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Trustees Shared Learning Seminar Trustees Shared Learning Seminar Dear Delegates In Table 1 are areas which delegates are happy to share with you. Have a read, there may be some solutions included that you have been looking for. In Table 2, delegates have highlighted areas they are struggling with, can you help? If they haven‟t added their email address, let us know and we will share with the wider group, as they may well not be the only one grappling with the issue. Thanks, Good Practice Team 1. Succession planning Knowledge sharing Looking for Solutions – can you help? 2. Protecting your charity Knowledge sharing Looking for Solutions – can you help? 3. Alternative sources of funding Looking for Solutions – can you help? Succession planning Knowledge Sharing Idea Delegate No trustees locally – set up a local group to feedback to trustees Llinos Wyn Parry Head of Life After Stroke Services - Mid and North Wales Stroke Association [email protected] Diverse range of people with a number of different skills, who represent a Sonia Owen range of people (local residents / service users etc.) Trustee Action for Asperger's [email protected] Robust Trustee induction process Vicky Holberry Third Sector Doctor Project Manager Association of Voluntary Organisations Wrexham [email protected] We have an excellent, efficient and committed company secretary Rhian Evans and I feel that this is most beneficial Team Manager Mental Health Resources Skills audit is helpful Flintshire County Council County Voluntary Council or other expert input also very benificial [email protected] Induction for board members or trustees is very effective Selina Moyo Sub-committees that work on particular aspects such as governance; Trustee fundraising committees drawn from board members / trustees Sub-Sahara Advisory Panel [email protected] Trustees have a secure place online to look at meeting papers and Amy Barrett trustee handbook Trustee Provide support for trustees at meetings Learning Disability Wales [email protected] 4 year tenure (maximum of 2 terms) David Parry Director of Operations Festival Medical Services [email protected] Good practice for advertising for new trustee board members: Nigel Thomas advertising in press and media Trustee Try to balance the board with relevant skillsets Rhondda Cynon Taff Citizen's Advice Bureau Benchmarking the board (audit) to establish what skills we require [email protected] Skills audit template done Chris Ashman Chair Y Dderwen Community Enterprise [email protected] Wales Co-Operative Centre are providing free board member training that has Victoria Jones been vital to lots of our members Club Development Officer Welsh Gymnastics [email protected] Having regular meetings. Good community projectsin Zimbabwe with sporting Elphus Gunguwo activities Trustee Newport Warriors [email protected] Charitable Incorporated Organisation draft constitution based on Malcolm McGreevy Charity Commission model Chairman Ideas on membership: Camerata Wales Patron Gold [email protected] Silver Bronze All with different benefits for different levels of membership Education links e.g. Tŷ Cerdd etc. Newly arranged skills audit of current trustees prior to recruitment Elaine Powell Chair Cardiff YMCA [email protected] Induction and continuing training Paul Griffiths Independent Member Velindre [email protected] Looking for Solutions – can you help? Challenge Delegate Workloads of trustees that have been in post for sometime i.e. 14 years and Bill Hadfield their loss of knowledge when they leave Chair Benllech & District Good Turn Scheme [email protected] If finding it hard to recruit trustees and there is a similar organisation nearby, Kate Harcus could you join forces? Interim Project Officer (Wrexham & Flintshire) Business Supporting Communities [email protected] Little / no contact with trustees (national charity) Llinos Wyn Parry Head of Life After Stroke Services - Mid and North Wales Stroke Association [email protected] Poor communication between staff and trustees Vicky Holberry Third Sector Doctor Project Manager Association of Voluntary Organisations Wrexham [email protected] Is there a template / proforma for a skills audit? Kate Harcus Interim Project Officer (Wrexham & Flintshire) Business Supporting Communities [email protected] Where to find template for code of conduct please? Rhian Evans Will Young Charity Trustees work with / support existing new young Team Manager Mental Health Resources board members? Flintshire County Council Can social enterprises advertise on Recruit 3? [email protected] How do you achieve proper succession planning when the appointment of Paul Griffiths trustees is not made by the charity? Independent Member Velindre [email protected] Charity is newly incorporated, recruitment was therefore on hold. Current Elaine Powell board is static, “middle aged”. As a youth charity, how best to recruit younger people? Chair Cardiff YMCA [email protected] How can you make sure that trustees aren‟t losing interest and making Fadhili Maghiya positive contribution to the charity? Trustee Sub-Sahara Advisory Panel [email protected] How to avoid cronyism? David Parry Director of Operations Festival Medical Services [email protected] Selection of first trustees John Lucas Flexibility in terms of office Trustee Men's Sheds [email protected] “Corporate” nature of trustee board affecting grant applications Chris Ashman Local Authority Trustee changes in personnel Chair Y Dderwen Community Enterprise [email protected] Attracting Trustees!!! Mike Miles Trustee Crossroads Mid and West Wales [email protected] If an organisation is being newly set up what skill set should they have on the Victoria Jones board and where should they look for these people? Club Development Officer Welsh Gymnastics [email protected] How to manage the aspirations of our beneficiaries in Zimbabwe Elphus Gunguwo Trustee Newport Warriors [email protected] No problems yet as we are still in the start-up stage. Potential problems: Malcolm McGreevy Succession planning as trustees age or die Chairman Financial expertise on the board Camerata Wales [email protected] Protecting your charity Knowledge Sharing Idea Delegate Robust trustee induction process Vicky Holberry Clear conflict of interest guidance for trustees on every meeting Third Sector Doctor Project Manager agenda Association of Voluntary Organisations Wrexham [email protected] Conflict of interest declaration on each agenda. Auditor attends finance John Gallanders meeting to present audit report. Regular finance reports not just once a year. Trustee / Ymddiriedolwr Seek professional support on specialist on specialist issues – HR and health and safety. Association of Voluntary Organisations Wrexham [email protected] North Wales Reference Group Llinos Wyn Parry Networking events across regions to gain further understanding of Head of Life After Stroke Services - Mid and local needs and implement changes North Wales Stroke Association [email protected] External Governance Review to highlight areas for improvement Meirion Hughes Developing more open approach to trustee recruitment Trustee Age Cymru [email protected] Reviewed financial control policies with the advent of a new manager and Janet Smith administrator Trustee Mental Health Advocacy Scheme [email protected] Good governance with trustees taking responsibility for range of David Evans activity PACT Project Manager Good working relationship with County Voluntary Councils Police and Community Trust (PACT) [email protected] Involvement of beneficiaries of the charity as a percentage of trustee / board. Ian S Rickard Attention to gender and ethnic balances Trustee Mind Aberconwy [email protected] Registered as a Charitable Incorporated Organisation Peter Davies Risk Register Officer National Eisteddfod for Wales [email protected] Meeting at weekend for all trustees to look at governance etc. outside Neil Rushton usual meetings Director of Operations Use of Dropbox for documents Festival Medical Services [email protected] Setting up a Charitable Incorporated Organisation Allan Grayson-Jones Regular management meetings, reporting to trustees Corporate Director Financial controls via trustees Camerata Wales [email protected] Positive practice for accounting: Nigel Thomas Use of at least two members to authorise invoice payments by Trustee electronic means Rhondda Cynon Taff Citizen's Advice Bureau At each time of authorisation – create folder / dates / add each pdp [email protected] file as signed, authorised for a record of all transactions Charitable Incorporated Organisation draft constitution based on Charity Malcolm McGreevy Commission model Chairman Camerata Wales [email protected] Good mix of trustee skills Jim A'Herne Good written procedures and practices Trustee Regular board and sub-committees Safer Wales Risk register introduced AGM and audits [email protected] Positive legal and accounts advice Training of trustees – induction, legal guidance and annual refreshers Paul Griffiths Independent Member Velindre [email protected] Had good advice about completing application. Network with the Wales Co- Anthony Denning Operative Centre and the Hub to prevent
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