AGENDA SCOTT COUNTY BOARD OF COMMISSIONERS SHAKOPEE, MINNESOTA APRIL 16, 2019 9:00 a.m.
(1) CONVENE COUNTY BOARD
(2) AMENDMENTS TO THE AGENDA
(3) APPROVE MINUTES OF APRIL 2, 2019 COUNTY BOARD MEETING
(4) RECOGNITION OF INTERESTED CITIZENS Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to approach the microphone for the benefit of viewers and interested citizens.
(5) INNOVATION: EXPLORING AND ADOPTING NEW TECHNOLOGIES AND PROCESSES WITH THE GOAL OF IMPROVING SERVICE AND REDUCING THE LONG TERM COST OF SERVICE DELIVERY 5.1 Receive Information on Scott County Delivers Topic: Public Safety, Crime, and Prevention (No fiscal impact)
10:15 a.m.
(6) RECESS FOR ROOM RECONFIGURATION
(7) CONSENT AGENDA Customer Service: Creating a Customer Experience That is Respectful, Responsive and Solution-Oriented 7.1 Approve the Request for Rezoning, Preliminary Plat, and Final Plat of Buffalo Ridge Second Addition (Steven Geis, Applicant and Scenic Estates, LLC, Owners) in Section 36, Spring Lake Township (No fiscal impact) 7.2 Approve the Request for Preliminary Plat and Final Plat of Thomas Acres 2nd Addition (Martha Hoover, Applicant and Mary Lou Thomas Family Trust, Owner) Consisting of 5 Lots on 77.54 Acres in Section 5, New Market Township, and a Development Agreement (No fiscal impact) 7.3 Approve the Renewal Application for a Scott County Precious Metal Dealer License for Samuel D. Rockne dba Excel Pawn & Jewelry for 2019 (No fiscal impact) 7.4 Approve the Renewal Application for an Intoxicating Liquor License for 2019 for Castle Kitchens dba MN Renaissance Festival in Louisville Township (No fiscal impact) 7.5 Approve the Renewal Application for a 3.2 Malt Liquor License for Scott Carver Threshers in St. Lawrence Township for 2019 (No fiscal impact) 7.6 Approve an On Sale Wine License with Strong Beer and a 3.2 Beer License for Wild Oaks Ranch Vineyard Winery LLC in New Market Township (No fiscal impact)
Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals 7.7 Approve Amendment No. 1 to the Cooperative Agreement With Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington Counties for Children’s Mental Health Crisis Services in the Seven County Metropolitan Area (No fiscal impact)
Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and Communicating its Value to the Public 7.8 Authorize Application for and Acceptance of Grant Funds From the Minnesota Department of Human Services for Whole Family (2-Generations) Approach to Systems Change in an Amount Not to Exceed $400,000 Per Year From July 2019 - June 2024 Which Includes the Addition of a 1.0 Full-Time Equivalent as a Project Coordinator (No fiscal impact) 7.9 Adopt Resolution No. 2019-048; Amending the 2019 – 2020 Aquatic Invasive Species Plan and the Natural Resources 2019 Budget (Budget reduction of $10,000) 7.10 Adopt Resolution No. 2019-049; Authorizing an Amendment to an Agreement With Kimley-Horn and Associates for Design Consultant Services for the County Highway 83 Reconstruction Project in the City of Shakopee (No fiscal impact) 7.11 Adopt Resolution No. 2019-050; Awarding a Contract to BSI Mechanical, Inc. for the Boiler Replacement at the Regional Training Facility (No fiscal impact) 7.12 Approve Record of Disbursements and Approve Claims (No fiscal impact)
Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe, Healthy and Livable Community 7.13 Adopt Resolution No. 2019-044; Reappointing James L. Hentges as Scott County Surveyor Effective June 1, 2019 Through May 31, 2023, and Rescinding Resolution No. 2015-149 (No fiscal impact) 7.14 Approve Payroll Processing of Personnel Actions (No fiscal impact)
(8) COMMITMENT: DEVELOPING A HIGH QUALITY WORKFORCE THAT IS DEDICATED TO ADVANCING A SAFE, HEALTH AND LIVABLE COMMUNITY 8.1 Adopt Resolution No. 2019-052; Proclaiming April 14 - 20, 2019 as National Public Safety Telecommunicators Week in Scott County (No fiscal impact) 8.2 Recognition of Scott County Retiree Timothy Cleveland (No fiscal impact)
(9) RECESS FOR RECEPTION
(10) STEWARDSHIP: ENSURING THE RESPONSIBLE AND STABLE INVESTMENT OF TAXPAYER DOLLARS AND COMMUNICATING ITS VALUE TO THE PUBLIC 10.1 Adopt Resolution No. 2019-051; Authorizing the Central Shop Warm Storage Bid Package (No fiscal impact) 10.2 Review the Scott Watershed Management Organization Program Activities Completed in 2018 and Authorize Release of the 2018 Annual Report and Newsletter (No fiscal impact) 10.3 Adopt Resolution No. 2019-053; Authorizing an Amendment to the Scott Watershed Management Organization 2019 Budget (No fiscal impact) 10.4 Adopt Resolution No. 2019-054; Authorizing Renewal of the Microsoft Enterprise Agreement for a Three-Year Period Beginning May 1, 2019 (No fiscal impact)
(11) COMMITTEE REPORTS AND COMMISSIONER UPDATES (12) COUNTY ADMINISTRATOR UPDATE (13) RECESS FOR ATTORNEY/CLIENT MEETING (14) ADJOURN
UPCOMING MEETINGS April 30, 2019 8:00 a.m. County Board Strategic Plan and 5 Year Model Work Session Belle Plaine City Hall May 7, 2019 9:00 a.m. Community Health Board Meeting 10:00 a.m. County Board Meeting May 21, 2019 9:00 a.m. County Board Meeting Lezlie A. Vermillion County Administrator (952) 496-8100 MINUTES
BOARD OF COMMISSIONERS
COUNTY OF SCOTT
APRIL 2, 2019
(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present: Commissioner Weckman Brekke, presiding, Commissioner Wolf, Commissioner Beard, and Commissioner Ulrich. Commissioner Beer was absent.
(2) County Staff Present: A. Lezlie Vermillion, County Administrator B. Ron Hocevar, County Attorney C. James Hughes, Facility Probation Officer D. Nicholas Borowske, Corrections Officer E. Mondale Law, Corrections Officer F. Alex Peterson, Social Work Case Manager G. Nick Reishus, Environmentalist H. Luke Hennen, County Sheriff I. Mandy Flum, Program Specialist J. Cheryl Moriarty, Social Work Supervisor K. Cara Madsen, Volunteer and Community Coordinator L. Scott Haas, Sheriff’s Captain/Emergency Management Director M. Evan Cole, Management Analyst N. Jen Schwarz, Administrative Services Director O. Danielle Fox, Adult Services Manager P. Ron Holbeck, Deputy Emergency Management Director Q. Rhonda Laxen, Benefits and Loss Control Manager R. Pam Selvig, Health and Human Services Director S. Tracy Cervenka, Administrative Office Supervisor T. Danny Lenz, Chief Financial Officer/Deputy County Administrator U. Joe Wiita, Highway Division Program Manager V. Lisa Brodsky, Public Health Director W. Lisa Freese, Transportation Services Director X. Jennifer Schultz, Enterprise Risk Manager Y. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present: A. G. Crawford Wiestling, All Hazards Committee B. Lloyd Friske, Extension Committee C. Curt Hennes, Prior Lake-Spring Lake Watershed District Board of Managers D. Ben Zweber, Community Development Agency Board E. Pat O’Laughlin, All Hazards Committee F. Kathleen Aho, Baker Tilly Municipal Advisors
(4) Amendments to the Agenda: Chair Weckman Brekke announced the following amendments to the agenda. The Resolution for agenda item 8.2 has been revised to reflect the actual bond sale amount. An item has been added to declare a state of emergency in Scott County.
On a motion by Commissioner Wolf, seconded by Commissioner Beard, the amended agenda was approved on a vote of four ayes with Commissioner Beer absent. (5) Minutes:
On a motion by Commissioner Beard, seconded by Commissioner Ulrich, the Minutes of March 19, 2019 were approved on a vote of four ayes with Commissioner Beer absent.
(6) New Employee Welcome:
The following new employees introduced themselves: Facility Probation Officer James Hughes, Program Specialist Mandy Flum, Corrections Officer Nick Borowske, Corrections Officer Mondale Law, and Social Work Case Manager Alex Peterson.
(7) Consent Agenda:
A. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the Grant Application and acceptance of the Center for Disease Prevention and Control State Physical Activity and Nutrition Moving Health Equity Data to Action Grant. The motion carried on a vote of four ayes with Commissioner Beer absent.
B. Commissioner Wolf moved, seconded by Commissioner Ulrich to authorize the Grant Application to the Minnesota Department of Human Services and Receipt of Funds if Awarded for the Community Living Infrastructure Grant in the Amount of $456,700 for July 1, 2020 to June 30, 2022. The motion carried on a vote of four ayes with Commissioner Beer absent.
C. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-036; Authorizing Entering Into a Software License and Maintenance Agreement With ERP Accessories, LLC dba Dashboard Gear for the Subscription for Software Licenses and Support. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
D. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-039; Authorizing an Amendment to an Agreement With Kimley-Horn and Associates for Design Consultant Services for the County Highway 27 Reconstruction Project in Credit River Township. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
E. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-041; Authorizing Entering Into a Design and Construction Cooperative Agreement With Three Rivers Park District for Trail Pavement Preventative Maintenance at Cleary Lake Regional Park. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
F. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-042; Authorizing Entering Into a Design and Construction Cooperative Agreement With Three Rivers Park District for Vault Latrine Construction at Cleary Lake Regional Park. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
G. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-043; Authorizing the Acceptance of a Conservation Partners Legacy Grant Award and Entering Into a Grant Agreement With the Minnesota Department of Natural Resources in the Amount of $56,000. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
H. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the reappointment of Curtis Hennes of Commissioner District 4 to the Prior Lake-Spring Lake Watershed District Board of Managers for a term effective June 12, 2019 through June 11, 2022. The motion carried on a vote of four ayes with Commissioner Beer absent.
I. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-038; Approving the City of Jordan Local Water Management Plan Dated February 2019. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
J. On the recommendation of the New Market Town Board and the Planning Advisory Commission, Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the request for a Conditional Use Permit to operate a private farm winery (Gregory L. Peterson, applicant and owner) in Section 1 of New Market Township. This action is in accordance with Chapters 2, 16, and 42 of Scott County Zoning Ordinance No. 3 based on the criteria listed for approval. The motion carried on a vote of four ayes with Commissioner Beer absent.
K. Commissioner Wolf moved, seconded by Commissioner Ulrich to authorize staff to issue a Concrete and Asphalt Storage and Recycling Facility Solid Waste License to Valley Paving, Inc. at 9998 County Road 66, Belle Plaine, MN 56011 in Belle Plaine Township. The motion carried on a vote of four ayes with Commissioner Beer absent.
L. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2019-037; Adopting the Workplace Health and Safety Policy; and Rescinding Resolution Nos. 79093, 86092, 87086, 90006, 93088, 2003-024, and 2004-022 Which Constitute Former Safety Policies and Guidelines Being Replaced. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
M. On the recommendation of the County Administrator, Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the payroll processing of personnel actions indicated below and certified by the Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota Statutes 375.56 - 375.71 and the Scott County Merit Personnel System: 1. Separation of employment for Patrick Russell, FT Eligibility Specialist, Health and Human Services Division, effective 04/03/19. 2. Separation of employment for Benjamin Burch, FT 911 Dispatcher, Sheriff’s Office, effective 03/26/19. 3. Separation of employment for Robyn Anderson, Intermittent (34% FTE) Librarian-Unclassified, Administration Division, effective 04/20/19. 4. Separation of employment for Julianna Miller, Intermittent (34% FTE) Library Aide-Unclassified, Administration Division, effective 02/27/19. 5. FT Probationary employment for Betsy Rutt, Registered Nurse, Health and Human Services Division, effective 03/25/19. 6. FT Probationary employment for James Hughes, Corrections Officer, Sheriff’s Office, effective 04/01/19. 7. Intermittent employment for Patrick Schlueter, Facility Probation Officer-Unclassified, Health and Human Services Division, effective 03/25/19. 8. Intermittent employment for Yolanda Rico Garcia, Intermittent (34% FTE) Library Aide-Unclassified, Administration Division, effective 04/04/19. 9. Intermittent employment for Nancy Sjoberg, Intermittent (34% FTE) Office Assistant-Unclassified, Office of Management & Budget, effective 03/25/19. 10. Reclassification for Mary Freyberg, FT Librarian-Subject Specialist to FT Law Librarian, Administration Division, effective 03/11/19. The motion carried on a vote of four ayes with Commissioner Beer absent.
(8) Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals:
A. Chair Weckman Brekke recognized the following former advisory committee members for their service to Scott County.
All Hazards Committee: Christopher Anderson, Danny Cronquist, Pat O’Lauglin, and G. Crawford Wiestling Community Development Agency Board of Commissioners: Ben Zweber Extension Committee: Madison Deile and Lloyd Friske Human Services Resource Council: Katie Karow, Karen Mord, and Trish Timmons Prior Lake-Spring Lake Watershed District Board of Managers: Woody Spitzmueller Scott Watershed Management Organization Planning Commission: Patricia Mohn and Joe Thill
B. Commissioner Beard moved, seconded by Commissioner Wolf to adopt Resolution No. 2019-035; Proclaiming April 7-13, 2019 as Volunteer Recognition Week. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
(9) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and Communicating its Value to the Public:
A. Health and Human Services Director Pam Selvig presented the 2017 Minnesota County Human Service Cost Report (Report) which is published by the Minnesota Department of Human Services (DHS). The purpose of the Report is to provide a fair representation of the costs and revenue sources involved in providing human service programs administered by the counties and supervised by DHS. The Report compares Scott County’s per capita total cost and County per capita costs to other Counties within Minnesota. In 2017 Scott County Health and Human Services had the third lowest overall per capita cost among the 87 Counties at $1,497 and the lowest per capita County portion at $58.
Relative to programs covered in the Report, Commissioner Ulrich requested a presentation be given at a County Board meeting regarding the foster care program.
Chair Weckman Brekke announced she received a letter from DHS Commissioner Tony Lourey congratulating Scott County Human Services for meeting all reporting requirements for calendar year 2018 and noting that all reports were submitted on time and in perfect order.
B. Chief Financial Officer/Deputy County Administrator Danny Lenz presented the request to award the sale of General Obligation Capital Improvement Plan and Refunding Bonds. Mr. Lenz gave a brief overview of the projects included in the bond request. Mr. Lenz reported that Scott County has maintained its AAA bond rating from Standard and Poors. Nine bids were received with the bid from Robert W. Baird & Co., Incorporated being the lowest at 3.05% which is lower than the original recommended rate of 3.50%.
Mr. Lenz introduced Kathleen Aho of Baker Tilly Municipal Advisors. Ms. Aho explained how a bond rating is determined and how a AAA bond rating translates to interest cost savings. Ms. Aho further explained that due to savings, the issue size of the bond has decreased from $78,660,000 to $77,430,000.
Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2019-045; Awarding the Sale of General Obligation Capital Improvement Plan and Refunding Bonds, Series 2019A, in the Original Aggregate Principal Amount of $78,660,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; Providing for Their Payment; and Providing for the Redemption of Bonds Refunded Thereby.
Commissioner Wolf amended his motion, seconded by Commissioner Beard to revise the Original Aggregate Principal Amount to $77,430,000. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
C. Highway Division Program Manager Joe Wiita requested authorization to award contracts for site demolition and preparation, earthwork and excavation, and improvements to surrounding parking lots for the Government Center Campus Project. Mr. Wiita also requested the rejection of the fire suppression and electrical work scopes as no bids were received for fire suppression and the electrical bids received were incomplete.
Mr. Wiita confirmed the lowest responsible bid came in over budget but feels the remaining bid packages will be able to make up the overage.
Commissioner Beard moved, seconded by Commissioner Wolf to adopt Resolution No. 2019-046; Authorizing Government Center II Bid Package No. 1 Contract Awards, and the Rejection of the Fire Suppression and Electrical Work Scopes for the Government Center Campus Project. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
D. Sheriff’s Captain/Emergency Management Director Scott Haas requested the Board to declare a state of emergency in Scott County due to flooding of creeks, rivers, lakes, and land in Scott County. Captain Haas explained the State threshold for damages and emergency costs to declare a state of emergency is $245,000 and currently Scott County has estimated damages and emergency costs of $620,000.
Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2019-047; Declaring a State of Emergency in Scott County Due to Flood of Creeks, Rivers, Lakes, and Land in Scott County. A copy of the resolution is available in the office of the County Administrator and is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer absent.
(10) Committee Reports and Commissioner Updates:
A. The Commissioners all attended the workshop and tour with the Metropolitan Council Chair and staff on March 19. B. Commissioner Ulrich attended the intensive residential treatment services (IRTS) facility neighborhood open house in Savage on March 20. C. Commissioner Ulrich attended the Scott County-Three Rivers Parks Partnership Policy Committee meeting on March 21. D. Commissioner Ulrich led church services at the Scott County Jail on March 24. E. Commissioner Ulrich attended the Live, Learn, Earn Steering Committee meeting on March 26. F. Commissioner Ulrich attended the Families and Individuals Sharing Hope (FISH) Outreach Partner Relations Committee meeting on March 26. G. Commissioner Ulrich attended the FISH Board meeting on March 28. H. Commissioners Ulrich, Beard, Wolf, and Weckman Brekke attended the advisory committee joint meeting on March 28. I. Commissioner Beard attended a reception for cooperatives on March 19. J. Commissioners Beard and Wolf attended a reception for the retiring Scott County Historical Society Executive Director on March 21. K. Commissioner Beard met with a Shakopee City Councilor on March 22. L. Commissioner Beard attended the Minnesota Transportation Alliance meeting on March 25. M. Commissioner Beard attended the ribbon cutting for a new business in Shakopee on March 28. N. Commissioner Beard met with County Administrator Lezlie Vermillion on March 29. O. Commissioner Wolf and Ms. Vermillion met with the Elko New Market Mayor and Economic Development Advisor on March 19. P. Commissioner Wolf attended the Scott County Employee Insurance Committee meeting on March 20. Q. Commissioner Wolf attended the defensive driving class on March 20. R. Commissioners Wolf and Weckman Brekke attended the Township Association meeting on March 20. S. Commissioner Wolf and Ms. Vermillion met with the Credit River Town Board Chair on March 22. T. Commissioner Wolf met with Ms. Vermillion on March 25. U. Commissioner Wolf attended the Scott County Watershed Management Organization Planning Commission meeting on March 25. V. Commissioner Wolf met with the Elko New Market Mayor on March 26. W.Commissioner Wolf attended the Metropolitan Mosquito Control District meetings on March 27 and March 29. X. Commissioner Wolf attended the Vermillion River Watershed Joint Powers Board meeting on March 28. Y. Commissioner Wolf attended the Prior Lake City Council workshop on April 1. Z. Commissioner Wolf attended the Cedar Lake Town Board meeting on April 1. AA. Commissioner Weckman Brekke attended the Scott County Extension Committee meeting on March 20. AB. Commissioner Weckman Brekke attended the Metropolitan Library Service Agency meeting on March 21. AC. Commissioner Weckman Brekke and Ms. Vermillion met with the Shakopee Mdewakanton Sioux Community Chair and Tribal Administrator on March 25. AD. Commissioner Weckman Brekke conducted the Chair/Vice Chair planning meeting March 26. AE. Commissioner Weckman Brekke attended the County/Court Communication and Policy Committee meeting on March 27. AF. Commissioner Weckman Brekke participated in the New Employee Welcome on April 2. AG. Commissioner Weckman Brekke acknowledged a letter received from the Scott County Fair thanking the County for funding received.
(11) County Administrator Update: Future Leaders of Scott County will be held on Friday, April 26. The April 30 County Board strategic plan and 5 year model work session will be held at the Belle Plaine City Hall 8:00 a.m. – 2:30 p.m. A communication plan is being developed to inform the public regarding parking at the Government Center during construction.
On a motion by Commissioner Wolf, seconded by Commissioner Beard, the meeting adjourned at 10:39 a.m.
Barb Weckman Brekke Chair
Lezlie A. Vermillion County Administrator Clerk of the Board
Debra K. Brazil Deputy Clerk to the Board
AGENDA #5.1 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: County Administration CONSENT AGENDA: Yes No ORIGINATING DEPARTMENT: PRESENTER: Various ATTACHMENTS: Yes No PROJECT: Scott County Delivers TIME REQUESTED: 75 minutes Receive Information on Scott County Delivers Topic: Public Safety, Crime ACTION REQUESTED: and Prevention County Attorney Review Finance Review CONTRACT/POLICY/GRANT: FISCAL: Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to receive information on Scott County Delivers topic: Public Safety, Crime and Prevention.
County programs support Safe, Healthy and Livable Communities. These programs are tied to Community Indicators which provide on a high level some indication of overall program effectiveness. Scott County Delivers is a discussion on the Key Performance Indicators (KPIs) for County programs and Strategic Initiatives and how they are performing. These County programs also utilize business measures to track the effectiveness of programs as well as operational efficiencies. Scott County Delivers provides staff an opportunity to discuss programs and their data and shows what is working and not working in a broader setting.
Broader discussion on this data leads to understanding program impacts and overlaps between other departments and agencies. Understanding and discussing the data provides opportunities for broader collaborations, and improving process, technology, or staffing gaps.
To view materials including an overview of the program, outcomes, and measures, click here.
Fiscal Impact: None
AGENDA #7.1 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Planning & Res. Mgmt. CONSENT AGENDA: Yes No ORIGINATING DEPARTMENT: Zoning Administration PRESENTER: Greg Wagner - 8360 ATTACHMENTS: Yes No PROJECT: Buffalo Ridge 2nd Addition TIME REQUESTED: N/A ACTION REQUESTED: Approve the Request for Rezoning, Preliminary Plat, and Final Plat of Buffalo Ridge Second Addition (Steven Geis, Applicant; Scenic Estates, LLC, Owners) in Section 36, Spring Lake Township
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve the Request for Rezoning, Preliminary Plat, and Final Plat of Buffalo Ridge Second Addition (Steven Geis, Applicant; Scenic Estates, LLC, Owners) in Section 36, Spring Lake Township.
This request includes rezoning 129.83 acres from Rural Residential Reserve District (RR-1) to Rural Residential Single Family District (RR-2); and the Preliminary Plat and Final Plat of Buffalo Ridge Second Addition consisting of 7 lots and 1 outlot on 129.83 acres located in Section 36, Spring Lake Township. This action was recommended by the Scott County Planning Advisory Commission on December 10, 2018 in accordance with Chapter 6, 42 and 70 of the Scott County Zoning Ordinance No. 3 based on the criteria for approval listed below.
Fiscal Impact: None
SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION
Steven Geis, Applicant and Scenic Estates, LLC, Owner
Rezoning, Preliminary Plat and Final Plat of Buffalo Ridge Second Addition
Criteria for Approval:
1. Adequate Drainage – the proposed plat meets all storm water drainage requirements as identified in Chapter 6 of the zoning ordinance.
2. Adequate Potable Water Supply – the proposed plat, utilizing individual wells, meets the requirements of the zoning and subdivision ordinances.
3. Adequate Roads or Highways to Serve the Subdivision – The proposed lots have frontage and access off of Raven Point Road, a paved Spring Lake Township road.
4. Adequate Waste Disposal Systems – the proposed lots meet all requirements of the individual sewage treatment system ordinance.
5. Consistency with the Comprehensive Plan – the proposed plat conforms to the goals and policies contained in the 2030 Comprehensive Plan for the development in the Rural Residential Growth Staged Area.
6. Public Service Capacity – the proposed development does not adversely impact the public service capacity of local service providers as the lots will utilize the existing Township road for access.
7. Consistency with the Minnesota Environmental Quality Board’s Policies- the property is below the 80 acres of changed land use that would require an Environmental Assessment Worksheet (EAW) be completed.
8. Consistency with Capital Improvement Plans – the proposed plat is not requiring any county funded road improvements; therefore it is consistent with the County’s capital improvement plan.
And noting that Spring Lake Township recommended approval of the request at their January 10, 2019 monthly meeting.
AGENDA #7.2 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: April 16, 2019 ORIGINATING DIVISION: Planning & Res. Mgmt. ORIGINATING DEPARTMENT: Zoning Administration CONSENT AGENDA: Yes No
PRESENTER: Marty Schmitz - 8349 ATTACHMENTS: Yes No PROJECT: Thomas Acres 2nd Addition TIME REQUESTED: N/A ACTION REQUESTED: Approve the Request for Preliminary Plat and Final Plat of Thomas Acres 2nd Addition (Martha Hoover, Applicant, Mary Lou Thomas Family Trust, Property Owner) Consisting of 5 Lots on 77.54 Acres in Section 5, New Market Township, and a Development Agreement
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES: Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve the request for Preliminary Plat and Final Plat of Thomas Acres 2nd Addition (Martha Hoover, Applicant, Mary Lou Thomas Family Trust, Property Owner) Consisting of 5 Lots on 77.54 Acres in Section 5, New Market Township, and a Development Agreement.
This action was recommended by the Scott County Planning Advisory Commission on March 11, 2019 in accordance with Chapters 6 and 40 of the Scott County Zoning Ordinance No. 3, based on the criteria for approval listed below.
Fiscal Impact: None
SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION
Martha Hoover, Applicant and Mary Lou Thomas Family Trust, Property Owner
Preliminary Plat and Final Plat of Thomas Acres Second Addition
Criteria for Approval:
1. Adequate Drainage – the proposed plat meets all stormwater drainage requirements as identified in Chapter 6 of the zoning ordinance.
2. Adequate Potable Water Supply – the proposed plat, utilizing individual wells, meets the requirements of the zoning and subdivision ordinances.
3. Adequate Roads or Highways to Serve the Subdivision – the property and lots have frontage on 230th Street East, a New Market Township gravel road. The Detailed Area Plan study identifies a future Township collector Road through the middle of the parcel from 230th Street East going north. A 66 foot wide future road corridor (Thomas Way) is proposed to be dedicated to facilitate this future road corridor. The applicant is dedicating 75 feet of right-of-way along County Road 27 to address future transportation needs along this corridor.
4. Adequate Waste Disposal Systems – the proposed lots meet all requirements of the individual sewage treatment system ordinance.
5. Consistency with the Comprehensive Plan – the proposed plat conforms to the goals and policies contained in the 2030 Comprehensive Plan for the development in the Rural Residential Staged Growth Area.
6. Public Service Capacity – the proposed development does not adversely impact the public service capacity of local service providers.
7. Consistency with the Minnesota Environmental Quality Board’s Policies- the proposal does not require any environmental review and is therefore consistent with the policies of the Minnesota Environmental Quality Board.
8. Consistency with Capital Improvement Plans – the proposed plat is not requiring any county funded road improvements; therefore it is consistent with the County’s capital improvement plan.
And noting that New Market Township recommended approval of the request at their March 5, 2019 monthly meeting.
AGENDA #7.3 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Community Services ORIGINATING DEPARTMENT: Property & Customer CONSENT AGENDA: Yes No Service PRESENTER: David Gulstrand X8165 ATTACHMENTS: Yes No PROJECT: Application for License TIME REQUESTED: N/A ACTION REQUESTED: Approve the Renewal Application for a Scott County Precious Metal Dealer License for Samuel D. Rockne dba Excel Pawn & Jewelry for 2019
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: David Gulstrand, Customer Service Specialist Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve the Renewal Application for a Scott County Precious Metal Dealer License for Samuel D Rockne dba Excel Pawn & Jewelry for 2019.
All background, tax, debt, and judgement searches have been completed and were found to be satisfactory.
Fiscal Impact: None
AGENDA #7.4 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Community Services ORIGINATING DEPARTMENT: Property & Customer CONSENT AGENDA: Yes No Service PRESENTER: Tammy Willmore ATTACHMENTS: X8662 Yes No PROJECT: Application for Liquor TIME REQUESTED: n/a License ACTION REQUESTED: Approve the Renewal Application for an Intoxicating Liquor License for 2019 for Castle Kitchens dba MN Renaissance Festival in Louisville Township
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Tammy Willmore-Customer Service Other: Certified Copy
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve the Renewal Application for an Intoxicating Liquor License for 2019 for Castle Kitchens dba MN Renaissance Festival in Louisville Township
All background, tax, debt, and judgment searches have been completed and were found to be satisfactory.
The Louisville Town Board resolution has been received and recommends approval.
Scott County staff recommends approval.
Fiscal Impact: None AGENDA #7.5 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Community Services ORIGINATING DEPARTMENT: Property & Customer CONSENT AGENDA: Yes No Service PRESENTER: David Gulstrand ATTACHMENTS: X1865 Yes No PROJECT: Application for License TIME REQUESTED: N/A ACTION REQUESTED: Approve the Renewal Application for a 3.2 Malt Liquor License for Scott Carver Threshers in St. Lawrence Township for 2019
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: David Gulstrand-Customer Service Other: Certified Copy
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve the Renewal Application for a 3.2 Malt Liquor License for Scott Carver Threshers in St. Lawrence Township for 2019.
All background, tax, debt, and judgment searches have been completed and were found to be satisfactory.
The St. Lawrence Town Board resolution has been received and recommends approval.
Scott County staff recommends approval.
Fiscal Impact: None AGENDA #7.6 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Community Services ORIGINATING DEPARTMENT: Property & Customer CONSENT AGENDA: Yes No Service PRESENTER: Tammy Willmore ATTACHMENTS: X8862 Yes No PROJECT: Application for Liquor TIME REQUESTED: n/a License ACTION REQUESTED: Approve an On Sale Wine License With Strong Beer and a 3.2 Beer License for Wild Oaks Ranch Vineyard Winery LLC in New Market Township
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Tammy Willmore-Customer Service Other: Certified Copy (2)
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve an On Sale Wine License With Strong Beer and a 3.2 Beer License for Wild Oaks Ranch Vineyard Winery LLC in New Market Township
This is a first time application for a new private farm winery located at 22991 Woodland Road, Lakeville. This application is related to and dependent upon the Conditional Use Permit (CUP) for Gregory L. Peterson that was approved by this Board on April 2, 2019. The CUP allows for the venue to hold small events of less than 50 people where wine and strong beer will be served. There can be no more than 10 events held annually, unless Mr. Peterson increases his productivity acreage to 5 acres and amends his CUP to become a public farm winery. The wine and 3.2 applications are being combined to authorize the sale of intoxicating malt liquor otherwise known as “strong beer” per MN Statute 340A.404 Subd. 5(b) and Scott County Ordinance No. 26.
All background, tax, debt, and judgement searches have been completed and found to be satisfactory.
Scott County staff and the New Market Town Board recommend approval.
Fiscal Impact: None
AGENDA #7.7 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019
ORIGINATING DIVISION: Health and Human ORIGINATING DEPARTMENT: Services CONSENT AGENDA: Yes No
PRESENTER: Suzanne Arntson–Child ATTACHMENTS: Welfare Manager Yes No PROJECT: TIME REQUESTED: N/A ACTION REQUESTED: Approve Amendment No. 1 to the Cooperative Agreement With Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington Counties for Children’s Mental Health Crisis Services in the Seven County Metropolitan Area
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Pam Selvig Tabled: Suzanne Arntson Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve Amendment No. 1 to the Cooperative Agreement with Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington Counties for children’s mental health crisis services in the seven-county metropolitan area.
The Minnesota Department of Human Services (DHS) has provided funding to the metropolitan counties specifically to improve children’s mental health crisis services. As part of the funding provided, the State has required that services across the counties be consistent and of a similar level and intensity. The Cooperative Agreement approved on November 30, 2010, was developed to formalize the relationships among the counties and in turn, with the State, in order to create an improved set of crisis mental health services for children. Overall, the seven-county collaborative for children’s mental health crisis services has resulted in the sharing of available resources which has enabled county and community staff to serve additional children with mental health needs.
Currently Ramsey County serves as the Fiscal Agent under the Agreement. Ramsey County has withdrawn those duties, and Hennepin County was selected and agreed to serve in this role. Amendment No. 1 names Hennepin County as the new Fiscal Agent under the Agreement. DHS awarded mobile mental health crisis funds to Metro Children’s Crisis Services in the amount $146,970 ($73,485 annually) for 2019-2020.
Fiscal Impact: No fiscal impact. There is no cost to Scott County with the approval of this Cooperative Agreement.
AGENDA #7.8 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Health & Human Services ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Lisa Brodsky, Public ATTACHMENTS: Health Director Yes No Suzanne Arntson, Child Welfare Manager PROJECT: TIME REQUESTED: N/A ACTION REQUESTED: Authorize Application for and Acceptance of Grant Funds From the Minnesota Department of Human Services for Whole Family (2-Generations) Approach to Systems Change in an Amount Not to Exceed $400,000 Per Year From July 2019 – June 2024 Which Includes the Addition of a 1.0 Full Time Equivalent as a Project Coordinator
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Pam Selvig Tabled: Lisa Brodsky Other: Suzanne Arntson
Deputy Clerk : Date:
Background/Justification: The purpose of the agenda item is to authorize application for and acceptance of grant funds from the Minnesota Department of Human Services for whole family (2-Generations) approach to systems change in an amount not to exceed $400,000 per year from July 2019 – June 2024 which includes the addition of a 1.0 full time equivalent as a Project Coordinator .
This would be a five-year grant from July 2019-June 2024. Years two through five are conditional on project approval following year one.
Grant funds would be used to address the problem of family adversity and how it affects economic stability. Intervention strategies will be developed to mitigate the negative impact of adverse childhood experiences (ACES), and to increase coordination across our systems to provide community-driven solutions that advance equitable opportunities that support family safety, stability, and wellbeing. If awarded, year one of this opportunity will focus on further understanding the root causes of the identified issue and the development of community driven approaches. Years two through five will focus on the implementation, evaluation, and continuous improvement of the identified approaches or intervention strategies.
Scott County will partner with the State, existing national and community organizations multidisciplinary teams/committees, other stakeholders, and members of the beneficiary communities. A primary focus will be to compliment and build upon the economic strategies of Live, Learn, Earn (LLE) to target and address childhood poverty and promote child and family resiliency. The work will prioritize families who are pregnant and/or parenting children under age three in an effort to prevent childhood trauma through early intervention services. Building community supports that serve parents and their children (2 Generation Approach) will empower parents to ensure the healthy development of their children and promote family self-sufficiency.
Fiscal Impact: No fiscal impact. The project will only be initiated upon receipt of a grant award during the designated timeframe. If awarded grant dollars, a 1.0 FTE will be hired as a Project Coordinator. If funding is eliminated the position will be eliminated. The budget for years two through five will be determined during the year-one planning process.
AGENDA #7.9 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Planning & Res. Mgmt. ORIGINATING DEPARTMENT: Environmental Services CONSENT AGENDA: Yes No
PRESENTER: Melissa Bokman - 8887 ATTACHMENTS: Yes No PROJECT: Aquatic Invasive Species TIME REQUESTED: N/A ACTION REQUESTED: Adopt Resolution No. 2019-048; Amending the 2019 – 2020 Aquatic Invasive Species (AIS) Prevention Plan and the Natural Resources 2019 Budget
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Paul Nelson, Environmental Services Program Other: Manager Melissa Bokman, Sr. Water Resources Planner Deputy Clerk : Steve Jones, Budget & Strategic Planning Date:
Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-048; Amending the 2019 – 2020 Aquatic Invasive Species (AIS) Prevention Plan and the Natural Resources 2019 Budget.
The Board of Commissioners adopted Resolution No. 2018-196 approving the 2019 – 2020 Aquatic Invasive Species Prevention Plan (Plan) on December 18, 2018. After the Plan was updated, staff received notification from a consultant that offers watercraft inspections as a service. Natural Resources staff attended a regional AIS meeting in March, where staff learned that several counties are contracting with this consultant to help them with watercraft inspections to achieve their prevention goals. Staff also learned from several sources that the self-service decontamination station we were considering hasn’t been as effective as once thought. Staff consulted with the AIS planning committee who was supportive of making the change from purchasing a self-service decontamination station to hiring a service for watercraft inspections.
This Plan Amendment would remove the action of pursuing a decontamination unit and add contracting out watercraft inspections. This budget amendment would remove the $50,000 planned for 2019 under General Program Expenses (60350) for a boat decontamination station and add $40,000 under Contract/Professional (60200) for contracting watercraft inspections in the 2019 budget, reducing the overall 2019 budget by $10,000. There are adequate funds in this account to make this budget change. The $40,000 for contracted watercraft inspections will continue to be an action item in the 2020 Aquatic Invasive Species Prevention Plan, and will be considered biannually for future versions of the Plan as long as we continue to receive State aid for AIS prevention. Staff will receive monthly reports and an annual report at the end of the season from the contractor which will be considered part of the Plan update process. If prevention pathways change, staff will adjust implementation actions in the future.
Inspections would occur at Upper and Lower Prior Lakes, Spring, Cedar, O’Dowd, Thole, and McMahon Lakes.
Fiscal Impact: This budget amendment would reduce the overall 2019 Natural Resources budget by $10,000. The $40,000 for contracted watercraft inspections will also be included in the current Plan for 2020. The decision for inclusion in the 2020 budget will be made during the budgeting process. Beyond 2020, continuation of the effort will be considered bi-annually as part of the Plan update process and annually as part of the budgeting process. A major consideration is whether State aid for AIS prevention is continued. BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA
Date: April 16, 2019 Resolution No.: 2019-048 Motion by Commissioner: Seconded by Commissioner:
RESOLUTION NO. 2019–048; AMENDING THE 2019 – 2020 AQUATIC INVASIVE SPECIES PREVENTION PLAN AND THE NATURAL RESOURCES 2019 BUDGET
WHEREAS, on December 18, 2018 the Board of Commissioners adopted Resolution No. 2018-196 approving the 2019 – 2020 Aquatic Invasive Species Prevention Plan; and
WHEREAS, the County learned of an opportunity to reach more people and to be more effective with preventing the spread of aquatic invasive species through a service providing watercraft inspections; and
WHEREAS, staff consulted with the AIS planning committee who is supportive of making the requested amendments.
NOW THEREFORE BE IT RESOLVED that the Scott County Board of Commissioners hereby approves an Amendment to the 2019 – 2020 Aquatic Invasive Species Prevention Plan to include watercraft inspections at Upper and Lower Prior, Spring, Cedar, O’Dowd, Thole, and McMahon Lakes in 2019 and 2020; and amends the 2019 Natural Resources Budget increasing the Contract/Professional Account by $40,000 and decreasing General Program Expenses by $50,000.
BE IT FINALLY RESOLVED that approval of this Contract is subject to approval by the County Attorney’s Office as to form.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 16th day of April, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 16th day of April, 2019.
County Administrator
Administrator's Designee
AGENDA #7.10 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Transportation Services ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Tony Winiecki - 8008 ATTACHMENTS: Yes No PROJECT: CP 83-24 TIME REQUESTED: N/A ACTION REQUESTED: Adopt Resolution No. 2019-049; Authorizing an Amendment to an Agreement With Kimley-Horn and Associates for Design Consultant Services for the County Highway 83 Reconstruction Project in the City of Shakopee
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-049; Authorizing an Amendment to an Agreement with Kimley-Horn and Associates for Design Consultant Services for the County Highway (CH) 83 Reconstruction Project in the City of Shakopee.
Kimley-Horn and Associates was awarded an Engineering Design Services Agreement in the amount of $629,800 by Resolution No. 2018-097 dated June 19, 2018 for a scope of work consisting of preliminary design, environmental documentation, and final design for a segment of CH 83 from the Trunk Highway (TH) 169 north ramp to north of Valley Industrial Boulevard South.
Subsequently, the project scope was increased due to corridor and intersection operational requirements. The project length was increased from terminating on the north side of the TH 169 north ramp to now include the entire TH 169 interchange area including the south ramp. It will provide necessary turn lanes, utilizing CH 83 to handle projected traffic. CH 83 will be constructed with concrete pavement. The new southern limit of the project to include the TH 169 south ramp intersection will better capture heavy truck movements at the interchange. Project changes elevated State project review to a full Minnesota Department of Transportation (MnDOT) Level 1 layout review and approval process. Additional work beyond the original scope of work is as follows:
1) Traffic Analysis: Review and provide technical analysis of the Canterbury Areawide Transportation Assessment relating to County Project (CP) 83-24. 2) Additional Preliminary Design: Incorporate changes from the Canterbury Areawide Transportation Assessment and project management decisions including additional turn lanes, access modifications, additional geometric changes, new signal and signal modifications, signal justification reports, and additional overall roadway and trail project length. 3) MnDOT Level 1 Layout Process: Elevated submittal, review, and approval process thru the State due to scope change. 4) Workforce Center Parking Concepts: Provide parking lot impact assessment and prepare concept layouts coordinating with the City of Shakopee and private development. 5) Additional Final Design: Final design and construction plan preparation for additional activities as described in Item #2.
The Amendment to the Agreement with Kimley-Horn and Associates is $147,500, resulting in a contract total not to exceed $777,300. The 2019-2028 Transportation Improvement Program has a total of $1,001,124 programmed for design consultant work for the project, and sufficient funds remaining to cover this Amendment.
Fiscal Impact: None
BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA
Date: April 16, 2019 Resolution No.: 2019-049 Motion by Commissioner: Seconded by Commissioner:
RESOLUTION NO. 2019-049; AUTHORIZING AN AMENDMENT TO AN AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES FOR DESIGN CONSULTANT SERVICES FOR THE COUNTY HIGHWAY 83 RECONSTRUCTION PROJECT IN THE CITY OF SHAKOPEE
WHEREAS, County Project (CP) 83-24 consists of reconstruction of a segment of County Highway (CH) 83 from Trunk Highway (TH) 169 to Valley Industrial Boulevard South; and
WHEREAS, the County requested additional work beyond the original scope of work in an Engineering Design Agreement with Kimley-Horn and Associates which will exceed the sum of $629,800 authorized for consultant design services in the approved Agreement; and
WHEREAS, an Amendment to the Engineering Design Services Agreement by and between Kimley Horn and Associates and the County is in a sum of $147,500; and
WHEREAS, the 2019-2028 Transportation Improvement Program has $1,001,124 programmed for design consultant services for the project and is sufficient to cover this Amendment.
NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners in and for the County of Scott, Minnesota, that the Chairperson of the Board is authorized to enter into an Amendment to an Agreement by and between Kimley-Horn and Associates and the County of Scott in a sum of $147,500, which increases the Agreement to a not to exceed total of $777,300.
BE IT FINALLY RESOLVED, that approval of this Agreement is subject to approval by the County Attorney’s Office as to form.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 16th day of April, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 16th day of April, 2019.
County Administrator
Administrator's Designee Attachment
AGENDA #7.11 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Planning & Res. Mgmt. ORIGINATING DEPARTMENT: Facility Management CONSENT AGENDA: Yes No
PRESENTER: Joe Wiita - 8063 ATTACHMENTS: Yes No PROJECT: RTF Boiler Replacement TIME REQUESTED: N/A ACTION REQUESTED: Adopt Resolution No. 2019-050; Awarding a Contract to BSI Mechanical, Inc. for the Boiler Replacement at the Regional Training Facility
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-050; Awarding a Contract to BSI Mechanical, Inc. for the Boiler Replacement at the Regional Training Facility.
BSI Mechanical, Inc. is a business corporation formed for the purpose of providing industrial and commercial HVAC services.
The current boilers were installed in 1991 and have reached the end of useful life and are becoming obsolete which make it difficult to find parts for repairs. They also are starting to corrode inside the tanks which will cause leaking. Currently there are three boilers. With the replacement we will be reducing down to two boilers as the new models are slightly larger and are more energy efficient.
The County seeks to enter into an Agreement for the needed provision of replacing the boilers at the Regional Training Facility in Jordan, MN.
The project was advertised for bids and a bid opening was held on March 22, 2019. Three bids were received and the results were as follows:
Base Bid Alternate Alternate Alternate Total Bid 1 Bid 2 Bid 3 BSI Mechanics, LLC $229,124 $3,870 $17,770 $2,500 $235,494 Egan Company $457,472 $27,550 $7,500 n/a $492,522 Klamm Mechanical $660,388 n/a n/a n/a $660,388
Total Bid Accepted $229,124 $3,870 Not $2,500 $235,494 Accepted
Based on these results, the bid of $235,494 from BSI Mechanics, Inc. was the lowest, responsible bid. Alternate bid No. 1 and No. 3 were accepted. Facilities Management and the supporting departments involved recommend that Scott County enter into a Contract with BSI Mechanics, Inc. for the boiler replacement at the Regional Training Facility.
The County’s Capital Improvement Program (CIP) includes $390,000 for this project.
The work on this project will begin upon Contract approval and shall be completed on or before October 1, 2019.
Total compensation under this Agreement shall not exceed $282,593. This contract value includes a contingency budget of up to 20%. The Regional Training Facility is now one hundred years old and due to the age of the infrastructure (boiler piping) there could be a few unknowns as we get into the project, thus the request for the 20% contingency. We do not anticipate anything at the moment; however, we want to be prepared so we have completion prior to the heating season next fall.
Fiscal Impact: None BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Date: April 16, 2019 Resolution No.: 2019-050 Motion by Commissioner: Seconded by Commissioner:
RESOLUTION NO. 2019-050; AWARDING A CONTRACT TO BSI MECHANICAL, INC. FOR THE BOILER REPLACEMENT AT THE REGIONAL TRAINING FACILITY
WHEREAS, the County seeks to enter into an Agreement for the needed provision of replacing the boiler at the Regional Training Facility in Jordan; and
WHEREAS, the project was advertised for bids and a bid opening was held on March 22, 2019; and
WHEREAS, the bid of $235,494.00 was accepted and includes a 20% contingency budget of $47,099, bringing the total contract value to $282,593; and
WHEREAS, funding for the $282,593 is included in the Capital Improvement Program (CIP) for the project to be completed in 2019.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott, Minnesota, that the Chairperson of the Board is authorized to enter into a Contract with BSI Mechanical, Inc. in the amount of $282,593
BE IT FINALLY RESOLVED that approval of this Contract is subject to approval by the County Attorney’s Office as to form.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 16th day of April, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 16th day of April, 2019.
County Administrator
Administrator's Designee
AGENDA #7.12 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: OMB – Finance ORIGINATING DEPARTMENT: Accounting CONSENT AGENDA: Yes No
PRESENTER: Scott Goettl - 8586 ATTACHMENTS: Yes No PROJECT: TIME REQUESTED: N/A ACTION REQUESTED: Approve Record of Disbursements and Approve Claims
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Kathy Shanks Tabled: Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to approve the record of disbursements and approve claims.
To comply with MN Statute 375.18 Subd. 1b Delegation for paying certain claims: A list of all claims paid under the procedures established by the county board shall be presented to the board for informational purposes only at the next regularly scheduled meeting after payment of the claim.
The Record of Disbursements will be available at the meeting.
Invoices total $7,933,455.29 from March 1 through March 31, 2019.
Fiscal Impact: None AGENDA #7.13 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: OMB ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER: Lori Huss ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: --- Adopt Resolution No. 2019-044; Reappointing James L. Hentges as Scott ACTION REQUESTED: County Surveyor Effective June 1, 2019, Through May 31, 2023, and Rescinding Resolution No. 2015-149
County Attorney Review FISCAL: Finance Review
CONTRACT/POLICY/GRANT: Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Lezlie Vermillion, County Administrator Tabled: Ronald Hocevar, Scott County Attorney Other: James Hentges, Scott County Surveyor
Cindy Geis, Community Services Director Deputy Clerk : Monica Siegle, Employee Relations Date:
Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-044; Reappointing James L. Hentges as Scott County Surveyor Effective June 1, 2019, Through May 31, 2023, and Rescinding Resolution No. 2015-149.
In 1997, the Board passed Resolution No. 97088 to have the position of Scott County Surveyor filled by appointment rather than continuing to fill the position through elections following the expiration of the last elected Scott County Surveyor’s term in office effective April 30, 1999.
Mr. Hentges meets the qualifications required to perform the duties of the County Surveyor.
Fiscal Impact: N/A BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA
Date: April 16, 2019 Resolution No.: 2019-044 Motion by Commissioner: Seconded by Commissioner:
RESOLUTION NO. 2019-044; REAPPOINTING JAMES L. HENTGES AS SCOTT COUNTY SURVEYOR EFFECTIVE JUNE 1, 2019, THROUGH MAY 31, 2023, AND RESCINDING RESOLUTION NO. 2015-149
WHEREAS, by Resolution No. 97088, dated August 5, 1997, this Board declared its intention to fill the office of Scott County Surveyor by appointment, effective January 1, 1999, pursuant to Minn. Stat. § 389.011, subd. 2(1), and
WHEREAS, Mr. James L. Hentges meets all requirements necessary to serve as a County Surveyor; and
WHEREAS, Mr. Hentges’ term of appointment expires May 31, 2019.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners in and for the County of Scott, Minnesota, that Mr. James L. Hentges be and hereby is reappointed to the position of Scott County Surveyor effective June 1, 2019, through May 31, 2023.
BE IT FINALLY RESOLVED, that Resolution No. 2015-149 is hereby rescinded.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the _16th_ day of _April_, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this _16th_ day of _April_, 2019.
County Administrator
Administrator's Designee AGENDA #7.14 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER: Monica Siegle ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: --- ACTION REQUESTED: Approve Payroll Processing of Personnel Actions Indicated Below and Hereby Certified by the Employee Relations Director and the Appointing Authority to be in Compliance With the Provisions of Minnesota Statutes 375.56 – 375.71 and the Scott County Personnel System
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Monica Siegle, Employee Relations Cara Madsen, Volunteer and Community Coordinator Deputy Clerk : Date:
Background/Justification:
1. Separation of employment for Krista Vonderharr, FT Eligibility Specialist-Lead, Health and Human Services Division, effective 05/31/19.
2. Separation of employment for Jonathan Stetler, FT 911 Dispatcher Supervisor, Sheriff’s Office, effective 04/14/19.
3. Separation of employment for Carolene Weldon, FT Child Protection Worker, Health and Human Services Division, effective 04/19/19.
4. Separation of employment for Fukhrudin Maalim, PT (80% FTE) Public Health Data Planner, Health and Human Services Division, effective 05/03/19.
5. Separation of employment for Steven Steuber, PT (50% FTE) Environmentalist II, Planning & Resource Management Division, effective 05/31/19.
6. Separation of employment for Madison Studnicka, Intermittent (34% FTE) Facility Probation Officer- Unclassified, Health and Human Services Division, effective 02/24/19.
7. Separation of employment for Darrell Young, Intermittent (34% FTE) Facility Probation Officer- Unclassified, Health and Human Services Division, effective 03/26/19.
8. Separation of employment for Lyle Svedahl, Intermittent (34% FTE) Part Time Deputy-Unclassified, Sheriff’s Office, effective 04/05/19.
9. FT Probationary employment for Jennifer Philipp, 911 Dispatcher, Sheriff’s Office, effective 04/01/19.
10. FT Probationary employment for Neal Eaton, Senior Public Works Technician, Transportation Services Division, effective 04/15/19.
11. FT Probationary employment for Molly Bruner, Community Corrections Director, Health and Human Services Division, effective 04/22/19.
12. Intermittent (34% FTE) employment for Darrell Young, Facility Probation Officer-Unclassified, Health and Human Services Division, effective 03/26/19.
13. Promotion for Nikka Buesgens, FT Social Worker I to PT (50% FTE) Probationary Social Work Case Manager, Health and Human Services Division, effective 03/11/19.
14. Promotion for Stephanie Smith, FT Psychologist I to FT Probationary Psychologist II, Health and Human Services Division, effective 04/01/19.
15. Reclassification for Cynthia Geis, FT Customer Service Director to FT Community Services Director, Community Services Division, effective 03/01/19.
16. Reclassification for Bradley Davis, FT Planning Manager to FT Planning & Resource Management Director, Planning & Resource Management Division, effective 03/01/19.
17. The recognition of the following individuals as volunteers which will enable them to be covered for liability insurance purposes in accordance with the insurance contracts currently in force with Scott County:
Add Delete Sara Pahl Susan Evans Patricia Campbell Doug Brown Renee Fuchs Karen Henderson Alison Brunn CJ Christensen Michelle Burns
Fiscal Impact: N/A
AGENDA #8.1 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Sheriff ORIGINATING DEPARTMENT: Sheriff’s Communications CONSENT AGENDA: Yes No
PRESENTER: Captain Scott Haas ATTACHMENTS: Yes No PROJECT: TIME REQUESTED: 5 minutes ACTION REQUESTED: Adopt Resolution 2019-052; Proclaiming April 14 – 20, 2019 as National Public Safety Telecommunicators Week in Scott County
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to adopt Resolution 2019-052; Proclaiming April 14 – 20, 2019 as National Public Safety Telecommunicators Week in Scott County.
Each year we take one week to recognize the amazing dedication of our 911 dispatchers. Scott County provides 911 service for all Cities and Townships in the County. Around 250,000 telephone calls are handled by seventeen dispatchers and four supervisors.
Captain Scott Haas will provide a short presentation about the dedicated staff that make the Sheriff’s Communications Division successful.
Fiscal Impact: None BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA
Date: April 16, 2019 Resolution No.: 2019-052 Motion by Commissioner: Seconded by Commissioner:
RESOLUTION NO. 2019-052; PROCLAIMING APRIL 14 – 20, 2019 AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK
WHEREAS, emergencies occur at all hours of the day and all days of the year that require immediate, professional, and effective information gathering, de-escalation, and rapid dispatch of police, fire, and emergency medical services; and
WHEREAS, the safety of the public, police officers, and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the Scott County Sheriff’s Office Emergency Communications Center; and
WHEREAS, Public Safety Telecommunicators are the critical safety net that maintain confidence in a civil society; and
WHEREAS, the 911 Telecommunicators of the Scott County Sheriff’s Office sacrifice themselves by peacefully working long hours on nights, weekends, and holidays without the attention, recognition, or support provided to other public safety professionals; and
WHEREAS, each dispatcher has exhibited compassion, understanding, and professionalism during the performance of their job in the past year.
NOW THEREFORE, BE IT RESOLVED, that the Board of Commissioners, in and for the County of Scott, Minnesota, declares the week of April 14 – 20, 2019 to be National Public Safety Telecommunicators Week in Scott County in honor of the women and men whose diligence and professionalism keep our County, Cities, and citizens safe.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 16th day of April, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 16th day of April, 2019.
County Administrator
Administrator's Designee AGENDA #8.2 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019
ORIGINATING DIVISION: OMB ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER: Chair/Vice Chair ATTACHMENTS: Yes No PROJECT: --- TIME REQUESTED: 15 Minutes ACTION REQUESTED: Recognition of Scott County Retiree Timothy Cleveland
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other: Monica Siegle, Employee Relations
Deputy Clerk : Date:
Background/Justification:
The purpose of this agenda item is to recognize retiree Timothy Cleveland for his years of service to Scott County.
History of employment and accomplishments with Scott County for Mr. Cleveland are attached.
Fiscal Impact: N/A
Timothy Cleveland
Tim Cleveland is retiring after over 42 years of work in Community Corrections. Tim started with Scott County Court Services as a probation officer in October 1977 and was with us for almost 12 years. Tim left Scott County for what he thought were greener pastures with our County neighbors to the east. His career did flourish in Dakota County. Tim was hired as a supervisor for the Misdemeanor Unit in April 1989 and later went on to supervise both the Intake and Juvenile Units there. In 2000, Tim was promoted to Deputy Director of Juvenile Justice Services and then in 2003 to the Adult Service Deputy Director. Tim remained with Dakota County until he saw the light and returned to the truly greener pastures here in Scott County. He returned to Scott County as the Community Corrections Director in June 2013, and it is here where he is finishing his career. Scott County has been fortunate to have Tim as the Community Corrections Director over the past five years. Not only is Tim knowledgeable of Community Corrections, but he is a respected positive leader. Tim has done an exceptional job managing the department and was instrumental in the development of the Re-Entry Program and Treatment Court in Scott County.
During these 42 years in the field, Tim has become somewhat of a legend in the Community Corrections arena across the state. His vast knowledge and experience has made him a leader amongst his peers. Tim has served as President of the Minnesota Corrections Association, the Minnesota Association of County Probation Officers (MACPO), and, most recently, the Minnesota Association of Community Corrections Act Counties (MCCAC). In 2018, Tim was the recipient of the Jack Young Award for exemplary service to the field of community corrections. Some of the highlights from that nomination that embody his work in the field include: Tim has been furthering the mission of Community Corrections for over 40 years. Tim has been a long-term member of MACCAC providing significant contributions even before he became the Director of Scott County. He has been a strong proponent of better technology for Corrections professionals to enhance their efficiency. Not only has Tim been a great leader for his employers, he has been a phenomenal mentor to countless professionals within the Corrections field
Tim is someone who has dedicated his career to serving the community through his work in Corrections. But there is more to Tim than his career. He has been married to his wife Lisa for 25 years and is a doting father to his two daughters Brianna and Cali. Tim would always be the first to cheer them on at their soccer games or whatever activity they may be involved in. In addition to his family, Tim is an avid golfer and fisherman. He has also been known to be quite the handyman and is hoping to renovate a lake home in his retirement. Now after 42 years in the Corrections field it is a pleasure to honor Tim as he moves on to the next chapter in his life.
AGENDA #10.1 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Planning & Res. Mgmt. ORIGINATING DEPARTMENT: Facilities Management CONSENT AGENDA: Yes No
PRESENTER: Joe Wiita - 8063 ATTACHMENTS: Yes No PROJECT: Central Shop Project TIME REQUESTED: 10 minutes ACTION REQUESTED: Adopt Resolution No. 2019-051; Authorizing Central Shop Warm Storage Bid Package
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-051; Authorizing the Central Shop Warm Storage Bid Package.
Project Study: The County conducted a work space study during 2016 and 2017 to look at present and future space needs for Highway Maintenance equipment storage. Currently, there are several pieces of equipment which include: two tow plows, semi and low boy trailer, and an excavator that do not have designated parking areas and either need to be parked outside our get jockeyed in where ever they can fit inside the current central shop. This, at times, causes significant delays in getting the snow plows out on the road, especially during the middle of the night when called upon.
Project Design: In January 2018 Wold Architects and Engineers was selected to complete the design of the new Central shop warm storage building and Kraus – Anderson was selected to provide construction management services associated with this project.
The central shop warm storage building project is designed to construct a new 14,600 square foot building which will be located north of the existing Central shop building near the salt shed.
The new warm storage building package includes: Pre-Engineered Metal building, Fire suppression, Plumbing, HVAC, Electrical, Site Clearing/Earthwork, Asphalt paving, Landscaping and site utilities.
Forty two bids for the combined projects were received on Thursday, April 4, 2019.
Lowest Responsible Bids
Work Scope Contractor, City, State Bid Amount WS Pre-Engineered Steel Structures, Inc. Base Bid $1,156,600.00 13-I Metal Building Minneapolis, MN Alternate #1 $12,000.00 Alternate #2 $0.00 Total Contract $1,168,600.00 WS Fire Suppression Viking Sprinkler Company Base Bid $435,700.00 21-A St. Paul, MN Alternate #2 ($246,350.00) Total Contract $189,350.00 WS Plumbing / Peterson Sheet Metal, Inc. Base Bid $323,000.00 22-A, HVAC Chanhassen, MN Alternate #2 $1,500.00 23-A Total Contract $324,500.00 WS Electrical Choice Electric Base Bid $163,000.00 26-A Shakopee, MN Alternate #2 $5,700.00 Total Contract $168,700.00 WS Site Clearing Fehn Companies, Inc. Base Bid $309,218.00 31-A and Earthwork Albertville, MN WS Asphalt Paving Bituminous Roadways, Inc. Base Bid $151,800.00 32-A Mendota Heights, MN WS Landscaping Autumn Ridge Landscaping, Inc. Base Bid $46,342.00 32-F Loretto, MN WS Site Utilities St. Paul Utilities, Inc. Base Bid $188,000.00 33-A St. Paul, MN Grand Total $2,546,510.00
Click here to see all bids received. The above bids represent the lowest responsible bidders. The contract amount will be for $2,546,510.00
The Engineer’s estimate for this package was $3,295,000.00
Fiscal Impact: Funding for construction of the Warm Storage Facility is included in the 2019 Capital Improvement Program. 2018 expenses will be reimbursed with the bond proceeds received in 2019. BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Date: April 16, 2019 Resolution No.: 2019-051 Motion by Commissioner: Seconded by Commissioner:
RESOLUTION NO. 2019-051; AUTHORIZING CENTRAL SHOP WARM STORAGE BID PACKAGE
WHEREAS, the project is to construct a new square foot building on the Central Shop campus to accommodate current and future space needs; and
WHEREAS, forty two bids for the combined projects were received on Thursday, April 4, 2019; and
Lowest Responsible Bids Work Scope Contractor, City, State Bid Amount WS Pre-Engineered Steel Structures, Inc. Base Bid $1,156,600.00 13-I Metal Building Minneapolis, MN Alternate #1 $12,000.00 Alternate #2 $0.00 Total Contract $1,168,600.00 WS Fire Suppression Viking Sprinkler Company Base Bid $435,700.00 21-A St. Paul, MN Alternate #2 ($246,350.00) Total Contract $189,350.00 WS Plumbing / Peterson Sheet Metal, Inc. Base Bid $323,000.00 22-A, HVAC Chanhassen, MN Alternate #2 $1,500.00 23-A Total Contract $324,500.00 WS Electrical Choice Electric Base Bid $163,000.00 26-A Shakopee, MN Alternate #2 $5,700.00 Total Contract $168,700.00 WS Site Clearing Fehn Companies, Inc. Base Bid $309,218.00 31-A and Earthwork Albertville, MN WS Asphalt Paving Bituminous Roadways, Inc. Base Bid $151,800.00 32-A Mendota Heights, MN WS Landscaping Autumn Ridge Landscaping, Inc. Base Bid $46,342.00 32-F Loretto, MN WS Site Utilities St. Paul Utilities, Inc. Base Bid $188,000.00 33-A St. Paul, MN Grand Total $2,546,510.00
WHEREAS, the above bids represent the lowest responsible bidders; and
WHEREAS, the new building construction budget of $3,295,000.00 is included in the Capital Improvement Program; and
WHEREAS, 2018 expenses will be reimbursed with the bond proceeds received in 2019.
BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA Date: April 16, 2019 Resolution No.: 2019-051 Motion by Commissioner: Seconded by Commissioner:
NOW THEREFORE BE IT RESOLVED, that the Scott County Board of Commissioners hereby authorizes the Chairperson of the Board to authorize Government Center II Bid Package No. 1 Contract Awards, and rejection of the Fire Suppression and Electrical works scopes, for the Government Center Campus project.
BE IT FINALLY RESOLVED, that approval of this Contract is subject to approval by the County Attorney’s Office as to form.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 16th day of April, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 16th day of April, 2019.
County Administrator
Administrator's Designee AGENDA #10.2 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2018 ORIGINATING DIVISION: Planning & Res. Mgmt. ORIGINATING DEPARTMENT: Environmental Services CONSENT AGENDA: Yes No
PRESENTER: Paul Nelson - 8054 ATTACHMENTS: Yes No PROJECT: Scott WMO Annual Report TIME REQUESTED: 15 minutes ACTION REQUESTED: Review the Scott Watershed Management Organization Program Activities Completed in 2018 and Authorize Release of the 2018 Annual Report and Newsletter
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Brad Davis Tabled: Melissa Bokman Other: Ryan Holzer
Deputy Clerk : Date:
Background/Justification: The purpose of this item is to Review the Scott Watershed Management Organization Program Activities Completed in 2018 and Authorize Release of the 2018 Annual Report and Newsletter Review the Scott Watershed Management Organization Program Activities Completed in 2018 and Authorize Release of the 2018 Annual Report and Newsletter .
Staff will present a review of the 2018 activities and expenses. The draft Annual Report and Newsletter provides an overview of the 2018 activities for the Scott WMO. This report must be submitted to the Board of Water and Soil Resources. Click here to view the report.
Fiscal Impact: None AGENDA #10.3 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Planning & Res. Mgmt. ORIGINATING DEPARTMENT: Environmental Services CONSENT AGENDA: Yes No
PRESENTER: Paul Nelson – 8054 ATTACHMENTS: Yes No PROJECT: Scott WMO TIME REQUESTED: 10 minutes ACTION REQUESTED: Adopt Resolution No. 2019-053: Authorizing an Amendment to the Scott Watershed Management Organization 2019 Budget
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Brad Davis Tabled: Dan Lenz Other: Steve Jones Melissa Bokman Deputy Clerk : Ryan Holzer Date:
Background/Justification: The purpose of this agenda item is to adopt Resolution No. 2019-053; Authorizing an Amendment to the Scott Watershed Management Organization (WMO) 2019 Budget.
The Board approved the final levy and budget December 18, 2018. The Board typically considers a Budget Amendment early in the year to account for items that were in the previous year’s budget but not completed or paid for during the previous year. The Amendment being considered is based on 2018 end-of-the year financial totals and is necessary to roll over into the 2019 budget a few items from 2018. The Amendment also incorporates actual costs for items where they have since been obtained to replace estimated costs for some work items in order to make the budget more accurate. In summary, the changes include: 1. Revising revenue from several of the grants to reflect increased use, actual balance, or the amount of the grant already encumbered with landowners and expected to be reimbursed during the year. 2. Revising expenses under the Land and Water Treatment Program to reflect increased expenses for cost share under the grants, actual bid costs for aquatic plant treatment, eliminating Local Government Unit (LGU) cost share, and rolling over some technical assistance cost for using Great River Greening that was budgeted in 2018 but not paid until 2019. Eliminating LGU Cost Share for 2019 is recommended since a number of LGU joint efforts are specifically budgeted in other places in the budget. 3. Revising expenses under the Inventory and Assessment Program to roll over the cost of the City of Jordan Flood Damage Mitigation Study that was budgeted for 2018 but will be completed and paid in 2019; to include final payment for work by the University of Minnesota budgeted in 2018 but paid in 2019; and to reflect actual bid price for some of the engineering assessments.
The Amendment was discussed with the Watershed Planning Commission at their March 25, 2019 meeting where they recommended approval.
Fiscal Impact: The proposed Amendment does not affect the levy for the Scott Watershed Management Organization Special Taxing District. However, the Amended 2019 budget will have a greater amount used from Fund Balance ($213,534 in the amended budget versus $150,984 in the current budget). Most of this is from rolling over the City of Jordan Flood Damage Mitigation Study. However, the projected fund balance at the end of 2019 will be about $31,000 higher than what was projected with the budget approved in December. This is in larger part due to not paying for the City of Jordan Flood Damage Mitigation Study, and to coming in under budget in other areas in 2018 such that the amount in the fund balance at the end of 2018 was about $100,000 higher than was projected. The amount of fund balance projected for the end of 2019 at $247,250 is low at about 19% of operating. However, we are anticipating receiving the balance of the Sand Creek Targeted grant in the amount of $220,000 early in 2020 when the grant ends. BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA
Date: April 16, 2019 Resolution No.: 2019-053 Motion by Commissioner: Seconded by Commissioner:
ADOPT RESOLUTION NO. 2019-053; AUTHORIZING AN AMENDMENT TO THE SCOTT WATERSHED MANAGEMENT ORGANIZATION 2019 BUDGET
WHEREAS, the Scott County Board of Commissioners adopted Resolution 2018-206 on December 18, 2018 approving the final 2019 levy and budget for the Scott Watershed Management Organization (WMO); and
WHEREAS, several WMO efforts planned for 2018 were not completed by the end of 2018 and completion of these will incur expenses in 2019 that were budgeted to occur in 2018; and
WHEREAS, updated actual costs are available for several efforts included in the 2019 budget; and
WHEREAS, the Amendment does not change the 2019 levy amount; and
WHEREAS, the Watershed Planning Commission recommends approval of the amended 2019 budget.
NOW THEREFORE BE IT RESOLVED, by the Scott County Board of Commissioners in and for the County of Scott, Minnesota, acting as the Scott Watershed Management Organization, that it hereby amends the Scott WMO 2019 Budget included as Attachment 1 dated April 16, 2019.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 16th day of April, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 16th day of April 2019.
County Administrator
Administrator's Designee
AGENDA #10.4 SCOTT COUNTY, MINNESOTA REQUEST FOR BOARD ACTION MEETING DATE: APRIL 16, 2019 ORIGINATING DIVISION: Information ORIGINATING DEPARTMENT: Technology/OMB CONSENT AGENDA: Yes No
PRESENTER: Joyce Arlt / Jeff Peichel ATTACHMENTS: Yes No PROJECT: TIME REQUESTED: ACTION REQUESTED: Adopt Resolution 2019-054; Authorizing Renewal of the Microsoft Enterprise Agreement for a Three-Year Period Beginning May 1, 2019
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review
Risk Management Review Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS: Denied: Tabled: Other:
Deputy Clerk : Date:
Background/Justification: The purpose of this request is to adopt Resolution 2019-054; Authorizing Renewal of the Microsoft Enterprise Agreement for a Three-Year Period Beginning May 1, 2019.
Scott County optimizes use of the licenses included in this Agreement as the basis for our 120+ application servers, business application data base infrastructure, and our SharePoint applications. All licensing for our desktop Windows operating system and applications such as Office 365, Word, Excel, Outlook Email, PowerPoint, Internet Explorer, Skype for Business communications is also included in this Agreement. Additionally, we receive certain privileges for use of Microsoft’s Azure cloud hosted infrastructure, training benefits, and consulting services to assist us with planning, optimizing, implementing, and managing the County’s Microsoft based technical environment.
This renewal of a three-year Licensing Agreement is for all Microsoft products used across the County enterprise in the amount of $1,363,775.10 over a three-year period. The licensing period is effective May 1, 2019 through April 30, 2022. The Agreement includes three annual installments of $454,594.72, plus an annual true-up of license and user counts that we will provide as part of the operating budget.
This Enterprise-wide Agreement is procured through the State of Minnesota Cooperative Purchasing Program with pricing negotiated with Microsoft Corporation and their approved resale partners. The Agreement follows the same structure as the earlier Enterprise Agreements purchased for the period 2004 to 2010; 2010 to 2016; and 2016 to 2019 which enables the County to standardize its server, database, and desktop environments and to consolidate computing services on the Microsoft platform in as many areas as possible.
Fiscal Impact: The three annual installments plus annual true-up costs are or will be included in the Information Technology 2019, 2020, 2021 and 2022 operating budgets.
BOARD OF COUNTY COMMISSIONERS SCOTT COUNTY, MINNESOTA
Date: April 16, 2019 Resolution No.: 2019-054 Motion by Commissioner: Seconded by Commissioner:
RESOLUTION NO. 2019-054; AUTHORIZING RENEWAL OF THE MICROSOFT ENTERPRISE AGREEMENT FOR A THREE-YEAR PERIOD BEGINNING MAY 1, 2019
WHEREAS, Scott County wishes to continue fully utilizing the Microsoft Server, Database, SharePoint, Office365 and other suites of applications; and
WHEREAS, the County wishes to enter into a Agreement with Microsoft Corporation for provision of licensing, software assurance, and other provisions and benefits of the Microsoft Enterprise Agreement; and
WHEREAS, the County seeks to procure this Agreement through the State of Minnesota Cooperative Purchasing Program pricing negotiated with Microsoft and facilitated by their approved partner.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott, Minnesota, hereby authorizes the Chairperson of the Board to enter into a Microsoft Enterprise Agreement, in the estimated amount of $1,363,775.10, plus annual true-up costs for a three-year term commencing on May 1, 2019 through April 30, 2022 subject to approval by the County Attorney’s office.
COMMISSIONERS VOTE Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota) County of Scott ) I, Lezlie A. Vermillion, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 16th day of April, 2019 now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at Shakopee, Minnesota, this 16th day of April, 2019.
County Administrator
Administrator's Designee