GUIDELINES AND INFORMATION Fall & Winter (202109-202201)
Table of Contents Class Build Report (Essential to run) ...... 2 Subject and Course Number ...... 3 Subject Codes...... 3 Section Number ...... 5 Credit Units and Billing Hours in SSASECT ...... 6 Term and CRN ...... 6 POT (Part of Term) ...... 6 Current POT Default Dates ...... 7 Schedule Type...... 9 Enrolment ...... 10 Approval ...... 11 Available Approval Codes ...... 11 Crosslisted (XList) ...... 12 Restricted To ...... 13 Night Classes ...... 13 Release Unused Permission Spaces ...... 14 Link ...... 14 Campus ...... 16 Campus Codes ...... 17 Meeting Time Box ...... 17 Start Date/End Date for Meeting Times ...... 18 Schedule Type...... 20 Building/Room Information ...... 20 Instructors ...... 21 GENERAL INFORMATION FOR COLLEGES AND DEPARTMENTS ...... 21 Child Sections (labs, tutorials, seminars) ...... 21 Setting Class Titles ...... 22 SSASYLB - Entering long title and technical requirements (pre- and co-requisites) ...... 22 GENERAL INFORMATION FOR COLLEGES ONLY ...... 22 Classes Offered In Other Colleges ...... 22 Credit Unit Maximums ...... 22 Guidelines and Information for 202109-202201 Modified in February, 2021
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Class Build Reports for the current Academic Year To build/maintain your classes for the terms your currently working on, there are reports you should be running on a regular basis alongside your class build process. The two reports you must run through crystal reports in PAWS are 1. UREG-068 - Class Verification – Master Long - This report shows all classes that have been rolled from the previous terms with all information as it existed in Banner the day before (info is 24 hours old) 2. QUAL-2200 Class Build Quality Assurance Report – This report identifies the most common errors that you may experience when building classes. This report will not show all errors and so should be used in conjunction with the Class Verification – Master Long and Class Verification – Master Short (Other reports also exist within the Administrative Reports folder that may assist you with your class build) 3. UREG-069 - Class Verification – Master Short
*If you do not have access to crystal reports, please fill in and submit the Access form available at https://share.usask.ca/go/sis/Pages/Training-Manuals-Banner-Student.aspx requesting access to the Administrative folder. For additional information on running Crystal Reports please see the “Running and Viewing Reports” training manual available in the files section under Crystal Reports of the Student Information Users Group on PAWS.
To run the Class Verification – Master Long (UREG-068) report in PAWS 1. Type in Crystal Reports in the search bar in PAWS 2. Select the Student Information Reports/Administrative Reports folder (click directly on the folder). 3. Find and select UREG-068 Class Verification – Master Long 4. Enter your parameters Enter each value (e.g. to enter term, highlight the term value on the left then click the small arrow button. It will add to the selected values. Add another term if you like. Continue with the rest of your parameters. All values must be entered but you may only want to distinguish between terms and your subject code. All others you should select ‘all’ and moved over. 5. Processes will work similarly for running the Class Verification – Master Short and QUAL-2200 Error Report
*NOTES: All parameters must have a value or the report will not successfully run. Run this report for all statuses to ensure that you are maintaining all of your classes, not just the Active classes.
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8. When finished choosing all the parameters, click
Subject and Course Number Used to identify the section in SSASECT.
Subject Codes
(These codes can also be used to specify the subject when running the Class Verification – Master Long and QUAL-2200 reports)
ACB Anatomy and Cell Biology ARTH Art History BPBE Bioresource Policy Bus Econ ACC Accounting ASKI Askiy CACE Adult and Continuing Education AGMD Agricultural Medicine ASTR Astronomy CE Civil Engineering AGRC Agriculture BAC Business Admin Certificate CHE Chemical Engineering AGRN Agronomy BINF Bioinformatics CHEM Chemistry ANBI Animal Bioscience BIOC Biochemistry CHEP Community Hlth and Epidemiolog ANSC Animal Science BIOE Biomedical Engineering CHIN Chinese ANTH Anthropology BIOL Biology CLAS Classics APMC Applied Microbiology BIOS Biostatistics CLR Clinical Research ARBC Arabic BLE Biological Engineering CME Computer Engineering ARCH Archaeology BMSC Biomedical Sciences CMPT Computer Science ART Art BMST Biomolecular Structures CMRS Classical Medieval Renaissance
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COMM Commerce FABS Food and Bioproduct Sciences LAW Law CORR Corrections FDSC Food Science LING Linguistics CREE Cree FIN Finance LIT Literature CSCH College Scholar FREN French LSC Labour Studies CTST Catholic Studies GE General Engineering MATH Mathematics DENT Dentistry GEOE Geological Engineering MBA Master Business Administration DRAM Drama GEOG Geography MCIM Microbiology and Immunology EADM Educational Administration GEOL Geology MDSP Medicine Special Topics EAP English for Academic Purposes GERM German ME Mechanical Engineering EART Art Education GERO Gerontology MED Medicine EBAC Executive Business Admin Cert. GRK Greek MEDC Medicine ECNT Continuing Education GSR Graduate Studies and Research MGT Management ECON Economics HEB Hebrew MKT Marketing ECUR Curriculum Studies HED Home Economics Education MPAC Master Professional Accounting EDST Education Student Teaching HIST History MSTA Maintenance of Status EDUC Education HLST Health Studies MUAP Music Applied EE Electrical Engineering HLTH Health MUS Music EFDT Educational Foundations HNDI Hindi NEPS Nursing Ed Program of SK EIND Indian and Northern Education HORT Horticulture NORD Northern Govern and Develop EMUS Music Education HRM Human Resources Management NRTH Northern Studies ENG English HSC Health Sciences NURS Nursing ENGI Engineering INCC Interdisc Stud Culture Creat NUTR Nutrition ENT Entrepreneurship INDG Indigenous Studies OB Organizational Behaviour ENVE Environmental Engineering INDR Industrial Relations OBGY Obstetrics and Gynecology ENVS Environment and Sustainability INTD Interdisciplinary Grad Studies OM Operations Management EP Engineering Physics INTS Interdisciplinary Studies ONEH One Health EPIP Engin Profess Intern Program IPJP Indig Peoples and Justice Prog PATH Pathology EPRT Education Practicum IS International Studies PBIO Palaeobiology EPSE Ed Psych and Special Education ITDL Interdept Medicine and Dentist PCOL Pharmacology EPSY Educational Psychology JPNS Japanese PGCL Post Graduate Clinical ERES Education Research JSGS JSG School of Public Policy PHAR Pharmacy ESL English as a Second Language KIN Kinesiology PHIL Philosophy ETAD Educational Tech and Design KINA Kinesiology Activity PHPY Physiology and Pharmacology EVSC Environmental Sciences KIST Kinesiology-Stats Equivalents PHSI Physiology EXPR Extended Practicum LATN Latin PHYS Physics
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PLAN Planning SYNC Synchrotron Sciences XGPC Graduate Pathways Placeholder PLSC Plant Science TECH Technical Vocational Education XGSE Graduate Student Exchange POLS Political Studies TEFL Teaching Engl as Foreign Lang XGSR GS Placeholder Course PSIA Psychiatry TESL Teaching Engl as Second Lang XHUM Humanities PSY Psychology TOX Toxicology XIMG Intl Medical Graduate Training PTH Physical Therapy UKR Ukrainian XLAN Language PUBH Public Health VACC Vacc and Immunotherapeutics XMBA MBA Part-Time Enrolment PUBP Public Policy VBMS Veterinary Biomedical Sciences XMED ME Placeholder Course RCM Rhetorical Communication VINT Veterinary Interdepartmental XNEP Nursing Ed Program of SK RLST Religious Studies VLAC Large Animal Clinical Sciences XNLB Nursing Library Orientation RRM Renewable Resource Management VSAC Small Animal Clinical Sciences XNLC Native Law Centre RUSS Russian VTMC Veterinary Microbiology XNSC Natural Science SC Science VTMS Veterinary Medicine XOFD Visiting Student to Oxford SCP School and Counselling Psych VTPA Veterinary Pathology XSLC ESL - U of S Language Centre SLSC Soil Science WDA Western Dean's Agreement XSPN Term Abroad Placeholder - SPAN SNSK Sanskrit WGST Womens and Gender Studies XSSC Social Science SOC Sociology WRIT Writing XSWB Science without Borders SOSC Social Science XAR Arts and Science XTLC Teaching and Learning Centre SPAN Spanish XBCS UArctic Consortium XVMT VM Placeholder SPST Special Studies XCGS Graduate Academic Exchange XVRS Visiting Research Student STAT Statistics XCHG Academic Exchange SURG Surgery XCHI Inbound Exchange SWIT Std Well Init Toward Comm Hlth XGER Term Abroad Placeholder - GERM
*Additional Subject codes are added each year.
Section Number Used to identify what section of the course this record is referring to in SSASECT. Every section number is 2-3 characters long (e.g. 01, W01 or 01A). Certain types of classes require a letter as the initial character (e.g. a W in front of the section # for web/online sections, a U for off-campus sections, and X for independent studies classes.) Please refer to Nomenclature Policy to see what is available and their uses for the first letter of your section number ( Nomenclature/section numbers) Use letters in section numbers only when needed (e.g. cross listed sections, web sections) as traditional section numbers are critical when scheduling exams due to the exam scheduler (e.g. 01A/01B/01C).
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Credit Units and Billing Hours in SSASECT NEVER change the credit units or billing hours listed on the SSASECT page without first consulting with [email protected] prior to changing them. NEVER update the tuition waiver flag at the bottom of the SSASECT page, change the credit units, or billing hours, unless you have discussed this with Registrarial Services as this has a large impact upon tuition assessment.
Term and CRN 202109 is Fall Term and 202201 is Winter Term. Classes are being rolled with the CRN’s. A newly built class will have a newly created CRN.
POT (Part of Term) Within each term there are Parts of Term. Each POT has its own add/drop/refund rule dates. There are multiple POTs, but sections can only be attached to one POT. In the example, POT: 1 indicates that CHEM 112 (01A) was a full term class in the 202109 term.
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202109 and 202201 POT Default Dates
202109 Parts of Term 202201 Parts of Term
Code Description Start date End Date Length Code Description Start date End Date Length 1 Full Term 02-Sep-21 06-Dec-21 13 1 Full Term 05-Jan-22 05-Apr-22 13 IS Full Term Independent Study 02-Sep-21 06-Dec-21 13 IS Full Term Independent Study 05-Jan-22 05-Apr-22 13 IS1 T1 Part of Multi-Term IS Class 02-Sep-21 05-Apr-22 26 IS2 T1 Part of Multi-Term IS Class 02-Sep-21 05-Apr-22 26 MT1 T1 Part of Multi-Term Class 02-Sep-21 05-Apr-22 26 MT2 T1 Part of Multi-Term Class 02-Sep-21 05-Apr-22 26 PH 13-Sep-21 19-Nov-21 9 PH 17-Jan-22 25-Mar-22 9 LC 02-Sep-21 06-Dec-21 13 LC 05-Jan-22 05-Apr-22 13
POT Default Dates These are the dates that each POT uses and will default to the section when the class roll is performed (Note: for classes that are attached to a POT but do not conform to the default dates, these dates must be changed to the real dates before registration e.g. MED). For classes that go over 2 terms (multi-term classes), the Start and End date values of the class will show from Sept-Apr for both POT=MT1 and POT=MT2, even though in the Class Meeting Dates and Times you only use Sep to Dec dates for MT1 and Jan to Apr dates for MT2. Note: It is very important that the POT dates match the chart above. Please do not change the POT default dates unless it is to correct an inaccurate date or your class starts before the POT date. If your class starts a few days after the date above (max. 5 days), leave the POT date but adjust the meeting time. If your class has different start and end dates than what is listed in the POT chart, please set up as an open learning class; however, do not change classes already built as POT classes into Open Learning classes or vice versa as all add/drop/refund date rules will be incorrect for the new class. These dates affect other university processes (T2202’s, student loans, etc.), therefore is very important that they are correct. (This note excludes Medicine, Dentistry and Veterinary Medicine)
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Example of a multi-term class
Note 1: POT default dates for both MT1 and MT2 sections are Sept-Apr; however, each multi-term meeting time line will have a Start Date and End Date associated with the term as follows: Sept-Dec for POT=MT1 and Jan-Apr for POT=MT2.
Note 2: Open Learning sections will not have POTs or POT default dates; these fields will be empty. Each Open Learning section has its own add/drop/refund rule dates calculated based upon percentages and so do not have an assigned POT. For building these sections, Open Learning Class Maintenance training will be provided by Student Information Systems. Please contact [email protected] to request training.
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Schedule Type This is the classification of the section according to the type of instruction. If this is incorrect or if this code needs to be changed, please first consult with Registrarial Services staff.
Schedule Types and descriptions available in Banner CL Clinical GRS Research Part 2 Only COO Coop Class GSI Sup Self Instruction Part 2 MM Multimode FLD Field Trip GSM Seminar Part 2 PCL Pre-Clinical DENT Only GCL Clinical Part 2 GSO Studio Part 2 PRA Practicum GCO Coop Part 2 GST Lecture Part 2 PRB Problem Session GFL Field Trip Part 2 GSU Teacher Supervision Part 2 RDG Reading Class GI1 Internship Part 2- Education GTL Televised Class Part 2 RES Research GI2 Internship Part 2 CMPT & EPIP GTT Tutorial Part 2 ROS Roster (DENT Only) GI3 Internship Part 2 - General GWB Web Based Class Part 2 SEM Seminar GIN Independent Studies Part 2 ICR Internet Chat Relay SSI Supervised Self Instruction GLB Laboratory Part 2 IHP Internet Help STU Studio GLC Lecture/Clinical Part 2 IN1 Internship - Education SUP Teacher Supervision GLL Lecture/Laboratory Part 2 IN2 Internship - CMPT & EPIP TEL Televised Class GMM Multimode Part 2 IN3 Internship - General TUT Tutorial GPA Practicum Part 2 IND Independent Studies WEB Web Based Class GPB Problem Session Part 2 LAB Laboratory XCH Exchange Program GPC Pre-Clinical Part 2 LC Lecture/Clinical (DENT Only) GRD Reading Class Part 2 LEC Lecture GRO Roster Part 2 LL Lecture/Laboratory DENT
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Note: for multi-term classes, the second half must have a different schedule type from the first half; all second half classes will use the schedule type code beginning with ‘G’ (e.g. GTT for the 2nd half of a multi-term tutorial). If the first half is a LEC then the second half is a ‘G’ lecture (GST). If the first half is a LAB, then the second half will be a ‘G’ lab (GLB) etc.
Note: Please refer to the memo for changes in the MT class builds starting in 202005 (Spring) term.
Enrolment Please indicate the actual number of students you want to enroll in this class based upon past enrolment trends. Adding extra spaces to what is expected may result in the loss or delay in room assignments. Enrolment fields “Section Enrolment Info” are found under the option menu in SSASECT. For the report, the first number is the maximum enrolment and the second number (in brackets) is the actual enrolment.
The accuracy of the max. enrolment is very important for the purpose of scheduling rooms. The system will be choosing a room based on this number as one of the priorities. If the numbers are askew, there may be large rooms only half filled leaving no rooms available for large classes and could result in the removal of that room assignment.
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Note: Some classes have been broken into multiple sections to facilitate seat restrictions. The classes that have been broken down into multiple sections are represented by having an alpha character in the last place of the section number (e.g. 01A, 01B, 01C…). Each of these sections will have a separate enrolment number based upon your dept/college’s decisions for seat restrictions.
The example below is a class that will remain cross listed as this class has multiple sections in different locations. Classes that need certain seats saved for specific colleges, we encourage to be set up as reservations (more information on pages to follow).
ENG 114 (V02) Literature and Composition Reading Culture 5-Jan-118-Apr-11Instructor Primar: Attributes: (201101.27023) Schd: TEL (TELE) POT: 1 Max. Enrol: 10 (0) CCDE CCDE Campus: CT College: AR Department: ENG Status: A HUM Link: Linked to: Approval: Night Class: Yes OCO2
Start Date End Date Start/End Time Days of the Week Schd Type Bldg Room XList Subject CNum Sect # Term CRN 05 Jan 11 08 Apr 11 19:00 - 21:50 R TEL SEMA 1D ENG 114 59 201101 27021 1D ENG 114 V01 201101 27022 1D ENG 114 V02 201101 27032 1D ENG 114 V03 201101 27003 1D ENG 114 V04 201101 27013
Approval Does a student require approval before registration in this class? If yes, indicate the appropriate person/area from which the student needs to get approval in the “Special Approval” field in SSASECT.
Examples of Available Approval Codes
AD Advisor's Approval Required DE Deans Office Approval Required EX U of S Int'l Approval Required AU Audition Required in September DP Departmental Approval Required IN Instructors Signature Required
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CrossListed (XList) Is this section crosslisted with other sections? If yes, follow the directions in the “How to Crosslist” manual. Crosslisting is completed through the SSAXLST form under the SSASECT options menu. All sections crosslisted with the reported section are displayed. The information include contains group ID, term and CRN.
SSASECT
Where seat restrictions can be defined by College, Degree, Program, Field of Study, or Department new reserved seating functionality is available in Banner. Setting up reserved seating will reduce the number of class sections that you will have to maintain. Do not use Level in entering restrictions unless you are setting up a reservation for Learning Communities. Learning Communities will use Level, College and Cohort only in their reservations. Note: Use the fewest number of parameters as possible in setting up reserved seating to define your target registration group.
Student Information Systems offers training to class maintenance staff to help with converting crosslisted class sections to reservations. Please contact [email protected] for training.
Note: When creating a XList group, the value to be added into the Maximum field in SSAXLST is the sum of all class’ max enrolments added together. E.g if you have 3 classes within an XList with max enrolments of 20, 30, and 40, the value that would be entered into Maximum field is 90. Guidelines and Information for 202109-202201 Modified in February, 2021
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Restricted To Is this section restricted in any way? If the section is available or unavailable to any particular college/program/degree/major/campus, use the appropriate radio button in SSARRES < under SSASECT options menu.> plus the college, program, degree or major that is restricted. Staff should use the fewest number of registration restrictions possible to restrict the class to the correct group of students. If more than one restriction is in place on a class the student must meet all the restrictions (e.g. restriction A and restriction B not restriction A or restriction B).
If you have reserved seating groups in your class sections then registration restrictions must allow the students represented in the reserved seats groups into the class section.
Note: If using Campus restrictions, please consult with either Admissions or [email protected] to ensure you are using the correct Campus code restriction.
Night Classes Is this section a night class? If yes, the class has to be identified as a night class. To designate a night class section (for all classes beginning at 17:30 or later), an N should be entered into the “Session” field on the main SSASECT screen. This is necessary for determining the special exam schedule for night classes. Night class meeting times can begin as early as 17:30 or as late as 19:00. These times below include breaks. Due to the day limitations in the 2020-2021 Academic Calendar: o Term 1 (202109) Monday night classes need to be built as 3h 25min o Term 1 (202109) Tuesday and Wednesday night classes need to be built as 3h 05 min o Term 1(202109) Thursday and Friday night classes need to be built as 2h 50 min o Term 2 (202201) All night classes need to be built as 3h 05min Guidelines and Information for 202109-202201 Modified in February, 2021
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SSASECT
Release Unused Permission Spaces For restrictions, unused restricted spaces, (not approval spaces) may be manually released for general registration at the department’s discretion. The general date for releasing unused permission spaces is Learning Communities – TBD Other Registration Restriction release of space – varies by college but suggested is 6-27 July, 2021.
Link This function is to link a parent section and child sections (e.g. a lecture and a linked lab). If this is a child section (LAB, TUT or SEM) and registration will be enforced in the child section if the student registers in a parent LEC section, then a Link ID (added in SSASECT) and Section Links group (added in SSADETL) will have to be placed on each of the sections that is part of this linked group. Please refer to the “How To Link” training manual on linking parent/child classes.
In Banner the two forms where links are created are SSASECT and SSADETL (Under SSASECT options menu)
SSASECT SSADETL
The links display on the class verification report as
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Note: Cancelled linked classes must have their links removed or they will continue to appear in self-service.
Attributes (There are many, please refer to the class build memo or contact [email protected])
ON/OFF Campus Each class needs one of these attributes to properly assess student fees for students registered in this class. If you see that there is no On or Off attribute, please contact [email protected] and we will be happy to answer any questions.
TC Codes These are the tuition codes that allow Banner to properly assess tuition for students registered into this class. Each year you should ensure that each class has a TC Code attached (e.g. TC01, TC31 etc.). If you do notice anything that you have questions about, do not change it but please contact [email protected] and we will be happy to answer any questions.
Experiential Learning Attributes For information on how to determine if a class is experiential and needs an attribute, consult the experiential learning document on the class build website. If the class needs an attribute, this can be added on in the SSADETL form under the degree Program Attributes
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Campus The Campus through which this section will be taught.
If this is an Independent Studies section (schedule type = IS, IS1 or IS2), then the campus = OFF. The OFF code is used for sections offered through the U of S but student fees are calculated as if the student was taking the class off campus (in
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conjunction with the OFF Campus Student fee attribute). If the section is held through a regional college, the regional college code would be inserted here. (e.g. WGST 110 (W61) is held through Parkland Regional College so campus code = PL)
Campus Codes
AU Aurora College IN Northlands Col Ile-a-la-Cross OL Onion Lake BA Battleford Agency TribalCheifs KA Kahkewistahaw First Nation PA USask - Prince Albert Campus BN Beardy’s First Nation KI Kindersley PL Parkland College BR Big River LA La Ronge PO Prince Albert Off-Campus UofS CB Cumberland House LL Lakeland College PR Prince Albert CH Cypress Hills College LN Northlands College La Ronge PW DNU Prairie West Reg College CI China ME Melfort PY Parkland College Yorkton CL Canoe Lake MJ SIAST - Palliser Campus QUE Quebec CM Cumberland College Melfort MU Muenster RE SIAST - Wascana Campus CN Cumberland College Nipawin NB North Battleford RG Regina – U of S CR Cumberland College Tisdale NC Northlands College Creighton SA SIAST - Kelsey Campus CT Carlton Trail College NL Northlands College SC Swift Current CU Cumberland College NM North West Coll Meadow Lake SE Southeast Regional College FN First Nations Univ of Canada NN North West Coll N. Battleford SI Saskatchewan Indian College GD Gabriel Dumont College NO Northlands Coll Buffalo Narrows SK U of S -Saskatoon Main Campus GK Great Plains Coll Kindersley NP NORPAC La Ronge SP St. Peter's College GP Great Plains College NS Northern Site TH Thunderchild First Nation GS Great Plains Coll Swift Current NT Northwest Territories WE Weyburn GW Great Plains Coll Warman NW North West Regional College YO Yorkton IC Ill-a-la-Crosse OFF Off-campus Site
Meeting Time Box This displays the meeting times of the section.
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If the section has no meeting times (e.g. Independent Studies) then most of the fields in this box will be blank. The fields that must have values are Mtg Type (always CLAS) Start Date, End Date, Schedule Type (Schd), hours per week (Hrs/Wk), Sess Cred and Sess In in SSASECT/Meeting Times.
Start Date/End Date for Meeting Times These are the start and end dates of the meeting time. Remember, if it is a multi-term class, the POT default dates on the main SSASECT form will be Sept-Apr but the meeting time start/end dates on the meeting time record will only span the term (Sept – Dec if the POT=MT1 and Jan – Apr if the POT=MT2). If there are no set meeting times, indicate the total contact hours per week. If there are no contact hours (or you do not track them), then enter 0.
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Start/End Time For fall and winter term standard day period lecture classes: 50 minute instructional periods starting half-past the hour, on the instructional cycle every Monday, Wednesday and Friday; or 75 minute instructional periods starting at 0830, 1000, 1130, 1300 or 1430, on the instructional cycle every Tuesday and Thursday; Edwards School of Business (ESB) offers Monday/Wednesday classes on a 75 minute instructional period AND the current instruction period and instruction cycle does not capture the delivery of MBA and MPAcc classes For fall and winter term standard evening period lecture classes: 150 minute instructional periods, on the instructional cycle of one evening per week
Colleges using non-standard time blocks need the approval of the Registrar.
These are the start and end times of the meeting. Each different Start/End Time has a separate line. E.g. If the section meets every Wednesday from 0830-0920 and Thursdays from 1130-1150 then you would have two meeting time lines. If the section meets every Monday and Wednesday at 0830-0920 then you would require only one meeting time line as both dates can be entered on one line as long as all other information remains the same.
Include both the start and end times of all classes and lab/tutorial sections, using the 24 hour clock format. Use the actual end time, e.g. 08:30-09:20 not 08:30-09:30 as this interferes with assigning a room.
Days of the Week Please indicate the days of the week for which this meeting time line is relevant in the SSASECT/Meeting Time block. The codes are M-Monday, T-Tuesday, W-Wednesday, R-Thursday, F-Friday, S-Saturday and U-Sunday
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Schedule Type This is the schedule type of this meeting time line. It can differ from the main schedule type of the section. E.g. If you have a LEC that also has a LAB meeting time, you would have two meeting time lines; one that shows the information of the LEC meeting time (schedule type = LEC) and a second that shows information for the LAB (schedule type = LAB) The second meeting time line would have a different schedule type than the main schedule type defined against the section as a whole.
Building/Room Information Leave the Building and Room fields blank or remove the Bldg/room info unless your Department/College has been given explicit responsible for this space by Institutional Planning and Land Development Office (IPLD) or has been given ‘Priority Use’ by Registrarial Services (e.g. wet labs, dept libraries etc.) Note: In an effort to better place classes, The Space Booking Office (SBO) has created a space request form. If special requirements are needed for a class, please complete this form before 7th May 2021. This will alert the SBO if the professor has back-to-back classes, accessibility needs, special needs for pedagogical reasons etc. The SBO will do its best to accommodate these requests but cannot guarantee that all needs will be met.
If you enter either one of these fields please ensure that you enter both values. The SBO will schedule all other classroom space for you. If you have a class where no space is required, or you will be using an internal space, please insert “NA” for the building and “NO_ROOM” for the room, this will also apply for departments/colleges booking CLRC in Health Science building to place “HLTH” for the building and “2200” for the room. On both of these situations because the rooms share the space at the same time/date potentially, it is important to ALWAYS place “O” for override, otherwise you will receive a conflict error.
This process is critical to have completed before the class build deadline. With the current space crisis, it is imperative that the SBO is only assigning spaces to classes that need a location. Classes that need a room assigned by SBO should be left blank.
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If the section is held through a regional college, place the exact location here (e.g. Nipawin, North Battleford) and the regional college code in the campus field (see page 12-13). (e.g. If the section is held through Cumberland Regional College and the exact location is Melfort, the Campus = CU and the Building = Melfort)
Instructors In SSASECT/Instructor, instructors are added to classes. You may enter the instructor’s NSID and the instructor’s name should appear after you tab. Please refer to your training manuals for adding instructors to sections. (TAs should not be assigned to sections but if the section is a LAB, then a Lab Instructor may be assigned). When adding more than one instructor, the total percentage responsible must equal 100%. o E.g. if you have 3 instructors, you can may, as an example, have used the % responsible as 40, 30, 30 as long as the total = 100% for all instructors o There will still be one and only one primary instructor tor box will be checked.
GENERAL INFORMATION FOR COLLEGES AND DEPARTMENTS
Child Sections (labs, tutorials, seminars) If there is more than one section of a lab, tutorial or seminar for a class, students will be required to register separately for the Lecture and for the Child Section. In these cases the Child Sections will be listed as separate sections, with the section # prefixes: L (lab), T (tutorial) or S (Seminar), e.g. MATH 110 L01. You must indicate through the use of links whether specific lab, tutorial or seminar section(s) are linked with any particular main section(s) of a class. Some Child Sections may not require a separate registration. In such cases there will be no separate section and no section number. List the time of the lab/tutorial/seminar in the meeting time box and indicate “Lab”, “Tutorial” or “Seminar” in the meeting time box Schedule Type field.
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Setting Class Titles
1. The short title field (30 characters in length) exists on SSASECT and is referred to as “Title”, rather than “Short Title”. This is the title that is displayed on the official transcript and the advising transcript. 2. The long title field exists on SSASYLB. This title displays on the self-service class lookup for registration purposes and also on the unofficial transcript available through self-service. Special Topics courses require unique class titles to be set. Therefore, these titles should be changed in both the title field on SSASECT and Section Long title field on SSASYLB . This way, students will see the specific class titles both when they register and when they receive their official transcript.
NOTE: SSASYLB for Special Topics is mandatory to properly update class titles. Please refer to the manual for other uses. E.g. use of the technical requirements field.
SSASYLB - Entering long title and technical requirements (pre- and co-requisites) 1. From the options menu in SSASECT, select Section Syllabus Form (SSASYLB) 2. Click Next Block. For Special Topics classes, do not Copy from Course. Instead type in the long title in SSASYLB and press SAVE. You can then enter the shortened title on the main SSASECT page and press SAVE. 3. Click Next Block 3 more times until you are in the Technical Requirements area. Type in any pre- and co-requisites to your class. Press SAVE. Without doing these steps students will not be able to see any of this information
GENERAL INFORMATION FOR COLLEGES ONLY
Classes Offered In Other Colleges If there are any classes offered by other colleges that are required/recommended for your students, you should contact the appropriate college(s) to work out the details for those classes. The information for these classes will only need to be built/maintained by the college offering the class.
Credit Unit Maximums - Please email changes to [email protected]
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Banner can limit the number of credit units in which a student can register in for a given term. The credit unit maximum can be set by college or program. They will remain the same as last year unless SESD is notified of any changes by April 15th. All Credit Unit maximums will end with .1 (e.g. 15.1 Max CUs). This is to allow the student to register in 0 academic CU classes that have 0.01 operational CUs to accommodate other functionality in Banner. Banner will not allow the maximum for the term to be exceeded. For example, if the credit limit for a term is 18, a student would not be allowed to register in a class that would make their total credit units (for that term) exceed 18. A college may approve a student taking more than the maximum number of credit units for their college. If approved, a staff member would have to increase the maximum for that student. A college staff member who has access to the Registration system could make this change. Once approval is granted and the maximum is increased, the student would be able to register for additional classes (up to but not exceeding the new limit). And remember, NEVER change the credit units or billing hours on the main SSASECT page. And never touch the tuition waiver button on the bottom of SSASECT. If you think they are incorrect contact [email protected].
Guidelines and Information for 202109-202201 Modified in February, 2021
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