The 760th Meeting of The Board of Trustees November 17, 2020
Mission, Vision, and Values Statements
Mission Oakton is the community’s college. By providing access to quality education throughout a lifetime, we empower and transform our students in the diverse communities we serve.
Vision Dedicated to teaching and learning, Oakton is a student-centered college known for academic rigor and high standards. Through exemplary teaching that relies on innovation and collaboration with our community partners, our students learn to think critically, solve problems, and to be ethical global citizens who shape the world. We are committed to diversity, cultural competence, and achieving the equity in student outcomes.
Values A focus on Oakton students is at the core of each of these values. . We exercise responsibility through accountability to each other, our community, and the environment. . We embrace the diversity of the Oakton community and honor it as one of our college’s primary strengths. . We advance equity by acknowledging the effects of systemic social injustices and intentionally designing the Oakton experience to foster success for all students. . We uphold integrity through a commitment to trust, transparency, and honesty by all members of the Oakton community. . We cultivate compassion within a caring community that appreciates that personal fulfillment and well-being are central to our mission. . We foster collaboration within the college and the larger community and recognize our interdependence and ability to achieve more together.
Approved by the Board of Trustees, March 21, 2017 ILLINOIS PUBLIC THE 760th MEETING COMMUNITY COLLEGE of DISTRICT 535 THE BOARD OF TRUSTEES NOVEMBER 17, 2020
Oakton Community College 1600 E. Golf Road Des Plaines, Illinois 60016
Closed Session 3:00 p.m.
NOTICE As of the date of posting this agenda, all counties in the State of Illinois were operating under a Gubernatorial Disaster Proclamation. Due to the COVID-19 health pandemic, Dr. Joianne Smith, president of Oakton Community College, has determined that an in-person meeting is not practical or prudent. As permitted by Public Act 101-640, this meeting will be held without the physical presence of a quorum at the meeting location. Dr. Joianne Smith will be physically present in room 1502 at the meeting location noted above.
AGENDA
1. Call to Order and Roll Call 2. Consideration of a motion to close the meeting to the public for the purpose of the following: . review closed session minutes of October 20, 2020 . consider the appointment, employment, compensation, discipline, negotiations, performance or dismissal of employees 3. Consideration of a motion for adjournment 4. Adjournment
Open Session 4:00 p.m.
NOTICE As of the date of posting this agenda, all counties in the State of Illinois were operating under a Gubernatorial Disaster Proclamation. Due to the COVID-19 health pandemic, Dr. Joianne Smith, president of Oakton Community College, has determined that an in-person meeting is not practical or prudent. As permitted by Public Act 101-640, this meeting will be held without the physical presence of a quorum at the meeting location.
Dr. Joianne Smith will be physically present in room 1506 at the regular meeting, location noted above. In further consideration of the COVID-19 pandemic and present access to the College, it is not feasible to allow members of the public to attend the meeting in-person.
Individuals who wish to address the Board of Trustees during the Public Participation portion of the meeting should send an email to [email protected] including your name, town/affiliation, and the item you wish to address to the Board, no later than 4 p.m. on November 17, 2020. Trustees, citizens, faculty and staff, may attend the meeting remotely via Zoom conferencing, details below:
1 of 3 To join via tablet or computer: https://oakton.zoom.us/j/99738344726
To join via telephone: 312-626-6799
Meeting ID: 997 3834 4726
AGENDA
Call to Order and Roll Call
Pledge of Allegiance
R Approval of the Minutes of Board Meeting held on October 20, 2020
Statement by the President
ICCTA Liaison Report
Educational Foundation Liaison Report
Evanston Task Force Report
Student Trustee Report
Student Spotlight
Comments by the Chair
Trustee Comments
Report: Update on the Master Plan
Public Participation
NEW BUSINESS
CONSENT AGENDA
11/20-1 R a. Approval of Adoption of Consent Agenda R b. Approval of Consent Agenda Items 11/20-2 through 11/20-7
11/20-2 Ratification of Payment of Bills for October 2020
11/20-3 Acceptance of Treasurer’s Report for October 2020
2 of 3 11/20-4 Compliance with Open Meetings Act, Closed Session Minutes
11/20-5 Action on Recordings of Closed Session Minutes
11/20-6 Ratification of Actions of the Alliance for Lifelong Learning Executive Board
11/20-7 Supplemental Authorization to Professional Personnel – Fall 2020
OTHER AGENDA ITEMS
R 11/20-8 Appointment of Members to Career Program Advisory Committees for 2020-2021
R 11/20-9 Adoption of Resolution Setting Forth Tax Levies for 2020
R 11/20-10 Adoption of Resolution Setting Forth Property Tax Extension Limitation Law (PTELL) Reduction Designation
R 11/20/11 Approval of RAMP – Fiscal Year 2022
R 11/20-12 Authorization to Approve November Purchases a) Continuation of Employee Medical, Dental, and Vision Insurance b) Web-Event Calendaring System – Three Year Contract c) Document Imaging and Management System Annual Maintenance Contract and System Upgrades d) Cisco Systems Edge Network Equipment e) Owner's Representative Services – Contract Amendment f) Education Advisory Board, Community College Executive Forum Program Three Year Contract g) Printing of the Oakton Non-Credit Class Schedule h) Professional Services for Comprehensive Facilities Condition Assessment
11/20-13 Preview and Initial Discussion of Upcoming Purchases
R 11/20-14 New Curriculum for Preview
R 11/20-15 Acceptance of Grants
R 11/20-16 First Read of Policies
ADJOURNMENT
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Minutes of the Oakton Community College Board of Trustees Meeting October 20, 2020
The 759th meeting of the Board of Trustees of Community College District 535 was conducted virtually on October 20, 2020. Dr. Joianne Smith, president of Oakton Community College, was physically present at the Des Plaines campus, 1600 E. Golf Road.
Closed Session – Call to Order and Roll Call At 3:05 p.m., Chair Stafford called the meeting to order. All trustees attended virtually; Board Secretary Toussaint called the roll:
Mr. William Stafford Chair Present Mr. Paul Kotowski Vice Chair Present Ms. Marie Lynn Toussaint Secretary Present Dr. Gail Bush Present Ms. Martha Burns Present Mr. Benjamin Salzberg Present Dr. Wendy Yanow Present Ms. Karen Suarez Present
Chair Stafford asked for a motion to go into closed session under the following exceptions to the Illinois Open Meetings Act: the purpose of considering the appointment, employment, compensation, discipline, performance, dismissal of employees, and pending litigation. Trustee Salzberg made the motion, seconded by Trustee Kotowski.
Trustee Toussaint called the roll:
Mr. Stafford Aye Dr. Bush Aye Mr. Salzberg Aye Ms. Burns Aye Ms. Toussaint Aye Mr. Kotowski Aye Dr. Yanow Aye Ms. Suarez Aye
Physically present in room 1502 at the Des Plaines campus, Dr. Joianne Smith, President and Mr. Edwin Chandrasekar, Vice President, Administrative Affairs. Attending virtually were Dr. Karl Brooks, Vice President, Student Affairs; Dr. Colette Hands, Associate Vice President, Chief Human Resources Officer; Dr. Ileo Lott, Vice President, Academic Affairs; and Mr. Sam Cavnar, Legal Counsel
At 3:55 p.m., Chair Stafford asked for a motion to adjourn the closed session meeting. Trustee Salzberg made the motion; seconded by Trustee Kotowski; a voice vote was called and the meeting adjourned.
Open Session and Roll Call Chair Stafford called the regular meeting of the Board of Trustees to order at 4:05 p.m. All trustees attended virtually.
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Trustee Toussaint called the roll:
Mr. Stafford Chair Present Mr. Kotowski Vice Chair Present Ms. Toussaint Secretary Present Ms. Burns Present Dr. Bush Present Dr. Yanow Present Mr. Salzberg Present Ms. Suarez Present
Physically present in room 1506 at the Des Plaines campus, Dr. Joianne Smith, President; and Mr. Edwin Chandrasekar, Vice President, Administrative Affairs.
Pledge of Allegiance – Chair Stafford
Approval of Minutes Chair Stafford asked for a motion for the approval of the minutes of meetings of the Board held on September 15, 22, 29, and October 2, 2020. Trustee Kotowski made the motion, which was seconded by Trustee Salzberg.
Trustee Toussaint called the roll:
Ms. Burns Aye Dr. Yanow Aye Mr. Stafford Aye Ms. Toussaint Aye Ms. Burns Aye Mr. Salzberg Aye Mr. Kotowski Aye
The motion carried; Student Trustee Suarez favored the resolution.
Statement by the President Dr. Smith noted that if we were all together she would ask everyone to introduce themselves, but in virtual meetings of this size, approximately sixty-six people in attendance, it is difficult to do that. She did acknowledge in attendance virtually, Greg Hamill, President of the Full-time Faculty Association; Mary Hope Griffin representing the Adjunct Faculty Association; and John Donoghue representing the Classified Staff Association.
Condolences were offered to the family and friends of retired Oakton employee Juele Blankenburg, who passed away on September 11; to the family and friends of former Oakton employee Vince Tuminaro, who passed away on September 27; to Ciaran O’Sullivan, Nursing Coordinator, on the passing of his mother Elizabeth O’Sullivan on September 26; to Prashant Shinde, Chief Information Officer, and his family on the sudden loss of his father in India on October 1; and to Russell Kracke, Coordinator of Technical Services in the Library, on the loss of his mother. Dr. Smith recognized student Jacelyn Islas, one of our women’s soccer players, who was selected as one of two Region IV representatives. Over the past month, each of the twenty-four regions of the NJCAA (National Junior College Athletic Association) have worked hand in hand to select two representatives from each region who represent not only their institution and region, but also the values of the NJCAA. Dr. Smith also recognized Student Trustee Karen Suarez, who was the College’s nominee for the Lincoln Laureate award. Although not selected by the ICCB (Illinois Community College Board) as the state nominee, we are incredibly proud of Ms. Suarez and wanted to acknowledge her nomination. Also recognized was student Amelia Baldwin, who was
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chosen as a co-recipient for the ICCTA (Illinois Community College Trustees Association) 2020 Paul Simon competition. Ms. Baldwin will attend the November Board meeting, where we will be able to congratulate her virtually, in person. Dr. Smith congratulated two honorees, Dr. Kelly Iwanaga Becker, Assistant Vice President of Institutional Effectiveness and Strategic Planning, who received the ‘40 under 40 Award’ from the AAWCC (American Association for Women in Community Colleges), and to Ms. Simi Khurana, Coordinator of Student Life and Campus Inclusion, who also received this award. Each of them were recognized for supporting the advancement of women in community colleges, recognizing female leaders under the age of 40 who are making a difference in their work at community colleges. Lastly, Dr. Smith congratulated Dr. Andrea Lehmacher, Director of Marketing, who has been selected to receive the 2020 District 3 Communicator of the Year Award from the National Council for Marketing and Public Relations (NCMPR). It is one of the most prestigious awards presented to an NCMPR member who has demonstrated leadership and ability in the area of two-year college communications. Dr. Lehmacher will automatically become one of seven finalists for the national Communicator of the Year Award. Dr. Lehmacher was asked to pre-record her acceptance of that award, which was shared with the audience. Dr. Smith highlighted the following, National Student Transfer Week; Learning Day on October 29; Women in Leadership Symposium; a number of events continuing to take place as the College celebrates Latinx Heritage Month; the current exhibition at the Koehnline Museum, the Women’s Virtual Art Show which runs through November 20; and Discover Oakton, a virtual open house that will take place on November 5. The Oakton Admissions team and representatives from Financial Assistance, Career and Transfer Center, TRIO, Athletics, Student Life, Access and Disability Resource Center, Health Careers, STEM, and Business and Career Technologies, will help prospective students explore the many opportunities that are available at Oakton, all in a virtual environment.
ACCT Liaison Report Trustee Gail Bush, the ACCT (Association of Community College Trustees) voting delegate for the College, attended the ACCT Senate meeting on October 1, 2020 via Zoom. ACCT President Dawn Erlandson presided over the Senate meeting; there were 199 voting delegates registered; 102 delegates ‘voted’ their presence and a quorum was established. The ACCT Board of Directors elected Bill Kelly, Harper College, as Central Regional Chair. The regional caucus elected Judge Jim Cooksey, Moberly Area Community College, Missouri, as the Central Region Regional Director. Judge Cooksey is also the Chair-elect of the ACCT Board of Directors Executive Committee. Three ACCT Board of Directors-at-Large were elected at the Senate meeting following their presentations: Amanda Howland, College of Lake County; John Lukas, Lakeshore Technical College, Wisconsin; and Gilbert Wong, Foothill-Anza Community College District, California. In addition to the board elections, the newly elected Diversity, Equity and Inclusion Committee members were elected. The Central Region committee member is Zaida Hernandez-Irrison, Gateway Technical College, Wisconsin. The virtual ACCT Leadership Congress, “Reimagined as a Virtual Experience” took place October 5-8, 2020. As the meeting was adjourning, one delegate shared that he was ordering deep-dish pizza since that is what everyone missed this year in Chicago, the original site for the 2020 Leadership Congress.
Educational Foundation Liaison Report Chair Bill Stafford, the liaison to the Oakton Educational Foundation, noted that the Foundation received a number of gifts since the last update to the Trustees, the most significant being a gift-in-kind of fine art appraised at $300,450. The donation includes 643 works of art by William Jacobs to the art collection. Mr. Jacobs was a WPA (Works Progress Administration) artist during the Depression and a Chicago native whose works are exhibited at the Art Institute of Chicago, the Chicago Woman's Aid, and the Jewish Women's Art Club. The Foundation is finalizing its annual audit and has begun fall stewardship activities by sending individual fund reports to 242 supporters who are the founders of named funds. In lieu of the annual stewardship brunch, a thank you video will be emailed to supporters with an invitation to meet virtually with staff and current student recipients before the Winter Break. The Foundation Board held a half-day virtual retreat on October 16. The Board reviewed the results from their first Assessment Survey. The anonymous survey was conducted to measure
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the Board’s effectiveness and engagement as a group, and key takeaways have identified areas of strength and opportunities for growth. The Board also received information from a national study on high performing community college foundations to understand the factors that make them so successful. These resources, along with the College’s strategic plan, provided background for the group to launch a strategic planning process for the Foundation. The Board will meet again for a follow up retreat in January to continue this work together. A working group to establish an MOU between the institution and Foundation has been formed and will meet next week to begin their work together.
Evanston Task Force Report Trustee Burns asked Dr. Karl Brooks, Vice President of Student Affairs, to give a brief update on the Task Force. Dr. Brooks reported that the Task Force met on October 16 and discussed the questions that are going to be asked to the individuals who agree to participate in conversations related to African American men in Evanston. It was agreed that Dr. Kelly Becker, Assistant Vice President of Institutional Effectiveness and Strategic Planning is going to be the primary person who is going to be participating in all of the interviews because of the qualitative nature of gathering information and themes around what is shared within the interviews. Briefly talked about the individuals that are going to be invited to have conversations with regarding African American men and their work in the community. Trustee Burns added that Trustee Yanow and Trustee Kotowski switched out, Trustee Yanow is now on the Evanston Task Force and Trustee Kotowski is doing MOU work with Chair Stafford and the Educational Foundation. Trustee Burns said that we are moving ahead, having robust conversations and will keep the Board updated in terms of their progress.
Student Trustee Report Student Trustee Karen Suarez reported that halfway through the fall semester, many students are taking mid- terms and finishing final papers. She reminded students to complete the FAFSA application that opened on October 1. Admission specialists are now available for live chatting. Learn more at bit.ly/oakuchat or on Oakton’s Instagram and Facebook pages. The Wellness Center has identified space on both campuses for students to use online counseling services if their home environments do not allow for private sessions. TRIO is providing Financial Literacy Workshops for students to learn about the financial aid process, FAFSA, and various grants available to them. For an updated list of current available sources, please reference the ‘Student Information and Services’ tab at oakton.edu/coronavirus. As for activities, clubs are starting fundraising, the most popular and virtual option that they have right now is organizing restaurant fundraising where a percentage of the proceeds goes directly to the clubs. There are flyers showing up on social media and Ms. Suarez asked all too please consider contributing whenever possible since this is one of the limited options that clubs and organizations currently have. The SGA (Student Government Association) is holding a pumpkin-carving contest for a chance to win e-gift cards; the UNICEF Club is holding a cookie house-decorating contest for a chance to win e-gift cards. A variety of Halloween activities are being held by the Office of Student Life and can be found on the Student Life D2L shell, as well as the Student Life Facebook Page. Phi Theta Kappa (PTK) is holding informational sessions from now through the beginning of November for students who are interested in joining or learning more about the organization. PTK is hosting a fundraiser at Chipotle in Skokie on October 27; Service Day was held on October 2 where students participated in a variety of service-based activities throughout the Oakton community, active student involvement and pictures can be found posted on Oakton’s Instagram and Facebook pages. Officer Training Workshops are being held by the Office of Student Life to train student officers on their duties as student leaders especially now in this virtual environment. Factuality was held on October 20, a facilitated dialogue, crash course, and board game in one, aimed to educate Oakton students on structural inequality in America. Lastly, Latinx Heritage Month events are still being held through the rest of October, links to register can be found on Oakton’s Instagram and Facebook pages. Ms. Suarez thanked President Smith and Trustees Bush and Yanow, for attending the opening event for Latinx Heritage Month. Students and staff alike were thrilled with the turnout of this event. Ms. Suarez commented that to a student,
4 of 17 being able to meet their Board of Trustees in some capacity, even now that we are in a virtual setting really makes a difference. Just knowing that a Trustee made the effort to attend lets them know that their work is appreciated. Again, Ms. Suarez encouraged all of the Trustees to attend student activities when their schedules permit. Specific event information as well as registration links can be found throughout Oakton’s Instagram and Facebook pages.
Audit Report Chair Stafford introduced Mr. Anthony Cervini, CPA, CFE, from Sikich LLP, who provided a brief overview of the College’s audit, which we are required to do every year. Mr. Cervini thanked Chair Stafford, Finance Chair Salzberg, President Smith, and others who attended the Finance Committee meeting that was held earlier in the afternoon, and for the opportunity to present virtually, the results of the audit of the College as of and for the fiscal year ended June 30, 2020. Presented earlier to the Finance Committee in detail, was the Comprehensive Annual Financial Report (CAFR) including the required reporting for the Illinois Community College Board (ICCB) compliance, the Single Audit Report including the expenditure of federal awards, which is required, and finally, the auditors communication to the Board of Trustees. Mr. Cervini commended the College for voluntarily preparing and publishing a CAFR. This CAFR is a document that goes above and beyond the minimum reporting requirements. The College voluntarily prepares this report in the spirit of full disclosure and transparency, and accountability for the College’s financial position, and changes in financial position, for students, taxpayers, and all other residents of the district. Sikich has issued an unmodified opinion on the College’s basic financial statements, the uniformed financial statements, and the supplementary information. Mr. Cervini commended the College for receipt of that unmodified opinion that is the highest level of assurance that auditors can provide as part of the audit process. Mr. Cervini stated that Oakton continues to be one of only four community colleges in the state to maintain a Aaa bond rating and just recently, received a Aaa rating on the 2020 bond issuance, which is a testament to the College’s financial management. Regarding the College’s financial position, the College ended the year in a solid financial position both from a long-term perspective as well as from a short-term cash flow perspective. Also issued was an unmodified opinion on compliance with grant requirements for the Illinois state grants for ICCB, as well as an unmodified opinion on the schedule of enrollment data and the reconciliation of semester credit hours apportionment testing for ICCB. In closing, Mr. Cervini thanked the College for a very smooth audit this year despite the circumstances that we were operating under as most of the audit was done remotely.
Finance Committee Report Chair of the Finance Committee, Trustee Ben Salzberg, talked about the CAFR document. He also noted that the College received a certificate of achievement award from the GFOA (Government Finance Officers Association) for the fiscal year ending June 30, 2019. Trustee Salzberg said that this is something that the College should be proud of, that we are being transparent, which is important for the institution and the community. Our finance reporting and our financial standing remains strong at Oakton. We have an incredible team, beginning with leadership from President Smith, Vice President of Administrative Affairs, Edwin Chandrasekar, and his financial team, from Sikich, and the Board of Trustees. The pension liability continues to be a challenge that we are dealing with and will continue to deal with. Chair Stafford talked about taxes for our community compared to other colleges. It is important for all of us to understand that Oakton is not taxing people in a way that we are hurting the community. In fact, it is the opposite. Chair Stafford commented that one of the findings in the report of the audit is that the equalized assessed valuation of the district has now finally recovered to the point that it was at before the economic downturn in 2009-2010. Because of that, our tax rate for Oakton went down this year even more than the rates for all the other governmental bodies who are on local tax bills. We are taxing at an even lower rate and that is a tribute to the financial management team and the administration that we have at the College.
Comments by the Chair
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Chair Stafford armed with the audit report and the Aaa rating from Moody’s, thanked the Trustees for having all the meetings that were held in September and October to facilitate our bond issuance that gave us an interest rate of a little over two percent, which is historically low. It was a wonderful thing that we were able to take advantage of these historically low markets and be able to get funds that we can use for the College as part of our capital improvements program as we continue to improve our facilities so that we can continue to provide world class facilities for our students and our incredibly important faculty and administrators.
Report: Stairway to the Future: Leveraging Stackable Credentials to Lead to Multiple Career Paths Dr. Smith commented to the Board that at the August 2020 planning meeting, they requested a report on stackable credentials. This report is in response to that request. Ruth Williams, Assistant Vice President for Academic Affairs/Dean of Curriculum and Instruction, and Marc Battista, Associate Vice President of Workforce Development/Dean of Business and Career Technologies, and Angelyn Anderson, Academic Advisor, along with two students, participated in the report. Dr. Lott thanked the Board for requesting this report; it is an exciting topic to say the least. He noted that there are six main themes that will show the connection between career pathways and stackable credentials. They will discuss the state of Illinois guidance on stackable credentials and how they work through the state’s perspective, and Oakton’s development process for the creation of stackable credentials, which is inclusive of our faculty process, and how stackable credentials align with the Oakton Experience.
Mr. Marc Battista thanked the Board for the opportunity to present the report on stackable credentials. He began by talking about career pathways and the connection to stackable credentials at the state level. According to the State of Illinois’ WIOA (Workforce Innovation Opportunity Act) Unified Workforce Plan, career pathways is a combination of rigor and high quality education and training that aligns both vertically and horizontally across secondary education, adult education, workforce training and development, and career and technical education. Career pathways are inclusive of multiple entry and exit points to facilitate individuals in building skills as they progress along a continuum of education and training and advance in sector-specific employment. Some of the entry points can include high school dual credit, high school equivalency or high school diplomas, upscaling for existing employees as well as for displaced workers. Exit points generally can include direct into employment or transfer to four-year institutions. The U. S. Department of Labor defines stackable credentials, as “a credential is stackable when it is part of a subsequent of credentials that can be accumulated over time to build up an individual’s qualifications and help them to move along a career pathway or up a career ladder to different and potentially higher-paying jobs.” The evolution of stackable credentials at Oakton follows a particular process inclusive of identifying the need, the creation process, followed by an evaluated process.
Identification of need, workforce need, and labor market projections are considered when establishing new stackable credentials, certificates and/or degrees. We also use our advisory board committees in CTE disciplines to provide input on need, the course makeup within the credential, the course content, and ultimately advisory committees as industry experts. In the creation phase, we use program outcomes that include looking at labor market analysis, career advisory committee input, employers’ satisfaction surveys, and ICCB (Illinois Community College Board) program approval forms are also used as guidance. The official approval comes as a result of the advisory committee input, labor market data, and the approval form Oakton’s curriculum committee, the Council of Deans, Dr. Ileo Lott, Vice President of Academic Affairs, the Board of Trustees and ultimately the ICCB. Stackable credentials can afford unique opportunities to start with a couple of classes leading into larger credentials at Oakton and beyond. Mr. Battista used the contact tracing credential as an example, as it started on the non-credit side with forty hours of training, and those who complete that non-credit class, then have the opportunity of continuing on to pursue the credit certificate. The completion of that non-credit can be translated into credit for prior learning toward the new credit certificate. In addition to the new credit credential, the Public Health Contact Training certificate is in the process of establishing a pathway into UIC’s Bachelors of Public Health. This is another representation of how stackable credentials can work at Oakton, one of the approximately forty-six stackable credentials offered at Oakton. Mr. Battista introduced Beata Cyrnek-LoGioco, who is an
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active Early Childhood Education (ECE) student and a current ECE teacher at a local child development center who has earned stackable credentials and is actively working toward the ECE AAS degree. Ms. Cyrnek-LoGioco shared her experience with the Board and the audience. Ms. Cyrnek-Gioco came from Poland, she took both ESL classes, and General Education classes at Triton College and then transferred to Oakton Community College. Without her education from Oakton, specifically earning the ECE certificates and soon the associate’s degree she is currently working on, she would not have been able to find a job at her current place of employment. She thanked Oakton Community College faculty and staff for making such a tremendous difference in her life. Thanks to her education, she can make her dreams come true.
Ms. Williams said that another example of one of our stackable credentials is the Health Information Technology career pathway. Students can enter this pathway by earning a medical coding and billing certificate, progress on to the HIT AAS degree, and then they continue if they choose to earn our new Cancer Registry Management Certificate. If students meet program requirements, they can enter this pathway directly at the degree level or at the Cancer Registry Management Certificate level. Ms. Williams introduced Sandy Barerra, an Oakton student who has progressed through HIT’s stackable credentials. Ms. Barerra is a past and a current student. She started spring 2020 and is glad to be back and glad that Oakton has provided another opportunity for her to continue her education. Ms. Barerra said that her journey back to school began in 2005; she knew she wanted to continue her career in the medical field after being a medical assistant for four years, but she wanted to do more than just check in patients. It is hard to continue such a journey while still working full-time. Her career pursuits brought her back to Oakton for the CTR program. Oakton is now the first and only college to offer this program in the state of Illinois. It brings a chance for a new opportunity and growth to so many like herself. One of the reasons that Oakton stands out to Ms. Barerra are the professors who are workers in the fields in which they teach as they can provide insight in their field. Oakton has opened many doors for Ms. Barerra, professors have always been accommodating, and willing to listen and to sit down with her and to help in any way possible. She appreciates what Oakton has to offer, and she cannot wait to continue her journey.
Ms. Williams invited Dr. Angelyn Anderson, Academic Advisor, within the Office of Advising, Transitions and Student Success, and a cannabis student, to talk about her role as an academic advisor in context with our social equity applicant cannabis grant students. Dr. Anderson talked about the benefits of stackable credits specifically as it relates to the cannabis programs that we offer. Dr. Anderson referred to a slide that showed some overlap between the Cannabis Dispensary & Patient Care Specialist. Three of the seven classes that are needed are stackable to the Cannabis Transportation, Logistics & Supply Chain Management certificate. This is one of the things that sets us apart, that students are able to learn both sides of the cannabis industry, which increases students marketability. Another piece of stackable credits is that it provides greater access as far as time and cost. It also introduces a population that may not have otherwise thought about attending college. Dr. Anderson said that she worked with social equity students in the cannabis area this fall. There were nineteen students who we were able to get in the program and register for classes. They are now at the halfway point of classes and for just about all of the students that Dr. Anderson spoke to, the access piece was huge for them. This is what sets us apart from other institutions that have stackable credits, but she thinks these areas are areas of growth and opportunity for us to do better. Some of our stackable credits are not eligible for financial aid because they are part of certificates that require fewer than the minimum hours needed for financial aid. That is a challenge for some of our students. When we offer opportunities like the cannabis social equity grant, we are allowing students who would otherwise not be able to afford to attend classes such as this, the opportunity to do so. Another area of opportunity is that as we see an increase in these stackable options for our certificate and degree programs, we also see an increase in students that will be coming in that will need support. It is important for us to be mindful of best practices as it relates to providing students with this support that we need to make sure that we are balancing out the number of students that we have coming in with the number of faculty and support staff that we need to help these students. That may mean an increase in academic advisors, financial aid advisors, or career and transfer center team members. Dr. Anderson thinks we are doing a great job as far as our stackable credits
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especially in the cannabis field and industry, but she thinks there is so much more that we can be doing to make sure that our students are getting what they need. Ms. Williams thanked Dr. Anderson for her insight.
Ms. Williams said that while Oakton has a vast array of stackable credentials, we continue to look for new opportunities to provide our students to upscale, retrain, or advance in their careers. Next month, Jim Humenik, Chair of Law Enforcement and Criminal Justice, is going to bring forward to the Board for preview, the forensics certificate. This certificate is new, created from existing courses and is another entry/exit point for students interested in law enforcement and criminal justice. Students that will be earning this certificate will be eligible for jobs such as forensic crime technicians, and jobs at national labs or private industries. We also have three programs that are currently updating their curriculum to create stackable credentials to provide multiple entry and exit points. Some of these stackable credentials include pathways to four-year institutions. There are also a number of areas that are slated for revision and expansion. Also aligning with the Oakton Experience, there are some areas where we need to be more intentional as they relay to stackable credentials. While we are now having students identify and confirm their area of interest and their pre-major pathways, we need to use this data to inform new curricula including stackable credentials and academic and student support. In closing, Ms. Williams noted that we need to implement employer and student satisfaction and job employment surveys much more broadly so we can capture the data necessary to evaluate program effectiveness and to identify new emerging career opportunities. The Oakton Experience is a holistic process that supports students as they enter, navigate, grow, and transition to, through, and from Oakton, and stackable credentials provide the framework for the College to assist students as they enter and exit Oakton to their first career, a new career, or the next step in their career.
Trustee Bush thanked everyone involved in the presentation, stating it was wonderful information, and these are great programs. Regarding funding, she knows that Pell grants are very specific about the number of hours and programs and there is an issue with the reauthorization of the higher education act about trying to get Pell grants for shorter programs. She does know that there are other kinds of federal loans that are not Pell, that rely on seventy percent job placement and seventy percent completion. What are we doing for our students and how do we best navigate them through funding in relation to stackable credentials. There was some discussion regarding credit hours and eligibility for financial aid. A student is considered full-time when taking twelve credit hours; the threshold for financial aid is sixteen credit hours. If a program has a stackable sequence, a student can enroll in the higher degree and receive financial aid. Dr. Anderson commented that when the Foundation awarded a grant for us to be able to use towards the cannabis program, that money was a benefit because if those students were not going to be moving beyond that certificate, they might have had to apply for a private loan. Many of our career programs have some overlap between the classes that are required for the certificate and what is required for the associate of applied science degrees, and this is where the student can use some of these stackable credits. Trustee Bush asked whether the Monetary Award Program (MAP) funding is available for stackable credentials or is MAP just for degree programs. Dr. Smith commented that in terms of MAP funding, it does not cover short- term certificates, and this is one of the legislative priorities for the Illinois Community Colleges President’s Council, trying to get the state to provide funding for them. Dr. Karl Brooks, Vice President of Student Affairs, added that we are trying to maximize all financial resources through our Student Financial Assistance department, which includes federal, state, and grants. Trustee Bush said that this topic for her is about trying to support our students in funding for these programs. Dr. Bush also asked about the reporting of graduation and completion rates for community colleges and how stackable credentials fit in that reporting. Dr. Smith said that those students would still be considered completers but the Integrated Postsecondary Education Data System (IPEDS) rate is first-time, full-time students data. Many of our students who are enrolled are not first-time, full- time so they would not be counted in IPEDS completion but they will be counted as credential completers. Trustee Bush also asked about the sun setting of programs and do we have programs that sunset as we grow and add other programs. Ms. Williams replied that the upcoming new forensics certificate would mean the end to our law enforcement certificate. The program review process that happens every five years allows departments to look at the five year data accordingly so that they can see the trends in enrollment and completion. That data will
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become more accessible on an annual basis so they can make those determinations annually. At the curriculum committee meeting, the manufacturing area is repurposing a certificate and updating it but in the meantime, they are eliminating two other certificates. As they go through and look at the new skills and what is emerging in the markets, and what they are learning from students and their natural exit points from curriculum, they are looking at other curriculum and what is outdated or what is not needed in the labor force markets. Trustee Bush thanked everyone for the wonderful presentation. Trustee Yanow thanked everyone for the presentation and particularly appreciated hearing from the two students who shared their experiences with the Board. Trustee Yanow was interested in learning about the opportunities for credit for prior learning and are we thinking about expanding those opportunities beyond training that was non-credit to experiential learning opportunities. Ms. Williams answered that the college catalog lists ten to twelve different ways that students can earn credit for prior learning and one of those is experiential learning. They can earn that in a number of ways by developing a portfolio that documents the program outcomes that they can demonstrate through work experiences or other professional experiences. They can take a standardized test and test out of for instance, in Microsoft office classes, to demonstrate they may have learned that on the job. There are a number of ways that students can use credit for prior learning, and that is handled by Anne Brennan, Assistant Vice President for Academic Affairs and College Transitions. Mr. Battista added that there are some specific examples in our EMT area where students have done training externally, and with documentation from the training entity, be able to award the student upward of eight credit hours for that class, which could then be applied towards a certificate within the Fire Science discipline or the full degree.
Chair Stafford said that this was a good conversation, one of the highlights being that we need to work as a community to find the financing to help students attain the support they need to be successful. Trustee Burns thanked everyone for the report as it was enlightening and very helpful. She asked if the point of entry for stackable credentials is solely through workforce development. Dr. Smith answered no, that students can enter through a variety of paths. We had students who started some of these stackable credentials while they were in high school. Over the course of this past summer, we had sixty-one students from the Maine district who graduated with a BNAT certificate while graduating from high school. Some of those students went into the workforce, some are at Oakton pursing their education, and some are at other institutions. There are multiple points of entry in the stackable credentials. Trustee Burns asked if new students go through an advising process. Dr. Anderson responded that advising is now mandatory and that all incoming students are required to go through advising and to participate in the new student orientation. Dr. Smith added that was not always the case, but that is now part of our Oakton Experience development that we have been putting into place, recognizing how critical and important the advising process is. Dr. Lott added that obviously there is that entry point with academic advisors, but once the students are in the pipeline and in the classrooms, our faculty are constantly advising our students and helping them along the way. Trustee Toussaint asked about financial aid in regards to associates degrees where stackable credentials can come into play. Dr. Smith commented that financial aid is incredibly complex on so many levels depending on student need and the program time to degree. It really depends student by student on so many levels and there are certain parameters.
Public Participation - None
New Business
10/20-1a Approval of Consent Agenda Trustee Salzberg offered:
“Be it resolved that the Board of Trustees of Community College District 535 approves adoption of the Consent Agenda.”
Trustee Yanow seconded the motion; Trustee Toussaint called the roll:
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Ms. Burns Aye Dr. Yanow Aye Mr. Stafford Aye Dr. Bush Aye Mr. Kotowski Aye Mr. Salzberg Aye Ms. Toussaint Aye
The motion carried; Student Trustee Suarez favored the resolution.
10/20-1b Approval of Consent Agenda Items 10/20-2 through 10/20-8 Trustee Bush offered: “Be it resolved that the Board of Trustees of Community College District 535 approves the following items 10/20-2 through 10/20-8 as listed in the Consent Agenda.” 10/20-2 Ratification of Payment of Bills for September 2020 "Be it resolved that the Board of Trustees of Community College District 535 hereby ratifies expenditures and release of checks by the Treasurer of Community College District 535 in the amount of $5,869,748.69 for all check amounts and for all purposes as appearing on a report dated September 2020.” 10/20-3 Acceptance of Treasurer’s Report for September 2020 “Be it resolved that the Board of Trustees of Community College District 535 receives for filing as a part of the College’s official records the report of the Treasurer for the month of September 2020.” 10/20-4 Acceptance of Quarterly Report on Investments “Be it resolved that the Board of Trustees of Community College District 535 authorizes the acceptance of the Quarterly Report on Investments for filing.” 10/20-5 Ratification of Actions of the Alliance for Lifelong Learning Executive Board “Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board in items a and b and hereby approves the expenditures in the amount not to exceed $231,177.95 for all funds listed in item a.” a. Salary payments in the amount of $231,177.95 for part-time teaching services for the Alliance for Lifelong Learning fall 2020. c. Salary rescinds in the amount of $728.00 for part-time teaching services for the Alliance for Lifelong Learning fall 2020. 10/20-6 Ratification of Payment of Professional Personnel – Fall 2020 1. "Be it resolved that the Board of Trustees of Community College District 535 approves an adjustment of $1,071,231.50 to the total amount of part-time teaching salaries paid during the fall 2020 semester; the revised total payment amount is $3,803,645.52." 2. "Be it further resolved that the Board of Trustees of Community College District 535 approves an adjustment of $33,384.00 to the total amount of faculty overload salaries paid during the fall 2020 semester; the revised total payment amount is $470,896.40.” 10/20-7 Approval of Clinical Practice Agreements “Be it resolved that the Board of Trustees of Community College District 535 approves the following cooperative agreements: Health Information Technology: Telemedico Physicians, SC Early Childhood Education: New Trier Child Care Center/Bright Horizons 10/20-8 Approval of Educational Partnership Agreement
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“Be it resolved that the Board of Trustees of Community College District 535 approves the Educational Partnership agreement with the Evanston YWCA.”
Trustee Kotowski seconded the motion. Trustee Toussaint left the meeting for approximately fifteen minutes; during that time, Chair Stafford called the roll:
Mr. Kotowski Aye Dr. Yanow Aye Ms. Burns Aye Ms. Toussaint Absent Dr. Bush Aye Mr. Salzberg Aye Mr. Stafford Aye
The motion carried; Student Trustee Suarez favored the resolution.
10/20-9 Acceptance of Comprehensive Annual Financial Report (with Auditor’s Opinion) Trustee Kotowski offered: “Be it resolved that the Board of Trustees of Community College District 535 accepts the Fiscal Year 2020 Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2020.”
Trustee Salzberg seconded the motion; Chair Stafford called the roll:
Dr. Yanow Aye Mr. Salzberg Aye Dr. Bush Aye Ms. Burns Aye Mr. Stafford Aye Ms. Toussaint Aye Mr. Kotowski Aye
The motion carried; Student Trustee Suarez favored the resolution.
10/20-10 Approval of Estimate of Levy for 2020 and Announcement Thereof Trustee Yanow offered: “Be it resolved that the Board of Trustees of Community College District 535 estimates the amount of the tax levy needed for 2020 to be collected in calendar year 2021 as follows: the sum of $46,774,679 to be levied as a tax for educational purposes; and the sum of $8,000,000 to be levied as a tax for operations and maintenance purposes; and the sum of $100 to be levied for tort liability, protection and settlement purposes to include liability insurance, workers’ compensation, unemployment insurance, property insurance, and occupational diseases insurance; and the sum of $100 to be levied as a special tax for social security and Medicare insurance purposes; and the sum of $100,000 to be levied as a special tax for financial audit purposes.” “Be it further resolved that the Board of Trustees of Oakton Community College District 535 as part of its regularly scheduled November 17, 2020, Board of Trustees meeting, will have on its agenda the adoption of a resolution setting forth its tax levy for 2020. The above estimated amounts for the 2020 tax levy may be changed by the Board in adopting the final 2020 levy, subject to statutory notice and publication requirements.”
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Trustee Kotowski seconded the motion; Chair Stafford called the roll:
Mr. Kotowski Aye Ms. Toussaint Aye Ms. Burns Aye Dr. Bush Aye Mr. Stafford Aye Mr. Salzberg Aye Dr. Yanow Aye
The motion carried; Student Trustee Suarez favored the resolution.
10/20-11 Authorization to Approve October Purchases Trustee Kotowski offered: “Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the purchase of the following: Item_ Page(s) Description Vendor Amount 10/20-11a 1 Engineering Services for Kluber Architects and $ 87,700.00 Des Plaines Campus Engineers, Inc. Air Handling Equipment 10/20-11b 1 Architectural and Farr Associates, Inc. $ 77,078.00 Engineering Services For the Boardroom Expansion/Renovation, Athletic/Theater Wing Flooring Replacement, and Structural Evaluation 10/20-11c 1 - 2 Institutional Teaching Association of College $ 40,000.00 Effectiveness Program - and University One-Year Contract Educators 10/20-11d 1 Additional Advertising Carnegie Dartlet, LLC. $ 15,000.00 Agency Services – Marketing Partnerships $ 5,000.00 One-Year Contract International, Inc. Amendment 10/20-11e 1 - 2 Dell Latitude Laptop CDW-G, LLC $ 182,623.20 Computers 10/20-11f 1 Ratification of Honorlock Honorlock, Inc. $ 28,825.00 Online Proctoring Services
Grand Total: $ 436,226.20.”
Trustee Salzberg seconded the motion.
Trustee Bush spoke about purchase 10/20-11f, Honorlock Online Proctoring Services. Dr. Smith noted that Trustee Bush raised some concerns about Honorlock related to privacy. She had followed up with Dr. Lott, who followed up with Raymond Lawson, Dean of Online Learning, as well as with Leana Cuellar, Director of Student Learning and Engagement, and at this point, they have not had any concerns from students related to privacy. In the past students had the
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option of using Honorlock or ProctorU, and given Covid-19, ProctorU was no longer available because students could go to a place to be proctored, but right now, there are not very many other options. Dr. Lott mentioned that we have looked at their privacy policy and that policy is available to students to review. He said that we recognize that there are concerns, but we have not had many student concerns. We have had some faculty concerns and we have addressed those. Once Covid set in, Honorlock was the only option. He does not know that we will continue with Honorlock in the foreseeable future after Covid. ProctorU is a different option. For equity purposes, this also offered students the ability to test at home and it offered them a price difference between Honorlock and ProctorU. Dean Lawson mentioned that Honorlock as well as ProctorU have pretty much the same process. All online proctoring uses the same process. The main difference between Honorlock and ProctorU is pricing. For a student to use ProctorU, they pay $25 per exam, with Honorlock we have the option for the student to prepay costs so they can pay $11.99, and it does not matter the number of exams that they need to take within that cost. It may be three exams or ten exams; they still pay $11.99 as opposed $25 for one exam in ProctorU. When we signed the agreement with Honorlock, students wanted to use Honorlock because it is less expensive. In terms of privacy, Honorlock is in better shape than some of the other online proctoring tools. At the beginning of Covid-19, ProctorU was one of the online proctoring solutions that was in the news in terms of privacy issues, not Honorlock. Honorlock came out with a privacy statement that we shared with all of our students. Dean Lawson also said that Honorlock has a statement that they will not share student information with other companies, and he offered to share that statement with the Board.
Dr. Bush said that with Honorlock as all of these online proctoring programs, you are taking an exam online. There is a webcam and a microphone; it is a system that comes into your home. It is seeing you in your home, your ID, your face; it is collecting your data, your cookies on your computer. There are some questions as to whether they sell the data or not. Honorlock currently has the most number of petitions across the country at four-year institutions and lawsuits. First, it was ProctorU and now it is Honorlock. The reason that it had not come before the Board previously was because the purchase was under the $25,000 threshold that requires Board approval, but now the amount has gone over the $25,000, consequently there needs to be Board approval. With Honorlock you can pay for the whole course instead of by each exam. Trustee Bush said that is initially how she started looking at this; students are paying now that they have to take their classes online for this proctoring. As she got into the surveillance issues that she thinks are quite concerning, she wanted to bring this to light. It is something that we need to think about and take seriously and something that we need to keep our eye on. She appreciated that we possibly will not need it after we move through our experience with the pandemic. Trustee Bush appreciates faculty who give students options and other ways of assessment. Trustee Bush said that these are important issues for our students and we should want to have this kind of oversight on the Board. Dr. Lott thanked Trustee Bush for raising the concern and said that it is something that they will continue to talk about especially with the academic computing committee that is comprised of quite a few faculty who are experts in online learning. Knowing this will help us have a more informed discussion in the future. Chair Stafford thanked Trustee Bush for raising the issue. Trustee Yanow appreciates Trustee Bush’s additional research and she feels uncomfortable about having our students use this tool if we are not 100% certain that it is safe for them. Trustee Burns also thanked Trustee Bush for bringing the issue to the Board’s attention. Trustee Burns asked about purchase 10/20-11e, Dell Latitude Laptop Computers, specifically how many computers are being purchased, who are they going to, and if they are going to people who already have computers. Prashant Shinde, Chief Information Officer, replied that the purchase is for 235 laptops to replace the desktops that are seven years old. The goal is to replace the desktop with laptops as it makes Oakton more mobile and we do
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not have to depend on employees having their personal computers when they work remotely. Trustee Burns asked when an employee gets a new computer, what happens to the old computer. Mr. Shinde said that employees will be able to check out the desktops so in case there is somebody who really needs the computer and does not have one at home, we are letting them checkout the desktop. The old computers will go into that pool. Trustee Burns said so the idea is that eventually all of the employees will have laptops rather than desktops in their office. Mr. Shinde replied yes, that is the goal.
Chair Stafford called the roll:
Mr. Kotowski Aye Ms. Toussaint Aye Ms. Burns Aye Dr. Bush Aye Mr. Stafford Aye Mr. Salzberg Aye Dr. Yanow Aye
The motion carried; Student Trustee Suarez favored the resolution.
10/20-12 Preview and Initial Discussion of Upcoming Purchases The following purchases will be presented for approval at an upcoming Board of Trustees meeting: a) Continuation of Employee Medical Dental and Vision Insurance; b) Web-Event Calendaring System – Three-Year Contract; c) Document Imaging and Management System Annual Maintenance Contract and System Upgrades; d) Cisco Systems Edge Network Equipment; e) Owner’s Representative Services; f) Education Advisory Board, Community College Executive Forum Program – Three-Year Contract; and g) Printing of the Oakton Non- Credit Class Schedule.
10/20-13 Acceptance of a Faculty Retirement Trustee Yanow offered: “Be it resolved that the Board of Trustees of Community College District 535 accepts the retirement of John D’Anca.”
Trustee Kotowski seconded the motion.
Dr. Lott congratulated Dr. D’Anca on his retirement and wished him the best.
Chair Stafford called the roll:
Dr. Yanow Aye Mr. Salzberg Aye Dr. Bush Aye Ms. Burns Aye Ms. Toussaint Aye Mr. Kotowski Aye Mr. Stafford Aye
The motion carried; Student Trustee Suarez favored the resolution.
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10/20-14 Authorization to Approve the Tentative Collective Bargaining Agreement Between the Oakton Community College Board of Trustees and the Oakton Community College Faculty Association Trustee Kotowski offered: “Be it resolved that the Board of Trustees of Community College District 535 approves the tentative agreement with the Oakton Community College Faculty Association (OCCFA-IEA-NEA), effective August 17, 2020 through August 19, 2024.”
Trustee Salzberg seconded the motion.
Dr. Smith thanked both the faculty team and College’s team that negotiated during a period of Covid-19 in a virtual environment which was definitely a challenge. The teams worked together in a collaborative environment to bring to closure what is a good agreement for both the faculty and the College. Chair Stafford commented that the Board shares that sentiment as well, and stated without the faculty we are not a college, and we appreciate the quality of our faculty.
Trustee Toussaint called the roll:
Mr. Stafford Aye Ms. Toussaint Aye Mr. Salzberg Aye Ms. Burns Aye Dr. Yanow Aye Mr. Kotowski Aye Dr. Bush Aye
The motion carried; Student Trustee Suarez favored the resolution.
10/20-15 Acceptance of Grants Trustee Kotowski offered: "Be it resolved that the Board of Trustees of Community College District 535 accepts the attached resolutions, 10/20-15a through 10/20-15f, for the following grants:
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a. Department of Education Asian American Native American Pacific Islander Serving Institution (AANAPISI) grant in the amount of…………………………… $300,000.00 b. National Science Foundation Advanced Technological Education grant in the amount of ……………………………………………. $197,285.00 c. Illinois Community College Board Career and Technical Education Leadership grant in the amount of…………………….. $100,000.00 d. Illinois Secretary of State/Illinois State Library Literacy Office Workplace Skills Enhancement grant in the amount of…………………………………………………………………. $14,757.00 e. Illinois Secretary of State/Illinois State Library Literacy Office Workplace Skills Enhancement grant in the amount of..……………………………………………………………… $14,203.00 f. Illinois Secretary of State/Illinois State Library Literacy Office Workplace Skills Enhancement grant in the amount of..……………….………………………………………………. $7,369.00 for a total of $633,614.00.”
Trustee Bush seconded the motion; Trustee Toussaint called the roll:
Ms. Burns Aye Dr. Yanow Aye Mr. Salzberg Aye Mr. Stafford Aye Dr. Bush Aye Mr. Kotowski Aye Ms. Toussaint Aye
The motion carried; Student Trustee Suarez favored the resolution.
Adjournment Chair Stafford reminded everyone that the next meeting will be virtual, and will be held on Tuesday, November 17, 2020. He also reminded everyone to vote and lastly to stay safe.
Trustee Salzberg made the motion to adjourn the meeting, which was seconded by Trustee Yanow.
Trustee Toussaint called the roll:
Ms. Toussaint Aye Mr. Stafford Aye Mr. Salzberg Aye Ms. Burns Aye Dr. Bush Aye Mr. Kotowski Aye Dr. Yanow Aye Ms. Suarez Aye
The meeting was adjourned at 6:10 p.m.
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______William Stafford, Chair ______Marie Lynn Toussaint, Board Secretary ec 10/2020
A video recording of the meeting was made and is available by calling the Media Services office at (847) 635-1998.
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AGENDA ITEM 11/20-1a 1 of 1
Approval of Adoption of Consent Agenda
“Be it resolved that the Board of Trustees of Community College District 535 approves adoption of the Consent Agenda.”
AGENDA ITEM 11/20-1b 1 of 1
Approval of Consent Agenda Items 11/20-2 through 11/20-7
That the Board adopt the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 approves the following items 11/20-2 through 11/20-7 as listed in the Consent Agenda.
11/20-2 Ratification of Payment of Bills for October 2020
11/20-3 Acceptance of Treasurer's Report for October 2020
11/20-4 Compliance with Open Meetings Act, Closed Session Minutes
11/20-5 Action on Recordings of Closed Session Minutes
11/20-6 Ratification of Actions of the Alliance for Lifelong Learning Executive Board
11/20-7 Supplemental Authorization to Pay Professional Personnel – Fall 2020.”
AGENDA ITEM 11/20-2 1 of 3
Ratification of Payment of Bills for October 2020
The check register detailing the regular monthly bills for October 2020 was sent out on November 13, 2020. The totals by fund are on page 2. This includes approval of travel reimbursements for October 2020.
______Board Chair
______Board Secretary
EC:mw
President's Recommendation: (if not adopted in the Consent Agenda)
That the Board adopts the following resolution:
"Be it resolved that the Board of Trustees of Community College District 535 hereby ratifies expenditures and release of checks by the Treasurer of Community College District 535 in the amount of $8,495,248.96 for all check amounts as listed and for all purposes as appearing on a report dated October 2020.” AGENDA ITEM 11/20-2 2 of 3
- 935.44 ation by the the by ation - - - - 35,350.00 n the check check the n 634,716.34 992,648.87 363,841.06 339,152.71 Total o 6,128,349.54 8,494,058.52 8,494,993.96
$ $ $ $ $ $ $ $ $ $ $ $ $ $ bility, Protection & & Protection bility, 149923 - represented by checks on on checks by represented , -$ - -$ -$ -$ -$ -$ -$ -$ -$ -$
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Fund, Operations, Building and and Building Operations, Fund, $ $ $ $ $ $ $ Voided Checks Voided October 149826 - Trust/Agency, Audit, Lia Audit, Trust/Agency,
- 149819
, 935.44 - - - - 35,350.00 634,716.34 992,648.87 364,096.06 339,152.71 6,128,349.54 8,494,313.52 8,495,248.96
Sub-Total 149817 - Working Cash, Cash, Working reimbursements for for reimbursements
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 149806
,
935.44 149804 - - - - - 35,350.00 39,924.23 580,563.97 150,018.32 992,648.87 112,616.63
1,911,122.02 1,912,057.46 149760 , $ $ $ $ $ $ $ $ $ $ $ $ $ $ Accounts Payable Accounts Gross Checks IssuedChecks Gross OAKTON COMMUNITY COLLEGE COMMUNITY OAKTON
COMMUNITY COLLEGE DISTRICT 535 DISTRICT COLLEGE COMMUNITY also includes approval of travel of approval includes also 149758
- -$ -$ -$ -$ -$ -$ -$ -$ , and and , - 149606 484,698.02 324,171.83 226,536.08 Fund 5,547,785.57 6,583,191.50 6,583,191.50
Gross Payroll Gross $ $ $ $ $ $ $ $ services for the Education Fund, Operations, Building and Maintenance Maintenance and Building Operations, Fund, Education the for services
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Social Security Medicare Medicare Security Social Fund been received, supporting invoices audited and that these checks were in order for issuance and are hereby listed for ratific for listed hereby are and issuance for order in were checks these that and audited invoices supporting received, been
and and numbered
45 - Maintenance Fund Maintenance Education and Building Operations, RECAPITULATION Maintenance Fund (Restricted) Fund Maintenance & Interest Bond Auxiliary Enterprise Auxiliary Restricted purposes Restricted Cash Working Trust/Agency Audit & Settlement Protection Liability, Security/Medicare Social Loan TOALS Government Student PERTOTAL REPORT
535 District College Community Oakton Treasurer, pages 1 pages have register, Trustees. of Board I hereby certify that materials and/ materials that certify hereby I Purposes, Restricted and Fund, Enterprise Auxiliary (Restricted), Fund Maintenance Settlement, AGENDA ITEM 11/20-2 3 of 3
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TON COMMUNITY COLLEGE COMMUNITY TON OAK STUDENT GOVERNMENT AFFIDAVIT GOVERNMENT STUDENT COMMUNITY COLLEGE DISTRICT 535 DISTRICT COLLEGE COMMUNITY
unity College District 535 hereby ratifies expenditures in the amount of $ of amount the in expenditures ratifies hereby 535 District College unity
. 20 20
______Association Government Student October Comm of Government Student appea The as purposes all for 535 District College Community of Treasurer the by above listed as checks these of release ratifies Expenditures of Approval 535 District College Community Treasurer,
I hereby certify that materials and/or services represented by checks on pages on checks by represented services and/or materials that certify hereby St I the by ratification for listed hereby are and issuance for order in were checks these that and audited invoices supporting Treasurer of Certification
AGENDA ITEM 11/20-3 1 of 9
Acceptance of Treasurer’s Report for October 2020
The Treasurer’s comments that highlight the significant areas for this report are on page 3. The President asks that questions on the general significance of this month’s report be directed to her with the understanding that she will refer questions of detail to the Treasurer for amplification.
EC: mw
President’s Recommendation: (if not adopted in the Consent Agenda)
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 receives for filing as a part of the College’s official records, the report of the Treasurer for the month of October 2020.” AGENDA ITEM 11/20-3 2 of 9
OAKTON COMMUNITY COLLEGE
COMMUNITY COLLEGE DISTRICT 535
TREASURER’S REPORT
October 2020
Edwin Chandrasekar Vice President for Administrative Affairs W. Andy Williams Controller, Budget and Accounting Services
AGENDA ITEM 11/20-3 3 of 9
Treasurer’s Comments on October 2020 Financial Statements
Page 4. Financial Position Statement
Cash and investments Monthly collections included $4.0 million in property taxes, $1.1 million in tuition and fees, $779,000 in state base operating grant payments, $544,000 in good faith deposits related to the issuance of 2020 A and B bonds, $147,000 for replacement taxes, and $65,000 in interest earnings.
Net cash and investments decreased by $3.4 million from the previous month as expected.
Page 5. Summary of Education and Operations and Maintenance Funds Revenues and Expenditures
Revenues At the end of October, revenues were $33.6 million or 100% of the prorated budget, compared to $35.2 million, or 101% for the previous year. Tuition and fees totaled $13.5 million year to date, or 97% of the prorated budget. Last year, tuition and fees totaled $15.0 million or 97% of the prorated budget. Revenues from tuition and fees are recorded as billed.
Federal revenue has been separated out from the “other revenue” category to enhance transparency. Federal revenue is budgeted at $1.4 million in CARES institutional grant funds expected to be received later in FY 2021.
Expenditures The current year’s total actual operating expenditures were $23.0 million. The operating expenditures are $0.9 million (4.1%) above prior year’s actual expenditures of $22.1 million for the same period. Net transfers total $2.1 million as budgeted.
OAKTON COMMUNITY COLLEGE FINANCIAL POSITION OF FUNDS AS OF OCTOBER 31, 2020 (IN THOUSANDS) Working Social Cash Security Retiree Education Operations & Operations & Bond General Auxiliary Investment Medicare Health Total All Maintenance Maintenance And Long term Agency In Audit Ins. Funds (Restricted) Interest Debt Restricted Plant Tort ASSETS Cash $ 2,344 $ 978 $ 132 $ 3,353 $ - $ (2,312) $ - $ 621 $ 2,610 $ 7,726 Taxes Receivable 1,246 244 - 105 - - - 3 - 1,598 Student Tuition Receivable 974 - - - - 192 - - - 1,166 Government Funds Receivable - - - - - 2,781 - - - 2,781 Accrued Interest 167 23 22 - - 2 - 1 35 250 Other Receivables 337 - - - - 29 - - - 366 Investments Short-term 76,835 10,134 17,017 - - 2,536 - 406 17,142 124,070 Long-term 15,632 2,142 3,472 - - 236 - 86 3,458 25,026 Due from (to) Other Funds (14,500) - - - - 14,500 - - - - Inventories - Prepaids 328 - 12 - 39 633 - - - 1,012 Total Current Assets 83,363 13,521 20,655 3,458 39 18,597 - 1,117 23,245 163,995 Net Investment in Plant ------115,758 - - 115,758 Total Assets $ 83,363 $ 13,521 $ 20,655 $ 3,458 $ 39 $ 18,597 $ 115,758 $ 1,117 $ 23,245 $ 279,753 Deferred Outflows - CIP and College Plan ------2,033 2,033 Total Assets and Deferred Outflows of Resources $ 83,363 $ 13,521 $ 20,655 $ 3,458 $ 39 $ 18,597 $ 115,758 $ 1,117 $ 25,278 $ 281,786
LIABILITIES AND NET POSITION Payables $ 330 $ - $ (3) $ - $ - $ 24 $ - $ - $ - $ 351 Accrued Interest Payable - - - - 104 - - - - 104 Deferred Tuition Revenue - - - - - 28 - - - 28 Accruals 2,497 288 - - - 258 - - - 3,043 Bonds Payable - - - - 52,092 - - - - 52,092 OPEB Liablity ------43,843 43,843 Total Liabilities 2,827 288 (3) - 52,196 310 - - 43,843 99,461 Deferred Inflows of Resources - Property Taxes 7,230 1,346 - 594 - - - 17 - 9,187 Deferred Inflows - CIP and College Plan ------7,149 7,149 AGENDA ITEM 11/20-3 Total Liabilities and Deferred Inflows of Resources 10,057 1,634 (3) 594 52,196 310 - 17 50,992 115,797
Net Position Unrestricted 73,306 11,887 20,658 - - 3,453 - - (25,714) 83,590 Restricted - - - - - 14,834 - 1,100 - 15,934 Debt Service - - - 2,864 (52,157) - - - - (49,293) Plant ------115,758 - - 115,758 Total Net Position 73,306 11,887 20,658 2,864 (52,157) 18,287 115,758 1,100 (25,714) 165,989
TOTAL LIABILITIES & NET POSITION $ 83,363 $ 13,521 $ 20,655 $ 3,458 $ 39 $ 18,597 $ 115,758 $ 1,117 $ 25,278 $ 281,786 4 of 9 OAKTON COMMUNITY COLLEGE EDUCATION AND OPERATIONS AND MAINTENANCE FUNDS SUMMARY OF REVENUES AND EXPENDITURES FOUR MONTHS ENDED OCTOBER 31, 2020
Operating Prorated As a % of Prorated Budget Budget Budget Actual (000) (000) (000) Current Last Year REVENUES (cash and accrual basis)
Property Taxes (accrual basis) $ 51,970 17,323$ 17,201$ 99% 100% Replacement Tax 950 317 419 132% 148% State Revenue 2,484 828 2,028 245% 115% Federal Revenue 1,400 467 - 0% Tuition and Fees 21,852 13,919 13,512 97% 97% Other 1,770 590 430 73% 160% TOTAL REVENUES $ 80,426 33,443$ 33,590$ 100% 101%
EXPENDITURES (accrual basis)
Instructional $ 30,918 10,306$ 9,897$ 96% 93% Academic Support 17,670 5,890 6,014 102% 89% Student Services 7,552 2,517 2,055 82% 81% Public Services 1,018 339 308 91% 84% Operations and Maintenance 8,573 2,858 2,216 78% 79% General Administration 6,472 2,157 1,588 74% 94% General Institutional 1,007 336 885 264% 116% Contingency 1,103 368 - 0% 0% TOTAL EXPENDITURES $ 74,313 24,771$ 22,963$ 93% 89%
Revenues over (under) expenditures 6,113 8,672 10,627 AGENDA ITEM 11/20-3
Net Fund transfers To Retiree Health Insurance Fund (2,500) (833) (833) To Auxiliary Fund and Alliance (2,547) (849) (849) To Restricted Purpose Fund (100) (33) (33) To Liability, Protection & Settlement Fund (700) (233) (233) To Social Security/Medicare Fund (818) (273) (273) From Working Cash Fund: Interest 290 97 97 5 of 9 Total Transfers $ (6,375) $ (2,125) $ (2,125)
Net Revenue over (under) expenditures $ (262) 6,547$ 8,502$ AGENDA ITEM 11/20-3 OAKTON COMMUNITY COLLEGE REVENUES AND EXPENDITURES 6 of 9 FOUR MONTHS ENDED OCTOBER 31, 2020
Actual as Budget Actual a % of OPERATIONS AND MAINTENANCE (000) (000) Budget FUND (Restricted)
REVENUES Debt Certificates 2020 $ 20,000 $ 20,035 100% Construction Fee 335 $ 179 53% Interest and Investments Gain/Loss 41 15 37% Total revenues 20,376 20,229 99%
EXPENDITURES West End Remodeling - A/E Fees 150 0% West End Remodeling - Phase 2 150 0% Natural Area Restoration 184 9 5% Landscape Improvements 1,426 16 1% Capital Equipment 700 12 2% Cabling Upgrades 150 0% Check Valve 60 0% Elevator Upgrades 500 0% Interior Remodeling 525 0% Fire Alarm Panel Replacement 80 0% Flooring - Carpet Replacement 500 30 6% Wifi and Cellular Upgrades 400 0% Skokie Classroom Furniture 0 8 Lee Center Vestibule Curtain 70 0% Hardware Replacement/Master Keying 450 0% Baseball Field Fence Replacement 61 0% Exterior Envelope/Window Replacement 980 0% Skokie Remodeling Projects 2,845 345 12% Field Irrigation 100 0% Cafeteria Remodeling - DP 2,943 28 1% Camera Replacement 450 4 1% Skokie Monument Sign 250 4 2% Facility Condition Assessment 250 0% Air Handler Replacement 375 0% Sidewalk Repair and Replacement 150 157 105% Signage/Wayfinding 500 61 12% Pedestrian Path 104 17 16% Main Entrances 627 533 85% Vocational Cultivation Lab Space 15 0% Contingency 566 0% Total expenditures 15,561 1,224 8% Transfer in - - Net $ 4,815 $ 19,005 395%
AUXILIARY ENTERPRISE FUND Budget Actual Actual as a % of Budget (excluding Alliance) (000) (000) Current Last Year
REVENUES Bookstore Sales $ 1,685 $ 477 28% 51% Workforce Development 140 5 4% 9% Copy Center 200 10 5% 17% Athletics 10 8 80% 40% Child Care 329 33 10% 51% PAC Operations 10 - 0% 13% Campus Scheduling and Events 200 - 0% Other 148 63 43% 47% Interest and Investments Gain/Loss 53 2 4% 49% Total revenues 2,775 598 22% 45%
EXPENDITURES Bookstore Operating Expenses 1,746 261 8% 14% Workforce Development 290 46 16% 16% Copy Center 293 102 35% 37% Athletics 960 340 35% 29% Child Care 514 113 22% 29% PAC Operations 85 23 27% 26% Campus Scheduling and Events 71 - 0% 0% Auxiliary Services Administration 263 61 23% Other 269 28 10% 21% Total expenditures 4,491 974 22% 22%
Transfers in (out) 1,920 640 Net $ 204 $ 264 AGENDA ITEM 11/20-3 7 of 9 ALLIANCE FOR LIFELONG LEARNING SUMMARY OF REVENUES AND EXPENDITURES FOUR MONTHS ENDED OCTOBER 31, 2020
Operating Prorata Actual Budget Budget Actual As a% Last (000) (000) (000) Budget Year REVENUES
State Revenue $ 340 $ 113 $ 274 81% 42% Tuition and Fees 1,011 337 109 11% 44% Sale of Materials 47 16 - 0% 16% Institutional Support Evening High School 100 33 (80) (80%) 38% Other Revenues 82 27 26 32% 19% Total revenues 1,580 527 329 21% 41%
EXPENDITURES
Administrative Support 1,414 471 329 23% 24% Instructional Programs - Allied Health 192 64 39 20% 25% Job-related 229 76 40 17% 11% Personal 34 11 2 6% 22% Community Service 60 20 3 5% 5% High School Programs 119 40 18 15% 14% GED Programs 2 1 - 0% 0% Kids/Youth Program 23 8 - 0% 63% ESL Programs 132 44 17 13% 33% Total Programs 791 264 119 15% 20%
Total expenditures 2,205 735 448 20% 23%
Revenue over (under) expenditures $ (625) $ (208) $ (119) Transfer in 625 208 208 Net 0 0 89 AGENDA ITEM 11/20-3 8 of 9
OAKTON COMMUNITY COLLEGE STUDENT ACTIVITIES FUND SUMMARY OF REVENUES AND EXPENDITURES FOUR MONTHS ENDED OCTOBER 31, 2020 Program Program Revenue Total Net Generated Allocated to Revenue and Fav Revenue Programs Allocation Expenditures (Unfav)
Activity fees $ 266,452 Interest income 581 Sub total revenues 267,033
369901 Student Government Association - - - (1,687) (1,687) 369910 Occurrence - - - (1,360) (1,360) 369919 Skokie Events Team - - - (7,310) (7,310) 369923 Global Health and Sustainability - - - (200) (200) 369946 Phi Theta Kappa - - - (50) (50) 369949 Mission Bible Club - - - (261) (261) 369957 Student Nurses Dec 2018 122 - 122 - 122
Sub Totals 122 - 122 (10,868) (10,746)
Fund Summary Total Revenues $ 267,155 Total Expenditures (10,868) Total Transfers to other funds - Excess revenues over expenditures 256,287 Net Position 6/30/20 849,932 Net Position, end of period $ 1,106,219 OAKTON COMMUNITY COLLEGE AUTOMATIC CLEARING HOUSE (ACH) WIRE TRANSFERS & PAYMENTS OCTOBER, 2020
GENERAL FUND TRANSFERS/PAYMENTS REFUNDS/ ILLINOIS EMPLOYEE BOND SELF- STUDENT- SALES AND UEC HEALTH INSURANCE CHASE HOLDER DATE AMOUNT INSURANCE DISBURSEMENTS TAX CCHC CREDIT CARD & MISC
10/2/2020 $ 122,981.29 $ 122,981.29 10/5/2020 236.70 $ 236.70 10/9/2020 4,720.00 4,720.00 10/16/2020 647,961.20 $ 647,961.20 10/27/2020 19,063.35 $ 19,063.35 10/30/2020 666,065.93 666,065.93
TOTAL $ 1,461,028.47 $ - $ 789,047.22 $ 4,956.70 $ 647,961.20 $ 19,063.35 $ -
PAYROLL TAXES - TRANSFERS/PAYMENTS CREDIT UNION FEDERAL STATE AND TAX DATE AMOUNT PAYROLL TAXES PAYROLL TAXES SURS SHELTERS
10/2/2020 $ 264,787.32 $ 264,787.32 10/2/2020 90,536.28 $ 90,536.28 10/2/2020 189,694.67 $ 189,694.67 10/2/2020 73,582.63 $ 73,582.63 10/16/2020 252,756.25 252,756.25 AGENDA ITEM 11/20-3 10/16/2020 87,706.91 87,706.91 10/16/2020 187,762.31 187,762.31 10/16/2020 74,742.72 74,742.72 10/30/2019 268,127.02 268,127.02 10/30/2019 91,457.80 91,457.80 10/30/2019 192,572.73 192,572.73 10/30/2019 73,303.55 73,303.55 9 of
TOTAL $ 1,847,030.19 $ 785,670.59 $ 269,700.99 $ 570,029.71 $ 221,628.90
AGENDA ITEM 11/20-4 1 of 1
Compliance with Open Meetings Act, Closed Session Minutes
The Illinois Open Meetings Act requires that public bodies shall periodically, but no less than semi- annually, review minutes of all closed meetings to determine if the contents of such minutes continue to require confidentiality or if they may be made available for public inspection.
The President and the Secretary of the Board have reviewed and hereby recommend that the minutes of the Board of Trustees closed session meetings held on June 17, 2020 and August 27, 2020, should be made available for public inspection and no longer require confidential treatment.
JLS:ec 11/2020
President's Recommendation: (if not adopted in the Consent Agenda)
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535, hereby determines that the minutes of the Board closed session meetings on June 17, 2020 and August 27, 2020, no longer require confidential treatment and are released for public inspection.”
AGENDA ITEM 11/20-5 1 of 1
Action on Recordings of Closed Session Meetings
The Illinois Open Meetings Act authorizes the destruction of verbatim records of closed meetings no less than 18 months after the completion of the meeting recorded. Written minutes of these meetings are retained in compliance with the Open Meetings Act.
In accordance with these provisions, the audio recordings of closed meetings held on January 16, 2018, February 20, 2018, March 20, 2018, April 17, 2018, May 22, 2018, June 26, 2018, August 21, 2018, September 22, 2018, and September 25, 2018, meet the following criteria:
1. At least 18 months have passed since the date of the meetings involved; 2. The Board of Trustees has approved written minutes of the closed meetings; and 3. There is no lawsuit pending regarding the legality of the closed sessions involved.
JLS:ec 11/2020
President's Recommendation: (if not adopted in the Consent Agenda)
That the Board adopt the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535, recommends the destruction of the verbatim audio recordings held on January 16, 2018, February 20, 2018, March 20, 2018, April 17, 2018, May 22, 2018, June 26, 2018, August 21, 2018, September 22, 2018, and September 25, 2018.”
AGENDA ITEM 11/20-6 1 of 1
Ratification of Actions of the Alliance for Lifelong Learning Executive Board
The salary payments and rescinds include the following:
a. Salary payments in the amount of $3,779.00 for part-time teaching services for the Alliance for Lifelong Learning Fall 2020.
b. Salary rescinds in the amount of $298.07 for part-time teaching services for the Alliance for Lifelong Learning Fall 2020.
President’s Recommendation: (if not adopted in the Consent Agenda)
“Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board in items a and b as stipulated above, and hereby approves the expenditures in the amount not to exceed $3,779.00 for all funds listed in items a.” AGENDA ITEM 11/20-7 1 of 1
Supplemental Authorization to Pay Professional Personnel - Fall 2020
Comparative figures:
Fall 2020 Part-Time Fall 2019 Part-Time $4,048,813.64 $3,992,627.06
Fall 2020 Overload Fall 2019 Overload $544,299.60 $497,806.40
IL:jg 11/2020
President's Recommendation: (if not adopted in the Consent Agenda)
That the following resolution be approved:
1. "Be it resolved that the Board of Trustees of Community College District 535 approves an adjustment of $245,168.12 to the total amount of part-time teaching salaries paid during the 2020 fall semester; the revised total payment amount is $4,048,813.64."
2. "Be it further resolved that the Board of Trustees of Community College District 535 approves an adjustment of $73,403.20 to the total amount of faculty overload salaries paid during the 2020 fall semester; the revised total payment amount is $544,299.60.”
AGENDA ITEM 11/20-8 1 of 44
Appointment of Members to Career Program Advisory Committees for 2020-2021
In accordance with State of Illinois recommendations regarding curricular advisory committees and to ensure collaboration among Oakton and business partners in developing and maintaining high quality education and training for employment, each Oakton career program has an advisory committee. Program chairpersons and appropriate administrators have reviewed these committee memberships. The appointments are for 2020-2021 academic year; it is understood that as advisory committees meet during the year, some changes might be made in membership.
IL:df 11/2020
President’s Recommendation:
“Be it resolved that the Board of Trustees of Community College District 535 authorize the appointment of members on the attached lists to the below named Career Program Advisory Committees for 2020-2021.”
AGENDA ITEM 11/20-8 2 of 44
ACCOUNTING Advisory Committee 2020-2021
Steven Altheide (2020-2022) Mary Mindak (2019-2021) Vice President of Finance Associate Professor Aero Metals Alliance DePaul University - School of Accountancy 555 Skokie Blvd, Ste 555 1 E Jackson Blvd. Northbrook, IL 60062 Chicago, IL 60604 847-313-6482 312-362-5601 [email protected] [email protected]
Jason Field (2020-2022) Jody Padar (2020-2022) Partner CEO and Principal Zenith Group LLC New Vision CPA Group 620 N LaSalle St 200 E. Evergreen Ave., Suite 130 Chicago, IL 60654 Mt. Prospect, IL 60056 847-528-1180 847-463-1967 [email protected] [email protected]
Raymanda Floden (2019-2021) Starr Robinson (2020-2022) President Principal Wise Eyes Bookkeeping, Inc. Starr M. Robinson & Assoc. P.C. 2640 Constitution Drive 310 Busse Highway, #270 Lindenhurst, IL 60046 Park Ridge, IL 60068 847-341-6665 773-594-1384 [email protected] [email protected]
Randall Heman (2019-2021) Margaret Tower (2019-2021) Owner Instructor of Accounting Count On Us Bookkeeping Specialists DePaul University - School of Accountancy PO Box 1642 1 E Jackson Blvd. Skokie, IL 60077 Chicago, IL 60604 847-343-9370 312-362-5049 [email protected] [email protected]
Eralda Kanacevic Accounting Manager Resource Point of Sale 1765 N Elston Ave, Ste 201 Chicago, IL 60642 [email protected]
AGENDA ITEM 11/20-8 3 of 44
Accounting (Cont’d)
Ex-Officio Members:
Marc Battista Associate Vice President of Workforce Education/Dean of Business and Career Technologies Oakton Community College 1600 East Golf Road Des Plaines, IL 60016 847-635-1432 [email protected]
Jay Cohen Accounting Program Co-Chair Oakton Community College 847-376-7107 [email protected]
Leslie Van Wolvelear Accounting Program Co-Chair Oakton Community College 847-376-7135 [email protected]
AGENDA ITEM 11/20-8 4 of 44
AHR/FME Advisory Committee 2020-2021
Dave Arvans Allen Schwartz Elgin Hospital Ferguson Heating and Cooling Chief Facilities Engineer Director of Engineering 10 Montclair Drive 3541 Keenan Lane Cary. IL 60013 Glenview, IL 60025 708-710-2314 847-282-8700 [email protected] Robert Axelrod, PE Cooling Equipment Service John Smith President Effective Air 141 Garlisch Drive President Elk Grove Village, IL 60007 1948 Leigh Avenue 847-690-0755 Glenview, IL 60025 [email protected] 847-729-7820
Jim Coates Pip Tegtmeyer International Union of Operating Engineers Johnstone Supply Director of Training Branch Manager 763 West Jackson 480 Industrial Dr. #116 Chicago, IL Naperville, IL 60563 312-372-9870 (ext 122) 630-983-9373 [email protected]
Mike Kaplan Kaplan Heating and Cooling Service Manager 2577 United Lane Elk Grove Village, IL 60007 847-774-5036
Jack O’Rourke Able Engineering V.P. Engineering Manager 322 N. Elmore Park Ridge, IL 60068 312-768-6452 [email protected]
AGENDA ITEM 11/20-8 5 of 44
Automotive Technology Advisory Committee 2020-2021
Kenneth Adkins Michael Charewicz Teacher ASE Technician and Owner Maine East High School Accurate Auto Clinic 2601 Dempster St. 1580 Oakton Park Ridge, IL 60068 Des Plaines, IL 60018 847-825-4484 847-297-1330 [email protected] [email protected]
Keith Becker Paulette A. Cuvala Service Director Industry Relations Representative Biggers Mitsubishi LKQ – Chicago 1325 East Chicago Street 4555 W. North Ave Elgin, IL 60120 Chicago, IL 60639 Elgin 847-742-5800 630-936-0659 Schaumburg [email protected] 847-592-6972 [email protected] Joel Dufkis Automotive Technology Instructor Michael Buchholz Rolling Meadows High School Snap-On Industrial 2901 Central Road 8849 33rd Avenue Rolling Meadows, IL 60008 Kenosha, WI 53142 847-718-5645 [email protected] [email protected]
William Beuge Steve Elza Wheels Inc. Applied Technology Teacher 666 Garland Place Fremd High School Des Plaines, IL 60018 1000 S. Quentin Rd. [email protected] Palatine, IL 60067 847-755-2600 Dwain Calis [email protected] Manufacturer’s Representative Hunter Engineering [email protected]
AGENDA ITEM 11/20-8 6 of 44
Automotive Technology (Cont’d)
Joseph Foellmer John Lucia Technician Store Manager Lima Excavating Contractors Just Tires 5419 Hayden Lane 9246 Waukegan Road Ringwood, IL 60072 Morton Grove, IL 60053 847-344-5462 847-965-2757 [email protected] Bill Giers Service Director Michael Lynch Golf Mill Ford Owner 9401 N. Milwaukee Ave. Mike’s Garage Niles, IL. 60741 1902 Willow Road 847-470-9800 Ext. 1401 Northbrook, IL 60062 [email protected] 847-412-0111 [email protected] Timothy Heim Automotive Instructor Francisco Moreno Maine West High School Technical Trainer 1111 S. Dee Rd. ZF Transmissions Park Ridge, IL. 60068 777 Hickory Hill Dr. 847-825-7711 Vernon Hills, IL. 60061 [email protected] 847-478-6868 [email protected] TJ Krause Personal Auto, CAD, CEA, E&D Faculty Gary Norden Maine South High School Professor of Automotive 1755 S. Wolf Road Elgin Community College Des Plaines, IL 60018 1700 Sparta Drive [email protected] Elgin, IL 60123 847-214-7236 Dave Ligman [email protected] Auto Teacher Hoffman Estates High School Sergio Nunez 1100 W. Higgins Road Lecturer Hoffman Estates, IL 60169 Harry S Truman College [email protected] 1200 W. Sunnyside Str. Chicago, IL. 60640 773-907-3995 [email protected]
AGENDA ITEM 11/20-8 7 of 44
Automotive Technology (Cont’d)
Michael Peat George Vail Professor, Chair of Automotive Technology Lake County Division of Transportation Oakton Community College 600 West Winchester Road 1600 East Golf Road Libertyville, IL. 60048 Des Plaines, IL 60016 847-377-7417 847-635-1906 [email protected] Josh Wallace Lake County Division of Transport Gregory Pheiffer 600 W Winchester Rd. Lecturer Libertyville, IL. 60048 Harry S. Truman College 847-377-7400 1200 Sunnyside Street 847-377-7417 Chicago, IL 60640 773-907-3995 Patrick Weber [email protected] Weber Automotive Services, Inc. 3030 N. Lake Terrace David Pilotto Glenview, IL. 60026 Fletcher Jones Audi 847-965-3400 949 N. Elston Chicago, IL 60642 Zarnecki 312-628-4237 Lexus/Field Technical Specialist [email protected] 450 E. Diehl. Dr. Naperville, IL. 60563 Daniel Radulski 630-505-4396 Morton Grove Audi 7000 Golf Road Morton Grove, IL 60053 847-998-8000 [email protected]
Joshua Schneider Mercedes-Benz of Chicago 949 N. Elston
Chicago, IL 60642
312-628-4108 [email protected]
AGENDA ITEM 11/20-8 8 of 44
BASIC NURSE ASSISTANT TRAINING PROGRAM Advisory Committee 2020-2021
Jhosa Pagulayan Sharon Keane Chair, BNAT Misericordia Professor 6300 N. Ridge Oakton Community College Chicago, IL 60660 847-635-7688 773-273-3045 [email protected] [email protected]
Bincy Reginold Rebecca Stewart Coordinator-BNAT Director of Health Career Programs Professor Maine Township High School Oakton Community College 2601 West Dempster 847-635-1481 Park Ridge, IL 60068 [email protected] 847-692-8371 [email protected] Ita Cronin Clinical Director Barbara Strongin Department of Nursing Director of Business Development Northshore University Health System Freedom Home Care & Medical Staffing 2650 N. Ridge 1749 Green Bay Rd. Evanston, IL 60201 Highland Park, IL 60035 847-570-2313 224-754-0027 [email protected] [email protected]
Robbin Johnson-Carter Kelly Gilbert Nurse educator Director Lieberman Geriatric Center Visiting Angels 9700 Gross Point Road Living Assistance Services Skokie, IL 60076 518 Davis Street 847-929-3320 Evanston, IL 60201 [email protected] 847-424-9300 [email protected]
AGENDA ITEM 11/20-8 9 of 44
BNAT program (Cont’d)
Kelly Mueller Human Resources Bernadette Kalita Advocate Lutheran General A-Abiding Care 1755 Dempster Street 233 Northwest Highway Park Ridge, IL 60068 Park Ridge, IL 60068 847-723-7524 847-698-1400 [email protected] [email protected]
Scola Kone Mary Beth Dentzer Director of Nursing Health Services Administrator, LNHA Presence Resurrection Nursing and Three Crowns Park Rehabilitation Center 2323 McDaniel Avenue 1001 N. Greenwood Ave. Evanston, Illinois 60201-2570 Park Ridge, IL 60068 [email protected] 847-692-5600 Direct: 224.420.3024 Main: 847.328.870 Jeff Emrich/Carl Kettler Bright Star Sabrina Benjamin 950 Skokie Boulevard, Suite 300 Maine Township High School Northbrook, IL 60062 Dual Credit Chair 847-510-5750 [email protected] [email protected] [email protected] Amy Swanson Maine Township High School Ingrid Erickson Lead Instructor Lead Instructor [email protected] Niles North High School [email protected] Dianna Yu Niles North High School Ami Lefevre [email protected] Niles North High School [email protected]
AGENDA ITEM 11/20-8 10 of 44
BNAT program (Cont’d)
Ex-Officio Members:
Maribel Alimboyoguen Assistant Dean of Health Careers Oakton Community College 1600 East Golf Road Des Plaines, IL 60016 847-376-7053 [email protected]
Margaret Gas Chair, Nursing Professor Nursing Oakton Community College 847-635-1833 [email protected]
Donna Dickson Professor, Basic Nurse Assistant Training Oakton Community College [email protected]
Sheila Zabin Professor, BNAT Oakton Community College [email protected]
Deborah Wyeth Assistant Professor of BNAT Oakton Community College [email protected]
AGENDA ITEM 11/20-8 11 of 44
BUSINESS Advisory Committee 2020-2021
Paul Bennett Richard Rykhus Cresco Labs - National Retail Training Equity Lifestyle Director Two North Riverside Plaza 400 W Erie St Chicago, IL 60606 Chicago, IL 60654 [email protected] 630-809-0958 [email protected] Sergio Sorrentino NorthShore University Healthsystem, Skokie Lisa Cherivtch Hospital Advisory Board liaison 847.933.6531 Oakton Community College [email protected] 847.376.7123 [email protected] Donna Smith Bellinger DS Bellinger Consulting LLC Joseph Gurreri Chicago, Illinois Insperity Direct: 240.427.5372 9399 W. Higgins Rd. #925 www.DonnaSmithBellinger.com Rosemont, IL 60018 847.421.5024 Richard Paullin [email protected] International Trade Association of Greater Chicago David Forgue 773.725.1106 Barnes, Richardson and Colburn LLP [email protected] 303 East Wacker Drive Suite 305 Ex-Officio Members: Chicago, IL 60601 (312) 565-2000 Marc Battista [email protected] Associate Vice President of Workforce Education/Dean of Business and Career Tracy Fulce Technologies Chair, Professor, Management & Marketing Oakton Community College Oakton Community College 1600 East Golf Road 847.376.7803 Des Plaines, IL 60016 [email protected] 847-635-1432 [email protected] Cindy Nielsen Shift2Green Ruben Howard 773.800.9174 Oakton Community College [email protected] 847.635.1807 [email protected] Chistopher Nowak Yusen Logistics (Americas), Inc Patricia Muffoletto 224.313.2611 Oakton Community College [email protected] 847. 635.1985 [email protected] AGENDA ITEM 11/20-8 12 of 44
COMPUTER APPLICATIONS FOR BUSINESS (CAB) Advisory Committee 2020-2021
Floyd Aylin Ken Woo Oakton Community College 1600 Director of Information E. Golf Road Des Plaines, IL Technology & Facilities 60016 Northwestern University 339 E. 847-635-1689 Chicago Avenue Chicago, IL 60208 [email protected] 312-503-2972 Term (Yrs.): 6 (2024) [email protected] Term (Yrs.): 6 (2024) John Beck Environmental Monitoring/Tech 8100 Ex-Officio Members: N. Austin Avenue Morton Grove, IL 60053 847-635-1689 [email protected] Patricia Muffoletto, MBA Term (Yrs.): 6 (2024) Oakton Community College 847-635-1912 Doris Gronseth [email protected] Coordinator of CAB Term (Yrs.): 6 (2024) Oakton Community College 847- 376-7055 [email protected] Robert Sompolski, Ph.D. Dean, STEM and Health Careers Renee Marks Oakton Community College Oakton Community College Des Plaines, IL 60016 Supervisor of Clinical & Student (O) 847-635-1690 Teachers [email protected] Northeastern Illinois University 5500 North St. Louis Avenue Chicago, IL Evelia Giraldo 60625-4699 Language Labs, Technology Assistant 847-966-8928 [email protected] Division of Liberal Arts Term (Yrs.): 6 (2024) Oakton Community College 773-817-8921 Russ McNeilly [email protected] CEO of SalesLava, Inc. Term (Yrs.): 6 (2024) 863 Valley Rd. Lake Forest, IL 60045 847-372-4325 [email protected] Term (Yrs.): 6 (2024)
AGENDA ITEM 11/20-8 13 of 44
Medical Cannabis Advisory Committee 2020-2021
Pamela Althoff Rosie Naumovski Executive Director Owner Medical Cannabis Alliance of Illinois Thrive Dispensaries 801 West Monroe Street 87 Richview Drive Springfield, IL 62701 Anna, IL 62906 [email protected] 618-715-0887 815-482-4567 [email protected]
Andrew Bell Claire O’Hearn Oakton Community College Student Natures Grace and Wellness [email protected] Vermont, IL [email protected] Tim Cash Co-founder Tim O’Hearn Orgo Labs Natures Grace and Wellness [email protected] Vermont, IL [email protected] Paul Chialdikas Vice President of Sales and Marketing Mike Richards Bedford Grow Sales Channel Manager 7646 63rd St. Pharmacannis Summit, IL 60501 1010 Lake Street 708-793-5115 2nd Floor [email protected] Oak Park, IL 60301 708-919-5641 Amy Hildebrand [email protected] Vice Chair of Board of Directors Students for Sensible Drug Policy Jason Saltzman 847-363-6949 [email protected] [email protected] Don Williams Katie Leander Regional Director of Government Affairs Manager, Social Equity and Community MedMen Impact 630-649-4508 PharmaCann [email protected] 190 S LaSalle, Ste 2950 Chicago, IL 60603 312-493-8356 [email protected]
AGENDA ITEM 11/20-8 14 of 44
Medical Cannabis (Cont’d)
Ex-Officio Members:
Maribel Alimboyoguen April Reid Assistant Dean of Health Careers Adjunct Faculty Oakton Community College [email protected] 1600 East Golf Road Des Plaines, IL 60016 Polina Robinson 847-376-7053 Adjunct Faculty [email protected] [email protected]
Marc Battista Nicholas Salamie Associate Vice President of Workforce Adjunct Faculty Education/Dean of Business and Career [email protected] Technologies Oakton Community College Robert Sompolski, Ph.D. 1600 East Golf Road Dean, STEM and Health Careers Des Plaines, IL 60016 Oakton Community College 847-635-1432 Des Plaines, IL 60016 [email protected] (O) 847-635-1690 [email protected] Stephen Fix Chair, Assistant Professor of Cannabis Studies Taylor Stevens [email protected] Adjunct Faculty [email protected] Tracy Fulce Chair, Professor Management & Marketing Cheryl Thayer [email protected] Lecturer, Adjunct Faculty President, [email protected] Johanna Garsenstein Adjunct Faculty Patrick Chase Williams [email protected] Adjunct Faculty [email protected] Ileo Lott Vice President of Academic Affairs Ruth Williams [email protected] Assistant Vice President of Academic Affairs, Dean of Curriculum and Instruction Sarah Mann [email protected] Adjunct Faculty [email protected]
AGENDA ITEM 11/20-8 15 of 44
COMPUTER INFORMATION SYSTEMS Advisory Committee 2020– 2021
Elizabeth Ardolino, PhD, PMP Renee Kozimor Founder Director, Software and User Services Global Project Management Services Oakton Community College 630-561-9990 1600 E. Golf Road [email protected] Des Plaines, IL 60016 847-635-1761 Nick Boulamatsis Network Analyst II Derek Pasnick National Futures Association Resident Consultant 300 S. Riverside Plaza Nutanix Suite 1800 Mount Prospect IL 60056 Chicago, IL 60606 [email protected] 312-781-7408 [email protected] Mahendra Patel [email protected] Packaging Corporation of America 1955 W. Field Ct. Marc Buslik Lake Forest, IL 60045 5241 N. Olcott Ave. 847-830-1614 (cell) Chicago, IL 60656 773-988-3554 Neal Silbert [email protected] General Manager. Insurance at DataRobot - helping revolutionize insurance analytics with Raj Chahal automated machine learning. Salesforce Platform Systems Analyst/ Lead https://www.linkedin.com/in/nealsilbert/ Developer Allstate Insurance Ashraf Tadros Northbrook IL 60062 Chief Information Officer, NYC Department 847-340-6028 of Design and Construction [email protected] https://www.linkedin.com/in/ashraf-tadros- 44075b2/ Isabela Ciuca Business Information Developer Magdy Karam Anthem Blue Cross Blue Shield Chief Learning Officer at Microsoft Willis Tower, Chicago, IL 60654 https://www.linkedin.com/in/magdykaram1/ [email protected] Robert Pielet Bryan Gilley Your PC Help Desk Director, Technology 9301 Kenton Avenue, #203 Emergency Nurses Association Skokie, IL 60076 915 Lee Street, Des Plaines, IL 60016-6569 847-677-3333 847-460-4060 [email protected] [email protected] AGENDA ITEM 11/20-8 16 of 44
CIS (Cont’d)
Andy Pozdol Developer a360inc 2121 Waukegan Road Bannockburn, IL 60015 224-619-3825 x11301 [email protected]
Art Shipulin CTO Steersman Company 880 Lee Street, Suite 208 Des Plaines, IL 60016 312-468-3077, x219 847-644-8783 (cell) [email protected]
John Stryker Coordinator, CIS Oakton Community College 1600 E. Golf Road Des Plaines, IL 60016 847-635-1965 [email protected]
Ex-officio Members:
Robert Sompolski, Ph.D. Dean, STEM and Health Careers Oakton Community College Des Plaines, IL 60016 (O) 847-635-1690 [email protected]
Rose Wagner Senior Business Analyst & Software Developer Oakton Community College 1600 E. Golf Road Des Plaines, IL 60016 847-635-1769 [email protected]
AGENDA ITEM 11/20-8 17 of 44
CNS Advisory Committee 2020– 2021
Reza Dai Chris Powell Chair, CNS Department Niles West Oakton Community College Director of Engineering, Computer Science & Skokie, IL 60077 Business (O) 847-376-7778 5701 Oakton St. Skokie, IL 60077 [email protected] [email protected] 6 year term ending in 2024 Richard McElman Director, Global Engineering and Architecture Kevin Thompson Arthur J. Gallagher & Co. Threat Analyst at FireEye 2900 W. Golf Rd 5691 Cascade Dr. Lisle, IL Rolling Meadows, IL 60008 (M) 630-667-4008 (O) 630.647.6168 [email protected] (M) 815.790.1205 6 year term ending in 2024 [email protected] 6 year term ending in 2024 Chuck Garrett President Brian Matzelle Lead Dog Systems Senior Manager 1150 Wilmette Ave Suite4 US Academic Business Development Wilmette, IL 60091 CompTIA (Computing Technology Industry (M) 847-274-6213 Assn) [email protected] 1815 S. Meyers Road, Suite 3000 6 year term ending in 2024 Oakbrook Terrace, IL 60181-5228 Office: 630-678-8824 Jeff Nyquist (M) 630-631-8850 Director, Infrastructure [email protected] (M) 847-544-4935 6 year term ending in 2024 [email protected] 6 year term ending in 2024 William H. Wolfe II Cisco Academy Instructor Trainer Ray Trygstad, Ph.D. Moraine Valley Community College Industry Professor of Information Technology [email protected] and Management 6 year term ending in 2024 Associate Chair, Department of Information Technology and Management Asif Hussain (O) 630.447.9009 Network Engineering Manager [email protected] Sears Holdings Corporation 6 year term ending in 2024 6052 W Miami Ave. Chicago, IL 60646 (M) 847-980-4704 [email protected] 6 year term ending in 2024 AGENDA ITEM 11/20-8 18 of 44
CNS (Cont’d)
Mitch Brandt Consultant Tanelorn Information Systems 8605 Fernald Ave Morton Grove, IL 60053 (M) 773-771-7651 [email protected] 6 year term ending in 2024
Shane Daniels Sr. Infrastructure Architect I/T Infrastructure & Operations O 847.544.4556 | C 708.420.4135 [email protected] 6 year term ending in 2024
Ex-Officio Members:
Robert Sompolski, Ph.D. Dean, STEM and Health Careers Oakton Community College Des Plaines, IL 60016 (O) 847-635-1690 [email protected]
Clarence Sistrunk Associate Professor, CNS/CIS Oakton Community College Skokie, IL 60077 (O) 847-376-7649 [email protected] 6 year term ending in 2024
AGENDA ITEM 11/20-8 19 of 44
EARLY CHILDHOOD EDUCATION Advisory Committee 2020– 2021
Dawn Barreto-Brown Reagan Miller National Louis University G. Nielsen Child Care Center Outreach Development Specialist 3835 Willow Road (847)947-5033 Northbrook, IL 60062 [email protected] (847) 564-3004 [email protected] Bettye Cohns Reba Early Learning Center Kathy Olsen 740 Custer Avenue Ravinia Nursery School Evanston, IL 60202 686 Red Oak Lane (847) 475-6480/828-6441(cell) Highland Park, IL 60035 FAX (847) 475-6490 (847) 831-3700 [email protected] [email protected] [email protected] Sharyl Robin Susan Fahey Children’s Home & Aid Children's Care & Development Center Suite 113 3925 Lunt 2045 S. Arlington Heights Road Lincolnwood, IL 60712 Arlington Heights., IL 60005 (847) 676-8388 (847) 640-9590 [email protected] [email protected]
Marsha Hawley Carol Teske ECE/Infant Toddler Consultant Evanston Childcare Network (312) 259-2242 1335 Dodge Avenue [email protected] Evanston, IL 60201 (847) 475-2661 Heather Jones [email protected] Sunny Days Child Care Term expires 4/24 1606 Fowler Ave Evanston, IL 60201 Joanna Varda (847) 644-4868/917-3545 (cell) Swift Child Care [email protected] 8260 Elmwood Street Skokie, IL 60077 Julie Lear 1-800-675-6039/ext. 5 Niles West High School [email protected] 5701 Oakton Street Skokie, IL 60077 (847) 626-2073 [email protected]
AGENDA ITEM 11/20-8 20 of 44
Early Childhood Education (Cont’d)
Stephen Vick Cheryl Joseph Infant Welfare Society of Evanston ECE Full-Time Faculty 2200 Main Street Oakton Community College Evanston, IL 60202 1600 E. Golf Road, BCT (847) 491-9650 Des Plaines, IL 60016 [email protected] (847) 376-7271 Term expires 4/24 [email protected]
Mindi Schryer Paula Luszcz Adjunct Faculty, Oakton CC ECE Full-Time Faculty 5322 Arcadia Oakton Community College Skokie, IL 60077 1600 E. Golf Road, BCT (847)581-1403 (h) Des Plaines, IL 60016 (847)899-1403 (c) (847)376-7438 [email protected] [email protected]
Ex-Officio Members: Maria Montalvo ECE Full-Time Faculty Marc Battista Oakton Community College Associate Vice President of Workforce 7701 Lincoln Ave. Education/Dean of Business and Career Skokie, IL 60077 Technologies (847)376-7252 Oakton Community College [email protected] 1600 East Golf Road Des Plaines, IL 60016 Karen Roth 847-635-1432 Adjunct, Oakton CC [email protected] 1600 E. Golf Road Des Plaines, IL 60016 Monique Hudson 847-635-7247 Site Coordinator [email protected] ECE Center--OCC 7701 N. Lincoln Avenue Skokie, IL 60077 847-635-1441 [email protected]
AGENDA ITEM 11/20-8 21 of 44
ELECTRONICS TECHNOLOGY Advisory Committee 2020-2021
Wai Choi Angelo Gero Senior Engineer Engineer Consultant Excelitas Technologies, Inc. 732 Luau Drive 160 West Marquardt Drive Des Plaines, IL 60016 Wheeling, IL 60090 847-297-7419 847-537-4277 Roger Miller Casey Bialobrzewski Tektronix Network Designer Chicago Service Center Supervisor 7033 W. Dobson 2055 Army Trail Road Suite 114 Niles, IL 60714 Addison, IL 60101 847- 470-9059 630-620-0561
Jake Young Onterio Johnson Tektronix Facility Manager Chicago Service Center Manager LSG 2055 Army Trail Road Suite 114 200 East Touhy Avenue Addison, IL 60101 Des Plaines, IL 60016 630-620-0561 224-220-3983
Alireza Tajfar Syed Abidi Hardware Engineer Application Leader University of Illinois at Chicago Ikonix Group 851 S Morgan St, 28105 N Keith Drive Chicago, IL 60607 Lake Forest, IL 60045 630-226-2790 847-367-4077
Rado Tratza Majid Ghadiri Clinical Engineering Chair, Electronics & Computer Technologies Advocate Health Care Oakton Community College 1775 Dempster Street 7701 North Lincoln Avenue Park Ridge, IL 60068 Skokie, IL 60077 847-723-4271 847-376-7699
Sal Scafidi William Thieme Strategic Business Manager Maine South High School Omron Electronics LLC. 1111 S. Dee Rd. One Commerce Drive Park Ridge, IL - 60068 Schaumberg, IL 60173 Phone:(847) 692-8067 800-556-6766 [email protected] AGENDA ITEM 11/20-8 22 of 44
Electronics Technology (Cont’d)
Ex-Officio Members:
Reza Dai Professor of CNS Oakton Community College 7701 North Lincoln Avenue Skokie, IL 60077 847-376-7778 [email protected]
Robert Sompolski, Ph.D. Dean, STEM and Health Careers Oakton Community College Des Plaines, IL 60016 (O) 847-635-1690 [email protected]
AGENDA ITEM 11/20-8 23 of 44
FIRE SCIENCE TECHNOLOGY CURRICULAR EMS Advisory Committee 2020-2021
Committee One: IDPH EMS Region IX Committee Two: IDPH EMS Region X Advocate Lutheran General Hospital EMS Presence Health Saint Francis Hospital EMS System Advisory Committee (ALGH) System Advisory Committee
Robyn Mazzolini, RN, BSN, TNS. Sara Van Dusseldorp, NRP, LI, NCEE EMS System Coordinator EMS Systems Coordinator / Paramedic Advocate Lutheran General Hospital Program Coordinator 1775 Dempster Street Amita Hospital Park Ridge, IL 60068 355 Ridge Avenue Phone: 847-723-5951 Evanston, IL 60202 [email protected] Phone: 847-316-2894 [email protected] Amanda Phelps, RN, MSN Manager EMSS & Trauma Services Jeremy Lott, DO & Emergency Preparedness EMS Medical Director Advocate Lutheran General Hospital St. Francis Hospital 1775 Dempster Street 355 Ridge Avenue Park Ridge, IL 60068 Evanston, IL 60202 Phone: 847-723-5951 Phone: 847-316-6119 [email protected] [email protected]
David Hassard, MD EMS Medical Director Advocate Lutheran General Hospital 1775 Dempster Street Park Ridge, IL 60068 Phone: 847-723-5951 [email protected]
AGENDA ITEM 11/20-8 24 of 44
FIRE SCIENCE TECHNOLOGY CURRICULAR Fire Advisory Committee 2020-2021
Dan Anderson, Chief Benjamin Wozney, Fire Chief Des Plaines Fire Department 1304 Lake Avenue 405 South River Road Wilmette, Illinois 60091 Des Plaines, IL 60016 (847) 251-1101 847-391-5333 [email protected] [email protected] Martin C. Feld, Chief Brian Scott, Chief Niles Fire Department Evanston Fire Department 8360 West Dempster Street 909 Lake Street Niles, IL 60714 Evanston, IL 60201 847-588-6800 847-866-5918 [email protected] [email protected] Robert McKay, Chief Tony DeRose, Interim Fire Chief North Maine Fire Department Glenview Fire Department 9301 Potter Road 1215 Waukegan Road Des Plaines, IL 60016 Glenview, IL 60025 847-297-5020 847-724-2141 [email protected] [email protected] Andy Carlson, Chief Mike Hansen, Fire Chief Northbrook Fire Department Lincolnwood Fire Department 740 Dundee Road 6900 North Lincoln Avenue Northbrook, IL 60062 Lincolnwood, IL 60712 847-272-2141 847-673-1545 [email protected] [email protected] Mike Nystrand, Chief Frank Rodgers, Fire Chief Northfield Fire Department Morton Grove Fire Department 1800 Winnetka Road 6250 Lincoln Avenue Northfield, IL 60093 Morton Grove, IL 60053 847-441-3800 847-470-5226 [email protected] [email protected]
AGENDA ITEM 11/20-8 25 of 44
Fire (Cont’d)
Jeffrey Sorensen, Chief Ex-Officio Member: Park Ridge Fire Department 901 West Devon Avenue Marc Battista Park Ridge, IL 60068 Associate Vice President of Workforce 847-318-6721 Education/Dean of Business and Career [email protected] Technologies Oakton Community College Jeffrey Hoeflich, Fire Chief 1600 East Golf Road Skokie Fire Department Des Plaines, IL 60016 7424 Niles Center Road 847-635-1432 Skokie, IL 60077 [email protected] 847-982-5323 [email protected]
Jill Ramaker, MScTRM Executive Director Northeastern IL Public Safety Academy 2500 Patriot Boulevard Glenview, IL 60025 847-998-8090 [email protected]
Alan Berkowski, Chief Winnetka Fire Department 428 Green Bay Road Winnetka, IL 60093-2557 847-501-6033 [email protected]
Spencer Kimura, MS., EFO., CFO., CTO., MIFireE Fire Science Program Chair, Full-Time Faculty Oakton Community College Room P253 7701 N Lincoln Ave Skokie, IL 60077 847-635-1827 [email protected]
AGENDA ITEM 11/20-8 26 of 44
GRAPHIC DESIGN Advisory Committee 2020-2021
Heather Acton Amy Schwartz Partner and CTO, ODEA Partner, Bright Bright Great 20 North Wacker Drive and Creative Director, Hologram Suite 3550 773-647-1034 Chicago, IL 60606 [email protected] 847-528-0321 [email protected] William Simos Fine Arts Department Joseph Cancellaro, Ph.D. Evanston Township High School Chair, Interactive Arts & Media Department 1600 Dodge Avenue Columbia College Chicago Evanston, IL 60204 600 South Michigan Ave. 847-424-7130 Chicago, IL 60605 [email protected] 312-369-7063 [email protected] Ryan Summers Creative Director, Digital Kitchen Chicago Mr. Robert Jacob 312-944-3999 Graphic Design Consultant [email protected] 278 Greenbriar Street Elk Grove Village, IL 60007 Ex-Officio Members: 847-721-2816 [email protected] Lou Pierozzi Chair, Art & Design Department Evan Lindsay 847-635-1838 Principal Designer, Blaque, Inc. [email protected] 4539 Concord Lane, Skokie, IL 60076 Erick Rohn 224-470-6932 Coordinator, Graphic Design [email protected] 847-376-7248 [email protected] William McKinley President, Benchmark Imaging and Display Linda Korbel 221 Lively Boulevard Dean of Liberal Arts Elk Grove Village, IL 60007 847-635-1950 847-290-0002, x111 [email protected] [email protected]
AGENDA ITEM 11/20-8 27 of 44
HEALTH INFORMATION TECHNOLOGY Advisory Committee 2020-2021
Eunju Do, RHIA Veronica Minsky, RHIT Northshore University Health System HIM Director Health Information Record Services Chicago Behavioral Hospital 4901 Searle Parkway, Suite 170 Lake Behavioral Hospital Skokie, IL 60077 555 Wilson Lane 847-982-4461 Des Plaines, IL 60016 [email protected] 847-768-5674 (Cell) 224-201-9198 Karen Conway, CTR [email protected] 677 Alexandria Drive Naperville, IL 60565 Bojana Nikolic, RHIA, CHC, Senior Cancer Registrar Northwestern Medicine West Region CCS, CPC 847-921-0236 2601 Central St. [email protected] Unit 401 Evanston, IL 60201 Ava Dacka, RHIT, CTR 847-570-5377 910 W. Alleghany Dr Unit 1A Senior Analyst Arlington Heights, IL 60005 Internal Audit, Coding Compliance 630-849-9009 Northshore University HealthSystem Senior Cancer Registrar 847-570-5377 Northwestern Memorial Hospital Chicago [email protected] [email protected] Maria Novi-Hammer, CCA Linda Frank, MBA, RHIA 3723 Maple Leaf Dr President Glenview, IL 60026 Innovative Workflow Technologies Director of Sales 344 Parkview The Merion Glenview, IL 60025 847-612-0815 o: 270-854-3030 x307 [email protected] c: 812-760-7103 [email protected] Ms. Nancy Totsch, RHIT 525 South Prospect Kathleen Green, RHIT Park Ridge, IL 60068 Northwestern Memorial Hospital Rainbow Hospice and Palliative Care Clinical Coding Department 847-823-9551 251 East Huron Street [email protected] Chicago, IL 60611 847-414-7398 [email protected] AGENDA ITEM 11/20-8 28 of 44
HIT (cont’d) Ex-Officio Members: Cynthia (Cindy) Penkala, CMM, CMPE Director, Division of Practice Transformation Judy Ferraro, RHIA and Member Education Faculty Emeritus American Osteopathic Association Oakton Community College 142 E. Ontario Street 2644 N. Prindle Ave Chicago, IL 60611-2864 Arlington Heights, IL 60004-2244 O: 312-202-8088 [email protected] F: 312-202-8388 [email protected] Adriana Raicu, RHIA, BA HIT Faculty Maribel Romero, CTR, CPE Oakton Community College Manager, Oncology Data Manager 1600 E. Golf Road Swedish Covenant Hospital Des Plaines, IL 60016 5145 N. California 847-376-7083 Chicago, IL 60625 [email protected] 773-878-8200 Ext. 5884 [email protected] Jennifer Crowley PTA Program Advisor Lyudmila Shilshut, MS CBCS 1600 E. Golf Rd. Room 204C 8965 W. Golf Rd Des Plaines, IL. 60016 Niles, IL 60714 [email protected] Billing Manager North Suburban Physicians Group Hanna Wierzchowski 847-226-1146 Chair of the Oakton, HIT Program [email protected] 1600 E. Golf Rd. Room 2844 Des Plaines, IL 60016 Anna Taha, MD, RHIA, CCS, CDIP, [email protected] CCDS, CCS-P, COC, CPC 6007 N. Sheridan Rd Victoria Cleary Apt 14D Administrative Assistant for the HIT Program Chicago, IL 60660 1600 E. Golf Rd. Room 2844 Operations Coordinator Des Plaines, IL. 60016 Northwestern Memorial Hospital [email protected] [email protected]
Maureen Warner, RHIA 847-899-1665 [email protected]
AGENDA ITEM 11/20-8 29 of 44
HUMAN SERVICES CURRICULAR/ SUBSTANCE ABUSE COUNSELING Advisory Committee 2020-2021
Edward A. Halverson, CADC Jim Humenink, MA, LCSW Arlington Center for Recovery Executive Director Director of DUI Services Northwest CASA (Coalition Against Sexual 1655 S. Arlington Heights Rd Assault) Suite 200 415 W. Golf Road, Suite 47d Arlington Heights, IL 60005 Arlington Heights, IL 60005 847-427-9680 847-806-6526, x14 [email protected] [email protected]
Nicole Espinoza, LCSW (New Member) Dr. Karen White, CADC, NCRS, RCT Social Services Coordinator T.E.E.C.H Health and Human Services Department 1750 W 103rd Village of Arlington Heights Chicago, Illinois 60643 33 South Arlington Heights Road (O): 312- 539-5263 Arlington Heights, IL 60005 773- 656-5567 Phone: 847-368-5792 [email protected] Fax: 847-368-5980
Kate Mahoney, CADC Ex-Officio Member: Peer Services Director Marc J. Battista 906 Davis Street Associate Vice President of Workforce Evanston, IL 60201 Education 847-492-1779, x1314 Dean of Business & Career Technologies [email protected] Oakton Community College (O): 847-635-1423 James D. Eaglin, CADC [email protected] Family Behavioral Health Clinic 1150 N. River Road Des Plaines, Illinois 60601 847-390-3004 [email protected]
Bakahia Madison, Psy D, LCPC, CADC Chair/Professor, Human Services and Substance Abuse Counseling 1600 Golf Road, Office 2727 Des Plaines, Illinois [email protected]
AGENDA ITEM 11/20-8 30 of 44
Law Enforcement and Criminal Justice Advisory Committee 2020-2021
Marc Hornstein Edward Mogul Police Chief Professor Emeritus, City Colleges of Chicago Winnetka Police Department 1055 W. Bryn Mayr Unit F-301 410 Green Bay Road Chicago, IL. 60660 Winnetka, IL. 60093 773-368-0592 847-716-3400 [email protected] [email protected]
Michael Hood Ex-Officio Members: Judge 2nd District Cook County 5600 Old Orchard Rd. Merilee Slipenko, Esq. Skokie, IL. 60077 Attorney at Law 847-470-7211 Professor of Paralegal Studies [email protected] Oakton Community College 7701 N. Lincoln Ave. William Bonaguidi Skokie, IL. 60077 Deputy Chief 847-376-7809 Highland Park Police Department [email protected] 1677 Old Deerfield Rd. Highland Park, IL. 60035 Valerie Westphal 847-946-7133 Registration Services/Community Member [email protected] Oakton Community College 1600 E. Golf Road Ralph Guderian Des Plaines, IL. 60016 Attorney at Law 847-824-4352 3906 W. North Ave. [email protected] Chicago, IL. 60660 630-291-0715 [email protected]
Jarlath Haveran Police Detective Forest Park Police Department 517 Des Plaines Ave Forest Park, IL. 60130 708-366-2425 [email protected]
AGENDA ITEM 11/20-8 31 of 44
Mechanical Design/CAD & Manufacturing Advisory Committee 2020-2021
Ken Albert Timothy Hipp Teacher – Industrial Arts Manager-Manufacturing Engineering Niles North High School Manufacturing Technology 9800 Lawler Avenue U.S. Fabrication Skokie, IL 60077 S&C Electric Company 847-626-2000 6601 N. Ridge Blvd. Chicago, IL 60626-3997 Keith Cahill Phone:773-381-2852 Director of Operations Mobile:920-257-6780 ITW Signode Service Business [email protected] 3650 W. Lake Ave. www.sandc.com Glenview, IL 60025 847-657-4012 Nycolle Shuta HR Manager Richard Leopold 847.298.7710 x3079 RIGHTech Fabrications Jim Fitch, VP of Engineering 300 Commercial Avenue [email protected] Northbrook, IL 60062 Steve Elliott, New Product Development 847-313-4826 [email protected] [email protected] Nu-Way Industries (Precision Metal Products) Gregory Turnowski 555 Howard Avenue Engineer - Woodward Des Plaines, IL 60018 7320 Linder Avenue Skokie, IL 60077 MAU Co. R.F. 7140 N. Lawndale Ave Erik Voight, PMP Lincolnwood, IL 60712 MGP, Inc. Tony Gemingani – General Manager 701 Lee Street, Suite 1020 847.673.4292 Des Plaines, IL 60016 www.rfmau.com 847-656-5698, x716 [email protected] Howard Goldstein Stonecutters, INC Bill Barkules 2014 Lehigh Ave ADA Metal Products, INC Glenview, IL 60025 7120 Capitol Drive 847.657.9000 Lincolnwood, IL 60712 [email protected] www.adametal.com www.stonecutters.com
AGENDA ITEM 11/20-8 32 of 44
MFG/MEC DES/CAD (Cont’d)
Bill Jones Stephanie Coleman Engineering Manager Human Resources Signode Engineered Products, INC Federal Mogul 3700 W. Lake Ave Sealing Systems 847.724.6100 7450 N. McCormick Blvd General Manager – Timothy Arends Skokie, IL 60076 H.R. Ellen Kirwan 847.568.2999 www.signode.com www.fmeworld.com
Cliff Anderson Ron Worth Engineering Principle Flashcut CNC Chicago Dial Indicator Co. Inc. 444 Lake Cook Road, Suite 17 1327 Redeker Road, Des Plaines, IL 60016 Deerfield, IL 60015 847.827.7186 888-883-5274 President – Erik Iverson Jonathan Lawrence Maureen Calvo Manufacturing Instructor Human Resources Evanston Township High School Juno Lighting, LLC 847-424-7660 1300 S. Wolf Road [email protected] 847.827.9880 www.junolightinggroup.com Chris Sikora Associate Professor- Lynn Wesley Computer Aided Design Human Resources Elgin Community College ITW Fastex Engineered Solutions 1700 Spartan Drive 195 E. Algonquin Road Elgin, IL 60123-7193 Des Plaines, IL 60016 847.833.2222 Michael Cotton www.itw-fastex.com Marketing Manager Keiko Mimuro Gloria Kapica Marketing Specialist Human Resources OSG Tap & Die Inc. United Displaycraft, INC. Bensenville, IL 60106 333 E. Touhy Ave 630-790-5189 Des Plaines, IL 60019 [email protected] 847.375.3800 630-274-3112 www.uniteddisplaycraft.com [email protected]
AGENDA ITEM 11/20-8 33 of 44
MFG/MEC DES/CAD (Cont’d)
Olya Koteva Manufacturing Engineer John Crane Inc. 6400 Oakton Street Morton Grove, IL 60053 847-967-2400
Richard Leopold RIGHTech Fabrications 300 Commercial Avenue Northbrook, IL 60062 847-313-4826 [email protected]
Steven J. Huy, President Ultra-Metric Tool Co. 2952 N. Leavitt Chicago, IL 60618 773-281-4200
Jack Krikorian Director of Curriculum & Instruction Lead Instructor Tooling and Manufacturing Association 1651 Wilkening Road Schaumburg, IL 60173 [email protected]
Marc Hucek Manufacturing Instructor Elgin Community College Elgin Community College 1700 Spartan Drive Elgin, IL 60123-7193
AGENDA ITEM 11/20-8 34 of 44
MEDICAL LABORATORY TECHNOLOGY Advisory Committee 2020-2021
Barbara Eckert Pamela Ceja Laboratory Director MLS Program Director NorthShore University Health System NorthShore University Health System – Highland Park Hospital Evanston 777 Park Avenue West 2650 Ridge Ave Highland Park, IL 60035 Evanston, IL 60201 847-432-8000 847-570-1938 [email protected] Barbara J. Herredia Richa Bedi Microbiology and Serology Manager Alverno Laboratory at Amita Quest Diagnostics St, Francis Hospital 1355 Mittle Blvd. 355 Ridge Ave Wood Dale, IL 60191 Evanston, IL 60202 Phone: 630- 475-4560 Phone: 847-316-4000 [email protected]
Merle Essex Ruth Kreyer Illinois Education Coordinator Education Coordinator and Microbiology ACL Laboratories Manager and Instructor 5400 Pearl Street Mercy Hospital Rosemont, IL 60018 2525 S Michigan Avenue 847-349-7519 Chicago, IL 60616 312-328-7706 Beatriz Bayod Laboratory Director Arlene Lim Community First Medical Center Laboratory Director 5645 W. Addison Alverno Lab at Amita Chicago, IL 60634 Resurrection Medical Center 773-282-7000 x 3342 7435 W Talcott Road Chicago, IL 60631 Sonal Gandhi Phone: 773-774-8000 Hematology Technical Specialist Fax: 773-594-7986 NorthShore University Health System Skokie Hospital, Lab Services 9600 Gross Point Road Skokie, IL 60076 (847) 933-6668
AGENDA ITEM 11/20-8 35 of 44
MLT (Cont’d)
Claudia Miller Priyanka Patel Advisory Committee Co-Chair Education Coordinator and Clinical Instructor Professor, Health Studies NorthShore University Health System National Louis University Glenbrook Medical Center Illinois North Shore Campus 2100 Pfingsten Road, 5202 Old Orchard Road, Suite 300 Glenview, IL 60026 Skokie, IL 60077 847-657-5800 224-233-2451 Lynne Steele Melissa Rho Chair, Distinguished Professor, Medical Transfusion Services Manager Laboratory Technology & Phlebotomy John H. Stroger Jr. Hospital of Cook County Oakton Community College 1969 W. Ogden Ave. 1600 East Golf Road Chicago, IL 60612 Des Plaines, IL 60016 Phone: 312- 864-7476 847-635-1889 [email protected] Sue Saccommano Phlebotomy Supervisor Alverno Laboratory at Amita Resurrection Medical Center 7435 W. Talcott Ave Chicago, IL 60631 Phone: 773-774-8000
Sheryl Schmeler Laboratory Director Alverno Laboratory at Amita St, Mary Medical Center 2233 W Division St. Chicago, Il 60622 Phone: 312- 770-2328 [email protected]
AGENDA ITEM 11/20-8 36 of 44
Medical Assistant Advisory Committee 2020-2021
Margaret Gas, MPA, MSN, RN Ex-Officio Members: Chair, Professor, Nursing. MAP Oakton Community College Maribel Alimboyoguen 1600 East Golf Road Assistant Dean of Health Careers Des Plaines, IL 60016 Oakton Community College 847-635-1833 1600 East Golf Road Des Plaines, IL 60016 Raj Khurana, MBA 847-376-7053 Co-Owner & Director of Business [email protected] Development UltraMed Urgent Care, Ltd. Lynne Steele Skokie Chamber of Commerce Board of Chair, Distinguished Professor, Medical Directors Laboratory Technology & Phlebotomy (630) 390-6089 Oakton Community College [email protected] 1600 East Golf Road Des Plaines, IL 60016 Joan Coatar 847-635-1889 NorthShore University HealthSystem, Asst. [email protected] VP, Medical Group Operations [email protected] Myrthe Potts Adjunct faculty Denise Alessi, CMA, CPC, CMM MAP Program Oak Mill Medical Associates Oakton Community College Office Administrator 1600 East Golf Road [email protected] Des Plaines, IL 60016 847-376-7127 Jill Vana, BSN, RN Staff Development Specialist, Julie Rosenberg Advocate Medical Group Health Career Advisor [email protected] Medical Assistant Program Oakton Community College Michelle Meyer [email protected] Northwest Community Healthcare Human Resources/ Recruiter 847-618-5142 office / 847-618-5169 fax 800 W Central Road Arlington Heights, IL 60005 [email protected]
AGENDA ITEM 11/20-8 37 of 44
Associate Degree Nursing Advisory Committee 2020-2021
Margaret Gas Sheela Hutchinson Program Chair, Associate Degree Nursing Clinical Information Coordinator Oakton Community College St. Francis Hospital 1600 E. Golf Rd. 355 Ridge Ave. Des Plaines, IL 60016 Evanston, IL 60202 (847) 635-1833 (847) 316-4221 [email protected] [email protected]
Ciarán O’Sullivan Michael Kaplan Coordinator, Associate Degree Nursing Regional Administrator/Warren Barr North Program Shore Oakton Community College 2773 Skokie Valley Rd 1600 E. Golf Road Highland Park, IL 60035 Des Plaines, IL 60016 (847) 266-9266 (847) 635-1825 [email protected] [email protected] Mary Meyer Sharon Aragon Education Manager Advocate Lutheran General Hospital NorthShore University Health System 1775 Dempster Street Glenbrook Hospital Park Ridge, IL 60068 2100 Pfingsten Rd. BSN, RN, PCCN Glenview, IL 60025 [email protected] (847) 657-5852 [email protected] Wanda Burns Assistant Professor of Nursing Veronica Morrison RN to BSN Completion Advisor Outreach and Engagement Specialist North Park University UIC Extended Campus 3225 West Foster Ave University of Illinois at Chicago Chicago, IL 60625 1333 S Halsted Street 773-244-4581 Chicago, IL 60607 [email protected] (312) 355-4885 [email protected] Amber Davis RN-B.S. Nursing Degree-Completion Peggy Ochoa Coordinator Clinical Coordinator Northern Illinois University Grainger Center for Simulation & Innovation School of Nursing, College of Health and Evanston Hospital Human Sciences (847) 570-4659 1240 Normal Rd., DeKalb, Illinois 60115 [email protected] 815-753-6553 [email protected] AGENDA ITEM 11/20-8 38 of 44
Nursing (Cont’d)
Renée Savarino Site Clinical Development Specialist--Central Region, Clinical Development Advocate Lutheran General Hospital 1775 Dempster Street Park Ridge, IL 60068 (847) 723-5032 [email protected]
Kathy Voss Director of Nursing Professional Development and Clinical Operations Condell Medical Center 801 S. Milwaukee Ave. Libertyville, IL 60048 (847) 990-5131 [email protected]
Ex-Officio Member:
Maribel Alimboyoguen Assistant Dean of Health Careers Oakton Community College 1600 East Golf Road Des Plaines, IL 60016 847-376-7053 [email protected]
AGENDA ITEM 11/20-8 39 of 44
PARALEGAL STUDIES Advisory Committee 2020-2021
Larry Cohen Catherine R. Locallo Attorney, Cohen & Assoc. Attorney 180 N. LaSalle, Suite 2025 Robbins Schwartz Nicholas Chicago, IL 60601 Lifton & Taylor, Ltd. 312-339-5555 55 W. Monroe Street, Suite 800 [email protected] Chicago, IL 60603-5144 312-332-7760 Brittany Wallace-Rohr [email protected] C/o Krohn & Moss, Ltd. 120 W. Madison Street, 10th Floor Janice Conroy Chicago, IL 60602 Manager 312-578-9428, x212 Scandia Catering [email protected] 1193 Wilmette Ave. Wilmette, IL 60091 Vicki Prot Phone: 847-727-9718 Manager [email protected] Corporate Legal Services FreightCar America, Inc. Monica Czarkowski, Two N. Riverside Plaza, Suite 1300 Regional Corp. HR Manager-VP Chicago, IL 60606 The Northern Trust Company 312-928-0402 181 W. Madison St. Fax: 312-928-0890 Chicago, IL 60603 [email protected] 312-420-3979 [email protected] Nicole Del Mastro MAISA PROJECT Kenny Bahena Chicago, IL CARPLS – Legal Aid [email protected] Chicago, Illinois [email protected] Bryn K. Tanner Paralegal Mitchell Witkov Healthcare Services, CVS/Caremark Inspector General’s Office 2211 Sanders Road State of Illinois NBT-10, Northbrook, IL 60062 [email protected] [email protected] [email protected] [email protected]
AGENDA ITEM 11/20-8 40 of 44
Paralegal Studies (Cont’d)
Ex-Officio Members:
Marc Battista Associate Vice President of Workforce Education/Dean of Business and Career Technologies Oakton Community College 1600 East Golf Road Des Plaines, IL 60016 847-635-1432 [email protected]
Ruben Howard Director of Workforce & Strategic Partnerships Oakton Community College 847-635-1807 [email protected]
Jim Humenik Chair of Law Enforcement Oakton Community College [email protected]
Merilee Slipenko (formerly Waters) Professor of Paralegal Studies Oakton Community College 847-376-7809 [email protected]
AGENDA ITEM 11/20-8 41 of 44
Public Health Contact Tracer Advisory Committee 2020-2021
Ciaran O’Sullivan Dr. Susan Altfeld Professor of Nursing & Program Coordinator Associate Dean [email protected] University of Illinois at Chicago, School of Public Health Bakahia Madison, Psy D, LCPC, CADC [email protected] Chair/Professor, Human Services and Substance Abuse Counseling Guddi Kapadia 1600 Golf Road, Office 2727 Assistant Director Des Plaines, Illinois MidAmerica Center for Public Health Practice [email protected] [email protected] Lynne Steele Dr. Chehtra Kala Muthiah Chair, Distinguished Professor, Medical NorthShore Medical Group, Infectious Laboratory Technology & Phlebotomy Diseases Oakton Community College [email protected] 1600 East Golf Road Des Plaines, IL 60016 Ex-Officio Members: 847-635-1889 [email protected] Maribel Alimboyoguen Assistant Dean of Health Careers Ruth Williams Oakton Community College Assistant Vice President of Academic Affairs, 1600 East Golf Road Dean of Curriculum and Instruction, Des Plaines, IL 60016 [email protected] 847-376-7053 [email protected]
Johanna Garsenstein Adjunct Faculty [email protected]
Ruben Howard Director of Workforce Development & Strategic Partnerships [email protected]
Ileo Lott Vice President of Academic Affairs [email protected]
AGENDA ITEM 11/20-8 42 of 44
Physical Therapist Assistant Program Advisory Committee 2020-2021
Brittany Kopke Tepora PTA Martina Azizi Clinical Instructor 2841 Manor Drive Whitehall of Deerfield Northbrook, IL 60062 300 Waukegan Road Deerfield, IL 60015 847-756-0720 Phone: 618-977-8781 [email protected] [email protected]
Lauren Canon, DOR, MS, CCC-SLP Michael Mitarotondo PTA Director of Rehabilitation Services 847-879-2506 Holy Family Medical Center [email protected] 100 River Road Des Plaines, IL 60016 Christine Moorehouse PT (847) 297-1800, ext. 2017 Clinical Instructor [email protected] Accelerated/Athletico Rehabilitation 8337 W. Lawrence Myly Castillo, DPT Norridge, IL 60706 Northwest Community Hospital 708-583-9500 Physical Rehabilitation Services at the [email protected] NCH - ICC 199 W. Rand Rd. Vicki Parker, PTA Mt. Prospect, IL 60056 Chicago Health and Physical Therapy 847-618-3570 5545 West Montrose Avenue [email protected] Chicago, IL 60641 Work: 773-282-6648 Elizabeth Dempsey, PTA Cell: 773-544-7404 PTA Lab Instructor [email protected] Oakton Community College 1600 E. Golf Road Julie Petelle PTA Des Plaines, IL 60016 1550 Wicke Ave 847-376-7019 Des Plaines, IL 60018 [email protected] 847-226-2177 [email protected] Lisa Heswall, PTA [email protected] Illinois Bone and Joint Institute 2101 Waukegan Road, Suite 200 Renee Ramos, PTA Bannockburn, IL 60015 1428 W Lynnwood Ave 847-914-0544 (work) Arlington heights, Il 60004 847-373-5387 (cell) [email protected] [email protected] [email protected]
PTA (Cont’d) AGENDA ITEM 11/20-8 43 of 44
Crystal Smith DPT 442 Sunnybrook lane Wheaton, IL 60187 [email protected]
Karen Stevens, PT, DPT, MS, OCS Rosalind Franklin University Dept. of Physical Therapy 3333 Green Bay Road North Chicago, IL 60064 [email protected]
Jodi Steiner, PTA Whitehall PRN 180 E. Pearson St. # 4701 Chicago, IL 60611 847-271-2604 [email protected]
Patrick Wargo, PTA Staff PTA/Clinical Instructor Lutheran Home 800 W. Oakton St. Arlington Hts., IL 60004 847-368-7400 [email protected]
Cecilia Thorn PT Coordinator of PT/PTA Clinical Education Presence Resurrection Medical Center 5121 Warwick Chicago, IL 60641 773-792-5181 [email protected]
AGENDA ITEM 11/20-8 44 of 44
Technical Communication Advisory Committee 2020-2021
Janet Spector-Bishop Ex-Officio Members: Director of Communications/Relations East Maine School Dist 63 Scott Johnson 10150 Dee Road Professor of English Des Plaines, IL 60016 Coordinator, Technical Communication 847-493-8433 Oakton Community College [email protected] 847-376-7286 [email protected] Gene Haring Director, Marketing and Communications Linda Korbel Des Plaines Park District Dean of Liberal Arts 2222 Birch Street Oakton Community College Des Plaines, IL 60018 847-635-1950 847-391-5087 [email protected] [email protected]
Lynne Stiefel Communications Director Village of Glenview 1225 Waukegan Road Glenview, IL 60025 847-904-4371 [email protected]
Larry Starzec Professor of English College of Lake County Communication Arts Division 19351 W. Washington Street Grayslake, IL 60030-1198 847-543-2557 [email protected]
AGENDA ITEM 11/20-9 1 of 4
Adoption of Resolution Setting Forth Tax Levies for 2020
This Resolution sets forth the levy recommended at the October 20, 2020 Board meeting and represents a 4.3% increase over the extended 2019 tax levy.
President's Recommendation:
That the Board adopt the following resolution:
"Be it resolved by the Board of Trustees of Community College District No. 535, County of Cook and State of Illinois, as follows:
SECTION 1: That the following sums be and hereby are levied as taxes for the year 2020 (to be collected in 2021) for the purposes set forth below, on the equalized assessed value of the taxable property of Community College District No. 535: the sum of Forty Six Million Seven Hundred Seventy Four Thousand Six Hundred and Seventy Nine Dollars ($46,774,679) as a tax for Educational purposes; and the sum of Eight Million Dollars ($8,000,000) as a tax for Operations and Maintenance purposes; and the sum of One Hundred Dollars ($100) as a special tax for Local Governmental and Governmental Employees Tort Immunity Act purposes; and the sum of One Hundred Dollars ($100) as a special tax for Social Security and Medicare purposes; and the sum of One Hundred Thousand Dollars ($100,000) as a special tax for Financial Audit purposes.
SECTION 2: That the Secretary of the Board of Trustees of Community College District 535, County of Cook and State of Illinois, is hereby authorized and directed to file a Certificate of Tax Levy in substantially the form that is attached hereto with the County Clerk of Cook County, Illinois, before the last Tuesday of December 2020.
SECTION 3: That this resolution shall be in full force and effect from and after its passage, approval and filing, as provided by law.
SECTION 4: That the Chairman is authorized to execute the attached Certificate of Compliance with the Truth in Taxation Law." AGENDA ITEM 11/20-9 2 of 4
Adopted this 17th day of November, 2020
AYES: ______NAYS: ______
ABSENT: ______
______William Stafford Chair, Board of Trustees Community College District No. 535 County of Cook, State of Illinois
ATTEST:
______Marie Lynn Toussaint Secretary, Board of Trustees Community College District No. 535 County of Cook, State of Illinois
AGENDA ITEM 11/20-9 3 of 4
CERTIFICATE OF TAX LEVY
Community College District Number 535, County of Cook and State of Illinois Community College District Name: OAKTON COMMUNITY COLLEGE
We hereby certify that we require: the sum of $ 46,774,679.00 to be levied as a tax for educational purposes (110 ILCS 805/3-1), and the sum of $ 8,000,000.00 to be levied as a tax for operations and maintenance purposes (110 ILCS 805/3- 1), and the sum of $ 100.00 to be levied as a special tax for purposes of the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/9-107), and the sum of $100.00 to be levied as a special tax for Social Security and Medicare insurance purposes (40 ILCS 5/21-110 and 5/21-110.1), and the sum of $ 100.000.00 to be levied as a special tax for financial audit purposes (50 ILCS 310/9),
on the equalized assessed value of the taxable property of Community College District No. 535 for the year 2020.
Signed this 17th day of November 2020.
______Secretary of the Board of Said Community College District Chair of the Board of Said Community College District
When any community college district is authorized to issue bonds, the community college board shall file in the office of the county clerk in which any part of the community college district is situated a certified copy of the resolution providing for their issuance and levying a tax to pay them. The county clerk shall each year during the life of a bond issue extend the tax for bonds and interest set forth in the certified copy of the resolution. Therefore, to avoid a possible duplication of tax levies, the community college board should not include in its annual tax levy a levy for bonds and interest.
Number of bond issues of said community college which have not been paid in full: Five (5).
This certificate of tax levy shall be filed with the county clerk of each county in which any part of the community college district is located on or before the last Tuesday in December. ------
(DETACH AND RETURN TO COMMUNITY COLLEGE DISTRICT) This is to certify that the Certificate of Tax Levy for Community College District Number 535, County of Cook and State of Illinois, on the equalized assessed value of all taxable property of said community college district for the year 2020 was filed in the office of the County Clerk of this county on ______, 2020.
In addition to an extension of taxes authorized by levies made by the board of said community college district, an additional extension will be made, as authorized by resolutions on file in this office, to provide funds to retire bonds and pay interest thereon. The total amount, as approved in the original resolution, for said purpose for the year 2020 is $3,788,376.
______County Clerk ______Date County AGENDA ITEM 11/20-9 4 of 4
STATE OF ILLINOIS ) )SS COUNTY OF COOK )
CERTIFICATE OF COMPLIANCE WITH THE TRUTH IN TAXATION LAW
I, the undersigned, do hereby certify that I am Chair of the Board of Trustees of Oakton Community College District Number 535, County of Cook and State of Illinois; and
I do further certify that the Board of Trustees of said district adopted an “Approval of Estimate of Levy for 2020” at a regularly convened meeting held on the 20th day of October 2020, said date being at least 20 days preceding the adoption of the aggregate tax levy of the district; and
I do further certify that the estimated amount of taxes necessary to be levied for the year 2020, and the aggregate levy of the district for 2020 as adopted, did not exceed 105% of the amount of taxes extended or estimated to be extended, exclusive of election costs and bond and interest costs, and including any amount abated prior to such extension, upon the levy of the district for 2019, such that the provisions of sections 18-65 through 18-85 of the Truth in Taxation Law were not applicable to the adoption of said 2020 aggregate levy.
DATED this 17th day of November 2020.
______William Stafford Chair, Board of Trustees Community College District No. 535 County of Cook and State of Illinois
AGENDA ITEM 11/20-10 1 of 4
Adoption of Resolution Setting Forth Property Tax Extension Limitation Law (PTELL) Reduction Designation
This Resolution sets forth the College’s designation for any reduction in the tax levy for 2020 due to the Property Tax Extension Limitation Law (PTELL). The Office of the County Clerk requires a separate resolution for this designation.
President's Recommendation:
That the Board adopts the following resolution:
RESOLUTION DIRECTING COUNTY CLERK REGARDING TAX LEVY EXTENSION SUBJECT TO THE PROPERTY TAX EXTENSION LIMITATION LAW
“WHEREAS, on November 17, 2020, the Board of Trustees (“Board”) of Community College District No. 535, Cook County, Illinois (“College District”) did adopt its 2020 tax levy; and
WHEREAS, the County Clerk has notified each Cook County taxing district subject to the Property Tax Extension Limitation Law (PTELL) that it may direct the County Clerk’s Office, by proper resolution, to make specific and necessary reductions to its tax levy for the 2020 levy year in accordance with the requirement of Section 18-195 of the PTELL, 35 ILCS 200/18-195;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Community College District No. 535, Cook County, Illinois as follows:
Section 1. That if the County Clerk is required to reduce the aggregate extension of the College District’s 2020 tax levy to meet PTELL requirements, the Board hereby authorizes and directs the County Clerk to make the necessary reductions, as follows:
100% of such reductions shall be made from the levy for Educational purposes 0% of such reductions shall be made from the levy for Operations and Maintenance purposes 0% of such reductions shall be made from the levy for Local Governmental and
AGENDA ITEM 11/20-10 2 of 4
Governmental Employees Tort Immunity Act purposes 0% of such reductions shall be made from the levy for Social Security and Medicare purposes 0% of such reductions shall be made from the levy for Financial Audit purposes
Section 2. That the Chair and Secretary of the Board be and are hereby authorized and directed to sign the Resolution on behalf of the Board of Trustees.
Section 3. That the President of the College District is hereby directed to file a certified copy of this Resolution with the County Clerk on or before the last Tuesday in December.
Section 4. That all other resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed and this Resolution shall be in full force and effect forthwith upon its passage.”
AYES: ______NAYS: ______
AGENDA ITEM 11/20-10 3 of 4
ABSENT: ______
ADOPTED this 17th day of November 2020.
BOARD OF TRUSTEES COMMUNITY COLLEGE DISTRICT NO. 535 COUNTY OF COOK, STATE OF ILLINOIS
By: ______Chair
ATTEST:
______Secretary
AGENDA ITEM 11/20-10 4 of 4
STATE OF ILLINOIS ) )SS: COUNTY OF COOK )
CERTIFICATE OF BOARD SECRETARY
I, Marie Lynn Toussaint, do hereby certify that I am the duly qualified and acting Secretary of the Board of Trustees of Community College District No. 535, County of Cook and State of Illinois (the “College District”), and as that official, I am the keeper of the records and files of the Board of Trustees of the College District.
I do further certify that the foregoing “Resolution Directing County Clerk Regarding Tax Levy Extension Subject To The Property Tax Extension Limitation Law” is a true, correct and complete copy of that Resolution as adopted by the Board of Trustees of the College District at a meeting held on the 17th day of November 2020.
I do further certify that the deliberations of the members of the Board of Trustees on the adoption of the Resolution were taken openly; that the vote on the adoption of the Resolution was taken openly; that the meeting was held at a specified time and place convenient to the public; that notice of the meeting was duly published in local newspapers; and that the meeting was called and held in strict compliance with the provisions of the Open Meetings Act, as amended, and the applicable provisions of the Public Community College Act, and that the Board of Trustees in adopting said Resolution has complied with all of the applicable provisions of said Acts, of the Property Tax Code, and procedural rules of the Board of Trustees.
IN WITNESS WHEREOF, I hereto affix my official signature, this 17th day of November 2020.
______Marie Lynn Toussaint Secretary, Board of Trustees Community College District No. 535
AGENDA ITEM 11/20-11 1 of 2 Approval of RAMP – Fiscal Year 2022
RAMP stands for Resource Allocation Management Plan and is the official request by the College to the Illinois Community College Board (ICCB) for state funding assistance for capital improvement projects. This year we are requesting funds to support a future building addition for a campus expansion on the College’s eastern boundaries. Preliminary project cost estimates have been prepared internally for the construction and space build-out. An allowance for inflation, 4.3%, using the Capital Development Board guidelines has been included. This a continuation from the prior year to submit the project so the College can maintain its place in the queue (ranking) for appropriation. If the project is successful and receives an appropriation in the State Budget, funds will need to be released by the Governor before the project can start. There are many variables for the timing of funds being released and this process can take several years.
Funding Source State Local Total Eastern District Expansion – Building $21,165,000 $7,055,000 $28,220,000 Addition
JS:mw 11/10/2020
President’s Recommendation:
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 has reviewed and authorized the submission of Fiscal Year 2022 RAMP.” “Be it further resolved that the Board of Trustees of Community College District 535 authorizes the submission of the capital budget request included in Fiscal Year 2022 RAMP, that the Board reviewed and approved the capital program statement, scope statement and budget in Fiscal Year 2022 RAMP, and that the local funds of $7,055,000 for the project requested are available should the project be approved.” AGENDA ITEM 11/20-11 2 of 2 Fiscal Year 2022 RAMP Community College Capital Requests
BOARD OF TRUSTEES MATCHING FUNDS COMMITMENT I hereby certify that the Board of Trustees of Community College, District #535, meeting in their regular session on November 17, 2021, with a quorum present, officially authorized the submission of the attached Fiscal Year 2022 RAMP Community College Capital Project Request. • I certify that the board reviewed and approved the attached programmatic justification, scope of work, and related forms for the project identified below.
• I further certify that board has made a commitment to either use available assets and/or credits, or to make local funds available for the project requested as indicated below, should the project be approved.
PROJECT NAME: Eastern District Expansion- Building Addition Proposed Source(s) of Local Funding (List the Dollar Amount) 1. Available Local Fund Balances $ 7,055,000 2. Protection, Health, and Safety Tax Levy ______3. Protection, Health, and Safety Bond Proceeds ______4. Other Debt Issue ______5. State Certified Construction Credits (remaining from 1987) ______6. Other (Please specify) ______TOTAL LOCAL MATCH $ 7,055,000
Signed ______Chair of the Board of Trustees
Signed______Chief Executive Officer of the College District AGENDA ITEM 11/20-12 1 of 2
Authorization to Approve November Purchases
Any purchase exceeding $25,000 requires Board approval. The following purchases meet that criteria. If the Board so desires, this resolution will enable the Board to approve all of the following purchases in a single resolution.
Items “a through g” were previewed at the October, 2020 Board of Trustees meeting. Item “h” was previewed at the August 2020 Board of Trustees meeting.
EC:kr 11/9/2020
President’s Recommendation:
That the Board adopt the following resolution: “Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the attached resolutions, as stipulated in the following agenda items, for the purchase of the following:
Item_ Page(s) Description Vendor Amount
11/20-12a 1 - 2 Continuation of Employee Community College $8,700,000.00 Medical, Dental, and Health Consortium Vision Insurance Delta Dental of Illinois $ 400,000.00 Vison Service Plan, Inc. $ 50,000.00
11/20-12b 1 Web-Event Calendaring Localist Corporation $ 42,410.00 System - Three Year Contract
11/20-12c 1 - 2 Document Imaging and Hyland Software, Inc. $ 85,000.00 Management System Annual Maintenance Contract and System Upgrades
11/20-12d 1 - 2 Cisco Systems Edge Zones, LLC $ 65,730.00 Network Equipment AGENDA ITEM 11/20-12 2 of 2
11/20-12e 1 - 2 Owners Representative Cotter Consulting, Inc. $ 212,352.00 Services - Contract Amendment
11/20-12f 1 - 2 Education Advisory Board, EAB Global, Inc. $ 73,500.00 Community College Executive Forum Program - Three Year Contract
11/20-12g 1 - 2 Printing of the Oakton Non- Indiana Printing and $ 111,050.00 Credit Class Schedule Publishing Company, Inc.
11/20-12h 1 - 2 Professional Services for Facilities Optimization $ 197,826.00 Comprehensive Facilities Solution, LLC Condition Assessment
GRAND TOTAL $ 9,937,868.00.”
AGENDA ITEM 11/20-12a 1 of 2
Authorization to Purchase Continuation of Employee Medical, Dental, and Vision Insurance
Oakton is a member of the Community College Health Consortium (CCHC). The College’s medical, dental, and vision plans are administered through CCHC and HUB Inc., who serve as the Consortium's brokers. Premiums run for the calendar year. CCHC currently has seven participating institutions - College of DuPage, McHenry Community College, Moraine Valley Community College, Oakton Community College, Triton College, Sauk Valley Community College, and Illinois Valley Community College. The Consortium insured an average of 2,691 employees and 6,278 members as of July 31st, 2020, comparable to 2,726 employees and 6,340 members for the full calendar year 2019. In accordance with Illinois Public Community College Act, Chapter 110, Act 805 (110ILCS 805/3-27.1), purchases made through a consortium are exempt from formal bidding.
For the calendar year January 2021 to December 2021, the College has received the following annual renewal rates: Estimated 2020 Provider Annual Premiums Medical Blue Cross & Blue Shield of Illinois $8,700,000 (1) Dental Delta Dental of Illinois $ 400,000 (2) Vision VSP, Inc. $ 50,000 (3)
Highlights for employee health benefits are as follows:
(1) The College has three medical plan offerings - PPO, HMO, and Blue Advantage. Overall, 2021 medical premiums are projected to be $8,700,000, which is an 8.8% increase from the 2020 forecast. The College has added an approximate contingency of 3.5% (or $300,000) to capture member enrollment changes that may occur during the year due to new employee hires, change in employee status, etc.
(2) The College offers a standard dental plan. Overall 2021 dental premiums are projected to be $400,000. The individual dental premium rates are approximately 0.7% higher than the prior year.
(3) The College’s vision plan includes both PPO and HMO participants and fixed rates were negotiated from January 1, 2020 to December 31, 2021. Hence there is no change from the prior year.
EC:mw 10/21/2020
AGENDA ITEM 11/20-12a 2 of 2
President's Recommendation:
That the Board adopts the following resolution:
"Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Continuation of Employee Medical, Dental, and Vision Insurance from:
Community College Health Consortium (CCHC) for twelve months of medical insurance from January 1, 2021 to December 31, 2021 for a total not to exceed $8,700,000.00,
Delta Dental of Illinois, 111 Shuman Boulevard, Naperville, Illinois 60653 for twelve months of dental insurance from January 1, 2021 to December 31, 2021 for a total not to exceed $400,000.00,
Vision Service Plan, Inc., 3333 Quality Drive, Rancho Cordova, CA 95670 for twelve months of visions insurance from January 1, 2021 to December 31, 2021 for a total not to exceed $50,000.00, for a grand total not to exceed $9,150,000.00.”
AGENDA ITEM 11/20-12b 1 of 1
Authorization to Purchase Web-Event Calendaring System - Three Year Contract
The College is in the midst of a website redesign, and as part of the project a need for a unified event calendar was identified. The calendar system needs to meet the following requirements: • Integrate with Ad Astra, Oakton's room scheduling software • Able to be branded with the College’s brand • Work for internal and external audiences • Have categorization and sub-categorization • Implement with Cascade, who provides Oakton's web content management system
According to ILCS-805/3-27.1 item f, “purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services: are exempt from the bidding process.” However, the Web Implementation Team consisting of members from College Relations and Information Technology collaboratively set the requirements and reviewed several options and selected Localist Corporation as the best choice for the College.
The estimate for a three year contract, including a full year of implementation, branding, and integration creation, is $42,410. The cost for year one is $15,750 (including a year of Support Bold, which includes customization, integration, and implementation support), year two is $13,133, and year three is $13,527. This pricing reflects a significant reduction in the usual pricing of $20,000/year for Localist and $6,000 for Support Bold. The contract period will begin on December 1, 2020 and end on November 30, 2023.
PS:kr 10/26/2020
President’s Recommendation:
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Web-Event Calendaring System -Three Year Contract from Localist Corporation, 8484 Georgia Ave., Suite 675, Silver Spring, MD 20910 for a total of $42,410.00 in accordance with their quote dated September 23, 2020.” AGENDA ITEM 11/20-12c 1 of 2
Authorization to Purchase Document Imaging and Management System Annual Maintenance Contract and System Upgrades
Document imaging hardware and software are used to scan, capture, index, retrieve, process, and archive digital images of documents and forms. In June 2013, the Board of Trustees approved a three year contract for Oakton’s updated document imaging platform: OnBase by Hyland Software, Inc. Document imaging systems can improve business process management with workflow tools and enhanced security. In addition, productivity is expected to increase by reducing or eliminating time spent handling, storing, retrieving, distributing, and destroying paper. The imaging system is essential to managing the flow of information at the College.
The Financial Aid office was the first area to migrate to OnBase, and the Registration and Records office is also now fully operational on the new platform. Human Resources, Alliance Payroll, and Accounting have migrated documents. Articulation requests, Pre-Requisite override forms, Administrative Withdrawal, and Adult Education Registration forms have been created in Hyland along with workflows to assist in the automation of business office process. Additional forms are being built to improve the student experience while improving productivity and efficiency of end- users.
Annually since 2016, the Board has approved the maintenance contract from Hyland. The annual maintenance cost for the next contract year, which begins on January 1, is $53,346.62. Since Oakton’s need for digital imaging services continues to increase, the College will also be acquiring additional licenses, hardware, and training as the platform is further developed. The College is seeking approval to spend up to $85,000 with Hyland Software, Inc. to cover the cost of FY 21-22 maintenance, training, and additional professional licenses and services. The annual maintenance, licenses, hardware, and training are only available through Hyland Software, Inc., the manufacturer of the system, thereby making this a sole source purchase. In addition, according to ILCS-805/3- 27.1 item f, “purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services: are exempt from the bidding process.”
Hyland Software, Inc., has been in business for over twenty years, with over 11,000 customers, a dedicated higher education practice, and 430 higher education institutions. The software works with Oakton’s Banner student and financial software systems, as well as with the PowerFAIDS Financial Aid system. The Administration is confident that Hyland Software will continue to meet the needs of the College.
PS:kr 10/26/2020
AGENDA ITEM 11/20-12c 2 of 2
President’s Recommendation:
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Document Imaging and Management System Annual Maintenance Contract and System Upgrades from Hyland Software, Inc., 28500 Clemens Road, Westlake, OH, 44145 for a total not to exceed $85,000.00 per their quote number LE01-175325 dated September 18, 2020.” AGENDA ITEM 11/20-12d 1 of 2
Authorization to Purchase Cisco Systems Edge Network Equipment
The College’s local area networks and wide area networks are built with a combination of four core switch/routers, 131 edge switches, and two border routers providing over 6,000 network ports for computers, phones, wireless access points, digital signs, building management system controllers, security cameras, and numerous other network devices. The FY21 capital equipment budget includes funds to replace a subset of this equipment.
This purchase will include fourteen 48-port gigabit Ethernet Power over Ethernet (POE) edge switches with ten gigabit uplinks and associated optical and stacking modules. The fourteen edge switches will replace eight-year old Cisco 2960S switches that will no longer be supported by the end of the year.
The IT department and the Procurement department worked collaboratively to issue a Request for Proposal (RFP) for this equipment. The RFP was sent to 53 (one in-district) authorized Cisco resellers. The College received twelve (none in-district) responses. After reviewing the results the Administration is recommending the purchase of the following Cisco Systems network switches and modules:
14 C9200-48PXG-E Catalyst 9200 48 port 8xmGig PoE+ Ethernet Switch 14 C9200-NM-4X Catalyst 9200 4 x 10G Network Module 14 C9200-STACK-KIT Cisco Catalyst 9200 Stack Module 14 C9200-DNA-E-48-3YC9200 Cisco DNA Essentials, 48-port - 3 Year Term License 6 STACK-T4-1M 1M Type 4 Stacking Cable
The low bid was submitted by Zones of Auburn, WA for a total of $65,730. The switches will be configured and installed by Oakton IT staff and will rely on the manufacturer’s lifetime warranty. Zones has been a reliable vendor of the College’s since 2006. They are a minority business enterprise (MBE). The Administration is confident that they will continue to meet the College’s needs.
JW:kr 10/28/2020
President’s Recommendation:
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Cisco Systems Edge Network Equipment from Zones, LLC, 1102 15th Street SW, Suite 102, Auburn, WA 98001 for a total of $65,730.00 in accordance with their response to Request for Proposal #4.” AGENDA ITEM 11/20-12d 2 of 2
Cisco Edge Network Equipment Request for Proposal #4 TOTAL Zones, LLC Auburn, WA $ 65,730.00
Logicalis $ 66,139.38 Downers Grove, IL
IT Savvy Addison, IL $ 66,153.12
Staples Deerfield Beach, FL $ 66,675.47
Equillibrium IT Solutions Chicago, IL $ 73,744.37
Sentinel Downers Grove, IL $ 77,018.00
SHI Somerset, NJ $ 101,589.67
KC Premier Service Kansas City, MO $ 110,788.68
Business Solutions Group Mt Prospect, IL $ 112,730.48
CSC Consulting Group Berwyn, IL $ 114,496.00
Howard Technology Laurel, NJ $ 114,547.00
Pro Network Dural, FL Bid Withdrawn
AGENDA ITEM 11/20-12e 1 of 2
Authorization to Purchase Owner’s Representative Services – Contract Amendment
Cotter Consulting has served as the College's Owner's Representative ("Owner's Rep") since 2016 to oversee the overall design process for approved Master Plan construction projects, ensure that contract documents are prepared and completed on a timely basis, and to verify that the final design complies with the owner’s expectations. The primary role of the Owner's Rep is to make sure the owner’s (Oakton) best interests are at the heart of every construction decision made.
Cotter Consulting is a Chicago-based certified Woman Business Enterprise (WBE) with more than 25 years of experience in managing projects for public and private clients. The project team, led by lead architects Dorothy McCarty and Cheryl Talac, have demonstrated an extensive knowledge in working with educational institutions and has assisted the College in all aspects of construction project management including architecture, cost estimating, engineering, scheduling, and communications. The College has been highly satisfied with its relationship and the delivery of high quality services provided by Cotter Consulting over the last three years.
The most recent Board-approved contract with Cotter for $362,000 is set to expire on December 31, 2020. The Administration is seeking Board approval in the amount of $212,352 and extension of the contract through September 30, 2021. The additional funding is for the completion of the following projects:
Expected Project Completion Main Entrance and Monument Sign 11/01/2020 College Relations Reconfiguration 06/30/2021 Des Plaines Caféteria Renovations 09/01/2021 Boardroom Remodeling 09/01/2021 Courtyard Tunnel/Flooring Replacement 09/01/2021 Campus Wide Signage and Wayfinding 09/01/2021
The funds have been budgeted as part of the architect and engineering (A/E) fees in the Master Plan. The Administration is confident that Cotter Consulting will continue to provide the necessary resources to assist the College in completing the approved Master Plan.
EC:mw 10/26/2020
AGENDA ITEM 11/20-12e 2 of 2
President's Recommendation:
That the Board adopts the following resolution:
"Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Owner’s Representative Services - Contract Amendment from Cotter Consulting, Inc., 100 S. Wacker Drive, Suite 920, Chicago, IL 60606 for an amount not to exceed $212,352.00 per their Professional Services Agreement which will now end on September 30, 2021.”
AGENDA ITEM 11/20-12f 1 of 2
Authorization to Purchase Education Advisory Board, Community College Executive Forum Program - Three Year Contract
With this membership the College will have access to the Educational Advisory Board, EAB Global, Inc., staff to assist Oakton with student success initiative planning, including implementation and scaling from a research lens to improve student outcomes and enrollment, and to maintain fiscal stability. Membership also gives Oakton access to Forum evidence-based student success initiatives and best practices/benchmarking research.
Specifically the EAB-CCEF Program provides the following services and benefits: • Oakton leadership attend executive leadership roundtables and conferences, • Oakton employees have access to webinars and Forum research on best practices, diagnostic and implementation resources, and executive briefings, • Oakton research staff, institutional priority teams, and other teams focusing on student success outcomes have access to EAB staff to assist with institutional research associated with student success initiatives. Assistance is provided virtually and on-campus. • Oakton is assigned a strategy leader to maximize use of services.
Annual Fees: Program Term Program Annual Annual Travel and Program Fee Administrative Fee Year 1 Community $23,500 $1,000 November 23, 2020- College Executive November 23, 2021 Forum Year 2 Community $23,500 $1,000 November 23, 2021- College Executive November 23, 2022 Forum Year 3 Community $23,500 $1,000 November 23, 2022- College Executive November 23, 2023 Form $70,500 $3,000 TOTAL $73,500
The three-year membership to Educational Advisory Community College Executive Forum is $73,500.
RMW:kr 10/27/2020
AGENDA ITEM 11/20-12f 2 of 2
President’s Recommendation:
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Education Advisory Board, Community College Executive Forum Program - Three Year Contract from EAB Global, Inc., 2445 M Street NW, Washington DC 20037 for a total of $73,500.00 per their Program Order Form dated September 29, 2020.”
AGENDA ITEM 11/20-12g 1 of 2
Authorization to Purchase Printing of the Oakton Non-Credit Class Schedule
Two years ago, the Administration recommended a change to the past practice of printing the credit class schedules; moving from a mass distribution of these schedules to a more targeted approach. Even though the credit class schedule will no longer be printed, the Administration still believes that it is in the best interests of the College to continue printing four issues of the non-credit class schedule.
The Purchasing office issued a bid for printing four issues of the non-credit class schedule that is synchronized with the annual postal permit on the calendar year.
The non-credit class schedules will be distributed to all residences within the district (approximately 198,000), according to the following schedule:
Issue 1 - Late Spring issue mailed in early March – between 40 and 56 pages Issue 2 - Summer issue mailed in late April – between 40 and 56 pages Issue 3 - Fall issue mailed early July – between 48 and 64 pages Issue 4 - Spring issue mailed in early November – between 48 and 72 pages
The bid was sent to 28 (one in-district) web press printing companies. The College received six (none in-district) responses. In 2019, the Administration decided to upgrade and improve the “look” of the non-credit class schedule by changing the inside pages to a brighter newsprint paper, redesigning the cover, adding photos, making additional content changes, and adding a no-cost four color insert within each issue. These positive changes will continue in 2021. Due to content changes occurring throughout the course of this contract, the design team has yet to determine the exact number of pages for each issue. Therefore, the Administration is requesting approval for the highest anticipated page count per issue. The total amount requested is not to exceed $115,050 as noted on the following page.
The low bid was submitted by Indiana Printing and Publishing Company of Indiana, PA. They are a third generation family-owned business that been in business since 1890. Their references include the Village of Pleasant Prairie, WI, Mercer Community College, NJ, and Nassau Community College, NY. Their references have all been favorable. The Administration is confident they will meet the College’s quality standards and delivery schedules.
RB:kr 10/28/2020 AGENDA ITEM 11/20-12g 2 of 2
President’s Recommendation:
That the Board adopt the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of the Printing of the Oakton Non-Credit Class Schedule from Indiana Printing and Publishing Company, Inc., 775 Indian Springs Road, Indiana, PA 15701 for a total not to exceed $111,050.00 in accordance with their low bid in response to Invitation to Bid #1008- 20-03.”
BID #1008-20-03 Indiana Printing KK Stevens Woodward John Swift FCL Graphics Lowitz & Sons & Publishing Co. Indiana, PA Astoria, IL Platteville, WI Buffalo Grove, IL Harwood Hts, IL Chicago, IL Issue #1 Spring II Issue 48 Pages $ 27,102.00 $27,465.16 $28,385.00 $35,084.00 $40,615.00 $46,900.00
Issue #2 Summer Issue 48 Pages $27,102.00 $27,465.16 $28,385.00 $35,084.00 $40,615.00 $46,900.00
Issue #3 - Fall Issue 48 Pages $27,102.00 $27,465.16 $28,385.00 $35,084.00 $40,615.00 $46,900.00
Issue #4 - Spring I Issue 56 Pages $29,744.00 $29,904.79 $30,460.00 $38,759.00 $42,427.00 $51,000.00
GRAND TOTAL $ 111,050.00 $ 112,300.27 $ 115,615.00 $ 144,011.00 $ 164,272.00 $ 191,700.00
AGENDA ITEM 11/20-12h 1 of 2
Authorization to Purchase Professional Services for Comprehensive Facilities Condition Assessment
Oakton issued a Request for Proposal (RFP) in September, 2020 for professional services to conduct a detailed and thorough Facility Condition Assessment (FCA) and analysis of its facilities, grounds, and miscellaneous structures at the College including developing an asset inventory, identifying current facility condition deficiencies, recommending corrections for all deficiencies, providing cost estimates for corrections, and forecasting future capital renewal cost. The consultant will be responsible for the assessment of the campuses including a focus on:
• Substructure – foundations, basements, tunnels • Exterior Systems (Shell) - roofs, walls, window systems, doors, ceilings, and ceiling systems • Interior Construction - walls, doors, flooring, visible structural components • Built-In Furnishings / Equipment • Health/Fire/Life Safety systems, emergency egress lighting • Handicap Accessibility - ADA requirements • Heating, Ventilation, and Air Conditioning • Plumbing Systems • Building Electrical and Service Distribution • Campus Electrical and Service Distribution • Fire Suppression • Special Electrical Systems and Emergency Power • Elevators / Conveying Systems • Historical Perimeter Fencing • Water (not irrigation), sanitary, and storm systems • Building Control Systems
Although, this purchase is exempt from bidding per the 110 Illinois Compiled Statutes 805/3-27.1 - Contracts, item (a), which states an exemption for “contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part," the College chose to issue a RFP to compare services and prices among FCA companies. The proposal was sent to 65 (none in-district) companies. The College received twenty responses. An initial screening team comprised of the Vice-President for Administrative Affairs, the Director of Facilities, and the Senior Manager for Construction Campus Facilities was assembled to evaluate all twenty proposals. This initial evaluation included pre-determined performance criteria including the methodology/approach to conducting FCAs, strengths and experience of the proposed project team, subcontractors to be used, and reference contacts for previous FCAs conducted at educational facilities.
AGENDA ITEM 11/20-12h 2 of 2
The top three proposals selected based on the initial evaluations were from Facilities Optimization Solutions (FOS) which is a subsidiary of CannonDesign, ISES Corporation, and McKinstry. A second team was then assembled comprised of the Director of Facilities, the Senior Manager for Construction and Campus Facilities, the Chief HVAC Engineer, the Des Plaines Maintenance Supervisor, and the Skokie Maintenance Supervisor. This team conducted another round of due diligence which include a detailed review of all three of the finalist’s proposals, reference checks, and a virtual meetings with each firm.
The review team’s recommendation is to partner with FOS of CannonDesign to lead the College in this FCA study. Strengths cited included the firm’s primary business focus on facilities assessments, and in- house expertise of interdisciplinary professionals including on-staff engineers, contractors, facility managers, architects, facility engineers, construction cost estimators, and former education professionals. In addition, the lead project manager assigned to Oakton also served as the senior project manager for the College of DuPage FCA study in 2019.
FOS is the facilities management consulting arm of CannonDesign, which is a global architecture, engineering, and consulting practice with nineteen offices worldwide, including an office in Chicago. FOS provides services including facility condition assessments, property due diligence, energy audits, life safety solutions, and capital improvement planning. The cost for this assessment is $197,826. The Administration is confident that FOS of Cannon Design will meet the College’s project requirements. The work is anticipated to be completed within 5 months from the beginning of the project.
EC:kr 11/2/2020
President’s Recommendation:
That the Board adopts the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 authorizes the purchase of Professional Services for Comprehensive Facility Condition Assessment from Facility Optimization Solutions, LLC, 50 Fountain Plaza, Buffalo, NY for a total not to exceed $197,826.00 in accordance with their response to Request for Proposal #2.” AGENDA ITEM 11/20-13 1 of 5
Preview and Initial Discussion of Upcoming Purchases
The following purchases will be presented for approval at an upcoming Board of Trustees meeting:
a) IP Telephony Annual Maintenance and Software Assurance - The College purchased a Mitel IP telephony system in 2012 to provide telephones, voicemail and related services. The hardware/software support and upgrades for these systems are provided by a set of annual support and software assurance contracts that will expire on March 1, 2021. This support agreement provides hardware replacement for the voice gateways, onsite service as needed, telephone/email based support, access to software patches and upgrades for all of the College’s telephony systems.
The current trend in the information technology industry allows manufacturers to give one preferred reseller special, discounted pricing effectively eliminating the motivation for other companies to submit pricing. In the past, the College has had unsatisfactory bid responses for these types of bids because vendors are resistant to submitting a bid after the manufacturer has already selected and identified the supplier. In addition, according to ILCS-805/3-27.1 item f, “purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services: are exempt from the bidding process.” For these reasons, it is in the best interests of the College to work directly with the manufacturer and their preferred reseller, Telecom Innovations Group (TIG) to secure pricing.
Despite additional purchases for remote worker licenses and remote telephony capabilities to support enhanced mobility required by the pandemic, the cost for the annual maintenance and software assurance has decreased slightly (from $31,683 to $31,000) from the previous year. This decrease is due to an extensive upgrade/license change to the Mitel systems in May that resulted in some licenses being prorated for a partial year. The total annual cost for the annual maintenance and software assurance is not expected to exceed $31,000 this year, but will increase in 2022 as these new licenses switch to full year coverage. The Administration plans to present this item to the Board for purchase approval at the December Board meeting. b) Ellucian License Exchange and Enhancement Amendment - The College has used Ellucian’s Banner software solution as its Enterprise resource planning (ERP) system since 2006. For the past two years, Oakton has extended one-year contracts with Ellucian. The most current approval in June 2020, renewed the perpetual licensing for several modules within the Banner suite namely Student, Finance, and Human Resources, which were effective from August 1, 2020 through July 31, 2021. The cost of this contract was $409,729.
AGENDA ITEM 11/20-13 2 of 5
Ellucian is now offering a Modernization Plan to move Oakton’s licensing model from perpetual to a subscription based plan, which will provide access to additional modules and products such as Financial Aid, DegreeWorks, and Analytics, among others. While the combined value of these products in Year 1 is approximately $436,150, Ellucian is providing these modules free of cost to Oakton (maintenance charges will apply). The Administration is recommending that the College exchange the current perpetual license for the enhanced subscription based license. In the course of five years, Oakton will pay a total of $2,279,470 to Ellucian for this added functionality. The Administration plans to present this item to the Board for purchase approval at the December Board meeting.
Current Estimated Scenario - Assuming 5 year term/5% escalation Current Solution Set Year 1 Year 2 Year 3 Year 4 Year 5 Fees ('20/'21) ('21/'22) ('22/'23) ('23/'24) ('24/'25) Total 5 Year Maintenance replaced by Modernization Subscription $232,738 $244,375 $256,593 $269,423 $282,894 $1,286,023 A la carte maintenance $149,802 $157,292 $165,157 $173,415 $182,085 $827,751 Total Fees $382,540 $401,667 $421,750 $442,838 $464,980 $2,113,775
Modernization Path - Subscription License replaces perpetual licenses under maintenance with exception of a la carte product maintenance - 5 year term commitment/3% escalation for Subscription License - 5 year term/5% escalation for a la carte product maintenance Year 1 Year 2 Year 3 Year 4 Year 5 Subscription Proposal ('20/'21) ('21/'22) ('22/'23) ('23/'24) ('24/'25) Total 5 Year Subscription software $275,657 $292,976 $301,765 $310,818 $320,143 $1,501,359 A la carte maintenance $140,818 $147,859 $155,252 $163,015 $171,166 $778,111
Total Fees $416,475 $440,835 $457,018 $473,833 $491,308 $2,279,470
c) Des Plaines Cafeteria Renovation - Renovations for the Des Plaines Cafeteria, Servery, and Kitchen is identified in the FY19-FY21 Capital Improvement Plan (CIP). Construction is scheduled to begin in January 2021 and is anticipated to take approximately six months. The construction area includes the first floor dining room, servery, dishwashing and kitchen, as well as the small second floor balcony dining/lounge area. The base scope work includes new finishes throughout the dining room and servery areas, a reconfigured servery with new and existing equipment, a new stair connected to the existing stair leading to the balcony, new equipment in the dishwashing room, painting, flooring, and lighting replacement in the kitchen. The base scope also includes replacement of existing mechanical equipment above the ceilings which is AGENDA ITEM 11/20-13 3 of 5
part of a maintenance capital project but more appropriate to be done with this construction so that the new ceilings won’t be disturbed later.
The CIP identifies this project as necessary to update and refresh these existing spaces and also create an environment that helps keep students on campus. Additionally, the Cafeteria and Servery, as public-facing spaces, create a connection with the general public and are the first impression that many prospective students have when visiting campus. At the November 2019 Board of Trustees meeting, Farr Associates (one of the College’s QBS approved architects) was selected as the architect for this project.
Farr Associates, Cotter Consulting (the College’s Owner’s Rep), the Facilities office, and the Procurement department worked collaboratively to issue an Invitation to Bid for this work. The contract cost for the base scope on this project is expected to be $2,400.000. Five Alternates have been included in the project design. These include: 1) renovations to the outdoor courtyard including new direct access from the dining room, 2) a new feature wall at the angled wall in the student street directly outside the Cafeteria entrance, 3) whitewash of some existing brick still visible in the dining area, 4) a hose test and resealing of the existing curtain wall to address any water infiltration discovered, and 5) replacement of the sanitary piping in the kitchen. The Administration plans to present this item, base scope and any alternates being accepted, to the Board for purchase approval at the December Board meeting.
d) Grant Funded Laptop Computers - Oakton’s Adult Education and Literacy Program (AEL) was awarded funding through IDHS/ CURES Act Funding. The department will utilize these funds to remove barriers to remote learning and instruction for its current and future Adult Education community. This will be accomplished by assisting the transition to remote instructional delivery model, and increasing student access to adequate technology and uninterrupted education.
A portion of this grant is budgeted for the purchase of up laptop computers. Laptops with Windows 10 operating systems is the preferred equipment for AEL for two reasons:
1. Computers with Windows 10 compatibility are required to complete remote e-CASAS testing. CASAS tests assess basic and academic skills in real-world contexts by monitoring progress in reading, math, English language, writing, and work-readiness skills. In order to administer the e-CASAS test remotely, both the exam proctor and the tester need a Windows10 PC. Using Zoom, the exam proctor can grant desktop access to the test taker. This allows student to complete the assessment through a secure remote connection. The provision and use of a Windows compatible computer will eliminate the complicated, multi-step installation process previously required, before taking the test. In other words, this is the only accessible and equitable option, which necessitates the use of PC laptops.
AGENDA ITEM 11/20-13 4 of 5
2. Additionally, a portion of the laptops will be used by instructors for remote ESL, Literacy, and GED instruction. Laptops are the preferred equipment for instructional delivery, since the laptops come equipped with cameras and microphones, and can be loaded with Microsoft Office, Adobe, and other plug-ins/ software to facilitate instructional delivery.
At this time, instructors and volunteers are using a combination of personal devices, Google Chromebooks, and dated laptops. The purchase of these laptops will ensure all instructors have uniform, updated, and adequate technology to meet all instructional and administrative needs.
The cost of the laptops will not exceed $55,800. This funding opportunity has a quick turn- around, it was awarded in October, and funds must be spent by December 31, 2020. The Administration plans to present this item to the Board for purchase approval at the December Board meeting. e) Hunter WinAlign™ Alignment System- The FY21 capital equipment budget includes funds for a wheel aligner system for the Automotive program that includes a computerized alignment system capable of resetting steering wheel position sensors and more on vehicles from many different manufacturers. The steering sensors work with the brake and suspension systems to maintain straight and safe driving.
This equipment is widely used in the automotive industry today and was recommended by the Automotive Advisory committee.
The WinAlign™ alignment package by Hunter includes all of the equipment needed to allow the students to perform lab tasks that are required by the Automotive Society of Engineer Educational Foundation (ASEEF) and to maintain Oakton’s Automotive program accreditation. Students will be able to accurately align and perform proper diagnosis on vehicle problems in the ATA 114 Steering, Balancing, and Alignment courses, which is part of both the AAS degree and an ATA certificate.
The Hunter WinAlign will replace our aging Hunter DSP400 alignment tower as well as the Hunter WA140 computer system, which is outdated with no options for servicing or software updates. This new equipment includes a powerful Intel® processor, running Hunter's latest version of WinAlign™ alignment software on a Windows® 10 operating system with the most current manufacture specifications. It includes 3D modeling of wheel position and orientation to provide the most accurate alignment measurements. The Quick roll-forward compensation, exclusive to Hunter, will allow students to have hands-on experience of four wheel alignment setup and learn how to capture initial measurements in one motion.
AGENDA ITEM 11/20-13 5 of 5
Mohawk Resources, Ltd. is the sole source distributor for Hunter products in Illinois. The cost of the Hunter WinAlign™ Alignment System is $28,815.10. The Administration plans to present this item to the Board for purchase approval at the December Board meeting. AGENDA ITEM 11/20-14 1 of 2
Preview of New Unit of Instruction
Illinois Community College Board (ICCB) rules require the College to submit extensive documentation, including Board of Trustees approval, when a “new unit of instruction” is proposed. The College would like to create a new certificate, an 18-credit-hour Forensics Certificate.
The Forensics Certificate is an 18 credit-hour certificate that offers credentials for individuals interested within law enforcement and public and private investigative agencies. Careers include forensic evidence technicians, property custodians, arson investigators, investigators for local law enforcement and fire services, federal agencies, local, regional, and national crime labs and private industry, including insurance agencies. Police agencies including the Illinois State Police hire civilians to collect and process evidence at crime scenes and to manage the storage of collected evidence and property. Police agencies are turning to trained civilians to manage their evidence and property because it is a more cost-effective approach and the position does not require a sworn officer. This certificate can also act as additional training for sworn law enforcement officers.
This certificate provides students with practical hands on experience in the proper techniques of identifying, processing, collecting, and preserving physical evidence associated with crime scenes. The instruction focuses on the understanding of the criminal justice field, the investigative process, criminal law, and the legal aspects of handling evidence and recovered property. The forensic science/evidence technician supports criminal justice professionals in the investigation and prosecution of criminal activity.
The labor market for forensics evidence specialists is highly prevalent in all law enforcement agencies. Civilian employment is increasing as a five-year trend. Law enforcement agencies assign sworn officers to process and collect evidence at crime scenes. As a cost-effective approach, law enforcement agencies are now hiring non-sworn personnel (civilians) to assist in this capacity. Law enforcement agencies have also turned to non-sworn personnel to manage their recovered evidence and property. State and federal agencies also seek forensic lab technicians to analyze and interpret evidence found at crime scenes. Salary ranges can vary from sworn to non-sworn personnel and from full and part-time employment.
AGENDA ITEM 11/20-14 2 of 2
The proposed Forensics Certificate curriculum requirements and total credit hours:
Forensics Certificate 18 Semester Credit Hours; Curriculum: Courses for a Certificate Credit Hours LAE 101 Introduction to Criminal Justice 3 Credits LAE 135 Forensics I 3 Credits LAE 221 Criminal Law 3 Credits LAE 235 Criminal Investigations 3 Credits LAE 239 Forensics II 3 Credits LAE 270 Law of Evidence 3 Credits
Total Semester Credit Hours for Certificate: 18
RW:df 11/2020
President’s Recommendation:
“Be it resolved that the Board of Trustees of Community College District 535 approves the attached Preview of New Unit of Instruction.”
AGENDA ITEM 11/20-15 1 of 5
Acceptance of Grants
Funding totaling $1,763,210.00 has been made available to Oakton Community College, subject to acceptance at the November 17, 2020, Board meeting. If the Board so desires, the resolution below will enable the Board to accept all of the following grants in a single resolution.
KT on behalf of AG 11/12/2020
President's Recommendation:
That the Board adopts the following resolution:
"Be it resolved that the Board of Trustees of Community College District 535 accepts the attached resolutions, 11/20-15a through 11/20-15d, for the following grants: a. Illinois Community College Board Adult Education and Family Literacy Grant in the amount of...... $1,655,460.00 b. Illinois Community College Board through the Federal Department of the Treasury – Coronavirus Relief Fund Grant in the amount of………………………………………….. $59,300.00 c. Illinois Community College Board through the Federal Department of Labor - Apprenticeship Grant Year 2 Amendment in the amount of…. $34,200.00 d. Illinois Secretary of State sub-award through Illinois Green Economy Network (IGEN) - General Members Grant in the amount of………………………………………………………… $14,250.00 for a total of $1,763,210.00.” AGENDA ITEM 11/20-15a 2 of 5
Acceptance of Illinois Community College Board Adult Education and Family Literacy Federal and State Grant Funds
• The Illinois Community College Board has awarded Oakton Community College a total of $1,655,460.00 in state and federal Adult Education and Family Literacy funding for fiscal year 2021. These funds provide educational opportunities for adult learners who participate in English as a Second Language, Literacy, Family Literacy, GED, Evening High School and Citizenship Education classes. This funding is for the period July 1, 2020 to June 30, 2021. Jesse Ivory, Dean of Adult & Continuing Education/Dean of the Skokie Campus is the Project Director. Marc Battista, Associate Vice President of Workforce Education/Dean of Business and Career Technologies, is the Project Administrator.
Source FY21 $ Amount State Basic Literacy $726,989.00 State Performance Grant $363,485.00 Federal Basic Literacy $520,126.00 Federal English Literacy/Civics $44,860.00 Total $1,655,460.00
KT on behalf of AG 11/12/2020
President’s Recommendation:
That the Board adopts the following resolution (if not adopted en bloc):
“Be it resolved that the Board of Trustees of Community College District 535 accepts $1,655,460.00 in federal and state funding through the Illinois Community College Board to support fiscal year 2021 Adult Education and Family Literacy programs at Oakton Community College.” AGENDA ITEM 11/20-15b 3 of 5
Acceptance of Illinois Community College Board through the Federal Department of the Treasury – Coronavirus Relief Fund Grant
The Illinois Community College Board through the Federal Department of the Treasury, has awarded Oakton Community College, a Coronavirus Relief Fund Grant in the amount of $59,300.00 to support the Instructional Technology for Adult Education Students; Instructional Stipends for Curriculum Conversion to Technology Based Learning and Technology Purchases, (e.g. platforms, Zoom, WebEx, tablets, laptops, supplies and equipment, etc.). The grant period is July 1, 2020 through December 31, 2020. Elena Smoukova, Senior Manager of Adult Education Alliance for Lifelong Learning will manage the grant and Jesse Ivory, Dean of Adult & Continuing Education/Dean of the Skokie Campus will administer the grant.
KT on behalf of AG 11/12/2020
President’s Recommendation:
That the Board adopts the following resolution (if not adopted en bloc):
“Be it resolved that the Board of Trustees of Community College District 535 accepts $59,300.00 from the Illinois Community College Board through the Federal Department of the Treasury Coronavirus Relief Fund to support Adult Education technology services at Oakton Community College.” AGENDA ITEM 11/20-15c 4 of 5
Acceptance of Illinois Community College Board through the Federal Department of Labor – Apprenticeship Grant Year 2 Amendment
The Illinois Community College Board through the Federal Department of Labor has awarded Oakton Community College, an Apprenticeship Grant Year 2 Amendment in the amount of $34,200.00 to continue supporting the ICCB Professional Development Network, which includes CompTIA, JFF and Harper College. The funding will be specifically used for Customized Apprenticeship Programming - Information Technology (CAP-IT) apprenticeships at Oakton and among the other nine partner colleges. The Year 2 grant period is July 1, 2020 through June 30, 2021. Jesse Ivory, Dean of Adult & Continuing Education/Dean of the Skokie Campus will manage the grant and Marc Battista, Associate Vice President of Workforce Education/Dean of Business and Career Technologies Academic Affairs will administer the grant.
KT on behalf of AG 11/12/2020
President’s Recommendation:
That the Board adopts the following resolution (if not adopted en bloc):
“Be it resolved that the Board of Trustees of Community College District 535 accepts $34,200.00 from the Illinois Community College Board through the Federal Department of Labor to support Year 2 of the Customized Apprenticeship Programming - Information Technology (CAP-IT) apprenticeships project at Oakton Community College.” AGENDA ITEM 11/20-15d 5 of 5
Acceptance of Illinois Secretary of State sub-award through Illinois Green Economy Network (IGEN) - General Members Grant
The Illinois Secretary of State, through a sub-award agreement with Illinois Green Economy Network (IGEN) has awarded Oakton Community College a General Members Grant in the amount of $14,250.00 to support activities, programs, and projects related to renewable energy and energy efficiency technology-related education and training programming. The grant period is July 1, 2020 through June 30, 2021. Debra Kutska, Sustainability Specialist will manage the grant and Joe Scifo, Director of Facilities will administer the grant.
KT on behalf of AG 11/12/2020
President’s Recommendation:
That the Board adopts the following resolution (if not adopted en bloc):
“Be it resolved that the Board of Trustees of Community College District 535 accepts $14,250.00 from the Illinois Secretary of State Illinois Green Economy Network (IGEN) to support activities, programs, and projects related to renewable energy and energy efficiency technology-related education and training programming at Oakton Community College.”
AGENDA ITEM 11/20-16 1 of 37 First Read of Policies
This resolution presents the 1000 series of Board policies for the first reading in November with Board action to be taken in December. It is best practice to review policies every five years. The 1000 series of policies was reviewed in 2015. While most policies do not require changes, there are several that must be revised, in order to come into compliance with statutory changes and updated department and title changes. All policies will be presented, including those that are reviewed, as well as revised.
JLS 11/17/20
President’s Recommendation
That the Board adopt the following resolution:
“Be it resolved that the Board of Trustees of Community College District 535 hereby accepts for review the 1000 series of Board policies, attached hereto, with action to take place at the next regularly scheduled Board meeting, December 15, 2020.”
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BOARD OF TRUSTEES
Policy Formulation
The Board shall set standards and provide direction for the College through the systematic adoption of sound written policies. In the event of any conflict, contradiction, or inconsistency between established College Policies, the College’s purpose and intent is that the most recently approved Board Policy or Board Policy revision shall take precedence and supersede any conflicting, contradictory, or inconsistent provisions in the previously adopted Board Policies.
In the formulation of policy the Board finds it advantageous to jointly work with the College administration and the parties impacted by the policy. Anyone within those groups may present ideas for policy adoption or revision to the President’s Council. The President will make appropriate recommendations to the Board of Trustees.
Any new policies or suggested revisions of existing policies shall be submitted to the Board at a regular scheduled Board meeting in which such proposed policies, amendments, or revisions shall be read and discussed and authorized for action at the next regular scheduled meeting. A vote for adoption shall take place at the next succeeding regular meeting of the Board. At that time the Board may accept any minor non-substantial changes made to further clarify a policy presented at the previous meeting. Action shall be by majority vote of the Board.
The President shall develop procedures to implement and enforce established policies. The Board shall periodically review policies to ensure currency and accuracy.
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BOARD OF TRUSTEES
Identification of the College District Governed by Board
Oakton Community College, an institution of higher education in the State of Illinois (originally established as the Niles-Maine Township Community College in 1969 by public referendum) is officially governed by the Board of Trustees of the Oakton Community College, District #535. This district, one of the 40 community college districts in the state, is comprised of the geographical area within the boundaries of townships of Maine, Niles, Northfield, New Trier, and Evanston and serves a population of approximately 465,000 440,000* in the communities of Des Plaines, Evanston, Glencoe, Glenview, Golf, Kenilworth, Lincolnwood, Morton Grove, Niles, Northbrook, Northfield, Park Ridge, Skokie, Wilmette, and Winnetka.
This district was established in accordance with the Public Community College Act of 1965 (110 ILCS 805/1-1 at seq.). While Section 6-6.1 of the Act required that all territory in the state become a community college district by July 1, 1990, the Oakton district grew in segments, prior to this time. The original college was comprised of Niles and Maine Townships and was established by referendum in 1969, Northfield and New Trier Townships approved annexation to Oakton in 1977, and Evanston Township was annexed to Oakton in 1988.
* Source: 2010 Census ICCB 2020 District Census Report
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BOARD OF TRUSTEES
Role and Authority of the Board of Trustees
The Board of Trustees is a body of lay personnel, representative of the public in general, whose members serve collectively to govern the institution. The Illinois Public Community College Act specifically empowers and obligates the College’s Board of Trustees to exercise certain enumerated duties and specific powers (110 ILCS 805/3-21, 3-30). The Board of Trustees is also authorized by statute to exercise all other powers not inconsistent with the Act that may be requisite or proper for the maintenance, operation and development of the College under the jurisdiction of the Board. This statutory authority of the Board of Trustees to govern the College and to exercise its duties as required under the Act cannot be lawfully delegated or reassigned to other organizations, institutions, or associations within the College community.
The law is quite explicit in noting that a Board acts as a unit; individual Trustees have no authority as individuals and divest themselves of individual power while serving on the Board. Board members have authority only when acting as a Board of Trustees legally in session. Thus no individual member or group comprised of less than full membership of the Board shall have the power to act or speak in the name of the Board of the District unless so designated by majority vote of the Board.
Public Community Colleges, like Oakton, have only "the public in general of their respective district" to serve. Even if a Trustee has been sponsored, promoted, or elected by a special interest group or one geographical district, once duly elected, the Trustee is responsible for representing all the people of the district. Trustees must represent all of the communities served by the district and make decisions for the common goad of the constituents and the College.
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BOARD OF TRUSTEES
Membership of the Board of Trustees
Number on the Board
The Board of Trustees shall consist of seven (7) voting members elected at large by the qualified voters of District #535 and one (1) student member who is a student attending Oakton Community College and elected by the student body.
The non-voting Student Board member has all the privileges of membership, including the right to make and second motions and to attend executive sessions. The student member will cast an advisory vote on all matters before the Board.
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BOARD OF TRUSTEES
Qualifications of a Member of the College Board of Trustees
A Board member shall, on the date of his or her election be:
• A citizen of the United States.
• Eighteen (18) years of age or older.
• A resident of Illinois and District #535 for at least one year immediately preceding the election and
• May not be a member of a common school board. "In the event a person who is a member of a common school board is elected or appointed to a board of trustees of a community college district, that person shall be permitted to serve the remainder of his or her term of office as a member of the common school board. Upon the expiration of the common school board term, that person shall not be eligible for election or appointment to a common school board during the term of office with the community college district board of trustees." (110 ILCS 805/3-7)
• In addition, student trustee candidates must be in good academic standing.
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BOARD OF TRUSTEES
Election of a Member of the College Board of Trustees
Election of a Board member shall be governed by and consistent with statutes of the State of Illinois, including the Public Community College Act and the election laws of Illinois, including procedures and calendar published by the State Board of Elections. The election of the members to the Board shall be nonpartisan and, effective with the enactment of P.A. 90-358, members of the Board shall be elected at the consolidated election to be held on the first Tuesday in April of odd-numbered years.
The Board of Trustees and the Secretary of the Board hereby delegate to the Vice President for Business and Finance Administration and his/her staff the administrative functions associated with the election of members to the Board. At the regular Board meeting one month prior to the date established by law for the circulation of petitions, the President will recommend that the Board adopt a resolution establishing the date, time and place for filing nominating petitions.
Candidates for the student trustee position will be elected by the procedures adopted by the Student Government Association and implemented by the Director of Student Life and Campus Inclusion.
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Terms of Office
The term of any of the seven (7) voting members shall be six (6) years except that the term of office of a person elected at a consolidated election held on or after the effective date of P.A. 90-358 to succeed to a term of office of a person elected at a nonpartisan election shall begin upon the termination of the predecessor’s term of office and shall end after the next consolidated election at which a successor is elected.
The term of the Student Board member shall be one (1) year.
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Compensation and Benefits
Members of the Board shall serve without compensation, but shall be reimbursed for any expenses incurred in the performance of official duties as a Board member.
While no benefits that are provided for college employees will be provided for Board members, the Board shall be covered under the College's indemnity insurance policies, to indemnify and protect Trustees when damages are sought for alleged negligent or wrongful acts in their Board capacity.
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BOARD OF TRUSTEES
Professional Development
Members of the Board of Trustees are encouraged to attend regional, state and national functions to enhance their knowledge and understanding of community college issues, to represent the College, and to advocate for community college interests.
In addition to attending state and regional meetings of the Illinois Community College Trustees Association, members of the Board of Trustees may also choose to participate in national meetings such as the annual convention of the Association of Community College Trustees and the National Legislative Summit.
All College related travel should always be arranged to serve the best interest of the College and should be in compliance with travel guidelines established for the college community in accordance with the Local Government Travel Expense Control Act (the “Act). The best interest of the College is served by that combination of purposeful learning, expense, time, and convenience which proves to be the most economical overall.
In all cases, reimbursement for travel expenses will be limited to actual expenses which are reasonable and necessary, but subject to the requirements of and not to exceed the limitations set forth in the travel guidelines and procedures. The Vice President for Administrative Affairs is authorized by the Board of Trustees to develop guidelines for travel and to oversee the implementation and timely review of such guidelines, including what constitutes approved College business, and the preparation of travel reimbursement vouchers, or compliance with the Act.
When the preliminary annual budget is approved, there will be an allocation for participation in ICCTA meetings and seminars. In addition, each member of the Board will develop a self- development/travel plan for the ensuing fiscal year and submit the plan to the Secretary of Special Assistant to the Board before the June Board meeting. The Secretary of Special Assistant to the Board will consolidate the plans and the related costs into a single plan and present the consolidated plan to the Chair of the Board. Copies of the plan will be distributed to all members of the Board and discussion of the plan will take place in an open meeting to allow planning for appropriate support in the budget.
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BOARD OF TRUSTEES
Scope and Duties of the Board of Trustees at Oakton Community College
While the Public Community College Act enumerates a number of duties for the Board of Trustees, the following are representative, yet not all-inclusive of duties of the Board at Oakton Community College.
Policy • establish policies for the governance of the college and hold the President accountable for administering them. • modify, revise, and update policies and monitor the Administration in its implementation of policy.
Education • adopt and periodically review a statement of institutional philosophy, mission and goals which clarifies the basic educational beliefs and educational responsibilities of the college; also ensure that the educational program is consistent with the institution's mission and strategy. • ensure that quality educational programs and support activities are provided to assure academic excellence and consider and act upon curricular offerings recommended by the President; authorize application to ICCB for new units of instruction. • ensure the selection of qualified faculty to teach the courses required. • ensure that both the programs and faculty are evaluated and assess progress regularly on needs, academic planning, academic programs, faculty and admission standards. • focus on the educational area in planning, deliberations, and decision making without preempting the President or usurping faculty prerogatives.
Finance and Business • provide ways and means for adequate financial support and become fully conversant with the college's sources of funding; strive to provide equity among the taxpayers, students, and faculty. • provide for alternative sources of funding such the Office of Grant Strategy & Development Grants and Alternative Funding for proposals to state and federal agencies and the Oakton Community College Educational Foundation. • establish and implement controls to monitor and keep and ensure good stewardship. • adopt the annual budget
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1009 Page 2 of 4 • review financial reports regularly • appoint the Treasurer and follow up on tax collections and investments • approve expenditures • monitor the bidding process . ensure that a professional auditing firm is appointed and review the audits made yearly by meeting independently with the auditing firm. . encourage wise stewardship of all college resources.
Personnel • select, appoint, and evaluate the President through whom the Board exercises its operation and control of the college on a day to day basis. • consider and take appropriate action on recommendations of the President on all matters relating to the welfare of the college. • upon the recommendation of the President, act on the selection and appointment of administrators, faculty and classified staff positions and approve recommended compensation and benefits in accordance with legal requirements. • take appropriate actions concerning leaves, retirements, transfers, promotions, discipline, retention or dismissal of personnel, upon the recommendation of the President and in accordance with current laws on due process, tenure, and wrongful discharges. • enter into collective bargaining agreements with recognized bargaining units in accordance with collective bargaining laws and assume responsibility for final settlements in such negotiations. • make sure the college operates within all state and federal laws concerning personnel, including Equal Employment and see that EEO and other records are maintained.
Students • establish policies and regulations for admission of students, student conduct, student rights, student records, student discipline, drug abuse, sexual harassment, privacy, and due process. • follow trends on student enrollments, student mix, schools and towns from which entering students come, and colleges and jobs to which they go. • review relevant data on assessment of student learning outcomes • make decisions regarding student tuition and financial aid. • strive for understanding of student issues and input into Board decisions, particularly those impacting students.
Facilities and Equipment • provide physical plant and equipment to support programs and students • ensure timely maintenance for buildings and equipment, so that facilities and equipment are current.
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Planning • in conjunction with the Administration and with appropriate involvement of and input from the college community, engage in short and long range planning in relation to education, finance, people, facilities, and enrollment. • set goals, priorities, and action plans and monitor implementation and progress of these plans.
Decision Making • prepare properly for each Board meeting. • be sure that during the Board meeting sufficient information, facts, and alternatives are explored by properly asking questions and carrying on proper dialogue with colleagues to arrive at good decisions. • consider the impact each vote and decision will have on the institution. • abide by and support decisions resulting from Board meetings.
Relationships • strive to build good relationships with the President, Board colleagues, community members and the college community
Evaluations • evaluate the President at least once a year, as well as on a continuous basis throughout the year. • ensure the implementation of a performance review system throughout the college. • ensure that the institution as a whole and specific aspects are evaluated at intervals. • do a Board self-evaluation regularly.
The District and the College • become conversant with the college district, its population, economy, businesses and institutions, common schools - including types of students, curricula, strengths and achievements, as well as adjacent community colleges. • become conversant with Oakton Community College, its purpose, history, organizational structure, character of the student body, curricula programs, facilities, status of plant, and financial status.
Federal and State Relations • become familiar with Higher Education in the state as well as the nation. • know and understand state and federal laws that impact community colleges. • communicate with legislators and congressmen concerning key issues important to community colleges and encourage their support. • become involved in the activities of the national associations concerned with community colleges. • work with state and federal agencies that are important to the community college for grants and other funding priorities
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Self Development
Election to the Board does not immediately equip a trustee with all of the requisite knowledge or wisdom to be an effective trustee, even though many may expect instant help and look to a Board member for solutions to difficult problems. A Board member is expected to participate in a wide variety of activities to enhance his or her ability to govern appropriately and advocate effectively, It is therefore recognized that the trustee must engage in professional development for continuous learning.
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BOARD OF TRUSTEES
Orientation of Board Candidates and New Members
The Board, with the cooperation of the President and his or her designees shall provide an orientation for those candidates who have filed petitions for a Board seat as well as for all newly elected Board members. The Chairman, or his or her appointee, will work with the President in organizing the orientation which should include an overview of the duties and responsibilities of a Trustee at Oakton Community College, as well as relevant information about the College.
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BOARD OF TRUSTEES
Board Organization
Following each election and canvass, the new Board shall hold its organizational meeting on or before the 14th 28th day after the new Board members are seated. During non-election years, the Board will organize during its regular Board meeting in April. (110 ILCS 805/3-8)
At the organizational meeting, the Board will elect its officers comprised of a Chairman, Vice Chairman and Secretary from the membership, and designate a Treasurer, not a member of the Board.
Each officer shall be elected for a term of one (1) year.
In addition to the election of officers, the Board will fix the time and place for the regular meetings scheduled for the ensuing year.
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Duties of the Officers
Duties of the Chairman While the primary duty of the Chairman is to preside at Board meetings and stimulate discussion of fellow board members to arrive at Board decisions, the Chair of the Board will ordinarily assume a number of other duties. The Chair:
• works with the President in developing Board agendas. • appoints committees. • represents the Board at meetings and events both on and off campus. • writes Board Chairman's letter for the Annual Report. • presents awards and honors to College personnel. • initiates periodic evaluations of the President as well as Board self-evaluations. • serves as official spokesman for the Board with the media and public. • assists in orientation of new board members. • advises and consults with the President on major college issues. • consults with other trustees who are not carrying out their Board responsibilities or are in violation of Board policies. • gives information and directions decided upon by the Board as a whole to the President. • supports the President, administrators, faculty and classified staff in an effort to implement education efforts towards excellence. • signs official documents on behalf of the college going to state and federal agencies.
Duties of the Vice Chairman The Vice Chairman shall serve in the Chairman's absence and perform other Board duties as assigned.
Duties of the Secretary The Secretary shall perform all the duties usually pertaining to the Office of the Secretary:
• records all motions and decisions during the Board meetings. • signs all documentation requiring an official signature on behalf of the Board in addition to that of the Chairman. • is the Board's representative in legal matters concerned with the Board elections.
Duties of the Treasurer The Treasurer, not a member of the Board, handles such matters as taxes and investments for the Board. AGENDA ITEM 11/20-16 18 of 37
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BOARD OF TRUSTEES
Board Appointments and/or Reviews
Periodically the Board will make the following appointments or review the performance of each for reappointment:
Attorney(s) • the Board will appoint legal counsel who, by direction of the Board, will act as its counsel in legal and related matters.
Auditor(s) • the Board will appoint a licensed accountant or accounting firm who will audit the financial and enrollment records of the district in compliance with the Public Community College Act.
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BOARD OF TRUSTEES
Committees
Each year, following the organization of the Board, the Chair may appoint committees deemed necessary by the Board. These committees may, from time to time, include others in their meetings and deliberations. Ordinarily, an appropriate Vice President or other administrator will be present at any committee meetings.
When assigning members to committees, the Board Chair should also clearly define the duties and parameters of each committee and assign a chairperson(s) for each committee.
The committees may conduct their business with the entire Board as a Committee of the Whole, or as separate entities with members of the committee only.
The committees will not make decisions, but will make recommendations to the Board for appropriate action at its regular Board meetings. When warranted, written reports should be prepared by the Committee and presented by its chairperson at the Board Meetings.
The Board members should receive notice of all committee meetings, including time and place, enabling those who have an interest to attend. Board members should also be kept informed of their proceedings.
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Board of Trustees Meetings
All meetings of Oakton Community College’s Board of Trustees are held in compliance with the Illinois Open Meetings Act. The Act defines a meeting as any gathering of a majority of a quorum of the members of a public body held for the purpose of discussing public business. All meetings of the Board are open to the public except closed meetings. All meetings are to be conducted in accordance with Robert’s Rules of Order.
The only mechanism for official action by Trustees is a duly called and legally conducted meeting, namely: a regular meeting, adjourned meeting, or duly called special meeting.
The Oakton Community College Board of Trustees conducts its business in the following types of meetings:
Annual Organizational Meeting The Board shall elect its officers and establish the schedule of regular meetings for the ensuing year in its annual organization meeting. The officers are: Chairman, Vice Chairman, Secretary, and Treasurer.
Regular Meetings Regular meetings are held on a schedule determined by the Board at its organizational meeting. Meeting dates are posted and published according to the Illinois Open Meetings Act. As a rule, regular meetings are scheduled for the third Tuesday of the month at 7:30 p.m. in the Board Room in Des Plaines.
On occasion a regular meeting is held in the Board Room at the Ray Hartstein campus; on such occasions the Board and public are informed well in advance.
Adjourned Meetings Adjourned meetings serve as continuations of regular meetings and are not considered as special meetings. Time, date and agenda are specified in the resolution adopted by a majority of the Board at the meeting to be continued.
Committee Meetings In order to allow for in-depth discussion of matters pertaining to the business of the Board, committee meetings are held from time to time. Special reports or proposals may be received at meetings of this type. No formal action is taken at a committee meeting, but it is announced in advance and is open to the public.
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Special Meetings Special meetings of the Board may be called by the Chairman of the Board or any three members of the board by giving notice thereof in accordance with the statutes. In all cases of special meetings, not less than 24 hours’ written notice shall be served on each member stating the time, place, and agenda of the meeting. Notice may also be served on each member by mail 48 hours before the meeting. No business can be transacted except that for which a meeting is called.
Closed Meetings or Executive Sessions Closed meetings or executive sessions may be called at such time and place as is required for discussion of matters specifically permitted for such meetings under the Illinois Public Meetings Act.
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Quorum
At all meetings of the Board of Trustees, whether regular or special, a majority of the full voting membership of the Board constitutes a quorum to transact business.
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The Board Agenda
A written agenda of the business to be considered at the Board meeting shall be prepared by the President in cooperation with the Board Chairman. The agenda, supporting data and other information are to be delivered to the homes of the Board members no later than the Friday preceding the regular Board meeting to allow for Trustee preparation. The agenda will also be transmitted electronically.
In the event of an unforeseen emergency matter requiring the Board’s consideration, and upon approval by the Board Chairman, an agenda item may be carried into the Board meeting.
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BOARD OF TRUSTEES
Voting
When a vote is taken upon any measure at an official Board meeting, a quorum being present, a majority of the votes of the members voting on the measure shall determine its outcome.
Roll call vote shall be used when considering formal resolutions, motions made in connection with expenditures, contracts, employment of personnel, or other business when deemed appropriate by the Chair.
A voice vote will be sufficient for other Board decisions.
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BOARD OF TRUSTEES
Minutes of Board Meetings Open to the Public
The record of all transactions of the Board will be set forth in official minutes of the Board, and the approved written minutes will be kept as a permanent official record of all Board actions and policy decisions. In accordance with the State of Illinois, Cook County Local Records Commission, Application for Authority to Dispose of Local Records Item, approved application 82:15C, tape recordings of minutes of open meetings of the Board of Trustees may be destroyed once the official written minutes are approved.
The written minutes will be posted on the website within seven (7) days of their approval.
The minutes will include each motion, name of the person making the motion, the person seconding the motion, the vote and a general description of matters proposed, discussed or decided. In addition, the date, start time, end time and place of the meeting and a list showing Board members as either present or absent will be included.
Minutes of Closed Session Board Meetings
Written minutes will be kept of closed meetings and shall be placed before the Board of Trustees for approval as to form and content at the next consecutive meeting of the Board of Trustees. Minutes of closed sessions will remain confidential until the Board determines that their confidentiality is no longer necessary to protect the public interest or the privacy of an individual. The Board will review such minutes at least every six months to determine if they are to remain confidential or become public. The elected Board Secretary, or designated Acting Board Secretary, shall be responsible for the creation of the written minutes of all closed sessions of the Board of Trustees.
A verbatim record shall be kept of all meetings of the Board of Trustees of Community College District 535 that are closed to the public in the manner required by the Illinois Open Meetings Act, as amended by Public Act 93-523. The verbatim record shall be in the form of an audio recording. The audio recording of closed sessions will not be subject to Board approval, nor be open for public inspection or subject to discovery in any proceeding other than a court action to enforce the Open Meetings Act. The elected Board Secretary, or designated Acting Board Secretary, shall be responsible for the creation of the verbatim recording of all closed sessions of the Board of Trustees. In accordance with the law, the Secretary to the Board shall destroy the recordings of closed meetings approved by the Board of Trustees in a suitable manner without the permission of the Local Records Commission. AGENDA ITEM 11/20-16 26 of 37
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Board Vacancy
When the Board determines that a vacancy exists the Board shall establish procedures to fill that vacancy. If the vacancy occurs four months or more before the next election, the appointed Board member serves until the next scheduled election.
If the vacancy occurs less than four months before the election, the appointed Board member serves until the first election following the next scheduled election.
The more exacting statements as set forth in the law are:
"Whenever a vacancy occurs, the remaining members shall fill the vacancy, and the person so appointed shall serve until a successor is elected at the next regular election for board members and is certified in accordance with ... (if) the vacancy occurs with less than 4 months remaining before the next scheduled nonpartisan election, and the term of office of the board member vacating the position is not scheduled to expire at that election, then the term of the person so appointed shall extend through that election and until the succeeding nonpartisan election. If the term of office of the board member vacating the position is scheduled to expire at the upcoming nonpartisan election, the appointed member shall serve only until a successor is elected and qualified at that election." (110 ILCS 805/3-7)
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BOARD OF TRUSTEES
Ethics
A Board member shall perform his/her duties in an ethical manner and abide by the conflict of interest provisions contained in the Public Community College Act. In the course of performing his/her duties, a Board member shall:
• Gain public confidence in both the Board and College by conducting all Board business in public view except those items permitted by the Open Meetings Act. • Refrain from voting on any issue in which there is any financial interest. • Refuse to use position as a Board member for the financial gain of family, friends, or self. • Refuse to represent any single constituency or private interest group in the District. • Refuse to try to influence personnel or hiring decisions. • Strive to treat all with respect and integrity. • Practice accepted professional conduct for a College Trustee. • Respect each Board colleague. • Protect confidential material. • Support all Board decisions. • Avoid public utterances or actions that would discredit the Board or College. • Avoid the conflict of interest of trying to be both a Board Member and technical advisor to the Board. • File the required Statement of Economic Interests with the Cook County Clerk, Ethics Department each year in accordance with the Illinois Governmental Ethics Act. • Except in the case of the student trustee, avoid the potential for perceived or actual conflict of interest by disqualifying themselves or their relatives from receiving Oakton Educational Foundation or Institutional scholarships and recommends that associated entities at Oakton Community College do the same. For the purposes of this policy, “relative” includes, but is not necessarily limited to the following: those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, cousin, nephew, niece, husband, wife, domestic partner, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, half-sister, and including the father, mother, grandfather, or grandmother of the individual’s spouse, domestic partner and the individual’s fiancé or fiancée.
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BOARD OF TRUSTEES
Evaluation of the President
The Board has the authority to hire the President and the Board alone is responsible for the regular evaluation of the President. The Board and the President will confer and agree upon the strategic goals and objectives on which the evaluation of the President will be based. The President will prepare a summary of progress for the Board for regular review.
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BOARD OF TRUSTEES
Naming College Facilities
Oakton Community College is amenable to requests to recognize individuals for their contributions to the College, to higher education, or to society by naming a portion of the College facilities in their honor. Potential recognition may include, but is not limited to, a campus, building or floor, wing or room(s) of a building, field, park or other area. However, the following restrictions shall apply:
• Persons holding elective or appointive office in national, state or local governmental or educational bodies may not be nominated during their term of office or employment.
• Current members or employees of any governing board in the State of Illinois, including the Illinois Board of Higher Education, are not eligible.
• The Board of Trustees reserves the right and privilege to name any facility and/or rename any previously named facility.
• The Board shall receive recommendations at a regular scheduled Board meeting and shall take action on the recommendation no sooner than the next succeeding regular scheduled Board meeting.
• At any stage in the process, there is discretion to change the recommendation for naming to a different building, complex, floor or area without seeking approval from the person(s) making the original recommendation; the only exception is a recommendation to honor a major donor, which would require consultation with the nominator, the honoree, or appropriate relatives of the honoree before a change is made.
The process for recommendations to honor any individual shall be as follows:
• All nominations shall be made to the College President, who will forward recommendations to the Chairman of the Board of Trustees. The Chairman of the Board will forward the recommendation to the appropriate standing committee of the Board for review and appropriate action.
• All recommendations must include a detailed explanation of the lasting contributions made by the individual to the enrichment of society, higher education in general, and Oakton Community College in particular. AGENDA ITEM 11/20-16 30 of 37
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BOARD OF TRUSTEES
Ethics and Gift Ban
WHEREAS, the Illinois General Assembly has enacted the State Officials and Employees Ethics Act (Public Act 93-615, effective November 19, 2003, as amended by Public Act 93-617, effective December 9, 2003), which is a comprehensive revision of State statutes regulating ethical conduct, political activities and the solicitation and acceptance of gifts by State officials and employees; and
WHEREAS, the Act requires all units of local government and school districts, within six months after the effective date of Public Act 93-615, to adopt ordinances or resolutions regulating the political activities of, and the solicitation and acceptance of gifts by, the officers and employees of such units "in a manner no less restrictive" than the provisions of the Act; and
WHEREAS, it is the clear intention of the Act to require units of local government and school districts to implement regulations that are at least as restrictive as those contained in the Act, and to impose penalties for violations of those regulations that are equivalent to those imposed by the Act, notwithstanding that such penalties may exceed the general authority granted to units of local government to penalize ordinance violations; and
WHEREAS, it is the clear intention of the Act to provide units of local government with all authority necessary to implement its requirements on the local level regardless of any general limitations on the power to define and punish ordinance violations that might otherwise be applicable; and
WHEREAS, because the Act provides for the imposition of significant penalties for violations of said local regulations, it is necessary to adopt the required regulations by Ordinance rather than by Resolution;
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF OAKTON COMMUNITY COLLEGE AS FOLLOWS:
SECTION 1: This Ordinance hereby amends the Ethics and Gift Ban policies of the College with the addition of the following provisions:
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ARTICLE 1 DEFINITIONS Section 1-1. For purposes of this ordinance, the following terms shall be given these definitions: "Campaign for elective office" means any activity in furtherance of an effort to influence the selection, nomination, election, or appointment of any individual to any federal, State, or local public office or office in a political organization, or the selection, nomination, or election of Presidential or Vice-Presidential electors, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the person's official duties.
"Candidate" means a person who has filed nominating papers or petitions for nomination or election to an elected office, or who has been appointed to fill a vacancy in nomination, and who remains eligible for placement on the ballot at a regular election, as defined in section 1-3 of the Election Code (10 ILCS 5/1-3).
"Collective bargaining" has the same meaning as that term is defined in Section 3 of the Illinois Public Labor Relations Act (5 ILCS 315/3).
"Compensated time" means, with respect to an employee, any time worked by or credited to the employee that counts toward any minimum work time requirement imposed as a condition of his or her employment, but for purposes of this Ordinance, does not include any designated holidays, vacation periods, personal time, compensatory time off or any period when the employee is on a leave of absence. With respect to officers or employees whose hours are not fixed, "compensated time" includes any period of time when the officer is on premises under the control of the employer and any other time when the officer or employee is executing his or her official duties, regardless of location.
"Compensatory time off" means authorized time off earned by or awarded to an employee to compensate in whole or in part for time worked in excess of the minimum work time required of that employee as a condition of his or her employment.
"Contribution" has the same meaning as that term is defined in section 9-1.4 of the Election Code (10 ILCS 5/9-1.4).
"Employee" means a person employed by the Board of Trustees of Oakton Community College, whether on a full time or part-time basis or pursuant to a contract, whose duties are subject to the direction and control of an employer with regard to the material details of how the work is to be performed, but does not include an independent contractor.
"Employer" means the Board of Trustees of Oakton Community College.
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"Gift" means any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value including, but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an officer or employee.
"Leave of absence" means any period during which an employee does not receive (i) compensation for employment, (ii) service credit towards pension benefits, and (iii) health insurance benefits paid for by the employer.
"Officer" means a person who holds, by election or appointment, an office created by statute or ordinance, regardless of whether the officer is compensated for service in his or her official capacity.
"Political activity" means any activity in support of or in connection with any campaign for elective office or any political organization, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the person's official duties.
"Political organization" means a party, committee, association, fund, or other organization (whether or not incorporated) that is required to file a statement of organization with the State Board of Elections or a county clerk under Section 9-3 of the Election Code (10 ILCS 5/9-3), but only with regard to those activities that require filing with the State Board of Elections or a county clerk.
"Prohibited political activity" means:
(1) Preparing for, organizing, or participating in any political meeting, political rally, political demonstration, or other political event.
(2) Soliciting contributions, including but not limited to the purchase of, selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting, or other political event.
(3) Soliciting, planning the solicitation of, or preparing any document or report regarding anything of value intended as a campaign contribution.
(4) Planning, conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question.
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(5) Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question.
(6) Assisting at the polls on election day on behalf of any political organization or candidate for elective office or for or against any referendum question.
(7) Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls.
(8) Initiating for circulation, preparing, circulating, reviewing, or filing any petition on behalf of a candidate for elective office or for or against any referendum question.
(9) Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for elective office.
(10) Preparing or reviewing responses to candidate questionnaires.
(11) Distributing, preparing for distribution, or mailing campaign literature, campaign signs, or other campaign material on behalf of any candidate for elective office or for or against any referendum question.
(12) Campaigning for any elective office or for or against any referendum question.
(13) Managing or working on a campaign for elective office or for or against any referendum question.
(14) Serving as a delegate, alternate, or proxy to a political party convention.
(15) Participating in any recount or challenge to the outcome of any election.
"Prohibited source" means any person or entity who:
(1) is seeking official action (i) by an officer or (ii) by an employee, or by the officer or another employee directing that employee;
(2) does business or seeks to do business (i) with the officer or (ii) with an employee, with the officer or another employee directing that employee;1025
(3) conducts activities regulated (i) by the officer or (ii) by an employee, or by the officer or another employee directing that employee; or
(4) has interests that may be substantially affected by the performance or non-performance of the official duties of the officer or employee. AGENDA ITEM 11/20-16 34 of 37
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ARTICLE 2
PROHIBITED POLITICAL ACTIVITIES Section 2-1. Prohibited political activities.
(a) No officer or employee shall intentionally perform any prohibited political activity during any compensated time, as defined herein. No officer or employee shall intentionally use any property or resources of the Oakton Community College in connection with any prohibited political activity.
(b) At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity (i) as part of that officer or employee's duties, (ii) as a condition of employment, or (iii) during any compensated time off (such as holidays, vacation or personal time off).
(c) No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity.
(d) Nothing in this Section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties, or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this Ordinance.
(e) No person either (i) in a position that is subject to recognized merit principles of public employment or (ii) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the Federal Standards for a Merit System of Personnel Administration applicable to grant-in-aid programs, shall be denied or deprived of employment or tenure solely because he or she is a member or an officer of a political committee, of a political party, or of a political organization or club.
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GIFT BAN Section 3-1. Gift ban. Except as permitted by this Article, no officer or employee, and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as "recipients"), shall intentionally solicit or accept any gift from any prohibited source, as defined herein, or which is otherwise prohibited by law or ordinance. No prohibited source shall intentionally offer or make a gift that violates this Section.
Section 3-2. Exceptions. Section 3-1 is not applicable to the following:
(1) Opportunities, benefits, and services that are available on the same conditions as for the general public.
(2) Anything for which the officer or employee, or his or her spouse or immediate family member, pays the fair market value.
(3) Any (i) contribution that is lawfully made under the Election Code or (ii) activities associated with a fundraising event in support of a political organization or candidate.
(4) Educational materials and missions.
(5) Travel expenses for a meeting to discuss business.
(6) A gift from a relative, meaning those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual's spouse and the individual's fiancé or fiancée.
(7) Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that, under the circumstances, the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. In determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered, such as: (i) the history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; (ii) whether to the actual knowledge of the recipient the individual who gave the gift personally paid
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(8) for the gift or sought a tax deduction or business reimbursement for the gift; and (iii) whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other officers or employees, or their spouses or immediate family members.
(9) Food or refreshments not exceeding $75 per person in value on a single calendar day; provided that the food or refreshments are (i) consumed on the premises from which they were purchased or prepared or (ii) catered. For the purposes of this Section, "catered" means food or refreshments that are purchased ready to consume which are delivered by any means.
(10) Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of an officer or employee), if the benefits have not been offered or enhanced because of the official position or employment of the officer or employee, and are customarily provided to others in similar circumstances.
(11) Intra-governmental and inter-governmental gifts. For the purpose of this Act, “intra- governmental gift" means any gift given to an officer or employee from another officer or employee, and "inter-governmental gift" means any gift given to an officer or employee by an officer or employee of another governmental entity.
(12) Bequests, inheritances, and other transfers at death.
(13) Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than $100.
Each of the exceptions listed in this Section is mutually exclusive and independent of every other.
Section 3-3. Disposition of gifts. An officer or employee, his or her spouse or an immediate family member living with the officer or employee, does not violate this Ordinance if the recipient promptly takes reasonable action to return a gift from a prohibited source to its source or gives the gift or an amount equal to its value to an appropriate charity that is exempt from income taxation under Section 501 (c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, renumbered, or succeeded.
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ARTICLE 4 PENALTIES
Section 4-1. Penalties.
(a) A person who intentionally violates any provision of Article 2 of this Ordinance may be punished by a term of incarceration in a penal institution other than a penitentiary for a period of not more than 364 days, and may be fined in an amount not to exceed $2,500.
(b) A person who intentionally violates any provision of Article 3 of this Ordinance is subject to a fine in an amount of not less than $1,001 and not more than $5,000.
(c) Any person who intentionally makes a false report alleging a violation of any provision of this Ordinance to the local enforcement authorities, the State's Attorney or any other law enforcement official may be punished by a term of incarceration in a penal institution other than a penitentiary for a period of not more than 364 days, and may be fined in an amount not to exceed $2,500.
(d) A violation of Article 2 of this Ordinance shall be prosecuted as a criminal offense by an attorney for the College by filing in the circuit court any information, or sworn complaint, charging such offense. The prosecution shall be under and conform to the rules of criminal procedure. Conviction shall require the establishment of the guilt of the defendant beyond a reasonable doubt.
(e) A violation of Article 3 of this Ordinance may be prosecuted as a quasi-criminal offense by an attorney for the College.
(f) In addition to any other penalty that may be applicable, whether criminal or civil, an officer or employee who intentionally violates any provision of Article 2 or Article 3 of this Ordinance is subject to discipline or discharge.