Committee of Whole Monday, January 20, 2020 Council Chambers 1:00 PM Page
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AGENDA Committee of Whole Monday, January 20, 2020 Council Chambers 1:00 PM Page CALL TO ORDER APPROVAL OF AGENDA ADMINISTRATION REPORTS City Manager - Bob Smith 3 - 7 Regional Resilience Specialist Draft 11 Jan 2020 Terms of Reference Regional Resilience Specialist draft January 8 2020 Finance and Administration Manager- Amanda Rosenthal-Hiebert 8 - 12 Finance Manager's COTW Report - January 20, 2020 • Appendices: Investment Policy updates, Utility Policy amended, Tax 13 - 45 enforcement lien listing, Education support HR policy, Council Indemnity policy amended Appendix A - P42-2020 Investment Policy Appendix B - P17-2013 Utility Policy Amended January 2020 Appendix C - Tax Enforcement Lien Listing Appendix D - Educational Support Program - Jan 27 2020 Appendix E - Council Indemnity Policy January 2020 Round Table Discussion - Lead by Councillor Brian Jones Public Works and Utilities Manager -Jason Wiebe 46 - 48 Public Works and Utilities Manager's COTW Report - January 20, 2020 Round Table Discussion - Lead by Councillor Richard Beck Planning, Development and Bylaw Manager - Brad Toth 49 - 52 Planning & Development Manager's COTW - January 20, 2020 Round Table Discussion - Lead by Kendall Shram Recreation and Community Services Manager - Paul McGonigal 53 - 59 Recreation and Community Services Manager's COTW Report- January 20, 2020 • Appendices: Tree Canada, Library Programming Stats- November, Warman 60 - 112 Page 1 of 173 Public Library Board Agenda Appendix A - Tree Canada - Off Leash Dog Park Plan Appendix B - 2019 November Library Programming Stats Appendix C - WPL_Agenda_Revised_Jan15_2020 Round Table Discussion - Lead by Councillor Trevor Peterson COFFEE BREAK PROTECTIVE SERVICES Warman Fire and Rescue Report- Fire Chief Russ Austin 113 - 114 Fire Chief's COTW Report - January 20, 2020 • Appendices: Saskatoon Fire training ground Document, Volunteer Firefighting 115 - 135 online Theory Training, Comparison Statistics, & 2019 Year Totals reports. Saskatoon Fire Training Ground Doc Volunteer Firefighting 5 Year Medical Call Comparison Month to Month 2019 vs 2018 MVC's 2019 Year End Total Calls by Type 2019 Year End Report- Call Attendance RM of Corman Park RCMP Report - S/Sgt. D.P. MARQUIS 136 - 139 RCMP DEC 2018 Compare WARMAN RCMP DEC 2019 WARMAN • Appendices: RCMP Media Release 140 - 141 RCMP Media Release - Jan 6 -13, 2020 Round Table Discussion - Lead by Deputy Mayor Gary Philipchuk ECONOMIC DEVELOPMENT Economic Development Officers Report - Josh Welz 142 - 143 EDO's COTW Report- January 20, 2020 • Appendix: SREDA - Centre of Excellence Report 144 - 169 Centre of Excellence Report - City of Warman Round Table Discussion - Lead by Councillor Kevin Tooley COMMUNICATIONS Executive Assistant Communications Liaison - Erin Legg 170 - 173 Communication Liaison's COTW report - January 20, 2020 NEXT MEETING Tuesday, February 18th, 2020. ADJOURNMENT Page 2 of 173 CITY OF SASKATOON - JOB DESCRIPTION DEPARTMENT Saskatoon Fire Department POSITION TITLE: Regional Resilience Specialist DIVISION Emergency Management Organization POSITION # Saskatoon Emergency Management Organization (EMO) works with Municipal colleagues, community partners, government agencies, business, non-profit groups, first responders and citizens to promote and strengthen emergency management. We work collaboratively with these groups to coordinate emergency preparedness, planning, response and recovery with the goal of making Saskatoon a safer and more resilient community. CORE FUNCTION: The Regional Resilience Specialist is responsible for the overseeing, in partnership with the Regional members, the process, development, delivery and evaluation of resilience planning. In addition, this position is responsible for relationship building and maintenance with internal and external partners and stakeholders at the municipal, provincial and federal level. SCOPE AND MAJOR RESPONSIBILITIES: 1. Provides leadership on resilience planning and regional coordination. 2. Develops and implements an emergency program, including hazard, risks and vulnerabilities, incident action plans and contingency plans in collaboration with the communities that are members of the Regional Partnership. This position is responsible for ensuring the emergency program can be activated in each municipality and builds capacity within the municipality for emergency management. This requires access to confidential information and working closely with the senior administrative level within these communities. 3. Develops and maintains key partnerships with internal and external stakeholders. These include other municipalities in the region and the Saskatchewan Public Safety Agency. 4. Coordinates and provides training that supports a measurable resilience within each municipality. 5. Coordinates a measurable exercises program to evaluate and improve emergency and service continuity response plans to create a resilient regional community. 6. Works with external partners and stakeholders in large scale exercises. 7. Develops, provides and reviews relevant professional development and training opportunities for internal and external partners and stakeholders to ensure capacity within the municipality to respond and recover to emergency incidents. 8. Coordinates the activation of an Emergency Operations Centre as required. Ensures that first responders are equipped with protocols, training and equipment needed to coordinate site based emergencies with the municipal EOC. 9. Represents Regional Partnership group at internal and external meetings and events as required, including confidential senior administration meetings. 10. Communicates using the emergency mass notification system as required in each Regional partnership community. 11. Prepares written and oral reports, resources and training plans as required. 12. Performs other related duties as assigned. RELATIONSHIP: Reports to the Director of Emergency Management Organization. QUALIFICATIONS: Grade 12 Education Four to six years' related experience in resilience planning, services continuity or emergency management. Emergency Management and/or Service Continuity certificate, diploma or professional designation. A combination of other training and experience may be considered. Possession of an equivalent combination of training and experience may be considered. Demonstrated ability to analyze data, identify underlying issues/problems and recommend required Ability to build consensus, generate common understanding and create shared vision in an environment of diverse stakeholders and interests. Demonstrated ability to communicate effectively orally and writing, including the ability to prepare and present reports. Possession of a valid, Class 5 Saskatchewan Driver’s Licence. Current driver’s abstract from SGI demonstrating a safe driving record. Signature: _________________________________________ Date: _________________________________________ Page 3 of 173 CITY OF SASKATOON - JOB DESCRIPTION DEPARTMENT Saskatoon Fire Department POSITION TITLE: Regional Resilience Specialist DIVISION Emergency Management Organization POSITION # Signature: _________________________________________ Date: _________________________________________ Page 4 of 173 Terms of Reference: Regional Resilience Specialist Purpose: The members of this partnership are working together to build the resilience capacity of each municipality and the region as a whole to “adapt to disturbances resulting from hazards by persevering, recuperating or changing to reach and maintain an acceptable level of functioning” (Public Safety Canada – What do Resilient Communities Look Like?). This partnership will have access to a professional resilience specialist employee to develop and maintain an emergency management program for each of the municipalities. This program will be compatible with other municipal emergency programs in the region and will be aligned with provincial and federal best practices. This will build regional resiliency through sharing of information, sharing of resources, development of incident management teams, sharing of an Emergency Operations Centre Exercise Program and other key strategies and tactics. Membership: Village of Borden Town of Duck Lake Town of Hague Town of Hepburn Town of Langham Town of Osler Town of Rosthern RM of Rosthern No. 403 Town of Waldheim City of Warman City of Saskatoon Emergency Management Organization Length of membership: Members agree to a two year pilot project with review process after the first year. Two years from the (signing date) the members will determine if they will continue to participate. Roles and Responsibilities: Steering Committee: o Membership: . Two senior administrative representatives from the member communities January 7, 2020 Page 5 of 173 . Director of Emergency Management Organization, City of Saskatoon o Responsibilities: . Development, review and updating of terms of reference . Hiring and employee review of the Regional Resiliency Specialist . Report to other members of the group . Review requests to join project from additional municipalities Director of Saskatoon Emergency Management Organization: o Responsibilities: . Day-to-day operations and regular review of employee and progress of plans . Provide operational support, supervision . Budget and financial operations oversight . Report to the steering committee on a regular basis . Coordinate a yearly joint meeting with the senior administration of each municipality to set and review goals Membership: . Responsibilities: . Ensure municipal