July 6, 2021 EWSWA Regular Board Meeting Agenda Package
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Essex-Windsor Solid Waste Authority Regular Board Meeting Agenda Meeting Date: Tuesday, July 6, 2021 Time: Regular Session - 4:00 PM Location and Meeting to take place via Zoom Meeting Instructions: Board Members and Staff will receive e-mail notification which will include log-in instructions Anyone from the public or media wishing to be able to listen to the meeting is required to send an e-mail request to the Authority’s General Manager, Michelle Bishop [email protected] by 11:00 AM of the meeting date. Log-in instructions will be provided. The public and media will be able to listen to the meeting but will not be allowed to participate in the discussions. LIST OF BUSINESS PAGE NUMBERS 1. Call to Order 2. Roll Call of Board Members Present Marc Bondy Aldo DiCarlo Gary Kaschak Hilda MacDonald Kieran McKenzie Gary McNamara Leo Meloche Jim Morrison Ed Sleiman Regular Board Meeting Agenda Page 2 of 3 July 6, 2021 3. Declaration of Pecuniary Interest 4. Approval of the Minutes A. June 1, 2021 Regular Meeting Minutes 1-21 5. Business Arising from the Minutes 6. Correspondence – No items 7. Delegations – No items 8. Finance and Administration A. 2021/2022 EWSWA Insurance 22-26 9. Waste Diversion A. Bike Reuse Program 27-29 B. Blue Box Final Regulation – Transition to Producers 30-36 C. Organics Waste Management & Processing Peer Review 37-39 RFP Update 10. Waste Disposal A. Tender Award for the Provision of Refuse Hauling and Public 40-44 Drop Off Area Bin Hauling at the Essex-Windsor Solid Waste Authority Facilities – January 1, 2022-December 31, 2028 B. Tender Award for the Supply and Service of One (1) Landfill 45-48 Compactor and Service Contract 11. Other Items 12. By-Laws A. By-Law 12-2021 49 Being a By-Law to Authorize the Execution of an Agreement between the Essex-Windsor Solid Waste Authority and 1869096 Ontario Limited (operating as Canadian Transfer Essex Waste Depot) for the Provision of Hauling of Refuse from the Windsor Transfer Station (TS1) and the Kingsville Transfer Station (TS2) to the Regional Landfill Regular Board Meeting Agenda Page 3 of 3 July 6, 2021 B. By-Law 13-2021 50 Being a By-Law to Authorize the Execution of an Agreement between the Essex-Windsor Solid Waste Authority and GFL Environmental Inc. for the Provision of Public Drop Off Bin Hauling at the Essex-Windsor Solid Waste Authority Facilities C. By-Law 14-2021 51 Being a By-Law to Authorize the Execution of an Agreement between the Essex-Windsor Solid Waste Authority Toromont CAT for the Supply and Service of One (1) Landfill Compactor with Five (5) Year or 12,500 Hour Standard Manufacturer’s Warranty and Full-Service Repair and Maintenance Contract D. By-Law 15-2021 52 Being a By-Law to Confirm the Proceedings of the Meeting of the Board of the Essex-Windsor Solid Waste Authority 13. Future Meeting Dates Wednesday, August 11, 2021 Wednesday, September 15, 2021 Tuesday, October 5, 2021 Tuesday, November 2, 2021 Tuesday, December 7, 2021 14. Adjournment Essex-Windsor Solid Waste Authority Regular Board Meeting MINUTES Meeting Date: Tuesday, June 1, 2021 Time: Regular Session - 4:00 PM Location: Zoom Meeting Attendance Board Members: Aldo DiCarlo – Chair County of Essex Marc Bondy County of Essex Hilda MacDonald County of Essex Gary McNamara County of Essex (Ex-Officio) Leo Meloche County of Essex Gary Kaschak – Vice Chair City of Windsor Kieran McKenzie City of Windsor Jim Morrison City of Windsor Ed Sleiman City of Windsor EWSWA Staff: Michelle Bishop General Manager Cathy Copot-Nepszy Manager of Waste Diversion Tom Marentette Manager of Waste Disposal Teresa Policella Executive Assistant City of Windsor Staff: Anne Marie Albidone Manager of Environmental Services Tony Ardovini Deputy Treasurer Financial Planning Tracy Beadow Project Administrator Dwayne Dawson Executive Director of Operations Natasha Gabbana Manager of Performance Measurement & Financial Administration Stacey McGuire Project Administrator Jake Renaud Senior Manager of Pollution Control Jason Reynar City of Windsor CAO Karina Richters Supervisor of Environmental Stability & Climate Change Mark Winterton City Engineer and Corporate Leader for Environmental, Transportation and Transit Page 1 of 21 Page 1 of 52 Regular Board Meeting MINUTES Page 2 of 21 June 1, 2021 Attendance County of Essex Staff: Mary Birch Director of Council & Community Services/Clerk Mike Galloway County of Essex CAO Sandra Zwiers Director of Financial Services/Treasurer Others: Drew Dilkens City of Windsor (Ex-Officio) Mike Muffels GHD Consulting Hunter Bushnell GHD Consulting Kim Verbeek Landfill Liaison Committee Member (Town of Essex) Chris Nepszy Town of Essex CAO Sherry Bondy Town of Essex Councillor Dan Beaulieu Town of Amherstburg Antonietta Giofu Town of Amherstburg Truper McBride Town of Lakeshore CAO Shannon Belleau Town of Leamington Rebecca Belanger Manager, Planning Services (County of Essex) France Isabelle-Tunks Senior Manager Engineering/Deputy City Engineer (City of Windsor) Zander Broeckel AM800 (Bell Media) Angelo Aversa Bell Media Dave Waddell Postmedia Jacob Barker CBC Wes Muir Veolia Absent: Cindy Becker Financial Planning Administrator (City of Windsor) 1. Call to Order The Chair called the meeting to order at 4:07 pm. 2. Roll Call of Board Members Present Marc Bondy – Present Aldo DiCarlo – Present Gary Kaschak – Present Hilda MacDonald – Present Kieran McKenzie –Present Gary McNamara – Present Leo Meloche - Present Jim Morrison – Present Ed Sleiman – Present Page 2 of 52 Regular Board Meeting MINUTES Page 3 of 21 June 1, 2021 3. Declaration of Pecuniary Interest The Chair called for any declarations of pecuniary interest and none were noted. He further expressed that should a conflict of a pecuniary nature or other arise at any time during the course of the meeting that it would be noted at that time. 4. Approval of the Minutes A. May 4, 2021 Regular Meeting Minutes Moved by Kieran McKenzie Seconded by Ed Sleiman THAT the minutes from the Essex-Windsor Solid Waste Authority Regular Meeting, dated, May 4, 2021 be approved and adopted. 41-2021 Carried 5. Business Arising from the Minutes No items were raised for discussion. 6. Correspondence Mr. DiCarlo stated that Agenda Items 6 A, B and C are all related and thought it was best to go through all of them and then address any questions or comments. He asked the General Manager if this was correct. The General Manager stated that intent was to allow GHD to do their presentation, as well as Ms. McGuire to present her report. Then follow those two items with the correspondence and discussion on the reports. Mr. DiCarlo confirmed that Agenda Item 8A and 8B will be presented first and then address Agenda items 6 A, B and C. A. Mike Galloway, County of Essex CAO Regional Food and Organics Waste Management Plan Moved by Gary McNamara Seconded by Ed Sleiman THAT the Board receive the correspondence from Mike Galloway, County of Essex CAO, as information. 42-2021 Carried Page 3 of 52 Regular Board Meeting MINUTES Page 4 of 21 June 1, 2021 B. Kim Verbeek, Chair Landfill Liaison Committee Food & Organics Waste Project Moved by Gary McNamara Seconded by Ed Sleiman THAT the Board receive the correspondence from Kim Verbeek, Landfill Liaison Committee Chair, as information. 43-2021 Carried C. Jason Reynard, City of Windsor CAO Further Information Regarding the Regional Food and Organic Waste Management Plan Moved by Gary McNamara Seconded by Ed Sleiman THAT the Board receive the correspondence from Jason Reynard, City of Windsor CAO, as information. 44-2021 Carried 7. Delegations – No items 8. Waste Diversion A. Presentation from GHD Mike Muffels from GHD stated that the purpose of the presentation is primarily to provide information on what types of organics processing technologies exist in Ontario and how they relate to the provincial framework for food and organic waste and how they comply. Mr. Muffels stated the presentation will provide a brief summary of the policy statement. He will talk about anerobic digestion and alternative technologies that have been brought forward by interested proponents for this project. He will provide a review of each against each other and against the policy again at the end of the presentation. He will also talk about odour management which is a concern with any organics project. Mr. Muffels proceeded with his presentation. The Chair asked if there were any questions regarding the presentation. Mr. McKenzie thanked Mr. Muffels for the presentation and believes Mr. Muffels responded to the questions that were brought forward at the previous meeting. Mr. McKenzie asked if there were going to be revisions to Page 4 of 52 Regular Board Meeting MINUTES Page 5 of 21 June 1, 2021 the regulations that would open up other technologies for us to consider under a provincially regulated program. Mr. Muffels stated that there are pros and cons to all these processes and it depends on which parties are in power and what they think is best on how diversion can be achieved. It is difficult to predict. He stated that composting and digesting are more expensive than landfilling. A food organics ban is being considered that will possibly be released in the fall. This would be a significant policy shift. There is always a potential but right now the direction has been pretty clear but could change with an election. Mr. McKenzie asked why has the government chosen certain technologies. Mr. Muffels stated that he is not involved in those studies and what led to the policy statement. He stated that there is a policy to improve our agricultural soils. The composting and anaerobic digestion technologies are well tested and proven in Ontario. He does not know whether the government thought other technologies were proven or unproven but thinks it’s a combination of those policy objectives that led them in this direction.