Essex-Windsor Solid Waste Authority
Regular Board Meeting
Agenda
- Meeting Date:
- Tuesday, July 6, 2021
- Time:
- Regular Session - 4:00 PM
Location and Meeting Instructions:
Meeting to take place via Zoom Board Members and Staff will receive e-mail notification which will include log-in instructions
Anyone from the public or media wishing to be able to listen to the meeting is required to send an e-mail request to the Authority’s General Manager, Michelle Bishop [email protected] by 11:00 AM of the meeting date. Log-in instructions will be provided. The public and media will be able to listen to the meeting but will not be allowed to participate in the discussions.
- LIST OF BUSINESS
- PAGE NUMBERS
1. 2.
Call to Order Roll Call of Board Members Present
Marc Bondy Aldo DiCarlo Gary Kaschak Hilda MacDonald Kieran McKenzie Gary McNamara Leo Meloche Jim Morrison Ed Sleiman
- Regular Board Meeting Agenda
- Page 2 of 3
- July 6, 2021
3. 4.
Declaration of Pecuniary Interest Approval of the Minutes
- A.
- June 1, 2021 Regular Meeting Minutes
- 1-21
5. 6. 7. 8.
Business Arising from the Minutes Correspondence – No items Delegations – No items Finance and Administration
- A.
- 2021/2022 EWSWA Insurance
- 22-26
9.
Waste Diversion
A. B. C.
- Bike Reuse Program
- 27-29
30-36 37-39
Blue Box Final Regulation – Transition to Producers Organics Waste Management & Processing Peer Review RFP Update
10.
Waste Disposal
- A.
- Tender Award for the Provision of Refuse Hauling and Public
Drop Off Area Bin Hauling at the Essex-Windsor Solid Waste Authority Facilities – January 1, 2022-December 31, 2028
40-44
- 45-48
- B.
- Tender Award for the Supply and Service of One (1) Landfill
Compactor and Service Contract
11. 12.
Other Items By-Laws
- A.
- By-Law 12-2021
Being a By-Law to Authorize the Execution of an Agreement
49 between the Essex-Windsor Solid Waste Authority and 1869096 Ontario Limited (operating as Canadian Transfer Essex Waste Depot) for the Provision of Hauling of Refuse from the Windsor Transfer Station (TS1) and the Kingsville Transfer Station (TS2) to the Regional Landfill
- Regular Board Meeting Agenda
- Page 3 of 3
- July 6, 2021
B. C.
By-Law 13-2021 Being a By-Law to Authorize the Execution of an Agreement between the Essex-Windsor Solid Waste Authority and GFL Environmental Inc. for the Provision of Public Drop Off Bin Hauling at the Essex-Windsor Solid Waste Authority Facilities
50
- By-Law 14-2021
- 51
52
Being a By-Law to Authorize the Execution of an Agreement between the Essex-Windsor Solid Waste Authority Toromont CAT for the Supply and Service of One (1) Landfill Compactor with Five (5) Year or 12,500 Hour Standard Manufacturer’s Warranty and Full-Service Repair and Maintenance Contract
- D.
- By-Law 15-2021
Being a By-Law to Confirm the Proceedings of the Meeting of the Board of the Essex-Windsor Solid Waste Authority
13. 14.
Future Meeting Dates
Wednesday, August 11, 2021 Wednesday, September 15, 2021 Tuesday, October 5, 2021 Tuesday, November 2, 2021 Tuesday, December 7, 2021
Adjournment
Essex-Windsor Solid Waste Authority
Regular Board Meeting
MINUTES
- Meeting Date:
- Tuesday, June 1, 2021
Regular Session - 4:00 PM Zoom Meeting
Time: Location:
Attendance
Board Members:
Aldo DiCarlo – Chair Marc Bondy
County of Essex County of Essex
Hilda MacDonald Gary McNamara Leo Meloche
County of Essex County of Essex (Ex-Officio) County of Essex
Gary Kaschak – Vice Chair City of Windsor Kieran McKenzie Jim Morrison Ed Sleiman
City of Windsor City of Windsor City of Windsor
EWSWA Staff:
Michelle Bishop Cathy Copot-Nepszy Tom Marentette
General Manager Manager of Waste Diversion Manager of Waste Disposal
- Executive Assistant
- Teresa Policella
City of Windsor Staff:
Anne Marie Albidone Tony Ardovini
Manager of Environmental Services Deputy Treasurer Financial Planning
- Project Administrator
- Tracy Beadow
Dwayne Dawson Natasha Gabbana
Executive Director of Operations Manager of Performance Measurement & Financial Administration
Stacey McGuire Jake Renaud Jason Reynar Karina Richters
Project Administrator Senior Manager of Pollution Control City of Windsor CAO Supervisor of Environmental Stability & Climate Change
- Mark Winterton
- City Engineer and Corporate Leader for
Environmental, Transportation and Transit
Page 1 of 21
Page 1 of 52
- Regular Board Meeting MINUTES
- Page 2 of 21
- June 1, 2021
Attendance
County of Essex Staff:
Mary Birch Mike Galloway Sandra Zwiers
Others:
Director of Council & Community Services/Clerk County of Essex CAO Director of Financial Services/Treasurer
Drew Dilkens Mike Muffels
City of Windsor (Ex-Officio) GHD Consulting
Hunter Bushnell Kim Verbeek
GHD Consulting Landfill Liaison Committee Member (Town of Essex)
- Chris Nepszy
- Town of Essex CAO
Sherry Bondy Dan Beaulieu
Town of Essex Councillor Town of Amherstburg Town of Amherstburg Town of Lakeshore CAO Town of Leamington Manager, Planning Services (County of Essex) Senior Manager Engineering/Deputy City Engineer (City of Windsor)
Antonietta Giofu Truper McBride Shannon Belleau Rebecca Belanger France Isabelle-Tunks
Zander Broeckel Angelo Aversa Dave Waddell Jacob Barker Wes Muir
AM800 (Bell Media) Bell Media Postmedia CBC Veolia
Absent:
- Cindy Becker
- Financial Planning Administrator (City of Windsor)
1. 2.
Call to Order
The Chair called the meeting to order at 4:07 pm.
Roll Call of Board Members Present
Marc Bondy – Present Aldo DiCarlo – Present Gary Kaschak – Present Hilda MacDonald – Present Kieran McKenzie –Present Gary McNamara – Present Leo Meloche - Present Jim Morrison – Present Ed Sleiman – Present
Page 2 of 52
- Regular Board Meeting MINUTES
- Page 3 of 21
- June 1, 2021
3. 4.
Declaration of Pecuniary Interest
The Chair called for any declarations of pecuniary interest and none were noted. He further expressed that should a conflict of a pecuniary nature or other arise at any time during the course of the meeting that it would be noted at that time.
Approval of the Minutes
- A.
- May 4, 2021 Regular Meeting Minutes
Moved by Kieran McKenzie Seconded by Ed Sleiman THAT the minutes from the Essex-Windsor Solid Waste Authority Regular Meeting, dated, May 4, 2021 be approved and adopted.
41-2021 Carried
5. 6.
Business Arising from the Minutes
No items were raised for discussion.
Correspondence
Mr. DiCarlo stated that Agenda Items 6 A, B and C are all related and thought it was best to go through all of them and then address any questions or comments. He asked the General Manager if this was correct.
The General Manager stated that intent was to allow GHD to do their presentation, as well as Ms. McGuire to present her report. Then follow those two items with the correspondence and discussion on the reports.
Mr. DiCarlo confirmed that Agenda Item 8A and 8B will be presented first and then address Agenda items 6 A, B and C.
- A.
- Mike Galloway, County of Essex CAO
Regional Food and Organics Waste Management Plan
Moved by Gary McNamara Seconded by Ed Sleiman THAT the Board receive the correspondence from Mike Galloway, County of Essex CAO, as information.
42-2021 Carried
Page 3 of 52
- Regular Board Meeting MINUTES
- Page 4 of 21
- June 1, 2021
- B.
- Kim Verbeek, Chair Landfill Liaison Committee
Food & Organics Waste Project
Moved by Gary McNamara Seconded by Ed Sleiman THAT the Board receive the correspondence from Kim Verbeek, Landfill Liaison Committee Chair, as information.
43-2021 Carried
- C.
- Jason Reynard, City of Windsor CAO
Further Information Regarding the Regional Food and Organic Waste Management Plan
Moved by Gary McNamara Seconded by Ed Sleiman THAT the Board receive the correspondence from Jason Reynard, City of Windsor CAO, as information.
44-2021 Carried
7. 8.
Delegations – No items Waste Diversion
- A.
- Presentation from GHD
Mike Muffels from GHD stated that the purpose of the presentation is primarily to provide information on what types of organics processing technologies exist in Ontario and how they relate to the provincial framework for food and organic waste and how they comply.
Mr. Muffels stated the presentation will provide a brief summary of the policy statement. He will talk about anerobic digestion and alternative technologies that have been brought forward by interested proponents for this project. He will provide a review of each against each other and against the policy again at the end of the presentation. He will also talk about odour management which is a concern with any organics project. Mr. Muffels proceeded with his presentation.
The Chair asked if there were any questions regarding the presentation. Mr. McKenzie thanked Mr. Muffels for the presentation and believes Mr. Muffels responded to the questions that were brought forward at the previous meeting. Mr. McKenzie asked if there were going to be revisions to
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- Regular Board Meeting MINUTES
- Page 5 of 21
- June 1, 2021
the regulations that would open up other technologies for us to consider under a provincially regulated program.
Mr. Muffels stated that there are pros and cons to all these processes and it depends on which parties are in power and what they think is best on how diversion can be achieved. It is difficult to predict. He stated that composting and digesting are more expensive than landfilling. A food organics ban is being considered that will possibly be released in the fall. This would be a significant policy shift. There is always a potential but right now the direction has been pretty clear but could change with an election.
Mr. McKenzie asked why has the government chosen certain technologies. Mr. Muffels stated that he is not involved in those studies and what led to the policy statement. He stated that there is a policy to improve our agricultural soils. The composting and anaerobic digestion technologies are well tested and proven in Ontario. He does not know whether the government thought other technologies were proven or unproven but thinks it’s a combination of those policy objectives that led them in this direction.
Mr. Meloche stated the idea of anerobic digestion is a good concept in terms of the return of waste to the soil. He asked how much water would be used and how would we deal with the wastewater.
Mr. Muffels stated the amount of water can vary by the process and how much of the water can be recirculated. It can be a water intensive process and it depends on the treatment.
Mr. McNamara thanked Mr. Muffels for the presentation. He referred to Mr. Muffels comments made in the presentation regarding odours. Mr. McNamara stated that they have an anerobic digester in his community and it produces an awful odour. He stated that Mr. Muffels talked about the science of composting and anerobic digestion but there was very little in the presentation regarding the other technologies and nothing on financials. He asked why it was so narrowly scoped in terms of technology. Mr. McNamara stated that moving forward it’s not just about dealing with the organics itself but also about the landfill. There is a push from the provincial government regarding renewable natural gas. Mr. McNamara stated that in his opinion the scope was narrow and asked why there wasn’t more attention in terms of the science about other technologies.
Mr. Muffels stated that the reason the study and the work done today did not focus on Wright or Bradam is because they are excluded from the policy and will not help Windsor-Essex achieve their policy objectives. If the objectives could be met than these other options might be viable. He is trying to remain neutral on those technologies but they do not comply with this policy statement. It is what the province has decided.
Page 5 of 52
- Regular Board Meeting MINUTES
- Page 6 of 21
- June 1, 2021
Mr. Morrison stated that Guelph has tried to position themselves as being a leader in organic waste management and in 2006 had to shut down operations. Then in 2011, they opened a new facility that cost $33 million. It was said to be the best new technology that existed and was based on a composting type of operation. Mr. Morrison stated that it has been brought up in this meeting and previous meetings that we might not be looking at new technology. Mr. Morrison asked if what is being proposed or contemplated the best technology.
Mr. Muffels stated that he thinks we are considering every waste processing option. Ms. McGuire’s presentation will address the specifics of what is being brought forward. He stated that staff have had discussions about how technology can serve multiple interests within Windsor-Essex and multiple objectives like zero energy and zero emissions targets.
Mr. Kaschak referred to the provincial wind turbine project and asked Mr. Muffels if he thinks that the government wants to go with a digestate and a crop enhancer versus renewable energy.
Mr. Muffels stated that it is difficult to say the motivation. Some of the differences between the renewable energy is that we generate too much electricity and there are concerns about rising electricity prices. A key difference with renewable natural gas is that it is a fossil derived gaseous fuel with a significant carbon intensity. There is a benefit of displacing that with a green or renewable natural gas.
Mr. Kaschak asked if we were to move forward with anaerobic digestor type facility, could we pivot that plant to accept a different type of technology.
Mr. Muffels stated that there would be full retooling but you might be able to use the shell. With the Wright technology it might be possible to retrofit something into a tunnel or composting system but would be very difficult. Mr. Muffels stated that it would probably cost more to retrofit than starting from scratch.
Mr. Sleiman asked if the policy is a provincial policy or federal policy. He asked if it means that all provinces have to go along with that kind of policy.
Mr. Muffels stated that this specific food and organic waste framework is a provincial policy. He stated that different provinces and jurisdictions have different requirements and policies. Mr. Muffels stated that Ontario has one of the most comprehensive with specific targets.
Mr. Sleiman asked if the Ontario government is putting a lot of hardship on the residents of Ontario by being restrictive.
Mr. Muffels stated that it would depend on the prospective whether it was considered a hardship or an opportunity. The problem is becoming
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- June 1, 2021
increasingly hard to ignore and the emissions that come from this is becoming an increasingly unavoidable problem. The longer we put this off as a society, the more complicated and more expensive it is.
Moved by Gary McNamara Seconded by Ed Sleiman THAT the Board receive the presentation by GHD as information.
45-2021 Carried
- B.
- Food and Organic Waste & Biosolids Management Project –
Recommendations from the Oversight Committee
Ms. McGuire presented her report. Mr. DiCarlo asked if there were any questions. Ms. MacDonald thanked Ms. McGuire for being descriptive and clear in her report. She stated that removing organics from our landfill site is important and we want to be a part of it. She stated that it will be hard to make a decision without knowing the cost to the municipality. When she asked staff if they want to be part of a regional plan, they said yes but there are too many unknowns regarding the cost. They have a biodigester in her municipality and they have conquered a lot of the smell issues as they have been dealing with it for 10 years. She stated that her municipality only has to have a depot and they are not required to have curbside collection.
Ms. McGuire referred the question to the General Manager but noted that they were given the direction to pursue a regional approach. This is the costing that they have pursued up to this point. Ms. McGuire stated that there has been discussion on how to break the cost down by municipality.
The General Manager stated that Ms. McGuire’s presentation that was presented to the Board at the last meeting gave some very high-level cost estimates to do composting, a service contract or an anaerobic digestion and whether the facility would be on the lands adjacent to the Regional Landfill or at a biosolids facility. GHD has provided us with some very high-level costs, some capital and operating costs as well as some potential revenues. The General Manager stated that what the group has struggled with is that there are 14 alternatives given by GHD ranging from a service contract to building an anerobic digestor. If we were to engage in a service contract with a company then there would a tipping fee that would be negotiated based on volume. It is very different if we are proposing bringing 1,200 tonnes to a facility versus bringing 30,000 tonnes to a facility. If the Authority builds a facility, the magnitude of the facility that would be required varies drastically on the amount of material that potentially could
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be delivered to the facility. The General Manager stated that if you look at $30 million net cost over 20 years and it is divided out only by the City of Windsor, then the City of Windsor has to bear the entire cost. If this capital cost is being divided by the City of Windsor and the seven County municipalities, we are able to draw that cost down. This would also be augmented by some industrial, commercial and institutional revenues (ICI) that are received. She noted although there are some very high-level costs, without knowing who is in and who is out, it is difficult to determine what the cost to each municipality would be. She stated that the group would be able to provide more information once we have a better idea which direction the Board would like to proceed.
Mr. Sleiman asked what would be the cost of deferring this project. Ms. McGuire stated that we have seen the construction costs across the industry escalate over the last few years. She stated that we cannot predict how much the costs will go up or down. The costs would be lower if more municipalities participate.