Cabinet Agenda

Cabinet Agenda Members of the Cabinet: Cllr J Fuller (Chairman) Leader, External Affairs and Policy Cllr K Mason Billig (Vice Chairman) Governance and Efficiency Cllr Y Bendle Better Lives Cllr M Edney Clean and Safe Environment Cllr L Neal Stronger Economy Cllr A Thomas Customer Focus Cllr J Worley Finance and Resources Date & Time: Monday 19 April 2021 9.00 am Place: To be hosted remotely at: South Norfolk House, Cygnet Court, Long Stratton, Norwich, NR15 2XE Contact: Claire White tel (01508) 533669 Email: [email protected] Website: www.south-norfolk.gov.uk PUBLIC ATTENDANCE: This meeting will be live streamed for public viewing via the following link: https://www.youtube.com/channel/UCZciRgwo84-iPyRImsTCIng If a member of the public would like to attend to speak on an agenda item, please email your request to [email protected], no later than 5.00pm on Thursday 15 April 2021. Large print version can be made available If you have any special requirements in order to attend this meeting, please let us know in advance. 1 AGENDA 1. To report apologies for absence 2. Any items of business which the Chairman decides should be considered as a matter of urgency pursuant to section 100B(4)(b) of the Local Government Act, 1972. Urgent business may only be taken if, “by reason of special circumstances” (which will be recorded in the minutes), the Chairman of the meeting is of the opinion that the item should be considered as a matter of urgency 3. To receive Declarations of interest from Members (please see guidance – page 4) 4. To confirm the minutes from the meeting of Cabinet held on 15 March 2021 (attached – page 6) 5. Poringland Neighbourhood Plan – Final Decision Statement (report attached – page 15) 6. Endorsement of the Norfolk Strategic Planning Framework Update (report attached – page 44) 7. COVID Recovery Report (report attached – page 181) 8. The Debt Respite Scheme (Breathing Space and Mental Health Crisis Moratorium) Regulations 2020 and Statutory Debt Repayment Plan (Financial Services Bill) – Request for Additional Resource (report attached – page 223) 9. Review of Policies (report attached – page 232) 10. Public Sector Equality Duty Annual Report (report attached – page 281) 11. In Person Meetings (report attached – page 296) 12. Proposals for Additional Environmental Enforcement (report attached – page 307) 13. South Norfolk Use of the Strategic Fund (report to follow) 2 14. Cabinet Core Agenda (attached – page 314) 15. Exclusion of the Public and Press To exclude the public and press from the meeting under Section 100A of the Local Government Act 1972 for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) 16. Managed Service - Payroll (report attached – page 316) NOT FOR PUBLICATION by virtue of Schedule 12A Part 1 of Paragraph 3 of the Local Government Act 1972 (as amended) 17. Growth of the Internal Audit Consortium (attached – page 324) NOT FOR PUBLICATION by virtue of Schedule 12A Part 1 of Paragraph 3 of the Local Government Act 1972 (as amended) 18. Ella May Barnes Building (report to follow) NOT FOR PUBLICATION by virtue of Schedule 12A Part 1 of Paragraph 3 of the Local Government Act 1972 (as amended) 3 Agenda Item: 3 DECLARATIONS OF INTEREST AT MEETINGS When declaring an interest at a meeting Members are asked to indicate whether their interest in the matter is pecuniary, or if the matter relates to, or affects a pecuniary interest they have, or if it is another type of interest. Members are required to identify the nature of the interest and the agenda item to which it relates. In the case of other interests, the member may speak and vote. If it is a pecuniary interest, the member must withdraw from the meeting when it is discussed. If it affects or relates to a pecuniary interest the member has, they have the right to make representations to the meeting as a member of the public but must then withdraw from the meeting. Members are also requested when appropriate to make any declarations under the Code of Practice on Planning and Judicial matters. Have you declared the interest in the register of interests as a pecuniary interest? If Yes, you will need to withdraw from the room when it is discussed. Does the interest directly: 1. affect yours, or your spouse / partner’s financial position? 2. relate to the determining of any approval, consent, licence, permission or registration in relation to you or your spouse / partner? 3. Relate to a contract you, or your spouse / partner have with the Council 4. Affect land you or your spouse / partner own 5. Affect a company that you or your partner own, or have a shareholding in If the answer is “yes” to any of the above, it is likely to be pecuniary. Please refer to the guidance given on declaring pecuniary interests in the register of interest forms. If you have a pecuniary interest, you will need to inform the meeting and then withdraw from the room when it is discussed. If it has not been previously declared, you will also need to notify the Monitoring Officer within 28 days. Does the interest indirectly affect or relate any pecuniary interest you have already declared, or an interest you have identified at 1-5 above? If yes, you need to inform the meeting. When it is discussed, you will have the right to make representations to the meeting as a member of the public, but you should not partake in general discussion or vote. Is the interest not related to any of the above? If so, it is likely to be an other interest. You will need to declare the interest, but may participate in discussion and voting on the item. Have you made any statements or undertaken any actions that would indicate that you have a closed mind on a matter under discussion? If so, you may be predetermined on the issue; you will need to inform the meeting, and when it is discussed, you will have the right to make representations to the meeting as a member of the public, but must then withdraw from the meeting. FOR GUIDANCE REFER TO THE FLOWCHART OVERLEAF. PLEASE REFER ANY QUERIES TO THE MONITORING OFFICER IN THE FIRST INSTANCE 4 5 Agenda Item: 4 CABINET Minutes of a remote meeting of the Cabinet of South Norfolk Council, held on Monday 15 March 2021 at 9.00am. Committee Members Councillors: J Fuller (Chairman), Y Bendle, M Edney Present: K Mason Billig, L Neal, A Thomas and J Worley Other Members in Councillors: B Bernard, C Brown, V Clifford-Jackson, Attendance: T Laidlaw and V Thomson Officers in The Managing Director (T Holden), the Director of People Attendance: and Communities (J Sutterby), the Director of Resources (D Lorimer), the Assistant Director of Governance and Business Support (E Hodds), the Assistant Director of Finance (R Fincham),the Assistant Director Individuals and Families (M Pursehouse), the Chief of Staff (H Ralph), the Place Shaping Manager (P Harris), the Revenues Manager (S Quilter), the Strategy and Programme Manager (S Carey), the Communities Senior Manager (K Gallagher),the Housing and Wellbeing Senior Manager (R Dunsire), the Senior Community Planning Officer (R Squires) and the Housing Enabling Officer (K Mitchell) 2875 MINUTES The minutes of the meeting of the Cabinet meeting held on 8 February 2021 were agreed as a correct record. 2876 STRATEGIC PERFORMANCE, RISK AND FINANCE REPORT FOR Q3 2020/21 Members considered the report of the Senior Finance Business Partner and the Strategy and Programmes Manager, which provided an overview of the performance of the Council for quarter 3 of the year, against the key outcomes set out in the Delivery Plan for 2020/21. 6 The Strategy and Programmes Manager summarised the key areas relating to the Council’s performance in Quarter 3, and the current position in relation to risks. She drew attention to a number of areas of performance and advised Cabinet of two new strategic measures that had been added to the Strategic Risk register, relating to the impact of Covid-19. During discussion, members raised the potential increase in demand on housing services, and the Director of People and Communities assured Cabinet that the team was well prepared. The team continued to work proactively, taking a preventative approach where possible. Turning to Leisure, the Portfolio Holder, Cllr A Thomas, referred to the recent redeployment of staff to the NHS, and advised that the Council had received exemplary reports from the hospital regarding the hard work and commitment demonstrated by staff from South Norfolk Council. Cllr Thomas further explained that officers were working very hard in anticipation of the 12 April re-opening of the leisure centres and she also referred to the Council’s on-line leisure provision, which would continue to be available after the re-openings. This was in recognition of the changing needs of customers. The Portfolio Holder for Planning, Cllr L Neal, wished to record her thanks to the Development Management officers for continuing to maintain high standards of performance, whilst the level of planning applications received remained high and many officers were having to work from home. In response to a query from the Chairman, the Director of People and Communities confirmed that a number of unlicensed houses of multiple occupation and been uncovered through the track and trace work, and he advised that further work was being carried out to ensure that these properties met appropriate standards, and were licenced where necessary.

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