TOWNSHIP OF OTONABEE-SOUTH MONAGHAN COUNCIL MEETING MONDAY, MAY 6, 2013 @ 6:00 PM COUNCIL CHAMBERS, KEENE ______Page
1. CALL TO ORDER
2. DECLARATION OF PECUNIARY INTEREST If there are any declarations of pecuniary interest at this time, Members should declare same if necessary or during the course of the meeting.
3. ADDITIONS TO OR DELETIONS FROM THE AGENDA
4. ADOPTION OF AGENDA
5. MINUTES 3-16 a) 17-31 b) April 22, 2013 - Public Meeting General Committee Planning and Special & Canada Post
6. DELEGATIONS a) Carol Layng - Redmond Road 32-97 b) Gary King - CAO - County of Peterborough - 2012-2013 Update 98-107 c) Darren Parberry - Metis Transit Update 108-126 d) A. Seabrooke & M. Carter, ORCA - WRC Presentation 127-147 e) Brigid Ayotte - GPAEDC
7. REPORTS
8. ROADS AND PUBLIC WORKS 148-149 a) Roads & Public Works Monthly Report for April 2013
9. BUILDING, PROPERTY & BY-LAW ENFORCEMENT 150-153 a) Building Report
Page 1 of 242 Page
9. BUILDING, PROPERTY & BY-LAW ENFORCEMENT 154-155 b) Property Report
10. FIRE/EMERGENCY MANAGEMENT/GIS/911/BY-LAW ENF 156 a) Personnel Roster Change
11. FINANCE 157-209 a) Committee Approval Reports (Jan, Feb, Mar)
12. PLANNING 210 a) Official Plan Review & Update Workshops
13. BY-LAWS 211 a) 2013-20 Confirming By-law (April 8 & 22, 2013) 212-217 b) 2013-21 Agreement - Merger (Hall & Davis) 218-220 c) 2013-22 Transfer Station Fees (amended)
14. CORRESPONDENCE
15. INFORMATION 221-229 a) Ontario Provincial Police - Cost Reduction; (b) Canadian Pacific Railway - 2013 Vegetation Control Program
16. OTHER MATTERS 230-233 a) Farmers Market - Update 234-242 b) Canada Post
17. CLOSED SESSION In accordance with the Municipal Act, S.O. 2001, c.25 Section 239(2) (f) advice that is subject to solicitor- client privilege, including communications necessary for that purpose (Safe Harbour - Burnham Meadows Subdivision); information related to the potential lawsuit is the issue to be discussed and the particulars of the exact litigation matter are not included in the resolution because to do so might undermine the confidential nature of the matter to be discussed. 18. ADJOURNMENT
Page 2 of 242 ... Agenda Item # 5a)
April 08, 2013 Public Meeting - Section 34 - Zoning By-law Amendment
The Corporation of the Township of Otonabee-South Monaghan
The Minutes of the Public Meeting - Section 34 - Zoning By-law Amendment of the Corporation of the Township of Otonabee-South Monaghan was called
to order at 06:00 PM Monday, April 8, 2013 ______
Council: Reeve D. Nelson Deputy-Reeve J. Taylor Councillors: M. Burton; S. St. Jean
Absent: D. Hannah
Staff: Christine Wright, CAO Heather Scott, Clerk Barb Waldron, CBO Bud Markham, Manager of Public Works Wendelin McConnell, Treasurer
Peter Josephs, Township Planner
CALL TO ORDER (6:25 pm)
PLANNING
Sliwinski - Pt. lot 30, Con. 11 - Otonabee Ward - The proposed zoning by-law amendment applies to parts of a property that is located in part of lot 30, concession 11, in Otonabee Ward of the Township of Otonabee-South Monaghan. The municipal address of the subject property is 2395 Old Norwood Road.
Shaw - Pt. lot 30, Concession 11 - Otonabee Ward - The proposed zoning by-law amendment applies to part of a property that is located in part of lot 30, Concession 11, in Otonabee ward of the Township of Otonabee-South Monaghan. The municipal address of the subject property is 2421 Old Norwood Road.
Page 3 of 242 ... Agenda Item # 5a)
April 08, 2013 Public Meeting - Section 34 - Zoning By-law Amendment
REPORTS
Sliwinski - Peter Josephs, Township Planner provided the following information: The proposed zoning by-law amendment is required as a condition of approval for consent (severance) application B-58-12A(2). The proposed zoning by-law amendment applies to the severed parcel of the land severance application. This parcel has an area of approximately 0.3 hectares, with a frontage of 40.0 metres on Old Norwood Road.
The lands affected by the zoning by-law amendment are currently zoned Rural (RU) in By- law No. 2010-65 of the Township of Otonabee-South Monaghan. The purpose of the Zoning By-law Amendment is to rezone the subject lands from Rural (RU) zone to the Rural Residential (RR) Zone. The Rural Residential (RR) zone will apply only to the severed parcel of severance application B-58-12A(2) and will permit this lot to be developed for a single detached dwelling and accessory uses in accordance with the provisions of the Township's Zoning By-law No. 2010-65.
Shaw
The proposed zoning by-law amendment is required as a condition of approval for consent (severance) application B-92-12.
The proposed zoning by-law amendment applies to the severed parcel of the land severance application. This parcel has an area of approximately 0.3 hectares, with a frontage of 40.0 metres on Old Norwood Road.
The lands affected by the Zoning by-law amendment are currently zoned Rural (RU) in By-law No. 2010 of the Township of Otonabee-South Monaghan.
The purpose of the zoning by-law amendment is to rezone the subject lands from the Rural (RU) zone to the Rural Residential (RR) zone. The Rural Residential (RR) zone will apply only to the severed parcel of severance application B92-12 and will permit this lot to be developed for a dwelling and accessory uses in accordance with the provisions of the Township's zoning by-law no. 2010-65.
PUBLIC & AGENCY COMMENTS/SUBMISSIONS
Sliwinski
a. Kevin Duguay, (Planner for Mrs. Sliwinski) was in attendance and spoke on behalf of the application. Mr. Duguay noted the issue of a portion of an accessory structure on the abutting property is located on Mrs. Sliwinski's property but the matter according to the Township building department is being rectified.
Page 4 of 242 ... Agenda Item # 5a)
April 08, 2013 Public Meeting - Section 34 - Zoning By-law Amendment
b. Otonabee Region Conservation Authority – Submitted a letter advising no objection to either the Sliwinski and Shaw proposed zoning by-law amendments.
COUNCIL MOTION
Sliwinski
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That the proposed zoning by-law amendment for Sliwinski is received for information; and further that by-law 2013-14 is deferred to the by-law section of the Regular Meeting for adoption. Carried
Shaw
That the proposed zoning by-law amendment for Shaw is received for information; and further that by-law 2013-15 is deferred to the by-law section of the Regular Meeting for adoption.
ADJOURNMENT
Meeting Adjournment
Moved by: Councillor St. Jean Seconded by: Deputy-Reeve Taylor
That the Planning Meeting is now adjourned at 6:50 pm Carried
Reeve, David P. Nelson Clerk, Heather Scott
Page 5 of 242 ... Agenda Item # 5a)
The Corporation of the Township of Otonabee-South Monaghan
The Minutes of the Regular Council Meeting of the Corporation of the Township of Otonabee-South Monaghan was called
to order at 06:00 PM Monday, April 8, 2013 ______
Council: Reeve D. Nelson Deputy-Reeve J. Taylor Councillors: M. Burton & S. St. Jean
Absent: Councillor D. Hannah
Staff: Christine Wright, CAO Heather Scott, Clerk Ted Bryan, Fire Chief Bud Markham, Supt. of Public Works Wendelin McConnell, Treasurer Barb Waldron, Chief Building Official
Peter Josephs, Township Planner
1 CALL TO ORDER (6:25 pm)
2 PRESENTATIONS
Diamond Jubilee Award - MP Dean DelMastro presented Fire Chief Ted Bryan with the Queen's Diamond Jubilee Award
3 DECLARATION OF PECUNIARY INTEREST
4 ADDITIONS TO OR DELETIONS FROM THE AGENDAE
Addition: Delegation: P. Josephs - Township Official Plan Update; Finance: Budget Advertising; Planning - Severance Question Canada Post Meeting; Other - Lang County Day Site Visit; Birdsall Wharf
Page 6 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
5 ADOPTION OF AGENDA
a) April 8, 2013 Agenda Adoption
Resolution: R129-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That Council hereby adopts the April 8, 2013 as amended Carried
6 MINUTES
a) Regular Meeting, March 4, 2013
Resolution: R130-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That the minutes of the Regular Meeting, March 4, 2013 are hereby adopted as circulated without revision. Carried
b) General Committee/Planning Meeting - March 18, 2013
Resolution: R131-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That the minutes of the General Committee/Planning Meeting, March 28, 2013 are hereby adopted as circulated without revision. Carried
7 DELEGATIONS
a) Dean DelMastro, MP - Provided brief comments on the Federal Electoral Boundary Matter. It is his intent to address the Electoral Commission and present strong arguments on the rational of having the Peterborough Riding left unchanged. He will also propose as a secondary recommendation to have the Northern and Southern Municipalities have their own Riding, Cavan- Monaghan would be in Peterborough and North Kawartha and Trent Lakes stay with Kawartha Haliburton Brock Riding. If there is no consent with either recommendation the Electoral Boundary Riding could remain as proposed.
Page 7 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
b) Karen Jopling, GPAEDC - provided an update on the 1st quarter highlights from the Peterborough Economic Development Corporation as follows: Tourism - supported & promoted hockey day in Canada, working on proposal to host PGA tour - tour of Championship of Canada, Working with RTO8; BAC - Quarter 1 of 2013 seen a total of 31 consultants with both new and existing businesses, produced new promotional video, new brand "Peterborough" is being implemented to be completed by fall; Investment Attraction - China - established strong connections with Ontario/Federal Ministry of Economic Development Staff in Beijing and Shanghai, established positive relationship with AOPA China; London - established strong relationships with 11 Canadian Nuclear companies many of whom require good and services, working with 4 mid-size businesses to relocate & expand current operation; Rural & Ag - Your Local Marketplace & (YLM) 3 month pilot project showcasing individual township directories; Doc Finder - annual goal is to recruit three, currently there are 2 potentials that are in final stages of negotiations.
Resolution: R132-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That the Peterborough Economic Development Corporation's 1st quarter update is received for information Carried
c) Peter Josephs, Township Planner - Official Plan Update - Mr. Josephs provided a brief summary of the Special Council Meeting that will take place on April 22, 2013 with respect to the Township Official Plan Review and Update. He advised that the special council meeting is not intended to be a statutory public meeting to present a draft Official plan or specific revisions to the Plan. It is an opportunity for Council to discuss the proposed update and to hear from the public about those matters that may be considered in the OP update process.
Page 8 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
9 ROADS AND PUBLIC WORKS
a) Monthly Roads and Public Works Report (March)
Resolution: R133-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That Council receives the Monthly Activity Report for the month of March from the Public Works Manager for information;
And;
That Council approves the recommendation of the Roads Committee to accept the low tendered amount of $0.154 per liter for Dustmaster 35 from Pollard Highway Products for dust control; Carried
Resolution: R134-2013
That Council defers the matter relative to the water billing back to the Water Committee for further discussion.
b) Closed South Monaghan Landfill Annual 2012 Monitoring Report
Resolution: R135-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
That the Council of the Township of Otonabee-South Monaghan hereby receives the Closed South Monaghan Landfill 2012 Annual Report prepared by AECOM for information; and further concurs with the following recommendations contained in Section 12 of the Report: a) that the report be submitted to MOE by March 31, 2013 as per the C of A requirements b) that BH20-UL location be sampled twice per year in conjunction with the annual monitoring in the spring and fall c) that the groundwater, surface water and landfill gas program should continue as outlined in Section 4.2 (Groundwater Monitoring Program) at the Site in 2013, however it recommended that the VOC sampling program be revised so that VOC sampling will only be conducted at down gradient monitoring BH12-L/U to the east and BH2-L/U to the south Carried
Page 9 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
10 BUILDING, PROPERTY & BY-LAW ENFORCEMENT
a) Building Report
Resolution: R136-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That Council hereby receives the Chief Building Official's January - April 2, 2013 building report for information Carried
11 FIRE/EMERGENCY MANAGEMENT/GIS/911/BY-LAW ENF
a) T-FD-1-2013 “Tender” - 2013 Fire Tanker Cab and Chassis Apparatus.
Resolution: R137-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That Council approves the purchase of the lowest bid by Winslow Gerolamy Motors - International @ $114,024.00 for T-FD-1-2013 Tender. Carried
12 FINANCE
a) Treasurer's Report
Resolution: R138-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
That Council hereby accepts the report by the Treasurer for information purposes; and further that Council hereby awards the purchase of the chairs for the Keene arena to Brant Office Supply for the quoted price of $7,198.00 plus applicable taxes, and further that this is to be funded through the Parkland Reserve; and further that Council hereby awards the purchase of arena netting for the Keene Arena to Sound barriers in the quoted amount of $6,500.00 plus applicable taxes and further that this is to be funded through the Parkland Reserve; and further that Council hereby approves the purchase of a Perma Cap vinyl bleacher cover for the Keene Arena to Sound Barriers in the quoted amount of $2,465.00 plus applicable taxes to be funded through the Parkland Reserve. Carried
Page 10 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
b) Library - Request for Financial Assistance - Councillor Burton
Resolution: R139-2013
Moved by: Councillor Burton Seconded by: Deputy-Reeve Taylor
That Council hereby approves the participation of financial assistance upto $3,000 to assist with the Pay Equity consultant that will be funded through the library reserves; and further that Council requests ongoing status reports on the matter Carried
c) Donations (Sacred Water Circle - request) - Councillor Burton
Resolution: R140-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
Council acknowledges the importance of protecting our water quality and supports the mission of the Sacred Water Circle to share and learn about the local water issues and engage in remediation and mitigation of present day challenges however cannot commit to financially supporting this event in 2013. Carried
13 PLANNING
a) B6-13 Maloney
Resolution: R141-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That File B6-13 be approved as it conforms to Section 4.2.1(c)(d) of the Official Plan. Further that a merger agreement is required. Carried
Page 11 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
14 BY-LAWS
a) 2013-13 Confirming By-law (March 4 & 18); 2013-14 Zoning By-law Amendment (Sliwinski);2013-16 Transfer Station - User Fees: 2012-17 Appointment of CAO, Director of Planning and Economic Development & Deputy-Clerk
Resolution: R142-2013
Moved by: Councillor Burton Seconded by: Councillor St. Jean
That by-laws 2013-13 Confirming By-law (March 4 & 18); 2013-14 Zoning By-law Amendment (Sliwinski);2013-16 Transfer Station - User Fees: 2012-17 Appointment of CAO, Director of Planning and Economic Development & Deputy- Clerk be given First reading. Carried
Resolution: R143-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That Council move into Committee of the Whole with the Reeve in the Chair for the second reading of By-laws 2013-13, 2013-14, 2013-16 & 2013-17 Carried
Resolution: R144-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That Council rise from Committee of the Whole and back into open Council Carried
Resolution: R145-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
That By-laws 2013-13 Confirming By-law (March 4 & 18); 2013-14 Zoning By-law Amendment (Sliwinski);2013-16 Transfer Station - User Fees: 2012-17 Appointment of CAO, Director of Planning and Economic Development & Deputy- Clerk be given third and final reading and the Reeve and Clerk be authorized to sign and affix the Corporate Seal Carried
Page 12 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
15 CORRESPONDENCE
a) Municipality of Trent Lakes - OMB costs- Mineral Aggregate Resource Developments
Resolution: R146-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
That the Council of the Township of Otonabee-South Monaghan hereby receives the correspondence from the Municipality of Trent Lakes regarding OMB Costs for Mineral Resource Developments for information Carried
b) Technical Standards Safety Association - Casey's Propane
Resolution: R147-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That Council hereby receives the correspondence from TSSA dated March 19, 2013 together with the Fire Chief's letter dated March 22, 2013 regarding Casey's Propane regarding the hazardous distance is received for information. Carried
c) 2012 OPP Reconciliation
Resolution: R148-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
That the 2012 OPP Reconciliation in the amount of $53,457 is received for information; and further that the final year end reconciliation amount be credited towards the current balance or future invoice. Carried
Page 13 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
16 INFORMATION
17 OTHER MATTERS
a) Dawson Cemetery Update - Clerk
Resolution: R149-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That Council hereby receives the Memo dated April 3, 2013 prepared by the Clerk regarding the Dawson Cemetery for information; and further that the matter be deferred to a Property Committee Meeting for discussion and recommendation on how the service/duties will be carried out. Carried
b) Canada Post – Council agreed that it would be prudent to have a representative from Canada Post present at the meeting.
c) Lang County Site Visit – Council noted that the Council Lang County Site Visit is scheduled for April 10, 2013 at 10:00 am
d) Birdsall Wharf
Resolution: R150-2013
Moved by: Councillor Burton Seconded by: Councillor St. Jean
Staff are directed to enter into discussions with the Township of Asphodel- Norwood to draft a mutually satisfactory agreement with respect to the maintenance of Birdsall Wharf and provide a report back to Council. Carried.
Page 14 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
18 CLOSED SESSION (7:55 pm)
In accordance with the Municipal Act, S.O. 2001, c.25 Section 239(2) (b) personal matters about an identifiable individual, including municipal or local board employees; (Administration) (Fire) (specifics of both matters to be discussed are not being referred to because the release of information related to the individual's names would undermine the confidentiality that requires the matter to be dealt with in closed session) and Section 239(2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and information related to the potential lawsuit is the issue to be discussed and the particulars of the exact litigation matter are not included in the resolution because to do so might undermine the confidential nature of the matter to be discussed.
a) Closed Session (In - 7:55 pm)
Resolution: R151-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That Council move into Closed Session in accordance with the Municipal Act, S.O. 2001, c.25 Section 239(2) (b) personal matters about an identifiable individual, including municipal or local board employees; (Administration) (Fire) (specifics of both matters to be discussed are not being referred to because the release of information related to the individual's names would undermine the confidentiality that requires the matter to be dealt with in closed session) and Section 239(2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and information related to the potential lawsuit is the issue to be discussed and the particulars of the exact litigation matter are not included in the resolution because to do so might undermine the confidential nature of the matter to be discussed. Carried
b) Closed Session (Out - 8:17 pm)
Resolution: R152-2013
That Council move back into open session at 8:17 pm
Resolution: R153-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
Council hereby appoints Eleanor J. Rath as the new CAO, Director of Planning & Economic Development and Deputy-Clerk for the Township of Otonabee-South Monaghan effective April 22, 2013. Carried
Page 15 of 242 ... Agenda Item # 5a)
April 08, 2013 Regular Council Meeting
19 ADJOURNMENT
a) Meeting Adjournment (9:00 pm)
Resolution: R154-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That this meeting is now adjourned. Carried
Reeve - David P. Nelson Clerk - Heather Scott
Page 16 of 242 ... Agenda Item # 5b)
April 22, 2013 Public Meeting - Section 34 - Zoning By-law Amendment
The Corporation of the Township of Otonabee-South Monaghan
The Minutes of the Public Meeting - Section 34 - Zoning By-law Amendment of the Corporation of the Township of Otonabee-South Monaghan was called to order at 06:00 PM Monday, April 22, 2013 ______
Council: Reeve D. Nelson Deputy-Reeve J. Taylor Councillors: M. Burton; D. Hannah; S. St. Jean
Staff: Christine Wright, CAO Eleanor J. Rath, CAO Heather Scott, Clerk
Peter Josephs, Township Planner
CALL TO ORDER
DECLARATION OF PECUNIARY INTEREST
If there are any declarations of pecuniary interest at this time, Members should declare same if necessary or during the course of the meeting.
PLANNING
Allen Zoning By-law Amendment
The proposed Zoning By-law Amendment applies to lands that are located in part of Lot 9, Concession 6, in the Otonabee Ward of the Township of Otonabee-South Monaghan. The municipal addresses of the subject lands are 771 and 767 Bolin Road.
REPORTS
Allen Planning Report - Peter Josephs, Township Planner
The proposed zoning by-law amendment is required as a condition of approval for consent (severance) application B-112-12 (application for a lot addition).
April 22, 2013 - Public Meeting Page 17 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 Public Meeting - Section 34 - Zoning By-law Amendment
The proposed zoning by-law amendment applies to the severed and retained parcels of the land severance application, and also to the adjacent lot that the severed parcel is being added to.
The subject lands are currently zoned Rural (RU), Rural Residential (RR) and Shoreline Residential (SR) in By-law No. 2010-65 of the Township of Otonabee-South Monaghan.
The purpose of the Zoning By-law Amendment is to rezone the subject lands as follows:
(1) Rezone the severed parcel from Rural (RU) to Rural Residential (RR); (2) Rezone the retained parcel from Rural (RU) to Rural Residential-24 (RR-24), which will establish a special site-specific zone provision to recognize the existing lot frontage on the turning circle that provides access to the retained parcel; and (3) Rezone the lot being added to from Rural Residential (RR) and Shoreline Residential (SR) to Rural Residential (RR).
No dwellings are being proposed with this zoning application. There are existing dwellings on the retained parcel and the lot being added to.
PUBLIC/AGENCY COMMENTS & SUBMISSIONS
Mr. Allen was in attendance.
There was nobody to speak in favour of or opposition to the proposed zoning by-law amendment.
A letter dated April 18, 2013 was received from Otonabee Region Conservation Authority advising that the Authority has no objection to the proposed zoning by-law amendment.
COUNCIL MOTION
Motion of Council
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That the proposed zoning by-law amendment for Allen is received for information; and further that by-law 2013-18 is deferred to the by-law section of the Regular Meeting for adoption. Carried.
April 22, 2013 - Public Meeting Page 18 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 Public Meeting - Section 34 - Zoning By-law Amendment
ADJOURNMENT (6:20 pm)
Meeting Adjournment
Moved by: Councillor Hannah Seconded by: Deputy-Reeve Taylor
That the Public Meeting is now adjourned. Carried
Reeve, David P. Nelson Clerk, Heather Scott
April 22, 2013 - Public Meeting Page 19 of 242 General Committee Planning ... Agenda Item # 5b)
The Corporation of the Township of Otonabee-South Monaghan
The Minutes of the Special Council Meeting of the Corporation of the Township of Otonabee-South Monaghan was called
to order at 05:00 PM Monday, April 22, 2013 ______
Present: Council: Reeve D. Nelson Deputy-Reeve J. Taylor Councillors: M. Burton; D. Hannah and S. St. Jean
Staff: Christine Wright, CAO Eleanor J. Rath, CAO Heather Scott, Clerk
Peter Josephs, Township Planner
CALL TO ORDER
DECLARATION OF PECUNIARY INTEREST
INTRODUCTION & OVERVIEW
This Special Meeting of Council is being held under Section 26 of the Planning Act to discuss a review of the current Official Plan of the Township of Otonabee-South Monaghan, and revisions that may be required to the Official Plan.
Section 26 of the Planning Act requires a Council of a municipality to review its Official Plan at least every five years to determine if revisions are required.
Before revising the Official Plan, the Council is required to hold a Special Meeting, open to the public, to discuss possible revisions. The meeting is also an opportunity for the public to provide input on issues of concern.
This Special Council Meeting is not intended to be a statutory public meeting to present a draft updated Official Plan or specific revisions to the Plan. It is an opportunity for Council to discuss the proposed update and to hear from the public about those matters that may be considered in the Official Plan review and update process.
April 22, 2013 - Public Meeting Page 20 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 Special Council Meeting
CONFIRMATION OF NOTICE
Notice of the Special Council Meeting was given in accordance with Section 26 of the Planning Act. Notice of the meeting was advertised in the Peterborough Examiner on two separate dates: March 9, 2013 and March 16, 2013. Notice was also placed on the Township's website.
Peter Josephs, Township Planner - Planning Report
Mr. Josephs, Township Planner reviewed his planning report dated April 5, 2013 regarding the Township's Official Plan Review and Update. He noted a few areas of interest and implementation policies are: Provincial Legislation and Policies; County of Peterborough Official Plan; General Development Policies and Land Use Policies; land Division Policies and Other areas such as but not limited to: wetland mapping, site alteration policies and trails policy.
The proposed general work plan and proposed timeframe was outlined as follows: Stage 1 - Information collection and background review (April, May & June 2013); Stage 2 - Preparation of Draft Official Plan Amendment (July, August and September 2013); Stage 3 - Public and Agency Review (October and November 2013) and Stage 4 - Final Revisions, Adoption and Submissions (Completion by end of 2013 or early 2014).
QUESTIONS/COMMENTS FROM PUBLIC
Tony Kenny - addressed Council requesting the following be reviewed and taken into consideration during the Official Plan review: look at changing some of the agriculture designations into Rural in South Monaghan ward, shoreline areas to entertain growth, Species at Risk Act, Source Water Protection Act and Lots of Record
Don Wood - Requested Council to look into some Rural designation in and around Whitfield Road area
Lila Carrier - Suggested that the Township and OMAFRA review criteria for designating Agricultural designations as soil conditions are not always suitable for agriculture.
Jim Glenn - Requested Council look at implementation of increased severances in and around the Hamlet area designation; policies on unopened road allowances as they should be made to be constructed to township standards in conjunction with any development due to access issues and potential conflicts between various land owners.
April 22, 2013 - Public Meeting Page 21 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 Special Council Meeting
Submission - Sheila McConkey - requested Council review policies with respect to creation of lots via consent versus plans of subdivision the property in question has app. 1200 ft. of frontage on Almeara Drive, as she is attempting to get additional lots without a plan of subdivision, potentially by a different designation in the O.P.
Deputy-Reeve Taylor – requested Council review policies for merger with abutting lands as a condition of agricultural severance as potential farm purchasers may not own adjoining lands.
COUNCIL MOTION
Motion of Council
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Hannah
That Council hereby receives Peter Josephs, Township Planner report together with the comments and submissions for information; and further authorizes Mr. Josephs to proceed with the implementation of the review of the Official Plan Carried
ADJOURNMENT
Meeting Adjournment
Moved by: Councillor Burton Seconded by: Councillor St. Jean
That the Special Meeting regarding the review of the Township's Official Plan is now adjourned. Carried
______David P. Nelson, Reeve Heather Scott, Clerk
April 22, 2013 - Public Meeting Page 22 of 242 General Committee Planning ... Agenda Item # 5b)
The Corporation of the Township of Otonabee-South Monaghan
The Minutes of the Canada Post Meeting Held Monday, April 22, 2013 @ 2:00 pm Training Room, Fire Station #1 ______
Present: Council: Reeve D. Nelson Deputy-Reeve J. Taylor Councillors: M. Burton; D. Hannah and S. St. Jean
Staff: Christine Wright, CAO Eleanor J. Rath, CAO Heather Scott, Clerk
Others: Wayne Beaton, Canada Post Diana Adamowicz
CALL TO ORDER
INTRODUCTION & OVERVIEW
This public open house was held as a result of the elimination of the rural route designations for mailing addresses. Canada Post has been gradually phasing out rural route designations across the country over the last couple of years. Any residents residing in Otonabee-South Monaghan in the Peterborough rural route area will be assigned a new community name and postal code.
The following comments were provided:
Ruth Matthews – in favour of keeping “Indian River” and requested Canada Post review parcel pick-up location (perhaps to Keene rather than Lakefield where it is currently)
Georgina Sleeman – concerned over the re-location of the super mail boxes to Old Norwood Road where she has to pick up her mail.
April 22, 2013 - Public Meeting Page 23 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 Special Council Meeting
(Canada Post advised that the relocation of super mail boxes was done as part of an across Canada review of locations to enhance the level of safety for Canada Post workers. This program has been implemented over a couple of years.)
Shari Darling – requested clarification on what is it that the Township is seeking.
Lise Charlebois – expressed concern that was of the understanding that Council had already made a decision and Indian River was not an option.
Rhonda MacDonald – provided Council with a petition from a majority of residents that reside in the Campbelltown Road area in particular Hazel Crescent. She also conveyed the issue of restickering being done with incorrect addresses when restickered. Was pleased that it was a democratic process and was in favour of dividing the postal areas into 3 sections.
Cora Whittington – requested Council to consider utilizing Peterborough with either a prefix or suffix being added. Not being able to utilize Peterborough impacts her business as she optimizes “Peterborough” for marketing purposes.
Dennis ? (Shady Acres) – expressed concern that currently 3 residents on the same street in the same location are receiving mail with different addresses on it.
Paul Hutchinson – wanted clarification on what are the options being considered. If Peterborough is not an option could OSM-Peterborough be considered.
Richard Simpkins – Asked if postal codes could not just be utilized for mail delivery.
Rod MacDonald – Asked if Council was considering a name change as that should be considered first prior to any postal name changes and is Council open to a name change.
Erna Allen – Would like to remain Keene address
Rod MacDonald – Asked how many are interested in a name change.
Edgar Cornish – conveyed his concern over the relocation of the mailboxes. Would like consideration given to hometown address especially if it relates to a business.
Farris Jaboor – Asked if Peterborough is not an option could Peterborough – east/west; Peterborough OSM or OSM Peterborough be used. Need to be able to pinpoint the location on a map.
John White – Asked where the division would be between Keene and Indian River
Karen Phillips – Asked if the issue is to get rid of the rural route numbers
April 22, 2013 - Public Meeting Page 24 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 Special Council Meeting
Don Bell – expressed concern over the rerouting of mail and that S.S. 6 is being put on all his mail. Also advised that Otonabee South Monaghan will not fit in a lot of fields when entering the name into a document.
Valerie Stankiewicz – Asked if the street name and postal code is on the document will the mail not be correctly delivered
Harvey Evenden – conveyed displeasure with registered mail and the fact that you have to wait a day or so to pick it up.
Gladys Fowler – expressed concern with the restickering of the mail, and the names are being spelled wrong as well that S.S. 6 is being put on the mail.
Tony Kenny – requested Canada Posts authority to utilize civic addressing for the postal service.
Ian Robinson – with the flexibility of names will the postal codes change.
Mary Stewart – advised she has already changed addressing to Otonabee South Monaghan
Ray Dyck – Asked if anything can be learned from Fed Ex and how they deliver
Marilyn Dyck – Asked how many residents in the brown area of the map are in the 295 telephone exchange.
Joyce Williams – If address is R.R. #1 Keene would that area remain Keene
Marie Carmichael – Asked how communication is going to be conveyed to the residents of OSM that are impacted and what is the timeline.
Mary Elmhirst – asked what other part of Ontario is going through this process
Dave Cornish – advised Indian River comes up under a google search – asked why Keene Post Office cannot be used for parcel pick-up rather than Lakefield.
Don Bell – asked why you cannot just use Otonabee as the name
Cara Wood – Asked how long do residents have to get information to Council prior to a decision being made
Gladys Fowler – would rather be Keene than Otonabee
Bev Jaboor – Asked what is the next steps
April 22, 2013 - Public Meeting Page 25 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 Special Council Meeting
Jim Zester – asked what if all the mail is not caught in the 1 year time frame that Canada Post has allowed
Harold Sheldon – noted that the first decision should be whether Council was going to change the Township name and secondly if it is more the Peterborough rural route area that is the concern then meet specifically with that area to come up with a name.
Rob McIsaac – asked if the Peterborough area could be blended with Keene or Indian River
Pat Marchen – requested Council look at utilizing the name “Otonabee” as it has historical value.
______David P. Nelson, Reeve Heather Scott, Clerk
April 22, 2013 - Public Meeting Page 26 of 242 General Committee Planning ... Agenda Item # 5b)
The Corporation of the Township of Otonabee-South Monaghan
The Minutes of the General Committee Planning Meeting of the Corporation of the Township of Otonabee-South Monaghan was called to order at 06:00 PM Monday, April 22, 2013 ______
Council: Reeve D. Nelson Deputy-Reeve J. Taylor Councillors: M. Burton; D. Hannah & S. St. Jean
Staff: Christine Wright, CAO Eleanor Rath, CAO (incoming) Heather Scott, Clerk Ted Bryan, Fire Chief
Peter Josephs, Township Planner
CALL TO ORDER
DECLARATION OF PECUNIARY INTEREST If there are any declarations of pecuniary interest at this time, Members should declare same if necessary or during the course of the meeting.
ADDITIONS TO OR DELETIONS FROM THE AGENDA Additions: Other: (a) Flooding Conditions (b) Source Water Protection (c) Canada Post
ADOPTION OF AGENDA
Agenda Adoption
Resolution: R155-2013
Moved by: Councillor Hannah Seconded by: Councillor Burton
That the agenda for the April 22, 2013 General Committee/Planning Meeting is hereby adopted as amended. Carried
April 22, 2013 - Public Meeting Page 27 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 General Committee Planning Meeting
DELEGATIONS – There were no delegations scheduled for this meeting.
REPORTS – There was nothing to report or discuss
FINANCE – There was nothing to report or discuss.
PLANNING
Solar Project - Zoning Opinion - D. Bell & Solar Project - P. Leahy
Resolution: R156-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
Council hereby defers decision pending more information on the 2 proposals. Carried
BY-LAWS
2013-18 Zoning By-law Amendment (Allen) and 2013-19 Appoint Deputy-Chief (Fire Department)
Resolution: R157-2013
Moved by: Councillor Burton Seconded by: Councillor Hannah
Tht By-laws 2013-18 Zoning By-law Amendment (Allen) and 2013-19 Appoint Deputy- Chief (Fire Department) be given first reading Carried
Resolution: R158-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
That Council move into Committee of the Whole with the Reeve in the Chair for the second reading of by-laws 2013-18 and 2013-19 Carried
Resolution: R159-2013
Moved by: Councillor Burton Seconded by: Councillor Hannah
That Council rise from Committee of the Whole and back into open Council Carried
April 22, 2013 - Public Meeting Page 28 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 General Committee Planning Meeting
Resolution: R160-2013
Moved by: Councillor St. Jean Seconded by: Councillor Burton
That By-laws 2013-18 Zoning By-law Amendment (Allen) and 2013-19 Appoint Deputy- Chief (Fire Department) be given third and final reading and the Reeve and Clerk be authorized to sign and affix the Corporate Seal Carried
CORRESPONDENCE
County of Peterborough - OLG Casino
Resolution: R161-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton
That Council receives the correspondence from the County of Peterborough regarding OLG Casino for information; and supports the County of Peterborough's motion supporting the continued operation of a Casino at Kawartha Downs in the Township of Cavan-Monaghan; and further a copy of this motion is to be sent to the Township of Cavan-Monaghan; Ontario Lottery and Gaming Commission and MPP Jeff Leal. Carried
Township of Wainfleet - Motion to declare Twp of Wainfleet is not a host for Wind Turbine development
Resolution: R162-2013
Moved by: Councillor St. Jean Seconded by: Councillor Hannah
That Council receives the correspondence from the Township of Wainfleet regarding Wind Turbine Development for information; and further Council supports the Township of Wainfleet's resolution declaring Wainfleet as not a host for wind turbine development. Carried
April 22, 2013 - Public Meeting Page 29 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 General Committee Planning Meeting
INFORMATION
(a) OCWA - Certificate of Accreditation (b) Peterborough 10 Year Housing and Homeless Plan Bulletin - Volume 2 Issue 1 (c) Nourish Roundtable In Keene - Summary Feedback (d) Mayors' Coalition for Affordable, Sustainable and Accountable Policing (ASAP)
Resolution: R163-2013
Moved by: Deputy-Reeve Taylor Seconded by: Councillor St. Jean
That Council receives the correspondence contained in the information package for information. Carried
OTHER
Personnel Roster Change
Resolution: R164-2013
Moved by: Councillor Burton Seconded by: Councillor Hannah
That Council hereby receives and approves the Fire Department Roster change as presented. Carried
Keene Summer BBQ & Pumpkinfest Fundraiser
Resolution: R165-2013
Moved by: Councillor Burton Seconded by: Deputy-Reeve Taylor
That Council hereby receives the correspondence from the Keene Pumpkin Festival Committee with respect to a Keene Summer Barbeque – Keene Pumpkin Festival Fundraiser for information; and further deems the event as a “Municipally Significant Event” within the Township of Otonabee-South Monaghan Carried
Source Water Protection - Reeve Nelson advised that the intent is to proceed to verify all the threats this year and the number may reduce. There are funds available from the Province to identify the threats but no funding has been implemented to assist with alleviating any of the identified threats.
April 22, 2013 - Public Meeting Page 30 of 242 General Committee Planning ... Agenda Item # 5b)
April 22, 2013 General Committee Planning Meeting
Canada Post - Further to the April 22, 2013 afternoon meeting it was identified that Council would like to keep Indian River & Keene postal boundaries and look at reconfiguring some of the RR Peterborough addresses to those areas and a new postal area name for the remainder. It was noted that it will be a public process prior to making a final decision.
Area Flooding - Fire Chief Bryan advised that the municipality is experiencing normal spring flood conditions for this area. OSM Fire and Emergency Services Dept. will be conducting a door to door "Notice to Residents "delivery campaign within the next few days to the flood prone areas alerting residents of the potential of flooding. Otonabee Region Conservation Authority's flood warning media release will be distributed as well.
CLOSED SESSION – There were no closed session items
ADJOURNMENT
Meeting Adjournment (7:10 pm)
Resolution: R166-2013
Moved by: Councillor Burton Seconded by: Councillor St. Jean
That the meeting is now adjourned. Carried
Reeve - David. P. Nelson Clerk - Heather Scott
April 22, 2013 - Public Meeting Page 31 of 242 General Committee Planning Peterborough Gary King ... - CAO - 2012 - County of - 2013 Update
2012 Year-End Accomplishments
2013 Projects, Priorities and Budget Highlights
March 2013 Presented by: Gary King CAO Agenda Item # 6b) Page 32 of 242
Peterborough Gary King ...
Current plans and planning documents are the cornerstone for determining - CAO capital project priorities, accessing funding from senior levels of government, - 2012 - County of and determining resource requirements during budget and other times during - 2013 Update the year.
8 new and/or updated Plans put in place during 2012
Area-wide Peterborough Sustainability Plan
County Strategic Plan 2012-2015 timeframe
Waste Management Master Plan (substantially complete)
Transportation Plan Update (substantially complete)
New County Forest Management Plan Agenda Item # 6b) Lang Pioneer Village Master Plan update
Off-Load Nurse Business Plan
Page 33 of 242 Energy Management Plan
Peterborough Gary King ... - CAO -
2012 2012
- County of -
2013 Update Asphalt Paving – 3 roads – 6.5 km Total Roadwork 8 roads – 29.2 km Surface Treat -3 roads -12.km
Micro Surface -2 roads – 10.3 km
Total Bridges - 15 Bridge Reconstruction– 1
Bridge Rehabilitation – 1
Bridge Major Maintenance – 13
Agenda Item # 6b)
Winter/Summer 726 km in system Maintenance Page 34 of 242
Peterborough Gary King ... - CAO - 2012 2012 - County of - 2013 Update 159 Structures in system 94 visual inspections (bridges/culverts)
Development Project Reviews 25 (subdivisions/site plan/zoning)
Severances Reviewed 50 Agenda Item # 6b) Utility Requests 30 Page 35 of 242
Peterborough Gary King ... - CAO - 2012 2012 - County of - 2013 Update Sign Permits Issued 45
Entrance Permits Issued 35
Traffic Calming Projects 5
Utility Requests 30
Airport Road EA and proceeding to final design as well as 3 Environmental Assessments commenced for future work
Develop design plans or specs for approx. ½ of total # of County Tenders Agenda Item # 6b) annually
Page 36 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Through increased advertising, more special event 2013 Update days, and new/innovative programs My Waste App From Garbage to Garden composter visits, excellent results were achieved
Hosted 12 Environmental Day events in 2012
compared to 5 in 2011 Agenda Item # 6b) Page 37 of 242
Peterborough Gary King ... - CAO - 2012 - County of - 2013 Update Program 2011 to 2012 Tonnage ( Jan – Nov )
Blue Box Up 0.3%
Organics Up 19.0%
Hazardous Waste Up 9.0%
Electronics Up 128% Agenda Item # 6b)
Garbage Down 9% Page 38 of 242
Peterborough Gary King ... - CAO - 2012 - County of
- 2012 Total Call Volume = 22,480 calls 2013 Update
Experienced a 10.5% increase in emergency calls (code 4s) and a 12% increase in urgent calls (code 3s) Represents double the increases experienced in these categories in 2011
Agenda Item # 6b) 2011 Total Call Volume = 19,865 Page 39 of 242
Peterborough Gary King ... - CAO - 2012
- th County of 90 Percentile for County ( Response Time ) - 2013 Update 2012 = 16 minutes.22 seconds 2011 = 17 minutes.11 seconds - a decrease of 48 seconds
Response Time Average for City
2012 = 9 minutes.32 seconds Agenda Item # 6b) 2011 = 9 minutes.26 seconds
Page 40 of 242 - an increase of 6 seconds
Peterborough Gary King ... - CAO - 2012 -
County of Offload Delay Times - 2013 Update A positive decrease in Offload Delay in 8 of 12 months compared to 2011
decrease realized in 2011 per incident – 7 minutes.31 seconds decrease realized in 2012 per incident -20 minutes.44 seconds
Contributing factors – Working group focus, ED Agenda Item # 6b) transfer of care policy, attendance of Paramedic supervisors at ED, and 24/7 Offload Nurse coverage Page 41 of 242
Peterborough Gary King ... - CAO - 2012 - County of In 2012 the Paramedic Service attended and/or - 2013 Update hosted 95 public education and awareness events
Over 2012 there were 24 identified Committees and/or working groups requiring the attendance/participation of EMS Management group
Other services have adopted our practices in Agenda Item # 6b) many areas –i.e.) controlled substances,
Page 42 of 242 Paramedic Field evaluation
Peterborough Gary King ... - CAO - 2012 - County of - 29 separate Recruitment and Selection processes 2013 Update – many of them for multiple hires – i.e.) PW/Env. Services seasonal, Part-time Paramedics, Lang Seasonal CUPE 1306 Postings (Outside - 20) (Inside – 3) CUPE 1306 –External Advertisements - 7 Agenda Item # 6b) Page 43 of 242
Peterborough Gary King ... - CAO - 2012
- County of - 2013 Update CUPE 4911 – Postings – 53 CUPE 4911 – External Advertisements -1 Non Union Group – Postings – 9 Non Union Group – External Ads – 9 9 different Health and Safety or Health and Wellness projects delivered Agenda Item # 6b) Page 44 of 242
Peterborough Gary King ... - CAO - 2012 - County of
- Coordinated, organized and/or delivered training 2013 Update and development for new employees and compliance – Multicultural, OADA Customer Service, etc. Numerous external surveys for variety of compensations issues including HR Working Committee
Numerous Labour relations and employee Agenda Item # 6b) relation issues resolved – grievances/mediations
Page 45 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Full payroll and benefit administration – 2013 Update included managing 20 short-term disability claims and 1 long-term disability claim
Lead for the Learning and Development Portal – from concept to design to implementation Agenda Item # 6b) Page 46 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Senior Planning staff represent County on 16 2013 Update different external Committees, working groups and/or projects i.e.)
Source Protection Municipal Working group Housing and Homelessness Steering and Advisory Agriculture Action Committee Trans Canada Trail Local Initiatives, etc. Agenda Item # 6b) Page 47 of 242
Peterborough Gary King ... - CAO - 2012 - County of 2012 Development Review/Approval and Planning - 2013 Update Act matters
186 written preliminary severance reviews 131 formal severance applications 16 active Plans of Subdivision/Condo 14 Plans – not active but in process (monitoring function)
4 Ontario Municipal Board Hearings Agenda Item # 6b)
Page 48 of 242
Peterborough Gary King ... - CAO - 2012 - County of 11 formal OPAs received that required processing - 2013 Update and decisions Significant Policy Review work
Official Plan Review for 2 Townships (Havelock- Belmont-Methuen and Cavan-Monaghan)
Review of Provincial Policy Statements (PPS) and Growth Plan population projections Agenda Item # 6b) Page 49 of 242
Peterborough Gary King ... - CAO - 2012 - County of
- GIS 2013 Update Implementation and training for all County and Township staff on new web-GIS
Migration of GIS databases into enterprise level SQL Server
Numerous publications i.e.) tourism kiosk maps, Agenda Item # 6b) County Winter Control book, EORN service maps Page 50 of 242
Peterborough Gary King ... - CAO - 2012 Recording Secretary and/or in resource capacity, - County of - 2013 Update attended significant # of meetings
Prepared and published all Agendas and Minutes – 22 Council meetings plus special budget meeting and Warden’s election meeting
87 by-laws prepared – wide variety of topics i.e.) Food Handler, speed zones, annexations
Agenda Item # 6b) Estimated 450 resolutions – most requiring follow- up communication Page 51 of 242
Peterborough Gary King ... - CAO - 2012 - County of 9 Accessibility Advisory Committee meetings - 2013 Update
7 Lang Pioneer Village Advisory meetings
6-8 Awards and Bursaries Committee meetings
3 Warden’s Committee meetings
Agenda Item # 6b) 2 Freedom of Information requests – one handled internally and one referred to a provincial ministry Page 52 of 242
Peterborough Gary King ... - CAO - 2012 - County of - 43 tender and/or proposal calls for supplies or 2013 Update services as varied as multi-function copiers to hot mix asphalt to vehicles and ventilation/heating upgrades
A great amount of work and dollars flow to local construction companies, local merchants and trades people Agenda Item # 6b) Page 53 of 242
Peterborough Gary King ... - CAO - 2012 - County of 12 RFPs for EORN project in 2012 - 2013 Update 6 RFPs for North Kawartha Adult Lifestyle Community Project (County Planning also involved) 60 contracts and/or agreements reviewed for risk management –includes insurance certificate tracking and WSIB clearances 16 Legal cases/claims (Opened in 2012)– 9 ongoing cases (filed pre-2012) - open
investigations, coordinate legal and/or manage Agenda Item # 6b) under deductible resolution (15 under deductible claims) Page 54 of 242
Peterborough Gary King ... - CAO - 2012 - County of 22 County Accident/Incident reports – follow-up for - 2013 Update Health and Safety and coordinate for insurance/repair or if WSIB/HR related matter
8 Facility “capital” improvements – smaller repairs handled by Facility ticket process -160 tickets submitted in 2012
Communications – 120 Web-site updates posted Agenda Item # 6b) and several Press releases issued Page 55 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Numerous “1 offs” due to special project work.... 2013 Update Facilitated several of the new and/or updated Plans noted earlier – Strategic Plan with MMAH and Management Team County Forest Management Plan with Silvecon and stakeholder involvement Agenda Item # 6b) Page 56 of 242
Peterborough Gary King ... - CAO - 2012 - County of - County Energy Management Plan 2013 Update Committee work County liaison to Sustainable Peterborough and 3 sub- committees –Energy, Climate Change and Economic Development Health and Safety – Courthouse, Lang and EMS EORN Team meetings and Board attendance North Kawartha Adult Lifestyle project
Agenda Item # 6b)
Page 57 of 242
Peterborough Gary King ... - CAO - 2012 - County of - 2012 Winner of the Greater Peterborough 2013 Update Business Excellence Award for Tourism
4 Nominations and 3 Wins over 6 years
Highest Annual Total for self-generated Revenues (admissions and sales) in 2012 -
$164,000 Agenda Item # 6b) Page 58 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Staged the regions largest War of 1812 Re- 2013 Update enactment which also included a Living History workshop for youth and an original play
Approx. 9000 visitors just to the various special events over 2012 – significantly greater total number when regular and school visitation numbers are added Agenda Item # 6b) Page 59 of 242
Peterborough Gary King ... - CAO - 2012 -
County of Financial Administration – responsible for - 2013 Update Annual budget production and Year-end (est. 900 and 850 hours respectively)
Thousands of transactions i.e.) 2,900 budget lines, 8,400 invoices processed, 4,600 A/P cheques issued, 6,000 General Journal transactions, 5,100 Bank transactions reconciled, 90 payrolls processed
Also complete annually a review and development of Tax policy and Tax Rates by Agenda Item # 6b) property class Page 60 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Mandatory preparation and filing of Financial 2013 Update Information Return ( FIR ) for Province now in- house
Maintain and update Tangible Capital Asset register – 1450 assets – value of $120,000,000
Assist Auditors through to approval of Audited Agenda Item # 6b) Financial Statements annually Page 61 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Est. # - 24 separate mandatory Provincial and or 2013 Update Federal reporting requirements annually – i.e.) Land Ambulance Funding, Fed Gas Tax, Prov. Gas Tax, Stats Can Capital, etc.
Placement, monitoring, and reporting of County investments in accordance with legislative and County policy requirements Agenda Item # 6b) Page 62 of 242
Peterborough Gary King ... - CAO - 2012 - County of - 2013 Update Significant special project work – oversight of IT and work to maintain/implement IT Plan, research and investigations for lawsuit(s), resource to HR Working Committee, provide financial info/advice to EOWC research, technical consulting advice to Crowe Valley Conservation Authority
Agenda Item # 6b) Page 63 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Maintenance of network and installation of various 2013 Update new software and hardware systems i.e.) PEARL Government Information System
IT input into Corporate initiatives i.e.) new website, new GIS system, new Learning and Development Portal, updates to Filepro and iCompass Agenda Item # 6b) Page 64 of 242
Peterborough Gary King ... - CAO - 2012 - County of - Assisted with integration of Jacobs 2013 Update Time Manager with Great Plains Financial
Performed both licencing and hardware audits
Maintain network security
Provide “Help Desk” support to all County and Agenda Item # 6b) EORN users Page 65 of 242
Peterborough Gary King ... - CAO - 2012 - County of Attend hundreds of meetings over course of year to - 2013 Update provide resource support, advice, direction, or serve liaison function i.e.)
22 Council meetings, 24 Management Team meetings, 14 EOWC meetings, 16 EORN Team meetings, 10 EORN Board meetings, 8 GPAEDC Board meetings, 4 Joint Services Steering Committee meetings, 8 Township presentations, annual County Awards Ceremony, 3 Wardens Committee meetings and many special issue meetings – Trent-Severn, Aggregate Agenda Item # 6b) Issues, law suits, ORCA, Ministerial delegation meetings
Page 66 of 242 at Conferences
Peterborough Gary King ... - CAO - 2012 - County of Numerous meetings and daily/weekly - 2013 Update communication with Corporate Directors to discuss issues, provide guidance and/or resolve problems – respond to average of 50 to 75 e- mail communications daily i.e.) Budget development, Step 3 grievance meetings, mediations, staff communications sessions at Courthouse, Douro Depot, Paramedics
Agenda Item # 6b) External liaison with many Federal and Provincial politicians and Senior Ministry staff Page 67 of 242
Peterborough Gary King ... - CAO - 2012 - County of Advice for negotiation of agreements with external - 2013 Update agencies GPAEDC, Cross Border billing, EORN Contribution Agreement meetings with Feds and Province – also for reporting milestones
Advice for preparation/filing of grant applications
Delegate, direct and manage staff to ensure completion of Council directives Agenda Item # 6b) Page 68 of 242
Peterborough Gary King ... - CAO - 2012 - County of During the development and review of the Draft 2013 Budget, - 2013 Update the focus on both staff and Council was to concentrate on our core service delivery responsibilities, enable progress to be realized on the projects and priorities contained within many of the newly developed and/or updated plans i.e.) County Strategic Plan 2012-2015 timeframe Transportation Plan Update Waste Management Master Plan Update Lang Village Master Plan Update
… and also, to be fiscally responsible and sensitive to the Agenda Item # 6b) need for restraint in recognition of the economic pressures facing taxpayers and municipalities alike. Page 69 of 242
Peterborough Gary King Gross Budget - Expenditures $57,186,875 ... - CAO
- Expenditures 2012 - County of - 2013 Update Landfill / Peterborough Environmental County/City Public Works, Services, Paramedics, Transit, POA $5,173,410 9.05% $14,308,461 $18,178,919 25.02% 31.79%
Health, $2,728,855 4.77% Emergency/Other, $263,328, 0.46% Social Assessment, Services/Housing, $1,365,157 2.39% Tourism/ $7,273,604 12.72%
Broadband Agenda Item # 6b) /Economic, Planning, $1,854,826 3.24% Admin/Corp/Bldg, $786,275 $5,254,040 9.19% 1.37% Page 70 of 242
Peterborough Gary King Gross Budget - Revenue ($57,186,875) ... - CAO - 2012 Revenues - County of - 2013 Update Province / Federal, Municpal, ($7,264,164), ($6,572,462), 12.7% 11.5%
Fees/Other, ($3,107,396), Taxes (plus 5.4% PIL), ($33,590,942), 58.7% Reserves,
($6,031,338), POA, Agenda Item # 6b) 10.6% ($620,574), 1.1% Page 71 of 242
Peterborough Gary King ... - CAO - 2012 - County of - 2013 Update Agenda Item # 6b) Each 1% increase in Tax Requirement Provides approximately $324,700 before assessment growth impact. Page 72 of 242
Peterborough Gary King ... - CAO 2012 2013 - 2012
- County County County of - 2013 Update Assessment Taxes Taxes $ 100,000 $ 327.18 $ 329.13 $ 102,000 $ 333.72 $ 335.71 $ 150,000 $ 490.76 $ 493.69 $ 153,000 $ 500.58 $ 503.57 $ 200,000 $ 654.35 $ 658.26 $ 204,000 $ 667.44 $ 671.42 $ 250,000 $ 817.94 $ 822.82 $ 255,000 $ 834.30 $ 839.28 $ 300,000 $ 981.53 $ 987.39
$ 306,000 $ 1,001.16 $ 1,007.14 Agenda Item # 6b) $ 350,000 $ 1,145.11 $ 1,151.95 $ 357,000 $ 1,168.02 $ 1,174.99 Page 73 of 242
Peterborough Gary King County of Peterborough Taxes - Continued ... - CAO - 2012 If your assessment was $100,000 for 2012, you paid approximately - County of $327.18 for the County portion of your tax bill. In 2013, based on the - 2013 Update same $100,000 of assed value, you will pay $1.95 more, or approximately $329.13. (Based on the General, Hospital, and Curbside rates)
If your assessment was $100,000 for 2012 and increased by 2% to $102,000 for 2013 (the approximate County wide residential reassessment increase), in 2013 you will pay an extra $8.53 for the County portion of your tax bill.
For the average single family dwelling in Peterborough County for 2013
taxation purposes (estimated at $208,000) and given the same Agenda Item # 6b) approximate 2% increase from $204,000 in 2012 to $208,000 in 2013, the incremental tax bill, as proposed in this draft budget will be $17.15 Page 74 of 242
Peterborough Gary King Tax Requirement by Department ...
TAX REQUIREMENT BY BUDGET BUDGET Tax $ Increase/ % of Total - CAO -
2012 DEPARTMENT 2012 2013 (decrease) Tax Change - County of
- UNALLOCATED $ (268,690) $ (471,660) $ (202,970) -0.6257% 2013 Update GENERAL GOVERNMENT $ 406,501 $ 395,962 $ (10,539) -0.0325% GENERAL ADMINISTRATION $ 1,631,382 $ 1,745,449 $ 114,067 0.3516% ARMOUR ROAD FACILITY $ 147,216 $ 158,516 $ 11,300 0.0348% CORPORATE $ 828,459 $ 885,946 $ 57,487 0.1772% GIS $ 304,617 $ 334,067 $ 29,450 0.0908% ASSESSMENT $ 1,376,688 $ 1,365,157 $ (11,531) -0.0355% EMERGENCY MEASURES $ 142,843 $ 142,627 $ (216) -0.0007% 9-1-1 $ 37,720 $ 38,165 $ 445 0.0014% PROVINCIAL OFFENCES $ (517,814) $ (600,000) $ (82,186) -0.2534% TRANSIT $ 37,500 $ 42,500 $ 5,000 0.0154% Agenda Item # 6b) ROADS $ 10,834,425 $ 11,056,689 $ 222,264 0.6852% BRIDGES $ 1,478,250 $ 1,591,960 $ 113,710 0.3505% Page 75 of 242
Peterborough Gary King Tax Requirement by Department ...
- TAX REQUIREMENT BY BUDGET BUDGET Tax $ Increase % of Total CAO
- DEPARTMENT 2012 2013 (decrease) Tax Change 2012 - County of -
2013 Update LANDFILL PROPORTIONATE SHARE $ 295,370 $ 385,370 $ 90,000 0.2774% ENVIRONMENTAL SERVICES $ 1,313,714 $ 1,740,738 $ 427,024 1.3164% PETERBOROUGH COUNTY/CITY PARAMEDICS $ 2,964,269 $ 2,929,251 $ (35,018) -0.1080% P.R.H.C. $ 1,016,850 $ 1,216,650 $ 199,800 0.6159% HEALTH UNIT $ 762,134 $ 762,134 $ - 0.0000% FAIRHAVEN $ 428,033 $ 431,481 $ 3,448 0.0106% SOCIAL SERVICES $ 1,847,686 $ 1,700,038 $ (147,648) -0.4552% CHILDREN'S SERVICES $ 390,336 $ 420,614 $ 30,278 0.0933% SOCIAL HOUSING $ 4,974,885 $ 5,099,252 $ 124,367 0.3834%
LANG PIONEER VILLAGE $ 666,354 $ 704,945 $ 38,591 0.1190% Agenda Item # 6b) TOURISM $ 5,400 $ 4,450 $ (950) -0.0029% PLANNING $ 481,695 $ 516,300 $ 34,605 0.1067% Page 76 of 242
Peterborough Gary King Tax Requirement by Department ...
TAX REQUIREMENT BY BUDGET BUDGET Tax $ Increase % of Total - CAO DEPARTMENT 2012 2013 (decrease) Tax Change - 2012 - County of ECONOMIC DEVELOPMENT $ 677,886 $ 678,442 $ 556 0.0017% - 2013 Update GRANTS AND DONATIONS $ 17,167 $ 10,500 $ (6,667) -0.0206% BROADBAND $ 158,339 $ 157,839 $ (500) -0.0015% TOTAL REQUIREMENT $ 32,439,215 $ 33,443,382 $ 1,004,167 3.10%
Downloaded services 0.04% External Boards 0.01% All Other Departments 3.04%
Assessment Growth (Estimate) 0.93% Agenda Item # 6b) Total Requirement Increase Net of Assessment Growth 2.17% Page 77 of 242
Peterborough Gary King Reserves ... - CAO Estimated Reserve Closing Balances - 2012 - County of - 2013 Update Balance end of 2012: $ 26,529,973
Balance end of 2013: $ 25,624,681
Reserves Reduce By: $ 905,292
Includes estimated Working Funds, Capital, & Obligatory
Reserves Balances
Does not include the transfer of any 2012 year end surplus / (deficit) Agenda Item # 6b) Our reserve balance is shown as approximate because we are still working on the 2012 year end entries which will change the reserve balances for surplus or deficit amounts. Page 78 of 242
Peterborough Gary King High Level Overview of Reserve Funding ... for Projects in the 2013 draft budget: - CAO - 2012 - County of - 2013 Update Agenda Item # 6b) Page 79 of 242
Peterborough Gary King Departmental Highlights - 2013 ... - CAO - 2012 Public Works – Roads and Bridges - County of - 2013 Update 2013 Roads Expenditures = $15.7 million 2013 Bridge Expenditures = $2.3 million 2013 Winter Control = $4.5 million
Developing implementation strategy for Transportation Plan
Development of Airport Road project
Policy development for Clear Zones
Complete EA and Design for Causeway Project Agenda Item # 6b)
Complete update of Sign and Entrance By-laws
Page 80 of 242
Peterborough Gary King Public Works - Roads ... - CAO 2013 Roads Projects Highlights: -
2012 - County of - 2013 Update Scope of Name Location Budget Work Road 4 DD Rehabilitate $640,000 Road 16 SEL Rehabilitate $400,000 Road 21 CM Rehabilitate $282,000 Road 23 SEL Rehabilitate $232,000 Road 30 HBM Reconstruction $988,400 Road 36 TL Rehabilitate $292,000
Road 37 TL Rehabilitate $600,000 Agenda Item # 6b) Road 48 HBM Reconstruction $620,000
Page 81 of 242 Road 28 & 21 CM/OSM Reconstruction $580,000
Peterborough Gary King Public Works - Roads ... - CAO - 2012 Roads Projects Highlights - County of - 2013 Update Additional Low Traffic Roads – funded from 2012 operating surplus –
Road Location Budget Road 8 DD/AN $250,000 Road 44 HBM $200,000 Agenda Item # 6b) Page 82 of 242
Peterborough Gary King Public Works - Bridges ... - CAO 2013 Bridges Projects Highlights: - 2012 - County of
- Scope of 2013 Update Name Location Budget Work Culvert CR 121 GCH Rehabilitate $165,000 Oakdale Bridge DD Replace $789,000 Buckhorn & L. Trent GCH Rehabilitate $ 40,000 Wards Bridge CM Rehabilitate $720,000 Crowe River Bridge NK Rehabilitate $ 35,000 Reed Bridge GCH Rehabilitate $132,000 Nichols Cove GCH Rehabilitate $ 50,000 Bridge Agenda Item # 6b) Deck Condition Various $ 25,000
Page 83 of 242 Survey
Peterborough Gary King Public Works – Environmental Services ... - CAO
- 2013 Departmental Objectives: 2012 - County of - 2013 Update County-wide Waste Management By-law
Garbage to Garden – Backyard Composting Installation Program
Leaf & Yard Material Collections
On-going promotion & Education Program including Environment Days
Obtain Approvals for MHSW at Smith Landfill
Development of organics program reserves Agenda Item # 6b)
Introduce Depot Polystyrene Recycling Page 84 of 242
Peterborough Gary King Paramedics Call Volumes ...
2012 - CAO 2011 - 2012 2010 - County of -
2013 Update 2009 2008
0 5000 10000 15000 20000 25000 2008 2009 2010 2011 2012 3 3547 3987 3675 3951 4423 4 10048 9787 9646 9985 11033 1&2 508 138 226 57 141 8 2490 2769 6116 5872 6883
Totals 16593 16681 19663 19865 22480
In 2012 there was an increase of 13.2% in total call volume. Agenda Item # 6b) Regarding priority calls, there was a 10.5% increase in emergency calls (Code 4 and 12% increase in urgent calls (Code 3) in
Page 85 of 242 2012….two times the increases in 2011
th Peterborough Gary King 90 Percentile Response Time Data ... - CAO
- 0:09:32 2012 2012
- 0:16:22 County of - 2013 Update City County 0:09:26 2011 0:17:11
0:09:25 2010 0:16:41
0:09:52 2009 0:17:45
0:09:52 2008 0:17:46
1996 – Benchmark (Ambulance Act) = 00:19:00 Agenda Item # 6b)
90th percentile in 2012 for all of coverage area decreased by 49 seconds 90th percentile in 2012 for the City increased by 6 seconds Page 86 of 242
Peterborough Gary King Peterborough County Population Age ... Distribution Projection - CAO - 2012 - County of - 2013 Update
Population Projections: The County of Peterborough, 2006 –2036 (Prepared by Lapointe Consulting Inc. – Sept 2008) Agenda Item # 6b) The over 65 age group is projected to increase disproportionately compared with the other age groups over the next 20 years. As a result, there will be a substantial increase in call volume as we are starting to experience now based on population Page 87 of 242 growth alone.
Peterborough Gary King Call Volume by Age Group ... - CAO - 2012 - County of - 2013 Update
A review of all patient carried calls in 2012 indicates a significant increase in call volume related to patients within the age groups of 71–80 and 81–90 Agenda Item # 6b)
Over 55% (7404) of patient carried calls involve patients over the age of 65
Page 88 of 242 Paramedic services are 5 times higher for persons over the age of 65
Peterborough Gary King Average Offload Delay Hours/Day 2010 – 2012 ... (As of December 31, 2012) - CAO -
2012 9:36:00 - County of 8:24:00 - 2013 Update 7:12:00 6:00:00 4:48:00 3:36:00 2:24:00 1:12:00 0:00:00 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
In 2012 there was a decrease in off-load times for 8 of the 12 months resulting in an overall decrease of 8% Agenda Item # 6b) Decrease in 2011 per incident was 7 minutes and 31 seconds Decrease in 2012 per incident was 20 minutes and 44 seconds Page 89 of 242
Peterborough Gary King General Administration ... CAO office, Clerk’s office, Finance Department, Purchasing office, Human -
CAO Resources - 2012 - County of
- 2013 Objectives: 2013 Update
Provide resource support to Council, various Committees, internal Departments and Management Team Also support the work of EOWC and EORN Regional Broadband project and Board of Directors, attend GPAEDC Board meetings, Joint Service Committee meetings with City, etc.
Review and commence negotiation of Consolidated Municipal
Services Management (CMSM) Agreement renewal with City Agenda Item # 6b) of Peterborough for cost-shared services
Page 90 of 242
Peterborough Gary King General Administration ... CAO office, Clerk’s office, Finance Department, Purchasing office, Human -
CAO Resources
- 2012 - County of Development of policy, training and compliance reporting for - 2013 Update Ontarians with Disabilities Act
Continued implementation of TOMRMS document management system
Development of Tangible Capital Asset Management Plan
Update main finance software application and roll-out of PEARL Government system
Agenda Item # 6b) 5 year review of Purchasing policy and update and continue to work with Kawartha Collaborative Purchasing Group and
Page 91 of 242 other co-operatives to explore savings opportunities
Peterborough Gary King General Administration ... CAO office, Clerk’s office, Finance Department, Purchasing office, Human -
CAO Resources
- 2012 - County of Conduct comprehensive review of employee group benefits - 2013 Update Work with key stakeholders to conduct a comprehensive organizational review.
Corporate Services – Finance/IT
Provide technical direction and input re: Customer Service Module, TOMRMS document management system, Courthouse phone system replacement
Agenda Item # 6b) Investigate current and future digital storage requirements and prepare for or perform upgrade of Exchange Server Page 92 of 242
Peterborough Gary King Facilities and Communication ...
- CAO
- 2012 - County of Upgrades to card access and surveillance system for - 2013 Update Paramedic Facilities
Construction of workshop at Lang Village
Website content management system (CMS) update
Procurement and technical support to EORN project
Windows replacement program for Courthouse
Agenda Item # 6b) Page 93 of 242
Peterborough Gary King Lang Village – 2013 Objectives ...
- CAO
- 2012 - County of Implement Weaver Shop Educational programs - 2013 Update Harnessing of the two Jacquard Looms
Completion of the Interpretive Centre
Coordinate and host a “County Day” Event
Cooperate with Otonabee Region Conservation Authority for upgrades to Mill walkway, deck rehabilitation and stop-log placement Agenda Item # 6b)
Page 94 of 242
Peterborough Gary King Planning/Land Division/GIS - 2013 ...
- CAO - 2012 Commence 5 year review/update of County Official Plan -
County of - 2013 Update Process OP amendment to incorporate Douro-Dummer into Plan
Review mandatory pre-consultation for development applications
Review old subdivision files and close where appropriate
Anticipate processing of 125 severance applications during 2013 Agenda Item # 6b)
Standardize website Land Division report forms
Page 95 of 242
Peterborough Gary King Planning/Land Division/GIS - 2013 ...
- CAO - 2012 Maintain GIS parcel fabric, road network/911, official plan and - County of -
2013 Update zoning by-law mapping information
Provide project specific mapping for EORN project
Migrate GIS software environment to industry – standard ESRI
Emergency Management / 911 Develop and deliver 2013 Emergency exercise for County and 8 Townships Agenda Item # 6b) Continue Incident Management System (IMS) training sessions Negotiate renewal of Central Emergency Reporting Bureau Page 96 of 242 (CERB) agreement for 911 call answering
Peterborough Gary King ... - CAO - 2012 - County of - 2013 Update Thank You
Questions? Agenda Item # 6b) Page 97 of 242
... Agenda Item # 6c)
OTONABEE-SOUTH MONAGHAN MARKET SURVEY
1) Please tell us about your household: (please circle the appropriate answer)
a) Please indicate your age group: Response Percent Count Under 14 0.0% 0 15-19 20.8% 5 20-24 16.7% 4 25-44 16.7% 4 45-54 8.3% 2 55-64 8.3% 2 65+ 29.2% 7
b) How many live in your household that are under 18 ? Response Percent Count 0 34.8% 8 1 13.0% 3 2 21.7% 5 3 8.7% 2 4 8.7% 2 5 8.7% 2 5+ 4.3% 1
c) Is there anyone over 55 living in your household (not including spouse) ? Response Percent Count Yes 39.1% 9 No 60.9% 14
2) Do You Own A Car? Response Percent Count Yes 66.7% 16 No 33.3% 8
3) Would you like to see a transit system for the entire County of Peterborough ? Response Percent Count Yes 83.3% 20 No 16.7% 4 Undecided 0% 0
Darren Parberry - Metis Transit Page 98 of 242 Update ... Agenda Item # 6c)
4) Where would you like to see transit service provided? Response Percent Count All Over Peterborough County 5.3% 1 Bewdley 5.3% 1 Bridgenorth 5.3% 1 Campbellford (Trent Hills) 5.3% 1 Driscoll Road 5.3% 1 Four Corners 5.3% 1 Hastings 5.3% 1 Keene 78.9% 15 Lakefield 15.8% 3 Lang 5.3% 1 Lansdowne Ave. West 5.3% 1 Millbrook 5.3% 1 Norwood 5.3% 1 Peterborough (City) 21.1% 4 Port Hope 5.3% 1 Robinson Road 5.3% 1
5) How often would you, or anyone in your household, use public transit per week: Response Percent Count Once 10.0% 2 Twice 5.0% 1 3x 30.0% 6 4x 5.0% 1 5x 5.0% 1 Daily 40.% 8 Weekly 5.% 1
6) Additional Comments :
Depends on what time of year but we can see using it even more. I live in Bailieboro I wonder whether the Township of SEL would help with bus shelter costs. I live in Ennismore. I think it will be great to have buses to Keene. I am a student. If my car breaks down, I would have no way to attend my school at Fleming. It would be nice to have transit in Keene as we have a lot of seniors. There is one Senior Complex and another being built for opening in April. I think this is perfect ! Please make it happen ! Should be affordable to seniors. Should stop at the door of Otonabee Crt. aka, The Wrinkle Wranch Would like to see public transport in Peterboro County start small and then increase. Would take the bus between Keene & Peterborough 4 times a day.
Otonabee-South Monaghan Survey produced by APEX MILLENNIUM 17A Rose Park Crescent, Toronto, Ontario, Canada, M4T 1P8
Darren Parberry - Metis Transit Page 99 of 242 Update ... Agenda Item # 6c)
Darren Parberry - Metis Transit Page 100 of 242 Update ... Agenda Item # 6c)
P.O. Box 550, 280 Burleigh Street Apsley, Ontario K0L 1A0 The Corporation of the Township of (705) 656-4445 or 1-800-755-6931 (ext. 234) Fax: (705) 656- NORTH KAWARTHA 4446
April 17, 2013
Metis Transportation Ltd. 10-6 Greenbrook Drive Toronto, Ontario M6M 2J9
Attention: Darren Parberry
Dear Mr. Parberry:
Re: Transit Service within the Township of North Kawartha
Please be advised that the Council of the Township of North Kawartha passed the following motion at the regular meeting of Council held on April 16, 2013:
“That Council provide a letter of support in principle for Metis Transportation Ltd. to bring public transit to the Township of North Kawartha; and further that there be no cost to the Municipality.”
Thank you for your presentation of the market survey results for the County and the Township.
Sincerely,
Connie Parent, Dipl. M.M. Clerk
Page 1 of 1
Darren Parberry - Metis Transit Page 101 of 242 Update ... Agenda Item # 6c)
County of Peterborough MARKET SURVEY
1) Please tell us about your household: (please circle the appropriate answer)
a) Please indicate your age group: Response Percent Count Under 14 0.0% 0 15-19 6.5% 10 20-24 8.4% 13 25-44 22.1% 34 45-54 18.2% 28 55-64 19.5% 30 65+ 25.3% 39
b) How many live in your household that are under 18 ? Response Percent Count 0 31.9% 45 1 10.6% 15 2 31.2% 44 3 6.4% 9 4 9.9% 14 5 7.1% 10 5+ 2.8% 4
c) Is there anyone over 55 living in your household (not including spouse) ? Response Percent Count Yes 31.0% 44 No 69.0% 98
2) Do You Own A Car? Response Percent Count Yes 82.2% 125 No 17.8% 27
3) Would you like to see a transit system for the entire County of Peterborough ? Response Percent Count Yes 87.7% 135 No 8.4% 13 Undecided 3.9% 6
Darren Parberry - Metis Transit Page 102 of 242 Update ... Agenda Item # 6c)
4) Where would you like to see transit service provided.
Apsley , Lakefield , Peterborough Apsley and area, and transit to Peterborough Apsley and rural area B E L area Bridgenorth Bridgenorth , Ennismore Bridgenorth , Ennismore , Lakefield Bridgenorth , vanlee line 2 , Emily Park Bridgenorth and north as far as the Chemong Bridgenorth to Peterborough Buckhorn Buckhorn & area to Peterboro & back Buckhorn / Curve Lake Buckhorn to Peterborough. Campbellford. Chemong Road north to Ward . Could turn at the Marina Road and come back round. City of Peterborough and surrounding area. Connect the whole county with the city. County of Peterborough County Road 46, Curve Lake Curve Lake, Bridgenorth, Buckhorn Douro-Dummer & Lakefield Douro Store. Warsaw Store East End Peterboro , Highway 7 Ennismore Ennismore , Canon Narrows Every where in the county Everywhere Fifes Bay Rd at County Rd 1 to Peterborough City and Wellness Centre For every town Four Corners, Keene From Ennismore to Peterborough From Warsaw to Lakefield, Peterborough & Norwood From Warsaw to Peterborough and return daily FROM BUCKHORN !!! PLEASE ! Hastings, Norwood, Campellford, Havelock Havelock - Norwood - Hastings - Peterborough . Other routes for other towns. Havelock to Peterborough Havelock, to Peterborough, In Keene, Campbellford, Hastings In the Matchell line, Driscoll Road area- I live in Driscoll's cottages, the closer, the better Keene Keene & Lakefield Keene - Bridgenorth - Lakefield Keene to Peterborough Lakefield Lakefield , Bridgenorth Lakefield, Bridgenorth, Peterborough Lakefield - Peterborough - Campbellford - Toronto Lakefield, Warsaw Lang / Lakefield / Norwood / Keene
Darren Parberry - Metis Transit Page 103 of 242 Update ... Agenda Item # 6c)
4) Where would you like to see transit service provided. (Cont'd)
Lansdown St area Lansdowne West MAJOR ROUTES Millbrook , Peterborough , Port Hope , Bewdley , Keene Norwood , Peterborough , Hastings , Havelock . Norwood to Peterborough Norwood to Peterborough, Norwood to Lindsay Omemee Omemee - Lindsay , Omemee - Peterborough Peterborough , Keene , Lakefield Peterborough , Toronto , Cobourg Peterborough & Lakefield Retirement homes, and to people who do not have a mode of transportation. Robinson Rd with drop off at Portage Place & Lansdowne Place RR 2 Lakefield To airport from home To Peterborough To Peterborough, Bancroft and surrounding areas Town Centre to Town Centres Trent River to Peterborough Warsaw Warsaw / Douro-Dummer Warsaw, Lakefield Warsaw, Lakefield and Peterborough Warsaw, Norwood area Windward Sands Young's Point to Peterborough
5) How often would you, or anyone in your household, use public transit per week: Response Percent Count Once 12.9% 15 Twice 19.0% 22 3x 22.4% 26 4x 7.8% 9 5x 4.3% 5 Daily 18.1% 21 Weekly 15.5% 18
Darren Parberry - Metis Transit Page 104 of 242 Update ... Agenda Item # 6c)
6) Additional comments
1. Need cheap transit not cabs. 2. Should be affordable to seniors - Should stop at the door of Otonabee Crt. aka, The Wrinkle Wranch 3. I think this is perfect ! Please make it happen ! 4. I think it will be great to have buses to Keene. 5. It would be great if they had a wheel-chair accessible vehicle. 6. It would be nice to have wheel-chair vehicles. 7. It would be great for students in the area. 8. There is a need to have transit, but it also depends on the costs. A lot of people are on fixed incomes. But, it would be nice to have access to transit. 9. Not needed at this time. 10. Good idea for people who may use it. My family has vehicles at this time. 11. My household may not use it, but I think it would be great. 12. I wonder whether the Township of SEL would help with bus shelter costs. I live in Ennismore. 13. I think that for the seniors in our community , access to public transportation is a necessity. 14. Live in Lakefield. 15. Depends on what time of year but we can see using it even more. I live in Bailieboro 16. Would like to see public transport in Peterboro County. Start small and then increase. 17. Hastings & Norwood . Need this bus service ! ! 18. Senior Watch 19. A transit system for the whole county especially for those on low incomes living in rural areas. 20. The existing bus route is good, but would be better if it ran 3 times a week at least. 21. It would be nice to have transit in Keene as we have a lot of seniors. There is one Senior Complex and another being built for opening in April. 22. A regular route from Warsaw to a couple of locations in Peterborough each day would enable our family to have less cars on the road. 23. Would take the bus between Keene & Peterborough 4 times a day. 24. Bus service at least twice a day, especially for Lakefield. 25. I am a student. If my car breaks down, I would have no way to attend my school at Fleming. 26. The linking of the various communities is essential for their feasibility & ultimate growth. School bussing of over 2+2 hours a day for the young is ridiculous and even cruel. Elderly trapped in one town diminishes their options, friendships & quality of life. Too much depends on volunteers and their available time & resources, etc. 27. This would be very convenient for many people in the area. I would love to see this happen. I would definitely use it !
This Market Survey was completed by: APEX MILLENNIUM 17A Rose Park Crescent Toronto, Ontario Canada, M4T 1P8
Darren Parberry - Metis Transit Page 105 of 242 Update ... Agenda Item # 6c)
Darren Parberry - Metis Transit Page 106 of 242 Update ... Agenda Item # 6c)
Darren Parberry - Metis Transit Page 107 of 242 Update - A. Seabrooke & M. Carter, ORCA ... WRC Presentation
Otonabee Region Watershed Report Card
Agenda Item # 6d) Presentation to Township of Otonabee-South Monaghan Page 108 of 242 May 6, 2013
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation
Watershed Report Cards
Concise, user-friendly reports produced every 5 years
Standardized indicators and grading to ensure ability to compare watershed conditions across Ontario
tool for CAs, municipalities and other partners to measure environmental change and target programs
Agenda Item # 6d) Improve local knowledge and motivate action
Page 109 of 242 Promote ORCA activities and programs
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation
Why Monitor & Report? Monitoring increases our understanding of watershed health and the linkages between a healthy environment and healthy community A healthy environment ensures safe drinking water, resilient biodiversity, and enables us to adapt to climate change
Monitoring helps us to identify issues, Agenda Item # 6d) target stewardship activities where they are
Page 110 of 242 needed most, and track progress
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation How are WRC’s being promoted?
Launched Province-wide during Canada Water Week
CHEX 5:00 Show on World Water Day (March 22)
Promotion of Watershed Report Cards on TVO during March/April
Available at ORCA and municipal offices
Agenda Item # 6d) Available on-line at: otonabee.com watershedcheckup.ca Page 111 of 242 conservationontario.ca
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation
What Does this Report Card Measure?
Surface Water Forest Groundwater Wetlands Quality Conditions Quality
Total Phosphorus % Forest Cover Nitrate + Nitrite % Wetland Area % Forest (PSW’s and E. coli Bacteria Chloride Interior other wetlands) Agenda Item # 6d) Benthic % Riparian Macroinvertebrates Zone Forested Page 112 of 242 2013 Watershed Report Card is based on data collected from 2007-2011
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Subwatersheds Watershed Agenda Item # 6d) Page 113 of 242
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation How Do We Measure Up? Surface Water • Grades range from B (good) to C (Fair) Forest Cover • Grades range from B (good) to D (Poor) Groundwater • Not graded but parameters below guidelines Agenda Item # 6d) Wetlands
Page 114 of 242 • 11% of Watershed covered by wetlands
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Forest Conditions Agenda Item # 6d) Page 115 of 242
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation
Forest Conditions – Targets & Results
Environment Indicator Canada ORCA Watershed Recommendation
% Forest Cover 30% 15%
% Forest Interior 10% 8% Agenda Item # 6d) % Riparian Zone 75% 27% Page 116 of 242 Forested
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Forest Conditions: Results by Indicator % of Overall % Forest % % Subwatershed Area Grade Cover Interior Riparian Otonabee River 47% D D F C Rice Lake/Trent 25% D D F C River Indian River 24% D C F C Squirrel Creek 2% D C F D Baxter Creek 2% B A A C Agenda Item # 6d) Cavan Creek 0.3% B B C B Page 117 of 242 Ouse River 0.3% C C F B
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Forest Conditions: Comparison of Results
Indicator ORCA KRCA LTC Forest Cond. B-D A-F A-D Agenda Item # 6d) Page 118 of 242
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Surface Water Quality Surface Water Agenda Item # 6d) Page 119 of 242
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Surface Water Quality: Results by Indicator Overall Subwatershed TP Benthic Grade Ouse River B B N/A Indian River B A D Rice Lake/Trent River B B N/A Squirrel Creek C N/A C
Cavan Creek B B B Agenda Item # 6d) Baxter Creek B A C Page 120 of 242 Ouse Creek B B N/A
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Surface Water Quality: Comparison of Results
Indicator ORCA KRCA LTC Surface WQ B-C B-D A-D Agenda Item # 6d) Page 121 of 242
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Wetlands Agenda Item # 6d) Page 122 of 242
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Wetlands: Targets & Results
Wetlands: Targets & Results
Environment ORCA KRCA LTC Indicator Canada Watershed Watershed Watershed Recommendation % Wetland 10% 11% 14% 10% Cover
9% Provincially Significant Wetlands 2% Other Evaluated Wetlands
Agenda Item # 6d) Township of Asphodel-Norwood contains several large wetlands:
Page 123 of 242 • Birdsall Creek Wetland • Ouse River Middle Wetland Complex
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation
Groundwater • Common groundwater quality indicators include chloride, nitrate and nitrite.
• Data limitations prevented grading groundwater conditions but, levels of chloride, nitrates and
nitrites were consistently below provincial Agenda Item # 6d) guidelines from 2007-2011. Page 124 of 242
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation Next Steps • Continue to collect data for next watershed report card (2018) • Use data to target programs and activities for maximum environmental benefit • Assist municipalities and partners to improve grades through education, stewardship Agenda Item # 6d) projects, reforestation initiatives
Page 125 of 242 • Continue to promote WRC
Otonabee Conservation …. providing leadership to achieve healthy watersheds
- A. Seabrooke & M. Carter, ORCA ... WRC Presentation
Thank You Thank you!
Allan Seabrooke, CAO Agenda Item # 6d) Meredith Carter, Mgr. Environmental & Technical Services
Page 126 of 242 www.otonabee.com
Otonabee Conservation …. providing leadership to achieve healthy watersheds
Brigid Ayotte ... - GPAEDC
2012 Annual Report Card Agenda Item # 6e)
Page 127 of 242 Celebrating Our Accomplishments
Brigid Ayotte ... - GPAEDC
The Plan defines Sustainability as…
“Development that meets the needs of the present without compromising the ability of future generations to meet their needs." Agenda Item # 6e)
Page 128 of 242 -Gro Harlem Brundtland-1987 UN World Commission on Environment & Development
Brigid Ayotte Sustainable Peterborough Plan ... - GPAEDC Sustainability seeks to find a balance between Environment environmental, socio-cultural, and economic pillars. Society and Culture Sustainable Peterborough was developed through the voice of thousands, creating our long term vision of Economy sustainability. Agenda Item # 6e)
Sustainable Peterborough
Page 129 of 242 Plan adopted spring of 2012
3
Brigid Ayotte Implementation Structure ... - GPAEDC Agenda Item # 6e) Page 130 of 242
Brigid Ayotte 2012 Coordinating Committee ...
Agriculture & Local Food Rep:Linda Slavin, Vice-Chair, Member at Large
- Climate Change Rep: Stephen Hill, Professor, Trent University GPAEDC Cultural Assets Rep: Ken Doherty, Director Community Services, City of Peterborough
Economic Development Rep: John Knight, Representative of the GPA EDC Board
Energy Rep: Sheridan Graham, Director, County of Peterborough
Healthy Communities Rep: Peterborough County-City Health Unit Board Member
Land Use Planning Rep: Jeannette Thompson, Planner, Selwyn Township
Natural Assets Rep: Mike Hendren, Executive Director,Kawartha Heritage Conservancy
Transportation Rep: Axel Tscherniak, Executive Director, Peterborough GreenUP
Waste Rep: Fred Irwin, Transition Town Peterborough
Water Rep: Tom Cowie, Water Operations, Hiawatha First Nation
Other Rep: Dave Clifford, CAO, Douro-Dummer Township
Other Rep: Lois O’Neill, Clerk, Galway-Cavendish & Harvey Township Agenda Item # 6e)
Other Rep: Trish O’Connor, Special Projects Leader, Fleming College
Page 131 of 242 Other Rep: Melanie Kawalec, Sustainability Manager, City of Peterborough
Sustainability Coordinator: Brigid Ayotte, Business Cultivator, GPA EDC
5
Brigid Ayotte Active Community Working Groups ... -
GPAEDC • Agriculture and Local Food Working Group Chairperson Dawn Berry Merriam, PSPC or Pat Learmonth, Farms at Work
• Climate Change Working Group Chairperson Dr. Stephen Hill, Trent University Professor
• Energy Working Group Chairperson Sheridan Graham, County of Peterborough
• Kawarthas Naturally Connected Steering Committee Chairperson Mike Hendren, Executive Director Kawartha Heritage Conservancy
• Sustainable Business Initiative Working Group Agenda Item # 6e) Chairperson Rob Arkell, Cambium Environmental or Brigid Ayotte, Small Business Advisor with GPA EDC Page 132 of 242
6
Brigid Ayotte 2012 Annual Report Card ... - GPAEDC Agenda Item # 6e) Page 133 of 242
Brigid Ayotte Agriculture and Local Food ...
Priority Actions - GPAEDC • Undertake a Community Food System assessment • Identify and protect farmland & increase capacity to supply local food Key Accomplishments • Food & Farming Summit – October 2012 • 20 Community gardens in the City of Peterborough • Purple Onion Festival • Food Business Expansion & Retention Report Agenda Item # 6e) • Sustainable Agriculture & Food Systems degree program • 6 Hiawatha community gardens Page 134 of 242 • Third successful Lakefield Farmer’s Market season
Brigid Ayotte Climate Change ... - GPAEDC Priority Action
Become active members in the Partners for Climate Protection Program to establish baseline GHG emissions and set a reduction target
Key Accomplishment
• Commencing Climate Change Environmental Scan for the Agenda Item # 6e) Greater Peterborough Area. Page 135 of 242
Brigid Ayotte Cultural Assets ... - GPAEDC Priority Action
All GPA municipalities should consider developing a Municipal Cultural Plan
Key Accomplishment
• The City of Peterborough adopted their Municipal Cultural Agenda Item # 6e) Plan on April 23, 2013 Page 136 of 242
Brigid Ayotte Economic Development & Employment ... - GPAEDC Priority Action Promote the region’s sustainability initiatives and economic potential
Key Accomplishments
• Launch of Green Business Peterborough September 2012
• Green Expo October 20, 2012 at Lansdowne Place Mall. Agenda Item # 6e) • Completion of Feasibility Analysis and the Business Plan for the Kawartha Loon. Page 137 of 242
Brigid Ayotte Energy ... - GPAEDC Priority Actions • Community energy planning • Energy efficiency standards
Key Accomplishments • Energy Planning Workshop May 2012 • Energy efficiency award – Lakefield Community Centre • Home Assistance Program • Home Weatherization Program
• Small Business Lighting Direct Install Program Agenda Item # 6e) • Solar panel installations in Douro and Selwyn Township • North Kawartha replaced 50 street lights with LED energy efficient lights Page 138 of 242 • Renewable Energy Initiative – over $750K in forgivable loans • 131 energy audits on Urban Native Housing
Brigid Ayotte Healthy Communities ... - GPAEDC Priority Action Increase the availability of affordable housing
Key Accomplishments
• Social Housing Repair and Rehabilitation Program • Peterborough Renovates
• Fleming College “Leading in Sustainability” and seeking institutional Agenda Item # 6e) sustainability rating • Fleming programs, Sustainable Agriculture, Sustainable Building Page 139 of 242 Design and Construction and Sustainable Building Renovations
Brigid Ayotte Land Use Planning ... - GPAEDC Priority Action Establish multi-use neighbourhood design guidelines
Key Accomplishments
• 11 LEED registered building in Peterborough and area.
• The Endeavour Centre is constructing a 2-story home located at 136 Agenda Item # 6e) ½ James Street in Peterborough which will be built to the “ultimate living building standards”!
Page 140 of 242
Brigid Ayotte Natural Assets ...
Priority Actions - GPAEDC • Integrate ‘Kawarthas… Naturally Connected’ Natural Heritage System into local Official Plans • Identify and access incentives for land stewardship Key Accomplishments
• Completion of Phase 1 of the Kawarthas Naturally Connected preferred natural heritage system mapping • Hiawatha First Nation and Ducks unlimited upgraded marsh and
beaver dam naturalized area Agenda Item # 6e) • Selwyn Township shoreline stabilization and naturalization project. • Selwyn Township and ORCA planted 1500 trees as part of 2012 Page 141 of 242 gravel pit rehabilitation program.
Brigid Ayotte Transportation ... - GPAEDC Priority Actions • Complete the proposed short- term cycling network • Assess solutions to rural mobility challenges Key Accomplishments
• Transportations Plans for both City and County • Bicycle Friendly Community Award • Peterborough Marina awarded Gold 5-Anchor status Agenda Item # 6e) • The section of trail from Ackison Rd. to Highway 7 part of Trans Canada Trail
Page 142 of 242 • Workplace Shifting Gears Program avoided 50,000 kg greenhouse gas emissions
Brigid Ayotte Waste ... - GPAEDC Priority Actions • Identify and promote reuse opportunities • Establish a curbside organic waste collection program
Key Accomplishments
• Kawartha Turtle Trauma Centre collected over 50,000 batteries earning $11,700 from Stewardship Ontario • Township of Douro-Dummer reduced waste by 10% Agenda Item # 6e) • Galway Cavendish & Harvey reduced waste volume by 54%
Page 143 of 242 • Township of Selwyn diverted 850 tonnes of material from landfill
Brigid Ayotte Water ...
Priority Actions - GPAEDC • Establish conservation and efficiency programs • Identify funding to enable identification of shoreline/wetland areas in need of restoration • Integrated watershed management plan for the GPA Key Accomplishments
• Level 1 Low Water Conditions for Otonabee Region
• Township of Asphodel-Norwood installed water meters Agenda Item # 6e) • City of Peterborough installing waste meters •
Page 144 of 242 City of Peterborough Low-flow Toilet Replacement Program provided over $45,000 in rebates
Brigid Ayotte 2013 Opportunities ...
•
- LED Street Light Change out planned GPAEDC • Waste Management Master Plans • Biogas Projects • Electric Vehicles • FI Community Exchange Program • Rural Tree Planting Opportunities • Plans to revitalize their Farmer’s Market • Norwood Landfill to convert into a Transfer Station • Investigating Hybrid or Electric Vehicle Agenda Item # 6e) • Cultural Mapping & Master Trails Plans in Selwyn Township Page 145 of 242
Brigid Ayotte Community Partnership ... - GPAEDC • 32 Champions • 11 Members • 5 Leaders
And growing… Agenda Item # 6e) Page 146 of 242
Brigid Ayotte Questions? ... - GPAEDC Agenda Item # 6e)
Page 147 of 242 www.sustainablepeterborough.ca
... Agenda Item # 8a)
The Corporation of the Township of Otonabee-South Monaghan
REPORT
TO: Council
DATE: May 6, 2013
FROM: Bud Markham, Public Works Manager.
SUBJECT: Monthly Activity Report.
ATTACHMENTS: None
RECOMMENDATION: That Council receives the Monthly Activity Report for the month of April from the Public Works Manager for information;
And; That Council release the easement over Parts 3 and 4 as requested by Bob Pakenham LLP representing Tim and Linda Elliott regarding Plan 45R-6864 as the well has been decommissioned and access is no longer required.
MONTHLY ACTIVITIES:
ACTIVITY STATUS/LOCATION INFORMATION Grading Various Roads Full road grading has begun to improve the roads for spring. Roadside brushing Hope mill Rd. Brushing being done for Nelson Rd. sight line improvement and safety. Patching pot holes and On surface treated roads Approximately 10 tonnes of shoulder repairs within the Township cold patch has been applied. Plowing and sanding Township roads and Staff responded to 2 snow parking areas events and 1 ice storm. approximately 60 Tonnes of treated sand was applied Road Sweeping Keene, Stewart Hall Road sweeping of sand and debris has been slow due to weather conditions.
Roads & Public Works Monthly Page 148 of 242 Report for April 2013 ... Agenda Item # 8a)
The Corporation of the Township of Otonabee-South Monaghan
COMMENTS:
The Public Works Manager was requested by CAO Wright to look at the area identified as Parts 3 and 4 on Reference Plan 45R-6864 regarding a request to the Township to release the easement of the lands for sale to Tim and Linda Elliott. Part 4 appears to be a former well site and Part 3 provides access. This area may have had value in the past when the well was active. The well was abandoned by the Township and has been decommissioned. As the well is no longer serviced the easement is no longer needed by the Township and may be released.
The ice storm on April 12, damaged trees throughout the Township. Public Works Staff worked approximately100 hours of overtime to clear the roads. The roads have been made safe however many more hours will be required to chip and dispose the branches and trees that remain on the roadsides. Staff will return to chipping as soon as the road sweeping project is completed.
WATER:
As a result of the ice storm there was a hydro outage in Keene. Due to the length of time that the hydro was out the backup generator ran out of fuel and OCWA did not receive a low fuel signal. The generator was refueled and restarted. However the water pressure had dropped to less than allowable limits set by the MOE. OCWA staff issued a boil water notice to all residents on the Municipal system in Keene and notified the Peterborough district health unit. The water was tested 2 times in the 48 hour period following the outage and no negative results were shown and the boil water notice was lifted on April 17.
Transfer Station:
As residents began to clean up their properties after the storm the Township has filled eight 40 cu yard tanks with brush and many more are expected in May. Normally two or three tanks would be filled in April.
8,283 pounds of electronic waste was shipped out in April for a value of $386 sent to the Township.
Bud Markham, Public Works Manager
Roads & Public Works Monthly Page 149 of 242 Report for April 2013 ... Agenda Item # 9a)
Building Report Page 150 of 242 ... Agenda Item # 9a)
Building Report Page 151 of 242 ... Agenda Item # 9a)
Building Report Page 152 of 242 ... Agenda Item # 9a)
Building Report Page 153 of 242 ... Agenda Item # 9b)
MONTHLY PROPERTY DEPARTMENT REPORT
DATE: April 29, 2013 MONTH: January to April ATTACHMENTS: None
RECOMMENDATION: For Council to receive the Property Management Department Report
REPORT BODY:
Trillium Applications: During the month of January we were busy completing drawings and obtaining quotes to meet the requirements of the applications for Trillium. There are three applications that were submitted for funding from the Trillium grant program, one being for a barrier free washroom located on the second floor of the Legion, one for the Villiers Community Centre for new windows and insulation and the last for the Bailieboro Library for a barrier free washroom as well. We have received an email with regards to all the applications asking questions and that is usually a good sign. We normally do not hear until July if we have been successful or not.
Monthly Activities:
The plan to tackle the items listed on the four year plan for all of the municipal facilities is to try to focus on one item per building per month along with general maintenance. We are responding to the calls from the user groups of the buildings and looking after minor repairs or concerns quickly but we have not had too many calls so far.
Legion (Lions) Building (1) We will be meeting with a concrete contractor later this week to discuss how to handle the renovation on the West entry to the building. (2) Awaiting Trillium results
Kawartha Credit Union (1) The threshold of the door has been fixed by pouring concrete. There was a problem of the wood swelling and making it difficult to open and close the door. (2) Windows have been ordered through Bonnivan Windows for the main floor (3) Ceiling in the kitchen has been patched and painted
Bailieboro Library (South Monaghan) (1) Researching the best option for the installation of an automatic door opener to provide barrier free entrance to the building. We are going to assess installing the door opener on the side door so that we can leave the heritage look alone on the front of the building. (2) Awaiting Trillium results
Keene Library (1) The concrete wall inside the elevator shaft has been patched and repaired by Guy Carveth. This is an ongoing issue with the cold air in the winter being able to pass under the door to the elevator from the outside and this creates not only the problem as described but also chills the oil causing it to thicken and create problems for the operation of the car. We have looked after this as a temporary measure with a small heater but this will have to be looked at in the future to enclose.
1
Property Report Page 154 of 242 ... Agenda Item # 9b)
Medical Centre (1) We have received a complaint that the basement is very cool compared to the main floor. This is due to the main room having one heat duct in the ceiling. Prior to the new furnace being installed there were operational electric heaters which were not shutting off and costing the Township a lot of money. The controller of these units was not operating properly so they had been disconnected. A new furnace was installed last year so I wanted to see how the room faired out over the winter without the addition of the electrical baseboards.
There were plans to widen the doors upstairs to allow for barrier free entrance into the offices but we will be using this funds allocated to this building to install another heat distribution pipe to assist with maintaining the basement level at a decent temperature without raising he temperature upstairs to where it is uncomfortable.
For the 2014 plan we will be including a new A/C unit for the furnace as the current one is about 20 years old.
Stewart Hall (1) The furnace has been ordered for Stewart Hall (2) Locates have been completed for the gas installation (3) Screens have been repaired at the library (4) Sump is working well and being monitored
Villiers (1) Foyer of newest addition was repainted (Guy) (2) Awaiting Trillium results
Municipal Office (1) The roof leak(s) are being addressed on a maintenance level at the moment but we are getting estimates on repairing the roof versus installing a new pitched roof over top of the existing flat roof (has a very low pitch). This will be discussed at the next Property Committee meeting.
A tour was held with the new CAO on April 26th to brief her on the municipal properties and ongoing issues.
SUMMARY The Building / Property departments have been working hard to keep our facilities safe and functional for our residents. Guy and I do our best to deal with any situations that arise as quickly as possible to ensure no further damage is done to the buildings. If you have any questions regarding this report I will be in attendance at the May 6th meeting to answer your questions.
Respectfully yours,
Barbara Waldron
2
Property Report Page 155 of 242 ... Agenda Item # 10a)
Personnel Roster Change Page 156 of 242 ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 157 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 158 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 159 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 160 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 161 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 162 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 163 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 164 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 165 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 166 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 167 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 168 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 169 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 170 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 171 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 172 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 173 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 174 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 175 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 176 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 177 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 178 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 179 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 180 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 181 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 182 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 183 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 184 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 185 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 186 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 187 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 188 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 189 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 190 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 191 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 192 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 193 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 194 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 195 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 196 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 197 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 198 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 199 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 200 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 201 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 202 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 203 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 204 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 205 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 206 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 207 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 208 of 242 Feb, Mar) ... Agenda Item # 11a)
Committee Approval Reports (Jan, Page 209 of 242 Feb, Mar) ... Agenda Item # 12a)
The Corporation of the Township of Otonabee-South Monaghan
April 30, 2013
MEMO
To: Reeve and Members of Council
From: Eleanor J. Rath, CAO & Heather Scott, Clerk
Re: Official Plan Update & Review Workshops
Recommendation: THAT Council establish the following workshops for the Official Plan update and review: June 3, 10 & 17, 2013 ______
The purpose of the workshops is to provide Council with the opportunity to review a series of discussion papers prepared by the Planner. These sessions would be held in the Council Chambers and would include a lunch break. Council needs to confirm the proposed dates and times for these OP workshops as well as their availability to attend.
Workshop #1 – June 3, 2013 (9:00 am – 2:00 pm) Focus: Growth Management, Hamlets & Existing Residential
Workshop #2 – June 10, 2013 (9:00 am – 2:00 pm) Focus: Rural & Agricultural Designations and Rural Policies, including consents
Workshop #3 – June 17, 2013 (9:00 am – 2:00 pm) Focus: Employment, Shoreline, Commercial and Other Policies
Following the workshops a report will be prepared for the June 24th, 2013 Council meeting recommending the next steps in the process.
If you would kindly advise whether you are able to attend on these dates would be appreciated.
Official Plan Review & Update Page 210 of 242 Workshops ... Agenda Item # 13a)
THE CORPORATION OF THE TOWNSHIP OF OTONABEE-SOUTH MONAGHAN
BY-LAW NUMBER 2013-20
Being a By-law to confirm the proceedings of the Public & Regular Meetings April 8, 2013 & the April 22, 2013 Public, Special & General Committee/Planning Meeting ______
The Council of the Corporation of the Township of Otonabee-South Monaghan hereby enacts as follows:
1. That the action of the Council at its Public & Regular Meetings held on April 8, 2013 and the Public, Special & General Committee/Planning Meetings April 22, 2013 with respect to each motion, resolution and other action be passed and taken by the Council at its said meeting, are except where prior approval of The Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. That the Reeve and proper officers of the Township are hereby authorized to do all things necessary to give effect to the said action or obtain approvals where required, and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the Corporate Seal to all such documents.
Read a First time this 6th day of May, 2013 Read a Second time this 6th day of May, 2013 Read a Third time and finally passed this 6th day May A.D. 2013.
______Head of Council – David P. Nelson
______Clerk – Heather Scott
2013-20 Confirming By-law (April 8 Page 211 of 242 & 22, 2013) ... Agenda Item # 13b)
By-Law 2013-21 Merger Agreement – Hall/Davis
THE CORPORATION OF THE TOWNSHIP OF OTONABEE-SOUTH MONAGHAN
BY-LAW NO. 2013-21
Being a By-law to authorize the Head of Council and Clerk To execute a Merger Agreement with
James Frederick Hall & Ruth Madeline Hall
&
Gary Steven Davis & Julia Kathleen Davis
&
The Corporation of the Township of Otonabee-South Monaghan
Part of Lot 10, Concession 8, Otonabee Ward in the Geographic Township of Otonabee, now the Township of Otonabee-South Monaghan in the County of Peterborough, being Part 1, Plan 45R-15550, PIN 28150-0100 (LT)
WHEREAS the Council of the Corporation of the Township of Otonabee-South Monaghan deems it desirable to enter into a merger agreement with James Frederick Hall & Ruth Madeline Hall and Gary Steven Davis & Julia Kathleen Davis to merge part lot 10, Concession 8, Otonabee Ward in the Township of Otonabee-South Monaghan, being Part 1, Plan 45R-15550 being PIN 28150-0100(LT) County of Peterborough; in accordance with consent file no. B-26-12.
NOW THEREFORE the Council of the Corporation of the Township of Otonabee-South Monaghan enacts as follows:
1. That the Head of Council and Clerk be authorized to sign a merger agreement with James Frederick Hall & Ruth Madeline Hall and Gary Steven Davis & Julia Kathleen Davis and the Corporation of the Township of Otonabee South Monaghan; and to affix thereto the Seal of the Corporation.
2013-21 Agreement - Merger (Hall Page 212 of 242 & Davis) ... Agenda Item # 13b)
By-Law 2013-21 Merger Agreement – Hall/Davis
2. That a copy of the said agreement is attached as Schedule “A” and forms part of this by-law.
Read a first and second time this 6th day of May 2013.
Read a third time and finally passed this 6th day of May, 2013.
______Head of Council – David P. Nelson
______Clerk – Heather Scott
2013-21 Agreement - Merger (Hall Page 213 of 242 & Davis) ... Agenda Item # 13b)
2013-21 Agreement - Merger (Hall Page 214 of 242 & Davis) ... Agenda Item # 13b)
2013-21 Agreement - Merger (Hall Page 215 of 242 & Davis) ... Agenda Item # 13b)
2013-21 Agreement - Merger (Hall Page 216 of 242 & Davis) ... Agenda Item # 13b)
2013-21 Agreement - Merger (Hall Page 217 of 242 & Davis) ... Agenda Item # 13c)
Corporation of the Township of Otonabee-South Monaghan
By-law No. 2013-22
Being a By-law to Establish User Fees for the Municipal Transfer Station ______
Whereas the Township of Otonabee-South Monaghan operates a Transfer Station on Drummond Line for use by residents of Otonabee-South Monaghan;
And Whereas Council deems it necessary to establish fees for the use of the said Transfer Station;
Now Therefore the Council of the Corporation of the Township of Otonabee-South Monaghan hereby enacts as follows:
1. That charges for the depositing of household garbage in the Township of Otonabee-South Monaghan Transfer Station shall be established as shown on Schedule “A” attached to and forming part of this By-law.
2. That charges for the depositing of materials other than items covered by paragraph 1 above shall be established as shown on Schedule “B” attached to and forming part of this By-law.
3. That by-law 2013-16 is hereby repealed.
Read a First Time this 6th day of May, 2013
Read a Second time this 6th day of May, 2013
Read a Third time and finally passed this 6th day of May A.D. 2013.
______Reeve, David P. Nelson
______Clerk, Heather Scott
2013-22 Transfer Station Fees Page 218 of 242 (amended) ... Agenda Item # 13c)
Schedule “A” to By-law 2010-17
User Fees – Household Garbage
DEFINITIONS: in this schedule:
1. “Household Garbage” means waste materials generated in residential units in the geographic area of the Township of Otonabee-South Monaghan. Household garbage shall be placed in garbage bags.
2. “Garbage Bags” means plastic bags no larger than 30” x 37” maximum capacity, with a minimum of 1.5 gauge thickness and capable of being lifted with 30lbs of contents may be used. Bags must be fastened at the top to ensure they remain closed.
Otonabee-South Monaghan Transfer Station:
When depositing household garbage at the Otonabee-South Monaghan transfer site:
(a) A fee of $2.00 per bag will be charged
No Charges will be made for items accepted for Recycling through the Peterborough County Waste Management Program
2013-22 Transfer Station Fees Page 219 of 242 (amended) ... Agenda Item # 13c)
Schedule “B” to By-law 2013-22
Transfer Station Charges
Material Fee Household Garbage $2.00 / bag Bulk Garbage (not separated) $32.50 / $58.50 Tires No Charge Tires on Rim $5.00 Fridges/Freezers Freon Not Removed * $30.00 * Scrap Metal Items (separated) No charge Scrap Metal (not separated) $32.50 / $58.50 Household Appliances (stoves, washers, etc.) $5.00 per item Furniture $5.00 per item Mattresses $5.00 all sizes Construction / Demolition material $21.00 per cu. yard Sinks and Toilets (“porcelain”) $2.00 Clean brush / round wood / yard waste ** No Charge ** Hazardous Waste / Batteries / Propane Tanks *** No Charge *** Electronic Waste No Charge Recyclable Material (separated) No Charge
* Certificates must be provided showing that CFC’s have been removed from fridges and freezers ** If material is not separated, a fee will be charged *** Propane tanks (tanks SHOULD be empty) (20 lbs and greater $2.00 charge)
2013-22 Transfer Station Fees Page 220 of 242 (amended) ... Agenda Item # 15a)
Ontario Provincial Police - Cost Page 221 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
Ontario Provincial Police - Cost Page 222 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
Ontario Provincial Police - Cost Page 223 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
Ontario Provincial Police - Cost Page 224 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
Ontario Provincial Police - Cost Page 225 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
April 26, 2013
Attention: Brampton’s Top 100 Employers
Re: Veterans Affairs Canada – Hire a Veteran Program
Canada’s Veterans are qualified, talented and hardworking men and women with transferable skills that would be an asset to any workforce. The City of Brampton recently announced it would participate in Veterans Affairs Canada (VAC) – Hire a Veteran Program. Brampton is the first Canadian municipality to participate in Hire a Veteran, an initiative which will see more jobs directed to Canadian Veterans transitioning from military careers to the civilian workforce. Each year 4,000 – 5,000 Veterans leave the military at an average release age of 37 years. Local Brampton businesses can benefit from hiring highly skilled and motivated transitioning Canadian Force members and Veterans.
The Council of the Corporation of the City of Brampton passed the following resolution at its meeting of March 27, 2013:
C066-2013 1. That the report from Mayor S. Fennell, dated March 27, 2013, to the Council Meeting of March 27, 2013, re: Veterans Affairs Canada – Hire a Veteran Program be received; and,
2. That a copy of this report and program information be sent to: a) the Royal Canadian Legion Branch 15, Royal Canadian Legion Branch 609 and the Lorne Scots Regiment; b) the Brampton Board of Trade; c) the Top 100 Employers in the business community (incl. email account); d) Sheridan College, the Brampton Civic Hospital and the Peel Regional Police Service; and, e) the Region of Peel and all Ontario municipalities.
The federal program calls on public and private organizations to forward job notifications to a specific email account ([email protected]), maintained by Veterans Affairs Canada. These employment opportunities are then shared with:
VAC employees who work with transitioning Canadian Forces members and Veterans; The Canadian Forces; and National contractors offering vocational related services.
Job notifications will be posted to various job profile banks that Veterans have access to and when appropriate, also shared directly with Veterans who have the required skill sets for a particular employment opportunity. As of the end of March 2013, The City of Brampton’s Human Resource department began forwarding employment opportunities to the Hire a Veteran email account.
I urge all Brampton employers to support this initiative and participate in the Hire a Veteran Program.
Yours truly,
Susan Fennell Mayor, City of Brampton
(CL – H1)
Ontario Provincial Police - Cost Page 226 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
- 2 -
Re: Veterans Affairs Canada – Hire a Veteran Program
Distribution List: Brian Capon, President, Royal Canadian Legion Branch 15, 80 Mary Street, Brampton, ON L6W 2R3 William Poland, President, Royal Canadian Legion Branch 609, 1133 Queen Street E., Brampton, ON L6T 4E2 The Lorne Scots, 2 Chapel Street, Brampton, ON L6W 2H1 Jeff Zabudsky, President and CEO, Sheridan College Institute of Technology and Advanced Learning, 7899 McLaughlin Road South, Brampton, ON L6Y 5H9 Matthew Anderson, President and CEO, Brampton Civic Hospital, 2100 Bovaird Drive East, Brampton, ON L6R 3J7 Jennifer Evans, Chief of Police, Peel Regional Police Service, 424 Hensall Circle, Mississauga, ON L5A 1X7 Steve Sheils, CEO, Brampton Board of Trade Top 100 Brampton Employers Kathryn Lockyer, Regional Clerk, Regional Municipality of Peel, 10 Peel Centre Drive, Suite “A”, 5th Floor, Brampton, ON L6T 4B9 All Ontario Municipalities (via e-mail)
cc: Mayor Susan Fennell John Corbett, Chief Administrative Officer
Encl. Copy of Mayor Susan Fennell’s report to the Brampton City Council Meeting of March 27, 2013, re: Veterans Affairs Canada – Hire a Veteran Program
Ontario Provincial Police - Cost Page 227 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
The Corporation of the City of Brampton
H BRAMPTON CITY COUNCIL nATP- March 27, 2o i S Susan Fennell Mayor
Date: March 27*, 2013
Subject: Veterans Affairs Canada - Hire a Veteran Program
OVERVIEW: • Veterans Affairs Canada (VAC) has created a new email address service for organizations to forward employment opportunities to. • These job notifications are then distributed to releasing Canadian Forces (CF) members and Veterans.
Recommendation:
1. That the report from Mayor Susan Fennell, dated March 27'\ 2013, re: Veterans Affairs Canada - Hire a Veteran Program, be received.
Background:
During a recent meeting with Mississauga-Brampton South MP Eve Adams, Parliamentary Secretary to the Minister of Veterans Affairs, I was informed about a new Hire a Veteran Program launched by the Federal Government.
The program calls on public and private organizations to forward job notifications to a specific email account ([email protected]) maintained by Veterans Affairs. These employment opportunities are then shared with: • VAC employees who work with transitioning CF members and Veterans; • The Canadian Forces; and • National contractors offering vocational related services.
Job notifications will be posted to various job profile banks that Veterans have access to and when appropriate, also shared directly with Veterans who have the required skill sets for a particular employment opportunity.
This program build upon the existing transition programs and services offered by VAC, including VAC's Rehabilitation Program and Career Transition Services Program which help Veterans build upon the leadership and jobs skills gained in their military career and transfer these skills to the civilian workforce.
Ontario Provincial Police - Cost Page 228 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 15a)
Veterans are skilled in areas such as: planning, teamwork, communication, management, leadership and skilled trades. These and other transferable skills would be an asset to any workforce, including the City of Brampton's.
Brampton's Participation:
The Chief Administrative Officer, and Human Resource offices, have both been informed of this program. As ofMonday March 25th, Brampton's Human Resource department began forwarding employment opportunities to the abovementioned email account.
If a prospective job seeker (Veteran) is interested in a position with the City of Brampton, they will apply for the posting the same way any other prospective employee would.
I believe corporations and organizations will benefit from hiring highly skilled and motivated transitioning CF members and Veterans. The Brampton Board of Trade has also been informed of the City of Brampton's participation, as have local Royal Canadian Legions and the Lome Scots. jjl^.5 fc^JU/. Susan Fennell, Mayor.
Ontario Provincial Police - Cost Page 229 of 242 Reduction; (b) Canadian Pacific ... Agenda Item # 16a)
The Corporation of the Township of Otonabee-South Monaghan
April 30, 2013
TO: Council
FROM: E.J. Rath, C.A.O.
MEETING DATE: May 6, 2013
SUBJECT: Keene Farmers Market
DRAFT RESOLUTION:
THAT Council receive the CAO`s Report on the trial Farmers Market being organized by the Keene Lions Club at the Lion’s Den (Legion) property on Friday, May 17th from 2 to 6 p.m. and throughout the 2013 summer season as may be determined by the volunteer working group;
AND THAT staff be authorized to provide the following assistance:
maintenance in the gravel parking area to the south of the building barricades to separate market area from Heritage Line for pedestrian safety copying and distribution of customer survey at various Township facilities as well as promotion in the Township newsletter, if space permits posting of opening event and customer survey on Township website
AND FURTHER THAT a report be made to Council at the end of the season regarding the success of the Keene Farmers Market and any plans to continue or expand the market in future years.
BACKGROUND & INTRODUCTION
Marion Burton on behalf of the Keene Lions Club has been coordinating meetings with local producers and other interested parties to discuss the establishment of a Farmers Market in Keene. This group of volunteers has been researching various operating models for markets, rules and regulations, etc. To kick start the project and provide feedback from the community, a trial market is being proposed for Friday, May 17th from 2 p.m. to 6 p.m.
While only one initial market has been planned, the group hopes to hold a series of markets over the summer and then evaluate whether the market should continue, and if so, more permanent arrangements will be made for future years.
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The Corporation of the Township of Otonabee-South Monaghan
In conjunction with the pilot project, the group is developing a customer survey to determine the specific needs and wants for a Farmers Market in Keene.
ANALYSIS
Operating Model
For the 2013 season, the volunteer group will be operating as an affiliate of the Lions Club. One of the items to be considered at the end of the seasons is whether a non-profit corporation should be established to manage the market and apply for funding.
Location
The Farmers Market location will be at the Lion’s Den, or Legion, property on the corner of Heritage Line and Third Street in Keene. It is anticipated that there will be 10 booth locations set up in front of the building and in the gravel parking area immediately south of the building. Booths will be located close to the building or fence to provide a pedestrian pathway between the market and the sidewalk. To ensure patron safety, a request is being made by the market to borrow Township barricades which would be erected on the street side of the sidewalk to prevent parking in this area and to separate the market goers from the traffic on Heritage Line. This would also ensure that sight lines are maintained at the Third Street intersection and prevent parking on the market side of the street which could inhibit traffic flow.
The market location will be reviewed at the end of 2013 in consultation with the Township.
Market Day and Time
The Friday afternoon market has been selected to coincide with the weekend flow of traffic through Keene. The day and time will not conflict with any other local markets. This is important to ensure producer availability and to not directly compete with other established markets. Set up time will be prior to 1:30 p.m. and all booths are to be removed within one hour of the market close or not later than 7 p.m.
Farmers Market - Update Page 231 of 242 ... Agenda Item # 16a)
The Corporation of the Township of Otonabee-South Monaghan
Vendors
All vendors will be producers from Otonabee-South Monaghan. For the initial market day, local producers have been invited based on their participation on the working group as well as local knowledge and listings of producers in OSM, particularly the Keene area. Efforts will be made to ensure that the produce is in fact local and there is a range of products available. The details of the membership requirements are under review and would be finalized based on experience gained during the 2013 season.
Parking
Vendors will be asked to park in the vicinity of the ball diamond after unloading their wares. Public parking areas are available on Heritage Line and Third Street. Efforts will be made to prevent parking which could impact the Fire Department. More detailed discussions will be held with the Fire Chief regarding how best to achieve this goal.
Washrooms
The public washrooms at the end of the Fire Department building on Third Street would be used by the market patrons. Vendors may access the washrooms in the Lion’s Den upon request or use the public washrooms.
Community Booth
It is proposed that a community booth be part of the market. While the details have not been worked out, this booth would generally be offered to a local non- profit group. The day care at North Shore is being approached to see whether they are interested in a booth on the opening day as a fund raiser.
Signage
A local sign company is being approached to see whether they would be willing to provide temporary signs for the market. Temporary directional signs would be located along the roads leading into Keene and at the four corners to alert the travelling public of the market day. The Lions Club sign on the building may also be used or possibly the signboard for the Arena. In the event that the Township is able to coordinate the installation of the digital signboard in 2013, a request would be made to advertise the Farmers Market.
More permanent sign locations would be considered as part of the market review and would be erected in consultation with the County as the road authority.
Farmers Market - Update Page 232 of 242 ... Agenda Item # 16a)
The Corporation of the Township of Otonabee-South Monaghan
Opening Ceremony
Plans are underway to celebrate opening day with media coverage, balloons, music, etc. It is hoped that local musicians might be on hand to provide some entertainment. The Reeve may wish to attend the opening to say a few words. If there are any other dignitaries who should be invited, please let Marion Burton and I know. The opening event should also be advertised on the Township website.
Support of Local Business
In addition to supporting local producers, the market is intended to help increase pedestrian traffic for the other businesses in Keene. The CAO will be visiting the local businesses during the week of May 6th to let them know about the plans for the market and opportunities for extended hours or cross promotion.
Customer Survey
To determine customer needs and gauge the public response to the proposed Farmers Market, a survey is being developed. The Township`s assistance is being requested to post the survey on the website and to photocopy the survey for distribution at the Township Offices, Libraries and other local facilities. Insurance
The market will be initially operating under the umbrella of the Lions Club. All vendors will be required to provide proof of insurance and must meet any Health Unit or other government requirements for the sale of their products. No municipal or businesses licenses are required. No alcohol will be served.
BUDGETARY IMPLICATIONS
The requests being made of the Township and others are in kind contributions at this time.
The volunteer group is investigating the possibility of startup funding through Community Futures if the market is established on a permanent basis. This may require the formation of a non-profit group.
If Council has any questions or concerns about the Farmers Market, please let Marion Burton or I know.
Respectfully submitted, E.J. Rath, CAO/Director of Planning & Economic Development
Farmers Market - Update Page 233 of 242 ... Agenda Item # 16b)
The Corporation of the Township of Otonabee-South Monaghan
April 29, 2013
To: Reeve and Members of Council
From: Eleanor J. Rath, CAO & Heather Scott, Clerk
Re: Canada Post
RECOMMENDATION:
THAT the Council of the Township of Otonabee-South Monaghan recommends the following addressing option(s) for public consultation: ______(Select Option or Options)
AND THAT that the proposed postal boundaries be developed in consultation with Canada Post and maps be prepared for public posting and circulation;
AND THAT Notice of the public survey be posted on the website and advertised in the Peterborough Examiner with a deadline date of ______for public input;
AND THAT the public survey be included in the upcoming Final Tax Billing in the Otonabee Ward, posted on the website and provided for pick up/drop off at the Township Offices and Library Branch in Keene and Stewart Hall;
AND FINALLY THAT a copy of this report be provided to Canada Post with a copy to the local MP.
Introduction and Background:
In the fall of 2012, approximately 2000 property owners in Otonabee-South Monaghan were informed by Canada Post that their postal address would change effective November 19, 2012. Residents and businesses were given one year to make the necessary changes.
The purpose of the readdressing throughout the County of Peterborough was to eliminate the rural routes emanating from the Peterborough Delivery Centre; to introduce the use of the civic addresses for improved postal delivery; to realign postal addresses to match the municipal boundaries; and to introduce new postal codes where required. The notice, which affected all properties in the rural route areas within the
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The Corporation of the Township of Otonabee-South Monaghan Otonabee ward, changed the postal address from a rural route to the civic address and the place name to ``Otonabee-South Monaghan``.
Immediately following the Canada Post notification, residents and businesses reported that the full municipal name is too long for many address databases including financial institutions, government ministries, the municipal tax system and even some Canada Post forms. In addition to the inconvenience and data entry problems, affected property owners voiced their concerns regarding the cost to change letterhead, cheques, business cards and advertising. The loss of community identity and ability to locate the place name on a map were also considered detrimental, particularly for business marketing.
The Township issued a Notice to Residents dated November 30, 2012 supporting a moratorium to give time for Council to meet with Canada Post to discuss options. Council received a report from CAO Christine Wright in December of 2012 suggesting the abbreviation of the municipal name to “OSM-Township” as a possible solution which would be consistent with the Township signs and website branding. Council deferred its decision and requested more information.
The Township met with Canada Post over the winter months to explore options. A subsequent report from the CAO was presented to Council at its March 12th meeting including the ability to change the municipal name as had occurred in the Peterborough municipalities of Selwyn (formerly Smith-Ennismore-Lakefield) and Trent Lakes (Galway- Cavendish-Harvey).
Most recently, Canada Post has advised that historical postal addresses in the Keene and Indian River delivery areas could be used in the rural area if combined with the civic address. However, this option is not available in the portion of Otonabee ward (former rural routes of Peterborough) and a new place name would be required. The Township also has the option of identifying new boundaries for the Keene and Indian River postal areas within Otonabee-South Monaghan which could include all or part of the Peterborough rural route areas in OSM.
An Open House was hosted by the Township on April 22, 2013 to seek input from residents and businesses on the postal address options. Feedback forms were circulated and made available at the Township Offices and on the Township website. A summary of the comments received to date is attached as Schedule A.
At the Council meeting, also held on April 22nd, Township staff was directed to follow up with Canada Post on the addressing options for the Peterborough rural route area and prepare a report for consideration at the May meeting. The intent is to determine preferred options for public consultation as part of the upcoming final tax mailing.
Canada Post Page 235 of 242 ... Agenda Item # 16b)
The Corporation of the Township of Otonabee-South Monaghan
Following public input, Council would then make a final decision and recommendation to Canada Post.
Canada Post Meeting – Feedback Summary from April 22, 2013 Meeting 50 feedback forms were submitted to the Township, together with a petition signed by 35 residents from Hazel Crescent (Campbelltown Road area).
# Location Option 10 Indian River Want to remain “Indian River” 12 Keene Want to remain “Keene” 2 Stewart Hall 1st Choice – “Stewart Hall” / No. 2 – “Keene” 13 Peterborough 1st Choice – “Keene” / No. 2 – various combination 6 Peterborough 1st Choice – “Peterborough” 2nd Choice “Peterborough East” or Peterborough O.S.M.” 2 Peterborough I name for entire postal boundary “Otonabee” 4 ------No suggestions – negative comments 1 ------Use boundaries 0- “Keene”, “Indian River” & Peterborough O.S.M. 35 Campbelltown Rd 1st Choice – “Keene”
Place Name Options Canada Post has advised that the names submitted by the Township for review (Keene, Indian River, Stewart Hall, Peterborough East, Peterborough West, Peterborough OSM and OSM Peterborough) were reviewed by the National contacts and the usage of any municipal identifier that includes ‘Peterborough’ was discussed. The outcome is ultimately at the discretion of the municipality as to whether they include ‘Peterborough’ as part of a name for a designated area within the municipality.
Mr. Beaton advised that, based on experience at Canada Post where there are locations such as a city and a township utilizing the same name, they fully expect complications with any usage of the word ‘Peterborough’. That being said, if the customer uses the exact usage of the municipal name with the correct street number and name as well as the correct postal code, the implementation of such a name would work.
Canada Post’s concern pertains to postal service for the customers/constituents. Any usage other than the exact street number, street name, municipality name, and postal code could result in items being “returned to sender.” After hearing the concerns expressed regarding mis-delivered mail or undelivered mail for critical documents, Canada Post feels that the implementation of any name that includes Peterborough is not in the customers/constituents best interest for postal delivery.
Canada Post Page 236 of 242 ... Agenda Item # 16b)
The Corporation of the Township of Otonabee-South Monaghan
Options
Based on the comments received from Council, the public and staff a number of options have been identified that could be considered by Council. These options are:
One postal area -New Municipal Name
In accordance with the provisions set out in the Municipal Act, the municipality may change its name to reduce the length. Public notification and consultation is required prior to a name change. To develop a new name which is meaningful to the community, a public consultation process would need to be established as well as some form of decision criteria for “judging” the new name proposals.
It should be noted that addressing changes are occurring only in the Otonabee Ward at this time. According to Canada Post representatives, the postal changes in the South Monaghan Ward will occur at a later date. This would result in not all residents using the new municipal name for postal purposes and could result in some confusion until South Monaghan is readdressed.
This option is not being recommended due to the complexity, cost and timelines required. Based on the public feedback to date, there are only a few people in favour of establishing a new municipal name to resolve a postal issue.
One postal area - OSM-Township
Council could confirm its earlier position that OSM-Township be adopted as an abbreviation for the municipal name. This would be consistent with the Township branding for signage and website. However, it is already known that this name is too long for some address databases. Based on the public feedback, there are concerns that this name is not readily found on any map. As noted above, there could also be confusion in the South Monaghan area of the Township.
This option is not being recommended as it does not address the public concerns raised about the need for a name that is short and easily identifiable.
One postal area - Otonabee (whole ward)
The Township could adopt the place name of Otonabee for the entire Otonabee Ward - both the urban and rural areas. This would be consistent with the geographic area of Otonabee found in legal descriptions etc. This would facilitate a similar future readdressing scheme in the South Monaghan Ward. The downside with this option is
Canada Post Page 237 of 242 ... Agenda Item # 16b)
The Corporation of the Township of Otonabee-South Monaghan that the address changes would impact even more residents and businesses, creating even more confusion and loss of community identity in Keene and Indian River.
Given the public response that the postal changes are already causing confusion and concern in relation to a loss of community identity, this option is not being recommended as the disadvantages would outweigh any advantages at this time.
One postal area - Otonabee (rural area only)
Similar to the prior option, the Township could adopt the place name of Otonabee for the rural portion of the Otonabee Ward. This would be consistent with the geographic area of Otonabee found in legal descriptions and would facilitate a similar future readdressing in the South Monaghan Ward.
While the name is historic and is associated with a major river, a concern raised with respect to the use of Otonabee is that you will not find this name on any map. The public preference at the Open House was to use place names that were based on existing urban areas. For this reason, this option is not being recommended.
Two postal areas –Keene and Indian River
Council could recommend the expansion of the Keene and/or Indian River postal areas to cover the whole of the Otonabee Ward. Properties previously in the Peterborough Rural Routes would be assigned to either the Indian River or Keene.
If this option is considered viable by Council, there should be public consultation on the dividing line between the two postal areas. It is recommended that the Township, in consultation with Canada Post, propose a boundary for the postal areas and that a map be developed for public display and distribution as part of a property owner survey.
Three postal areas – Keene, Indian River and Peterborough Hybrid
In addition to the expansion of the Keene and/or Indian River postal areas, Council could decide to create a hybrid name of Peterborough such as Peterborough-East, Peterborough-South or Peterborough-OSM for all or part of the previous rural routes for Peterborough. This option would address the concerns raised, particularly by businesses, regarding the marketing of their location in close proximity to Peterborough.
As part of its decision making process, Council needs to take into consideration the potential and problems that may arise from continued usage of Peterborough as part of a place name within the Township. A hybrid name would exceed the maximum length for certain address databases meaning that people would either need to abbreviate the
Canada Post Page 238 of 242 ... Agenda Item # 16b)
The Corporation of the Township of Otonabee-South Monaghan place name (Canada Post requires everyone to use the same) or more likely, people would revert to Peterborough without any Township identifier.
A hybrid name may also cause confusion and/or delays during an emergency response as it may not always be clear to dispatch whether the location is in the City or the Township. Improved emergency response, particularly in boundary areas, is one of the goals of the civic addressing and postal readdressing program.
For this reason, Township officials share the Canada Post concerns about the use of a hybrid name. In the event that Council supports a hybrid name, a determination should be made on:
- whether to consult with the public on the name option(s) and/or - whether to consult with the public on the boundaries - As with the two postal area option, it is recommended that the Township, in consultation with Canada Post, develop the boundaries of the three proposed postal areas and a map to include with any public survey.
Three postal areas – Keene, Indian River and Stewart Hall
To avoid the confusion from the use of Peterborough, Council could recommend the use of Stewart Hall as a postal address in all or a portion of the Peterborough rural route area. The advantage of this option is that an existing urban area name is used which can be found on a map. Based on the public feedback to date, some residents would prefer to be in the Keene postal area, particularly east of Bensfort Road and along the Highway 7 corridor.
If Council favours this option, the boundaries should be developed in consultation with Canada Post and mapped for a public survey. This is the preferred option for staff.
Three postal areas – Keene, Indian River and Name to be Determined
The final option being presented for Council consideration is three postal areas with an expanded area for Keene and/or Indian River and the development of a third area with a new name. Similar to the development of a new municipal name, a process would need to be developed to establish a new name and determine the criteria to “judge” any public submissions.
Unlike the Stewart Hall option above, the name would not be an identifiable place on a map, which was the one of the most common complaints. It is also not clear as to what area should be included within the postal address area as it may depend on the proposed name.
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The Corporation of the Township of Otonabee-South Monaghan
For this reason, this option is not being recommended. In the event that Council wants to consult with the public on this option, further discussion and direction is needed on:
- the criteria for the selection of a new name - what area will be identified for the public consultation
As with the Stewart Hall option, it is recommended that the Township consult with Canada Post to develop the boundaries of the three proposed postal areas and a map to include with any public survey.
Budgetary Implications
Provided that the public survey is one page (questions and front and map on back), there should be no additional cost to add this document to the tax mailing. The mailing/folding machine should be purchased in May and tested in advance of the billing to facilitate this mail out as well as the usual newsletter.
In the event that there are multiple options, it is possible that the insert may exceed the weight and trigger additional postage costs. The Treasurer has estimated this cost at no more than $500. Additional funds would need to be allocated from postage budget.
Public Consultation
At its April 22nd meeting Council discussed the inclusion of a survey in the final tax billing as part of its public consultation. As the tax mailings would go to property owners and in many cases, mortgage companies, it is being recommended that the survey also be made available on the website and at the Township offices.
It is also being suggested that the Township partner with the libraries in Keene and Stewart Hall to provide a pick up and/or drop off location for the surveys. The Bailieboro branch was not included as it is in the South Monaghan ward. If Council thinks that this is a good idea, staff will discuss arrangements with the Library CEO.
Council should provide direction as to whether (or not) they wish to hold Public Open House(s) to present the options and obtain public comment. Based on public feedback, some residents would prefer an evening to an afternoon meeting.
If the Stewart Hall option is being considered, Council may wish to hold an Open House in Stewart Hall to assist in refining the boundaries.
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The Corporation of the Township of Otonabee-South Monaghan
Timelines
If Council selects the preferred option(s), meetings with Canada Post will be arranged at the earliest possible date to discuss suitable boundaries. County GIS would also be contacted to assist with the preparation of maps for the survey and public posting. Staff would also draft a short survey for Council’s review at the next meeting.
The final tax mailing is scheduled for mid June.
If Public Open Houses are being held, the last week of June would be recommended with the deadline for public input by June 30th, 2013 in order that Council may make its final recommendation to Canada Post at its July 15th meeting.
Council needs to provide direction on whether the proposed timeline is reasonable.
Respectfully submitted by:
E.J. Rath, Chief Administrative Officer Heather Scott, Clerk in consultation with W. McConnell, Treasurer and Ted Bryan, Fire Chief
Canada Post Page 241 of 242 Canada Post ...
Agenda Item # 16b)
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Shaded areas are within the 295 Keene exchange