MINUTESOF THE FOURTHMEETING OF NEPAL.INDIAJOINT COMMITTEE ON INUNDATION AND FLOODMANAGEMENT IJCIFMI (January 10-,14, 201,1) The fourth meetingof Nepal-lndiaJoint Committeeon Inundationand Ftooo Management(JCIFM) was heldfrom January 10-14,2o11. The Indiandetegation was led by Mr' S. MasoodHusain, Member (Coordination), Ganga Flood Conircri Commission (GFCC),Government of lndiaand the Nepalesedelegation was lerj by Mr. K' R. Dahal,Director General of the Departmentof Water lnducedDrsaster Prevention(DWIDP), Government of Nepal.The Nepalesedelegation Wercon-r€i-. the Indiandelegation at Janakpur,Dhanusha on Januaryg,201j.
The meetingof the Committeewas precededby joint fieldvisits to the compteteci ongoing and proposed embankmentsand flood protectionworks atong l-r.; Kamala,Bagmati and Lalbakeyarivers. The listof participantsof the meetrnqrs ;ri J Annex-1. EXTENSIONOF EMBANKMENTS
A) FTELDVtStT OF ONGOTNGWORKS A-l Kamala River
The Committeecarried out the fieldvisit of the Kamalariver on Januarytri 2011. The Committeevisited the rightbank startingfrom Ch. O.O0km 1,. the Nepal-lndiaborder and proceededupstream up to ch. 1g.g5km
It was observedthat the embankmentwork along the right bank fro;r r.,;i 2'10 km to Ch' 5.50 km has beencompleted. The work from Ch 0 00 ir 2.10 km is also completed,except for 200 m lengthfrom the Nepat-inor;r border.The Committeeinstructed that this portionalong with Anti Fton,j J Sluice(AFS) be completedas per the contractschedule. The Comrnitr.. reiterated its earlierdecision that the constructionof embankmentshoriri be taken up on the Indian side to close the gap along both i).rr.,i:. appropriatelyby Governmentof lndia. In the package work from ch. 15.700to 16.000 km, AFS ancrsonri, revetment work remainto be completed.The Committeeinstructed that ilrc works be completedas per the contractschedule. lt also instructecjflrar remaining worksof dressingand turfingon the embankmentas per dFlsriril may be completed.
Thereafter,the committeevisited the left bank from ch. 0 000 krn to ctr 10.550km. Approximately300 m partof the embankmentnear the Nrn,,, Indiaborder remains incomplete. The Committeeinstructed that ilre wor.: be completedas per contractschedule. lt also instructedthat remanrr-,: L works of dressingand turfingon the embankmentas per designmay be completed.The Committeeobserved that the slope of the embankmentat many locationswas not as per the designspecifications. lt was decided that the slope of the embankmentmay be rectifiedas per the destgn specification.
A-ll Bagmati River
The field visit to Bagmatitook place on January 11,2011' Duringthe (RBM) second meetingof JCIFM,GON had tenderedRiver Bed Material five work for nine work packagesout of which the Committeeapproved progress work packagestotaling 30.48 km, the work of which is piesentlyin to and near completion.During the third meeting,the Committeedecided 20 ?'2 approvethe remainingfour work packageson the rightbank totaling km of which GOI contributionis NRs 4.52 croresincluding contingencies on and excluding vAT. These work packages were to be initiated completionof the ongoing RBM work of 30'48 km approvedpreviously However,the Committeefound that RBM works of the four work packagcs approvedin the thirdmeeting had alreadybeen initiated.
The Committee observedthat the slope of the embankmentat many locationswas not as per designspecification. lt was decidedthat the slope of the embankmentmay be rectifiedas per the design specification'The per Committeeinstructed that the differentwork packagesbe completedas contractschedule.
A-lll LalbakeYaRiver
The field visit to Lalbakeyaembankment works took place on January11. 2011. Some structuressuch as AFS at Ch. 0.40km from Nepal-lndta border,at NepalEastern Canal (NEC) breach point and at Ch' 5'075 knr from NEC and also ongoingwork of left bank Ch. 4.50km (PackageB) remainincomplete. lt was observedthat the slope of the embankmentat many locationswas not as per the design specification.The Committee directedthat the slope of the embankmentmay be rectifiedas per thc design specification.The Committee instructed that the different work packagesbe completedas per contractschedule' >V DECISIONSOF THE JOTNT COMMITTEEON INUNDATION& FLOOD MANAGEMENT(JCtFM)
B) PROPOSEDWORKS AND RELEASEOF FUNDS B-l For Bagmati river
Ongoing Works
The Committeenoted that the initial50% of expenditureamount for three retenderedand one gap closingcontracted work packagesin Bagmatiriver of NRs. 2.43 crore has already been released. Since the utilization certificatesrelated to these works have been submitted,the balance50% i.e.NRs. 2.43 croreis recommendedfor release.
The River Bed Material(RBM) work of 30.48 km approvedpreviousty rs ongoing. The works were inspectedby the Committee.The utilization certificateof 75o/oof funds may be submittedafter which the balance paymentof NRs.4.45 crorewill be released.
Since the four work packagesfor RBM works on the.right bank totating 20.32 km have already been initiated,the Committeerecommends ilre releaseof 50% of Gol contributionfor theseworks i.e. NRs.2.26 crore.The bafancepayment would be made on receiptof utilizationcertificate of 7So/n I of fundsreleased and inspectionof the worksby the committee.
The emergentworks carriedout duringthe monsoonfloods of 201Owere i inspected.The utilizationcertificates of the emergentworks amountingto NRs' 0.45 crorewere submittedto the Committee.The summaryof works is al Annex'll. The Committeeapproves the reimbursementof NRs 0 45 crorespent on the emergentworks of 2010 monsoonfloods.
Further,the Committeerecommended taking up emergent anti-erosiori worksalong both banksof the riveras per detailsgiven at Annex-lllbefore, the monsoonof 2011. The GON will submit a report in respectof these emergentworks to GFCC for examination.After the approvalof reportbv GFCC, competentauthority of GON will invite tenders as per Financiat Regulationsof GON. The summary of tender evaluation along with recommendationof award of contracts shall be submitted to EOl, Kathmandufor the endorsementof the Indianside. Thereafter 50% of Gol contributionwill be released.
New Works
Duringthe thirdmeeting, the committeehad directedthe concernedficld officersto carryout the necessaryfield investigation including inundatror-r area and to collectinformation of damagesto see the necessitvoi (V ilD proposed embankmenton the leftbank from ch. 31.250to 42.sookm.The investigation reportsubmitted to GFCC was examinedby it and approved. Accordingly 5 work packages(Package nos. LE1 to LE 5) were tendered. the summary of which is at Annex-tV.The Committeeendorsed the tenders as approved by GON. The total Gol contributionfor these pacKages including contingenciesis NRs. 3.114 crore.The Committeerecommends the releaseof 50% of this amounti.e. NRs. 1.ss7 crore.The balance payment would be made on receiptof utilizationcertificate of 7S"hof funcjs releasedand inspectionof the works by the committee. Tenderswere also invitedby the Govt. of Nepal for the constructionof embankmentworks alongthe Jhanj river,a tributaryof Bagmatiriver. The Committee decidedto keep the endorsementof the tender on hold anct considerthe issueat the nextmeeting of JCIFM.
B-ff Work along the Lalbakeyariver Ongoing Works
As decidedin the secondmeeting of JCIFMthe embankmentworks of 12.2 km along both banks and Anti FloodSluice (AFS) along the rigiit bank of Lalbakeya are being undertaken.50% of the total Gol contributionr e NRs' 9.615 crore has alreadybeen releasedto GON. The utilizatron certificates for these works have been submitted,hence the balance amountof NRs.9.61s crore is recommendedfor release. The emergent works carriedout during the monsoonfloods of 2010were inspected'The utilizationcertificates of the emergentworks amountingfo NRs. 0'42 crore were submittedto the Committee.The summary of works is at Annex-V. The Committeeapproves the reimbursementof NRs. 0.42 crore spent on the emergentworks of 2010monsoon floods. Further, the Committeerecommended taking up emergent anti-erosion works on both banks as summarizedin Annex-Vlbefore the monsoonoi 2011' The GoN will submita reportin respectof these emergentworks rc GFcc for examination.After the approvalof reportby GFCC, competeni authority of GON will invitetenders as per FinancialRegulations of GoN The summary of tenderevaluation along with recommendationof awardof contractsshall be submittedto EOl, Kathmandufor the endorsementof the Indianside. Thereafter 50% of Gol contributionwill be released. New works
Duringthe third meetingof JCIFM,it was decidedthat embankmentworks may be extended by 10.50 km on each bank and RBM works may bc carried out for a rengthof 6.40 km (0+000to 6+400 from NEC, Fatuwa Bridge) on both banks.Following tl'1e re-examination of the abovepr6posai y,v_l^ in consultation of GFCC,it was decidedto extendembankment works by 9.5 km on left bankand 11.5km on rightbank. Accordingry, 9 works packages(Package nos.18 to 25 and GRVI) weretendered p",.GoN financialregulations ", and approvedby the competentauthority of the Government of Nepar.Furthermore, 6 work packages were proposed to bc awardedto usergroups. The summary of worksis at Annex-vil. The Committee g endorsedthe tenderedwork packages.The totalGol contribution includingcontingencies for theseworks is Nns. 14.7gscrore. The Committee recommendsthe releaseof 50% of this amounti.e. NRs. 7 '397crore to GoN. The balancepayment would be madeon receiptof utilizationcertificate of 75% of fundsreleased and inspectionof the works bythe Committee.
The Committeefurther decided that the 6 workpackages earlier proposed to be awarded to user'sgroup may also be tendered.The summaryof tender evaluationalong with recommendationof awardof contractsfor theseworks will be submittedto Eol, Kathmandufor endorsementby the lndianside. Thereafter 50o/o of Golcontribution will be released. B'lll works to be carriedout in Kamalariver embankment Qngoing Works Theembankment worksto be carriedout before the monsoon of 2010were dividedinto phases, two of whichthe first phase had beencompteted and fundamounting to NRs.17.698 crore was released. The second phase has beeninitiated for whichthe initial50% of fundsamounting to NRs.6.16s crorehas beenreleased in thethird meeting of JclFM.Since the utilization certificatesfor the secondphase have been submitted, the balanceSocz; i.e.NRs. 6.165 crore is recommendedfor release. Similarly,works of 150m revetmentand3 studsat SakhuwaMadhan and extensionof 500m lengthembankment at Hathmundawere approved and the initial50% of Gol contributioni.e. NRs.0.g6 crore has alreadybeen released. The workswere inspectedby the committee. The utilization certificate of 75% of funds may be submittedafter which the batance paymentof NRs.0.96 crore will be released. The emergent workscarried out duringthe monsoonfloods of 2010were inspected'The utilizationcertificates of the emergentworks amounting to NRs'0'901 crorewere submitted to theCommittee. The summary of works is at Annex-Vlll'The Committeeapproves the reimbursementof NRs 0.901crore spent on the emergentworks of 2010monsoon floods Further' the Committeerecommended taking up emergentanti-erosion worksalong leftbank as summari4edat Annix-tXbefore the monsoonor 9L 2011.The GON will submita reportin respectof these emergentworks to GFCC for examination.After the approvalof report by GFCC, competent authorityof GON will invitetenders as per FinancialR'egulations of GON The summaryof tenderevaluation along with recommendationof awardof contractsshall be submittedto EOl, Kathmandufor the endorsementof the fndian side. Thereafter 50o/o of Gol contributionwill be released. New works
Duringthe third meetingof JCIFM, it was decidedthat the embankment workstotaling 13.00 km on the left bank and 1074 km on the rightbank may be extendedon both banksso as to close all the gaps and tag with East-Westhighway. However,as explainedby the concernedDivision Office,to tag the embankmentworks to the high land, there was need to extend the embankmentby additional0.47 km on the left bank and additional3.1 1 km on the rightbank.
Accordingly,9 work packages(Package nos. 29 to 37) on the leftbank and 13 work packages(Package nos. 38 to 50) on the rightbank were tendered as per GoN financialregulations and approvedby the competenlauthority of the Governmentof Nepal.Furthermore, 3 work packagesto be givento . usergroups were also approvedby the competentauthority of Government of Nepal.The summaryof works is at Annex-X.The Committeeendorsed the 22 tendered work packagesand the 3 work packages to be given to usergroups.
The total Gol contributionincluding contingencies is NRs. 35.86crore. The Committeerecommends the releaseof 50% of this amount i.e. NRs 17.g3 crore. The balance payment would be made on receipt of utilization certificationof 75% of funds releasedand inspectionof the works bv the Committee.
B-lV Detailed Project Report for extension of Embankment along Khando River
Duringthe secondmeeting it was decidedthat the Nepaleseside would compareth€ presentcross sectionswith previouscross sectionsin the reportand findings would be providedto GFCC.Accordingly the Nepatese sidehanded over the detailsof differencesof bedlevels to the Indianside A revisedDPR for Khandoriver embankment works was alsosubmitted to the Committee.
)!- B-V Miscellaneous
1) Bagmati embankment - recovery of advance from the contractors of PackageC and D of Bagmati Embankment
As regards recovery of mobilizationamount of advance given to the contractorsof PackageC & D of Bagmatiembankment, Nepalese stdi., informedthat the processof recoveryof mobilizationof advance has been taken up. The Committeeemphasized to expeditethe recoveryprocess.
c) FLOODINUNDATION ISSUES
C-l KalkalwaBund
The Indian side informedthe Committeethat as decided by JCWR, an openingin the Kalkalwabund has been provided.The Committeenoted with appreciationthat the issuehas been resolvedand decidedto dropthis issuefrom the agenda.
C-ll Rasiyawal-Khurd-Lotan Bund
The lndian side informed the Committeethat as directed by JCWR, constructionof the culverts in Rasiyawal-Khurd-LotanBund has been completed.The Nepaleseside informedthat they had alreadycompleted the requisite works in Nepalese territory.The Committee noted with appreciationthat the issue has been resolvedand decidedto drop thrs issuefrom the agenda.
C-lll Mahali Sagar
The Committeenoted that the jointsurvey, as directedby JCIFMduring rts 3tdmeeting, could not be undertakento fix the contourlevel of 92.76nr tn orderto assessthe reservoirarea both in Nepaland lndia at pond levelor 92.76 m. The Committee directed the Contact Officers to complete thc work by 30 April, 2011 and submit their report before the next meetingof the JCIFM
CJV BairganiyaRing Bund
The Nepalese side informed the Committee that the construction of embankmenton the right bank of BhakuwaNala and sluice on the right bank of Lalbakeyariver near Nepal-lndiaborder is beingcarried out and ts likelyto be completedbefore the monsoonof 2011'
C-V Rato River
The Committeenoted that the joint studyof the inundationsituation in thc area,as directedby JCIFMduring its 3'omeeting, could not be undertaken q TlL
T by the Contact Officers.The Committeedirected the Contact Officersto completethe work by 30 April, 2011 and submittheir reportbefore the next meetingof the JCIFM.lt was agreedto maintainstatus quo in this regard till furtherconsideration of the matterby the Committee.
C-Vl Geruwa River
The Nepaleseside informedthat no embankmentexists along Geruwa river in Nepal territoryclose to the India-Nepalborder and therefore,no actionis requiredfrom theirside. The Committeedecided that the Contact Officersmay verifYthis jointlY.
C-Vll Bhutahi Balan
The Nepaleseside statedthat JSTC during its 2nomeeting had directed JCIFM to discussthis issue.The Committeedirected that a presentattort highlightingthe problemmay be made on the issue at the next meetingo{ the Committee.
D) FLOODFORECASTING ISSUE
D-l FloodForecasting Master Plan The Indianside informed that the newDraft Flood Forecasting Master Plan (2010-2014) prepared by Government of Nepal is under examination/updation.The Indian side further informed that the Governmentof Biharhas requestedinclusion of Sevenmore raingauge stationsat Khokana,Sundarijal, Pendera-Dhoben, Raigaun, Ramolobarr, Gaurighatand Brahmapuriin Nepalin the DraftFlood Forecasting MaSte' Plan.The Nepaleseside informed that there are 16 raingaugestations tn the Bagmatibasin in Nepalwhich includes Khokana, Sundarijal, Pendera- Dhobenstations proposed by the Governmentof Bihar.The Nepalesestcie a further informedthat the remainingfour stations proposedby the Governmentof Biharwould be necessary.The Committeedecided that Indianside may examinethe list of existing16 raingaugestations u- Bagmatibasin in Nepaland if mor€stations are required, the same n'roV t,c' broughtbefore the Committee.
D-tl Transmissionof RealTime Data The Indianside mentioned thatduring the monsoonseason of 2010,Car-: from only 6 hydro-meteorologicalstations, namely, Narayanghat. Bhalubhang,Kusum, Mainachuli, Chatra and Karmaiyain Nepalwert: receivedby the CentralWater Commissiontill August22, 2010 aniJ thereafter,no datawas received,and requestedthe Governmentof Nepai to ensureun-interrupted transmission of RealTime Data.The Nepales., side informedthat therewas strikeby the hydro-meteorologicals{sff 1,7..' ItB are casualemployees and, therefore,data from auto-transmissionstations could only be supplied.They assuredthat necessaryaction was being taken by the Governmentof Nepal in this regardand informedthat there shouldnot be any problemin future.
D-lll Early Warning System in Koshi Basin The Nepaleseside informedthat the Governmentof Nepal is developinrr Disaster ManagementPlan for Koshi Basin includingEarly Warninq System for Kosi river,which is supportedby the Asian DevelopmentBank and requestedthe Governmentof lndia to providedata for this purpose. The Committeedecided that the Governmentof Nepalmay send a request with relevantdetails in this regard to the Governmentof India throuoh diplomaticchannel.
E) COMPREHENSIVESTRATEGY FOR FLOODMANAGEMENT
E- | Preparation of prioritized list of flood management works The Nepalese side submitteda priority list of rivers (Annexure-Xl)for undertaking short term flood control measures and mentioned thai Government of Nepal is executingriver trainingworks along severaioi these rivers. The Committeedesired the Nepalese side to providethc details of flood controlworks being undertakenby them. The committee also desiredthe lndianside to submittheir priority list. It was decided to hold the next meetingof JCIFM in first week of May 2011.
The meetingwas herdin a cordiatand friendryatmosphere.
Signedon January14,2011 at Kathmandu.
( t ^t n \t/rr l#41# 1lI"-^. Eoc/ (K.R.Dahat) ,;;".";fft>it' TeamLeader/ Director General Team Leader/Member Dept.of Water prevention InducedDisaster GangaFlood Control Commissien (DWtDP) (GFCC),patna Annex-| ( a) 4thMeeting of the JCIFM hefd from January 10-14,2011
LIST OF PARTICIPANTS
INDIANSIDE: , 1. Mr.S. MasoodHusain Member(Coordination), GFCC,Patna - TeamLeader
2. Mr.Sanjiv Ranjan Director(North) MEA,New Delhi - Member
3. Mr.H. K.Jain Counsellor(Commerce) EOl,Kathmandu - Member
.4. Mr.A. S. P.Sinha Sr.Joint Commissioner (Ganga) MOWR,New Delhi - Member
5. Mr.A. K. Ojha ChiefEngineer lrrigationDepartment, Govt, of UP, Lucknow - Member
6. Mr.Hari Narayan ChiefEngineer (WRD) Govt.Of Bihar.Patna - Member
7. Mr.S. K. Gangwar Director,GFCC, Patna MemberSecretary
8. Mr.Subir Dutta UnderSecretary MEA - Member
lut-
10 Annex-I (b )
NEPALESESIDE :
1. Mr.Khom Raj Dahal DirectorGeneral/DWl DP TeamLeader
2. Mr.Hira Nand Jha DeputyDirector General/DWIDP - MemberSecretarv
3. Mr.Sanjaya Dhungel SeniorDivisional Engineer, WECS - Member
4. Mr.R. D. Maskey SeniorDivisional Engineer, Dept. of lrrigation - Member
5. Mr.Sashi Bahadur Bisht SeniorDivisional Engineer, DWIDP - Member
6. Mr.Ananta Kumar Gajurel SeniorDivisional Engineer, RTP/DWIDP - Member
7. Mr.Rishi R. Ghimire UnderSecretary, Ministry of ForeignAffair - Member
8. Mr.Amrit Shrestha SeniorDivisional Engineer, Ministry of lrrigation- Member
9. Mr.Bimal Sapkota SectionOfficer, Ministry of Finance - Member
10. Mrs.Bibhuti Pokharel Hyd.Engineer, DHM - Member
SPECIALINVITEES
1. Mr.Rajendra Prasad Adhikari, SDE, DWIDP
2. Mr.R. L. Karna,Division Chief, WIDPO, D.No. 2, Dhanusha
3. Mr.A. C.Jha Division Chief, WIDPO, D.No.3, Bara
4. Mr.S. C.Acharya, Division Chief, WIDPD No. 5, Rupandehi 5. Mr.B. N.Yadav, Division Chief, WIDPD No.6, Banke sa lrL
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N] gR N ad. e3;i o1 !ol jJEi N @l : ::SH o 5 1t @ q N {t o al o -.- 61 at €o ,* ri @l ol q * :;8 -l 9 P !, 9 @ @l ;to o @ I ol @Nl N? @ qL -ro-: j:Y."; o NI ol g= @ 6l or o ^! ol ol N q 5Y :'1 :{l .Y P 901 -oH o1 N @ NL N NI N ql q l -l F ! q FI o o E I :36_i {@ el 3 Sul 3a !l 8i E: @a 38;iaL 3l ; -o :'l - 901 Pl 6i!\,'q Ed o5 -l-i ll 1 N - F oi q1 CIL N @ I @ pol P '@1 9l 3 N N] 5N :l o OL !oqt: { 61 v: a* ol !vl o r5 @ N FI 9nl ;;6A l') lrl 91 - NI !t !'l o @ g. -- I --+ N ET N !338 N 3 = @L YI cql ol *:s3 @i AL o GgAY x I !' 1..,l lsl - 6:* o o o A x -c h Annex-Xl Itiversbefween Koshi and Mech L Kankai(Western Kankai in India) 2. Biring(Eastern Kankai in India) . 3. Lohendra -+. Mechi 5. I{atuwa 6. Chisang -'7s O J ii,i'nfio*man inrndia) Itir,ersbetlveen Gandaki and Koshi , t. I{ato(Dhaus in India) l. I]alan l. Lakhandehi l. Jlrim i. Maraha(Harsingahi) 6. Bighi(Dhaus) 7. Jamuni B. pasaha 9. Sikta 10.Bangri IL Uriya 12.l'ilawe t l{iversbetrveen Mahakali and Gandaki l. Karnali(Ghaghra in India) l. Mohana 3. Banganga -+. Babai(Sarya in India) ,5. WestRapti (Rapti in India) 6. Chaudhar 7. Donda 8. lvlahakali(Sharda in India) t). l{ohini I 0.l'inau I l. Dano(Kunhra in India) 12.Maan t