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County Council Agenda Wednesday, June 6, 2018 - 9:30 A.M

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County Council Agenda Wednesday, June 6, 2018 - 9:30 A.M County of Peterborough County Council Agenda Wednesday, June 6, 2018 - 9:30 a.m. Council Chamber, County Court House Page 1. Call To Order 2. Moment of Silent Reflection 3. Moment of Silence (if required) 4. Roll Call 5. Adoption of Agenda Be it resolved that County Council adopts the agenda as circulated. 6. Declaration of Pecuniary Interest 7. Adoption of Minutes 11 - 35 Be it resolved that County Council adopts the minutes of the Regular County Council meeting of May 16, 2018 as circulated. Minutes 8. Delegations, Petitions and Presentations 37 - 58 a. 9:35 a.m. Sheridan Graham, Chair and Meredith Carter, Vice-Chair, Sustainable Peterborough and Kaitlyn Ittermann, Climate Change Action Plan Coordinator Re: Sustainable Peterborough 2017 Report Card Be it resolved that County Council receives the presentation from Sheridan Graham, Chair and Meredith Carter, Vice-Chair, Sustainable Peterborough and Kaitlyn Ittermann, Climate Change Action Plan Coordinator regarding the Sustainable Peterborough 2017 Report Card. Presentation 59 - 74 b. 9:45 a.m. Adair Ireland Smith, Board Chair, Dr. Peter McLaughlin, CEO, Peterborough Regional Health Centre (PRHC) and Dr. Bert Lauwers, CEO, Ross Memorial Hospital (RMH) Page 1 of 267 County of Peterborough County Council - Regular Meeting Agenda Wednesday, June 6, 2018 Page Re: The Future of Hospital Care in our Communities Be it resolved that County Council receives the presentation from Adair Ireland Smith, Board Chair, Dr. Peter McLaughlin, CEO, Peterborough Regional Health Centre (PRHC), Val Harris, Board Chair and Dr. Bert Lauwers, CEO, Ross Memorial Hospital (RMH) regarding The Future of Hospital Care in our Communities. Presentation 75 - 76 c. 9:55 a.m. Roy Craft, President, Peterborough County Plowmen’s Association Re: 2018 Peterborough County Plowing Match Be it resolved that County Council receives the presentation from Roy Craft, President, Peterborough County Plowmen’s Association regarding the 2018 Peterborough County Plowing Match. Brochure and Poster 77 - 89 d. 1:00 p.m. Mr. Robert J. Swayze, Barrister & Solicitor Re: Sample Code of Conduct for Members of Council Be it resolved that County Council receives the presentation from Mr. Robert J. Swayze, Barrister & Solicitor regarding the Sample Code of Conduct for Members of Council. Sample Code of Conduct 9. Referrals 91 - 94 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Revolving Demand Facility (Line of Credit) and Visa Facility Be it resolved that County Council direct, through By-Law, that the Warden and Director of Finance/Treasurer sign the Royal Bank of Canada (“RBC”) Revolving Demand Facility agreement to a limit of $2,000,000 as indicated by our borrowing By-Law 2017-70; and That the Warden and Director of Finance/Treasurer sign the RBC Demand Facility agreement, providing authorization for VISA credit facilities for the County of Peterborough to a total maximum of $150,000. Report 10. Staff Reports Page 2 of 267 County of Peterborough County Council - Regular Meeting Agenda Wednesday, June 6, 2018 Page 95 - 98 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Proposal No. P-06-2018 – Professional Consulting Services for the Preparation of an Asset Management Policy & Plan Be it resolved that Proposal No. P-06-2018 to procure Professional Consulting Services to assist with the preparation of an Asset Management Policy and Plan, be awarded to Munford Solutions Inc. And further, that a by-law be passed to authorize the County of Peterborough to enter into an Agreement with Munford Solutions Inc. for Proposal P-06-2018 for the Preparation of an Asset Management Policy & Plan. Report 99 - 130 b. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, Director, Corporate Projects & Services and Christopher Lee, Manager of IT Re: IT Managed Service Agreement – Township of North Kawartha Be it resolved that a by-law be enacted to authorize the Warden and Clerk to execute the IT Managed Services Agreement between the County of Peterborough and the Township of North Kawartha effective July 1, 2018. Report Attachment 1 131 - 132 c. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, Director, Corporate Projects & Services Re: Designation of Municipally Significant Event Be it resolved that County Council authorize the designation of the Township of Cavan Monaghan, Harvest Table Dinner Event on September 22, 2018 a Municipally Significant Event in accordance with policy CORP-05 – Municipal Alcohol Policy. Report 133 - 137 d. Public Works - Operations Report prepared by: Michael Touw, Manager of Operations Re: Winter Maintenance Agreement with the Township of Havelock-Belmont-Methuen Be it resolved that the Warden and Clerk be authorized to enter into a Page 3 of 267 County of Peterborough County Council - Regular Meeting Agenda Wednesday, June 6, 2018 Page Winter Maintenance Agreement with the Township of Havelock- Belmont-Methuen to perform Winter Maintenance on Unimin Road for six (6) years, with an option for an automatic annual renewal after that; and further that a by-law be passed to this effect. Report Agreement 139 - 146 e. Public Works - Operations Report prepared by: Michael Touw, Manager of Operations Re: Winter Maintenance Agreement with the Municipality of Trent Lakes Be it resolved that the Warden and Clerk be authorized to enter into a Winter Maintenance Agreement with the Municipality of Trent Lakes to perform Winter Maintenance on County Road 37 (Lakehurst Road) for five (5) years, with an option for an automatic annual renewal after that; and further that a by-law be passed to this effect. Report Agreement 147 - 150 f. Human Resources Report prepared by: Patti Kraft, Director of Human Resources Re: Council Remuneration By-Law Be it resolved that a By-law be passed to amend By-law No. 2015-02 (Remuneration and Expenses for the Warden, Deputy Warden and Members of the Council of the Corporation of the County of Peterborough for 2015 to 2017) to extend the term to December 31, 2018 and to add 2018 remuneration rates to Item 2 a., b., and f. and the changes noted in this report to Quorum, Mileage and Payment for Conventions; and That, Council pay dates be amended to align with current County staff payroll bi-weekly dates for efficiencies in the payroll process; and That staff be directed to conduct a review and bring forward a report regarding comparative Council remuneration in preparation for a new Remuneration By-Law to be applicable for 2019; and That County Council maintains that, in accordance with Section 283(5) of the Municipal Act, 2001, S.O. 2001, C. 25, one-third of the remuneration paid to elected members of Council and its local boards is to be considered as compensation for expenses incident to the Page 4 of 267 County of Peterborough County Council - Regular Meeting Agenda Wednesday, June 6, 2018 Page discharge of duties as members of Council or local board. Report 151 - 160 g. Human Resources Report prepared by: Patti Kraft, Director of Human Resources Re: Non-Union Employees – Update to Salary Grids – May 1, 2018 Be it resolved that Council directs the Director of Human Resources to: 1) Revise the Non-Union Salary Grids by revising the title of Clerk to Manager, Legislative Services/Clerk; amending the band placement of the Superintendent, Emergency Management and adding the new position of Human Resources Assistant; and 2) That the Manager, Legislative Services/Clerk be directed to create any necessary by-law. Report Attachment 1 11. Staff Reports for Information Only 161 - 162 a. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer Re: Investment Report By-law 2010-68 Recommendation: Receive for information. Report 163 - 183 b. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer Re: Accounts for the month of April, 2018 Recommendation: Receive for information. Report Accounts 185 - 194 c. Administration - Clerk's Division Report prepared by: Katie McLean, Administrative Services Assistant Re: Correspondence Report Recommendation: Receive for information. Correspondence Report Watch File dated May 17, 2018 Page 5 of 267 County of Peterborough County Council - Regular Meeting Agenda Wednesday, June 6, 2018 Page Watch File dated May 24, 2018 Watch File dated May 31, 2018 12. Correspondence - Action Items 195 a. Ontario Good Roads Association (OGRA) letter dated April 24, 2018 Re: Invitation to join the "Preferred Autonomous Vehicles Test Corridor" Be it resolved that County Council: 1. Supports Ontario Good Roads Association (OGRA)'s letter dated April 24, 2018 requesting participation in OGRA's Autonomous Vehicle Initiative. 2. Refers this matter to the Director of Public Works to identify preferred routes within the County of Peterborough. Letter 197 - 212 b. Town of Halton Hills resolution dated May 7, 2018 Re: "Protecting Water for Future Generations: Growing the Greenbelt in the Outer Ring" Policy Proposal Be it resolved that County Council receives/supports the Town of Halton Hills' resolution dated May 7, 2018 requesting the Province of Ontario to: 1. Support the potential Greenbelt expansion within the outer ring of the study area as defined by the Province; 2. Not expand the study area for Greenbelt expansion to include the whitebelt lands within the inner ring, nor grow the Greenbelt by incorporating any whitebelt lands located within the Town of Halton Hills as doing so would significantly restrict and undermine the Town of Halton Hills' ability to carry out local community planning, growth management and economic development initiatives, and be premature in light of the recently initiated Regional Official Plan Review (ROPR); 3. Be informed that the Town of Halton Hills Council does not support the Region of Halton's motion that was passed on February 21, 2018 requesting an extension of the Greenbelt study area to include whitebelt lands; 4. Consult with the Town of Halton Hills, public and other stakeholders, on any proposed amendments to the Greenbelt Plan and its boundary, including any potential addition of the whitebelt lands into the Greenbelt, prior to any such changes being made.
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