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Conference Room Furniture What You Need to Know

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Conference Room Furniture What You Need to Know Conference Room Furniture What You Need to Know ©2013 Office Furniture NOW! Published December OfficeFurnitureNOW.com [email protected] Austin 512.448.3769 ● San Antonio 210.849.8330 ● National Toll-Free 888.910.3769 113 Industrial Blvd., Building B ● Austin, Texas 78745 Conference Room Furniture What You Need to Know ©2013 Office Furniture NOW! Table of Contents Conference Room Overview .................. 1 Used Conference Tables .......................... 2 Conference Table Sizes ........................... 2 Conference Table Shapes ......................... 2 Conference Tables Seating Capacities ............. 5 Surface Materials . .. 5 Laminate ...................................... 6 Wood …………………………………………………… 6 Stone …………………………………………………… 6 Power and/or Data Ports ………………………………… 8 Grommets & Wire Management ………………………… 8 Videoconferencing ............................... 8 Conference Room Accessories ................ ....... 9 Chairs. 9 Credenzas & Hutches . .. 9 Audio-Visual Cabinets & Carts .................. 10 Serving (Hospitality) Carts . 10 Podiums/Lecterns . 10 Whiteboards/Presentation Boards .............. 11 Turnaround times. .11 Shipping, Delivery & Installation. .11 OfficeFurnitureNOW.com [email protected] Austin 512.448.3769 ● San Antonio 210.849.8330 ● National Toll-Free 888.910.3769 113 Industrial Blvd., Building B ● Austin, Texas 78745 Conference Room Furniture What You Need to Know Conference Room Overview disperse back to their own work space are very efficient. Many your corporate environments would best be served by lots of The role of the conference table has changed in the modern little conferencing areas rather than one big one. business context. Understanding that change and how it has come about will help you choose a solution that best suits NOW! Furniture ©2013 Office your organization’s needs. © The conference table that most people think of, a board room conference table, is often the focal point of an organization’s decision-making process. It is frequently where important matters are decided and announced. The style and appear- ance of a conference table can take on a symbolic importance and play a role in a company’s brand. However, the meaning and function of a conference table has changed for many organizations. As companies have made their organizational structures less formal and more collabora- tive, meetings often happen anywhere. A good conference Mobile, modular tables allow for break-out mini conferences. table is still a very useful item for fulfilling this function. Oftentimes, the conference table in a modern context is less grand. Nowadays, people use conference rooms for mingling, eating, watching videos, and teleconferencing with people thousands of miles away. People may need to use a confer- ence room as a “break-out” room for multiple smaller confer- ence groups rather than one large one. When the break-out groups have completed their work, moving mobile tables into a large table configuration facilitates group discussion With the rise of videoconferencing, the role of the conference table has shifted even more.The shape and layout of a well- designed table designed for videoconferencing is significantly different from that of a standard conference table. Modular tables are available that can be adjusted as needed to fulfil In a modern context, conference tables are often casual, like this both roles equally well. multipurpose meeting table. Conference rooms for meetings between people in the top Maybe your limited physical space necessitates that one positions of major companies need to have a table that is room serve multiple purposes, like eating and training, video functional and sets the right tone. Conference tables can conferencing and face-to-face meetings. After a departmental range from elegant tables in high end marble, to contempo- meeting, the same “conference” room may be needed later in rary and functional systems furniture. the day for a training session requiring a different configura- tion of furniture or different furniture altogether. High end marble and wood topped conference tables can be extremely expensive. If you are located in Texas, and are look- Conferencing or “meeting” need not only occur in a dedicated ing for a premium, centerpiece conference table at a more af- conference room. Conferencing areas near work places where fordable price, contact us for information about our excellent people can quickly come together, discuss a problem, then inventory in used conference tables. Conference Room Furniture - What You Need to Know - Page 1 of 17 Know - Page Need to You What - Room Furniture Conference OfficeFurnitureNOW.com [email protected] Austin 512.448.3769 ● San Antonio 210.849.8330 ● National Toll-Free 888.910.3769 113 Industrial Blvd., Building B ● Austin, Texas 78745 Conference Room Furniture What You Need to Know Used Conference Tables Used conference tables are a fantastic way to save 30-70% off the price of a new conference table. Used conference tables may be perfect - undistinguishable from a new one - or have NOW! Furniture ©2013 Office some imperfections. The price reflects the original value © of the table and its condition. We have a great inventory of wood, marble and laminate surfaced conference tables rang- ing from casual and modern laminate selections to elegant boardroom conference tables with marble and granite sur- faces. Several copnveniently located small confeence tables may suit your needs better than one big one. Conference Table Shapes The type of organization you are purchasing for is a big factor in choosing the specific conference table that will be ap- Here’s an example of a beautiful used conference table propriate for your needs. With regards to shape, the organi- currently for sale at Office Furniture NOW! zational structure of your business can play a surprising role Generally, it is only economical to purchase a used confer- in what you will need. For instance, if your workplace is very ence table if it can be delivered locally by truck. Otherwise, hierarchical, you may want to opt for a boat shaped or rectan- delivery costs might make an inexpensive used table cost gular shaped conference table that will have a specific head of prohibitive. However, if you get a great deal on a used confer- the table for the person at the top to occupy. If your organiza- ence table that was very expensive new, it may be worth the tion is more even in its power distribution, a round, square or shipping costs, which might be offset by your cost savings. If u-shaped conference table might be best so that everyone a tabletop is made in multiple pieces, the probability that this can face one another and the table fosters multilateral com- purchase is cost-effective increases. Shipping a huge one- munication. piece table top can be cost-prohibitive. Here is a list of the most frequently used, with their general Conference Table Sizes attributes. Once you determine what furniture you want in your con- A Rectangular. These are the simplest tables to ference area, you must determine the maximum outside fabricate, and thus usually the most economical for a dimensions of the table as well as the number of people to given seating capacity. be accommodated at the conference table. To determine the maximum dimensions of the table that can fit in your space, first measure the room’s length and width, not count- ing obstructions such as columns and other furniture. The “clearance”, defined as the space between the table and the closest obstruction, increases with the size of the room to give A Square. These are fairly uncommon and therefore the space the right feel. We recommend using the following there are fewer to select from. For the seating capac- dimensions to determine the largest conference table that will ity, they take up a lot more room than a rectangular comfortably fit in your space. or racetrack table and, in the middle of the table, there is space that is generally unusuable. Size of Room Minimum Recommended Clearance Clearance Up to 16 ft. long 42 in. (3.5 ft.) 48 in. (4 ft.) Up to 22 ft. long 48 in. (4 ft.) 60 in. (5 ft.) Over 22 ft. long 60 in. (5 ft.) 72 in. (6 ft.) A Round. Round conference tables are pretty, but Conference Room Furniture - What You Need to Know- Page 2 of 17 Page Know- Need to You What - Room Furniture Conference OfficeFurnitureNOW.com [email protected] Austin 512.448.3769 ● San Antonio 210.849.8330 ● National Toll-Free 888.910.3769 113 Industrial Blvd., Building B ● Austin, Texas 78745 Conference Room Furniture What You Need to Know inefficient. They have only 78.5% of the perimeter of A Boatshaped. It’s commonly believed that the a square of the same length and width (and thus less curved side provides more seating capacity but this seating capacity), and you have to be careful not to isn’t so unless the curve is extreme. The perimeter of crowd users’ feet under the table. a boatshaped table is almost identical to a rectangu- NOW! Furniture ©2013 Office lar table of the same length and width but will have © better sight lines and a more graceful appearance than a rectangular table. A round conference tables sets participants on an equal footing, but is an inefficit use of space. Boatshaped tables are very common for boardrooms. A Racetrack. Racetrack tables consist of a rectangu- lar center capped with two half circle ends. They have A Modular. Modular conference tables are usually 12.5% less perimeter than a rectangle of comparable smaller tables of various shapes that can be used in- length and width; this usually means that you lose dividually and/or placed together into a larger config- 1 or 2 people in seating capacity from a rectangular uration. They have the advantage of being extremely table of the same length and width. They are, how- flexible because you can arrange the modular ever, very common and have a more graceful look components into smaller or larger tables, depending than a rectangular table.
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