SEC/2016/2/1349

LANCASTER UNIVERSITY

Estates Committee

A meeting of the Committee was held on Friday 4 November 2016 at which the following persons were present:

Mr Simon Reynolds (in the Chair) Vice-Chancellor Professor Andrew Atherton Mr Roderick Burgess Professor Amanda Chetwynd Professor John Garside Ms Rhiannon Jones Lord Roger Liddle Professor Ella Ritchie (via conference call) Ms Nicola Owen

The following persons were in attendance:

Mr Alistair Burg-Broquere Ms Claire Geddes Dr Hazel Hardie (Secretary) Mr Ian Jenkinson, CRBE (for item EST.16/35) Mrs Sarah Randall-Paley

EST.16/30 Declaration of Interest

There were no declarations of interest.

EST.16/31 Minutes of the meeting held on 7 July 2016

Documents: SEC/2016/2/1317; SEC/2016/2/0931

The minutes of the meeting held on 7 July 2016 were confirmed as an accurate record.

EST.16/32 Matters Arising

There were no matters arising.

EST.16/33 Committee Terms of Reference

Document: SEC/2016/2/1318

The Committee reviewed its terms of reference and agreed to make minor amendments, which would be reported to the Council for approval.

Action: Secretary EST.16/34 Campus Masterplan and 10 Year Capital Programme

The Committee received a progress update on the Campus Masterplan, which was being refined to reflect the projected growth in student numbers across different departments. It was noted that the Masterplan would be brought to the January meeting, along with the 10 Year Capital Programme.

EST.16/35 Residential Accommodation Strategy (Commercial in Confidence)

Document: SEC/2016/2/1319

[MINUTE COMMERCIAL IN CONFIDENCE]

EST.16/36 Health Innovation Campus

Document: SEC/2016/2/1320

The Director of Estates provided an update on the development of the Health Innovation Campus project. It was noted that Phase 1 was currently on schedule for completion by September 2019, and that there were multiple scenarios for future phases.

The Committee discussed the project and commented on the importance of providing high quality facilities for staff, including food outlets. The Committee received assurance that the University was committed to creating a sustainable development in the Health Innovation Campus, through the inclusion of the Lancaster .

EST.16/37 Management School Redevelopment

The Committee received and discussed an update on the Management School capital project, which was currently at RIBA Stage 2. It was noted that all potential developers had been asked to consider whether the Management School should be redeveloped at the current site or created as a new build, and all developers confirmed that the most appropriate option was to redevelop the existing buildings. A decant plan was being developed which would minimise the impact on staff and students during the project.

EST.16/38 Estates Benchmarking Report

Document: SEC/2016/2/1321

The Committee noted and discussed a report on Lancaster’s performance in various aspects of estates management, compared with a group of core competitor institutions, based on 2014/15 figures. Members requested a more detailed report on the University’s water consumption for a future meeting.

EST.16/39 Capital Projects Update

Documents: SEC/2016/2/1323; SEC/2016/2/1322; SEC/2016/2/1324; SEC/2016/2/1325; SEC/2016/2/1326; SEC/2016/2/1327; SEC/2016/2/1328; SEC/2016/2/1329

The Committee noted and discussed the latest progress on all ongoing Capital Projects. It was reported that there was currently a reported 13 week delay in the spine remodelling project due to issues with the contractor. The contractor had confirmed that they were seeking to reduce the over-run. A full report on this would be brought to the next meeting.

EST.16/40 Forward Agenda

Document: SEC/2016/2/1330

The Committee noted that the main items on the agenda for the next meeting were:

 Construction Procurement Report  Estates Strategy

EST.16/41 Date and Time of Next Meeting

The next meeting will be held at 10.30 a.m. on 27 January 2017 in the John Welch Room, University House.