Tonopah Westercon Program Book
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Westercon 65 Program Book “It’s a Blast!” July 5-8, 2012 ● Tonopah NV Westercon 65 The 65th West Coast Science Fantasy Conference Tonopah Station Hotel, Tonopah NV Thursday, July 5 – Monday, July 8, 2012 Guest of Honor Fluff the Plush Cthulhu Committee List Chairman: Kevin Standlee Newsletter: Scott Sanford Vice Chair: Kuma Bear Guest Liaison: Kuma Bear Hotel/Facilities Liaison: Business Meeting: Kevin Lisa Hayes Standlee Programming: Bobbie DuFault BM Secretary: Linda Deneroff Dealers Room: David W. Clark Site Selection: Glenn Glazer Hospitality: Sandra Childress Gaming: Tom Galloway Masquerade: John Blaker Logistics: Christian McGuire Operations: Randy Smith Sales to Members: Fanzine Lounge: Chris Garcia Scott Dennis ©2012 Nevada Association for Scientificional Activities, PO Box 242, Fernley NV 89408, with all applicable rights reverting to contributors upon publication. “Westercon” is a registered service mark of the Los Angeles Science Fantasy Soci- ety, Inc. <http://www.lasfs.info/>. Westercon 65 Westercon 65 which were on the ballot may be selected. A site chosen under the provisions of this Greetings from the Chairman section shall not be restricted by any portion of this article except this section and sec- tion 3.1. Kevin Standlee 3.17 Availability of Results Welcome to Tonopah! When the Westercon Business The results of the balloting shall be reported to the site-selection business meeting of Meeting in Pasadena two years ago voted to award the administering Westercon, if one is held. A record of the results of the balloting, Westercon 65 to the committee headed by my wife’s including all intermediate counts and distinguishing between the by-mail and at-con stuffed bear, you can imagine that I was wondering what ballots, shall be published in the first or second progress report of the winning Wester- we were going to do. The last two years have been an con. 3.18 Hand-Carried Ballots amazing experience, as we formed a Nevada non-profit corporation, obtained IRS tax-exempt status, concluded a contract with our host The administering Westercon shall accept hand-carried ballots, which are otherwise hotel, had our host hotel change management and national affiliation (as you all valid ballots delivered to the administering Westercon by someone other than the mem- ber who prepared the ballot. will probably have noticed by now, it’s no longer a Ramada), and worked out the 4 Procedure for Amendment of These Bylaws logistics of hosting a Westercon about as far away from a major airport as any 4.1 Method of Adoption Westercon has ever been held before. Amendments to the Westercon Bylaws must be ratified by the majority vote of the busi- I hope those of you who took advantage of our charter buses from Las Vegas and ness meetings in two consecutive years. Proposed amendments shall be read in full by Reno had a pleasant trip, as well as all of you who drove in from around western the chairman of the business meeting immediately before being voted upon. North America. I think you’ll discover that Tonopah is a very interesting place, 4.2 Primary and Secondary Ratification and that while Westercon 65 won’t be the largest convention you’ve ever at- The secretary of the business meeting at which an amendment receives primary (first tended, it will probably be one that you’ll be talking about for years to come and year) ratification shall submit an exact copy of the amendment to the following year’s that your friends will hear about it and say, “I wish I had been there.” Westercon business meeting. The question of secondary (second year) ratification is debatable and is amendable only to the extent that such amendments do not increase the Of course, nobody can put on an event like this, and even the combined efforts scope of the original bylaw amendment. of me, Lisa Hayes, and Kuma Bear wouldn’t be enough. We’ve been extremely 4.3 Effective Date of Amendments fortunate in having an all-star cast of convention runners from near and far — Unless otherwise provided, amendments shall take effect at the close of the Westercon well, considering Tonopah, mostly far — step forward to help put on this event. where they receive final ratification. Operating rules for already-selected Westercons We’ve also had the help of the city of Tonopah, who rented us the Tonopah Con- shall not be changed by amendments to the bylaws. Rules regarding eligibility and vot- vention Center at special affordable non-profit rates and made us feel extremely ing procedures for site-selection are not considered to be operating rules. welcome here in this corner of the Silver State. Standing Rules Furthermore, the high desert clear air here plus the lack of ambient lights should 1. Close Debate. Before proceeding to take a vote on a motion for the Previous Ques- tion, the presiding officer shall ask for a show of hands of how many people still wish make the night sky here a special treat, especially to those who have lived mostly to speak to the pending motion. This rule does not allow debate on the motion for the in big cities with their light pollution. We’ve organized stargazing walks on Thurs- Previous Question. day, Friday, and Saturday nights to take advantage of Tonopah’s unique environ- Business Passed On to Westercon 65 ment for watching the skies. There were no amendments passed by the Westercon 64 Business Meeting. We’re delighted to have been able to include a big Western-style barbeque on the main patio on Friday night of Westercon. On the other nights of the convention, The above copy of the Bylaws, Standing Rules, and Business Passed On of the West the patio will be the site of our Hospitality Suite, and while deserts are usually Coast Science Fantasy Conference is hereby certified to be true, correct, and complete, considered places that are too hot to handle, we think you’ll find that the pleasant effective as of the close of Westercon 64, July 4, 2011. high desert evenings and nights here make an outdoor hospitality suite something Kevin Standlee, Chairman everyone will enjoy. Linda Deneroff, Secretary Speaking of meals, I’ve always been fond of saying that Fandom is a Pot-Luck Westercon 64 Business Meeting Dinner, and that every attendee is bringing his or her own dish to the dinner, while everyone helps chip in to help pay for renting the hall. That means that every one of you is a co-producer of Westercon, and I look forward to attending the multi-course meal you’re helping prepare for your friends, including those you may not have met yet. Have a great time! Page 22 Program Book Program Book Page 3 Westercon 65 Westercon 65 From the Vice-Chair 3.10 Distribution of Ballot The site-selection ballot and full rules for site-selection voting, including the deadlines Kuma Bear for voting by mail, shall be mailed on or before the May 10th preceding the voting to all The road to Tonopah has been a fun and most interest- members of the administering Westercon as of one week before the mailing. The ballot ing adventure. Bears saw and met many different peo- and full rules for site-selection, including the hours during which site-selection will take ples and also many stuffed fans. As vice chair and for- place and the location of the site-selection, shall be given to all attending members upon mer Bid Chair, Bears wants to wish every one to have a very fun and happy registration at the Westercon, or such information shall be prominently displayed at the Westercon 65. Bears hopes he did his part to bring the bid in. It had always been registration area throughout the Westercon. the plan of the bid committee to ask Kevin Standlee to be our Con Chair. We all 3.11 Deadline for Voting by Mail feel very fortunate to have him and the rest of our wonderful con staff doing their All ballots received by the administering Westercon prior to June 20 shall be counted. parts. 3.12 Bid Presentations Each eligible bid committee shall have at least fifteen (15) minutes of scheduled pro- In Bears’ other hat as guest liaison he hopes to make our guest as content as pos- gram time on the first full day of the administering Westercon for the purpose of mak- sible. Please come and make our guest feel welcome. Fluff says He likes us all for ing a bidding presentation. our brains, which sounds nice, although Bears does not know what that means. If 3.13 At-Conference Voting you can, come to the panels with our guest, as well as some that Bears will be on. Site-selection shall be open for at least six (6) hours between the hours of 11 AM and Midnight on the day before the business meeting at which site-selection business is Hotel/Facility/Shuttle Bus Information scheduled. All on-site balloting shall be from one central location, under the supervision of the administering Westercon. If no site-selection business meeting is scheduled, then Lisa Hayes site-selection shall be open for at least six (6) hours between the hours of 11 AM and Midnight on the next-to-last day of the administering Westercon. I hope you enjoy your stay here at the Tonopah Station Hotel during Westercon, 3.14 Verification of Ballots and I hope that at least one of you got a lucky dice roll for a free room. A few Properly completed ballots shall contain: the member’s printed name; the member’s things to remember: The coffee shop is open 24 hours per day, as is of course the membership number as assigned by the administering Westercon; the member’s dated casino.