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SEVENTH FRAMEWORK PROGRAMME Research Infrastructures INFRA-2007-2.2.2.1 - Preparatory phase for 'Computer and Data Treatment' research infrastructures in the 2006 ESFRI Roadmap PRACE Partnership for Advanced Computing in Europe Grant Agreement Number: RI-211528 D7.6.1 Procurement Strategy Final Version: 1.2 Author(s): R. J. Blake, STFC Daresbury Laboratory Date: 17.12.2008 D7.6.1 Procurement Strategy Project and Deliverable Information Sheet PRACE Project Project Ref. №: RI-211528 Project Title: Partnership for Advanced Computing in Europe Project Web Site: http://www.prace-project.eu Deliverable ID: D7.6.1 Deliverable Nature: Report Deliverable Level: Contractual Date of Delivery: PUBLIC 31 / 12/ 2008 Actual Date of Delivery: 31 / 12 / 2008 EC Project Officer: Maria Ramalho-Natario Document Control Sheet Title: Procurement Strategy Document ID: D7.6.1 Version: 0.2 Status: Draft Available at: http://www.prace-project.eu Software Tool: Microsoft Word 2003 File(s): D7.6.1.doc Written by: R. J. Blake Authorship Contributors: UK – R.J. Blake / J.Nicholson France – JP Nominé / F. Robin Germany – M. Stephan / S. Wesner Spain – E. Quingles/ S. Girona Netherlands – P. Michielse / A.B. Sa Dias Reviewed by: Orlando Rivera, LRZ Dietmar Erwin(PMO), FZJ Approved by: Technical Board Document Status Sheet Version Date Status Comments 0.1 24/11/2008 Draft For discussion 0.2 03/12/2008 Draft – For review at conference call Input from ECMWF and 03/12/2008 CEA. 1.0 05/12/2008 Draft version for internal review Reformatting plus additional input for CEA, FZJ and BSC. 1.1 09/12/2008 Version for Internal Review Input form LRZ Comments from WP7 participants 1.2 17/12/2008 Final Version. Incorporating internal comments PRACE - RI-211528 i 22.12.2008 D7.6.1 Procurement Strategy Document Keywords and Abstract Keywords: PRACE, HPC, Research Infrastructure Abstract: This document builds on Deliverable 2.3.1 which summarised the procurement process on an abstract level in order to provide an overview of the different stages performed starting from a statement of requirements, development of a business plan, specification of a tender, the bidding process, development of the contract, acceptance and evaluation of the installed system. This deliverable overviews European procurement practices, summarises recent procurements by the Principal Partners within PRACE – reviews a number of recent international procurements and comments on best practice. Copyright notices © 2008 PRACE Consortium Partners. All rights reserved. This document is a project document of the PRACE project. All contents are reserved by default and may not be disclosed to third parties without the written consent of the PRACE partners, except as mandated by the European Commission contract RI-211528 for reviewing and dissemination purposes. All trademarks and other rights on third party products mentioned in this document are acknowledged as own by the respective holders. PRACE - RI-211528 ii 22.12.2008 D7.6.1 Procurement Strategy Table of Contents Project and Deliverable Information Sheet .........................................................................................i Document Control Sheet........................................................................................................................i Document Status Sheet ..........................................................................................................................i Document Keywords and Abstract......................................................................................................ii Table of Contents .................................................................................................................................iii List of Tables.........................................................................................................................................iv References and Applicable Documents ..............................................................................................iv List of Acronyms and Abbreviations..................................................................................................iv Executive Summary .............................................................................................................................. 1 1 Introduction and background ...................................................................................................... 2 1.1 Objectives............................................................................................................................................. 2 1.2 Dependencies and Related Deliverables ............................................................................................ 2 1.2.1 Deliverable 2.3.1 - Document on Procurement Strategy.................................................................. 2 1.2.2 Deliverable 2.1.1 - Report on options for a legal entity .................................................................... 3 1.2.3 Deliverable 2.2.1 – Overview of the Governance Structure of Proposed PRACE Entities........... 4 1.3 Summary .............................................................................................................................................. 5 2 Overview of European Commercial Procurement Procedures................................................. 6 2.1 Open Procedure................................................................................................................................... 6 2.2 Restricted Procedure........................................................................................................................... 6 2.3 Competitive dialogue procedure ........................................................................................................ 7 2.4 Negotiated procedure .......................................................................................................................... 7 2.5 Comments............................................................................................................................................. 7 2.6 Pre-commercial procurement............................................................................................................. 7 3 Overview of Procurement Objectives.......................................................................................... 9 4 Overview of Recent PRACE Principal Partner and International Procurements................ 10 4.1 Requirements..................................................................................................................................... 14 4.2 Flexibility............................................................................................................................................ 14 4.3 Procurement Process......................................................................................................................... 14 4.4 Benchmarking.................................................................................................................................... 15 4.5 Acceptance ......................................................................................................................................... 15 4.6 Evaluation .......................................................................................................................................... 15 4.7 Contract.............................................................................................................................................. 15 5 Summary and Conclusions.........................................................................................................17 6 Annex............................................................................................................................................ 18 6.1 Procurement by NCF, Netherlands.................................................................................................. 18 6.2 Recent procurements in French National Capability Computing Centres .................................. 21 6.3 Procurement by Jülich, Germany.................................................................................................... 24 6.4 Procurement by Barcelona Supercomputing Centre, Spain.......................................................... 25 6.5 Procurement by EPSRC, UK ........................................................................................................... 26 6.6 Procurement by ECMWF, UK......................................................................................................... 28 6.7 Procurement by NERSC, DoE ......................................................................................................... 29 PRACE - RI-211528 iii 22.12.2008 D7.6.1 Procurement Strategy List of Tables Table 1 : objectives of procurement for an individual system ............................................................... 9 Table 2 : summary of Procurements...................................................................................................... 13 Table 3 : examples of recent procurements at French national centres................................................ 22 Table 4 : examples of recent procurements at FZJ................................................................................24 References and Applicable Documents [1] http://www.prace-project.eu [2] PRACE Deliverable 2.3.1 – Discussion on Procurement Strategy [3] PRACE Deliverable 2.1.1 – Report on Options for a Legal Entity [4] PRACE Deliverable 2.2.1