County of Peterborough County Council Agenda Wednesday, June 6, 2018 - 9:30 a.m. Council Chamber, County Court House Page
1. Call To Order
2. Moment of Silent Reflection
3. Moment of Silence (if required)
4. Roll Call
5. Adoption of Agenda
Be it resolved that County Council adopts the agenda as circulated.
6. Declaration of Pecuniary Interest
7. Adoption of Minutes
11 - 35 Be it resolved that County Council adopts the minutes of the Regular County Council meeting of May 16, 2018 as circulated. Minutes
8. Delegations, Petitions and Presentations
37 - 58 a. 9:35 a.m. Sheridan Graham, Chair and Meredith Carter, Vice-Chair, Sustainable Peterborough and Kaitlyn Ittermann, Climate Change Action Plan Coordinator Re: Sustainable Peterborough 2017 Report Card Be it resolved that County Council receives the presentation from Sheridan Graham, Chair and Meredith Carter, Vice-Chair, Sustainable Peterborough and Kaitlyn Ittermann, Climate Change Action Plan Coordinator regarding the Sustainable Peterborough 2017 Report Card. Presentation
59 - 74 b. 9:45 a.m. Adair Ireland Smith, Board Chair, Dr. Peter McLaughlin, CEO, Peterborough Regional Health Centre (PRHC) and Dr. Bert Lauwers, CEO, Ross Memorial Hospital (RMH)
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Page Re: The Future of Hospital Care in our Communities Be it resolved that County Council receives the presentation from Adair Ireland Smith, Board Chair, Dr. Peter McLaughlin, CEO, Peterborough Regional Health Centre (PRHC), Val Harris, Board Chair and Dr. Bert Lauwers, CEO, Ross Memorial Hospital (RMH) regarding The Future of Hospital Care in our Communities. Presentation
75 - 76 c. 9:55 a.m. Roy Craft, President, Peterborough County Plowmen’s Association Re: 2018 Peterborough County Plowing Match Be it resolved that County Council receives the presentation from Roy Craft, President, Peterborough County Plowmen’s Association regarding the 2018 Peterborough County Plowing Match. Brochure and Poster
77 - 89 d. 1:00 p.m. Mr. Robert J. Swayze, Barrister & Solicitor Re: Sample Code of Conduct for Members of Council Be it resolved that County Council receives the presentation from Mr. Robert J. Swayze, Barrister & Solicitor regarding the Sample Code of Conduct for Members of Council. Sample Code of Conduct
9. Referrals
91 - 94 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Revolving Demand Facility (Line of Credit) and Visa Facility Be it resolved that County Council direct, through By-Law, that the Warden and Director of Finance/Treasurer sign the Royal Bank of Canada (“RBC”) Revolving Demand Facility agreement to a limit of $2,000,000 as indicated by our borrowing By-Law 2017-70; and
That the Warden and Director of Finance/Treasurer sign the RBC Demand Facility agreement, providing authorization for VISA credit facilities for the County of Peterborough to a total maximum of $150,000. Report
10. Staff Reports
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95 - 98 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Proposal No. P-06-2018 – Professional Consulting Services for the Preparation of an Asset Management Policy & Plan Be it resolved that Proposal No. P-06-2018 to procure Professional Consulting Services to assist with the preparation of an Asset Management Policy and Plan, be awarded to Munford Solutions Inc.
And further, that a by-law be passed to authorize the County of Peterborough to enter into an Agreement with Munford Solutions Inc. for Proposal P-06-2018 for the Preparation of an Asset Management Policy & Plan. Report
99 - 130 b. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, Director, Corporate Projects & Services and Christopher Lee, Manager of IT Re: IT Managed Service Agreement – Township of North Kawartha Be it resolved that a by-law be enacted to authorize the Warden and Clerk to execute the IT Managed Services Agreement between the County of Peterborough and the Township of North Kawartha effective July 1, 2018. Report Attachment 1
131 - 132 c. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, Director, Corporate Projects & Services Re: Designation of Municipally Significant Event Be it resolved that County Council authorize the designation of the Township of Cavan Monaghan, Harvest Table Dinner Event on September 22, 2018 a Municipally Significant Event in accordance with policy CORP-05 – Municipal Alcohol Policy. Report
133 - 137 d. Public Works - Operations Report prepared by: Michael Touw, Manager of Operations Re: Winter Maintenance Agreement with the Township of Havelock-Belmont-Methuen Be it resolved that the Warden and Clerk be authorized to enter into a
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Page Winter Maintenance Agreement with the Township of Havelock- Belmont-Methuen to perform Winter Maintenance on Unimin Road for six (6) years, with an option for an automatic annual renewal after that; and further that a by-law be passed to this effect. Report Agreement
139 - 146 e. Public Works - Operations Report prepared by: Michael Touw, Manager of Operations Re: Winter Maintenance Agreement with the Municipality of Trent Lakes Be it resolved that the Warden and Clerk be authorized to enter into a Winter Maintenance Agreement with the Municipality of Trent Lakes to perform Winter Maintenance on County Road 37 (Lakehurst Road) for five (5) years, with an option for an automatic annual renewal after that; and further that a by-law be passed to this effect. Report Agreement
147 - 150 f. Human Resources Report prepared by: Patti Kraft, Director of Human Resources Re: Council Remuneration By-Law Be it resolved that a By-law be passed to amend By-law No. 2015-02 (Remuneration and Expenses for the Warden, Deputy Warden and Members of the Council of the Corporation of the County of Peterborough for 2015 to 2017) to extend the term to December 31, 2018 and to add 2018 remuneration rates to Item 2 a., b., and f. and the changes noted in this report to Quorum, Mileage and Payment for Conventions; and
That, Council pay dates be amended to align with current County staff payroll bi-weekly dates for efficiencies in the payroll process; and
That staff be directed to conduct a review and bring forward a report regarding comparative Council remuneration in preparation for a new Remuneration By-Law to be applicable for 2019; and
That County Council maintains that, in accordance with Section 283(5) of the Municipal Act, 2001, S.O. 2001, C. 25, one-third of the remuneration paid to elected members of Council and its local boards is to be considered as compensation for expenses incident to the
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Page discharge of duties as members of Council or local board. Report
151 - 160 g. Human Resources Report prepared by: Patti Kraft, Director of Human Resources Re: Non-Union Employees – Update to Salary Grids – May 1, 2018 Be it resolved that Council directs the Director of Human Resources to:
1) Revise the Non-Union Salary Grids by revising the title of Clerk to Manager, Legislative Services/Clerk; amending the band placement of the Superintendent, Emergency Management and adding the new position of Human Resources Assistant; and
2) That the Manager, Legislative Services/Clerk be directed to create any necessary by-law. Report Attachment 1
11. Staff Reports for Information Only
161 - 162 a. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer Re: Investment Report By-law 2010-68 Recommendation: Receive for information. Report
163 - 183 b. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer Re: Accounts for the month of April, 2018 Recommendation: Receive for information. Report Accounts
185 - 194 c. Administration - Clerk's Division Report prepared by: Katie McLean, Administrative Services Assistant Re: Correspondence Report Recommendation: Receive for information. Correspondence Report Watch File dated May 17, 2018
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Page Watch File dated May 24, 2018 Watch File dated May 31, 2018
12. Correspondence - Action Items
195 a. Ontario Good Roads Association (OGRA) letter dated April 24, 2018 Re: Invitation to join the "Preferred Autonomous Vehicles Test Corridor" Be it resolved that County Council: 1. Supports Ontario Good Roads Association (OGRA)'s letter dated April 24, 2018 requesting participation in OGRA's Autonomous Vehicle Initiative. 2. Refers this matter to the Director of Public Works to identify preferred routes within the County of Peterborough. Letter
197 - 212 b. Town of Halton Hills resolution dated May 7, 2018 Re: "Protecting Water for Future Generations: Growing the Greenbelt in the Outer Ring" Policy Proposal Be it resolved that County Council receives/supports the Town of Halton Hills' resolution dated May 7, 2018 requesting the Province of Ontario to: 1. Support the potential Greenbelt expansion within the outer ring of the study area as defined by the Province; 2. Not expand the study area for Greenbelt expansion to include the whitebelt lands within the inner ring, nor grow the Greenbelt by incorporating any whitebelt lands located within the Town of Halton Hills as doing so would significantly restrict and undermine the Town of Halton Hills' ability to carry out local community planning, growth management and economic development initiatives, and be premature in light of the recently initiated Regional Official Plan Review (ROPR); 3. Be informed that the Town of Halton Hills Council does not support the Region of Halton's motion that was passed on February 21, 2018 requesting an extension of the Greenbelt study area to include whitebelt lands; 4. Consult with the Town of Halton Hills, public and other stakeholders, on any proposed amendments to the Greenbelt Plan and its boundary, including any potential addition of the whitebelt lands into the Greenbelt, prior to any such changes being made. Resolution
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Page Staff Report
213 - 214 c. Town of Oakville resolution dated April 30, 2018 Re: Renewed Commitment to the Greenbelt Be it resolved that County Council receives/supports the Town of Oakville's resolution dated April 30, 2018 and supports its municipal neighbours to undertake continued action to maintain and grow the current Greenbelt and strongly urges the Province to extend Greenbelt protection to include the appropriate whitebelt lands within the inner ring, lands that are the most immediately vulnerable to development in the Province. Resolution
215 - 248 d. The Regional Municipality of York report dated May 10, 2018 Re: Meeting Growth Plan Infrastructure Demands and Financial Sustainability: 2018 Update Be it resolved that County Council receives/supports the recommendations contained in The Regional Municipality of York's report dated May 10, 2018 requesting that: 1. Infrastructure required to meet Provincial Growth Plan directions require the revenue-raising powers currently only available to the City of Toronto be extended to York Region. 2. The Chairman, once again, appeal to the Province regarding the continued need for City of Toronto Act, 2006 revenue- raising powers. Report
249 e. The City of Quinte West resolution dated May 22, 2018 Re: Cannabis Grace Period Request Be it resolved that County Council receives/supports the City of Quinte West's resolution dated May 22, 2018 requesting that once the cannabis legislation is passed that a six month grace period be enacted to ensure that municipal law enforcement officers and the Ontario Provincial Police are adequately trained to enforce the said legislation. Resolution
13. Committee Reports
251 - 261 a. Councillor John Fallis Accessibility Advisory Committee Re: Minutes of April 25, 2018 Be it resolved that County Council receives and adopts the
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Page Accessibility Advisory Committee meeting minutes of April 25, 2018. (Draft Township Accessibility Plan - 2018 Municipal Election). Minutes Appendix A
263 - 265 b. Councillor Dave Nelson Waste Management Committee Re: Minutes of May 7, 2018 Be it resolved that County Council receives and adopts the Waste Management Committee meeting minutes of May 7, 2018. Minutes
14. Liaison Reports from External Committees, Boards and Agencies
a. Peterborough & the Kawarthas Economic Development (PKED) - Troy Speck, CAO and PKED Board Member
b. Greater Peterborough Chamber of Commerce - Councillor Senis
c. Peterborough Housing Corporation - Councillor Matthews
d. Age-Friendly Peterborough Advisory Committee - Councillor Moher
15. Resolutions
16. Notices of Motion
17. New Business
18. Closed Session 11:00 a.m.
Under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, S. 239(2) to consider:
(d) labour relations or employee negotiations (Meal Breaks - Paramedic Employees)
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (status of ongoing infrastructure rehabilitation project(s)).
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Page 19. Rise from Closed Session With/Without a Report
20. Adoption of Amended Agenda to Add Closed Session Items Being Reported
21. Reading and Passing of By-laws
a. (Subject to Council Approval) A By-law to authorize the Corporation of the County of Peterborough to enter into a Revolving Demand Facility Agreement with The Royal Bank of Canada (Line of Credit Facility and Visa Credit Facility) (Refer to Referrals Item 9.a.) (By- law No. 2018-37)
b. A By-law to authorize the Corporation of the County of Peterborough to enter into Articles of Agreement with Miller Paving Limited (Tender T-07-2018) (Microsurfacing). (Refer to Staff Report Item 10.e. from the April 18, 2018 Council meeting) (By-law No. 2018-43)
c. (Subject to Council Approval) A By-law to authorize the Corporation of the County of Peterborough to enter into a Winter Control Maintenance Agreement with The Corporation of the Township of Havelock-Belmont-Methuen (Unimin Road) and to repeal By-law No. 2012-70. (Refer to Staff Report Item 10.d.) (By-law No. 2018-44)
d. (Subject to Council Approval) A By-law to authorize the Corporation of the County of Peterborough to enter into a Winter Control Maintenance Agreement with The Corporation of the Municipality of Trent Lakes (County Road 37 also known as Lakehurst Road) and to repeal By-law No. 2012-60. (Refer to Staff Report Item 10.e.) (By-law No. 2018-45)
e. A By-law to authorize the Corporation of the County of Peterborough to enter into Articles of Agreement with Royel Paving, A division of CRH Canada Group Inc. (Tender T-01-18) (Surface Treatment) (Refer to Staff Report Item 10.c. from the April 4, 2018 Council meeting) (By-law 2018-46)
f. (Subject to Council Approval) A By-law to amend By-law No. 2015-02 (Remuneration and Expenses for the Warden, Deputy Warden and Members of the Council of the Corporation of the County of Peterborough for 2015 to 2017) to extend the term to December 31, 2018 and add 2018 remuneration rates, changes to quorum, mileage and Payment for Conventions (Amendment No. 3) (Refer to Staff Report Item 10.f.) (By-law No. 2018-47)
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Page g. (Subject to Council Approval) A By-law to amend Schedule “A” of 2018-25, being a by-law to adopt the Non-Union Group Salary Scale and to repeal By-law Non. 2017-88 (Revise title of Clerk, Amend band placement of Supervisor Emergency Management and add Human Resources Assistant). (Refer to Staff Report Item 10.g.) (By- law No. 2018-48)
h. (Subject to Council Approval) A by-law to appoint Ashley Henderson as Acting Deputy Clerk for the Corporation of the County of Peterborough. (By-law No. 2018-49)
i. (Subject to Council Approval) A By-law to authorize the Corporation of the County of Peterborough to enter into an Agreement for Professional Contracting Services with Munford Solutions Inc. (Proposal P-06-2018 - Asset Management Policy & Plan (AMPP)). (Refer to Staff Report Item 10.a.) (By-law No. 2018-50)
22. Confirming By-law
Be it resolved that County Council passes the confirming by-law to adopt, ratify and confirm the actions of Council at today’s meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered.
23. Future Meeting Schedule
267 Future Meeting Schedule June - August, 2018 Future Meeting Schedule
24. Adjournment
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1. Call To Order
A quorum of Council being present, Warden Taylor called the meeting to order at 9:31 a.m.
2. Moment of Silent Reflection
The Warden invited Councillors to stand for a moment of silent reflection so that Council, staff and members of the public could quietly reflect on their duty to the community that they are trying to serve.
3. Moment of Silence
4. Roll Call
The Acting Clerk conducted the roll call.
Present: Warden Joe Taylor (Otonabee-South Monaghan), Councillors Rodger Bonneau (Asphodel-Norwood), John Fallis (Cavan Monaghan), Ronald Gerow (Havelock- Belmont-Methuen) (Left at 11:20 a.m.), Doug Hutton (North Kawartha), J. Murray Jones (Douro-Dummer) (Left at 12:55 p.m.), Terry Low (Asphodel-Norwood), Jim Martin (Havelock-Belmont-Methuen), Bev Matthews (Trent Lakes), Scott McFadden (Cavan Monaghan), Karl Moher (Douro-Dummer), Dave Nelson (Otonabee-South Monaghan) (Left at 12:55 p.m.), Sherry Senis (Selwyn) (Left at 11:20 a.m.), Ron Windover (Trent Lakes) and Rick Woodcock (North Kawartha).
Absent: Deputy Warden Mary Smith (Selwyn).
Staff Chris Barry, Deputy Chief, Operations; Chris Bradley, Present: Director of Public Works; Trena DeBruijn, Director of Finance/Treasurer; Lynn Fawn, Acting Manager, Legislative Services/Clerk; Sheridan Graham, Director, Corporate Projects & Services; Patti Kraft, Director of Human Resources; Katie McLean, Administrative Services Assistant; Randy Mellow, Chief of Paramedics; Peter Nielsen, Manager, Engineering & Design; Troy
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Speck, Chief Administrative Officer; Tara Stephen, Manager, Waste Management and Bryan Weir, Director of Planning.
Guests: Inspector Tim Tatchell, Detachment Commander, Ontario Provincial Police.
5. Adoption of Agenda
230-2018 Moved by: Councillor Senis Seconded by: Councillor Hutton
Be it resolved that County Council adopts the addendum agenda as circulated. Carried
6. Declaration of Pecuniary Interest
There were no declarations of pecuniary interest.
7. Adoption of Minutes
231-2018 Moved by: Councillor Moher Seconded by: Councillor Gerow
Be it resolved that County Council adopts the minutes of the Regular County Council meeting of May 2, 2018 as circulated. Carried
8. Delegations, Petitions and Presentations
a. MP Jamie Schmale, Haliburton-Kawartha Lakes-Brock Re: Annual Greetings
MP Schmale thanked County Council for the opportunity to speak at today’s Council meeting. MP Schmale spoke about Eastern Ontario’s need for improved broadband internet and cellular gap coverage as well as the need for affordability regarding the pricing of homes in Canada. He discussed the current negotiations for the North American Free Trade Agreement and the potential impacts for all levels of government if a deal is not struck.
MP Schmale responded to Council’s questions concerning the increasing price of gas and the status of the Shining Waters Railway.
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232-2018 Moved by: Councillor Jones Seconded by: Councillor Low
Be it resolved that County Council receives the annual greetings from MP Jamie Schmale, Haliburton-Kawartha Lakes-Brock. Carried
b. Linda Sunderland, Executive Director, Hospice Peterborough Re: Hospice Update
The Executive Director of Hospice Peterborough provided an update on the Future Hospice Peterborough Care Centre and noted the organization’s mission, vision and values. She advised that 26% of Hospice Peterborough’s clients reside in the County of Peterborough. She discussed the building highlights and construction costs to date.
She concluded her presentation by informing Council of the next steps for the new facility, namely: Completing the interior design and furnishings; Completing construction in December, 2018; Opening the doors in January, 2018; and Opening the Hospice Residence in February, 2018.
She responded to Council questions.
Warden Taylor presented the Executive Director with a cheque in the amount of $175,000 as the final installment of the County’s commitment to the new Hospice Peterborough facility.
233-2018 Moved by: Councillor Matthews Seconded by: Councillor Martin
Be it resolved that County Council: 1. Receives the presentation from Linda Sunderland, Executive Director, Hospice Peterborough regarding the Hospice Update; 2. Receives the presentation from Warden Taylor regarding the final donation to Hospice Peterborough in the amount of $175,000. Carried
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c. Veronica Mason, Manager, Collins Barrow Kawarthas LLP Re: 2017 Consolidated Financial Statements
Mrs. Mason reviewed the draft 2017 Consolidated Financial Statements advising that in her opinion, the documents present fairly the financial position of the County and its local boards as at December 31, 2017, and the results of the operations and cash flows for that year end in accordance with the Public Sector Accounting Board.
She responded to Council questions. Warden Taylor thanked Mrs. Mason for her report.
234-2018 Moved by: Councillor Senis Seconded by: Councillor Gerow
Be it resolved that County Council: 1. Receives the delegation from Veronica Mason, Collins Barrow Kawarthas LLP, Chartered Accountants, regarding the 2017 Draft Consolidated Financial Statements dated May 9, 2018. 2. Approves the 2017 Draft Consolidated Financial Statements dated May 9, 2018 and directs the Warden and Director of Finance/Treasurer to sign the Management Report for the Year Ended December 31, 2017. 3. Directs the Warden and Immediate Past Warden to sign the Acknowledgement contained in the May 16, 2018 audit reporting letter from the auditor. Carried
d. David Fell, CEO, Eastern Ontario Regional Network (EORN) and Michael Rutter, CAO, County of Haliburton/Co-Lead, Eastern Ontario Regional Network Re: Cell Gap Project
The CEO of EORN reviewed his PowerPoint presentation providing an update on their Improving Mobile Broadband/Cell Project (Cell Gap Project) wherein he discussed the proposed combined coverage and capacity for Eastern Ontario. He noted that EORN will be seeking financial contributions from all Eastern Ontario Wardens’ Caucus (EOWC) members for the Cell Gap Project. Mr. Fell requested a contribution from the County in the range of $671,477 and $929,946 depending on the financial support received by other EOWC members.
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Mr. Fell addressed the CRTC’s targets for improving broadband and advised the EOWC authorized EORN to undertake a detailed technical and financial analysis in 2018. He noted the analysis will be done on a County by County basis with an estimated cost of $520,000. Mr. Fell recommended that the County approve $40,000 for its share of the 50/10+ Mbps study.
He responded to Council questions.
235-2018 Moved by: Councillor Hutton Seconded by: Councillor Bonneau
Be it resolved that County Council receives the presentation from David Fell, CEO, Eastern Ontario Regional Network (EORN) and Michael Rutter, CAO, County of Haliburton/Co-Lead, Eastern Ontario Regional Network regarding the Cell Gap Project. Carried
9. Referrals
There were no referrals brought forward.
10. Staff Reports
a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Eastern Ontario Regional Network (“EORN”) Gap Analysis Study and Cell Gap Municipal Contribution
The Director of Finance/Treasurer reported that the $40,000 funding request made by EORN (Agenda Item 8.d.) for a technical and economic gap analysis study has not been included in the County of Peterborough 2018 budget. Ms. DeBruijn therefore recommended that the contribution be funded from the contingency expense line of the 2018 budget.
Ms. DeBruijn informed Council that EORN’s request for commitment to their Cell Gap and Capacity Expansion Project (Agenda item 8.d.) could be paid in advance during 2019, or spread out over the period of 2019 to 2022. She advised should Council choose to pay the amount in full by 2019, The County would receive 5% interest semi-annually, on the declining balance for the years 2019 to 2021. Ms. DeBruijn recommended that payment be funded from General Working Fund Reserves,
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to be repaid in equal installments over the years 2020 to 2026.
She responded to Council questions and will investigate the use of Development Charges for the County’s contribution.
236-2018 Moved by: Councillor Jones Seconded by: Councillor Low
Be it resolved that Council contribute $40,000 towards the EORN technical and economic gap analysis study, funded from the Contingency expense in the 2018 budget; and
That Council support the EORN Cell Gap Municipal Contribution Report and commit to funding in the range of $672,000 to $930,000 in 2019 from the General Working Funds Reserve, to be repaid (to the General Working Funds Reserve) in equal installments over the years 2020 to 2026. Carried
Council recessed from 11:12 a.m. to 11:25 a.m. Councillors Gerow and Senis did not return to the meeting.
b. Public Works - Administration Report prepared by: Chris Bradley, Director of Public Works Re: Off Road Vehicle (ORV) By-Law Review
The Director of Public Works reported as a result of the April 4th, 2018 delegation made by the Peterborough County Trails ATV Club a review was conducted of the County’s Off Road Vehicle (ORV) By-law in consultation with the Townships, First Nations and the ATV Club to consider adding more sections of County Roads to the By-law where ORV use is permitted.
Mr. Bradley advised that correspondence was received in support of and highlighting concerns for the ATV Club’s request. He noted the County’s insurer, Frank Cowan Company provided risk related information for Council’s consideration which is attached to his report, however the potential costs related to liability claims are unknown. Mr. Bradley suggested there is a possible economic benefit for approving connectivity for ORVs between Apsley and Havelock.
The Director of Public Works recommended that Council consider amending the ORV By-law to include the section of County Road being, County Road 42 (North Side), from County Road 30 to Belmont Concession 10, noting the financial impacts are relatively
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low as the cost of supply and installation of signs will be paid for by the ATV Club. He responded to Council questions.
237-2018 Moved by: Councillor Martin Seconded by: Councillor Woodcock
Be it resolved that County Council approve all requests brought forward by the Peterborough County Trails ATV Club as identified in Table 1 of the Director of Public Works report dated May 16, 2018, for a one (1) year trial period and directs staff to report back at the end of the trial period advising of any complaints received, the numbers of collisions that occurred and overall general comments.
Table the Motion
238-2018 Moved by: Councillor Moher Seconded by: Councillor Jones
Be it resolved that County Council tables the motion concerning the Off Road Vehicle (ORV) By-Law Review to the June 27th, 2018 County Council meeting in order for Council to receive an opinion from the County’s insurer, Frank Cowan Company and a presentation regarding the potential risk and liability. Tabled
c. Public Works - Engineering & Design Report prepared by: Peter Nielsen, Manager, Engineering and Design Re: May 4, 2018 Wind Storm - Emergency Repairs James A. Gifford Causeway and Gannon’s Narrows Causeway
The Manager, Engineering & Design reviewed his PowerPoint presentation and advised that the May 4th wind storm that passed through the County caused significant damage to the James A. Gifford Causeway and Gannon’s Narrows Causeway. Mr. Nielsen discussed the required repairs for the two causeways and informed Council that the cost to repair the embankments is an unbudgeted expense wherein he recommended they be funded by the Public Works Engineered Structures Reserve. Mr. Nielsen further recommended that Council authorize staff to proceed with emergency repairs for the two causeways and to engage Drain Bros., BT Engineering and Cambium Inc., on the basis of time and material expense, at an estimated cost of $400,000.
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He responded to Council questions.
239-2018 Moved by: Councillor Low Seconded by: Councillor Hutton
Be it resolved that Council authorizes staff to proceed with emergency repairs to the James A. Gifford Causeway and Gannon’s Narrows Causeway and to engage Drain Bros., BT Engineering and Cambium Inc. on the basis of time and material expense, funding to be provided from the Public Works Engineered Structures Reserve at an estimated cost of $400,000. Carried
d. Public Works - Engineering & Design Report prepared by: Peter Nielsen, Manager, Engineering and Design Re: Rehabilitation of Gannon’s Narrows Bridge Single Source Award to G.D. Jewell Engineering Inc.
The Manager, Engineering & Design reported Jewel Engineering Inc., has detailed knowledge and understanding of the rehabilitation needs for Gannon’s Narrows Bridge. He recommended that Council award a single source contract to Jewell Engineering Inc., to undertake a Schedule A+ Municipal Class Environmental Assessment (EA), preparation of design drawings, specifications, tender forms and obtain necessary approvals in the amount of $47,940.00 plus HST and the provision of Contract Administration and Inspection Services.
He responded to Council questions.
240-2018 Moved by: Councillor Bonneau Seconded by: Councillor Matthews
Be it resolved that Council awards to G.D. Jewell Engineering Inc. (Jewell Engineering) the assignment to undertake a Schedule A+ Municipal Class Environmental Assessment (EA), preparation of design drawings, specifications, tender forms and obtain necessary approvals for the rehabilitation of the Gannon’s Narrows Bridge, in the amount of $47,940.00 plus HST and the provision of Contract Administration and Inspection Services, all in accordance with their proposal dated April 20, 2018. Carried
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e. Public Works - Engineering & Design Report prepared by: Peter Nielsen, Manager, Engineering & Design Re: Amendment to Load Limits on Bridges By-law No. 2017-91 Establish load restriction on Gannon’s Narrows Bridge
The Manager, Engineering & Design reminded Council that at the December 6, 2017 meeting, Council approved load restrictions on Gannon’s Narrows Bridge due to a loss of support in the steel piers. Mr. Nielsen advised as of January 10th, 2018, Jewell Engineering performed an enhanced inspection to confirm the load restrictions presented in their November 30th, 2017, report. Mr. Nielsen informed Council that as of March 29th, 2018 the results of the inspection concluded an increase to the load restrictions would be acceptable.
Mr. Nielsen recommended that Council approve an amendment to by-law 2017-91 which would see the increase of load restrictions on Gannon’s Narrows Bridge as follows: L1 – 50 tonnes; L2 – 42 tonnes; L3 – 25 tonnes.
He responded to Council questions.
241-2018 Moved by: Councillor Windover Seconded by: Councillor Woodcock
Whereas inspections of County structures have demonstrated the need to maintain/establish load restrictions for vehicles passing over certain bridges to be regulated through the endorsement of a County By-law necessary to limit the gross vehicle weight of any vehicle passing over a bridge;
Now therefore be it resolved that Council direct the Clerk to prepare a By-law to amend By-law 2017-91 to that effect and that the Clerk be directed to notify the Ontario Provincial Police, School Boards and affected agencies. Carried
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f. Public Works - Waste Management Report prepared by: Tara Stephen, Manager, Waste Management Re: Single Source to Global Electric Electronic Processing Inc. for Waste Electronics and Electrical Equipment Processing
The Manager, Waste Management reported at the March 1, 2017, Council meeting a resolution was passed authorizing the Purchasing Coordinator to issue a purchase order for the transportation and processing of Waste Electronics and Electrical Equipment (WEEE) materials to Global Electric Electronic Processing Inc. (GEEP) for a one-year period. As of today, this contract has expired. Ms. Stephen advised that the County’s contract with GEEP is fair and comparable to neighboring municipalities and the County has received excellent customer service thus far. The WEEE program will see a transition in 2020 and due to the uncertainty of what the new program will look like, Ms. Stephen recommended that Council issue a single-source contract to GEEP for the period of May 1, 2018 to April 30, 2019, with a review of the requirement for continued service at that time.
She responded to Council questions.
242-2018 Moved by: Councillor Bonneau Seconded by: Councillor Martin
Be it resolved that Council authorize the Purchasing Coordinator to issue a Purchase Order for the transportation and processing of Waste Electronic and Electrical Materials (WEEE) to Global Electrical and Electronics Processing Inc. (GEEP) for a one-year period from May 1, 2018 to April 30, 2019. Carried
g. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Vacant Unit Rebate Program
The Director of Finance/Treasurer provided information on the Vacant Unit Rebate Program for commercial and industrial properties where she explained that the Province is providing municipalities with broader powers to tailor the program to reflect community needs and circumstances.
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Ms. DeBruijn advised that the Province announced it will phase out the education property tax portion of the rebate by 2020. She reported that after careful consideration and with agreement from the local Township Treasurers, staff are recommending that Council eliminate the vacant rebate program by December 31, 2020. Ms. DeBruijn informed Council that a public meeting would need to be held on this issue prior to its elimination and be communicated to the public in advance.
She responded to Council questions.
243-2018 Moved by: Councillor Fallis Seconded by: Councillor Matthews
Be it resolved that Council consider the elimination of the Vacant Unit Rebate Program, effective December 31, 2020; and
That staff consult with the local business community and report back to Council on the final recommendation to be forwarded to the Province for Regulatory authority by September 2018. Carried
h. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Revolving Demand Facility (Line of Credit) and Visa Facility
The Director of Finance/Treasurer reported that the County’s bank, the Royal Bank of Canada (RBC), has provided the County with a Revolving Demand Facility (Line of Credit) agreement for the general operating account which would see a preapproved credit limit of $2,000,000, consistent with the County’s Borrowing By-law. Ms. DeBruijn explained the Visa Facility agreement provides the County with Visa Business Cards, authorizing the County with credit card facilities up to a maximum of $150,000.
Ms. DeBruijn advised this report was merely a formality to permit the Warden and Director of Finance/Treasurer the authority to sign the Revolving Demand Facility and Visa Facility agreements allowing them to utilize the line of credit and visa credit facility.
She responded to Council questions.
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244-2018 Moved by: Councillor Low Seconded by: Councillor Bonneau
Be it resolved that County Council direct, through By-Law, that the Warden and Director of Finance/Treasurer sign the Royal Bank of Canada (“RBC”) Revolving Demand Facility agreement to a limit of $2,000,000 as indicated by our borrowing By-Law 2017-70; and
That the Warden and Director of Finance/Treasurer sign the RBC Demand Facility agreement, providing authorization for Visa credit facilities for the County of Peterborough to a total maximum of $150,000. Lost
245-2018 Moved by: Councillor McFadden Seconded by: Councillor Moher
Be it resolved that County Council request the Director of Finance/Treasurer to bring back a report to the June 6, 2018 Council meeting advising whether the County is required to use the Royal Bank of Canada (RBC) for the Revolving Demand Facility and the Visa Facilities. Carried
Council recessed for lunch from 12:33 p.m. to 1:04 p.m. Councillors Jones and Nelson did not return to the meeting.
i. Human Resources Report prepared by: Patti Kraft, Director of Human Resources Re: CAO Performance Review – 360 Degree Survey Tool
The Director of Human Resources asked Council if it had any recommended edits to the CAO’s Performance Review – 360 Degree Survey Tool, so that she may make the necessary edits and proceed with distributing the survey.
She responded to Council questions and noted suggested survey improvements.
246-2018 Moved by: Councillor Woodcock Seconded by: Councillor Windover
Be it resolved that County Council requests the following amendments to the 360 degree survey tool as follows: 1. Remove the “0” rating and add a separate column that states “not applicable (n/a)”;
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2. Change the existing Item 2.d., that states “Facilitates the orientation and effectiveness of Councillors” to “Facilitates the orientation of Council”; and further,
Directs staff to proceed with gathering performance feedback from Councillors. Carried
11. Staff Reports for Information Only
Council dealt with Staff Report for Information Only item a. separately.
Chief Mellow provided a PowerPoint presentation on the PCCP 2017 Year End Performance Report.
a. Peterborough County/City Paramedics Report prepared by: Randy Mellow, Chief of Paramedics Re: PCCP 2017 Year End Performance Report
247-2018 Moved by: Councillor Hutton Seconded by: Councillor Low
Be it resolved that County Council receives the above noted Staff Report for Information Only item a. Carried
b. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer Re: Monthly Financial Update – March, 2018
c. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer/Chris Allen, Purchasing Coordinator Re: Purchasing Awards – April, 2018
d. Administration - Clerk's Division Report prepared by: Elizabeth Hope, Administrative Services Assistant Re: Correspondence Report
e. Administration Report prepared by: Warden Joe Taylor Re: Meetings Attended during April, 2018
f. Administration Report prepared by: Deputy Warden Mary Smith Re: Meetings Attended during April, 2018
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248-2018 Moved by: Councillor Windover Seconded by: Councillor Martin
Be it resolved that County Council receives the above noted Staff Reports for Information Only items b. through f. Carried
12. Correspondence - Action Items
a. Town of Lakeshore resolution dated April 24, 2018 Re: Renovating and/or Demolition of All Buildings Containing Hazardous Materials
249-2018 Moved by: Councillor Moher Seconded by: Councillor Bonneau
Be it resolved that County Council receives the Town of Lakeshore's resolution dated April 24, 2018 requesting the Government of Ontario be urged to review and revise the laws regarding the alteration, renovation and/or demolition of all buildings containing hazardous materials, to ensure that proper steps and preventable measures are taken to protect the public from exposure to hazardous materials. Carried
b. Minister of Seniors Affairs letter dated May 4, 2018 Re: Proclamation for Seniors' Month - June 1 - 30, 2018
250-2018 Moved by: Councillor Matthews Seconded by: Councillor Low
Be it resolved that County Council proclaims June, 2018 as Seniors' Month in the County of Peterborough and encourages all citizens to recognize and celebrate the accomplishments of our seniors. Carried
c. Township of West Lincoln resolution dated April 24, 2018 Re: Cannabis for Medical Purposes and Health Canada Approvals
251-2018 Moved by: Councillor Moher Seconded by: Councillor Low
Be it resolved that County Council receives the Township of West Lincoln's resolution dated April 24, 2018: 1. Requesting Health Canada and all other agencies and levels of government who are involved in the licensing process,
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review and consider the comments and concerns as they have cited in their resolution dated April 24, 2018; 2. Request that only individual growers' licenses (for their own property) or licensed producers (LP or LP Extension) licenses be issued in West Lincoln. Carried
d. Township of Cavan Monaghan resolution dated May 9, 2018 Re: Parking on King Street and Tupper Street
252-2018 Moved by: Councillor McFadden Seconded by: Councillor Bonneau
Be it resolved that County Council: 1. Receives the Township of Cavan Monaghan's resolution dated May 9, 2018 regarding Parking on King Street and Tupper Street. 2. Refers this matter to the Director of Public Works. Carried
e. Association of Municipalities of Ontario (AMO) Re: Delegation Requests (Deadline to submit requests is Tuesday, July 3, 2018)
The delegation requests for the AMO Conference matter will be brought forward to the next Regular County Council meeting being held on June 6, 2018.
13. Committee Reports
There were no Committee Reports presented.
14. Liaison Reports from External Committees, Boards and Agencies
a. Affordable Housing Action Committee - Councillor Matthews advised no meeting was held.
b. Agricultural Advisory Committee - Councillor Windover reported that Erin McLean from McLean Berry Farm has replaced Larry Jinkerson whose term has expired as a Board Member for Peterborough & the Kawarthas Economic Development.
The Committee received an update from Judy Coward, Economic Development Advisor for the Ontario Ministry of Agriculture, Food and Rural Affairs wherein she promoted
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Business Retention and Expansion for rural communities and the Teeny Tiny Summit being held on June 14th, 2018 in Roseneath, which aims to unlock economic potential in small rural communities.
Councillor Windover advised that the Committee will investigate the potential of introducing a farming course with live animals into the secondary school curriculum within the County.
The next meeting will be held on July 10th, 2018.
c. Fairhaven Committee of Management - Councillor Hutton reported in Councillor Gerow’s absence on the accreditation that took place on May 7th, 2018 for the long-term care facility and the Committee meeting held on May 9th, 2018 which saw a presentation of the accreditation findings. He noted the accreditation report was positive overall, with an emphasis that staff and residents are happy with working and living in the home. The accreditation report offered a suggestion of including a resident on the Committee, however Councillor Hutton recognized this action could put the resident in an awkward situation with other residents. He informed Council that the report took into consideration Fairhaven’s issues with lack of Provincial funding.
d. Peterborough Public Health - Councillor Fallis reported in Councillor Smith’s absence on the May 9th, 2018 meeting wherein he advised that a presentation from the City of Peterborough occurred on Early Development Instruments (EDI), which is a tool to assess the early childhood environment in our communities.
He informed Council that the Province approved the Board’s 2018 Budget May, 8th 2018 and they will receive a 2% increase after 3 years without an increase.
253-2018 Moved by: Councillor Bonneau Seconded by: Councillor Martin
Be it resolved that the Liaison Representative Reports and supporting documentation be received for information. Carried
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15. Resolutions
a. Scheduling of a Special County Council Meeting – June 13, 2018
254-2018 Moved by: Councillor Windover Seconded by: Councillor Moher
Be it resolved that County Council schedule a Special County Council Meeting for Wednesday, June 13, 2018 to commence at 9:30 a.m. for the purpose of reviewing and prioritizing the recommendations from the CAO’s 100 Day Report. Carried
16. Notices of Motion
There were no notices of motion presented.
17. New Business
a. Mental Health Month – Councillor Moher advised Council that May is Mental Health Month and that 1 in 5 Canadians suffer from mental health concerns and/or addictions. He encouraged Council to promote mental health awareness.
b. Kawartha Downs – Councillor McFadden provided an update on the horseracing industry at Kawartha Downs in the Township of Cavan Monaghan. He advised the horseracing season would open on May 26th, 2018 and would see 18 race dates. He noted that Kawartha Downs did not sign the agreement with the Province for future program funding.
18. Closed Session
255-2018 Moved by: Councillor Fallis Seconded by: Councillor Matthews
Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 1:50 p.m. to consider:
(a) the security of the property of the municipality or local board (Protection of Financial Resources)
(b) personal matters about an identifiable individual, including municipal or local board employees (2018 Recognition Awards Ceremony) Page 17
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(d) labour relations or employee negotiations (Meal Breaks - Paramedic Employees). Carried
19. Rise from Closed Session With/Without a Report
256-2018 Moved by: Councillor Windover Seconded by: Councillor Fallis
Be it resolved that County Council rise from closed session at 2:25 p.m. with a report. Carried
20. Adoption of Amended Agenda to Add Closed Session Items Being Reported
257-2018 Moved by: Councillor Matthews Seconded by: Councillor Low
Be it resolved that County Council adopts the amended agenda by adding the following items:
20.a. Warden Joe Taylor, Chair, Awards and Bursaries Committee Re: Announcement of 2018 Recognition Award Recipients Carried
20.a. Warden Joe Taylor, Chair, Awards and Bursaries Committee Re: Announcement of 2018 Recognition Award Recipients
258-2018 Moved by: Councillor Fallis Seconded by: Councillor Hutton
Be it resolved that County Council accepts the recommendations of the Awards and Bursaries Committee that the following recipients be awarded a 2018 County of Peterborough Award of Recognition in the category so listed:
a. Accessibility Recognition (One County-wide Award) - A group, individual or business who has contributed to accessibility improvements within the County of Peterborough.
Asphodel-Norwood Norwood Agricultural Society
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Page 28 of 267 Minutes of Peterborough County Council Wednesday, May 16, 2018 b. Acts of Heroism (Unlimited awards) - Individuals will have had to display bravery in the face of personal risk, injury or death, at an incident that took place either in the County of Peterborough or was to the benefit of a County of Peterborough resident and which action did not occur while the individual was acting in his/her professional capacity while on duty.
Cavan Monaghan Julie Buchan (City of Kawartha Lakes), Mike Mills (City of Peterborough) and Lou Trozzolo (Township of Cavan Monaghan)
Douro-Dummer Christopher Hay (Campbellford), Jeffrey Stewart (Township of Douro-Dummer) and Francis Underwood (Township of North Kawartha)
Trent Lakes Keelee Peacock c. Agricultural Leadership (One award per municipality) - Any individual or farm enterprise is eligible to be nominated in this category. Factors that will be used to assess the nomination will include such items as innovations, agricultural promotion and the recognition brought to the County through its operation. It may include involvement in agricultural organizations. Leadership in the agricultural community will also be considered.
Asphodel-Norwood Tim and Annette Klompmaker & Family
Cavan Monaghan Millbrook Orchards – Mike Arndt
Douro-Dummer Larry Jinkerson
Otonabee-South Monaghan Keenedale Lodge Farms Inc. – Bryon and Jim Nelson
Selwyn Molly’s Acres – Joyce Arscott
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Page 29 of 267 Minutes of Peterborough County Council Wednesday, May 16, 2018 d. Business Leadership/Entrepreneurial Innovation (One award per municipality) - This award will consider new and successful initiatives of both new and established businesses that have made outstanding contributions to the County of Peterborough. Businesses or individuals who have demonstrated excellence in the promotion of tourism within the County of Peterborough are also eligible under this category.
Cavan Monaghan Nexicom – John and Paul Downs
Douro-Dummer MJ’s Off the Hook Designs – Michelle Moore
Havelock-Belmont-Methuen Belmont Lake Brewery – Julie and Norrie Bearcroft
North Kawartha Waddell Custom Homes – Andrew Waddell
Otonabee-South Monaghan Taylors Recycled Plastic Products Inc.
Selwyn Style Boutique – Diana Carter
Trent Lakes British Empire Fuels e. Community Volunteer of the Year (One award per Municipality) - To recognize groups or individuals within the County of Peterborough who have demonstrated community involvement or volunteerism.
Asphodel-Norwood Kevin English
Cavan Monaghan Jason Conrad
Douro-Dummer Dianne Hartwick
Havelock-Belmont-Methuen Jen Van Allen
North Kawartha Barry Rand
Otonabee-South Monaghan Gus Bolin
Selwyn Bill Sarginson
Trent Lakes Shelley Bertram Fallis
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Page 30 of 267 Minutes of Peterborough County Council Wednesday, May 16, 2018 f. Environmental/Sustainability Recognition (One County-wide Award) - Nominees will have demonstrated innovation and/or leadership in environmental conservation, stewardship and sustainability by having: - Developed innovative green technologies or - Started businesses to support and encourage sustainable living, or - Donated conservation lands or easements or - Undertaken ecosystem restoration or research or - Educated others about the importance of protecting the environment or - Achieved the overall vision for sustainability through one of the identified theme areas set out in the Sustainable Peterborough Plan: Agriculture and Local Food; Climate Change; Cultural Assets; Economic Development and Employment; Healthy Communities; Land Use Planning; Natural Assets; Energy; Transportation; Waste; and Water.
Otonabee-South Monaghan Elmhirst’s Resort g. Heritage Preservation (One award per municipality) - This award will be presented to either a group or individual that promotes heritage and preserves the history of Peterborough County. This could include, but is not limited to, Fair boards, Women’s Institutes, historical societies, etc. A community, public or private organization which has reached a significant milestone such as 100th anniversary of the organization is also eligible under this category. (Birthdays and anniversaries will be recognized on an on-going basis as requested.)
Douro-Dummer Murray Batten
Selwyn Selwyn Women’s Institute h. Leadership in Arts and Culture (One award per municipality) - An individual or group will have demonstrated excellence in the arts, bringing recognition to Peterborough County.
Asphodel-Norwood Baily Baptie
Cavan Monaghan Valerie Kent
Douro-Dummer Friends of the Douro-Dummer Public Library
Havelock-Belmont-Methuen Jan Thornhill
North Kawartha Joe McCauley
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Otonabee-South Monaghan Jonathan Bennett
Selwyn Melissa Payne
i. Sporting Excellence (One County-wide award) - Teams or individuals must have won a provincial, national or international sporting event.
Douro-Dummer Hannah Darling
j. Youth (One award per municipality) - Awarded to an individual 25 years of age or younger who has contributed to the betterment of the community and/or school environment.
Cavan Monaghan Jade Eagleson
Otonabee-South Monaghan Hamish McMaster
Selwyn Avery Spalding
k. Special Award - The Awards and Bursaries Committee has discretionary power to recommend to County Council the awarding to recipients should unusual circumstances arise.
Asphodel-Norwood, Douro- Peterborough County Agricultural Heritage Dummer, Havelock-Belmont- Building Fundraising Committee (PCAHB) Methuen, and Otonabee-South Monaghan Carried
21. Reading and Passing of By-laws
The Warden asked the Acting Clerk to summarize the listed by-laws.
a. A By-law to appoint Robert J. Swayze as the Integrity Commissioner for the Corporation of the County of Peterborough. (Refer to Staff Report Item 10.d. from the April 4, 2018 Council meeting) (By-law No. 2018-36)
b. A By-law to authorize the Corporation of the County of Peterborough to enter into a Revolving Demand Facility Agreement with The Royal Bank of Canada (Line of Credit Facility and Visa Credit Facility). (Refer to Staff Report Item 10.g.) (By-law No. 2018-37)
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c. A By-law to amend By-law No. 2017-91, being a by-law to restrict the weight of vehicles passing over a bridge (Load Limits on Bridges By-law - Establish load limit restriction on Gannon’s Narrows Bridge). (Refer to Staff Report Item 10.d.) (By-law No. 2018-38)
d. A By-law to amend Schedule “A” of By-law No. 2016-35, being a by-law to regulate the Operation of Off-Road Vehicles (ORVs) on Highways and Roadways within the Jurisdiction of the County of Peterborough. (Refer to Staff Report Item 10.b.) (By- law No. 2018-39)
e. A By-law to authorize the Corporation of the County of Peterborough to enter into Articles of Agreement with Coco Paving Inc. (Tender T-04-2018) (Hot Mix Paving). (Refer to Staff Report Item 10.f. from the April 18, 2018 Council meeting) (By- law No. 2018-40)
259-2018 Moved by: Councillor Moher Seconded by: Councillor Matthews
Be it resolved that County Council passes by-laws a., c. and e. and that these by-laws shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried
22. Confirming By-law
260-2018 Moved by: Councillor Fallis Seconded by: Councillor Hutton
Be it resolved that County Council passes the confirming by-law to adopt, ratify and confirm the actions of Council at today’s meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by- law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered By-law 2018-41. Carried
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23. Future Meeting Schedule
May . 23 3:00 p.m. Accessibility Advisory Committee (Selwyn, Lower Boardroom) . 24 10:00 Awards and Bursaries Committee – Otonabee-South Monaghan a.m. Memorial Community Centre Set-up . 25 7:00 p.m. Awards and Bursaries Committee – Recognition Awards Ceremony (Otonabee-South Monaghan Memorial Community Centre) . 30 9:00 a.m. Special County Council Meeting (Road Tour)
June . 6 9:30 a.m. County Council (Council Chambers) . 6 *FCCM Awards and Bursaries Committee – 2017 Critique (Boardroom) . 14 2:30 p.m. JSSC Pre-Meeting (Boardroom) (Subject to Confirmation) . 14 3:45 p.m. JSSC Meeting (City Hall, General Committee Room) . 18 1:00 p.m. Waste Management Committee Pre-Meeting (Court House, Committee Room) . 18 2:00 p.m. Waste Management Committee Meeting (City Hall, General Committee Room) . 26 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (County Court House, Boardroom) . 27 9:30 a.m. County Council (Council Chambers) . 27 8:45 a.m. Awards and Bursaries Committee – Bursary Award Selection (Boardroom) . 27 3:30 p.m. Accessibility Advisory Committee Meeting (Selwyn, Lower Boardroom)
July
August . Lang Pioneer Village Museum Advisory Committee - Annual Field Trip (Location, Date and Time TBD) . 1 9:30 a.m. County Council (Council Chambers) . 15 9:30 a.m. County Council (Council Chambers) . 19 n/a Association of Municipalities Ontario (AMO) Annual Conference (Ottawa, Ontario, the Shaw Centre and the Westin Hotel) (August 19th to 22nd) *FCCM – Following County Council Meeting
Other Meetings/Events – For Your Information
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24. Adjournment
261-2018 Moved by: Councillor Windover Seconded by: Councillor Moher
Be it resolved that the County Council meeting adjourn at 2:27 p.m. Carried
______Joe Taylor Warden
______Lynn Fawn Acting Clerk
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Page 35 of 267 Page 36 of 267 Page 37 of 267
2017 Report Card Annual Report Cards
The 2017 Report Card is our 6th Report Card! Page 38 of 267
2 Sustainable Peterborough 2017 Overview
7 154 3 Working Staff Partners Groups Members
Climate Change Action Plan updated baseline inventory for 2012- 2015 municipal and community actions launched toolbox of resources Page 39 of 267 3rd annual SP Partnership Recognition Event and Awards held at the Lang Pioneer Village Museum’s Peterborough County Agricultural Heritage Building
33 County of Peterborough’s 2017 Key Accomplishments
15,670 meters of paved shoulders on County Roads to promote Active Transportation
Over 10,762 tonnes of asphalt Peterborough County/ City Paramedics pavement recycled during ran a pilot program where they
Page 40 of 267 County Road projects installed solar panels on one ambulance. Combined with eco-drive, that initiative resulted in an annual savings of over 3727 litres of fuel, 16,937 lbs. of CO2 and $3,728.
Internal Bike Share program for staff
4 Agriculture and Local Food Page 41 of 267
5 Cultural Assets Page 42 of 267
6 Economic Development & Employment Page 43 of 267
7 Energy Page 44 of 267
8 Healthy Communities Page 45 of 267
9 Land Use Planning
Official Plan Review Page 46 of 267
New Official Plan
10 Natural Assets Page 47 of 267
11 Transportation
The Township of Otonabee-South Monaghan installed a sidewalk connecting Monaghan Court senior apartments to the
Page 48 of 267 commercial district in Keene.
12 Waste
Whistle Stop Café installed a Sanimax tank so that old cooking oil is now recycled and repurposed into Page 49 of 267 various products.
13 Water Page 50 of 267
14 2017 Sustainable Peterborough Coordinating Committee Page 51 of 267
15 Annual Sustainable Peterborough Partnership Recognition Awards
Agriculture and Local Food – Locavorest Climate Change – Endeavour Centre Cultural Assets – New Canadians Centre Economic Development & Employment – Lansdowne Place Energy – Township of Selwyn Healthy Communities – Age-friendly Ptbo Advisory Committee Land Use Planning – The Mount Community Centre Natural Assets – Peterborough Pollinators
TransportationPage 52 of 267 – Curve Lake First Nation Waste – Whistle Stop Café Water – Siemens Canada Limited, Peterborough
16 Greater Peterborough Area Climate Change Action Plan
All 12 of our partners have adopted their Corporate and Community Targets and Local Action Plans, completing Milestones 2 and 3 of FCM’s PCP Program.
Next Steps are completion of Milestones
Page 53 of 267 4 and 5.
Climate Change Coordinator to lead mitigation and adaption initiatives across the GPA. Summary of Community GHG Reduction Impact of 2012-2015 Total GHG Community Phase out of Municipality/ First Nation Community Reduction Target Coal on 2011 Actions to 2015 2031 data City of Peterborough 5% 9% 14% 30% County of Peterborough 5.3% 8% 13.3% 31% Asphodel-Norwood 3% 5% 8% 25% Cavan Monaghan 3% 7% 10% 31% Douro-Dummer 3% 6% 9% 29%
HavelockPage 54 of 267 -Belmont-Methuen 4% 12% 16% 31% North Kawartha 8% 14% 22% 25% Otonabee-South Monaghan 5.1% 6% 11.1% 25% Selwyn 7% 10% 17% 39% Trent Lakes 12% 12% 24% 39% Curve Lake First Nation 0% 11% 11% 15% Hiawatha First Nation 0% 11% 11% 15% Summary of Corporate GHG Reduction Impact of 2012-2015 Total GHG Corporate Phase out of Municipality/ First Nation Corporate Reduction Target Coal on 2011 Actions to 2015 2031 data City of Peterborough 0.1% 11% 11.1% 30% County of Peterborough 0.1% 6% 6.1% 26% Asphodel-Norwood 0% 19% 19% 28% Cavan Monaghan 0% 10% 10% 29% Douro-Dummer 1.2% 17% 18.2% 32%
Page 55 of 267 Havelock-Belmont-Methuen 1.1% 11% 12.1% 40% North Kawartha 0% 10% 10% 20% Otonabee-South Monaghan 0.3% 11% 11.3% 25% Selwyn 1.1% 12% 13.1% 40% Trent Lakes 0% 4% 4% 26% Curve Lake First Nation 0% 15% 15% 15% Hiawatha First Nation 0% 15% 15% 15% Climate Change Projects
• March 2018 AMO LAS Municipal Energy Train the Trainer Program; • Update CCAP inventory to include 2016 data for all 12 partners; • Support municipalities on Municipal GHG Challenge Fund Applications; • 2019 Green Energy Act Conservation Demand Management Plan;
Page 56 of 267 • Support Corporate Green Teams; and • Consider engaging IESO funded Energy Conservation Manager for City, County, Township and First Nation Facilities. That our climate change Calculating GHG targets only go until 2031? Emissions
Greater Peterborough Area Climate Change Ontario Climate Change Action Plan Action Plan
Average Average Targeted Estimated Annual Per Annual Per Ontario GHG County GHG Ontario * Year Capita Year Capita Population Emissions Population Emissions 50% - 2020 Emissions Emissions (tCO2e) (tCO2e) (tCO2e) (tCO2e) 37% - 2030 80% - 2050 Page 57 of 267 1990 10,295,832 182,000,000 17.7 1991 50,581 405,444 8.0
2013 13,556,200 171,000,000 12.6 2011 54,786 335,051 6.1 County 2020 14,980,400 146,000,000 9.7 2021 57,261 299,855 5.2 31% - 2031
2030 16,658,300 115,000,000 6.9 2031 57,376 229,462 4.0
2050 est. 19,754,035 36,400,000 1.8 2050 est.
* MOECC Guideline on Community Emissions Reduction Planning Thank you!
Questions/Comments?
Contact Information
Page 58 of 267 705-743-0777 Ext. 2159 [email protected] www.sustainablepeterborough.ca Twitter @sustainableptbo Facebook Sustainable Peterborough
22 1
The future of hospital care in our communities Page 59 of267 2
Peterborough Regional Ross Memorial Hospital (RMH) Health Centre (PRHC) Dr. Bert Lauwers Dr. Peter McLaughlin President & CEO President & CEO Val Harris Adair Ireland-Smith Chair, Board of Governors Chair, Board of Directors Wanda Percival Don Gillespie Vice Chair, Board of Governors Vice Chair, Board of Directors Page 60 of267 3
As we go forward, we need to think beyond where we are now to what we could be and what we could achieve in the future. Page 61 of267 4 Some background
• PRHC and RMH have been working together for many years to jointly deliver excellent care for our patients. This has included partnerships and collaborations in areas such as diagnostic imaging, lab medicine, dialysis services, mental health, obstetrics, pediatrics, ophthalmology and orthopedics
• As an extension of this evolving relationship, the two hospitals established a shared Vice President and Chief Financial Officer position to provide financial leadership to both organizations beginning March 12, 2018
• Under current provincial legislation, both the Central East
Page 62 of267 LHIN and the hospitals within it have a legal duty to identify and explore opportunities for integration of the services they provide for patients 5 Exploring integration
• On March 28, 2018 the Board of Directors of the Central East LHIN passed a motion directing PRHC and RMH to explore integration opportunities, including the delivery of clinical and front-line services, back-office functions, leadership and governance
• On April 23, 2018 the Boards at PRHC and RMH signed a Memorandum of Understanding agreeing to proceed with developing a joint directional plan for the CE LHIN outlining the process the organizations will undertake to explore opportunities for integration. This joint Page 63 of267 directional plan will be provided to the LHIN for review on or before June 28, 2018 6 Exploring integration
• Once the directional plan has been reviewed and approved by the CE LHIN, both hospitals are committed to sharing key milestones for these preliminary, exploratory discussions.
• This formal process will be done in good faith with the best interests of our patients in mind, and will include extensive consultations with our internal, community and regional stakeholders Page 64 of267 7
How could integration help us sustain or improve high-quality care? Page 65 of267 8
By strengthening our position. Working together rather than competing with each other for resources would increase our opportunities for sustaining or improving our care delivery systems
By strengthening our “voice.” As an integrated hospital, we would be in the top tier of large community hospitals in the province. This would give us a stronger voice in attracting new programming and resources from the Central East LHIN and the province
By positioning us for a successful future. We need to
Page 66 of267 think beyond where we are now, about what we could be and achieve in the future. 9
What impact would integration have on hospital staff? Page 67 of267 10
Patient volumes at both hospitals are higher than ever before and are expected to grow further in coming years.
Both hospitals are actively recruiting now and the need for more staff will continue to grow, both to accommodate expected retirements and to meet increased demand.
We don’t expect this to change in the years to come. Page 68 of267 11
What impact would integration have on recruitment efforts at each hospital? Page 69 of267 12
We anticipate that integration would strengthen our ability to recruit.
We would no longer be competing with each other to hire from a limited pool of available healthcare leaders, professionals and staff.
Expanding or adding new programming would also further our attractiveness to prospective employees. Page 70 of267 13
A few words from the leadership of Ross Memorial Hospital Page 71 of267 14 Next steps
• The joint directional plan will be developed and presented to the Central East LHIN on or before June 28, 2018
• Once the directional plan has been approved, we will be offering a number of opportunities for our internal and external stakeholders to provide their input throughout the due diligence process Page 72 of267 15 Next steps
• Both organizations are committed to keeping our communities informed, and we welcome public feedback throughout this process:
www.prhc.on.ca/cms/integration [email protected]
www.rmh.org/about-ross-memorial/integration [email protected] Page 73 of267 16
Thank you. Page 74 of267 - ourHistory: County Plowmen's ——-Associationwas founded in 1913, with our first president being*1.H.*Garbutt.—There was no plowing matchin Peterborough County from1942-1945 due to war restrictions, as vv/e||"a’s in 2006 as the county hosted the IPM that year.
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contact Ashley Buck(current Queen) _ , . 705-932-5047 y _ g I P 705-492-0567. Of?cial Opening: September 28th at Plowing Classes Include: 12pm on the entertainment stage. -Modern Tractors -Antique Tractors -Horses (walking and sulky) Page 75 of 267 -Special Classes: VIP,4-H & Queen of the Furrow
A banquet willtake place on September 29th at the Bridgenorth United Church at 7:00pm, where awards and prizes willbe presented. Tickets are $20 and willbe available from the secretary at the match. *Limited amount: first come ?rst served
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A By-Law To Establish A Code Of Conduct For Members Of Council
Whereas Section 223.2 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may establish codes of conduct for Members of Council of the municipality and of local boards of the municipality;
And Whereas the Modernizing Ontario’s Municipal Legislation Act, 2016 (Bill 68) was enacted and includes amendments to the Municipal Act and the Municipal Conflict of Interest Act coming into force on March 1, 2019;
And Whereas the Council of the Corporation of the Township of * * * * * * considers it appropriate and proper to establish a code of conduct (the “Code”) and to enact a by-law in this regard and to repeal By-law * * * * * .
Now Therefore Be It Enacted by the Council of the Corporation of the Township of * * * * * that the following Code of Conduct for Members of Council is hereby adopted: Code of Conduct for Members of Council
Preamble
Members of Council have the privilege of attaining elected office. That privilege carries significant responsibilities and obligations with respect to the public trust. In order to strengthen the role of Council and to enhance public trust with respect to the obligations of its Members, this Code is established to govern and regulate the ethical conduct of all Members and also supplements existing superior legislation, municipal by-laws and related corporate policies that govern Members’ conduct.
1. Purpose And Principles
1.1 The Code sets out and identifies the Township’s expectations for its Members and establishes rules for appropriate conduct.
1.2 The public expects the highest moral and ethical standards of conduct from Members that it elects. The behaviour and actions of Members is expected to reflect the principles of accountability, transparency, and public trust. Adherence to these standards will protect and maintain the Township’s reputation and integrity.
1.3 The key statements of principle that underline this Code are as follows:
(a) the decision-making process of Council is open, accessible and equitable and respects the Township’s governance structure;
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Page 77 of 267 (b) public office is not to be used for the personal financial benefit of any Member;
(c) Township residents should have confidence in the integrity of their local government and of their Members;
(d) the conduct of each Member is of the highest standard; and
(e) the conduct of each Member demonstrates fairness, respect for differences and a duty to work with other Members together for the common good.
2. Definitions
2.1 In this Code:
(a) “Clerk” means the Clerk of the Township or his/her designate;
(b) “Code” means the “Code of Conduct for Council Members” as established by Council pursuant to Section 223.2 of the Municipal Act, 2001;
(c) “Committee” means a committee, local board, task force or other body legally constituted and appointed by Council;
(d) “complainant” means a person who has filed a complaint in accordance with this Code;
(e) “complaint” means a written objection filed with the Integrity Commissioner pursuant to this Code respecting a Member;
(f) “confidential information” means any information in the possession of or received in confidence by the Township that the Township is prohibited from disclosing or has decided to refuse to disclose under the Municipal Freedom of Information and Protection of Privacy Act or other legislation, which includes but is not limited to:
(i) information that is disclosed or discussed at a meeting that is closed to the public pursuant to subsection 239(2) of the Municipal Act, 2001;
(ii) information that is given verbally in confidence in preparation for or following a meeting that is closed to the public pursuant to subsection 239(2) of the Municipal Act, 2001;
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Page 78 of 267 (iii) personal information as defined in subsection 2(1) of the Municipal Freedom of Information and Protection of Privacy Act;
(iv) advice that is subject to solicitor-client privilege or information that concerns litigation or potential litigation, including matters before administrative tribunals, affecting the Township;
(v) information that concerns any confidential matters pertaining to personnel, labour relations, or items under negotiation;
(vi) price schedules in contract tenders and information about suppliers provided in contract tender or requests for information, quotation or proposal submissions, if such information is given in confidence, implicitly or explicitly;
(vii) sources of complaints where the identity of the complainant is given in confidence; or
(viii) any information lawfully determined by the Council to be confidential or required to remain or be kept confidential by legislation or order.
(g) “Council” means the Council of the Corporation of the Township of * * * * * *;
(h) “gift” means cash, fees, admission fees, advances, vouchers, invitations, objects of value, services, offers, personal benefits, travel and accommodation or entertainment that are provided to and retained by a Member, that could be seen to be connected directly or indirectly to the performance of the Member’s duties;
(i) “harassment” or “harass” involves engaging in a course of behaviour, comment or conduct, whether it occurs inside or outside the work environment, that is or ought reasonably to be known to be unwelcome. It includes but is not limited to any behaviour, conduct or comment by a Member that is directed at or is offensive to another person:
i) on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, age, handicap, sexual orientation, marital status, or family status, as well as any other grounds under the provisions of the Human Rights Code; or
ii) which is reasonably perceived by the recipient as an intention to bully, embarrass, intimidate or ridicule the recipient.
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Page 79 of 267 (j) “Integrity Commissioner” means the Integrity Commissioner appointed by Council pursuant to Section 223.3 of the Municipal Act, 2001;
(k) “meeting” means any legally-constituted meeting of Council, a Committee of Council or a local board;
(l) “Member” means a Member of Council including the Mayor;
(m) “social media” means web-based applications and on-line forums that allow users to interact, share and publish content such as text, links, photos, audio and video;
(n) “staff” means direct employees of the Township whether full-time, part-time, contract (including employees of staffing agencies) or casual (including students and volunteers);
(o) “Township” means the Corporation of the Township of * * * * * * ; and
(p) “Township property” includes, but is not limited to, all real and personal property, facilities, vehicles, equipment, supplies, services, staff, documents, intellectual property, computer programs or technological innovations belonging to the Township.
3. Conduct Of Members
A Member shall at all times conduct themselves with propriety, decency and respect and with the understanding that all members of the public, other Members and staff are to be treated with dignity, courtesy and respect, recognizing that a Member is always a representative of the Township and of their elected office. A Member shall at all times conduct themselves with decorum and in accordance with the Township’s Procedure By-law during any meetings and in a manner that demonstrates fairness, respect for individual differences, and an intention to work together for the common good and in furtherance of the public interest.
4. Compliance With The Code Of Conduct
4.1 This Code applies to every Member. This Code also applies to all members of Committees established by the Municipality in accordance with the Municipal Act with necessary modifications applied in the discretion of the Integrity Commissioner.
4.2 A Member shall:
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Page 80 of 267 (a) observe and comply with every provision of this Code, as well as all other policies and procedures adopted or established by Council affecting the Member, acting in his or her capacity as a Member;
(b) respect the integrity of the Code and inquiries and investigations conducted under it; and
(c) co-operate in every way possible in securing compliance with the application and enforcement of the Code.
No Member shall:
(a) undertake any act of reprisal or threaten reprisal against a complainant or any other person for providing relevant information to the Integrity Commissioner or any other person; or
(b) obstruct the Integrity Commissioner, or any other municipal official involved in applying or furthering the objectives or requirements of this Code, in the carrying out of such responsibilities, or pursuing any such objective.
5. Transparency And Openness In Decision Making
Members shall:
(a) conduct Council business and their duties in an open and transparent manner so that stakeholders can understand the process and rationale which has been used to reach decisions;
(b) ensure the public has input and receives notice regarding Council’s decision making processes in accordance with the Procedure By- law;
(c) ensure compliance with the Municipal Act, Municipal Conflict of Interest Act, Municipal Freedom of Information and Protection of Privacy Act, and other applicable legislation regarding open meetings, accountability and transparency.
6. Access To Information And Confidentiality
A Member shall:
(a) only be entitled to have access to information in the possession of the Township that is relevant to matters before Council or a Committee or that is relevant to their role as Members of Council. Otherwise, they have the same access rights to information as any member of the public, and
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Page 81 of 267 (b) have a continuing obligation to keep information confidential, even if the Member ceases to be a Member.
No Member shall:
(a) obtain access, or attempt to gain access, to confidential information in the custody or control of the Township except in accordance with the Municipal Freedom of Information and Protection of Privacy Act;
(b) disclose, release or publish by any means, including social media any confidential information acquired by virtue of his or her office, in any form, except when required or authorized by Council or otherwise by law to do so;
(c) provide to any other person to disclose, release, publish any confidential information acquired by virtue of his or her office, in any form, except when required or authorized by Council or otherwise by law to do so;
(d) use confidential information for personal or private gain or benefit, or for the personal or private gain or benefit of any other person or body; or
(e) disclose or discuss, through written, electronic or verbal communication, to any individual or corporate third party, any information that has been or will be discussed at a closed session meeting of Council or a Committee until such time that Council or a Committee has determined or has been advised by staff that the matter, or any part of the matter, can be made public subject to review by the head or designate under the Municipal Freedom of Information and Protection of Privacy Act or if directed to do so by a court.
7. Undue Use Of Influence
No Member shall use their status as a Member of Council to improperly influence the actions or decisions of Staff or others to the private advantage of the Member or his or her family.
8. Staff Relations
8.1 Only Council as a whole and no single Member including the Mayor, has the authority to direct employees, approve budgets, policy, and other such matters, unless specifically authorized by Council.
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Page 82 of 267 8.2 A Member shall:
(a) respect staff and acknowledge that staff is required to provide objective advice while remaining neutral, carry out directions of council as a whole, and administer the policies of the Township without undue influence from any Member.
(b) Respect the administrative structure and direct any staff performance concerns through the appropriate supervisory staff.
8.3 No Member shall:
(a) maliciously or falsely impugn the professional or ethical reputation of any staff;
(b) compel staff to engage in partisan political activities, or subject staff to threat or discrimination for refusing to engage in such activities; or
(c) use their authority or influence to threaten, intimidate, or coerce staff or improperly interfere with the lawful exercise of the duties of staff.
9. GIFTS
9.1 No Member shall accept a gift or personal benefit that is connected directly or indirectly with the performance of their duties unless authorized by one of the exceptions below.
9.2 Notwithstanding Section 9.1 the following exceptions are applicable:
(a) gifts received as an incident of protocol or social obligation that normally accompany the responsibilities of elected office;
(b) gifts that are not connected directly or indirectly with the performance or duties of office;
(c) compensation authorized by law;
(d) a reimbursement of reasonable expenses incurred in the performance of activities connected with a legitimate municipal purpose;
(e) political contributions that are otherwise offered, accepted and reported in accordance with applicable law;
(f) a suitable memento of a function with nominal value, honouring the Member or the Township;
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Page 83 of 267 (g) food, lodging, transportation and entertainment provided by provincial, regional and local governments or other government agency, and by the federal government or the government of a foreign country;
(h) food, beverages and/or admission fees provided by banquets, receptions or similar events if attendance is the result of protocol or social obligation consistent with the responsibilities of office, and the person extending the invitation has done so infrequently and that person or a representative of the organization is in attendance;
10. Use Of Township Property
10.1 A Member shall:
(a) only use Township property for activities relevant to their role as Members of Council; and
(b) no Member shall obtain any personal financial gain or advantage from the use of Township property.
11. Political Activity
11.1 Members may not use Township resources for any type of political activity including promoting or opposing the candidacy of any person to elected office in any municipal, provincial and federal campaign.
12. Harassment
12.1 No Member shall harass any other member, any staff, or any member of the public.
13. Encouragement Of Respect For The Township And Its By-Laws
13.1 A Member shall:
(a) encourage members of the public, and their colleagues to abide by the Township’s by-laws and policies, including this Code; and
(b) accurately communicate the decisions of Council even if they disagree with the majority decision of Council, and by so doing affirm the respect and integrity in the decision-making processes of Council.
14. Social Media
14.1 A Member shall:
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Page 84 of 267 (a) adhere to any and all Township policies and guidelines, regarding social media use; and
(b) always identify themselves without any attempt to cover, disguise or mislead as to their identity or status as an elected representative of the Township when using social media.
14.2 No Member shall:
(a) use social media to publish anything that is dishonest, untrue, offensive, disrespectful, constitutes harassment, is defamatory or misleading in any way.
15. Role Of The Integrity Commissioner
15.1 The Township shall appoint an Integrity Commissioner under Section 223.3 of the Municipal Act, 2001 who is an independent officer and who will report directly to Council and be responsible for carrying out his or her functions in accordance with the Municipal Act, 2001 and any other functions assigned by Council, in an independent manner.
15.2 The Integrity Commissioner shall provide the following services:
(a) The application of the code of conduct for Members of council and the code of conduct for members of local boards or of either of them.
(b) The application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of Members of council and of local boards or of either of them.
(c) The application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act to Members of council or of local boards.
(d) Requests from Members of council and of local boards for advice respecting their obligations under the code of conduct applicable to the member.
(e) Requests from Members of council and of local boards for advice respecting their obligations under a procedure, rule or policy of the municipality or of the local board, as the case may be, governing the ethical behaviour of members.
(f) Requests from Members of council and of local boards for advice respecting their obligations under the Municipal Conflict of Interest Act.
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Page 85 of 267 (g) The provision of educational information to Members of council, members of local boards, the municipality and the public about the municipality’s code of conduct for Members of council and members of local boards and about the Municipal Conflict of Interest Act.
16. Complaint Process
16.1 A complaint that a Member has contravened the Code, a corporate policy or the Municipal Conflict of Interest Act (from and after March 1, 2019) may be initiated by any person, any Member of Council, or by Council as follows:
(a) a complaint shall be made in writing and shall be sent directly to the Integrity Commissioner by mail, e-mail, fax or courier;
(b) a complaint must be signed and dated by the complainant who shall be an identifiable individual (complaints may not be submitted by any group, organization or corporation);
(c) the alleged violation shall have taken place within sixty (60) days of filing the complaint with the Integrity Commissioner;
(d) a complaint shall include:
(i) an explanation, with specific reference to sections of the Code, as to why the issue raised is alleged to be a contravention of the Code;
(ii) any evidence in support of the allegation; and
(iii) any witnesses in support of the allegation must be identified.
16.2 The Integrity Commissioner shall undertake an initial review of a complaint that has been filed and shall determine whether the matter relates to non- compliance with the Code, other corporate policy applying to Members or the Municipal Conflict of Interest Act. The Integrity Commissioner shall have no power or jurisdiction to investigate or otherwise deal with the complaint, if the complaint is not alleging a contravention of the Code or other corporate policy applying to Members or if the complaint relates to the following matters:
(i) Criminal Matter – if the complaint relates to an allegation of a criminal nature consistent with the Criminal Code, the complainant shall be advised that pursuit of such an allegation must be made through the appropriate police service;
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Page 86 of 267 (ii) Municipal Freedom of Information and Protection of Privacy – if the complaint relates to a matter under the Municipal Freedom of Information and Protection of Privacy Act, the complainant shall be referred to the Clerk.
(iii) Municipal Elections Act – if the complaint relates to the enforcement of the Municipal Elections Act, the complainant shall be referred to the Compliance Audit Process if the matter relates to campaign finances or to such other avenues of investigation as dictated by that Act.
16.3 If the Integrity Commissioner determines they do not have jurisdiction as described in Section 16.2 the Integrity Commissioner shall advise the complainant in writing accordingly.
16.4 The Integrity Commissioner may dispose of a complaint on the basis that it is not within the jurisdiction of the Integrity Commissioner in a summary manner and may do so confidentially to the Complainant or may report same to Council. The Integrity Commissioner may also seek further information or clarification from the complainant and shall endeavour to apprise the complainant of subsequent steps and the processing of the complaint and any ensuing investigation.
16.5 If the Integrity Commissioner is of the opinion that a complaint is frivolous or vexatious or is not made in good faith, or that there are no grounds or insufficient grounds for conducting an investigation, the Integrity Commissioner may choose not to investigate or, if already commenced, may terminate any investigation, or may dispose of the complaint in a summary manner. The Integrity Commissioner shall advise the complainant in writing of his or her decision and reasons for not undertaking an investigation or terminating it.
16.6 If the Integrity Commissioner has decided to commence an investigation of a complaint (except where otherwise required by the Public Inquiries Act, 2009, if applicable), the Integrity Commissioner shall provide a copy of the complaint and supporting evidence to the Member whose conduct is in question with a request for a written response to be provided within ten (10) days. The Integrity Commissioner may provide the response from the Member to the complainant with a request for a written reply also within ten (10) days. A Complainant may request that his or her complaint be anonymous and if approved by the Integrity Commissioner, the name will not be released.
16.7 The Integrity Commissioner shall review the written responses and may, if necessary discuss the matter with anyone that the Integrity Commissioner considers is relevant to the complaint. The Integrity Commissioner may access and examine any of the information described in subsections
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Page 87 of 267 223.4(3) and (4) of the Municipal Act, 2001 and may access any Township workplace relevant to the complaint, including any documents or records under the custody or control of the Township.
16.8 Before finalizing a report to Council which recommends sanctions, the Integrity Commissioner shall provide the Member with the basis for their findings and any sanctions that may be recommended. The Member shall have the opportunity to comment further, either in writing, verbally or in person to the Integrity Commissioner on the proposed findings and sanctions.
16.9 Upon conclusion of a complaint investigation, the Integrity Commissioner shall:
(a) issue a report to Council on the findings of the investigation and, where there is a finding of contravention of the Code, the report shall contain the detailed findings, any recommended sanctions, or any settlement; and
(b) provide a copy of the final report to the Member at the same time as the final report is made available to the Clerk and to the complainant at the same time as the report becomes public.
16.10 The Integrity Commissioner’s report on a complaint shall be placed on an agenda for consideration at a public meeting of the Committee of the Whole or Council, in accordance with the Procedure By-law, as determined by the Clerk in consultation with the Integrity Commissioner.
17. Election Blackout Period 17.1 No investigation shall be commenced or continued, nor shall the Integrity Commissioner report to Council respecting an investigation, within the election period described within s.223.4 and 223.4.1 of the Municipal Act, except as described in those sections.
17.2 For the purposes of the October 2018 regular municipal election, this provision of the Complaint Procedure shall be interpreted as if the provisions of s.223.4 and 223.4.1 as amended were already in force.
18. Penalties
18.1 Upon receipt of a final report and the recommendations of the Integrity Commissioner, Council may, where the Integrity Commissioner has determined there was a violation of the Code, impose either of the following two (2) penalties:
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Page 88 of 267 (a) a reprimand; or
(b) suspension of remuneration paid to the Member in respect of his or her services as a Member for up to ninety (90) days.
AND THAT this By-Law comes into force on , 2018.
ENACTED THIS DAY OF 2018
Mayor
Clerk
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The County of Peterborough
County Council
To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: June 6, 2018
Subject: Revolving Demand Facility (Line of Credit) and Visa Facility Recommendation: That County Council direct, through By-Law, that the Warden and Director of Finance/Treasurer sign the Royal Bank of Canada (“RBC”) Revolving Demand Facility agreement to a limit of $2,000,000 as indicated by our borrowing By-Law 2017-70; and That the Warden and Director of Finance/Treasurer sign the RBC Demand Facility agreement, providing authorization for VISA credit facilities for the County of Peterborough to a total maximum of $150,000. Overview As provided for under the Ontario Municipal Act, 2001, Part XIII, Section 407, the County’s Treasurer annually brings a report to Council to renew the ‘Borrowing By-law’ for the coming fiscal period. At Council’s meeting of September 6, 2017, By-law 2017-70 was passed authorizing to the borrowing of up to $2,000,000 during 2018. The purpose of By-law 2017-70 is to grant the Warden and Director of Finance/Treasurer the authority to borrow monies, not exceeding $2,000,000 in total, as may be necessary from time to time in order to meet the current expenditures of the Municipality. By-law 2017-70 is attached to this report for you reference.
Page 91 of 267
Background/Analysis Legal Opinion At the Council meeting of May 16, 2018, Council requested staff to investigate whether or not the County was obligated to use RBC for the Revolving Demand Facility and the Visa Facility services. Section two (2) of the Request for Proposal (“RFP”) for Banking Services, issued by the County, indicated the following:
“County corporate credit cards for staff use are issued by RBC and for fleet use by American Express and are considered as part of this proposal”
“This RFP will cover the entire scope of basic banking services for the County. Services include deposits, disbursements, electronic banking and more. Should any Proponent be awarded, they will be required to fulfill the full range of services listed”.
Further, part 5 (five) of section C of the RFP, indicated the following:
“The County of Peterborough requests an annual operating line of credit in the amount of $2,000,000”. On February 7, 2018, the RFP for Banking Services was awarded by Council to RBC, as their submission achieved the highest score in the proposal evaluation. In discussions with our legal representative, it was indicated that there was no provision in the RFP which would permit the County to amend the contract unilaterally post-award nor any sort of non-exclusivity clause that would permit the County to obtain the services from other banks. Further, the legal opinion received identified that RBC submitted its response based on providing the services set out in the RFP (the prices provided relates to the provision of all services to the County and are not qualified in any way to reflect the provision of few services). Legal counsel did indicate that, should the County choose to amend the terms of the contract with RBC without RBC’s consent, they would anticipate that RBC would seek damages from the County on the basis of breach of contract. Other Considerations Should the County Use Another Provider for Services In addition to the concerns raised by our legal Counsel, staff also have concerns with using another provider, other than our banking services provider (RBC). The Revolving Demand Facility is tied to the County’s general bank account. Should we switch to another provider, besides RBC, we would be required to open a new bank account and this would increase administrative activities each month to reconcile this account as well as audit related activities at year-end. There are currently no standard
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monthly banking fees associated with our accounts with RBC, however, this may not be the case if we opened an account with another provider. While it has not been investigated, there is the possibility that the interest rate that may be charged by another provider, other than RBC, may exceed the rate of Prime less 0.75%, which is currently what is offered on the line of credit by RBC. The Revolving Demand facility with RBC is attached to our general operating account for ease of use, if required. If, for some reason the County required funds to meet operating needs, RBC will automatically transfer from our Revolving Demand Facility, reducing the need for staff to transfer funds from another institution. While the Revolving Demand Facility has not been used in the past, the security that comes with having it attached with our general bank account is a comfort as staff do not need to be concerned with vendor payments not clearing. Given the opinion of legal Counsel and the staff concerns outlined above, it is staff’s recommendation that the Revolving Demand Facility and the VISA Credit Facility agreement be signed with RBC. Line of Credit Facility The County’s bankers, RBC, has provided us with a Revolving Demand Facility (Line of Credit) agreement, attached to our general operating account. This facility will have a preapproved credit limit of $2,000,000, consistent with our ‘borrowing By-law’. Establishing the facility carries no cost to the County. Charges will only be incurred if borrowings occur. In the event that it becomes necessary to draw on these funds, the interest rate is prescribed in the agreement as the RBC prime lending rate less 0.75%. RBC has recommended establishing the line of credit facility in keeping with similar municipal practices being observed throughout the sector. The line of credit facility is seen as a hedge against cash flow interruptions or shortfalls, as well as a contingency. If the need to access short term cash ever arose, the time delays surrounding the application and approval process will be eliminated by having the facility in place. Credit Card Facility The Revolving Demand Facility agreement also provides the County with VISA Business Cards, authorizing the County with credit card facilities up to a maximum of $150,000. The County currently has 52 credit cards with the Royal Bank of Canada, the majority with credit limits between the range of $1,000 to $5,000 (we have one card with a $10,000 limit). Providing Visa cards to staff helps to ease the process of purchasing smaller items, registering for conferences and seminars, etc. and cuts down on the administrative cost of issuing reimbursement cheques.
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The County pays the submitted VISA expenses regularly so as to reduce interest costs. Interest costs are occasionally occurred when employees do not submit proper receipts for matching with the expense forms (expenses are not paid until proper receipts are provided), however, the interest costs are typically minimal. Financial Impact None unless borrowing is drawn upon or if the monthly credit card expenses are not submitted and paid promptly. Anticipated Impacts on Local and/or First Nations Communities None Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility In consultation with 1. CAO, Troy Speck 2. Acting Clerk, Lynn Fawn
Communication Completed/required None. Attachments: 1. By-law 2017-70 None
Respectfully Submitted, Original Signed by Trena DeBruijn Director of Finance/Treasurer
For more information, please contact Trena DeBruijn [email protected]
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Page 94 of 267
The County of Peterborough
County Council
To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: June 6, 2018
Subject: Proposal No. P-06-2018 – Professional Consulting Services for the Preparation of an Asset Management Policy & Plan
Recommendation: That Proposal No. P-06-2018 to procure Professional Consulting Services to assist with the preparation of an Asset Management Policy and Plan, be awarded to Munford Solutions Inc. And further, that a by-law be passed to authorize the County of Peterborough to enter into an Agreement with Munford Solutions Inc. for Proposal P-06-2018 for the Preparation of an Asset Management Policy & Plan.
Overview The County of Peterborough invited proposals from qualified consultants who will assist County staff with the preparation of an Asset Management Policy & Plan (“AMPP”). Background As of January 1st, 2018, Ontario municipalities are subject to O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015, S.O. 2015, c.15. Under the Regulation, every municipality will be required to prepare a comprehensive strategic asset management policy, a plan to maintain core municipal infrastructure, a level of service proposal, and a publicly accessible asset management plan.
Staff understand that having a fully completed asset management plan that meets the criteria outlined in the Regulation, will be a condition of future provincial infrastructure funding (this is already a requirement for roads and bridges).
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Scope of Services Requested The scope of services requested in the proposal included the following: Item A - Development of AM Policy and Plan Develop an Asset Management Policy in accordance with Ontario Regulation 588/17; Update the current Capital Asset Management Plan and incorporate all assets for which the County has current data in order to meet the requirements for current levels of service. As the County exceeds a population of 25,000, the Capital Asset Management Plan update must consider growth considerations; Provide a detailed roadmap/tool kit/framework (by asset type) to guide County staff to meet the requirements of Ontario Regulation 588/17, up to and including 2024 (e.g. proposed service levels, climate change risk assessments, etc.); Provide onsite implementation support for County staff to adopt the framework; Identify, assess and make recommendations of resources needed, including technology/software that could be utilized to advance the Asset Management process. The County’s preference will be given to solutions that utilize commercial off-the-shelf systems vs. custom-developed solutions, especially where these solutions are able to integrate into existing software. Where possible corporate solutions should be recommended to support similar business processes. Should a custom solution be recommended rationale must be provided to support that recommendation (e.g. market availability, industry best practices, etc.) Provide recommendations for future best practices to support the Asset Management Plan; and Present the findings to Council. Item B - Development of an AM Training Program Develop a training program about the County’s AMPP and Ontario Regulation 588/17 that includes: i. A train-the-trainer program for key County staff and/or council members who are part of the Asset Management project; ii. A high-level program for all Councillors; and iii. A program for all staff. Provide the initial training to key staff and/or council.
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Item C - Data Collection Services Data collection is required for our buildings and culverts (under 1500mm diameter) assets. At minimum, the following data must be collected: Location information: The spatial location of all assets shall be captured in a way that can be incorporated into the County’s existing databases and software applications, e.g. Esri GIS environment and WorkTech asset inventory. Physical attributes: description of the considered assets, which can include material type, size, length, etc. Condition assessment of each asset: condition assessment data can be different from one asset to another according to the set performance criteria (based on industry standards) Analysis: Of thirty-one (31) document takers, six (6) bids were received for Proposal No. P-06- 2018, as follows: Contractor Total Score /100 Dillon Consulting Limited 81.85 Munford Solutions Inc. 81.21 P1 Consulting Inc. 73.67 Studio Franchetti Canada Inc. 67.03 Tata & Howard 58.97 Sir Sandford Fleming College 21.69
As the scores received by Dillon Consulting Limited and Munford Solutions Inc. were quite close and as the methodologies and consultant skill sets differed, the members of the Asset Management Working Committee requested a presentation and interview from both consultants.
The interview component was scored out of an additional 25 possible points.
Based on the Asset Management Working Committee’s assessment of the interviews, the total results are as follows:
Contractor Total Score /125 Ranking Munford Solutions Inc. 105.70 1 Dillon Consulting Limited 103.83 2
Financial Impact: The County received grant funding of $50,000 from the Federation of Canadian Municipalities to assist with this project and an additional $50,000 was contributed by the County during the 2018 budget process, for a combined budget total of $100,000. There is no impact in excess of budget.
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Anticipated Impacts on Local and/or First Nations Communities None. Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility Improved Essential Infrastructure In consultation with: 1. CAO, Troy Speck 2. Director Corporate Projects & Services, Sheridan Graham 3. Information Technology Manager, Christopher Lee 4. Assistant Manager, Engineering & Design, Doug Saccoccia 5. Manager of GIS, Tammy Sikma 6. Deputy Treasurer, Yvette Peplinskie 7. Purchasing Coordinator, Chris Allen Communication Completed/required: Communicate the award with all bidders upon Council decision. Attachments None.
Respectfully Submitted, Original Signed by
Trena DeBruijn Director of Finance/Treasurer
For more information, please contact Trena DeBruijn [email protected] 705-743-0380 ext. 2200
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The County of Peterborough
County Council
To: Warden and Members of Council From: Sheridan Graham, Director, Corporate Projects and Services Christopher Lee, Manager of IT Date: June 6, 2018
Subject: IT Managed Service Agreement – Township of North Kawartha
Recommendation: That, a by-law be enacted to authorize the Warden and Clerk to execute the IT Managed Services Agreement between the County of Peterborough and the Township of North Kawartha effective July 1, 2018.
Overview At the February 7 meeting of County Council approved a pilot program for the provision of IT managed services to the Township of North Kawartha. 30-2018 Moved by: Councillor McFadden Seconded by: Councillor Fallis
Be it resolved that, Council approves the shared service model Pilot Project with the Township of North Kawartha for the provision of County Information Technology services from April 1 – June 30, 2018; and
That, staff finalize the IT Managed Services Agreement for the Pilot Project with the Township of North Kawartha and bring back to County Council for approval; and
That, upon successful review and approval of the continued IT managed services to the Township of North Kawartha; the temporary IT Help Desk Support Technician conversion to full time (July 2018) be referred to the 2018 budget. Carried
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The County commenced IT services March 1 (in order to pull together all the historical data, information and systems set up to provide full services to the Township. Background The pilot has been in place for 3 months now and has been functioning extremely well. The County conducted a survey with North Kawartha staff members with respect to the pilot with the following responses:
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Comments received included: “Extremely satisfied with the support from County IT. Chris and Jerden are always professional, friendly and knowledgeable. The Help Ticket process works great”.
“It has been a very seamless transition. I can see the cost benefits in the future once there is more project work. Staff are extremely helpful”.
“All interactions that I have had with the IT staff members have been very positive. They are helpful, patient, and very easy to work with. Thank you for this terrific solution to our IT issues”.
Analysis The attached IT Managed Services Agreement outlines the services provided by the County of Peterborough to the Township of North Kawartha. Furthermore, the following Key Performance Indicators (KPI’s) have been agreed upon between the County and Township. The KPI’s will be calculated and reviewed by the parties quarterly. The KPI’s will be based on:
# Area Measure
KPI 1 IT Service Availability % of IT service availability Incident Performance KPI 2 % of resolutions within targets (non project tickets) KPI 3 Customer Satisfaction % of customers satisfied KPI 4 Project Performance % of project milestones met
KPI 1 – IT Service Availability* – Targets:
Issue Impact Target Target Escalation Code Response[1] Resolution threshold Time Time[2]
Service not available (all users A Within 30 98% within 4 4 hours and business critical functions minutes hours unavailable)
Significant degradation of B Within 1 98% within 7 1 working service (large number of users hour hours day
Response = acknowledgement of request (assignment of ticket ID) and contact with client by helpdesk staff with an update on work in hand) Resolution = problem has been fixed, or workaround established that restores required services and functionality
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Issue Impact Target Target Escalation Code Response[1] Resolution threshold Time Time[2] or business critical functions affected)
Limited degradation of service C Within 4 95% within 2 2 working (limited number of users (less hours days days than 3) or functions affected, business can continue)
Small service degradation D Within 1 95% within 5 5 working (business process can working day working days days continue, one user affected)
Work order / new request (e.g. E Within 1 95% within 5 working new PC, new network working day agreed days connection, moves, adds and completion changes, new system function) date
KPI 1 – IT Service Availability Results = 100%
KPI 2 – Incident Performance = 100%
KPI 3 – Customer Satisfaction = 97%
KPI 4 – Project Performance 11 Projects, 3 complete at 11.75 hours invested and 8 currently open for 27.25 hours invested to date
As the focus on IT infrastructure, programs and services has increased exponentially worldwide, the ability to properly maintain municipal IT systems is extremely important. The County is well positioned at this time to address expanding to a shared service model. The past two years have been focused on enhancing our corporate IT systems. In addition to daily IT support issues, the County has been assisting the Township with special projects such as their Bell phone system and EOC. As well, the Township will integrate into the County’s RFP for Mobility Devices and Services.
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Financial Impact As approved in the 2018 budget, the County will commence the recruitment process for the Jr. IT Support Technician with an employment start date of July 1, 2018. The IT division of Corporate Projects & Services is still presently short-handed due to a long term illness, but we anticipate progress in this regard in September 2018. Anticipated Impacts on Local and/or First Nations Communities This shared service approach is anticipated to benefit the Township of North Kawartha through improved IT service and support, with potential to offer similar support to other County municipalities should the pilot prove to be a viable model. Link to County of Peterborough Strategic Plan Priorities Collaboration Shared Services In consultation with: Troy Speck, County CAO Alana Solman, Township of North Kawartha CAO Communication Completed/required: None at this time. Attachments: 1. IT Managed Services Agreement
Respectfully Submitted,
Original Signed by Sheridan Graham Director, Corporate Projects & Services
For more information, please contact Sheridan Graham, Director, Corporate Projects & Services [email protected] 705-743-0380 ext. 2500
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Information Technology
Managed Services Agreement
Between
The Corporation of the County of Peterborough
“County”
and
The Corporation of the Township of North Kawartha “Client”
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Table of Contents
Information Technology ...... 1
Managed Services Agreement ...... 1
Between ...... 1
The Corporation of the County of Peterborough ...... 1
“County” ...... 1 and ...... 1
The Corporation of the Township of North Kawartha ...... 1 1. Agreement Term ...... 3 2. Fees and Payment Schedule ...... 3 3. Taxes ...... 4 4. Contract Management ...... 4 5. Services ...... 5 6. Minimum Standards Required for Services...... 6 7. Exclusions...... 6 8. Coverage ...... 7 9. Response and Resolution ...... 8 10. Authentication and Authorization ...... 9 11. Helpdesk Project ...... 10 12. Service Request Escalation process ...... 10 13. Poor Performance / Dispute Resolution ...... 10 14. Ongoing Service Management ...... 11 15. Annual Review ...... 11 16. Assignability ...... 11 17. Confidentiality & Privacy ...... 11 18. Liability ...... 12 19. Agreement Authorization ...... 13 20. Definition of Terms ...... 14 Appendix A: Services...... 16 Appendix B: Project Services...... 21 Appendix C: Performance Monitoring ...... 23 Appendix D – Contacts ...... 26
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1. Agreement Term
1.1 This Agreement between The Corporation of the Township of North Kawartha, herein referred to as the Client, and The Corporation of the County of Peterborough, herein after referred to as the County, is effective from July 1, 2018, shall remain in force until terminated by either party as defined herein.
1.2 The Agreement shall be reviewed annually to address any necessary adjustments or modifications.
1.3 The Client may terminate this Agreement upon 6 months written notice to the County.
1.4 The County may terminate this Agreement upon 6 months written notice to the Client.
1.5 If either party terminates this Agreement, the County will assist the Client in the orderly termination of services, including timely transfer of the services to another designated provider.
1.6 If the Client terminates the contract, the transfer will be treated as project services, and a Statement of Work (SOW) will be prepared by the County and approved by the Client.
1.7 The Agreement automatically renews for a subsequent five-year term beginning on the day immediately following the end of the Initial Term, unless either party gives the other 6 months written notice of its intent not to renew the Agreement.
2. Fees and Payment Schedule 2.1 In accordance with the County’s Tariff of Fees By-Law the County sets its fees to member municipalities at a level that allows it to cover its costs only.
2.2 Managed Services (a)
2.2.1 Under this agreement it is estimated that The County will provide the Client with an average of 1 day a week onsite and will provide 24/7 IT Managed Services on an as-and-when required basis.
2.2.2 The annual fee for IT Managed Services (a) is set at $25,000 which will be billed in quarterly equal amounts to the Client.
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2.2.3 The actual number of hours worked by the County may vary from month to month. At the end of the calendar year, the County and Client will perform a “true-up” to compare the total paid for IT services matches to the hours actually worked. This information will form the basis of a new annual agreement, on approval of both parties.
2.3 Project Services (b)
2.3.1 Fees for Project Services (b), are based on an approved Statement of Work (SOW) between the Client and the County which will outline the billing schedule. Project work will be billed on an ‘hours worked’ basis.
2.4 Time Tracking
2.4.1 The County shall track all IT staff and contractor time by work type for billing and monitoring purposes.
2.4.2 Time shall be tracked in 15-minute units.
2.4.3 Time tracked shall include travel time to site, where appropriate.
2.5 All invoices will be subject to a late payment charge of 1.5% simple interest to be calculated upon the balance owing after 30 days.
3. Taxes 3.1 All fees are exempt from HST
4. Contract Management 4.1 The County’s IT Manager will be the County’s Contract Manager, and will be responsible for the delivery of day-to-day IT services. The County’s IT Manager will effectively operate as the Client’s IT Manager. The County may also assign a designate(s).
4.2 The Client will assign a Client Contact to act as the Client Contract Manager, who will liaise with the County’s IT Manager. The Client may also assign a designate(s).
4.3 The Client may be required to amend its purchasing bylaw to include the County as an exempted professional services provider.
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5. Services 5.1 The County provides a full support IT service that provides IT services 24/7/365. The County is responsible for the safety, security, and reliability of the Client’s IT infrastructure and associated services as documented in this agreement.
5.2 As documented in Section 7, if 3rd Party charges are required in order to resolve any issues, these will be passed on to the Client after first receiving authorization from the Client Contact or designate authorization to incur them.
5.3 Hardware/Software/System Support: The County shall provide support for all hardware, software and systems specified in Appendix A, provided that they are covered under a currently active Vendor Support Contract; or replaceable parts are readily available, and that all Software is Genuine, Currently Licensed and Vendor supported. Should any hardware, software or systems fail to meet these provisions, they will be excluded from this Service Agreement.
5.4 Virus Recovery for Current, Licensed Antivirus protected systems: Attempted recovery from damages caused by virus infection not detected and quarantined by the latest Antivirus definitions is covered under the terms of this Agreement. This Service is limited to those systems protected with a currently licensed, Vendor supported Antivirus solution.
5.5 Monitoring Services: The County will provide ongoing monitoring and security services of all critical devices as indicated in Appendix A. The County will provide monthly reports as well as document critical alerts, scans and event resolutions to Client.
Should a problem be discovered during monitoring, the County shall make every attempt to rectify the condition in a timely manner through remote means.
5.6 Application Support Services: The County will assist the Client in setting up and ensuring that business applications are operable and functioning as necessary. In many cases this will require working with the Client and a 3rd party software provider to resolve issues.
Assisting 3rd party vendors in the support of systems, and, under their direction, the deployment of patches and updates is considered part of this agreement. The client will need to maintain software support contracts with the vendors of applications.
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Projects to implement enhancements, new components, add-ons or new modules to software systems, a major upgrade or a replacement of a business system will be considered a project, and would be handled under the arrangements outlined in Appendix B.
6. Minimum Standards Required for Services 6.1 In order for Clients existing environment to qualify for the County’s Managed Services, the following requirements must be met:
a) All Servers with Microsoft Windows Operating Systems must be running Windows 2008 Server or later, and have all of the latest Microsoft Service Packs and Critical Updates installed. b) All Desktop PC’s and Notebooks/Laptops with Microsoft Windows Operating Systems must be running Windows 7 Pro or later, and have all of the latest Microsoft Service Packs and Critical Updates installed. c) All Desktop PC’s, Notebooks/Laptops and Servers must be covered by a hardware warranty. d) All Server and Desktop Software must be Genuine, Licensed and Vendor Supported. e) The environment must have a currently licensed, up-to-date and Vendor Supported Server based Antivirus Solution protecting all Servers, Desktops, Notebooks/Laptops, and Email. f) The environment must have a currently licensed, Vendor Supported Server based Backup Solution that can be monitored, and send notifications on job failures and successes. g) All supported devices must have the County’s IT systems management client installed to allow for remote administration. h) The environment must have a currently licensed, Vendor Supported Hardware Firewall between the Internal Network and the Internet. i) There must be an outside static IP address assigned to a network device, allowing RDP or VPN access.
Prior to the signing of this contract, the County conducted an IT assessment. Key issues and risks are documented in Appendix C.
Note that costs required to bring Clients environment up to these Minimum Standards are the responsibility of the client.
7. Exclusions 7.1 Service rendered under this Agreement does not include:
a) Parts, equipment or software not covered by vendor/manufacturer warranty or support.
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b) The cost of any parts, equipment, or shipping charges of any kind. c) The cost of any Software, Licensing, or Software Renewal or Upgrade Fees of any kind. d) The cost of any 3rd Party Vendor or Manufacturer Support or Incident Fees of any kind. e) The cost to bring Clients environment up to minimum standards required for Services. f) The cost of Client staff time to assist in the delivery of Services. g) Failure due to acts of God, building modifications, power failures or other adverse environmental conditions or factors. h) Service and repair made necessary by the alteration or modification of equipment other than that authorized by the County, including alterations, software installations or modifications of equipment made by Clients employees or anyone other than the County. i) Project Services, work outside the scope of core tasks as documented in Appendix A, will be handled according to the approach outlined in Appendix B
8. Coverage 8.1 Remote Helpdesk support and management of Clients IT networks and systems will be provided to the Client by the County through remote means between the hours of 8:30 am - 4:30 pm Monday through Friday, excluding public holidays.
8.2 After hours support shall be requested through the Remote Helpdesk system. The County will determine if the request can be addressed during normal business hours or will require after hours support. The County may contact the Client for further information and direction in this regard on a per case basis.
8.3 Support and Escalation
Any client staff member or designate may raise a Helpdesk Request with the Helpdesk.
The Client will provide a list of Client staff that are authorized to request IT services outside of normal working hours.
Any requests that have cost or security implications will be reviewed with the Client Contact before being enacted.
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Helpdesk Requests are via email to the Help Desk, or by phone if email is unavailable. Each call will be assigned a Helpdesk Request Number for tracking purposes.
The County will respond to Clients Helpdesk Requests according to the targets set out in Section 9, and under the provisions of Appendix A. Out of normal hours or on holidays, the County will respond with best efforts.
The escalation process, where the Client is dissatisfied with the resolution or speed thereof, is detailed in Section 12.
8.4 Onsite Services
In some cases it will not be possible to resolve issues and problems remotely. In such cases an onsite visit by a County technician will be required. Any items that are deemed to be Impact A and B, as defined in Section 9, that require onsite support will be dealt with according to the response and resolution times outlined in Section 9.
A County Technician will visit the Client site on a regular time and day each week. Helpdesk Requests that are coded as C, D and E shall be handled during this onsite visit. These onsite support visits shall be coordinated with the Client Contact(s) or designate, who shall ensure that the Technician has access to hardware, software and staff required to complete the work.
8.5 Service outside Normal Working Hours [to be removed if not required]
IT support performed outside of the hours of 8:30 am - 4:30 pm Monday through Friday, excluding public holidays, shall be chargeable, subject to the provisions of section 2.2.
The procedure for contacting County IT outside of normal hours will be as follows:
Email the following address [email protected] If email is not available contact the following phone number: 705-931- 1866
9. Response and Resolution 9.1 The following table identifies the targets of response and resolution times for each impact level. The client will identify the impact level. If an alteration to the impact level is required it will be done with agreement
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between the County IT Manager (or delegate) and the Client contact (or delegate).
Issue Impact Target Target Escalation Code Response1 Resolution threshold Time Time2
Service not available (all A Within 30 98% within 4 hours users and business critical minutes 4 hours functions unavailable)
Significant degradation of B Within 1 98% within 1 working service (large number of hour 7 hours day users or business critical functions affected)
Limited degradation of C Within 4 95% within 2 working service (limited number of hours 2 days days users (less than 3) or functions affected, business can continue)
Small service degradation D Within 1 95% within 5 working (business process can working 5 working days continue, one user affected) day days
Work order / new request E Within 1 95% within 5 working (e.g. new PC, new network working agreed days connection, moves, adds day completion and changes, new system date function)
10. Authentication and Authorization 10.1 Where helpdesk requests are made to add new users, to change or grant new access permissions, Client approval will be required to ensure that the Client authorizes access to services, files and folders.
1 Response = acknowledgement of request (assignment of ticket ID) and contact with client by helpdesk staff with an update on work in hand) 2 Resolution = problem has been fixed, or workaround established that restores required services and functionality
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10.2. The County will provide a standard form (online) to ensure that these type of requests are appropriately authorized and that requests can be audited.
11. Helpdesk Project 11.1 Projects are used to track work that is not a break-fix type of request.
11.2 Projects typically require discussion and negotiation with the client about what is required to determine the most appropriate solution. Projects may involve hardware, software and 3rd party costs being charged to the client.
11.3 When Projects are requested, County IT will agree an estimated completion date with the Client. This information will be added to the Project in the helpdesk system, and the County will report on a monthly basis on Projects completed within the agreed timescales.
11.4 Where costs will be incurred to complete a Project, for a new PC purchase, for example, this will be reviewed with the Client Contact before any purchases are made.
11.5 Note that some in some cases Projects may be out of scope of this agreement. In such cases, the Client will require project services to cover the requirement. In cases where it is not clear whether a project is in or out of scope, County IT staff will refer to the County IT Manager to resolve with the Client Contact.
12. Service Request Escalation process 12.1 Where a request is not resolved within the escalation threshold, the helpdesk system will automatically flag the IT Manager, who will contact the Client Contact to determine a suitable approach to resolving the problem. This may involve a work-around until a more complete solution can be found.
12.2 The Client Contact may also contact the IT Manager directly to escalate concerns and to discuss progress.
13. Poor Performance / Dispute Resolution 13.1 The Client and County agrees that in the event that provision of services is interrupted by reason of an Excusable Delay, that such delays shall not constitute poor performance.
13.2 Should performance of the County not be meeting the Client’s satisfaction, the Client Contact should first discuss the problem with the County IT Manager.
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13.3 If performance is not satisfactorily resolved, the Client Contact may escalate the concerns to the Client’s Director, Corporate Projects and Services. The Client CAO shall then discuss the complaint directly with the Director, Corporate Projects and Services, who will work with the County IT Manager and Client to resolve the issue satisfactorily.
14. Ongoing Service Management 14.1 The Director, Corporate Projects and Services & County IT Manager will meet (by phone or in person) with the Client Contact on a bi-monthly basis to review service levels, work completed, work planned, issues, and to identify new initiatives and projects. The performance metrics and KPI’s documented in Appendix C will also be reviewed.
14.2 For annual budget planning the County Director, Corporate Projects and Services & IT Manager will work with the Client’s Management Team as required.
15. Annual Review 15.1 The CAO’s of the Client and County, plus the Director, Corporate Projects and Services & County IT Manager and the Client Contact should meet annually to review the performance of the County and to discuss any amendments to this agreement. See Appendix D for KPI’s and metrics that will support the annual review process.
15.2 At this time, Appendix A may be amended to reflect changes in service provision.
16. Assignability 16.1 From time-to-time the County may be required to engage the services of contractors for work performed as part of this agreement. In such cases, the County warrants the work and will be responsible for ensuring that contractors abide by the rules governing this agreement.
17. Confidentiality & Privacy 17.1 The County shall operate in accordance to all applicable privacy legislation and will maintain appropriate security procedures to protect personal and other Confidential Information provided by the Client to the County.
17.2 The County will comply with the Client’s direction in updating or destroying personal information provided by the Client to the County.
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17.3 Each party shall keep confidential all Confidential Information and documentation relating to the other party. Each party shall not disclose or divulge information to any third party without prior written consent of the other party, unless otherwise required by law
17.4 The County will only use the Confidential Information of the Client for the purposes of discharging its responsibilities under this Agreement. The County will divulge such Confidential Information only to the necessary employees, agents and contractors on a strict need to know basis in connection with such purposes.
17.5 The County will take appropriate action to ensure that all persons who are given access to any Confidential Information is bound by the obligations of this Agreement.
17.6 The Client agrees that, if the Client inadvertently receives from the County any data relating to another customer of the County or the County itself, in any form, the Client shall immediately advise the County, and shall make no use of the data for its own benefit.
17.7 The County and the Client shall keep confidential any personal information that either party may be privy to as a part of delivering or receiving the services outlined in this agreement.
17.8 The terms of this Section shall survive termination of this Agreement.
18. Liability 18.1 In no event shall the County be held liable for indirect, special, incidental or consequential damages arising out of service provided hereunder, including but not limited to loss of profits or revenue, loss of use of equipment, lost data, costs of substitute equipment, or other costs.
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19. Agreement Authorization In witness whereof the parties hereto have executed this Agreement under their respective corporate seals and by the hands of their proper officer’s thereunto duly authorized.
Dated at ______, this ______day of ______, 2018.
The Corporation of the Township of North Kawartha (Client)
Per: (signature) (print name – title) Witness as to Signature Or Seal Affixed I/we have the authority to bind the Corporation or Contractor Business
Per: (signature) (print name – title)
Dated at Peterborough, this ______day of ______, 2018.
The Corporation of the County of Peterborough (County)
Warden, Joe Taylor
Acting Manager, Legislative Services/Clerk, Lynn Fawn
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20. Definition of Terms
PC: Means a personal computer (desktop computer, laptop, notebook)
Device: Means a user based computing device, including tablet, smartphone, laptop
Contract Manager: Means that the County and the Client will appoint a Contract Manager to act as the liaison between the County and the Client.
User: Means an end user of computing resources and/or IT support – typically represented by a login, an email address / account.
Services Include, but are not limited to, application services, support services, strategy and planning services.
CPI: Means the Consumer Price Index, as published by Statistics Canada
Anti Virus: Means anti-virus software, which is software used to prevent, detect and remove malware (of all descriptions), such as: computer viruses, malicious BHOs, hijackers, ransomware, key loggers, backdoors, rootkits, Trojan horses, worms, malicious LSPs, dialers, fraud tools, adware and spyware.
RDP: Means Remote Desktop Protocol (RDP) which is a protocol that provides a user with a graphical interface to another computer over a network connection.
VPN Means a Virtual Private Network (VPN), which extends a private network and the resources contained in the network across public networks like the Internet. It enables a host computer to send and receive data across shared or public networks as if it were a private network with all the functionality, security and management policies of the private network.
Excusable Delay: Means the inability to provide Services under this agreement by reason of fire, earthquake, explosion,
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flood, other natural disaster or act of God, customer actions, government entities, war, riot, telecommunications or power interruption, unavailability or failure of third party services that could not be foreseen, or any other cause beyond the reasonable control of the County.
Confidential Information: Means all confidential or proprietary data and information in any form disclosed by either party to the other whether before or after the Effective Date and includes, but is not limited to, secrets, trade events, ideas, trade processes, systems, plans, product information, customer information, business and financial information, all data and information concerning either party’s software programs and services including the source code, specifications, computer codes, documentation, or any part or component thereof, and any and all proprietary information and information received from third parties to whom a duty of confidence is owed. Confidential Information does not include information that: (i) is in the public domain, or that falls into the public domain other than by disclosure or other acts of the persons to whom the Confidential Information was given in confidence or through the fault of the same persons; (ii) is already in the rightful possession of the receiving party prior to its receipt from the disclosing party; (iii) is independently developed by the receiving party without reference to the Confidential Information of the disclosing party; or (iv) is rightfully obtained by the receiving party from a third party.
SOW: Means Statement of Work (SOW), which is a document that describes project work to be undertaken, including scope and a quotation of costs to complete the work. The SOW must be agreed and authorized by both parties before work can begin.
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Appendix A: Services 1. In Scope Services
1.1 The following table documents the services covered in this agreement, and in some cases (items highlighted) identify services explicitly not included in the scope of the agreement.
1.2 This Appendix may be amended separate from this overall agreement with the approval of the Client CAO and County Clerk.
Description Frequency Included
General
IT helpdesk service (requests submitted via Ongoing Yes email or phone). Requests will be tracked and monitored in the helpdesk system.
Document software and hardware changes As performed Yes
Monthly reports and other KPI’s upon work Monthly Yes accomplished and work in progress
Inventory tracking and maintenance Ongoing Yes
Servers
Specification and procurement of servers and As needed Yes other hardware
Manage servers Ongoing Yes
Server replacements or operating system Ongoing Yes upgrades
Check print queues Ongoing Yes
Monitor services Ongoing Yes
Keep service packs, patches and hotfixes current Monthly Yes
Check event logs, and identify issues Ongoing Yes
Exchange server user / mailbox management Ongoing Yes
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Description Frequency Included
Monitor and manage Active Directory Ongoing Yes
Monitor WINS replication Ongoing Yes
SQL server management Ongoing Yes
Reboot servers Ongoing Yes
Scheduled maintenance (out of hours) Ongoing Yes
Install supported software upgrades Ongoing Yes
Determine logical directory structure, implement, Ongoing Yes map and detail
Set up and maintain groups Ongoing Yes
Administer backup system Ongoing Yes
Check status of backups Daily Yes
Test backups Monthly Yes
Identify dangerous conditions, and recommend Ongoing Yes solutions - e.g.
- Memory running low
- Hard drive showing signs of failure
Educate and correct user errors (deleted files) Ongoing Yes
Conduct general server housekeeping tasks Ongoing Yes
Devices
Specification and procurement of devices and As needed Yes other hardware
Manage desktops and laptops Ongoing Yes
Manage network and multi-function printers Ongoing Yes
Manage desktop printers Ongoing Yes
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Description Frequency Included
Manage smart phone devices Ongoing Yes
Manage cell phones Ongoing Yes
PC Refresh As Required Yes
Phone handsets Yes
Audio / Visual Yes New PC installations (> 5 PC’s) Yes
Large PC moves (> 5 PC’s) Yes
Consumables (print cartridges, etc.) No
SCADA No
Building Automation Systems No
Network
Specification and procurement of network As needed Yes devices and software
Network configuration and administration Ongoing Yes
Performance monitoring / capacity planning Ongoing Yes
Check router logs Monthly Yes
Monitor DSU/TSU, switches, hubs and internet Ongoing Yes connectivity – ensuring availability
Maintain office connectivity to the Internet Ongoing Yes
Phone services (extensions, connections, long Yes distance)
Network drops and cabling (coordinated by Yes County IT, contracted out)
Security
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Description Frequency Included
Specification and procurement of security As needed Yes hardware and software
Maintain PC O/S versions up to date, and Ongoing Yes patched
Configure firewall and remote access rules Ongoing Yes
Monitor firewall logs Daily Yes
Configure antivirus solution Ongoing Yes
Confirm that antivirus definition and antispyware Daily Yes updates have occurred.
Create new directories, shared and security Ongoing Yes groups, new accounts, disable / delete old accounts, manage account policies
Permissions and file system management Ongoing Yes
Set up new users including login restrictions, Ongoing Yes passwords, security, applications
Set up and change security for users and Ongoing Yes applications
Monitor for security breaches and unusual Ongoing Yes activity among users
Applications
Provide Exchange services (email, calendaring, Ongoing Yes messaging)
Ensure backup, antivirus applications are Ongoing Yes installed and functioning correctly
Ensure productivity applications (e.g. Office, Ongoing Yes Adobe) are functioning appropriately
Maintain and upgrade Microsoft Office and other Ongoing Yes productivity solutions
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Description Frequency Included
Liaison with 3rd party vendors for the installation Ongoing Yes and support of business specific systems as required by the Client (e.g. GIS, Finance, Tax)
Liaison with 3rd party vendors for the resolution of Ongoing Yes application problems and issues
Liaison with 3rd party vendors for the planning Ongoing Yes and implementation of system updates, upgrades and enhancements
Training
Identify training needs and opportunities Ongoing Yes
Advice on training options Ongoing Yes
Strategy & Planning
IT Strategic planning Ongoing Yes
Work with Client staff and management to Ongoing Yes identify and plan required systems upgrades and enhancements
Work with Client staff and management to Ongoing Yes identify and evaluate new technology opportunities
Advice upon annual technology budget Ongoing Yes requirements
Advice on business solution procurement Ongoing Yes
Project estimation, SOW development Ongoing Yes
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Appendix B: Project Services
2.1 At the discretion of the IT Manager, work that falls outside the scope of Appendix A will be considered ‘Project Services’.
2.2 The Client may request Project Services from the County to support technology initiatives and to assist with the implementation of new projects. They shall do this by initially contacting the County IT Manager.
2.3 The County will work with the Client to develop a Statement of Work (SOW that shall document the scope of work, project approach and provide estimates for time and costs required to complete the work.
2.4 The following template will be used for SOW’s:
Section Content
Client Project Client’s Project Sponsor / Leader Owner
Title Project title
Background Outline about the initiative, what problems its solving, key goals and objectives
Scope of Work Describe the scope of the project, what the project will implement. Specifics about what is NOT in scope tend to be useful.
Tasks Outline the key tasks, clearly articulate who's accountable for each task
Schedule / Outline the project schedule, document the key Milestones milestones, and when they will be achieved
Deliverables Document the key project deliverables
Timeframe Document the implementation timeframe, with clearly defined target date
Location of Work Document where the work will be completed (e.g. onsite, remotely)
Project Controls Document how project decision making will be handled (e.g. scope changes, etc.)
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Section Content
Acceptance Document how the Client will review and sign off Criteria on the completed project.
Estimated Costs Documented estimated costs
Approval Sign off from both parties to agreed SOW
2.4 The development of the SOW will not be chargeable to the Client.
2.5 Subject to appropriate approvals from the Client Contact the County IT Manager project shall then schedule the project.
2.6 The Client shall provide at least 2 weeks notice, to allow for necessary scheduling of Project Services.
2.7 The IT Manager and the Client’s Project Sponsor / Leader are responsible for monitoring project progress. Standard project controls, such as change request tracking and approval, will be put in place to handle adjustments to costs, timelines and project scope.
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Appendix C: Performance Monitoring 1. Metrics and Indicators
1.1 The following methods and indicators will be used to monitor and track performance levels of the IT Managed Service by both the County and the Client. The County will report all results monthly with a comparison against the previous 12-month period (where available).
A. County IT staff will record all time allocated to Client activities. This time tracking will be broken down into work types. Specifically broken out categories will include: a. IT Helpdesk Support (linked to Ticket #) b. IT Projects (linked to Ticket #) c. IT Regular Maintenance / Administration d. IT Advisory / Consulting e. IT Service Management f. Project services (broken down by staff / project) g. IT staff time outside normal hours
B. It is assumed that IT services will be available 100% of normal working hours (8:30 – 4:30). Updates and maintenance will occur outside of normal hours, however, planned downtime during normal hours may be arranged with agreement with the Client. The County will track when services are unavailable, where the 100% service level is not met. ‘Unavailable’, in this context, means that all users cannot use the service. The following services are included: a. Email b. Internet Access c. Website d. Internal Network e. Telephone Systems f. Finance System g. Payroll System h. Tax System
The County will record this information for each individual service, and calculate an average for all services. The following equation will be used:
(푛표푟푚푎푙 푤표푟푘 푡푖푚푒 푖푛 푚푖푛푢푡푒푠 − 푢푛푝푙푎푛푛푒푑 푑표푤푛푡푖푚푒 푖푛 푚푖푛푢푡푒푠) 푥 100
푛표푟푚푎푙 푤표푟푘 푡푖푚푒 푖푛 푚푖푛푢푡푒푠
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C. The County’s helpdesk will record information about all customer service requests, including when a request was received, and a classification of the type of request it was. This will enable the following metrics to be monitored and reported to Clients: a. Total # of requests b. % of responses within target c. % of resolutions within target (based on Impact Code) d. % of requests not resolved within target e. % of requests that required escalation f. % of requests over 1, 3, 5, 10, 30 days old g. % of incidents recorded outside of normal business hours h. Distribution of incident types i. Top 20 request types – will reveal potential targets for improvements (e.g. training, new processes, system replacement)
D. Real-time customer satisfaction with helpdesk and support services will be tracked. Randomly selected helpdesk users will be asked to rate their satisfaction when a help desk problem is resolved. The following questions will be polled: a. How satisfied were you with the ease of accessing the helpdesk when logging your request b. How helpful was the helpdesk staff in dealing with your call? c. How satisfied were you with the technical knowledge of the support staff involved in resolving your call? d. How satisfied were you with the responsiveness of the helpdesk? e. Overall how satisfied were with the service delivery? f. Comments … The County IT Manager will monitor this information in real-time, and will review the results with the Client Contact.
E. The County will track the Client’s technology inventory, enabling the following monitoring: a. Devices breakdown (by category) b. % of desktops < 4 years old c. % of laptops < 3 years old d. % of devices on current O/S version e. % of devices running current MS Office version
F. The County will track and report the following information about Project Services:
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a. # of active projects b. # of closed projects c. # of queued projects d. % of project milestones completed on time (annual) e. % of projects delivered on (or under) budget (annual)
G. An online customer satisfaction survey will be conducted annually to gauge satisfaction with services, to monitor trends and to identify future opportunities.
2. Key Performance Indicators (KPI’s)
2.1 The following indicators are formal performance measures to track the overall performance of the County’s managed IT services:
# Area Measure
KPI 1 IT Service Availability % of IT service availability KPI 2 Incident Performance % of resolutions within targets Work Order KPI 3 % of work orders within target Performance KPI 4 Customer Satisfaction % of customers satisfied KPI 5 Project Performance % of project milestones met Client assessment of KPI 6 Strategic Advice satisfaction
3. Annual Review
3.1 The following information will be provided by the County to support the annual review process:
a) An end-of-year financial statement, detailing core service and project services costs b) IT Managed Service KPI’s c) The annual summaries of the metrics listed above d) A project summary listing e) Annual customer satisfaction survey results
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Appendix D – Contacts
Role Name Email
County CAO Troy Speck [email protected]
County Director, Sheridan [email protected] Corporate Projects & Graham Services
County IT Manager Christopher [email protected] Lee
Client CAO Alana [email protected] Solman n.ca
Client Contact Connie [email protected] Parent n.ca
Client Contact Judy Everett [email protected] Designate(s) n.ca
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The County of Peterborough
County Council
To: Warden and Members of Council From: Sheridan Graham, Director, Corporate Projects and Services Date: June 6, 2018
Subject: Designation of Municipally Significant Event Recommendation: That, County Council authorize the designation of the Township of Cavan-Monaghan, Harvest Table Dinner Event on September 22, 2018 a Municipally Significant Event in accordance with policy CORP-05 – Municipal Alcohol Policy.
Overview The Township of Cavan Monaghan has long been plannig to host an event that celebrates the rural heritage and local agricultural producers. In support of the Township’s decision to move forward with the construction of the Community Centre, Township staff have proposed a fundraising event that will also support fundraising for the Community Centre. The event, the Harvest Table Dinner, will be hosted September 22nd, 2018 on King Street. It will be a long table, family style dinner, using local food, craft brewers and wineries. Analysis Application Requirements for Designation of Municipally Significant events In accordance with Regulation 389/91 of the Provincial Liquor Licence Act (Special Occasion Permits), all public events to be deemed “Municipally Significant”, the applicant must apply in writing for Council approval at least 60 days before the event is to take place. As the event plans to provide access to alcohol and the event in planned on King Street (CR 21) in Millbrook, which is a County owned road, the County’s Municipal Alcohol Policy CORP-05 is applicable. 1. Municipally Significant Public Events
A Municipally Significant Public Event is an event under the control of the County of Peterborough; that would significantly benefit the residents and communities
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within the County of Peterborough and as such would be a bona fide municipal function;
Approval for Municipally Significant Public Event designation shall be upon request to and at the sole approval of County Council;
Township Staff have provided their application to the County for this event to be deemed a Municipally Significant Event in accordance with our policy. In addition, the Township has provided a Certificate of Insurance in the amount of $5,000,000 with the County of Peterborough named as an additional insured. As such the Township has met the requirements of CORP-05 and as such staff are making the recommendation as noted herein. Financial Impact There is no financial impact to the County of Peterborough associated with this event. Anticipated Impacts on Local and/or First Nations Communities The approval of this recommendation will allow the Township of Cavan Monaghan to proceed with their plans for the event which is anticipated to provide economic development benefit as well as to be a source of fundraising for their arena campaign. Link to County of Peterborough Strategic Plan Priorities Community Values and Cultural Identity In consultation with: Chris Bradley, Director of Public Works Brigid Ayotte, Economic & Community Communication Completed/required: None at this time. Attachments: None
Respectfully Submitted,
Original Signed by Sheridan Graham Director, Corporate Projects & Services
For more information, please contact Sheridan Graham, Director, Corporate Projects & Services [email protected] 705-743-0380 ext. 2500
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The County of Peterborough
County Council
To: Warden and Members of Council From: Michael Touw, Operations Manager, Public Works Date: June 6, 2018
Subject: Winter Maintenance Agreement with the Township of Havelock-Belmont-Methuen Recommendation: That the Warden and Clerk be authorized to enter into a Winter Maintenance Agreement with the Township of Havelock-Belmont- Methuen to perform Winter Maintenance on Unimin Road for six (6) years, with an option for an automatic annual renewal after that; and further that a by-law be passed to this effect.
Overview The County of Peterborough had a Winter Maintenance Agreement with the Township of Havelock-Belmont-Methuen that expired in 2017. This agreement is for the County to provide winter maintenance services on Unimin Road. Winter maintenance services include plowing and sand/salt application.This agreement has been in place for more than a decade and has been a good example of an inter-municipal partnership since its inception.
Background The County and Township have had an agreement for many years for the winter maintenance of Unimim Road. Staff are proposing a further six year agreement with an option for automatic, annual renewals after that.
Analysis Under the agreement, the Township pays the County to perform winter maintenance on Unimin Road while performing normal winter maintenance on County Road 46.
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Financial Impact The Township reimburses the County for work performed on Unimin Road, therefore there is no expected impact to the budget.
Anticipated Impacts on Local and/or First Nations Communities There is a benefit to the Township of Havelock-Belmont-Methuen through the County performing winter maintenance on Unimin Road and supports ongoing inter-municipal cooperation.
Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility Collaboration Shared Services In consultation with: 1. CAO Troy Speck 2. Chris Bradley 3. Township of Havelock-Belmont-Methuen Communication Completed/required: Attachments 1. Winter Maintenance Agreement – Unimin Road
Respectfully Submitted, Original Signed by Michael Touw Manager of Operations
For more information, please contact Michael Touw [email protected] 705-742-4862 x 6100
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Page 134 of 267 The Corporation of the County of Peterborough
Agreement
This Agreement made the ______day of ______, 2018.
Between
The Corporation of the County of Peterborough
hereinafter called the "County”
and
The Corporation of the Township of Havelock Belmont Methuen
hereinafter called the "Township”
Whereas pursuant to the Public Transportation and Highway Improvement Act, R.S.O., 1990, C. P-50, Section 29(4) as amended;
And whereas in order to streamline services in both a productive and cost effective manner, the County and Township have agreed as follows;
1. The County will provide winter control services on Unimin Road within the Township for the 2018/2019 to 2023/2024 winter seasons; with an automatic annual renewal thereafter.
2. The County shall maintain and shall make available to the Township on request, originals of all winter maintenance documents, including Patrol/Inspection records, Winter Operation Records or any like documents that pertain to the service level and/or road conditions of Unimin Road.
3. The Township shall provide payment to the County based on annual invoicing for services provided. Payment will be based on a formulae that uses the annual winter maintenance cost per 2 lane equivalent kilometre of the Peterborough County Arterial Road system times the length of Unimin Road.
4. Term: The term of this Agreement (the “Term”) shall be as stated herein unless renewed and/or extended by agreement of all parties. The County or Township shall give at least 90 days written notice prior to the end of
Page 1 Page 135 of 267 the Term of intent not to renew this Agreement, if such renewal were to be available
5. Termination: Either party may terminate this agreement, with cause, on giving 180 days written of notice of termination.
6. Level of Service: Winter control services will be carried out to meet the Minimum Maintenance Standards (Ontario Regulation 239/02).
7. Liability Insurance
i) The parties shall maintain, in full force and effect, general commercial liability insurance of $20 million at all times and throughout the term of this Agreement.
ii) The County shall name the Township as additional insured on their respective road liability insurance policy at all times and throughout the term of this Agreement and shall provide a copy of certificate of insurance to the Township on an annual basis on renewal of County policy.
iii) The parties hereto agree to indemnify and save harmless each other from and against any and all claims, actions, causes of action, losses, injuries, costs, expenses, including legal expenses, howsoever styled attributable to their negligence in performing the services required under this Agreement at all times and throughout the term of this Agreement.
8. Authority: The parties hereby warrant that they have taken all necessary steps, done all acts, passed all by-laws and obtained approvals required to give it the authority to enter into this Agreement.
9. Binding: This Agreement shall ensure to the benefit of and bind the parties and their respective heirs, successors and permitted assigns.
Page 2 Page 136 of 267 10. Entire Agreement: This Agreement contains the entire agreement between the parties and supersedes all previous negotiations, understandings and agreements, verbal or written, with respect to any matters referred to in this agreement.
Signatures
In witness whereof the parties hereto have executed this Agreement under their respective corporate seals and by the hands of their proper officer’s thereunto duly authorized.
Dated at ______, Ontario, this ______day of ______, 2018.
Township of Havelock Belmont Methuen – The signatory shall have the authority to bind the corporation of company for purposes of this agreement.
Signed, sealed and delivered ) In the presence of ) ) Corporation of the Township of Havelock Belmont Methuen
) ) ______) ) ______) ______Witness if no seal affixed )
County - The signatory shall have the authority to bind the municipality or its agency for purposes of this agreement.
Dated at Peterborough, Ontario, this ______day of ______, 2018.
The Corporation of the County of Peterborough
Joe Taylor, Warden
Sally Saunders, Clerk
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The County of Peterborough
County Council
To: Warden and Members of Council From: Michael Touw, Operations Manager, Public Works Date: June 6, 2018
Subject: Winter Maintenance Agreement with the Municipality of Trent Lakes Recommendation: That the Warden and Clerk be authorized to enter into a Winter Maintenance Agreement with the Municipality of Trent Lakes to perform Winter Maintenance on County Road 37 (Lakehurst Road) for five (5) years, with an option for an automatic annual renewal after that; and further that a by-law be passed to this effect.
Overview The County of Peterborough had a Winter Maintenance Agreement with the Municipality of Trent Lakes that expired in 2017. This agreement is for Trent Lakes to provide winter maintenance services on County Road 37 (Lakehurst Road). Winter maintenance services include patrolling, plowing, and sand/salt application.This agreement has been in place for more than a decade and has been a good example of an inter-municipal partnership since its inception.
Background Under the agreement the County of Peterborough pays the Municipality of Trent Lakes for this winter maintenance service on a per trip basis for plowing, sanding and salting, as well as the costs of the materials applied. The Municipality is also responsible for the winter road patrol of County Road 37, as well as recording these operations and submitting those records to the County. This agreement has been for a five (5) year term in the past. Staff are proposing a further five year agreement with an option for automatic, annual renewals after that with a 2% annual increase in costs.
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Analysis This agreement is part of the County of Peterborough’s overall approach to a cost effective road maintenance program and is one of many similar agreements with private contractors and local municipalities. By integrating County Road 37 in the Municipality’s plow routes, both municipalities benefit from efficiencies as the maintenance on the County road is performed “on the way” to perform the maintenance that is normally completed on the lower tier roads.
Financial Impact The County pays Trent Lakes for this service and is included in the cost of our annual winter maintenance. The cost for Trent Lakes to perform this service is similar to that of County operations.
Anticipated Impacts on Local and/or First Nations Communities This agreement supports ongoing inter-municipal cooperation between the Municipality of Trent Lakes and Peterborough County and provides a benefit to both municipalities.
Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility Collaboration Shared Services
In consultation with: 1. CAO Troy Speck 2. Chris Bradley 3. Municipality of Trent Lakes
Communication Completed/required: Communication with Trent Lakes completed prior to submitting report.
Attachments 1. Winter Maintenance Agreement – Trent Lakes
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Respectfully Submitted, Original Signed by Michael Touw Manager of Operations
For more information, please contact Michael Touw [email protected] 705-742-4862 x 6100
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Page 141 of 267 Page 142 of 267 The Corporation of the County of Peterborough
Agreement
This Agreement made the ______day of ______, 2018.
Between
The Corporation of the County of Peterborough
hereinafter called the "County”
and
The Corporation of the Municipality of Trent Lakes
hereinafter called the "Municipality”
Whereas pursuant to the Public Transportation and Highway Improvement Act, R.S.O., 1990, C. P-50, Section 29(4) as amended;
And whereas in order to streamline services in both a productive and cost effective manner, the County and Municipality have agreed as follows;
1. The Municipality will provide winter maintenance services on County Road 37 (Lakehurst Road) from the intersection of County Road 23 and 36 to Gannon’s Narrows for the 2018/2019 to 2022/2023 winter seasons; with an automatic annual renewal thereafter.
2. The Municipality shall maintain and shall make available to the County on request, originals of all winter maintenance documents, including Patrol/Inspection records, Winter Operation Records or any like documents that pertain to the service level and/or road conditions of County Road 37.
Page 1 Page 143 of 267 3. The County shall provide payment to the Municipality based on a monthly basis for services provided.
Item ($ per 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 pass) Snowplowing $139.14 $141.92 $144.76 $147.65 $150.61 Sanding: $139.14 $141.92 $144.76 $147.65 $150.61 (equipment only; + sand + sand + sand + sand + sand sand cost as per actual) Patrol $19.22 $19.60 $19.99 $20.39 $20.81
4. Term: The term of this Agreement (the “Term”) shall be as stated herein unless renewed and/or extended by agreement of all parties. The County or Township shall give at least 90 days written notice prior to the end of the Term of intent not to renew this Agreement, if such renewal were to be available
5. Termination: Either party may terminate this agreement, with cause, on giving 180 days written of notice of termination.
6. Level of Service: Winter control services will be carried out to meet the Minimum Maintenance Standards (Ontario Regulation 239/02).
7. Liability Insurance
i) The parties shall maintain, in full force and effect, general commercial liability insurance of $20 million at all times and throughout the term of this Agreement.
ii) The Municipality shall name the County as additional insured on their respective road liability insurance policy at all times and throughout the term of this Agreement and shall provide a copy of certificate of insurance to the County on an annual basis on renewal of Municipality policy.
iii) The parties hereto agree to indemnify and save harmless each other from and against any and all claims, actions, causes of action, losses, injuries, costs, expenses, including legal expenses, howsoever styled attributable to their negligence in performing the services required under this Agreement at all times and throughout the term of this Agreement.
8. Authority: The parties hereby warrant that they have taken all necessary steps, done all acts, passed all by-laws and obtained approvals required to give it the authority to enter into this Agreement.
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9. Binding: This Agreement shall ensure to the benefit of and bind the parties and their respective heirs, successors and permitted assigns.
Page 3 Page 145 of 267 10. Entire Agreement: This Agreement contains the entire agreement between the parties and supersedes all previous negotiations, understandings and agreements, verbal or written, with respect to any matters referred to in this agreement.
Signatures
In witness whereof the parties hereto have executed this Agreement under their respective corporate seals and by the hands of their proper officer’s thereunto duly authorized.
Dated at ______, Ontario, this ______day of ______, 2018.
Municipality of Trent Lakes – The signatory shall have the authority to bind the corporation of company for purposes of this agreement.
Signed, sealed and delivered ) In the presence of ) ) Corporation of the Municipality of Trent Lakes
) ) ______) ) ______) ______Witness if no seal affixed )
County - The signatory shall have the authority to bind the municipality or its agency for purposes of this agreement.
Dated at Peterborough, Ontario, this ______day of ______, 2018.
The Corporation of the County of Peterborough
Joe Taylor, Warden
Sally Saunders, Clerk
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The County of Peterborough
County Council
To: Warden and Members of Council From: Patti Kraft, Director of Human Resources Date: June 6, 2018
Subject: Council Remuneration By-Law Recommendation: That a By-law be passed to amend By-law No. 2015-02 (Remuneration and Expenses for the Warden, Deputy Warden and Members of the Council of the Corporation of the County of Peterborough for 2015 to 2017) to extend the term to December 31, 2018 and to add 2018 remuneration rates to Item 2 a., b., and f. and the changes noted in this report to Quorum, Mileage and Payment for Conventions; and That, Council pay dates be amended to align with current County staff payroll bi-weekly dates for efficiencies in the payroll process; and That staff be directed to conduct a review and bring forward a report regarding comparative Council remuneration in preparation for a new Remuneration By-Law to be applicable for 2019; and That County Council maintains that, in accordance with Section 283(5) of the Municipal Act, 2001, S.O. 2001, C. 25, one-third of the remuneration paid to elected members of Council and its local boards is to be considered as compensation for expenses incident to the discharge of duties as members of Council or local board. .
Overview Remuneration for the Warden, Deputy Warden and members of Council has historically been adjusted to reflect the wage increases as negotiated by CUPE Local 1306, being the collective bargaining unit representing the County of Peterborough Inside/Outside Workers. Background
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Council remuneration was reviewed extensively in 2008 with adjustments made to the per diem rates as well as the implementation of annual salaries for the Warden and Deputy Warden part-time positions. This review concluded that annual adjustments to Council remuneration be implemented by applying the wage rate received by CUPE Local 1306 employees on Oct. 1st of the previous budget year. The following chart summaries the increases applied to the salaries and per diem rates historically: 2011 2012 2013 2014 2015 2016 2017 Warden $48,848 $49,948 $50,947 $51,966 $52,875 $53,8801 $54,742 Deputy $16,522 $16,893 $17,231 $17,576 $17,894 $18,196 $18,515 Warden Committee or $203.77 $208.35 $212.52 $216.77 $220.56 $224.42 $228.35 Convention Per Diem Rate Additional $101.89 $104.18 $106.26 $108.39 $110.28 $112.21 $114.18 Meeting in a Given Day Convention – $203.77 $208.35 $212.52 $216.77 $220.56 $224.42 $228.35 entire day 3.25% 2.25% 2.0% 2.0% 1.75% 1.75% 1.75%
Analysis If we apply the CUPE 1306 increase of 1.75% that was awarded on October 1, 2017 to the January 1, 2018 rates of Council, it will result in the following January 1, 2018 Warden $55,700 Deputy Warden $18,839 Committee or Convention Per Diem Rate $232.35 Additional Meeting in a Given Day $116.18 Convention – entire day $232.35 Percentage Increase 1.75%
In accordance with Section 283(5) of the Municipal Act, 2001, S.O. 2001, C. 25, one third of the remuneration paid to elected members of Council and its local boards is to be considered as compensation for expenses incident to the discharge of duties as members of Council or local board. County Council must consider this matter at least once during the 4-year term of Council and pass a By-Law directing that the one-third allowance be maintained or that it be abandoned.
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In addition to the revisions noted above, the remuneration by-law contains the following changes: Quorum Should any meeting not have the required quorum (if the councillor attended the meeting) there shall be no remuneration paid, however, applicable mileage will be compensated. Mileage Should a Councillor need to attend back to back meetings in one day, the mileage payable shall be the actual mileage accrued from the Township office to the meeting, to the next meeting, to the Township office. Payment for Conventions All members of Council shall be entitled to attend an approved convention and shall receive the daily convention per diem rate as per Section 2.f of this By-Law, plus registration, mileage, parking, accommodation at the posted convention rate, and a sixty five ($65.00) dollar meal allowance (alcohol not permitted) per day upon submission of registration, accommodation, meal and parking receipts, for a maximum of three (3) days in attendance at the convention. Change in Pay Date For administrative purposes the Council pay dates will be aligned with staff bi-weekly pay dates. The final monthly pay for Councillors would be deposited on May 23rd, and we would transition Councillors over to a bi-weekly payroll commencing on June 14th and every two weeks thereafter (moving from a monthly to a bi-weekly pay schedule). Financial Impact There is a $3,865 impact which has been incorporated into the 2018 budget. Anticipated Impacts on Local and/or First Nations Communities Not applicable. Link to County of Peterborough Strategic Plan Priorities Financial Sustainability & Fiscal Responsibility
In consultation with: 1. Troy Speck, CAO 2. Sheridan Graham, Director, Corporate Projects & Services 3. Trena DeBruijn, Director of Finance/Treasurer
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Communication Completed/required: A News Release will be issued to communicate the approved rate adjustments. Attachments None Respectfully Submitted,
Original Signed by Patti Kraft Director of Human Resources
For more information, please contact Patti Kraft, Director of Human Resources [email protected] (7055)) 743-0380, ext. 2300
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The County of Peterborough
County Council
To: Warden and Members of Council From: Patti Kraft, Director of Human Resources Date: June 6, 2018
Subject: Non-Union Employees – Update to Salary Grids – May 1, 2018
Recommendation: That Council directs the Director of Human Resources to: 1) Revise the Non-Union Salary Grids by revising the title of Clerk to Manager, Legislative Services/Clerk; amending the band placement of the Superintendent, Emergency Management and adding the new position of Human Resources Assistant; and 2) That the Manager, Legislative Services/Clerk be directed to create any necessary by- law.
Overview This report is to identify three changes made the Non-Union Salary Grid for effect May 1, 2018.
Background The Non-union Salary grids require minor change to ensure currency with recent changes to positions at the County.
Analysis In order to ensure currency of non-union salary grids, the following changes are necessary: Clerk – change title to Manager, Legislative Services/Clerk
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Superintendent, Emergency Management – move up one band and move to PCCP salary grid. This change was approved by Council during the 2018 budget process.
Human Resources Assistant – add newly approved position to Band B. This new position was approved by Council during the 2018 budget process.
Financial Impact
None. This is primarily an administrative/record keeping change.
Anticipated Impacts on Local and/or First Nations Communities Not applicable.
Link to County of Peterborough Strategic Plan Priorities Talent Management
In consultation with: 1. CAO Troy Speck
Communication Completed/Required: None required.
Attachments 1. Revised NUG Salary Grids – May 1, 2018
Respectfully Submitted, Original Signed by Patti Kraft Director of Human Resources
For more information, please contact Patti Kraft, Director of Human Resources [email protected] (705) 743-0380, ext. 2300
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Page 153 of 267 Page 154 of 267 Page 155 of 267 qamm>oE.E . . tmU\.Emm93 .33 mt .ESE: SE .mbtum umn<«I 3:. maow.a.:22 umm..>mr. madam 3&8 23.8 Edam mama CE. mcm._.:._Em_mm EEwCCS“:5&8 m>5:3: F_U< E:mm:_>_ :5”: mamcoumusumE:mm:_>_ C}: m:m._.._oum>._um:ou E2m.mm N O AE. ._2m:=.:oou mcotm_ ou M Page 156 of 267 n u- m:m._...3m:_Eoou mco~m._ma0\mu:m_._wnxm.65 > 0 U l .3mc._u..oou ..m3c:_o>\m> um.am_:_E_u< W E m:m._.._8m:_u._oou mma.__umn_ U P. on 2E Jcmummm 9.2 .._wwm:m_>_u:3m_mm< haul Ulmlhlii um>m:<_m_u:m:.n_\ucSc=ouu< ._2mbm_: EU< __E>ma >>n_awmH.- Em >..wn:m30 ::...._o 2E comEmaammcoz?mno EEwCucwEao_m>moa_?...:_:m._ wu: m.m._u:_.E.0 ._mmw:m_>_ E m3% mmeaommzcmE:_._ fm ubsamo xooa :3 :8 xmm «Sm Es: :..E~mE2: =.£.z:mEo 8.§_m€_ mc. E: . ucmm mamum v35 mawum Nawuma 33. aucwo 25 32 >._m_mm mmm_u30.. m_. :__§_-a§;_:... §$ how 4 .8060 w>_..8E - .26 >53 EwEwmm:m_>_auum33.93 as .5... 5.... 2:80 : Eo_:3-cozv cm:9o€3wn_ “.0>E:ou cm3o.on_._®_.®n_ Page 157 of 267 Page 158 of 267 Page 159 of 267 Page 160 of 267 The County of Peterborough County Council To: Warden and Members of Council From: Yvette Peplinskie, Deputy Treasurer Date: June 6, 2018 Subject: Investment Report - April 2018 Recommendation: Receive for Information Overview This report includes information about investments held by the County as at April 30, 2018. Background The County of Peterborough’s Investment Policy FI-6 states: “When investments are held, the Treasurer or Deputy Treasurer will prepare a monthly report to Council outlining the investments held in each fund by the Corporation. This report will outline the issuer, type of investment, par amount, maturity date and the purchase price and yield of each investment held in these funds.” This report is provided for Council’s information in compliance with Policy FI-6. All investments meet the criteria established in Policy FI-6. Analysis As at April 30, 2018 the County of Peterborough had $10,644,285 invested as follows: Invested with CIBC Wood Gundy: a. CIBC Guaranteed Investment Certificate (GIC), $3,017,334, yield 1.5%, maturity January 10, 2019 b. Laurentian Bank of Canada GIC, $1,500,000, yield 1.98%, due June 1, 2018 c. Bank of Nova Scotia residual bond, $1,684,690 (face value $1,792,681), yield 3.036%, due October 18, 2019 d. CIBC GIC, $1,717,268, yield 1.70%, due July 8, 2020 e. CIBC GIC, $1,717,269, yield 1.85%, due July 8, 2021. Page 161 of 267 Invested with Manulife Securities: a. Investment Savings Account $1,007,724 at 1.25% No term Financial Impact No impact. Anticipated Impacts on Local and/or First Nations Communities None Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility In consultation with: 1. CAO Troy Speck 2. Director of Finance/Treasurer Trena DeBruijn Communication Completed/required None required. Attachments None. Respectfully Submitted, Original Signed by Yvette Peplinskie Deputy Treasurer For more information, please contact Yvette Peplinskie, Deputy Treasurer [email protected] 705 743-0380 ext. 2201 Page 2 Page 162 of 267 The County of Peterborough County Council To: Warden and Members of Council From: Yvette Peplinskie, Deputy Treasurer Date: June 6, 2018 Subject: Monthly Accounts – April 2018 Recommendation: Receive for Information Overview This report includes information about payments made during the month of April 2018. Background On a monthly basis, Council is provided with a report for information only including information on departmental monthly spending. Analysis This report identifies the spending, by department, for the month of April 2018. Financial Impact No impact beyond budgeted and approved expenditures. Anticipated Impacts on Local and/or First Nations Communities None Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility In consultation with: 1. CAO Troy Speck 2. Director of Finance/Treasurer Trena DeBruijn Communication Completed/required None required. Page 163 of 267 Attachments 1. Appendix A - Monthly Accounts – April 2018 Respectfully Submitted, Original Signed by Yvette Peplinskie Deputy Treasurer For more information, please contact Yvette Peplinskie, Deputy Treasurer [email protected] 705 743-0380 ext. 2201 Page 2 Page 164 of 267 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount 911 Emergency Systems Corporate Express Canada Inc. Mar'18 office supplies$ 5.45 911 Emergency Systems Total $ 5.45 Armour Road Facility 1429637 Ontario Ltd. snowplowing$ 421.29 Enbridge Gas Distribution Inc. Armour rd heat$ 631.89 Peterborough Utilities Services Armour rd utilities$ 757.10 Armour Road Facility Total $ 1,810.28 Assessment Municipal Property Assessment C Quarterly Billing Property Ass$ 343,069.04 Assessment Total $ 343,069.04 Child Care Peterborough, City of shared services Apr 2018$ 49,396.00 Child Care Total $ 49,396.00 Corporate Amex Bank of Canada (Corp Cardsfuel$ 111.04 Bell Mobility cell phones$ 124.41 CDW Canada Inc. Jr IT laptop$ 2,263.03 laptop bag$ 22.48 Chamberland Law Corporation legal-National Structures Inc.$ 10,633.92 Cheese Shop, The cupe 1306/bill 148 overview mt$ 71.23 meeting meal$ 100.23 Four Season Auto Glass new windshield 2$ 319.82 Graham, Sheridan Employee Mileage Reimburseemnt $ 363.55 Hope, Elizabeth Employee Mileage Reimburseemnt $ 38.54 Page 165 of267 Jopling, Karen Employee Mileage Reimburseemnt $ 292.22 eorn meetings expenses$ 279.55 K. Sjolin & Associates Consulting coaching$ 3,001.92 L.R. Brown Audio Visual Ltd. 60" tv$ 1,746.71 display cart system$ 1,814.66 Lee, Christopher Employee Mileage Reimburseemnt $ 61.41 LLF Lawyers legal $ 1,246.56 McLean, Katie Employee Mileage Reimburseemnt $ 75.59 Mental Health Commission of Can Direct Delivery Manager Course$ 427.72 Page 1 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Corporate Microage Technology Solutions adobe license$ 243.21 Nexicom Inc county internet$ 1,903.06 Hr ldp line$ 365.32 RBC Royal Bank ( Visa Payment A ac adaptors/late fees$ 35.84 awards mtg snacks/lunch $ 96.04 gas/lights/stools/tools$ 114.04 LAS workshop $ 101.76 mtg meal/accom/pcahb supplies$ 192.08 Rogers Wireless (Main Account) cell phones$ 208.27 Speck, Troy moving expenses$ 6,115.51 That's a Wrap Catering Company LMS training meal$ 66.06 seasonal orientation$ 203.52 UPS Canada admin courier$ 4.34 Western Imperial Magnetics Ltd. managed usb sticks$ 1,506.68 Corporate Total $ 34,150.32 County Court House Battye Mechanical Services motor, pulley, belt elevator r$ 448.46 vav problems$ 384.65 Cintas Canda Ltd. Main office mats$ 81.18 Mats$ 27.06 Enbridge Gas Distribution Inc. Main office heat$ 3,244.95 Page 166 of267 Murray st heat$ 208.66 EnviroPest Inc. Monthly Pest Control Apr$ 55.97 Glen Isle Agri-Services Inc. snowplowing$ 4,510.00 GNXCOR Inc. mtc training$ 305.27 Peterborough Fire Extinquisher annual inspections$ 203.42 Peterborough Utilities Services Main office utilities$ 7,462.60 Murray st utilities$ 255.28 Property Management Peterborougbiweekly services$ 11,807.73 RBC Royal Bank ( Visa Payment A gas/lights/stools/tools$ 323.48 Page 2 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount County Court House Taylorwood Capital Corp. review docs$ 2,364.39 Waste Connections of Canada Inc Mar'18 garbage p/up$ 433.13 WSP Canada Inc. space needs review$ 24,206.16 County Court House Total $ 56,322.39 County/City Landfill Corporate Express Canada Inc. Mar'18 office supplies$ 15.22 Peterborough, City of shared services Apr 2018$ 38,397.00 County/City Landfill Total $ 38,412.22 Emergency Measures Amex Bank of Canada (Corp Cardsfuel$ 332.10 Jones, Craig conf. expenses$ 56.14 Nexicom Inc eoc lines$ 310.37 Peterborough, City of Fire Dispatch Services Apr 1 t$ 6,240.13 RBC Royal Bank ( Visa Payment A wwfluid/headlight/pop/supplies$ 35.61 Emergency Measures Total $ 6,974.35 General Administration Allen, Chris Employee Mileage Reimburseemnt $ 172.36 ALS Society of Canada in memory of Rick Copeland$ 50.00 AMCTO (Main Account) Deputy Clerk job ad$ 518.98 Association of Municipalities of OnAsset Mgmt job ad$ 254.40 Bell Canada (Main-Box 9000) elevator monitoring$ 258.64 Campus Advertising Fleming Yearbook ad$ 265.59 Canadian Springs water$ 212.36 Page 167 of267 Collins Barrow Kawarthas LLP 2nd interim 2017$ 823.00 Corporate Express Canada Inc. Mar'18 office supplies$ 413.60 Cottage Country Connection county connection ad$ 559.68 D J Hay Delivery Ltd. Apr'18 internal mail courier$ 676.70 D&H Cheque Services Corporationcheques$ 671.36 De Lage Landen Financial Service copier lease$ 1,416.28 DeBruijn, Trena Employee Mileage Reimburseemnt $ 75.48 Dummer News, The Ad half vertical$ 132.29 Imperial Coffee & Services Inc. Coffee Supplies$ 83.96 Page 3 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount General Administration Iron Mountain Shredding$ 101.90 Keene Correspondent county connection ad$ 395.00 Kraft, Patti Employee Mileage Reimburseemnt $ 283.31 omhra conf. expenses$ 503.55 working lunch$ 99.10 Lakefield Herald Ltd. Newspaper ad$ 173.15 Metroland Media Group Mar'18 ads$ 691.97 Millbrook Times, The county connection ad$ 152.64 Municipal Finance Officers AssociAsset Mgmt. job ad$ 234.05 Municipal World Inc. Basic job posting$ 436.55 Nexicom Inc main phone$ 1,153.44 Ontario Municipal Human ResourcSuperintendent EMS job ad$ 178.08 Peterborough Examiner yearly subscription renewal$ 205.60 RBC Royal Bank ( Visa Payment A ac adaptors/late fees$ 13.47 gas/lights/stools/tools$ 4.92 meals$ 12.00 meeting go train$ 12.00 mtg meal/accom/pcahb supplies$ 29.00 offload meals$ 12.00 payroll course/opba course$ 406.02 Page 168 of267 pccp recruitment meal$ 40.48 pop/opba course$ 254.40 recruitment meals/seasonal ori$ 283.95 wwfluid/headlight/pop/supplies$ 12.00 Rogers Wireless (Main Account) cell phones$ 478.56 UPS Canada admin courier$ 194.38 Workplace Safety & Insurance BoaFeb 2018 interest$ 80.01 Xerox Canada Ltd. copier usage$ 1,041.19 Young, Allison Employee Mileage Reimburseemnt $ 59.44 Page 4 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount General Administration Total $ 14,126.84 General Government Abbeyfield Society of Lakefield programme ad$ 55.00 Cheese Shop, The county council meeting$ 362.01 Corporate Express Canada Inc. Mar'18 office supplies$ 95.71 Imperial Coffee & Services Inc. Coffee Supplies$ 54.76 Mark's Work Wearhouse long service awards$ 636.00 Radnor, Don Havelock Lions Club 60th anniv$ 60.00 RBC Royal Bank ( Visa Payment A awards mtg snacks/lunch $ 28.82 pop/opba course$ 135.96 Rogers Wireless (Main Account) cell phones$ 41.62 That's a Wrap Catering Company council meeting meal$ 256.94 General Government Total $ 1,726.82 Geographic Information Systems Collins Barrow Kawarthas LLP 2nd interim 2017$ 189.14 ESRI Canada training$ 5,983.16 Imperial Coffee & Services Inc. Coffee Supplies$ 14.60 Nexicom Inc main phone$ 78.42 Rogers Wireless (Main Account) cell phones$ 59.67 URISA Ontario Chapter "BeSpatial" trng$ 180.00 Geographic Information Systems Total $ 6,504.99 Health Unit Peterborough Public Health operations$ 70,103.42 Page 169 of267 Health Unit Total $ 70,103.42 Land Division Auto Graphics Ltd. staff business cards$ 40.69 Collins Barrow Kawarthas LLP 2nd interim 2017$ 308.13 Corporate Express Canada Inc. Mar'18 office supplies$ 18.42 De Lage Landen Financial Service copier lease$ 152.98 Imperial Coffee & Services Inc. Coffee Supplies$ 5.48 Nexicom Inc main phone$ 26.17 O.A.C.A. conference$ 550.00 Xerox Canada Ltd. copier usage$ 90.86 Page 5 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Land Division Total $ 1,192.73 Lang Pioneer Village Auto Graphics Ltd. Aluminum Panel Signs$ 386.64 Barrie Equipment Sales Inc. Display Refridgerator/Freezer$ 9,544.00 Battye Mechanical Services Installed new humidifier$ 1,625.00 Bruce Maly Plumbing & Drain ServDrain Clearing$ 452.44 Casey's Propane Inc. Barn heat$ 407.27 LPV barn heat$ 685.43 LPV heat$ 1,028.76 Cintas Canda Ltd. LPV mats$ 37.50 Mats$ 41.96 Collins Barrow Kawarthas LLP 2nd interim 2017$ 380.66 Corporate Express Canada Inc. Mar'18 office supplies$ 7.01 Corrigan, Joe Employee Mileage Reimburseemnt $ 19.47 De Lage Landen Financial Service copier lease$ 269.88 EnviroPest Inc. Monthly Pest Control Apr$ 90.00 Finnan, Mark Ballad of D'Arcy McGee perfor$ 750.00 supplies reimbursed/Sound Tech$ 71.00 GoodMinds.com LPV books$ 129.54 Gregory, Julia baskets/supplies$ 23.97 Homiak, Renee conference expenses$ 194.41 Page 170 of267 material supplies$ 91.65 Hydro One Networks Inc.(MAIN ACLang Mill hydro$ 26.65 LPV hydro$ 2,506.71 Weaver shop hydro$ 1,994.07 Imperial Coffee & Services Inc. Coffee Supplies$ 51.79 LPV coffee supplies$ 54.52 Jackson Water Conditioning Ltd. Feb & Mar'18 water samples$ 240.00 Johnny on the Spot LPV april rentals$ 200.00 King, Elizabeth Employee Mileage Reimburseemnt $ 79.34 Page 6 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Lang Pioneer Village Lancer Electric LPV new ground fault receptacl$ 170.06 LPV switch for humidifers$ 331.49 McClennan, Barry LPV stone work$ 13,650.00 Merrett Building Centre LPV paint supplies$ 199.84 Metroland Media Group Newspaper ad$ 349.00 Mortlock Construction Inc. PC#15 Heritage building$ 245,212.26 PC#16 Heritage building$ 73,685.19 Nexicom Inc county internet$ 619.00 LPV phone$ 486.99 Otonabee-South Monaghan, Town 2nd install taxes LPV$ 93.00 Peachy Keene Cafe J. Corrigan retirement meal$ 940.13 RBC Royal Bank ( Visa Payment A bins/treats$ 65.28 gift/meals/vol. apprec/seeds$ 470.05 mtg meal/accom/pcahb supplies$ 799.23 supplies$ 27.99 supplies/printing/meals$ 111.08 usb stick's ret'd$ (46.89) water testing/late fees$ 111.15 Regamey, Karis Apr'18 marketing services$ 922.25 Rogers Wireless (Main Account) cell phones$ 81.74 Page 171 of267 Rural Life Publishing LPV 3 ads$ 495.00 Siblock, Laurie table cloths$ 35.13 Stirk, David Ontario Heritage Boiler Ass. m$ 20.00 Swish Maintenance Limited LPV janitorial$ 13.85 UPS Canada LPV courier$ 12.72 Xerox Canada Ltd. copier usage$ 81.96 Lang Pioneer Village Total $ 360,327.17 Peterborough County/City Parame 1429637 Ontario Ltd. snowplowing$ 1,685.15 Adaptive Health Care Solutions Assessment$ 152.64 Page 7 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Peterborough County/City Parame Allied Medical Instruments Inc. medical supplies$ 2,031.33 Amex Bank of Canada (Corp Cardsfuel$ 41,573.66 Astley Gilbert Ltd. shift enveloples$ 401.95 Barry, Chris Employee Mileage Reimburseemnt $ 84.59 Bell Canada (Main-Box 9000) Apsley Pccp phone$ 102.87 Lakefield pccp phone$ 77.33 Norwood pccp phone$ 78.92 Bell Mobility cell phones$ 84.13 Carleton Uniforms Inc. uniform$ 55.97 Cintas Canda Ltd. Armour rd mats$ 33.28 Clonsilla Pccp mats$ 57.60 Mats$ 16.64 Collins Barrow Kawarthas LLP 2nd interim 2017$ 5,470.77 Corporate Express Canada Inc. Mar'18 office supplies$ 242.72 Credit Valley Appraisal Service LtdAppraisal$ 175.00 Crestline Coach Ltd. step only bumper flip$ 431.92 De Lage Landen Financial Service copier lease$ 280.38 Doss Copy Centre Pccp folding cards/magnets$ 637.02 Enbridge Gas Distribution Inc. Armour rd heat$ 2,527.57 Clonsilla Pccp heat$ 776.78 Page 172 of267 Lakefield Pccp heat$ 284.46 Norwood pccp heat$ 159.22 EnviroPest Inc. Monthly Pest Control Apr$ 101.75 Ferno Canada Inc. intallation$ 419.76 parts-washers/pedals/brakes$ 200.75 First Call Property & Equipment Se snowplowing$ 427.39 Fisher Scientific Co. isolation coverall$ 258.75 Furniture Warehouse, The furniture Armour rd pccp$ 2,882.86 H. Owen Investments Clonsilla Pccp lease$ 11,719.70 Page 8 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Peterborough County/City Parame Hicks Morley Hamilton Stewart Stolegal$ 5,655.31 Hope, Chris paramedic competition registra$ 443.27 Hope, Corey paramedic competition reg.$ 443.27 Hydro One Networks Inc.(MAIN ACApsley Pccp hydro$ 534.63 Buckhorn depot/Pccp hydro$ 888.94 Imperial Coffee & Services Inc. Coffee Supplies$ 31.42 Pccp coffee supplies$ 63.02 Interdev Technologies Inc. Apr'18 data processing$ 5,091.89 standby$ 52.41 Iron Mountain Shredding$ 20.37 Jacobs Business Software Inc. Time Manager Support Plan$ 401.95 Kerr Industries Ltd. new laptop mount$ 1,337.11 Laerdal Medical Canada Ltd. defib trng. cable/connector$ 420.27 Liftlock City Freightliner a inspect$ 827.59 b inspect$ 915.07 batteries$ 608.25 c inspect$ 1,507.86 replace rear door hold back$ 78.02 tow Youngs Pt to base$ 381.60 tow/filter hwg leaking$ 422.09 Page 173 of267 Mark's Work Wearhouse alterations$ 393.81 Marty Moo's Restaurant defense training new hires$ 178.99 McArthur Medical Sales Inc. cpap mtc./certification$ 1,146.98 McKesson Canada Corporation drugs$ 4,401.69 drugs ret'd$ (16.92) Medical Mart Supplies Ltd. Filter Mask Nebulizer Kit$ 134.30 medical supplies$ 3,408.36 Medigas oxygen$ 968.55 Michelin North America (Canada) I 2 new tires$ 402.26 Page 9 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Peterborough County/City Parame Mireille Khoraych Professional Co Pccp legal$ 16,770.80 Nexicom Inc county internet$ 1,270.64 Pccp phone$ 766.87 Peterborough Regional Health CenFeb'18 linen$ 4,445.50 Jan'18 linen$ 5,320.51 Mar'18 linen$ 5,115.91 Peterborough Utilities Services Armour rd utilities$ 3,077.02 Clonsilla Pccp utilities$ 797.65 Property Management PeterborougLakefield Pccp cleaning$ 2,216.07 Norwood Pccp cleaning$ 1,885.43 Ptbo Pccp cleaning$ 7,158.19 RBC Royal Bank ( Visa Payment A attendence mgmt trng.$ 1,616.76 late fees$ 0.09 meals$ 99.36 meeting go train$ 40.35 offload meal$ 104.87 offload meals$ 237.60 offload/training meals$ 211.12 PCC dues/retirement lunch/surv$ 1,125.87 wwfluid/headlight/pop/supplies$ 556.57 Page 174 of267 Ricart Wall plate/deskplate holders$ 242.80 Rogers Wireless (Main Account) cell phones$ 771.57 Rowland Emergency and Specialtybearings/nuts/spacers$ 816.22 sensors/springs$ 336.65 xps main assembly$ 1,266.87 Shaw Direct tv$ 97.64 Smith, Chris boots/parking$ 167.50 Stericycle, ULC Services$ 398.89 Stevens Company Ltd, The medical supplies$ 635.13 Page 10 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Peterborough County/City Parame Superior Propane Apsley Pccp heat$ 3,051.58 Swish Maintenance Limited Wypall L30 Economizer$ 73.82 Tas-Page Communications PCCP answering service$ 2,516.62 UPS Canada Pccp courier$ 157.88 Western Imperial Magnetics Ltd. managed usb sticks$ 1,202.31 Windsor's Drycleaning Centre laundry$ 3,605.48 Work Authority boots$ 137.38 Xerox Canada Ltd. copier usage$ 211.67 Peterborough County/City Paramedics Total $ 173,082.41 Planning Corporate Express Canada Inc. Mar'18 office supplies$ 4.70 De Lage Landen Financial Service copier lease$ 152.98 Imperial Coffee & Services Inc. Coffee Supplies$ 23.74 MHBC Planning Urban Design & AMar '18 development charges$ 623.28 Nexicom Inc main phone$ 148.51 RBC Royal Bank ( Visa Payment A webinar lunch$ 50.45 Robinson, Caitlin Employee Mileage Reimburseemnt $ 80.24 mileage/work session fee$ 9.01 Rogers Wireless (Main Account) cell phones$ 112.56 University of Toronto Transport Tomorrow Survey '18$ 95.74 Weir, Bryan Employee Mileage Reimburseemnt $ 208.02 Page 175 of267 Whelan, Jim Planning Advisory Honorarium$ 500.00 Xerox Canada Ltd. copier usage$ 90.87 Planning Total $ 2,100.10 Provincial Offences Peterborough, City of shared services Apr 2018$ (48,648.00) Provincial Offences Total $ (48,648.00) Public Works - Oper. & Eng. & Des Alldata Canada Services Ltd. repair service yrly subscripti$ 1,526.40 Auto Graphics Ltd. backracks/kits/light/shades/ma$ 1,011.50 B.M.R. Mfg. Inc.. sign$ 224.28 signs$ 354.08 Page 11 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Public Works - Oper. & Eng. & Des B.M.R. Mfg. Inc.. variety of signs$ 7,211.59 Bell Canada (Main-Box 9000) Douro fax line$ 98.35 Havelock depot phone$ 99.10 SEL depot phone$ 106.68 Bell Mobility cell phones$ 127.45 Bradley, Chris Employee Mileage Reimburseemnt $ 73.31 Bridgenorth Home Hardware 2 rakes$ 20.13 abs cement/couplers/pipe$ 206.66 coupler/pipe ret'd re#114930$ (202.10) Purchases$ 101.05 Bruce Custom Fabricating aluminum tread plates$ 112.34 BSM Technologies Ltd. gis tracking Apr 2018$ 1,292.35 Canadian Pacific Railway Co. Apr'18 railway crossings$ 1,116.00 Casey's Propane Inc. Douro heat$ 1,772.74 Havelock heat$ 1,487.34 CCS Industrails antigel$ 161.02 couplers/plugs/antigel$ 298.84 Stock$ 13.53 Collins Barrow Kawarthas LLP 2nd interim 2017$ 4,821.13 Corporate Express Canada Inc. Mar'18 office supplies$ 2.08 Page 176 of267 Cubex rear boom/flap/deflectors$ 1,295.49 Cunningham Lindsey (Claim PaymInsurance Claim$ 300.00 Davis, John 13 dams$ 780.00 De Lage Landen Financial Service copier lease$ 277.79 Deeth & White/Fitzgerald Fuels Douro storage bldg heat$ 774.50 Doan's Overhead Garage Doors adjusted tensions$ 316.73 new arm on door/reset limits$ 270.94 Enbridge Gas Distribution Inc. Millbrook depot heat$ 379.49 Engage Engineering ward st. widening services$ 7,227.61 Page 12 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Public Works - Oper. & Eng. & Des Fairview Trucking Inc. Mar'18 standby$ 21,545.39 G.D. Jewell Engineering Inc. inspections Gannon's Narrows$ 11,395.08 Garage Supply Contracting Inc. hoist & chain inspection$ 234.05 power side end cap for cylinde$ 2,952.19 Grainger Uniform Rental rental$ 416.40 Hydro One Networks Inc.(MAIN ACbensford bridge lights$ 43.84 buckhorn bridge beacon$ 54.79 Buckhorn depot/Pccp hydro$ 98.76 burnham pump house$ 33.51 causeway bridge beacon$ 27.04 causeway bridge lights$ 243.10 cr1&chemong rd lights$ 102.50 cr10&21 flasher/1 light$ 42.54 cr10&sherbrooke flasher/4light$ 22.37 cr18&19 lights$ 18.14 cr18&23 4 way stop$ 18.14 cr18&29 flashers$ 54.46 cr18&wilcox lights$ 117.55 cr2&34 flasher/4 lights$ 20.35 cr23&36 lights$ 369.22 Page 177 of267 cr23&39 4-way stop$ 54.79 cr28 roundabout$ 180.43 cr3 Parkhill Rd. lights$ 46.39 Douro hydro$ 1,845.93 Douro storage bldg hydro$ 564.19 Havelock depot hydro$ 558.45 Millbrook depot hydro$ 421.84 Mine dome hydro$ 80.72 SEL depot$ 871.20 Page 13 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Public Works - Oper. & Eng. & Des Hydro One Networks Inc.(MAIN ACwallace pt rd. beacon$ 27.06 Imperial Coffee & Services Inc. Coffee Supplies$ 51.01 WM/TS coffee supplies$ 39.38 J&L Services chain catcher$ 33.15 Jack McGee Chevrolet licensing new pickup (#18-02)$ 219.00 new pick up (#18-02)$ 28,322.86 Johnny on the Spot SEL rental$ 590.21 K + S Windsor Salt Ltd. salt Apsley$ 24,918.44 salt Buckhorn$ 35,654.14 salt Douro$ 8,938.54 salt Havelock$ 18,954.77 salt Millbrook$ 13,429.91 salt SEL$ 3,400.50 Ken Grady Automotive Repair brakes/filters$ 1,194.36 brakes/oil change$ 505.61 safety$ 464.43 Krown Rust Control undercoating$ 763.20 Laidlaw Bulk Carriers LP salt to Apsley$ 2,033.97 salt to Buckhorn$ 702.32 salt to Douro$ 1,052.81 Page 178 of267 salt to Havelock$ 1,318.04 salt to Millbrook$ 397.08 salt to Mine dome$ 606.28 salt to SEL$ 224.20 Lancer Electric cleaned up panels/old wiring$ 386.69 fix switches/receptacles/timer$ 1,853.24 install 2 lamps/photo cell SEL$ 536.68 Larsen Brothers Limited Install bird netting and turtl$ 6,734.65 Liftlock City Freightliner coolant hose$ 32.94 Page 14 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Public Works - Oper. & Eng. & Des Liftlock City Freightliner diesel exhaust fluid$ 322.59 Lloyd Burns McInnis LLP Insurance Claim$ 11,564.04 M & C Hydraulics Inc. adaptors/suction hose/clamps$ 671.27 Temp Switch$ 59.02 Mark Jorgensen Towing tow to Ken Grady's shop$ 76.32 winch CR48 to Douro yard$ 152.64 Maximum Signs signs$ 211.56 Minister of Finance reg. & licence renewal$ 250.00 MTM-2 Contracting Inc. Apr'18 Douglas Bridge service$ 132,952.49 Nexicom Inc county internet$ 629.89 Douro depot phone$ 317.49 Millbrook depot phone$ 75.84 WM/TS phone$ 451.64 Norway Asphalt Limited Mar'18 coldmix$ 277.60 Peterborough Automotive Armashine & etc.$ 133.74 battery/core deposit$ 200.65 gloves$ 68.75 Motor Maintenance$ 103.95 socket$ 32.52 stoppers$ 8.00 Page 179 of267 Peterborough Utilities Services Lakefield street lights$ 148.56 Planmac Engineering Inc. PC #2 crowe river bridge$ 1,414.46 PC#10 cr48$ 3,667.07 PC#3 cr45$ 3,561.60 PC#9 crowe river bridge$ 1,104.10 Purolator Inc. Depot courier$ 8.21 Douro courier$ 33.62 RBC Royal Bank ( Visa Payment A frames/title searches$ 170.83 handbooks/uav/oapc exp./weed c$ 1,478.48 Page 15 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Public Works - Oper. & Eng. & Des RBC Royal Bank ( Visa Payment A late fees$ 32.52 mechanic license/supplies$ 301.65 office supplies/LM mtg meal$ 94.67 ogra conf. expenses$ 969.06 Rent All Centre wood chipper rental$ 3,269.04 Rogers Wireless (Main Account) cell phones$ 951.50 Snap-on Tools (Mark Smeding) cleaner$ 105.32 Sunbelt Rentals propane$ 6.11 Propane Tank$ 2.04 skidsteer/sweeper rental$ 368.88 traffic safety control trainin$ 2,238.72 Tas-Page Communications PWS answering service$ 300.44 Telar Maintenance Inc. reconnected petrovend system$ 202.50 Thompson, Wm. J. Farm Supply Ltchains/bars$ 99.01 new trimmer/bristle attachment$ 1,145.26 Tool Tyme impact sockets x 2$ 55.95 Toromont Cat hydraulic oil$ 1,629.79 Touw, Michael Employee Mileage Reimburseemnt $ 75.28 oapc expenses$ (39.90) Trent Security Systems Ltd. Apr-Jun'18 monitoring$ 210.63 Page 180 of267 Universal Supply Group abs oil$ 85.98 adhesive$ 89.91 antifreeze$ 63.75 battery$ 8.63 Battery Lithium Coin$ 27.29 bulbs/primer/paint$ 129.38 crimping tool$ 53.88 Degreaser$ 362.06 Filters and oil$ 132.25 Page 16 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Public Works - Oper. & Eng. & Des Universal Supply Group fues holder$ 3.70 halogen capsule$ 5.93 Miniature lamp$ 27.58 Oil/Antifrezze$ 124.69 paint$ 59.57 Spark Plugs$ 6.78 Stock$ 155.96 tool ret'd re#902-549862$ (12.52) tool ret'd re#902-552663$ (53.88) wash brush$ 45.44 wire brush set$ 6.10 Waste Connections of Canada Inc Mar'18 garbage p/up$ 115.90 Winslow Gerolamy Motors Air Cleaner$ 234.43 Bushing Road$ (65.82) hose, glass, bezel assembly$ 351.39 mirror$ 520.98 mirror cover$ 184.05 valve kit/core deposit$ 113.30 Wood Environment & InfrastructurMarch'18 forecasts$ 765.13 WSP Canada Inc. cr21 up to Mar 31/18$ 4,651.86 Page 181 of267 Xerox Canada Ltd. copier usage$ 26.29 Youwin Topsoil Inc. April'18 loader rental$ 1,518.77 March'18 loader rental$ 3,037.54 Public Works - Oper. & Eng. & Design Total $ 414,418.93 Public Works - Waste Managemen All Star Ultimate Signs leaf & yard sign rental$ 1,349.34 leaf & yard sign rentals$ 1,638.34 Amex Bank of Canada (Corp Cardsfuel$ 49.00 Cheese Shop, The WM meeting meal$ 157.42 WM training meal$ 152.84 Page 17 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Public Works - Waste Managemen Chemong Home Hardware Buildin cement mix$ 28.63 Collins Barrow Kawarthas LLP 2nd interim 2017$ 1,229.26 Corporate Express Canada Inc. Mar'18 office supplies$ 7.71 De Lage Landen Financial Service copier lease$ 277.65 Gracious Living Corporation 1500 recycling boxes$ 7,403.04 Groome, Jane WM tips for listeners trng.$ 800.00 Hansler Smith Ltd. 25 coveralls with respirator h$ 136.10 WM gloves/visors/socks/straps$ 828.94 Imperial Coffee & Services Inc. Coffee Supplies$ 51.01 WM/TS coffee supplies$ 39.39 MCS Equipment Leasing Inc. Monthly monitoring charge for$ 44.77 Metroland Media Group Mar'18 ads$ 1,207.68 Molok North America Ltd. organics containers x 2$ 9,697.67 Nexicom Inc WM/TS phone$ 378.69 Peterborough, City of Mar'18 organics$ 368.40 RBC Royal Bank ( Visa Payment A ph testers/trng meals$ 187.29 Rogers Wireless (Main Account) cell phones$ 165.15 Techstar Plastics Inc. 150 composters with lids$ 10,862.88 T-R Group Inc., The Two customer service workshops$ 4,009.34 Waste Connections of Canada Inc Apr'17-Mar'18 adjustment$ 17,065.72 Page 182 of267 Xerox Canada Ltd. copier usage$ 138.79 Public Works - Waste Management Total $ 58,275.05 Social Housing Peterborough, City of shared services Apr 2018$ 479,003.00 Social Housing Total $ 479,003.00 Social Services Peterborough, City of shared services Apr 2018$ 100,856.00 Social Services Total $ 100,856.00 Transit Community Care Peterborough transit$ 6,467.42 Universal Motion JJ Stewart wa$ 61.87 Transit Total $ 6,529.29 Page 18 of 19 County of Peterborough Department Monthly Expense Report - April 2018 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amount Grand Total $ 2,169,738.80 Page 183 of267 Page 19 of 19 Page 184 of 267 The County of Peterborough County Council To: Warden and Members of Council From: Katie McLean, Administrative Services Assistant Date: June 6, 2018 Subject: Correspondence Report – Information Only Recommendation: Receive for information. Financial Impact: None Overview: Since the last meeting of County Council, the Information Only Correspondence items listed below have been received. Copies are available upon request from the Clerk’s Office. Copies being provided are indicated by an asterisk (*). General Correspondence 1. Association of Municipalities of Ontario (AMO): 1. Watch File dated May 17, 2018. * 2. Watch File dated May 24, 2018. * 3. Watch File dated May 31, 2018. * 4. Policy Update dated May 10, 2018 regarding “Ministry of Community Safety and Correctional Services Introduces Important Policy Changes for Fire and Police - What You Need to Know.” 5. Communication dated May 25, 2018 regarding “AMO’s Municipal Guide for the 2018 Provincial Election.” 2. Municipal Property Assessment Corporation (MPAC): Email dated May 17, 2018 regarding “MPAC News – May 2018.” 3. Environmental Commissioner of Ontario: Letter and information resources dated May 8, 2018 regarding “Environmental, Energy and Climate Resources for Municipalities. 4. Parks Canada: Trent-Severn Waterway Community Update dated May 29, 2018 regarding “Nassau Guard Gate – Update on Construction”. 5. Resolutions regarding “Right to Approve” Landfill Developments 1. Town of Espanola Resolution dated May 22, 2018. 2. City of Hamilton Resolution dated May 23, 2018. (County Council received a similar resolution from the Town of Tillsonburg at the December 6, 2017 meeting). 6. Solar Provider Group Canada Inc. Notice of Construction dated December 14, 2017 regarding a “500kW solar photovoltaic facility known as ON-11-0146, located at 3509 Highway 7 in Asphodel-Norwood.” (Deferred Correspondence Item from January 3, 2018 Council Meeting. Asphodel-Norwood Council addressed the issue at the May 8, 2018 Township Council Meeting.) Page 185 of 267 Page 2 7. The Peterborough Regional Farmers Network: Email dated May 30, 2018 addressed to the Warden and County Council regarding “Save the Date – June 9th” for the official opening of the new Farmers’ Market at Citi Centre in downtown Peterborough in partnership with the Downtown Business Improvement Area (DBIA) and AON Inc. The event will take place at 10:00 a.m. and RSVPs should be sent to Neil Hannam, President, The Peterborough Regional Farmers Network at [email protected]. Communications, Minutes and Reports on County-funded Projects 8. n/a Information Only Correspondence 9. n/a Respectfully submitted, Original signed by Katie McLean Administrative Services Assistant Page 186 of 267 AMO WatchFile - May 17, 2018 Page 1 of 3 AMO Watch File not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list May 17, 2018 In This Issue - Election platform update and provincial election tools. - Construction Act - What it means to municipalities. - We Are on the Brink of a Revolution: The Future of Government. - Hashtags. Emojis. Selfies. - So, You Want to Run for Council? - We may have to add more spots! - Register for LAS’ last Town Hall of 2018 in Cochrane. - The importance of photometric design. - Careers with Durham, Northumberland, OPS, Temagami and Guelph. AMO Matters While Ontario leaders’ debates have featured municipal questions, all parties have been lean on platform details in terms of municipal government. Based on the debate answers and other info, AMO’s election platform round up has been updated. And don’t forget to visit our Provincial Election Tool Kit for content you can use at your local all candidates meetings and on social media. Provincial Matters To assist municipalities with implementing the Construction Act regulations, Gowlings LLP is hosting a seminar on the impact of Bill 142 on municipalities and public sector. We encourage you to register today. Eye on Events We Are on the Brink of a Revolution: The Future of Government. Hear from leading digital strategist, Shawn Kanungo on the AMO main stage, where he addresses through his hands-on experience what leaders need to understand in this digital age. Learn more about Shawn and other programming details and register today. Hashtags. Emojis. Selfies. What are they? When are they appropriate? How to use them? Join AMO and Redbrick Communications on Sunday, August 19th, 10:00 a.m. to noon at the Westin Ottawa, for a hands-on Social Media Clinic. This clinic will focus on how to create compelling content that maximizes the rewards of social media. Register today. Please note you do not need to register for the AMO Conference to attend this clinic. So You Want to Run for Council? AMO presents this updated for 2018 course that will provide an overview of what you should know before you decide to run for municipal office and sign your candidacy. The course contains quotes from Ontario municipal councillors, links to relevant sites, materials, and Acts, participatory elements such as short knowledge quizzes, and a learning journal which can be printed at the end of the course. Register today. The AMO Trade Show has only 5 spots remaining on the show floor - we may have to add more spots! If you are a municipal supplier or vendor with a product or service that would benefit the municipal sector - then this is a must not miss show for you. AMO’s AGM and Annual Conference boasts one of the largest municipal trade shows in Canada. Find out more on what opportunities we can offer you to get your company out in front of the municipal sector. Page 187 of 267 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 5/17/2018 AMO WatchFile - May 17, 2018 Page 2 of 3 The final LAS Town Hall of 2018 is upon us. Join us in Cochrane on May 25 from 10:00 a.m. to 1:30 p.m. as we discuss programs and services related to asset management, energy efficiency, investments, and a sewer and water line warranty for your residents. Register for this FREE session today! LAS With many municipalities removing ice from arenas over the summer to upgrade their lighting systems, it is important to consider proper photometric design. Steven Duff of Conrad Lighting Solutions provides an excellent overview of photometric design to ensure your new lighting systems shine! Careers Director, Housing Services - Region of Durham. (Regular Full-Time). Reports to: Commissioner of Social Services. Job ID: 10392. Please apply online at Region of Durham no later than midnight, June 8, 2018. Only those applicants being considered will be contacted. Senior Risk & Insurance Examiner - Region of Durham. To learn more about this opportunity, please visit our website and apply online at Region of Durham to Job ID 10223 no later than June 3, 2018. We thank all applicants; however, only those to be considered for an interview will be contacted. GIS / Asset Management Specialist - Northumberland County. (Permanent, full-time). When emailing your application, please indicate where you found this posting and ensure your cover letter, résumé, and supporting documents are submitted in one file (preferably MS Word (.doc or .docx) or Adobe (.pdf)). Please indicate in your cover letter your preferred method of contact: text, email, or phone call and submit your application by 4:30 p.m. Friday, June 1, 2018 to Human Resources, County of Northumberland. Email: [email protected]; Fax: 905.372.3046. Administrative Assistant to the Regional Director - Ontario Public Service. Location: Ministry of Natural Resources and Forestry, Peterborough, East Region. Additional information: 1 Permanent. Please apply online, only, by Thursday, May 24, 2018, by visiting Ontario Public Service Careers and entering Job ID 123643 in the Job ID search field. Municipal Policy Specialist - Ontario Public Service. Location: Ministry of Municipal Affairs, Toronto, Toronto Region. Additional information: 1 Permanent. Please apply online, only, by Monday, May 28, 2018, by visiting Ontario Public Service Careers and entering Job ID 123013 in the Job ID search field. Treasurer / Administrator - Municipality of Temagami. A detailed job description is available from Ironside Consulting Services Inc. and all requests, inquiries and discussions will be handled in total confidence. Competition closes at 4:30 p.m., Thursday, May 31, 2018. Please send your resume, including cover letter, by email to: Ironside Consulting Services Inc., Attention: Antoinette Blunt, President. Email: [email protected], Toll Free: 1.866.881.0003. General Manager, Business Development & Enterprise Services - City of Guelph. Reports to: Deputy Chief Administrative Officer (DCAO) Infrastructure, Development and Enterprise (IDE). If you are interested in exploring this opportunity further, and to receive a comprehensive Position Profile, please contact Kartik Kumar, Managing Director at Legacy Executive Search Partners, at 416.271.4397 or by email, at [email protected]. The deadline for all applications is June 14, 2018. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services Page 188 of 267 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 5/17/2018 AMO WatchFile - May 17, 2018 Page 3 of 3 MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions • Construction Act - What it means to municipalities. *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here Page 189 of 267 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 5/17/2018 Page 190 of 267 AMO WatchFile - May 24, 2018 Page 1 of 2 AMO Watch File not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list May 24, 2018 In This Issue - Portal for reporting GHG now open. - Construction Act - What it means to municipalities. - Sponsorship opportunities still available for the AMO Annual Conference. - The future is video content. - What is the purpose of a Code of Conduct? - Hashtags. Emojis. Selfies. - So, You Want to Run for Council? - Renewable energy in Ontario municipalities. - Careers with National Arts Centre, Bradford West Gwillimbury, Marmora & Lake and Grey Highlands. Provincial Matters Under O. Reg. 397/11 municipal governments are required to report on their 2016 energy consumption and GHG emissions by July 1, 2018. A guide on CDM plan requirements can be found in the CDM tab in the Toolkit. Contact [email protected] if you require further information or assistance. To assist municipalities with implementing the Construction Act regulations, Gowlings LLP is hosting a seminar on the impact of Bill 142 on municipalities and public sector. We encourage you to register today. Eye on Events Sponsorship opportunities still available for the AMO Annual Conference, August 19 - 22, Shaw Centre, Ottawa. Don’t miss out! Contact Lorna Ruder to discuss sponsored speaking opportunities, special events, sponsorship of the conference app and more. Audiences are consuming content through videos more than ever before. But when is the right time to use video? Just like any other tool, you want to have a plan. This webinar on June 13 will focus on understanding when to use video and how to create compelling stories - even when budgets and resources are limited. We’ll also look at how to leverage and promote content once you have it. Sign up today. Codes of conduct serve a number of purposes. One is to help establish and clearly communicate the sort of behaviors prioritized in your municipal workplace. This 2-hour clinic looks at what your code of conduct must include and what you should have. Join facilitators on Sunday, August 19, 10:00 am at the Westin Hotel. Bring your current codes to fully participate in this interactive session. Hashtags. Emojis. Selfies. What are they? When are they appropriate? How to use them? Join AMO and Redbrick Communications on Sunday, August 19th, 10:00 am to noon at the Westin Ottawa, for a hands-on Social Media Clinic. This clinic will focus on how to create compelling content that maximizes the rewards of social media. Register today. Please note you do not need to register for the AMO Conference to attend this clinic. So You Want to Run for Council? AMO presents this updated for 2018 course that will provide an overview of what you should know before you decide to run for municipal office and sign your candidacy. The course contains quotes from Ontario municipal councillors, links to relevant sites, Page 191 of 267 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 5/24/2018 AMO WatchFile - May 24, 2018 Page 2 of 2 materials, and Acts, participatory elements such as short knowledge quizzes, and a learning journal which can be printed at the end of the course. Register today. LAS Estimates suggest that Ontario’s municipal sector consumes between 6,000 - 6,500 GWh of electricity every year. However, renewable energy gives municipalities the opportunity to produce their own power. Discover what renewable energy opportunities exist in Ontario, and who you can contact for assistance. Careers Executive Director of Operations & Security Services - National Arts Centre. Competition Number: J0518-0502. Status: Full-time, continuing. Closing date: June 10, 2018. Please submit your application online through the National Arts Centre website. Senior Planner - Town of Bradford West Gwillimbury. To explore this challenging opportunity further, we invite qualified applicants to forward their resume and covering letter in confidence, quoting File Number 2018-SP05 by June 3, 2018. Town of Bradford West Gwillimbury, Human Resources Department, 125 Simcoe Road, P.O. Box 251, Bradford, Ontario L3Z 2A8. Fax: 905 775-8633 or email [email protected]. Municipal Treasurer - Municipality of Marmora and Lake. A complete job description is available upon request and is available on the Marmora and Lake website. Qualified candidates should submit their resumes in confidence by June 22 at 4:00 pm to: Municipality of Marmora and Lake, Attn: Typhany Choinard, 12 Bursthall St, Box 459, Marmora, Ontario, K0K 2M0 or by email to [email protected]. Director of Planning - Municipality of Grey Highlands. Candidates for the position are invited to submit a resume, preferably by email, referencing the position “Director of Planning” in the subject line, prior to 3:30 pm, Friday, June 22, 2018. More information can be found on the Grey Highlands website. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here Page 192 of 267 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 5/24/2018 AMO WatchFile - May 31, 2018 Page 1 of 2 AMO Watch File not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list May 31, 2018 In This Issue - Double hatter firefighters should be thanked, not charged. - Sponsorship opportunities still available for the AMO Annual Conference. - Hashtags. Emojis. Selfies. - So, You Want to Run for Council? - Missed one of our Webinars? - What’s streaming on your social media? - Roads & Sidewalk Assessment Service coming to AORS. - Expansion of LAS' Recreational Facility LED Lighting Service. - Careers with Northumberland County and Durham Region. AMO Matters New AMO video part of effort to ensure that Ontario’s full-time firefighters can continue to volunteer in their home communities, free of charges and fines. Eye on Events Sponsorship opportunities still available for the AMO Annual Conference, August 19 - 22, Shaw Centre, Ottawa. Don’t miss out! Contact Lorna Ruder to discuss sponsored speaking opportunities, special events, sponsorship of the conference app and more. Hashtags. Emojis. Selfies. What are they? When are they appropriate? How to use them? Join AMO and Redbrick Communications on Sunday, August 19th, 10:00 am to noon at the Westin Ottawa, for a hands-on Social Media Clinic. This clinic will focus on how to create compelling content that maximizes the rewards of social media. Register today. Please note you do not need to register for the AMO Conference to attend this clinic. So You Want to Run for Council? AMO presents this updated for 2018 course that will provide an overview of what you should know before you decide to run for municipal office and sign your candidacy. The course contains quotes from Ontario municipal councillors, links to relevant sites, materials, and Acts, participatory elements such as short knowledge quizzes, and a learning journal which can be printed at the end of the course. Register today. Have you missed one of our recent AMO webinars? Check out MunicipalEducation.ca for recorded sessions and other online training presented by AMO. What’s streaming on your social media? From shaky phone cameras to high quality studio produced content, audiences are consuming messages through videos more than ever before. But when is the right time to use video? Just like any other tool, you want to have a plan. Join us at the June 13th webinar where we look at when to use video and how to create compelling stories - even when budgets and resources are limited. Sign up today. LAS LAS and StreetScan will be on site at the AORS Trade Show in Belleville June 6-7. Visit us at Booth #50, Arena ‘A’ to learn how better data makes better roads and sidewalks. Page 193 of 267 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 5/31/2018 AMO WatchFile - May 31, 2018 Page 2 of 2 LAS is expanding its Recreational Facility LED Lighting Service to include additional interior and exterior lighting. Although the expansion is still under review, we're giving you a sneak peak at what's to come. Careers Traffic and ROW Management Supervisor - Northumberland County. Status: Permanent, full-time. Reports to: Manager of Project Engineering. Resumes submitted without an acceptable driver’s abstract will not be reviewed. Please submit your application by 4:30 p.m., Friday, June 8, 2018 to: Human Resources, County of Northumberland; Email: [email protected]. Chief Administrative Officer - Region of Durham. To explore this opportunity further, please contact Julia Robarts in Odgers Berndtson’s Toronto office at 416.366.1990, or submit your resume and related information online by June 22, 2018 to Odgers Berndtson. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here Page 194 of 267 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 5/31/2018 no::_..<3 nm?mquowocmr nos: Iocmm.30 < H. Emaz?osmE 3::.n_um_ no.3 9. 83.82 2:0 <5: cmBmuo:mE_m8 mumml?mam__><-«m_m.8q mn: N. Em::..<:5 .5328. 353 2.3.: <9: 3c:_n.um__.2 Em «mmumn1c__ O: was: 9“ om? Emzx <9. ..o« 53¢ a Page 196 of 267 ,,,,M Ring” Policy Progosal .GC-2018-0036 (Resolution No. 2013-0081) Page 197 of 267 Page 198 of 267 Page 199 of 267 Page 200 of 267 '11:HATONHTLS Page 201 of 267 AND FURTHER THAT, in keeping with the requirements of the Greenbelt Act (2005), the Province consult with the Town of Halton Hills, public and other stakeholders, on any proposed amendments to the Greenbelt Plan and its boundary, including any potential§-,;,",,'-‘;.._fT...:.f'_"_'[:‘E-.addition of the whitebelt EH2”-H!‘lands into the Greenbelt, prior to any such changes beingff—f; made; ANDI‘~&1‘.T-F.EE*‘.%=‘-'-‘FURTHER THAT a copy of this report and associated recommendation be forwarded"Isa.-..r'i:,.mm-_..to the Premier of Ontario, Minister of Municipal Affairs, Minister of Economic *-E.“Development‘I.-hi!and Growth, Halton-I.I-I Region,Iqa.-I—.-IHalton HillsH Chamber of Commerce, Building Industry and Land Development Association, Greater Golden Horseshoe municipalities, :.".".-."“""'"Association of Municipalities of Ontario, Environmental Defense,*u:'.._':E*'-"Friends of the Greenbelt Foundation, Ontario Greenbelt Association, Ontario"" Nature, Earth Roots, Eco %Spark and Save the Oak Rides Moraine.13‘-1"‘(STORM). '1: '1'?‘ —-|Il'I|.I:BACKGROUND: 3. The purpose of this report is to advise Council of the potential impacts of the Province’s “Protecting Water for Future Generations: Growing the Greenbelt in the Outer Ring” policy proposal, as well as the recently passed motion at+.,..:"-.':’Et'..'Halton Region related to this matter. On December 7, 2017, the Province posted the “Protecting Water for Future Generations: Growing the Greenbelt in the Outer Ring” policy"‘-'=*'=-"-proposal on the EIEZE-Environmental Registry for a 90 day comment..- period, ending March 7, 2018. The Ministry of Municipal Affairs was seeking input on a study area for a potential Greenbelt expansion to protect water resources in the outer ring of the Greater Golden .==~—~~-:.--Horseshoe (Appendix 1). The study area is based on locations that have a high concentration of importantII-—water features---I- that-.-Iare under-I-I-II-I-I-I-I-:rpressure from current or forecasted urban development. The consultation sought input on the (i) Province’s approach to identifying important water features:(ii) the process followed for mapping the study area; and (iii)other factors that should be considered for mapping a proposed Greenbelt boundary (e.g. accommodating growth). The study area for potential future expansion Greenbelt is made up of seven features ' and1-*.2_.""'-'EF*.F'..E‘-areas focused in Waterloo Region, Brant County, Wellington County, Dufferin County and Simcoe County. importantly, the study area does not include Halton Region. tThe study areamum“:is not to be interpreted as a proposed GreenbeltE- boundary. The.j.-I'l-:-.-1consultation did notr.-?-rinclude determining a- proposed Greenbelt boundary. Consideration_'.-‘-"*'..*';‘i"of the study area builds on the recently completed Coordinated Land Use Planning Review. The latter led to updates of the Growth Plan, Oak u+Ridges Moraine Conservation Plan, - Greenbelt Plan and the ..'='..‘.:'.'-._.'‘''''.Niagara Escarpment Plan (released in May 2017). The importance.'.*...i"J,of protecting water resources and the expansion of the Greenbelt ‘Ito achieve'I'Z"'I'l'-'I'I'|'fI'-I"‘I--*'I'-EI'Ithis was a key recommendation of the Advisory Panel for the I.-J ':''-':: Page 202 of 267 Page 203 of 267 (i)I '-H-'.'T.'f'I'.Lack of Public Engagement Public engagement is a key priority for TownEh Council. Recognizing this,-'--I'—a citizen -.-II.I_I.|.|.—.|.taskforce'—.I$.rjI-I1.II-II-Iwas established to createI.—.-I.-1the Public Engagement Charter_ highlighting the ‘I-I.-'-—|"-I-ITown's commitment to community engagement. Halton Region’s motion and any potential decision to hiag?expand the Greenbelt into the whitebelt area does not..conform..to Inthe Town’s Public EngagementI Charter -.IIas no resident |.q.q.I-I|—.-|.|.I.|-I-Iengagement, nor appropriate notification, I.-I-I-I.-Zhas occurred. IJI-—--I.t.d(ii) Premature Request ' The Region’s*-IfI-'I-motion I.I—fI'IuIuI'I-I-'I'I.fI-'¥-‘I-1.is premature as it preempts the Region’s own Municipalr.j. ComprehensiveI.-E-.I'|-1-I-'I-I-I-'I'--IReview which will include a growth management strategy up to 2041. Innruinj-Ir.IExpanding the Greenbelt into the whitebelt lands would place significant limitations, undermine the direction of the recently initiated Halton Region Official Plan Review Process, by altering the review’s rI|'Ipotential outcomes-jr-- and do sorI-I-—-—.-II-I-‘Iin the absence of public Iengagement I—I.II—I—Fl'.and the requisite studies,r.IIJ|.r.I-q:.q.I-I-|.I-In-1-|.I-1-Iincluding demographic and economic factors. Ther abilityII-I--rto expand urban-I-I-.-|'-I-I'boundaries if necessary toI accommodate future growth andIII economic development opportunities would be severely restricted by precluding a large area for potential future development. _?(ii) Undermine.-. .|.I.I.jI—IMunicipal Growth ManagementI.|.'.-I Although it is too early to determine the amount of population and employment growth that will be allocated to Halton Hills, including __._::':'r_I.,the whitebelt lands in any Greenbelt expansion would severely restrict the Town’s long-term planning options and development patterns for any future population andII employment beyond 2031, thereby I_qI.|.-I._r.I'_II'_:.|.-I-I.-..:.:.undermining Halton Hills’financial and economic health. As part of Town Counci|’s Strategic Plan process which identifies Counci|’s priorities for the currentit?term and drives subsequent departmental business-. plans and workplans, CouncilI—I-I.confirmed planning—j- for growth on the 1basis of a moderate scale and pace of growth. --I-I-I.-I-1-'-r-I-I-I-'ri-> (iv)H"-'I'l'lI"'I'|'Economic Prosperity The I-I.I-J.-—..|.I.rIPremier Gateway, generally located—.-I.$Jh|.|.IJ.-.I_-Ibetween Steeles Avenue and Highway 401II andr in -I-|'I-I-Iproximity to ther.-I-'.U-nil:-rI—I--'1'-r401/407 interchange along the Town’sH-I--I-.I-I-3‘!southern boundary, isI Halton--I. Hills’-rr strategic employment area, offering easy access 3to major markets. The Premier Gateway continues to attract significant investment in new industrial and commercial development, including about $230 million in private sector investment within the past 12-16 months. These investments are generating employment and m:contributing to economic prosperity, I-'rIjJ'|'r'. -—I.-I.II-I-1':---'-I.I-I’-|' benefiting Halton Hills"l as well as the broader GTA. The Town is also commencing an Employment Land Needs Study to determine ifany additional employment lands to 2041 are required in order to support the Town’s ..|.|.|.I.|-I.:JI.|.I-|_I.-.|.|.assessment base and generate local employment. Results of this study willbe incorporatedI-1:-H-'--I—I-II-g.IIinto Halton Region’s Municipal Comprehensive Review.—-&h—1-IIIIn addition, with Page 204 of 267 Page 205 of 267 CONSULTATION:W This report has been prepared jointly between the Economic Development, =*-'Innovation and:.;=*'~:.?.*.'.::*.u::«‘...—...'::|:'11.Culture division and the Planning and Sustainability Department PUBLICI?j ENGAGEMENT: ; There has been no public engagement by the Town or Halton Region respecting .,....'-expansion=".1u.:'*.m'1:'.":'.'*'***-'-'of the Greenbelt within Halton Hills. -_*~ SUSTAINABILITY IMPLICATIONS: The Town is committed to implementing our Community Sustainability Strategy, ~..~..-.'-Imagine""7-"u.Halton Hills. Doing so will lead to ....._-t:=I'r.'-“--a higher quality of life. '-|.|.—The recommendationu|.— outlinedJ-|.|.lu-. in this report.:J.j.-.|.—,qI.j-u.|_advances the Strategy’s implementation. This report supports all four pillars of Sustainability and in summary the alignment of this .$'report '“*'“with the Community Sustainability Strategy is Excellent. H-COMMUNICATIONS: ' A'1.-1-I‘-I--1.-1'-I-I-I-I"'-Icopy of this report and associated recommendation willbe fon/varded to key .-I--I.I.I-II.stakeholders as perthe recommendation of this report, including to the Premier ,-of Ontario, Minister of Municipal Affairs,rI—iMinister ofr Economic Development----~ and Growth, :::.r-::..Halton Hills Chamber of Commerce and—E-I-Halton Region. Page 206 of 267 CONCLUSION: The Town supports provincial efforts to protect water resources. However, any potential expansion of the Greenbelt into the whitebelt lands within the Town of Halton Hills will have significant adverse impacts on the Town’s ability to determine long-term planning and economic development opportunities for these lands. Precluding development within these lands at this time by placing them within the Greenbelt is premature in light of the recently initiated ROPR process as it would cause a fundamental change in the consideration of where any future growth could be allocated to Halton Hills, and if any such growth could be allocated to the Town. Reviewed and Approved by, John Linhardt, Commissioner of Planning and Sustainability DW517/’3 21)}/1’ Damian Szybalski, Manager of Economic Development, Innovation & Culture MW/ Brent Marshall, CAO Page 207 of 267 Appendix 1 to Report ADMlN—2018—0O17 Study Area for Potential Greenbelt Expansion HEB!‘JV Rik Source: www.ontario.ca/greenbe/t Page 208 of 267 Appendix 2 to Report ADMIN-2018-0017"' .-nu-;-E"'£.-""'I‘..:'E.."."Halton Region Council Resolution — February 21, 2018- Planning and Public Works Committee Report No. 02-18 Moved by: ‘-Rob Burton I'?'U-I‘-'-'r"'I'Motion to Amend — Item No. 2 Seconded .-I-I.by: Allan Elgar THAT'1--I-I-I'-'1-—-I-|'-'-'—I--IItem No. 2 appearing in Planning and Public'r|'h-I-I-I-EI—"-Works Committee —.rI-——.Report No. 02-18, Reportjun. No. LPS20-18 - Protecting Water for Future Generations: Growing.:_.g:..'a=um.--.".=-.the Greenbelt in the Outer Ring, be amended as M...follows: WHEREAS the Greenbelt is an integral component of land use planning in the Greater Golden Horseshoe, complementing the Growth Plan to encourage smart planning, the reduction of sprawl, protection of natural and hydrological features and agricultural lands; and WHEREASI-u-u-Ia--uthe Province’sI.-.-—-'-I.--u--I--I..—.|Advisory Panel chaired by David Crombie recommended that theI-I Greenbelt grow 1311*‘to address the protection of areas ofI critical hydrological significance, such £I."'IuhJ"-I-Ias key headwaters; and '-I-I.-.I-I.-.-.l-.I—-r-.J.|.-I-.I.|.r—WHEREAS the Province’s current study area for Greenbelt expansion has prematurelyrI-r omitted areas under the most direct threat of development, known as the ‘whitebelt’I-l'l-'*"I'l'ffwhich is neither in the Greenbelt h nor in" the ""'urban settlement areaEEE-'J'.".-""'that contain such critical Inqu-areas; and WHEREAS a fulsome study of all potential Greenbelt expansion areas should be undertaken as part of this review in orderto make the best, most .5.‘-.'.T___"'.'+consistent land use planning-"L"'Eu‘i'-'-.'LT.+decisions across the Greater Golden Horseshoe; THEREFORE BE IT'=-.:RESOLVED, THAT the Region of Halton commend the province for continued action 2"-.~,Z-:1-".3.-,r'..J-toward growing the Greenbelt through the current consultation process; and THAT the province be strongly urged to extend the study area for Greenbelt 5:‘-.-"“m==;m_."~."—'E';=;=expansion to include the whitebelt lands within the inner ring, lands that are .='-.-,==~.-.-.~.-.=.the most immediately vulnerable to development in the province; and ~:I=-‘THAT that the province expeditiously grow the Greenbelt by incorporating appropriate whitebelt lands within the inner ring to protect our limited —.-.-....freshwater and natural heritage features; and THAT this resolution be distributed to the Premier...... of Ontario, the Minister of __---.M _._wPage Page 209 of 267 Page 210 of 267 Appendix 3 to Report ADMlN—2018-0017 Letter to the Premier of Ontario, Kathleen Wynne Acton loam March 5.2013 Eaqw-ulna Townoi Hanan i-Ilia DillonofmeMayor N“ 3°” sazhieen ww-ma,Premier slatm Building Queen‘: Park Totornw, Ontario MM Ian M: nommn ofM no 'whIm«r Amos Daar PrnmlorWynne: iam writing noexpress my oonoem about a recent monionthat was passed by HaltcmRegionalcouncil conoamincduianationof lands wllhfnthe Haimn Hillsboundary. As you can appmlau. upholding a municipality’: rights In planand log for the purposes of managing ymvth in a responsible. sustainable and strategic mannertha.-t bestmeels the nails of its communitiesin fundamental role of the local planning authority. Further, please knowthat public engagsment is a manual HaitonHillsCounciland in this and Ihave led a cltlren task forca that resultedin the crealiionMa PublicEmagemeni Charm. Thisdiocunnmtwas approved by Counciland speaks to the municipality’:commitment to enFl inslls iritlrans in a u-ansparenl nd porriclpatonrmanner with appropriane noti?cationto msiilcritsand specific vesiaed Interest parties on issues asappmpriatn. i wouldask that any consideration by yourgouarnrrnenl of the motion passed by HansonRegional Council wouldallowsuchtime ForI proper and thorough cnnsullatinn with our HaltonHillsresidents. To be cinr, ihc Townof HalmnH I: [the Town} supports the potential greenbelt eitparislun study area as currently defined by the Province. TheTown doesnot suppottthe ilegionai resolutionand the request onextend the study area for Greenbelt expansion in includetho ‘whllahllf landswithinthe inner ring until the appropriate analysis and iscompleted. Further, the ?ssion‘; rasolutlonpre- amp-ts its own Munlcloai Comprehensive Review whichwillincludethe 3rvwrh management strategy up Q ‘A I’_\"'t‘. ‘ EH33 «we; 1‘ rnwla Page 211 of 267 Premier KathleenWynne Page 2 Your considerationin denying the mount hr Greenbeltup: n into HumanHils lunchis appreciated and fallingthis dilution.I l‘IipQClfI.IWfrequest that the municipality be allowedthe time to consult with its residents and that ones:findingsbe included in the Province’:oonsld ration of thismatter. Shctmiv, Rmm Ricklionmm, M yer i'_'. Mlnlmr oi’Municipal Affairs Minister of EconomicDevelopment and Growth Membursof HaibonHillsCouncil Gram GordonHorseshoe Municipalides Association of Municipalities ufomarlo HnlllonHillschamber of commome Emrlronrnantal we Friends ofthe GreenbeltFoundation OntarioGrnni: ItAssociation Ontario Mann Earlll R!)-DIS EcoSpun: Saw the Oaks Ridges Moraine STORM} Building Industryand and Development Association Page 212 of 267 o>_A<_rE.. _<_0 0:32. .3 0030.00.01.03 01 0 _~0:0<<00 00332303110 30 9.00300: >. :0 3001.5 0: >31:8. 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Em: _:m«mm:.:nn:.d Umimsnm man _u_:m:o_w_m:m»m.:mE_=a: M93 Cunmnm <01» mama:_m:2 m_o:m3 mxum_._m:o_:mqm m::cm_ oo__mo=o:m Aoo >oEm_ m Um 95 .8 Smmm__3:m:o:m. o8<$:-6_m6a n8_.mo$ EsamaPage 233 of 267 2:05: am $8 88 moo o No.3 mo; 83 Mono mom.MS» 88 MONABum 88 mom» Bum none88 mo”: Mow» Page 237 of 267 Ba >uu_.o _uc::m::oqm._..m_.o<$:v8 2 m__2 Em Oo_.a:om:o< Em"wEoamo?imam 8 cmmaama8 8m _»mn_o:.m mmu=m_ Ems.8m emu3 mmmma3m:m©m3m_.: Ezaim < ._.mU_mo Oo33_:mm 2 Sm <<:o_m oq ._.mx m:o3.m__ _~m_m8a m::=:mn<:8 _.m<< _u_:m:ommag >a3_:_m.=.m:o:8 >mmmn_<_m:mmm3m:» A>::cm_> >m:5 wmumo...unoim. 2 5.: noncmnm.059. 2:. 32.0 Page 241 of 267 0031.0: _:m..umn..:n»:..o :5." mm.3... mxum:mm >mEm _»mm_o:ooszzcmm8 Ecm:.Nm_ _:¢mm.S._o.=:m amncwmamamcmoo3m 305 oo3u_mx.onms?mnciso_:o«mmm_:o_ Office of the Mayor TEL: (613) 392-2811 Jìm Hørrßon FAX: (613) 392-s608 May 28, 2018 Ms. Lynn Dollin, President Association of Municipalities of Ontario 200 University Ave, Suite 801 Toronto, ON M5H 3C6 RE: Reso on - Cannabis Grace Reouest Dear: Ms. Lynn Dollin, This letter will serve to advise that at a meeting of City of Quinte West Council held on May 22, 2018 Council passed the following resolution: "That the Council of the City of Quinte West requests that once the cannabis legislation is passed that a six month grace period be enacted to ensure that municipal law enforcement officers and the Ontario Provincial Police are adequately trained to enforce the said legislation; And further that this resolution be circulated to the local MP, MPP, AMO, and other mu nicipalities. Garried" We trust that you will give favourable consideration to this request Sincerely, CITY OF QUINTE WEST Jim Harrison Mayor cc: MP Neil Ellis, Bay of Quinte cc: MPP Lou Rinaldi, Northumberland-Quinte West Page 249 of 267 Page 250 of 267 Accessibility Advisory Committee Minutes Wednesday, April 25, 2018 at 3:00 p.m. P Peterborough County Courthouse – Board Room Present: Thomas Campbell (3:25 p.m.) Alec Denys, Vice Chair John Fallis, County Councillor Anita Locke, Township of Selwyn Councillor Eric Thornley, Chair Resource: Angela Chittick, Manager of Community & Corporate Services/Clerk, Township of Selwyn Lynn Fawn, Acting Clerk/Recording Secretary, County of Peterborough Elizabeth Hope, Administrative Services Assistant, County of Peterborough Patti Kraft, Director of Human Resources Meaghan McGowan, Administrative Assistant - Community & Corporate Services, Township of Selwyn Call to Order Mr. Thornley, Chair, called the meeting to order at 3:07 p.m. Declaration of Pecuniary Interest There were no declarations of pecuniary interest. 1. Deputations and/or Invited Persons There were no deputations. 2. Minutes Moved by: Mr. Denys Seconded by: Ms. Locke Be it resolved that the minutes of the meeting held January 24, 2018 be approved as presented. Carried Business arising out of minutes: Site visit/audit – Camp Kawartha Ms. McGowan advised that a site visit was conducted at Camp Kawartha to enable the Committee to provide feedback on the facility and any upgrades that may be needed in order to be fully accessible. Ms. McGowan reported that Camp Kawartha does not promote that the camp is fully accessible. The Page 251 of 267 Accessibility Advisory Committee April 25, 2018 Page 2 entrance to the office is not sufficiently signed and newcomers would have a difficult time locating the office. The ramps to the bathrooms had significant drop offs that need to be corrected as well as the doors to the bathrooms must be switched so they swing inward upon entrance. Ms. McGowan advised that Township staff will report back to Camp Kawartha and provide comments on the visit as well as cafeteria design options. National Access Awareness Week is May 27 – June 2, 2018 Mr. Denys advised he is on the Committee for National Access Awareness Week. The Committee is preparing a calendar of events and a brochure to advertise the events planned during the week and are encouraging businesses to get involved. Mrs. Chittick advised that International Trails Day is on June 2, 2018 and it may be possible to co-ordinate an event, such as a Guided Trail Walk. Mrs. Chittick will check with the Trails Committee and advise. It was requested that the Township and County include the Calendar of Events information on their websites. 3. Question Period No questions were posed. 4. Correspondence for Discussion and/or Decision a) Association of Municipalities of Ontario – Legalization of Cannabis b) Gifford Causeway Litter Issue d) Removing Barriers to Housing The Chair suggested that while items a., b., and d. are good information pieces, they are not within the scope of the Committees mandate. c) Comments on the Employment Standard Mrs. Kraft noted that the information is relevant to persons with disabilities however, it is beyond the scope of the Committee. 5. Reports a) Draft Township Accessibility Plan – 2018 Municipal Election Mrs. Chittick reported that the 2018 Municipal Election Accessibility Plan includes the measures taken to remove barriers for voting in the upcoming Municipal Election. The report contains information on such items as accessible customer service, design of public spaces, and safety measures put in place. Mrs. Chittick explained that voting will be done over the internet and telephone. She advised Page 252 of 267 Accessibility Advisory Committee April 25, 2018 Page 3 that Township staff can help residents determine if they are on the eligible voters list and have their name included if they currently are not. The Committee reviewed the Draft Accessibility Plan for the 2018 Municipal Election (Appendix “A” attached) and agreed to provide to the Councils of the Township of Selwyn and County of Peterborough for endorsement. Mr. Campbell arrived at 3:25 p.m. 6. Other, New and Unfinished Business a) Site Plan Review – 2882 Lakefield Road – Hope Valley Day Camp Mrs. Chittick advised the Hope Valley Day Camp is proposing to add an outdoor gym and storage facility to the back of the day camp property. She advised she would send the standard comments on behalf of the Committee. b) Site Plan – Robert Young Construction Ltd. – 1488 Chemong Road, Peterborough Mrs. Chittick reported a new office building was constructed at the Robert Young Construction Ltd. site last year. The company is now planning to demolish the workshop/garage currently on the site and re-build. The standard comments were provided on behalf of the Committee. 7. Adjournment and Next Meeting Wednesday, May 23 - 3:00 p.m. – Township of Selwyn, Lower Boardroom Wednesday, June 27 - 3:30 p.m. – County Court House, Boardroom Wednesday, September 26 - 3:00 p.m. – Township of Selwyn, Lower Boardroom Wednesday, October 24 - 3:00 p.m. - County Court House, Boardroom Wednesday, November 28 - 11:30 a.m. – Meeting/Christmas Lunch to follow (Chemong Lodge) Moved by: Ms. Locke Seconded by: Mr. Denys Be it resolved that the Accessibility Advisory Committee meeting adjourn at 3:55 p.m. Carried ______Chair ______Lynn Fawn Acting Clerk Page 253 of 267 Page 254 of 267 Appendix "A" Township of Selwyn Accessibility Plan Election 2018 Updated: March 23, 2018 Page 255 of 267 Contents The Township of Selwyn Election Accessibility Plan Introduction ...... 3 Customer Service Standard ...... 4 Voting Methods ...... 4 Telephone Voting...... 4 Internet Voting ...... 4 Long-Term Facilities and Retirement Homes ...... 4 Voting Assistance ...... 4 Customer Service Feedback ...... 5 Training ...... 5 Assistance to Candidates ...... 5 Parking ...... 5 Information and Communications Standard ...... 5 Election Materials ...... 5 Alternate Formats ...... 5 Large Print ...... 6 Web Content ...... 6 Service Disruptions ...... 6 Employment Standard ...... 6 Design of Public Spaces Standard ...... 6 Voting Location Inspection Checklists ...... 6 Entrance to the Voting Location ...... 6 Interior Voting Area ...... 6 Summary ...... 7 Page 256 of 267 The Township of Selwyn Election Accessibility Plan Introduction The Township of Selwyn recognizes that persons with disabilities should be provided with an equal opportunity to access information in a manner consistent with the principles of independence, dignity, integration and equality as stated in the regulations of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontarians with Disabilities Act, 2001 (ODA). This Plan supports and strengthens the Township’s commitment and efforts to respond to the needs of persons with disabilities. The focus of this Plan is to ensure that electoral services are accessible to everyone – candidates, electors and staff. This Plan identifies ways to eliminate barriers for persons of all abilities and to create a positive electoral experience for everyone. The identification, prevention and removal of barriers is an ongoing process. As such, the Township will continue to learn, develop, and adjust its approach in order to meet the needs of persons with disabilities. This Plan will be improved and updated as new opportunities are identified or become available. The actions listed in this Plan have been developed under the guidelines of the Accessibly for Ontarians with Disabilities Act, 2005 (AODA), which include: Customer Service – provide accessible customer service to people with disabilities so that they can access the same goods and services as everyone else. Information and Communications – create, provide and receive information and communications in ways that are accessible for people with disabilities. Employment – employers will include accessibility practices for employees across all stages of the employment cycle including recruitment, assessment and selection. Design of Public Spaces – newly designed or renovated public spaces will include specific accessibility features, which will make it easier for everyone to use. Page 257 of 267 Customer Service Standard The Customer Service Standard guides organizations on how to provide services to people with disabilities using the core principles of independence, dignity, integration and equality of opportunity. To do this, organizations must make sure that they: Establish policies, practices, and procedures Provide staff training on customer service Provide goods and services in an accessible manner Provide accessible communication and documents Allow for service animals and support persons Have a method to provide feedback To provide notice of service disruption Ensure that all emergency procedures, plans, and public safety information are available in accessible formats, if requested Voting Methods The Township will offer internet and telephone voting for the 2018 election. Both of these methods allow electors to vote from anywhere within the defined voting period using a telephone or the internet. Electronic and telephone voting stations will also be available at the Municipal office during the defined voting period for public use. Telephone Voting Telephone voting will provide eligible voters with an audio voting option. Instructions, such as listing candidate names in alphabetical order, are heard through a handset and electors make their selections when prompted using the keypad. The voter hears the audio ballot and uses the telephone key pad to select the candidates they wish to vote for. Internet Voting Internet voting allows any elector with access to a smartphone, tablet or computer to independently cast a ballot at any time, or in any place that is most convenient to them. This method of voting provides persons with disabilities, electors who may have mobility restrictions, visual impairments, and/or do not have access to transportation the same independence and privacy as other voters to participate in the election. Long-Term Facilities and Retirement Homes These sites will be visited by election staff to setup on-site voting for residents. Election staff will work with the administrators of identified sites to coordinate what the most appropriate method and time is for their residents. Internet voting is compliant with Web Content Accessibility Guidelines (WCAG 2.0), which include organization, functionality and readability of information provided, as well as alternative ways of representing information, such as with audio. Additionally, persons who have assistive devices set up in their homes could now use them to assist with casting a ballot privately and independently. The Township will use a two-step registration process for online voting. Eligible voters will receive a personalized voting instruction package by mail before Election Day. The voting package will provide details on how to vote online or by phone. The information package will also include a secret PIN number that electors use to access the voting system. The PIN number, in conjunction with a personal piece of information would be required for voters to vote. By combining these two pieces of information, the integrity of the vote is maintained. The voting period for the Township of Selwyn will run from October 9 – 22, 2018. Voting Assistance Anyone requiring assistance to vote is entitled to be assisted by a support person. The person assisting the elector will need to make an oral oath with the Deputy Returning Officer prior to providing any such assistance. Page 258 of 267 Electors are also entitled to be accompanied by a service animal. Service animal identification should be clearly visible to staff and other electors to avoid confusion. Customer Service Feedback Election Staff encourage anyone to submit feedback about any aspect of their voting experience using the Township’s Customer Service Feedback Form. It will be available and can be submitted in person at the Township office or through regular mail or email, and alternate formats can be made available upon request. This feedback will be gathered and presented to council in a report at the end of the election to report on the success of efforts made to improve accessibility. Training All staff carrying out election duties will be trained to recognize and ensure that persons with disabilities are served in a way that accommodates their individual needs. Training will include: How to interact and communicate with persons with various types of disabilities; How to interact with persons with disabilities who use assistive devices or require the assistance of a service animal or support person; How to use voting equipment to deliver election services; and What to do if a person is having difficulty accessing election information or services. Assistance to Candidates The Township will provide candidates with information on how to make their campaigns accessible, which will include providing them with resource material. Expenses that are incurred by a candidate with a disability that are directly related to the disability and would not have been incurred but for the election to which the expenses relate, are excluded from the permitted spending limit for the candidate. Parking Designated or reserved parking for individuals with disabilities and seniors will be provided close to the entrance of the Voting place (municipal office). Accessible parking spaces will be clearly posted and easy to see from the road and marked with the International Symbol of Access. Information and Communications Standard Under the information and communication standard, organizations must make sure that public communications are accessible to people with disabilities. To do this, the Township will: Ensure website accessibility by following the Web Content Accessibility Guidelines (WCAG) 2.0. Make sure that all public feedback channels (e.g. Online, in-person, phone, email) are accessible. Provide or arrange for accessible formats in communication supports, upon request Election Materials The Township will provide a copy of any election document, or the information contained in the document, in an alternate format that takes into account the person's disability upon request. Alternate Formats Alternate formats are other ways of publishing information besides regular print. Some of these formats can be used by everyone while others are designed to address the specific needs of a user. In the event the information was not generated by the Township or is supplied by a third party, the Township will make every effort to obtain the information from the third party in an alternate format and/or would have attempted to assist the elector by providing assistive equipment. Page 259 of 267 Large Print Printed material generated by the Township will be provided in Arial font, minimum 12 point, and is available in a larger font upon request. Web Content Information published by the Township on the election website or any digital information in relation to online voting will be compliant with WCAG 2.0, and allow for assistive software to be utilized. In addition, website font can be adjusted within the browser to aid the user in reading the information. Service Disruptions Unforeseen circumstances beyond the Township’s control may result in temporary service disruptions. Where service is disrupted, election staff will make reasonable efforts to maintain services or to provide alternative services until normal operations can resume. In extenuating circumstances, the Clerk (Returning Officer) may extend the hours of voting. In the event of disruptions to ordinary service or unforeseen circumstances that affect the accessibility of voting during the advance vote or on Election Day, notices of disruption will be posted in real time: on the Township’s website at the site of the disruption where applicable, a media advisory will be issued Employment Standard This standard tells employers that they must make accessible accommodations available, if requested, in all stages of the employment life cycle (e.g. assessment, selection and retention). The Township is committed to identifying and removing barriers so that all future and current employees can reach their full potential Ensure everyone working the election receives training on accessibility The Township is an organization that strives to embrace the spirit of inclusion, diversity, equity and accessibility. We are an equal opportunity employer committed to building an inclusive and barrier-free environment in which all individuals have access to the Township’s goods, services and facilities. Design of Public Spaces Standard The Design of Public Spaces Standard applies to public spaces that have been newly constructed or renovated. Election staff have reviewed the voting location to ensure that it reflects the appropriate accessibility standards. Voting Location Inspection Checklists A site audit for the Voting location to be used in the 2018 Municipal Election shall be conducted by the 2018 Election Team. The purpose of the audit shall be to ensure that the Voting location is conducive to the needs of election officials and voters. Entrance to the Voting Location Election staff will ensure that the voting location adheres to the standards in Ontario Building Code. Every effort shall be made to ensure that the path of entry to the Voting location is accessible. The Voting location will have ramps, doors wide enough for a wheelchair or scooter to pass through easily, door hardware that can be operated by a person with limited dexterity, and/or have a power assist function. Interior Voting Area Access to the interior voting area and voting booth shall be level and easily traversed. Any doormats or carpeting shall be level with the floor to prevent potential tripping hazards. All voting areas will be well lit and seating shall be made available. At least one voting booth will be high enough to accommodate wheelchairs. Page 260 of 267 Summary The Township of Selwyn’s Municipal Election Accessibility Plan is meant to help the Township provide the best possible customer service during the election. If anyone would like to provide feedback, or ask questions regarding our standards please contact us. We can be reached using the contact information provided below: Telephone: 705-292-9507 In Person: Township of Selwyn Municipal Office – 1310 Centre Line, Selwyn, ON Website: www.selwyntownship.ca Additionally, the Clerk can be contacted directly for assistance: Angela Chittick - Clerk/Returning Officer Telephone: 705-292-9507 ext. 221 Email: [email protected] Page 261 of 267 Page 262 of 267 Waste Management Committee Minutes City of Peterborough May 7, 2018 Present Councillor Beamer, City of Peterborough Councillor Pappas, City of Peterborough Councillor Vassiliadis, City of Peterborough, Chair Councillor Senis, County of Peterborough Councillor Nelson, County of Peterborough Councillor Bonneau, County of Peterborough Staff Kendra Sedgwick, Committee Coordinator Wayne Jackson, Commissioner of Infrastructure and Planning Services Don Briand, Waste Management Site Operator, Landfill, City of Peterborough Tara Stephen, Manager of Environmental Services, County of Peterborough Call to Order The Waste Management Committee meeting was called to order at 2:00 p.m. by Kendra Sedgwick, Committee Coordinator, in the Doris Room, City Hall. Election of Officers The Committee Coordinator called for nominations for the Chair position. Chair Moved by Councillor Beamer That Councillor Vassiliadis be appointed as Chair of the Waste Management Committee for 2018. Carried Councillor Vassiliadis assumed the Chair 1 Page 263 of 267 Waste Management Committee Minutes of May 7, 2018 Vice Chair Moved by Councillor Nelson That Councillor Bonneau be appointed as Vice Chair of the Waste Management Committee for 2018. Carried Confirmation of Minutes Moved by Councillor Pappas That the minutes of the Waste Management Committee of November 6, 2018 be approved. Carried Disclosure of Pecuniary Interest There were no disclosures of Pecuniary Interest. Consent Agenda No Items were passed as part of the Consent Agenda. Reports and Communications Update on the Leaf and Yard Waste Facility at the County/City Waste Management Facility Report WMC18-001 Moved by Councillor Bonneau That the Waste Management Committee endorse the recommendations as outlined in Report WMC18-001 dated May 07, 2018 of the Commissioner of Infrastructure and Planning Services, as follows: a) That Report WMC18-001 describing the concept of an Organics Processing Facility at the County/City Waste Management Facility be received for information; and b) That staff be requested to report further on this issue as the plans are advanced. Carried 2 Page 264 of 267 Waste Management Committee Minutes of May 7, 2018 Update on the Landfill Gas Facility at the County/City Waste Management Facility Report WMC18-002 Moved by Councillor Beamer That the Waste Management Committee endorse the recommendations as outlined in Report WMC18-002 dated May 07, 2018 of the Commissioner of Infrastructure and Planning Services, as follows: a) That Report WMC18-002 providing an update on the Landfill Gas Facility at the County/City Waste Management Facility be received for information; and b) That staff be requested to report further on this issue as necessary. Carried Other Business There were no items of Other Business. Next Meeting - June 18, 2018 Adjournment Moved by Councillor Pappas That the meeting of Waste Management Committee adjourn at 2:24 p.m. Carried Kendra Sedgwick, Committee Coordinator Councillor Vassiliadis, Chair 3 Page 265 of 267 Page 266 of 267 Future Meeting Schedule Council Authorized Meetings June . 6 9:30 a.m. County Council (Council Chambers) . 13 9:30 a.m. Special County Council Meeting (Review & Prioritize the recommendations in CAO’s 100 day report.) 13 *FCCM Awards and Bursaries Committee – 2018 Critique (Boardroom) . 14 2:30 p.m. JSSC Pre-Meeting (Boardroom) (Subject to Confirmation) . 14 3:45 p.m. JSSC Meeting (City Hall, General Committee Room) . 21 9:30 a.m. Land Division Committee Meeting (Council Chambers) . 26 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (County Court House, Boardroom) . 27 9:30 a.m. County Council (Council Chambers) . 27 8:45 a.m. Awards and Bursaries Committee – Bursary Award Selection (Boardroom) 28 3:30 p.m. Accessibility Advisory Committee Meeting (Selwyn, Lower Boardroom) July 30 1:00 p.m. Waste Management Committee Pre-Meeting (Court House, Committee Room) 30 2:00 p.m. Waste Management Committee Meeting (City Hall, General Committee Room) August . Lang Pioneer Village Museum Advisory Committee - Annual Field Trip (Location, Date and Time TBD) . 1 9:30 a.m. County Council (Council Chambers) . 15 9:30 a.m. County Council (Council Chambers) . 19 n/a Association of Municipalities Ontario (AMO) Annual Conference (Ottawa, Ontario, the Shaw Centre and the Westin Hotel) (August 19th to 22nd) Indicates a change to the date/location and/or time *FCCM – Following County Council Meeting Other Meetings/Events – For Your Information Page 267 of 267