1 Minutes of the Workshop And
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MINUTES OF THE WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES LONE STAR COLLEGE SYSTEM CENTRAL SERVICES AND TRAINING CENTER TRAINING AND DEVELOPMENT CENTER BOARD ROOM 5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381-4356 July 10, 2017 5:00 p.m. PRESENT: Dr. Alton Smith, Chair Ms. Myriam Saldívar, Assistant Secretary Dr. David Holsey Mr. Art Murillo Mr. David Vogt Dr. Ron Trowbridge ABSENT: Dr. Kyle Scott, Vice Chair Mr. Ken Lloyd, Secretary Ms. Linda Good I. CALL TO ORDER: Dr. Smith called the workshop and regular meeting of the Board of Trustees to order at 5:03 p.m. after determining that a quorum was present. II. PLEDGE OF ALLEGIANCE: Mr. Murillo led the Board and guests in reciting the Pledge of Allegiance. III. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE MEETING: Chancellor Head confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A”. IV. INTRODUCTIONS, SPECIAL GUESTS AND RECOGNITIONS: None. V. WORKSHOP: None. VI. CLOSED SESSION: At 5:05 p.m. Dr. Smith convened the Board in closed session, in accordance with Section 551.001 et seq. of the Texas Government Code under one or more of the following provision(s) of the Act: Section 551.071 – Consultation with Attorney • Status of Pending or Proposed Litigation • On any item on the Agenda Section 551.072 – Deliberation Regarding Real Property 1 • LSC-University Park, LSC-CyFair, LSC-North Harris, LSC- Tomball, LSC–Montgomery, LSC-Kingwood, LSC-SO-University Park Section 551.074 - Personnel Matters Mr. Vogt entered the meeting at 6:05 p.m. VII. RECONVENE REGULAR MEETING: Dr. Smith reconvened the open meeting at 6:08 p.m. VIII. APPROVAL OF THE MINUTES OF THE JUNE 1, 2017 BUDGET WORKSHOP AND THE JUNE 1, 2017 WORKSHOP AND REGULAR MEETING OF THE BOARD OF TRUSTEES: upon a motion by Dr. Trowbridge and second by Mr. Murillo the board approved the minutes of the June 1, 2017 Budget Workshop. Dr. Holsey abstained. Upon a motion made by Dr. Trowbridge and a second by Mr. Vogt the board approved the minutes of the June 1, 2017 Workshop and Regular Meeting of the Board of Trustees. Dr. Holsey abstained. IX. SPECIAL REPORTS AND ANNOUNCEMENTS: 1. Chancellor: Dr. Head introduced Beth Marshall with Community Impact. Dr. Head announced fall student enrollment was up 8% over this time last year. Dr. Head recognized Gerald Napoles, LSC-North Harris president for receiving the Humanitarian Award from the Latino Learning Center. Dr. Napoles was recognized at an event held at Minute Maid Park on June 15. The Humanitarian Award is to recognize and honor great leaders for their philanthropic work, great heart and passion in helping local institutions and the general community within the City of Houston. Dr. Head announced Lone Star College was recognized in The Chronicle of Higher Education’s “Great Colleges to Work For” which is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions. There is a two part assessment process: an anonymous employee survey and an institutional audit which captures information on demographics, policies and practices. Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance 2. College Presidents: None. 3. Vice Chancellors: None. 4. Faculty Senate Presidents: None. 2 5. Board Members: Trustee Saldívar highlighted her visit to LSC-UP and thanked everyone for making her feel welcome. She is also looking forward to visiting the other campuses. Dr. Holsey announced that he placed first in a recent triathlon for his age group and that Dr. Scott placed 2nd for his age group. Dr. Trowbridge spoke about how lucky Lone Star College was with the diversity of our students. He indicated many colleges are experiencing protests by students and that Lone Star College does not seem to be experiencing the same protests. Chair Alton Smith thanked Dr. Napoles for inviting him to an informational meeting at Acres Homes with representatives from Harris County Sheriff’s office, Houston Police Department, District Attorney’s office and the local FBI director. They discussed issues in the community and their willingness to work together to help solve these issues. X. CITIZEN PARTICIPATION: Mr. Jason Washington, battalion chief of The Woodlands fire department and Fire Science instructor at Lone Star College spoke about the cost of tuition, fees and books for the Fire Science program. Mr. John Burghduff representing the AFT asked the board to review the sign up process for citizen participation for board meetings since the new meeting time has been implemented. Mr. Burghduff highlighted concerns about the agenda item pertaining to SB4. XI. CONSIDERATION OF THE CONSENT AGENDA: Item number 7 was removed from the agenda to be considered separately. Items number 9 and 13 were pulled from the agenda to be considered at a future board meeting. Chair Smith proceeded with the Consent Agenda. Dr. Trowbridge made a motion to approve Action Items 1, 2, 3, 4, 5, 6, 8, 10, 11, and 12. Dr. Scott seconded the motion and the Board unanimously passed the Consent Agenda. A copy is attached as Exhibit “B”. XII. POLICY REPORTS AND CONSIDERATIONS: 1. Consideration and Review of the Recommended Revision of the Lone Star College (the “College”) Board Policy Manual Sections IV.D.3. Ethical Standards, IV.F.4. Prohibited Unlawful Discrimination and Harassment Policy, VI.D.12. Civil Rights Complaints, and VI.F. Sexual Harassment, Assault, Violence, and Discrimination (FIRST READING: the Board of Trustees considered and reviewed revisions to the College’s Board Policy Manual Sections IV.D.3. Ethical Standards, IV.F.4. Prohibited Unlawful Discrimination and Harassment Policy, VI.D.12. Civil Rights Complaints, and VI.F. Sexual Harassment, Assault, Violence, and Discrimination, to comply with recent legislation regarding campus peace officers. A copy is attached as Exhibit “C”. 2. Consideration and Review of the Recommended Revision of the Lone Star College (the “College”) Board Policy Manual Section III.D.2.10(h). Regarding Criteria for Awarding Contracts (ACTION ITEM 1): the Board of Trustees considered and approved the revision of the College’s Board Policy Manual Section III.D.2.10(h). amending the 3 College’s required criteria for awarding contracts for goods and services when federal grant dollars are involved. This item was passed in the Consent Agenda. A copy is attached as Exhibit “D”. XIII. CURRICULUM REPORT AND CONSIDERATIONS: 1. Consideration of Approval to Expand the Lone Star College (the “College”) Computer Networking Microsoft Associate of Applied Science (AAS) Degree and Network and System Support Certificate I to LSC-CyFair (ACTION ITEM 2): the Board of Trustees approve expanding the Computer Networking Microsoft Associate of Applied Science (AAS) Degree and Network and System Support Certificate I to LSC-CyFair. This item was passed in the Consent Agenda. A copy is attached as Exhibit “E”. XIV. FINANCIAL REPORTS AND CONSIDERATIONS: 1. Consideration of Approval to Authorize the Chancellor or Designee to Enter into a Grant Contract on Behalf of Lone Star College (the “College”) with One Star (“One Star”) Foundation to Continue the AmeriCorps Grant Program at LSC-Kingwood (ACTION ITEM 3):. the Board of Trustees approved the Chancellor or designee to enter into a grant contract for the operation of the AmeriCorps program at LSC-Kingwood for a sum not exceeding $460,964 for the operation of the College’s AmeriCorps program, of which up to $340,858 will be reimbursed by One Star. This item was passed in the Consent Agenda. A copy is attached as Exhibit “F”. 2. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute Contracts on Behalf of Lone Star College (the “College”) to Purchase Architectural Services Related to New Buildings for LSC-Kingwood, LSC- Montgomery, and LSC-University Park (ACTION ITEM 4): the Board of Trustees authorized the Chancellor or designee to negotiate and execute contracts on behalf of the College to purchase architectural services with the highest ranked firms listed in the attachment in a sum not exceeding $3,630,272. If negotiations cease for any reason with the 1st ranked firm, the College will proceed to negotiate with the next highest ranked firm with a score of 70 or more. This item was passed in the Consent Agenda. A copy is attached as Exhibit “G”. 3. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute Master Service Contracts on Behalf of Lone Star College (the “College”) to Purchase Facility Related Building Envelope Services (ACTION ITEM 5): the Board of Trustees authorized the Chancellor or designee to negotiate and execute master service contracts on behalf of the College to purchase facility related building envelope services. The scope of the award is for individual projects less than $100,000. Total estimated annual costs for these services are expected to be $1,500,000 and not exceeding $7,500,000 over the five-year contract term. See attached listing for recommended vendors. This item was passed in the Consent Agenda. A copy is attached as Exhibit “H”. 4 4. Consideration of Approval to Authorize the Chancellor or Designee to Negotiate and Execute Contracts on Behalf of Lone Star College (the “College”) to Purchase Construction and Skilled Trades Equipment for the LSC-North Harris Construction and Skilled Trades Technology Center (“CSTTC”) (ACTION ITEM 6): the Board of Trustees authorized the Chancellor or designee to negotiate and execute contracts on behalf of the College to purchase equipment for the LSC-North Harris-CSTTC in a sum not exceeding $1,177,357 with the following vendors: Advanced Technologies Consultants, 110 W.