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SUMMARY REPORT 5Th SEAMEO Polytechnic Network Meeting: Agreement for the 4Th Batch of SEA-TVET Student Exchange Programme 26-27 March 2019, Ipoh, Perak, Malaysia

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SUMMARY REPORT 5Th SEAMEO Polytechnic Network Meeting: Agreement for the 4Th Batch of SEA-TVET Student Exchange Programme 26-27 March 2019, Ipoh, Perak, Malaysia SUMMARY REPORT 5th SEAMEO Polytechnic Network Meeting: Agreement for the 4th Batch of SEA-TVET Student Exchange Programme 26-27 March 2019, Ipoh, Perak, Malaysia Hosted by the Department of Polytechnic and Community College Education, Ministry of Education of Malaysia Contents Page Summary Report 1 List of Appendix Appendix A: Concept Note and Programme 7 Appendix B: List of Participants 17 Appendix C: How to Improvement the Mechanism for the 4th Batch 33 Appendix D: Ipoh Declaration 37 Appendix E: Meeting Evaluation Results 39 SUMMARY REPORT http://seatvet.seameo.org/ The 5th SEAMEO Polytechnic Network Meeting with the theme ‘Agreement for the 4th Batch of SEA-TVET Student Exchange Programme’ was hosted by the Department of Polytechnic and Community College Education, Ministry of Education of Malaysia and co-organised by the Southeast Asian Ministers of Education Organization Secretariat (SEAMEO Secretariat) on 26- 27 March 2019 at the Excelsior Hotel, Ipoh, Malaysia. With the successful implementation of the 3rd batch of SEA-TVET Student Exchange by the participation of 313-330 students from 50 institutions in Indonesia, Philippines, Malaysia, Thailand, and Vietnam during January-April 2019 (Appendix A: Concept Note and Programme), the 5th SEAMEO Polytechnic Network Meeting aimed: 1) To share and learn the successful practices of student exchange from the participating institutions. 2) To review and evaluate the implementation of the 3rd batch of SEA-TVET student exchange during January-April 2019. 3) To identify the agreed mechanism and improvement for the 4th batch of SEA-TVET student exchange to be implemented during August-October 2019. 4) To seek commitments from participating TVET institutions in the 4th batch of SEA- TVET student exchange. The meeting was attended by approximately 211 participants who are at the management level from TVET Institutions/Polytechnics/Universities in 5 countries, namely Indonesia (45 institutions or 85 participants), Malaysia (56 institutions or 62 participants), Philippines (22 institutions or 37 participants), Thailand (15 institutions or 24 participants), and Vitenam (2 institutions or 3 participants). The meeting was also involved by the representatives from industries and SEAMEO Regional Centres, namely, SEAMEO SEARCA (Philippines), SEAMEO SEN (Malaysia), and SEAMEO TED (Cambodia). Please refer to Appendix B: List of Participants. The meeting was officially opened by Dr Gatot Hari Priowirjanto, Director of SEAMEO Secretariat and Dr Mohammad Naim bin Yaakob, Deputy Director-General, Department of Polytechnic and Community College Education, Ministry of Education of Malaysia on behalf of 1 Prof Dato’ Ts. Dr Mohd Ismail Bin Abd Aziz, Director-General. Welcome Remarks by Dr Mohammad Naim bin Yaakob, Opening Remarks by Dr Gatot Hari Priowirjanto, Deputy Director-General, Department of Polytechnic and Director of SEAMEO Secretariat Community College Education Group Photo of Participants from Philippines, Thailand and Vietnam Group Photo of Participants from Indonesia 2 Group Photo of Participants from Malaysia During 26 March, the meeting was held by extensively focusing on sharing of student exchange experiences, reflections from industries, and discussion for solutions to improve the 4th batch. The following sessions were conducted after the Opening Session: Evaluation Results and Issues of the 3rd Batch of SEA-TVET Student Exchange by SEAMEO Secretariat Sharing Experiences: From Batch to Batch by Politeknik Elektronika Negeri Surabaya, Indonesia Feedback from Industry: Competency and Soft Skills Requirements for TVET Students, participated by the following representatives from industries o The Perak Foundry and Engineering Industries Association (PFEIA), Perak, Malaysia by Mr Lim Loon Hock, President o PT. Indah Kiat Pulp and Paper TBK., Malaysia by Mr Armadi, Head of Public Relations o Labtech International Ltd, Malaysia, by Mr Shahrir Shafiek, Marketing Manager and Mr Bradley Ker, Business Development Executive o PT Bogor Life Science and Technology (BLST) Indonesia, by Dr Ir Wanwan Oktariza, Vice Dean o Berjaya University College, Malaysia by Ms Wendy Woon, Director of Sales and Marketing Discussion on Solutions for the 4th Batch of SEA-TVET Student Exchange by Tarlac, Agricultural University, Philippines and Duy Tan University, Vietnam Discussion on Problems of the 3rd Batch and Solutions for the 4th Batch of SEA- TVET Student Exchange by SEAMEO Secretariat Reviewing the Letter of Agreement of the 4th Batch of SEA-TVET Student Exchange Signing the Letter of Agreement by the participating institutions IPOH Declaration 3 Farewell Dinner: Honoring the Retirement of: Prof Dato’ Ts. Dr Mohd Ismail Bin Abd Aziz, Director General of the Department of Polytechnic and Community College Education, Malaysia; and Dr Gatot Hari Priowirjanto, Director of SEAMEO Secretariat As a result from the meeting, the participants provided several suggestions to improve the implementation process of the 4th Batch of SEA-TVET Student Exchange (Appendix C: Improvement for the 4th Batch). The following main issues were addressed at the meeting. Requirements and Necessary Documents for Participating Students Coordination Issues between Institutions Pre-departure Arrangement for Students Industry Partners At the end of the meeting, 126 TVET institutions (Indonesia: 55, Malaysia: 34, Philippines: 20, Thailand: 15, and Vietnam: 2) agreed to sign the Letter of Agreement (LOA) of the 4th batch of TVET Student Exchange to be implemented in August 2019 onwards. (Please refer to the Letter of Agreement of the 4th Batch SEA-TVET Student Exchange as signed on 26 March 2019.) At the Closing Session, Duy Tan University announced to host the 6th SEAMEO Polytechnic Network Meeting in Danang, Vietnam on 16-19 Oct 2019. The 6th batch of TVET Student Internship Exchange Program will be discussed at the meeting. The meeting was ended by the student announcement on the Ipoh Declaration (Appendix D: Ipoh Declaration) 4 Apart from the formal meeting on 26 March, the study visit to Politeknik Ungku Omar was organised during 9.00-10.00 hrs on 27 March 2019. According to the overall results of the evaluation, the 5th SEAMEO Polytechnic Network Meeting was successfully conducted with positive rating collected from the online and offline evaluation questionnaire. From 137 respondents, it is evident that 136 respondents were satisfied in general with the whole event including the usefulness of the meeting, overall programme, overall conduct of the sessions, registration process, meeting materials, airport transfer arrangement, meeting venue and meal arrangement, completed information provided to participants before the meeting, and coordination from the organisers. (Appendix F: Meeting Evaluation Results) Most participants complimented the excellent organisation of the meeting as follows: 1. The organisation of the meeting and hardworking of the team 2. Experience sharing and problem solving discussion 3. The evaluation and collaborative efforts (MOU/LOA signing) 4. Great opportunity to meet other participating institutions from different countries and discuss with them directly. However, the areas for improvement of the meeting from participants were such as the followings: Arrange a special session for networking to discuss with potential partners. Provide a special mechanism briefing for new comers only. Meeting venue and hotel of the meeting should be nearby the airport. The meeting should provide a name tag/ notepad kit to participants Accommodation should be provided. Arrangement for cultural trips/socialization, and city tour. Increase the number of participants/university from 2 pax to 3 or 4 pax. ----------------------------------------------------------------------------------------------------------- By Piyapa Su-angavatin, Project Officer SEAMEO Secretariat 15 April 2019 5 List of Appendix Appendix A: Concept Note and Programme 7 Appendix B: List of Participants 17 Appendix C: How to Improve the Mechanism for the 4th Batch 33 Appendix D: Ipoh Declaration 37 Appendix E: Meeting Evaluation Results 39 6 APPENDIX A CONCEPT NOTE AND PROGRAMME http://seatvet.seameo.org/ Email: [email protected] 1. Background All Southeast Asian countries have placed Technical and Vocational Education and Training (TVET) in mainstream education because of its important role in the socio-economic development of a nation (Paryono 2013). In addition, TVET has been identified as one of the seven priority areas in education in Southeast Asia as agreed at the Strategic Dialogue of Education Ministers (SDEM) meeting in September 2014. To promote the internationalisation of TVET institutions, and leverage the global competitiveness and 21st century skills of TVET students in Southeast Asian countries, the Southeast Asian Ministers of Education Organization (SEAMEO) in collaboration with Ministries of Education and related Ministries and TVET institutions in Southeast Asia developed the SEAMEO Polytechnic Network in April 2016 as a part of SEA-TVET Consortium. The network aims to enhance internationalisation and partnership of TVET institutions (colleges, polytechnics and university of technologies) in the region through cross- country exchange programme and other collaborations. In addition, the 3rd High Officials Meeting on SEA-TVET hosted by the Ministry of Education of Malaysia in May 2017 also recommended to improve the student mobility by suggesting the SEAMEO Secretariat to serve as a Coordinating Agency (One Stop
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