Employee Handbook
Contents
Section 1 – Introduction to the College ...... 1 Vision, Corporate Aims, Values & Mission Statement ...... 2 The Purpose of the Organisation ...... 3 Partnerships ...... 4 Finding Your Way Around ...... 4
Section 2 - Useful Information ...... 5 College Contact Details ...... 5 Communication ...... 6 Human Resources ...... 7 Leave of Absence ...... 8 PVG Scheme (Protecting Vulnerable Groups) ...... 11 Staff Benefits ...... 11
Section 3 – Key Information ...... 13 Career Long Professional Learning and Development ...... 13 Equality and Inclusiveness ...... 15 Health and Safety ...... 16 First Aid ...... 18 Safeguarding ...... 20
Section 4 – College Services ...... 22 College Support Services ...... 23 Facilities Management (FM) ...... 23 Spectrum ...... 24 Procurement ...... 25 Access Centre Support ...... 27 Services Available To Staff and Students ...... 31
Appendices ...... 32 The Board of Governors ...... 33 College Layout ...... 34 Lists of Acronyms, Abbreviations and Glossary of Useful Terms...... 35 Log In Assistance...... 40
Section 1 – Introduction to the College
On behalf of West Lothian College and our Board of Governors we would like to wish you a very warm welcome.
You have joined an organisation which has aspirations to “Open Doors” for our learners to ensure their development and success is at the heart of all we do.
We aim to recruit high quality staff that will make a strong contribution to delivering an excellent experience for our learners. It is the people in any organisation who make the difference and therefore every single member of staff has a valuable role to play.
And it is not just about individuals. We place a high emphasis on effective team work and showing respect for the strengths of different team members, which means that the joint contribution to positive learner experiences is even more valuable.
We embrace innovation and enterprise and are not afraid to try and do things differently in the pursuit of quality and excellence. This is often achieved through working with employers, businesses, community partners, public sector agencies and international partners to maintain an external focus with a responsive service and engaging curriculum for our learners.
In line with the Scottish Government’s ambition for Scotland, West Lothian College has set itself challenging aspirations within its Regional Plan for 2017-2020 to:
Develop the Young Workforce through increasing Foundation Apprenticeships and extending school/college vocational pathways Develop Scotland’s Workforce by increasing part time and work place learning whilst ensuring all programmes accredit learning and assessment of skills and competence Increase international opportunities for learners and drive up innovation and enterprise activities Widen access to college by increasing the number of individuals from disadvantaged areas or with specific vulnerabilities Increase the number of students contributing to the community through volunteering whilst at college Through a campaign of Reduce-Reuse-Recycle minimise our carbon footprint and build the sustainability of the college
To achieve these aims we need to do more than recruit high quality staff, we also need to support the on-going development of professional standards and we therefore invest in induction and training and development to ensure this.
West Lothian College provides a welcoming environment and is a rewarding place to work and you will be well supported by our Human Resources team, your immediate colleagues and the wider group of staff across the College.
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Vision, Corporate Aims, Values & Mission Statement
Vision for 2015-2018
To be a high performing and creative College with a regional and national reputation for excellence in demand led learning and skills development.
Mission
To be innovative in the delivery of high quality learning and skills for the workforce needs of Scotland and to support the needs of young learners who are the future of West Lothian and Scotland.
Values
Welcoming to all. Students at the heart of all we do. Always striving for better.
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The Purpose of the Organisation
West Lothian College is a provider of high quality learning and skills development opportunities. We are located in the heart of Livingston, and are an integral part of West Lothian’s economic development strategy.
College Board of Governors and College Structure
The College’s governing body is the Board of Governors, which comprises representation from employers, other educational establishments, College staff and the community. The Board operates through three sub-committees:
The Audit Committee The Finance and General Purposes Committee The Learning and Teaching Committee
The Chairman of the Board is Alex Linkston. Please refer to Appendix 1 for a full list of Board Members.
The Principal has responsibility for overall College leadership, management and organisation.
Programmes of learning are supported by ten groups of learning and teaching staff:
Construction & Motor Vehicle Centre Childhood Practice and Sports and Fitness Centre Hospitality & Assisted Programmes Centre Computing & Engineering Centre Workforce Development Centre Business & Creative Centre Beauty Therapy & Hairdressing Centre Health & Social Care, Social Science & Science Centre Commercial & Enterprise Centre Quality & Learner Services
Programmes are delivered on College premises, in the work place and community. They can be undertaken through a variety of modes - full-time, part-time, evening, day release, flexible learning, open learning, work-based learning and short courses.
The College has an extensive range of learning environments, laboratories, workshops, studios, salons, testing bays and computer facilities. To secure its future, the College has invested heavily in ICT and state of the art facilities for curriculum areas such as the Platinum Salon, the Terrace Restaurant and the motor vehicle workshop.
The open design of the College has allowed students with physical disabilities full access to the College and created an egalitarian environment, which has raised the aspirations and expectations of students and staff.
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For the future, the College has ambitious plans underpinned by a culture of collaboration and change.
Partnerships
West Lothian College believes in partnership. The College values relationships with other colleges, universities and the business community and uses them to benefit our learners. The portfolio of the College reflects the requirements of employers and learners, building upon the unique features of the West Lothian economy.
Finding Your Way Around
There is a map of the layout of the College in Appendix 2. Each building has a name e.g. Pavilion (lettered A – D), Terrace (numbered 1-4), Street. Room numbers are prefixed by either G, which stands for Ground Floor or F for First Floor, e.g. Pavilion B G8. The map also details Fire Evacuation Points.
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Section 2 - Useful Information
College Contact Details
College Address: West Lothian College Almondvale Crescent Livingston EH54 7EP Tel: 01506 418181 Fax: 01506 409980 Email: [email protected]
Direct Dial From Outside the College
For external callers to direct dial your telephone, prefix the extension with the STD code and numbers '42'. For example, if your internal extension number were 7529, your direct dial would be 01506 427529. Giving out your direct dial number to external callers ensures that they will get through to you direct without having to go through the switchboard at Reception.
Internal Telephone Calls
For switchboard assistance, dial '0'. An internal telephone list is available from Reception.
Calls Outside the College
To make an external call ‘9’ should be dialled prior to the number to phone. Please also note that ‘4’ is needed when trying to access an options list on outside calls.
Outgoing mail is collected around 3 pm every day from a central location in your office or workroom. Mail is distributed internally twice per day.
Fax
The College fax machine is situated at reception. The number is 01506 409980.
Lost Property
The College cannot accept any responsibility for the loss or damage to personal belongings. All staff are responsible for the safety and security of their personal belongings.
Any lost property found on the College premises is recorded at the Facilities Management Helpdesk (located at the rear of the Access Centre on the first floor of the Street Building) and kept in safe keeping until retrieved. Property will be retained for two weeks and high value lost property will be reported to the Police. 5 H:\Current Employee Handbook_Updated 01032019
College Car Park
Please drive carefully and with respect for others at all times and within the speed limit of 5 mph. Always remember that College car parks are also pedestrian ways. Parking within the College grounds is not an entitlement. If there are no designated spaces left, you will have to park off-site in other nearby car parks.
Park only in the appropriate designated areas. Inconsiderate parking and parking out with designated areas can lead to higher risks on the campus as others may be affected. Vision on the road is reduced and pedestrians may not see oncoming traffic. Certain parking areas are restricted to bonafide disabled users – please respect this.
Cars, motorcycles and cycles are left at the owner's risk and the College does not accept any responsibility for damage or loss.
Communication
What methods are used to communicate with staff?
Communication is vital in any College. We want to encourage you to express your point of view and suggest ways to improve what we do.
On a day-to-day basis, wide use is made of the College e-mail system to communicate information. It is assumed that you access your e-mails so it is important to ensure you have access to the e-mail system and then check it on a regular basis. In addition, there is the College’s electronic information management system, iShare. There is a step by step illustrative guide within this pack to assist you when logging on to the Novell system. The Novell system houses email; iShare; eGuide and ICT Helpdesk (all of which you will use on a regular basis). One other system that you may use is Columbus. Columbus is an application on which staff can produce online registers and results, locate student achievements and outstanding qualifications. Columbus contains all student personal details. All of these systems can be accessed by a logon name and password. These will be given to you by your manager on your first day. Should you require any further information or assistance in using any of these systems, please call the ICT Department.
Training on iShare can be organised via executive secretaries.
There is a College email/internet usage policy that can be found in IShare
The following methods are also used:
iShare Noticeboard (online) Frequent team meetings College News Notice boards located throughout the College
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Briefings and Awareness Raising Sessions are conducted on a planned and as required basis Compliment/ suggestion boxes which can be found across the College at various reception points.
Please note that the Executive office is a central storage point for all College documents. These can be accessed by a member of the executive team.
Confidentiality
We like to keep you informed and we trust you with confidential information. If you breach confidentiality, disciplinary action may be taken so please be cautious about discussing College business outside work. Also familiarise yourself with the Social Network & Internet Policy which is available on iShare.
Human Resources
Terms and conditions of Employment
Around the time of starting, the HR department will issue you with a copy of your job description if requested and the terms and conditions of your employment as stated in your written statement of main particulars of employment (also known as your contract of employment). Keep these for reference especially during your induction review meetings with your manager.
If you have any questions regarding your terms and conditions of service, contact the HR team who will be able to advise you on matters relating to your employment.
Policies and procedures
The College has a range of policies and procedures covering key areas and issues. All policies and procedures are available on the College electronic file management system, iShare, or paper copies can be obtained from the management suite or the HR office (located at the rear of the Spectrum area on the first floor of the Street Building).
Trade Union Membership
There are recognised trade unions representing both teaching and support staff, the representatives of which have an active role in the consultation and negotiation processes within the College. The union recognised for teaching staff is The Further Education Lecturers Association (FELA). FELA is a self-governing association within the Educational Institute of Scotland (EIS). For support staff, UNISON is the recognised trade union. Names of union representatives are available from HR and are stated on ‘useful numbers document’ issued on your first day.
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Annual Leave
Your annual entitlement is shown on your contract of employment. The annual leave year runs from 1st September – 31st August.
If you commence during a leave year - that is not at the exact commencement of the leave year - you will be awarded a pro-rata amount for the remainder of the first year. If you work on a part-time basis, you will receive a pro-rata amount of leave. Further details are available from HR.
Support Staff and Managers
You will be issued with a holiday card shortly after you commence. When requesting leave, you should complete the dates which you would like your holiday, pass the card to your line manager who will sign the card if the leave is approved. You should then return it to HR before taking the leave.
Academic Staff and Sessional Support Staff
The College Board of Governors determines the dates for annual leave for academic staff. This information will be published before the start of the leave year and is available from iShare.
A copy of the College calendar can be found on iShare, along with details of fixed holidays for support staff and managers.
Leave of Absence
If you need a period of absence for personal reasons you may be entitled to either paid or unpaid leave. Please contact HR for details.
In either case, you must complete a leave of absence form (available from the HR office or iShare), giving some notice where possible. This form should then be passed to your line manager for approval.
Pay
All salary payments are made directly to your bank or building society account on the 28th day of every month or on the Friday before, should the 28th fall on a weekend or bank holiday. In order to process this, you will be sent forms, including a bank details form before your commencement. You should complete this and return it to HR as soon as possible.
Pay Slips
Staff will receive a confidential pay advice note detailing earnings and identifying all deductions. The pay advice note will be posted to staff prior to the pay date. If you 8 H:\Current Employee Handbook_Updated 01032019
have any queries regarding your pay, please contact West Lothian Council (West Lothian College’s Payroll provider) via email ([email protected]) or by phone 01506 282222.
Pay Claims
There is an overtime form that should be completed by support staff working hours as appropriate. This must be signed by your manager and submitted to HR by midday on the 10th of each month.
The College expects staff to submit claims timeously each month and may not pay claims that are over 90 days old.
Flexi-Time and Annualised Hours
Flexi-time and annualised hours are open to most support staff. Full details can be obtained from iShare.
Expense Claims
Any item that is likely to give rise to a claim for expenses must be authorised by the manager prior to incurring the expense. You can claim car mileage, travel and subsistence expenses by completing the appropriate expense claim form (there is a supply available in each work room/area, on iShare and also from the HR office). Guidelines on what can be claimed are also available from iShare. Once authorised by your line manager, the form should be submitted to HR (mileage claims) or the Finance Office (non-mileage claims) for processing. Claims relating to expenses incurred during Professional Development activities should be submitted to Finance. All claims must be submitted by the 10th of the month to ensure payment in that month's salary. The College expects staff to submit claims timeously each month and may not pay claims that are over 90 days old.
The College is not insured when College employees use their own cars on College business. It is therefore the responsibility of the employee to ensure that they are insured for business use.
Employees wishing to use their own car on College business will need to show staff in HR their current Insurance Certificate stating that they are eligible to use their car for business purposes. The College will not pay mileage claims made by employees that have not complied with this policy.
Pension Schemes
The College pension schemes are Career Average Re-valued Earnings schemes. As a new member of staff, you will be automatically enrolled into the appropriate scheme. The pension schemes are: Local Government Pension Scheme (administered by the Lothian Pension Fund) for Support Staff and Scottish Teachers’
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Superannuation Scheme (administered by the Scottish Public Pensions Agency) for academic staff. Employees have the right to opt out of the pension scheme.
Their contact details are detailed below:
Lothian Pension Fund: www.lpf.org.uk Telephone: 0131 529 4638
SPPA: www.sppa.gov.uk Telephone: 01896 893000
Occupational Health support
The College offers Occupational Health support to all staff as required. Occupational Health support is delivered by OHAssist. A staff member can arrange a referral by discussing with their manager who will then contact HR. Alternatively a staff member can refer themselves and a referral can be arranged by contacting HR directly.
Employee Assistance Programme (EAP)
An Employee Assistance Programme is also available which can offer confidential advice and counselling services for a range of personal issues and work related concerns such as: Bereavement; Financial Concerns; Relationship problems; Depression; Bullying and Stress. The direct family members of employees can contact the EAP line for support (except for financial and legal advice). Support is delivered by a team of trained wellbeing and counselling practitioners.
There is no charge for this service and the Employee Assistance Programme operates 24 hours, 7 days a week and can be contacted as follows:-
Via phone: UK Freephone number: 0800 731 8632
Staff also have access to the EAP website which includes useful information.
On-line: wlc.helpeap.com
Wellbeing Zone
There is also a free and totally confidential online health and wellbeing resource that offers a combination of personally tailored programmes and general health information and support. This can be accessed via the following link: www.wlc-help.wellbeingzone.co.uk Use code: ‘wlc’
Absence
If you are ill, it is essential that you follow this procedure:
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Days 1-7: Telephone HR (01506 427530) as early as possible and within half an hour of your starting time. Please do not leave a message on Reception answering machine. You must do this on the first day of absence and provide a likely return to work date. Thereafter you must keep in touch with HR on a regular basis – e.g. every few days or weekly if the absence is long term. You will also be asked the reason for your absence.
On your return to work, please complete a sickness self-certification form which can be found on IShare and submit this to HR.
Over 7 days: If you are absent for more than seven calendar days, you must submit a fit note (‘statement of fitness for work’) from your doctor to cover the period of absence. This should be submitted to HR.
Please remember to notify HR when you return to work!
Return To Work Interviews
On your return to work, your line manager will carry out a short Return To Work discussion meeting.
PVG Scheme (Protecting Vulnerable Groups)
All West Lothian College employees will be required to join the PVG Scheme as a condition of their employment and/or will be subject to a scheme record update check.
The post for which you are occupying is exempt from the provision of Section 4(2) and 4(3)b of the Rehabilitation of Offenders Act 1974 by virtue of the Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013. You are therefore not statutorily entitled to withhold information about convictions which for other purposes are “spent” under the provisions of the Act.
Therefore all current employees must notify the HR Department of any criminal investigation, charges or convictions as soon as practicably possible. This includes any Police charges, fixed penalties and cautions.
All notification of such information will be evaluated on an individual basis.
Any failure to disclose such charges and/or convictions could result in disciplinary action (up to and including dismissal) and the removal from the register of the General Teaching Council (where applicable)
Staff Benefits
A separate Staff Benefits guide is available on iShare, current Staff Benefits include:
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Continuous Professional Development Flexi Time for Support Staff Healthshield (healthcare cash plan) Beneficial library membership Occupational Health support Employee Assistance Programme Counselling services Discounted use of College Gym and sports facilities Perkz - an online scheme that works with the best UK retailers to provide exclusive discounts for our employees. Cycle to Work scheme
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Section 3 – Key Information
Career Long Professional Learning and Development
Identifying Professional Development Needs
The Board of Governors is committed to the operation of a Professional Development Scheme, which contributes to the achievement of the College’s aims and objectives.
This scheme provides a regular opportunity for staff to review their development needs with their line manager, in line with achievement of the Colleges’ strategic objectives. It is an opportunity to discuss appropriate personal and professional development.
The Professional Development Scheme
The aims of the scheme are as follows:
To embed workforce skills development and planning as a key Quality function. Develop a proactive approach to staff development at both a team and individual level. Develop effectiveness and efficiency at team and individual levels. Ensure that the College realises excellence across service delivery. Ensure professional standards are embedded in learning and teaching and service delivery.
What professional development is available within the College?
Professional development takes various forms. The College is supportive of all staff engaging in professional development and will, within resources available, provide support where appropriate.
Professional development is administered by the Quality Team within Quality & Learner Services. In addition to development identified as part of the Career Long Professional Learning Plans (CLPLP), the College will also provide other development in keeping with the strategic aims. Staff can also identify and discuss with their Manager and Learning & Development Officer to attend additional courses, conferences or other developmental activities.
Before going on any course, attending a conference or other development activity, a Professional Development application form (“PD APP”) must be completed to approve time off or course expenditure. These forms can be found on iShare. This should give full details of the intended course, any costs involved and reasons why this will benefit the College and further staff’s development. The Line Manager and Learning & Development Officer must both approve this form prior to attendance.
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The attendee will then undertake evaluations of any professional activities undertaken.
Upgrading Qualifications
The College encourages staff to continue their professional development and will support applications for courses leading to recognised qualifications where appropriate to your area of work, whether this is to provide enhancement to the current job role or for succession planning. The level of support given varies according to each individual case. Factors taken into account include relevance to work, cost, release requirements etc. More details are given in the Career Long Professional Learning and Development Policy on iShare.
Teacher Training
The introductory Unit for new lecturers is the SCQF level 7 Teaching in Colleges Today, and is supported by a representative from Quality & Learner Services and the College Development Network via their website.
The PDA usually takes place over an academic year, and consists of two connected SCQF level 9 Units; the first concerns planning learning and the second concerns teaching and assessment. Both Units require examples of lesson and Unit plans, group profiles, classroom observations undertaken and written reflective accounts of your practice. The focus of the Units is academic in nature, with academic reading and research undertaken, and these are referenced academically in the written assignments.
Undertaking the PDA should prepare lecturers for the Teaching Qualification in FE, which we currently offer in conjunction with the University of Dundee. The TQFE is either a degree or post graduate level of qualification, based on your qualifications. It is, of course, highly academic in nature, features significant reading and writing commitments, externally assessed lesson observation, and again takes place over an academic year. Staff undertaking this will be required to produce written examples of their lesson planning, along with evaluative reflective accounts of at least 1 (2 if candidate does not have the PDA) lesson observation for the first unit, and 5 x 800 word- (undergraduate) or 1000 word- (postgraduate) academically referenced evaluative essays for the second of the two units in the TQFE.
It is the College’s intention to enable all staff to access the Teaching Qualification in Further Education (TQFE) and targets have been set to work towards all teaching staff obtaining TQFE.
In addition, staff involved in the delivery or assessment of SVQ programmes will be required to complete A and V units (previously known as D units).
In order to apply for teacher or assessor training, please speak to your Manager in the first instance.
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For more information please refer to the Career Long Professional Learning and Development policy found on iShare.
Equality and Inclusiveness
West Lothian College is committed to promoting equality and inclusiveness for the benefit of its students, staff and stakeholders. The college values diversity and actively seeks to widen opportunities for both staff and learners alike, as well as removing barriers to learning and working for all. The College also has a proactive quality culture to ensure that we operate effectively and constantly try to improve our provision and services.
The College believes that Quality, Equality, Diversity and Inclusiveness:
are fundamental principles and philosophies; means taking positive steps to ensure that staff and learners are not disadvantaged; are goals to be aimed for rather than fixed states; requires the College to adapt to the needs of the learners, rather than the learners having to cope with the set ways of the College; is about acknowledging differences and providing choices; means that the learning environment should match the learner’s needs, abilities and aspirations; is about creating a variety of learning opportunities, approaches and differentiated learning styles so that learners can achieve their educational objectives in the best way for them and within the limitations of the system; and embraces Equal Opportunities, Race Equality, Disability, Widening Access and Social Inclusion, and furthers actions within these policy areas.
West Lothian College‘s Equality Mainstreaming Report 2013-2016 outlines how we will meet our statutory obligations to integrate equality into the very heart of the work of West Lothian College through which staff and learner equalities monitoring data is gathered and analysed.
West Lothian College views equality and inclusiveness as an umbrella for a suite of complementary policies, procedures and supporting actions that support our corporate activities.
Dignity at Work
The College will create a working environment in which the dignity of employees is respected and all staff have a duty to ensure that harassment, victimisation or bullying does not occur.
The College offers advice and information on an informal basis and in confidence to any member of staff who feels they are being harassed. Staff should be aware of
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their own actions and also feel confident that the College procedures will support them in dealing with any incidents that may occur. The College has a Harassment Policy, which details the steps that staff can follow if they feel they are being harassed, bullied or victimised. This policy is available on IShare.
Health and Safety
Introduction
West Lothian College is committed to ensuring all staff and students receive adequate information, instruction, training and supervision to enable them to work with minimum risk to their own or other people’s health and safety. The health and safety Policy (available on iShare) sets out the organization and arrangements for health and safety within the College environments which includes the roles and responsibilities of everyone within the working environment.
Responsibilities
All staff are directly accountable to their line manager as well as to the whole organisation. We all owe a legal duty of care and as such must ensure we fulfil our own legal obligations by co-operating with management to achieve a healthy, safe working environment. All staff and students have the responsibility to work safely and to take care of themselves and others. They must report any hazards and assess risks, both to themselves and others and ensure implementation of the identified measures to control risk in the working environment. Documents are available on iShare to assist in the implementation of health and safety requirements and you should familiarize yourself with them.
Emergency Evacuation
Evacuation procedures are in place to deal with all emergencies at the College but you as a member of staff should make yourself familiar with the following, as well as familiarising yourself with the content of the Health & Safety Noticeboard which is displayed across the College:
What you should do before an alarm sounds
Familiarise yourself with the emergency evacuation procedures Familiarise yourself with the safe evacuation routes and assembly points Ensure all students in your charge are aware of the evacuation procedures Ensure you have a current up to date register of your students Ensure all your visitors are aware of the evacuation procedures Ensure you know the correct assembly point for the building you are in Ensure a PEEP (Personal Emergency Evacuation Plan) is raised for any non- ambulant student under your control, communicated to all staff involved and to the Health & Safety Officer.
What to do if you discover a fire
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Sound the alarm by operating the nearest fire alarm button
What do to when the alarm sounds
Leave the building by the nearest fire exit Ensure all students under your control are evacuated immediately and are directed to the appropriate evacuation assembly point. Close all doors behind you but do not lock them Report to your designated assembly point Ensure you account for all your students Report anyone missing to College staff on duty at evacuation point Report anyone left behind at a refuge point to College staff on duty at evacuation point Await further instructions from College staff
What to do with staff or students who have mobility difficulties:
Ensure a PEEP has been raised for them as soon as the difficulty is known Ensure all non-ambulant personnel have been briefed on their personal evacuation plan and go to the nearest refuge point Ensure you report their location to the staff on duty at the emergency evacuation point
What NOT to do during an emergency
Do not use the lifts Do not lock doors behind you Do not re-enter the building for any reason Do not return to the building unto the all clear has been given
Working Environments
In your personal working environment you will be provided with appropriate training to ensure you can safely use any equipment or materials within that area.
PPE will be provided where necessary to ensure you are not unduly exposed to noise, dust, substances hazardous to health or dangers from mechanical or electrical equipment
You must not use equipment or materials you have not been trained to use or authorized to use.
If you use Display Screen Equipment (e.g. computer), then you must complete a DSE Assessment which is mandatory to assess your workstation and identify any additional requirements. The system will generate an email highlighting any actions appropriate to you. It is your responsibility to discuss this with your line manager. 17 H:\Current Employee Handbook_Updated 01032019
Risk Assessments
Risk assessment is the first line tool in identifying and controlling risks within the working environment. Risk assessment procedures on iShare set out the principles under which risks are identified, evaluated and controlled.
Staff should be aware of the risks involved in their own work activities and practices and ensure all procedures in place to control those risks to an acceptable level are implemented.
All staff should familiarize themselves with the risk assessment procedures and involve themselves in the review and development of risk assessments within their own area.
First Aid
It is the College policy that all staff, students and visitors sustaining injury or accident must obtain proper qualified medical advice or assistance within 24 hours of the occurrence and report the results immediately to the College. A First Aider can be contacted via the main reception desk in the Street Building. You must also report the accident/incident to the First Aid Coordinator who is responsible for completing the appropriate accident/incident report form(s) and carrying out a follow-up procedure to inform the Health and Safety Officer
Should a minor/major incident or accident occur and a first aider or a 999 emergency call be necessary, the College main Reception should be called giving the nature of the injury/accident. This is by dialling “0” or Ext. 7600 from any telephone, and a duty First Aider will be called and arrive immediately. Staff calling an ambulance directly should dial “9999” from any extension.
Serious accidents must be reported to the Health and Safety Officer, or the Duty Manager if it should occur in the evening. The Assistant Principal (Curriculum Support & Finance) must then be notified.
On-duty first aiders can be contacted as follows:
Monday – Friday 8.30 am – 4.30 pm Dial “0” for reception or EXT 7600 if reception telephone is busy. 4.30 pm – 6.00 pm Contact the Evening Technician on EXT 7616 6.00 pm - 9.00 pm Contact the duty manager or librarian 9.00 pm – 6.00 am College Closed 6:00 am – 8:30 am Contacted through the Help desk Ext 7616
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Saturday – Sunday 8.30 am – 5.30 pm Saturday
8.30 am – 4.30 pm Sunday Weekend Cover Staff
College Smoking Policy
West Lothian College is a non smoking campus. Smoking is not permitted by anyone in College Buildings or on the campus other than in the designated smoking bubble. Staff are asked to respect this policy and to assist in its enforcement with students.
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Safeguarding
Procedure for Reporting Allegations of Abuse. Flow chart for managing alleged/suspected abuse
Staff Other young Disclosure by young Observation person/vulnerable person/vulnerable adult or agency to adult to staff staff Information on alleged/suspected abuse
Any member of In the evening report to College staff Duty Manager and record should (hand-written and dated)
or Action Report to Safeguarding Immediate by Team by dialling “0” Duty Manager action by staff Duty and report Manager (hand-written and dated) or
Action by Collate and record information and Record and Report to Safeguarding Team report to Assistant Principal designated Designated Member of with lead Safeguarding responsibility. Staff The Lead Reporter contacts, refers to at earliest opportunity Social Work/Police
Refer to inter- If referred by Inform agency contacts Duty Manager designated Assistant Principal
Further action by appropriate agency
Follow up outcome with relevant professionals if required
NB: Referrals should be made if there is any doubt as to whether or not this should be done. Social Work/Police will advise.
Please note Please dial 0 to be directed to a member of the Safeguarding Team. The full version of this policy and procedure can be found on IShare 20 H:\Current Employee Handbook_Updated 01032019
WHAT TO DO……..
If a child or young person talks to you about abuse by someone else: Advise the child or young person that you must pass the information on. Allow him or her to speak without interruption, listen to what is said, but do not investigate Be sensitive to feelings of guilt and isolation, but do not make any judgement. Let them know that they were right to share this information with you.
If you suspect a child or young person is being abused, emotionally, physically or sexually: Report the matter to the Designated Member of Staff or the Child Safeguarding Team. Contact details for the Child Safeguarding Team are available from Reception and also listed on the internal telephone list. . If you receive an allegation about any adult or about yourself: Immediately report to the Designated Member of Staff or the Child Safeguarding Team The Designated Member of Staff or the Child Safeguarding Team inform the Assistant Principal designated with lead Safeguarding responsibility Try to ensure that no one is placed in a position, which could cause compromise.
In all cases: Record the facts as soon as possible; report the facts to the Designated Member of Staff or the Child Safeguarding Team. You must refer; you must not investigate.
Please dial “0” to be directed to a member of the Safeguarding Protection Team.
The full version of this policy and procedure can be found on IShare. Full training will be provided. If you have any concerns please contact the Student Advice Centre by Dialling ‘0’ and ask for the Safeguarding Team.
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Section 4 – College Services
If your question is not answered by the information in this handbook, please contact the manager of the appropriate service:
AREA Manager Deputy CURRICULUM & PLANNING (Simon Earp) Construction & Motor Vehicle Centre Graham Clark Susan McSeveney Childhood Practice and Sports and Claire Glen Anna Styles Fitness Centre Hospitality & Assisted Programmes Margaret Forisky John Begbie Centre Computing & Engineering Centre Gordon Weir David Torsney Workforce Development Centre Diane Mitchell Sarah Allison Louise MacDonald CURRICULUM & INNOVATION (George Hotchkiss) Business & Creative Centre Hazel Brady Beth Brownlee Beauty Therapy & Hairdressing Centre Tracy Dalling Lee-Ann Walker Health, Social Care, Social Science & Alister Charnley Annette Miller Science Centre Commercial & Enterprise Centre Daniel Evans N/A Learning Support: ELS, Library, VLE CURRICULUM SUPPORT & FINANCE (Jennifer McLaren) Facilities Paula White N/A Finance Douglas Robertson N/A HR Derek O’Sullivan N/A ICT N/A Brian Smillie (Deputy Facilities Manager) QUALITY & LEARNER SERVICES Jenny Stalker N/A MIS Bill Dunsmuir N/A STEM & EMPLOYER ENGAGEMENT Colin Miller N/A EXECUTIVE MANAGEMENT Executive Management Jackie Galbraith N/A College Administration Elaine Brown N/A
A detailed organisational chart can be found in Appendix 5.
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College Support Services
How do I access Support Services?
In order to fulfil our purpose of providing high quality learning opportunities the College has a number of support services. Their role is crucial to the success of overall service delivery. If you wish to access a service, please refer to the guidelines that follow. For any questions not answered by these guidelines, please contact the appropriate manager:
Facilities Management (FM) Helpdesk
The FM helpdesk is situated to the rear of the Access Centre on the first floor of the Street Building and the first point of contact for all visitors. There is a visitor sign in book located on the Helpdesk where visitors must use the sign in book to sign in and out of the college, for health and safety purposes. If you have a visitor you must notify helpdesk staff of visitors that you are expecting prior to their arrival.
However, the main function of the FM Helpdesk is for college maintenance and to process internal estates enquiries via phone and the TABs system.
For the Main College Reception please dial 0.
The Reception is located at the entrance to the Street Building. Please be aware that the evening sign-in book and registers are located in the Library and then relocated to the foyer in the Street Building once the library is closed. It is very important that all staff working after 6pm should sign in here and sign out again when they leave. Please do not ask anyone to sign on your behalf. A Duty Manager and a First Aider should always be available should any issues arise.
Facilities Management (FM)
The FM team manage the College facilities The FM team is responsible for the provision of all catering (including vending machines), cleaning, janitorial services including porterage, maintenance (electrical, grounds, heating and mechanical), mail room services and security, IT and Health & Safety.
The Help Desk (Ext 7616 or Ext 7617). The Help Desk to the rear of the Access Centre on the first floor of the Street Building.
Catering Facilities
Catering is provided as follows:
The E-Meal Café
The E-Meal café is located on the Ground Floor of the Street
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Building. It provides a range of snacks, meals and refreshments throughout the day. If you have special dietary requirements, please speak to the Café staff.
Grab and Go Shop
The Grab and Go Shop is located on the Ground Floor of the Street Building. Items for sale include snacks, soft drinks, hot drinks, newspapers and magazines, greeting cards, distress items, stationery, postage stamps and phone cards.
The Coffee Pod
The Coffee Pod is located at the rear of the E-Meal Cafe, and serves a variety of speciality coffee supplied by Italian producers Bei & Nannini, providing a genuine and distinctive coffee experience. The Coffee Pod also provides savoury and sweet snacks such as Panini’s, baguettes, homemade scones and cakes.
There are also vending machines available for drinks and sweets at times when this is more convenient or when there is no counter service. These are located on the ground and first floors of the Street Building.
Staff Room
The Staff Room is located in the side of the Street Building on the Ground Floor. The Staff Room provides a relaxing environment for the exclusive use of College staff.
Spectrum
Finance
The Finance Office is situated in the Street building on the first floor. As well as being responsible for the day-to-day management of the College's budget, it deals with enquiries relating to payment of fees, credit control, cash and banking, petty cash, travel expense claims (non-mileage) and advances, and the financial control of purchasing.
Student Financial Issues
Information and support regarding student financial matters, including Bursaries, EMAs, Students Awards Agency, Student Loans Company, and Discretionary funds is provided by our Student Funds Officer. However, staff in the Student Advice Centre can offer advice on some financial matters. Therefore, in the first instance students should report to the Student Advice Centre and they can direct students to the relevant department for further information. Our Student Funds Officer is located in the Street building on the first floor. Forms to apply for all aspects of student financial support can be collected from the Student Advice Centre or accessed via the student induction CD-Rom.
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Procurement
What is Procurement?
A simple definition is “The act of obtaining or buying goods and services. The process includes preparation and processing of a demand as well as the end receipt and approval of payment”
The impacts of non-compliant procurement can range from reputational damage to legal action and claw back of funding so we all have a responsibility to ensure we purchase in line with legislation and best practice. It is the Procurement Team’s job to help you do this.
Here to Help
We’re here to help you to procure goods and services. Guiding you through complex regulations and ensuring you get the most for your budgets.
Here are some of the things we can help you with:
Procurement Processes Identifying Suppliers Frameworks Mini-competitions/Tenders Contract Usage/Management Spend Analysis Adding Value to Contracts Sustainable Considerations Problems with Suppliers Procurement Training Requirements
Procurement Procedures
We are required by law to get value for money when paying for goods and services, so please make yourselves familiar with the College’s Procurement Policy and Procedures which can be found on the Notice Board section of IShare.
We’re operating under continuing financial pressures so it’s important that all of us strive to achieve good value. It is therefore essential that all expenditure committed on behalf of the college has had prior authorisation for:
- Financial Authority – to spend the appropriate amount of expenditure from approved budgets,
and
- Procurement Authority – to award a contract or place purchase orders, following relevant procurement procedures, to a specific supplier of service Provider. 25 H:\Current Employee Handbook_Updated 01032019
Sustainable Procurement
Sustainable Procurement is defined as 'a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment'.
West Lothian College recognises its responsibility to carry out its procurement activities collaboratively and in an economically, environmentally and socially responsible manner. Where possible, and in line with legislation, we include sustainability considerations in our procurement activities.
MIS (Student Records)
The MIS group is situated in Spectrum in the Main Street Building. MIS is responsible for checking enrolment documents prior to input into UNIT-e (the MIS computer system) as well as maintaining and updating all students' details.
Programme timetables are input to UNIT-e, which enables all of the class registers to be produced. Student attendance/absences are keyed daily from lecturers’ registers and attendance information reported to college staff, bursary officer, various employers and other agencies as necessary. Since the accuracy of information is paramount, regular contact with lecturing staff is required to correct any queries or discrepancies.
Students' programmes of study are recorded, updated, maintained and transmitted to the relevant examination and awarding bodies. All results from lecturers' assessment sheets are recorded and forwarded to the awarding body.
Student matriculation cards are prepared and distributed.
All arrangements for external examinations are collated here including rooming, invigilation, production of room signs, seating arrangements, packaging and arranging transmission of exam papers.
MIS has a significant external role in providing critical information to the Scottish Funding Council (SFC), Student Awards Agency Scotland (SAAS), Scottish Qualification Authority (SQA) and other external organisations. MIS lists a variety of key forms, guidelines and information on IShare.
Information and Communications Technology (ICT) Services
The ICT (Information and Communications Technology) Service is responsible for the planning, acquisition, operation and maintenance of the College's computer resources. In addition, it liaises with end-users to ascertain their requirements, and can provide advice and guidance relating to the development of new systems. Other roles include the demonstration to end-users of new computing facilities and the monitoring of existing system performance.
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Access to computing facilities
For your day-to-day work, computer facilities will be made available to you according to the requirements of your job. Access to your own network area and e-mail will be arranged quickly once you have started work. Staff should make themselves familiar with the Staff ICT Acceptable Use Policy & also the Student Acceptable Use Policy along with Acceptable Use Agreement which is displayed prior to the Login page.
Problems with computing facilities
In order to deal with requests quickly and efficiently, please log your request through the (Tabs) icon on your desktop. This will ensure that someone will then contact you to fully understand the problem and help you with an answer. It should be noted that all ICT staff have their phone line diverted to the FM Helpdesk; your call will be answered by Helpdesk Staff who will assess the level of service required to assist you.
Marketing
The Marketing Team is responsible for raising awareness of the College, promotion of events and courses, increasing and maintaining the brand image and market research.
The main activities of this department are: PR/communications, design, promotion, website updates, digital/social media, strategic and operational reports, market research, organising College events and curriculum planning.
Being a three person team, the department supports and compliments the wider College activities through their comprehensive work. For support, guidance and assistance please contact the Marketing Co-ordinator, telephone number 01506 427552.
Programme Information
If students want to make an enquiry about the different programmes available in the College or make an application, our Admissions Officer will be happy to help, telephone number 01506 427605.
Access Centre Support
The Student Advice Centre
The Student Advice Centre is located on the First Floor of the Street Building and is the first point of contact for all student enquiries. The Student Advice Centre deals with queries pertaining to ILA’s, Student Learning, Part-Time Enrolments, Guidance and Finance. Staff can also contact this reception to book any of the interview rooms within the Advice Centre.
Staff within the Student Advice Centre also deal with the College Switchboard and transfer staff with any enquiries relating to First aid and Safeguarding to the relevant 27 H:\Current Employee Handbook_Updated 01032019
person. The Student Advice Centre is also the place to access first aid and accident and incident report forms are stored here.
Student Support Officer
The student support officer tracks student attendance and meets with students who have been absent to encourage better attendance. This service also includes guidance and referral to Counselling and external support. This service is located in Spectrum and can be contacted via the reception on the second floor.
Support for Learning and Guidance
The Access and Support Services Leader, can provide advice and support for students on a variety of issues. The Support for Learning Team is located in the Student Learning Centre on the first floor of the Street building. Referral to the Student Learning Centre can be by students themselves or via individual tutors. Information regarding all learning support is given to all students during the Induction process.
Core Skills Delivery
The majority of the delivery of Core Skills takes place in the Access Centre. Core Skills (which are Literacy, Numeracy, Basic IT, Problem Solving and Working with Others) are at the centre of all academic qualifications. The team responsible for delivering Core Skills are continually striving to improve how we develop the skills of our students through different approaches to delivery and assessment.
These vary from integrating assessments with vocational units, to promoting the transferability of the individual Core Skills through integrating components of the Core Skills units
Library
The college library is located on the ground floor of the street building. Any member of staff wishing to use the resources and facilities simple needs to complete a staff registration form, which are available from the library desk. We work in partnership with West Lothian Council Libraries and staff will become “staff” members of the public libraries. This entitles then to borrow up to 5 items from us and 10 from the public libraries. An increasing number of resources are now available electronically and are password protected. We always recommend that you come in and visit the library and have a chat. It’s always nice to put a face to a name. This allows us to, briefly, demonstrate what is available and discuss what resources you may need to support your own staff development and how the library can best support your work in the classroom or elsewhere in the college. Our service and resources are all briefly explained, and, where possible, available via the college website: http://www.west-lothian.ac.uk/students/library
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Support for Learning
Healthcare Issues
The Healthy Respect project is also located the Access Centre, and if students would like to receive advice on sexual health issues then they should feel free to pop in and talk in confidence to one of the Healthy Respect project staff. Please contact Spectrum Reception on 01506427555.
Chaplaincy Team
The Chaplaincy team are in the College at various times throughout each month to offer spiritual guidance and practical support, or simply to be a listening ear for staff and students. Appointments to see the team can be made by visiting the Reception desk in Spectrum in person or by phoning 01506 427555.
Counsellor
A trained counsellor is available for students who need specific support. Referral is made after initial contact with the Access and Support Service Leader, who can be contacted by telephoning 01506 427622 or by e-mailing [email protected] There is also a staff counselling service – for more details, see the HR section of this guide.
Student Representative Council
There is a Student Representative Council (SRC) established in the College with an elected President, Vice-President and Secretary. Regular meetings are held and communication with the SRC takes place via elected Class Representatives. If you have any questions relating to the SRC, please speak to Lorna Jenkins, the Access and Support Service Leader (as above).
Other Key Services and Information
Quality of Learning & Teaching
The Quality of Learning and Teaching (QLT) Office is situated in Street Building on the first floor. The Quality team manages the strategic and operational approach to quality across the college and supports and monitors all areas in terms of quality enhancement, quality improvement and quality assurance.
Technician Services
The role of technician staff is to support the College by ensuring that equipment is properly maintained and that adequate levels of materials and resources are available for use by staff.
Technicians assist staff by demonstrating and operating specialist apparatus and equipment and are responsible for the preparation of classrooms, laboratories, workshops and other teaching areas. There are four technician groups and each
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teaching area is allocated to a particular group according to the type of service they require.
Word Processing, Desktop Publishing and Photocopying
There is a team of administrators providing a word processing, desktop publishing and bulk photocopying service. Requisition forms are available from the administrator who should also be consulted for advice on any non-standard work that is required or if any difficulties are experienced.
Staff should be familiar with the house style and use this when producing documents. Details of the house style can be obtained from the Executive Office.
Additional Photocopying Services
Photocopiers are located in staff and manager workrooms, the student development centre, library and administration area. You will be allocated a user code by a member of the Estates Team that will give you access to certain machines in the College.
Open access photocopying facilities are available in the Library for a small charge.
Copyright
The College has a responsibility to ensure that the Copyright Designs and Patents Act (1988) is adhered to in all aspects of its legislation.
The College subscribes to several agencies for licensing purposes. The arrangements enable staff to copy materials such as books, videos, off-air recordings, electronically stored media etc. for use in their teaching programmes or support work. However, the licensing agreements are limiting so before copying any material please ensure that it is copyright cleared by consulting with your line manager. The staff member copying will be held personally responsible if the Act is infringed.
Audio Visual Services
Audio Visual Services is located on the ground floor of Terrace 4 and providing the College support for all AV requirements.
Most classrooms are equipped with a whiteboard and overhead projector as standard. Central resources include video cameras, audio recorders, video conferencing and multimedia production.
Facilities such as data projectors and laptops, flipcharts and additional overhead projectors can be booked via the Estates Helpdesk. Please remember to state the room and time these are required for, so that they can be delivered on time. It is also usual to give at least one day’s notice. If you have specific requirements, e- mail [email protected]. Students can also access this service through their class lecturer according to their curriculum requirements. 30 H:\Current Employee Handbook_Updated 01032019
Room Bookings & Hospitality
Bookings for specific rooms must be made through the Helpdesk. Should you wish a different layout, please contact Estates to set this up. It is helpful to give a sketch of your chosen room layout to Estates to ensure your needs are met.
If you require hospitality for external visitors, you need to fill out a hospitality form, which is available from iShare. This form must be signed by your manager and the Principal. Please submit your requests at least 3 working days before your visitors are due to arrive.
Services Available To Staff and Students
Sport & Fitness Facilities
The College has a brand new state of the art Fitness Suite. This is open to both staff and students. There is also an indoor sports hall and a dance studio. Other activities on offer include football leagues, rugby, handball, badminton and futsal. There is a joining fee and full details of classes, activities and opening hours are available from the Sport and Fitness Learning Assistant (ext 7700). All members must book and complete an induction prior to accessing the fitness suite.
The Terrace Restaurant
During term time, the award winning Terrace Restaurant presents a range of high quality menus during their lunch and evening services (Tuesday –Thursday lunch. Thursday and Friday evenings). This offers opportunities for students to put their cooking and service skills into practice under the supervision of experienced College staff. The restaurant is open to the public and bookings can be made by dialling ext. 7614. No booking is required for the “Funky Friday Café” which is managed by our Assisted Programmes students and runs on a Friday from 12.15 until 1.15pm – not to be missed!
Hairdressing & Beauty
The College operates a commercial hairdressing and beauty salon called the ‘Platinum’ salon for the public during term time, to allow advanced students to put their skills into practice. This occurs under staff supervision. Beauty treatments vary according to the time of year. Appointments can be made through the Platinum Salon Reception by dialling ext 7837.
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Appendices
Appendix 1: West Lothian College Board of Governors
Appendix 2: Maps and College Layout
Appendix 3: FE Acronyms and Abbreviations
Appendix 4: Novell Log on Assistance
Appendix 5: Organisational Chart
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Appendix 1
The Board of Governors
Alex Linkston Chair, Board of Governors Morag McKelvie Chair, Finance & General Purposes Committee Sue Cook Vice Chair of the Board/ Chair, Learning & Teaching Committee Graham Hope Chair, Audit Committee
Jackie Galbraith Principal & Chief Executive/Board member
Simon Ashpool Board Member Tom Bates Board Member Frank Gribben Board Member Iain McIntosh Board Member Colin Miller Board Member Claire Probert Board Member Norman Ross Board Member Richard Lockhart Board Member Moira Niven Board Member
Michelle Low Board Member (SA President) Gemma Reynolds Board Member (SA Vice President)
Alan Morton Academic Staff Member Julia Simpson Support Staff Member
Karine McNair Secretary to the Board
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Appendix 2
College Layout
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Appendix 3
Lists of Acronyms, Abbreviations and Glossary of Useful Terms
General
ABE Adult Basic Education APL/APEL Accreditation of Prior/Experiential Learning ADAPT European initiative supporting projects that help the workforce to adapt to change ASCETT Advisory Scottish Council for Education and Training Targets CATS Credit Accumulation and Transfer Scheme CBAL Community Based Adult Learning CPD Continuing Professional Development ESOL English for Speakers of Other Languages ERDF European Regional Development Fund Eurodesk European Resource and Information Centre FE Further Education FLU Flexible Learning Unit (Centre) HE Higher Education HMIe Her Majesty’s Inspector of Education ICT Information and Communications Technology ILAs Individual Learning Accounts ILT Information and Learning Technology IIP Investors in People ISIS Integrated Skills Information System IT Information Technology JANET Joint Academic Network LANs Local Area Networks LIAISE Learning Initiatives for Adults in Scotland (prev. AEGIS) LLP Local Learning Partnership LLC Local Learning Centres (see SUfI) LMI Labour Market Intelligence MAs Modern Apprenticeships MANs Metropolitan Area Networks (see JANET) MLE Managed Learning Environment NAB National Assessment Bank NDPB Non-Departmental Public Body NGFL National Grid for Learning NLN National Learning Network NOMIS National Online Manpower Information System NRA National Record of Achievement (now Progress File) OFDL Open, Flexible and Distance Learning in National Qualifications PI Performance Indicator 35 H:\Current Employee Handbook_Updated 01032019
PFI Private Finance Initiative PPP Public Private Partnership RET Record of Education and Training SCQF Scottish Credit Qualifications Framework SCHOLAR Scottish Higher Open Learning and Access Resources SEN Special Educational Needs SME Small and Medium Enterprises SQMS Scottish Quality Management System STN Special Training Needs SUM Student Unit of Measurement = 40 hrs standard student learning time SWAP Scottish Wider Access Programme TfW Training for Work TQM Total Quality Management VLE Virtual Learning Environment www World Wide Web
Organisations/Bodies
ACSIS Association of Careers Services in Scotland ADES Association of Directors of Education in Scotland AGN Adult Guidance Network AGCAS Association of Graduate Careers Advisory Services ASC Association of Scottish Colleges BECTA British Educational Communications and Technology Agency CBI Confederation of British Industry CES Centre for Educational Sociology CEMIS Computer Managed Information System CeVe Community Education Validation and Endorsement C&G City and Guilds CLA College Lecturers Association CLS Community Learning Scotland (Formerly SCEC) COLEG Colleges Open Learning Exchange Group COSHEP Committee of Scottish Higher Education Principals COSLA Convention of Scottish Local Authorities CRLL Centre for Research in Lifelong Learning CVS Council for the Voluntary Sector DfEE Department for Education and Employment EA Education Authority EAL EMTA Awards Limited EBPs Education/Business Partnerships EC European Community EFQM European Foundation for Quality Management EI Education International
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EIS Educational Institute of Scotland ERDU Education Department Research Unit (Scottish Executive) EURYDICE European Network for Information on Education ES Employment Service ESF European Social Fund EU European Union FEDA Further Education Development Agency (now LSDA) FENTO Further Education National Training Organisation FEFC Further Education Funding Council GTC General Teaching Council for Scotland. HEBS Health Education Board for Scotland HEI Higher Education Institution HEFC Higher Education Funding Council (England) HIE Highlands and Islands Enterprise HSDU Higher Still Development Unit IIP Investors in People ILT Institute of Learning and Teaching JISC Joint Information Systems Committee LEAD Linking Education and Disability LEC Local Enterprise Company LEFs Local Economic Forums LEONARDO European Union scheme LIAISE Learning Initiatives for Adults in Scottish Education LLP Local Learning Partnership LLIS Lifelong Leaning Information Service LSCs Learning and Skills Councils (England and Wales – were TECs) LSDA Learning and Skills Development Agency (England & Wales – FEDA) MAIG Modern Apprenticeships Implementation Group NACETT National Advisory Council for Education and Training Targets NACVS National Association of Councils for the Voluntary Sector NATFHE National Association of Teachers in Further and Higher Education NCEWE National Centre: Education for Work and Enterprise NDPB Non-Departmental Public Body NCVQ National Council for Vocational Qualifications NGG National Guidance Group NAGCELL National Advisory Group for Continuing Education and Lifelong Learning NGFL National Grid for Learning NIACE National Institute for Adult and Continuing Education NILTA National Information and Learning Technology Association NTO National Training Organisation NUS National Union of Students OECD Organisation for Economic Co-operation and Development OU Open University 37 H:\Current Employee Handbook_Updated 01032019
PDN Professional Development Network PLN Public Libraries Network QAA Quality Assurance Agency for Higher Education QCA Qualifications and Curriculum Authority (England, Wales and Northern Ireland – was NCVQ and Schools Curriculum and Assessment Authority) SAAS Student Awards Agency Scotland SACCA Scottish Advisory Committee on Credit and Access SCEC Scottish Community Education Council – now Community Learning Scotland SCDA Scottish Community Drama Association SCDI Scottish Council Development and Industry SCET Scottish Council for Educational Technology – Learning & Teaching Scotland SCCC Scottish Consultative Council on the Curriculum – Learning & Teaching Scotland SCHOLAR Scottish Higher Open Learning and Access Resources SCIS Scottish Council of Independent Schools SCONTO Scottish Council of National Training Organisations SCRAN Scottish Cultural Resources Access Network SCRE Scottish Council for Research in Education SE Scottish Enterprise SEELLD Scottish Enterprise and Lifelong Learning Department SESNET Southern and Eastern Scotland Network for Education and Training (runs Up for Learning) SFEU Scottish Further Education Unit SFC Scottish Funding Council SIPs Social Inclusion Partnerships SLA Scottish Libraries Association SLIC Scottish Library and Information Council SLC Student Loan Company SLMIU Scottish Labour Market Intelligence Unit SMEs Small and medium sized enterprises SMSC Scottish Microelectronics Skills Consortium SKILL The National Bureau for Students with Disabilities SOCRATES European Union scheme SOEID Scottish Office Education and Industry Department SQA Scottish Qualifications Authority SSFE Scottish School of Further Education SSIN Scottish Social Inclusion Network STUC Scottish Trades Union Congress SWAP Scottish Wider Access Programme SVTC The Scottish Virtual Teachers’ Centre SUfl Scottish University for Industry TEGS Training and Employment Grants Scheme TfW Training for Work 38 H:\Current Employee Handbook_Updated 01032019
TUC Trades Union Congress UHIP University of the Highlands and Islands Project WEA Workers’ Educational Association WESSNET West and South of Scotland Network UKERNA United Kingdom Education and Research Networking Association Manages the operation of the JANET networks; internet service provider UKOLN United Kingdom Office for Library and Information Networking UHI University of the Highlands and Islands UfI University for Industry ULA University Lecturers’ Association YMCA Young Men’s Christian Association YOUTH European Union scheme
Qualifications
CSYS Certificate of Sixth Year Studies GCE General Certificate of Education GNVQ General National Vocational Qualification GSVQ General Scottish Vocational Qualification HNC Higher National Certificate HND Higher National Diploma NC National Certificate NQ National Qualification NVQ National Vocational Qualification PDA Professional Development Award SGA Scottish Group Award SVQ Scottish Vocational Qualification TQFE Teaching Qualification (Further Education).
Lists courtesy of SFEU
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Appendix 4
Log In Assistance
How to log in to any PC in the College for the first time
If you cannot see the log in screen below Press Ctrl-Alt & Delete Step1. In the Username field enter your matriculation number.
Step2. Press the Tab key to move the cursor into the Password field.
Step3. In the Password field enter your matriculation number again.
Step4. Click on the ok button.
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Step5. When prompted to change your password select the YES.
Step6. Enter your new password and retype it. The password should be at least 5 characters long
Step7. Select ok.
Your Username is your e-mail address.
Your Password is your new password you have just entered above.
If you cannot remember your password at any time, or have problems logging in, then highlight this to your Lecturer who will inform ICT.
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Appendix 5 Jackie Galbraith Principal & Chief Executive Organisational Chart PA to Principal & College Admin Team Manager
Simon Earp George Hotchkiss Jennifer McLaren Vice Principal Vice Principal Vice Principal (Curriculum & Enterprise) (Curriculum & Planning) (Finance & Curriculum Services)
Colin Miller Jenny Stalker Head of Service Head of Quality External & Engagement Learner Services
HR Facilities Finance MIS Health & Business & Hair & Computing & Admissions, Social Care Creative Beauty Engineering & & ICT Bursarie s
Workforce Commercial Construction & Childhood Development & Marketing Motor Vehicle Practice & Sport & Fitness
CHS Hospitality & Communities
Schools & Employer Engagement Quality Office Student Learning Support & Association Library, VLE CPD & Reception
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