GUIDELINES and INFORMATION Fall & Winter (202109-202201)
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GUIDELINES AND INFORMATION Fall & Winter (202109-202201) Table of Contents Class Build Report (Essential to run) .................................................................................................................................................... 2 Subject and Course Number ................................................................................................................................................................. 3 Subject Codes................................................................................................................................................................................... 3 Section Number ................................................................................................................................................................................... 5 Credit Units and Billing Hours in SSASECT ........................................................................................................................................ 6 Term and CRN ..................................................................................................................................................................................... 6 POT (Part of Term) .............................................................................................................................................................................. 6 Current POT Default Dates ............................................................................................................................................................... 7 Schedule Type...................................................................................................................................................................................... 9 Enrolment .......................................................................................................................................................................................... 10 Approval ............................................................................................................................................................................................ 11 Available Approval Codes .............................................................................................................................................................. 11 Crosslisted (XList) ............................................................................................................................................................................. 12 Restricted To ...................................................................................................................................................................................... 13 Night Classes ..................................................................................................................................................................................... 13 Release Unused Permission Spaces .................................................................................................................................................... 14 Link ................................................................................................................................................................................................... 14 Campus .............................................................................................................................................................................................. 16 Campus Codes ............................................................................................................................................................................... 17 Meeting Time Box ............................................................................................................................................................................. 17 Start Date/End Date for Meeting Times .......................................................................................................................................... 18 Schedule Type.................................................................................................................................................................................... 20 Building/Room Information ............................................................................................................................................................... 20 Instructors .......................................................................................................................................................................................... 21 GENERAL INFORMATION FOR COLLEGES AND DEPARTMENTS ......................................................................................... 21 Child Sections (labs, tutorials, seminars) ........................................................................................................................................ 21 Setting Class Titles ......................................................................................................................................................................... 22 SSASYLB - Entering long title and technical requirements (pre- and co-requisites) ....................................................................... 22 GENERAL INFORMATION FOR COLLEGES ONLY .................................................................................................................... 22 Classes Offered In Other Colleges .................................................................................................................................................. 22 Credit Unit Maximums ................................................................................................................................................................... 22 Guidelines and Information for 202109-202201 Modified in February, 2021 Page 1 Class Build Reports for the current Academic Year To build/maintain your classes for the terms your currently working on, there are reports you should be running on a regular basis alongside your class build process. The two reports you must run through crystal reports in PAWS are 1. UREG-068 - Class Verification – Master Long - This report shows all classes that have been rolled from the previous terms with all information as it existed in Banner the day before (info is 24 hours old) 2. QUAL-2200 Class Build Quality Assurance Report – This report identifies the most common errors that you may experience when building classes. This report will not show all errors and so should be used in conjunction with the Class Verification – Master Long and Class Verification – Master Short (Other reports also exist within the Administrative Reports folder that may assist you with your class build) 3. UREG-069 - Class Verification – Master Short *If you do not have access to crystal reports, please fill in and submit the Access form available at https://share.usask.ca/go/sis/Pages/Training-Manuals-Banner-Student.aspx requesting access to the Administrative folder. For additional information on running Crystal Reports please see the “Running and Viewing Reports” training manual available in the files section under Crystal Reports of the Student Information Users Group on PAWS. To run the Class Verification – Master Long (UREG-068) report in PAWS 1. Type in Crystal Reports in the search bar in PAWS 2. Select the Student Information Reports/Administrative Reports folder (click directly on the folder). 3. Find and select UREG-068 Class Verification – Master Long 4. Enter your parameters Enter each value (e.g. to enter term, highlight the term value on the left then click the small arrow button. It will add to the selected values. Add another term if you like. Continue with the rest of your parameters. All values must be entered but you may only want to distinguish between terms and your subject code. All others you should select ‘all’ and moved over. 5. Processes will work similarly for running the Class Verification – Master Short and QUAL-2200 Error Report *NOTES: All parameters must have a value or the report will not successfully run. Run this report for all statuses to ensure that you are maintaining all of your classes, not just the Active classes. Guidelines and Information for 202109-202201 Modified in February, 2021 Page 2 8. When finished choosing all the parameters, click <Submit>. You will then have to wait until the report finishes. This report that you have run through Crystal Reports is a list of the classes that are currently in the system for the term you chose. The info though is 24 hours old. 9. To print the report, click on the “Export this report” icon located just right of the printer icon in the top left corner. Select MS Word file format then press Export. You will be prompted to either open the document in MS Word or Save. Choose your option and print in MS Word at your convenience. Subject and Course Number Used to identify the section in SSASECT. Subject Codes (These codes can also be used to specify the subject when running the Class Verification – Master Long and QUAL-2200 reports) ACB Anatomy and Cell Biology ARTH Art History BPBE Bioresource Policy Bus Econ ACC Accounting ASKI Askiy CACE Adult and Continuing Education AGMD Agricultural Medicine ASTR Astronomy CE Civil Engineering AGRC Agriculture BAC Business Admin Certificate CHE Chemical Engineering AGRN Agronomy BINF Bioinformatics CHEM Chemistry