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Report of the Superintendent and Administrative Staff to the Tredyffrin/Easttown Board of School Directors

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Report of the Superintendent and Administrative Staff to the Tredyffrin/Easttown Board of School Directors Superintendent’s Report January 25, 2021 Page 1 Report of the Superintendent and Administrative Staff to the Tredyffrin/Easttown Board of School Directors Richard Gusick, Superintendent of Schools Tredyffrin/Easttown School District Tredyffrin/Easttown Administration Offices 940 West Valley Road, Suite 1700 Wayne, PA 19087 District Web Site: www.tesd.net January 25, 2021 Regular Board Meeting 7:30 P.M. AGENDA I. Call to Order and Salute to the Flag II. Policy 9314 In order to comply with guidance from the Governor regarding public meetings, the Board has suspended Policy 9314 through the 2020-2021 school year to the extent that it limits the number of Board members who can participate remotely in a regular scheduled Board meeting. This suspension allows all members of the Board to participate remotely in this meeting. III. Report from Student Representatives IV. Report from Professional Staff - None V. Students, Staff and Program Highlights School Director Recognition Month VI. Comments and/or Questions from Community Members Instructions for providing comment during tonight’s meeting will be shared. VII. Correspondence See Supplementary Correspondence List attached. VIII. Priority Discussion /Action None. The agenda and materials are posted online for public information. Posted agenda information is updated as needed. A date at the bottom of a page indicates revised information . A review copy of complete Board meeting materials is available in printed form at the Board meeting sign-in table. Abbreviated print copies of agenda materials are available at Board public meetings. Criteria for omitting pages from printed agenda materials: attachments of 10 pages or more, monthly financial reports, confidential student information, salaries and items annotated in the agenda. Please visit the District website for a recap of this meeting. Official meeting minutes are available on the website following their approval by the Board at a subsequent meeting. To receive email notification of District information, send an email to [email protected] . The Board, at its discretion, may video record all or any portion of public Board meetings subject to the limitations set forth in Policy 9313. Board meeting videos are aired on Verizon Cable Channel 20 and Comcast Cable Channel 14. See the website for a program schedule. 1 Superintendent’s Report January 25, 2021 Page 2 IX. Committee and Ambassador Reports A. Intermediate Unit/Technical School – Stacy Stone B. Ad Hoc Legislative – Mary Garrett Itin C. Ad Hoc Public Information – Tina Whitlow D. Policy – Kyle Boyer The next meeting will be held at 7:00 p.m. on February 2, 2021, Virtual. E. Diversity – Sue Tiede The next meeting will be held at 7:00 p.m. on January 27, 2021, Virtual. F. Finance – Dr. Roberta Hotinski The next meeting will be held at 7:00 p.m. on February 8, 2021, Virtual. G. Education – Tina Whitlow The next meeting will be held at 7:00 p.m. on February 11, 2021, Virtual. H. Facilities – Todd Kantorczyk The next meeting will be held at 7:00 p.m. on February 9, 2021, Virtual. X. Consent Agenda Although Board action is required, it is generally unnecessary to hold discussion on these items. With the consent of all members, they are therefore grouped, and approval is given in one motion. In the event a Board member wants to discuss any item, the Board President will move it to an appropriate place on the agenda. A Board member may vote nay or abstain with respect to a consent agenda item without the need for removing the item from the consent agenda. A. Minutes of the January 4, 2021 Regular Board Meeting B. Receive Financial Reports The Board will take action on payment of current invoices and payroll. A. Fund Balance G. Budget Transfers B. Investments H. Student Activity Funds C. Revenues Summary I. Capital Projects Fund D. Revenues J. Capital Projects Bonds Fund E. Appropriations Summary K. Cafeteria Fund F. Appropriations L. Check Register M. Trust Fund FURTHER, that the Treasurer is authorized to pay current invoices and payroll from the General Fund not to exceed the amount of $17,700,000.00 for the month of February. FURTHER, that the Treasurer was authorized and therefore did pay invoices and payroll from the General Fund in the actual amount of $14,882,720.44 for the month of December. C. Personnel 1. Routine Personnel Actions The Board will take action on routine resignations, releases, retirements, leaves, and appointments. 2. Non-Athletic Position Recommendations for the 2020-2021 School Year D. Curriculum and Instruction 1. Revised Athletics & Extra-Curricular Activities Health and Safety Plan E. Business Office 1. Request for Proposal for Asset Valuation Services 2. Change Orders 2 Superintendent’s Report January 25, 2021 Page 3 3. Acceptance of Gift 4. Advance Refunding of the 2015 Bond 5. Agreement to Purchase Property 6. Successful Bid F. Staff and Students 1. Educational Services Agreements 2. Agreement with Monroe Operations, d/b/a Center for Families 3. 2021 Extended School Year Program G. Transportation None. H. School Board 1. Policies Recommended for Second Reading The Board will take action on adoption of the following policies as recommended by the Policy Committee. • Revised Policy 1124: Distribution of Promotional Information • Revised Policy 1131: Parent Organizations • Revised Policy 7040: Use of District Facilities • Revised Policy 7041: Use of District Facilities – Teamer Field • Revised Policy 7042: Use of District Facilities – The Valley Forge Elementary School Tennis Courts XI. Other Actions Under Consideration A. Policy for First Reading The following policy will be considered on a first reading basis as ready for adoption at the next regular Board meeting. 1. Revised Policy 9131: Nomination and Election Process for Officer First Reading 1. Questions from the Board 2. Comments and/or Questions from Community Members 3. Board Discussion/Deliberation/Action B. Memorandum of Agreement with Chester County Health Department 1. Questions from the Board 2. Comments and/or Questions from Community Members 3. Board Discussion/Deliberation/Action C. Approval of Change Order 1. Questions from the Board 2. Comments and/or Questions from Community Members 3. Board Discussion/Deliberation/Action XII. Comments or Questions from Community Members The public comment period for non-agenda items is reserved for residents and taxpayers. XIII. Information A. School Board Meetings In accordance with Act 93 of 1998 (Sunshine Law), the Board of School Directors met on the following dates/times in executive session to discuss items in one or more of the following areas: personnel, litigation, legal matters, confidential information, labor relations, real estate or land acquisition. January 25, 2021 at 6:30 p.m. Future School Board Meetings are scheduled for: 3 Superintendent’s Report January 25, 2021 Page 4 Monday, February 22, 2021, Regular Board Meeting - 7:30 p.m., TBD Monday, March 8, 2021 Budget Workshop I - 7:30 p.m., TBD Monday, March 22, 2021, Regular Board Meeting - 7:30 p.m., TBD B. 2021 Student Participation in Winter Sports XIV. General Announcements XV. Adjournment 4 Superintendent’s Report January 25, 2021 Page 5 Report of the Superintendent and Administrative Staff to the Tredyffrin/Easttown Board of School Directors January 25, 2021 Regular Board Meeting 7:30 P.M. AGENDA MATERIALS Agenda V, Students, Staff and Program Highlights During the month of January, the Tredyffrin/Easttown school community expresses appreciation to the members of the Board of School Directors for their dedication and hard work. T/E's nine Board members bring a variety of skills and interests to their responsibilities and invest these talents in directing goals, finances, policies and programs that provide exceptional opportunities for the T/E students, staff and community. Tonight, we recognize Michele Burger (President), Roberta Hotinski (Vice President), Kyle Boyer, Scott Dorsey, Mary Garrett Itin, Todd Kantorczyk, Stacy Stone, Sue Tiede and Tina Whitlow. T/E Board members serve on standing Board committees, such as Policy, Education, Facilities and Finance, as well as on the Ad Hoc Public Information and Legislative Committees. Board members also serve as liaisons to District committees such as Safety, Curriculum, Diversity, Technology and the InterSchool Council, and individual Board members serve as ambassadors to T/E's eight schools. Board members represent the District in dialogue with local government and serve on the Chester County Intermediate Unit Board. T/E Board members take an active interest in the well-being of T/E students as well as the entire School District community. 5 Superintendent’s Report January 25, 2021 Supplementary Correspondence List Correspondence Distributed to School Board Members December 2020 and January 2021 • Tom McCarey re: Reopening Schools – December 30, 2020 • Kate Barry re: Reopening Schools – January 3, 2021 & January 4, 2021 • Carli Younce re: Winter Sports – January 4, 2021 • Matt Altomare re: Reopening Schools - January 7, 2021 • Deane Mariotti re: January 6, 2021 Events in Washington, January 8, 2021 & January 9, 2021 • Allison & Eion D’Anjou re: January 6, 2021 Events in Washington, January 8, 2021 • Nese Foster re: January 6, 2021 Events in Washington, January 8, 2021 • Muna Elshakhs re: Reopening Schools, January 10, 2021 • Kendra Corbett re: January 6, 2021 Events in Washington, January 10, 2021 • Carol McKittrick re: January 6, 2021 Events in Washington, January 11, 2021 • Meres Family re: Transportation, January 11, 2021, January 21, 2021 • Christine Puk re: 2021-2022 Preliminary School District Budget, January 11, 2021 • Molly Zangrilli re: January 6, 2021 Events in Washington, January 11, 2021 • Ivy Wang re: Reopening Schools, January 12, 2021 • Claire Gallagher re: Reopening Schools, January 13, 2021 • Logan Ranalli re: Reopening Schools, January 13, 2021 • Pam Maio re: Summer Reading Camp, January 14, 2021 • Dave Rantanen re: Middle School Sports, January 14, 2021 & January 18, 2021 • Liz Mercogliano, RN, Esq.
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