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Cop PROGRESS REPORT YEAR 2 Project Acronym: Presto4U Grant Agreement no: 600845 Project Title: European Technology for Digital Audiovisual Media Preservation D2.5: CoP PROGRESS REPORT YEAR 2 Project funded by the European Community in the 7th Framework Programme Project Deliverable 2.5 Table of contents 1 Scope and Executive summary ............................................................................. 4 2 Learning and Teaching Repositories ................................................................. 5 2.1 Introduction to the work done, general challenges and progress .................... 5 2.2 The Community’s long term digital preservation needs ................................. 13 2.3 Barriers to the Community’s adoption of new technology .............................. 17 2.4 Connection between the Community and suppliers and vendors .................. 19 2.5 Recommendations for the future of the Community ...................................... 22 3 Video Production and Post-Production ........................................................... 25 3.1 Introduction to the work done, general challenges and progress .................. 25 3.2 The Community’s long term digital preservation needs ................................. 30 3.3 Barriers to the Community’s adoption of new technology .............................. 35 3.4 Connection between the Community and suppliers and vendors .................. 38 3.5 Recommendations for the future of the Community ...................................... 40 4 Sound and Music Community of Practice ....................................................... 46 4.1 Introduction to the work done, general challenges and progress .................. 46 4.2 The Community’s long term digital preservation needs ................................. 49 4.3 Barriers to the Community’s adoption of new technology .............................. 56 4.4 Connection between the Community and suppliers and vendors .................. 61 4.5 Recommendations for the future of the Community ...................................... 63 5 Research and Scientific Collections ................................................................ 67 5.1 Introduction to the work done, general challenges and progress .................. 67 5.2 The Community’s long term digital preservation needs ................................. 69 5.3 Barriers to the Community’s adoption of new technology .............................. 71 5.4 Connection between the Community and suppliers and vendors .................. 72 5.5 Recommendations for the future of the Community ...................................... 73 6 Footage Sales Libraries .................................................................................... 75 6.1 Introduction to the work done, general challenges and progress .................. 75 6.2 The Community’s long term digital preservation needs ................................. 78 6.3 Barriers to the Community’s adoption of new technology .............................. 81 6.4 Connection between the Community and suppliers and vendors .................. 82 6.5 Recommendations for the future of the Community ...................................... 83 7 TV, Radio and New Media Broadcasting ......................................................... 84 7.1 Introduction to the work done, general challenges and progress .................. 84 7.2 The Community’s long term digital preservation needs ................................. 85 7.3 Barriers to the Community’s adoption of new technology .............................. 87 7.4 Connection between the Community and suppliers and vendors .................. 89 7.5 Recommendations for the future of the Community ...................................... 89 8 Personal Audiovisual Collections .................................................................... 91 8.1 Introduction to the work done, general challenges and progress .................. 91 8.2 The Community’s long term digital preservation needs ................................. 93 8.3 Barriers to the Community’s adoption of new technology .............................. 98 Presto4U — CoP progress report year 2 2 Project Deliverable 2.5 8.4 Connection between the Community and suppliers and vendors ................ 102 8.5 Recommendations for the future of the Community .................................... 104 9 Film Collections and Filmmakers ................................................................... 109 9.1 Introduction to the work done, general challenges and progress ................ 109 9.2 The Community’s long term digital preservation needs ............................... 111 9.3 Barriers to the Community’s adoption of new technology ............................ 111 9.4 Connection between the Community and suppliers and vendors ................ 113 9.5 Recommendations for the future of the Community .................................... 114 10 Video Art, Art Museums and Galleries ......................................................... 117 10.1 Introduction to the work done, general challenges and progress .............. 117 10.2 The Community’s long term digital preservation needs ............................. 117 10.3 Barriers to the Community’s adoption of new technology .......................... 123 10.4 Connection between the Community and suppliers and vendors .............. 123 10.5 Recommendations for the future of the Community .................................. 124 Presto4U — CoP progress report year 2 3 Project Deliverable 2.5 1 Scope and Executive summary Since the nine Communities of Practice have been created in year 1, a large part of the work in Presto4U during year 2 consisted of directing, facilitating, stimulating and maintaining interactions and feedback for providing detail on the preservation needs of each Community. This part of the project also gathered data about the various communities, providing — mostly qualitative — analyses of gaps and challenges, identifying relations with the supply-side, and delivering feedback to the project for many of the challenges of each CoP. This second CoP Progress Report is a collated report describing the individual progress for each Community of Practice in year 2. Each chapter was written by the respective Community of Practice leader and responsible partner in the project. Many of the findings and recommendations in the task have been taken into account in other work of Presto4U and in the further strategies for the audiovisual preservation domain as documented in WP6. Image from a meeting hosted by the Video Art Community of Practice July 2014 Presto4U — CoP progress report year 2 4 Project Deliverable 2.5 2 Learning and Teaching Repositories 2.1 Introduction to the work done, general challenges and progress For the past decade Further (FE) and Higher (HE) Education institutions have been driven by the need to develop e-strategies and harness virtual learning technologies to increase productivity and enhance education. This has resulted in the increase of audiovisual content utilised to complement the traditional classroom teaching or produced to deliver distance-learning courses. In most cases efforts have been concentrated on the immediate access to content in the form of recorded lectures, podcasts and video conferences made available on web channels like YouTube, iTunes U, Vimeo or through virtual learning environments like Moodle. Despite the increase of born-digital content little attention has been dedicated to the long-term access of audiovisual resources because digital preservation is not considered an area of focus in the context of broader institutional strategies. Alongside the increase of born-digital content, many analogue collections held at European universities as a result of donations or research studies are at risk of deterioration1. Digitisation efforts are often restricted to short-term project funding and the identification of potential benefits vs costs for a sustainable approach to institutional preservation remains often unexplored. On the other hand digital preservation has gathered more interest in the academic field and Digital Humanities Research is offering new insight into the challenges and solutions available to the archival community. Learning and Teaching Repositories are currently a sporadic reality often spun from evolved digital practices in university libraries or prompted by collaborations with join information system initiatives and preservation actions like those pursued by Jisc2 in the UK. Learning and Teaching Repositories have the potential to become a major business driver for FE and HE institutions across Europe, however this is highly dependent on the development and implementation of institutional preservation policies and more effort is needed to raise digital preservation awareness. Although good digital preservation practices are emerging in this field, there are still limited funds and human resources available, as well as a lack of skilled practitioners. That is why sharing of experiences and expertise play an important role in the progression of this Community, which is only just emerging. The work of the Community of Practice (CoP) for Learning and Teaching Repositories identified within Presto4U has been primarily directed towards the creation of an opportunity for networking and knowledge sharing in the university sector. Activities started in 2013 with the establishment of a CoP expert working group as a strategic resource for the identification of digital preservation practices in the academic field,
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