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Ordinary Meeting Minutes July 2020.Pdf Littledean Parish Council & Burial Authority 2 Knights Way, Newent, Glos. GL18 1QL. Tel: 01531 828171 / 07984528167 Email: [email protected] ORDINARY COUNCIL MEETING Minutes of the Meeting of Littledean Parish Council held on Monday 13th July 2020 at 7.00pm via the remote platform zoom. Present Councillors: Cllr H Boughton, Cllr P Adams, Cllr J Wozencroft, Cllr G Hughes, Cllr L Short, Cllr K Wallis, Cllr J Woodward. District Cllr N Packer. The meeting was chaired by Councillor Boughton. The minutes were taken by the Parish Clerk. One member of the public was present. 1. Apologies for absence Apologies were received from Cllr S Deol. 2. Declarations of Interest Cllr Boughton declared an interest in Agenda Item 7 planning application for Church Farm as a resident of the property. 3. Minutes of the Previous Meeting(s) of the Parish Council It was proposed by Cllr J Wozencroft and seconded by Cllr K Wallis to accept the circulated minutes from the Ordinary Meeting held on the 8th June 2020 as a true record, this was agreed by all Cllrs present, due to current circumstances the minutes will be signed by the Chairman at the next full Parish Council meeting. 4. Public Consultation including Allotment Association One member of the public was present to discuss the Rock House planning application. 5. District & County Councillors Reports 5.1 A report from County/District Councillor Richard Boyles was circulated to Cllrs - a copy is attached. 5.2 A report from District Councillor Nicky Packer was circulated to Cllrs - a copy is attached. 6. Finance 6.1 Accounts for Payment It was proposed by Cllr P Adams that the following payments are to be made, this was seconded by Cllr J Wozencroft, it was resolved by all Cllrs present that the following payments be made, the cheques will be signed. Payee Description of Supply Parish Councils Power Total inc. VAT Kevin Harris Salary Litter A 1983 s.5 & 6. Environmental Protection Acts. £423.21 Jenny Ricketts Salary Public89(7). LGAHealth 1972 A 1936 s.137 s under87 LGA 1972 section 101(b) £110.00 Ryan Hatch Salary Highways Act 1980, section 274A £37.39 Vicky Roberts Salary, home working & travel LGA 1972 s.112(2) & LG(FP)A 1963 s.5 £590.88 HMRC PAYE LGA 1972 s.112(2) £243.40 Craig Adams Raking of Play Area following a grass cut Public Health Act 1875 s. 164, Highways A 1980 s.96 £120.00 Peter Adams Freeola Website/Email Costs LGA 1972 s.112(2) & LG(FP)A 1963 s.5 £12.56 Water Plus Water Supply - Public Conveniences Public Health Act 1936, section 125 £87.65 Forest Equipment Dog Waste Collections April, May & June Litter A 1983 s.5,6 £662.68 Services Page Number 623 Chairman’s signature ............................................ Date ........................ 6.2 Financial Statements and cash reconciliation. It was proposed by Cllr P Adams that the financial statement and cash re-conciliations for the month were accepted, this was seconded by Cllr J Wozencroft and it was resolved by all Cllrs present that they were approved. A copy is attached to the minutes. 6.3 Website Accessibility Compliance The Clerk advised about the legal requirement for the Parish Council website to be compliant with the new regulations and the steps that need to be taken to achieve this and to ensure compliance, the Clerk is to gather costings and this will be discussed and agreed at the September meeting. 6.4 Quarterly Financial Check Cllr J Woodward carried out an internal check of the finances and confirmed that all was in order. 6.5 Festive Lighting 2020 The quotes for the assessment of the lights for repairs, the erection and subsequent removal of the lights for Christmas 2020 were considered and it was proposed by Cllr K Wallis that the quotes were accepted, this was seconded by Cllr J Wozencroft and agreed by all Cllrs present. 6.6 Funding Applications The funding applications from SARA and the British Red Cross were considered but it was agreed by all present that at the current time no donations are to be made. The Parish Council have been advised that the warranty for the Speed Indicator Devices has now expired and that they have been offered an annual warranty cover. The Silver cover is £123.00 per unit per year while the Gold cover is £228.83 per unit per year. It was proposed by Cllr P Adams that the Silver cover option be taken out on both signs, this was seconded by Cllr H Boughton and agreed by all Cllrs present. The Clerk is to arrange for this cover to be put in place. The Parish Council have been advised that one battery for the Speed Indicator Devices is no longer working and as these are not covered under any warranty it was agreed to purchase a replacement. The Clerk advised that batteries at SWARCO are £500 plus VAT per battery but direct from the manufacturer Tracer they are £239 plus VAT. It was proposed by Cllr P Adams that one battery is purchased from Tracer, this was seconded by Cllr H Boughton and agreed by all Cllrs in attendance. The Clerk is to make this purchase. 7. Planning Planning Property Details Comment Reference P0856/20/PR3PA Church Farm, Church Prior approval to convert an The Parish Council considered Street agricultural barn into flexible this planning application and are commercial unit, comprising a in full support. The application micro-brewery. will be a welcome business in the Village. P0910/20/FUL Rock House, Popes Erection of a product development The Parish Council considered Hill kitchen with associated works. this planning application and are Demolition of existing barn and in full support. The business has store. (Revised Scheme). provided a major asset to the community through the recent Covid-19 pandemic and upon discussions with the applicants the Parish Council are assured that it will not result in a major increase in traffic and will continue to use local products and businesses and serves the local community. Page Number 624 Chairman’s signature ............................................ Date ........................ The Parish Council have been approached to send a letter of support for the application for Land Rear of Old Stores, Broad Street, Littledean which has been refused, it was agreed to advise the FoDDC of the Parish Councils disappointment with this decision, considered comments are to be sent during the appeals process. 8. Resignation The Clerk advised that Ryan Hatch has resigned from the position of Speed Indicator Device Operative with effect from the 12th July, he has been paid up to date and details submitted through the PAYE system and a P45 has been issued. 9. FoDDC Payphone Consultation The Parish Council discussed the removal of the payphone and it was agreed that due to the limited usage the Parish Council would not object to the removal and they do not wish to apply to adopt the kiosk. 10. Model Member Code of Conduct The proposed Model Member Code of Conduct had been previously circulated for Councillor comments, there were no comments to be submitted. 11. Play Area and Skate Park The Parish Council discussed the re-opening of the Play Area and Skate Park and the implications of tis and it was agreed that at the current time both areas need to remain closed. Signage is to be considered so this can be in place when the areas are re-opened. 12. Annual Meeting of the Parish Council It was agreed by all Cllrs present to postpone the Annual Meeting of the Parish Council until May 2021. 13. To receive any urgent matters on: Public Conveniences There were no matters for discussion Village Tasks / Street Cleaning, Litter Picking and Waste Boxon concerns re speeding through the Village whilst working roadside. The 30mph sign on Soudley Road as you enter Littledean needs to be replaced, the Clerk is to also chase the previously agreed signage for the Soudley Road re the pedestrian crossing in Broad Street. Memorial and Recreation Areas The Carnival which has been proposed to parade through the Village ending on the Recreation ground where there would be a small fair was discussed. The Clerk advised that the Insurers have confirmed the cover would be the same last year but that they cannot insure this event at this time due to the Covid-19 restrictions. The Parish Council are to write to the Carnival Committee to advise them of this and to advise that the Carnival is postponed until next year. Highways Hedge cutting throughout the Parish is needed – can we have a date for this to take place this year. Drain cover outside Belfty in carriageway of road heading towards Cinderford. 14. Date of next meeting Monday 14th September 2020 The meeting closed at 8.10pm Page Number 625 Chairman’s signature ............................................ Date ........................ July Report – Cllr Richard Boyles District & County Councillor Gloucestershire County Council’s Highways Team has won a prestigious national award for the way it works in partnership to deliver the county’s highway services. The team has won The Chartered Institution of Highways & Transportation (CIHT) / Autodesk Collaboration Award. CIHT is the leading voice of the highways and transport infrastructure profession and represents and qualifies professionals who plan, design, build, manage and operate transport and infrastructure. In April 2019, Gloucestershire County Council (GCC) began a new chapter for its highway services with the start of new collaborative working arrangements with Atkins, for professional services and Ringway, for highway maintenance. From the start, the council and their supplier teams set out to work together, side-by-side, across all levels, to produce an effective and progressive service for the residents of Gloucestershire.
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