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Santa Clara County Firesafe Council Monthly Board Meeting

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Santa Clara County Firesafe Council Monthly Board Meeting Santa Clara County FireSafe Council Monthly Board Meeting Topic: FireSafe Council Monthly Meeting Time: Apr 20, 2021 01:30 PM Pacific Time (US and Canada) Join Zoom Meeting https://zoom.us/j/97239136920?pwd=aXBJcFdEMXpXK3FtVTcyblE2WEY3Zz09 Meeting ID: 972 3913 6920 Passcode: 664676 Item Time Section Title Agenda Item Speaker Attachment 1 1:30 PM Call to Order Dede Smullen 2 1:31 PM Board & Advisors Reports SCCFD Jason Falarski CAL FIRE Chief Ed Orre President's Report Dede Smullen 3 1:40 PM Consent Items Approve March 2021 Meeting Minutes 1 Accept March 2021 Financials 2 Ratifying Board Action via Email. Resolution 2021-02 Resolution 3 Authorizing Signing the Forest Health Grant Agreement Adopt Resolution 2021-03 Non-Discrimination Policy 4 Action Item Resolution 2021-04 Establishing Board Committees 5 Charters attached 4 1:45 PM Speaker Trends in wildfire & structure loss in California: A review of the data Alexandra D. Syphard, PhD, Chief Scientist Vertus Wildfire Insurance Services LLC 5 2:15 PM Report Strategic Planning and Committee Board Reports Paul Hansen 6 2:25 PM Activities Reports 6 CEO Report Seth Schalet Financials Update Chris Sommerfield Managing Director Report Eugenia Rendler Hazardous Fuel Reduction Program Report Communications, Outreach and Education Report Grants Written Report Only Planning Program Report Carla Ruigh 7 2:40 PM Round Robin All 8 3:00 PM Adjourn General Meeting Next Meeting Date and Location May 18, 2021 Zoom Only Attachments 1 March 2021 Meeting Minutes 2 March 2021 Treasurer's Reports 3 Resolution 2021-02 4 Resolution 2021-03 5 Resolution 2021-04 6 Manager's Activities Reports 2021 Meeting Schedule - Zoom May 18, 2021 September 21, 2021 June 15, 2021 October 19, 2021 July 20, 2021 November 16, 2021 August 17, 2021 December - TBD Santa Clara County FireSafe Council Monthly Board Meeting Item Time Section Title Agenda Item Speaker Attachment 1 1:30 PM Call to Order Dede Smullen 2 1:31 PM Board & Advisors Reports SCCFD Jason Falarski Brian Glass spoke since Jason was out. They've been heavily involved in COVID an dhave assisted in vaccinating 20K residents. Now shifting focus to wildfire prep. Ready, Set, Go April 21, 27. May 4, 6, 10 and 12. Sccfd.eventbrite.com. Dede mentioned WUI mailouts went out. Brian said he appreciates the partnership. CAL FIRE Chief Ed Orre Fire prevention grants application period open May 19. They'll be looking closer at what project is about/articulated in application; Paper app to start then online. Training to follow (18th/25th) to discuss program; CalFIRE ramping up staffing. Adding handcrews and Nat'l Guard handcrew; Croy NOE going in today; Discussed tree motality rate in East Bay getting worse. Underlaying cause is drought stress and new pathogen. Controlled burn at Grant Ranch will be multijurisdictional training; Seminar SJSU firelab going international. President's Report Dede Smullen Congrats to Eugenia on HIZ inspection. Shana discussed Wildfire Denfense System. Shana Nelson State Farm offering in CA, April 1st, 2021; Piloted in Washington and Oregon successfully; Other carriers utilizing Chubb & USAA; Mitigation efforts included (temp sprinklers & EPA approved fire retardant). Clean up included. Saved 74 homes w/insured value of $61.3 million. Discussion on how this is organized and how it works. Strategic Planning and Committee Board Reports All Groups 3 1:50 PM Consent Items Approve February 2021 Meeting Minutes 1 Accept February 2021 Financials 2 Motion to approve by Paul Hansen; Jim W. second the motion. Ayes (Ameri, Hansen, Hurlston, Katz, Nelson, Smullen, Wollbrinck). Motion passed 7/0 (absent Neumann and Shearer.) 4 1:55 PM Speaker(s) Learn about the countywide evacuation planning and management Charlie Crocker; project along with learnings from the CZU Complex fire. Brian Glass Charlie Crocker, Co-Founder, CEO Zonehaven Brian Glass, Asst. Chief, Santa Clara County Fire Department Captivating presentation by speakers. Discussion of community evacuation interface with slide presentation. Evacuation management, CZU fire, grant funding, communicating to the public, MOSES system, repopulating after an evacuation, Utilities within zones and overlapping zones/service area, private companies hired to protect some homes. community.zonehaven.com 5 3:06 PM Activities Reports 3 CEO Report Seth Schalet We're a growing team. We've added capacity but updating framework by optimizing internal workload. Working on eliminating bottlenecks and improving communicaiton. Hwy 17 was a huge project, then COVID, etc. New internal structure is coming. Created fundraising email (A/B testing). Building a dialog, not just asking for money. We need to provide value to stakeholders. Positive momentum on FHG with direct award at $7.5 million instead of $5 million. Financials Update Chris Sommerfield Audit is ahead of schedule; both PPP should be forgiven; everything is holding steady with financials. P/L shows slow season but looking good. Managing Director Report Eugenia Rendler Hazardous Fuel Reduction Program Report Communications, Outreach and Education Report Chipping is open; budget is down so needed to cut service to some areas. FEMA grant/So County Fire District Chief Goode. Large animal evacuations. Grant Manager interviews moving along. FHG possible board action via email for resolution. Grants Written Report Only Planning Program Report Carla Ruigh Saratoga Dead Tree and HFR program-recommendations for program modifications sent to City of Saratoga; 1 additional project may be processed under prior program. CCI Projects-Assisting with project planning and implementation. Forest Health Grant-State proposing 7.5 million direct award for our FHG project. Recent data from ARC indicated need to increase budget for environmental work. All environmental clearance will be accomplished under umbrealla of state vegetation mgt plan (VMP). No NOE or ERRF required. Staff developing revised project budget which reflects decision for FSC to assume contracting for HRF work and to expand project by additional 2.5 million. Additional staff resources will be necessary. 6 3:24 PM Round Robin All Jeff-met with Auten. Walked Moody Gulch. Lauren-community wildfire prep meetings. Denise-LAH HIZ's hopefully starting. Shaded fuel breaks, home hardening, community outreach, LAH New City Council. John-South Skyline, Spring chipping, CalFIre webinar April 20. Jim W-FSC evac excersize May 8. Mitigatin grant. 7 3:32 PM Adjourn General Meeting Next Meeting Date and Location April 20, 2021 Zoom Only Attachments 1 February 2021 Meeting Minutes 2 February 2021 Treasurer's Reports 3 Manager's Activities Reports 2021 Meeting Schedule - Zoom April 20, 2021 August 17, 2021 May 18, 2021 September 21, 2021 June 15, 2021 October 19, 2021 July 20, 2021 November 16, 2021 December - TBD !22 SCFSC Meeting Attendance List (Roll Call) Date: 03/16/2021 n (Please initial to left of your name; for in-kind contribution of time for grant records.) ** Please INITIAL first column if present and complete or correct your contact information Last First SCFSC Position Affiliation X Ameri Erika Director X Hansen Paul Director Business Executive X Hurlston Joelle Director Consultant X Katz Jesse Director resident X Nelson Shana Director/Secretary State Farm Insurance Neumann Derek Director/Treasurer SCV Open Space Shearer Kirk Director/Second VP PG&E X Smullen Dede Director/President FireSafe Council X Wollbrinck Jim Director/First VP San Jose Water Co. X Bates Jeff Board of Advisors Redwood Estates S. A. Bond Jared Board of Advisors SCC Parks Bothelio Crystal Board of Advisors City of Saratoga X DeLong John Board of Advisors SSFSC Falarski Jason Board of Advisors SCC Fire Dept. Fields Ray Board of Advisors SCVWD X Gluhan Denise Board of Advisors Good Dwight Board of Advisors Gorman Michael Board of Advisors MROSD Henrikson James Board of Advisors PAFD X Orre Ed Board of Advisors CAL FIRE DC, Forester Peterson Sandy Board of Advisors LPRCS Serpa Jerry Board of Advisors Spring Valley VFD Stasiewicz Amanda Board of Advisors NEW Winovich Gregg Board of Advisors MT Hamilton Woodfin Scott Board of Advisors City of Palo Alto Zambetti Gene Board of Advisors X Byrd Topher Clements Craig Speaker SJSU X Gallucci Karol Staff Gault Yvette Hugg Joshua MROSD Logan J. Moore Stephanie Munoz Sal X Rendler Eugenia Staff X Ruigh Carla Staff Russell Paige X Schalet Seth Staff X Sommerfield Chris Staff X Glass Brian X Crocker Charlie X Linney Lauren Santa Clara County FireSafe Council Mobilizing the people of Santa Clara County to protect their homes, communities, and environment from wildfires Resolution No: 2021-2 RESOLUTION OF THE SCC FIRESAFE COUNCIL BOARD OF DIRECTORS AUTHORIZING SIGNING THE FOREST HEALTH GRANT AGREEMENT BETWEEN CAL FIRE AND THE SANTA CLARA COUNTY FIRE SAFE COUNCIL AND APPOINTING CEO SETH SCHALET TO SIGN SAID AGREEMENT March 26, 2021 WHEREAS, CAL FIRE's Forest Health Grant Program awards Greenhouse Gas Reduction Funds allocated by the legislature for California Climate Investments (CCI) to implement projects that seek to: • Proactively restore forest health and conserve working forests. • Protect upper watersheds where the state's water supply originates. • Promote the long-term storage of carbon in forest trees and soils. • Minimize the loss of forest carbon from large, intense wildfires. • Further the goals of the California Global Warming Solutions Act of 2006; and WHEREAS, the project will reduce hazardous fuels in the wildland-urban interface, connecting with already completed and planned projects to improve the overall health of the forest; and WHEREAS, improved Forest Health in the project area will reduce the risk of wildfire in the area; and WHEREAS, SCCFSC has the resources and experience to conduct a complicated project such as this within the timeframe allowed by the grant; and WHEREAS Resolution 2020-07 authorizing participation in a Forest Health Grant Application with San Jose Water and other large landowners in the Los Gatos Creek Watershed was approved at Board of Directors Meeting June 16, 2020.
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