Essex County Council Regular Meeting Agenda
(also available at www.countyofessex.on.ca)
Wednesday, February 18, 2015 County Council Chambers 2nd Floor, Essex County Civic Centre
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7:00 PM Regular Meeting
1. Prayer or Moment of Reflection
2. Singing of ‘O Canada’
3. Recording of Attendance
4. Disclosure of Pecuniary Interest
5. Adoption of Regular Meeting Minutes
Moved by Seconded by That the minutes of the February 4, 2015 Regular Meeting of Essex County Council be adopted as presented.
6. County Warden’s Welcome and Remarks
Corporation of the County of Essex Phone: 519-776-6441 360 Fairview Avenue West, Essex, Ontario, N8M 1Y6 FAX: 519-776-4455 TTY Telephone (Toll Free): 1-877-624-4832 1 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
7. Delegations and Presentations
A) Essex Spitfire Committee
Mr. Randy Voakes, Essex Spitfire Committee to speak to County Council regarding the “Memorial Veterans Wall” at the Spitfire site in Essex.
Moved by Seconded by That Mr. Voakes be permitted to address County Council.
B) Essex-Windsor Solid Waste Authority (EWSWA) 2015 Budget Summary
Mr. Eli Maodus, General Manager, EWSWA and Mrs. Michelle Bishop, Manager, Finance/Administration to speak to County Council regarding EWSWA 2015 Budget Summary.
Please refer to EWSWA Report regarding 2015 Budget Approval listed under New Business, Item 12 A
Moved by Seconded by That Mr. Maodus and Mrs. Bishop be permitted to address County Council.
C) 2015 County-Wide Active Transportation Systems (CWATS)
Mrs. Jane Mustac, Manager Transportation Planning to speak to County Council regarding the 2015 CWATS Status Report.
Please refer to Report Number 2015-R002-ENG-0218-TRB regarding County Wide Active Transportation System Status Report listed under Reports and Questions Item 10 B.
Moved by Seconded by That Mrs. Mustac be permitted to address County Council.
2 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
8. Communications
A) Correspondence
1) Association of Municipalities of Ontario (AMO)
View the online versions of the AMO Watch File, dated February 05, 2015 and February 12, 2015.
2) Association of Municipalities of Ontario (AMO)
Received e-mail, dated January 20, 2015 from AMO regarding the Municipal Council Education Program.
3) Association of Municipalities of Ontario (AMO)
Received e-mail, dated January 22, 2015 regarding AMO Policy Update – 2015 Pre-Budget Submission.
4) Association of Municipalities of Ontario (AMO)
Received e-mail, dated January 30, 2015 regarding AMO Policy Update – Highlights of the January 2015 Board Meeting.
5) Association of Municipalities of Ontario (AMO)
Received e-mail, dated February 02, 2015 regarding AMO Board Vacancies Filled.
6) Association of Municipalities of Ontario (AMO)
Received e-mail, dated February 11, 2015 from AMO regarding LAS One Investment Program 2014 Annual Report Now Available.
7) Great Lakes and St. Lawrence Cities Initiative (GLSLCI)
Received e-mail, dated January 21, 2015 from David A. Ullrich, Executive Director, GLSLCI regarding a call for resolutions.
3 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
8) Great Lakes and St. Lawrence Cities Initiative (GLSLCI)
View the online version of the Making Waves, dated February 02, 2015.
9) Local Authority Services (LAS) and Municipal Finance Officers’ Association of Ontario (MFOA)
Received e-mail from LAS/MFOA regarding their 2015 Symposium – Asset Management Plan, March 24 and 25, 2015, Markham, Ontario.
10) Local Authority Services (LAS)
Received e-mail from LAS regarding the 2015 Town Hall Sessions.
11) Windsor Essex County Cancer Centre Foundation
Received e-mail, dated January 21, 2015 regarding The Donor Difference eNewsletter.
12) Municipal Property Assessment Corporation (MPAC)
Received e-mail, dated January 19, 2015 from MPAC regarding MPAC News – January 2015 and February 12, 2015.
13) Canadian Union of Postal Workers
Received correspondence, dated January 15, 2015 from Denis Lemelin, National President, Canadian Union of Postal Workers regarding Request for Support to Save Canada Post.
14) Ministry of Community Safety and Correctional Services
Received correspondence, dated January 21, 2015 from Yasir Naqvi, Minister of Community Safety and Correctional Services regarding County Council’s resolution about professional firefighters serving as volunteer firefighters during their free time.
4 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
15) University of Guelph, Ridgetown Campus
Received correspondence, dated January 27, 2015 from Chris Gillard, Chair, Scholarships & Awards Committee, University of Guelph, Ridgetown Campus thanking the County of Essex for contribution to their Fall 2014 Awards Program.
16) Town of Tecumseh
Received correspondence, dated January 27, 2015 from Laura Moy, Director Staff Services/Clerk, Town of Tecumseh advising that Tecumseh Council supported County Council’s resolution regarding Closing of Obstetrics Services at Leamington District Memorial Hospital.
17) Township of Evanturel
Received correspondence, dated January 28, 2015 from the Township of Evanturel referring to their resolution regarding the new Ontario Provincial Police (OPP) Billing Model.
18) Ombudsman Ontario
Received correspondence from André Marin, Ombudsman, regarding his Annual Report on Investigations of Closed Municipal Meetings and Sunshine Law Handbook.
19) City of Kingston
Received correspondence, dated February 02, 2015 from John Bolognone, City Clerk, City of Kingston regarding their resolution Municipal Electoral Reform, proposing preferential balloting.
Moved by Seconded by That the correspondence listed on the regular agenda for February 18, 2015, be received and any the noted action be approved.
5 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
B) Resolutions
There are no resolutions for consideration for the February 18th, 2015 meeting
9. Consent Agenda
A) Approval of Invoices – Legal/Consulting Services
Report Number 2015-R002-ADM-0218-BG, dated February 18, 2015 from Brian Gregg, Chief Administrative Officer regarding Approval of Invoices – Legal/Consulting Services.
B) Municipal Drainage Report and Assessment
Report Number 2015-R006-ENG-0218-TRB, dated February 18, 2015 from Tom Bateman, County Engineer regarding Municipal Drainage Report and Assessment.
Moved by Seconded by That the recommendation contained in the Administrative Report listed on the Consent Agenda for February 18, 2015 as item 9.A) be adopted, and that the information item listed on the said Consent Agenda as item 9.B) be received.
10. Reports and Questions
A) Essex-Windsor Solid Waste Authority
Report of the Essex-Windsor Solid Waste Authority, dated November 24, 2014, Mr. Ron McDermott, Chair.
Moved by Seconded by That the minutes of the Essex-Windsor Solid Waste Authority, dated November 24, 2014 be received.
6 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
B) County Wide Active Transportation System Status Report
Report Number 2015-R002-ENG-0218-TRB, dated February 18, 2015 from Tom Bateman, County Engineer regarding County Wide Active Transportation System (CWATS) Status Report.
C) Bridge Tender Summary
Report Number 2015-R005-ENG-0218-TRB, dated February 18, 2015 from Tom Bateman, County Engineer regarding Bridge Tender Summary. (Report will be e-mailed February 17, 2015).
D) Limited Loads on Highways
Report Number 2015-R007-ENG-0218-TRB, dated February 18, 2015 from Tom Bateman, County Engineer regarding Limited Loads on Highways.
E) No Parking - County Road 8 (Essex District High School)
Report Number 2015-R008-ENG-0218-TRB, dated February 18, 2015 from Tom Bateman, County Engineer regarding No Parking - County Road 8 (Essex District High School)
F) Recommendations for 2015 Property Tax Policies for the County of Essex
Report Number 2015-R002-CS-0218-MB, dated February 18, 2015 from Mary Brennan, Director of Council Services/Clerk regarding Recommendations for 2015 Property Tax Policies for the County of Essex.
7 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
G) County of Essex 2015 Budget Report
Report Number 2015-R08-FIN-0218-RM, dated February 18, 2015 from Robert Maisonville, Director of Corporate Services regarding County of Essex – 2015 Budget Report.
Moved by Seconded by That the 2015 County of Essex Net Operating Requirement be approved in the amount of $______.
11. Unfinished Business
12. New Business
A) Essex-Windsor Solid Waste Authority (EWSWA)
Essex-Windsor Solid Waste Authority (EWSWA) Administrative Report, dated February 18, 2015 from Eli Maodus, General Manager and Michelle Bishop, Manager of Finance & Administration regarding 2015 EWSWA Budget Approval.
B) Notice of Motion from February 4, 2015 County Council meeting
At the February 4, 2015 meeting, Mr. Meloche advised that he would be putting forward a motion at the February 18, 2015 meeting for discussion by County Council regarding the possible acceptance of refuse from outside of the region, by the Essex-Windsor Solid Waste Authority, at the Essex-Windsor Regional Landfill.
Moved by Mr. Meloche Seconded by That Essex County Council opposes any change in the previous decision of the Essex-Windsor Solid Waste Authority to only accept refuse at the Regional Landfill that originates from the Windsor-Essex region.
8 of 161 Essex County Council Agenda Regular Meeting February 18, 2015
13. Adoption of By-Laws
A) 05-2015
A By-law to Amend By-law Number 26-2002, Being a By- law to Regulate Traffic and Parking on Highways within the Essex County Roads System.
B) 06-2015
A By-law to establish a Property Tax Rebate Program for Veterans Clubhouses and Legion Halls in Essex County.
C) 07-2015
A By-law to establish Tax Ratios for the year 2015 for the Corporation of the County of Essex and its constituent Lower Tier Municipalities.
D) 08-2015
Being a By-law to Confirm the Proceedings of the Council of The Corporation of the County of Essex.
Moved by Seconded by That By-law Numbers 05-2015 through 08-2015, having been read a first, second and third time, be finally passed and enacted.
14. Notice of Motion
15. Adjournment
This document is available in alternative formats upon request.
9 of 161
Essex County Council Regular Meeting Minutes
(also available at County of Essex website)
Wednesday, February 4, 2015 County Council Chambers 2nd Floor, Essex County Civic Centre
4:00 PM Regular Meeting
1. Prayer or Moment of Reflection
2. Singing of ‘O Canada’
3. Recording of Attendance
Deputy Mayor Gord Queen was absent.
4. Disclosure of Pecuniary Interest
There was no disclosure of pecuniary interest.
5. Adoption of Regular Meeting Minutes
16-15 Moved by Mr. McNamara Seconded by Mr. Antaya That the minutes of the January 21, 2015 Regular Meeting of Essex County Council be adopted as presented. Carried
6. County Warden’s Welcome and Remarks
Warden Bain welcomed the members and noted that he had attended the following events:
• Open house for Alzheimer’s Society held at Devonshire Mall
• Mayor’s Breakfast sponsored by the Leamington and District Chamber of Commerce for Mayor Santos and Mayor Paterson.
• Reception for The Honourable Justice George King
10 of 161 Essex County Council Minutes Regular Meeting Page 2 of 10 February 4, 2015
6. County Warden’s Welcome and Remarks (Continued…)
• Economic Development Workshop
• Meeting with Jeff Watson where a discussion was held regarding immigration regulations and how they are affecting jobs in Essex-Windsor and economic growth
7. Delegations and Presentations
There were no delegations scheduled for the February 4, 2015 meeting.
8. Communications
A) Correspondence
17-15 Moved by Mr. Bachetti Seconded by Mr. Bondy That the correspondence listed on the regular agenda for February 4, 2015, be received and any noted action be approved. Carried
B) Resolutions
There were no resolutions for consideration for the February 4, 2015 meeting.
9. Consent Agenda
There were no items for the Consent Agenda for the February 4, 2015 meeting.
10. Reports and Questions
A) County of Essex 2015 Budget Overview
Richard Meloche arrived at 4:12 PM.
Aldo DiCarlo arrived at 4:13 PM.
Prior to Mr. Maisonville presenting his report, Mr. Gregg stated that the public had been invited to provide written submissions on the budget prior to January 29, 2015 and
11 of 161 Essex County Council Minutes Regular Meeting Page 3 of 10 February 4, 2015
10. Reports and Questions (Continued…)
informed Council that no formal public input had been received.
Council considered Report Number 2015-R04-FIN-0204- RM, dated February 4, 2015, from Robert Maisonville, Director of Corporate Services/Treasurer regarding County of Essex 2015 Budget Overview. In addition, Mr. Maisonville presented a PowerPoint presentation regarding the 2015 Budget Overview.
B) 2015 Budget – Housing with Supports/Counseling Services
Council considered Report Number 2015-R05-FIN-0204- RM, dated February 4, 2015, from Robert Maisonville, Director of Corporate Services/Treasurer regarding the 2015 Budget – Housing with Supports/Counseling Services. In addition, Ms. Paula Beattie presented a PowerPoint presentation regarding the 2015 Budget for Housing with Supports/Counseling Services.
Administration was requested to provide a copy of the Long Term Affordable Housing Strategy Sustainability Plan for the region to Council once it has been finalized.
18-15 Moved by Mr. DiCarlo Seconded by Mr. Santos That Report Number 2015-R05-FIN-0204-RM be received and further that the 2015 Departmental Budget Estimates for Housing with Supports/Counseling Services be referred to the February 18, 2015 meeting of County Council for final disposition. Carried
C) 2015 Budget – Sun Parlor Home (SPH)
Council considered Report Number 2015-R001-SPH-0204- LM, dated February 4, 2015 from Lynda Monik, Administrator, Sun Parlor Home regarding the 2015 SPH Proposed Budget. In addition, Ms. Monik presented a PowerPoint presentation regarding the 2015 Sun Parlor Home Proposed Budget.
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10. Reports and Questions (Continued…)
19-15 Moved by Mr. Antaya Seconded by Mr. Fazio That Report Number 2015-R001-SPH-0204-RM be received and further that the 2015 Departmental Budget Estimates for Sun Parlor Home be referred to the February 18, 2015 meeting of County Council for final disposition. Carried
D) 2015 Budget – Essex-Windsor Emergency Medical Services
Council considered Report Number 2015-R001-EMS-0204- BK, dated February 4, 2015 from Bruce Krauter, Chief, Essex-Windsor Emergency Medical Services regarding the Essex-Windsor Emergency Medical Services 2015 Budget. In addition, Chief Krauter presented a PowerPoint presentation regarding the 2015 Essex-Windsor Emergency Medical Services Budget.
Hilda MacDonald and John Paterson arrived at 5:30 PM.
Administration was requested to prepare a detailed report on the total cost of off-load delays for Council so that a request could be made to the Province for additional funding.
With regard to the current cost sharing model of Essex- Windsor EMS, Mr. Santos questioned if there were any options for changing the model which determines the municipal portion of the costs being shared by the County and City on weighted assessment. He suggested that perhaps a cost sharing model based on actual usage, such as location of residency, might be a more appropriate model. Mr. Gregg noted that other jurisdictions have discussed that type of cost-sharing model, however, it becomes difficult to assess costs if a call originated in the City but was from a County resident or vice versa. He stated that if all parties agree, it is possible to develop a local cost sharing arrangement, however, it has not been possible to achieve in the past.
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10. Reports and Questions (Continued…)
Mr. McNamara suggested that Council consider sending a resolution to the Association of Municipalities of Ontario, requesting that the Province review their funding model for EMS throughout the Province and start to provide for a reconciliation of budget to actual costs on an annual basis, similar to the model agreed to by the O.P.P. He noted this should be an issue that AMO could address at the MOU Table.
Administration was requested to verify the numbers shown in the Off-load Delay 2009-2014 table, on page 309 of the Agenda, under the years 2010 and 2013, since they were the same.
Administration was questioned regarding the replacement of ambulances and if hybrid vehicles had been considered in the past. Chief Krauter stated that it had not been looked at in the past and the Department had chosen to use diesel engines for service maintenance and reliability. He stated that he would look into this matter further and provide a report to council.
20-15 Moved by Mr. McNamara Seconded by Mr. McDermott That Report Number 2015-R001-EMS-0204-BK be received and further that the 2015 Departmental Budget Estimates for Windsor-Essex Emergency Medical Services be referred to the February 18, 2015 meeting of County Council for final disposition. Carried
Meeting Recessed at 6:08 PM. Meeting Reconvened at 6:56 PM.
E) 2015 Budget – Transportation Services
Council considered Report Number 2015-R004-ENG-0204- TRB, dated February 4, 2015 from Tom Bateman, County Engineer regarding the Proposed 2015 Transportation Services Budget. In addition, Mr. Bateman presented a PowerPoint presentation regarding the 2015 Transportation Services Budget.
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10. Reports and Questions (Continued…)
21-15 Moved by Mr. Paterson Seconded by Mr. McNamara That Report Number 2015-R004-ENG-0204-TRB be received and further that the 2015 Departmental Budget Estimates for Transportation Services be referred to the February 18, 2015 meeting of County Council for final disposition. Carried
F) 2015 Budget – Essex County Library Board
Council considered the report of the Essex County Library Board meeting, dated January 21, 2015, presented by Mr. Richard Meloche, Chair.
Council also considered a Library Administrative Report, dated February 4, 2015, from Robin Greenall, Chief Librarian/Chief Executive Officer, Essex County Library Board regarding the 2015 – Essex County Library Board Budget. In addition, Ms. Greenall presented a PowerPoint presentation regarding the 2015 Essex County Library Budget.
22-15 Moved by Mr. Meloche Seconded by Mr. Antaya That the minutes of the Essex County Library Board, dated January 21, 2015, be received and further that the 2015 Estimates, as approved by the Essex County Library Board (Resolution 15/09 – January 21, 2015), be referred to the February 18, 2015 meeting of County Council for final disposition. Carried
G) 2015 Budget – General Government Services
Council considered Report Number 2015-R06-FIN-0204- RM, dated February 4, 2015 from Robert Maisonville, Director of Corporate Services/Treasurer regarding the 2015 General Government Services Budget. In addition, Mr. Maisonville presented PowerPoint presentations regarding the following:
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10. Reports and Questions (Continued…)
• Members of Council Budget Estimates
• Administration Budget Estimates
• Financial Expenses Budget Estimates
• Human Resources Budget Estimates
• Planning Services Budget Estimates
• Emergency Management Co-ordination Budget Estimates.
23-15 Moved by Mr. Bondy Seconded by Mr. DiPasquale That Report Number 2015-R06-FIN-0204-RM be received and further that the 2015 Departmental Budget Estimates for General Government Services including: Members of Council, Administration, Financial Expenses, Human Resources, Planning Services and Emergency Management Co-ordination, be referred to the February 18, 2015 meeting of County Council for final disposition. Carried
H) 2015 Budget – External Commitments Budget
Council considered Report Number 2015-R07-FIN-0204- RM, dated February 4, 2015, from Robert Maisonville, Director of Corporate Services/Treasurer regarding the 2015 External Commitments Budget. In addition, Mr. Maisonville presented a PowerPoint presentation regarding the 2015 External Commitments Budget.
i) Funding request from Windsor-Essex Active Retirement Community Initiative
At the February 4, 2015 meeting of Essex County Council, Resolution Number 4-15 had been adopted as follows:
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10. Reports and Questions (Continued…)
“Moved by Mr. Antaya Seconded by Mr. Bondy That the funding request from the Windsor-Essex Active Retirement Community Initiative (WEARCI) in the amount of $60,000 per year for the years 2015 to 2019, be referred to budget deliberations scheduled for Wednesday, February 4, 2015. Carried”
Mr. Gregg advised that the original 5 year funding request from WEARCI had been provided to assist in the start-up of WEARCI and that the 5 year commitment had concluded in 2015. At that time, the intent had been that additional funding from the private sector would be pursued so that the organization could become self-sustaining by the end of the 5 year commitment. Mr. Gregg advised that the City of Windsor had not renewed its commitment for funding to WEARCI in 2015 and that no funding from the County had been included in the 2015 County budget
With regard to the Southwestern Integrated Fibre Technology (SWIFT) project, Mr. Gregg advised that funding for this project would come out of the reserves. He also noted that the County should be notified by the end of February/beginning of March whether or not the Provincial and Federal governments would be funding the project. Administration was requested, once it has been determined that funding will be made available from the senior levels of government, to provide Council with a further report which would look at such issues as broadband inventory, business plan, etc. Mr. Gregg also stated that if funding was not available from the federal and provincial governments, the SWIFT project would likely not proceed.
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10. Reports and Questions (Continued…)
24-15 Moved by Mr. McNamara Seconded by Mr. Bondy That Report Number 2015-R07-FIN-0204-RM be received and further that the 2015 Departmental Budget Estimates for External Commitments be referred to the February 18, 2015 meeting of County Council for final disposition. Carried
11. Unfinished Business
12. New Business
A) Canada Build Fund
Mr. McNamara advised that AMO was seeking clarification from the Ministry of Infrastructure regarding the Canada Build Fund and whether there will be any funding for municipalities with populations over 100,000 in the first intake. He noted that, if it is confirmed that no Canada Build Infrastructure Funds will be available for municipalities with a population of over 100,000 in the first intake, he would be introducing a resolution at the next meeting of County Council asking that the Province rethink their decision.
13. Adoption of By-Laws
A) By-law Number 04-2015
Being a By-law to Confirm the Proceedings of the Council of The Corporation of the County of Essex.
25-15 Moved by Mr. Meloche Seconded by Mr. Antaya That By-law #04-2015 having been read a first, second and third time, be finally passed and enacted. Carried
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14. Notice of Motion
A) Acceptance of Refuse from Outside of the Region
Mr. Meloche gave notice that at the next meeting of County Council, he intended to bring forward a motion, setting out County Council’s position on the Essex-Windsor Solid Waste Authority (EWSWA) possibly accepting waste at the regional landfill from outside of the region. He stated that his intent was for County Council to have a discussion on the motion and make a decision either in opposition to or in favour of accepting waste from outside of the Windsor-Essex so that County Council members appointed to the EWSWA Board will have County Council’s position on this matter, prior to it being discussed at the next EWSWA meeting. Warden Bain suggested that the Chair of the Essex-Windsor Solid Waste Authority request EWSWA Administration to provide some background information to County Council on this issue.
15. Adjournment
Upon motion of Mrs. MacDonald and Mr. DiPasquale, the meeting adjourned at 8:35 PM.
Tom Bain Warden – County of Essex
Mary Brennan Director of Council Services/Clerk
This document is available in alternative formats upon request.
19 of 161 The One Investment Program 2014 Annual Report is now available for download on the LAS website.
Highlights from the report include: • Program Balance at Year End 2014 was $601M, eclipsing the $600 million mark for the first time in the program’s history. • The One Bond portfolio one-year return at December 31 was 2.91%. • Two and three year annualized returns for the One Universe Corporate Bond portfolio were 3.64%, and 3.61% respectively. • One Equity portfolio five-year annualized return at December 31 was 11.78%. • 97 municipalities currently utilize the One Investment Program
For more details on the performance of the One Investment Program’s Money Market, Bond, Universe Corporate Bond, and Equity portfolios, you can view or download the full One Investment Program 2014 Annual Report at: http://www.las.on.ca/Services/Investments/Reports.aspx
Graham Proudley LAS Client Relations Specialist Tel: 416-971-9856 ext. 369 Fax: 416-971-6191 Toll Free: 1-877-426-6527 Email: [email protected]
20 of 161 Dear Members of the Great Lakes and St. Lawrence Cities Initiative:
It is time once again for our annual call for resolutions. The resolutions we pass as a membership are important statements on key Great Lakes and St. Lawrence issues that carry significant weight with other orders of government, other stakeholders, and the general public. They also serve as a guide during the course of the year as issues arise that we need to address as an organization.
In order to have the best possible resolutions, we would like you to consider and submit ones that you believe are important for local governments to develop so that our positions on the key issues are stated clearly and communicated effectively. If you would like to look at some of the resolutions from past years, please go to our web site at www.glslcities.org/resolution- statements/resolution.cfm. General guidelines for developing resolutions include:
1. Resolutions should be consistent with Cities Initiative existing policy statements on issues; 2. Resolutions should be consistent with previously approved resolutions; 3. Resolutions should be consistent with the overall mission and goals of the Cities Initiative; 4. Disputes between or among local governments are not considered appropriate for resolutions; and 5. Resolutions should be submitted in the attached template format (Word document).
As a reminder, we have a formal process to submit and review resolutions before they are considered by the membership at the Annual Meeting. The goal of the process is to provide transparency to members on the review of submitted resolutions as well as to ensure resolutions that go to the membership for consideration are consistent with the organization’s policies and approved resolutions. Key elements of the process include:
1). Review of all submitted resolutions by an Operations Committee (comprised of members and directors) to ensure they are consistent with existing policy statements, approved resolutions, and the overall mission of the organization. As noted above, resolutions that address local disputes are not appropriate for consideration at the Annual Meeting. 2). If a member submits a resolution and it is not recommended for consideration at the Annual Meeting, the member can bring the resolution forward for consideration at the Annual Meeting if two thirds (2/3) of members present vote to consider the resolution. 3). Per the formal resolution review process, please use the attached template for your resolution submissions.
Please send your resolutions to Simon Belisle ([email protected]) no later than March 18, 2015 so that they can be reviewed and distributed in advance of the Cities Initiative Annual Members Meeting and Conference, which will be held June 17-19, 2014 in Sarnia/Lambton County, Ontario (http://www.sarnialambton2015.ca/). If you have any questions, please call either Melissa Soline at 630-219-3293 / [email protected] or Simon Belisle at 312-201-4517 / [email protected].
Thank you,
David A. Ullrich Executive Director Great Lakes and St. Lawrence Cities Initiative
21 of 161 20 N. Wacker, Suite 2700 Chicago, IL 60606 Office: 312-201-4516 Fax: 312-407-0038 [email protected] www.glslcities.org
22 of 161 cc...(A)o..r~ l
377, rue Bank Street, CUf?W • sttp Ottawa, Ontario K2P 1Y3 tel./tel 613 236 7238 fax/telae. 613 563 7861
January 15, 2015
Mr. Tom Bain Warden County of Essex 360 Fairview Ave W Essex, ON N8M 1Y6
Dear Mr. Bain, Re: Request for Support to Save Canada Post
Over a year ago, Canada Post Corporation announced a plan to change public postal service as we know it, and the government endorsed this plan. As a result, the corporation has dramatically hiked postage rates and is planning on eliminating door-to-door delivery, closing and downsizing post offices, reducing post office hours, and destroying thousands of decent jobs in communities throughout our country.
These major changes will be bad for seniors, people with mobility issues, charities, small businesses and many other people who rely on public postal service.
The Canadian Union of Postal Workers wants the federal government to reverse the Canada Post plan, and to look instead for ways to increase service and revenues in areas like postal banking, as other postal administrations have done. At the very least, we think the government should properly consult with the public about what kind of postal service they need before allowing Canada Post to make such major changes.
CUPW has attached a fact sheet with more information about Canada Post's plan.
The union has also attached a resolution that it would like your municipality to consider passing. To date, over 400 municipalities and municipal organizations have passed resolutions opposing Canada Post plan for cuts, or call ing for a halt to door-to-door delivery cuts until there is proper consultation. CUPW hopes you will think about joining and building on these efforts by passing our or your own resolution.
Thank you very much for considering this request. Thanks as well if your municipality passed an earlier resolution in support of postal banking or improving the Canadian Postal Service Charter. If you would like an electronic version of the resolution, please contact Brigitte Klassen at [email protected]. Please call me at 613-236-7238 if you have any questions or concerns.
In solidarity, fl~~ Denis Lemelin National President
Encl.
c.c. National Executive Committee, Regional Executive Committees, ational Union Representatives, Regional Union Representatives, Specialists
tbk cope 225
Canadian Union of Postal Workers The stnJggle continues CLC/CTC • FTQ • UNI Syndicat des travailleurs et travailleuses des postes______L.s_ tutte continue ------..u-#'-. 23 of 161 377, rue Bank Street, cupw• sttp Ottawa, Ontario K2P 1Y3 tel /tel. 613 236 7238 tax/telec 613 563 7861
SAVE CANADA POST- STOP THE CUTS
WHEREAS Canada Post and the Conservatives are taking an axe to long-treasured postal services - killing good jobs, eliminating door-to-door delivery, drastically increasing postage rates and closing, downsizing and reducing hours at post offices:
WHEREAS Canada Post did not properly consult on these changes, effectively eliminating any opportunity for input from the people who will be most affected; and
WHEREAS closing and downsizing post offices, reducing post office hours, and eliminating door-to-door delivery will reduce service and eliminate thousands ofjobs in communities throughout our country.
WHEREAS Canada Post offers a public service that needs to be protected;
BE IT RESOLVED THAT the (name of municipality) write a letter to the Minister responsible for Canada Post that calls on the government to reverse the changes to services announced by Canada Post, and to look instead for ways to increase service and revenues in areas such as postal banking.
BE IT FURTHER RESOLVED THAT (name of municipality) ask the Federation of Canadian Municipalities to request that the federal government consult with the public about what kind of postal service they need before allowing Canada Post to make such major changes to public postal service.
MAILING INFORMATION
Please send your resolution to: Lisa Raitt, Minister of Transport, Place de Ville, Tower C, 29th Floor, 330 Sparks Street, Ottawa, Ontario, KIA ON5.
Please send copies of your resolution to: Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P I Y3
Your Member of Parliament. You can get your MP's name, phone number and address by calling 1-800 463-6868 (at no charge) or going to the Parliament of Canada website: http://www.parl.gc.calcommonlindex.asp?Language=E.
Brad Woodside, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario K 1N 5P3
lbk cope 225
Canadian Union of Postal Workers The struggle continues CLC/CTC FTO • UN ~ • Syndical des travailleurs et travailleuses des postes La lutte continue ~·-24 of-w 161 unreasonable and bad for the corporation's business. It would have Save been wiser and more reasonable for Canada Post to adopt gradual increases Canada to keep up with rising costs. 3. Make our country the first p .c. in the world to eliminate door to-door delivery.
Canada Post has announced a plan to: Canada Post plans on taking away door to-door delivery from over five million 1. Attack the public postal Canadian households and replacing it network. with community mailbox (CMB) delivery. There is a great deal of Canada Post plans to use more private opposition to this plan, which will create post offices while streamlining the huge problems for many Canadians, public postal network. This means especially seniors and people with closing and downsizing public post mobility issues. According to a recent offices, as well as reducing their hours. poll, sixty per cent of people oppose the Canada Post has closed about 40 urban delivery cuts. In spite of this, Canada and 75 rural post offices since 2012. Post is determined to wipe out home This is the largest number of closures we mail delivery within a five year period. have seen since the Conservatives closed So far, Canada Post has announced its about 1,500 rural and urban post offices plans to convert more than a million in the eighties and nineties. More households. The bulk of conversions will closures are expected. The corporation is occur after the 2015 federal election. The also reviewing all urban offices to see if federal government fully supports this they can be made smaller and operated major cut to public postal service. with fewer workers. In addition, it is dramatically reducing hours of service in 4. Destroy 6000 to 8000 rural communities. decent jobs.
2. Introduce huge postage Canada Post would need fewer rate hikes. employees if it goes to community mailbox delivery. It expects to eliminate On March 31, 2014, the price of buying 6000 to 8000 positions. Closing and one stamp increased by 59% while the downsizing post offices and reducing price of buying a book or post office hours will also reduce the coil of stamps increased by 35%. The number ofjobs in communities price for pre-sorted and incentive letters throughout the country. Our increased by 15% and metred mail communities and our economy cannot increased by 19%. These sudden and afford to lose thousands of decent paying dramatic increases are unfair, jobs.
25 of 161 The future of Canada Postal banking
Post The Canadian Union of Postal Workers (CUPW) believes that our country needs Canada Post and the Conservatives improved financial and banking services should consult on their plan to change and that Canada Post is well placed to public postal service as we know it. The fulfill this need. Moreover, the union public owns Canada Post. They have a thinks that adding financial and banking right to input. This has not really services at Canada Post will help the happened in any meaningful way. corporation preserve public postal Canada Post engaged in some service and generate revenue. CUPW is discussions, but they were completely not alone. Close to two-thirds of inadequate. The corporation held invite Canadians support Canada Post only meetings in 46 communities and expanding revenue-generating services conducted a largely online public like bill payments, insurance and consultation on its future, focusing on banking, according to a poll from April cut. Since this time, over 400 2014. Many municipalities like the idea municipalities and municipal too. About 600 municipalities have organizations have passed resolutions or passed resolutions endorsing the addition sent letters protesting the cuts or asking of financial and banking services at our for a halt until there is meaningful public post office. Not only that, three consultation. Moreover, many former Canada Post Presidents have thousands of Canadians have signed spoken favourably about the corporation petitions and sent messages to their getting more involved in financial Members of Parliament (MPs). People services (i.e. Michael Warren, Andre have asked their federal representatives Ouellet and Moya Greene). In recent to tell Canada Post to stop the cuts and years, Canada Post has even conducted consider alternatives such as postal studies on postal banking that appear to banking. Cutting might help Canada Post indicate that getting into financial with its money problems in the short services would be "a win-win strategy" term but it is not a good long-term and a "proven rnoney-maker" for the strategy and it certainly won't improve corporation. This positive assessment the future of postal service in our was obtained through an Access to country. The corporation should be Information (ATI) request. following the lead of other postal Unfortunately, 701 of811 pages of the administrations by innovating and ATI request were redacted. To date, introducing new revenue-generating Canada Post President Deepak Chopra services. has refused to release the 811 pages in For more Information, go to: their entirety. Learn more. Check out Why Canada Needs Postal Banking at Sawe https://www.policyalternatives.ca/public Canada ations/reports/why-canada-needs-postal ••st ... banking cupe 1979/cope 225
26 of 161 RECEIVED Ministry of Community Safety Minlstere de Ia Securlte communautai " ·''lt.:to: of Couacil Services/Clerk and Correctional Services et des Services correctionnels
Office of the Minister Bureau du ministre ~ 25 Grosvenor Street 25, rue Grosvenor OntariO 18"' Floor 18' etage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416-325-0408 Tel. . 416-325-0408 Fax: 416-325-6067 Telec.: 416-325-6067
JAN 2 1 2015
Ms. Mary Brennan Director of Council Services/Clerk County of Essex 360 Fairview Avenue West Essex ON N8M 1Y6
Dear Ms. Brennan:
Thank you for your correspondence of October 16, 2014, sharing council's resolution about professional firefighters serving as volunteer ftrefighters during their free time. I appreciate your taking the time to convey council's concerns regarding the two-hatter firefighter issue.
Our government values its municipal partners, and I acknowledge the concerns your municipal council has about community safety. As Minister of Community Safety and Correctional Services, I value the vital work that firefighters undertake as they risk their lives every day to protect our communities. It is important to remember that municipalities are responsible for establishing their level of fire protection services, specific to their needs and circumstances.
As this matter is before the Ontario Labour Relations Board, it would be inappropriate for me to comment on it. Labour relations fall under the jurisdiction of the Ministry of Labour and I note that you have made the Honourable Kevin Flynn, Minister of Labour, aware of council's resolution by copying him on your correspondence. Firefighters, fire chiefs, and municipalities must work together to resolve this issue. We are confident that a co-operative dialogue among those parties will lead to a solution.
Thank you again for writing. cerely,;;s f Yasir Naqvi Minister c: The Honourable Kevin Flynn Minister of Labour
27 of 161 UNIVERSITY RECEIVED g;"GUELPH r.:D~ir-ec-to-r -o'." ~ouncil ServiceS/Clerk RIDGETOWN CAMPUS FEB - 3 ?Mii
Scholarships and Awards Committee
27 January 2015
Corporation of the County of Essex Brian Gregg 360 Fairview Ave West Essex ON N8M 1 Y6
Re: 2014 Fall Awards Program
Dear Brian:
On behalf of the Scholarships and Awards Committee at University of Guelph, Ridgetown Campus, I would like to personally thank you for your generous contribution to our Fall 2014 Awards Program.
Enclosed is a photo of the presenter and recipient of the award(s) you sponsor.
Once again, thank you for supporting our awards program!
Kindest Regards,
Chris Gillard Chair, Scholarships & Awards Committee University of Guelph, Rid getown Campus
CG:cl l enclosure
Food • Ufe • Leadership
120 MAIN STREET EAST • RIDGETOWN • ONTARIO • CANADA • NOP 2CO • 519-674-1500 • FAX: 519-674-28151 of5 161 www.ridgetownc.u oguelph.ca UNIVERSITY RECEIVED g;"GUELPH r.:D~ir-ec-to-r -o'." ~ouncil ServiceS/Clerk RIDGETOWN CAMPUS FEB - 3 ?Mii
Scholarships and Awards Committee
27 January 2015
Corporation of the County of Essex Brian Gregg 360 Fairview Ave West Essex ON N8M 1 Y6
Re: 2014 Fall Awards Program
Dear Brian:
On behalf of the Scholarships and Awards Committee at University of Guelph, Ridgetown Campus, I would like to personally thank you for your generous contribution to our Fall 2014 Awards Program.
Enclosed is a photo of the presenter and recipient of the award(s) you sponsor.
Once again, thank you for supporting our awards program!
Kindest Regards,
Chris Gillard Chair, Scholarships & Awards Committee University of Guelph, Rid getown Campus
CG:cl l enclosure
Food • Ufe • Leadership
120 MAIN STREET EAST • RIDGETOWN • ONTARIO • CANADA • NOP 2CO • 519-674-1500 • FAX: 519-674-29151 of5 161 www.ridgetownc.u oguelph.ca The Corporation of the
917 Lesperance Road Phone(519}735-2184 Tecumseh, ON Fax(519)735-6712 N8N 1W9 www.tecumseh.ca Town of Tecumseh Staff Services/Clerk
January 27, 2015
Kathleen Wynne, Premier Legislative Building, Queen's Park Toronto ON M7A 1A1
Dear Premier:
Re: Closing of Obstetrics Services at Leamington District Memorial Hospital
The Council of the Town of Tecumseh, at its regular meeting held Tuesday, December 9, 2014, gave consideration to Resolution No. 212-14, from the County of Essex, respecting the closing of obstetrics services at Leamington District Memorial Hospital.
At the meeting, Tecumseh Council passed the following resolution (RCM-465/14):
"THAT the Council of the Town of Tecumseh support Resolution 212-14 adopted by the Council of the County of Essex requesting the Board of Directors of the Leamington District Memorial Hospital [LDMH] to rescind their request to cease obstetric [08] services; and/or the Erie St. Clair [ESC] LHIN maintain the 08 services at the LDMH; and for the LDMH and ESC LHIN to seek alternative solutions to budget cuts without sacrificing 08 services in the area. Carried"
Please consider this letter as confirmation of the Town of Tecumseh's support of the above matter.
Yours very truly, TOWN OF TECUMSEH 1 ,...-
. J!:a:.~ 71 1~1 AMCT, CMMIII HR F!rotessional Director Staff Services/Clerk LM/sk
Cc: Hon. Dr. Eric Hoskins, Minister of Health and LTC Rick Nicholls, MPP Chatham-Kent-Essex Taras Natyshak, MPP Essex Percy Hatfield. MPP Windsor-Tecumseh Mr. Gary Switzer, CEO, Erie St. Clair Local Health Integration Network Mr. Terry Shields. CEO, Leamington District Essex County Municipalities County of Essex
30 of 161 County of ~ - Essex
Office of the Director of Council Services/Clerk
Marys. Brennan, B.A., C.M.O. Director of Council Services/Clerk
November 7, 2014
The Honourable Kathleen 0. Wynne Premier of Ontario Queen's Park, Rm. 281 Main Legislative Building Toronto, ON M7A 1Al
Dear Premier Wynne:
Re: Closing of Obstetrics Services at Leamington District Memorial Hospital
Essex County Council, at its Wednesday, November 5, 2014 meeting, considered a resolution put forth by Deputy Mayor Tamara Stomp regarding the decision of Leamington District Memorial Hospital to cease offering 'normal circumstance deliveries' in order to save operating funds at the Hospital. While Council sympathizes with the budget concerns the Hospital Board has in meeting the funding requirements of the Erie St. Clair LHIN, it is concerned that closing this very necessary service in the Leamington area will negatively affect the residents this hospital serves making it necessary for individuals to travel at least 45 minutes to the closest hospital - possibly putting a mother and unborn child at risk.
After discussing the matter at length, the following resolution was adopted: 212-14 Moved by Ms. Stomp Seconded by Mr. Fazio Whereas the Board of Directors of Leamington District Hospital has voted to request the Erie St. Clair LHIN for permission to cease offering 'normal circumstance deliveries' to save operating funds;
And Whereas there is already a petition of 2,500 signatures having been circulated since October 31, 2014 voicing opposition to this cut in services;
And Whereas the importance of having local, accessible, time relevant birthing services for ' normal' as well as other deliveries
360 Fairview Ave. West, Essex, Ontario N8M 1Y6; Phone: 519·776-6441, Ext.1355; Fax 519-776-4455 m 1-877-624-4832; E-mail: [email protected]
31 of 161 Premier Wynne Page 2 of 3 November 7, 2014
is in the best interest of women who are or will bear children in the geographic area of the LDMH in the future;
And Whereas a birthing experience that is safe and accessible to the pregnant mother, as well as their child/children, their other children, spouses/partners and extended family members is paramount to the start of the child's life and to the health of the mother;
And Whereas it is important to the community that residents be able to access family health services within their own community;
Now Therefore the Council of the County of Essex requests:
1. The Board of Directors of the LDMH rescind their request to cease OB services; and/or
2. The ESC LHIN maintain the OB services at the LDMH; and further
3. The LDMH and ESC LHIN seek alternative solutions to budget cuts without sacrificing OB services in the area.
This motion is to be circulated to Premier of Ontario, Minister of Health, Federal MP, Provincial MPP, Town Councils of Leamington, Kingsville, Amherstburg, Lakeshore, LaSalle, and Tecumseh as well as Chatham Kent (Wheatley), ESC LHIN, LDMH. Carried
Thanking you in advance for your serious consideration of this matter.
Regards,
Originally Signed by Mary Brennan Director of Council Services/Clerk
MB:sw cc: The Honourable Dr. Eric Hoskins, Minister of Health and Long Term Care, Hepburn Block, lOth Floor, 80 Grosvenor Street, Toronto ON M7A 2C4
32 of 161 Premier Wynne Page 3 of 3 November 7, 2014
The Honourable Jeff Watson, MP- Essex (email: [email protected]) The Honourable David Van Kesteren, MP - Chatham-Kent-Essex (email: dave. [email protected]) Mr. Taras Natyshak, MPP- Essex ([email protected]) Mr. Rick Nicholls, MPP- Chatham-Kent-Essex ([email protected]) Mr. Brian Sweet, Director of Corporate Services, Municipality of Leamington, ([email protected]) Ms. Ruth Orton, Clerk, Town of Kingsville ([email protected]) Ms. Paula Parker, Manager of Municipal Governance, Town of Amherstburg ([email protected]) Mrs. Mary Masse, Clerk, Town of Lakeshore ([email protected]) Mrs. Brenda Andreatta, Clerk, Town of LaSalle ([email protected]) Mrs. Laura Moy, Clerk, Town of Tecumseh ([email protected]) Clerk, Municipality of Chatham-Kent ([email protected]) Mr. Gary Switzer, Chief Executive Officer, Erie St. Clair Local Health Integration Network (gary.switzer@ lhins.on.ca) Mr. Terry Shields, Chief Executive Officer, Leamington District Memorial Hospital, 194 Talbot Street West, Leamington, ON N8H 1N9
33 of 161 '1'0"\VNSHIP OP Resolution of Council £VJ\NTUNI. January 28, 2015 Session No. 2015 G
Moved by
WHEREAS the Township ofEvanturel is in receipt of the new OPP Billing Model which will see the costs split between base costs and call for service on an approximate 60/40 split; AND WHEREAS this new model estimates the base cost per property at $203 effective January 1, 2015; AND WHEREAS the Province is currently responsible for policing costs associated with unorganized territory; AND WHEREAS many municipalities in Ontario have passed resolutions to petition the Province to implement a billing method for those properties located in unorganized territory; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township ofEvanturel does hereby support and endorse resolutions passed by those many municipalities and requests the Province to implement a billing method for those properties in unincorporated territory to ensure fair OPP billing throughout Ontario. AND FURTHER THAT a copy of this resolution be sent to the Premier of Ontario, the Minister of Community Safety and Correctional Services, the Ministry of Finance, AMO, MPP John Vanthof and all municipalities serviced by the OPP.
Carried ~
DIVISION VOTE YEAS NAME OF MEMBER OF COUNCIL NAYS JOHN SIMMENS, COUNCILLOR BARBARA BEACHEY, COUNCILLOR HENRI GRAVEL, COUNCILLOR WAYNE STRATTON, COUNCILLOR DEREK MUNDLE, REEVE TOTALS
Declaration of Conflict of Interest
-"-B_C(._r_b_c.c._f"" 34 of 161 {,i_ t-~ t P~ u. 0 ( -{,AJ t8( Jf'. Ombudsman 0"\T \RIO' , \X HOI DOC. l H lf-.; fiE GARDE DE I ' 0-.;T\RIO Rc: Annual Report on Investigations of Closed Municipal Meetings and Sunshine Law Handbook To the Clerk and Council, I am enclosing two copies of my Annual Report on m} Office ·s imestigarions of closed municipal meetings for the period from September I, 2013 to August 31, 2014. As you are aware, in accordance with the Municipal Act, 2001 and the Ombudsman Act, the Ontario Ombudsman investigates these complaints in all municipalities except those that have appointed another investigator. Since 2008, my Open Meeting Law Enforcement Team (OM LET) has acted as a dedicated resource for reviewing and investigating closed meeting complaints, as well as educating the public and municipalities about open meeting requirements. In the period covered by this report, OMLET handled 149 cases in the 196 municipalities \\here we are the investigator. We are providing two copies of our report to all municipal councils across Ontario in the interest of raising awareness of the open meeting requirements and best practices. We have also enclosed copies of the latest edition of our Sunshine Law Handbook for each council member and the clerk, for information and reference. It includes frequently asked questions. excerpts from relevant legislation, tips and legal references. The report, Handbook and other information about our municipal meeting investigations can also be found on our website- www.ombudsman.on.ca. As well, our staff can provide general information on the open meeting requirements and complaint proccs - we can be reached at 1- 800-263-1830 or via email at info(ci1ombudsman.on.ca. lfyou have any questions about the OMLET Annual Report or Handbook, please contact our Director of Communication , Linda Williamson, at [email protected], or -l16-586-3-l26. Yours truly, Andre Marin Ombudsman Encl. 35 of 161 Office of the City Clerk February 2, 2015 To All Municipalities over 30,000 residents: RE: Kingston City Council Meeting- January 27, 2015 I would confirm that Kingston City Council at its regular meeting held on January 27, 2015, approved the following resolution, being New Motion 4): Whereas the Ontario Provincial Government is now considering Municipal Electoral Reform, proposing preferential balloting; and Whereas permanent residents are valued and active participants in our communities, civically engaged and participating in our municipalities; and Whereas many democracies around the world have lowered the voting age to sixteen; which has further increased electoral participation; and Whereas during the Provincial Electoral Review there is an excellent opportunity to expand the electoral franchise in municipal elections; Therefore, be it resolved that the City of Kingston expresses its support for Preferential Balloting in Ontario Municipal Elections; and That the City of Kingston encourages the Province of Ontario consider expanding the rights of permanent residents to vote in Ontario Municipal Elections; and That the Province of Ontario also consider granting election rights to those who are sixteen years old or older. That copies of this motion be sent to the Ontario Premier's Office, the Leaders of both Opposition Parties, AMO, FCM, and all Ontario Municipalities over 30,000 residents. ld you have any questions or concerns regarding this matter, please do not he t te to contact me. The Corporation of the City of Kingston 216 Ontario Street, Kingston ON K7L 2Z3 Phone: (613) 546-4291 ext. 1247 Fax: (613) 546-5232 [email protected] of 161 Administrative Report Office of the Chief Administrative Officer To: Warden Tom Bain and Members of County Council From: Brian Gregg Chief Administrative Officer Date: February 18, 2015 Subject: Approval of Invoices - Legal/Consulting Services Report #: 2015-R002-ADM-0218-BG Purpose To present legal and consulting invoices for Council approval. Background Section 15(a)(ii) of By-Law #54-2014, being a By-Law to Provide Rules Governing the Order and Proceeding of the Council of the Corporation of the County of Essex requires that “auditor’s fees, consultation fees over and above contractual amounts, legal expenses, and items of a capital nature not already approved in budget estimates are to be referred to County Council for approval”. Discussion Please find attached for Council’s review and consideration twenty-one accounts, totaling $56,560.83, covering a variety of legal and consulting services engagements. The nature of these accounts is summarized as: Brian Gregg, Chief Administrative Officer Corporation of the County of Essex, Suite 202, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: 519-776-6441, ext. 1325; Email: [email protected] 37 of 161 Administrative Report Page 2 February 18, 2015 Approval of Invoices – Legal/Consulting Services Name of Legal/Consulting Account Description Amount Service One account relating to general Bondy Riley Koski $791.00 corporate legal matters Four accounts relating to EMS labour Mathews Dinsdale $10,241.55 matters Sixteen accounts relating to general Kavanaugh Milloy labour matters in various $45,348.28 departments These accounts have been reviewed by the Director of Human Resources, Chief, EMS, Director of Council Services/Clerk and myself and are considered an accurate representation of the services rendered. Recommendation It is the recommendation of Administration that the above accounts, totaling $56,560.83 be approved for payment. Respectfully Submitted, Brian Gregg Originally Signed by Brian Gregg Chief Administrative Officer Appendix No. Title of Appendix N/A Due to confidential information of a personal nature being included on the above referenced invoices, Appendix I will be provided to members of County Council under separate cover 38 of 161 Administrative Report Office of the County Engineer To: Warden Tom Bain and Members of County Council From: Tom Bateman County Engineer Date: February 18, 2015 Subject: Municipal Drainage Report and Assessment Report #: 2015-R006-ENG-0218-TRB Purpose The purpose of this report is to provide information to County Council as well as a summary of the Municipal Drainage Report and associated road related assessment to the County of Essex. Background Drainage assessments to the County of Essex under $25,000.00 are provided for County Council’s information in a summary report under the Consent Agenda. Assessments in excess of $25,000.00 are brought forward in formal reports for Council’s approval. Discussion The following is a list of those reports received since the last meeting showing the estimated total project cost and the assessment to affected County Roads and properties. Tom Bateman, County Engineer Corporation of the County of Essex, Suite 201, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: 519-776-6441, ext. 1316; Email: [email protected] 39 of 161 Administrative Report Page 2 February 18, 2015 Municipal Drainage Reports and Assessments Drain Municipality Total County County Estimated Assessment Road Cost Number Vinters Drain Lakeshore $144,360.00 $21,385.00 CR 42 Bellcreft Beach Essex $435,259.00 $12,136.00 CR 50 Diversion Drain The locations of the projects are shown on the attached map. Recommendation The foregoing is provided for information purposes. Respectfully Submitted Concurred With, Tom Bateman Brian Gregg Originally Signed by Tom Bateman Originally Signed by Brian Gregg County Engineer Chief Administrative Officer Appendix No. Title of Appendix 1 Drainage Report Location Map 40 of 161 Appendix 1 41 of 161 Essex-Windsor Solid Waste Authority Board Meeting Minutes Meeting Date: November 24, 2014 Time: (In-Camera Session 4:15 PM) Regular Session 4:30PM Location: Essex County Civic & Education Centre - 360 Fairview Avenue West, Essex - Meeting Room C Attendance: Board Members: Ken Antaya County of Essex Vice Chair Ron McDermott County of Essex Wayne Hurst County of Essex Tom Bain (Ex-Officio) County of Essex Chair Drew Dilkens (Alt. to Mayor Francis) City of Windsor Ed Sleiman City of Windsor Bill Marra City of Windsor Hilary Payne City of Windsor Absent: Ed Francis (Ex-Officio) City of Windsor Alan Halberstadt City of Windsor EWSWA Staff: Eli Maodus General Manager Katherine Hebert Executive Secretary Cameron Wright Manager of Waste Diversion Ralph Reiser Manager of Waste Disposal County of Essex Staff: Mary Brennan Director of Council Services I Clerk Rob Maisonville Director of Corporate Services I Treasurer City of Windsor Staff: Natasha Couvillon Financial Planning Administrator Anne Marie Albidone Manager of Environmental Services Mario Sonego City Engineer Michael Dennis Financial Planning Administrator Others: Christine Riley Authority Solicitor, Bondy, Riley, Koski 1. In-Camera Agenda - 4:15 PM Moved By Hilary Payne Seconded By Ed Sleiman THAT the Board of the Essex-Windsor Solid Waste Authority move into an In Camera session to discuss a legal matter as permitted under the Municipal Act. --Carried Unanimously 77-2014 42 of 161 November 24, 2014 EWSWA Regular Board Meeting Minutes Moved By Wayne Hurst Seconded By Ron McDermott THAT the Board move out of the In-Camera Session at 4:30 PM. -Carried Unanimously 78-2014 2. Call to Order The Chair called the meeting to order at 4:30 PM. 3. Message From The Chair A) Expression of Appreciation to Outgoing Board Members - Board Chair to Express Appreciation to Alan Halberstadt, Wayne Hurst and Cheryl Hardcastle The Chair commemorated the service of Alan Halberstadt, Cheryl Hardcastle and Wayne Hurst noting their long standing service, passion for the environment and tireless work resolving issues that impact residents of Windsor and Essex County in relation to the Essex-Windsor Solid Waste Authority as well as promoting what is best for the environment and the municipalities they represent. 4. Declaration of Pecuniary Interest The Chair called for any declarations of pecuniary interest and none were noted. He further expressed that should a conflict of a pecuniary nature or other arise at any time during the course of the meeting that it would be noted at that time. 5. Approval of the Minutes A) September 10, 2014 EWSWA Regular Board Meeting Minutes Moved By Tom Bain Seconded By Bill Marra THAT the Regular Minutes from the Essex-Windsor Solid Waste Authority meeting, dated September 10, 2014 be approved and adopted. --Carried Unanimously 79-2014 Page 2 of 8 43 of 161 November 24, 2014 EWSWA Regular Board Meeting Minutes 6. Business Arising From the Minutes There was no business arising from the minutes. 7. Correspondence A) Ministry of the Environment and Climate Change Mandate Letter Moved By Bill Marra Seconded By Tom Bain THAT the letter from the Ministry of the Environment and Climate Change pertaining to the 2014 Mandate: Environment and Climate Change, be received as information and filed. --Carried Unanimously 80-2014 8. Delegation A) Windsor Disposal Services RE Agenda Item 9.8) & 11.B) It was noted that representatives from Windsor Disposal Services were in attendance and wished to address the Board when the appropriate time arises. Moved By Tom Bain Seconded By Ron McDermott THAT a representative from WDS be permitted to address the Board. --Carried Unanimously 81-2014 Mr. Myron Shulgan of the Shulgan, Martini, Marusic law firm, lawyer for WDS addressed the Board. He presented information that Windsor Disposal Service is opposed to the action by the Authority that established a new tipping fee for vines, on the basis that current contract that WDS has signed for 35,000 tonnes at $29/tonne of volume waste are dependent on that particular waste type to meet the contract and that the reduced rate for all haulers of vines puts WDS at a disadvantage for soliciting business. He further pointed to the rate brackets and noted that the Authority should not have reduced the vines rate by as much as it is proposing. The Chair thanked the delegation for his presentation. Page 3 of 8 44 of 161 November 24. 2014 EWSWA Regular Board Meeting Minutes 9. Waste Disposal Issues A) Regional Landfill Heavy Equipment Tender Moved by Ed Sleiman Seconded by Wayne Hurst THAT 1) That the Board approve the acquisition of an excavator, dump truck and related service contracts from Toromont; 2) That the Board authorize Administration to negotiate with Toromont a more favourable price for a bulldozer and that Administration be authorized to acquire a bulldozer after the negotiation process if it is deemed prudent to do so; 3) That the Board authorize Administration to negotiate with Toromont for the most appropriate service contract for each of the three pieces of heavy equipment. --Carried Unanimously 82-2014 B) Windsor Disposal Services Ltd. Objection to New $30/Tonne Vines Tipping Fee Moved by Ed Sleiman Seconded by Hilary Payne THAT the Board receive the correspondence from WDS and take no action in regard to the objection. -Carried Unanimously 83-2014 Page 4 of 8 45 of 161 November 24, 2014 EWSWA Regular Board Meeting Minutes 10. Waste Diversion Issues A) Contract Award for the Provision of Electronics Bins, Transportation and Recycling of Electronics from Essex-Windsor Solid Waste Authority Locations. Moved by Bill Marra Seconded by Ed Sleiman THAT the Authority award the contract for the provision of electronics bins, the transportation of and the sale of electronics to Greentec International Inc. in accordance with their proposal submission dated November 3, 2014. The term of the contract shall commence on November 10, 2014 and end on December 31, 2015 with the possibility of an extension of up to 2 years if so desired by the Authority at its sole discretion under the existing terms and conditions of this contract. --Carried Unanimously 84-2014 11. Finance And Administration A) 2015 Budget Schedule Moved by Bill Marra Seconded by Tom Bain THAT the Board receive the report pertaining to the 2015 Budget Schedule as information. -Carried Unanimously 85-2014 B) New Tipping Fee - $30 per Tonne for Vines and Growing Medium Mr. McDermott questioned whether the vines are coming in directly from the greenhouse growers or are they hauled in by a third party? He also questioned how many tonnes of the waste commitment from WDS is recorded as vines? The Chair noted that in 2013 WDS brought in 2,400 tonnes and in 2014 to date is 1, 143 tonnes. The General Manager indicated that vines account for between 3-7% of the 35,000 tonne put-or-pay contract based on the 2013 and 2014 year to date. In 2013 WDS Page 5 of 8 46 of 161 November 24, 2014 EWSWA Regular Board Meeting Minutes delivered more than their obligation of waste, and analysis of the year to date for 2014 it is estimated that WDS is on target to meet the commitment for 2014 as well. Moved by Wayne Hurst Seconded by Ken Antaya 1) The Board receive the report pertaining the New Tipping Fee for Vines and Growing Medium as information; and 2) the Board endorse the decision made by the Chair and Vice-Chair for the establishment of a $30 per tonne rate for the receipt and disposal of greenhouse vines and growing medium. --Carried Unanimously 86-2014 C) Sale of Recyclable Materials - Nine Month Report (January to September 2014) Moved by Wayne Hurst Seconded by Ken Antaya THAT the Board receive the report pertaining to the sale of recyclable materials for the period of January to September 2014 as information .. --Carried Unanimously 87-2014 D) Ontario Power Authority (OPA) Request for Qualifications Under the Large Renewable Procurement Process Moved By Ed Sleiman Seconded By Bill Marra THAT the Board write a letter to the OPA expressing disappointment with their decision and requesting reconsideration and, expressing regret that no landfill gas project RFQs were qualified. --Carried Unanimously 88-2014 Page 6 of 8 47 of 161 November 24, 2014 EWSWA Regular Board Meeting Minutes E) Summary of Legal Accounts Moved By Bill Marra Seconded By Hilary Payne THAT the accounts up to and including November 24, 2014 be paid in full. --Carried Unanimously 89·2014 12. Any Other Business No other business was raised. 13. By-Laws A) 12-2014 Being a By·Law to Confirm the Proceedings of the EWSWA Board Meeting of November 24, 2014. Moved By Tom Bain Seconded By Wayne Hurst THAT By-Law 12-2014, being a by-law to confirm the proceedings of the Board of the Essex-Windsor Solid Waste Authority be given three readings and be adopted this 24th day of November 2014. -Carried Unanimously 90-2014 B) 13-2014 Being a By-Law to Authorize the Execution of an Agreement between the EWSWA and Toromont CAT for the Supply and Service of Regional Landfill Heavy Equipment Moved By Tom Bain Seconded By Wayne Hurst THAT By-Law 13-2014, being a by-law to authorize the execution of an agreement with Toromont CAT be given three readings and be adopted this 24th day of November 2014. -Carried Unanimously 91-2014 Page 7 of 8 48 of 161 November 24, 2014 EWSWA Regular Board Meeting Minutes C) 14-2014 Being a By-Law to Authorize the Execution of an Agreement between the EWSWA and Greentec International Inc. for the Supply of Bins, the Transportation and Recycling of Electronics. Moved By Tom Bain Seconded By Wayne Hurst THAT By-Law 14-2014, being a by-law to authorize the execution of an agreement with Greentec International Inc. be given three readings and be adopted this 24th day of November 2014. --Carried Unanimously 92-2014 14. Next Meeting The next Authority meeting is estimated to take place in February of 2015. 15. Adjournment Moved By Tom Bain Seconded By Ken Antaya THAT the Board stand adjourned at 5:45 PM. -Carried Unanimously 93-2014 All of which is respectfully submitted. i201J MC])~tf ~ Drew Dilkens Chair Page B of B 49 of 161 Administrative Report Office of the County Engineer To: Warden Tom Bain and Members of County Council From: Tom Bateman County Engineer Date: February 18, 2015 Subject: County Wide Active Transportation System Status Report Report #: 2015-R002-ENG-0218-TRB Purpose The purpose of this report is to provide County Council information and recommendations pertaining to the County Wide Active Transportation System (CWATS) implementation and the 2015 CWATS Strategy. Background 2014 proved to be an extremely busy and productive year for the implementation of the County’s active transportation initiatives delivered through the CWATS Program and its Steering Committee. As per the CWATS Committee Terms of Reference, the Committee Chair prepares a report summarizing the current year’s activities and lays out the strategy for the upcoming year. The County Engineer receives the report and brings forward recommendations for consideration by County Council. Discussion As noted earlier, the focus of the annual report is an update of the activities undertaken in 2014 and a list of candidate projects for 2015. 50 of 161 The report from the CWATS Committee is attached to this report as (Appendix 1). The report outlines the various components of CWATS undertakings in 2014 and proposed initiatives and focus for 2015. The recommendations put forward are supported and additional related commentary is provided within this report. 2014 CWATS Network The candidate projects approved by the CWATS Committee include 15 segments to be cost shared between the County and the local municipalities. Three additional projects were not recommended by the CWATS Committee due to limited funding. The three projects that were not approved are road segments scheduled for rehabilitation in 2015 under the County’s 2015 Construction Program. These proposed projects are also continuations of paved shoulders that were constructed in 2014 that aligned with the road rehabilitation on CR 34 (two locations) and CR 29. If these “paved shoulder” projects are not undertaken when the road is rehabilitated it represents a significant lost opportunity and gaps in the network. When the CWATS Master Plan was presented to County Council for adoption it was highlighted that the annual budget being recommended would not be adequate to fully capitalize on these types of opportunities as core CWATS segments recommended by the CWATS Committee would take priority. It is expected that this situation will repeat in future years. For 2015, it is proposed to not lose the opportunity to pave the shoulders on these projects at the same time the road is being rehabilitated. In order to achieve this, additional funds beyond the annual CWATS allocation are required. For the current year, the estimated value of these works is $975,000 to be funded by a contribution from the CWATS Reserve of $550,000 and from the Construction Program in the amount of $425,000. The 2015 Transportation Budget included these allocations. However, this strategy is not sustainable for future opportunities. CWATS Master Plan Cost As implementation has proceeded it has become apparent that the original cost projections in the CWATS Master Plan will require constant monitoring and revision as required. The costs are escalating for several reasons. The actual costs to construct the facilities are increasing due to the complexity of the builds, utility interference and unit price escalations. Added costs are also being driven through appropriate enhancements to the signage program, changes in facility type and additional network segments. Further 51 of 161 detail relating to the facility costs and updated cost allocation are included in the 2015 CWATS Program report attached to this report. CWATS Staffing Requirements The original CWATS Master Plan contained a recommendation to create a position of an Active Transportation Coordinator who would be responsible for the implementation and monitoring of the CWATS initiatives and provide updates on the progress of the master plan when necessary. In the short term, this activity is taken up by employees in the Transportation Planning Department. Given the experiences related to this staff allocation in the last few years and the expected increase in activity moving forward into 2015 and beyond, the CWATS Chair felt it appropriate to recommend the creation of the position of Active Transportation Coordinator for 2015. The task of the Coordinator is to make sure that every kind of cycling initiative (i.e. promotion or public relations) or physical (implementation of active facilities) is implemented in the best and most profession manner. There will be a strong focus on education and outreach, public relations, media strategy, community engagement, social media and the CWATS website. It is proposed this position would reside within the County’s Transportation Services Department, report to the Manager of Transportation Planning and be funded from the annual CWATS Program budget. Included in the 2015 CWATS budget is funding from the CWATS reserve to support the creation of a contract position to undertake this extremely important role. Recommendation Following from the submission of the 2015 CWATS status report, there are several recommendations for County Council’s consideration. It is recommended that: 1) County Council approves the 2015 Active Transportation Network projects recommended by the CWATS Committee. 2) County Council approves the CWATS/Rehab Alignment projects on CR 34 (two locations) and CR 29. 3) County Council approve the creation of an Active Transportation Coordinator position 52 of 161 Respectfully Submitted Concurred With, Tom Bateman Brian Gregg Originally Signed by Tom Bateman Originally Signed by Brian Gregg County Engineer Chief Administrative Officer Appendix No. Title of Appendix 1 CWATS Committee, Chair Report 53 of 161 Chair Report CWATS Committee To: Mr. Tom Bateman, P.Eng., County Engineer From: Jane Mustac, P.Eng., Chair Manager of Transportation Planning Date: February 6, 2015 Subject: 2015 CWATS Program Report #.: 2015-CWATS-01-JM Background The CWATS Master Plan was adopted by County Council in November 2012 and provides the framework to develop a continuous and connected network that builds upon, connects and supports existing & planned local routes. The Implementation Strategy is recommended in three phases; a short-term phase representing the first five years (2013 – 2017), mid-term Phase 2 (2018 – 2022) and a long-term Phase 3 for the years beyond 2022 and is to be delivered through a committed partnership with the County of Essex, each of the local & neighbouring municipalities and partner organizations. A recommended implementation strategy was developed as part of the CWATS master plan. A recommendation also included the development of a CWATS Committee to include representatives from all seven local municipalities, the City of Windsor, The Municipality of Chatham-Kent, the Ministry of Transportation (MTO), Essex Region Conservation Authority (ERCA) and Windsor Essex County Health Unit (WECHU). A copy of the CWATS Active Transportation Network Map is included as Attachment A. Jane Mustac, Manager of Transportation Planning Corporation of the County of Essex, Suite 201, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: 519-776-6441, ext. 1397; Email: [email protected] 54 of 161 Chair Report Page 2 2015 CWATS Program Update Network Implementation Phasing Network implementation priorities were established in the Master Plan based on input from the CWATS Committee, key stakeholders and the public. The proposed phases involved the strategy to implement network routes as part of planned capital road improvement projects and focus on areas where current active transportation volumes are highest. The objectives of the Master Plan can only be attained if its implementation is coordinated among the various interest groups and that adequate funding is allocated by the County of Essex, the seven local municipalities and ERCA annually to build the CWATS network as intended. The CWATS Committee meets regularly to discuss prioritization of routes for the upcoming year. 2014 CWATS Program Update The main elements of the CWATS Master Plan that have been implemented to date include the following: Policies, includes development of implementation policies, updates to the Official Plan policies and launch of the AT Pedestrian Charter; Programs, Various Community Education & Outreach Programs to promote active transportation have been developed and implemented; Network, approximately 266 km of new bike panes, paved shoulders, cycle paths, multi-use trails, paved shoulders and signed routes have been built to date. It is recognized that planning and implementing active transportation infrastructure and programs cannot be completed in isolation and continued collaboration is critical for successful implementation. 2015 CWATS Program CWATS AT Network proposed in the master plan identifies the facilities as Segments and are identified by jurisdiction and proposed facility type. The cost distribution as presented in the master plan was based on cost sharing for various active transportation facility types and is based on the principle that the cost to implement the CWATS master plan should be shared by the County and local municipalities. 55 of 161 Chair Report Page 3 2015 CWATS Program Update The construction of new CWATS facilities is based on an application process and ranks all requests according to a number of criteria (i.e./project collaboration, constructability, funding). The CWATS Committee reviews the candidate projects and seeks public opinion at an annual public meeting prior to finalizing the project list. The CWATS Committee meeting held in July, 2014 reviewed the proposed 2015 projects that were all subject to Committee vote. All of the 2015 applications were supported by the mandatory criteria, including Local Council commitment. The voting procedures identified in the adopted Terms of Reference were followed and the following projects are to be carried forward for County Council consideration. A table summarizing the 2015 CWATS Program is provided below: Table 1 – 2015 CWATS Program Town Segment ID Road Facility Type County Local Share Name Share Amherstburg Amh-13 CR 5 Paved Shoulders $109,200 $163,800 (2.1km) Amherstburg Amh-14 CR 20 Paved Shoulders $26,000 $39,000 (0.5km) Essex Ess-11 CR 50 Paved Shoulders $180,000 $270,000 (1.2km) Essex Ess-20 Erie Rd Multi-Use Trail $1,000 $100,000 (0.4km) Essex Ess-24, Ess-25 Various Signage (0.6 $1,425 -- km) Lakeshore Lake-3 CR 39 Signage (2.8km) $5,600 -- Lakeshore Lake-13 CR 39 Paved Shoulders $58,792 $88,188 (0.9km) Lakeshore Lake-23 CR 39 Paved Shoulders $33,793 $50,690 (0.6km) Leamington Leam-11c CR 20 1-way Cycle Path $355,729 $533,593 (2.15km) Kingsville Kings-13B CR 20 1-way Cycle Path $186,111 $279,167 (0.75km) Kingsville Kings-16, Kings- Various Signage (14km) $35,550 -- 17, Kings-20, Kings-21 Total 2015 15 segments -- -- $993,200 $1,529,438 (26 km) * *Costs based on most updated estimates. Actual Costs may differ 56 of 161 Chair Report Page 4 2015 CWATS Program Update A location map of the 2015 projects is included as Attachment B. A total of $2,522,638, with a County/Local cost share contribution identified in the table above, is recommended. Coordinating with Road Construction The current budget has established a base CWATS Implementation program funding level with annual incremental increases that can support the estimated CWATS implementation at the 20-year timeframe but cannot advance works aligned with the annual Road Rehabilitation Program both on and off the network. This has resulted in lost opportunities to move the CWATS program forward. Projects that align with the 2015 Rehabilitation Program and supported by the CWATS Committee, but were not approved in the 2015 CWATS program due to limited funds are listed as follows: • Kings-4: Paved Shoulders (2.4km) on County Road 29 for a total of $312,000 • Kings-1, Kings-6 and Kings-20: Paved Shoulders (2.8km) on County Road 34 for a total of $364,000 • Leam-3: Paved Shoulders (2.3km) on County Road 34 for a total County share of $299,000 These projects require an additional $975,000 to realize the benefit and opportunity of implementing the additional 7.5km of paved shoulder projects at the same time the road is paved. The CWATS Network proposed in the Master Plan identifies the facilities as Segments and are identified by jurisdiction and proposed facility type. The facilities identified above are ‘partial’ segments that were initiated in 2013 and 2014 and where the full extent was proposed to be constructed over two to three years to coordinate with the 5-Year Rehabilitation Program. Approval of the additional funds in 2015 will allow for completion of the segments. 57 of 161 Chair Report Page 5 2015 CWATS Program Update Facility Types The Master Plan identified a total active transportation network of 780 km A portion (64 km) of the identified network consisted of existing facilities that were included in the overall network. The proposed, existing and planned facility types are provided in the following table: Table 2: CWATS facilities – Built to Date and Planned Facility Type Master Existing Additional Facilities Plan (Total Facilities Built(using Planned for proposed to be (as identified in CWATS dollars) 2015 built) CWATS plan) Bike Lane 11 km 3.15 km -- -- Context 24 km -- -- 2.9 km Sensitive Solution or Cycle Path Multi-Use Trail 126 km 53 km 3.35 km 0.4 km (1-way & 2-way) Paved 254 km 7.85 km 29.2 km 4.7 km Shoulder Signed Route 301 km -- 179 km 18 km Total (km) 716 km 64 km 211.55 km 26 km A complete network typically consists of various types of facilities which accommodate different user characteristics and trip purposes. Since the adoption of the CWATS Master Plan, a new Ontario Traffic Manual (OTM) was developed by the Ministry of Transportation (MTO) to provide information and guidance to promote uniformity of treatment in design, application and operation of facilities across the province (OTM Book 18 – Cycling Facilities, December, 2013). Facility Planning From a traditional viewpoint, the County of Essex has the ultimate ‘worst’ and ‘best’ conditions for cyclists. On one hand is a high speed grid network, designed solely around the needs of motor vehicles, mostly rural in nature with very limited right-of-way. On the other, an extensive, purpose built pedestrian/cyclist network opportunity segregated for the greater part from traffic by utilizing abandoned rail corridor lands or identifying the need as part of new development proposals. 58 of 161 Chair Report Page 6 2015 CWATS Program Update Several different types of facilities are recommended in the Master Plan, where some are thought to encourage more use than others. Facility planning needs to be strategic and multi-faceted. OTM Book 18 identified different types of cyclists from the ‘Strong and Fearless’, ‘Enthused and Confident’, ‘Interested but Concerned’ and the ‘No Way- No How’ groups. The majority of the residents of Ontario, including the Windsor Essex Region, make up the ‘Interested but Concerned’ segment, which have only basic cycling skills, or no cycling skills. The CWATS Committee has determined there is a significant opportunity to focus on the needs of this large market segment to achieve a significant increase in bicycle use. There are a number of resources that have been developed recently outlining best practices and guidelines for active transportation facilities. It is acknowledged that as implementation is advanced, unconventional designs may be required to accommodate new and evolving cycling facilities. Consideration of the characteristics of the site may warrant the application of pavement markings or coloured surface treatment. Green has become a recommended colour for the Province of Ontario; however, the shade of green has not been specified. Several studies have supported the value of designating the facility with the green pavement colour to communicate to road users that a portion of the right-of-way has been set aside for the exclusive use by cyclists and pedestrians. An example of this is a raised cycle path, separated from traffic and is distinct from a sidewalk. This facility was implemented in Colchester utilizing green surface treatment, prominent stencils and chevrons and unique pavement markings for distinction. Facility Costs The CWATS network cost presented in the Master Plan was based on conservative estimates of facility construction costs based on stand-alone unit prices available during the development of the Master Plan. The costs at a master planning stage are considered preliminary as they are estimated before the facility is designed and/or site specific conditions are known. As implementation was advanced, actual bid estimates and costs were significantly higher than anticipated. It is difficult to foresee the additional escalations in costs due to increased unit rates, changes in design during construction or inflation. In addition, on roadways where accommodating bicycles or pedestrians would require widening of the road, some obstacles can significantly increase the cost (i.e/ utilities or drainage ditches) and duration of construction. 59 of 161 Chair Report Page 7 2015 CWATS Program Update Proper design also includes the accommodation of additional lane striping to clearly define the space dedicated for cyclists and pedestrians and stencils for intersection crossings to minimize conflicts between path users and motor vehicles. The Transportation Services Department has refined the unit prices based on recent tender results, actual construction costs, refined facility types, allowances for platform widening/improvements and increased signage costs and have adjusted the schedules in the master plan. The revised unit rates for various facility types are presented in the following table: Table 3 – Revised Unit Rate Cost Allocation Description Unit Rate / km Unit Rate / km Master Plan 2012 2015 Update Paved Shoulders with $110,000 $130,000 platform Paved Shoulders without -- $375,000 platform Context Sensitive Solution $330,000 $350,000 Line Painting & Stencils -- $2,000 CWATS Signage Program The costs allocated in the original CWATS Master Plan consisted of labour and materials for the installation of the CWATS branding signage only on the 292 km ‘signed only’ route identified in the master plan has a 100% County funding share of $159,320. All roadways, unless cycling is prohibited, are considered shared roadways. Through discussions with the CWATS Committee and with input from the County’s Consultant, it was decided to include Share the Road (STR) signs and additional signage that was above and beyond the wayfinding CWATS signs on the ‘signed only’ routes. In addition, a new ‘Bicycle Route Marker Sign’ – M511 (OTM) was introduced in OTM Book 18 and its use is required on segments of a roadway that are designated as a bicycle route within a network. To accommodate the additional signage, a new unit rate of $2,500/km was applied in both rural and urban areas. The additional cost to adjust all ‘signed only’ segments on the network is $752,750. 60 of 161 Chair Report Page 8 2015 CWATS Program Update Discussions around the requirement to ensure that appropriate signage is installed once a facility is constructed, regardless of type (i.e. / multi-use trail, a bike lane, a paved shoulder) have resulted in consensus that project costs need to be re-calculated to include enhanced signage for the completed segments. If signage is to be installed for the entire network, including facilities built on local roads and regardless of facility type, the revised total network signage cost would be in the amount of $1,774,475, a significant increase from the original allocation of $159, 320. Table 4 – Revised Signage Cost Allocation Description County Cost Local Cost Original Signage Only Cost $159,320 $0 (292.1km) Enhanced Signed Only route – (additional $593,430 $0 signage and share the road signs) County (URBAN) 40/60 $122,400 $183,600 County (RURAL) 100/0 $410,750 $0 Local 0/100 $0 $120,000 ERCA / MTO signage $184,975 Total Signage $1,285,900 $488,575 CWATS Master Plan Update by Jurisdiction The CWATS Master Plan estimates have been revised to reflect the total investment to implement the network increase to approximately $71M. The County budget currently includes a provision for $1.4M annually for the expansion of the cycling and pedestrian network. Over the 20 year time horizon of the CWATS master plan, this funding will have to increase annually to support implementation. A table that identifies the updated by cost by Municipal Jurisdiction is provided below: 61 of 161 Chair Report Page 9 2015 CWATS Program Update Table 5 – Updated Costs (as per Table 7.1) in CWATS Master Plan Jurisdiction Jurisdictional Cost Updated CWATS Cost (as approved in CWATS Master Plan, 2012) Amherstburg $2,679,600 $3,563,750 Essex $2,024,680 $2,435,650 Kingsville $2,411,800 $2,298,753 Lakeshore $2,885,900 $3,940,810 Lasalle $1,796,400 $2,174,725 Leamington $3,301,000 $4,274,378 Tecumseh $1,682,340 $2,295,078 County of Essex $23,334,320 $38,789,927 Boundary Roads $3,944,680 -- MTO $2,045,000 $1,416,500 ERCA $5,496,000 $9,989,100 Total A/T Network $51,601,720 $71,178,671 *Boundary Costs allocated to appropriate Jurisdiction Maintenance, Risk Management & Liability The active transportation plan is both an infrastructure and operations plan. Therefore, it requires infrastructure, program development, operations and maintenance to ensure successful implementation. As per recommendation 7-14 in the CWATS master plan, the County, local municipalities and ERCA are encouraged to review their annual maintenance budgets to accommodate the addition of A/T infrastructure as soon as they are built. An absolute dollar value for maintenance costs were not calculated or included in the Master Plan as the budget for maintenance will need to grow in an incremental fashion along with the incremental growth of the network. As part of the annual capital budget process, the incremental cost impact on the operating budget from completed projects over their useful life is to be estimated and evaluated. The Master Plan recommends that as each new segment is added, each responsible municipality or organization should include budgetary costs in the range from $5,000 - $9,000 /km/year depending on the facility type and economies of scale. Active transportation facilities generally fall into the same liability pattern as roadways and sidewalks, meaning that the County, local municipality and/or 62 of 161 Chair Report Page 10 2015 CWATS Program Update organization becomes liable only if the facility is improperly designed, constructed or maintained. A complete review of summer and winter maintenance standards as they relate to active transportation is planned to occur in 2015. For the 2014- 2015 winter months, the members of the CWATS Committee and/or their staff will monitor conditions in their respective jurisdictions and report observations related to the level of effort required for adequate snow removal on the existing facilities. The findings will be incorporated into the discussions and a review of best practices will assist with the development of an overall, consistent Maintenance Strategy for the CWATS network. Part of the strategy will include recommended service standard levels for year round maintenance of both priority and standard cycling and pedestrian facilities by road classification. Monitoring Program A robust monitoring program is important. Collecting data to evaluate different and changing aspects of pedestrian and cyclist behavior will assist in evaluating the effectiveness and overall contribution of various activities during implementation of the plan. Many cycling infrastructure projects require road space reallocation of some kind, often taken from general traffic or parking lanes. Some may also include use of traffic calming or diversion tactics to reduce motor vehicle traffic and speeds. Data collection and monitoring can provide real evidence to help improve performance after projects are built. At this time, the County regularly measures traffic volumes for all types of vehicular traffic and relative speeds, however, data related to cycling and pedestrian activity, behaviors and ridership levels are lacking and should be pursued in 2015. Partnerships and Supportive Programs It is well documented that simply building an infrastructure network is not enough to support walking and/or cycling. Partnership and Supportive programs that are coordinated and comprehensive can communicate to the public and targeted populations etc. and can assist the initial efforts required by the CWATS Committee by: Creating a Vision & Purpose for the CWATS Marketing & Outreach Plan Branding and Imaging for the established CWATS logo. 63 of 161 Chair Report Page 11 2015 CWATS Program Update Deliver and monitor the ‘Walk Ride County Wide’ Campaign Remove barriers & provide the necessary amenities to create safe environments Behavioral change strategies support active transportation efforts through the design and delivery of marketing and outreach programs that encourage the use of human powered modes of transportation while ensuring infrastructure elements provide the desired benefits. Windsor Essex County Health Unit (WECHU) By encouraging active transportation, the County supports healthier, more affordable lifestyle. It is for that reason that one of Go for Health/Windsor Essex County Health Unit (WECHU) strategic directions is to improve health outcomes by increasing physical activity levels among all population groups. The programs recommended in CWATS Master Plan are consistent with these initiatives and the County of Essex has allocated $25,000 annually to support development of the programs. As a result of this partnership, additional resources have been successfully leveraged for our region and additional Healthy Communities Funding is available to enhance this program in 2015. Tourism Windsor Essex Pelee Island (TWEPI) Where messaging is broad in nature and supports regional initiatives, a separate outreach program is being development with a key partner, Tourism Windsor Essex Pelee Island (TWEPI) as the lead organization. The City of Windsor and the County of Essex have each committed $8,000 from the 2015 funds to develop a regional cycling outreach program. As a result, additional funds were leveraged from the regional tourism office to support this year’s objectives to promote and celebrate local cycling to residents and attract cycling tourists to our region. The CWATS Committee is involved with this partnership to help advance this program. Waterfront Regeneration Trust (WRT) Through discussions with the CWATS Committee, the County of Essex also partnered with the Waterfront Regeneration Trust (WRT) in 2011. The WRT was established in 1992 in Toronto to examine opportunities to enhance and maintain the federal waterfront areas. WRT became an independent, charitable organization in 1999 and has since then partnered with over 65 municipalities, conservation authorities and community groups to complete a 64 of 161 Chair Report Page 12 2015 CWATS Program Update 1,400 km long Waterfront Trail spanning from the Province of Quebec to the Town of Lakeshore, connecting 68 waterfront communities and hundreds of parks, historic and cultural sites, wildlife habitats and recreation areas. Through this partnership, the Waterfront Trail was extended through the City of Windsor, connecting to all seven municipalities within the County of Essex for a total of 620 additional kilometres of trail through 27 communities. County of Essex partnership consists of an annual contribution of $2,500 over the next four (4) years (2015-2019) to support the following: Promotion of trail-wide programs, website maintenance & development, user research and partner development Effort to support WRT attract additional resources from foundations, corporations and other levels of government Responsible for providing the Trust with materials and research for promotional projects such as the web-site, guidebook and surveys The Trust is responsible for developing web-based maps that detail the route and is responsible for creating community profiles that feature your community and describe local attractions and services. Municipal Partnership Program (MPP) A successful plan provides a balance of facilities and programs. The County continues to work with local municipalities, organizations and agencies in order to encourage investment in to the CWATS plan. A Municipal Partnership Program (MPP) was established and is intended to support outreach initiatives and to assist local municipalities and key stakeholders with the implementation of CWATS and funded through the CWATS budget in the amount of $100,000 per year for the first five years (2013-2017). The Municipal Partnership Program was introduced in the CWATS Master Plan and is intended to support outreach & local initiatives recommended in CWATS. The capital costs in the Master Plan were intended to provide infrastructure as identified on the AT Network and did not include costs for other projects and programs that were supportive of the CWATS policies and recommendations. As a condition of the program, funding is matched by the local municipality or partner. Projects in Essex, LaSalle, Leamington and Tecumseh have been completed in 2013/2014. Support was also provided to enhance ERCA signage on the Greenway. 65 of 161 Chair Report Page 13 2015 CWATS Program Update Trans Canada Trail (TCT) The County of Essex, has dedicated $100,000 annually for three years (2014-2016) for the purpose of building the segments that make up the Trans Canada Trail. The County of Essex has partnered with various municipalities and organizations that have been approached by the Trans Canada Trail Organization to participate in their plan to connect Trans Canada Trail from coast to coast as a celebration project for Canada’s 150th anniversary of Confederation in 2017. The CWATS Committee voted unanimously in favour of utilizing Municipal Partnership Program funds for the next three years (until 2017) to support the County contribution. The respective Town Council resolutions and/or Board of Director approval for funding commitment have also been secured. Since TCT funding will not support construction of paved shoulders, the CWATS facilities identified as such were modified to a separate multi-use gravel trail where applicable or signed route only. The revised scope and cost total of $2.3M would be cost shared by all partners, relying on a $1.45M contribution from TCT and their partners. The contribution from the region of approximately $850,000 would be shared between the County of Essex, ERCA, The Municipality of Leamington, Towns of Kingsville and Lakeshore. The construction of the TCT Connection Plan is divided into three phases. The first phase of the program was completed in 2014 and included the construction of approx. 10 km of granular trail on the southern portion of the abandoned Leamington Rail Spur Line (Leam-31). An additional 18 km of a signed route connection has also been completed. Phase 2 will complete the eastern gap with construction of the northern portion of the Leamington Rail Spur Line (Leam-32), a granular trail on Mersea Road 3 (Leam-12) and a trail connection through the Essex Windsor Regional Landfill (ERCA-5) to connect to the existing Greenway. Phase 3 will include construction of the trail that will connect the Greenway to the Hon. Herb Gray Parkway (eastern portion). Approval of TCT Funds is anticipated to occur in February 2015. Once the Trans Canada Trail Connection Plan is built, it would connect all but one of the seven local municipalities via a continuous multi-use recreational trail. In the future, separate and additional, trail development considerations involving the CASO line and the Essex-Amherstburg Greenway would connect the entire County of Essex with multi-use trail facilities. The approved Route Plan is included as Attachment C. 66 of 161 Chair Report Page 14 2015 CWATS Program Update Education & Outreach Essex County Market Survey Through Hargreaves Stewart and the Windsor Essex County Health Unit (WECHU), a market survey was conducted to assess the level of understanding of active transportation and to gather baseline information to help develop a comprehensive Outreach/Communication Plan. High participation has assisted the CWATS Committee understand residents issues and/or concerns and will be used to identify program priorities for the next five (5) years. The Outreach/Communications Plan was executed through eight (8) initiatives – Public Relations, Media Campaign, Website, Newsletter, Social Media, Community Awareness, Community Engagement and Contests/Incentive Programs. A brief description of each is provided in the following sections. Public Relations & Media Campaign Key CWATS messages were distributed to municipal leaders to ensure that consistent messaging was delivered throughout the year. Coverage on AM800 CKLW and local newspapers informed the public about the communication and outreach plan and provided general information on active transportation. A broad-based campaign included a variety of media, from print to radio to online to maximize reach, frequency and impact. CWATS website & Social Media A new website www.cwats.ca was launched in 2014 and includes the county active transportation network map, educational resources, local municipal cycling information and information on various outreach programs. The CWATS Committee was engaged to collaborate on the public awareness and launch of the cycling component of the new website. It is anticipated that this website will have enhanced graphics, content and interactive cycling maps while ensuring adherence to the AODO policies in the near future. Facebook and Twitter accounts were established to engage residents, promote CWATS and publicize information about active transportation in our region. 67 of 161 Chair Report Page 15 2015 CWATS Program Update Community Education Approximately 1,300 copies of the first regional active transportation newsletter were distributed to residents and posted on the CWATS website. Additionally, over 300 door hangers were distributed to residents in the Colchester area to inform and educate on the new Green Cycle Path in their area. Continued education programs are planned for 2015. Community Engagement CWATS participated in a couple of major events in 2014 – Explore the Shore and the CWATS Public Open House. Through the Explore the Shore event, over 3,000 CWATS messaging touch points were delivered through ballots, visitors to the booth and participants in the colouring contests. A CWATS open house is held each year to discuss information related to active transportation in our region with the Public. This year, the meeting was held in September 2014 at the Kingsville Arena. The public was invited to offer any comments and/or priorities in regards to pedestrian and cycling initiatives over the next couple of years. A total of 65 people attended the open house and the comments were very positive. A majority of the residents attended for the County Road 20 Feasibility Design Study and the County Road 50 Feasibility Design Study and comments were focused on the acceptance of the preferred alternative. Financial Considerations The funding requests to support the 2015 recommendations of the CWATS AT Committee are provided as follows: Table 6 – 2015 CWATS Financial Strategy Description CWATS Committee Request 2015 AT Network Plan $993,200 2015 Partnership & Program Development $50,000 2015 Website & Social Media $15,000 2015 Funding Commitment, TCT Phase 1/2 $236,961 Total 2015 CWATS Funds Required $1,295,161 Proposed 2015 CWATS Budget $1,400,000 68 of 161 Chair Report Page 16 2015 CWATS Program Update The actual costs of each project and program will be reviewed on a periodic basis in order to provide information on how the implementation is progressing, and on an exceptions basis, to identify issues that may require direction and/or decisions from County Council. At this time, any budget surplus is recommended to be carried forward to the next fiscal year. New Active Transportation Coordinator The CWATS Master Plan identifies that a number of its recommendations, particularly with regards to programs and policies require the dedication of an Active Transportation Coordinator. The Coordinator’s most important tasks are to support the strategic planning and implementation of the A/T projects and to foster cross-departmental and municipal agreement and coordination. A significant responsibility of this individual would be the implementation and coordination of policy, programs, education, social media, promotion and funding activities and would include the preparation of reports to the CWATS Committee. This individual would fulfill a facilitation/coordination role with community groups and the seven local municipalities and would also support and complement the work of the CWATS Committee (organize activities of the Committee, prepare agendas and minutes, conduct research, prepare documents and reports for consideration by the Committee, etc.). This recommendation in the CWATS Master Plan indicates that this position can be assumed by the County’s Manager of Transportation Planning in the short term and should reside within the County Transportation Services Department. A full-time dedicated, AT Coordinator as part of the County’s staff complement would be the most effective way of facilitating the establishment of this function. It is proposed that this position be established for 2015 and the process to fill the position be commenced in early 2015 funded from the annual CWATS program budget. 69 of 161 Chair Report Page 17 2015 CWATS Program Update Recommendation The following recommendations are brought forward by the Committee to be considered by the County of Essex Transportation Services Department: 1. County Council support funding the recommended 2015 AT Network projects. 2. County Council support Transportation Services Department in securing $975,000 additional funds to align with the rehabilitation program. 3. County Council support the establishment of the role of A/T Coordinator Respectfully Submitted, Jane Mustac Originally Signed by Jane Mustac, P.Eng. Chair, CWATS Active Transportation Appendix No. Title of Appendix A CWATS A/T Network Map B 2015 CWATS Project Location Map C Approved Trans Canada Trail Plan 70 of 161 Appendix A 71 of 161 Appendix B 72 of 161 Appendix C 73 of 161 Administrative Report Office of the County Engineer To: Warden Tom Bain and Members of County Council From: Tom Bateman County Engineer Date: February 18, 2015 Subject: Tender Summary – 2015 Structure Rehabilitations (1) Report #: 2015-R005-ENG-0218-TRB Purpose The purpose of this report is to provide County Council information and recommendations pertaining to tender results for 3 bridge rehabilitation projects to be undertaken as part of the 2015 Rehabilitation Program. Background At the Essex County Council meeting held Wednesday, January 21, 2015, Resolution 8-15 was adopted: Tom Bateman, County Engineer Corporation of the County of Essex, Suite 201, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: 519-776-6441, ext. 1316; Email: [email protected] Page 74 of 167 Administrative Report Page 2 February 21, 2015 Tender Summary – 2015 Structure Rehabilitations (1) The Early Release Projects include the rehabilitation of three existing bridge structures and each project will require a full road closure as follows: County Road Water Course Anticipated Road Closure 2 Big Creek 12 Weeks 11 Sucker Creek 11 Weeks 8 Belle River 11 Weeks The locations of these projects are shown on the attached map (Appendix 1). Discussion The bridge projects included in the 2015 Rehabilitation Program involve complex work requiring specialized operations for repair and rehabilitation of the bridge super structures over navigable waterways with some located within provincially significant Wetlands. Recognizing the complex and sensitive nature of the work a prequalification process for contractors was utilized. Fourteen firms met the prequalification requirements and were subsequently invited to submit tenders for the projects. The contracts provide liquidated damages intended to provide schedule compliance. Tender results were aligned with the Engineer’s estimates and within the project budgets. The following is a summary of the tenders received. All amounts do not include H.S.T. Page 75 of 167 Administrative Report Page 3 February 21, 2015 Tender Summary – 2015 Structure Rehabilitations (1) 1. County Road 2 – Bridge over Big Creek Engineer’s Estimate - $ 836,335.00 Front Construction - $ 866,619.64 Clearwater Structures Inc. - $ 875,078.00 Intrepid General Ltd. - $ 899,510.00 Carlington Construction Inc. - $ 937,557.00 Facca Incorporated. - $ 958,000.00 Amico Design Build Inc. - $ 976,161.18 2. County Road 11 – Bridge over Sucker Creek Engineer’s Estimate - $ 493,350.00 Front Construction - $ 416,283.98 Intrepid General Ltd. - $ 445,000.00 Bear Construction and Engineering Inc. - $ 452,690.00 Carlington Construction Inc. - $ 466,225.00 Amico Design Build Inc. - $ 471,490.80 Clearwater Structures Inc. - $ 525,586.00 Facca Incorporated. - $ 529,600.00 Page 76 of 167 Administrative Report Page 4 February 21, 2015 Tender Summary – 2015 Structure Rehabilitations (1) 3. County Road 8 – Bridge over Belle River Engineer’s Estimate - $ 576,920.00 Facca Incorporated. - $ 443,245.00 Intrepid General Ltd. - $ 463,461.00 Amico Design Build Inc. - $ 466,760.06 Front Construction - $ 472,920.83 Carlington Construction Inc. - $ 487,461.87 Recommendation The tenders were reviewed for compliance with specifications and mathematical accuracy. Minor adjustments were made to correct mathematical errors that did not impact the original standings of the tenders. It is recommended that the tenders be awarded as follows: 1) Project Number – 565-2015 – County Road 2 Bridge over Big Creek Rehabilitation to Front Construction Industries Inc. for a total tender amount of: $866,619.64, plus HST 2) Project Number – 566-2015 – County Road 11 Bridge over Sucker Creek Rehabilitation to Front Construction Industries Inc. for a total tender amount of: $416,283.98, plus HST Page 77 of 167 Administrative Report Page 5 February 21, 2015 Tender Summary – 2015 Structure Rehabilitations (1) 3) Project Number – 564-2015 – County Road 8 Bridge over Belle River Rehabilitation to Facca Incorporated for a total tender amount of: $443,245.00, plus HST Respectfully Submitted Concurred With, Tom Bateman Brian Gregg Originally Signed by Tom Bateman Originally Signed by Brian Gregg County Engineer Chief Administrative Officer Appendix No. Title of Appendix 1 Project Location Map Page 78 of 167 Appendix 1 Page 79 of 167 Administrative Report Office of the County Engineer To: Warden Tom Bain and Members of County Council From: Tom Bateman County Engineer Date: February 18, 2015 Subject: Limited Loads on Highways Report #: 2015-R007-ENG-0218-TRB Purpose The purpose of this report is to provide County Council information and recommendations pertaining to Load Restrictions imposed on highways under the jurisdiction of the County of Essex. Background The County of Essex regulates traffic and parking on highways within the Essex County Road System through Bylaw Number 26-2002. Contained within this bylaw are provisions for the establishment of “reduced load periods” and the designation of load limited highways as Schedules “K” and “L”. Discussion The list of load limited highways is reviewed annually to recognize opportunities to remove load limits from specific highways resulting from construction or rehabilitation works completed under the Construction Program. In addition, other highways are given consideration for inclusion on the list to provide additional protection to the pavement structure. Page 80 of 167 Following the rehabilitation work completed in 2014 and an overall structural pavement performance review, the following road sections should now be added to the list of designated seasonal load limited highways: County Road 46 - County Road 31 to County Road 1 County Road 31 - County Road 46 to County Road 8 The revisions made under Schedule “K” will provide protection to the highways during the seasonal load limit periods defined under Bylaw No. 26- 2002 as the months of March and April with the addition of February as required. Following the structural pavement performance review, it was determined that several road sections that currently have year round load limits should be revised to seasonal load limits following recent rehabilitation works. These roads sections are as follows: County Road 8 - King’s Highway No. 3 to County Road 11 County Road 19 - King’s Highway No.3 to County Road 8 Updated Schedules “K” and “L” and a Load Restrictions map are attached for information. Recommendation It is recommended that By-law Number 05-2015 be adopted to amend (Load Limited Highways – Seasonal) Schedule “K” and (Load Limited Highways) Schedule “L” of Bylaw Number 26-2002. Page 81 of 167 Respectfully Submitted Concurred With, Tom Bateman Brian Gregg Originally Signed by Tom Bateman Originally Signed by Brian Gregg County Engineer Chief Administrative Officer Appendix No. Title of Appendix 1 County of Essex Load Restrictions Map 2 Bylaw No. 26-2002 – Schedule “K” 3 Bylaw No. 26-2002 – Schedule “L” Page 82 of 167 Page 83 of 167 Schedule “K” By-Law #26-2002 as Amended Section 5.5 (a) Limited Loads on Highways (Seasonal) County Road From To Name 2 County Road 31 County Road 1 8 County Road 3 County Road 9 8 East Junction of County Road 27 King’s Highway No. 77 8 King’s Highway No. 3 County Road 11 8 King’s Highway No. 77 County Road 1 Southern limit of the former 13 County Road 50 Town of Harrow 14 County Road 27 County Road 1 15 County Road 8 County Road 11 18 King’s Highway No. 3 County Road 34 19 King’s Highway No. 3 County Road 8 Eastern limit of the former Town 20 Mersea Road 19 of Leamington Southern limit of the former 21 County Road 42 Village of St. Clair Beach 23 County Road 20 County Road 50 27 King’s Highway No. 3 County Road 23 5th Concession Road of 31 County Road 8 former Gosfield South and Mersea Townships 31 County Road 46 County Road 8 Southern limit of the former Northern limit of Point 33 Town of Leamington Pelee National Park 35 County Road 2 County Road 42 37 County Road 2 County Road 42 37 County Road 46 County Road 8 37 County Road 8 County Road 20 39 County Road 2 Thames River 41 County Road 20 County Road 50 43 Canadian Pacific Railway Tracks County Road 46 Page 84 of 167 County Road From To Name 46 County Road 31 County Road 1 Southern limit of the 50 County Road 20 at Malden Centre former Town of Kingsville Page 85 of 167 Schedule “L” By-Law #26-2002 as Amended Section 5.6 (a) Limited Loads on Highways County Road From To Name 7 Sandwich West Parkway County Road 9 Page 86 of 167 Administrative Report Office of the County Engineer To: Warden Tom Bain and Members of County Council From: Tom Bateman County Engineer Date: February 18, 2015 Subject: No Parking – County Road 8 (Essex District High School) Report #: 2015-R008-ENG-0218-TRB Purpose The purpose of this report is to provide County Council information and recommendations pertaining to the establishment of a No Parking Zone on County Road 8 at Essex District High School. Background Essex District High School is currently undergoing a major reconstruction/renovation which has impacted the site configuration and parking areas resulting in a loss of available on site parking. The results of this work has created a situation where the shoulders along County Road 8 are being utilized for vehicle parking as well as pickup and drop off activities Discussion The vehicles parking along the shoulder and stopping for pickup/drop off are creating hazards for both passenger vehicles and school buses entering and leaving the High School and adjacent Elementary School. Vehicles exiting the sites are not afforded appropriate sightlines as drivers cannot see past Page 87 of 167 the parked vehicles. Numerous “near misses” and collisions have been reported. The road segment in question transitions from a County Road into a County Connecting Link under the jurisdiction of the Town of Essex. Discussions with the Town took place and it was agreed that the appropriate course of action was to establish a “No Parking Zone” on the shoulders from the former CASO Rail line to County Road 34 (Talbot Road). The Town would adopt a Bylaw to prohibit parking within the County Connecting Link and the County would follow with a similar Bylaw for the section under the County’s jurisdiction. Attached to this report (Appendix 1) is an aerial that shows the extent of the proposed “No Parking Zone”. The Town has through a bylaw established the parking restriction within their portion of County Road 8. Recommendation It is recommended that Bylaw Number 05-2015 be adopted to amend Schedule “A” of Bylaw Number 26-2002 to establish a “No Parking Zone” on County Road 8 from the former CASO Rail line to the former west limit of the Town of Essex. Respectfully Submitted Concurred With, Tom Bateman Brian Gregg Originally Signed by Tom Bateman Originally Signed by Brian Gregg County Engineer Chief Administrative Officer Appendix No. Title of Appendix 1 County Road 8 – Proposed No Parking Zone Page 88 of 167 Page 89 of 167 Administrative Report Office of the Director, Council Services/Clerk To: Warden Tom Bain and Members of County Council From: Mary Brennan Director of Council Services/Clerk Date: February 18, 2015 Subject: Recommendations for 2015 Property Tax Policies for the County of Essex Report #: 2015-R002-CS-0218-MB Purpose To provide recommendations to County Council regarding 2015 Property Tax Policies for the County of Essex. Background The Provincial Government, in 1997, introduced the Fair Municipal Finance Acts (Bill 106 and Bill 149) for the purpose of correcting the inequities in the taxation of properties across the Province. Upper-tier and single tier municipalities were given a number of responsibilities with respect to property taxation under that legislation. • Establishment of Tax Ratios • General Rating By-law for Upper Tier • Alteration of Prescribed Subclass Tax (Excess and Vacant Lands) • Tax Relief for Low Income Seniors and Disabled Persons • Rebates to Eligible Charities Page 90 of 167 As well, the Small Business and Charities Protection Act (Bill 16) which came into effect in 1998 provided the upper-tier and single tier municipalities with further decisions to make. • Limits on Property Taxes in the Commercial, Industrial, and Multi- residential Tax Classes (tax capping) • Mandatory Rebates of at least 40% for Registered Charities in commercial and industrial property tax classes (can rebate up to 100%) • Optional Tax Rebates of up to 100% to Similar Charitable and Non- Profit Organizations • Option to Choose Four New Property Classes: Shopping Centres; Office Buildings; Vacant Lands and Parking Lots; and Large Industrial Properties In the Province of Ontario, property taxes are calculated by applying ‘Tax Rates’ to the ‘Current Value Assessments’ (CVA) for each property. The CVA’s of each property are determined and provided by the Municipal Property Assessment Corporation (MPAC) to each municipality. MPAC determines the CVA’s for each property, based on regulations that are established by the Ministry of Finance. Tax Rates, are determined by each municipality, based on their annual levy requirements and the established taxation policies for the year. There are different tax rates for each property tax class and sub-class. The upper tier and lower tiers each establish separate tax rates and the Ministry of Finance prescribes the Education Tax Rates that apply to each municipality annually. An example of the manner in which the property taxes for a typical residential property would be calculated is as follows: Taxing Residential Tax CVA for Property Taxation ($) Authority Rate County 0.00447203 195,750 $875.40 Lower Tier 0.00203000 195,750 $397.37 Education 0.00603138 195,750 $1,180.64 Total Tax 0.01253341 195,750 $2,453.42 Page 91 of 167 Commencing with the January 1, 2009 taxation year, a four-year phased-in assessment cycle was introduced based on January 1, 2008 market values. Those 2008 values were updated to 2012 for the January 2013 to 2016 assessment cycle. Given the downturn in the economy within this region in during the previous reassessment, this region experienced CVA reductions in some property classes. All re-assessment related reductions to CVA were implemented in total in the 2013 taxation year. CVA increases, however, continue to be phased-in. An example of the phased-in assessment increases for a property receiving an increase in CVA of 3,000 is as follows: 2008 CVA 2012 CVA 2013 CVA 2014 CVA 2015 CVA 2016 CVA following reassessment 183,000 186,000 183,750 184,500 185,250 186,000 The following graph demonstrates the 2012 CVA total for the County following the reassessment, as well as the phased-in CVA’s for the years 2013 to 2016, including growth from new assessment added. As in prior years, in accordance with Section 308 of the Municipal Act, 2001, as amended, the County of Essex is responsible for establishing the tax Page 92 of 167 ratios and property tax policy for the local municipalities within the geographic boundaries of the County of Essex for the current year. A meeting of the Essex County Treasurers, Tax Collectors and County Administration was convened on Tuesday, February 10th, 2015 to review and evaluate the tax policy options in order to formulate recommendations to County Council on property tax policies for 2015. Discussion Property Tax Policy Considerations a) Property Tax Classes Optional Business Property Tax Classes In 1998, the Small Business and Charities Protection Act, 1998 introduced optional business property tax classes which municipalities were able to adopt in addition to the seven mandatory property classes. The seven mandatory property tax classes are as follows: • Residential • Multi-residential • Commercial • Industrial • Farmland • Managed Forests • Pipelines Within the Commercial and Industrial property tax classes there are sub- classes for vacant and excess lands. Within the residential and farmland classes there are sub-classes for ‘lands awaiting development’, meaning there has been a plan of subdivision registered for the lands, however, no construction has commenced. The option to adopt optional property tax classes within the original Industrial and Commercial tax classes was introduced by the Ministry of Finance to recognize that there may be very different types of ‘businesses’ within the broad commercial and industrial classes and some had a greater ability to pay a higher level of property taxes than others. The County of Essex opted to adopt the Large Industrial, Office Building, Shopping Centre and Parking/Vacant Lands optional business property tax classes in 1998 and in subsequent years until 2009. Page 93 of 167 This resulted in the original Commercial and Industrial property tax classes being segregated as follows: The Commercial Broad Tax Class is broken down into: • Shopping Centres • Office Buildings • Parking Lots and Vacant Lands • Commercial Residual - all commercial properties not falling into one of the above 3 optional commercial classes are part of this residual commercial class. The Industrial Broad Tax Class is broken down into: • Large Industrial • Industrial Residual – all industrial properties not falling into the Large Industrial class are part of the residual Industrial class. As a result, different tax rates were able to be applied to the various types of commercial and industrial businesses. The Shopping Centre and Office Buildings were subject to a higher tax rate than the residual Commercial tax class. The Parking Lots and Vacant Land property tax class was subject to a lower tax rate than the residual Commercial tax class. Similarly, the Large Industrial tax class was subject to a higher tax rate than the residual Industrial tax class. In October 2009, based on the recommendation of the Essex County Tax Collectors and Treasurers, County Council eliminated the optional Shopping Centre Property tax class commencing in 2010. In so doing, this eliminated an issue within the Shopping Centre tax class which had been created by a change in the legislation in 2007, setting out how Shopping Centres were assessed. That legislative change had created large tax caps on some of the Shopping Centres. The following optional business property tax classes have been maintained since 2010: Large Industrial, Office Building, and Parking/Vacant Lands. Based on the results of the 2010 to 2014 tax capping reports for all the commercial and industrial tax classes, both optional and mandatory, it is the recommendation of the Tax Collectors and Treasurers group that there is currently no need to make any changes to the optional business property tax classes for 2015. Page 94 of 167 b) Tax Ratios The determination of ‘tax ratios’ is another tax policy decision which must be established on an annual basis in order to calculate the tax rates. In accordance with Section 308(3) of the Municipal Act, 2001, as amended, the Tax Ratio for the Residential Tax Class will always be a value of 1. A tax ratio for each of the other tax classes must be established. The tax ratios for property tax classes are used to determine what the tax rates will be for each tax class, in relation to the residential tax rate. For example, given a residential tax rate of .00429456, with a residential tax ratio of 1 and a commercial tax ratio of 1.082044, this would mean that the tax rate for the commercial property tax class would be 1.082044 times that of the residential tax rate. Residential Tax Rate Commercial Commercial Tax Rate Tax Ratio (residential tax rate x commercial tax ratio) 0.00447203 1.082044 0.004839 Tax Ratios are also used in the determination of the percentage of the tax levy that is raised in each of the various property tax classes. That is calculated by applying the tax ratio for a property tax class to the total CVA for a property tax class, resulting in the total “weighted assessment”. Page 95 of 167 The above charts demonstrate how the application of Tax Ratios redistributes the percentage of the levy that is paid by each property tax class. For example, 4% of the total weighted assessment is in the Industrial Tax class; however, the Industrial Tax class only represents 2% of the total raw CVA. Increasing the current tax ratio for the industrial class would increase the percentage of the total weighted assessment for that class and increase the percentage of the total tax levy that must be raised within that tax class, while decreasing the percentage of the total tax levy that must be raised within the other property tax classes. In 1998, when the Fair Municipal Finance Act came into effect, the Minister of Finance prescribed tax ratios for each upper tier or single tier municipality (called transition ratios). The purpose of the Minister of Finance prescribing these transition ratios in 1998 was to attempt to ensure the same amount of the tax burden was raised in each property class as was in 1997, prior to the implementation of the new property tax system, on an upper tier basis. As noted above, the change in a tax ratio for any one property tax class will result in changing the percentage of the total tax levy that is raised in all of the tax classes. Upper-tier and single tier municipalities had the option of using the prescribed ratios or establishing their own. However, Councils who opt to Page 96 of 167 establish their own tax ratios must ensure that the established ratios move towards the regulated “Ranges of Fairness” and not higher than the “Range of Flexibility” as set out below. Range of Fairness and Range of Flexibility for Tax Ratios: Property Range of Range of Range of Range of Class Fairness Fairness Flexibility Flexibility Class Low High Low High Residential 1.000000 1.000000 1.000000 1.000000 Multi- 1.000000 1.100000 1.000000 1.961517 Residential Commercial .600000 1.100000 .600000 1.100000 Industrial .600000 1.100000 .600000 2.163958 Pipelines .600000 .700000 .600000 1.303000 Farm .010000 .250000 .010000 .250000 Managed .250000 .250000 .250000 .250000 Forests For example, the 2014 tax ratio for the Pipeline tax class of 1.303000 cannot be increased because it is at the ‘High” of the Range of Flexibility. Initially, the Ministry of Finance wanted all municipalities to work towards lowering tax ratios to within the Range of Fairness; however, moving the tax ratio for one property tax class creates a subsequent tax shift of tax burden on to other property tax classes. Lowering the tax ratios in any of the tax classes results in an increase in the amount of taxation to be raised within the Residential Tax Class, thus increasing the amount of individual taxes paid by each residential taxpayer. Page 97 of 167 Analysis of 2014 Phased-In CVA for 2015 Taxation Given that the CVA was updated to the 2012 Market Values, and 2015 represents the third year in this phased-in assessment cycle, there were not any substantial tax shifts between property tax classes created. The Tax Collectors and Treasurers of Essex County were all in agreement to recommend that the 2014 Tax Ratios be maintained for the 2015 taxation rate calculations. c) Essex County Tax Assistance Programs Essex County Tax Assistance Program for Low Income Seniors and Low Income Persons with Disabilities (By-law 04-2004) Section 319 of the Municipal Act 2001, S.O. 2001 c.25 as amended provides that, for the purposes of relieving financial hardship, a municipality, other than a lower tier municipality, shall pass a by-law providing for deferrals or cancellation of, or other relief in respect of, all or part of a tax increase on property in the residential property class for persons assessed as owners who are, or whose spouses are low income seniors as defined in the by-law or low income persons with disabilities as defined in the by-law. The maximum amount that an eligible applicant would be able to receive, according to the maximum provisions in the Act, would be the difference between the total taxes for the property in the current year less the total taxes for that property in the most recent reassessment year. The upper tier municipality may opt to provide some relief that is less than the maximum amount, albeit some type of tax relief program is mandatory under Section 319. The County of Essex has had a tax assistance program for low income seniors and low income persons with disabilities in place since 1998. This program is reviewed annually by the Essex County Treasurers and Tax Collectors. There are no changes to this program being recommended for 2014 and no amendments to By-law #04-2004, which sets out the eligibility criteria and process for applying for this Tax Assistance program. Essex County Charity Rebate Program Section 361 of the Municipal Act 2001, S.O. 2001 c.25 as amended, mandates an upper tier or single tier municipality to pass a by-law implementing rebate policies of at least 40% for registered charities and similar charitable and non-profit organizations, for the purpose of providing relief from taxes on property if they occupy a building in the commercial or Page 98 of 167 industrial property tax class. The intent of this provision was to return charities, which prior to 1998 did not pay business taxes, to the same level of taxation they were paying prior to the adoption of the Fair Municipal Finance Act. Section 361 also provides an option to extend this rebate program to charities and similar organizations occupying property that is not assessed in the commercial and industrial property classes. The Essex County Charity Rebate Program has been in place since 1998 and it provides a rebate of 40% of taxes paid by eligible charities and similar organizations that occupy property in the commercial or industrial property tax class and that make application. This program is also reviewed annually by the Essex County Treasurers and Tax Collectors. There are no changes to this program being recommended for 2015 and no amendments to By-law #16-2007, which sets out the eligibility criteria and process for applying for this Tax Assistance program. Veterans Clubhouses and Legion Halls Rebate Program As previously mentioned, Section 361 of the Municipal Act, 2001 allows a municipality to have a tax rebate program for organizations that are similar to charities. As well, Section 361(4) 2 of the Municipal Act 2001 provides municipalities the option of extending a tax rebate program to charities and similar organizations occupying properties that are not in the commercial or industrial property classes. Such a rebate program provides a rebate of the local municipal, county and school board taxes. Section 207(62) of the previous Municipal Act, provided the authority for municipalities to pass a by-law exempting from municipal property taxation any “premises actually used and occupied as a memorial home, clubhouse or athletic grounds by persons who served in the armed forces of Her Majesty or Her Majesty’s allies in any war”. This section, however, lacked the authority to exempt those organizations from taxes raised for school board purposes. With the exception of the Town of LaSalle, prior to 2001, all local municipalities within the County of Essex had adopted by-laws under Section 207(62) exempting Legions from local municipal and county property taxes. In early 2001, all of the municipalities in Essex County received correspondence from the Royal Canadian Legion, Ontario Provincial Command District A, Zone A2, requesting the adoption of a by-law under section 361(4) 2 which exempted them from all property taxes, including school board taxes. In each term of Council since 2001, County Council has adopted a By-law which establishes a property tax relief program equating Page 99 of 167 to a 100% property tax rebate for veterans clubhouses and legion halls in Essex County. By-law #11-2012 provided for that tax relief for the years 2011 to 2014. In order to continue providing this 100% property tax relief program to all Legions in Essex County, County Council will need to adopt the proposed By-law #06-2015 for the years 2015 to 2018. The Tax Collectors and Treasurers are supportive of continuing this tax relief program for Essex County Legions. Recommendation That Essex County Council adopt the 2014 tax ratios for the 2015 taxation year; And further that the Office Building, Parking Lot/Vacant Lands and Large Industrial optional property tax classes be continued for 2015, as set out in By-law #57-2009; And further that the Essex County Tax Assistance Program for Low Income Seniors and Low Income Persons with Disabilities established by By-law 04- 2004 and the Charity Tax Rebate Program established by By-law 16-2007 be continued without amendment for 2015; And further that By-law Number 06-2015, providing for a Veterans Clubhouse and Legion Halls Property Tax Rebate Program for the years 2015 up to and including 2018, be adopted. Respectfully Submitted Concurred With, Mary Brennan Brian Gregg Originally Signed by Mary Brennan Originally Signed by Brian Gregg Director of Council Services/Clerk Chief Administrative Officer Appendix No. Title of Appendix 1 By-law Number 04-2004 2 By-law Number 16-2007 3 By-law Number 06-2015 Page 100 of 167 THE CORPORATION OF THE COUNTY OF ESSEX BYLAW NO 042004 A BYLAW TO ALLOW THE CANCELLATION OF RESIDENTIAL TAX INCREASES FOR LOW INCOME SENIORS AND LOWINCOME PERSONS WITH DISABILITIES IN THE COUNTY OF ESSEX WHEREAS Section 319 of the Municipal Act 2001 SO 2001 c25 as mended provides that for the other than lower tier shall purposes of relieving financial hardship a municipality a municipality pass a bylaw providing for deferrals or cancellations of or other relief in respect of tax increases on property in the residential property class for persons assessed owners who are or whose spouses or samesexpartners are a low income seniors as defined in this bylaw or b low income persons with disabilities as defined in this bylaw NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE COUNTY OF ESSEX ENACTS AS FOLLOWS The plan of tax assistance established by this bylaw shall be known as the Essex County Tax Assistance Program In this bylaw a Tax increases means for a tax increase beginning in a taxation year in which a general reassessment occurs the tax increase is the tax increase determined under subsection 3183 b Corporation means a lower tier municipality within the County ofEssex c Date of eligibility means the first day January in each year d Eligible amount means the tax increase applicable to the residential property portion of the assessment for a property provided that the said tax increase for any single year exceeds 50 lowincome e Eligible person means a lowincome person with disabilities or a senior or the spouse or same sex partner of such eligible person in f Lowincome person with disabilities means a person who is receipt of an increment paid under the Ontario Disability Support Program Act in g Lowincome senior means a person who is 65 years of age or older and receipt of an increment paid under the Guaranteed Income Supplement GIS as established under Part II ofthe OM Age Security Act Canada and h Owner means a person assessed as the owner ofresidential real property includes an owner within the meaning ofthe Condominium Act i Spouse means a person ofthe opposite sex a to whom the person is married or b with whom the person is living outside marriage in a conjugal relationship if the two persons 1 have cohabited for a least one year 2 are together the parents of a child or 3 have together entered into a cohabitation agreement under Section 53 of the Family Law Act j Treasurer means the Treasurer of the Corporation in which the subject property is located Page 101 of 167 THE CORPORATION OF THE COUNTY OF ESSEX BY LAW NUMBER 16 2007 A BY LAW TO ESTABLISH PROPERTY TAX REBATES FOR CHARITABLE ORGANIZATIONS AND SIMILAR ORGANIZATIONS IN THE COUNTY OF ESSEX WHEREAS Section 361 ofthe Municipal Act 2001 S 0 2001 c 25 as amended provides that the Council ofa other than a lower tier shall municipality municipality provide a tax rebate program for charities eligible for the purpose of them relief from taxes on giving eligible property they occupy AND WHEREAS the Act prescribes certain requirements for the provision ofsuch rebates NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE COUNTY OF ESSEX ENACTS AS FOLLOWS 1 In this by law a means a Charity registered charity as defined in subsection 248 1 ofthe Income Tax Act Canada that has a number issued registration by the Canada Customs and Revenue Agency b Similar Organizations means an established organization for charitable purposes and engaging in charitable activities that devotes substantially all ofits resources to the promotion ofthe charitable activities Charitable identified purposes are as activities which promote the following i the relief ofpoverty ii the advancement of education iii the advancement ofreligion iv other that be any purposes may determined by the Corporation to be beneficial to the community as a whole c Corporation means a lower tier municipality within the County ofEssex d Tax means property taxes levied for tier lower tier upper and education purposes and business improvement charges within the of subsections meaning 36112 and 13 ofthe Municipal Act 2001 as amended e Treasurer means the Treasurer ofthe Corporation in which the subject property is located f Eligible means a or Property property owned occupied by a charity or similar organization located in one ofthe commercial classes industrial or classes within the meaning ofsubsection the 308 1 of Municipal Act 2001 as amended 2 Tax reliefgranted pursuant to this law shall be in the form by ofa tax rebate equal to 40 or such otherpercentage as the Minister ofFinance ofthe may prescribe taxes payable by the eligible charity or similar organization on it eligible property occupies Ifthe charity or similar organization is to anamount under section required pay 367 or 368 the amount ofthe rebate shall be the total ofthe amounts the or similar is charity organization required to pay under those sections 3 An application for a taxation year must be submitted to the Treasurer after January I ofthe year and no later than the last of day February ofthe following year 4 Proof of eligibility shall be submitted to the a Treasurer in manner prescribed by the Corporation Page 102 of 167 By law Number 16 2007 Page 2 5 The shall municipality not charge a fee to process an application 6 Disputes with to the determination respect ofthe eligibility ofa similar organization shall be resolved by the Council of the Corporation 7 All rebates shall be by the Treasurer paid directly to the eligible charity or similar organization 8 Payment ofone half ofthe rebate must be made within 60 days after receipt by the Treasurer ofthe ofthe or similar application eligible charity organization for the taxation year and the balance ofthe rebate must be within paid 120 days ofthe receipt ofthe application 9 The eligible charity or similar make an organization may application for a rebate for a taxation year based on an estimate ofthe taxes payable the similar on by eligible charity or organization the property it Final adjustments shall be made in occupies respect ofdifferences between the estimated rebate paid by the municipality and the rebate to which the is charity entitled after the taxes paid by the eligible charity or similar organization can be determined 10 As a condition of receiving a rebate for ayear a or similar charity organization shall repay any other municipality amounts which the by rebates the charity received for the year from that other exceed the rebates municipality from that other to which the is municipality charity entitled for the year 11 The costs of the rebate oftaxes on a shall be shared property by the lower and upper tier municipalities and school boards in the same proportion that they share in the revenues 12 The Treasurer shall each similar provide charity or organization receiving a rebate a written statement ofthe ofthe proportion costs ofthe rebate that is shared by school boards 13 shall The municipality interest at the same rate pay of interest that applies undersubsection 257 11 4 ofthe Education Act on the amount of rebate any to which the eligible charity or similar organization is entitled under this section if the municipality fails to rebate or credit the amount within the time with specified Section 8 or within such other time as the Minister of Finance may prescribe 14 By law 05 2004 is hereby repealed 15 This law shall come into force by and effect on the 7th day ofFebruary 2007 151 reading February 71h 2007 11 2nd reading February 7 2007 3rd reading February 7th 2007 CLERK S CERTIFICATE I Mary S Brennan Clerk ofthe ofthe Corporation County ofEssex do hereby certifY that the is a true and correct of law Number foregoing copy By 16 2007 passed by the Council ofthe said Corporation on the 71h day ofFebruary 2007 Mary S Brennan Clerk I Corporation ofthe County ofEssex II Page 103 of 167 IiI II Page 2 Bylaw 042004 contd Tax relief granted pursuant to this bylaw shall be in the form of a cancellation of the annual eligible amount provided that a such owner or the spouse of such owner or both legally occupy or occupies the property in respect of which real property taxes are imposed as his her or their principle residence on a continuous basis in which case such property is hereinafter referred to as the eligible property b such owner or the spouse of such owner or both have been assessed as the owner of the eligible property for a period of not less than one year immediately preceding the date of application for cancellation and the of c such owner or spouse such owner or both is an eligible person as of the date of eligibility d all tax arrears including penalties and interest are paid in full prior to the approval of an application for cancellation e for properties which are jointly held or coowned by persons other than spouses both or all coowners must qualify under the eligibility criteria 4 Annual eligible amounts shall be cancelled until the happening ofany one ofthe following the eligible property is sold or transferred or both the owner and the spouse of the owner cease to be eligible persons whether by death or otherwise or c any one ofthe owners referred to in 2e ceases to become an eligible owner or d no application for cancellation is submitted by the date of eligibility in a succeeding year or the Treasurer determines upon review of such application that neither the owner nor the spouse of the owner continues to be an eligible person or the property is no longer an eligible property or e the balance of the property tax being the portion not eligible for cancellation is not paid in full by December 31st of the current taxation year All applications for tax relief must be in writing on a form prescribed by the Corporation for such purpose and must be submitted to the Corporation on or before the first day of September in the year for which the application applies Applications must include documentation in support thereof to establish that the applicant is an eligible person and that the property with respect to which the application is made is eligible property 6 Bylaw 172001 is hereby repealed 7 This bylaw shall come into force and effect on the 184 day ofFebruary 2004 MICHAEL 1LYMOND WARDEN MARY S ItENNAN CLERK 1st reading February 18th 2004 2na reading February 18th 2004 a 3 reading February 18t 2004 Page 104 of 167 Page 3 Bylaw 042004 contd CLERKSCERTIFICATE I Mary S Brennan Clerk ofthe Corporation of the County of Essex do hereby certify that the the foregoing is a true and correct copy ofBylaw Number 042004 passed by Council of the said Corporation on the 18th day of February 2004 MaryBrennan Clerk Corporation of the County of Essex Page 105 of 167 Administrative Report Office of the Director of Corporate Services/Treasurer To: Warden Tom Bain and Members of County Council From: Robert Maisonville Director of Corporate Services/Treasurer Date: February 18, 2015 Subject: County of Essex – 2015 Budget Report Report #: 2015-R08-FIN-0218-RM Purpose To present the County of Essex Budget Report for the year 2015. Background Legislation The preparation of annual estimates is prescribed by Section 289 of the Municipal Act 2001: An upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality... In preparing the budget, the upper-tier municipality, shall treat any operating surplus of any previous year as revenue that will be available during the current year; shall provide for any operating deficit of any previous Page 106 of 167 year ... and may provide for such reserves as the upper- tier municipality considers necessary. Budget Process The annual budget process commences each year in October with Administration meeting periodically to discuss a variety of budget planning issues, including: • development of critical budgeting assumptions. • review of departmental work plans. • establish a timetable for budget presentation. • improvements to the form and content. The timetable established for the 2015 Budget is summarized as follows: • October 2014 – review budget assumptions, prior year budget document & projected year end balances. Corporate Services provides Departments with detailed wage & benefit schedules, working documents and current year projections. • November 2014 – departmental preparation of preliminary estimates. • December 2014 – Administrative review of departmental estimates. • February 4, 2015 – County Council review of departmental submissions. • February 18, 2015 – County Council Budget adoption The Budget Report is segregated into functional areas, or more accurately in a County context, operating departments, including: • Community Services • Homes For The Aged • Emergency Medical Services • Transportation Services • Library Services Page 107 of 167 • General Government Services • External Commitments The departmental sections are comprised of two specific components, a line item presentation of the operating requirements supplemented by a qualitative analysis of the more relevant operational variables, including: • A description of the function, division, program or activity. • A staffing chart with associated costs. • A review of prior year's performance. • A description of the current year’s planned activities with identification of key operating variables. The departmental estimates identify expenditure and recovery classifications. With few exceptions, expenditure and recovery classifications are consistent throughout the Budget Report. In limited cases, exceptions to the uniformity principle are necessary to facilitate the unique operating circumstances or reporting requirements of the program, division, or department. The presentation of the estimates for each departmental program begins with a delineation of the expenditures by classification, followed by a quantification of recoveries and/or contributions to(from) reserves, if applicable, concluding ultimately with an identification of the amount that the County will contribute toward the operation of a program - referred to as County Responsibility. Totals are determined for each classification of expenditure and recovery and for all classes in combination. All totals and the measurement of the County Responsibility are shaded for distinct identification. Totals are established for each program, summarized by function or department at the beginning of each of the departmental sections, and then summarized corporately on the Budget Summary Comparison Schedule. Following the presentation of the departmental estimates, three sections entitled Capital Forecasts, Exhibits and Glossary are provided. The Capital Forecast section provides a schedule outlining projected corporate capital requirements and anticipated sources of funding over a ten-year horizon, supported by individual departmental schedules itemizing capital requirements in greater detail. Page 108 of 167 The purpose of the Exhibits section is to provide additional insight into the composition of specific line items or budget impact factors through the use of statistics and/or graphs. The Glossary is included to foster the development of a common foundation of understanding of the terminology and references contained in the Budget Report. The operating estimates for the Corporation address the following two principal functions: • Services provided / delivered directly by the County • Funding provided to agencies external to the County Costs of providing services delivered by the County can be further delineated as being either operational or capital in nature. External commitments funded by the County can be classified as mandatory (i.e. required by legislation or regulation) or discretionary (nature and extent determined by County Council). Budget estimates have been prepared under the premise that existing service levels are acceptable, all one-time expenditures, to the extent possible, have been drawn from the Corporation’s Rate Stabilization Reserve and proposed enhancements have only been advanced in circumstances where current service delivery levels expose the Corporation to undue risk or are judged to fall short of mandated or endorsed standards. The estimates are prepared using a combination of incremental budgeting and modified zero-based budgeting. Estimates for routine, ongoing operational expenditures are prepared by analyzing current expenditures and projecting costs for the upcoming year. Discretionary expenditures are reviewed and must be fully rationalized annually. Inherent in the development of the budget is the recognition of risk. Estimates are prepared based upon an evaluation of the best information available, in light of current operating conditions and circumstances. As budget estimates are developed, care is exercised in assessing the risk of the likelihood of differing outcomes materializing and the effect such outcomes may have on service delivery levels and financial results. The work plans and associated expenditures contained within the Budget are intended to position Essex County as a vibrant, sustainable and healthy Page 109 of 167 community that fosters opportunity and promotes an enriched quality of life by: • Delivering regional and/or broad-based services that meet the evolving needs of the Community. • Operating efficiently and effectively in a fiscally responsible manner. • Being a leader in community building initiatives. • Managing the impacts of growth to provide a liveable, energetic and thriving community, making Essex County a preeminent location to live, learn, work, play, invest and visit. The Budget reflects the vision of Council, focusing upon its core values as they relate to service delivery while simultaneously looking forward, preparing to meet the challenges of the future. Discussion The development of the 2015 County of Essex budget builds upon Council’s commitment to accountability, transparency and excellence in financial management. Provided below are high level discussions on various matters having corporate significance in terms of risks, financial impact, challenges, opportunities and external influences on County of Essex operations for 2015 and beyond: Fiscally Responsible Government As Council is aware, Essex County continues to be faced with financial pressures from inflation, service demand growth, major operational cost increases, own capital requirements (growth and asset replacement related), facility and roadway infrastructure (replacement and expansion), modest change in assessment growth, reduction in provincial and federal funding, competing demands for new County-wide initiatives, in addition to regional capital requests. These pressures will continue to impact Council decisions related to program delivery, priorities and service levels in 2015 and beyond. The County has established standards of service delivery that effectively manage the demands and the needs of residents while minimizing the effect of increased costs upon the property tax base of its community. Page 110 of 167 During the 2015 Budget development, Administration has been guided by fundamental principles previously endorsed by Council, namely: • The current levels of service being delivered to the community are appropriate. • The Corporation is prepared to maintain its commitment to the community as represented by current discretionary funding levels (i.e. external commitments). • In making decisions with respect to the 2015 budget, consideration has been given to the consequences of such decisions upon the Corporation’s future financial stability. Standard and Poor’s, a leading provider of financial market intelligence and the Corporation’s bond rating agency, recognized the County of Essex’s sound financial practices in the Corporation’s most recent credit rating (November 2014). Standard and Poor’s highlighted the following performance strengths in affirming the County’s credit rating at AA with a stable outlook: • Strong financial position, derived from very low debt and debt service burdens; • Exceptional liquidity, a result of the Corporation’s ongoing commitment to a solid Reserve Strategy; • Consistently very strong record in terms of budgetary performance. Solid operating surpluses have provided the Corporation with the means to fund its capital expenditures largely from internal sources, reducing debt issuance needs; • Long standing life-cycle capital program, which plans for the replacement of assets over their useful lives through contributions to and from capital/infrastructure reserves, validating the County’s “pay- as-you-go” philosophy of funding capital/infrastructure requirements by creating capacity in the budget in a measured way and through the effective use of reserve balances; • Very predictable and well-balanced institutional framework, with a qualified management team exercising prudent financial decisions, and Page 111 of 167 • Diversified economic development efforts away from automotive manufacturing towards alternative energy, medical equipment, tourism, aerospace and agri-businesses. It is these principles of sound financial stewardship that have positioned the County ahead of its peers and provided Council with the ability to effectively manage changes to tax rates year over year. Provided in the Chart 1 below is a cumulative comparison of the change in Consumer Price Index (CPI) and change in County Tax Rates (with and without Infrastructure Expansion) since 2002 (twelve years). As is evident from the chart, the County’s tax rate increase, exclusive of the 1.5% annual increase associated with Infrastructure Expansion has been basically flat (less than 0.2% per year). The total increase in tax rate, including funds established for infrastructure expansion, has increased by approximately 14% over 12 years, or approximately 1.2% per year. In contrast, over this same time period, annual inflation has increase by approximately 23% or approximately 1.9% per year. Chart 1: CPI and Tax Rate Comparison, 2002-2014 2014 Budget Performance Based on interim December results of operations, the Corporation is projected to be in a surplus position from Budget of approximately $893,000 for the year ended December 31, 2014. This projection is after giving effect to the approved Essex County Council Resolution 84-14, drawing $759,000 from the rate stabilization reserve to address 2014 winter control overruns and corresponding additional road rehabilitation requirements. Summarized below is the significant variance by department: Page 112 of 167 Department Variance Sun Parlor Home (337,000) Emergency Medical Services (EMS) (300,000) Transportation Services 74,000 General Government (Investment Portfolio) 1,202,000 External Commitments 254,000 As is evident from the listing above and reported previously during 2014, significant expenditures at Sun Parlor Home and EMS were more than offset by savings in General Government, Transportation Services and External Commitments. Significant variances are highlighted below: • Sun Parlor Home - Staffing and capital expenditures required to address fire safety matters, including significant investments in staff training. In addition to staffing costs associated with the closing of Victoria Street Manor. • EMS - Additional staffing costs related to modified work assignments (WSIB/maternity/injury), escalating WSIB NEER experience, increased legal costs associated with grievance arbitrations and rising costs of vehicle repairs and maintenance. • General Government - Favourable returns in the Corporation’s investment portfolio, especially through AMO’s One Investment Program. • Transportation Services - Favourable expenditures in roadway construction program, tendering and ACPI adjustments. • Transportation Services - Greater than anticipated recoveries through a special road rehabilitation assessment for oversize loads. • External Commitments - A reduction in demand for social assistance (approximately 200 cases per month). • External Commitments - Savings from budget for Physician Recruitment. Page 113 of 167 The results of operations for the year ended December 31, 2014 are addressed in greater detail in the departmental estimates and, where appropriate, in the Exhibit section of the 2015 Budget. 2015 Budget Provided in Chart 2 is a condensed summary of the proposed operations for 2015, compared to 2014 Budget and Projected Actual (see Appendix A for full Budget Summary Comparison). Gross Operations for 2015 are budgeted at $145 million with $54.2 million in recoveries (provincial and third party contributions, user fees, investment income etc.) and a net contribution from reserve of $9.5 million, resulting in a Levy requirement of $81.6 million, a $3.2 million increase from prior year with a corresponding tax rate increase of 1.5% (equivalent to a $13.78 increase, or $908.19 on a house assessed at $200,000 – see tax rate comparison on page 22). Chart 2: Budget Summary (excerpt from Appendix A) 2014 2014 2015 Budget Summary Budget Projection Budget Total Gross Expenditures 138,773,830 128,633,170 145,237,950 Departmental Recoveries (51,466,870) (55,794,090) (54,170,090) Net Expenditures 87,306,960 72,839,080 91,067,860 Net Contribution to(from) (8,969,760) 5,498,120 (9,502,110) Reserves Total County Requirement 78,337,200 78,337,200 81,565,750 For 2015, the County of Essex is challenged by a number of key operating conditions and capital expenditures imposing a significant year-over-year increase in net levy requirements, on a stand-alone basis. Offsetting these expenditures, in part, are savings achieved through: the upload of Ontario Works social assistance costs and employment benefit costs; reduction in social assistance caseloads; anticipated marginal increases in subsidy for Emergency Medical Services and at the Sun Parlor Home, a net positive change in Current Value Assessment / marginal assessment growth and various departmental cost reduction/containment initiatives proposed throughout the departmental budgets. Highlighted in Chart 3 and discussed in the proceeding pages are various external influences or County of Essex specific conditions giving rise to a projected net tax increase of approximately 1.5%. Page 114 of 167 Chart 3: Summary of Levy Impacts Levy Tax Impact Impact Budget 2015 - Summary of Levy Impacts $ % County Levy 2014 78,337,200 -2.49% Regional Services cost sharing (EMS, S.S., S.H.) 211,600 0.28% Roadway expansion (1.5% of Levy) 1,175,100 1.46% Social Housing – inflationary & federal block funding 373,200 0.46% Social Services – caseload reductions, prov. upload (734,100) -0.91% Wages, benefits & stat. deductions (EI,CPP,EHT,WSIB) 1,020,300 1.27% Construction Rehabilitation Program 1,025,000 1.28% Asset amortization (facility, fleet & equipment) 413,100 0.51% Victoria Street Manor (discontinued service delivery) (99,700) -0.12% County-Wide Active Transportation Infrastructure 100,000 0.12% SPH - increases in subsidy (per diems & CMI change) (463,900) -0.58% Net expenditures/recoveries (utilities/contracts/supplies) (155,250) -0.19% External Commit. (WECHU/TWEPI/MPAC/WEARCI) 23,200 0.03% Economic Initiatives (new regional hospital, other…) 340,000 0.42% County Levy 2015 81,565,750 1.54% Regional Service Delivery – Cost Sharing The County of Essex and City of Windsor share service delivery costs for Social Services, including social assistance and childcare, Social Housing and Emergency Medical Services. Social Services and Social Housing are cost shared on a proportional basis of 60% weighted assessment and 40% actual costs, as determined through an arbitration ruling. Emergency Medical Services are cost shared based on weighted assessment, as prescribed by legislation. Under existing tax policy rules/decisions, the projected change to the weighted assessment figures for the City and County, based on MPAC’s preliminary Phased-In Assessment Reports, indicate a shift or a relative increase in property assessment in the County of Essex, in comparison to the City of Windsor, by approximately 0.44%. Based on 2015 estimates, this relative change in weighted assessment translates into a shift in cost sharing onto the County of Essex for 2015 of approximately $211,600. Infrastructure Expansion Council has adopted a financial forecasting tool to address the roadway expansionary requirements as identified in the Essex Windsor Regional Page 115 of 167 Transportation Study, updated for inflationary considerations, along with estimates, based on recent reports, for the expansion cost of County Roads 17, 19, 22, 42 and 46. The model was premised on 1.5% Levy increases through 2018 to accommodate the approximate $440 million of infrastructure. In 2012, the financial model was amended to identify and prioritize expansion requirements exclusive of senior government funding and grade separations. In order to accommodate 100% municipal funding, the schedule has been elongated to manage the financial burden within reasonable limits of the County Levy. The current plan amounts to approximately $400 million (excludes grade separations on County Roads 19 & 22) with a time-line extending through 2038. Assuming no change to the current plan of incorporating a 1.5% increase in the annual levy, the annual base funding level will continue to grow from $11.5 million in 2015 to $15 million in 2018, providing sufficient financial resources for the management of both the volume of expansion and the timing for financing, without the requirement of debt issuance, and then ultimately position the County to maintain this infrastructure on a go forward basis. Adherence to a structured plan of self-funding minimizes long-term costs on the local tax base; affirming the Corporation’s pay-as-you-go philosophy of funding infrastructure expansion. It is important to note that the current analysis assumes: limited receipt of funding from provincial/federal sources (Administration will continue to pressure upper levels of government on the merits of funding expansion projects, County Road 19 & 22 specifically, in light of the anticipated extensive use and degradation associated with the construction of the Rt. Hon. Herb Gray Parkway project); the continued cost share of Federal Gas Tax revenue at 80% local municipal / 20% County, and a modest allowance for inflationary considerations on project cost. If it is Council’s desire to narrow the time-frame of expansion, without the receipt of senior government funding, the County would need to either substantially increase the annual tax levy allocation to support transportation infrastructure expansion, continue the 1.5% levy allocation beyond 2018 or issue debt; in all cases resulting in a greater tax burden on the residents and businesses of Essex County both at present and in the long- term. Social Housing For 2015, the estimated annual cost increase for Social Housing is $373,200. The cost increase reflects general inflationary adjustments and a reduction in Federal Block Funding. Page 116 of 167 Social Services – Ontario Works Benefits Notwithstanding the fact that the Essex/Windsor region continues to experience one of the highest rates of unemployment in the Country, Ontario Works caseloads are expected to remain consistent with 2014 Actual, a reduction from 2014 Budget of approximately 200 cases, for a budgeted average monthly caseload of 9,400, as outlined in Chart 4. Offsetting the savings associated with the reduction in caseload from prior period budget are increases in OW benefit payments and inflationary increases associated with wages, benefits and cost of service delivery. Chart 4: Ontario Works – Caseload Data, 2005-2015 Social Services - Provincial Upload of Ontario Works The Government of Ontario announced in 2008, that the Province will assume the cost of the municipal share of Ontario Works (OW) income and employment assistance benefits. The upload of OW began in 2010 and will be gradually phased-in over a nine-year period, with 100% upload of benefit costs achieved in 2018. The estimated annual impact of this upload, on a percentage basis, is on Chart 5. The estimated benefit for 2015, net of inflationary adjustments and a budgeted minor reduction in caseloads, is $734,100. Page 117 of 167 Chart 5: Ontario Works – Provincial Upload Ontario Works Provincial Cost Share Pre-upload 80.0% 2010 80.6% 2011 81.2% 2012 82.8% 2013 85.8% 2014 88.6% 2015 91.4% 2016 94.2% 2017 97.2% 2018 100.0% Wages and Benefits With an employee base in excess of 800 staff, approximately 40% of the Corporation’s gross expenditures are accounted for in salaries, wages and benefits. Collective agreements for CUPE 2974 (Library), CUPE 2974.1 (inside/outside) and Teamsters 880, along with adjustments to Non-Union staff compensation have been resolved. CUPE 860 and ONA collective agreements remain outstanding from March 31, 2013 and March 31, 2012, respectively. CUPE 2974.2 (EMS) contract expires March 31, 2015. Modest allocations consistent with negotiated settlements have been accrued and budgeted for these employee groups through 2015. In addition, adjustments to staffing levels have been advanced to meet mandated training requirements, to support the County’s investment in community communication, and to mitigate risk in areas that have experienced sustained strain on their ability to maintain service levels. Potentially compounding negotiated settlements, the Corporation is legislated to maintain compliance with pay equity and is currently undertaking a comprehensive job evaluation review. In addition to anticipated adjustments in salaries/wages, the Corporation will also experience an increase in all statutory deductions (CPP, EI, EHT, WSIB), health/dental benefit premium increases and pension costs, either directly through rate increases or indirectly as a result of the increase to the yearly maximum pensionable earning limits. In total, including projected retroactive adjustments to base wages, anticipated pay equity adjustments, estimated wage settlements for 2015, County share of EMS WSIB NEER settlements and all associated benefits costs account for a net increase in 2015 of $1,020,300. Page 118 of 167 Transportation – Construction Rehabilitation Program An increase in the annual expenditure level of the Rehabilitation Program in the amount of $1,025,000 has been included for 2015, providing total funding of $9 million (inclusive of Federal Gas Tax and Ontario Community Infrastructure (OCIF) Funding). Up until 2012, the base funding level had not been increased since 2003. As was recently reported to Council in Report#2013-R19-FIN-1120-RM, as part of the development of the Corporation’s Asset Management Plan (AMP), historic funding levels are not adequate to address the ongoing maintenance requirements of the network. Based on condition assessments, lifecycle costing and existing maintenance rehabilitation levels annual capital requirements over the next 25 years have been developed in support of the AMP. The expenditure forecast over the 25 year time period is estimated at over $290 million, or an average of $11.2 million per year. As is evident, the existing budget allocation, inclusive of Federal Gas Tax and OCIF funding, will not meet the funding requirements necessary to preserve and improve the existing road system. Additional funding resources for infrastructure operation / maintenance and capital rehabilitation will be necessary. Funding from upper levels of government will continue to be explored, gradual municipal increments in capital rehabilitation and operational/maintenance allocations will continue to be pursued in the context of good corporate governance, weighing the balance of acceptable levels of service necessary for regional use, while mitigating risk and liability. Asset Amortization As reported earlier to Council (Report #2015-R02-FIN-0121-RM) amortization expense reported within the Corporation’s financial statements, in theory, reflects the annual use of the Corporation’s assets. However, amortization is measured as straight line depreciation of the cost to acquire that asset over a defined asset life-cycle; neither the estimated cost to replace the asset nor the actual useful life of the asset, are considered in the calculation. For 2015, based on the 2014 asset structure and taking into consideration new assets coming into service for 2015, the estimated amortization expense that will be reported as part of the 2015 audited financial statements will be approximately $11 million (excluding consolidation of EWSWA). Included within the 2015 Budget, are contributions to reserves for capital replacement equal to approximately $4.5 million, an increase of Page 119 of 167 approximately $413,100. Linear assets (roads, bridges, culverts) are replaced on a pay-as-you-go basis, budgeted at $9 million for 2015 as discussed above. Therefore, in total, factoring in roadway construction costs, the quantum of funds established for the replacement of assets equates to approximately $13.5 million. While the amount included within the 2015 estimates for capital replacement exceeds the estimated cost of asset usage (amortization expense), it still remains below the true cost to replace corporate assets, after factoring inflation. The increased allocation proposed for 2015 supports the Corporation’s efforts to manage the continued viability of the Corporation’s asset base proactively in a measured way and through the effective use of reserve balances. An update to the Corporation’s AMP will be forthcoming in 2015, expanding asset reporting from linear assets to include facility and components, fleet, heavy equipment, I.T. infrastructure etc. Victoria Street Manor In the fall of 2014, County Council, after careful deliberation and consultation, made the decision to cease operations at Victoria Street Manor (VSM), a supportive senior care facility located at 184 Victoria Street in the Town of Amherstburg. It was determined that health and safety obstacles could not be adequately overcome, in a cost effective manner, to manage timely evacuation in the event of a fire or other emergency, given resident mobility, facility design and construction. Effective January 1, 2015 all residents have been assisted with securing appropriate alternative housing and care and the facility is now unoccupied and surplus to County operations. Required facility operational costs will continue while the disposition of the facility is determined. Operational savings from prior year budget are projected at $99,700. County-Wide Active Transportation Infrastructure The focus and role of municipal highways has begun to experience a shift away from “motor vehicle only” to accommodating other modes of transportation. These other modes include pedestrian and bicycle access in a safe and sustainable manner. The County of Essex has recognized this paradigm shift, embraced the concepts and identified the significant impacts Page 120 of 167 that must be addressed. In 2010, the County initiated the County Wide Active Transportation Study (CWATS) aimed at identifying opportunities to support and strengthen the Active Transportation plans and networks across the region. The Study was designed to improve and designate a regional active transportation network of on-road corridors and off road trails, to improve connections between the proposed regional and local municipal systems and to promote the use of active transportation with the Region. The CWATS includes an implementation strategy that provides recommendations on priorities, funding and timing to develop the proposed network as well as a maintenance strategy to ensure quality and safe use into the future. Building upon the efforts of the local municipalities, the CWATS is intended to provide a continuous network with improved connectivity across the Region. Aside from the capital cost to develop this network, the implementation of the recommendations will have impacts on Maintenance Operations and affect the on-going Rehabilitation Program. Timing, co-ordination and funding will present numerous challenges. In 2013, County Engineering provided Council with a report update (Report#2013-R041-ENG-1204-TRB), revising the total project cost at $59 million, with a County portion of approximately $30 million. Included within the 2015 estimates is a provision of $1.4 million, an increase of $100,000 from prior year, to address the County component funding of this program over an estimated 20-year period. As noted in the report update, a Steering Committee was established in 2013, with the goal of developing annual implementation plans; work by the Committee is on-going and reports will be brought forward for County Council’s consideration. It is important to note that for the County to fulfill its commitment within the 20-year time horizon, future annual incremental levy allocations will be necessary. Directly Delivered Services Increasingly complex resident care requirements in long term care; rehabilitation, reconstruction, maintenance and expansion of a county-wide arterial road network; increased care level requirements and demand for service from the regional emergency medical services unit; expansion of library services, and the commitment to developing a county-wide active transportation network are but a few of the interests that continue to compete for resources. Cognizant of the economic realities of our region, Corporate Services has worked with all departments, reviewing all resources in an effort to present Council with a budget that balances operating requirements against economic constraints, while not jeopardizing the Page 121 of 167 Corporation’s future financial stability. The Corporation, across all departments, is subject to inflationary adjustments for supplies, service contracts, equipment replacement, utilities etc. Every effort is being made to reduce line expenditures, where possible, to mitigate the various external financial impacts on the County’s net levy. In many cases, capital requests have been deferred, operational considerations reduced, and reserves utilized to the extent possible. In total, included within the budget estimates for 2015 is a net decrease in other operational costs/recoveries of $155,250. Economic Initiatives For the past several years, Council has been approached and discussed the need to establish a funding mechanism to deal with economic requests, both regional and county specific, that would allow Council to react in a timely fashion should an appropriate request be granted. To begin preparing for initiatives such the “bricks & mortar” requests for the new regional hospital, which could require a multi-million dollar, multi-year request, an allocation of $340,000 towards an Economic Initiatives Reserve has been included within the 2015 Budget. Facility Asset Renewal As has been discussed in various reports and prior year budgets, the Corporation’s Reserve Strategy had focused on the replacement of: linear assets, facility equipment; heavy equipment & vehicles; and major computer system components. New facilities and major facility replacement expenditures, such as roofs, exterior cladding, HVAC and window replacements were funded through various grant programs, including the Community Reinvestment Fund (CRF), Ontario Municipal Partnership Fund (OMPF) and most recently through Infrastructure Stimulus Funding (ISF). In the absence of these funding mechanisms, the Corporation, in 2011, began setting aside a funding base to construct and maintain the Corporation’s facility infrastructure. Listed below are some of the outstanding / current demands for facility infrastructure, estimated at upwards of $12 million. • EMS facilities (South-West Windsor) $2-4 million • Transportation facilities (base rationalization) $2-4 million • Civic Centre $4-5 million Page 122 of 167 • Sun Parlor Home (structural components, elevators) $4-5 million • Library expansions (furnishings & shelving) $300K/library Included in the 2015 Budget is the property acquisition and facility development for the West-End Transportation Depot ($2.5 million), replacement of HVAC equipment at the Sun Parlor Home ($2 million) and project management and temporary financing for the reconstruction of the Civic Centre façade and improvements to building accessibility (County share $3 million). Budget Risk Factors It is important to highlight for Council that there are risk factors inherent with any budget, in most cases beyond the control or discretion of Administration or Council. Economic realities potentially impacting operations include, but are not limited to: • EMS delivery issues related to hospital emergency off-load delays • EMS call volume – demographics & response time framework • Service requirements on an increasing frail and higher level of acuity resident complement at Sun Parlor Home • Increase in social service caseloads • Public Health – lack of provincial funding / change in cost share % • Municipal impact of potential Federal & Provincial deficit mitigation • Winter control maintenance costs • Province-wide municipal insurance issues • Cost of fuel, medical and other supplies necessary across a diverse set of operating programs, specifically in EMS, Sun Parlor Home and Transportation Services • Interest earned on investments • Continued OMERS pension funding requirements • Continued premium increases for WSIB and other statutory deductions Page 123 of 167 • Health & welfare premiums (usage & escalation in service costs) • Outstanding collective bargaining / arbitration results Taxation Comparison with Other Municipalities Chart 6 below provides a comparison of residential, multi-residential, commercial and industrial tax rates among South-Western Ontario Counties from prior year. As is evident from the graphs the County’s tax rates remain below average and among the lowest of its peer group comparison. It is important to highlight that these low tax rates are achieved despite the fact that Essex County is the only upper tier municipality that redistributes 60% of its Federal Gas Tax revenue to its lower tier municipalities (>$3 million annually) and currently contributes in excess of $700,000 annually to “bricks & mortar” projects external to its core operations (i.e. Leamington Hospice, hospitals and John McGivney Centre Chart 6: 2014 Tax Rate Comparisons, South-Western Ontario Counties Page 124 of 167 Chart 7 below provides 2014 tax comparisons for residential (including water and wastewater), multi-residential, commercial and industrial rates of local municipalities (including County allocation) to immediate neighbours to the west and east. The favourable rates provide an economic advantage for residing and doing business in Essex County. Chart 7: 2014 Tax Rate Comparison – Essex County / Windsor / Chatham-Kent County Levy & Tax Rates For comparison purposes, the graph below provides an analysis of the growth in the County Levy and the associated Residential Tax Rates over the Page 125 of 167 past 5 years. Over this period the County Levy has increased, due in large part, to address expansion requirements of the County roadway and active transportation infrastructure. Further, as the County assessment increases relative to the City, a greater shift of costs is transferred from the City to the County for shared programs including: Social Services, Social Housing, Child Care and Emergency Medical Services. Although the County Levy has steadily grown over the past five years, tax rates remained fairly constant, due in large part, to prudent financial management decisions and moderate but stable growth in assessment in the County of Essex over this same period. Illustrated in Chart 8 is the net change in the County Levy and residential tax rate, resulting in a net 1.5% tax rate increase for 2015. Chart 8: Residential Tax Rate vs County Levy, 2010-2015 Page 126 of 167 The consolidation of the departmental budget estimates produce a residential tax rate for County purposes for 2015, assuming no change in tax policy, of .00454096, representing a 1.5% increase from prior year. Chart 9 illustrates the change in County tax rates on a typical residence valued at $200,000. Chart 9: Residential Tax Rate Comparison, 2014-2015 Year Assessed Res. Tax Rate Taxes Tax Change % Value 2014 $200,000 .00447203 $894.41 nil nil 2015 $200,000 .00454096 $908.19 $13.78 1.5% Conclusion Cognizant of the many requests for County dollars, Administration, in consultation with all departments has strived to provide Council with a sound budget plan for 2015, a budget that: • addresses the demands for service for the coming year; • positions the County to manage future capital expansion / remediation; • is cognizant of the economic realities of our region and the impact these service demands have on the tax rates and ratepayers of Essex County, • does not compromise the Corporation’s strong financial foundation for future operations and continued maintenance of stable tax rates for the future. As Council is aware, the significant proportion of the County level expenditures are either mandated services or legislated obligations. Experience has demonstrated that excessive utilization of reserves, reductions in service and/or substantial deferral of capital initiatives will only serve to expose the Corporation to greater risk and liability while creating significant financial burdens in the future when service reduction impacts and operating / infrastructure gaps will eventually need to be addressed. Page 127 of 167 Despite the uncontrollable external factors, inflationary pressures and operational considerations discussed above, Administration remains confident that a tax rate increase of 1.5% (inclusive of the 1.5% levy increase for infrastructure expansion) is manageable, focuses on current operating realities, provides the necessary capital allocation for the County’s current requirements, while positioning the organization favourably to address future capital needs, all without adversely impairing/compromising future operations and/or creating significant future tax rate adjustments. Recommendation Respectfully Submitted, Concurred With, Robert Maisonville Brian Gregg Originally Signed by Robert Maisonville Originally Signed by Brian Gregg Director of Corporate Services/Treasurer Chief Administrative Officer Appendix No. Title of Appendix Appendix A 2015 Budget Summary Comparison Page 128 of 167 Appendix A Corporation of the County of Essex - Budget Summary Category Department 2014 2014 2015 Budget Projection Budget (restated) (unaudited) Expenditures Housing with Supports / Counselling 1,910,630 1,858,840 1,994,480 Expenditures Sun Parlor Home 22,104,530 22,572,860 24,739,510 Expenditures Emergency Medical Services 36,373,980 36,612,720 37,035,840 Expenditures Transportation Services 40,043,750 28,752,790 42,987,700 Expenditures Library Services 5,490,090 5,637,340 5,369,090 Expenditures General Government Services 7,615,240 8,217,190 7,568,110 Expenditures External Commitments 25,235,610 24,981,430 25,543,220 Expenditures Total 138,773,830 128,633,170 145,237,950 Recoveries Housing with Supports / Counselling 1,523,700 1,471,910 1,607,550 Recoveries Sun Parlor Home 14,868,200 15,391,760 14,905,340 Recoveries Emergency Medical Services 26,854,540 27,213,440 27,649,880 Recoveries Transportation Services 3,895,490 4,661,430 5,261,790 Recoveries Library Services 370,620 400,220 348,620 Recoveries General Government Services 3,894,320 6,595,330 4,336,910 Recoveries External Commitments 60,000 60,000 60,000 Recoveries Total 51,466,870 55,794,090 54,170,090 Contrib. to (from) Reserves Sun Parlor Home (274,530) 117,400 (2,688,290) Contrib. to (from) Reserves Emergency Medical Services (958,200) (537,660) (541,450) Contrib. to (from) Reserves Transportation Services (8,029,660) 3,953,100 (7,044,550) Contrib. to (from) Reserves Library Services (529,320) (646,970) (325,570) Contrib. to (from) Reserves General Government Services 681,950 1,579,230 1,132,750 Contrib. to (from) Reserves External Commitments 140,000 140,000 (35,000) Contrib. to (from) Reserves Rate Stabilization Reserve - Surplus 0 893,020 0 Contrib. to (from) Reserves Total (8,969,760) 5,498,120 (9,502,110) Net Department Operations Housing with Supports / Counselling 386,930 386,930 386,930 Net Department Operations Sun Parlor Home 6,961,800 7,298,500 7,145,880 Net Department Operations Emergency Medical Services 8,561,240 8,861,620 8,844,510 Net Department Operations Transportation Services 28,118,600 28,044,460 30,681,360 Net Department Operations Library Services 4,590,150 4,590,150 4,694,900 Net Department Operations General Government Services 4,402,870 3,201,090 4,363,950 Net Department Operations External Commitments 25,315,610 25,061,430 25,448,220 Net Department Operations Overall County Surplus 0 893,020 0 Total County Requirement 78,337,200 78,337,200 81,565,750 Page 129 of 167 Administrative Report Office of the General Manager Essex-Windsor Solid Waste Authority To: Warden Tom Bain and Members of County Council From: Eli Maodus, General Manager, EWSWA Michelle Bishop, Manager of Finance & Administration, EWSWA Date: February 18, 2015 Subject: 2015 EWSWA Budget Approval Purpose The purpose of this report is to request approval from the County of Essex for: a) The Authority’s 2015 budget. b) The municipal total waste management allocation of $10,425,000 – to be made up of $7,311,000 allocated to municipalities based on population and $3,114,000 assessed based on a Total Waste Management Fee of $32.44 per tonne. The 2014 allocation to municipalities was $10,250,000. Budget Approval Process Section 5(d) of the Agreement between the City of Windsor and County of Essex that created the Essex-Windsor Solid Waste Authority states: “The Authority shall report to a regularly scheduled meeting of each of the City and County Councils by the end of each year…and shall submit an operational plan and budget as referred to herein and shall ask for approval from each of the City and County Councils.” Page 130 of 167 Background On February 3, 2015 the Board of the Essex-Windsor Solid Waste Authority met to deliberate and approve the Authority’s 2015 budget. The Board approved a municipal total waste management allocation of $10,425,000. The 2014 allocation to municipalities was $10,250,000. The allocation to Windsor and the seven County of Essex municipalities of the $10,425,000 is shown in the following table: Year Over Year 2014 Budgeted 2015 Budgeted Increase In Municipality Total Municipal Total Municipal Total Municipal Allocation Allocation Allocation Windsor $5,570,167 $5,605,366 $35,199 Amherstburg $595,331 $614,736 $19,405 Essex $532,281 $542,257 $9,976 Kingsville $549,638 $564,048 $14,410 Lakeshore $941,225 $969,391 $28,167 Lasalle $749,817 $777,248 $27,431 Leamington $696,802 $715,963 $19,161 Tecumseh $614,740 $635,532 $20,792 Total $10,250,000 $10,424,540 $174,540 Discussion Attached to this report are expenditure and revenue schedules showing 2015 budget figures as well as 2014 budget and projection figures. A summary table is presented as follows: Page 131 of 167 Summary (Excluding Perpetual Care For Landfills 2 And 3) 2014 Budget 2014 Projection 2015 Budget Operating Expenditures $21,701,015 $21,532,990 $22,019,480 Capital out of Current $93,500 $80,000 $105,000 Total Expenditures $21,794,515 $21,612,990 $22,124,480 Revenue $20,760,470 $21,235,740 $21,452,130 (Deficit) ($1,034,045) ($377,250) ($672,350) In order to balance the 2015 budget a $672,350 contribution from the Authority’s Rate Stabilization Reserve will be required. This reserve is used to smooth out any large increases to the municipal Total Waste Management Fee (see section further in report pertaining to 10 Year Forecast Model). Revenue Challenges Although Authority expenditure levels have been relatively consistent over the past few years with gradual annual increases the same cannot be said for the non-municipal revenue stream. This type of revenue stream includes the sale of blue box material and tipping fees from businesses. Blue box material sales are subject to supply and demand in the market place as well as fluctuating commodity prices. The majority of the revenue is earned from selling the old newspapers, aluminum cans and cardboard that are placed by homeowners in their blue and red boxes. Revenue has seen a stagnant and at times decreasing trend. Revenue earned from tipping fees assessed to businesses has been in decline over the past few years as local waste is leaving the region due to lower landfill tipping fees in Michigan and at some privately owned Ontario landfills. The following graph depicts forecasted expenditure and non-municipal revenue figures for the next 10 year period. Page 132 of 167 10 Year Forecast 2015 – 2024 (see following table) As part of the annual budget process, administration from the Authority, City of Windsor and County of Essex collaborate to prepare a 10 Year Forecast Model. This model acts as a planning tool and provides insight as to future municipal requirements as well as the status of the Rate Stabilization Reserve. At the end of 2014 the Rate Stabilization Reserve had a balance of $11M. The 10 Year Forecast Model calculates making use of the Reserve over the 10 year period to moderate increases required to be assessed to the municipalities. Increased assessments to municipalities coupled with the use of the reserve will eventually result in annual balanced budgets. The current Forecast Model shows that the Authority will be budgeting annual deficits over the next 10 year period. The forecast model also shows that the assessments to Windsor and the seven County of Essex municipalities will need to be increased at a rate of 4.5% - 5% annually in order to eliminate the annual operational deficits. For example, it is projected that the 2016 allocation to all municipalities will need to increase to $10,900,000 from the 2015 allocation of $10,425,000. Page 133 of 167 10 Year Forecast Model Projected Annual (Deficits) and Reserve Balance At The End Of The Year Forecast Prepared January 2015 For 10 Year Forecast Period 2015 – 2024 Annual CPI Adjustment 1.48% Assumptions: Reserve at $4M at End of 10 Year Forecast Period Recycling Revenue at $3.3M Annually ICI Refuse From Essex-Windsor Only Contributions To Regional Landfill Perpetual Care Reserve Suspended Until 2032 Year Projected Projected (Deficit) Projected Assessment To For The Year Reserve Balance Municipalities End Of Year 4.7% Increases 2015 $10,424,540 ($672,350) $10,336,010 2016 $10,910,324 ($979,577) $9,459,793 2017 $11,418,745 ($1,017,003) $8,537,388 2018 $11,950,858 ($960,488) $7,662,274 2019 $12,507,768 ($894,509) $6,844,388 2020 $13,090,630 ($818,404) $6,094,428 2021 $13,700,653 ($781,773) $5,373,599 2022 $14,339,104 ($633,868) $4,793,467 2023 $15,007,306 ($524,100) $4,317,302 2024 $15,706,647 ($401,831) $3,958,644 NOTE: Other inputs not shown in the table, such as interest earned and draws, impact the reserve balance Page 134 of 167 Recommendation THAT the Council of the County of Essex approve the 2015 Essex-Windsor Solid Waste Authority budget and total municipal allocation of $10,425,000. Respectfully Submitted Concurred With, Ilija Maodus Michelle Bishop General Manager, EWSWA Manager of Finance & Administration Title of Appendix • Operating Budget Summary Table • Revenue Summary Table • Rate Stabilization Reserve Schedule • Revenue Sources Table • Schedule of Fees Page 135 of 167 2015 OPERATING BUDGET SUMMARY TABLE ( INCLUDING PERPETUAL CARE) 10-Feb-15 2014 2014 2015 ACCOUNT TITLE BUDGET PROJECTION BUDGET OPERATING EXPENDITURES $$$ ADMINISTRATION & COMMITTEE Committee Expenses 7,400 5,400 12,400 Administration 1,307,560 1,308,690 1,363,750 1,314,960 1,314,090 1,376,150 REALTY 22,140 31,460 26,730 3R's PROGRAMS Recycling Program 6,782,790 6,808,290 6,954,370 Municipal Hazardous or Special Waste Program 273,390 240,110 226,000 Waste Reduction/ Reuse 1,059,360 1,096,510 1,085,200 Advertising/ Public Education 308,940 293,530 308,550 8,424,480 8,438,440 8,574,120 LANDFILL OPERATIONS Regional Landfill - Operating Expenditures 3,061,645 2,962,470 3,048,500 TRANSFER STATIONS AND WASTE DEPOT OPERATIONS Transfer Stn. 1 (Windsor) 1,261,550 1,172,430 1,194,310 Transfer Stn. 2 (Kingsville) 615,550 620,820 615,400 Public Drop-Off (Windsor) 874,710 869,440 868,700 2,751,810 2,662,690 2,678,410 OPERATING EXP. BEFORE "REGIONAL LANDFILL - OTHER" EXPENSES BELOW 15,575,035 15,409,150 15,703,910 REGIONAL LANDFILL - OTHER Contribution to Regional Landfill Debt Retirement Reserve - Sun Life Debenture 4,287,430 4,287,430 4,440,990 Contribution to Regional Landfill Perpetual Care Reserve 0 0 0 Essex Compensation 1,469,150 1,467,500 1,474,850 Annual Residential Compensation 47,150 46,700 46,730 Loan Repayment to Equipment Replacement Reserve - Cell #3 North 314,350 314,350 345,000 Loan Interest - Cell #3 North 7,900 7,860 8,000 6,125,980 6,123,840 6,315,570 TOTAL OPERATING EXPENDITURES 21,701,015 21,532,990 22,019,480 Page 136 of 167 2015 OPERATING BUDGET SUMMARY TABLE ( INCLUDING PERPETUAL CARE) 10-Feb-15 2014 2014 2015 ACCOUNT TITLE BUDGET PROJECTION BUDGET PERPETUAL CARE - LANDFILL SITES #2 & #3 Landfill #2 Perpetual Care - Current Year Expenditures 458,000 464,800 276,700 Landfill #3 Perpetual Care - Current Year Expenditures 1,770,590 1,333,520 1,437,650 TOTAL PERPETUAL CARE COSTS 2,228,590 1,798,320 1,714,350 CAPITAL WORKS RECYCLING 68,500 94,000 117,000 WASTE REDUCTION 152,000 112,500 15,000 REGIONAL LANDFILL 247,000 210,100 1,438,800 TRANSFER STATION 2 (KINGSVILLE) 14,000 14,000 43,000 TRANSFER STATION 1 (WINDSOR) 0 5,000 0 WINDSOR DEPOT 0 75,000 5,000 REGIONAL LANDFILL - OTHER 6,400,000 125,000 6,375,000 TOTAL CAPITAL WORKS 6,881,500 635,600 7,993,800 TOTAL OPERATING, PERPETUAL CARE AND CAPITAL EXPENDITURES 30,811,105 23,966,910 31,727,630 REVENUE 29,647,810 23,631,520 30,957,220 Excess of Revenue over Expenditures (1,163,295) (335,390) (770,410) ABOVE SURPLUS (DEFICIT) COMPRISED OF THE FOLLOWING: Operations Surplus (Deficit) - Contribution To/From Rate Stabilization Reserve (1,034,045) (377,250) (672,350) Landfill #2 Accum. Surplus (Deficit) at end of year (129,250) (146,360) (98,060) Landfill #3 Accum. Surplus at end of year 0 188,220 0 Surplus (Deficit) for Year (1,163,295) (335,390) Page 137(770,410) of 167 ESSEX WINDSOR SOLID WASTE AUTHORITY - 2015 BUDGET 10-Feb-15 REVENUE SUMMARY TABLE 2014 2014 2015 ACCOUNT TITLE BUDGET PROJECTION BUDGET RECURRING REVENUE RE: REGULAR OPERATIONS 14201-6510 Municipal Allocation of Fixed Costs - Admin., Debenture, Compensation $7,048,000 $7,048,000 $7,310,300 $10,424,540 14201.6520 Total Waste Management Fee - Municipally Delivered Refuse 3,202,000 3,100,690 3,114,240 14201.6521 Tipping Fees - Municipally Delivered - Organics 601,380 649,500 643,500 14201.6622 Tipping Fees - Residentially Delivered - Refuse 525,000 524,670 525,000 14201.6630 Residential Customers - Flat Fee for Refuse 133,500 130,600 164,000 14201.6625 Tipping Fees - Residentially Delivered - Grass 8,000 5,030 5,500 14201.6626 Tipping Fees - Residential & ICI Delivered Tires 1,000 1,440 1,000 14201.6627 Tipping Fees - Residential & ICI Delivered - Refrigerants 9,500 9,980 9,500 14201.6620 Tipping Fees - ICI - Refuse - Landfilled 2,706,620 2,426,900 2,371,170 14201.6619 Tipping Fees - ICI - Organics & Other Non-Landfilled Materials 218,800 539,370 580,400 14201.6629 Ontario Tire Stewardship 6,500 3,600 4,000 14301.6625 Sale of Recyclable Goods 3,304,700 3,310,750 3,258,600 14301.6724 LCBO Bottle Deposit (Paid by the Beer Store) 67,000 60,000 60,000 14301.6798 Stewardship Ontario/Waste Diversion Organization - Recycling Program 1,600,000 2,100,000 2,100,000 14301.6821 Contribution from Recycling Reserve - County 112,500 112,500 112,500 14301.6821 Contribution from Recycling Reserve - City of Windsor 55,000 55,000 55,000 14303.6323 Sale of Recycled Electronics 185,000 175,000 141,000 14104.6720 Reg. LF Recovery of Wages & Benefits from LF#2 Perp.Care 41,750 41,750 41,750 14104.6720 Reg. LF Recovery of Wages & Benefits from LF#3 Perp.Care 45,750 45,750 45,750 14106.6798 Sale of Scrap Metal & Batteries - Kingsville Drop-Off Depot 30,000 27,000 27,000 14201.6501 Recovery of Administration Costs from LF#2 Perp.Care 15,000 15,000 15,000 14201.6502 Recovery of Administration Costs from LF#3 Perp.Care 31,400 31,400 31,400 14201.6623 Interest Income on Overdue Tip Fees 500 800 500 14201.6698 Administration - Miscellaneous Revenue - Inc. Wage Subsidies 6,000 8,360 6,000 14201.6703 Interest Income - Current Bank Account 25,000 25,000 25,000 14201.6720 Admin. Recovery of Wages & Benefits from LF#2 Perp.Care 4,950 4,950 4,950 14201.6720 Admin. Recovery of Wages & Benefits from LF#3 Perp.Care 14,850 14,850 14,850 14301.6627 Sale of Blue Boxes 25,000 25,000 25,000 14301.6701 Sale of Recyclable Oil 32,000 32,000 32,000 14303.6324 County Municipalities - White Goods Collections 20,000 12,000 12,000 14303.6722 Composter & Digester Sales to Public 24,000 11,000 11,000 14303.6726 Sale of Compost 175,000 215,500 175,000 14303.6727 Compost Delivery Fee to Residents 5,000 5,000 5,000 14303.6721 Sale of Recycling Merchandise - Rain Barrels & Miscellaneous 600 24,680 24,750 14304.6728 Sale of Scrap Metal - Windsor Drop-Off Depot 80,000 77,000 75,000 14305.6620 MHSW - Small Business Revenue 25,000 15,000 15,000 14305.6798 MHSW - Used Auto Battery Sales 8,000 6,600 7,000 14305.6320 Stewardship Ont. Funding - Disposal - Phase One 20,600 9,950 10,000 14305.6320 Prov. of Ontario / RCO - Disposal - Phase Two 22,900 14,450 0 14305.6320 Stewardship Ont. Funding - Cont. Labour & Fixed Costs - Phase One 145,000 145,000 145,000 14305.6320 Prov. of Ontario / RCO - Contracted Labour - Phase Two 4,800 3,600 0 14201.6793 Sale of Carbon Credits - Regional Landfill Methane Gas 20,000 19,600 0 14401.6629 Rental Income - Farmland & Other 145,800 144,400 144,400 14105.6630 Truck Wash Usage Fee - Transfer Station #1 - Turtle Island 1,820 1,820 1,820 14301.6630 Truck Wash Usage Fee - Recycling - Turtle Island 5,250 5,250 5,250 14301.6821 Cont. from Rate Stabilization Res. - Storm water Management Plan 0 0 25,000 14201.6820 Cont. from Rate Stabilization Res. - Long Term Leachate Mgmt. Study 0 0 20,000 14201.6820 Cont. from Rate Stabilization Res. - Long Term Gas Management Study 0 0 35,000 14201.6820 Contribution from Equipment Replacement Reserve - Carpeting 0 0 16,000 $20,760,470 $21,235,740 $21,452,130 Page 138 of 167 ESSEX WINDSOR SOLID WASTE AUTHORITY - 2015 BUDGET 10-Feb-15 REVENUE SUMMARY TABLE 2014 2014 2015 ACCOUNT TITLE BUDGET PROJECTION BUDGET REVENUE RE: LANDFILL #2 AND LANDFILL #3 PERPETUAL CARE 14102.6520 Landfill #2 Perpetual Care - Contrib. From Municipalities $325,000 $325,000 $325,000 19205.8704 Landfill #2 Perpetual Care - Prior Year's Accum. Surplus (Deficit) Used to Fund Operation 3,750 (6,560) (146,360) 14107.6520 Landfill #3 Perpetual Care - Contrib. From Municipalities 812,980 812,980 664,430 19205.8705 Landfill #3 Perpetual Care - Prior Year's Accum. Surplus (Deficit) Used to Fund Operation 141,210 169,630 188,220 14107.6326 Landfill #3 Perpetual Care - Loan From EWSWA Reserve 816,400 539,130 410,000 14107.6798 Landfill #3 Perpetual Care - Costs Recovered from Contractor (Re: Clay Capping Project) 0 0 150,000 14107.6798 Landfill #3 Perpetual Care - Costs Recovered from Contractor (Re: Resident Compensation) 0 0 25,000 $2,099,340 $1,840,180 $1,616,290 REVENUE RE: CAPITAL & NON-RECURRING 14104.6820 Contribution from Equipment Replacement Reserve - Front End Loader $215,000 $185,000 $0 14104.6820 Loan from Equipment Replacement Reserve - Heavy Equipment - Bulldozer 0 0 627,940 14104.6820 Contribution from Equipment Replacement Reserve - Excavator 0 0 160,930 14104.6820 Contribution from Equipment Replacement Reserve - Dump Truck 0 0 272,280 14104.6725 Sale of Used Landfill Heavy Equip. - Dozer, Excavator, Dump Truck 0 0 286,650 14104.6820 Contribution from Equipment Replacement Reserve - Pickup Truck 25,000 18,100 0 14104.6725 Sale of Equipment - Misc. 0 3,500 0 14104.6820 Contribution from Equipment Replacement Reserve - Ditch Cutter 0 0 25,000 14104.6820 Contribution from Equipment Replacement Reserve - Telephone System Upgrade 0 0 8,500 14104.6820 Contribution from Equipment Replacement Reserve - Slope Mower 0 0 50,000 14105.6820 Contribution from Equipment Replacement Reserve - Security System 0 5,000 0 14106.6820 Contribution from Equipment Replacement Reserve - Road Rehabilitation 0 0 40,000 14106.6820 Contribution from Equipment Replacement Reserve - Telephone System Upgrade 0 0 3,000 14301.6820 Contribution from Equipment Replacement Reserve - Security System 0 25,000 0 14301.6820 Contribution from Equipment Replacement Reserve - Telephone System Upgrade 0 0 8,500 14301.6327 Sale of Roll - Out Carts - 95 Gallon Commercial 15,000 15,000 15,000 14301.6329 Sale of Roll - Out Carts - 35 Gallon Residential 11,000 11,000 11,000 14303.6820 Draw From Equipment Replacement Reserve - Articulated Loader 107,000 76,250 0 14303.6725 Sale of Equipment - Loader and Skid Steer 15,000 16,750 0 14304.6820 Contribution from Equipment Replacement Reserve - Security System 0 25,000 5,000 14304.6821 Contribution from Equipment Replacement Reserve - Gates & Access Control 0 25,000 0 14304.6798 Cont. from City of Windsor - Gates & Access Control (50%) 0 25,000 0 14201.6801 Contribution From Future Cell Development Reserve - Cell #4 North 2,400,000 0 3,000,000 14201.6820 Contribution From Equip. Replacement Reserve - Cell #4 North 728,000 125,000 603,000 14201.6803 Loan From Equip. Replacement Reserve - Cell #4 North 3,272,000 0 2,772,000 $6,788,000 $555,600 $7,888,800 TOTAL REVENUE $29,647,810 $23,631,520 $30,957,220 FILE: REVENUE 2015 Page 139 of 167 10-Feb-15 SCHEDULE OF RESERVES 2014 2014 2015 ACCOUNT TITLE BUDGET PROJECTION BUDGET RATE STABILIZATION RESERVE BALANCE, BEGINNING OF YEAR $10,716,645 $11,164,970 $10,901,220 Operations Surplus (Deficit) for the year (1,034,045) (377,250) (672,350) Transfer From Regional Landfill Perpetual Care Reserve (Note 1) 0 0 0 Interest Income 134,000 113,500 136,300 Draw on Reserve: - to fund Recycling - Stormwater Management Plan 0 0 (25,000) - to fund Regional Landfill - Long Term Leachate Management Study 0 0 (20,000) - to fund Regional Landfill - Long Term Gas Management Study 0 0 (35,000) BALANCE, END OF YEAR $9,816,600 $10,901,220 $10,285,170 RESERVE CASH BALANCE CONTINUITY (Note 2) Loan to fund Regional Landfill Bulldozer - 2005 (505,980) (505,980) (505,980) Loan Repayment by Regional Landfill Operating Program - 2005 to Current 455,382 455,382 505,980 Loan to fund Windsor Yard Waste Pad construction - 2007 (466,674) (466,674) (466,674) Loan Repayment by Waste Reduction Program - 2008 to Current 326,900 326,900 373,600 Loan to fund Windsor Transfer Station Push Pits and Compactors - 2007 (946,469) (946,469) (946,469) Loan Repayment by Windsor Transfer Station Program - 2008 to Current 676,950 676,950 774,640 Loan to fund Container Processing Equipment - 2008 (2,232,472) (2,232,472) (2,232,472) Loan Repayment by Recycling Program 1,353,600 1,353,600 1,579,200 Loan to fund Fibre Processing Equipment - 2008 (1,036,728) (1,036,728) (1,036,728) Loan Repayment by Recycling Program 742,800 742,800 866,600 Loan to fund Baler for Container Recycling Building - 2008 (263,802) (263,802) (263,802) Loan Repayment by Recycling Program 158,400 158,400 184,800 Loan to fund Backhoe for Windsor Depot and Transfer Station - 2009 (101,852) (101,852) (101,852) Loan Repayment by Windsor Depot Program 61,110 61,110 71,295 Loan to fund Closed Landfill No. 3 Clay Capping Project (2,253,900) (2,365,390) (2,365,390) Loan Repayment by Landfill #3 Program 450,780 463,190 700,990 CASH BALANCE, END OF YEAR $6,234,645 $7,220,185 $7,422,908 Page 140 of 167 ESSEX - WINDSOR SOLID WASTE AUTHORITY REVENUE SOURCES 2015 BUDGETED EXPENDITURES OPERATING - $22,019,480 CAPITAL - $7,993,800 PERPETUAL CARE - $1,714,350 $31,727,630 WHERE DOES REVENUE COME FROM TO PAY FOR THESE EXPENDITURES? TIPPING FEES MUNICIPAL MUNICIPALITIES MUNICIPALITIES RESIDENTIAL I/C/I SALE OF MUNICIPAL DIRECT DRAW ON INTEREST OTHER CAPITAL WASTE ALLOCATION REFUSE ORGANICS USER TIPPING TIPPING FEES RECYCLABLE CHARGE FOR RESERVES INCOME FINANCING DIVERSION & OF FIXED COSTS TIPPING FEE TIPPING FEE FEES VARIOUS GOODS PERPETUAL CARE STEWARDSHIP $7,310,300 $32.44 $39.00 ONTARIO POPULATION FEE TONNES FEE TONNES FEE $705,000 $2,951,570 $3,258,600 Kingsville $81,575 $5,210,120 $25,000 $921,420 $3,712,590 $2,259,000 Kingsville 21,362 $401,848 5,000 $162,200 680 $26,520 Leamington $243,425 Tecumseh $29,862 Leamington 28,403 $534,299 5,600 $181,664 1,310 $51,090 Lakeshore $41,805 Windsor $592,763 Tecumseh 23,610 $444,136 5,900 $191,396 2,360 $92,040 Loan From Reserve $410,000 Cost Recovery from $175,000 Lakeshore 34,546 $649,857 9,850 $319,534 1,240 $48,360 Contractor Accum. Surpluses $41,860 from Prior Year Windsor 210,891 $3,967,146 50,500 $1,638,220 7,580 $295,620 $1,616,290 LaSalle 28,643 $538,814 7,350 $238,434 1,280 $49,920 Amherstburg 21,556 $405,498 6,450 $209,238 1,120 $43,680 Essex 19,600 $368,703 5,350 $173,554 930 $36,270 388,611 $7,310,300 96,000 $3,114,240 16,500 $643,500 FILE: REVENUE SOURCES $31,727,630 $0 2/10/2015 12:38 Page 141 of 167 ESSEX - WINDSOR SOLID WASTE AUTHORITY SCHEDULE OF FEES UNIT 2015 2014 OF RATE TYPE RATE RATE MEASURE DESCRIPTION ICI - Eff. Feb. 1, 2014 Municipal - Eff. Jan. 1, 2014 MUNICIPAL Residential - Eff. Feb. 1, 2014 MUNICIPALLY DELIVERED REFUSE - TOTAL WASTE MANAGEMENT FEE $32.44 $32.44 PER TONNE WATER & WASTE WATER TREATMENT PLANT RESIDUE $59.00 $59.00 PER TONNE MUNICIPALLY DELIVERED PALLETS SEE ORGANICS SEE ORGANICS PER TONNE MUNICIPALLY DELIVERED STREET SWEEPINGS $10.00 $10.00 PER TONNE MUNICIPALLY DELIVERED ORGANICS $39.00 $39.00 NON-RESIDENTIALLY COLLECTED REFUSE $30.00 $30.00 PER TONNE RE: CONSTRUCTION & DEMOLITION RESIDENTIAL REFUSE RESIDENTIALLY DELIVERED REFUSE 4 LOADS @ $5 4 LOADS @ $4 IF WEIGHT IF WEIGHT IS 100 KG IS 100 KG OR LESS OR LESS RESIDENTIALLY DELIVERED REFUSE - AFTER $5 LOADS EXHAUSTED $105.00 $105.00 PER TONNE (ALSO SEE MINIMUM CHARGE BELOW) RESIDENTIALLY DELIVERED REFUSE - MINIMUM FEE APPLIES AFTER $5 $10.00 $10.00 MINIMUM FEE IF LOAD 100 KGS OR LESS AND LOADS ARE EXHAUSTED FLAT FEE FLAT FEE FREE LOADS EXCEEDED ORGANICS RESIDENTIALLY DELIVERED LEAVES, TREE TRIMMINGS, BRUSH, OTHER NO CHARGE NO CHARGE RESIDENTIALLY DELIVERED GRASS $3 PER BAG $3 PER BAG $15 PER TRUCK/TRAILER $15 PER TRUCK/TRAILER OTHER TIRES - PASSENGER (1ST 8 TIRES ARE FREE) $3.00 $3.00 PER TIRE TIRES - LIGHT TRUCK (1ST 8 TIRES ARE FREE) $4.50 $4.50 PER TIRE TIRES - MEDIUM TRUCK (1ST 8 TIRES ARE FREE) $15.00 $15.00 PER TIRE TIRES - FARM TRACTOR (1ST 8 TIRES ARE FREE) $35.00 $35.00 PER TIRE RESIDENTIAL PALLETS DELIVERED TO TRANS. STN. #2 $46.00 $46.00 PER TONNE REFRIGERANTS $15.00 $15.00 PER UNIT RAILWAY TIES $105.00 $105.00 PER TONNE WHITE GOODS NO CHARGE NO CHARGE RECYCLABLES NO CHARGE NO CHARGE HOUSEHOLD CHEMICAL WASTE NO CHARGE NO CHARGE H:\EWSWA\everyone\1 - Finance\2015 Finance\2015 Budget\2015 PROGRAM BUDGETS\TIPPING FEES 2015 and 2014.xls Page 142 of 167 ESSEX - WINDSOR SOLID WASTE AUTHORITY SCHEDULE OF FEES UNIT 2015 2014 OF RATE RATE MEASURE DESCRIPTION ICI - Eff. Feb. 1, 2014 Municipal - Eff. Jan. 1, 2014 INDUSTRIAL/COMMERCIAL/INSTITUTIONAL (I/C/I) Residential - Eff. Feb. 1, 2014 REFUSE ICI REFUSE DELIVERED TO REGIONAL LANDFILL $59.00 $59.00 PER TONNE GATE RATE ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $48.00 $48.00 PER TONNE 1,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $47.00 $47.00 PER TONNE 2,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $46.00 $46.00 PER TONNE 3,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $45.00 $45.00 PER TONNE 4,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $44.00 $44.00 PER TONNE 5,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $43.00 $43.00 PER TONNE 10,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $38.00 $38.00 PER TONNE 20,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $34.00 $34.00 PER TONNE 30,001 TONNES AND OVER ICI REFUSE DELIVERED UNDER CONTRACT TO REGIONAL LANDFILL $30.00 $30.00 PER TONNE 35,001 TONNES AND OVER ICI REFUSE DELIVERED TO TRANSFER STATIONS $64.00 $64.00 PER TONNE GATE RATE ICI DELIVERED REFUSE $6.40 $6.40 MINIMUM FEE MINIMUM FEE ORGANICS ICI ORGANICS DELIVERED TO TRANSFER STATIONS OR REGIONAL LANDFILL $46.00 $46.00 PER TONNE ICI DELIVERED ORGANICS $4.60 $4.60 MINIMUM FEE MINIMUM FEE OTHER ASBESTOS $105.00 $105.00 PER TONNE + $100 PER LOAD + $100 PER LOAD + $100 PER LOAD DIG OUT FEE $50.00 $50.00 PER DIG OUT CONTAMINATED SOIL TO BE LANDFILLED $30.00 $30.00 PER TONNE GREENHOUSE VINES AND/OR GROWING MEDIUM TO BE LANDFILLED $30.00 $30.00 PER TONNE ICI PALLETS DELIVERED TO TRANS. STN. #2 AND REGIONAL LANDFILL $46.00 $46.00 PER TONNE REFRIGERANTS $15.00 $15.00 PER UNIT WEIGHT TICKET $6.00 $6.00 PER TICKET RAILWAY TIES $105.00 $105.00 PER TONNE WHITE GOODS WITHOUT REFRIGERANTS NO CHARGE NO CHARGE RECYCLABLES NO CHARGE NO CHARGE APPROVED CHARITIES LOADS DELIVERED TO TRANSFER STATIONS $14.00 $14.00 PER TONNE LOADS DELIVERED TO TRANSFER STATIONS - MINIMUM FEE $5.00 $5.00 MINIMUM FEE MINIMUM FEE LOADS DELIVERED TO REGIONAL LANDFILL $0.00 $0.00 PER TONNE H:\EWSWA\everyone\1 - Finance\2015 Finance\2015 Budget\2015 PROGRAM BUDGETS\TIPPING FEES 2015 and 2014.xls 1/27/2015 9:59 Page 143 of 167 The Corporation of the County of Essex By-Law Number 05-2015 A By-law to Amend By-law Number 26-2002, Being a By- law to Regulate Traffic and Parking on Highways within the Essex County Roads System. Whereas By-law Number 26-2002, being a by-law to regulate traffic and parking on highways within the Essex County Roads System, was adopted by the Corporation of the County of Essex on October 16th, 2002; And Whereas Section 4.2(d) of By-law Number 26-2002 provides that when properly worded or marked Signs have been erected and are on display, no person shall Stop, stand or Park any Vehicle on any Highway or part of Highway set out in Schedule “A”; And Whereas Section 5.5 (a) of By-law Number 26-2002 provides that when authorized Signs have been erected and are on display, the provisions of Subsections 1, 2, 3 and 4 of Section 122 of The Highway Traffic Act apply to the Highways named in Column 1 of Schedule “K” , from the location or Highway named and/or described in Column 2 of the said Schedule to the location or Highway named and/or described in Column 3 of the said Schedule, for the period from the 1st day of March to the 30th day of April, inclusive in each and every year, or for a period established by the County Engineer in accordance with Section 5.5 (b) of By-law Number 26-2002; And Whereas Section 5.6 (a) of By-law Number 26-2002 provides that when authorized Signs have been erected and are on display, the provisions of Subsections 1, 2, 3 and 4 of Section 122 of the Highway Traffic Act apply to the Highways named in Column 1 of Schedule "L" to this By -law, from the location or Highway named and /or described in Column 2 of the said Schedule to the location or Highway named and /or described in Column 3 of the said Schedule, at all times; And Whereas it is deemed expedient to provide for additional or amend existing parking restrictions, and limit loads on certain Highways under the jurisdiction of the Corporation of the County of Essex; Page 144 of 167 Now therefore the Council of the Corporation of the County of Essex hereby enacts as follows: 1. THAT Schedule “A”, Section 4.2(d) of By-law Number 26-2002 be amended by the addition of the following parking restrictions: Column 1 Column 2 Column 3 Column 4 County Road Side Of Road From To Name Former west Former limit of the County Road 8 North and South CASO Rail Town of line Essex 2. THAT Schedule “K”, Section 5.5(a) of By-law Number 26-2002 be amended by adding the following designated seasonal load limited Highways: Column 1 Column 2 Column 3 County From To Road Name 8 King’s Highway No. 3 County Road 11 19 King’s Highway No. 3 County Road 8 31 County Road 46 County Road 8 46 County Road 31 County Road 1 3. THAT Schedule “L”, Section 5.5(a) of By-law Number 26-2002 be amended by deleting the following designated load limited Highways at all times: Column 1 Column 2 Column 3 County From To Road Name 7 Sandwich West Parkway County Road 9 4. This By-law shall come into force and take effect after the final passing. Page 145 of 167 Read a first, second and third time and Finally Passed this 18th day of February, 2015. Tom Bain, Warden Mary S. Brennan, Clerk Clerk's Certificate I, Mary S. Brennan, Clerk of the Corporation of the County of Essex, do hereby certify that the foregoing is a true and correct copy of By-law Number 15-2015 passed by the Council of the said Corporation on the 18th, day of February 2015. Mary S. Brennan, Clerk Corporation of the County of Essex Page 146 of 167 Schedule “A” No Parking Where Authorized Signs Are On Display By-Law #26-2002 as Amended Section 4.2(d) County Road Side of From To Name Road All County Both sides The centreline of 100 metres in each roads at the intersecting direction along the intersections of public roadway County Road other Public Roadways County Road 2, North and 150 metres east of 105 metres west of Town of south sides the line between the line between Lakeshore farm Lots 3 and 4, farm lots 3 and 4, (former Concession Concession between Township of between Puce River Puce River and Pike Maidstone) and Pike Creek Creek County Road 2, South side West limit of East Limit of Fourth Town of County Road 31 Concession Road Lakeshore (former Township of Rochester) County Road 2, South side West limit of Elm West limit of Patillo Town of Grove Drive Road Lakeshore (former Township of Maidstone) County Road 3, East and Sprucewood Valiant Avenue Town of LaSalle west sides Avenue (former Township of Sandwich West) Page 147 of 167 County Road Side of From To Name Road County Road 3, North and 100 metres west of 100 metres east of Town of LaSalle south sides the west boundary the east boundary of and Town of of River Canard River Canard Amherstburg Community Park Community Park (former Townships of Sandwich West and Anderdon respectively) County Road 3, East and The south limit of South Limit of Town of LaSalle west sides Reaume Road County Road 8 County Road 7, East and The south limit of County Road 9 Town of LaSalle west sides Sandwich West Parkway County Road 8 North and The former CASO The former west Town of Essex south sides Rail line limit of the Town of Essex County Road 9, East and Northerly limit of 110 metres Town of west sides County Road 18 northerly Amherstburg (former Township of Malden) County Road 9, East and 150 metres north 150 metres south of Town of west sides of the northerly the southerly limit of Amherstburg limit of County County Road 10 (former Road 10 Township of Anderdon) County Road 9, East side South limit of 70 metres southerly Town of property at 4806 Tecumseh Cty Road 9 (former Township of Sandwich South) County Road North and 150 metres west of 150 metres east of 10, Town of south sides the westerly limit the easterly limit of Amherstburg of County Road 9 County Road 9 (former Township of Anderdon) Page 148 of 167 County Road Side of From To Name Road County Road East side North limit of the South limit of the 11, Hamlet of property located at property located at McGregor, Town 9567 County Road 9565 County Road of Essex 11 (Walker Road) 11 (Walker Road) (former Township of Colchester) County Road West side North limit of the South limit of the 11, Hamlet of property located at property located at McGregor, Town 9560 Walker Road 9560 Walker Road of Amherstburg (County Road 11) (County Road 11) (former Township of Anderdon) County Road North side County Road 18 Easterly 180 metres 11, Town of (Pike Road) Essex (former Township of Colchester North) County Road South side 76 metres east of Easterly 92 metres 11, Town of County Road 18 Essex (former (Pike Road) Township of Colchester North) County Road East and County Road 10 Northerly 30 metres 11, Town of west sides Amherstburg and Town of Essex (former Townships of Anderdon and Colchester North, respectively) Page 149 of 167 County Road Side of From To Name Road County Road East and County Road 8 Northerly 215 11, Town of west sides metres Tecumseh (former Township of Sandwich South) County Road East and South limit of Southerly 50 metres 11, Towns of west sides County Road 10 Amherstburg and Essex (former Townships of Anderdon and Colchester North, respectively) County Road West side South limit of Blue Southerly 30 metres 11, Hamlet of Street McGregor, Town of Amherstburg (former Township of Anderdon) County Road East and A point situated Northerly and 11, Town of west sides 490 metres south southerly 300 Amherstburg, of the southern metres (former limit of North Township of Talbot Road Anderdon) County Road North side 205 metres north Westerly 106 metres 12, Town of of the line between Essex (former farm lots 12 and Township of 15, Concession Colchester NMR North) County Road East and Northerly limit of Southerly 310 13, Town of west sides Dunn Road metres Essex (former Township of Colchester South) Page 150 of 167 County Road Side of From To Name Road County Road East and The north limit of Northerly 250 19, Town of west sides County Road 42 metres Tecumseh and Town of Lakeshore (former Townships of Sandwich South and Maidstone, respectively) County Road East and The south limit of Southerly 225 19, Town of west sides County Road 42 metres Tecumseh and Town of Lakeshore (former Townships of Sandwich South and Maidstone, respectively) County Road 19 East and 250 metres north 250 metres south of west sides of the intersection the intersection of of County Road 46 County Road 46 and and County Road County Road 19 19 County Road West side A point situated Southerly to a point 20, Town of 135 metres south situated 150 metres Amherstburg, of the line between north of the line (former lots 29 and 30 in between Lots 27 and Township of Concession I 28, in Concession I Anderdon) County Road East side A point situated Northerly 640 20, Town of 120 metres south metres Amherstburg, of the line between (former Lots 5 and 6 in Township of Concession I Malden) Page 151 of 167 County Road Side of From To Name Road County Road West side A point situated at Southerly 250 20, Town of the line between metres Amherstburg Lots 12 and 13 (former Concession I Township of Anderdon) County Road North side The centreline of Easterly and 20, Town of the intersection of westerly 200 metres Amherstburg Old Front Road (former Township of Malden) County Road East and The south limit of County Road #3 20, Town of west sides Gary Avenue LaSalle County Road East and 60 metres west of 165 metres westerly 20, Town of west sides Creek Road Amherstburg (former Township of Malden) County Road East and The centreline of 180 metres 20, Town of west sides Front Road southerly and Amherstburg easterly 120 metres (former northerly and Township of westerly Malden) County Road North and Centreline of 400 metres easterly 22, Town of south sides County Road 25 Lakeshore (former Township of Maidstone) County Road South side Pierre Avenue 50 metres west of 22, Town of St Mary's Road Lakeshore (former Township of Maidstone) Page 152 of 167 County Road Side of From To Name Road County Road East side North boundary of 2nd Concession 29, Town of the former Town of Road of former Kingsville Kingsville Township of Gosfield (former South Township of Gosfield South) County Road East side 3rd Concession Northerly 80 metres 29, Town of Road of former Kingsville Township of (former Gosfield South Township of Gosfield South) County Road East side North Limit of 60 metres northerly 31, Town of County Road 42 Lakeshore (former Township of Rochester) County Road Both sides Southerly limit of Southerly and 33, Municipality Diverted Robson easterly a distance of Leamington Road of 540 metres (former Township of Mersea) County Road North and Point Pelee Park Road between 33, Municipality south sides gates Concessions C and of Leamington D, former Township (former of Mersea Township of Mersea) County Road East and Northern limit of Northerly and 39, Town of west sides the Canadian easterly to the Lakeshore National Railway Lighthouse Hotel (former right-of-way parking lot at the Township of Thames River Tilbury North) Page 153 of 167 County Road Side of From To Name Road County Road North and Westerly limit of Easterly limit of 42,Town of south sides County Rd 19 Banwell Road Tecumseh westerly (former Townships of Sandwich south) County Road North and 61 metres east of 61 metres west of 42,Town of south sides County Road 21 County Road 21 Lakeshore (former Townships of Maidstone) County Road North and East and west Easterly 150 metres 42, Town of south sides limits of the and westerly 150 Lakeshore Renaud Line Road metres, respectively (former Township of Maidstone) County Road North side 390 metres west of Westerly 110 metres 46, Town of the west limit of Lakeshore, County Road 27 (former Township of Maidstone) County Road North side King's Highway 77 Easterly 75 metres 46, Town of Lakeshore (former township of Tilbury West) County Road South side King's Highway 77 Easterly 100 metres 46, Town of Lakeshore (former Township of Tilbury West) Page 154 of 167 County Road Side of From To Name Road County Road North side 200 metres west of 200 metres east of 46, Town of Little Creek Drain Little Creek Drain Lakeshore (former Township of Tilbury West) County Road 46 North and 250 metres west of 250 metres east of south sides the intersection of the intersection of County Road 46 County Road 46 and and County Road County Road 19 19 County Road North and 150 metres east of 150 metres west of 50, Town of south sides Iler Sideroad Iler Sideroad Essex (former Township of Colchester South) County Road South side East limit of Dunn Easterly 60 metres 50, Town of Road Essex (former Township of Colchester South) County Roads Both sides The centreline of 75 metres in each 8, 12, 18, 11, the Chrysler direction along the 23, 20 and 50 Canada Greenway County Road Towns of Crossings Tecumseh, Essex and Kingsville Page 155 of 167 Schedule “K” By-Law #26-2002 as Amended Section 5.5 (a) Limited Loads on Highways (Seasonal) County Road From To Name 2 County Road 31 County Road 1 8 County Road 3 County Road 9 8 East Junction of County Road 27 King’s Highway No. 77 8 King’s Highway No. 3 County Road 11 8 King’s Highway No. 77 County Road 1 Southern limit of the former 13 County Road 50 Town of Harrow 14 County Road 27 County Road 1 15 County Road 8 County Road 11 18 King’s Highway No. 3 County Road 34 19 King’s Highway No. 3 County Road 8 Eastern limit of the former Town 20 Mersea Road 19 of Leamington Southern limit of the former 21 County Road 42 Village of St. Clair Beach 23 County Road 20 County Road 50 27 King’s Highway No. 3 County Road 23 5th Concession Road of 31 County Road 8 former Gosfield South and Mersea Townships 31 County Road 46 County Road 8 Southern limit of the former Northern limit of Point 33 Town of Leamington Pelee National Park 35 County Road 2 County Road 42 37 County Road 2 County Road 42 37 County Road 46 County Road 8 37 County Road 8 County Road 20 39 County Road 2 Thames River 41 County Road 20 County Road 50 43 Canadian Pacific Railway Tracks County Road 46 46 County Road 31 County Road 1 Page 156 of 167 County Road From To Name Southern limit of the 50 County Road 20 at Malden Centre former Town of Kingsville Page 157 of 167 Schedule “L” By-Law #26-2002 as Amended Section 5.6 (a) Limited Loads on Highways County Road From To Name 7 Sandwich West Parkway County Road 9 Page 158 of 167 The Corporation of the County of Essex By-Law Number 06-2015 A By-law to Establish a Property Tax Rebate Program for Veterans Clubhouses and Legion Halls in Essex County. Whereas subsection 361(4)1 of the Municipal Act 2001, S.O. 2001, c.25 as amended, allows a municipality to have a tax rebate program under section 361 which provides tax rebates to eligible charities, organizations that are similar to eligible charities, or a class of such organizations defined by the municipality; And Whereas subsection 361(4)2 of the Municipal Act 2001, S.O. 2001, c.25 as amended, allows a municipality to have a tax rebate program under section 361 which provides for rebates to eligible charities or similar organizations for taxes on property that is in any class of real property prescribed under the Assessment Act; Now therefore the Council of the Corporation of the County of Essex hereby enacts as follows: 1. In this by-law: Clubhouse means lands or buildings used as a clubhouse for veterans of the naval, military or air forces of Canada, Great Britain or Her Majesty’s allies. Eligible Organization means an organization providing a Clubhouse, which organization is listed in Column I of Section 2 hereof. Taxes mean property taxes for municipal and school purposes levied for the year on the real property listed in Column II of Section 2 and payable by the Eligible Organization. Page 159 of 167 Corporation means a lower tier municipality within the County of Essex. Treasurer means the Treasurer of the Corporation in which the subject property is located. 2. Provided that an Eligible Organization meets the qualifications set out in Section 3, an annual tax rebate in the amount of 100 per cent of the taxes payable by the Eligible Organization listed in Column I for the land occupied by it and used for the purposes of a Clubhouse at the location listed in Column II, shall be provided to the Eligible Organization for the years 2015, 2016, 2017 and 2018. Column I Column II Royal Canadian Legion Branch 84 3706110000008000000 14 Orange Street, Leamington Royal Canadian Legion Branch 3711160000129000000 188 145 Division Rd S, Kingsville Royal Canadian Legion Branch 3729110000029000000 157 281 Dalhousie Street, Amherstburg Royal Canadian Legion Branch 3744160000077000000 261 12326 Lanoue Street, Tecumseh Royal Canadian Legion Branch 3751900000128000000 241 6420 Main Street, Comber Page 160 of 167 Column I Column II Royal Canadian Legion Branch 3751340000002000000 399 504 Notre Dame, Belle River Royal Canadian Legion Branch 3754130000016000000 201 103 Talbot Street North, Essex Royal Canadian Legion Branch 3754950000031000000 338 37 McAffee Street, Harrow 3. An Eligible Organization is qualified to receive a tax rebate under Section 2 if: (i) the Eligible Organization occupies the real property described in Section 2 and uses it for the purposes of a Clubhouse; (ii) if the real property described in Section 2 is occupied by the Eligible Organization pursuant to a lease, the Eligible Organization has provided to the Corporation by September 1st of each year, for which it wishes to receive a tax rebate under Section 2; a) a copy of the lease agreement between the Eligible Organization and its landlord for the real property described in Section 2; and b) written confirmation from the landlord of the real property described in Section 2 of the amount of taxes payable by the Eligible Organization for that year, pursuant to the terms of the lease agreement; Page 161 of 167 (iii) the Eligible Organization has provided the information required by Section 4 by the deadline set out therein; (iv) no taxes for previous years on the real property described in Section 2 remain in arrears; (v) the Eligible Organization agrees to notify the Corporation of any change in circumstances which would alter its status as an Eligible Organization. 4. Each Eligible Organization must annually submit an application to the Treasurer, on or before the first day of September of each year, for which it wishes to receive a tax rebate under Section 2. 5. The Treasurer will provide to each Eligible Organization which receives a tax rebate under Section 2, an annual statement of the amount of tax rebate for the year including the amount of taxes for school purposes which have been so rebated. 6. By-law Number 07-2011 is hereby repealed. 7. This By-law shall come into force and take effect after the final passing. Read a first, second and third time and Finally Passed this 18th day of February, 2015. Tom Bain, Warden Mary S. Brennan, Clerk Page 162 of 167 Clerk's Certificate I, Mary S. Brennan, Clerk of the Corporation of the County of Essex, do hereby certify that the foregoing is a true and correct copy of By-law Number 06-2015 passed by the Council of the said Corporation on the 18th, day of February 2015. Mary S. Brennan, Clerk Corporation of the County of Essex Page 163 of 167 The Corporation of the County of Essex By-Law Number 07-2015 A By-law to establish Tax Ratios for the year 2015 for the Corporation of the County of Essex and its constituent Lower Tier Municipalities. Whereas it is necessary for the Council of the Corporation of the County of Essex, pursuant to Section 308 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, to establish tax ratios for the Corporation of the County of Essex and its constituent lower tier municipalities for the 2015 taxation year; And Whereas the tax ratios determine the relative amount of taxation to be borne by each property class; And Whereas mandatory property classes have been prescribed by the Minister of Finance under Section 7 of the Assessment Act, R.S.O. 1990, c. A.31, as amended; And Whereas Section 2 (3.1) of The Assessment Act, R.S.O. 1990, c. A. 31, as amended, allows optional property classes, as prescribed by the Minister of Finance, to be adopted; And Whereas the Council of the Corporation of the County of Essex has adopted optional property classes, as set out in By-law No. 57-2009; Now therefore the Council of the Corporation of the County of Essex hereby enacts as follows: Page 164 of 167 1. For the taxation year 2015, the Tax Ratios are set out as follows: Property Tax Class Tax Ratio Residential 1.000000 Multi-residential 1.955400 Commercial (residual) 1.082044 Parking Lots/Vacant Land 0.562000 Office Building 1.164000 Industrial (residual) 1.942500 Large Industrial 2.686100 Farm 0.250000 Pipelines 1.303000 Managed Forest 0.250000 This By-law shall come into force and take effect after the final passing. Read a first, second and third time and Finally Passed this 18th day of February, 2015. Tom Bain, Warden Mary S. Brennan, Clerk Clerk's Certificate I, Mary S. Brennan, Clerk of the Corporation of the County of Essex, do hereby certify that the foregoing is a true and correct copy of By-law Number 07-2015 passed by the Council of the said Corporation on the 18th, day of February 2015. Mary S. Brennan, Clerk Corporation of the County of Essex Page 165 of 167 The Corporation of the County of Essex By-Law Number 08-2015 Being a By-law to Confirm the Proceedings of the Council of The Corporation of the County of Essex. Whereas under Section 5(1) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, the powers of a municipality shall be exercised by its Council; and Whereas under Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; and, Whereas it is deemed expedient that the proceedings of the Council of The Corporation of the County of Essex, at this meeting be confirmed and adopted by by-law; Now therefore the Council of the Corporation of the County of Essex hereby enacts as follows: 1. That the actions of the Council of The Corporation of the County of Essex in respect of all recommendations in reports of committees, all motions and resolutions and all other action passed and taken by the Council of The Corporation of the County of Essex, documents and transactions entered into during the February 18th, 2015, Regular Meeting of Council, is hereby adopted and confirmed, as if the same were expressly embodied in this By-law. 2. That the Warden and proper officials of The Corporation of the County of Essex are hereby authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation Page 166 of 167 of the County of Essex during the said February 18th, 2015, Regular Meeting referred to in Section 1 of this By-law. 3. That the Warden and the Clerk are hereby authorized and directed to execute all documents necessary to the action taken by this Council as described in Section 1 of this By-law and to affix the Corporate Seal of The Corporation of the County of Essex to all documents referred to in said Section 1. This By-law shall come into force and take effect after the final passing. Read a first, second and third time and Finally Passed this 18th day of February, 2015. Tom Bain, Warden Mary S. Brennan, Clerk Clerk's Certificate I, Mary S. Brennan, Clerk of the Corporation of the County of Essex, do hereby certify that the foregoing is a true and correct copy of By-law Number 08-2015 passed by the Council of the said Corporation on the 18th, day of February 2015. Mary S. Brennan, Clerk Corporation of the County of Essex Page 167 of 167