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Download Commission Package Meeting of the Transportation District Commission of Hampton Roads Thursday, July 26, 2018 • 1:00 p.m. 2nd Floor Board Room • 3400 Victoria Boulevard, Hampton, VA _____________________________________________________________ A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, July 26, 2018 at 1:00 p.m. at 3400 Victoria Boulevard, Hampton, VA. The meeting is open to the public and in accordance with the Board’s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review. Meeting of the Transportation District Commission of Hampton Roads Thursday, July 26, 2018 • 1:00 p.m. 2nd Floor Board Room • 3400 Victoria Boulevard, Hampton, VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of June 28, 2018 Meeting Minutes 4. President’s Monthly Report - William Harrell A. Board Updates B. Recognitions 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/ Conner Burns, Chief Financial Officer June 2018 Financial Report B. Operations & Oversight Committee - Commissioner Parnell/ Sonya Luther, Director of Procurement Contract No: 18 – 76521 General Printing Services (Renewal) Recommending Commission Approval: Award of a contract to Liskey and Sons Printing, Inc. to provide general printing services. The cumulative amount of all TOs issued under this contract will not exceed $850,000 over the five-year period. Contract No: 18 – 76529 Property and Casualty Insurance Brokeage Services (Renewal) Recommending Commission Approval: Award of a contract to Willis of Virginia, Inc. to provide property and casualty insurance brokerage services in the not-to-exceed amount of $192,500 over five (5) years Contract No: 18 – 76540 Strategic Regional Transit Transformation Project Recommending Commission Approval: Award of a contract to WSP USA, Inc. to assist HRT with a strategic regional transit transformation solution in the not-to-exceed amount of $427,811.01. Contract No: 17 – 75521R – Uniform Rental Services (Renewal) Recommending Commission Approval: Award of a contract to Unifirst Corporation to provide uniform rental services in the not-to-exceed amount of $400,215.40 over a five-year period. C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton E. Management/Financial Advisory Committee – Brian DeProfio/ Conner Burns, Chief Financial Officer F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee – Ms. Doris Johnson, Chair 6. Old and New Business Resolution 05– 2018 – Resolution of Support for SMART Scale Transportation Funding Application 7. Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, August 23, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 509 E. 18th Street, Norfolk, VA. Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, June 28, 2018 • 1:00 p.m. 2nd Floor Board Room • 509 E. 18th Street, Norfolk, VA Call to order A quorum was attained, and Chairwoman Woodbury of Newport News called the meeting to order at 1:00 p.m. Commissioners in attendance: Chairwoman Woodbury, Newport News Vice-Chairman Fuller, Chesapeake Past Chair Wood, Virginia Beach Commissioner West, Chesapeake Commissioner Mitchell, VDRPT Alt. Commissioner DeProfio, Hampton Commissioner Coleman, Newport News Commissioner Kanoyton, Hampton Commissioner McClellan, Norfolk Commissioner Parnell, Norfolk Commissioner Rowe, Portsmouth Commissioner Ross-Hammond, Virginia Beach Hampton Roads Transit Staff in attendance: Kim Ackerman, Chief Human Resource Officer Ray Amoruso, Chief Planning and Development Officer Debbie Ball, Assistant Director of Finance Amy Braziel, Sr. Executive Assistant Conner Burns, Chief Financial Officer David Burton, General Counsel, Williams Mullen Alesia Cain, Chief Technology Officer Gene Cavasos, Director Marketing & Communications Tina Cowan, Retail Account Manager Alisa Crider, Public Relations & Social Media Coordinator Margaret Denoncourt, Internal Auditor Joe Dillard, Government Liaison Angela Glass, Director of Budget and Financial Analysis William Harrell, President and CEO Ron Hodges, Director of Business Development Keith Johnson, Manager of Paratransit 1 Sonya Luther, Director of Procurement Sibyl Pappas, Chief Engineering & Facilities Officer Jim Price, Chief Transit Operations Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Director of Finance Benjamin Simms, Director of Transportation Brian Smith, Assistant to the President for Organizational Advancement Derrick Snowden, Chief Safety & Security Officer Mark Stemple, Director of Maintenance Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Jamie Battle, Citizen Joe Belec, TRAC Chair Josie Bergstrom, League of Women Voters Judith Brown, League of Women Voters Jimmy Gray, City of Hampton Steve Lambert, HRTPO Brian Solis, City of Virginia Beach Janice Taylor, Chair, Paratransit Advisory Committee Mark Geduldig-Yatrofsky, Portsmouthcitywatch.org Constantinos Velisserios, City of Newport News The June TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda May Meeting Minutes June President’s Report Presentation June Social Media Analytics June President’s Report Committee Reports Commissioner Woodbury welcomed Mr. Jimmy Gray, who will represent the City of Hampton on the Board. Public Comments Mark Geduldig-Yatrofsky stated that he appreciated Mr. Harrell’s most recent editorial. Mr. Geduldig- Yatrofsky stated that it was a great piece of advocacy for HRT and public transit. Mr. Geduldig-Yatrofsky also mentioned the Transit Riders Advisor Committee Chair, Joe Belec’s letter to the editor stating that the letter was a well written and thought out piece of advocacy for transit. Mr. Geduldig-Yatrofsky challenged the Board to be better advocates for transportation and for a dedicated source of funding. Mr. Geduldig-Yatrofsky stated that the Board has a strong influence and 2 has access to those that serve in the General Assembly and they should focus efforts on transportation. Mr. Geduldig-Yatrofsky stated that major companies take their business elsewhere because transportation infrastructure is not what it should be in Hampton Roads. A motion to close Public Comments was made by Commissioner Ross-Hammond and properly seconded by Commissioner Kanoyton. A roll call vote resulted as follows: Ayes: Commissioners Woodbury, Fuller, Wood, West, Mitchell, Kanoyton, DeProfio, Coleman, McClellan, Parnell, Rowe and Ross-Hammond. Nays: None Abstain: None Approval of the April 2018 TDCHR Meeting Minutes A motion to approve the May 2018 meeting minutes was made by Commissioner Coleman and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: Ayes: Commissioners Woodbury, Fuller, Mitchell, Kanoyton, DeProfio, Coleman, McClellan, Parnell, Rowe and Ross-Hammond. Nays: None Abstain: Commissioners Wood and West President’s Monthly Report Mr. William Harrell, President and CEO, welcomed everyone to the meeting. Mr. Harrell stated that there are a few items placed at Board member seats. The items distributed to the Board were HRT’s internal newsletter, The Link and an article form the Virginia Pilot newspaper. Mr. Harrell stated that the funding model for roads, bridges, and tunnels was created in 2013 when the Hampton Roads fund for dedicated funding sources was created to move projects along and mentioned the need for dedicated funding for public transportation. Mr. Harrell stated that the American Public Transportation Association (APTA) is reaching out to Congress to get support for transportation initiatives and to help the public understand the value of transportation. Harrell noted a recent article in the Washington Post regarding national efforts to limit new transit initiatives. Mr. Harrell stated that the Tide reached a milestone and welcomed its 10 millionth ride. Mr. Harrell noted that light rail and ferry ridership continues to show increases year over year, noting especially high ridership numbers for Harborfest. Mr. Harrell reported significant higher ridership at the Oceanfront that directly correlates to expanded service in that area. 3 Mr. Harrell mentioned HRT’s new Automated Voice Response (AVR) system in customer service which will go live on July 8th. Mr. Harrell stated that HRT is preparing to take delivery of new buses. HRT is planning to have a media event surrounding the delivery. Commissioner Woodbury mentioned the elimination of a MAX bus route. Mr. Ray Amoruso provided an update on changes to the current routes. 1:15 pm Alt Commissioner Jackson (Portsmouth) arrived. COMMITTEE REPORTS Audit and Budget Committee Mr. Conner Burns provided an update on a response to a recent internal audit in the finance department. The Board was briefed on how items in the report will be monitored going forward. Mr. Burns presented the May 2018 Financial Report. There was a question regarding advertising revenue. The Board requested a plan for advertising, to include utilizing technology for advertising, and wants HRT to be aggressive with advertising. There was some
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