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City of Windhoek - Independence Avenue, Windhoek

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City of Windhoek - Independence Avenue, Windhoek TO ENHANCE THE QUALITY OF LIFE OF ALL OUR PEOPLE Tel.: 09264-61-290 2313 Fax: 09264-61-290 2493 TENDER INVITATION Sale of eighteen (18) unimproved residential block zoned erven in Otjomuise Extension 4 for sectional title development and one (1) unimproved business erf in Otjomuise Extension 4. Tender Otjomuise Ext 4, PLA 3/2013 Closing Date and Time: Tuesday, 08 October 2013, 11:00 PARTICULARS OF TENDERER Name of Tenderer : --------------------------------------------- Postal Address: ------------------------------------------------ Telephone No. : ------------------------------------------------ Fax No. : ------------------------------------------------ Contact Person: ------------------------------------------------ VAT Registration No: ------------------------------------------- Are there any covering letters inclusive? "Yes" or "No":____________ Instruction to the Tenderer Two tender proposals, the original document and one copy thereof, submitted together in one sealed envelope, marked, “THE SALE OF UNIMPROVED ERVEN in OTJOMUISE EXTENSION 4, PHASE 3 /2013” must be delivered unopened and deposited in the Tender Box, at Rev Michael Scott Street, Windhoek not later than the closing time. The name and the full address of the tenderer should appear on the outside of the envelope together with the erf number tendered for. Tenders will be opened and read out to the public at the Customers Care Centre as from 11:00 on the closing date of 08 October 2013. Tenderers should note: Initial each page in right hand corner with a black pen plus two witnesses To enhance the quality of life of all our people OFFICE OF THE CHIEF EXECUTIVE Tel.: 09264-61-290 2313 Fax: 09264-61-290 2943 PART A: TENDER FOR UNIMPROVED PROPERTIESIN OTJOMUISE EXTENSION 4, PHASE 3. A. 1. TENDER INVITATION Sale of eighteen (18) unimproved residential block zoned erven in Otjomuise Extension 4 for Sectional title development and one (1) unimproved business erf in Otjomuise Extension 4.The erf sizes ranges between 1,781 m² and 14,036 m² in extent, and the upset prices between N$458,989 and N$2,441,963 TENDER No.: PLA 02/2013 Sale of eighteen (18) unimproved residential block zoned erven for TITLE: sectional title development in Otjomuise Extension 14 and one (1) business erf in Otjomuise Extension 14. Two Tenders, one original and one copy thereof in sealed envelopes marked "THE SALE OF UNIMPROVED ERVEN in OTJOMUISE CLOSING DATE AND EXTENSION 4, PHASE 3:/2013” must be addressed and delivered, as TIME: set out hereunder, not later than 11:00 on Friday, 08 October 2013. No tenders will be considered if such tender had not been delivered - or had not been deposited in the Tender Box - by that time and date. A Training Session would be held on WEDNESDAY, 18 SEPTEMBER 2013in the Committee Room at the Customer Care TRAINING SESSION: Centre in Rev. Michael Scott Street to advise prospective tenderers on the requirements on the completion of the Tender Document. Tender documents (Tender Conditions and Draft Deed of Sale) would be available as from MONDAY, 16 September 2013. Prospective tenderers can access the City’s website at (www.windhoekcc.org.na). TENDER DOCUMENTS: NB The tender documentation on website to be treated for viewing only. Only those obtainable at Customer Care Centre would be used for tendering purposes. LEVY (non-refundable): Non-refundable tender fee of N$500.00 (V.A.T. inclusive) Mr. R R van Rooi or Mr K. Uirab Tel: +264 - (0)61 – 290 3303 or 290 2547 Fax: 290 2943 E-mail: [email protected], [email protected] ENQUIRIES OR TECHNICAL: Ms. Uripi Kahorongo Cel: 0811223797 E-mail: [email protected] Windhoek Customer Care Centre Tel: +264 - (0)61 – 290 3301/3302/ 3334 E-mail: [email protected], [email protected], ENQUIRIES [email protected] PROCUREMENT: OR Ms. Uripi Kahorongo Cel: 0811223797 E-mail: [email protected] Property Management – P O Box 59, Windhoek Customer Care Centre DELIVERY ADDRESS: BLACK tender box, marked as OTJOMUISE EXTENSION 4 PHASE 3 /2013, City of Windhoek - Independence avenue, Windhoek. Tenderers should note: Initial each page in right hand corner with a black pen plus two witnesses TENDER SECTION A CITY OF WINDHOEK FORM OF TENDER TENDER FOR UNIMPROVED PROPERTIES IN OTJOMUISE EXTENSION 4, PHASE 3. A2 TENDER CONDITIONS A2.1 These conditions of tender are issued by the Office of the Chief Executive: Manager Property Management of the City of Windhoek in collaboration with Betula Nigra Investments (Pty) Ltd following a public –private partnership arrangement and further in terms of Section 63(2) of the Local Authorities Act 1992 (Act No. 23 of 1992). A3 TENDER DOCUMENTS A3.1 One set of original documents consisting of a number of volumes stated in A14 herein, shall be made available against a non-refundable levy as stated in A1 above. The tenderer must submit Two tender proposals, the original document and one copy thereof, on or before the date of closure. The Tender is subject to tender procedures of section 63(2) the Local Authorities Act 23 of 1992. A3.2 It is the tenderer’s responsibility to check completeness of different Parts of the tender, preferences to be claimed and documents attached including number of pages, tender drawings etc. Prospective tenderers are free to visit the Property Personnel at the Katutura Customer Care Centre, Independence Avenue for assistance and guidance before completion of the documents. A list of tenderers making enquiries will be kept for future reference. A4 COST OF TENDERING A4.1 The cost of tendering, submission of Diagrams and Plans and other documentation required or appointment of contractors or consultants by a tenderer to prepare tender documents or drawings is the tenderer’s responsibility and must be done at its own cost and will not be refunded by City of Windhoek. A5 LODGING AND OPENING OF TENDERS A5.1 The completed Two tender proposals, the original document and one copy thereof, Documents and Annexures, Schedules and Appendixes, duly completed, initialed and signed, must be parceled together and sealed and endorsed on the outside with the name, number and due date of the Tender together with the name and address of the Tenderer. A5.2 Tenders not completed in all respects shall be disqualified1 or which were incorrectly completed or which did not have the required supporting documents required, shall be disqualified. Tenderers must peruse the footnotes given as guidelines. A5.3 Telegraphic, e-mailed and facsimile tenders are not acceptable and will be disqualified. A5.4 Only one Erf per Tenderer will be considered and no alternative tender allocation will be considered. A5.5 Tenderers should note that some erven are invited for the undertaking of private township development on it and for which the Development Agreement is to apply, whilst for general residential erven subdivision of the erven will not apply and sectional title development is preferred. A6 EVALUATION A6.1 The tenders received will be evaluated according to a points system. A6.2 The points system for this tender is set out in Tender Section B: Part 4 to the Conditions of Tender. 1 Note all clauses and footnotes that indicate when a tender may be disqualified. Tenderers should note: Initial each page in right hand corner with a black pen plus two witnesses A6.3 The tenderers will be evaluated in respect of its credit rating within the Council and previous default and breaches of Contract occurred and may be disqualified if such default is indicated by the Finance Department. A6.4 The tenderer must not have defaulted in respect of any tender or development condition in respect of a previous sales or tender or auction conditions in respect of a property directly acquired from the Council. A6.5 The Tenderer’s experience in land delivery or sectional title and private township development will be evaluated including the professional team to be involved. A7 COMPLIANCE AND ALTERNATIVES A7.1 Tenders submitted must comply strictly with the requirements of these documents. A8 VALIDITY AND ACCEPTANCE A8.1 Tenders shall remain valid for acceptance after date of closing of tender for a period of ONE HUNDRED AND TWENTY (120) days. A8.2 The acceptance of any tender, if such acceptance is conditional upon proposed variations or counters proposals, shall not be construed to constitute a counter offer by the City of Windhoek. A8.3 The City of Windhoek does not bind itself to accept the highest or lowest or any other tender. A8.4 The purchase considerations tendered for the Erven and development investments as stated in Tender Section B, Part 2 shall be binding. [Tenderers should note that the City of Windhoek fixed the upset prices for the above-mentioned Erven and lower purchase considerations tendered would not be considered. The said upset prices are reflected in Tender Section B, Part 2, *Table A.] A9 CONFIDENTIALITY & COPYRIGHT A9.1 Tender documents issued by or on behalf of the City of Windhoek shall remain within the copy right of the City of Windhoek. A9.2 Tenderers shall treat all aspects pertaining to this tender as confidential and shall not disclose details to third parties except for bona fide tendering purposes. A10 DEFAULTS A10.1 A tenderer withdrawing his/her/its tender within the period of validity after date of closing of tender or failing to enter into a contract when called upon shall pay to the City of Windhoek default damages stated in the Tender Section B: Part 3 and the Deed of Sale attached to the Conditions of Tender. A10.2 Default Damages shall be an amount to which the City of Windhoek is entitled without proof of losses or damages incurred. A10.3 The City of Windhoek reserves its rights to take legal steps against a defaulting tenderer in addition to A10.1 above.
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