Tuanku Sultanah Bahiyah (PTSB) University of Utara of Malaysia (UUM)

4. Date and Venue

Date: 26-27 March 2019  26 March 2019 (Workshop: 09.00-17.30 hrs)  27 March 2019 (Study Visit to PUO: 07.30-10.00 hrs and to KL/ or travel to Kedah for the SEA Teacher participants) Meeting Venue and Official Hotel: EXCELSIOR Hotel, Ipoh, Malaysia Address: 43 Jalan Sultan Abdul Jalil 30300, Ipoh, Perak, West Malaysia http://www.hotelexcelsior.com.my/

Meeting Room: EXCELSIOR Ballroom, Level 13A, EXCELSIOR Hotel

Arriving Date: 25 March 2019 (Flight no later than 18.00 hrs)

Departure Date: 27 March 2019 (Flight in the afternoon after 15.00 hrs or at night) The SEA Teacher participants will depart after the study visit at 11.00 hrs by the bus arrangement of UUM.

5. Participants

The meeting will be attended by approximately 100 participants comprising of 50 international representatives from TVET Institutions/Polytechnics/Universities in Indonesia, Philippines, Thailand, Vietnam, and 50 representatives from TVET Colleges/Community Colleges/ Polytechnics in Malaysia.

Since the meeting will require the decision from the TVET institutions during the meeting, the participants should be from the management level such as Director, Deputy Director, Head of Programme, Head of International Relations, Head of Academic Affairs, and others.

The participating TVET institutions should provide Diploma/Higher Diploma, and TVET Bachelor in the following priority study areas.  Hospitality and Tourism  Mechatronics/Electronics and Manufacturing  Computer Science/IT/ Informatics  Agriculture/Animal Science  Business

Limited Number of Participant:  Due to the budget constraints, the host organisation would like to request the maximum participation of 2 persons from each institution for both local and international participants.  Additional participants will need to pay the registration fee of meeting package which is RM 55/person to Ungku Omar Polytechnic at the on-site registration desk on 26 March.

6. Expected Outcomes

1) Experiences and lessons learned are shared for future improvement of Student Exchange Programme. 2) Details of implementation plan for the 4th batch of SEA-TVET Student Exchange such as timeline, study areas, budgeting, programme structure, duration, preparation, evaluation & report, and certification for student exchange are agreed among the participating institutions. 3) A Letter of Agreement for the 4th batch of SEA-TVET Student Exchange Programme among the agreed institutions will be signed at the end of the meeting.

7. Programme

 Arrival of participants at airport and pick up by staff of Politeknik Sultan Salahuddin Abdul Aziz Shan  There are 2 bus schedules for departing from KL International Airport to the EXCELSIOR Hotel, Ipoh 1) 13.30-14.00 hrs and 2) 19.00-19.30 hrs. 25 March 19  Participants are advised to book the flight which arrives KLIA at least 1- 2 hrs before the departure time of the bus.  No shuttle bus service available for participants who arrive KL after 18.00 hrs  Check-in at the EXCELSIOR Hotel, Ipoh 5th SEAMEO Polytechnic Network Meeting 26 March 19 Venue: EXCELSIOR Ballroom, Level 13A , EXCELSIOR Hotel, Ipoh Registration for international and local participants 08.00 – 09.00 Venue: In front of EXCELSIOR Ballroom, Level 13A , EXCELSIOR Hotel, Ipoh Opening Session ● SEAMEO Entrance of Colors ● Welcome Performance ● Opening Remarks by Dr Gatot Hari Priowirjanto, Director of SEAMEO 09.00 – 09.45 Secretariat ● Welcoming Remarks by the representative of Director General of the Department of Polytechnic and Community College Education, Malaysia ● Group Photo

09.45 - 10.15 Coffee/tea break Introduction of Programme and Participants 10.15 – 10.30 by SEAMEO Secretariat

Evaluation Results and Issues of the 3rd Batch of SEA-TVET Student 10.30- 11.00 Exchange 10

by Ms Piyapa Su-angavatin, Project Officer, SEAMEO Secretariat

Sharing Experiences: From Batch to Batch by Dr Zainal Arief, Politeknik Elektronika Negeri Surabaya, Indonesia

Feedback from Industry: Competency and Soft Skills Requirement for TVET Students Moderated by Politeknik Ungku Omar (10 minutes/presentation)  The Perak Foundry and Engineering Industries Association (PFEIA), Perak, Malaysia by Mr Lim Loon Hock, President  PT. Indah Kiat Pulp and Paper TBK., Malaysia by Mr Armadi, Head of Public Relations 11.00 – 12.00  Labtech International Ltd, Malaysia, by Mr Shahrir Shafiek, Marketing Manager and Mr Bradley Ker, Business Development Executive  PT Bogor Life Science and Technology (BLST) Indonesia, by Dr Ir Wanwan Oktariza, Vice Dean  Berjaya University College, Malaysia by Ms Wendy Woon, Director of Sales and Marketing (Photo session – Token by PUO or SEAMEO)

Discussion on Problems of the 3rd Batch and Solutions for the 4th Batch of SEA-TVET Student Exchange Moderated by Dr Ethel Agnes P Valenzuela, Director Designate, SEAMEO Secretariat  Presentation on Issues and Problems of the 3rd Batch 12.00-12.30 1) Dr Christine N Ferrer, Director of External Linkages and International Affairs, Tarlac, Agricultural University, Philippines 2) Mr Tuan Le, Vice Director of American Degree Programme, Duy Tan University, Vietnam

12.30 – 14.30 Lunch and Zuhr Pray Time Discussion on Problems of the 3rd Batch and Solutions for the 4th 14.30 – 16.00 Batch of SEA-TVET Student Exchange (Continued) by SEAMEO Secretariat  Issues from the 3rd Batch to be Addressed (1 Month and 3 Months Exchange) o Improvement for student recruitment procedures o Period/programme for industry placement (18 days or 15 days) o Pre-departure Orientation by Sending Institutions (manner, attitude, inter-cultural understanding) o Visa issues for 1-3 months exchange and other necessary documents of students o Air-ticket purchasing/ transition flight o Issues of international health insurance. o Manner protocol of students after arriving the receiving institution o Student evaluation by Receiving Institutions o Improvement of coordination mechanism

o Implementation timeline and strict deadline  Reviewing the Letter of Agreement o Agreement on study areas, internship schedule, duration, roles of participating institutions o Confirmation of participating institutions in the 4th batch  Presentation on the 6th SEAMEO Polytechnic Network Meeting, hosted by Duy Tan University on 16-19 October 2019, Danang, Vietnam

Closing Session 16.00 - 17.00  Signing of the Letter of Agreement by participating institutions  Presentation of Certificates ● Ways Forward and Closing Message by Dr Gatot Hari Priowirjanto, Director of SEAMEO Secretariat  IPOH Declaration by Perak Youth Development and Sports Exco

Free Programme 17.00 - 19.00

Depart from the Hotel to Politeknik Ungku Omar (PUO) for Dinner 19.00

Farewell Dinner: Honoring the Retirement of: 20.00 -21.30  Prof Dato’ Ts. Dr Mohd Ismail Bin Abd Aziz, Director General of the (Special Programme) Department of Polytechnic and Community College Education, Malaysia

 Dr Gatot Hari Priowirjanto, Director of SEAMEO Secretariat

Venue: Dewan Warisan, Politeknik Ungku Omar Theme: ‘The Kenduri’ Attire: Traditional Costume

Study Visit to Politeknik Ungku Omar on the way to KL 27 March 19 08.00 All participants (Both SEA-TVET and SEA-Teacher) should check-out from the hotel and travel to Politeknik Ungku Omar for a Study Visit

08.30 – 10.00 Visit Politeknik Ungku Omar (Both SEA-TVET and SEA-Teacher participants)

10.00 Depart from Politeknik Ungku Omar  SEA-Teacher Participants travel to Kedah by the bus arranged by Universiti Utara Malaysia (2-3 hrs)  SEA-TVET Participants travel to KL

14.00 hrs Arriving KL International Airport  Suggested flight to depart after 15.00 hrs. onwards.

Note: All SEA-Teacher Participants will depart from Ipoh to Kedah on 27 March at 10.00 hrs after the study visit to PUO by the bus arrangement of Universiti Utara Malaysia. We suggest all SEA- Teacher participants to check –out at 8.00 hrs and join the study visit programme to PUO.

8. Funding Support

The Host Organisation will support the airport transfers, meals on 26 March, meeting venue, and meeting kits.

The travel expenses of international and local participants such as return airfare ticket, hotel, taxi, should be supported by the participant’s institution.

9. How to Participate (For New Comers)

 Participation of New Comers: For the TVET colleges, institutions, polytechnics or universities in Southeast Asian countries who have never participated in 1st – 3rd Batch of SEA-TVET Student Exchange Programme and would like to join this programme, you can request the official invitation letter from SEAMEO by completing the following Online Application Form for expressing the interest to participate in the 5th SEAMEO Polytechnic Network Meeting and the 4th batch of SEA- TVET Student Exchange. The following Online Application Form will be closed on 28 February 2019. http://link.seameo.org/5th-SEA-Polytechnic

Please note that the participating institutions in the 1st, 2nd and 3rd Batch of SEA-TVET Student Internship Exchange do not need to fill up the above Online Application as the invitation letter will be automatically sent to the institutions.

 After receiving the information in the Online Application Form, the SEAMEO Secretariat will send the “Official Invitation Letter for Institution” with Concept Note, Programme and Participation Form to the individual institution directly.

 To confirm the participation, the institution should send the completed “Participation Form” to email: [email protected] by 10 March 2019.

 Details of flight schedule should be provided in the Participation Form or by sending a copy of e- ticket to the SEAMEO Secretariat before 20 March 2019.

 The participating institutions should consider nominating a maximum of 2 representatives who have authorisation for making decision and singing in the Letter of Agreement such as the directorate or management level or the Head of International Relations/Student Exchange/Academic Affairs to participate in the meeting.

10. Administrative Arrangements

a) Airport Transfers between Kuala Lumpur International Airport (KLIA) to Ipoh

The airport transfer services will be provided to both local and international participants who arrive at KLIA only.

It takes 3 hours from KLIA to Ipoh. We would like to recommend all international participants to proceed to the “Meeting Point” to meet with the staff of Politeknik Sultan Salahuddin Abdul Aziz Shah (PSA).

 Suggested flight to Kuala Lumpur: 13

o Arrive on 25 March - The arrival flight must be no later than 18.00 hrs. o Depart on 27 March - The departure flight should be after 15.00 hrs onwards or continue to participate in the SEA-Teacher Meeting in Kedah on 27 March.

 Location of Meeting Points in KLIA/KLIA2: The map is to be provided.

 Schedules of Shuttle Bus from KLIA/KLIA2 to IPOH:

o For the participants who arrive at 9.15-12.00 hrs – The bus will depart from KLIA/KLIA2 at 13.30-14.00 hrs.

o For the participants who arrive at 12.55 -17.30 hrs – The bus will depart from KLIA/KLIA2 at 19.00-19.30 hrs.

Notes: o Please make sure that you will book the flight which arrives KLIA for at least 1- 2 hrs. before the departure time of the bus. This is to avoid the long waiting time at the airport.

o The shuttle bus service will not be available for participants who arrive KL after 18.00 hrs on 25 March.

 Contact Person at the Airport:

o Mr Mohd Khalid Ustati, Politeknik Sultan Salahuddin Abdul Aziz Shah. Tel: +601 268 2469 b) Meals and Coffee Break

 A maximum of 2 participants from each institution will be waived for the meeting package.  The additional participants from the same institution will be charged the meeting package of RM 55 per person for meals and coffee break. The payment can be provided at the on-site registration table on 26 March. c) Room Booking at the Excelsior Hotel

Official Hotel: EXCELSIOR Hotel

Address: 43, Jalan Sultan Abdul Jalil, 30300 Ipoh, Perak, Malaysia Website: http://www.hotelexcelsior.com.my/

Room Rate: Superior Single/Twin = @ RM 160/net per room/night (Based on 50 room booking guaranteed by the host, the room rate includes breakfast.)

The tourist tax of RM10.00 will be charged to all participants in addition to the room rate.

Check-in/Out Time: 2.00 pm onwards/ 12.00 noon

How to reserve the room: Due to the payment regulations of the hotel, the Host Organisation are not able to reserve the rooms for participants in advance.

To reserve the rooms at EXCELSIOR Hotel, participants must reserve the room with the hotel staff directly, but need to state that

they are participants of “5th SEAMEO Polytechnic Network Meeting” for the special room rate.

Please contact Ms Zuraini, Assistant Sales Manager/ Ms Elaine, Sales Clerk/ Ms Zyra, Sales Department Email: [email protected]; [email protected] Phone: +60 1752 76173; +60 5253 6666/ 8519

11. Timeline

Activities Schedule 1) Sending invitation to 1st ,2nd and 3rd batch TVET 10-15 February 2019 institutions, and related Ministries of Indonesia, Malaysia, Philippines, Thailand, and Vietnam

2) Email announcement for new TVET institutions to join. 10-15 February 2019

3) Closing date for the online application for new comers By 28 February 2019

4) Deadline for confirmation of all participants 10 March 2019  Deadline for submitting “Confirmation Form”

5) Deadline for submitting the flight schedule 20 March 2019

6) Sharing draft Letter of Agreement to all 20 March 2019 participants for reviewing before the meeting (Participants are expected to send the feedback to SEAMEO by 24 March 2019)

7) Arrival of participants 25 March 2019 (Flight of participants must be no later than 18.00 hrs on 25 March)

8) Proper Meeting 26-27 March 2019

9) Check-out from hotel and departure of participants 27 March 2019 (Flight of participants must be after 15.00 hrs or onwards)

12. Focal Persons

1) SEAMEO Secretariat (Overall programme coordination and international participants) Ms Piyapa Su-angavatin Project Officer/SEA-TVET Programme Coordinator Email: [email protected]; [email protected] Mobile/Whatsapp: +669 5165 5002 Office: +66 2 391 0144

2) Department of Polytechnic and Community College Education (Coordination with local participants) 15

Ms Ngah Fadzilah binti Abdul Jalil Deputy Director for TVET Coordination Internationalisation Unit Email: [email protected] Mobile/Whatsapp: +60 11 3251 2811

3) Politeknik Ungku Omar – PUO (Overall and logistic coordination) Ms Poh See Lecturer/International Relations Office Email: [email protected]; [email protected], Mobile/Whatsapp: +60 19 513 6299

4) Politeknik Sultan Salahuddin Abdul Aziz Shah – PSA (Airport pick-up/transfers). Mr Mohd Khalid Ustati Lecturer/International Relations Office Email: [email protected]; [email protected] Tel: +60 1268 2469

5) Kepala Batas Community College (IT and Meeting Document) Dr Anwar Hamid Email: [email protected] Tel: +60 17 201 9015

6) Universiti Utara Malaysia - UMM (Transportation for SEA-Teacher participants to Kedah) Dr. Massudi Mahmuddin Email: [email protected]; [email protected] Tel: +60 19 415 1201

APPENDIX B:

List of Participants (As of 2 April 2019)

A) List of Confirmed Participants to the 5th SEAMEO Polytechnic Network Meeting, Malaysia

Institutions Participants Official Representatives from  Ministries 1. Technical Education and Skills  Mr Alfonso Francisco Development Authority, Supervising TESD Specialist, NITESD-TTDD Philippines [email protected]; [email protected]

SEAMEO Centres 1. SEAMEO Secretariat,  Dr Gatot Hari Priowirjanto Bangkok, Thailand Director [email protected]  Dr Ethel Agnes P Valenzuela Director Designate [email protected]  Ms Piyapa Su-angavatin Project Officer/Coordinator [email protected]

2. SEAMEO Regional Centre for  Mr Mohd Zulkarnain Abdul Wahab Special Education (SEAMEO Training Coordinator Officer SEN), Melaka, Malaysia [email protected]

3. SEAMEO Regional Centre for  Ms Adoracion Robles Graduate Study and Research in Officer-in-Charge, Office of the Deputy Director for Administration; Agriculture (SEAMEO SEARCA), Head of Management Services Unit Los Banos, Laguna 4031 [email protected] Philippines  Dr Maria Monina Cecilia Villena Program Head; Knowledge Management Department [email protected]

4. SEAMEO Regional Centre for  Mr Saruon Suong Technical Education (SEAMEO Senior Officer, Research and Development TED) [email protected] Phnom Penh, Cambodia

Indonesia 1. Bina Insani College  Mr Indra Muis, SS, MM Head of International Office and Collaboration [email protected] 17

Institutions Participants

 Mr Jafar Shadiq Staff of International Office and Collaboration [email protected]

2. Christian University of Indonesia  Dr Nehru Pongsapan Toraja Head of Language Development and International Office [email protected]

3. Indonesia University of  Ms Tuszie Widhiyanti Education Section Head for International Partnership Development Office of International Education and Relation [email protected]  Ms Maharani Permatasari Coordinator of SEA-TVET Programme Office of International Education and Relations [email protected]

4. Bogor Agricultural University,  Mr Wawan Oktariza School of Vocational Studies Vice Dean School of Vocational Sciences [email protected]; [email protected]  Ms Intani Dewi Teacher Coordinator, Agribusiness Management [email protected]

5. Kalimantan Islamic University,  Mr Abd. Malik, SP.t., M.Si., Ph.D Banjarmasin Rector [email protected]  Dr Hengki, S.S., M.Pd Head of Language Center and International Office [email protected]

6. Pangkep State Polytechnic of  Ms Nur Rahmawaty Arma Agriculture Vice Director of Institutional Collaboration [email protected]  Ms Zulfitriany Dwiyanti Mustaka Head of Study Program of Agroindustry [email protected]

7. PGRI Madiun University  Ms Sri Lestari Head of International Partnership Division Partnership and Public Relation Bureau [email protected]; [email protected] [email protected]

8. PGRI University of Semarang  Dr Nur Hidayat, M Hum Director of International Office [email protected]

9. Politeknik Elektronika Negeri  Dr Zainal Arief Surabaya Director [email protected]  Dias Agata Secretary, PENS International Cooperation Office [email protected]

10. Politeknik Informatika Nasional  Mr M Abduh Idris, S Kom, MM Director [email protected]  Ms Fiviyanti Hasim, S Pd, M Hum 18

Institutions Participants Deputy Director for Students Affair, Alumni, Cooperation and Public Relation [email protected] 11. Politeknik Negeri Jember  Dr Ir Bambang Eko Sulistyo Vice Director of Collaboration Affair [email protected] 12. Politeknik Negeri Malang  Dr Nur Salam Head of International Office [email protected]  Dr Hilda Cahyani Secretary of International Office [email protected]

13. Sebelas Maret University  Dr Munawir Yusuf, M.Psi. Vice Dean for Academic Affairs [email protected]; [email protected]  Dr Imam Sujadi, MSi Vice Dean for General Administration and Finance [email protected]

14. Sepuluh Nopember Institut of  Mr Muhammad Sigit Darmawan Technology Dean Faculty of Vocations [email protected]  Ms Fiddin Nur Fidihana Secretary, Faculty of Vocation

15. State Polytechnic of Bali  Mr Nyoman Abdi Director [email protected]  Dr Lilik Sudiajeng Head of Collaboration and International Affairs [email protected]  Mr I Wayan Arya Vice Director for Collaboration [email protected]

16. State Polytechnic of Bandung  Dr Rachmad Imbang Tritjahjono Director  Mr Harita N Chamidy Head of Office of International Affairs [email protected]

17. State Polytechnic Banyuwangi  Mr M Shofi’ul Amin Vice Director of Student Affair [email protected]  Mrs Riza Rahimi Bachtiar International Affair Coordinator [email protected]

18. State Polytechnic of Bengkalis  Teguh, Widodo, S Sos, M SM, M Rech Vice Director of Students and Cooperation Affair [email protected]

19. State Polytechnic of Jakarta  Mr Abdillah Alwi Mukhsin (PNJ) Director  Mr Dianta Mustofa Kamal Vice Director of Cooperation  Mr Imam Hariadi Sasongko

Institutions Participants 20. State Polytechnic of Ketapang  Mr Endang Kusmana Director [email protected]

21. State Polytechnic of Medan  Mr Abdul Rahman Head of Quality Assurance and TVET Programme Coordinator [email protected]; [email protected]

22. State Polytechnic of Padang  Mr Daddy Budiman Vice Director of Institution Corporation Affairs [email protected]; [email protected]  Mr Junaldi Vice Director of Students Affairs: [email protected]  Mr Ihsan Lumasa Rimra Vice Head of International Affairs: [email protected]

23. State Polytechnic of Pontianak  Mr Muhammad Toasin Asha Director [email protected]  Mr Widodo Putro Suharto Vice Director for Cooperation and Partnership  Mr Muhammad Ali Head of International Office [email protected]

24. State Polytechnic of Semarang  Mr Dody Setyadi Head of Business Administration Department [email protected]  Mr Suharmanto Head of Study Program

25. State University of Padang  Mr Ananda Putra Ph D Head of International Affairs Office [email protected]

26. State University of Surabaya  Ms Maspiyah Dean of Engineering Faculty [email protected]  Prof Dr Eko Hariadi Head of Student Exchange [email protected]

27. STIE ASIA Malang  Ms Mariana Puspa Dewi, SE, M Ikom Coordinator of International Affairs [email protected]

28. STIKI Malang  Ms Zusana E Pudyastuti Head of International Affairs Office Mob-WA: +6281 796 208 46 [email protected]; [email protected]

29. STIMIK ASIA Malang  Ms Nur Lailatul Aqromi Coordinator of International Affairs [email protected]

30. Tidar University  Prof. Dr Sukarno, M.Si. Dean of Education and Teacher Training [email protected] [email protected] 20

Institutions Participants

 Dr Dwi Winarsih, M.Pd. Vice Dean of Administration and Finance Affairs/Coordinator of SEA-Teacher & SEA-TVET [email protected]

31. Tunas Pembangunan University  Dr Ir. Tresna Priyana Soemardi, SE.MS Rector [email protected]; [email protected]

32. Universitas Ahmad Dahlan  Mrs Ida Puspita Head of Office of International Affairs [email protected]  Mrs Sri Winiarti Vice Dean, Faculty of Industrial Engineering [email protected]

33. Universitas Airlangga  Mrs Retna Apsari Vice Dean 1 Faculty of Vocational Studies [email protected]; [email protected]

 Prof Dr Widi Hidayat Dean Faculty of Vocational Studies [email protected]

34. Universitas Islam Indonesia  Mr Dityawarman El Aiyubbi Lecturer of Banking and Finance [email protected]  Mr Afuan Fajrian Putra Lecturer of Accounting Mob-WA: +62 838 693 008 79 [email protected]; [email protected]

35. Universitas Jambi  Dr Sri Wachyunni Head of International Office [email protected]  Prof Damris Muhammad Dean of Faculty of Science and Technology [email protected]  Dr Ahmad Riduan Dean of Faculty of Agriculture  Mr Rikky Herdiansyah Lecturer of Faculty of Agriculture

36. Universitas Muhammadiyah  Ufi Ruhama’, M Pd, B I Pontianak Director of International Relation Office [email protected]

37. Universitas Muhammadiyah Prof  Prof Dr Gunawan Suryoputro Dr Hamka Rector [email protected]  Dr Purnama Syaepurohman Head of International Affairs, Bureau of Partnership [email protected] 38. Universitas Negeri Gorontalo  Dr Muziatun Director of International Office [email protected]

 Prof Dr Hj Sayama Malabar, M Pd 21

Institutions Participants Head of Learning Development and Quality Assurance Institutions [email protected]

 Dr Sardi Salim, M Pd Secretary of Learning Development and Quality Assurance Institutions [email protected]

39. Universitas Pembangunan  Dr Singgih Saptono Nasional “Veteran” Yogyakarta Vice Rector for Student Affairs and Cooperation [email protected]  Ms Rukmowati Brotodjojo Head of Office of International Affairs [email protected]

40. Universitas Pendidikan Ganesha  Prof Dr Anak Agung Istri Ngurah Marhaeni (Undiksha) Chief of Institute of Instructuinal Development and Quality Assurance [email protected]  Dr Ni Made Ratminingsih Head of International Affairs and Partnership Office [email protected]

41. Universitas Muhammadiyah  Mr Patahuddin Parepare Dean of Faculty Teacher Training [email protected]  Mr Syawal Chief on International Affair Office [email protected]

42. Universitas Muhammadiyah  Ms Annisa Ilma Hartikasari Purwokerto Coordinator Lecturer Faculty of Economics and Business [email protected]  Ms Dian Nova Kusuma Hardani Coordinator Lecturer Faculty of Engineering and Science [email protected]

43. University of Muhammadiyah  Dr Nur Subeki, MT Malang Vice Dean for Student Affairs [email protected]; [email protected]  Ms Lailis Syafa’ah Vice Dean for Finace and Infrastructure [email protected]  Ms Rofikatul Karimah Lecturer of Electrical Engineering  Dr Zulfatman  Mr Zamzami Septiropa

44. Universitas Muhammadiyah  Mr Adi Fajaryanto Cobantoro Ponorogo Coordinator of Faculty of Engineering [email protected]

45. Universitas Padjajaran  Dr Enni Soerjati Priowirjanto, SH, MH Lecturer and Researcher 45363 West Java Faculty of Law Indonesia [email protected]

Institutions Participants Malaysia 46. Politeknik Ungku Omar (PUO)  Muhammad Zubir b. Mohd Hanifah Deputy Director (Academic) [email protected]

47. Politeknik Sultan Haji Ahmad  Dr.Abd Latif bin Ahmad Shah (POLISAS) Director [email protected]

48. Politeknik Sultan Abdul Halim  Mej (K) Mohd Noor bin Shahudin Mu'adzam Shah (POLIMAS) Director [email protected]

49. Politeknik Kota Bharu (PKB)  Kamaludin bin Daud Director [email protected]

50. Politeknik Kuching Sarawak  Director (PKS)

51. Politeknik Port Dickson (PPD)  Roslee bin Yahya Director [email protected]

52. Politeknik Sultan Salahuddin  Hjh. Zaleha binti Abdullah Abdul Aziz Shah (PSA) Deputy Director

53. Politeknik Ibrahim Sultan (PIS)  Hjh.Rashidah binti Mustapa Director [email protected]

54. Politeknik Seberang Perai (PSP)  Mejar (K) Ts. Haji Mohd Fisal bin Haroon, A.M.P Director

55. Politeknik Melaka (PMK)  En. Charim bin Ibrahim Director [email protected]

56. Politeknik Kuala Terengganu  Dr. Hj. Mohd Daud bin Isa (PKT) Director 019-938 8181 [email protected]

57. Politeknik Sultan Mizan Zainal  Sr. Hj. Mohd Fikri bin Ismail Abidin (PSMZA) Director [email protected]

58. Politeknik Merlimau Melaka  Mejar Bersekutu (PA) Simmathiri A/L Applanaidu (PMM) Internalization Officer [email protected]; [email protected]

59. Politeknik Sultan Azlan Shah  Ts Dr Naimah Md Khalil (PSAS) Director [email protected]  Dr Asliza Yusoff Head of Internationalisation Unit [email protected]

Institutions Participants 60. Politeknik Tuanku Sultanah  Yusma binti Yusof Bahiyah (PTSB) Director [email protected]  Mohd Zamre bin Ab. Rahman Deputy Director (Academic) [email protected]  Siti Rohani binti Ali Head of Department (Commerce) [email protected]  Mohd Zamri bin Hamid Head of Department (Mechanical Engineering) [email protected]

61. Politeknik Sultan Idris Shah  Ishanuddin bin Hussin (PSIS) Director [email protected]

62. Politeknik Tuanku Syed  Puan Azlida Ahmad Sirajuddin (PTSS) Internalization Officer [email protected]; [email protected]

63. Politeknik Muadzam Shah (PMS)  Hassan bin Ismail Director [email protected]; [email protected]

64. Politeknik Mukah Sarawak (PMU)  Ts.Sr.Zaulkafli bin Mohamed Deputy Director (Academic) [email protected]

65. Politeknik Balik Pulau (PBU)  Abdul Hanif bin Mustapha Director [email protected]

66. Politeknik Jeli Kelantan(PJK)  Tn.Hj.Wan Azlan bin Wan Ismail Director [email protected]; [email protected]

67. Politeknik Nilai Negeri Sembilan  Lt.Kol.Bersekutu (PA) Hj. Nazri bin Idris (PNS) Director [email protected]

68. Politeknik Banting Selangor  Dr.Norhayati binti Zakaria (PBS) Director

 Dr. Siti Zunaidah binti M.Mujur [email protected]

69. Politeknik Mersing Johor (PMJ)  Tn.Hj.Hassan bin Siraj Pengarah [email protected]

70. Politeknik Sandakan Sabah  Tajul Ariffin bin Mohamad Arif (PSS) Pengarah [email protected]

71. Politeknik Besut Terengganu  Che Mukhtar bin Bakar (PBT) Pengarah [email protected]

Institutions Participants 72. Politeknik METrO Kuala Lumpur  Hikmatullah bin Hajid Ahmad Khan (PMKL) Pengarah [email protected]

73. Politeknik METrO Tasek Gelugor  Ts. Zulkurnain bin Shahadan (PMTG) Pengarah [email protected]

74. Politeknik METrO Kuantan  Ahmad Rasaharim (PMKU) Wakil [email protected]

75. Politeknik Bagan Datuk (PBD)  Hj. Nidzar bin Hj. Che Ani Pengarah [email protected]

76. Politeknik Sabah Tawau  Ulaimi Bin Yahya Director [email protected] 77. Universiti Malaysia Perlis  PM Ir Dr Abu Hassan bin Abdullah (UniMAP) Dean of Faculty of Engineering Technology [email protected]  Dr Mohd Saifizi bin Saidon Head of Department, Faculty of Engineering Technology [email protected]

78. Kolej Komuniti Arau  Norasmah Binti Saad Director [email protected]

79. Kolej Komuniti Bandar  Nordin Bin Sariju Darulaman Director [email protected]

80. Kolej Komuniti Tourism  Khaairuddin Bin Khalil Academy @ Kolej Komuniti Director Langkawi 81. Kolej Komuniti Sungai Petani  Najmiah Binti Abdullah Director [email protected]

82. Kolej Komuniti Baling  Sobah Binti Abdul Hamid Director [email protected]

83. Kolej Komuniti Kepala Batas  Mohd Ruzi Bin Hamzah Director [email protected]

84. Kolej Komuniti Teluk Intan  Hj Meor M.Sharifuddin Bin Hj Meor Shukri Director [email protected]

85. Kolej Komuniti Sungai Siput  Zulkifli Bin Kamarudin Director [email protected]

86. Kolej Komuniti Batu Gajah  Zamaruzaman Bin Mohamad Deputy Director (Academic) 25

Institutions Participants [email protected]

87. Kolej Komuniti Selayang  Abdul Razak Bin Sabtu Director [email protected]

88. Kolej Komuniti Hulu Langat  Zaidi Bin Zakaria Director [email protected]

89. Kolej Komuniti Sabak Bernam  Wan Yasima Binti Mohamad Amin Director [email protected]

90. Kolej Komuniti Kuala Langat  Dr.Zam Zam Bin Mohd Walid Director [email protected]

91. Kolej Komuniti Bukit Beruang  Jamalluddin Bin Mohd Ali Director [email protected]

92. Kolej Komuniti Kota Melaka  Haslinda Bte Mohd Salleh Director [email protected]

93. Kolej Komuniti Jasin  Deputy Director [email protected]

94. Kolej Komuniti Ledang  Md. Nor Bin Abdul Halim Director [email protected]

95. Kolej Komuniti Pasir Gudang  Fadzillah Binti Mohd Yusof Director [email protected]

96. Kolej Komuniti Segamat 2  Fadilah Binti Mohamad Najuri Deputy Director [email protected]

97. Kolej Komuniti Jerantut  Siti Norisikin Binti Abas Deputy Director [email protected]

98. Kolej Komuniti Kuantan  Rosli Bin Zainuddin Director [email protected]

99. Kolej Komuniti Kuching  Ts. Fadil Bin Aziz Director [email protected] 100. Kolej Komuniti Semporna  Director [email protected]

101. Kolej Komuniti Beaufort  Sahairil Azlan Bin Sahidun Deputy Director [email protected]

Institutions Participants

Philippines 102. Bicol State College of Applied  Engr Antonio Ricardo Ayen Science and Technology Director Student Development Services [email protected]  Dr Richard Cordial President [email protected]  Dr Orbel Capeda Vice President for Academic Affairs [email protected] [email protected]  Dr AlexH. Navarroza, PhD [email protected]

103. Bulacan State University  Mr Edilberto Flores Director of International Affairs Office [email protected]

104. Camarines Norte State College  Dr Rusty Abanto President [email protected]

 Dr Ma Angela Josefa Pioquinto Head of International Relations and Linkages [email protected]

105. Central Bicol State University  Mr Alberto Naperi of Agriculture SUC President IV [email protected]

106. Central Luzon State University  Ms Aileen Mae Mauyao College, Coordinatorn International Affairs Office College of Business Administration and Accountancy [email protected]  Prof Winnie C. Villanueva Dean, College of Business Administration and Accountancy [email protected]; [email protected] [email protected]

107. Central Mindanao University  Dr Ma Vivienne Segumpan Head of International Relation Office [email protected]

108. Don Mariano Marcos Memorial  Dr Honorio Buccat State University Vice President for Academic Affairs [email protected]  Dr Joanne Rivera Director International Affairs and Linkages [email protected]

109. Guimaras State College  Dr Rogelio T Artajo College President [email protected]  Dr Joel V Japitana Director-External Affairs [email protected] 27

Institutions Participants

 Dr Josephine G Piodena Vice President of Accademic Avairs [email protected]  Dr Norie H Palma Dean, College of Teacher Education [email protected]

110. Iloilo Science and Technology  Dr Sandra Examen University Campus Administrator ISAT U Miag-Ao Campus [email protected]

 Dr Nemia Mabaquino Director of National and International Affair Office [email protected]

111. Iloilo State College of Fisheries  Dr Rosie Llasus Vice President of Accademic Affairs [email protected]  Dr Joan Belga Director of Advancement and Linkages [email protected]

112. Lyceum Northwestern  Ms Luz Duque-Hammershaimb University President [email protected]  Ms Veronica Aquino Vice President [email protected]

113. Mariano Marcos State  Dr Mee Jay A Domingo University Director, External Linkages and Partnerships [email protected]; [email protected]  Prof Jay Pee Ilacas Chief, OJT Coordinating Office [email protected]

114. Mindoro State College of  Dr Levy Jr Arago Agriculture of Technology SUC President II [email protected] [email protected]

115. Nueva Ecija University of  Ms Angelica Cortez Science and Technology Dean of College of Education [email protected]  Mr Eric Claudio Director of International Linkages

116. Pangasinan State University  Dr Sally A Jarin (PSU) Director for International and Local Linkages Email: [email protected]; [email protected]

117. President Ramon Magsaysay  Dr Felipa Rico State University Director of International Linkages [email protected]

Institutions Participants 118. Saint Louis University  Dr Geraldine Wakat Head of English and Communication Department [email protected]

119. Tarlac Agricultural University  Dr Christine N. Ferrer Director, External Linkages and International Affairs [email protected]

120. Trimex Colleges Inc.  Ms Rachel Cruz VP Administration and Finance [email protected]

121. University of Mindanao  Dr Ramcis Vilchez Dean, College of Computing Education (CCE) [email protected]

122. University of The Immaculate  Ms Gladys May Cuencia Conception TVET Focal [email protected]  Ms Jessica Alfonso TVET Assessment Centre Manager [email protected]

Thailand 123. Chiang mai Rajabhat University  Asst Prof Dr Pathamarat Nakanitanon Vice President [email protected]

124. Chiangrai College of  Mr Bundit Somjit Agriculture and Technology Director [email protected]

125. Don Muang Technical College  Mr Pichet Sukhon Director [email protected]

126. Kanchanapisek Samutprakan  Mr Rungsan Yungnoi Technical College Director [email protected]  Mr Sombat Apibansai Deputy Director  Mr Nuntaphon Ruttanachu Teacher of Electric Power [email protected]  Mr Udon Paopongchan Teacher of Machine Shop [email protected]  Ms Darika Tiansomjai Teacher of English [email protected]

127. Lampang Rajabhat University  Mrs Autchariya Krautharot Assistant to the President for Foreign Affairs [email protected]

Institutions Participants 128. Nakhon Si Thammarat  Asst Prof Dr Kanata Thatthong Rajabhat University President [email protected]  Ms Sutawan Chaisang International Relation Officer [email protected]

129. Nakhon Si Thammarat  Mr Somboon Chodchoy Vocational College Director [email protected] [email protected]

130. Pattani Technical College  Mr Harsun Mayeetae Electric Teacher [email protected]

131. Rambai Barni Rajabhat  Dr Jakrapan Wongpa University Assistant to the President [email protected]

132. Singhanakorn Technology and  Dr Usanee Jittapalo Management Collage [email protected]

133. Thai-Tech Group  Mrs Puttachard Suphalucksana Director of Center for International Vocation Education Propotion [email protected]; [email protected]

134. Thai Ayothaya Business  Ms Worawia Lamoonphun Administration Technological Director College [email protected]  Mr Payu Wayakham Teacher 135. Thai Business Administration  Mrs Yaowaluck Peng-im Technological College Director [email protected]  Mr Thairat Rittikraipich Teacher

136. Thaksina Business  Mrs Nonglak Trakullwong Technological College Director [email protected]  Ms Chalothron Jangbumroong Teacher [email protected]  Ms Patcharin Pims Teacher [email protected]

137. Wimol Business  Mrs Benjamat Yoopenkaew Administration Technological International Programme Manager College [email protected]; [email protected]

138. Phuket Technology College

Vietnam

Institutions Participants 139. Duy Tan University  Mr Thanh Duong Nguyen Manager of Media Centre [email protected]  Mr Tuan LE Vice Director of International Program [email protected]; [email protected]

140. Hoa Sen University  Ms To Trinh Pham Coordinator of International Cooperation Office [email protected]

B) List of Invited Speakers from Industry

No Institution Contact Details of The Speakers 1 The Perak Foundry and  Mr Lim Loon Hock Engineering Industries President of PFEIA Association (PFEIA) [email protected] No. 33 C, Jalan Seenivasagam,  Mr Eric Chan Rong Seng 30450 Ipoh Perak, Malaysia Secretary of PFEIA [email protected]

2 PT. INDAH KIAT PULP & PAPER  Armadi, SE TBK. Public Relation Head Jl. Raya Minas – Perawang KM 26 [email protected]; [email protected] Desa Pinang Sebatang Kec. Tualang, Kab. Siak Pekanbaru, Riau 28772, Indonesia 3 PT Bogor Life Science and  Dr. Ir. Wawan Oktariza, MS Technology (BLST) Indonesia Vice Dean of Resources, Cooperation and Development, Jl. Raya Dramaga [email protected]; [email protected] Kampus IPB Dramaga Bogor 16680 West Java, Indonesia

4 BERJAYA UNIVERSITY  Ms Wendy Woon COLLEGE Director, Sales and Marketing Level 11 West, [email protected]; [email protected] Berjaya Times Square, No.1 Jalan Imbi, 55100 Kuala Lumpur, Malaysia 5 Labtech International Limited,  Mr Bradley Ker Jakarta Business Development Executive [email protected]

 Mr Shahrir Shafiek Marketing Manager Labtech International Ltd, Malaysia [email protected]

C) List of institutions who will not join the 5th SEAMEO Polytechnic Network Meeting, but to join the 4th Batch of SEA-TVET Student Exchange - This list is to be included in the LOA

Confirmed Institution Contact Details of Coordinators Date Indonesia 1. Manufacture Polytechnic of Bandung Ms Dra Fatonah, MPd 19 Mar 2019 (POLMAN-BANDUNG) Head of International Relation Office [email protected] [email protected] [email protected]

2. Astra Manufacturing Polytechnic Mr Tonny Pongoh 23 Mar 2019 Deputy Director [email protected]; [email protected] [email protected]; [email protected] 3. Polytechnic Piksi Ganesha Bandung Dr H K Prihartono AH, Drs, S Sos, S Kom, MM 4 Mar 2019 Director [email protected]; [email protected] 4. Polytechnic of LPP Yogyakarta Ari Wibowo, S.T., M. Eng. 18 Mar 2019 (PoltekLPP) Director [email protected]

5. State Polytechnic of Madiun (PNM) Mr Nur Asyik Hidayatullah, S T, M Eng 19 Mar 2019 Secretary of International Affairs [email protected]; [email protected]

6. State Polytechnic of Samarinda Ir Ibayasid, M Sc 22 Feb 2019 Director [email protected], [email protected]

7. State Polytechnic of Sriwijaya (POLSRI) Mr Ahmad Taqwa 19 Mar 2019 Director [email protected]; [email protected]

8. Islamic University of Indonesia (UII) Mr Herman Felani Tandjung 19 Mar 2019 Head of International Partnership Division [email protected]; [email protected]; [email protected] 9. University of Muria Kudus Mr Mutohhar, M Pd 16 Mar 2019 Head of International Affairs Office [email protected], [email protected]

APPENDIX C

How to Improve the Mechanism for the 4th Batch of SEA-TVET Student Exchange (Agreed at 5th SEAMEO Polytechnic Network Meeting on 26 March 2019, Ipoh)

From the sharing experiences of participating institutions and SEAMEO’s observations, the following challenges/issues should be solved for the 4th batch implementation. 4 Main Issues:

 Students issues  Coordination issues  Industry issues  Pre-departure Orientation/preparation

1) Student Issues Suggested Solutions  Too different study areas and difficult  Deciding limited study areas and quota for minimum of 2 for mapping students (same gender), maximum of 6 students per study area according to LOA.

 Other study areas beyond the LOA will not be accepted/mapped.

 SEA-TVET allows the institutions to find their potential partners before submitting the list of students – but need to make sure that your partners agreed before sending the number to SEAMEO.

 Institutions can receive more number of students than sending number

 No International Health Insurance  International health insurance must be required for ALL  Sickness of students during internship – students and ensured by sending and receiving institutions. Flu is the most popular sickness.  Accident  The group health insurance is not recommended as it is too limited.

 Must strictly check by Receiving Institutions before traveling of students

 Set-up the strict rule “NO Health Insurance, NO Letter of Acceptance” or “No Health Insurance, No Travel”

 Singing of “Parent Consent” by the parents of inbound and outbound students

 Flu vaccination should be considered before traveling.

 For any eventualities which may happen or occur to the interns during the internship period who did not apply the international health insurance, the parents and sending institutions should be held responsible for all hospitalisation/clinical expenses incurred of those students. 33

 Develop Guidelines

 Visa issues – Over 30 days  Follow the regulations of each country – PH suggested ‘Special Non Migrant Visa”

 Receiving Institutions are advised to consult with authorities responsible for immigration to support visa of inbound students.

 SEAMEO Secretariat can provide support in term of “Official Project Letter” to the Dept of Immigration/Embassy for facilitating the approval process.

 SEAMEO Secretariat would not be able to interfere the Immigration Office’s decision.

 Avoid to use the term “Internship” as it is sensitive for Ministry of Labour/ immigration at airport”– please use “Student Exchange” or “Cooperative Education”

 Selection of qualified and ready  Indicate strict criteria for student selection: (1) Academic students Performance, (2) Attitude, Readiness, Maturity, Flexibility (3) English proficiency, (4) Health and so on

 Strict deadline to submit the list of students and profile to SEAMEO and partner on time

 Note: Students have enough pocket money when travel for exchange or inquiring additional funding support to students provided by companies

 English language skills of students  Intensive English Training by sending institutions prior to the departure should be organised (Need cooperation with all institutions to ensure the English ability of outbound students).

 Intensive Online Interview for ensuring English efficiency of inbound students must be conducted by Receiving Institutions.

 Student’s misbehavior during internship  In the 3rd batch, SEAMEO has included “Attitude Evaluation with staff of receiving institutions Criteria” in Company Supervisor Evaluation Form – but this is not enough as some inbound students had poor manner with university staff.

 For the 4th batch, SEAMEO should improve the Company Supervisor Evaluation Form by including the “Performance Evaluation” by receiving institutions, and change the title of the form to be “International Internship Evaluation Form”

2) Coordination Issues Suggested Solutions  Understanding of mechanism  Regular Online Coordination Meetings with coordinating teachers. The meeting note and Utube record will be circulated after the online meeting.

 Communication channel  Different channel of communication such as WhatsApp, Email group  Sharing the List of Coordinators  SEA-TVET will use only “Whatsapp”, no “Line”. Please download “Whatsapp” on mobile

 Delay for submission of student list and  Strict deadline- after deadline will not accept. profile  Individual agreements on student  Personal negotiations between institutions are permitted, but placement and not informing SEAMEO must inform the results to SEAMEO. about changes  The institution must understand supply and demand.

 SEAMEO can not map the study area which has no partner.

 Coordinator for SEA-TVET  Institutions should nominate a Coordinator who are responsive, proficiency in English communication, cooperative, and active.

 Coordinator of SEA TVET should be the different person of SEA Teacher at the international office

 Online interview issues and  Self-arrangement by using their own platform: Whatsapp, coordination issues among institutions skype, line, etc

 Report of Inbound and Outbound Students must be submitted to SEAMEO after finishing all interviews.

3) Industry Issues Suggested Solutions  Too short internship period and difficult  Institutions should utilize existing and close connection with to find industry partners industry partners

 SEAMEO provides “Guidelines for Selecting Industry”

 SEAMEO provides a “Certified Project Letter for Industry Partners”

 Providing “Job Scope” to industry partners and students

4) Pre-departure Orientation Suggested Solutions  Limited pre-departure orientation to  Sending Institutions should provide sufficient information about students/ Mis-expectation by students the SEA-TVET Programme, including the programme objectives and student’s expectations.

 Sending and Receiving Institutions must conduct “Pre- Departure Orientation” to students, covering content of:  Travel preparation  Manner and behaviors 35

 Work ethics  Do’s and Dont’s, etc.  Expectations  Required Reports  Others

 Receiving Institutions must conduct “On-Arrival Orientation” to students, covering content of:  Expectations  Required Reports  Facilities  Traveling and food  Do’s and Dont’s  Safety and security  Work ethics, industry internship  In-campus Medical Service  Jobs cope  Others

Agreed at the 5th SEAMEO Polytechnic Network Meeting 26 March 2019, Ipoh Malaysia

APPENDIX D

5th SEAMEO Polytechnic Network Meeting Ipoh, Perak, Malaysia 26 March 2019

IPOH DECLARATION ON TVET COOPERATION FOR YOUNG PEOPLE

The Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET Institutions in Southeast Asia promote the internationalisation of TVET institutions and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries.

This collaboration aspires to enhance internationalization and partnership of TVET institutions (colleges, polytechnics, and university of technologies) in the region through cross country exchange programme and other collaborations.

We are gathered at the SEAMEO Polytechnic Network Meeting with the following aspiration:

1. Share and learn the successful practices of student sxchange from the participating institutions; 2. Review and evaluate the implementation of SEA-TVET student exchange programme; 3. Indentify the agreed mechanism and improvement of SEA-TVET student exchange programme; and

4. Seek commitments from participating institutions in the 4th batch of SEA-TVET student exchange.

We pledge to RECOGNIZE the progress made in the SEA-TVET student exchange programme particularly, in ENHANCING the relevance of TVET to employers’ skills needs; PREPARING students for economies and societies; RESPONDING to the challenges the youth and TVET are facing in the present age; ADVANCING student-centred learning and innovation; IMPROVING student’s qualifications; DEVELOPING pathways to higher education and employment; and STRENGHTENING partnerships in TVET planning, design, delivery and assessment.

The SEAMEO Polytechnic Network Meeting presents us with the opportunity to shape the future we want to see FOR YOUNG PEOPLE of ASEAN.

Ipoh Declaration by the representatives and students of Polytechnics in Malaysia

APPENDIX E

Meeting Evaluation Results

A. Profile of Respondents: 137 respondents

Country Number of Respondents Indonesia 60 Malaysia 43 Philippines 18 Thailand 13 Vietnam 3 Others 0 TOTAL RESPONDENTS 137

B. OPIONION ON PROGRAMME AND LOGISTIC ARRANGEMENT

No. Items Excellent Good Fair Poor

Outputs from the meeting are useful and have met my expectation.

40 62 73 2 30 0 1. 45.5% 53.5% 1% 20

0 Excellent Good Fair Poor

62 73 2 0

Overall programme/agenda

50 55 81 1 40 0 2. (40%) (59%) (1%) 30

0 Excellent Good Fair Poor

55 81 1 0

Overall conduct of the sessions and presentations

50 46 85 6 0 3. 40 (34%) (62%) (4%) 30

0 Excellent Good Fair Poor

46 85 6 0

Registration process

100 90 80 70 60 50 92 44 1 0 4. 40 (67%) 32%) (1%) 30 20 10 0 Excellent Good Fair Poor

92 44 1 0

Workshop kit and meeting materials

30 46 79 12 20 0 5. (33.5%) (58%) (8.5%) 10

0 Excellent Good Fair Poor

46 79 12 0

Airport transfer arrangement

40 54 70 10 3 6. 30 (39%) (51%) (7%)

0 Excellent Good Fair Poor

54 70 10 3

Meeting venue arrangement

20 66 66 5 0 7. 10 (48%) (48%) (4%)

0 Excellent Good Fair Poor

66 66 5 0

Meals arrangement

50 44 81 12 40 0 8. (32%) (59%) (9%) 30

0 Excellent Good Fair Poor

44 81 12 0

Completed information provided to participants before the event

20 62 62 13 0 9. (45%) (45%) (10%) 10

0 Excellent Good Fair Poor

62 62 13 0

Coordination from the organisers

40 69 61 7 0 10. 30 (50%) (44.5%) (5.5%)

0 Excellent Good Fair Poor

69 61 7 0

Overall satisfaction with the meeting

20 63 73 1 0 11. 10 (46%) (53%) (1%)

0 Excellent Good Fair Poor

63 73 1 0

C. GENERAL OPINION

1. What did you like most about the meeting?

a) The organisation of the meeting and hardworking of the team b) Experience sharing and problem solving discussion c) The evaluation and collaborative efforts (MOU/LOA signing) d) Great opportunity to meet other participating institutions from different countries and discuss with them directly

2. What should be improved for the next meeting?

a) Transportation and food arrangement/ accommodation should be provided. b) More time to discuss and collaborate with potential partners c) Meeting venue and hotel of the meeting should be nearby the airport. d) The meeting should provide a name tag/ notepad kit to participants.

3. Other suggestions?

a) The programme should include cultural trips/socialization and city tour. b) The topic of finance should be discussed in depth and must be come from industries, and provide opportunity for industry donation c) A Special Networking Session should be arranged for participants to discuss about exchange programme with the partners d) Provide a special mechanism briefing for new comers only. e) Increase the number of participants/university from 2 pax to 3 or 4 pax.