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English Style Guide: a Handbook for Translators, Revisers and Authors of Government Texts

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clear writing #SOCIAL MEDIA ‘Punctuation!’ TRANSLATING Useful links English Style Guide A Handbook for Translators, Revisers and Authors of Government Texts Second edition ABBREVIATIONSediting June 2019 Publications of the Prime Minister’s Oce 2019 :14, Finland The most valuable of all talents is that Let’s eat, Dad! of never using two words when one will do. Let’s eat Dad! Thomas Jefferson Translation is not a matter of words only: it is A translation that is clumsy or a matter of making intelligible a whole culture. stilted will scream its presence. Anthony Burgess Anonymous One should aim not at being possible to understand, Without translation I would be limited but at being impossible to misunderstand. to the borders of my own country. Quintilian Italo Calvino The letter [text] I have written today is longer than Writing is thinking. To write well is usual because I lacked the time to make it shorter. to think clearly. That's why it's so hard. Blaise Pascal David McCullough 2 Publications of the Prime Minister’s Office 2019:14 English Style Guide A Handbook for Translators, Revisers and Authors of Government Texts Second edition June 2019 Prime Minister’s Office, Helsinki, Finland 2019 2 Prime Minister’s Office ISBN: 978-952-287-671-3 Layout: Prime Minister’s Office, Government Administration Department, Publications Helsinki 2019 ISTÖM ÄR ER P K M K Y I M I KT LJÖMÄR Painotuotteet Painotuotteet1234 5678 4041-0619 4 Description sheet Published by Prime Minister’s Office, Finland 28 June 2019 Authors Foreign Languages Unit, Translation and Language Division Title of publication English Style Guide: A Handbook for Translators, Revisers and Authors of Government Texts Series and publication number Publications of the Prime Minister’s Office 2019:14 ISBN PDF 978-952-287-671-3 ISSN PDF 2490-1164 URN address http://urn.fi/URN:ISBN:978-952-287-671-3 ISBN print 978-952-287-672-0 ISSN print 2490-0796 Keywords Finnish Government, English style guide, clarity, linguistic differences,government texts, translation, editing, revision Pages 92 Language English Abstract This English Style Guide provides recommendations on the use of English in Finnish government texts. It has been drawn up for translators and revisers of such texts and for public officials drafting documents in English. The guide is based on the European Commission’s English Style Guide, published by the Commission’s Directorate-General for Translation, but the focus is on recommendations and guidelines applicable in the Finnish context. It is important to ensure consistency among documents. The guide introduces, with practical examples, the main rules and conventions that should be followed when using English in administrative documents within the government sector in Finland. To improve readability and clarity, use clear and plain language whenever possible. The guide was drawn up for writers whose mother tongue is not English and for writers with native or near native English who require guidance on the practices to be followed. Publisher Prime Minister’s Office, Finland Distribution Online version: julkaisut.valtioneuvosto.fi 4 ENGLISH STYLE GUIDE PUBLICATIONS OF THE PRIME MINISTER’S OFFICE 2019:14, FINLAND Kuvailulehti Julkaisija Valtioneuvoston kanslia 28.6.2019 Tekijät Käännös- ja kielitoimiala, vieraiden kielten yksikkö Julkaisun nimi English Style Guide. A Handbook for Translators, Revisers and Authors of Government Texts Julkaisusarjan nimi ja numero Valtioneuvoston kanslian julkaisuja 2019:14 ISBN PDF 978-952-287-671-3 ISSN PDF 2490-1164 URN-osoite http://urn.fi/URN:ISBN:978-952-287-671-3 ISBN paino 978-952-287-672-0 ISSN paino 2490-0796 Asiasanat Suomen valtionhallinto, englannin kielenhuollon käsikirja, selkeä kieli, kielten väliset erot, valtionhallinnon tekstit, kääntäminen, kielentarkastus Sivumäärä 92 Kieli englanti Tiivistelmä Tämä englannin kielenhuollon käsikirja tarjoaa suosituksia, jotka koskevat englannin kielen käyttöä Suomen valtionhallinnossa. Opas on suunnattu kääntäjille ja kielentarkastajille sekä henkilöille, jotka laativat tekstejä suoraan englanniksi. Käsikirja perustuu Euroopan komission käännöstoimen pääosaston julkaisemaan englannin kielenhuollon oppaaseen, mutta keskittyy suosituksiin ja ohjeisiin, jotka soveltuvat Suomen oloihin. Valtionhallinnon englanninkielisessä viestinnässä on tärkeää, että teksteissä käytetään sovittuja termejä ja ilmaisutapoja. Keskeisimmät säännöt ja menettelytavat, joita näissä englanninkielisissä asiakirjoissa tulisi soveltaa, esitetään käytännön esimerkkien avulla. Yleisesti toivotaan, että teksteissä otettaisiin huomioon lukijakunta ja noudatettaisiin selkeää kieltä. Opas on suunnattu henkilöille, joiden äidinkieli ei ole englanti sekä käytännön ohjeeksi englantia äidinkielenään tai toisena kielenään puhuville henkilöille. Kustantaja Valtioneuvoston kanslia Julkaisun jakelu Sähköinen versio: julkaisut.valtioneuvosto.fi 6 Presentationsblad Utgivare Statsrådets kansli 28.6.2019 Författare Översättnings- och språksektorn, enheten för främmande språk Publikationens titel English Style Guide. A Handbook for Translators, Revisers and Authors of Government Texts Publikationsseriens namn och Statsrådets kanslis publikationer 2019:14 nummer ISBN PDF 978-952-287-671-3 ISSN PDF 2490-1164 URN-adress http://urn.fi/URN:ISBN:978-952-287-671-3 ISBN tryck 978-952-287-672-0 ISSN tryck 2490-0796 Nyckelord Finlands statsförvaltning, engelska skrivregler, klarspråk, skillnader mellan språk, statsförvaltningens texter, översättning, språkgranskning Sidantal 92 Språk engelska Referat Den här handboken erbjuder rekommendationer för användningen av engelska i statsförvaltningens texter. Handboken riktar sig till översättare, granskare och personer som skriver texter på engelska i sitt arbete. Handboken utgår från Europeiska kommissionens English Style Guide som ges ut av generaldirektoratet för översättning, men fokus ligger på rekommendationer och anvisningar som behövs för finländska förhållanden. Det är viktigt att termer och uttryck används konsekvent i statsförvaltningens kommunikation. De viktigaste reglerna och skrivkonventionerna som bör följas i statsförvaltningens texter på engelska presenteras med hjälp av praktiska exempel. Klarspråk och målgruppsanpassning rekommenderas i alla sammanhang. Handboken är riktad till personer som inte har engelska som modersmål, men innehåller också praktiska riktlinjer för skribenter med engelska som första- eller andraspråk. Förläggare Statsrådets kansli Distribution Elektronisk version: julkaisut.valtioneuvosto.fi 6 ENGLISH STYLE GUIDE PUBLICATIONS OF THE PRIME MINISTER’S OFFICE 2019:14, FINLAND 8 ENGLISH STYLE GUIDE PUBLICATIONS OF THE PRIME MINISTER’S OFFICE 2019:14, FINLAND ENGLISH STYLE GUIDE PUBLICATIONS OF THE PRIME MINISTER’S OFFICE 2019:14, FINLAND CONTENTS QUICK REFERENCE GUIDE ....................................................................................................... 11 11 LEGAL LANGUAGE ............................................................................................................ 52 FOREWORD ......................................................................................................................................... 15 12 CORRESPONDENCE ........................................................................................................... 53 KEY POINTS ........................................................................................................................................ 16 13 CITATIONS AND REFERENCES .................................................................................. 54 1 PUNCTUATION ....................................................................................................................... 17 14 GENDER-NEUTRAL AND BIAS-FREE LANGUAGE ......................................... 55 2 SPELLING ................................................................................................................................... 24 15 TEXT COHESION AND CLARITY .................................................................................. 57 3 CAPITALISATION ................................................................................................................. 26 16 SPEECHES .................................................................................................................................. 60 4 NAMES AND TITLES ........................................................................................................... 28 17 TRANSLATING PRESS RELEASES .............................................................................. 61 5 NUMBERS ............................................................................................................................... 36 18 SOCIAL MEDIA AND VIDEO TEXTS ...................................................................... 65 6 CURRENCIES, UNITS AND SYMBOLS ..................................................................... 41 19 GOVERNMENT AND ADMINISTRATION .......................................................... 67 7 ABBREVIATIONS ................................................................................................................... 44 20 TOPICAL .................................................................................................................................... 73 8 FOREIGN WORDS AND PHRASES ............................................................................. 48 21 FREQUENTLY MISUSED OR OVERUSED ................................................................ 75 9 PARTS OF SPEECH
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