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Oregon Transportation Commission Formal Meeting Agenda Thursday, January 18, 2018

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Oregon Transportation Commission Formal Meeting Agenda Thursday, January 18, 2018 Oregon Transportation Commission Formal Meeting Agenda Thursday, January 18, 2018 Formal Meeting Gail L. Achterman Conference Room 103 355 Capitol Street NE Salem, Oregon 97301-3871 (503) 986-3450 8:15 AM Agenda review and briefing session in the Stuart Foster Room 240. Note: The Commission may choose to take agenda items out of order, pull, defer or shorten presentation time of agenda item(s) to accommodate unscheduled business needs. All portions of the meeting are open to the public unless noted as an executive session. Anyone wishing to be present for a particular item should arrive when the meeting begins to avoid missing an item of interest. Website address to view agendas/minutes/materials The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to Jacque Carlisle, Commission Assistant, at (503) 986-3450. We offer live video streaming for the Salem meetings. Connect to the Commission’s live video stream by clicking on the following link. https://www.youtube.com/user/OregonDOT/live Time Order Type Description 9:00 AM A) Informational Director’s Report. (10 min., ODOT Director Matthew Garrett) 9:10 AM B) Public Public Comments. (Up to 15 min.) Comments (The Commission values public testimony. Please note: This part of the agenda is for comments on topics not scheduled elsewhere on the agenda. General guidelines: provide 10 copies of your written summary or other materials to the Commission Assistant prior to your testimony; and limit your comments to three minutes. Please sign up on the public comment sheet provided at the meeting handout table.) 9:25 AM C) Action Receive a presentation on the Oregon Department of Transportation’s (ODOT) plans for implementation of House Bill 2017 (Transportation Funding) and approve the agency’s budget request for the remainder of the 2017-2019 biennium. (10 min., ODOT Government Relations Manager Leah Horner and ODOT HB 2017 Implementation Manager Katherine Silva) 9:35 AM D) Informational Receive report on Connect Oregon funding decisions. (45 min., ODOT Director Matthew Garrett and ODOT Transportation Development Division Manager Jerri Bohard) 10:20 AM E) Action Receive Cost-to-Complete report for Abernethy Bridge and Interstate 205 Widening for implementing House Bill 2017 (Transportation Funding), Section 27(c). (45 min., ODOT Highway Division Administrator Paul Mather; ODOT Region 1 Manager Rian Windsheimer and HDR Vice President Steve Drahota) January 18, 2018, Oregon Transportation Commission Meeting Agenda Page 1 Distributed by Jacque Carlisle, Commission Assistant (503) 986-3450 12/21/2017 3:14 PM Oregon Transportation Commission Formal Meeting Agenda Thursday, January 18, 2018 Time Order Type Description 11:05 AM F) Action Request approval of initial phase of the ODOT’s Strategic Business Plan and accept Management Review Implementation monthly progress report. (15 min., ODOT Process Improvement Program Manager Kelly Bruce) 11:20 AM G) Action Request permission for Office of Innovation to negotiate a public-private partnership to increase energy efficiency through conversion of highway lighting to LED. (20 min., ODOT Office of Innovation Manager Eryca Dinsdale and Region Maintenance Operatations Manager Ted Miller; and Oregon Department of Energy Ann Hushagen) 11:40 AM Lunch break Lunch and briefing session in Stuart Foster Room 240 (60 min.) 12:40 AM H) Request approval to amend the 2018-2021 Statewide Transportation Improvement Program to increase funding for the U.S. 97: Spanish Hollow and Trout Creek Bridges project by $5,947,025. The construction phase increased by $5,947,025 due to higher than expected final bids. The project is in Sherman and Jefferson Counties and is being administered by Region 4. (15 min., ODOT Highway Division Administrator Paul Mather and ODOT Region 4 Manager Bob Bryant) 12:55 PM I) Action Request approval to amend the 2018-2021 Statewide Transportation Improvement Program (STIP) to add $3,545,186 to the construction phase of the Interstate 205: Johnson Creek Blvd to Glen Jackson Bridge project. The total estimated project cost will increase from $31,513,801 to $35,058,987. (15 min., ODOT Region 1 Manager Rian Windsheimer) 1:10 PM J) Action Request approval to amend the 2018-2021 Statewide Transportation Improvement Program to add $1,449,007 to the construction phase of the Oregon 213: Southeast Lindy Street to Southeast King Road project. (15 min., ODOT Region 1 Manager Rian Windsheimer) 1:25 PM K) Action Request approval to amend the 2018-2021 Statewide Transportation Improvement Program to increase the funding for the construction phase of the Interstate 84/Interstate 5: Banfield Interchange project. (15 min., ODOT Region 1 Manager Rian Windsheimer) 1:40 PM L) Action Consider approving items on the Consent Calendar (next page). (5 min., ODOT Director Matthew Garrett) 1:45 PM M) Action Adjourn formal meeting January 18, 2018, Oregon Transportation Commission Meeting Agenda Page 2 Distributed by Jacque Carlisle, Commission Assistant (503) 986-3450 12/21/2017 3:14 PM Oregon Transportation Commission Formal Meeting Agenda Thursday, January 18, 2018 Consent Calendar 1. Approve the minutes of the December 15, 2017, commission meeting in Salem. 2. Confirm the next two commission meeting dates: • Thursday, February 15, 2018, commission meeting in Salem. • Thursday, March 15, 2018, commission meeting in Salem. 3. Request approval to adopt a resolution for authority to acquire real property by purchase, condemnation, agreement or donation. 4. Accept the Oregon Department of Transportation Quarterly Program Report for October 1, 2017 – December 31, 2017. 5. Accept the Oregon Department of Transportation’s Internal Audit Management letter on a follow-up to an audit of ODOT’s Railroad Gross Revenue Fee. 6. Request approval of a Type A Immediate Opportunity Fund grant request in the amount of $1,000,000 to the City of Albany to widen, pave and add bicycle and pedestrian facilities to Lochner Road Southeast. 7. Request approval to amend the 2018-2021 Statewide Transportation Improvement Program to add a new project for Mount Hood Highway Multi-Modal Signing Improvements at a total estimated cost of $500,000. 8. Request approval to amend the 2018-2021 Statewide Transportation Improvement Program to revise funding for two projects: • Increase the funding for the construction phase of the Oregon 42: Bridge rail replacements project which addresses three bridges (Mile Points 0.57, 25.42, and 30.10) on Oregon 42 in Region 3. The total estimated cost of this project will increase from $1,830,000 to $2,486,918; • Federal Fiscal Year (FFY) 2020 project to cover the additional costs of the Oregon 42: Bridge rail replacements project. The funds available for the Bridge rail retrofit funds - FFY 2020 project will decrease from $1,500,000 to $843,082. 9. Request approval to amend the 2018-2021 Statewide Transportation Improvement Program to increase the preliminary engineering phase and cancel the construction and right-of-way phases to change the Oregon 141 (Hall Boulevard): Scholls Ferry Road to Hemlock Street in Region 1 to a shelf project. 10. Request approval to amend the 2018-2021 Statewide Transportation Improvement Program to cancel the Oregon 202 at mile point 6.6 (Bakenen slide) project located in Clatsop County; reduce funding on two other projects: the Oregon 22: Rockfall remediation mile point 72 and 81 project located in Linn County and the U.S. 101: rockfall remediation Tillamook County project. The $2,954,500 of funds will be transferred to five higher priority projects within the Region 2 STIP Operations Program: • Add $800,000 to the U.S. 101 at Beaver slide repair project located in Tillamook County. • Add $604,500 to the Oregon 99 West at mile point 20.85 drainage improvements project located in Yamhill County. • Add $400,000 to the U.S. 101 Arch Cape Tunnel lighting replacement project located in Clatsop County. • Add $600,000 to the U.S. 101:Moolack landslide repair mile point 135.7 to 136.31 project located in Lincoln County. • Add $550,000 to the Orgon 22: Independence Junction illumination project located in Polk County. January 18, 2018, Oregon Transportation Commission Meeting Agenda Page 3 Distributed by Jacque Carlisle, Commission Assistant (503) 986-3450 12/21/2017 3:14 PM Oregon Transportation Commission Formal Meeting Agenda Thursday, January 18, 2018 OTC Workshop on Roles and Responsibilities Basement Conference Room A&B 355 Capitol Street NE Salem, Oregon 97301-3871 (503) 986-3450 Time Order Type Description 2:00 PM WS1) Workshop Participate in a facilitated workshop on Roles and Responsibilities to: • Discuss and delegate prioritized House Bill 2017 tasks • Approve OTC bylaws structure • Prioritize 2018 OTC Work Plan (130 min., Members of the Oregon Transportation Commission, facilitated by Jeanne Lawson of JLA Public Involvement, Inc.) 4:10 PM Adjourn Note: For the workshop item, the Commission will be participating in an interactive workshop setting which will have commissioners moving around the room. Because of the logistics of this workshop we will not be live streaming or recording this item. Meeting minutes will be provided. January 18, 2018, Oregon Transportation Commission Meeting Agenda Page 4 Distributed by Jacque Carlisle, Commission Assistant (503) 986-3450 12/21/2017 3:14 PM .
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