The 760th Meeting of The Board of Trustees November 17, 2020 Mission, Vision, and Values Statements Mission Oakton is the community’s college. By providing access to quality education throughout a lifetime, we empower and transform our students in the diverse communities we serve. Vision Dedicated to teaching and learning, Oakton is a student-centered college known for academic rigor and high standards. Through exemplary teaching that relies on innovation and collaboration with our community partners, our students learn to think critically, solve problems, and to be ethical global citizens who shape the world. We are committed to diversity, cultural competence, and achieving the equity in student outcomes. Values A focus on Oakton students is at the core of each of these values. We exercise responsibility through accountability to each other, our community, and the environment. We embrace the diversity of the Oakton community and honor it as one of our college’s primary strengths. We advance equity by acknowledging the effects of systemic social injustices and intentionally designing the Oakton experience to foster success for all students. We uphold integrity through a commitment to trust, transparency, and honesty by all members of the Oakton community. We cultivate compassion within a caring community that appreciates that personal fulfillment and well-being are central to our mission. We foster collaboration within the college and the larger community and recognize our interdependence and ability to achieve more together. Approved by the Board of Trustees, March 21, 2017 ILLINOIS PUBLIC THE 760th MEETING COMMUNITY COLLEGE of DISTRICT 535 THE BOARD OF TRUSTEES NOVEMBER 17, 2020 Oakton Community College 1600 E. Golf Road Des Plaines, Illinois 60016 Closed Session 3:00 p.m. NOTICE As of the date of posting this agenda, all counties in the State of Illinois were operating under a Gubernatorial Disaster Proclamation. Due to the COVID-19 health pandemic, Dr. Joianne Smith, president of Oakton Community College, has determined that an in-person meeting is not practical or prudent. As permitted by Public Act 101-640, this meeting will be held without the physical presence of a quorum at the meeting location. Dr. Joianne Smith will be physically present in room 1502 at the meeting location noted above. AGENDA 1. Call to Order and Roll Call 2. Consideration of a motion to close the meeting to the public for the purpose of the following: . review closed session minutes of October 20, 2020 . consider the appointment, employment, compensation, discipline, negotiations, performance or dismissal of employees 3. Consideration of a motion for adjournment 4. Adjournment Open Session 4:00 p.m. NOTICE As of the date of posting this agenda, all counties in the State of Illinois were operating under a Gubernatorial Disaster Proclamation. Due to the COVID-19 health pandemic, Dr. Joianne Smith, president of Oakton Community College, has determined that an in-person meeting is not practical or prudent. As permitted by Public Act 101-640, this meeting will be held without the physical presence of a quorum at the meeting location. Dr. Joianne Smith will be physically present in room 1506 at the regular meeting, location noted above. In further consideration of the COVID-19 pandemic and present access to the College, it is not feasible to allow members of the public to attend the meeting in-person. Individuals who wish to address the Board of Trustees during the Public Participation portion of the meeting should send an email to [email protected] including your name, town/affiliation, and the item you wish to address to the Board, no later than 4 p.m. on November 17, 2020. Trustees, citizens, faculty and staff, may attend the meeting remotely via Zoom conferencing, details below: 1 of 3 To join via tablet or computer: https://oakton.zoom.us/j/99738344726 To join via telephone: 312-626-6799 Meeting ID: 997 3834 4726 AGENDA Call to Order and Roll Call Pledge of Allegiance R Approval of the Minutes of Board Meeting held on October 20, 2020 Statement by the President ICCTA Liaison Report Educational Foundation Liaison Report Evanston Task Force Report Student Trustee Report Student Spotlight Comments by the Chair Trustee Comments Report: Update on the Master Plan Public Participation NEW BUSINESS CONSENT AGENDA 11/20-1 R a. Approval of Adoption of Consent Agenda R b. Approval of Consent Agenda Items 11/20-2 through 11/20-7 11/20-2 Ratification of Payment of Bills for October 2020 11/20-3 Acceptance of Treasurer’s Report for October 2020 2 of 3 11/20-4 Compliance with Open Meetings Act, Closed Session Minutes 11/20-5 Action on Recordings of Closed Session Minutes 11/20-6 Ratification of Actions of the Alliance for Lifelong Learning Executive Board 11/20-7 Supplemental Authorization to Professional Personnel – Fall 2020 OTHER AGENDA ITEMS R 11/20-8 Appointment of Members to Career Program Advisory Committees for 2020-2021 R 11/20-9 Adoption of Resolution Setting Forth Tax Levies for 2020 R 11/20-10 Adoption of Resolution Setting Forth Property Tax Extension Limitation Law (PTELL) Reduction Designation R 11/20/11 Approval of RAMP – Fiscal Year 2022 R 11/20-12 Authorization to Approve November Purchases a) Continuation of Employee Medical, Dental, and Vision Insurance b) Web-Event Calendaring System – Three Year Contract c) Document Imaging and Management System Annual Maintenance Contract and System Upgrades d) Cisco Systems Edge Network Equipment e) Owner's Representative Services – Contract Amendment f) Education Advisory Board, Community College Executive Forum Program Three Year Contract g) Printing of the Oakton Non-Credit Class Schedule h) Professional Services for Comprehensive Facilities Condition Assessment 11/20-13 Preview and Initial Discussion of Upcoming Purchases R 11/20-14 New Curriculum for Preview R 11/20-15 Acceptance of Grants R 11/20-16 First Read of Policies ADJOURNMENT 3 of 3 Minutes of the Oakton Community College Board of Trustees Meeting October 20, 2020 The 759th meeting of the Board of Trustees of Community College District 535 was conducted virtually on October 20, 2020. Dr. Joianne Smith, president of Oakton Community College, was physically present at the Des Plaines campus, 1600 E. Golf Road. Closed Session – Call to Order and Roll Call At 3:05 p.m., Chair Stafford called the meeting to order. All trustees attended virtually; Board Secretary Toussaint called the roll: Mr. William Stafford Chair Present Mr. Paul Kotowski Vice Chair Present Ms. Marie Lynn Toussaint Secretary Present Dr. Gail Bush Present Ms. Martha Burns Present Mr. Benjamin Salzberg Present Dr. Wendy Yanow Present Ms. Karen Suarez Present Chair Stafford asked for a motion to go into closed session under the following exceptions to the Illinois Open Meetings Act: the purpose of considering the appointment, employment, compensation, discipline, performance, dismissal of employees, and pending litigation. Trustee Salzberg made the motion, seconded by Trustee Kotowski. Trustee Toussaint called the roll: Mr. Stafford Aye Dr. Bush Aye Mr. Salzberg Aye Ms. Burns Aye Ms. Toussaint Aye Mr. Kotowski Aye Dr. Yanow Aye Ms. Suarez Aye Physically present in room 1502 at the Des Plaines campus, Dr. Joianne Smith, President and Mr. Edwin Chandrasekar, Vice President, Administrative Affairs. Attending virtually were Dr. Karl Brooks, Vice President, Student Affairs; Dr. Colette Hands, Associate Vice President, Chief Human Resources Officer; Dr. Ileo Lott, Vice President, Academic Affairs; and Mr. Sam Cavnar, Legal Counsel At 3:55 p.m., Chair Stafford asked for a motion to adjourn the closed session meeting. Trustee Salzberg made the motion; seconded by Trustee Kotowski; a voice vote was called and the meeting adjourned. Open Session and Roll Call Chair Stafford called the regular meeting of the Board of Trustees to order at 4:05 p.m. All trustees attended virtually. 1 of 17 Trustee Toussaint called the roll: Mr. Stafford Chair Present Mr. Kotowski Vice Chair Present Ms. Toussaint Secretary Present Ms. Burns Present Dr. Bush Present Dr. Yanow Present Mr. Salzberg Present Ms. Suarez Present Physically present in room 1506 at the Des Plaines campus, Dr. Joianne Smith, President; and Mr. Edwin Chandrasekar, Vice President, Administrative Affairs. Pledge of Allegiance – Chair Stafford Approval of Minutes Chair Stafford asked for a motion for the approval of the minutes of meetings of the Board held on September 15, 22, 29, and October 2, 2020. Trustee Kotowski made the motion, which was seconded by Trustee Salzberg. Trustee Toussaint called the roll: Ms. Burns Aye Dr. Yanow Aye Mr. Stafford Aye Ms. Toussaint Aye Ms. Burns Aye Mr. Salzberg Aye Mr. Kotowski Aye The motion carried; Student Trustee Suarez favored the resolution. Statement by the President Dr. Smith noted that if we were all together she would ask everyone to introduce themselves, but in virtual meetings of this size, approximately sixty-six people in attendance, it is difficult to do that. She did acknowledge in attendance virtually, Greg Hamill, President of the Full-time Faculty Association; Mary Hope Griffin representing the Adjunct Faculty Association; and John Donoghue representing the Classified Staff Association. Condolences were offered to the family and friends of retired Oakton employee Juele Blankenburg, who passed away on September 11; to the family and friends of former Oakton employee Vince Tuminaro, who passed away on September 27; to Ciaran O’Sullivan, Nursing Coordinator, on the passing of his mother Elizabeth O’Sullivan on September 26; to Prashant Shinde, Chief Information Officer, and his family on the sudden loss of his father in India on October 1; and to Russell Kracke, Coordinator of Technical Services in the Library, on the loss of his mother. Dr. Smith recognized student Jacelyn Islas, one of our women’s soccer players, who was selected as one of two Region IV representatives.