Invitation to bid (ITB) National Competitive Bidding (NCB) Supply of VHV Kits ITB No. MYA/15/MMOH/PR/ITB-NCB/0016 Section 1: Bid data Date of issuance 08 July 2015 Project GFATM Date: 14 July 2015 Pre-bid conference Time: 14:00 Hrs Place: UNOPS Office, Yangon Date: 20 July 2015 Requests for clarifications due Time:12:00 Hrs Date: 20 July 2015 UNOPS clarifications to bidders due Time: 17:00 Hrs Date: 23 July 2015 Last Date, Time and Place Time: 12:00 Hrs of Receiving of Bids Place: UNOPS Office, Yangon PSM unit, Building 4, UNOPS Office, Place of Receiving Bids, submitted by No. 12(O), Pyithu Lane, 7 Mile, hand Mayangone Township, Yangon, Myanmar Date: 23 July 2015 Date, Time and Place Time: 14:00 Hrs of Bid Opening Place: UNOPS Office, Yangon Email for clarification [email protected] [All times shown are as per the Myanmar Standard Time (MST) -GMT+ 6.30 hrs)] Section 2: ITB letter 1. UNOPS plans to procure “Village Health Volunteer Kits” as defined in accordance with these documents. UNOPS now invites sealed Bids from qualified Bidders for providing the requirements as defined in the UNOPS Specification attached hereto. Bids must be received by UNOPS at the address specified not later than 12:00 Hrs (GMT + 6:30 Hrs) on 23 July 2015. 2. Qualifications requirements are specified in the ITB. The bid document can be viewed and downloaded at below link; http://www.unops.org/english/whatweneed/Pages/currentbusinessopportunities.aspx . The bidder shall be solely responsible for checking the above website for any addendum/amendment to the bid document issued subsequently and taken into consideration the same while preparing and submitting the bids. A complete set of hard copy of the bidding documents in English may also be collected by interested bidders on submission of a written application at PSM Unit, Building 4, UNOPS Office, No. 12(O), Pyithu Lane, 7 Mile, Mayangone Township, Yangon, Myanmar. 3. This ITB is conducted in accordance with the UNOPS Procurement Manual and all other relevant directives and issuances and can be accessed by following the below link. For clarification on specific issues or to learn more details about procurement at UNOPS bidders are encouraged to consult the UNOPS Procurement Manual. In case of contradictions between this ITB and the UNOPS Procurement Manual, the UNOPS Procurement Manual shall prevail. http://www.unops.org/SiteCollectionDocuments/Procurement/UNOPS%20procurement%20manual %20EN.pdf 4. This UNOPS ITB consists of six sections and a series of annexes which will be completed by Bidders and returned with their Bid Sections: ITB section 1: Bid Data Sheet ITB section 2: ITB Letter (this document) ITB section 3: Instructions to Bidders ITB section 4: UNOPS Schedule of Requirement and Technical specifications ITB Section 5: UNOPS General Conditions (Goods) ITB Section 6: UNOPS Special Conditions for Contract (SCC) Annexes: Annex A Bid / No Bid Confirmation Form Annex B Check List Form Annex C Bid Submission, Technical offer and Price Schedule Offer Form Annex D UNGM Vendor Registration Form Annex E Bid security (bank guarantee) form (not required) Annex F Performance security form (not required) Annex G Bank guarantee for advance payments form (not required) Annex H No adverse action conformation form (not required) Annex I Bidder’s Information form Annex J Performance Statement Form Annex K Final Destination Annex A shall be submitted by bidder in advance of the deadline for submission of bids to inform UNOPS their interest or no interest in bidding. If a potential supplier is not interested in participation, UNOPS would appreciate if this form can be returned indicating reasons for non-participation. Interested eligible bidders may obtain further information by writing email to [email protected] Section 3: Instructions to bidders 1. Introduction 1.1. UNOPS means the United Nations Office for Project Services, (No. 12 –O, Pyi Thu Lane, 7 Mile, Mayangone Township, Yangon), with offices located in more than 80 countries worldwide. Effective with the release of this ITB, all communications must be directed only to UNOPS by email at [email protected] . Bidders must not communicate with any other personnel of UNOPS regarding this ITB. 2. Pre-Qualification and Eligibility Requirement 2.1 Bidders shall not submit more than one bid in this bidding process, except for alternative offers, if permitted. 2.2 Bidders must not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by UNOPS to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this Invitation to Bid. 2.3 Bidders must not be under a declaration of ineligibility for corrupt and fraudulent practices published by UNOPS on its website. Bidders must meet the eligibility criteria as published on the UNOPS website. To be eligible as a supplier for the Global Fund, the organization must comply with the Policy on Ethics and Conflicts of Interest for Global Fund Institutions and the Supplier Code of Conduct. Both are located on the Global Fund website at the following link: http://www.theglobalfund.org/en/library/documents/ 2.4 The Bidder’s company shall be legally incorporated under rules and regulations of Myanmar. Documentary evidence is required. 2.5 Even though the Bidders meet the above qualifying criteria, they are subject to be disqualified if they have made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements; and/or record of poor performance such as, not properly completing contracts, inordinate delays in completion, litigation history, financial failures etc. 3. Cost of bid 3.1 The Bidder shall bear all costs associated with the preparation and submission of its Bid. UNOPS will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation process. 4. Content of solicitation documents 4.1 The goods required, Bid procedures and contract terms are prescribed in these solicitation documents, contents of which are listed in the cover section, Invitation to Bid. 4.2 Bids are being invited for 100% of the requirement and bidder shall bid for the complete requirement. Bids offering only part of the goods may be rejected. The Bidder is expected to examine all corresponding instructions, forms, terms and specifications contained in the solicitation documents. Failure to furnish all information required by these documents or submission of a Bid that does not comply with these documents will be at the Bidder's risk and may affect the evaluation of the Bid. 5. Clarification of solicitation documents and Pre-bid Conference 5.1 A prospective Bidder requiring any clarification of the solicitation documents may notify UNOPS in writing at e-mail address indicated in the Section 1 of the ITB. UNOPS will respond in writing to any request for clarification of the solicitation documents that it receives by the due date outlined in Section 1. Written copies of UNOPS response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders that have collected the solicitation documents from the office, sought clarifications or those who have attended the pre- bid meeting. All clarifications will also be posted on the UNOPS website. 5.2 A pre-bid conference will be held at UNOPS offices 14 July 2015 starting at 14:00 Hrs, Myanmar Standard Time (GMT+6:30 Hrs). Attendance to the pre-bid conference will be limited to two (2) representatives from each Bidder who must notify UNOPS of their intent to attend the conference. Attendance at the pre-bid conference is strongly recommended but non-attendance will not debar the bidder from bidding. Minutes of the pre-bid conference, listing questions and the related clarifications of the solicitation documents will be sent to all Bidders who attended the pre-bid conference and published on the UNOPS website. 6. Amendments of solicitation documents 6.1 At any time prior to the deadline for submission of Bids, UNOPS may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the solicitation documents by amendment. 6.2 All prospective Bidders that have received the solicitation documents will be notified in writing of all amendments to the solicitation documents. For open competitions, all amendments will also be posted on the UNOPS website in the tender notice. 6.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their Bids, UNOPS may, at its discretion, extend the deadline for the submission of Bid. UNOPS may, at its discretion, cancel the requirement in part or in whole. 7. Language of bids 7.1 The Bids prepared by the Bidder and all correspondence and documents relating to the Bid exchanged by the Bidder and UNOPS, shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in the English language. In any such case, for interpretation of the bid, the translation shall prevail. The sole responsibility for translation and the accuracy thereof shall rest with the bidder. 8. Documents comprising the bid 8.1 Bidders shall complete and return the below listed documents (Annexes B, C and D to this ITB) and other documents as listed in the check list/instruction to bidders/technical specification as an integral part of their Bid. Bidders may add additional documentation to their Bids as they deem appropriate.