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Monthly Meeting 9Th February 2021

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Monthly Meeting 9Th February 2021 3rd February 2021 I hereby give you notice that the next Full Council Meeting will be held on Tuesday 9th February 2021 at 6.30pm. CYNGOR This meeting will be held on a remote basis in accordance with the CYMUNED provisions of the Local Authorities Local Authorities (Coronavirus) LLANTRISANT (Meetings) (Wales) Regulations 2020. COMMUNITY Please contact the Clerk for log in details to join the meeting. COUNCIL The agenda upon the business to be transacted at the meeting is set out Parish Office hereunder Newbridge Road Llantrisant RCT Yours sincerely, CF72 SEX Swyddfa'r Plwyf Heol Pontnewydd Llantrisant Miss C Craven RCT CLERK CF72 SEX 1. To receive apologies for absence 2. To receive Disclosures for personal and pecuniary interests in items of business listed below in accordance with the Code of Conduct Gofalu am y Gymuned 3. Minutes Caring for the Community To confirm and sign the minutes of the Monthly Meeting held on the Beddau 12 January 2021 . Appendix A Llantrisant 4. Finance Talbot Green 5. To receive and adopt the accounts for payment for February 2021. Tynant Appendix B i 6. To receive the Audit for the year ended 31 March 2020. Appendix Bii • • a e e ••e.• e I• I I.I I I I I I I I I I I I I I I I I I I 7. To receive Beddau and Tynant Community Library's Annual Report and confirm payment of the annual grant of £5,500. Appendix aiii Clerc/Clerk Planning Miss Catherine Craven To consider planning applications received since the last meeting. Appendix C 8. Officers Reports To receive the report on replacing the flooring for Caerlan Hall. Appendix D Siarter o Gyfeillgarwch 9. Correspondence Charter of Friendship Crecy-en-Pontheiu To note the letter from Urdd Gobaith Cymru. Appendix E 10. Staffing To receive an update from the Clerk \. 01443 223796 ,rr It www.llantrisant-cc.gov.wales Iml [email protected] Appendix A Minutes for the Council meeting of Llantrisant Community Council held remotely on the 12 January 2021 at 6.30pm Present: Chair Councillor D Nicholas Councillors: J Barton, M Davies, B Farr, R Hunt, A Matheson, S Powell, S Trask, A Robinson, J Woodington. In attendance: Clerk: Catherine Craven. Not present: A Crutcher and P Williams. 102. Apologies for absence received from Councillors V Nicholas and K Williams . 103. Disclosures of personal and pecuniary interest. None declared. 104. It was AGREED that the minutes of the Monthly Meeting held on the 8 December 2020 were a true record of the meetings decisions subject to a correction to Item 97 nominated Councillors to judge the Schools Christmas Tree Competition were J Barton and A Robinson. 105. The January 2021 Accounts for Payment were receive and adopted. Councillors A Matheson and S Trask were nominated to authorise the on-line payments. Plusnet Broadband/Landline £42.60 s Function28 Web and email Provision £54.00 s Barclaycard van tax, paint, varnish, zoom, training £452.60 Unity Trust Charges Qtr 3 £39.30 z Unity Trust cheque deposit charge £0.60 z Toshiba new copier delivery £42.00 s Toshiba copier charges Qtr 3 £94.02 s HMRC NI and Tax (Dec) £1,373.66 z Wages Salaries (Dec) £5,526.10 z Pensions Pensions (Dec) £1,579.63 z J Akers Mileage (Dec) £17.64 z RCTCBC Rates - Llys y Cwm £177.00 z RCTCBC Rates - Caerlan £482.00 z Emex Alarm Monitoring & Maintenance £126.00 s PPLPRS incorrect amount paid Dec £64.53 z SSE Gas - Llys y Cwm £366.11 f Plusnet Broadband Llys y Cwm (Dec) £22.99 s SSE Electricity Caerlan £57.49 f SSE Electricity Llys y Cwm - credit -£628.18 f PIP Construction New cupboards Caerlan £1,270.00 z Emex Replace CCTV camera - front PO £165.64 s Bus Shelters Ltd New panels for 2 shelters £3,799.48 s Itemit Asset Tracking System £1,511.68 s Trivalis Garage Rent £32.20 s UK Fuels Diesel £120.60 s C & L Garden and Tree Christmas Trees (take down) £420.00 z Service Total £ 17,209.69 106. The Income and Expenditure Accounts for December 2020 were AGREED. 107. No comments were made on planning applications:- 20/0932/10 Unit 16 Earthmovers House, Llantrisant Business Park, Llantrisant, CF72 8LF 20/1411/10 Garth View Surgery, Garth View, Beddau, CF38 2DA Applications received after the papers were distributed. Clerk has e-mailed copies to Ward Members. 20/1427/10 3 South Drive, Llantrisant, Pontyclun, CF72 8DP 20/1448/10 3 Bronhaul, Talbot Green, Pontyclun, CF72 8HW 21/0014/10 11 Heol Pen-Y-Parc, Llantrisant, Pontyclun, CF72 8DN 21/0022/10 21 Cavendish Place, Beddau, Pontypridd, CF38 2RP 108. It was AGREED to publish the tabled Annual Report for 2019/20. 109. The draft minutes of the Staffing Committee Meeting held on the 16 December 2020 were noted. It was reported that the Temporary Finance Officer post had not been filled due to new lockdown measures that had come into force since the last meeting. As none of the applicants had experience of the Council’s software packages the training required in the time frame available would have presented a real challenge. The Clerk has agreed to undertake the workload and, with under the direction of the RFO, has completed the financial requirements of this month. The Clerk will record all additional hours worked during the RFO’s sickness absence and will be paid accordingly. Meeting finished 7:00 pm Accounts for the meeting of the 9th February 2021 Office Use Appendix B(i) d/d / bacs/ account s/o / codes VAT chq OFFICE Plusnet 09.02.21 Broadband/Landline £ 42.60 s d/d 4205 101 Function28 01.02.21 Web and email Provision £ 54.00 s s/o 4202 101 Barclaycard 01.02.21 PPE, software, valve key, motar mix £ 146.25 - bacs split Rialtas 08.02.21 Accounts package £ 464.40 s d/d 4202 101 STAFFING HMRC 08.02.21 NI and Tax (JAN) £ 1,486.74 z bacs 4002 102 Wages 15.02.21 Pay (JAN ) £ 5,660.85 z bacs 4001 102 Pensions 08.02.21 Pensions (JAN ) £ 1,648.78 z bacs 4003 102 J Akers 08.02.21 Mileage (JAN) £ 42.75 z bacs 4025 102 SLCC 08.02.21 Cyber Awareness e course £ 58.80 s bacs 4015 102 SLCC 08.02.21 Virtual Practitioners confrence £ 90.00 s bacs 4015 102 HALLS Plusnet 26.01.21 Broadband/Phoneline - Llys y Cwm £ 22.99 s d/d 4062 205 Emex 25.01.21 Alarm Monitoring & Maintenance £ 126.00 s d/d split Emex 20.02.21 CCTV Call out £ 102.00 4066 201 SSE 05.02.21 Electricity Caerlan £ 60.00 f d/d 4060 201 SSE 01.02.21 Gas Caerlan £ 130.97 Cathedral Leasing Lt09.02.21 Hygiene Services £ 218.30 s bacs 4065 201 OUTSIDE WORK Leekes Rad key, meter box key, paint brus £ 15.22 s bacs 4066 201 PROJECTS J & EM Phillips and S09.02.21 Christmas trees (schools) £ 600.00 s bacs 4157 106 TRANSPORT Trivalis 15.02.21 Garage Rent £ 32.20 s d/d 4073 301 UK Fuels 10.02.21 Diesel £ 85.60 s d/d 4070 301 Came and Co 08.02.21 Hire vehicle £ 18.11 s bacs 4074 301 TOTAL £ 11,088.45 ADDITIONAL PAYMENTS TOTAL Clerks Report Appendix B(ii) AGENDA ITEM:4ii Audit for the year ended 31 March 2020 Action required: 1. To approve and accept the 2019 20 Annual Return. 2. To consider the external auditor’s opinion in relation to the council’s annual accounting statements. 3. To consider what action is needed to address the issue made by the auditor. Background: The external auditor’s report was received on the 25 January 2021. In accordance with the Governance and Accountability for Local Councils in Wales - a Practitioners Guide (2019 Edition) the council must consider all reports from [internal and] external audit and determine what action is required in response to the reports and any recommendations made. The Auditor has raised a minor error on the Annual Return under the Account Statements – Trust Funds Disclosure Note. In box 14 of the Accounting Statement an answer to the year ending 31 March 2019 has not been submitted. An answer had been given for year ending 31 March 2020. Recommendation: The Council should note this oversight and ensure in future years that a correct answer is submitted to the declaration of sole trusty of any charities. Gommunity and Town Councils in Wales Annual Return for the Year Ended 31 March 2020 LANGUAGE PREFERENCE Please indicate how you would like us to communicate with you during the audit. Note that audit notices will be issued bilingually. YGH ENGLISH r i BILINGUALLY ._._.1 THE ACCOUNTS AND AUDIT PROCESS Section 12 of the Public Audit (Wales) Act 2004 requires community and town councils (and their joint committees) in Wales to make up their accounts each year to 31 March and to have those accounts audited by the Auditor General for Wales. Regulation 14 of the Accounts and Audit (Wales) Regulations 2014 states that smaller local government bodies i.e. those with annual income and expenditure below Ê2.5 million must prepare their accounts in accordance with proper practices. For community and town councils and their joint committees, proper practices are set out in the One Voice Wales/Society of Local Council Clerks publication Governance and accountability for local councils in Wales - A Practitioners' Guide (the Practitioners' Guide). The Practitioners' Guide requires that they prepare their accounts in the form of an Annual Return.
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