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Nomination Guide

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Nomination Guide NOMINATION GUIDE 1. NOMINATION GUIDE (PARTNER UNIVERSITY) Ewha Womans University (Ewha) nomination uses an online nomination system to host exchange students from partner universities worldwide. Once you ‘submit’ your list of students to the nomination page, responsible Department or the International Exchange Affairs team (Office of International Affairs) will ‘confirm’ the nomination and confirmation notice will be sent to your email. Please note that students who do not meet the eligibility criteria will be rejected. A. ELIGIBILITY 1) Full-time undergraduate or graduate students in an accredited university or equivalent 2) Students who have completed at least one semester at home university with GPA of 2.5/4.0 (75/100) or above -An official transcript must be ready at the stage of application -Graduate students must provide official transcript of graduate-level studies (Undergraduate level GPA is not considered. Graduate level students must complete at least one semester at the stage of application. -In case your university does not choose GPA system, Grading Conversion Table or Confirmation Letter from students’ academic advisor/program coordinator should be provided. 3) Students with language ability may take courses in either English or Korean B. NOMINATION & APPLICATION PERIOD Semester Spring 2021 Fall Period Semester March – June, 2021 September – December Nomination September 15 – October 31, 2020 March 15 – April 30 Application October 15 – November 15, 2020 April 15 - May 15 ※ Please note that nomination from partner universities with imbalance may be subject to further review due to internal policy in managing student exchange balance. 1 / 5 C. STEP BY STEP_NOMINATION PROCEDURE STEP 1. Click Ewha Nomination Link: Nomination-page STEP 2. Choose English, Log-in with your ID and Password. (ID and Passwords are same.) Please check your email to find your university’s ID/Password number. STEP 3. You will find your university name on the left. Click on Nomination at the top of the page. 2 / 5 STEP 4. Click on Nomination Enrollment (Spring, Fall) and fill in the Nomination Form. 1) PART I: University Information - Complete the University Information first Description for each menu New: Add new columns Delete: Check a column to delete Save: Save your information while processing Address: Please write down the address in detail (Office name, building, university, and area/country.) Student’s visa document will be sent to the provided address. Agreement Type: Select between ‘University level’ or ‘Institutional level’ If you are getting this message from International Exchange Affairs Team, [email protected] Please select ‘University Level’ If you are getting this message from the Department (Major) Please select ‘Institutional Level’ -For those who selected the ‘Institutional Level’ agreement, Institution Type asks which Department you have contacted with. (i.e.) Ewha School of Business (Bachelor), Ewha School of Business (Master), Graduate School of International Studies, etc. If you have any questions about the agreement, you may contact us before nominating. 2) PART II: Student Information Insert your nominating student information. You may save the information to return to the procedure again, and ‘submit’ to finish. 3 / 5 1. Select the student status (if the student is nominated as Exchange or Visiting student) - Exchange: The student will be waived of fee for application and tuition - Visiting: Fee-paying student 2. Insert student’s primary email address (email address that the student uses the most). The email you provided will be used to verify student application. Please have the student use the same email address at the stage of application. i.e.) Student might use their gmail account more than their university account. Please check! - Capital Letters are recognized differently. Make sure there are no typos or errors in the email address. 3. Select the level of study (Undergraduate/Graduate) - This information is important for the student’s course registration. Some courses only allow graduate students to take. 4. ‘Save’ and ‘Submit’ to finish the nomination. - Please note, if you do not ‘submit’ the information, it will not be considered. Once you ‘submit,’ you cannot modify the information. STEP 5. Check nomination result You may check the results of your nomination on the ‘confirmation’ column by ‘Confirmed’ or ‘Declined. ’ You will also receive an automated reply via email once it is confirmed by the relevant office. 4 / 5 2. APPLICATION GUIDE (PARTNER STUDENT) Student application is also done online Application webpage link ** Students MUST use the same email address as Partner University Nomination to register. (Capital Letters are recognized differently. Make sure there are no typos or errors.) Students whose nomination is ‘confirmed’ can apply to Ewha. Only the nominated students that also meet eligibility criteria will be considered for admission. Please advise your students to finish their application in accordance with the application period. Late application will not be accepted. The nominated exchange student will be asked to complete: 1. Personal information 2. Academic Information 3. Personal Contact Information 4. Emergency Contact Information 5. On-campus Housing - Students can apply for on-campus housing at the stage of application. There is no additional procedure to apply. Housing is on a first-come, first-served basis in the order of application ‘completion’ and ‘admission’. 6. Ewha PEACE Buddy Service Application 7. Statement of Purpose 8. Upload Required Documents A. Standard ID Photo B. Copy of Passport C. Copy of Official Academic Transcript D. Student Agreement (signed by both student and home university coordinator) Please note that we only require digital documents for student application. Thank you for your cooperation and we hope for flourishing relationship between our institutions. 5 / 5 STUDENT APPLICATION GUIDE 1. CONTACT INFORMATION Contact [email protected] ECC B334, International Exchange Affairs Team, Office of International Affairs, Ewha Womans Address University, 52 Ewhayeodae-gil, Seodaemun-gu, Seoul 03760, Republic of Korea 2. STUDENT APPLICATION STEP-BY-STEP Student application is done 100% on-line (only digital documents accepted). The page is compatible with Internet Explorer 11. (DO NOT use other web-browsers) STEP 1. Register Select the Program (Check Year/Semester) Type in Log-in (Email) Register Exchange students should be use the same email address as provided in the home university nomination. The email is used to identify the student. STEP 2. Write Application Date of Birth (YYYYMMDD) will be the password for log-in. STEP 3. Save/Submit application STEP 4. Receive email notification of admission Check Status of Application & Notification (top of application page). You may be asked to re- submit if application is incomplete. STEP 5. Receive the visa document Admission Packet is sent during January (Spring Semester) and July (Fall Semester), with prior notice. Exchange student will receive visa document at Home University, and Study Abroad (Visiting) at Home Address. STEP 6. Submit Checklist (Flight, Insurance, Visa information) Students may choose Ewha’s collective insurance plan. If not, students must provide a proof of insurance, which is compatible with Ewha’s collective insurance. STEP 7. Apply for a student visa and acquire it. Then, Come to Ewha! 1 / 4 3. REQUIRED INFORMATION AT APPLICATION For exchange student, the student information provided at the stage of partner university nomination will be automatically appear. ① Personal Information ② Academic Information ③ Personal Contact Information - Please input all address in detail as the visa document and the official transcript will be sent to the provided address. ④ Emergency Contact Information ⑤ On-campus Housing - Housing is assigned in first come, first served basis in the order of admission ⑥ Ewha PEACE Buddy Service Application ⑦ Statement of Purpose Write on (1) Reasons to Apply to Ewha’s Program, (2) Study Plan Minimum 1,500 ~ Maximum 4,000 English letters (Minimum 1,500 ~ Maximum 2,000 Korean characters) ⑧ Upload required documents (see below 4. REQUIRED APPLICATION DOCUMENTS) 4. REQUIRED APPLICATION DOCUMENTS All documents must be prepared in English or Korean in the designated format. ① Standard ID Photo (JPG format) ② Passport Copy (JPG or PDF format) - Color scan of the first page (bio-page) which includes name and passport number. ③ Official Academic Transcript with cumulative GPA (PDF format) If the home university does not have a GPA system, a signed official letter from the international office guaranteeing that the applicant’s academic achievement meets the eligibility criteria at Ewha must be submitted with the official academic transcript. ④ Student Agreement (PDF format)_Downloadable at the Online Application page ⑤ After admission, students will be asked to provide Flight / Insurance / Visa Information. (Details will be instructed via Communication Channel) 2 / 4 5. INFORMATION FOR REFERENCE Please refer to the Program Brochure for more information. 5-1. Visa All international students: D-2-6 Visa Korean Passport Holder: Visa is not required, but MUST enter Korea Visa using their KOREAN PASSPORT People of Korean Heritage: F-4 Visa Students must check the visa type and period. All students with D-2-6 Visa MUST apply for an Alien Registration Card within 90 days of their arrival. Alien Registration Card The student must observe the expiration date on the alien registration
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