ANNUAL REPORT 2017-2018 A n n u a l R e p o r t 2 0 1 7 - 1 8

MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES & PENSIONS MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES & PENSIONS GOVERNMENT OF INDIA GOVERNMENT OF INDIA

Design-2 ANNUAL REPORT 2017-18

Ministry of Personnel, Public Grievances and Pensions Government of India

CONTENTS

List of Chapters Page Nos. Vision and Mission Executive Summary DEPARTMENT OF PERSONNEL AND TRAINING 1 Overview 1 2 Major Initiatives/Achievements/Events during the year 7 3 Personnel Policies 25 4 Reservation in the Central Government services 47 5 Cadre Management 54 a) Indian Administrative Service (IAS) 54 b) Central Secretariat Service (CSS) 60 c) Central Secretariat Stenographer Service (CSSS) 65 d) Central Secretariat Clerical Service (CSCS) 68 e) State Reorganization 69 6 Senior Appointments under Government of India 72 7 Training Policy and Programmes 77 8 Training Institutions 86 9 Administrative Vigilance Division 106 10 International Cooperation 119 11 Central Bureau of Investigation 123 12 Joint Consultative Machinery 134 13 Administrative Tribunals 136 14 Staff Welfare 142 15 Right to Information 151 16 Grievance Redressal Mechanism & Citizens’ Charter 157 17 Progressive Use of Hindi in Offi cial Works 159 18 Financial Management 163 19 DEPARTMENT OF ADMINISTRATIVE REFORMS AND PUBLIC 169 GRIEVANCES 20 Administrative Reforms 176 21 Public Grievances 179 22 Organisation and Methods Division 186 List of Chapters Page Nos. 23 E-Governance 188 24 International Exchange & Cooperation (IE&C) 192 25 Documentation and Dissemination Division (D&D) 198 26 Hindi Section 203 27 DEPARTMENT OF PENSIONS AND PENSIONSERS’ WELFARE 204 ANNEXURES 219 28 Department of Personnel and Training 221

Annexure I – Incumbency Position of Under Secretary level Offi cers and above in DoPT 29 Department of Administrative Reforms and Public Grievances 225 (DARPG)

Annexure II – Organisational Chart of DARPG Annexure III – Incumbency position of Under Secretary level offi cers and 226 above in DARPG Annexure IV – Prevention of Sexual Harassment of Women at Workplace 227 Annexure V – Welfare of SC, ST, OBC and Person with Disability(PWD) 228 30 Department of Pensions and Pensioners’ Welfare 229

Annexure VI – Organisation Chart Annexure VII – Incumbency Position of Group ‘A’ offi cers in D/o PPW 230 Ministry of Personnel, Public Grievances and Pensions Department of Personnel & Training

Vision

To create an enabling environment for the development and management of Human Resources of the Government for effi cient, effective, accountable, responsive and transparent and ethical governance.

Mission

Development and management of government personnel by attracting the best talent, providing excellent career advancement opportunities, encouraging competence and innovation, adopting a dynamic framework of personnel policies and procedures, ensuring capacity building at all levels, inculcating and supporting a culture of transparency, accountability and zero tolerance of corruption in public affairs, and institutionalizing a system of continuous and constructive engagement with stake-holders to make the public services in India more effi cient, effective, accountable and responsive.

EXECUTIVE SUMMARY

The Ministry of Personnel, Public Grievances and Pensions is the nodal Ministry responsible for personnel matters, especially in respect of issues concerning recruitment, training, career development, staff welfare and the post retirement dispensation. The Ministry also works towards promotion of responsive, people-oriented and modern administration.

The Ministry comprises three Departments:

(i) Department of Personnel and Training (DoP&T)

(ii) Department of Administrative Reforms and Public Grievances (DARPG)

(iii) Department of Pensions and Pensioners’ Welfare (DPPW)

Department of Personnel & Training

Various wings of DoP&T are as under:

Establishment Offi cer’s (EO) Wing Services & Vigilance (S&V) Wing Establishment (Estt.) Wing Training (Trg.) Wing Administration Wing

The Establishment Offi cer’s Wing deals with the matter relating to senior appointments under the Government of India requiring approval of the ACC.

The Services & Vigilance Wing handles matters relating to Administration of Rules on all the service matters in respect of All India Services and acts as the nodal agency in the arena of vigilance and anti–corruption. This wing in addition to governing the implementation of RTI Act, also handles the administrative matters relating to the Administrative Tribunals and Central Information Commission. This wing also handles the work related to Cadre Restructuring in respect of the other Central Services.

The Establishment Wing is responsible for framing and revising rules and regulations regarding service conditions of the employees and personnel policies of the Central Government employees other than All India Service Offi cers. This wing also handles the work related to Reservation Policy of the Government, Joint Consultative Machinery (JCA) and Civil Services Offi cers’ Institute (CSOI). The Training Wing acts as the nodal agency for training of Government functionaries and is primarily responsible for formulating policies with regard to training.

Administration Wing deals with the matters related to Cadre Management of the Central Secretariat Service, Central Secretariat Stenographers Service and the Central Secretariat Clerical Service. This wing also handles the administrative matters relating to the State Reorganization and Welfare Activities for benefi t of the employees of the Government except CSOI.

The Department of Personnel & Training also handles the administrative work relating to the following Institutions: -

• Union Public Service Commission • Central Vigilance Commission • Lokpal • Central Administrative Tribunals • Central Information Commission • Central Bureau of Investigation • Staff Selection Commission • Public Enterprises Selection Board • Lal Bahadur Shastri National Academy of Administration • Institute of Secretariat Training & Management

Department of Administrative Reforms & Public Grievances The Department of Administrative Reforms and Public Grievances is the nodal agency of the Government of India for administrative reforms as well as redressal of public grievances relating to the States in general and those pertaining to the Central Government agencies in particular. The Department endeavours to document and disseminate successful governance practices by way of audio-visual media and publications. The Department also undertakes activities in the fi eld of international exchange and cooperation to promote public service reforms. There are 7 Divisions in the Department namely Administrative Reforms, Organization & Methods, E-Governance, Documentation & Dissemination, International Cooperation, Administration & Coordination and Public Grievances.

Department of Pensions and Pensioners’ Welfare The Department of Pension & Pensioners’ Welfare was set up in 1985 as part of the Ministry of Personnel, Public Grievances and Pensions to formulate policy and coordination of matters relating to retirement benefi ts of Central Government employees (except Defence, Railway and Post & Telecommunication Pensioners). 1 OVERVIEW CHAPTER

1.0 The Department of Personnel and upliftment and welfare of the Scheduled Castes Training acts as the formulator of policies and Scheduled Tribes, Other Backward Classes pertaining to recruitment, regulation of service and Persons with Disabilities, the Department conditions, and deputation of personnel frames policies to provide reservation to these besides advising all organizations of the Central groups in various Central Government services Government on issues pertaining to personnel and for monitoring its implementation. management. The Organizational chart of the Department is at next page. Cadre Management (Chapter 5) 1.4 This Department is responsible for Major Initiatives / Achievements / management of the cadres of All India Services Events during the year (Chapter 2) (AIS) (IAS, IPS and IFS) and all three Secretariat 1.1 Major Initiatives/Achievements during Services namely Central Secretariat Services the period January 2017 - January, 2018 have (CSS), Central Secretariat Stenographers’ been brought out in Chapter 2. Services (CSSS) and Central Secretariat Clerical Services (CSCS). In addition, this Department Personnel Policies (Chapter 3) frames and also revises Rules and Regulations 1.2 The Department is responsible for regarding conditions of the All India Services, framing rules and regulations governing such as Indian Police Service (IPS) and Indian service conditions including recruitment Forest Service (IFS), in consultation with the rules, promotions and seniority, Flexible Ministry of Home Affairs and Ministry of Complementing Scheme, Leave Travel Environment, Forest and Climate Change Concession, deputation and Child Care Leave respectively. This Department is also responsible of employees. Personnel are recruited for the for cadre review of 61 Central Group ‘A’ Central Government by the Union Public Service Services on a periodic basis. Commission through competitive examinations Senior Appointments under the conducted by them for appointments to higher civil services and through the Staff Selection Government of India (Chapter 6) Commission of non-gazetted staff in Group ‘B’ 1.5 The Department deals with & ‘C’ categories. appointments at senior level and personnel policies of the Government of India. All Reservation (Chapter 4) proposals for senior appointments under 1.3 In order to achieve the objective of the Government of India, which require the

Annual Report 2017-18 1 Overview approval of the Appointments Committee Secretaries, Directors and Deputy Secretaries of the Cabinet (ACC), are processed by in Ministries /Departments. In addition, all the Department. These include board level appointments by promotion, which require the appointments to Central Public Sector approval of the ACC, are also processed by the Undertakings and appointments under the Department. Central Staffi ng Scheme for posts of Joint

2 Annual Report 2017-18 Chapter - I

Abbreviations Used in the Organization Chart

ACC Appointments Committee of Cabinet AVD Administrative Vigilance Division ADMIN Administration AIS All India Services AS Additional Secretary B&C Budget & Coordination CS Central Secretariat CPC Central Pay Commission CRD Cadre Review Division CWO Chief Welfare Offi cer DFFT Domestic Funding of Foreign Training DS Deputy Secretary DIR Director E Establishment EO Establishment Offi cer IR Information Rights JS Joint Secretary JCA Joint Consultative Machinery and Arbitration LTTP Long Term Training Programme L&A Leave Allowances MOS Minister of State MM Middle Management PR Personal Records PIIA Pathways for an Inclusive India Administration PESB Public Enterprises Selection Board PP Personnel & Pension RES Reservation RR&DC Redeployments & Retraining & Departmental Council S&V Services & Vigilance S Services SM Senior Management SR State Reorganization TRG Training V Vigilance

Annual Report 2017-18 3 Overview

Training Policy and Programmes relating to public administration. (Chapter 7) Administrative Vigilance Division 1.6 The Department is the nodal Depart- (Chapter 9) ment to impart training to the government functionaries. The Training Wing of the 1.8 The Department is the nodal agency Department formulates policies and responsible for formulation and implementation implements its training programmes by of vigilance and anti-corruption policies of the identifying areas of training, designing Government. Administrative Vigilance Wing training programmes, development of trainers in the Department oversees government and training capabilities and administering programme for maintenance of discipline and policies in training. Major training activities eradication of corruption from public service. undertaken during the year are (i) In-service The Central Vigilance Commission (CVC) training of IAS offi cers (ii) Mid-Career Training advises the Central Government on all vigilance of IAS Offi cers (iii) Domestic Funding of Foreign matters. The jurisdiction of the Commission Training (iv) Post Graduate Programmes in extends to all the organisations to which the Public Policy (v) Training Support, (vi) Intensive executive powers of the Union of India extend. Training Programme, (vii) Augmentation of the Capacity of training institutions (viii) Capacity International Cooperation (Chapter 10) Building for poverty reduction (ix) Distance 1.9 The Department of Personnel and and e-learning initiatives and (x) e-governance Training is the nodal Department for anti initiatives. corruption. To deal with international cooperation on these aspects an International Training Institutions (Chapter 8) Cooperation Cell was created in this Department. 1.7 Lal Bahadur Shastri National Academy The primary tasks of this Cell emanate from of Administration (LBSNAA), Mussourie, the follow up to the ratifi cation of the United Uttarakhand and Institute of Secretariat Nations Convention Against Corruption Training and Management (ISTM), Delhi are (UNCAC) and the other consequential two premier training institutions, attached international collaborative efforts, on global to this Department. These institutes cater to platforms. This Cell acts in conjunction with the needs of human resource development specialized agencies like the Central Bureau of by imparting training to all offi cers of Central Investigation, the Enforcement Directorate and Government at frequent intervals for their career the other line Ministries entrusted with the progression. The Department also supports specifi c ancillary tasks within their respective the Indian Institute of Public Administration administrative domain, viz. corporate (IIPA) which is an autonomous organisation, in governance, extradition matters, prevention undertaking advance training programmes for of money laundering, mutual legal assistance administrators as well as researchers on issues treaties etc.

4 Annual Report 2017-18 Chapter - I

Central Bureau of Investigation organisations under various Ministries (Chapter 11) / Departments. 1.10 Central Bureau of Investigation (CBI) 1.12 The Scheme has proved to be an was set up by the Government of India by a effective forum for amicable settlement Resolution dated April 1, 1963 to not only of grievances of the Central Government investigate cases of bribery and corruption, employees relating to their service matters etc. but also violation of central fi scal laws, major frauds relating to Government of India Administrative Tribunal (Chapter 13) Departments, Public Joint Stock Companies, 1.13 In order to provide speedy and passport frauds and serious crimes committed inexpensive justice delivery system to the by organized gangs and professional employees who feel aggrieved by Government criminals. CBI was further strengthened by decisions, the Government set up the Central the addition of Economic Offences Wing by Administrative Tribunal (CAT) in 1985, which the Government of India by Resolution dated now deals with all cases relating to service February 2, 1964. matters. The CAT has 17 regular benches, 15 of which operate at the Principal seats of High Joint Consultative Machinery Courts and the remaining two are at Jaipur (Chapter 12) and Lucknow. 1.11 The Government provides for a Joint Consultative Machinery for joint consultation Staff Welfare (Chapter 14) at three levels between the Central 1.14 The Central Government being Government and its employees for promoting the largest single employer in the country harmonious relations and securing optimum discharges its responsibility for looking after the level of co-operation between the Central welfare of employees through various welfare Government and its employees in matters of measures. The Department also extends common concern. The objective is to increase support to various staff welfare measures. the effi ciency of public services along with the The DoPT is the nodal Department for four well-being of the employees. The three tiers registered societies set up for the welfare of are: the Government employees and their families. In addition, the Department lays down policies a) National Council – at the apex level, for Departmental Canteens and supports the functioning under the Department of Resident Welfare Associations. Personnel and Training. b) Department Councils – functioning Right to Information (Chapter 15) at the level of the Ministries / 1.15 The Department has brought out a Departments. comprehensive law in order to ensure right to c) Offi ce Councils – functioning at offi ces/ information to the citizens of India in almost

Annual Report 2017-18 5 Overview entire matters of governance at all levels compliance of the provisions of the Offi cial from Central Government to the local self- Language Act, 1963 and the rules framed government. The Law (RTI Act, 2005) has thereunder. The Department also ensures provided a mechanism where the Central that the spirit of various orders and Information Commission, being the apex guidelines issued by the Department of body at the Centre, facilitates its citizenry in Offi cial Language is appropriately enforced accessing information in a time bound, hassle for implementation of the offi cial language free and affordable manner. policy of the Union. The Department has an Offi cial Language Division which monitors Grievance Redressal Mechanism & the implementation of the policy in the Citizens’ Charter (Chapter 16) Department. 1.16 DOP&T have identifi ed some of the core Financial Management (Chapter 18) services being offered by its various divisions and their standards for the purpose in its fi rst 1.18 In order to promote the various charter. This has been undertaken by a Task programmes administered by Ministry of Force in consultation with the Stakeholders. Personnel, Public Grievances and Pensions, While identifying the services the focus has an annual allocation of Rs. 150.96 crores was been on measurable and verifi able services made in the Central Sector Scheme Outlay and their standards. The charter contains for the year 2017-18 (RE 2017-18) against Grievance Redress Mechanism related to the a total allocation of Rs. 1560.00 crore for services mentioned in the Citizens’/Clients’ 2017-18 (RE 2017-18). The corresponding Charter. The Charter also provides links for fi gures for 2018-19 are Rs. 152.75 crore other grievances which are not related to the as Central Sector Scheme Outlay against a Citizens’/Clients' Charter. Time lines have been total allocation of Rs. 1527.00 crore. The prescribed for fi nal disposal of the complaint requirements and priorities of its attached arising out of the Citizens’/Client’s Charter. and subordinate offi ces were kept in view while making budgetary allocation to them Progressive Use of Hindi (Chapter 17) by this Department. 3 PAC para are pending 1.17 The Department is fully committed in this Ministry. However, no C&AG Para is to promote the use of Hindi as the offi cial pending. language, in offi cial matters and motivate

6 Annual Report 2017-18 2 Major Initiatives/Achievements/ CHAPTER Events during the year

Posting of the third batch of IAS Offi cers as Assistant Secretary in Government of India:- 2.1 175 IAS offi cers of 2015 batch were posted as Assistant Secretary in the Ministries/ Departments of Government of India for a period of 3 months from 03.07.2017 to 29.09.2017 on Central Deputation.

2.1.1 The objective of providing wider exposure to the working of Central 2.3 Several interactive sessions with Government, macro perspective on policy Assistant Secretaries (IAS-2015 Batch) were formulation, strengthening cooperative organized by DoP&T, NITI Aayog, Cabinet federalism & citizen centric implementation of Secretariat, D/o AR&PG, Scientifi c Ministries schemes has been carried forward in the third / Organizations, D/o Agriculture and Famer’s year of the Scheme. Welfare, etc. on different topics in which a large number of dignitaries/Head of 2.2 The Hon’ble PM addressed the Assistant Departments/Head of Organizations /Senior Secretaries in the inaugural session on 3rd July, Offi cers participated. Positive feedbacks on the 2017 as well as the Valedictory Session on 26 th posting were received from the offi cers in the September 2017. feedback session organized on 27 th October, 2017.

2.4 Hon’ble Prime Minister also addressed the Valedictory Session of the Assistant Secretaries (IAS-2015 batch) at DRDO Auditorium, New Delhi on 26 th September 2017. During the Valedictory session, eight (8) Assistant Secretaries made presentations on various topics in which many useful suggestions were made before the Hon’ble PM.

Annual Report 2017-18 7 Major Initiatives/Achievements/Events during the year

2.7 The automated HRMS comprehensively covers all service matters from entry to exit including leave, transfer, promotion, performance appraisal, travel, LTC, pay, pensions, advances etc. E-service book of 661 employees of DOPT was launched on 30.03.2017 by MoS (PP). Thereafter 28 applications were identifi ed and software for 23 applications developed till now and 22 applications got verifi ed from users. These 22 applications broadly comprise 04 modules Launch of employee portal (eHRMS):- having end to end solutions were launched on the occasion of “Good Governance Day”. 2.5 Electronic Human Resources Remaining application will be operationalized Management System (eHRMS) was launched by 31.03.2018. on the occasion of “Good Governance Day” (on 25/12/2017) by Hon'ble MoS (PP) as a 2.8 With launch of e-HRMS, employees part of an ambitious initiative towards Good will be able to not only see all their details Governance in Government of India. w.r.t service book, leave, GPF, Salary etc. but also apply for different kind of claims/ 2.6 Expenditure Management Commission reimbursements, loan/advances, leave, leave (EMC) recommended HRMS (Employee Portal) encashment, LTC its advances, Tour etc. on across all offi ces of Government of India single platform. covering all employees within a defi ned time frame. The Group of Secretaries deliberated on 2.9 Availability of centralized data will the subject and recommended. enable government for policy research and planning as such educational qualifi cations A critical review of the applications and other competencies and defi ciencies may which are already available and suitable be easily obtained. It will enable Government upgradation to meet contemporary to take transfer and posting decisions more challenge. pragmatically based on reliable fi rst hand data. Unifi cation of database of the employees, and new applications required to be developed. The application related to e-service book will have to be fi rst implemented so that a single platform with this unifi ed database is available for further integration

8 Annual Report 2017-18 Chapter - 2

Launch of Online Vigilance System of Board and below Board Level Executives of Central Public Sector Enterprises (CPSEs)” and “Launch of e-Service Book” 2.11 Hon’ble MoS (PP) inaugurated two digital initiatives on 30 th March, 2017 namely “Online Vigilance System of Board and below Board Level Executives of Central Public Sector Launch of Online System for Monitoring Enterprises (CPSEs)” and “Launch of e-Service of Disciplinary Proceedings:- Book in respect of employees of DoP&T”. 2.10 The Online System for Monitoring of The launch of online vigilance system will Disciplinary Proceedings was launched by bring transparency and accountability in the Hon'ble MoS (PP) on 22/06/2017. The new system whereas introducing e-service book system will expedite the proceedings against will ease the maintenance of career record of government employees involved in corruption Government Servant. This would also provide cases. Reducing the timeline in completion of database for launching online services for disciplinary proceedings will give faster relief to employees. Upon success, this initiative is to the honest offi cers. The focus of the software be implemented across all departments. is to reduce the pendency in the cases related to disciplinary proceedings.

Annual Report 2017-18 9 Major Initiatives/Achievements/Events during the year

Launch of Comprehensive Online / Modifi ed Modules on Induction Training (COMMIT)

2.12 A new blended training programme called Comprehensive Online /Modifi ed Modules on Induction Training (COMMIT) was digitally launched by Hon’ble MoS (PP) on June 29, 2017 at North Block. The Comprehensive Online Modifi ed Modules on Induction Training (COMMIT) has been conceptualised in the background of the National Training Policy-2012 which stipulates that all civil servants from lowest level functionaries to the highest level will be provided training at the time of their entry into civil service and mandates that priority will be given to the training of front- line staff, including training on soft skills, so as to improve customer orientation as well as quality service delivery to the citizen. This Induction Training at cutting edge programme will supplement the existing level:-- 12-Day Induction Training Programme (ITP) 2.14 In order to promote a citizen centric launched in 2014- 15 for newly recruited attitude in the employees, for better public frontline state government functionaries to service delivery and promote good practices develop in them Generic & Domain specifi c towards achieving the vision of citizen centric competencies. governance, Department of Personnel and Training had launched a 12-Days Induction 2.13 The COMMIT has been launched in 6 Training Programme (ITP) in the year 2015-16 States of Assam, Haryana, Maharashtra, Tamil in 103 districts of 21 States with a Two Day Nadu, Telangana and West Bengal on pilot Regional Training of Trainers (ToT) Workshop basis during the current fi nancial year at various State ATIs for training of 7000 2017-18. The programme will cover frontline State government functionaries. approximately 82,000 frontline State In the year 2016-17, the Induction Training government functionaries in the fi nancial year Programme has been implemented in 115 2017-18. new districts of 24 States. In the year 2017-18, the Induction Training Programme is proposed

10 Annual Report 2017-18 Chapter - 2 to be implemented in 75 new districts of 15 The following systems have been integrated States. under this:

RTI ONLINE PORTAL:- • Integrated Personnel Information System (IPIS) for IAS and Group A 2.15 A web portal namely ‘RTI Online’ has services offi cers working under Central been launched to provide the facility for the Staffi ng Scheme Indian Citizens to fi le online RTI applications and fi rst appeals and also to make online • Central Staffi ng Scheme processing payment of RTI fees. The prescribed fee can be system and Panel processing system paid by the applicant through internet banking • Empanelment & Appraisal system of the State Bank of India and its associate (EASY) for empanelment of JS level banks as well as by Credit/Debit cards of VISA/ and Equivalent posts in GOI Master, through the payment gateway of SBI • ACC vacancy monitoring system linked to RTI Online portal. (AVMS) 2.16 The RTI online portal provides for • ACC Proposals monitoring system sending online replies to applications and (APMS) appeals, though reply can be sent by regular • SPARROW (Smart Performance post also. For the successful implementation Appraisal Report Recording Online of this facility, extensive training to the CPIOs/ Window for IAS offi cers) using WEB FAAs has been provided by DOPT, with the services. help of NIC. Till 31.10.2017, 2144 Public • Immovable property returns of IAS Authorities have been aligned under this offi cers portal. • Vigilance information system for IAS E-Governance Initiatives: offi cers I SUPREMO 2.18 SUPREMO includes a module for the maintenance of e-records of the career profi les 2.17 SUPREMO (Single User Platform Related of IAS offi cers and also of offi cers of other to Employees Online), a web based application services who come on deputation under the which was operationalised in January, 2016 Central Staffi ng Scheme. The records are integrates the existing applications, using updated regularly based on orders received latest technology to reduce redundancy and from various sources. The Executive Record establish a centralised data base relating to Sheets of IAS offi cers generated from the Human Resource Management and functions database are available in the public domain. as a Decision Support System. 2.19 Online submission of applications by offi cers for retention under Central Staffi ng

Annual Report 2017-18 11 Major Initiatives/Achievements/Events during the year

Scheme and their online validation by the An IT-enabled System-Empanelment and Cadre Controlling Authorities is also done Appraisal System (EASY) had been developed on SUPREMO. The Software provides a list of with technical support from NIC for generating offi cers’ retained and available, on offer for data electronically by Cadre Controlling postings under the Central Staffi ng Scheme, Authorities (CCAs) and then transferring which is published in the public domain. The it to DOPT for further online processing of application for the post of CVOs has also been the proposal for JS level empanelment. All incorporated thereby providing a single form the proposals for JS level empanelment are for both CSS and CVO applicants. now received and processed electronically through this software. The software includes 2.20 SUPREMO also incorporates a Vacancy various other features which help the CCAs Monitoring System which is a web enabled in the management of the cadres under their application for getting information from all control and at the same time helps EO Division Ministries/Departments related to all posts, in expediting the empanelment process. which require ACC approval and for monitoring The software has three modules viz, Cadre vacancies and anticipated vacancies of posts Controlling Authority Module, DOPT Module under PSUs, PSBs, Autonomous Organizations, and Offi cers’ Interface Module. All the Three Attached Offi ces, General Central Services, modules have been made functional. Statutory Bodies and Export Promotion Councils etc. This incorporates the features of (B) Property Related Information the earlier ACC Vacancy Monitoring System System (PRISM) (AVMS). The PRISM application was launched with 2.21 Provision has been made for an online effect from 01/08/2014 for IAS offi cers in tool for real-time monitoring of proposals order to facilitate online fi ling of information submitted to the Appointments Committee of related to assets and liabilities. The offi cer is the Cabinet. This is based on the earlier ACC required to authenticate the declaration and Proposal Monitoring System (APMS), which information fi led by using the Digital Signature provides a readily available e-record of orders, (DSC). In case the offi cer does not have a DSC directions and back-references made by the or is not able to use his DSC for any reason ACC Secretariat. The system helps in tracking there is a provision enabling the offi cer to scan of proposals thereby enabling the effective and upload the declaration and information monitoring and elimination of delays. relating to assets and liabilities.

SUPREMO also connects the following (C) Smart Performance Appraisal Report existing systems: Recording Window (SPARROW)

(A) Empanelment and Appraisal SPARROW is an online system for performance System (EASY) appraisal of IAS offi cers. The system aims to

12 Annual Report 2017-18 Chapter - 2 bring more transparency in the recording Immovable Property Returns (IPR) Module on of performance appraisals, to eliminate loss SPARROW. As per Rule 16(2) of AIS (Conduct) of PARs during transition, to ensure better Rules, 1968, IAS offi cers are required to submit monitoring and timely completion of PARs and IPRs every year as on 1st January and latest by to provide easy and immediate access to the 31 st January in respect of the preceding year. PARs by authorized stakeholders. The system Since the year 2010, the IPRs of IAS offi cers are was launched with effect from 01/04/2014 and being uploaded on the Department’s website. was initially linked to the intra-IAS database Though digitization of IPRs was done through enabling the PAR form to be pre-populated uploading these on DOPT’s website, however, with the existing information. Subsequently as offi cers were fi ling their return in hard the responsibility to update the requisite copy only, certain problems viz., IPRs getting details in respect of offi cers was passed on lost in transition, IPRs through submitted but to the Employee Master Data (EMD) manager not uploaded by the State Govt. IPRs without of the respective Cadre/Central Ministry or date uploaded in the system, ante-dating IPR Department. etc. were still being submitted online by the offi cers w.e.f. 1.1.2017, the navigation tab of SPARROW system generates auto-alerts in which has been provided in the menu on Home respect of the offi cers whose PARs are pending Page of SPARROW. The offi cers can access the beyond the stipulated timeline. As on date, the Module by using the login ID and Password, total number of the electronically generated which have already been provided to them for PARs for the Assessment year 2015-16 is accessing the SPARROW and after fi ling the 7034 and for the Assessment Year 2016-17 is return, he/she is required to authenticate it by 7822. using either DSC or eSign.

Annual Report 2017-18 13 Major Initiatives/Achievements/Events during the year

(II) Employees Online (EO) App

2.22 The Employees Online (EO App) is a mobile application which was launched on 28/10/2016 for Android users and on 25/12/2016 for IOS. The App aims at providing information on real time basis and thereby promotes transparency. The salient features are detailed below:

(i) EO App provides the information like Sr. Offi cers Appointment and Posting orders approved by ACC, What is New of D/o Personnel and Training website, Holiday list, Directory Introduction of conducting Listing of all Ministries/ Departments examinations by SSC on Computer (contact us info) on real time basis for Based Mode media persons, offi cers and all stake 2.23 The Central Government has approved holders. the introduction of conducting examinations (ii) IAS and other Group A central by SSC through the Computer based mode for services personnel can login and see transparency and elimination of malpractice. their individual information like, ER The following examinations have been sheet, APAR, IPR and information like switched over from the O.M.R. mode to the offer list, Offi cers at Centre, Training C.B.E.: Application status, domestic, foreign training details, Civil list (IAS), (i) Lower Division Clerk Grade vacancy circulars, OMs & Orders Limited Departmental Competitive etc. The application has feature of Examination – 2017. “push notifi cation” i.e. users of (ii) Stenographer Grade- ‘C’ Limited the application will get alert on the Departmental Competitive app whenever there is a new Examination – 2017 notifi cation. (iii) Junior Hindi Translator, Junior Translator, Senior Translators, Hindi Pradhyapak Exam – 2017 (iv) Re-examination of Multi Tasking Staff (Non-Technical) Examination, 2016.

14 Annual Report 2017-18 Chapter - 2

Signing of Memorandum of Certifi cates of Excellence for RTI Understanding between Union Public Request & Appeals Management Service Commission and Royal Civil Information System Service Commission, Bhutan 2.27 Hon’ble MoS (PP) presented Certifi cates 2.24 This Department vide letter No. of Excellence for RTI Request & Appeals 39011/11/2015-Estt (B) dated 28.06.2017 Management Information System on 17th furnished a copy of signed MoU to Cabinet March, 2017. The awards were presented in Secretariat, which was executed between various categories including implementation the Royal Civil Service Commission, in a Ministry/Department/Public Authority, Bhutan (RCSC) and Union Public Service digitising the physically received RTI requests, Commission (UPSC) on 29.05.2017 for average time taken for fi nal reply to RTI strengthening existing relationship between requests and quality of disposal based on RCSC and UPSC. extent of online fi rst appeals received. DOP&T bagged an award under "Digitizing Physically Making available publicly scores Received RTIs” segment. and rankings of candidates in the recruitment examinations through portal 2.25 This Department conveyed its decision that all recruitment agencies viz. UPSC, SSC, RRB etc. will use National Career Service (NCS) portal of Ministry of Labour and Employment for disclosure of scores and rakings of candidates.

2.26 This Department also requested all public Recruitment Agencies to link their respective web pages to NCS portal for disclosure of scores / rankings of all the candidates appearing in the fi nal stage of each recruitment process being conducted by them. All the Ministries / Departments were also requested to direct the Recruitment Agencies working under them for doing the needful in this regard.

Annual Report 2017-18 15 Major Initiatives/Achievements/Events during the year

Launch of e-booklet of DoP&T 2.28 Press Conference by MoS (PP) was held on 23.05.2017 at National Media Centre, New Delhi on three years initiatives of the Government. On this occasion, e-Booklet of DoPT was also launched by MoS (PP) which is available at web link http://persmin.gov.in/ ebook/index.html

Interaction of Prime Minister with Offi cer Trainees at LBSNAA 2.30 The Prime Minister, Shri Narendra Modi, visited the Lal Bahadur Shastri National Academy of Administration (LBSNAA), Mussoorie, Uttarakhand on 26- 27 October, 2017 and interacted with over 360 Offi cer Trainees of the 92 nd Foundation Interaction and felicitation of Civil Course. A variety of subjects such as Services Examination, 2016 achievers administration, governance, technology 2.29 Interaction and felicitation of Civil and policy-making came up for discussion. Services Examination, 2016 achievers by Cabinet Secretary, Shri P.K. Sinha, and Director, Hon'ble MoS (PP) was held on 02.06.2017 at LBSNAA, Smt. Upma Chawdhry were present North Block, New Delhi. during the interactions.

16 Annual Report 2017-18 Chapter - 2

Celebration of International Women's Day 2.32 Ministry of Personnel, Public Grievances & Pensions celebrated International Women's Day on 8th March, 2017. Hon'ble MoS (PP) graced the occasion. Smt. Santosh Yadav, Indian Mountaineer to climb Mount Everest twice was the chief guest. Women employees of Ministry of Personnel, Public Grievances Pledge for New India Movement and Pensions actively participated in the event. Special awareness sessions on "Prevention of th 2.31 On 75 anniversary of Quit India Breast Cancer" and "Stress Management" Movement, Dr. Jitendra Singh, MoS (PP) were also organized. Awards were given administered pledge for New India Movement to the successful participants of "Slogan in DoPT. Sh. Devesh Chaturvedi, Joint Writing Competition" and "Poster Making Secretary, DoP&T and Sh. Akshay Rout, OSD, Competition" held on the eve of International M/o DWS made presentations on "Anti- Women's Day. corruption Measures Undertaken by DoP&T" and "Swachha Bharat" respectively on this occasion.

Annual Report 2017-18 17 Major Initiatives/Achievements/Events during the year

2.35 Further, as a part of “Swachhata Hi Sewa” Campaign offi cials/offi cers of this Department visited NP Co-ed Sr. Sec. School, Tilak Marg on 19.09.2017 to sensitise the children about “Swachhta” and also to clean the premises of the School. The children along with teachers of the school played two short “Nukkad Natak” on Swachhta. Thereafter, a pledge on Swachhta was taken and offi cials Swachhata Pakhwada appended their signature on the pledge board 2.33 DOP&T undertook “Swachhata Hi to mark the event. Thereafter, offi cials of th th Sewa” campaign during 16 to 30 June, DoP&T cleaned the premises of the school. At th nd 2017 and 15 September, 2017 to 2 October, the end of the event there was an interactive 2017 and carried out several cleanliness related session with the children of the School in activities. which offi cer of this Department sensitized the children about hygiene and various Swachhta 2.34 On inaugural day, DoPT joined hands related issues. Children present on this occasion with New Delhi Municipal Corporation enthusiastically participated in the interactive {NDMC} at Connaught Place, New Delhi. session and cited self-composed poems in The cleanliness campaign was launched by Hindi and English on Swachhta. Mr. Anil Baijal, Honourable Lieutenant Governor, Delhi and attended by many offi cials/ offi cers of DoPT and NDMC, Delhi Police, local shopkeepers and Brand Ambassador of NDMC, Ms. Deepa Malik, Para Olympiad. On this occasion, Honourable Lieutenant Governor administered Swachhta Hi Sewa pledge.

18 Annual Report 2017-18 Chapter - 2

2.37 For better hygiene and convenience for female employees in North Block, Sanitary napkin vending / disposal machines were installed in the toilets of North Block.

2.36 Tree plantation drive was undertaken at Sports Board Playground at CSOI, Vinay Marg, New Delhi on 27.09.2017. Offi cers and offi cials of this Department participated in the programme enthusiastically.

Annual Report 2017-18 19 Major Initiatives/Achievements/Events during the year

Civil Services Day and Prime Minister’s Awards Scheme for Excellence in Public Administration 2.38 Civil Services Day, 2017 was observed on 20-21st April, 2017 at Vigyan Bhavan, New Delhi. On Civil Services Day, i.e. on 21 st April, 2017, the Hon’ble Prime Minister presented 12 awards of which 10 awards were given to the best performing districts in implementing Priority Programmes and 2 awards for Innovation Category.

2.39 During the function, panel discussions on ‘Creating value through Human Capital Management in Government’ and three Breakaway Sessions on ‘Agriculture’, ‘Energy’ and ‘Skill Development and Entrepreneurship’ were organized. Inputs on the theme 'Creating value through Human Capital Management in Government' were taken from 533 District Collectors and these were crystallized in form of a discussion paper for the panel discussion.

2.40 Another new feature of CSD 2017 programme was that 55 shortlisted initiatives Jeevan Pramaan were made available online and shared with IAS batches of 2013-16. The objective was to 2.41 An Aadhar based scheme for online make them imbibe learning from these case submission of digital life certifi cate was studies and to encourage them to introspect launched by the Hon'ble Prime Minister and further expedite and innovate on these in November, 2014. The scheme benefi ts schemes and programmes. 615 young offi cers pensioners specially the old and infi rm who undertook a questionnaire based on these can submit life certifi cate from the comfort case studies and provided their perspectives of their homes anywhere in the country or and suggestions. These were also shared in abroad. 11 lakh pensioners availed this facility st the breakaway sessions on Agriculture, Energy through banks from 1 November, 2017 to th and Skill & Entrepreneurship. 30 November, 2017. The efforts made by the Department towards this endeavour include:-

20 Annual Report 2017-18 Chapter - 2

(i) Meetings with Banks, Department of Annual Convention. The Convention is held Posts and CPAO. to commemorate the inception of the Right (ii) Publicity through audio, visual and to Information Act, 2005 and takes stock of print media to reach out to the the implementation of the Right to Information pensioners. (RTI) Act around the country. The Convention is attended by all State Information 2.41.1 Till date about 93% of the pension Commissions besides stakeholders from all bank accounts of Central Government across the country. This year the Convention pensioners drawing pension through banks follows two seminars held in May and July have been seeded with Aadhaar Numbers. this year, to discuss ‘Implementation of the 12 th Annual Convention on ‘Right to RTI Act, 2005’ and ‘Land Records and RTI Act’ respectively. The CIC invited well researched Information’ original presentations, including case studies 2.42 The Central Information Commission from academicians, practitioners, researchers, th (CIC) organised its 12 Annual Convention on NGOs/civil society groups, students and other ‘Right to Information’ on December 06, 2017 stakeholders to cover three subjects namely at Vigyan Bhawan. The Vice President Shri M. ‘Suo-motu disclosures’, ‘Record Keeping’ Venkaiah Naidu inaugurated the Convention and ‘Emerging issues in implementation of RTI and delivered the inaugural address at the Act’ for the Convention.

Blood Donation Camps where Government offi ces are situated. Blood Donation Camp was also organised by 2.43 In order to inculcate employees of Central DOP&T at North Block, New Delhi on Government for participation in Citizen Centric 21.06.2017. In the year 2017 (as on activities, this Department has been organizing 01.01.2018), 09 Camps have been organized Blood Donation Camps in association with the at various locations and 639 units of blood Indian Red Cross Society, New Delhi on monthly have been collected. basis since June 2015 in all major buildings

Annual Report 2017-18 21 Major Initiatives/Achievements/Events during the year

Celebration of 3rd International Yoga by Ministry of AYUSH. Besides, about 750 Day Yoga Sadhaks performed Yoga Sessions at their respective Samaj Sadans of Grih Kalyan 2.44 On the occasion of 3rd International Kendra in Delhi, Dehradun, Nagpur, Mumbai, Day of Yoga on 21.06.2017, 250 Yoga Bangalore, Kolkata and Chennai on this Sadhaks from Grih Kalyan Kendra participated occasion. The offi cials from DoPT performed in the Yoga Session at Connaught Place, Lodhi Yoga in front of North Block on that day. Garden and Talkatora Stadium organized

22 Annual Report 2017-18 Chapter - 2

In-House Training Programme 2.45 With a view to build the capacity of employees, a weekly One Hour Training for the offi cials of DoPT from LDC to Director Level on various topics was started w.e.f. 09.10.2014. Weekly training also includes training of offi cial of CSSS upto the rank of PPS. So far eight (8) modules viz. Filing System, Noting and Drafting, Gender Sensitization, Litigation Management (Handling of Court and CAT 3rd Cadre Review Committee of Central Cases), Preventive Vigilance, Ethics and Secretariat Service (CSS) Values, Records Management and Financial 2.47 Based on the recommendation of Management (Financial Propriety, issuing 3rd Cadre Review Committee of Central sanctions, role of Head of Offi ce, role of Secretariat Service (CSS), Government has Head of Department) were completed. Ninth approved the creation of 150 posts in Deputy module on ‘Report writing (not APAR)’ was Secretary grade-75 posts each for Central started from 23.08.2017. Secretariat Service (CSS) and Central Staffi ng Hindi Salahakar Samiti Schme (Cst.S), 232 posts in Under Secretary and 463 posts in Section Offi cer Grades in 2.46 This is a high committee consisting of CSS. Accordingly, all Cadre Units of CSS were 30 members. The Hindi Salahakar Samiti of requested to submit proposals for creation/ this Ministry was reconstituted on 13.04.2014 allocation of posts with full justifi cation in after the constitution of 16th Lok Sabha. these three grades. The proposals are still The eleventh meeting of the committee was awaited from some Ministries/Departments. held in New Delhi under the chairmanship of On receipt of the same, the matter will be th Hon’ble Minister of State (PP) on 8 May, 2017 examined by the Committee comprising of in which progressive use of Hindi in offi cial Joint Secretaries of DoPT and Department of work of the Ministry was reviewed. Expenditure. Based on the recommendation of the Committee, further action will be taken by this Department for the opertionalization/ allocation of the posts amongst the Cadre Units.

3rd Cadre Review Committee of Central Secretariat Stenographer’s Service (CSSS) 2.48 Based on the recommendation of 3rd Cadre Review Committee of Central

Annual Report 2017-18 23 Major Initiatives/Achievements/Events during the year

Secretariat Stenographer’s Service (CSSS), receipt of the complete information from all Government has approved the creation of 247 the cadre units, the matter will be examined posts of Sr. PPS/PSO, 549 posts of PPS and 204 by a designated committee for allocation posts Stenographers Gr. D and reduction of of posts among cadre units. Based on the 1000 posts in the grade of Personal Assistant recommendation of the Committee, further (PA) subject to certain conditions. Accordingly, action will be taken by this Department for all Cadre Units of CSSS have been requested the opertionalization/allocation of the posts to submit proposal for creation/allocation of amongst the Cadre Units. posts with full justifi cation in these grades. On

24 Annual Report 2017-18 3 Personnel Policies CHAPTER

1. Matters relating to framing and 6. Policy matters of PESB amendment of recruitment rules/ 7. Policy on Character verifi cation before service rules for Group “A” and “B” appointment posts 8. Disagreement cases with UPSC 2. Framing of policy relating to the from various Ministries except on procedure for Departmental Promotion appointment cases Committee(s) 9. UPSC (Exemption from Consultation) 3. Policy on seniority Regulations 4. General policy matters relating to:- 10. Policy on APAR. (a) Flexible complementing scheme, 11. Commercial employment after (b) Modifi ed Assured Career retirement Progression Scheme, 12. Policy on (c) Leave travel concession, (a) Retirement, extension, re- (d) Deputation, employment, (e) Child care leave, (b) Posting and transfers, Conduct and (f) Pay & allowances, CCA Rules, (g) Holiday policy, (c) Sealed Cover procedure, (h) Age relaxation and (d) Status of Women in Central Government, (i) Other matters concerning service conditions. (e) Temporary Service Rules, Etc. 5. Administration of UPSC and SSC (f) Lien, Probation, Confi rmation including exams except the Civil Service (g) Daily Wage Casual Labourers Examination

Journey to Headquarters on LTC in the distance between the headquarters/place respect of dependent family members of posting of the Government servant and of the Government servant. the place visited/hometown, whichever is less. 3.0 As per the extant LTC Rule provisions, Restriction of reimbursement to the distance Government servant and the members of the from the Headquarter/place of posting creates family may claim LTC independently, however, an anomalous situation where the Government reimbursement in such cases is restricted to servant seeks to avail of LTC in respect of the actual distance travelled by the family or members of the family to the Headquarters/

Annual Report 2017-18 25 Personnel Policies place of posting either from the Home town It has been decided that in such cases if any of the Government servant or from anywhere employee does not complete 75% of the total else. duration prescribed for probation on account of availing any kind of leave as permissible to a 3.1 To resolve the issue, the matter was probationer under the Rules, his/ her probation considered by the Government in consultation period may be extended by the length of the with Joint Consultative Machinery - Staff side. Leave availed, but not exceeding double the It has been decided that full reimbursement as prescribed period of probation. per the entitlement of the Government servant shall be allowed for journey(s) performed on (Reference DoPT’s O.M. No. 28020/1/2017- LTC by the family members from any place in Estt (C) dated 09.10.2017) India to Headquarters/place of posting of the Government servant and back. When such Instruction on sealed cover procedure- journey is performed from the Home Town, where Government servant has been the LTC shall be counted against 'Home Town' acquitted but appeal is contemplated/ LTC and in case the journey is from any other pending- clarifi cation regarding. place in India, then it shall be counted against 3.4 References were received seeking 'Any place in India' LTC. clarifi cation with regard to the course of action in cases where the government servant (Reference DoPT’s O.M. No. is acquitted by trial court but an appeal against 31011/5/2015-Estt.A-IV dated 31.10.2017) the judgement is either contemplated or has Extension of probation period on been fi led. This issue was considered in the light account of availing Leave. of various court judgments including Bank of India and another vs. Degala Suryanarayana, 3.2 As per extant instructions on Probation/ Appeal (Civil ) 3053-54 of 1997, (1999) 5 SCC Confi rmation in Central Services “if during 762 in consultation with Department of Legal the period of probation, a probationer has Affairs and it is clarifi ed as following:- not undergone the requisite training course, the period of probation may be extended by i) Where the recommendation of DPC such period or periods as may be necessary, has been kept in sealed cover solely on subject to the condition that the total period account of pendency of the criminal of probation does not exceed double the case, the sealed cover may be opened prescribed period of probation.” in case of acquittal of the government servant provided it has not been stayed 3.3 This has been examined in the view by a superior court. that some employees are not able to complete ii) In the order of promotion a mention may the probation on account of availing leave however be made that the promotion for long duration during probation period. is provisional subject to the outcome

26 Annual Report 2017-18 Chapter - 3

of appeal that may be fi led against the Rules, all civil posts except persons serving in acquittal of the Government servant. the Indian Audit and Accounts Department The promotion thus will be without under the Union shall be classifi ed as prejudice to the action that may be follows:- taken if the judgment of the trial court acquitting the government servant is S. Description of Posts Classifi cation set-aside. No. of Posts (1) (2) (3) iii) In case on appeal the government 1 A Central Civil Post Group A servant stands convicted, following carrying the pay in the action will be taken:- Pay Matrix at the Level a) The provisional promotion shall from 10 to 18 be deemed non est, and the 2 A Central Civil Post Group B Government servant shall stand carrying the pay Matrix reverted; at the Level from 6 to 9 b) In case of the Government 3. A Central Civil Post Group C servant being sentenced to carrying the pay in the imprisonment exceeding 48 Pay Matrix at the Level hours, he will be deemed to be from 1 to 5. under suspension in terms of rule10(2)(b) from the date of (Reference Gazette Notifi cation S.O. conviction; 3578(E) dated 09.11.2017) c) Action under rule 19(i) of the Online complaint management system CCS(CCA) Rules, 1965, read with titled “Sexual Harassment electronic- OM NO. 11012/11/85-Estt(A) Box (SHe-Box)” regarding:- dated the 11 th November, 1985 and 4th April, 1986 shall be 3.6 The features of Sexual Harassment taken. electronic Box (SHe-Box), an online complaint management system, launched by M/o (Reference DoPT’s O.M. No. 11012/6/2016- Women and Child Development have been Estt (A-III) dated 19.01.2017) highlighted and also stressed that the Amendment to Rule 6 of Central Civil complaint registered in the She-Box contains Services (Classifi cation, Control and only a brief description of the incident of Appeal) Rules, 1965 for classifi cation sexual harassment at workplace. The Internal Complaints Committee (ICC) is required to of Civil posts initiate inquiry as prescribed under Section 3.5 Notifi cation S.O. 3578(E) dated 11 of the Sexual Harassment of Women 9.11.2017:- Under Rule 6 of the CCS(CCA) at Workplace (Prevention, Prohibition and

Annual Report 2017-18 27 Personnel Policies

Redressal) Act, 2013 read with Department of timeline for completing Disciplinary Personnel & Training’s O.M. No.11013/2/2014- proceeding in time bound manner. Estt.(A-III) dated 16 th July, 2015 by calling upon 3.7 Central Civil Services (Classifi cation, the complainant to provide detailed complaint Control and Appeal) Rules, 1965 has been along with all the relevant evidences. amended vide Gazette Notifi cation No. 548 (Reference DoPT’s O.M. No. 11013/7/2016- (E) dated 2.06.2017 for introducing stringent Estt (A-III) dated 01.11.2017) timeline for completing disciplinary proceeding in a time bound manner. Amendment in Central Civil Services 3.8 Through the aforesaid Notifi cation, (Classifi cation, Control and Appeal) following timelines have been incorporated in Rules, 1965 for introducing stringent the aforesaid Rules. S. No. Subject Time line 1. Time line for written statement of 15 days defence by CO on charge-sheet Can be extended by 15 days at a time, maximum upto 45 days. 2. Time line for producing requisite 01 Month document claimed by CO. 3. Time line for conducting inquiry by 06 Months Inquiring offi cer. Can be extended by period not exceeding 06 months at a time. 4. Time line on written representation by 15 days the CO on advice of the UPSC

(Reference Gazette Notifi cation Education Allowance for differently abled G.S.R.548(E) dated 02.06.2017) children of Government employees which will be payable at double the normal rates Establishment (Allowances) Section prescribed. Instructions were issued to this 3.9 Establishment (Allowances) Section effect vide O.M. No. A-27012/02/2017-Estt. issued a number of instructions implementing (AL) dated 31/10/2017. Instructions were also the recommendations of the Seventh Central Pay issued vide O.M No A-27012/03/2017-Esst. Commission as accepted by the Government. (AL) dated 16/08/2017 implementing the Instructions have been issued enhancing the recommendations of the 7th CPC relating to Children Education allowance to Rs. 2250/-per Special Allowance for Child Care for Women month and that of Hostel Subsidy to Rs. 6750/- with Disabilities. Women with disabilities per month vide O.M No. A-27012/02/2017- shall be paid Rs. 3000/- per month as Special Estt. (AL) dated 16/08/2017. Implementation Allowance for Child Care. The allowance of decision relating to the grant of Children shall be payable from the time of the child’s

28 Annual Report 2017-18 Chapter - 3 birth till the child is two years old. Desk Availability of option for fi xation of pay Allowance has been abolished vide O.M No. on promotion from the Date of Next A-27023/01/2017-Estt (AL) dated 16/08/2017 Increment (DNI) in the lower post and on the basis of recommendations of the 7 th method of fi xation of pay from DNI, if CPC. opted for, in context of CCS (RP) Rules, 2016: OM No. 13/02/2017-Estt.(Pay-I) Establishment (Leave) Section dated 27/07/2017. 3.10 Establishment (Leave) Sections has 3.12 Since the issue of availability of option incorporated a new rule in the CCS (Leave) for fi xation of pay on promotion from the Date Rules, 1972, consequent to the enactment of Next Increment (DNI) in the lower post and of the ‘Sexual Harassment of women at method of fi xation of pay from DNI, if opted Workplace (Prevention, Prohibition and for, was not covered under the CCS (RP) Redressal) Act, 2013. As per the newly notifi ed Rules, 2016, the same was clarifi ed vide this rule, leave up to a maximum of 90 days may be Department's OM dated 27.07.20 17. granted to an aggrieved female Government Servant during the pendency of inquiry under Guidelines for fi xation of pay of candidates the said Act. Further, instructions were issued working in Public Sector Undertakings to all Ministries/Departments that leave etc., recommended for appointment by encashment to re-employed pensioners may method of recruitment by selection: OM be capped at 300 days including the period for No. 12/3/2017-Estt.(Pay-I) dated 28/07/20 which encashment was allowed at the time of 17. retirement. 3.13 By partially modifying this Depart- Establishment (Pay) Section ment's OM No.12/1/88-Estt.(Pay-I) dated Fixation of pay of State Government 07.08.1989, O.M. No. 12/1/96-Estt. (Pay-I) Employees on their appointment in dated 10.07.1998 and O.M. No.12/3/2009- Central Government, subsequent to the Pay-I dated 30.03.2010, the method of pay implementation of CCS (RP) Rules, 2016: fi xation in respect of those working in Public OM No. 12/2/2016-Estt.(Pay-I) dated Sector Undertakings etc., recommended for 11/05/2017. appointment by method of recruitment by selection through interview by a properly 3.11 This Department vide OM dated constituted agency including Departmental 11.05.2017 has issued guidelines for fi xation Authorities on or after 01.01.2016 has been of pay of State Government employees on described in OM No. 12/3/2017-Estt.(Pay-I) their appointment in Central Government, dated 28/07/20 17. subsequent of implementation of CCS (RP) Rules, 2016.

Annual Report 2017-18 29 Personnel Policies

OM No. 2/11/2017-Estt.(Pay-II) dated Estimates vide OM dated 1.5.2017 subject 24.11.2017 Grant of Deputation (Duty) to the conditions mentioned therein. The Allowance - Recommendations of the existing ceiling of Rs. 80,000/- for drawal of Seventh Central Pay Commission pay plus gross pension on re-employment has been enhanced to Rs. 2,25,000/-, the th 3.14 In pursuance of recommendation of 7 maximum salary payable to the Secretary to CPC the rates of Deputation (Duty) Allowance the Government of India under Central Civil st has been revised w.e.f 1 July, 2017 to 5 Services ( Revised Pay) Rules, 2016. percent of basic pay subject to a maximum of Rs. 4500/- p.m within same station and at the OM No. 3/4/2016-Estt.(Pay-II) dated rate of 10 percent of basic pay subject to Rs. 30.5.2017 (Revision of Pay of the 9000/- p.m in case of deputations involving Chairpersons and Members of the change of stations subject to the conditions Regulatory Authorities / Bodies consequent mentioned in the O.M. to the implementation of the 7th Central Pay Commission recommendations) Headquarters Allowance OM No. 2/12/2017-Estt.(Pay-II) dated 14.09.2017 3.17 In pursuance of recommendations of th (Discontinuation of Headquarter 7 CPC vide OM No. 3/4/2016-Estt.(Pay-II) Allowance in pursuance of recommen- dated 30.05.2017, pay of the Chairpersons dation of 7th CPC) and Members of the Regulatory Authorities / Bodies has been revised consequent to the 3.15 In pursuance of the recommendation implementation of 7th CPC recommendations. of 7th CPC, the payment of Headquarters Gazette Notifi cation No.4/2/2016-Estt. Allowance to the offi cers of the organized (Pay-II) dated 12 th June,2017 ( GSR 213) Group ‘A’ services on their posting in their respective Headquarters has been discontinued Revision of ceiling for aggregate of w.e.f 1 st July, 2017. pay and additional pay under FR 49 in pursuance of 7th CPC recommendations. OM No. 3/3/2016-Estt.(Pay-II) dated 3.18 In pursuance of recommendation of 1.5.2017 (Applicability of CCS (RP) Rules, 7th Central Pay Commission, ceiling for 2016 to persons re-employed in Govt. aggregate of pay and additional pay under FR Service after retirement and whose pay 49 (iv) has been revised from Rs. 80,000/- to and allowances are debitable to Civil Rs. 2,25,000/- ( admissible to the Secretary to Estimates. ) the Government of India), from the 1 st day of January, 2016. 3.16 The provisions of CCS (RP) Rules, 2016 have been made applicable to persons Establishment (RR) Section re-employed in Government service after 3.19 The Recruitment Rules Formulation, retirement and whose pay is debitable to Civil Amendment Monitoring System (RRFAMS)

30 Annual Report 2017-18 Chapter - 3

Portal has been under implementation streamline the process of timely convening of since 25.12.2016. The system facilitates DPCs:- online examination and approval of DoPT to proposals relating to framing/amendment of i. The vacancy year may be shifted to Recruitment Rules. Calendar Year from the year 2018 onwards, wherever the fi nancial year 3.20 With the introduction of new system, based vacancy year being followed the processing of proposals regarding fi nalizing now. of recruitment rules on the physical fi le has ii. The crucial date of eligibility will be 1st been discontinued. The online system provides of January of the Vacancy year w.e.f error free, more user friendly, responsive, 2019. effi cient and interactive environment which iii. The APARs for fi ve years preceding facilitates quick disposal of the proposals T-2 nd year may be taken as reckoning relating to amendment/framing of recruitment APARs, i.e. for the vacancy year 2019 rules. In the online system of examination and (January 2019 to December, 2019), approval of recruitment rules, 655 RRs have the reckoning APARs shall be 2016- been processed, out of this, 148 RRs have 17, 2015-16, 2014-15, 2013-14 and been approved by DoPT as on 18.01.2018. 2012-13. Establishment D Section iv. The year of 2018 being the transitional year, the vacancy period shall be from (i) Procedure to be observed by the 1st April 2018 to 31 st December, 2018. Departmental Promotion Committees The reckoning APARs for this vacancy (DPCS)-Model Calendar for DPCS-Relevant year shall be 2015-16, 2014-15, 2013- year up to which APARs are to be considered 14, 2012-13, and 2011-12. The crucial and model calendar for conducting DPCS. date of eligibility shall be 1st April, 2018 3.21 In order to ensure that Departmental for the transitional year. Promotion Committee (DPC) meetings are (ii) Modifi cation in Para 4 of Annexure-I convened in advance and approved select of Modifi ed Assured Career Progression panels are ready on the date of commencement Scheme issued vide OM No. 35034/3/2008- of the relevant vacancy year, there was a Esst.(D) Dated 19.05.2009 need to synergise/ to evolve a practical model calendar for DPCs after the issue of guidelines 3.22 On receipt of references from several regarding time schedule for completion of Ministries/Departments to allow the employee APAR. Accordingly, a fresh model calendar to draw the difference in Grade Pay after for DPCs has been fi nalised vide OM No. availing regular increment in the Pay Band and 22011/4/2013-Estt(D) dated 8th May 2017 Grade Pay w.e.f. date of promotion or date and following have been decided in order to of next increment consequent to MACP, it

Annual Report 2017-18 31 Personnel Policies has been decided vide this Department’s OM to trainees appointed under the scheme for No. 35034/3/2008-Estt(D)(Vol.II) dated 4th July compassionate appointment. The matter was 2017 to modify Para 4 of Annexure-I of MACP taken up with the Department of Expenditure Scheme as under:- and it has now been decided by the Government vide OM No. 14014/2/2009-Estt.(D) dated 09 th 3.23 “Benefi t of pay fi xation available at the October, 2017 that Level-1 of the Pay Matrix time of regular promotion shall also be allowed introduced on implementation of the 7th CPC at the time of fi nancial upgradation under the Report be the replacement for the pre-revised- Scheme. Therefore, the pay shall be raised by 1S scale. The pay of those governed by the 3% of the total pay in the pay band and the 1S scale may be revised by using the Fitment grade pay drawn before such upgradation. Factor of 2.57 for placement in Level-1 in There shall, however, be no further fi xation of conformity with the Rule 7 of the CCS (RP) pay at the time of regular promotion / grant Rules, 2016. All pre revised pay stages lower of Non-Functional Scale, if it is in the same than pre-revised pay of Rs.7,000 in the pre- grade pay as granted under MACPS. However, revised 1S scale shall not be considered for at the time of actual promotion / grant of determining the benefi t of bunching, on the Non-Functional Scale, if it happens to be in a same lines as has been clarifi ed by Department post carrying higher grade pay than what is of Expenditure’s OM dated 03.08.2017 on available under MACPS, no pay fi xation would application of the benefi t on account of be available and only difference of grade pay bunching. would be made available. At the time of such regular promotion/grant of Non-Functional This will be effective from 01.01.2016.” Scale to the higher grade pay than what has been given under MACPS, the employee RECRUITMENT AGENCIES shall have the option to draw the difference 3.25 The Union Public Service Commission of Grade Pays from the date of such regular (UPSC) and the Staff Selection Commission promotion/grant of Non-Functional Scale or (SSC) are the two designated recruitment the date of accrual of next increment in the agencies administered by the Department pay allowed under MACP”. of Personnel and Training. While the UPSC is a Constitutional body set up under Article iii Fixation of the pay of the 315 of the Constitution, the Staff Selection Pre-Revised Pay Scale of 1S Scale Granted Commission has been set up by Resolution to candidates appointed as trainees on of the Government and it has the status of Compassionate Grounds in the Seventh an attached offi ce of the Department of Central Pay Commission (7Th CPC) Personnel and Training. Both these agencies enjoy the reputation for selecting candidates 3.24 “The 7th CPC has not provided any for the Government services in fair, objective replacement scale for 1S pay, band of Rs.4440- and impartial manner. The candidates for the 7440 without any grade pay which is granted

32 Annual Report 2017-18 Chapter - 3 various examinations come from a variety of 3.26.3 Examination social environment and having studied in The Commission conducted a total of different disciplines. 14 examinations under the method of Recruitment by Examinations. Of 3.26 SET UP AND FUNCTIONS OF UNION these, 10 examinations for selection PUBLIC SERVICE COMMISSION to Civil Services/Posts and 04 for 3.26.1 The Union Public Service Commission Defence Services were conducted. comprises a Chairman and ten Members. For these examinations, a total of The UPSC makes recruitment for All India 34,71,693 applications were received Service, Group ‘A’ Central Civil Services /posts, and processed and 8,990 candidates and Group ‘B’ Gazetted posts in Ministries/ interviewed for Civil Services/Posts. Departments of the Central Government. The The interviews for Defence Services Commission also conducts the examination were conducted by Services Selection for recruitment of Commissioned offi cers in Board (SSB) of Ministry of Defence. the Defence Forces. Some Union Territories A total of 4,612 [4,445+167(Reserve (UTs) also avail the services of the Union Public list)] candidates were recommended Service Commission for recruitment to the for appointment to various posts. A posts under the UT. total of 3,244 candidates (including 167 candidates through Reserve List) 3.26.2 The functions of the Commission are were recommended for Civil Services/ as specifi ed in Article 320 of the Constitution. Posts and 1,368 for Defence Services/ By exercise of powers conferred by the proviso Posts. to Article 320 (3) of the Constitution, the Of the 1,741 posts reserved for SC, President has made the UPSC (Exemption from ST and OBC candidates to be fi lled Consultation) Regulations, 1958 as amended up under method of Recruitment from time to time, as respects the All India by Examinations, the Commission Services and also as respects other services recommended 1,729 SC, ST and and posts in connection with the affairs of the OBC candidates. In addition, 12 Union specifying the matters in which it shall reserved category candidates were not be necessary for the UPSC to be consulted. recommended against unreserved The latest 67th Annual Report (2016-17) of posts. the Union Public Service Commission for the year ending March, 2017 is yet to be placed The scheme of Engineering Services on the Table of both the Houses of Parliament. Examination has been changed from The major activities of the Commission during the year 2017. The Examination which the period 2016-17, as included in the above was previously held in two stages has Annual Report are given below:- now been split up into three stages viz. Preliminary/Stage-I examination,

Annual Report 2017-18 33 Personnel Policies

Mains/Stage-II examination and Stage- Answer and Comprehension problem III (Personality Test). A merit list will be questions (50%). At least one short prepared based on the performance of answer and One Long Answer Question the candidates in all the three stages of from each section is compulsory. the Examination for recommendations. The syllabus of Indian Statistical The syllabi of all the four disciplines of Services Examination has also been Engineering namely Civil Engineering, revised accordingly from the year 2016 Mechanical Engineering, Electrical in sync with the revised pattern of Engineering and Electronics & Examination. Telecommunication Engineering have Under the method of Recruitment by also been revised and implemented Examination, the offer of appointment with the new scheme introduced from is made by the Ministry/Department the year 2017. concerned. A delay in the issues of A new pattern for Indian Statistical offer of appointment was reported in Services Examination was implemented 20 such cases. for Indian Statistical Services The Commission is of the fi rm view that Examination, 2016 as under: the candidates recommended by it, S. Subjects Maximum Time should not be made to wait for receipt No. Marks Allowed of the offers of appointment from the (in Hrs.) Ministries/ Departments concerned. 1. General English 100 3 In many cases, candidates selected 2. General Studies 100 3 by the Commission, in the meantime, 3. Statistics-I 200 2 secure placement elsewhere and do (Objective) not become available for appointment 4. Statistics-II 200 2 under the Government, thus rendering (Objective) the whole exercise of the selection of 5. Statistics-III 200 3 such candidates infructuous. (Subjective) Eleven cases of malpractices, committed 6. Statistics- IV 200 3 by the candidates were reported to the (Subjective) Commission relating to suppression Statistics I & II has been of Objective of information, submission of false Type Questions (80 questions with information/fabricated documents, maximum marks 200 in each paper) to using unfair means and copying etc. be attempted in 120 minutes. The Commission took serious note of such cases and, after following Statistics III & IV has been of Descriptive due process, imposed penalties on Type having short Answer/small the delinquent candidates, ranging Problems Questions (50%) and Long

34 Annual Report 2017-18 Chapter - 3

from cancellation of their candidature Post Ratio was 0.90. to their debarment from the future Computer Based Recruitment Examination/Selections, conducted Tests/Recruitment Tests (CBRTs/ by the Commission, for periods RTs) were conducted in 24 cases, varying from fi ve years to permanent where the number of applicants debarment. was disproportionately high vis-a-vis 3.26.4 Direct Recruitment by Selection the number of vacancies. It includes one Recruitment Test to the post The Commission received 264 of Enforcement Offi cer /Accounts requisitions for 1,808 posts from Offi cer, Employees Provident Fund various Ministries/ Departments. After Organisation involving 5,54,018 adding the cases carried forward applications. from the previous year, a total of 440 requisitions for 3,352 posts were The process of selection to 124 posts processed during the year. Of these, 24 became infructuous due to non- requisitions for 147 posts were deemed availability of suitable candidates. Most as closed for want of clarifi cations from of these posts required specialized the Ministries/Departments concerned, medical or scientifi c qualifi cations. The or withdrawn at the pre-advertisement Commission is working with DoP&T stage by them. to reduce the incidence of infructuous cases. A total of 1,661 posts against 240 requisitions were advertised during the The advertisements of vacancies in year and 7,42,679 applications were the Commission were placed on the received. The recruitment process was National Career Service (NCS) portal cancelled in respect of 12 requisitions of Ministry of Labour and Employment for 35 posts and modifi ed in respect for wider publicity of Commission’s of 01 requisition, subsequent to the examinations and recruitments. publications of advertisement. As against 609 reserved posts, a total During the year, a total of 4, 55,255 of 528 candidates (149 SC, 75 ST and applications were fi nalized including 304 OBC) were recommended. Thus applications received in the preceding 86.7 percent of the posts for reserved year; 6,397 candidates were called categories were fi lled up. Besides, 19 for interview and 4,918 candidates SC, 04 ST and 71 OBC candidates were actually appeared for interview. recommended for selection against 1,123 candidates were recommended the unreserved posts. against 1,247 posts requisitioned in The Commission recommended 27 200 cases. The applicant to Post Ratio candidates against 47 posts reserved was 365 and the Recommendation to for Persons with Disabilities.

Annual Report 2017-18 35 Personnel Policies

A delay was reported in 49 cases in organized a Workshop on “Framing and issue of offer letters of appointment by Amendment of Recruitment Rules for posts in the Ministry/Department concerned, the Government” for delegates from Public/ to the candidates recommended by Civil Service Commission(s) of SAARC Member the Commission. In certain cases, the States on November 28-29, 2016. Delegates Ministry/Department concerned did from all SAARC Member States and SAARC not provide information regarding issue Secretariat, Kathmandu except Afghanistan of the offer letters of appointment to and Pakistan, attended the Workshop. the recommended candidates. The Commission reiterates the need for 3.26.7 Workshop on Interview the Ministries/Departments concerned Techniques to adopt suitable measures in order A Two-day Workshop on Interview Techniques to ensure that the recommended for Hon’ble Members of State Public Service candidates are issued offers of Commissions was held in the premises appointment as early as possible. of the Union Public Service Commission 3.26.5 Appointments on September 9-10, 2016. The Hon’ble Chairpersons and Members from State Public The Commission made Service Commission(s) participated in the two recommendations regarding the days workshop. suitability of candidates/offi cials for promotion, deputation, absorption 3.26.8 Visits of Foreign Delegations etc. in respect of 3,958 offi cers/posts. A delegation led by Dr. Tsedendambaa, The Commission considered the Member Civil Service Council of Mongolia service records of 7,999 offi cers and visited the Commission and had interactive recommended (a) 3,850 offi cers for session with Hon’ble Chairman, Union Public promotion in Central Services and Service Commission on March 21, 2017. (b) 108 offi cers for appointment on Deputation (ISTC)/Absorption. 3.26.9 Progressive use of Hindi in 3.26.6 Workshop on “Framing offi cial work and Amendment of Recruitment Rules Union Public Service Commission continued to for the posts in the Government” for make sincere and concerted efforts to ensure the delegates of SAARC Member States compliance with the provisions of the Offi cial In pursuance of the decision taken in fi fth Language Act/Rules and various Orders/ Meeting of the Chiefs of Public Service Instructions issued by the Department of the Commissions of SAARC Member States Offi cial Language from time to time regarding held in Thimphu, Bhutan, the Commission the progressive use of Hindi for offi cial purposes.

36 Annual Report 2017-18 Chapter - 3

(a) Implementation of Government’s Teaching Scheme. Language Policy and programme (e) Hindi Workshop The Union Public Service Commission has a Hindi Branch under the charge of a Director During 2016-17, 04 workshops were organized (Offi cial Language) with two Deputy Directors for the offi cers/employees of the Commission (Offi cial Language), four Assistant Directors to encourage and to overcome the hesitation (Offi cial Language) and other supporting of doing their daily work in Hindi. staff. Apart from guiding and monitoring the (f) Cash awards and Incentive Schemes implementation of the Offi cial language policy and programmes of the Government, this At present, three Incentive Schemes with cash Branch also perform the work relating to the prizes are in operation in the Commission. In translation of documents, which are required accordance with the First Incentive Schemes to be issued in Hindi or bilingually. of the Raj Bhasha Vibhag to encourage the offi cers/offi cials for doing their offi cial work (b) Offi cial Language implementation originally in Hindi, the Commission awarded Committee 02 fi rst prizes of Rs. 2000/- each, 03 second During 2016-17, four meetings of the Offi cial prizes of Rs. 1200/- each, 05 third prizes of Language Implementation Committee under Rs. 600/-each and 17 consolation prizes of Rs. the chairmanship of Secretary/Additional 400/- each to its offi cers/offi cials. Similarly, two Secretary, UPSC were held in the Commission prizes of Rs. 2000/- each were awarded to two and necessary follow-up action was taken to offi cers under the Second Incentive Scheme implement the decisions of the Committee. for offi cers for giving dictation in Hindi. In addition to these incentives provided under (c) Correspondence in Hindi the Offi cial Language Policy, the Commission In pursuance of Section 3(3) of the Offi cial is also implementing an Incentive Scheme for Language Act, 1963, general orders, rewarding those Sections who have performed resolutions, notifi cations, press communiqués, their maximum offi cial work in Hindi. administrative reports, rules, regulations, (g) Hindi Diwas and Fortnight tender notices, tender forms etc. were issued bilingually during 2016-17. Correspondence Hindi Pakhwara or Hindi Fortnight was with offi ces located in ‘A’ and ‘B’ regions were organized from 1.9.2016 to 14.9.2016. The generally carried out in Hindi. Pakhwara started with an appeal made by the Chairman of the Commission, requesting (d) Training in Hindi the offi cers/offi cials of the Commission to During 2016-17, 38 offi cials have received perform their maximum offi cial work in Hindi. typing training and 3 stenographers have During this period, competitions on Noting received stenography training under Hindi and Drafting, Essay writing, Poetry, Dictation,

Annual Report 2017-18 37 Personnel Policies

Typing and On-the-Spot Speech competitions (ii) Recruitment for Selection Posts: in Hindi were held during this period. To Selection posts are such posts in conclude the Hindi Pakhwara, the main various Ministries/Departments where function was organized on 14 th September, the number of vacancies is small and 2016 under the chairmanship of Hon’ble the Essential Qualifi cations vary from Member of UPSC Smt. Alka Sirohi wherein Matriculation to Post Graduate Degree cash prizes and certifi cates were distributed to specifi c to the job requirements. the winners. B. EXAMINATIONS CONDUCTED BY THE COMMISSION 3.27 The Staff Selection Commission 3.27.4 Mandated Examinations: The A. INTRODUCTION Commission is mandated to conduct eight All India Open Competitive Examinations in a 3.27.1 The Staff Selection Commission is one year, viz. of the largest recruiting agencies in India in terms of the number of applicants who apply (i) Combined Graduate Level Examination for posts in the Central Government. As on 10.01.2018, a total of 194, 82,313 candidates (ii) Combined Higher Secondary Level are registered for appearing in various Examination Competitive Examinations being conducted by (iii) Junior Engineers (Civil, Mechanical, the Commission during the year 2017-18. Electrical and Quantity Surveying & Contract) Examination 3.27.2 The Staff Selection Commission is (iv) Sub Inspectors in Delhi Police and mandated to make recruitment to Group CAPFs & Assistant Sub Inspectors in ‘B’ (Non-Gazetted) and Group ‘C’ (Non- CISF Examination Technical) Posts in the Government of India. The Commission has also been assigned the (v) Combined Junior Hindi Translators, additional responsibility of making recruitment Junior Translators, Senior Translator to Group ‘B’ (Gazetted) Posts of Assistant and Hindi Pradhyapak Examination Accounts Offi cer and Assistant Audit Offi cer (vi) Junior Translators (CSOLS) Examination for the Indian Audit and Accounts Department. (vii) Multi Tasking Staff (Non-Technical) Examination 3.27.3 The Commission makes its recruitment through two modes i.e. (viii) Stenographer Grade `C’ & `D’ Examination (i) All India Open Competitive 3.27.5 Non-mandated Examinations: In Examinations for fi lling up regular addition to the above, three non-mandated vacancies; and examinations are also being conducted by the Commission on the specifi c directions

38 Annual Report 2017-18 Chapter - 3 of the Government on a Memorandum of C. INNOVATIVE MEASURES ADOPTED Understanding (MoU) basis. These three IN THE EXAMINATION SYSTEM examinations are (i) Constables (GD) in CAPFs, Introduction of Computer Based Mode NIA & SSF and Rifl emen (GD) in Assam Rifl es of Examination for conduct of various Examination, 2017, (ii) Constables (Executive) examinations by the Staff Selection (Male & Female) in Delhi Police Examination, Commission. 2016 and (iii) Scientifi c Assistants in IMD Examination, 2017. 3.27.8 The Commission took a fresh initiative in June 2016 by adopting the Computer 3.27.6 Departmental Examinations: Besides, Based Mode for the conduct of its Objective the Commission also conducts three Limited Type Multiple Choice Examinations. Earlier Departmental Competitive Examinations in a these examinations were conducted in the year for promotion from (i) Multi-Tasking Staff conventional Optical Mark Reader (OMR) (MTS) to Lower Division Clerk (LDC) Grade, (ii) Based Examination. This transition from the Lower Division Clerk (LDC) to Upper Division OMR based mode to the Computer Based Clerk (UDC) Grade and (iii) Stenographer mode has been swift and comprehensive Grade ‘D’ to Stenographer Grade ‘C’. and has contributed signifi cantly towards improving the effi ciency in the conduct of 3.27.7 Selection Posts: The Commission also various examinations and delivery of timely makes recruitment to Selection Posts (not results by the Commission. This modality covered by open competitive examinations) has been continued in the Financial Year where the number of vacancies are small 2017-18 also. The Computer Based Mode of and the essential qualifi cations vary from examination has the following advantages:- Matriculation to Post Graduate degrees, specifi c to the job requirements, for different i) It is more effective and with adequate Group `B’ (Non-gazetted) and Group `C’ safeguards in place, the said modality (Non-Technical) posts in various Ministries/ of examination is more reliable, Departments and Attached and Subordinate effi cient and robust. Offi ces of the Government of India. These ii) Human intervention is reduced to posts were earlier fi lled through interviews a minimum which also reduces the only. As interview has been dispensed with by vulnerability of the examinations being the Government of India w.e.f. 1.1.2016, the compromised. said posts are now being fi lled through written iii) There is greater fl exibility and higher examinations, conducted in the format of confi dentiality in the question paper Objective Type Multiple Choice Questions, in management and administration. the computer based mode. iv) There is complete automation leading to greater accuracy and faster

Annual Report 2017-18 39 Personnel Policies

processing of results. During the year 2016-17, 13934 RTI v) Besides, there is better data Applications and 724 RTI Appeals and in the management contributing to year 2017-18 (upto 24.01.2018), 17360 more effective analysis and report RTI Applications and 1293 RTI Appeals were generation. received under the Right to Information Act, 2005 in the Commission’s HQs. These RTI 3.27.9 Recruitment to Selection Posts applications and appeals were expeditiously As a sequel to the Government’s decision addressed and disposed off, with due to dispense with interviews for all Group `B’ weightage to quality considerations, within and Group `C’ posts w.e.f. 01.01.2016, the the stipulated time period. Staff Selection Commission has adopted a revised modality for conducting recruitment The Commission also received an award for Selection posts. The said modality is titled “Gems of Digital India” for the year implemented in the Computer Based mode 2017, presented by Coeus Age Consulting, wherein three common examinations are Gurugram. conducted at three EQ Levels viz. the (i) Matriculation Level, (ii) Higher Secondary 3.27.11 Activities undertaken by the (10+2) Level and (iii) Graduate & above Level. Commission to achieve the motto “Minimum Government, Maximum 3.27.10 Awards received by the Governance” Commission during the year 2017 The Commission has stridently embarked The Staff Selection Commission has been on the path of digitisation by receiving awarded Certifi cates of Excellence under applications for all its examinations, online. two categories of Awards, on the online Furthermore, the Commission also conducts RTI Portal launched by the Department of all its major Objective Type Multiple Choice Personnel & Training (DOP&T) for all Ministries Question examinations in the Computer Based / Departments of the Government of India. Mode. Besides the above, the Commission The said awards were presented to the also uploads comprehensive information on Commission by the Hon’ble Minister of State its activities and all aspects of its examinations for Personnel, Public Grievances and Pensions on the websites of Commission HQ and all the on 17.3.2017. The two categories under Nine Regional Offi ces of the Commission. which the Certifi cates of Excellence have been awarded to the Commission for the period 3.27.12 Measures for the benefi t of 1.4.2016 to 31.3.2017 are (i) the average time Physically Handicapped Persons taken for giving fi nal reply to RTI requests and The Commission extends the facility of Scribes (ii) the quality of disposal of RTI requests during for its Written /Computer Based Mode of the period. examinations and Passage Reader for Skill

40 Annual Report 2017-18 Chapter - 3 test, along with the compensatory time of 20 3.27.13 Transparency in Governance minutes per hour, to Visually Handicapped (VH) As a premier recruiting agency for various candidates/Cerebral Palsy affected candidates, posts in different Ministries/Departments in with 40% or more disability. Recently, the the Government of India, the Commission Commission has also extended this facility to discharges its functions diligently, maintaining candidates affl icted by locomotor disability thereby a high standard of effi ciency, (40% or more) wherein the dominant writing transparency and integrity in the conduct of its extremity is affected to the extent of slowing examinations, to achieve the prime objective the performance of the candidates. The of ensuring merit based selection among Commission has taken due precaution to candidates appearing for various examinations ensure that a separate set of questions are conducted by the Commission. administered in quantitative aptitude and general intelligence to VH candidates, which To ensure a high standard of transparency, the do not have components of maps, graphs, Commission uploads maximum information on statistical data, diagram and fi gures. In fact, its website(s), both at Commission HQ and in alternate questions are administered to VH the nine Regional Offi ces of the Commission. candidates in place of questions with fi gures The Commission is also prompt in responding and diagrams. to clarifi cations sought by candidates through CPGRAMs, RTI or any other mode of The Commission makes a concerted effort to communication. provide disabled-friendly examination centres, for candidates affl icted with disabilities To ensure transparency in its examination during various Examinations conducted by it. processes, the Commission also uploads on Instructions have been issued to the Venue its website(s) in Commission’s HQ and nine Supervisors for making necessary arrangements Regional Offi ces, comprehensive information for Divyangjan, only on the ground fl oor, with on various aspects of the examination processes easy, safe and trouble free access to the venues viz. the Notices of various examinations, concerned. In case adequate number of rooms question papers, answer keys, merit list, or computer labs are not available on the results, etc. ground fl oor, Divyangjan are accommodated in the venues which are easily accessible 3.27.14 Candidates registering with and where lift facilities are available. The the Commission Commission makes an all out effort to ensure Total number of candidates registered for that the Divyangjan neither face any hardship various Examinations of the Commission during nor are they subjected to any inconvenience 2017-18 as on 10.01.2018 are as under: while taking their examinations.

Annual Report 2017-18 41 Personnel Policies

Sl. Name of Examination Date of Registered No. Examination candidates 1 Junior Hindi Translators Examination, 2017 Paper-I 15.06.2017 29287 (CBE) 2 Sub-Inspectors in Delhi Police and CAPFs & Assistant 01.07.2017 to 729595 Sub-Inspectors in CISF Examination, 2017 (Tier-I) (CBE) 07.07.2017 3 Combined Higher Secondary Level Examination, 2016 09.07.2017 53205 (Tier-II) 4 Selection Post Examination, 2016 Metric Level (CBE) 16.07.2017 23840 5 Junior Engineers Examination, 2016 Paper-II 30.07.2017 8332 6 LDC Grade Ltd Dpt. Competitive Examination (CBE) 30.07.2017 550 7 Combined Graduate Level Examination, 2017 (Tier-I), 05.08.2017 to 3026598 (CBE) 23.08.2017 8 Junior Hindi Translators Examination, 2017 Paper-II 06.08.2017 2087

9 Stenographer Grade C and D examination, 2017 (CBE) 11.09.2017 to 541900 14.09.2017 10 Multi Tasking Staff (Non-Technical) Examination, 2016 16.09.2017 to 6975285 (CBE) 31.10.2017 11 Selection Post Examination (Matric Level) 05.11.2017 243

12 Selection Post Examination (Higher Secondary Level) 15.11.2017 1236

13 Selection Post Examination (Graduate Level) 18.11.2017 17401

14 Scientifi c Assistants in India Meteorological Department 22.11.2017 to 473701 Examination, 2017 (CBE) 25.11.2017 15 Constables in Delhi Police Examination, 2016 05.12.2017 to 195857 08.12.2017 16 Sub Inspectors in Delhi Police and CAPFs & Assistant 15.12.2017 12047 Sub Inspectors in CISF Examination, 2017 (Tier-II) (CBE) 17 Junior Engineer Examination, 2017 (Tier-I) (CBE) 22.01.2018 to 1041604 29.01.2018 18 Combined Higher Secondary Level Examination, 2017 04.03.2018 to 6349545 (Tier-I) (CBE) 26.03.2018 TOTAL 19482313 *CBE: Computer Based Mode of Examination.

42 Annual Report 2017-18 Chapter - 3

Regular Video Conference with interface provided by the video conferencing Regional Offi cers to improve effi ciency facility between the Commission HQ and Regional Offi ces has facilitated timely exchange 3.27.15 To facilitate near real time exchange of information which has had a salutary of information, effective monitoring of various impact on the decision making processes of examinations conducted by the Commission the Commission. and for discussion on other important/pressing issues, which warrant immediate attention, Candidates selected by the Commission the Commission has adopted the modality of video conferencing with the Regional Directors 3.27.16 Data / information in / Deputy Directors of the nine Regional Offi ces respect of candidates selected in various of the Commission. These video conferences Examinations, results of which were declared are held frequently on a regular basis. The by the Commission during 2017-18 (as on 15.01.2018):

S. Name of Examination Date of Declaration Candidates No of Result Selected 1 Combined Graduate Level Examination, 2016 05.08.2017 10661 2 Combined Higher Secondary (10+2) 28.08.2017 9194 Examination, 2015 3 Junior Engineers (Civil, Mechanical, Electrical, 09.10.2017 1572 Q.S. & C) Examination, 2015 4 Sub-Inspectors in Delhi Police, CAPFs and 08.09.2017 4782 Assistant Sub-Inspectors in CISF Examination, 2016 (Male/Female) 5 Revised/Additional lists of candidates to be 26.05.2017 263 included in merit list for the Recruitment of Constable (GD) in CAPFs, NIA & SSF and Rifl eman (GD) in Assam Rifl es Examination, 2015 (Male/ Female) 6. Stenographers Grade `C’ and `D’ Examination, 15.01.2018 1261 2016 7. Selection Posts 966

Total 28699

Annual Report 2017-18 43 Personnel Policies

Further, it is expected to nominate an additional Running Shield by DoP&T under the attached 19,913 more candidates to the User Ministries / subordinate offi ce category, for outstanding / Departments upto 31.3.2018. In addition, work in Hindi for the year 2016-17. the Commission is also making a concerted effort to declare the fi nal result of the Multi 3.27.19 In order to encourage the progressive Tasking (Non-Technical) Staff Examination use of Hindi in the offi cial work and to (MTS) 2016, which was conducted in the create interest among offi cers/ offi cials for its months of September – October, 2017 usage, Hindi software supported by Unicode within the Financial Year 2017-18. With the compliance is being used. All Sections in the declaration of this result, it is proposed to Commission HQ and the nine Regional / Sub nominate an additional 10,331 candidates to Regional Offi ces of the Commission are using fi ll up the notifi ed vacancies of MTS, in various this Hindi Software/Fonts. The Hindi Fortnight Ministries/ Departments within this fi nancial Event was organized from 1 st September, 2017 year. Accordingly, the total nominations, the to 15 th September, 2017. During this fortnight, Commission proposes to make in the Financial various competitions like Hindi Typing, Essay Year 2017-18, are estimated at 56,661. Writing, Noting and Drafting, Hindi Dictation, Poem Recitation and Hindi Quiz on “Quit India D. PROGRESSIVE USE OF HINDI IN Movement, 1942” were organized. Certifi cates COMMISSION’S WORK were distributed to the winners by the Hon’ble 3.27.17 During the period under review, Chairman of Staff Selection Commission on th provision of Section 3(3) of Offi cial Language 16 October, 2017. A one day Hindi Workshop th Act, 1963 and Offi cial Language Rule, 1976 was also organized on 11 August, 2017 on were duly complied with. All the notices Noting and Drafting and Twenty participants of various examinations published during were trained in this workshop. the period were issued bilingually and the 3.28 Public Enterprises Selection Board emphasis was laid on increasing the original correspondence in Hindi with three Regions 3.28.1 The Public Enterprises Selection Board namely A, B and C as per target prescribed {PESB} is a high powered body constituted by the Department of Offi cial Language. by Government of India Resolution dated Three Regional/Sub-Regional Offi ces of 3.3.1987 which was subsequently amended Staff Selection Commission namely Raipur from time-to-time, the latest being on (Region-A), Mumbai (Region-B) and Bangalore 10.06.2016 to the effect that “Candidates (Region-C) were awarded Rajbhasha Shield from State Public Sector Enterprises and the under the Scheme of Commendable Work private sector subject to fulfi lling the eligibility in Offi cial Language Hindi for the year 2016- criteria will also be considered as non internal 17. In the year 2016-17, six cash awards were candidates along with the candidates of other awarded to the employees under the Scheme public sector enterprises, for a period of fi ve of Original work in Hindi. years”. The PESB has been set up with the objective of evolving a sound managerial policy 3.27.18 Staff Selection Commission (HQs), for the Central Public Sector Enterprises (CPSE) New Delhi has been awarded the Rajbhasha and, in particular to advise Government on

44 Annual Report 2017-18 Chapter - 3 appointment to top management posts. The Selection meetings for appointment of Board PESB is headed by a full – time Chairman with level executives. PESB has also recommended three Members. confi rmation in one case, one case of creation of post and categorization of CPSE in one case. 3.28.2 The specifi c functions assigned Recommendations are being sent six months to the PESB include the following: in advance of the occurrence of anticipated (i) to be responsible for the selection of vacancies and within four month of occurrence personnel for the posts of Chairman, of unforeseen vacancies. Candidates from Managing Director or Chairman-cum- State Public Sector Enterprises and the private Managing Director and Functional sector subject to fulfi lling the eligibility Director in CPSEs as well as in posts at criteria will also be considered as non internal any other level as may be specifi ed by candidates along with the candidates of other the government; public sector enterprises, for a period of fi ve years from the date of the Resolution dated (ii) to advise Government on matters 10.06.2016. relating to appointments, confi rmation or extension of tenure and termination 3.28.4 Keeping in view the specifi c role of services of the personnel of the assigned to the PESB, the administrative above mentioned levels; Ministries/Departments have been advised (iii) to advise Government on the desired to consult the PESB in all cases of non- structures at the Board level, and for confi rmation and non-extension of tenure, senior management personnel, for wherein the incumbents do not meet the each PSE or a group of PSEs; bench mark. (iv) to advise Government on a suitable performance appraisal system for both 3.28.5 As per extant procedure, Ministries the PSEs and the managerial personnel are required to send proposals to PESB only in in such enterprises; cases of non-confi rmation of tenure of Board level incumbents on performance grounds (v) to advise Government on formulation i.e. in cases where the score on the Special and enforcement of a code of conduct Performance Report (SPR) is less than 37.5. and ethics for managerial personnel in PSEs; a) A CMD/MD/Functional Director would (vi) to advise Government on evolving be deemed to be confi rmed unless the suitable training and development Ministry/Department sends a proposal programs for management personnel to the PESB, to the contrary, within 30 in PSEs; and days after the expiry of one year of the (vii) to build data bank containing data executive’s contractual period. relating to the performance of PSEs Within this stipulated period of one and their offi cers. year and thirty days, the Ministry/ 3.28.3 During the year 2017-2018 (upto Department shall issue necessary order for 30.11.2017), the PESB has conducted 110 confi rmation, if the Ministry fails to send a

Annual Report 2017-18 45 Personnel Policies

proposal to the contrary, to the PESB. of the PESB would then be submitted to the b) Now only proposals of non-extension ACC for orders. on performance grounds are required 3.29 In view of large number of applications to be sent to PESB by the Administrative being received for Board level positions in Ministries. All cases of extension are to CPSEs, shortlisting of eligible candidates is be placed before the ACC directly by restricted to only 12 (Twelve) applicants for a the concerned Ministry. Selection Meeting. 3.28.6 The PESB in consultation with DPE has evolved a benchmarking system to be applicable 3.30 A software for inviting online while considering proposals for extension. applications for the Board level posts for various All proposals in which the incumbent meets CPSEs has been enabled in PESB as a part of the benchmark and the Ministry/Department e-Governance initiative by the Government. decides to recommend extension are to be Nodal offi cers have been nominated by CPSEs, referred to the ACC for approval, not later Ministries and Cadre Controlling Authorities than two months before the scheduled expiry for verifying & forwarding applications. All of the tenure of the incumbent. No reference applications are fi lled online. would be needed to be made to the PESB in such cases. 3.31 Under the Swachh Bharat Mission, old records/fi les have been reviewed and weeded 3.28.7 All proposals wherein the incumbent out/recorded as per the guidelines of record does not meet the benchmark are to be referred retention schedule. A mass cleanliness drive to the PESB by the Ministry/Department had also been undertaken under this mission concerned. This reference has to be made six to clear the offi ce spaces of obstacles in fi re months before the scheduled expiry of tenure safety measures and a schedule drawn up to of the incumbent. The recommendation monitor our cleanliness drive. 3.32 BUDGET ESTIMATES 2017-2018 (IN THOUSANDS OF RUPEES) HEADS PLAN NON-PLAN TOTAL SALARIES 0 32100 32100 WAGES 0 50 50 OVER TIME ALLOWANCE 0 20 20 MEDICAL TREATMENT 0 400 400 DOMESTIC TRAVEL EXPENSES 0 550 550 FOREIGN TRAVEL EXPENSES 0 200 200 OFFICE EXPENSES 0 6000 6000 PUBLICATION 0 50 50 OAE 0 250 250 MINOR WORKS 0 500 500 PROFESSIONAL SERVICES 0 100 100 TOTAL 0 40220 40220

46 Annual Report 2017-18 4 Reservation in the Central CHAPTER Government Services

MANDATE Policy matters regarding Reservation in Services in Central Government for the following:- Scheduled Castes, Scheduled Tribes & Other Backward Classes; Persons with Disabilities; Ex-servicemen.

The Government has taken several steps for posts in connection with the affairs of the the upliftment and welfare of the Scheduled Union or of a State. Castes, the Scheduled Tribes and Other Backward Classes. One of the welfare measures 4.2 In consonance with the powers given as per constitutional provisions is to give them by the Constitution, the Government has reservation in services under the State. Persons issued various instructions from time to time with Disabilities and Ex-servicemen also get providing for reservation in services for the the benefi t of reservation in services. members of the Scheduled Castes (SCs), the Scheduled Tribes (STs) and the Other Backward RESERVATION FOR SCs, STs AND OBCs: Classes (OBCs). Such members of Other Backward Classes who fall in creamy layer, 4.1 Clause (4) of Article 16 of the however, do not get the benefi t of reservation. Constitution of India enables the State to make The income limit for determining the creamy provision for reservation of appointments layer status amongst the OBCs to exclude the or posts in favour of any backward class socially advanced persons/sections is presently of citizens which, in the opinion of the State, is not adequately represented in the Rs. 8.0 lakh per annum. services under the State. Clause (4A) of the 4.3 Reservation to SCs, STs and OBCs, in same Article enables the State to provide case of direct recruitment, is available in all reservation for the members of the Scheduled groups of posts. When direct recruitment is Castes and Scheduled Tribes in the matter made on all India basis by open competition, of promotion. Article 335 provides that the reservation for SCs, STs and OBCs is respectively claims of the members of the Scheduled 15%, 7.5% and 27%. In direct recruitment Castes and the Scheduled Tribes shall be made on all India basis otherwise than by open taken into consideration, consistently with the competition, it is 16.66%, 7.5% and 25.84% maintenance of effi ciency of administration, in respectively. the making of appointments to services and

Annual Report 2017-18 47 Reservation in the Central Government Services

4.4 In case of direct recruitment to Group of Delhi and an SLP has been fi led against the C and (erstwhile) Group D posts normally Judgement. attracting candidates from a locality or a region, percentage of reservation for SCs 4.7 In promotion by selection to posts and STs is generally fi xed in proportion to the within Group ‘A’ which carry a Grade Pay of population of SCs and STs in the respective Rs. 8700/- or less (in revised pay scale), there States/UTs and reservation for OBCs in such is no reservation, but the Scheduled Caste/ cases is fi xed keeping in view their proportion Scheduled Tribe offi cers who are senior enough in the population of the State/UT and that it is in the zone of consideration for promotion so not more than 27% and total reservation for as to be within the number of vacancies for SCs, STs and OBCs does not exceed the limit of which the select list is to be drawn up, are 50%, prescribed by the 9 Judge Constitutional included in that list provided they are not Bench of the Hon’ble Supreme Court in Indira considered unfi t for promotion. Sawhney Judgement. 4.8 Relaxations and concessions are given 4.5 The Government had provided a sub- to SC and ST candidates so as to improve their quota of 4.5 per cent for minority communities representation in services. They get relaxation from within the 27% reservation for OBCs. in upper age limit, unlimited number of However the Hon’ble High Court of Andhra chances within the relaxed age limit prescribed Pradesh quashed the same. A Special Leave for appearing in the competitive examinations, Petition (SLP) has been fi led by Union of India exemption from payment of fees and relaxation in the Hon’ble Supreme Court against the in standards of suitability. decision of the High Court of Andhra Pradesh and the matter is sub-judice. 4.9 Likewise, the OBC candidate get concessions like relaxation in the upper age 4.6 Reservation in promotion by non- limit upto three years, relaxation in number of selection method is available to SCs and STs chances upto seven within the relaxed age limit in all groups of services at the rate of 15% for appearing in the Civil Services Examination etc. and 7.5% respectively. In case of promotion The SC/ST/OBC candidates appointed on their own by selection method, SCs and STs get the merit are adjusted against unreserved vacancies. benefi t of reservation upto the lowest rung However, the offi ce memorandum relating to the of Group ‘A’. However, no reservation is given concept of own merit issued by this Department in the matter of promotion to the grades of on 10.8.2010 on reservation in promotion to SCs/ posts or services in which the element of direct STs is under challenge and is presently subjudice in recruitment, if any, exceeds 75 percent. There the Hon’ble Supreme Court. is no reservation for OBCs in the matter of promotion. However, one Offi ce Memorandum 4.10 To ensure that posts reserved for SCs, dated 13.08.1997 on reservation in promotion STs and OBCs are fi lled by candidates belonging has been quashed by the Hon’ble High Court to these categories of persons only, there is

48 Annual Report 2017-18 Chapter - 4 general ban on de-reservation of vacancies in 4.12 Representation of Other Backward case of direct recruitment. Classes in services, as per information received from various Ministries/ Departments, is 4.11 Provision of reservation has, over the 21.58% as on 01.01.2016. Reservation for period, helped in increasing the representation the Other Backward Classes started in the year of Scheduled Castes and Scheduled Tribes in 1993. Moreover, there are employees of Other services of the Central Government. As per Backward Classes who were appointed prior available information, there were only 13.17% to introduction of reservation for them or who Scheduled Castes and 2.25% Scheduled Tribes fall within the creamy layer. It is expected that in services as on 1st January, 1965, which has as a result of introduction of reservation, their increased to 17.49% and 8.47%, respectively, representation in services would increase in as on 01.01.2016. Representation of Scheduled due course of time. Information provided by 78 Castes and Scheduled Tribes in Group A service Ministries/ Departments about representation has increased from 1.64% in 1965 to about of Scheduled Castes, Scheduled Tribes and 13.38% as on 01.01.2016. Likewise, the Other Backward Classes as on 1 st January, representation of Scheduled Tribes in Group 2016, is summarized below:- ‘A’ services has increased from 0.27% in 1965 to about 5.92% as on 01.01.2016.

GROUP Number of Persons

Total Number SC ST OBC of Employees Number % Number % Number %

A 84521 11312 13.38 5005 5.92 11002 13.02

B 290598 46583 16.03 20910 7.20 42975 14.79

C (excluding 2833696 489749 17.28 246685 8.71 641873 22.65 Safai Karamchari)

C (Safai 48997 22124 45.15 3384 6.91 7101 14.49 Karamchari)

Total 3257812 569768 17.49 275984 8.47 702951 21.58

4.13 The details of number of vacancies 2016 and vacancies fi lled up are given in the reserved in Indian Administrative Service, Indian following statement: Foreign Service for the year of Examination,

Annual Report 2017-18 49 Reservation in the Central Government Services

Unreserved Scheduled Castes Scheduled Tribes Other Backward Classes Ser- Vacancies Service Vacancies Service Vacancies Service Vacancies Service vice earmarked allocated earmarked/ allo- ear- allocated ear- allocated reserved for cated marked/ to STs marked/ (s) unreserved as unre- SCs to OBCs to SCs reserved reserved served for STs for OBCs

I.A.S 90 77 27 27+1* 14 14+2* 49 49+10*

I.F.S. 26 26 06 06 01 01 12 12 I.P.S. 81 81 18 18 14 14 37 37

* Allocation against unserved vacancies

4.14 Quantum of reservation for the SCs, STs 4.16 In each Ministry/Department, the and OBCs in any grade/cadre is determined Deputy Secretary in-charge of Administration on the basis of number of posts in the grade/ or any other offi cer at least of the rank of cadre. However, in small cadres having less Deputy Secretary is appointed to act as than 14 posts, where it is not possible to give Liaison Offi cer in respect of matters relating reservation to all the three categories on the to the representation of Scheduled Castes basis of this principle, reservation is provided and Scheduled Tribes in all Establishments by rotation by way of L-Shaped 14-Point rosters and Services under the administrative control prescribed by Department of Personnel and of the Ministry/Department. He is, inter alia, Training Offi ce Memorandum No.36012/2/96- responsible for ensuring due compliance, by Estt.(Res.) dated 2.7.1997. the subordinate appointing authorities, of the orders and instructions pertaining to the 4.15 While determining reservation, it is reservation of vacancies in favour of Scheduled ensured that total number of reserved posts Castes and Scheduled Tribes and other benefi ts for SCs, STs and OBCs in any cadre does not admissible to them. Each Ministry/ Department exceed 50% of the total number of posts in is supposed to have a Cell within the Ministry/ the cadre. At the same time, total number Department under the direct control of the of vacancies earmarked reserved in a year in Liaison Offi cer to assist him to discharge his any cadre should not be more than 50% of duties effectively. In offi ces under the control the total vacancies of the year. However, the of Head of Department also, a Liaison Offi cer is backlog reserved vacancies are treated as a nominated for work relating to representation separate and distinct group, on which limit of Scheduled Castes and Scheduled Tribes. The of 50% does not apply. This provision to duties of Liaison Offi cers for offi ces under such treat backlog reserved vacancies has been Heads of Departments are similar to those of done through an Amendment in the Liaison Offi cer of the Ministry/Department in Constitution. respect of offi ces under their charge.

50 Annual Report 2017-18 Chapter - 4

4.17 Orders were issued on 6-3-1997 and Banks/Financial Institutions, Central Public reiterated from time to time for appointment Sector Undertakings etc. 20,975 vacancies of separate Liaison Offi cers in each Ministry/ for Scheduled Castes, 15,874 vacancies for Department for looking into the matters Scheduled Tribes and 27,027 vacancies for concerning reservation for Other Backward Other Backward Classes have been fi lled up as Classes. on 31.12.2016 since 01.04.2012.

4.18 In view of the extant instructions, 4.21 Instructions have been issued on separate Liaison Offi cers for matters relating to 13 th February, 2014 wherever a Selection representation of SCs, STs & PWDs and matters Committee/Board exists or has to be constituted relating to representation of OBCs were for making recruitment to 10 or more vacancies appointed on 23.10.2015 by the Department in any level of posts or services, it is mandatory of Personnel and Training. to have one member belonging to SC/ST, one member belonging to OBC and one member 4.19 Instructions exist to the effect that a belonging to Minority Community in such clause providing for reservation should be Committees/Boards. One of the members of included in terms and conditions while giving the Selection Committee/Board, whether from grant to the voluntary agencies employing the general category or from the minority more than 20 persons on regular basis and community or from SC/ST/OBC, should be a meeting at least 50 per cent of their recurring lady failing which a lady member should be co- expenditure from grants-in-aid from Central opted on the Committee/Board. It is also to be Government. ensured that where the number of vacancies against which selection is to be made is less 4.20 Department of Personnel and Training than 10, no effort should be spared in fi nding issued instructions in November/December, a Scheduled Caste/Scheduled Tribe/Other 2014 to all Ministries/Departments to Backward Class Offi cer, a Minority Community constitute in-house Committee to identify offi cer and a lady offi cer for inclusion in such backlog reserved vacancies, study of the Committees/Boards. root cause of backlog reserved vacancies, initiation of measures to remove such factors 4.22 Reservation for Ex-servicemen and and to fi ll up the backlog reserved vacancies. Persons with Disabilities is termed as Department of Personnel and Training monitors "horizontal" reservation and reservation for the progress in fi lling up of reserved category SCs, STs and OBCs is termed as "vertical" vacancies for Scheduled Castes, Scheduled reservation. Guidelines have been issued Tribes and Other Backward Classes with 10 which are available on the website of this Ministries/Departments having majority of Department explaining how the "horizontal" the employees in Central Government. As reservation is to be adjusted against the per information provided by these 10 major "vertical" reservation. Ministries/Departments including Public Sector

Annual Report 2017-18 51 Reservation in the Central Government Services

RESERVATION FOR PERSONS WITH (a) blindness and low vision; DISABILITIES: (b) deaf and hard of hearing; 4.23 Section 34 of the Rights of Persons (c) locomotor disability including cerebral with Disabilities Act, 2016 (RPWD Act-2016) palsy, leprosy cured, dwarfi sm, acid notifi ed by the Department of Empowerment attack victims and muscular dystrophy; of Persons with Disabilities effective from (d) autism, intellectual disability, specifi c 19.04.2017 provides that every appropriate learning disability and mental illness; Government shall appoint in every Government (e) multiple disabilities from amongst establishment not less than four percent of the persons under clauses (a) to (d) total number of vacancies in the cadre strength including deaf-blindness in the posts in each group of posts meant to be fi lled with persons with benchmark disabilities of which, identifi ed for each disabilities. one per cent each shall be reserved for persons 4.24 As per, data received from 78 Ministries/ with benchmark disabilities under clause (a), Departments, the representation of persons (b) and (c) and one percent for persons with with disabilities in the Central Government benchmark disabilities under clauses (d) and services as on 01.01.2016 was as under:- (e), namely:-

Number of Persons with Disabilities GROUP VH HH OH Total A 36 79 414 529 B 296 325 2433 3054 C (Excluding Safai Karmchari) 2280 2746 12544 17570 C (Safai Karmchari) 320 401 810 1531 Total 2932 3551 16201 22684

4.25 The Hon'ble Supreme Court in RESERVATION FOR EX-SERVICEMEN: Contempt Petition No. 499/2014 in Civil 4.26 Reservation for ex-servicemen is Appeal No. 9096/2013 noted the steps taken available in terms of the Ex-servicemen by the Government to expedite the process (Re-employment in Central Civil Services and of fi lling up of vacancies already identifi ed Posts) Rules, 1979 as amended from time to for Persons with Disabilities. As per data time. As per these Rules, ten percent of the received from Ministries/Departments, 13,539 vacancies in the posts upto of the level of vacancies for Persons with Disabilities have Assistant Commandant in para-military forces, been fi lled up.

52 Annual Report 2017-18 Chapter - 4 ten percent of the vacancies in Group 'C' employment, which are fi lled through direct posts, and twenty percent of the vacancies in recruitment and wherever reservation is Group 'D' posts are reserved for Ex-servicemen applicable to the Ex-servicemen. However, to to be fi lled by direct recruitment in any year. avail of this benefi t, an Ex-serviceman as soon The DG (Resettlement), Ministry of Defence as he/she joins any civil employment, should monitors the implementation of resettlement give self-declaration / undertaking to the of Ex-servicemen. concerned employer about date-wise details of application for various vacancies for which 4.27 As per Offi ce Memorandum dated he/she had applied for before joining the initial 14.08.2014, if an E-serviceman applies for civil employment. These Orders took effect various vacancies before joining any civil from the date of the Offi ce Memorandum i.e. employment, he/she can avail of the benefi t of 14 th August, 2014. reservation as Ex-serviceman for any subsequent

Annual Report 2017-18 53 5 Cadre Management CHAPTER

MANDATE The Services Division is responsible for Cadre Management of All India Services (IAS, IPS and IFS) which includes framing and revising rules and regulations regarding service conditions of the employees, in consultation with the Ministry of Home Affairs and Ministry of Environment, Forest and Climate Change Matters relating to framing and amendment of recruitment rules, clarifi cation related to rules etc., are examined and processed in this Division. Some of the important issues/ initiatives taken during the year include: 5.0 Amendments in AIS Rules India Services (Death-Cum-Retirement- Benefi ts) Amendment Rules, 2017 on (i) Amendment in IAS (Pay) Rules, 2016 27.02.2017. related to pay of IAS offi cers was notifi ed on 12.06.2017. Cadre strength of IAS (ii) Amendment in IPS (Pay) Rules, 2016 5.1 The Total Authorized Cadre Strength related to pay of IPS offi cers was of the IAS as on 01.01.2017 was 6500 and notifi ed on 12.06.2017. the number of offi cers in position was 5004. (iii) Amendment in IFS (Pay) Rules, 2016 The corresponding fi gures are 6553 and 5091 related to pay of IFS offi cers was as on 01.01.2018 respectively. The authorized notifi ed on 12.06.2017. cadre strength and the number of offi cers in position in different years since 1951 are as (iv) AIS (Death-Cum-Retirement-benefi ts) given below: Rules, 1958 were amended vide All

Year Authorized cadre Number of offi cers in position strength (As on 1st January) 1951 1232 957 (At the time of initial (Including 336 offi cers of the Indian Civil Service) constitution of the service) 1961 1862 1722 (Including 215 offi cers of the Indian Civil Service)

1971 3203 2754 (Including 88 offi cers of the Indian Civil Service)

54 Annual Report 2017-18 Chapter - 5

Year Authorized cadre Number of offi cers in position strength (As on 1st January) 1981 4599 3883 1991 5334 4881 2001 5159 5118 2002 5159 5051 2003 5159 4871 2004 5159 4791 2005 5261 4788 2006 5337 4790 2007 5422 4731 2008 5460 4761 2009 5671 4572 2010 5689 4534 2011 6077 4456 2012 6154 4377 2013 6217 4737 2014 6270 4619 2015 6375 4802 2016 6396 4926 2017 6500 5004 2018 6553 5091

5.2 There is a provision for quinquennial cadre Indian Police Service review in respect of every cadre of the three 1. Haryana All India Services under the relevant Cadre 2. Gujarat Rules. 3. Chhattisgarh 4. Sikkim 5.3 In the year 2017, notifi cations have been 5. Tripura issued revising the strength and composition 6. Uttarakhand of the following cadres participating in the All 7. AGMUT India Services: 8. Bihar 9. Nagaland Indian Administrative Service 1. Andhra Pradesh Indian Forest Service 2. Tripura 1. Nagaland 2. Gujrat 3. West Bengal 3. Manipur

Annual Report 2017-18 55 Cadre Management

Indian Forest Service i) The Indian Administrative Service. 4. AGMUT ii) The Indian Foreign Service. 5. Tamil Nadu iii) The Indian Police Service. 6. Sikkim iv) The Indian P&T Accounts and Finance 7. Haryana Services. Group ‘A’ 8. Telangana 9. West Bengal v) The Indian Audit and Accounts Service, Group ‘A’ Commercial Employment vi) Indian Revenue Service (Customs & 5.4 As per Rule 26 of the All India Services Central Excise) Gr. ‘A’ (Death-Cum-Retirement-Benefi ts) Rules, 1958 vii) The Indian Defence Accounts Service, a pensioner shall not accept any commercial Group ‘A’ employment before the expiry of one year from the date of his retirement, except with the viii) The Indian Revenue Service, (I.T) Group previous sanction of the Central Government. ‘A’ During the year 2017, permission of the ix) The Indian Ordnance Factories Service, Central Government were granted to 2 (two) Group ‘A’ (Asstt. Works Manager- retired IAS offi cers for accepting commercial Nontechnical). employment (post retirement) under this rule. x) The Indian Postal Service, Group ‘A’

Resignation of AIS Offi cers xi) The Indian Civil Accounts Service, Group ‘A’ 5.5 The issue of resignation of AIS offi cers xii) The Indian Railway Traffi c Service, is governed by Rule 5 of AIS (DCRB) Rules, 1958. Group ‘A’ Rule 5(1) of AIS (DCRB) Rules, 1958 provides that no retirement benefi ts may be granted to xiii) The Indian Railway Accounts Service, a person who has been dismissed or removed Group ‘A’ from the service or who has resigned from xiv) The Indian Railway Personnel Service, service. During the current year i.e. 2017, no Group ‘A’ request for resignation of IAS Offi cers in terms xv) Post of Assistant Security Offi cer, of the AIS (DCRB) Rules, 1958 was received / Group ‘A’ in Railway Protection Force. fi nalized. xvi) The Indian Defence Estates Service, 5.6 In 2016-17, the Union Public Service Group ‘A’ Commission conducted the Civil Services xvii) The Indian Information Service, Junior Examination 2016 for recruitment to the Grade Group ‘A’ following 24 Services out of which 19 are xviii) The Indian Trade Service, Group “A’ Group ‘A’ Services and the remaining 5 are (Gr.III) Group ‘B’ Services.

56 Annual Report 2017-18 Chapter - 5 xix) The Indian Corporate Law Service, appointment by Promotion/ Selection is Group ‘A’. important to achieve the objective of bridging xx) The Armed Forces Headquarters Civil up the shortage of offi cers in the Service. Service, Group ‘B’ (Section Offi cer’s During 2017, this Department made concerted Grade). efforts to make appointment from SCS/Non- SCS category to the IAS. As a fi rst step towards xxi) The Delhi, Andaman and Nicobar that, all the proposals regarding determination Islands, Lakshadweep, Daman & Diu of vacancies received from cadres/segments and Dadra & Nagar Haveli Civil Service, were fi nalized. As regards appointment from Group ‘B’ SCS/ Non-SCS to IAS during the period from xxii) The Delhi, Andaman and Nicobar 01.04.2017 till date, in all 199 offi cers have Islands, Laskhadweep, Daman & been appointed in various cadres. Diu and Dadra & Nagar Haveli Police Service, Group ‘B’ IAS Regulation of Seniority:- xxiii) Pondicherry Civil Service, Group ‘B’ 5.10 Seniority / Year of Allotment is xxiv) Pondicherry Police Service, Group ‘B’ determined in accordance with the provisions contained in IAS (Regulation of Seniority) Data regarding service allocation on Rules, 1987 as amended from time to time. the basis of CSE 2016. During 2017, seniority / year of allotment 5.7 During the year 2017 (Jan 2017 to Dec pertaining to 30 cadres/States including 215 2017), service allocation to 972 candidates out offi cers under SCS and Non-SCS category have of 1099 candidates recommended by UPSC been determined, and orders have been issued on the basis of Civil Services Examination-2016 accordingly. (Main List) have been done. Inter-cadre deputation / transfer during 5.8 The Government has issued new cadre 2017 allocation policy, 2017 for allocation of cadres (A) Inter-Cadre deputation: - to the All India Services (IAS/IPS/IFoS) offi cers. This policy is to be implemented from Civil 5.11 Inter cadre deputation is permissible Services Examination, 2017 and Indian Forest to All India Service Offi cers on completion of Service Examination, 2017 itself. In this policy, their nine years of service and before attaining physically disabled candidates will be allocated promotion to super-time scale in his/her own in the second preferred cadre by creating an home cadre. Such deputation is considered in additional post in case they do not get their view of the personal diffi culties of the offi cers fi rst preferred home cadre. concerned and is permissible for a maximum period of 5 years in the entire service career of Appointment by Promotion/ Selection:- the offi cers. 5.9 Filling up of the posts in IAS through

Annual Report 2017-18 57 Cadre Management

5.12 However, All India Service Offi cers for cadre transfer of All India Service Offi cers is borne on a Cadre other than North East Cadre, ‘extreme hardship’ which includes (a) threat to after completion of 7 (Seven) years of service in the life of the offi cer or his immediate family his/ her Cadre may be allowed to go on Inter- and (b) severe health problems to the offi cer Cadre deputation to any North East Cadre, for or his immediate family due to the climate a maximum period of 5 (Five) years in case of or environment of the State to which he is deputation to his/ her Home State and 9 (Nine) allotted. All India Service Offi cers belonging years in case of deputation to other than his/ to North East State and borne on any Cadre her Home State at any time in his/ her entire including North East Cadres may be allowed career to be availed in two or more spells. Every change of cadre to one of the cadres in spell should not exceed 5 years at a time. North East except their Home State subject to availability of defi cit in the insider quota. 5.13 Further, All India Service lady offi cers However, no offi cer shall be allowed change borne on a North East Cadre may be allowed of cadre to any joint cadre in case he/she to go on Inter-Cadre deputation including her belongs to one segment of such joint cadre. In Home State after completion of 6 (Six) years case of marriage between an All India Service of actual service in the North East. Such lady lady offi cer borne on the North East Cadre and offi cers would also be eligible for deputation an offi cer of another Cadre, the lady offi cer for a maximum of 9 (Nine) years with fl exibility would be mandatorily accommodated in the to utilize the maximum allowable period of cadre of her spouse, if she so opts. Inter-Cadre deputation in two or more spells in her entire career. Every spell should not exceed 5.16 During the year 2017 (January to 5 (Five) years at a time; and December 2017) approval of the ACC/ Competent Authority has been obtained on 5.14 Male Offi cers borne on a North East Inter cadre transfer, Inter cadre deputation, Cadre may be allowed to go on Inter-Cadre Regularization of overstay and Extension of deputation to other cadres including his Home inter cadre deputation in the following number State after completion of 9 (Nine) years of of cases:- actual service in the North East and not being in SAG scale (to be seen only at the time of Type of Proposal Number being sent on deputation) for a maximum Inter cadre transfer 19 period of 5 (Five) years in his entire career. Inter cadre deputation 19 (B) Inter cadre transfer:- Extension of Inter Cadre 14 deputation 5.15 Inter cadre transfer is normally permissible to an All India Service Offi cer on Premature repatriation 4 the ground of his/her marriage to another Regularization of overstay 2 offi cer of the All India Service. Other grounds

58 Annual Report 2017-18 Chapter - 5

Cadre Review of Group ‘A’ Services Naval Material Management Service, Central Industrial Security Force (CISF) and Indian 5.17 The Department of Personnel & Training Defence Accounts Service has been completed is the nodal agency of the Govt. of India for with the approval of the Cabinet. personnel management policies. One of the major functions envisaged for the Department 5.22 The proposals of cadre review of Indian of Personnel & Training is periodical review of Petroleum and Explosive Safety Service (IPESS), Central Group ‘A’ Civil Services. Cadre review Railway Protection Force, Indian Railway encompasses several key elements of cadre Personnel Service, Indian Railway Accounts management such as manpower projection, Service, Indian Railway Traffi c Service, Indian recruitment planning, training, deputation, Railway Service of Engineers, Indian Railway etc. It helps to realign a service to the ever Service of Mechanical Engineers, Indian changing organizational needs and maintain Railway Service of Signal Engineers, Indian congruence between functional needs and Railway Service of Electrical Engineers, Indian legitimate aspirations of the offi cers. Railway Stores Service, Indian Naval Armament 5.18 Cadre Review Division facilitates Service (INAS), Indian P&T Building Works the review of 61 existing Central Group ‘A’ Service, Indian Ordnance Factory Health Services in consultation with Department of Service (IOFHS), Indian Economic Service and Expenditure and Cadre Review Committee Indian Defence Estate Service (IDES) are under headed by Cabinet Secretary and with the process at various stages. approval of the Cabinet. The DoPT acts as the Secretariat of the Cadre Review Committee. 5.23 The Task Force constituted under the chairmanship of Shri T. Jacob, Additional Target/Achievements Secretary, DoPT for comprehensive study 5.19 A new Organized Central Group ‘A’ of the cadre structures of all the organised Service in the name of Indian Naval Material Group 'A' Services in Government of India and Management Service has been constituted address their issues in a time bound manner with the approval of the Cabinet. has submitted its report on 31/1/2017. A Working Group has been constituted under 5.20 A proposal to include Sashastra Seema the chairmanship of Shri Ashim Khurana, Bal (SSB) as Group ‘A’ Service at par with other Chairman, Staff Selection Commission, to study Central Armed Police Forces has been approved the recommendations and suggest measures by the Cabinet on 20/12/2017. Proposal on the observations of the Task Force. for constitution of a new Service of Indian Petroleum and Explosive Safety Service (IPESS) 5.24 For dissemination of information and is at advance stage and the recommendations for transparency, this Division updates status of of Cadre Review Committee require approval all pending cadre review proposals on monthly of the Cabinet. basis on the website of DOPT. All the Cadre Controlling Authorities have repeatedly been 5.21 The Cadre Review of SSB (combatised), requested to move the cadre review proposals Central Engineering Services (Roads), Indian timely.

Annual Report 2017-18 59 Cadre Management

CENTRAL SECRETARIAT SERVICE (CSS) Mandate of CS-I Division

5.25 CS-I Division is responsible for the cadre management of the Central Secretariat Service (CSS) comprising the grades, starting from the entry grade of Assistant Section Offi cer, Section Offi cer, Grade–I (Under Secretary), Selection Grade (Deputy Secretary) and Senior Selection Grade (Director). The responsibility involves, inter alia, policy making, framing CSS Rules and Regulations, encadrement of posts in CSS & CSSS and managing the human resources of the service viz. recruitment, posting and transfer.

5.26 The details of the grades comprising CSS are as under:-

Grade and Classifcation Pay Scale and Grade Pay Sanctioned Strength as on 30.01.2018 Senior Selection Grade Level 13 –Rs. 118500-214100; (Director);Group ‘A’ (Gazetted) 626* Selection Grade (Deputy Secretary); Level 12- Rs. 78800-209200; Group ‘A’ (Gazetted) Grade-I (Under Secretary); Level 11- Rs. 67700-208700; 1631 Group ‘A’ (Gazetted) Section Offi cers’ Grade Level 8 – Rs. 47600-151100; Group ‘B’ (Gazetted) Level 10- Rs. 56100-177500 3219 (after 4 years of approved service) Assistant Section Offi cer's Grade Level 7 – Rs. 44900-142400”. 6691 Group ‘B’ (Non-Gazetted)

* The strength of Deputy Secretary/Director is operated on combined basis with inter se fl exibility. CSS offi cers empanelled as Joint Secretaries under Central Staffi ng Scheme are also given in situ promotion as Joint Secretary in SAG grade at their current places of posting till they are placed under the Central Staffi ng Scheme, with such in-situ promotions restricted to 40 in number. In the combined strength the ceiling for Director Grade is 220. Any unfi lled post at Dir/ JS (in-situ) is operated at the level of DS.

5.27 Cadre management of the grades of voluntary retirement, disciplinary powers etc. Under Secretary and above of CSS is centrally are carried out by the respective Ministries/ administered in the CS-I Division. The grades of Departments (also known as cadre units) in so Assistant Section Offi cer and Section Offi cer are far as the grades of Assistant Section Offi cer partly centralized. Functions such as conduct and SO are concerned. However, issue of zone of DPC for promotions, cadre clearance for of consideration for promotions, calculation of deputations, acceptance of resignation, vacancies, maintenance of reservation roster

60 Annual Report 2017-18 Chapter - 5 etc. for these grades are done centrally by the 5.29 Encadrement of posts in CSS CS.I Division. Newly created posts in the Ministries/ Departments are encadred in relevant grades Major developments during the year of CSS as per laid down policy, thus raising the 5.28 Promotions/appointments strength of each grade in CSS. On the basis 5.28.1 Joint Secretary (in-situ): Orders of of proposals received from the Ministries/ appointment of Joint Secretary (in- situ) in Departments, 141 posts have been encadred respect of 17 CSS offi cer was issued. in CSS/CSSS.

5.28.2 Director: 2 CSS offi cers were promoted 5.30 Annual Performance Appraisal as Director on regular basis against Select List Report of CSS offi cers: year 2016 on completion of Level ‘F’ mandatory 5.30.1 CS.I Division is the custodian of APARs training programme. of Under Secretary and above level offi cers of Central Secretariat Service (CSS). For effective 5.28.3 Deputy Secretary: 3 CSS offi cers management and bringing transparency, a were promoted as Deputy Secretary (DS) on system has been developed through Web regular basis against Select List year 2012 on Based Cadre Management by uploading of completion of Level ‘E’ mandatory training APARs by the respective Cadre Units. programme. 5.30.2 From 2015-16 on line recording of 5.28.4 No promotion either regular or ad- APARs on SPARROW system was introduced hoc has been made during April 2017 to for Deputy Secretary and above level offi cers November 2017 in Under Secretary and in CSS. From 2016-17, SPARROW has been Section Offi cer grades due to ongoing introduced upto Under Secretary level litigation in the matter of ‘own merit’ offi cers in CSS. Till date 2723 Performance and Limited Departmental Competitive Appraisal Report (PARs) has been generated Examination. and 1091 PARs has been fi nalized. The remaining 1632 PARs are at various stage of Civil List of Grade- I (Under Secretary) and fi nalization. above of the CSS for the year 2017 has been published in the month of September, 2017. 5.31 Web based cadre management of 5.28.5 Assistant Section Offi cer’s Grade: CSS 75% of regular vacancies in this grade are A web-based cadre management system has fi lled by direct recruitment through Combined been developed for effective and effi cient cadre Graduate Level Examination (CGLE) conducted management of CSS to facilitate timely and by the Staff Selection Commission (SSC). CGLE better quality of decision making for activities 2016 is under litigation. such as postings, training, promotions etc. The

Annual Report 2017-18 61 Cadre Management

System is continuously being improved. Forms 5.32 Cadre Training Plan for CSS for declaration of assets and liabilities by the A comprehensive Cadre Training Plan (CTP) CSS Offi cers, with regard to their property is in place for CSS offi cers. The training details/returns under the Lokpal/Lokayuktas programmes under CSS (CTP) are mandatory Act, 2013 have also been added to the system. and promotion linked. As a part of the PMO and Niti Ayog’s initiatives, 5.33 ISTM is the nodal agency for training of a SUPREMO Dashboard for the CSS Offi cials CSS offi cers, including foundational training has also been operationalised. The system has for Direct Recruit Assistant Section Offi cers. been operational for the past two years and During the year 2017-18, ISTM has so far conducted 18 training programmes under the a number of cadre management activities are CSS-CTP. The table below gives the level-wise being done through the system. details:

Sl. Training Eligible Offi cers Duration Number Offi cers No Programme of training nominated courses during the held year 1 ASO DR Direct Recruit Assistant Section 8 weeks 0 0 Offi cers on joining 2 Level A "SSAs" with eight years of 4 weeks 5 220 approved service 3 Level B Assistant Section Offi cers with six 5 weeks 5 289 years of approved service 4 Level D Section Offi cers with six years of 12 weeks 4 140 approved service 5 Level E Under Secretaries with four years 6 weeks 5 213 of approved service 6 Level F Deputy Secretaries with four years 3 weeks 1 48 of approved service 5.34 Cadre Review of CSS: Secretary in the Central Secretariat-75 posts each for Central Secretariat 5.34.1: Recommendations of the Committee Service (CSS) and Central Staffi ng on Cadre Restructuring of the CSS (3 rd Cadre Scheme (CSt.S); As a one-time Restructuring) were examined and decisions measure, 75 posts recommended for taken. The following proposal has been Central Staffi ng Scheme may also be approved by the Competent Authority under fi lled by CSS offi cers and these posts Cadre Restructuring of CSS: would revert to CStS in tranches – Creation of posts: 35 and 40 each in consecutive select a) 150 posts in the grade of Deputy list period i.e. from, 01.07.2017 to

62 Annual Report 2017-18 Chapter - 5

30.06.2018 and from 01.07.2018 to terms of the revised Rotational Transfer Policy. 30.06.2019. Further, Rotational Transfer of 248 Assistant (b) 232 posts in the grade of Under Section Offi cers and 13 Deputy Secretary and Secretary in CSS on Desk pattern; Director were also carried out in the month of January, 2018. (c) 463 posts in the grade of Section Offi cer in CSS on Desk pattern. 5.36 Review of Offi cers under FR 56 (j): 5.34.2 The proposals for the same have been During the month(s) of April to November sought from Ministries/Departments. On 2017, 158 Under Secretaries have been receipt of the proposal from the Ministries/ reviewed under FR 56(J). One Under Secretary Departments, the matter will be examined by has been retired under 56(j) on the ground of the Committee comprising of Joint Secretaries public interest and humanitarian grounds. of DoPT and Department of Expenditure before operationalization/allocation of the 5.37 An OM No.21/19/2015-CS.I(P) dated posts amongst the Cadre Units. 15.6.2017 was issued to Ministries for reviewing offi cers in the grade of upto Section Offi cer/ 5.35 Rotational Transfer Policy: Rotational Private Secretary at their level by constituting Transfer of 134 Section Offi cers and 142 Under an Internal Committee and forward the Secretaries were carried out in the month of recommendation to DoPT for consideration of June 2017 and October 2017 respectively in Review Committee constituted by DoPT.

5.38 MANDATE OF CS-II DIVISION (i) Matters pertaining to Central (a) General policy and framing and interpretation of Secretariat Stenographers’ CSSS Rules. Service (CSSS) including: (b) Open competitive / departmental examinations, recruitment and allocation of candidates to different grades of CSSS. (c) Advice to Cadre Authorities on individual cases of promotion, confi rmation, seniority and other related service matters. (d) Preparation of panels of Senior Principal Private Secretary (Sr. PPS) and Principal Private Secretary (PPS) of CSSS. (e) Cadre clearance in respect of PPS and Sr. PPS / Principal Staff Offi cer (PSO) of CSSS. (f) Fixation of Zones of promotion for various grades in CSSS.

Annual Report 2017-18 63 Cadre Management

(g) Allocation and transfers of personnel to other Ministries / Departments. (h) Policy regarding training courses for offi cers of CSSS cadre on various subjects including mandatory training programmes. (i) Direct Recruitment of candidates to Stenographers Grade ‘D’ through competitive examination conducted by Staff Selection Commission (SSC). (j) Matters relating to compassionate appointment in the grade of Steno Grade. ‘D’ of CSSS. (ii) All matters pertaining to (a) General policy and framing and interpretation of Central Secretariat Clerical Service CSCS Rules. (CSCS) including: (b) Open competitive and/or departmental examinations, recruitment and allocation of candidates to different grades of CSCS. (c) Advice to Cadre Authorities on individual cases of promotion, confi rmation, seniority and other related service matters. (d) Fixation of Zones of promotions for various grades in CSCS/ CSS (SSA/ASO). (e) Allocation and transfers of personnel to other cadres under the zoning schemes and inter-cadre transfers. (f) Policy regarding training courses for the members of CSCS Cadre. (g) Matters relating to appointment of eligible employ- ees in the SSA Grade of CSCS. (iii) Matters relating to personal staff of the members of the Union Council of Ministers.

64 Annual Report 2017-18 Chapter - 5

Central Secretariat Stenographers’ Service (CSSS): 5.39 The Central Secretariat Stenographer’ Service (CSSS) is one of the three services in the Central Secretariat. CS-II Division is the cadre controlling authority in respect of the CSSS:-

Grade Classifi cation Level in Pay Sanctioned Sanctioned Matrix Strength Strength before cadre after 3rd cadre review review* Principal Staff Offi cer (PSO) Group ‘A’ Level-13, (Gazetted) Rs.118500- 214100 143 390* Senior Principal Private Group ‘A’ Level-12, Secretary (Sr. PPS) (Gazetted) Rs.78800-209200

Principal Private Secretary Group ‘A’ Level-11, (PPS) (Gazetted) Rs.67700-208700 773 1329*

Private Secretary (PS) Group ‘B’ Level-10, (after 4 years service) (Gazetted) Rs.56100-177500 2090 2090 Private Secretary (PS) Level-8, (entry grade for 4 years) Rs.47600-151100 Personal Assistant (PA) Group ‘B’ Level-7, 2637 1627 (Non-Gazetted) Rs.44900-142400 Stenographer Grade ‘D’ Group ‘C’ Level-4, 1328 1528* (Non-Gazetted) Rs.25500-81100

*Since the cadre review has addressed the problems arising out of stagnation in various grades of CSSS, sanctioned strength after cadre review are subject to condition that vacancies arising out of retirement, death or VRS of incumbents promoted to the newly created additional posts in the grade of Sr. PPS/PSO, PPS would be downgraded to Steno Grade ‘D’ on yearly basis during the next four years from the date of implementation along with some vacant posts of PS during next 3-4 years.

5.40 The grades of PSO, Sr.PPS and PPS units. This Division coordinates the process are centrally administered by Department of of fi lling up the vacancies in these grades. Personnel & Training and all matters relating to Accordingly, as provided in CSSS Rules, 2010 cadre management to these grades are directly and CSSS Regulations, 2010, the CS-II Division dealt with by CS-II Division of the Department. prescribes the zone of promotion in respect of vacancies to be fi lled up through seniority 5.41 The other three grades viz. PS, PA & quota on the basis of seniority-cum-fi tness. In Steno Grade D are decentralized into 48 cadre respect of vacancies to be fi lled up through

Annual Report 2017-18 65 Cadre Management direct recruitment in Stenographers Grade ‘D' the nominated cadre units of CSSS. However as well as Limited Departmental Competitive no promotion could be made during April Examinations in the grades of PSs and PAs, 2017 to November 2017 in the Grades of PS/ the vacancies are reported by this Division to PPS/Sr.PPS/PSO due to ongoing litigations. the recruiting agency, namely, Union Public Service Commission (UPSC) & Staff Selection Cadre Training Plan Commission (SSC) respectively. 5.43 With a view to ensure that the offi cials are suitably trained before they are promoted Major developments during the year to the next higher grade, offi cials have been Promotions/Appointments regularly nominated to the various training Work done by CS-II Division during the programmes under CTP as per the calendar year 2017-18 of ISTM. Level-II training for PAs, which was earlier non-mandatory, has been made 5.42 In respect of Stenographer Grade mandatory vide O.M. dated 31.07.2014. D, SSC recommended 145 candidates for Induction Training has been made mandatory appointment as Stenographer Grade D of for Steno Grade D before they join the allotted CSSS on the basis of Stenographer Grade C & cadre unit. During the year 2017-18, ISTM has D Examination, 2015. Out of 145, 121 joined so far conducted 7 training programme under the foundation training programme at ISTM CSSS/CTP. w.e.f 6 th march 2017 to 28 th April 2017. After successful completion of foundation training 5.44 The table below gives the level-wise programme, these 121 candidates have joined details:

Sl. Training Programme Eligible offi cers Duration Number Offi cers No of training nominated courses during the held year 1 Foundation training of Induction traning course for 8 weeks 1 145 Stenographer Grade D Stenographer Grade D 2 Level I Stenographer Grade D with 3 weeks 0 0 seven years of regular service 3 Level II Personal Assistants with three 2 weeks 1 40 years of regular service 4 Level III PS with four years of regular 3weeks 3 165 service 5 Level IV PPS with four years of regular 4 weeks with 2 90 service 1 week foreign component 6 Level V Sr. PPS with four years of 3 weeks 0 0 regular service

66 Annual Report 2017-18 Chapter - 5

Cadre Review of CSSS:- implementation. Additionally, some balance vacant posts in the grade of 5.45 A committee on Cadre Restructuring PS (after promoting the eligible PAs of CSSS was set up vide DoP&T’s Order No. of subsequent SLs) arising during the 15/1/2014-CS.II (A) dated 29 th December, next three to four years have also 2014. Upon submission of the recommendations been decided to be downgraded to by the said committee and further consideration, the Stenographers Grade ‘D’ level the proposal for Cadre Restructuring of to achieve the target of nil fi nancial Central Secretariat Stenographers’ Service has implication at the earliest. now been approved by the Government and the following decisions, inter-alia, have been 5.46 The proposals for the same have taken:- been sought from Ministries/Department. On receipt of the proposal from the Ministries/ i. Creation of additional 247 posts of Sr. Departments, the matter will be examined PPS/PSO. The revised strength in the by a designated Committee of Offi cers of grade of Sr. PPS/PSO now is 390. DoPT & Department of Expenditure before ii. Creation of additional 549 posts of operationalization/allocation of the posts Principal Private Secretary (PPS). The amongst the Cadre Units. revised strength in the grade of PPS now is 1329. Annual Performance Appraisal Report of CSSS offi cers: iii. No change in the strength of Private Secretary (PS). The strength of PS is 5.47 CS.II Division is the custodian of APARs 2090. of the offi cers in the grade of PSO, Sr.PPS and PPS of Central Secretariat Stenographer Service iv. Reduction of 1000 posts of Personal (CSSS). For effective management, curb delay Assistant. The revised strength in the and bringing into transparency, a system has grade of PA now is 1627. been developed through Web Based Cadre v. Creation of additional 204 posts of Management by uploading of APARs by the Stenographer Grade ‘D’. The revised respective Cadre Units. From 2015-16 online strength in the grade of Stenographer recording of APARs on SPARROW system was Grade ‘D’ now is 1528. introduced for Sr.PPS/PSO. vi. Downgrading the vacancies arising out of retirement, death or VRS of Web based cadre management of CSSS: incumbents promoted to the newly 5.48 A web-based cadre management created additional posts in the grade system has been developed for effective of Sr. PPS/PSO, PPS to Stenographer and effi cient cadre management of CSSS to Grade ‘D’, on yearly basis to offset facilitate timely and better quality of decision the additional expenditure during making for activities such as postings, training, the next four years from the date of

Annual Report 2017-18 67 Cadre Management promotions etc. The System is continuously Central Secretariat. CS-II Division is the cadre being improved. As a part of the PMO and Niti controlling authority in respect of the service. Ayog’s initiatives, a SUPREMO Dashboard for CSCS comprises the following grades:- the CSSS Offi cials has also been operationalised. The system has been operational for the past Grade Classifi cation Level two years and a number of cadre management in Pay Matrix activities are being done through the system. Senior Secretariat Group Level-4, ‘C’ (Non- Rs.25500- Rotational Transfer Policy: Assistant (SSA) Gazetted) 81100 5.49 Rotational Transfer of 14 Sr.PPS were Junior Secretariat Group Level-2, carried out in the month of June 2017 in Assistant (JSA) ‘C’ (Non- Rs.19900- terms of the revised Rotational Transfer Policy. Gazetted) 63200 Further, Rotational Transfer of PA/PS/PPS is 5.54 The Central Secretariat Clerical Service under process. (CSCS) is decentralized into 41 cadre units. This Review of Offi cers under FR56 (j): Division coordinates the process of fi lling up the vacancies in the grade of Senior Secretariat 5.50 During 2017, 86 PA, 236 PPS have been Assistant as reported by the cadre units. reviewed under FR 56(J). Accordingly, as provided in CSCS Rules and extant instructions, the CS-II Division prescribes 5.51 An OM No.21/19/CS.I(P) dated the zone of promotion in respect of vacancies 15.6.2017 was issued to Ministries for to be fi lled up in Senior Secretariat Assistant reviewing offi cers in the grade of upto grade through seniority quota on the basis of Section Offi cer/Private Secretary at their seniority-cum-fi tness. In respect of vacancies level by constituting an Internal Committee to be fi lled up through Limited Departmental and forward the recommendation to DoPT Competitive Examination, the vacancies are for consideration of Review Committee reported, after compiling the inputs received constituted by DoPT. from participating Ministries / Department, to Probity Portal: the recruiting agency namely, Staff Selection Commission (SSC). In addition, CS-II Division 5.52 Details of offi cers reviewed and also prescribes the range of seniority for promotion retired under FR 56(j) or rule 48 of CCS pension under Seniority Quota to the Assistant Section rule 1972 is regularly uploaded on probity Offi cer of CSS. portal by CS-II Division. 5.55 CS-II Division also coordinates the CENTRAL SECRETARIAT CLERICAL fi lling up of vacancies in the Junior Secretariat SERVICE (CSCS): Assistant grade of CSCS through Limited 5.53 The Central Secretariat Clerical Service Departmental Examination for eligible Group (CSCS) is one of the three Services in the C staff (Level-1, Rs. 18000-56900).

68 Annual Report 2017-18 Chapter - 5

5.56 During the year, in compliance with the 5.61 Upon expiry of the tenure of the former Ld. CAT’s direction, 68 offi cials were included Chairman of the Advisory Committee, Shri C.R. in UDC SL-2003 (extended). Further, 38 UDCs Kamalanathan in March, 2017, the Advisory were promoted to the grade of Assistant Committee has been chaired by the Secretary Section Offi cers on ad-hoc basis. During the (DoP&T). During the period under report two year Non-Functional Selection Grade in the GP (2) meetings of the Advisory Committee were of Rs 4200/- was also granted to 36 UDCs of held wherein the allocation of 536 employees, SL-2003 (extended) and 48 UDCs of SL-2009. in the category of Deputy Collectors, has been decided and necessary allocation orders were STATE REORGANISATION DIVISION issued on 29.12.2017. 5.57 The State Reorganisation (SR) Division in the Department of Personnel & Training is Court cases entrusted with the task of allocation of the 5.62 Aggrieved with the fi nal allocation, State Governments’ employees (other than All some State cadre employees have fi led cases India Services) between the successor States. in the Hon’ble High Court of Judicature at Hyderabad for revision of the fi nal allocation. Status of allocation of State Cadre Employees of Andhra Pradesh (other than AIS) between Statement of court cases as on 31.01.2018:- the Successor States of Andhra Pradesh and Telangana. No. of court cases pending in APAT/ 133 High Court/Supreme Court as on 5.58 Upto December, 2016, a total of 46672 01.04.2017 employees was fi nally allocated between the Cases fi led during the year 114 two Successor States of Andhra Pradesh and Cases disposed of during the year 29 Telangana. Total No. of court cases pending in 218 APAT/High Court/Supreme Court as 5.59 During January-March 2017, 9182 on date employees of Directorate of Medical Education, Directorate of Health, Department Uttar Pradesh / Uttarakhand of Legal Metrology and Department of Women 5.63 A large number of Court Cases were Development and Child Welfare were fi nally fi led by the employees who were allocated to allocated between the Successor States of a successor State against their option/domicile. Andhra Pradesh and Telangana. As many as 148 Court cases are still pending before the concerned High Court(s) / Supreme 5.60 As on 1.4.2017, allocation of 1323 Court in respect of such employees of UP / employees is pending due to interim stay Uttarakhand. granted by the Hon’ble APAT/High Court of Judicature at Hyderabad.

Annual Report 2017-18 69 Cadre Management

Statement of court cases as on 31.01.2018:- Bihar/Jharkhand

Total No. of pending court cases in 156 Total No. of pending Court cases 25 the High Courts/ Supreme Court as in various High Courts/Supreme on 01.04.2017 Court as on 01.04.2017 Court cases fi led during the year 12 Court Cases disposed of during the 6 Court cases disposed of during the 18 year year Court Cases fi led during the year 6 Total No. of court cases pending in 150 Total No. of pending Court cases 25 the High Courts/Supreme Court as in various High Courts/Supreme on date Court as on date Status of allocation in Madhya Pradesh / REDEPLOYMENT OF SURPLUS STAFF Chhattisgarh and Bihar / Jharkhand 5.66 Central Government employees 5.64 Final allocation of State cadre employees rendered surplus as a result of reorganization has been completed in these States. Final etc. are taken on surplus rolls and redeployed meetings of Advisory Committees in respect in suitable vacancies by this Department. of MP/Chhattisgarh and Bihar/Jharkhand The scheme for redeployment of personnel have been held. The process of winding up of declared surplus has been in operation since these Advisory Committees is under process. 1966 and has undergone various modifi cations Respective State Governments have been and improvements. Salient provisions of the requested to give their consent for closure of revised Scheme are:- the Advisory Committees. Surplus employees enjoy fi rst priority 5.65 The number of pending court cases for absorption against the vacancies as on 31.01.2018 fi led against their fi nal meant for direct recruitment; allocation by the aggrieved employees is given Such appointment is not subject to below:- any test, interview, fresh medical examination or age limit; Madhya Pradesh/Chhattisgarh Prescribed educational qualifi cations No. of Court cases pending in 148 may also be relaxed by DoPT, if various High Courts/Supreme necessary for redeployment; Court as on 01.04.2017 The provisions of relevant recruitment Cases disposed of during the year 22 rules would be deemed to have been Cases fi led during the year 7 amended to the extent required for Total No. of pending Court cases 133 redeployment; in various High Courts/Supreme A redeployed surplus employee enjoys Court as on date protection of pay;

70 Annual Report 2017-18 Chapter - 5

Past service, however, does not count ensure that the prior claim of surplus staff for seniority and promotion; is considered before any action for fresh There is no time limit for redeployment recruitment is initiated by the Ministries/ and a surplus employee can remain on Departments/offi ces of the Government of surplus roll until he is redeployed or India covered under the scheme. retired. 5.68 Details of activities from 01.04.2017 to 5.67 In order to make the Scheme of 31.01.2018 in respect of surplus employees redeployment of surplus staff more effective, are listed below:- pro-active measures have been adopted to

Sl. No. Details of Activities No. of Surplus Employee(s) 1. Surplus employees available for redeployment as on 01.04.2017 221 2. Surplus employees taken on surplus roll 492 3. Surplus employees nominated for redeployment 239 4. Surplus employees retired on superannuation 92 5. Surplus employees available for redeployment as on date 382

Departmental Council 2017. In June, 2017, fresh applications were 5.69 Functioning of the Departmental invited vide OM dated 29.06.2017 as per CCS Council which is a vital part of Joint Consultative (Recognition of Service Associations) Rules, Machinery formed with the very important 1993. purpose of promotion of harmonious relations and ensuring cooperation between 5.71 Subsequently, 10 applications have been Government and its employees. received from different service associations. Out of which, 1 association i.e. 'Central 5.70 This division is concerned with the Government Staff Car Drivers’ Association has recognition of Service Associations of different been accorded recognition as per extant rules cadres in Central Secretariat Services. The and the recognition of remaining 9 service term of these associations expired in 2013 but association(s) is under examination/process. was extended from time to time upto May,

Annual Report 2017-18 71 6 Senior Appointments Under CHAPTER The Government of India

6.0 The Department of Personnel & Director level in the Ministries/Departments. Training (DOPT) is not only responsible for the The Establishment Offi cer also assists the personnel policy of the Government of India Screening Committee chaired by the Cabinet but also looks after appointments at senior Secretary for considering cases of Foreign levels in the Government. For this purpose, Assignments for AIS offi cers under Rule 6 (2)(ii) the Establishment Offi cer in the Department is of the AIS (Cadre) Rules, 1954 and para 2.1 of the Secretary to the Appointments Committee the Consolidated Deputation Guidelines (CDG) of the Cabinet (ACC). All proposals for for members of the organized Group A and senior appointments under the Government Group B Services of the Central Government of India requiring approval of the ACC, as (Offi cers of JS level and above). per the Government of India (Transaction of Business) Rules, 1961 are processed through THE CENTRAL STAFFING SCHEME the Establishment Offi cer. These include Board 6.2 The Central Staffi ng Scheme provides a level appointments in Public Sector systematic arrangement for the selection and Undertakings and appointment to posts at appointment of offi cers to senior administrative the level of Joint Secretary. In addition, all posts at the Centre, excluding posts which appointments by promotion, which require are specifi cally encadred for the organized approval of the ACC, are also processed Group 'A' services or fi lled by recruitment through the Establishment Offi cer. through the Union Public Service Commission by borrowing from the All India Services and 6.1 The Establishment Offi cer is the participating Group 'A' services. The raison Member Secretary of the Civil Services Board d’être of such a scheme is the Centre's need (CSB) chaired by the Cabinet Secretary and for fresh inputs at senior levels in policy Central Establishment Board (CEB) chaired by formulation and programme implementation the Secretary (Personnel). While CSB makes from diverse sources viz. the All-India Services recommendations for appointments in respect and the participating organized Group 'A' of posts at the level of Deputy Secretary, Services. The offi cers serve for specifi ed periods Director and Joint Secretary under the Central on deputation and return to their respective Staffi ng Scheme and for inclusion of offi cers in cadres at the end of their tenure. This two-way the Joint Secretaries’ suitability list, CEB makes movement is of mutual benefi t to the service assessment of Central Secretariat Service cadres and the Government of India. offi cers for appointment for Deputy Secretary/

72 Annual Report 2017-18 Chapter - 6

PLACEMENT AT MIDDLE & SENIOR include 65 women offi cers. MANAGEMENT LEVELS 6.4 37 meetings of various Experts Panels 6.3 A total of 382 offi cers have been and 9 meetings of the Civil Services Board appointed under the Central Staffi ng Scheme (CSB) have been convened during the year during the period 01/01/2017 to 30/11/2017; 2017-18 (upto 23.11.2017) for assessment 41 offi cers at Secretary/equivalent level, 47 of offi cers belonging to 41 different batches offi cers at Additional Secretary/equivalent level, 112 offi cers at Joint Secretary/equivalent of participating services. The CSB considered level and 182 offi cers at Director and below the cases of 1092 offi cers of various Services levels. Out of these, 171 offi cers belong to the and the ACC has approved the empanelment IAS and 211 offi cers are from the organized of 429 offi cers during the year 2017 (up to Group ‘A’ Services. These appointments 23.11.2017).

NUMBER OF APPOINTMENTS MADE UNDER CENTRAL STAFFING SCHEME DURING THE LAST FIVE YEARS

* (Up to 30-11-17)

CENTRAL DEPUTATION RESERVE Centre under the Central Staffi ng Scheme. 6.5 The Establishment Offi cers (EO) Division These records are maintained on the basis of in the Department of Personnel & Training orders/letters/notifi cations issued by the DOPT, maintains an electronic database of IAS various Central Ministries/Departments and offi cers and Group ‘A’ offi cers working at the the State Governments. The maintenance/

Annual Report 2017-18 73 Senior Appointments Under  e Government of India updation of this database is signifi cant, as it 6.6 The Central Deputation Reserve statement helps in providing readily available digitized in respect of Indian Administrative Service information in respect of all offi cers and also summarizes the state wise number of offi cers processing of cases for foreign appointments/ that are on central deputation vis-à-vis senior assignments and training etc. duty posts. It also indicates number of offi cers presently on central deputation from each cadre.

CENTRAL DEPUTATION RESERVE FIGURES AS ON 01/01/2017 Sl. Cadre Total Central No. of Col. 5 as No. Authorized Deputation Offi cers at Percentage of Strength Reserve Centre Col. 4 1 2 3 4 5 6 1 AGMUT 337 73 42 57 2 Andhra Pradesh 211 46 19 41 3 Assam, Meghalaya 263 57 38 66 4 Bihar 342 74 39 52 5 Chhattisgarh 193 38 5 13 6 Gujarat 297 64 13 20 7 Haryana 205 44 11 25 8 Himachal Pradesh 147 32 24 75 9 Jammu & Kashmir 137 30 7 23 10 Jharkhand 215 45 7 15 11 Karnataka 314 68 16 23 12 Kerala 231 50 34 68 13 Madhya Pradesh 439 90 28 31 14 Maharashtra 361 78 21 26 15 Manipur 115 24 13 54 16 Nagaland 94 20 8 40 17 Orissa 237 51 19 37 18 Punjab 221 48 15 31 19 Rajasthan 313 64 16 25 20 Sikkim 48 10 3 30 21 Tamil Nadu 376 81 21 25 22 Telangana 208 35 11 31 23 Tripura 96 21 14 66 24 Uttar Pradesh 621 134 64 47 25 Uttarakhand 120 26 7 26 26 West Bengal 359 78 10 12 Total 6500 1381 505 36

74 Annual Report 2017-18 Chapter - 6

6.7 In addition to the appointments under Promotion/empanelment was carried out the Central Staffi ng Scheme, a total number for appointments to Higher Administrative of 374 appointments as Chairman/ CMD/MD/ Grade in Rs. 67,000-79,000/- and Rs. 75,500- Deputy Governor/Chairman/Vice Chairman/ 80,000/-to various Group ‘A’ Services under Members/Executive Director/Offi cers Employee the Ministry of Railways. Besides appointment Director / Workmen Employee Director/ of 315 Offi cers was also approved during the Functional Director/ Non Offi cial Director above period for additional charge/current were made on the Boards of Public Sector charge/extension of tenure/non-extension Undertakings and Banks/Financial Institutions of tenure/ad-hoc/rejection/termination of during the period 1.01.2017 to 30.11.2017. service of GM/DG/VC/CMDs/MDs, Functional During the same period, 185 appointments Directors, Non-Offi cial Directors in PSUs/ were made at the level of Chairman/Financial Banks/Financial Institutions, and the Ministry Commissioner/General Manager equivalent/ of Railways. Out of these 874 appointments/ Member/Additional Member/ Director General additional charge, 78 are female offi cers. in the Railway Board/Zonal Railways/RCT and

NUMBER OF APPOINTMENTS OF CHAIRMAN – CUM-MANAGING DIRECTOR/MANAGING DIRECTOR ETC IN PSUs/BANKs

*(Up to 30/11/2017)

Annual Report 2017-18 75 Senior Appointments Under  e Government of India

6.8 During this period appointment of 137 appointed under Central Staffi ng Scheme Member/Chairman/ Chief Executive Offi cer/ during the period from 1/1/2017 to 30/10/2017 Advisor was approved in various Autonomous including 38 women offi cers at Secretary/Addl. Bodies, Administrative Tribunals, Labour Secy./ Joint Secy. Levels. Courts and Regulatory Bodies. Out of these, 30 are women offi cers. 6.13 78 women offi cers were approved during the above period for appointments/ 6.9 A total of 2470 offi cers were approved holding additional current charge/Extension for empanelment for promotion to posts of tenure /service as CMDs/MDs, Executive of and above the level of Joint Secretary in Directors, Functional Directors, Non-offi cial various organized Central Services which are Directors in PSUs/Banks, Financial Institutions, not included in the Central Staffi ng Scheme. Railway Claims Tribunal (Indian Railways) Out of these 315 are women. during the above period.

6.10 During the year 2017 the Election 6.14 A total of 315 women offi cers were Commission of India had sought the names approved for appointment to posts of Joint of 40 IAS offi cers in the rank of Additional Secretary Level and above in various organized Secretaries and senior Joint Secretaries, drawn Central Services excluding appointments under from the Central Ministries/ Departments for the Central Staffi ng Scheme. appointment as Observer for the Presidential Election held in July, 2017. A batch- wise list of 6.15 30 women offi cers were approved 48 IAS offi cers (1986-88 batches) in the rank for appointment as Member/Chairperson/ of Addl. Secretary and Joint Secretary along CEO etc. in various Autonomous Bodies, with their details was forwarded to the ECI. Administrative Tribunals, Labor Courts, Regulatory Bodies. Further, the ECI had also sought nomination of 85 IAS offi cers for appointment as Election Chief Vigilance Offi cer Observer for General Elections to the State 6.16 During the year 2017-18 (upto Legislative Assemblies of fi ve States and a December, 2017), 33 offi cers have been number of bye-elections held in the year 2017. appointed as Chief Vigilance Offi cer (CVO) in Accordingly, nomination of 46 IAS Offi cers was various organizations, deputation tenure of 6 sent to the ECI for appointment as Election CVOs has been extended for two more years Observer. beyond initial tenure of three years, additional charge arrangement has been made for 8 GENDER ISSUES vacant posts of CVOs and one offi cer has 6.11 While taking up empanelment of been debarred for not joining the assignment. offi cers to JS rank, it is ensured that women Further, the procedure for appointment of offi cers get adequate representation. CVOs has been revised wherein the process of appointment of CVOs has been simplifi ed and 6.12 A total of 65 women offi cers were aligned with the CSB procedure.

76 Annual Report 2017-18 7 Training Policy and CHAPTER Programmes

7.0 The Training Division of the Department of Personnel and Training is the nodal agency for training of government functionaries and is primarily responsible for formulating policies with regard to training. It also implements certain components of training directly. In the implementation of its mandate, the Division has set the following objectives: Administering Policy matters in training Identifi cation of functional areas of training Designing and implementing training programs for offi cers involved in the priority development sectors Development of trainers and training capability 7.1 The ultimate goal of the Training Division is to attain “Training for All” which means that training would be imparted to all rungs of Civil Services starting from the lowest and cutting-edge to the highest in policy making. Servants in Public Policy and Management by – Major Activities 1) In-service Training of IAS Offi cers (i) Broadening awareness of the latest 2) Mid Career Training of IAS Offi cers trends in policy approaches, 3) Domestic Funding of Foreign Training (ii) Developing technical, analytical and leadership skills for public policy, 4) Post Graduate Programmes in Public Policy & Management (iii) Providing opportunity in specialization and 5) Training Support (iv) Exposing them to alternative systems of 6) Intensive Training Programme public management in other countries. 7) Induction Training Programme 7.3 At present, Indian Institute of 9) COMMIT Management- Bangalore (IIMB), Management 10) Posting of IAS Offi cers as Assistant Development Institute- Gurugram (MDIG) and Secretary TERI University- New Delhi are offering these programmes. In order to provide international Long-Term Domestic Post Graduate policy perspective to the participants, each programmes in Public Policy and programme has incorporated an international Management component of 2 weeks in association with 7.2 These programmes were envisaged to reputed international institutes. From year enhance the competence of Mid-Career Civil 2015-16 a new one year Hybrid Programme

Annual Report 2017-18 77 Training Policy and Programmes

“Management of Public Policy Programme themes like Cyber Security and Crime, Growing (MPPP)” at Indian School of Business - maritime challenges in the 21 st Century, Aid Hyderabad/ Mohali (ISB-H/M) is also being to Civil Authority, Cross Border Terrorism, conducted. Disaster Relief and Civil- Military relations during HADR, Jihadi threat in India emergence th 7.4 During 2017-2018, 16 Batch of Post of ISIS and affi liates and treat to Internal Graduation Programme in Public Policy and Security. Of these three programmes have Management (PGPPM) at Indian Institute of already been conducted so far and remaining nd Management- Bangalore, 2 Batch of One three programmes are to be conducted in the year Management Programme in Public Policy upcoming months. (MPPP) at Indian School of Business- Hyderabad/ Mohali, 11 th Batch of Post Graduation Diploma TRAINING SUPPORT Programme in Public Policy and Management Thematic Training Programmes: State at Management Development Institute- Category Training Programme Gurugram and 9th Batch of Programme in Public Policy & Sustainable Development (PP 7.7 Under the scheme of “Training for All”, & SD) at TERI University- New Delhi were support is provided to State Administrative launched. Training Institutions (ATIs) by way of sponsoring training programmes in the areas accorded Mid-Career Interaction between Armed priority by the Central Government. The Forces and Civil Services Offi cers Training Programmes conducted by the State ATIs are designed to develop management 7.5 Mid-Career interactions between skills and knowledge in different areas for Armed Forces and Civil Services Offi cers senior and middle level offi cers of State Govt. are being organized at the Central Training /State Public Sector Undertakings and State Institutes/State Administrative Training autonomous bodies. These training courses Institutes and Defence Institutions in various are also meant to sensitize the offi cers to new parts of the country with an objective to benefi t and important issues facing our society. The both the Armed Forces and Civil Services courses are also being conducted at District Offi cers by way of mutual learning from each and Sub-District Centres of the State ATIs. other’s strength and also by imbibing the best These courses cover a large variety of subjects points of each other’s work culture, ethos and under broad thematic groups. customs. This, in the long run, is expected to help the participating offi cers to combat future 7.8 During the year 2017-18, 513 such challenges to national security in a better short-term courses have been sponsored manner. at various State ATIs on subjects such as Sustainable Development, Decentralized 7.6 During the current fi nancial year 2017- Planning, Public Private Partnership, Gender 2018, 6 programmes have been planned on Issues, Minority Issues, Disability Issues, Audit

78 Annual Report 2017-18 Chapter - 7

& Budget, Human Rights, Leadership & Team institutions across the country: Building, Computer & IT, E-Governance, Training Needs Analysis (TNA) Cyber Security, Goods & Service Tax (GST), Design of Training (DOT) Court Procedures, Offi ce Procedures, Women Empowerment, Child Development, Role Direct Trainer Skills (DTS) of NGOs, Labour Law, Panchayati Raj, Evaluation of Training (EoT) Environment Issues, Road Safety, Right to Management of Training (MoT) Information, Establishment Rules, Ethics & Experiential Learning Tools (ELT) Values in Governance, Disaster Management, Financial Management, Urban Management, Mentoring Skills Consumer Rights etc. As on December, 2017, Facilitation Skills out of 513 sponsored courses, 312 courses Introduction to SAT courses have actually been conducted and more than 8300 participants have been trained under this 7.11 The Department has developed a Scheme. pool of more than 60 Master Trainers and approximately 350 Recognized Trainers in TRAINER DEVELOPMENT PROGRAMME different packages under this Scheme, who are called upon to conduct TDP courses. DoPT has 7.9 Recognizing the importance of trainers sponsored 89 TDP courses on various packages in the training function, Training Division during the current fi nancial year 2017-18. started the Trainer Development Programme in the early 1990s. Initially, faculty members INTENSIVE TRAINING PROGRAMME of various training institutions were developed 7.12 Intensive training programme for as Master Trainers and Recognized Trainers of frontline Government functionaries of State various “Training of Trainers (ToT)” packages in Governments was initiated during the year collaboration with the Thames Valley University 2008-09. The focus of this programme is on of U.K. Over a period of time, indigenous demand–driven training of frontline personnel mechanisms were evolved for developing a and is conducted in close coordination with cadre of professional trainers and resource line Departments by the State Administrative persons in the country to create a cascading Training Institutes (ATIs). The programme was and multiplier effect. The programme has given a momentum through issue of new ITP gone a long way in embedding the Systematic implementation and management guidelines Approach to Training (SAT) into the process of to all the Chief Secretaries and the State ATIs; designing and imparting effective training to holding three workshops in the beginning government offi cials. covering all 29 States at Delhi, Hyderabad and Assam; followed by workshops, mid-term- 7.10 Currently, the following ToT reviews of this programme in Chandigarh, programmes are sponsored under Trainer Shillong and Goa. Development Programme at various training

Annual Report 2017-18 79 Training Policy and Programmes

7.13 The intensive training programme has Training of Trainers (ToT) Workshop at various been implemented in more than 170 districts State ATIs for training of 7000 frontline State and approximately 55,000 offi cials have government functionaries. A motivational talk been trained since its inception. Some of the by locally available inspirational achievers/ sectors covered under the Programme include national award winners/sports persons in the – Water and Sanitation, Public Health, Public inaugural session of the ToT Workshop and Distribution System, Revenue, Integrated Child training programme in the districts, one day Development Services, School Education, blood donation camp during the middle of the Dairy Development, Registration, Social course and one night stay in the village as part Welfare, Police, Citizen Centric Delivery and of fi eld/NGO visit were compulsory component Right to Public Services Act etc. A national of the 12 Days Induction Training Programme. documentation-cum-facilitation centre for In the year 2016-17, the Induction Training this programme has been established (www. Programme has been implemented in 115 itpndfc.in) under which an ITP knowledge new districts of 24 States. portal is in existence for the benefi t of general public and for the use of all those who are 7.16 In the year 2017-18, the Induction involved in the process of implementation of Training Programme is proposed to be this Programme. implemented in 75 new districts of 15 States.

INDUCTION TRAINING PROGRAMME COMPREHENSIVE ONLINE MODIFIED MODULES FOR INDUCTION TRAINING 7.14 In order to promote a citizen centric (COMMIT) attitude in the employees, for better public service delivery and promote good practices 7.17 The Comprehensive Online Modifi ed towards achieving the vision of citizen centric Modules on Induction Training (COMMIT) governance Department of Personnel and has been conceptualised in the background Training had launched a capacity building of the National Training Policy-2012 which programme on pilot basis in three States stipulates that all civil servants from lowest of Jammu & Kashmir, Maharashtra and level functionaries to the highest level will be Tamil Nadu for 3000 newly recruited cutting provided training at the time of their entry edge level government functionaries to into civil service and mandates that priority develop in them Generic & Domain specifi c will be given to the training of front-line competencies covering 15 districts in the staff, including training on soft skills, so as to fi nancial year 2014-15. improve customer orientation as well as quality service delivery to the citizen. This programme 7.15 After successful completion of the will supplement the existing 12-Day Induction Pilot, a 12-Days Induction Training Programme Training Programme (ITP) launched in (ITP) was launched in the year 2015-16 in 103 2014-15 for newly recruited frontline State districts of 21 States with a Two Day Regional Government functionaries to develop in them

80 Annual Report 2017-18 Chapter - 7

Generic & Domain specifi c competencies. print. The programme is being implemented The coverage of this new programme has through State Administrative Training Institutes the potential to cover as many as 3.37 lakh (ATIs). offi cials every year. This is a huge jump in the coverage of the participants in comparison 7.20 This blended course allows offi cers to the existing 12-Day ITP where only 10,000 and faculty to take advantage of much of the offi cials are covered every year. fl exibility and convenience of an online course while retaining the benefi ts of the face-to- 7.18 The COMMIT has been launched in 6 face classroom experience. The COMMIT has States of Assam, Haryana, Maharashtra, Tamil been strategically aligned with the mission Nadu, Telangana and West Bengal on pilot basis & goals of the 12-Days ITP to develop skills during the current fi nancial year 2017-18. The and attitude towards improving service programme will cover approximately 82,000 delivery keeping the citizen at the core. The frontline State Government functionaries in advantage of such a blended programme is the fi nancial year 2017-18. It is of 28 hours requirement of limited classroom space; to duration which will include e-Modules for 20 infuse new opportunities to offi cers who have hours and face-to-face training for 8 hours. had limited or no training to build the requisite The 20 hours e-training is being imparted skills, knowledge and attitude; and offer the through specifi cally developed 12 Generic and convenience of online learning combined with 3 Domain specifi c e-Modules. The modules on the social and instructional interaction that soft skills are delivered as e-Modules & through may not lend themselves to online delivery face-to-face training and the domain modules (e.g. motivational talk, understanding of the are covered through e-Modules only. As on vision and proctoring assessments). December 2017 more than 25,000 offi cials have been registered for this course in the six Overseas Training Programmes piloting States and more than 5,000 offi cials 7.21 Department of Personnel and Training have completed the course successfully. has been nominating offi cers for training programs abroad. In the past, these programs 7.19 The programme starts with the 8 hours were funded by bilateral or multilateral face-to-face training where each participant assistance. However, over the years, this is familiarized with the objective and concept assistance had come down. Keeping in view of the programme. The participants thereafter the importance and benefi ts of providing are given login ID and password to access international exposure to the offi cers, a scheme the e-Modules. They will have 60 days to of Domestic Funding of Foreign Training complete the 15 e-Modules at their own pace. (DFFT) was started in 2001. This covers both On conclusion of the programme, offi cials long term and short-term training in various undergo online assessment and certifi cate of universities/institutes in several countries. A completion would be generated for download/ scheme of “Partial Funding of Foreign Study”

Annual Report 2017-18 81 Training Policy and Programmes was also started in 2002-03 as another Service and Indian Forest Service for pursuing a component of the scheme of DFFT. Under this 2 year Masters program in Public Policy/Public scheme, Government of India provides limited Administration/International Development at fi nancial assistance to such offi cers who secure Harvard Kennedy School, Harvard University. admission on their own in reputed universities The funding is US$ 50,000 per offi cer per year. and in programs relevant to their present or The guideline on the fellowship is available on future job context. the website of this Department.

7.22 During the fi nancial year (as on One-week In-Service Training (IST) 31/01/2018), 37 offi cers were nominated Programs for Offi cers of All India for long term foreign training programs and Services and for those working under 316 offi cers were nominated under short Central Staffi ng Scheme- Sponsored by term foreign training programs. Further, 11 Department of Personnel & Training offi cers have also been granted partial funding 7.25 The Training Division sponsors ‘In-Service assistance under the DFFT Scheme. During the Training Programme’ of ‘one-week duration’ remaining period of 2017-18, 09 offi cers are in various ATIs/CTIs/Other Premier Training likely to be deputed in Short Term programs Institutes in the country by inviting proposals under DFFT scheme. from them on relevant themes. During current Scheme of scholarship by Private year (2017-18), 16 programmes have been Foundation Trust offered at 10 selected institutions. These programmes provide select middle to higher 7.23 A scheme for scholarship offered by management level offi cers an opportunity to private foundation/trust in top 10 ranked update their skills in area of their own choice-in universities as per the world university ranking a sector they are currently working in, or in an for offi cers of all the three All India Services has area they expect to work in near future, or in been approved by the Government. Funding a theme they feel they should specialize. These under this scheme is available for pursuing programs also provide a valuable platform for programs in Master in Public Policy/Public horizontal and vertical knowledge sharing. Administration/International Development and Master in Business Administration, subject to 7.26 The primary objective of the IST the eligibility conditions. program is to sensitize the participants to national concerns and the values enshrined in 7.24 Under this scheme, ‘Desai Sethi the Constitution; to provide for exchange of Family Foundation’ has offered ‘Desai Sethi experience and adequate discussion on issues Family Foundation Fellowship’. On this, two of values, ethics and attitudes; to make the fellowships/scholarships are available for participants more confi dent to face problems offi cers belonging to Indian Administrative in their work areas and attempt solutions; and Service, Indian Foreign Service, Indian Police to train the participants to look at problems in

82 Annual Report 2017-18 Chapter - 7 an integrated manner and develop a systems Level on various topics has been started w.e.f. approach. 9.10.2014. Weekly training also includes training of offi cial of CSSS up to the rank of 7.27 In past, these programs have been PPS. Total 9 modules/training topics have been offered in diverse and broad thematic area such selected for training. So far eight modules viz. as: Administrative Law, Agricultural & Rural Filing System, Noting and Drafting, Gender Development, Climate Change (preparedness), Sensitization, Litigation Management (Handling Competition Law (policy formulation), of Court and CAT Cases), Preventive Vigilance, Corruption (eradication strategy), Education Ethics and Values, Records Management and (reforms & challenges), E-governance Financial Management (Financial Property, (opportunities & challenges), Environment & issuing sanctions, role of Head of Offi ce, role Natural Resource (management), Environmental of Head of Department) have been completed. Impact Assessment (development projects), Ninth module on “Report writing (not APAR)” Ethics (Public Governance and Administration), has been started from 23.08.2017. Financial Markets (regulation), Fiscal Policy (Macroeconomic Management), Governance Advanced Professional Programme in (IT management and improving through Public Administration (APPPA) at Indian accountability), Infrastructure (Finance), Institute of Public Administration, New Innovations (public service), Land Acquisition Delhi (rehabilitation & resettlement), Leadership, 7.29 The Training Division has been Participatory Management (Community sponsoring a ten-month Advanced Professional Mobilization), PPP (negotiating strategies and Programme in Public Administration (APPPA) urban development), Procurement (procedure at the Indian Institute of Public Administration & contracting), Project Analysis/Appraisal (IIPA), New Delhi every year since 1975-76. (risk analysis/management), Public Policy (management/governance), Quantitative 7.30 The objectives of this programme is Methods (management), Service Delivery to prepare the participants to make a greater (management), Social Policy (Governance), contribution to better governance, develop Social Sector (fi nancing/marketing), Urban attitudes that focus on citizen services and Development, WTO (basic/advance course), also to strengthen leadership qualities in the Citizen Centric, Cyber Crime, Stress civil service. It provides an opportunity to the Management etc. participants to analyze major contemporary issues in Governance, learn about recent In-House Training Programme developments in the social sciences and their 7.28 With a view to build the capacity of application in administration; review their employees and as per the direction of Hon’ble experiences by making a critical analysis Prime Minister, weekly One Hour Training for of environmental and other factors, apply the offi cials of DoPT from LDC to Director relevant concepts, skills and techniques

Annual Report 2017-18 83 Training Policy and Programmes relating to policy, behavioral and administrative and Peru & Spain. The 43 rd APPPA Programme sciences and to demonstrate their creative and in this series is being held from July 3, 2017 to analytical abilities individually and in groups. It April 29, 2018. 47 participants are attending also seeks to develop interpersonal skills and this programme. sensitiveness to the needs of the people with a view to making administration more responsive Posting of IAS Offi cers as Assistant and result oriented. Secretary in Government of India: 7.33 175 IAS Offi cers of 2015 batch were 7.31 The course covers classroom studies posted as Assistant Secretary in the Ministries/ relating to various facets of administration Departments of Government of India from viz, Social, Political, Economic, Legal and 03.07.2017 to 29.09.2017 on Central Administrative Systems, Organizational Deputation. Behavior, Social Science and Research Methods, Operational Research, Information 7.34 The objective of the Assistant Secretary Technology in Management and Financial Scheme is to provide exposure to the IAS Management. Participants are also required offi cers of 2015 batch to Government of India to conduct rural and urban fi eld studies and functioning. This exposure would help them prepare a project report and dissertation. They acquire a national perspective and a deeper are expected to select an area for specialization appreciation of the harmonization of diversities relevant to their present and likely future in national policies. This will sensitize them to assignments from following fi elds of study: the larger perspective (vision) of any policy & Advanced Information Technology and MIS, programme of Government of India. Comparative Development Experience, Project Management, Constitutional Law, 7.35 Important Desks related with policy, Disaster Management, Economics of fl agship programmes of the concerned Regulation, Inter Governmental Relations, Ministries/Departments, etc. was assigned Management Systems, Organizational Needs to the Assistant Secretaries. They worked on Analysis, Public Expenditure Management, Desk Offi ce pattern, initiated and disposed Public Organizational Theory, TQM, Finance, off fi les, the reports of which were submitted Personnel, Corporate or Public Sector to DoPT periodically by concerned Ministries/ Management, General Administration, Departments. Planning and Rural Development etc. 7.36 The Hon’ble PM addressed the 7.32 This 10 month programme includes Assistant Secretaries in the inaugural session at three semesters, rural and urban fi eld visits DRDO Auditorium, New Delhi on 03.07.2017. in India and a 10 day foreign study tour. In Interaction of these Assistant Secretaries the 42 nd APPPA Programme, the participants was also held with Cabinet Secretary, visited in two groups to South Africa & Italy CAG, PMO, Election Commission, Central

84 Annual Report 2017-18 Chapter - 7

Information Commission etc. They also visited 1. Sahay by Shri Abhijeet, attached offi ces of the concerned Ministries/ 2. Carbon Footprint by Ms Lakshmi Priya, Departments and undertook fi eld visits in 3. Financial inclusion by Shri Umesh and addition to the Desk work assigned to them. others, 7.37 Interactive sessions with Assistant 4. Archaeological Survey of India “Must Secretaries (IAS-2015 Batch) were organized see” by Shri Amrit , by DoP&T, NITI Aayog, Cabinet Secretariat, D/o 5. Improving of rural income by Ms. Ira AR&PG on different topics in which a large Singhal, number of dignitaries /Head of Departments 6. Data driven planning by Ms. Priyanka, /Head of Organizations /Senior Offi cers participated. Also a National Workshop was 7. Safety of Railways by Shri Jaiswal and organized on “Innovation of Governance” in 8. Attrition rate in Central Armed Police which Senior Offi cers participated from different Forces by Ms. Akanksha. Ministries /Departments /Organizations / 7.39 Hon’ble Prime Minister addressed the States. Positive feedbacks on the posting were Valedictory Session of Assistant Secretaries received from the offi cers in the feedback (IAS-2015 batch) at DRDO Auditorium, New session organized on 27.09.2017. Delhi on 26.09.2017 and inter alia emphasized to maintain a structured mechanism to keep 7.38 The Assistant Secretaries had prepared in touch with Assistant Secretaries of the presentations on the key learnings based on three batches (2013, 2014 and 2015). In this the work allocation. These presentations were regard, the DOP&T have written DO letters to shortlisted by sectoral group of Secretaries and Secretaries to Govt. of India as well as Chief thereafter shortlisted by Cabinet Secretariat. Secretaries of State/UTs for follow-up. With the The following top 8 presentations were support of NIC, e-mails/ user groups have been presented before the Hon’ble PM in Valediction created which includes Assistant Secretaries of session: three batches and Secretaries/ Nodal Offi cers of all 58 Ministries/Departments as Members.

Annual Report 2017-18 85 8 Training Institutions CHAPTER

LAL BAHADUR SHASTRI NATIONAL manner. Most courses operate on a modular ACADEMY OF ADMINISTRATION structure whereby relevant themes are chosen and dealt with in a consolidated fashion to Introduction ensure that all aspects relating to them are 8.0 The Lal Bahadur Shastri National covered comprehensively. Academy of Administration (LBSNAA), Mussoorie is Government of India’s premier 8.2 In order to promote all-round institution for the training of higher civil development of the personality, due emphasis services in the country. The Academy imparts is placed on outdoor and co-curricular events. induction level and in-service training. A Physical training, team games and tennis, common Foundation Course is held for badminton cross-country running, yoga, entrants to All India Services and all Group “A” horse riding, and adventure sports like river Services of the Union. The professional training rafting, para-gliding, bungee jumping and to regular recruits of the Indian Administrative rifl e shooting are some of the activities that Service (IAS) and members of the Royal Bhutan the offi cer trainees are involved in. Exposure Civil Service is conducted after the Foundation to public speaking, theatre workshops, motor Course. The Academy also conducts in-service mechanic skills, gardening, photography and and Mid-Career Training Program (MCTP) for music appreciation are some of the co-curricular members of the IAS and Induction Training activities offered to the young administrators. program for offi cers promoted to the IAS from State Civil Services, as well as workshops 8.3 To nurture the values of integrity, and seminars on various issues in public moral courage, empathy and respect for administration. the underprivileged, and freedom from any sectarian prejudices based on religion, region, 8.1 To ensure that the academic curriculum caste, class or gender, Offi cer Trainees are is relevant, it is constantly reviewed and encouraged to participate in diverse social updated through extensive consultations with activities. Various Clubs and Societies have the representatives of the State Governments, been formed to which the Offi cer Trainees the Central Government and other scholars are elected as offi ce-bearers. They organize and practitioners. Given the limitations and take part in quizzes, debates, poetry of conventional classroom lectures, new competitions and numerous other activities pedagogical methods have been introduced after class hours. This lends a spirit of bonhomie to deliver training inputs in a more effective and also promotes esprit de corps.

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Induction Training Courses course aims at imparting a basic understanding of the constitutional, political, socio-economic 8.4 The Academy conducts Induction and legal framework of the country; and training courses for direct recruits to the IAS also fostering greater co-ordination among and other senior civil servants as well as offi cers the members of the different public services promoted to the IAS. by building esprit-de-corps and cultivating Foundation Course (15 Weeks) an attitude of co-operation and inter- dependence. This year total of 369 Offi cer 8.5 The Foundation Course is the fl agship Trainees including 11 offi cers from RBC, RBFS course of Induction training and is intended for and RBPS participated in the Course scheduled fresh entrants to the All-India Services, i.e. the from 28th August, 2017 to 8th December, Indian Administrative Service, the Indian Police 2017. The course was inaugurated by the Smt. Service and the Indian Forest Service, and Smirti Zubin Irani, Hon’ble Minister, Textiles and the various Central Services (Group-A) of the Information and Broadcasting, Government of Union. It is a fi fteen-week course conducted India. from September to December every year. The

Inauguration of 92 nd Foundation Administration, Bhopal. Course, 2017 8.6 The main activities organized Parallel Foundation Courses were also during the Foundation Courses were: conducted at MCR HRD Institute, Hyderabad and RCVP Noronha Academy of 1. Trekking: The objective of trek was

Annual Report 2017-18 87 Training Institutions to inculcate the spirit of adventure and to raised awareness about the cleanliness mission strengthen Esprit de corps in the Offi cer of the Government and also undertook Trainees. The trek was also a signifi cant learning cleanliness drives in the villages along with the experience in group dynamics, interpersonal residents. The Offi cer Trainees also undertook relations, courage, endurance and love and an awareness drive on ‘Financial Inclusion’. respect for nature. 3. Extra-Curricular Activities were 2. Village Visit Programme: Offi cer conducted in the afternoons and evenings in Trainees spent one week in selected villages order to impart skills other than purely academic in Uttar Pradesh, Bihar, Madhya Pradesh and to the trainees in recognition of the need for Rajasthan in groups of 5-6. Here they were an offi cer to have diverse interests and a well- sensitized to the empirical realities of rural rounded personality. Primarily, these included India, through a structured study of a village. celebration of India Day, AK Sinha One-Act A special feature of the village visit this year Play Competition, Cross Country Run, Athletic was organization of “Swachatta Diwas’ in Meet and Blood Donation Camp. each of the selected villages when the trainees

Yoga at the Academy on International Yoga Day on June 21, 2017

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Shri Narendra Modi visited the Academy on 26-27th October 2017 and had informal interaction with the Offi cer Trainees and Faculty in groups. Two special institutional events – Chintan and Manthan were organized, in which the Offi cer Trainees presented their ideas and notions of governance for a New India to the Hon’ble Prime Minister. The Offi cer Trainees also joined the Hon’ble Prime Minister for a community dinner and breakfast at the Offi cer Trainees of 92 nd FC doing Yoga with Offi cer’s Mess. Prime Minister Modiji addressed Hon’ble Prime Minister the Offi cer Trainees with a basket of messages, to enable them to bring a positive change in 4. The Honorable Prime Minister of India the paradigm of administration.

Prime Minister Shri Narendra Modi addressing Offi cer Trainees at LBSNAA

Annual Report 2017-18 89 Training Institutions

IAS Professional Course Phase-I (22 Weeks) 8.7 The IAS Offi cer Trainees of the 2016 batch (total 181 including 03 Offi cers Trainees from Royal Bhutan Civil Service) underwent the IAS Professional Course Phase-I from December 12, 2016 to May 12, 2017. This course aims at developing professional skills in handling a large range of responsibilities that an offi cer shoulders within the fi rst ten years of service. Emphasis is laid on understanding nd Cross-Country Race in 92 Foundation Course public systems and their management, together with a grounding in Public Administration, Law, Economics, Management and Computer applications. During the fi rst part of Phase-I, the Offi cer Trainees were sent on a 7 weeks Winter Study Tour (Bharat Darshan) comprising of attachments with the three Armed Forces, Public Sector, Private Sector Units, Municipal Bodies, Civil Society Organisations and civil administration in challenging areas, etc. Special focus visits to places with traditional and modern water conservation practices were Offi cer Trainees doing Shramdan organised. After completion of IAS Phase-I, they were relieved on May 12, 2017 for their District Training as part of IAS Professional Course Phase-II.

District Training (53 Weeks) 8.8 During the year-long District Training, the IAS Offi cer Trainees learn about the various facets of administration at the district level. During this period they are under the direct charge of the District Collector and the State Government. They get an opportunity to Athletic Meet obtain fi rst-hand knowledge of the work of

90 Annual Report 2017-18 Chapter - 8 the Collector/ District Magistrate and various Induction Training Programme for other institutions in the State government, offi cers promoted to IAS (6 Weeks) along with orientation training at the State 8.10 The Academy organizes Induction Administrative Training Institute. Most of the Training Programme for offi cers promoted State Governments give them an opportunity to the IAS from the state civil services. The of holding independent charge as Tehsildar/ aim of these courses is to update levels of Mamlatdar, Sub Divisional Magistrate, Block knowledge, skills and information and to Development Offi cer and/or Executive Offi cer provide opportunities for exchange of ideas, of a Municipality. The 2016 batch of the IAS views and experiences with people who have will return to the Academy for their second developed expertise in different sectors of phase of professional training commencing on national development. The underlying focus May 21, 2018. of the course is to provide the Induction Course participants an all-India perspective. IAS Professional Course Phase-II (6 The 119th edition of the Induction Training Weeks) Programme had 62 participants from AGMUT, 8.9 While theoretical concepts are sought Assam-Meghalaya, Gujarat, Madhya Pradesh, to be imparted in the Foundation and Phase-I Maharashtra, Manipur-Tripura, Punjab, courses, the ground level delivery mechanisms UP and West Bengal and was held from are expected to be imbibed during District July 03 to August 11, 2017. The programme Training. Phase-II is a time to debrief and aimed at training and sensitizing offi cers share experience and good practices from from the state services for the next level of the various States of the country. The course governance and administration. The course content of Phase-II is designed to consolidate included a Study Tour within India and to Seoul, the learning and assimilation of the district South Korea to familiarize participants with experience with the theoretical constructs successful interventions in various taught earlier. A total of 184 Offi cer Trainees areas of governance. Participants were (including 5 trainees from 2012 batch 1, evaluated by means of a mid-term exam, 2013 batch 1 and 1 trainee of 2014 Offi cers policy memo and presentations and an of Royal Bhutan Civil Service) underwent overall assessment based upon peer the Phase II course organized from May 22, review, discipline and participation in the 2017 to June 30, 2017. Upon completion of programme. the Phase II course, the offi cers proceeded for 3 months deputation to the Government of India as Assistant Secretaries for fi rst-hand experience of Government of India functioning.

Annual Report 2017-18 91 Training Institutions

Group Photo of promoted IAS (119th ITP)

Mid Career Training Programme (MCTP) outsourced by the Ministry to international/ national institutions of repute. However, 8.11 The issue of mandatory and structured since 2010, the mandate for the design and mid-career training for IAS Offi cers was delivery of the programme has been devolved formalized with the introduction of the Mid- by the Government to the Academy. The MCT Career Training Programme (MCTP) in 2007. Programme was reviewed by Government The objective of MCTP was to equip offi cers to and its durations were shortened. The revised handle the next, higher level of responsibilities programme is as follows: Phase III (4 weeks); at certain identifi ed stages of their careers; Phase IV (4 weeks including 1 week Foreign broadly when they were primarily working in Study Tour) and Phase V (3 weeks). the fi eld (7-9 years), at the policy formulation stage (15-18 years) and inter-sectoral policy Phase III Course (11th MCTP- 4 Weeks) formulation and implementation stage (27- 28 years). These three stages were named 8.12 The Phase III course targets the offi cers Phase III, IV and V respectively. In the fi rst of 7-9 years of seniority. The Academy three-year cycle, these programmes were organized this 4 weeks course from 10 th

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April, 2017 to 05 th May, 2017. The focus of the course was on service delivery, project appraisal and implementation as well as on key governance challenges. Inputs also covered leadership and negotiation. Total 107 participants underwent the training course.

8.13 In 2017-18, a second Phase-III course was conducted having 85 participants at the Academy from 20 th November 2017 to 15th December 2017.

Group Photo of IAS Phase-III Course (11th Round)

Phase IV Course (12th Round – 4 Weeks) the Course also aims at broadening their perspective and developing soft skills. 75 8.14 The Phase IV Course targets middle level participants attended the course organized offi cers (of 15-18 years seniority) with a thrust from June 05 to June 30, 2017. The Course on Public policy. Besides enhancing domain included a short Foreign Study Tour to the Lee knowledge of the participants, especially in Kuan Yew School of Public Policy, National the realm of various aspects of public policy, University of Singapore.

Annual Report 2017-18 93 Training Institutions

Group Photo of IAS Phase-IV Course (12th Round) th Phase V Course (11 Round- 3 Weeks) inter-sectoral policy formulation and strategic 8.15 The Phase V Course aims at developing leadership in government. 82 offi cers strategic leadership skills in senior level IAS underwent the training course organized at Offi cers (27-30 years seniority) for effective the Academy from September 25 to October 13, 2017.

Group Photo of IAS Phase-V (11th Round)

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Other In- Service Training Courses/ rich experience with the faculty and Offi cer workshops/ seminars Trainees. The Golden Jubilee Reunion for 88 offi cers of the 1967 batch (from various civil 8.16 The Academy annually conducts short services who underwent FC at the Academy) duration courses (ranging from one to two was organized on May 26-27, 2017. The Reunion weeks) on a variety of subjects such as Joint Civil- commenced with the inaugural ceremony Military Course on National Security, Courses on on May 26, followed by a group photograph Gender, Disaster Management, etc. in the A.N. Jha Plaza. The participants were Golden Jubilee Reunion taken for a walk around the Academy campus before lunch and post-lunch, there was a two 8.17 The Academy organizes a reunion hour interaction with the Offi cer Trainees of every year for Offi cers who joined the service the Phase-II 2015-17. The participants also 50 years ago. The fi rst was held in 1997, the had a session in small groups wherein they Golden Jubilee Year of the new nation, where deliberated on issues of importance for the the ICS and IAS Offi cers, who were in service at civil services in the present context before the the time of independence, participated. Since Reunion come to a close with the valedictory then, the retired offi cers are called every year ceremony on May 27, 2017. for a period of two-three days to share their

Golden Jubilee Reunion of 1967 Batch

Annual Report 2017-18 95 Training Institutions

Joint Civil Military Training Program The Centre published ‘Land Reforms in India: Vol.13: Understanding Women’s Land Rights 8.18 The Joint Civil-Military Programme on Gender Discrimination in Ownership’ and National Security was initiated in the year 2001 “Socio-Economic Profi le of Rural India, Series- following the recommendations of GoM on III, volume-2”. The Centre brings out a biannual National Security pursuant to the Kargil Review journal ‘Journal of Land and Rural Studies’ Committee with the aim of fostering structured which focuses on issues land administration interface between Civil Servants and Armed and rural development. Forces offi cers for a shared understanding of National Security. Participants are drawn Centre for Disaster Management (CDM) from the Civil Services, Armed Forces, and the Central Armed Police Forces. 8.21 Ministry of Home Affairs, Government of India assisted the Academy in setting up the Research Centres in the Academy Centre for Disaster Management for acting as a nodal institution for imparting training on 8.19 The centres of the Academy have various aspects of Disaster Management with been established with an aim to provide an special focus on Incident Command System. avenue for initiating research in key areas Apart from conducting training programs the of governance both from policy as well as centre has been involved in formulation of implementation perspectives. The research is national strategy for adaptation of the global supposed to feed into the training curriculum best practices to suit Indian conditions in and provide it with fresh insights. These the fi eld of disaster management as well as centres are mostly funded either by line other research projects related to Disaster ministries, like CRS, or are self-sustaining Management and Climate Change. The like the NGC and CDM and collaborate with Centre organized two short-duration training various national and international funding programmes on Disaster Management and Risk agencies. Various Research Centres have been reduction for offi cers belonging to the IAS. In set up for undertaking action-research on addition, it also provides inputs in various training domains linked to Academy’s mandate and courses on disaster management and climate to feed into training inputs. These are as change, use of IT, GIS applications in Disaster follows: Management, conducting research projects, Centre for Rural Studies (CRS) documentation of best practices, development of case studies, teaching materials etc. Centre 8.20 The Centre actively works on two has also initiated the publication of a journal modules- Land Administration Module and titled “Disaster Response and Management Rural Development Module. The Modules with ISSN number (ISSN: 2347-2553) and an were delivered as per the design approved by annual book titled “Disaster Governance” with the Academic Counseling Members (ACM) for ISBN number (ISBN-.978-81-928670-1-4) apart 180 IAS Offi cer Trainees of 2016 batch. from the other research publications.

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National Gender Centre (NGC) schemes and policies, so as to ensure better outcomes for women. This is 8.22 The Centre was established in 1995, being operationalized by strengthening with the foremost aim of mainstreaming key capacity development institutions gender and child rights in policy, programme (such as the Administrative Training formulation and implementation in Institutes (ATI), National Institute for Government. NGC is a capacity building centre Rural Development & Panchayati Raj under the aegis of the Academy, driven by the (NIRD&PR) and State Institutes for mandate of gender mainstreaming and its Rural Development & Panchayati Raj commitment to build synergies with different (SIRD&PR) to mainstream gender institutions, working on gender equality, child responsive governance in their rights and women’s empowerment. programmes and curricula. Under the 8.23 Working towards that end, the Centre, project following programmes were since inception has been actively involved held: in designing and conducting thematic 1. Training of Trainers for “Gender workshops, programmes and trainings Responsive Governance- an Orientation including Training of Trainers for trainers and Course” held from 10- 15 July, 2017 policy makers – both to enhance gender 2. Training of Trainers on Gender sensitization but also to increase capacities for Responsive Governance- an gender analysis and gender planning. Since Orientation Course for ATI’s held from its establishment, the Centre has successfully 11 - 15 September, 2017 ensured the mainstreaming of gender training 3. Training of Trainers – an Advanced into all courses at the LBSNAA viz. induction Course on Gender Responsive trainings and in-service mid-career training Governance held from 13 – 17 programmes for IAS offi cers at all levels besides November, 2017 conducting programmes on myriad aspects for offi cers from All India/ Central Services. B. UNICEF Project: A handbook on implementation of Juvenile Justice 8.24 In 2017-2018, the following Act, 2015, is developed for the projects/activities were done: administrators. The handbook consists of Acts/ Rules, Frequently A. UN-Women Project “From Asked Questions, illustrations/case Opportunities to Capacities: A Multi- studies and best practices. This will Sectoral Approach to Enhancing familiarize the administrators with the Gender Responsive Governance”: Act itself, the corresponding rules and The programme aimed to strengthen schemes that would assist in better capacities of national and sub-national implementation of the Act and best governments for gender responsive practices from across the country. design and implementation of key

Annual Report 2017-18 97 Training Institutions

Centre for Public Systems Management are conducted at a concessional rate for the (CPSM) children of the employees and the public besides conducting regular coaching classes 8.25 The Centre for Public Systems for poor students of the neighborhood. Management was set up in 2016 by Offi cer Trainees also do shramdaan to clean reconstituting the existing National Centre for their premises and to instill a dignity of labour. Sustainable Community Systems (NCSCS) for Emphasis on caring for the poor, listening more broad-based coverage of issues in public to the people, providing safety nets for the systems and their management. vulnerable, and being open and transparent The LBSNAA also propose to organize the runs as a continuous thread in all the courses following Training of Trainers Courses during and interactions. In addition, Trainees are January to March 2018: divided into counselor groups where they are able to articulate their views in an open and 1. ToT on Case study writing – January frank atmosphere. This forum serves as a great 8-12 means of eliciting their views and conveying The Academy Spirit the right messages to them. 8.26 LBSNAA seeks to imbue civil servants The Academy as Alma Mater with the required attitude and values expected 8.28 All Offi cer Trainees in the All India in public service. The skills and knowledge Services and Central Services begin their required by a professional civil servant careers from the proverbial “gaumukh” of the are relatively easier to impart, and these civil service, the Lal Bahadur Shastri National have traditionally been the strength of the Academy of Administration at Mussoorie. As Academy. However, to positively infl uence in a result, this institution provides a foundation the brief period available to us, the attitudes that paves the way for lifelong professional and values of intelligent young persons in their and personal associations among offi cers mid-twenties and thirties, coming from diverse across different civil services. These offi cers backgrounds, is a more challenging task. look back to the Academy with great nostalgia 8.27 It is generally argued that for public and also draw inspiration from the values and service one needs integrity, moral courage, ideals instilled in them during their formative empathy with and respect for the years. underprivileged, and freedom from any Facilities sectarian prejudices based on religion, region, caste, class or gender. To nurture these values, 8.29 The Academy is well-equipped with Offi cer Trainees are encouraged to participate good training infrastructure in terms of in diverse social activities. They are given academic buildings, classrooms, hostels and responsibilities for improving the Lalita Shastri other support infrastructure. Some of the key Balwadi School, where LKG/UKG & Class-I infrastructure facilities are given below:

98 Annual Report 2017-18 Chapter - 8

Academic & Administrative Blocks Management (ISTM) is imparting training to Karmashila the offi cers of the Central/State Governments, Public Sector Undertakings & Autonomous Dhruvshila Bodies. Originally set up with the objective Gyanshila of conducting foundational and in-service Aadharshila training programmes for Assistants and Section Gandhi Smriti Library – stocks 1.71 lac Offi cers of the Central Secretariat, the range books, 279 journals and 7 e-resources of the activities of the Institute has increased databases exponentially over the last seven decades. In addition to the in-house training programmes, Offi cers Mess – can cater to around the Peripatetic Training provided by the Institute 500 persons at 3 locations to the offi cials of State Governments and Union Sports – well-equipped Offi cers Club, Territories in Behavioral Skills, Management Riding Ground and Shooting Range Techniques, Financial Management and Offi ce Health – well-equipped Medical Centre Management, are of particular signifi cance. On specifi c request from Central Government Executive Hostels – 4 executive hostels Departments, Autonomous Bodies, Public with 167 rooms Sector Organizations, the Institute also Offi cer Trainee Hostels – 3 hostels with organises special programmes addressed to 131 rooms the specifi c customer needs in different areas. Wi-fi campus 8.32 From the year 2007-08, ISTM is also Faculty involved in implementation of the Central 8.30 The Faculty comprises a healthy blend Secretariat Service Cadre Training Plan of senior administrators and academicians (CSS-CTP) and from 2011 onwards Central and researchers. The administrators combine Secretariat Stenographer’s Service Cadre the richness of their fi eld experience with Training Plan (CSSS-CTP), which envisages strong academic achievements to provide mandatory training programmes having a stimulating atmosphere for learning. The linkages with career progression up to Director Academy is presently headed by the Director level offi cers. Smt. Upma Chawdhary, IAS, an offi cer of the 1983 batch of Himachal cadre in the rank of Training Programmes Secretary to the Government of India. 8.33 ISTM conducts following programmes in various categories: INSTITUTE OF SECRETARIAT TRAINING AND MANAGEMENT (a) Foundational and in-service Courses Introduction conducted as per new CSS and CSSS Cadre Training Plan 8.31 The Institute of Secretariat Training and

Annual Report 2017-18 99 Training Institutions

(b) Induction Training for Group ‘A’ (l) Citizen Centric & Service Delivery Services of ICoAS, and Director General Approach Civil Aviation (DGCA). (m) Organization Specifi c Programmes/ (c) Induction Training Component for Cadre Specifi c Programmes various Group ‘A’ service like IAS,IFS, (n) Capacity Building Programmes for IRS, ISS, IES, ITS, ICLS, IDES, IIS & IRTS North Eastern States sponsored by probationers. Department of Personnel & Training (d) Personnel Administration and Offi ce (o) Orientation Training Programmes Management on Offi ce Procedure for IAS Offi cers (e) Financial Management sponsored by DOPT. (f) Management Services (p) Newly introduced training programmes (g) Behavioral Training on Swatch Bharat Abhiyan, Analytics of Big Data, e-Offi ce, MS-Access, MS- (h) Training of Trainers Excel (Advanced), Goods and Services (i) Peripatetic Training Programmes tax (GST) and e-Procurement including (j) Right to Information Government e-Marketplace (GeM (k) Prevention of Sexual Harassment of under GFR- 2017). Women at Workplace

8.34 Number of Training programme and Training weeks scheduled and conducted during 2017-18 (As on 10.11.2017) Table 1 S. Programme No. of Training weeks No. Programmes 1. Number of programmes scheduled during 307 515 Weeks 4 days 2017-18 2. Programmes Conducted during 2017-18 from 192 239 Weeks 1 days 01.4.2017 to 10.11.2017. (5976 trainees) 3. Programme scheduled to be conducted during 115 276 Weeks 3 days 2017-18 from 11.11.2017 to 31.03.2018

8.35 No Foundational Training Programmes ‘C’ & ‘D’ examination, 2016. for Assistant Section Offi cer Direct Recruit (ASO-DR) and Stenographers Direct 8.36 Special Programmes for Offi cers Recruit (SDR) have been conducted during of DoPT 2017-18 (As on 10.11. 2017) due to non- (a) Two Special Training Programmes declaration of results of CGLE and Steno Grade for 163 IAS offi cers sponsored by

100 Annual Report 2017-18 Chapter - 8

Department of Personnel & Training International Training Programme (ITP) on Offi ce Procedure were conducted 8.39 One International Training Programme during 2017-18 on 7th and 14 th July, (ITP) on Administration was conducted from 2017. 11 th to 14 th September, 2017 for Government (b) 30 one-hour training programmes were offi cials from Myanmar. conducted for offi cials of Department of Personnel & Training at North Block, Consultancy Projects New Delhi, on ‘Financial Management, 8.40 ISTM is also engaged in the research and ‘Report Writing (except APAR)’ as and consultancy projects. The consultancy th on 10 November, 2017. projects relating to following Government Other Training Programmes Departments/Organizations have been conducted / ongoing at present: - 8.37 94 Organization/Cadre Specifi c Programmes were conducted for various (a) Consultancy projects completed till 10th Central Ministries/Departments, States, November, 2017 UTs, Public Sector Undertakings (PSUs) and i. Review of Rules, Regulations and Autonomous bodies (up to 10.11.2017). Recruitment Rules of Gandhi 43 more Organizations/Cadre specifi c Smriti and Darshan Samiti (GSDS) programmes are planned (from 11.11.2017 to (Completed in June, 2017). 31.03.2018). One Capacity Building Training ii. Audit of proactive disclosure Programme for State Administrative Training under RTI Act, 2005 for Institute, Nagaland for North Eastern States (20 Department of Space, ISRO Participants) was conducted from 26.04.2017 (Completed in May, 2017). to 28.04.2017. iii. Work Study for Delhi Public Library (DPL) (Completed in Peripatetic Programmes October, 2017) 8.38 32 Peripatetic Programme have been (b) Ongoing Consultancy Projects and planned during 2017-2018 for the offi cers Audit of proactive disclosure under RTI of the Government of Arunachal Pradesh, Act, 2005 Chandigarh Administration, Andaman & (i) Re-structuring Work Study for Nicobar Administration and Puducherry Farakka Barrage Project, Ministry Administration. 11 PT Programme have of Water Resources (MOWR) been conducted (up to 10.11.2017) and (ii) Consultancy project for work remaining PT Programmes are scheduled study & re-structuring of non- to be conducted during the period from teaching cadre in the Kendriya 11.11.2017 to 31.04.2018. Vidyalaya Sangthan (KVS).

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(iii) Review of Recruitment Rules for Offi cers of Internal Complaints Indian Institute of Foreign Trade Committee (ICC) of all Central (IIFT). Ministries and Departments. The Programme was inaugurated by Hon. (iv) 3rd Party Audit of proactive Union Minister of Women and Child disclosure under RTI Act, 2005 Development, Smt. Maneka Sanjay for Central Administrative Gandhi. Tribunal (CAT) ii. International Yoga Day was celebrated (v) 3rd Party Audit of proactive in ISTM on 21st June, 2017. disclosure under RTI Act, 2005 for Prime Minister’s Offi ce (PMO) iii. A special training session was conducted on “Verifi cation of e-service New Initiatives Book” by offi cials of DOPT on 22 nd Inclusion of additional online registration June, 2017. module in Training Management iv. A Seminar on “Knowledge Economy Information System (TMIS) and Intellectual Property Rights” was organised on 29th July, 2017. 8.41 The Training Management Information System (TMIS) project was initiated in the v. An Induction Training Programme was year 2011-12 and it has become operational conducted for Chief Vigilance Offi cers from April, 2013 for the work pertaining to of Central Vigilance Commission from th nd Co-ordination and Administration sections. 11 to 22 September, 2017. As a part of further development under TMIS, vi. One-day Workshop for stakeholders & online feedback system, guest faculty updation State ATIs and SIRDs to review design & statistical information have been enabled & logistics fi eld training component of and implemented in the system during 2017- Level 'D' programme was organised 18. Software updation and online booking of on 13th October, 2017 at ISTM. hostel accommodation facility are ongoing vii. One-day Seminar on Healthcare projects under TMIS. Sector and New Health Policy (Issues & Challenges) was conducted on 8.42 Special Training Programmes/ 28 th October, 2017 by Dr. Vipul Sood, Sessions/ Workshops/ Seminars Medical Director, Batra Hospital, New i. A one-day Workshop on Sexual Delhi and Dr. Ajit Nagpal, Chairman, Harassment of Women at Workplace Amity Pacifi c Forum, New Delhi. (Prevention, Prohibition and Redressal) viii. A Special Session was conducted on Act, 2013 was organized on 5th May, “My vision: Corruption free India” in 2017 in ISTM. This was a collaborative view of vigilance awareness week on programme between Ministry of 3rd November, 2017. The session was Women and Child Development and presided by the Director, ISTM. ISTM. It was attended by the Presiding

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Workshop on Sexual Harassment of Women at Workplace (5 th May, 2017)

International Yoga Day Celebration (21st June, 2017)

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(vi) Introduction of one-day Orientation Training Programme on Goods & Services Tax (GST). (vii) Introduction of two-day workshop on Goods & Services Tax (GST). (viii) Introduction of sessions on GST in various training programmes to create awareness among the trainees on the subject. International Training Programme for Myanmar Offi cials (11-14 September, 2017) (ix) Introduction of a ‘Hands on’ training Module on Government e-Marketplace (GeM) in training programmes relating to public procurement. (x) Input on Usage of Space Technology and Swatch Bharat in all CSS/CSSS training programmes. (xi) Introduction of three-day MS-Access Training Programmes, (xii) Introduction of three-day MS-Excel Special training programme for CVOs/CVC (advanced) Training Programme from 11-22 September, 2017 (xiii) Introduction of online feedback system 8.43 New Initiatives in Training during for all training programmes through the year 2017-18 Training Management Information System (TMIS) in ISTM. (i) Introduction of two-day Workshop on Analytics for Big Data in Government. (xiv) ISTM got ISO: 9001:2015 Certifi cation in May, 2017, in the area of training (ii) Introduction of three-day Workshop activities. on Public Procurement under GFR- 2017 8.44 Infrastructural Development (iii) Introduction of one-day Orientation The following infrastructural facilities have Training programme on GFR-2017 been undertaken at ISTM during 2017-18: - (iv) Introduction of one-day training on (i) Installation of Fire Fighting and Fire ‘Swatch Bharat Abhiyan” Alarm System including Public Address (v) Introduction of two-day workshop on (PA) System. e- Offi ce.

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(ii) Replacement of Electrical panels in intervals to Rain-Baseras and Dharmashalas Library Building of major hospitals of Delhi and arrange for (iii) Installation of Security system in medicines, radiological and pathological tests Administrative Block, Seminar hall to the poor patients as prescribed by doctors. In complex, Library Building and Hostel winters, they also distribute woolen blankets/ Block of ISTM. clothes in the odd hours of the day to the really needy people. Through these initiatives (iv) Upgradation of ICT Lab and setting it is expected that these offi cials/offi cers will up of one more Laboratory having be able to develop a positive attitude which capacity of 35 computers with all is expected to be refl ected in their people- facilities. friendly, responsive and sensible approach at (v) Repair, rehabilitation and sprucing up work. of Library Building in ISTM. (vi) Procurement of Class room furniture, People Connect Forum Billiards table. 8.47 ISTM has developed a “people connect” (vii) Renovation of four guest rooms on portal and hosted on its website. The platform ground fl oor in Hostel Block. provides opportunity to the participants (present & past) and other Central Government Blood Donation employees to disseminate information, share 8.45 During the year, four blood donation knowledge and experience on various issues camps were organized from 01.04.2017 to regarding rules and their interpretation etc. 10.11.2017 at ISTM Campus, in which, 126 trainees and members of faculty donated 8.48 ISTM has been continuously upgrading blood. its infrastructure and skills to match with the changes taking place outside, under the Public Service guidance and support from Department of 8.46 The trainees (present and past) and also Personnel and Training. The tasks and the some of the faculty members visit at regular targets assigned by DoPT are being achieved by ISTM despite faculty constraints.

Annual Report 2017-18 105 9 Administrative Vigilance CHAPTER Division

9.0 Administrative Vigilance Division-I is Advice / clarifi cation to the State responsible for examination of disciplinary Governments / Departments on the cases in respect of Indian Administrative Procedural aspects of disciplinary Service offi cers working under the Central proceedings; Government. The Division also processes Provides information regarding cases referred by the State Governments and vigilance status of IAS offi cers at the Ministries / Departments under Government time of their empanelment / training / of India on the following issues: posting on deputation etc. To facilitate this function, a Computerized Vigilance Proposals from State Governments Information System is in operation seeking to impose major penalty with a central data base which can be of dismissal / removal / compulsory accessed by the requisitioning Divisions retirement on members of IAS; concerned of this Department; Proposals from State Governments Handling of Privilege Notices and seeking permission under the AIS Complaints from Members of (DCRB) Rules to initiate action against Parliament against IAS Offi cers retired members of IAS; received from the Lok Sabha / Rajya Proposals from State Governments Sabha Secretariat. for imposing penalty of cut in pension Disciplinary Proceedings & Sanction for against IAS offi cers; Prosecution Proposals to initiate disciplinary proceedings / suspension of IAS offi cers 9.1 Final orders in disciplinary proceedings working under the Government of were issued in 05 cases during the period India; 01.04.2017 to 30.10.2017.

Appeal against suspension Orders of sanction for prosecution under submitted by IAS offi cers serving in the Prevention of Corruption Act, 1988 against IAS States; Offi cers were issued in 07 cases and sanction Requests for sanction for prosecution was denied in 02 cases during the period under the Prevention of Corruption 01.04.2017 to 30.10.2017. Act, 1988 against the above categories of offi cers;

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Complaints against IAS offi cers period 01.04.2017 to 30.10.2017. Complaints received against the Group ‘A’ offi cers of CSS 9.2 During the period 01.04.2017 to and CSSS are being forwarded to the Ministry 30.10.2017, 360 complaints were received, /Department concerned. 320 were processed and 285 complaints were fi nally disposed of. Disagreement cases in disciplinary Privilege Notices and Complaints from matters Members of Parliament against IAS 9.7 In order to bring about greater offi cers uniformity in existing disciplinary cases on behalf of the President, in cases where the 9.3 During the period 01.04.2017 to President is the disciplinary authority and 30.10.2017, 06 notices were received from there is a difference of opinion between the the Lok Sabha / Rajya Sabha Secretariat and CVC and the concerned Department, the processed and 01 was fi nally disposed of. Departments are required to consult the DoPT Monitoring of Proposals of Sanction before taking a decision on not to accept for Prosecution under provisions of the CVC’s advice. Similarly, disciplinary cases where Central Vigilance Commission advises Prevention of Corruption Act, 1988. major penalty and the UPSC favours a minor 9.4 In terms of para 2(ix) of DoP&T O.M. penalty or recommends exoneration, before No.399/33/2006-AVD-III dated 06.11.2006, the Disciplinary Authority takes a fi nal view, the delayed cases of sanction for prosecution the matter is to be referred to this Department were reviewed by the Committee chaired by for resolving the disagreement. This Division the Secretary (Personnel) on 08.05.2017. has disposed of 08 such cases, between 01.01.2017 and 31.12.2017 (Appendix -I). 9.5 Administrative Vigilance Division-I is also responsible for examination of disciplinary Disagreement in the matter of cases received from the Ministries / Depart- Prosecution Sanction cases ments in respect of Group ‘A’ and above level offi cers of the Central Secretariat Service (CSS) 9.8 Similarly, the cases of disagreement and Central Secretariat Stenographers Service between the CVC/CBI and Sanctioning/ (CSSS) for initiation of disciplinary proceedings Disciplinary Authority in the matter of under Rule 14 (major penalty), Rule 16 (Minor Prosecution sanction cases are required to be penalty), Rule 19 of CCS (CCA) Rules, 1965 referred to DoP&T for a fi nal decision in terms and under Rule 9 of CCS (Pension) Rules. of this Department’s OM dated 6th November, 2006. This has been modifi ed vide DoP&T’s 9.6 Orders of sanction for prosecution OM No. 372/19/2012-AVD-III dated 3rd May, under Prevention of Corruption Act, 1988 2012 providing that fi nal decision for grant against Group A offi cers of CSS and CSSS or denial of sanction for prosecution shall cadre were issued in 02 cases during the be taken by the Competent Authorities

Annual Report 2017-18 107 Administrative Vigilance Division concerned even in cases they decide to differ (b) of sub Section (2) of Section 8 of the with CVC’s advice after obtaining views of Central Vigilance Commission Act, 2003 DoPT. Accordingly, the views of DoP&T may be and subsequent notifi cations issued vide 18 th taken into account while passing fi nal speaking March 2004 and 12th September 2007. order. This Division has disposed of 01 such case, between 01.01.2017 and 31.12.2017 The specifi ed categories of offi cers are the (Appendix-II). following:

Central Vigilance Commission Members of All India Services serving in connection with the affairs of the Introduction Union and Group ‘A’ offi cers of the Central Government; 9.9 The Central Vigilance Commission is the apex integrity institution mandated to Chief Executives and Executives on the fi ght corruption and to ensure integrity in Board and other offi cers of the level administration. It is a statutory multi member of E-8 and above in Schedule ‘A’ and body vested with the superintendence ‘B’ Public Sector Undertakings of the of vigilance administration in the Central Central Government; Government and its organisations. The Chief Executives and Executives on the Commission also endeavours to create Board and other offi cers of the level awareness amongst civil society and the public of E-7 and above in Schedule ‘C’ and at large towards achieving transparency, ‘D’ Public Sector Undertakings of the accountability and corruption free governance Central Government; with its outreach measures. Offi cers of the rank of Scale V and above in the Public Sector Banks; Statutory Provisions Offi cers in Grade ‘D’ and above in 9.10 The Central Vigilance Commission Reserve Bank of India, NABARD and (CVC) was set up by the Government of India SIDBI; through a Resolution vide No. 54/7/64 dated 11.02.1964 and was accorded statutory status Managers and above in respect of by the Central Vigilance Commission Act, General Insurance Companies; 2003 (No. 45 of 2003), notifi ed in the Gazette Senior Divisional Managers and above of India Extraordinary on 12.09.2003. in Life Insurance Corporation of India; and 9.11 The Commission is empowered to Offi cers drawing grade pay of Rs inquire or cause inquiries to be conducted 8700/- per month (pre-revised) and into offences alleged to have been committed above on Central Government DA under the PC Act 1988 by specifi ed categories pattern, as may be revised from time to of public servants and in terms of clause time, in societies and local authorities

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owned or controlled by the Central Multi Pronged Strategy of the Government. Commission to combat Corruption 9.12 The Commission exercises superint- Punitive, Preventive and Participative endence over the vigilance administration of Vigilance the Ministries/Departments/Organisations of the Central Government. 9.17 As a part of its multi pronged strategy the Commission has been stressing on not 9.13 The Commission is mandated to just punitive but preventive and participative exercise superintendence over the functioning vigilance measures to combat corruption. of CBI and monitoring cases taken up by CBI for investigation under PC Act. Punitive Vigilance 9.18 As far as punitive vigilance is concerned, 9.14 The Central Vigilance Commission has the Commission feels that time-bound and been designated as the agency to receive effective punitive action resulting in award of and act on complaints or disclosure on any exemplary and adequate punishment deters allegation of corruption or misuse of offi ce others from committing such misconduct. It from whistle blowers under the “Public tenders advice on issues referred to it by various Interest Disclosure and Protection of Informers’ organisations, it reviews the progress of work Resolution” (PIDPI), 2014, which is popularly periodically through the mechanism of annual known as “Whistle Blowers” Resolution. sectoral reviews and other meetings, it guides The Commission is also empowered as the the Chief Executives and the CVOs of various designated agency to take action against organizations on issues pertaining to vigilance, complainants making motivated or vexatious it seeks organizational responses and suggests complaints. systems improvement in areas attracting 9.15 The Commission conducts its activities complaints, conducts direct inquiries on concerning inquiry or causing inquiry through certain sensitive complaints and also summons the Chief Vigilance Offi cers (CVOs), who are offi cials for hearings on specifi c issues. All this the extended arms of the Commission. is done as part of comprehensive effort for better vigilance administration. 9.16 As per Section 14 of the CVC Act, 2003, the Commission submits an Annual The advisory role of the Commission extends Report of its activities to the President within to references received from Departments/ six months of the close of the year under Organisations of the Central Government report. The report also contains a separate part in individual cases of offi cers covered under on the functioning of the Delhi Special Police its jurisdiction and consists of a two stage Establishment (DPSE) in so far as it relates to mechanism i.e. on investigation /inquiry sub-section (1) of section 4 of the DSPE Act, reports before initiating disciplinary action 1946 (25 of 1946). termed as fi rst stage advice and on completion

Annual Report 2017-18 109 Administrative Vigilance Division of disciplinary proceedings as to the nature of of services and operational results. The thrust penalty or otherwise termed as second stage of the Commission on preventive vigilance has advice. led to organisations revisiting their processes and has also led to many new initiatives and Preventive Vigilance innovations. The Commission has shared 9.19 The Commission has been laying stress initiatives of 20 selected organisations in the on the importance of preventive vigilance in form of a booklet titled ‘Initiatives in Preventive curbing corruption. Preventive vigilance is Vigilance’ showcasing the best practices on broadly a package of measures to improve preventive vigilance, for wider dissemination systems and procedures, to reduce discretion during the Vigilance Awareness Week, 2017. and public interface and thereby eliminate corruption. The Commission believes in the Integrity Pact dictum - Prevention is always better than cure 9.20 The concept of Integrity Pact envisages and therefore, it has been strongly focussing an agreement between the prospective on identifying the loopholes in the system vendors /bidders and the buyers committing to pre-empt the occurrence of corruption. the persons / offi cials of both the parties, Although potential areas of corruption are not to exercise any corrupt infl uence on any specifi c to organisations/sectors, there are aspect of the contract. As part of this scheme, some broad areas common to all organisations, organisations are directed to appoint a panel such as procurement, sale of goods and of Independent External Monitors in order to services, allocation of scarce natural resources, ensure proper implementation of the Integrity human resource management (recruitment, Pact. promotion, transfer and postings), delivery of services to the common citizen, During 2017, the Commission has reviewed implementation of rules and regulations which the Standard Operating Procedure for remain more susceptible to corruption. The adoption of Integrity Pact vide circular No. generic measures to combat corrupt practices 02/01/2017 dated 13.01.2017. include simplifi cation and standardization of rules, leveraging technology, rethinking the Integrity Index structure of core processes in order to better 9.21 The Commission is developing an fulfi l the objectives of the organization and Integrity Index based on bench marking enhance transparency and accountability, of internal processes and controls within regular and effective inspections, periodical an organization as well as management of rotation transfer of staff, training and relationships and expectations of external awareness of employees and public etc. The stake holders. Commission believes that preventive vigilance measures will lead to better management and 9.22 The Integrity Index will bring out annual governance resulting in improved deliverance scores/rankings of Public Sector Undertakings/

110 Annual Report 2017-18 Chapter - 9

Public Sector Banks and Financial Institutions/ an action plan prepared by the Commission Departments / Ministries of Government to spread awareness amongst the common of India by linking the essential drivers of citizens. The activities inter alia include vigilance with long term effi ciency, profi tability organising workshops, seminars, debate, and sustainability of public organizations and competition, slogan / essay writing, cartoon, create an internal and external ecosystem painting contests, etc. at urban and sub- that promotes working with Integrity in public urban level such as school, colleges, institutes, organizations. etc. The Commission also encourages the organisations to conduct similar outreach 9.23 Central Vigilance Commission has activities throughout the year to keep the adopted a research-based approach for anti-corruption momentum alive and the creating an integrity index that various offi cers of the Commission actively participate organizations can use to measure themselves in such activities. The theme of the Vigilance and which will evolve with changing needs Awareness Week, 2017 was “My Vision- and with this view IIM-Ahmedabad has been Corruption Free India” engaged to develop the Integrity Index. Being a new initiative, initially 25 organizations have been selected for development of the Integrity 9.25 The Vigilance Awareness Week Index. Subsequently, it is proposed to extend commenced with the taking of the Integrity the Integrity Index concept to all other CPSUs Pledge by Shri K.V. Chowdary, Chief and organizations of Government of India. Vigilance Commissioner, Shri Rajiv, Vigilance Commissioner, and Dr T.M. Bhasin, Vigilance Participative Vigilance Commissioner at the Inaugural Function at 9.24 Participative vigilance seeks Vigyan Bhavan, New Delhi on 30th October engagement with the citizens to root out 2017. The Hon’ble Vice President of India corruption from the country. The most presided over the function. notable participative vigilance measure of 9.26 Activities conducted within the Commission is the observation of the organizations included distribution of Vigilance Awareness Week every year with a pamphlets/handouts on preventive vigilance specifi c theme to create awareness amongst activities, whistle blower mechanism and other citizens, stakeholders, private sector, especially anti-corruption measures, and conduct of among youth and students about the menace workshops and sensitization programmes for of corruption and the need for its eradication. employees and other stake holders on policies/ This outreach activity across the country is procedures of the organization and preventive conducted every year. During the week, all vigilance measures. Other activities included the Ministries/Departments, PSUs, Banks, etc. publication of journals/newsletters on vigilance are engaged extensively, especially reaching issues, systemic improvements and good out to schools and colleges, NGOs, etc. under practices adopted for wider dissemination and

Annual Report 2017-18 111 Administrative Vigilance Division awareness, conduct of various competitions other organisations to reach out to students such as debates, quiz etc. for the employees in schools and colleges. In this regard, various and their families on issues relating to anti- activities such as lectures, panel discussions, corruption and the use of organizational debates, quiz, essay writing, slogans/elocution/ websites for dissemination of employees/ cartoon/poster competitions on moral values, customer oriented information. ethics, good governance practices etc. were organized across the country. 9.27 Seminars, panel discussions and other outreach events were organised involving the 9.30 A new feature introduced in 2017 was private sector, professional associations, trade the establishment of ‘Integrity Clubs’ in schools unions and associations for wide participation and colleges, as children are the future assets of all sections of civil society. Outreach activities of the country and it is important to cultivate for public/citizens included the display of moral values in them. hoardings, banners, posters and distribution of handouts etc. at prominent locations/places in Vigilance Excellence Awards offi ces/fi eld units and also at places with public 9.31 To give recognition to the reforms interface and conduct of grievance redressal and good work done by organizations in the camps for citizens/customers by organisations fi eld of punitive, preventive and participative having customer oriented services/activities. vigilance, the Vigilance Excellence Awards have “Awareness Gram Sabhas” were organized on been instituted from the year 2017 onwards. a large scale for dissemination of awareness The Hon’ble Vice President of India gave away in Gram Panchayats (in rural and semi-urban the Vigilance Excellence Awards for good areas) to sensitise citizens on the ill-effects of work done by both vigilance functionaries and corruption. Public at large were encouraged to management in the fi eld of punitive, preventive take the online "Integrity Pledge” developed and participative vigilance. by the Commission. Training and Capacity Building 9.28 Marathons, walkathons, bicycle rallies, 9.32 Another part of the intervention strategy human chains, street theatre, etc., were also emphasises capacity building for offi cials organised in various cities and towns across the working in this area. For newly appointed country. Many organizations extensively used CVOs, Induction Training is being imparted bulk sms/e-mail, Whatsapp, electronic, print to provide suitable exposure to statutory rules and social media for spreading awareness. and regulations and also to empower them to 9.29 Laying stress for creation of awareness discharge their functions effi ciently. Besides on the ill-effects of corruption amongst school induction trainings, short-term thematic and college students, special efforts were training and refresher courses are organised, made by each fi eld unit/branch of public both nationally and internationally to build sector enterprises, nationalized banks and professional competencies and inculcate

112 Annual Report 2017-18 Chapter - 9 personal attributes by exposing the offi cers manual. Other important new topics include to courses on leadership development, stress the working of the Chief Technical Examiners’ management, ethics and values in public Organization and the role of forensics in the governance. audit of transactions.

9.33 Another initiative of the Commission Lokpal & Lokayuktas Act, 2013 (No. 1 is the monthly lecture series in which eminent of 2014) & Rules thereunder speakers/personalities are invited to deliver 9.35 In order to meet a long standing lectures. In 2017, 12 eminent speakers demand to establish a mechanism for dealing delivered lectures as part of the Commission’s complaints on corruption against certain knowledge management efforts wherein public functionaries, including corruption at senior executives/public servants of the high places, the Government had constituted Government PSUs/Banks, etc. attended. These a Joint Drafting Committee on 08.04.2011, lectures were webcast by NIC to reach out to a consisting of fi ve nominee Ministers from wider audience across the country. Government of India and fi ve nominees of Shri Vigilance Manual Anna Hazare (including Shri Hazare himself), to prepare a draft of the Lokpal Bill. Based th 9.34 The Commission released the 7 edition on the deliberations of the Committee, and of the Vigilance Manual in 2017, by Dr Jitendra on the basis of inputs from Chief Ministers of th Singh, Hon’ble Minister of State (PP) on 7 States and political parties, a draft Lokpal Bill September 2017 with updated instructions was prepared. The Cabinet at its meeting held and regulations issued by various authorities on 28.07.2011 considered the draft Lokpal Bill, like citations circulars, orders, rulings, etc. 2011 and upon approval by the Cabinet, the A separate Chapter has been introduced Lokpal Bill 2011 was introduced in Lok Sabha on Banking and Insurance in view of the on 04.08.2011. The said Bill was referred to the specialized nature of work of the fi nancial Department Related Parliamentary Standing sector, for which there was a felt need for Committee on Personnel, Public Grievances, enumerating procedures related to vigilance. A Law and Justice on the 8th August, 2011 for new chapter on Preventive Vigilance has been examination and report. added in view of the need for clearly laid down procedures, reengineering of cumbersome 9.36 The Department Related Parliamentary or ambiguous processes wherever necessary Standing Committee after extensive discussion to ensure transparency and accountability with all the Stakeholders, in its 48 th Report, in organizations. The outreach activity of made a number of recommendations the Commission in reaching out to various suggesting major amendments in the Bill both sections of society with a view to creating as regards the scope and content of the Bill, awareness about honesty and integrity too has including that necessary provisions be made, been dealt with in the revised edition of the in the Union legislation, for establishment

Annual Report 2017-18 113 Administrative Vigilance Division of Lokayuktas in the States, so as to provide report to the Rajya Sabha on 23.11.2012. The leverage to the States where no such recommendations of the Select Committee institution exists and to bring in uniformity in were examined and a proposal for moving the laws relating to State Lokayuktas which are offi cial amendments to the Bill as reported already in existence in a number of States. The by the Select Committee was considered and Committee also recommended that Lokpal approved by the Cabinet in its meeting held on and Lokayuktas should be conferred 31 st January, 2013. The Bill was fi nally passed by Constitutional status. Rajya Sabha with amendments on 17.12.2013 and the Lok Sabha agreed to the amendments 9.37 Upon consideration of the made by Rajya Sabha on 18.12.2013. The recommendations of the Standing Committee, Bill as passed by both Houses received the the Government withdrew the Lokpal Bill, 2011 assent of the President on 01.01.2014. The pending in the Lok Sabha and introduced a Act was brought into force with effect from new comprehensive Lokpal and Lokayuktas Bill, 16 th January, 2014. The Lokpal and Lokayuktas 2011 in the Lok Sabha on 22.12.2011 providing Act, 2013 requires some amendments, inter- for establishment of Lokpal at Centre and alia, so as to provide for situations where Lokayuktas in States. Also, keeping in mind the the composition of the Selection Committee recommendations of the Standing Committee is defi cient/incomplete due to absence of that the Lokpal and Lokayuktas may be made Leader of Opposition in the Lok Sabha, etc. Constitutional bodies, the Government also Accordingly, Lokpal & Lokayuktas and other th introduced 116 Constitutional Amendment related law (amendment) Bill 2014 was Bill, 2011 to provide for Constitutional status introduced in Lok Sabha on 18.12.2014. to these bodies. The same was referred to the Department- related Parliamentary Standing Committee on 9.38 These Bills were taken up for Personnel, Public Grievances, Law & Justice consideration by the Lok Sabha on 27.12.2011. for examination & report. The Committee The Lokpal and Lokayuktas Bill, 2011 was has submitted its report in the Parliament on passed with certain amendments whereas the 07.12.2015. The recommendations made 116th Constitutional Amendment Bill, 2011 in the said report are presently under active could not be passed with requisite majority. consideration of the Government and the Inter The Lokpal and Lokayuktas Bill, 2011 was Ministerial Committee (IMC) is seized of the taken up for discussion and passing in the matter. Meanwhile, the Government moved Rajya Sabha on 29.12.2011 but the discussion the Lokpal and Lokayuktas (Amendment) Bill, remained inconclusive. Subsequently, the Rajya 2016 seeking amendment to only section 44 Sabha adopted a motion on 21.05.2012 and of the Act. The said Bill was passed by both referred the Bill to a Select Committee of the the houses of Parliament and after the assent Rajya Sabha for examination and report. The of President on 29.07.2016 has become Select Committee of Rajya Sabha submitted its an Act tilted “the Lokpal and Lokayuktas

114 Annual Report 2017-18 Chapter - 9

(Amendment) Act, 2016”. This Amendment 2014 as amended from time to time. However, Act shall be deemed to have come into force with the passing of the Lokpal and Lokayuktas on 16-01-2014. (Amendment) Act, 2016, these rules and all the amendments made thereto have become Rules made under the Act redundant. The Government is in the process 9.39 The Central Government, in exercise of of fi nalising a fresh set of rules in terms of powers conferred by sub-section (1) read with amended section 44 for prescribing form and clause (b) of sub-section (2) of section 59 of manner for making declaration of assets and the Lokpal and Lokayuktas Act, 2013, notifi ed liabilities by public servants. the Search Committee (Constitution, Terms and Conditions of appointment of members The Prevention of Corruption and the manner of selection of Panel of Names (Amendment) Bill, 2013: for appointment of Chairperson and Members 9.41 The Prevention of Corruption of Lokpal) Rules, 2014 on 17 th January, 2014. (Amendment) Bill, 2013, for amending the A writ petition has been fi led by Common Prevention of Corruption Act, 1988, was Cause, a Registered Society, before the introduced in the Rajya Sabha on 19.08.2013 Supreme Court wherein, inter alia, challenge in order to fi ll certain gaps in description and has been made to the validity of the said coverage of the offence of bribery so as to Search Committee Rules. During the course of bring it in line with the current international hearing of the case by the Supreme Court on practice and also to meet more effectively, the 5th May, 2014, the Court was informed that country’s obligations under United Nations the Government will re-examine the issue Convention Against Corruption (UNCAC). and make formal amendments in the Rules The Bill was referred to the Department and only thereafter proceed further in the related Parliamentary Standing Committee on matter. Accordingly, Government examined Personnel, Public Grievances, Law and Justice, the matter and necessary amendments in the for examination and report. The Parliamentary Search Committee Rules were notifi ed in the Standing Committee in its 69 th Report on the offi cial Gazette on 27th August, 2014. Bill submitted on 06.02.2014, made a number of recommendations for amendments in the 9.40 In terms of original section 44 of the Bill. Having regard to the fact that the Bill Lokpal and Lokayuktas Act, 2013, the Central contemplates an important paradigm shift Government, in exercise of powers conferred in defi ning the offences relating to bribery, by sub-section (1) read with clause (k) of sub- Government also sought the views of the section (2) of section 59 of the Lokpal and Law Commission of India on the proposals Lokayuktas Act, 2013, notifi ed the Public contained in the Bill. The Law Commission of Servants (Furnishing of Information and Annual India, in its 254th Report on the Bill, presented Return of Assets and Liabilities and the Limits to the Government on 12 th February, for Exemption of Assets in Filing Returns) Rules, 2015, suggested a number of signifi cant

Annual Report 2017-18 115 Administrative Vigilance Division improvements in the Bill which have been Whistle Blowers Protection Act, 2014 (No. 17 considered by the Government. The discussion of 2014) on 9th May, 2014. The Act requires on the Prevention of Corruption (Amendment) some amendments aimed at safeguarding Bill, 2013 and offi cial amendments thereto against disclosures affecting sovereignty and based on recommendations of the Law integrity of India, Security of the State, etc., Commission in its 254th Report, was initiated before it is brought into force. To make these in the Rajya Sabha during the Winter Session, amendments to the Act, the Government 2015 of Parliament and the Bill was referred to introduced the Whistle Blowers Protection the Select Committee of Rajya Sabha, which (Amendment) Bill, 2015 in the Lok Sabha on has submitted its report on the Bill to the Rajya 11 th May, 2015 which was passed by the Lok Sabha on 12 th August, 2016. Recommendations Sabha on 13 th May, 2015 and transmitted to made by the Select Committee in its report on the Rajya Sabha. Notices for consideration & the Bill were considered by the Government passing of the said Bill in the Rajya Sabha were and notices for consideration & passing and for given during the Monsoon & Winter Sessions moving offi cial amendments to the Prevention of 2015. The Bill was taken up for discussion of Corruption (Amendment) Bill 2013, as in the Rajya Sabha during the Winter Session, reported by the Select Committee of Rajya 2015 and several Members participated in Sabha, were given during the 242 nd and 243 rd the discussion, which however, remained Sessions of Rajya Sabha. Though the Bill was inconclusive. Notices for further consideration included in the list of business of the House and passing of the said Amendment Bill were during these Sessions but it could not come-up given during the all subsequent 238th to 243rd for discussion. Fresh notices for consideration Sessions of the Rajya Sabha and the Bill was & passing and for moving offi cial amendments included in the List of Business of the House to the Bill have been given for the forthcoming during all these Sessions except the 239th, 244th Session of the Rajya Sabha. 240th , 242 nd & 243 rd Sessions. However, the Bill could not come up for discussion during all Whistle Blowers Protection these Sessions. The Bill is presently, pending in (Amendment) Bill, 2015:- the Rajya Sabha, with discussion thereon yet to 9.42 In order to establish a mechanism to be concluded. Fresh notices for consideration receive complaints relating to disclosure on & passing and for moving offi cial amendments any allegation of corruption or wilful misuse to the Bill have been given for the forthcoming th of power or wilful misuse of discretion against 244 Session of the Rajya Sabha. any public servant and to inquire or cause an Prevention of Bribery of Foreign inquiry into such disclosure and to provide adequate safeguards against victimisation of Public Offi cials and Offi cials of Public the person making such complaint and for International Organisations Bill, 2011 matters connected therewith and incidental 9.43 The Government introduced the thereto, the Government has notifi ed the Prevention of Bribery of Foreign Public

116 Annual Report 2017-18 Chapter - 9

Offi cials and Offi cials of Public International in its meeting held on 17.08.2012, approved Organizations Bill, 2011 in Lok Sabha on the proposal to move offi cial amendments to 25.3.2011 in order to comply with Article the original bill. A further set of amendments 16 of United Nations Convention Against were also moved after amendment to the Corruption. The said Bill was referred to the Prevention of Money Laundering Act, 2002. Department Related Parliamentary Standing These offi cial amendments could not be taken Committee. The Parliamentary Standing up for consideration by the Parliament and the Committee submitted its Report (Fiftieth said Bill lapsed with the dissolution of the 15 th Report) on the Bill on 29.3.2012. The Lok Sabha. Committee in its Report made a number of recommendations, inter alia, for widening the 9.44 In order to meet India’s obligations scope of certain terms used in the original Bill and under Article 16 of the UNCAC, necessary for comprehensively defi ning the term ‘undue legislation to criminalise foreign bribery is advantage’, providing for uniform punishment being considered. A proposal for introduction in line with the domestic bribery law, etc. of a fresh Bill in Parliament for this purpose is The majority of the recommendations of the under consideration of the Government. Committee were accepted and the Cabinet,

Annual Report 2017-18 117 Administrative Vigilance Division

Appendix –I

STATUS OF DISAGREEMENT CASES (as on 31.12.2017)

S.No. Case Present Status

1 Disagreement between DA and CVC regarding disciplinary Disposed off on 04.08.2017. proceedings against Smt. Santhi G. Jaidev, Sr. Commandant, CISF. 2. Case of disagreement b/w M/o Information and Broadcasting Disposed off on 15.09.2017. regarding Undue favours to M/s World Tel and ors for telecast rights of ICC Knockout Tournament, 1998. 3. Disagreement between DA and CVC reg. disciplinary Disposed off on 13.07.2017. proceedings against Sh. A.K. Gautam, CIT (retd.) 4. Disagreement between DA and CVC regarding Disciplinary Disposed off on 30.08.2017. Proceedings against Sh. H.S. Sandhu, SE (Electrical) (Retd.), CPWD. 5. Disagreement between DA and CVC regarding Disciplinary Disposed off on 30.06.2017. Proceedings against Shri A.R.C. Varma, ADC (Marine) (Retired), DGoC. 6. Disciplinary Proceedings against Shri D. Venkatesan, Asst. Disposed off on 09.10.2017. DG, M/o Tourism. 7. Disagreement between DA and CVC regarding disciplinary Disposed off on 28.06.2017 proceedings against Shri Malay Chatterjee, CMD, KIOCL (ex-CMD HSCL), Ministry of Steel. 8. Disagreement between DA and CVC regarding Disciplinary Disposed off on 31.01.2017 proceedings against Dr. D.K. Khare, Scientist-F, M/o Renewable Energy

Appendix- II

Status of cases of Sanction of Prosecution (as on 31.12.2017)

S.No. Case Present Status

1. Disagreement between CVC & DA regarding Sanction for Prosecution Disposed off. against Shri H.C. Narang, AGM, Oriental Bank of Commerce.

118 Annual Report 2017-18 10 International Cooperation CHAPTER

MANDATE 10.0 The Department of Personnel and Training is the nodal Department for anti corruption. The primary tasks of IC Division emanate from the follow up to the ratifi cation of the United Nations Convention Against Corruption (UNCAC) and the other consequential International collaborative efforts, on global platforms. This Division acts in conjunction with specialized agencies like the Central Vigilance Commission, Central Bureau of Investigation, Enforcement Directorate and other line Ministries entrusted with the specifi c ancillary tasks within their respective administrative domain, viz. corporate governance, extradition matters, prevention of money laundering, mutual legal assistance treaties etc.

10.1 The United Nations Convention chapter-wise under cycles of 5 years. The fi rst Against Corruption (UNCAC) is a universally cycle of review was carried out to assess the binding international legal Instrument to implementation of Chapter III (Criminalization fi ght corruption at both domestic and global and Law Enforcement) and IV (International level and was adopted by the United Nations Cooperation) of UNCAC. The second cycle General Assembly in October 2003. The of review has been initiated since November convention through its prescription aims to 2016 in which review of implementation of bring in rationalization and uniformity in legal chapter-II (Preventive Measures) and chapter-V frameworks and in the approaches in the (Asset Recovery) of UNCAC is being assessed. fi ght against corruption. The prescriptions Under this review mechanism, the review of contain both mandatory and non mandatory the state of implementation is undertaken obligations. India signed the Convention by governmental experts from two other in December 2005 and ratifi ed the same in Member States. The self assessment report May 2011, after being satisfi ed of substantial of compliance of domestic laws with the compliance status of its domestic laws with provisions of the UNCAC was concluded by a the tenets of the Convention. core group consisting of offi cers drawn from different departments concerned with the 10.2 The Convention provides for a domestic law/acts connected to the various detailed mechanism for peer review of the provisions of the Convention, including the status of implementation of its provisions CBI. The self assessment report for India was by the Member States. The review of prepared by the IC Division of DOPT and implementation of UNCAC is carried out submitted to the United Nations Offi ce on

Annual Report 2017-18 119 International Cooperation

Drugs and Crime (UNODC) which acts as shared the Executive Summary for Chapter-III Secretariat for the UNCAC. of UNCAC which is under submission of the competent authority for approval and further 10.3 During the fi rst cycle of review, based on publication on UNODC’s website. Reviewers the self assessment report, India was reviewed also shared their country report on chapter- for compliance status of domestic laws with IV of UNCAC on which India has given its the provisions contained in Chapters III views on the basis of inputs received from (Criminalization and Law Enforcement) and IV aforementioned stakeholders. The second (International Cooperation) of the Convention cycle of review of implementation of chapter- in 2015. This Department in coordination with II (Preventive measures) and Chapter-V (Asset various Ministries/Departments /Organizations Recovery) has been initiated in 2016. India and like M/o Home Affairs, M/o Corporate Affairs, Canada will be reviewing Tajiskistan in the fi rst M/o External Affairs, Central Bureau of year of the review itself. India will be reviewed Investigation, Department of Legal Affairs, in the 5th year of the second cycle of the review. Enforcement Directorate and Constitutional 10.4 Details of interactions held on various bodies like CVC and UPSC provided its inputs global platforms specifi c to UNCAC related from time to time to the reviewers regarding issues during the period April 2017 to March implementation of chapter-III and IV of UNCAC. 2018 are indicated below: On the basis of these inputs, reviewers have

S. Description Period Organized Venue No. by 1. 8th Session of Implementation Review Group 19-23rd June 2017 UNODC Vienna, Meeting (IRG) Austria 2. Open-ended Intergovernmental Working 21-23rd August UNODC Vienna, Group on the Prevention of Corruption 2017 Austria 3. Open-ended Intergovernmental Working 24-25th August UNODC Vienna, Group on Asset Recovery 2017 Austria 4. 7th session of Conference of State Parties 6-10th November UNODC Vienna, (CoSP) 2017 Austria 5. 6th open-ended intergovernmental expert 6-7th November UNODC Vienna, meeting to enhance international cooperation 2017 Austria under the United Nations Convention against Corruption 6. Resumed 8th session of the Implementation 7-8th November UNODC Vienna, Review Group of UNCAC 2017 Austria

120 Annual Report 2017-18 Chapter - 10

10.5 India is also a Member of G-20 Anti Working Group (ACWG) meetings. In 2017, Corruption Working Group for review of India made a presentation on the topic of implementation of UNCAC provisions. This unaccounted assets subsequent to circulation Group has fi nalized the Action Plan and of a non-paper on the said subject. The basic Implementation Plan for year 2017-18 which objective behind the presentation was to place inter alia requires the members of G-20 the concern of India and other developing Group of countries to lead by example. The countries on the issue of black money and the focus of this Group is towards the global need for deliberation in the anti-corruption fi nancial system, particularly from the point group for enhanced cooperation. In the of view of denial of entry or visa to corrupt Leaders’ Summit of G20 held on 7-8 July offi cials, providing measures to protect whistle 2017 at Hamburg, Germany, India and other blowers, promote effective functioning of anti members of G20 committed to fully implement corruption bodies and association of private the G20 Anti Corruption Action Plan 2017-18. and business sector in combating corruption. India’s participation in this forum from April India has been participating in Anti Corruption 2017 to March 2018 is as follows: S. No. Description Period Venue 1. 2nd G20 Anti Corruption Working Group 11-12th April 2017 Brasilia, Brazil Meeting 2017 2. 3rd G20 Anti Corruption Working Group 13-14th September Vienna, Austria Meeting 2017 2017 3. 1st G20 Anti Corruption Working Group 28 th Feb-1st March 2018 Buenos Aires, Meeting 2018 Argentina

10.6 The Organization for Economic activities as are covered under the UNCAC Cooperation and Development Convention umbrella. India is a founding member of (OECD) on Combating Bribery of Foreign Asian Development Bank (ADB)-OECD Anti Offi cials in International Business Transactions Corruption Initiative and hosted the 16th (OECD Anti Bribery Convention) is a Steering Group Meeting and 7th Regional multilateral international convention which Conference of the Initiative in New Delhi in contains prescriptions for criminalizing the September, 2011. The sole objective of such supply side of the bribery of Foreign Public participation is to enhance capacity building Offi cials in International Business Transactions. and to stay in tune with the developments on This Convention came into force from 15th the international level with respect to Foreign Feb 1999. India is not a signatory to the said Public Offi cials. Convention but has been a regular participant on this forum and its Working Groups as an 10.7 As part of the capacity building exercise Observer, so as to avoid multiplicity of similar and so as to keep pace with the world on

Annual Report 2017-18 121 International Cooperation anti corruption issues, India at the initiative discuss strategies for presenting a united front of the then President, in 2011 conveyed for anti-corruption in G20 Anti corruption its commitment of active and continued working group meetings. Under China’s association with International Anti Corruption chairmanship of BRICS in 2017, the 1st BRICS Academy (IACA) to foster exchange of ACWG meeting was held on 22/01/2017 information, research and training of Anti in Berlin, Germany and 2nd BRICS ACWG Corruption personnel. India acceded to IACA meeting was held on 9th April 2017 in Brasilia, in 29 th May, 2013. IACA is a joint initiative of Brazil. India actively participated in the United Nations Offi ce on Drugs and Crime, the meetings. Republic of Austria and European Anti Fraud Offi ce. The parties to the Agreement of the 10.9 Apart from the direct interactions by the Academy, enjoy participation in Assembly of Department of Personnel and Training, there Parties and also participate in the shaping of are other specialized areas for which the line Academy’s curriculum and that there are no Ministries are representing the Government long term obligations or contributions, which of India in respect of specialized areas and the are purely on voluntary basis. role of this Department in such cases is specifi c to providing overarching support and inputs 10.8 BRICS Anti Corruption Working Group and such association on global platforms holds its meeting on the margins of G20 include participation in FATF, SAARC, Stolen ACWG meetings at least twice every year to Asset Recovery (StAR) initiative etc.

122 Annual Report 2017-18 11 Central Bureau of CHAPTER Investigation

CBI – AN OVERVIEW 11.2 After promulgation of the DSPE Act, the superintendence of SPE was transferred 11.0 In the early stages of the World War- to the Home Department and its functions II, the Government of India realised that the were enlarged to cover all departments of the vast increase in expenditure for war efforts Government of India. The jurisdiction of SPE had provided opportunities to unscrupulous was extended to all the Union Territories and and antisocial persons, both offi cials and non- the Act provided for its extension to the States offi cials, for indulging in bribery and corruption. with the consent of the State Government. In order to tackle the problem, the Government The Headquarters of SPE was shifted to Delhi set up Special Police Establishment (SPE) under and the organisation was put under the charge a DIG in the then Department of War, through of Director, Intelligence Bureau. However, in an executive order in 1941, with mandate to 1948, a post of Inspector-General of Police, investigate cases of bribery and corruption in SPE was created and the organisation was transactions with which the War and Supply placed under his charge. Department was concerned. At the end of 1942, the activities of the SPE were extended 11.3 In 1953, an Enforcement Wing was to include cases of corruption in Railways added to the SPE to deal with offences under also, which was vitally concerned with the the Import and Export Control Act. With movement and supply of war materials. the passage of time, more and more cases under various laws other than Prevention 11.1 In 1943, an Ordinance was issued by of Corruption Act and violations of Import the Government, constituting a Special Police and Export Control Act also came to be Force vested with powers for investigation entrusted to the SPE. In fact, by 1963, SPE was of certain offences committed by offi cials of authorised to investigate offences under 91 Central Government. As a need for a Central different sections of Indian Penal Code and 16 Government Agency to investigate cases of other Central Acts, besides offences under the bribery and corruption was felt even after the Prevention of Corruption Act, 1947. end of the war, the Ordinance which lapsed on September 30, 1946, was replaced by 11.4 A growing need was felt for a Central Delhi Special Police Establishment Ordinance Police Agency at the disposal of the Central of 1946. Subsequently, the same year, Delhi Government, which could investigate not Special Police Establishment Act, 1946 (DSPE only cases of bribery and corruption, but also Act) was enacted. violation of Central fi scal laws, major frauds

Annual Report 2017-18 123 Central Bureau of Investigation relating to Government of India Departments, the Government of India is particularly Public Joint Stock Companies, Passport frauds, concerned, e.g.: crimes on the High Seas, crimes on the Airlines (a) Breaches of Import and Export and serious crimes committed by organised Control Orders. gangs and professional criminals. Therefore, (b) Serious breaches of Foreign the Government of India set up Central Bureau Exchange Regulation Act. of Investigation by a Resolution dated 1st April, 1963 with the following Divisions: (c) Passport frauds. (d) Cases under the Offi cial Secrets (i) Investigation & Anti-Corruption Division Act pertaining to the affairs of (Delhi Special Police Establishment). the Central Government. (ii) Technical Division. (e) Cases of certain specifi ed (iii) Crime Records and Statistics Division. categories under the Defence (iv) Research Division. of India Act or Rules with which the Central Government is (v) Legal and General Division. particularly concerned. (vi) Administration Division. Serious cases of cheating or fraud 11.5 The Investigation & Anti-Corruption relating to the Railways, or Posts & Division (Delhi Special Police Establishment) Telegraphs Department, particularly was entrusted with the following mandate in those involving professional criminals the Resolution although it continued to derive operating in several States. its jurisdiction and powers from DSPE Act, Crime on the High Seas. 1946: Crime on the Airlines. Cases in which public servants under Important and serious cases in Union the control of the Central Government Territories, particularly those by are involved either by themselves or professional criminals. along with State Government servants Serious cases of fraud, cheating and and/or other persons. embezzlement relating to Public Joint Cases in which the interests of the Stock Companies. Central Government or of any public Other cases of a serious nature, sector project or undertaking, or any when committed by organised gangs statutory corporation or body set up or professional criminals, or cases and fi nanced by the Government of having ramifi cations in several States, India are involved. including Union Territories, serious Cases relating to breaches of Central cases of spurious drugs, important Laws with the enforcement of which cases of kidnapping of children by

124 Annual Report 2017-18 Chapter - 11

professional interstate gangs, etc. up investigation even in conventional crimes These cases will be taken up only at like assassinations, kidnappings, hijackings, the request of or with the concurrence crimes committed by extremists, violation of the State Governments/Union of Offi cial Secrets Act, large scale Banks and Territories Administrations concerned. Insurance Frauds, etc. and others complicated Prosecution of cases investigated by cases like Bhagalpur Blinding, Bhopal Gas this Division. Tragedy, etc. Since early 1980's, Constitutional Courts also started referring cases to CBI for 11.6 CBI was further strengthened by enquiry/investigation on the basis of petitions addition of an Economic Offences Wing by fi led by the aggrieved persons in cases of a Government of India Resolution dated murders, dowry deaths, rape, etc. In view of February 2, 1964. At this time, CBI had two these developments, it was decided in 1987 Investigation Wings; one called the General to have two Investigation Divisions in CBI, Offences Wing, which dealt with cases of namely, Anti-Corruption Division and Special bribery and corruption involving employees Crimes Division, the latter dealing with cases of Central Government/PSUs and the other of conventional crimes as well as economic Economic Offences Wing, which dealt with offences. Banking Frauds and Securities Cell cases of violation of fi scal laws. was created in 1992 to investigate cases 11.7 In September 1964, a Food Offences related to Banking Frauds & Securities Scams. Wing was formed to collect intelligence 11.10 Even after the establishment of Special regarding hoarding, black marketing, Crimes Division, Special Cells were created smuggling and profi teering in foodgrains to take up investigation in important & and take up such cases having interstate sensational cases of conventional nature, e.g. ramifi cations in view of the situation prevailing Special Investigation Team (SIT) was constituted at that time. It was merged in the Economic in 1991 to investigate case relating to the Offences Wing in 1968. assassination of Shri Rajiv Gandhi, Special 11.8 Over a period of time, some of the work Investigation Cell-IV was created in 1992 to originally allotted to the CBI was transferred investigate cases relating to the demolition of to other organisations. Part of the work relating Babri Masjid in Ayodhya and Special Task Force to Crime Records and Statistics Division was was created in 1993 to take up investigation transferred to National Crime Records Bureau relating to bomb blast in Bombay. (NCRB) and that relating to Research Division 11.11 Due to increased workload relating to was transferred to Bureau of Police Research & Securities Scam cases and rise in economic Development (BPR&D). offences with the liberalisation of Indian 11.9 With the passage of time, requests economy, a separate Economic Offences Wing were made by various quarters for CBI to take was established in 1994. Accordingly, three Investigation Divisions were created in CBI:

Annual Report 2017-18 125 Central Bureau of Investigation

(a) Anti-Corruption Division – To deal the Police Station for the concerned area for with cases of corruption and fraud the purpose of investigation. As per Section committed by public servants of all 3 of the Act, Special Police Establishment is Central Government Departments, authorised to investigate only those cases, Central Public Sector Undertakings which are notifi ed by the Central Government and Central Financial Institutions. from time to time. (b) Economic Crimes Division–To deal 11.14 Over the years, the Central Bureau with bank frauds, fi nancial frauds, of Investigation has emerged as a Premier Import Export & Foreign Exchange Investigating Agency of the country, which Violations, large-scale smuggling of enjoys the trust of the people, Parliament, narcotics, antiques, cultural property Judiciary and the Government. In the last 76 and smuggling of other contraband years, the organisation has evolved from an items, etc. Anti-Corruption Agency to a Multifaceted, (c) Special Crimes Division – To deal Multi-Disciplinary Central Police – Law with cases of terrorism, bomb blasts, Enforcement Agency with capability, credibility sensational homicides, kidnapping for and legal mandate to investigate and prosecute ransom and crimes committed by the offences anywhere in India. As on date, mafi a/underworld. offences under existing 92 Central Acts, 34 11.12 Pursuant to the direction of Hon'ble State Acts and 275 offences under the Indian Supreme Court in Vineet Narain and Others Penal Code have been notifi ed by the Central vs. Union of India, the then Legal Division was Government under Section 3 of the DSPE Act. reconstituted as the Directorate of Prosecution in July 2001. 11.15 With enactment of CVC Act, 2003, the superintendence of Delhi Special 11.13 CBI of today continues to derive its Police Establishment vests with the Central power to investigate from DSPE Act, 1946. Government save investigations of offences Section 2 of the Act vests DSPE with jurisdiction under the Prevention of Corruption Act, 1988, to investigate offences notifi ed under section in which, the superintendence vests with the 3 of the Act in the Union Territories only. Central Vigilance Commission. Director, CBI However, the jurisdiction of the DSPE Act can as Inspector-General of Police, Delhi Special be extended by the Central Government to Police Establishment, is responsible for the other areas, including Railway areas and States administration of the organisation. Director; under Section 5(1) of the Act, provided a State CBI has been provided security of two year Government accords consent under Section tenure in CBI by the CVC Act, 2003. The CVC 6 of the Act. The Executive Offi cers of CBI of Act also provides mechanism for selection of the rank of Sub-Inspector and above exercise Director, CBI and other Offi cers of the rank of all powers of a Station Offi cer-in-charge of SP and above in CBI.

126 Annual Report 2017-18 Chapter - 11

11.16 The Parliament has passed Lokpal forensic analysis to understand the modus and Lokayuktas Act, 2013 (Act No. 1 of year operandi and establish the money trail, a 2014) and amended the Delhi Special Police Centralized Technology Vertical –CBI, has been Establishment Act, 1946 to provide for selection proposed by CBI. DoPT has appraised and of Director, CBI on the recommendation of a approved the same on 20.09.2016 at a total Committee consisting of the Prime Minister cost of Rs. 99 crores. - Chairperson, the Leader of Opposition recognized as such in the House of the People 11.19 A Sport Integrity Unit has been or where there is no such Leader of Opposition, established in CBI in the year 2014 having then, the Leader of the single largest Opposition all India jurisdiction for investigation/enquiry party in that House – Member and the Chief of matters concerning corruption in sports Justice of India or Judge of the Supreme Court including sports bodies, match fi xing, doping, nominated by him - Member. illegal betting and any other offences related to sports by individual sportsmen or/their agents 11.17 In order to improve the organisational or /and the role of organized crime syndicates. effi ciency, the organization was restructured with effect from 1.1.2009. A new zone HUMAN RESOURCES namely “Technical Forensic & Coordination 11.20 The total sanctioned strength of CBI as Zone” (TFC) headed by IG / DIG was created on January 1, 2018 was 7274 against which at CBI Headquarters, New Delhi with effect 5945 offi cers were in position with 1329 from 14th January, 2010. This zone is not only posts lying vacant. The vacancies existed in responsible for technological up-gradation the ranks of Special/Additional Director (3), of CBI including functioning of Technological Joint Director (8), Deputy Inspector-General and Forensic Support Units (TAFSU) but also of Police (21), Senior Superintendent of Police strengthening inter-branch, inter-state and (9), Superintendent of Police (35), Additional international cooperation and coordination. Superintendent of Police (19), Deputy The CBI has 17 investigative Zones and 65 Superintendent of Police (36), Inspector (280), investigative Branches under these Zones, Sub-Inspector (167), Assistant Sub- Inspector besides three support Divisions/Zones viz. (32), Head Constable (35), Constable (166). Policy, Administration and TFC. It has been The posts of 105 Law Offi cers, 93 Technical ensured that each State is covered by at least Offi cers, 276 Ministerial Staff and 34 Canteen one Branch / Unit of CBI. staff at various levels were also lying vacant.

11.18 Since CBI is investigating complex CRIME INVESTIGATION WORK crimes and economic offences which involves 11.21 During 2017, 1076 Regular Cases / evidence that is digital in nature, tools for Preliminary Enquiries were registered. 54 of sophisticated text mining, data analytics these were taken up on the requests of States forensic accounting, fraud examination, digital Governments / Union Territories and 231 on

Annual Report 2017-18 127 Central Bureau of Investigation the directions of the Constitutional Courts. 765 11.25 A total of 1365 cases [RCs/ PEs] were Regular Cases and 104 Preliminary Enquiries under Investigation/ Enquiry at the end of the were fi nalised during the year. At the end of year, year. 1365 cases (RC/PE) were pending Investigation / Enquiry. During the year, 799 Prosecutions 11.26 There were 597 cases under were launched and judgements were received investigation for more than one year as on in 894 Court Cases. The Conviction Rate for December 31, 2017. the year 2017 was 66.9%. There were as many as 9383 Court Cases pending in various Courts TRIAL at the end of year. 11.27 During the year 2017, 799 Prosecutions were launched and Courts delivered REGISTRATION Judgements in 894 Court Cases. Out of these, 11.22 The 1076 cases registered during 2017 557 cases resulted in Conviction, 254 in comprised 939 Regular Cases (RCs) and 137 Acquittal, 21 in Discharge and 62 cases were Preliminary Enquiries (PEs). Out of these, 167 disposed of for other reasons. The conviction cases were registered for demand of bribe by rate was 66.9%. public servants for showing offi cial favours 11.28 The following Bar Chart shows break- and 56 cases were registered for possession of up of cases decided by the courts during the Disproportionate Assets to known sources of year 2017 : their income.

INVESTIGATION 11.23 During 2017, investigation was completed in 765 Regular Cases (RCs) and 104 Preliminary Enquiries (PEs). 11.24 The following Pie Chart gives the mode of the disposal of cases [RCs/PEs] from investigation/Enquiry during 2017: 11.29 9383 trials were pending in various courts as on December 31, 2017.

INTERNATIONAL INVESTIGATION AND COORDINATION 11.30 India joined INTERPOL in the year 1949. After the formation of CBI in the year 1963, vide its circular dated 17.10.1966, the Government of India, conveyed its decision that the Central Bureau of Investigation will henceforth be the

128 Annual Report 2017-18 Chapter - 11 representative of the country for the purposes of time on investigative matters, ranging from correspondence with the International Criminal simple criminal history checks to the sharing of Police Organisation (ICPO), popularly known sensitive criminal intelligence and investigative as INTERPOL, its call sign for radio and wireless leads targeting transnational organized crime communication. Accordingly, the INTERPOL groups. In addition, NCB, India is exclusively work was transferred to the Central Bureau of responsible for securing the publication of Investigation, an investigating agency under INTERPOL Notices – a system of international the administrative control of Department of lookouts or advisories used to assist law Personnel and Training. All matters relating to enforcement authorities in locating fugitives, the NCB India are, however, dealt with by the identifying suspects and other investigative Ministry of Home Affairs, Government of India. purposes on behalf of Indian law enforcement The NCB India functions as an integral part of agencies and for ensuring that such notices CBI, with Director, CBI being its ex-offi cio Head. published on behalf of other member countries The mandate of NCB-India is to secure greater are entered and maintained. NCB, India cooperation and share information amongst also supports the exchange of international law enforcement organizations throughout humanitarian assistance requests involving the world. Pursuant to its delegated authority, such matters as death notifi cations and health NCB-India’s primary functions are: To facilitate & welfare checks on Indians overseas, as well international law enforcement cooperation; as foreign nationals in India. NCB, India, as to transmit information of criminal justice, part of International Police Cooperation Unit humanitarian, or other law enforcement- (IPCU) of CBI, functions round the year on related nature between domestic and foreign 24x7 basis. It is solely dedicated and equipped law enforcement agencies in INTERPOL to assist the Indian law enforcement agencies member countries, and to coordinate and and their foreign counterparts in overcoming integrate information in investigations of an the very real cultural, linguistic and legal international nature. As the National Central barriers that hinder the exchange of criminal Bureau for India, CBI is authorized unrestricted investigative information and support across access to INTERPOL’s secure, encrypted national administrations and boundaries communications network, as well as its entire including situations where diplomatic relations array of investigative databases. Populated with may not exist. Even for Indian law enforcement millions of records contributed by INTERPOL’s agencies, with a well-developed international 190 member countries, these databases criminal investigative presence, NCB-India’s contain vital investigative information on services are complementary, not competitive or international fugitives; stolen and lost travel duplicative. In all instances, NCB India serves to documents; missing persons; unidentifi ed coordinate Indian law enforcement actions and bodies; images of child sexual abuse and other responses, ensuring that it is consistent with matters of investigative interest. This capability Indian interests and law, as well as INTERPOL facilitates law enforcement interaction in real policies, procedures, and regulations. This

Annual Report 2017-18 129 Central Bureau of Investigation includes strict adherence to Article 3 of the 2017, 11 LRs were either returned/ withdrawn INTERPOL Constitution, which expressly or disposed off. These include 06 LRs of CBI forbids the Organization to “…undertake any and 05 LRs of State Police Agencies. As on intervention or activities of a political, military, 31.12.2017, a total of 459 LRs are pending religious or racial character.” with other countries out of which 269 pertain to CBI cases and 190 pertain to State Police VISIT OF DELEGATIONS TO CBI and other Central Law Enforcement Agencies. HEADQUARTERS LETTERS ROGATORY (INCOMING) 11.31 Mr. Andrew Mc Cabe, Dy. Director, FBI met with DCBI on 03.04.2017 at CBI HQ and 11.35 During the year 2017, as many as held discussions with him on matters of mutual 81 Letters Rogatory (LRs) /Treaty Based interest. Requests were received from various countries requesting to provide assistance in investigation 11.32 Mr. N. K. Ballah, Cabinet Secretary & of criminal matters. Execution Reports in 79 Head of Civil Service, Mauritius led a delegation cases were sent to MEA/MHA, after receiving and met with Mr. Alok Kumar Verma, DCBI on the same from the various INTERPOL Liaison 17.07.2017 at CBI HO. Offi ces (generally State CID/Crime Branch/ CBI Branches) for onward transmission to the 11.33 Mr. Agus Rahardjo, Chairman, Indonesia law enforcement agencies of the requesting Corruption Eradication Commission, Indonesia countries. Besides these, 18 LRs were led a delegation on 14-15 Sept. 2017 and met disposed otherwise as closed or withdrawn. Sh. Alok Kumar Verma, DCBI. As on 31.12.2017, 87 LRs are pending for execution. LETTERS ROGATORY (OUTGOING) 11.34 During the year 2017, a total of 94 LRs EXTRADITION / DEPORTATION were sent abroad out of which 39 LRs pertain 11.36 The data pertaining to Red Notices to CBI cases and 55 pertain to State Law published, Red Notice subjects arrested in Enforcement and Central Law Enforcement India/ abroad and Red Notice subject extradited agencies. During the year 2017, 91 Execution to India during the year 2017 is as under:- reports (relating to 87 LRs) have been received from Foreign Law Enforcement Agencies. It Red Notices published by NCB-India 84 was confi rmed by Indian Law Enforcement Fugitives wanted by India, arrested in 20 Agencies, including CBI that 21 LRs are fully India executed in the year 2017. These 21 LRs include 12 LRs of CBI and 09 of State Police and other Fugitives wanted by India, arrested/ 34 Law Enforcement Agencies. During 2017, 02 located in foreign countries LRs were also treated as partially executed and Fugitives wanted by other countries, 07 closed. These LRs relate to CBI. Further, during arrested/located in India

130 Annual Report 2017-18 Chapter - 11

Fugitives extradited/deported to India 05 inducing delivery of property, act done from foreign countries by several persons in furtherance of common intention. The authorities of Fugitives extradited/deported from 04 UAE extradited the subject to India on India to foreign countries 22.10.2017.

DETAILS OF THE FUGITIVES DEPORTED/ DANIEL Santhan Red Notice No. A-7649/8-2016, Wanted by Kerala EXTRADITED TO INDIA IN 2017 Police:- DANIEL Santhan was wanted 11.37 During 2017, the IPCU, CBI facilitated by Kerala Police for the charges of successful extradition/deportation of 5 cheating and dishonestly inducing fugitives wanted by different Law Enforcement delivery of property, act done by Agencies in India. These include:- several persons in furtherance of common intention. The Authority of Bangur Mohd. Kasim Red Notice UAE extradited the subject to India on Control No. A-520/4-2005, Wanted 22.10.2017. by Gujarat Police: - Bangur Mohd. Kasim was wanted by Gujarat Police SHWETA Tyagi, Red Notice No.A- for the charges of fraudulently altered 6588/7-2017, Wanted by Haryana documents and false stamps to obtain Police:- SHWETA Tyagi was wanted passport. The authorities of Iraq by Haryana Police for the charges of deported him to India on 19.05.2017. cheating and dishonestly inducing The Gujarat Police team escorted the delivery of property, criminal breach of fugitive from Iraq. trust, criminal intimidation extortion, and criminal conspiracy. The Authority Md. Sultan Kadir Red Notice of UAE extradited the subject to India Control No.A-1837/8-2007, Wanted on 13.12.2017. by Mumbai Police:- Md. Sultan Kadir was wanted by Mumbai Police for the 11.38 FUGITIVES WANTED BY OTHER offence charged against for Cheating. COUNTRIES DEPORTED/EXTRADITED The authorities of Singapore extradited FROM INDIA (2017) the subject to India on 23.09.2017 Anton Skryabin, Russian National, and the EOW/Mumbai Police took the Diffusion:- The subject was wanted custody. by Russian authorities for the offence DANIEL Leslie Red Notice Control of misappropriation. The fugitive was No.A-7648/8-2016, Wanted by released from the Central Jail, Colcave, Kerala Police:- DANIEL Leslie was Goa, India and deported to Russia, wanted by Kerala Police for the thereafter, on 30.01.2017. the fugitive charges of cheating and dishonestly was escorted by two offi cers of NCB Moscow.

Annual Report 2017-18 131 Central Bureau of Investigation

Chandu MD Sadaruddin, Red SLTD Database. During the year 2017, more Notice No. – A-7425/8-2016:- The than 200 cases of use of revoked/lost/stolen subject was wanted by Bangladesh passports were reported by foreign NCBs. authorities for the offence of keeping illegal arms, dealing/keeping with INTERPOL Global Communication illegal currency and Bank fraud. The System [IGCS] messages received subject was detained at IGI Airport during 2017:- New Delhi and after confi rmation of 11.40 The four Regional Desks (Asia/Middle identity was handed over to IGI Airport East/USA/Europe) have received as many as Station. The fugitive was deported to 8871 requests/IGCS message/ letters from Bangladesh on 31.03.2017. January 2017 to December 2017 regarding Rajiv Chandrakant Shah, Red Notice identity check, arrest message, conviction No. A-493/5-2000:- The subject was details, driving license check, identifi cation of wanted by USA authorities for the fi nger prints, missing persons, deportation, offences of conspiracy to commit drug traffi cking, searches and registration of Bank Fraud and Money Laundering. thefts of antiquities stolen from India, etc. The subject was extradited to USA on from various NCBs, PLOs and Indian Law 28.09.2017. Enforcement agencies/authorities. During the Khakimova Lola, Red Notice No. period under review, the four regional desks A-6149/10-2013:- The subject was of NCB-India also worked in close coordination wanted by Uzbek authorities for with other NCBs and rendered necessary the offences of Human Traffi cking. guidance to them on various issues. The subject was detained at the FOREIGN VISITS OF CBI OFFICERS Goa Airport and handed over to the Dabolim Airport Police Station. The 11.41 During the year 2017, a total number of subject was extradited to Uzbekistan 90 CBI offi cers attended various International on 22.12.2017 escorted by Uzbekistan Capacity Building Programmes/training escort team. courses, investigations etc. INTERPOL Stolen and Lost Travel TRAINING Documents (SLTD) Database:- 11.42 In the year 2017, CBI Academy and the 11.39 NCB, India has uploaded data relating three RTCs conducted a total of 151 courses to lost/stolen/revoked Indian passports into the and trained 3471 Offi cers/Offi cials. INTERPOL SLTD Database being maintained by IPCU Branch. Further, till 31.12.2017, data of about 15.22 lakh Stolen/Lost/Revoked Indian Passports has been uploaded in the

132 Annual Report 2017-18 Chapter - 11

No. of Courses No. of Participants Total

CBI Non-CBI

CBI Academy 122 1642 1247 2889

RTC, Kolkata 12 148 00 148

RTC, Mumbai 9 200 00 200

RTC, Chennai 8 234 00 234

Total 151 2224 1247 3471*

*includes 155 participants from Foreign Law Enforcement agencies.

Annual Report 2017-18 133 12 Joint Consultative Machinery CHAPTER

12.0 The Scheme for Joint Consultative on its structure. (Chaired by Head of and Compulsory Arbitration for the Central offi ce of respective organizations). Government Employees was introduced in the 12.2 The scope of the JCM Scheme includes all year 1966 on the lines of the Whitely Councils matters relating to: in the U.K. The scheme provides a platform for constructive dialogue & discussion between the conditions of service and work; representatives of the staff side and the offi cial welfare of the employees; and side for peaceful resolution of all disputes improvement of effi ciency and between the Government as employer and standards of work, the employees. The scheme was introduced with the objectives of promoting harmonious 12.2.1 Provided, however, that relations and securing the greatest measure of cooperation between the Central Government (i) In regard to recruitment, promotion as the employer and the employees in matters and discipline, consultation is limited of common concern and with the object of to matters of general principles; and further increasing the effi ciency of the public (ii) Individual cases are not considered. service combined with the well being of those 12.3 Under the JCM Scheme, there have employed. been continuous interactions with staff unions at the National level as well as at the 12.1 The JCM Scheme provides for three tier Departmental level and a number of important machinery: issues have been resolved amicably through mutual discussions. 46 meetings of the (i) The National Council as the apex body; National Council (JCM) have been held under (chaired by the Cabinet Secretary); the Chairmanship of Cabinet Secretary since (ii) Departmental Councils at the level of the inception of the Scheme in 1966. individual Ministries / Departments including their attached and Anomaly Committee subordinate offi ces and (chaired by 12.4 National Anomaly Committee to settle respective Secretaries); and the anomalies arising out of the Implementation (iii) Regional / Offi ce Councils to deal with of the Seventh Central Pay Commission’s mainly the local problems at the level recommendations has been set up under the of each individual offi ce, depending Chairmanship of Secretary (P).

134 Annual Report 2017-18 Chapter - 12

Standing Committee Meeting the Offi cial Side and the Staff Side on matters relating to:- 12.5 Meeting of the Standing Committee of the National Council (JCM) was held on pay and allowances; 3rd May, 2017 under the chairmanship of the Secretary (P). weekly hours of work; and Leave of a class or grade of employees. 7th Central Pay Commission BOARD OF ARBITRATION (BOA) Recommendation 12.8 A Board of Arbitration (BOA) comprising 12.6 This Department has issued OM a Chairman (an independent person) and No. 14/4/2015-JCA2 dated 31.08.2017 for two Members, (nominated - one each by implementation of a recommendation of the staff side and offi cial side) functions under Seventh Central Pay Commission on Dress the administrative control of the Ministry Allowance. In supersession of what the entitled of Labour & Employment. Awards of the categories of employees would get earlier, they Board of Arbitration are binding on both the would now be paid Dress Allowance @ 5000/- sides, subject to the over-riding authority of th per year during the post 7 CPC regime. Parliament to reject or modify the awards. Most of the awards which were in favour of the ARBITRATION employees have been implemented, except a 12.7 An important feature of the JCM few which could not be accepted due to their Scheme is the provision for arbitration in potential adverse effects on national economy cases where there is no agreement between / social justice.

Annual Report 2017-18 135 13 Administrative Tribunals CHAPTER

13.0 The Administrative Tribunals Act, Further, only an affordable and nominal fee of 1985 owes its origin to Article 323-A of the ` 50 is to be paid by the applicants for fi ling Constitution of India which empowers Central the original application before the Tribunal. Government to set up Administrative Tribunals Thus, the objective of the Tribunal is to provide by an Act of Parliament for adjudication of speedy and affordable redress to the aggrieved grievances and disputes arising out of the applicants arising out of employment or conditions of service of an employee appointed conditions of service. to the public services and posts in connection with the affairs of the Union and the States. 13.2 The Central Administrative Tribunal In pursuance of the provisions contained in was set up on 01.11.1985. At present, it has the Administrative Tribunals Act, 1985, the 17 regular Benches, 15 of which operate at Administrative Tribunals, set up under it, the principal seats of High Courts and the exercise original jurisdiction in respect of service remaining two at Jaipur and Lucknow. These matters of employees covered by the Act. As a Benches also hold Circuit Sittings at other result of the Supreme Court’s judgment dated seats of High Courts. A statement showing 18.03.1997 in the case of L. Chandra Kumar & the location of Central Administrative Tribunal Others. Vs. UOI, the appeals against the orders Benches, the dates of their establishment and of an Administrative Tribunal shall lie before the number of courts in each of these Benches the Division Bench of the concerned High along with a list of places where they hold Court. Circuit Sittings is given in Appendix-I.

13.1 The Administrative Tribunals are 13.3 The Tribunal consists of a Chairman distinguishable from the ordinary courts with and Members. It has also been the constant regard to their jurisdiction and procedure. endeavour of this Ministry to ensure that the They exercise jurisdiction only in relation to posts of Chairman and Members are fi lled the service matters of the litigants covered by up well in time and no post remains vacant the Act. They are also free from many of the for long time. The Members of Central procedural technicalities of the ordinary courts. Administrative Tribunal (CAT) and State The procedural simplicity of the Act can be Administrative Tribunals (SATs) are drawn from appreciated from the fact that the aggrieved judicial as well as administrative streams, so person can also appear before it personally. as to give the Tribunal the benefi t of domain Government can also present its cases through expertise both in legal and service matters. its departmental offi cers or legal practitioners. The sanctioned strength of the Chairman is

136 Annual Report 2017-18 Chapter - 13 one and sanctioned strength of the Members Consequent upon formation of the new of Central Administrative Tribunal is 65, out State of Telangana and in pursuant to request of which 32 are Judicial Members and 33 are from State Government of Telangana, the Administrative Members. functioning of the Andhra Pradesh State Tribunal in respect of the State of Telangana 13.4 The appointment of Members in CAT has been discontinued vide notifi cation dated is made on the basis of recommendations of 15.09.2016. State Government of Tamil Nadu a high powered Selection Committee. Earlier, has requested to re-establish the SAT. State the Selection Committee was chaired by a Government of Haryana has also requested to sitting Judge of Supreme Court nominated establish the SAT for their State. by the Chief Justice of India. However, w.e.f. 01.06.2017 as per the new Rules, there will 13.6 The appointments to the vacancies in be a separate Selection Committee each for SATs are made on the basis of proposals sent Judicial Members and Administrative Members. by the State Governments with the approval of The Selection Committee for appointment of the Governor. Thereafter, their appointments Judicial Member will be chaired by the Hon’ble undergo the same process as the one in respect Chief Justice of India or his nominee and for of Central Administrative Tribunal. appointment of Administrative Members, it will be chaired by a person nominated by the 13.7 Since its inception in 1985 and up Government. The names of the candidates to 31.12.2017, the Central Administrative recommended by the Selection Committee Tribunal received 7,60,483 cases for are sent to the Hon’ble Chief Justice of India adjudication (including those transferred from for obtaining his concurrence. Thereafter, the High Courts), out of which 7,13,213 cases appointments are made with the approval of have been disposed of, leaving a pendency Appointments Committee of the Cabinet. of 47,270 cases. On an average more than 93% of the cases instituted are disposed of. 13.5 State Administrative Tribunals (SATs) A statement indicating the institution, disposal were also set up in the following States – and pendency of cases since inception of CAT is at Appendix-II. (i.) Andhra Pradesh (ii.) Orissa 13.8 Section 14(2) of the Administrative Tribunals Act, 1985 empowers the Central (iii.) Karnataka Government to extend the provisions of (iv.) Maharashtra the Act to local or other authorities within (v.) West Bengal the territory of India or under the control of (vi.) Kerala Government of India and to Corporations or Societies owned or controlled by Government (vii) Himachal Pradesh of India. In exercise of these powers, the Central Government had extended the provisions of

Annual Report 2017-18 137 Administrative Tribunals the Act to 214 organizations so far, out of Court in that station, should not normally be which 06 Organizations were added therein considered for posting in the CAT Bench of the during this year. same station.

13.9 In order to familiarize the newly 13.11 It has been the constant endeavour appointed Members of CAT with the of the Government to strengthen the functioning of the Tribunal, a short Orientation infrastructure in all the Benches of CAT for their Programme / Training is held from time to smooth functioning. During the Financial Year time. So far, four such Orientation Programme 2016-17, fund of ` 29.67 crore was allocated / Training have been held at the National to CAT for purchase of land and construction Judicial Academy, Bhopal. of building. In the Financial Year 2017-18 also, fund of ` 11.78 crore has been allocated to 13.10 Further, for maintaining absolute CAT for this purpose. integrity and promoting fair practices in the professional court dealings and keeping in view 13.12 Justice Shri Parmod Kohli, is the the general directions of the Hon’ble Supreme Chairman of CAT. He was appointed as Court, the designated Selection Committee, Chairman, CAT with effect from 05.04.2016. in its meeting decided that a Judicial Member Before his appointment as the Chairman, CAT, of CAT, who earlier practiced as Advocate in a Justice Shri Kohli was the Chief Justice of Sikkim High Court.

138 Annual Report 2017-18 Chapter - 13

APPENDIX-1

NAME, DATE OF SETTING, NO. OF COURTS AND ADDRESSES OF VARIOUS BENCHES OF CENTRAL ADMINISTRATIVE TRIBUNAL S.No. Name of the Bench Date of setting No. of courts Address 1. PRINCIPAL 01.11.1985 6 NEW DELHI 2. AHMEDABAD 30.06.1986 1 AHMEDABAD 3. ALLAHABAD 01.11.1985 4 ALLAHABAD 4. BANGALORE 03.03.1986 2 BANGALORE 5. CHANDIGARH 03.03.1986 2 CHANDIGARH 6. MADRAS 01.11.1985 2 CHENNAI 7. CUTTACK 30.06.1986 1 CUTTACK 8. ERNAKULAM 01.09.1988 2 ERNAKULAM 9. GUWAHATI 03.03.1986 1 GUWAHATI 10. HYDERABAD 03.06.1986 2 HYDERABAD 11. JABALPUR 30.06.1986 1 JABALPUR 12. JAIPUR 15.10.1991 1 JAIPUR 13. JODHPUR 30.06.1986 1 JODHPUR 14. CALCUTTA 01.11.1985 2 KOLKATA 15. LUCKNOW 15.10.1991 1 LUCKNOW 16. MUMBAI 01.11.1985 2 MUMBAI 17. PATNA 30.06.1986 2 PATNA STATEMENT SHOWING THE NAME OF BENCH AND PLACES WHERE CIRCUIT SITTINGS ARE HELD

BENCH PLACES 1. ALLAHABAD BENCH - Nainital 2. CALCUTTA BENCH - Port Blair, Gangtok 3. CHANDIGARH BENCH - Shimla, Jammu, Srinagar 4. MADRAS BENCH - Pondicherry 5. GUWAHATI BENCH - Shillong, Itanagar, Kohima, Agartala, Imphal, Aizwal 6. JABALPUR BENCH - Indore, Gwalior, Bilaspur 7. BOMBAY BENCH - Nagpur, Aurangabad, Panaji 8. PATNA BENCH - Ranchi 9. ERNAKULAM BENCH - Lakshadweep

Annual Report 2017-18 139 Administrative Tribunals

APPENDIX-II

STATEMENT SHOWING THE POSITION OF INSTITUTION, DISPOSAL AND PENDENCY OF CASES IN THE CENTRAL ADMINISTRATIVE TRIBUNAL SINCE INCEPTION UPTO 31.10.2017. (As provided by Central Administrative Tribunal, Principal Bench from time to time)

S.NO. PERIOD INSTITUTION DISPOSAL PENDENCY AT THE END OF THE YEAR 1. 1985 2963 30 2933 2. 1986 23177 8934 17176 3. 1987 19410 15084 21502 4. 1988 19425 13769 27158 5. 1989 18602 13986 31774 6. 1990 19283 15495 35562 7. 1991 21623 17552 39633 8. 1992 25184 23782 41035 9. 1993 27067 28074 40028 10. 1994 26230 26409 39849 11. 1995 25789 23668 41970 12. 1996 23584 20667 44887 13 1997 23098 21981 46004 14. 1998 21911 18394 49521 15. 1999 22944 24566 47899 16. 2000 25146 31398 41647 17. 2001 25977 31953 35671 18. 2002 25398 29514 31555 19. 2003 25089 28076 28568 20. 2004 23825 27735 24658 21. 2005 21528 22408 23778 22. 2006 18722 17774 24726

140 Annual Report 2017-18 Chapter - 13

S.NO. PERIOD INSTITUTION DISPOSAL PENDENCY AT THE END OF THE YEAR 23. 2007 17725 18674 23777 24. 2008 18287 20352 21712 25 2009 24496 23681 22527 26. 2010 26620 25477 23670 27 2011 25869 24750 24789 28 2012 27786 24259 28316 29 2013 27442 21654 34104 30 2014 27872 23767 38209 31 2015 26059 23051 41217 32 2016 26984 26266 41935 33 2017 25386 20051 47270 34 Total 7,60,483 7,13,213 47,270

Annual Report 2017-18 141 14 Staff Welfare CHAPTER

14.0 The Central Government is the largest 10,000/- per annum for an Association. single employer in the country and bears the major responsibility for looking after the welfare AREA WELFARE OFFICERS of a large number of employees spread all 14.2 The Area Welfare Offi cers (AWOs) over the country. Realizing that improvement are nominated in residential colonies having in the working and living conditions of the a large number of Central Government employees and their families leads to effi ciency employees. The AWOs serve as a link between and high morale, the Department of Personnel the Government and residents in matters and Training supports various staff welfare relating to the welfare of the Government measures. A brief account of various welfare employees living in various colonies. They measures dealt with by Welfare Division is also work as fi eld offi cers in coordinating and given below. maintaining liaison with various agencies of Government such as CPWD, CGHS, Police etc. RESIDENTS’ WELFARE ASSOCIATION Applications are invited from Gazetted offi cers 14.1 In order to foster a spirit of mutual help working in various Ministries/Departments and goodwill among residents of Government for being nominated as Area Welfare Offi cers colonies and to promote social, cultural and for a period of two years. Offi cers desirous of recreational activities, Department of Personnel being nominated as AWOs on voluntary and & Training (DOPT) has been encouraging honorary basis are required to apply through formation of Central Government Employees their respective Ministries/Departments. Residents’ Welfare Associations (CGERWs). Every CGERWA seeking reorganization and CENTRAL GOVERNMENT EMPLOYEES grants-in-aid from Government is required WELFARE COORDINATION COMMI- to adopt Model Constitution prescribed by TTEES (CGEWCCs) DOPT. At present, there are 95 recognized 14.3 The Central Government Employees Associations. The members of the Managing Welfare Coordination Committees Committee of these Associations are elected (CGEWCCs) have been formed outside Delhi, every two years under the Provisions of a at places where there are at least fi ve Central Model Constitution framed by the Department Government Offi ces and the total number of Personnel and Training. This Department of Central Government Employees is not less Sanctions grants-in-aid only to recognized than 1000. These Committees are responsible Associations, subject to a maximum of Rs. for coordinating the welfare activities of the

142 Annual Report 2017-18 Chapter - 14

Central Government employees serving within ALL INDIA CIVIL SERVICES their jurisdiction. The senior most offi cer at TOURNAMENTS HELD DURING THE the station functions as the Chairman of the YEAR 2017-18. Committee. The quantum of grant based 14.6 These tournaments, which are open to on the staff strength is sanctioned by the Central and State Government employees aim Department of Personnel and Training to the to give an opportunity to the civil servants to CGEWCCs. meet and interact with each other and compete. CENTRAL CIVIL SERVICES CULTURAL All India Civil Services Basketball Tournament was held from 12 th to 16 th November 2017 at AND SPORTS BOARD Bhopal, MP. Central Secretariat Swimming team 14.4 The Central Civil Services, Cultural & won the championship in the Tournament. Sports Board, a society registered under the Other AICS Tournament would be organized Societies Registration Act, 1860 is the Central in collaboration with different States/UTs. agency for promotion of Cultural & Sports activities amongst the Central Government SCHEME FOR PROMOTION OF employees in the country. The Board was set ADVENTURE SPORTS & SIMILAR up in 1964 as Central Secretariat Club in the ACTIVITIES AMONGST CENTRAL Ministry of Home Affairs. Initially the objective GOVERNMENT EMPLOYEES of the Board was to promote cultural and sports 14.7 As welfare measure, the Central Civil activities amongst the Central Government Services Cultural and Sports Board launched Employees located in Delhi only. Subsequently, a Scheme for promotion of adventure Regional Sports Boards were set up in various sports and similar activities amongst Central cities. Financial grants-in-aid are sanctioned Government Employees working in the every year by the Board to the Regional Boards. Ministries/Departments. The Scheme includes ACTIVITIES OF THE BOARD: upto 10 days programme having components of environmental awareness, disaster INTER MINISTRY TOURNAMENTS 2017-18 management, team spirit, capacity building, and Swachchh Bharat Campaign and activities 14.5 The Board organized Inter-Ministry like Trekking, Mountaineering, Rock-Climbing, Tournaments in 18 Disciplines of Sports. So Cycling in a diffi cult terrain, Skiing, Rafting, far, the board has organized Inter-Ministry Para Sailing, Jungle Safari and Environmental Tournament in Cricket, Hockey, Volleyball, Awareness Camps etc. Basketball, Athletics, Badminton, Shooting Ball, Wrestling, Football, Swimming, Lawn 14.8 It is expected that participation by Tennis, Power lifting, Weight lifting, Kabaddi, Central Government Employees in adventure Table Tennis and Carom for the year 2017-18. sports and similar activities will give them a Rests of the tournaments are being organized platform where they would learn lessons from as per calendar of the Board.

Annual Report 2017-18 143 Sta Welfare nature and use the knowledge acquired for Delhi. Coaching in Lawn Tennis is also available welfare of the society. It would also foster spirit at Bharti Nagar and R.K. Puram Sector-13, of risk–taking, cooperative team work, capacity New Delhi. Board also organizes Summer of readiness, vital response to challenging Coaching camp in Basketball, Cricket, Football, situations, endurance and environmental Self Defence and Lawn Tennis for children/ awareness. dependents of government employees.

BOARD’S AFFILIATION TO NATIONAL PARTICIPATION OF GOVERNMENT FEDERATION EMPLOYEES AND THEIR FAMILIES IN 14.9 The Board is affi liated to a number of SPORTING ACTIVITIES CONDUCTED sports associations/federations at the National IN COLLABORATION WITH SPORTS level. Board’s team participates in the National AUTHORITY OF INDIA (SAI) Tournaments organized by these Associations/ 14.12 The Board has introduced Scheme Federations for Kabaddi, Hockey, Football, for Swimming for Central Government Carrom and Chess. Employees and their children in collaboration with Sports Authority of India at Major SPORTS FACILITIES IN DELHI Dhyanchand National Stadium New Delhi. 14.10 The Board has a sports complex at Under the Scheme, an hour slot is booked in Vinay Marg, New Delhi which has facilities National Stadium by the Board for the use of for Football, Hockey, Cricket, Athletics, Lawn Government employees and their dependents Tennis, Basketball, Volleyball and practice families during the summer seasons (i.e. April pitches for Cricket. The Board also maintains to September) at nominal charges. Badminton, Lawn Tennis Courts at Brassy Avenue, Bharti Table Tennis and Fitness Centre facilities are also Nagar and R.K.Puram Sector -13, New Delhi. extended to Government Employees under Brassy Avenue, New Delhi has facilities for "Come and Play" scheme of Sports Authority Volleyball and Cricket practice pitches also. of India to the employees and their families. There is facility for indoor games such as Table Under this scheme, the amount charged Tennis, Carrom and Chess at Nirman Bhawan, by SAI is reimbursed to the benefi ciary after New Delhi. deduction of nominal fee.

COACHING CAMP FOR CHILDREN/ SETTING UP OF GYMNASIUM IN DEPENDENTS OF GOVERNMENT MINISTRIES/DEPARTMENTS EMPLOYEES 14.13 The Board has framed the Scheme for 14.11 The Board also conducts regular establishment of indoor Gymnasium, open coaching in Cricket and Lawn Tennis for Gym and augmentation of existing Gyms in the children/dependents of Government Ministries/Departments. As a staff welfare employees at Vinay Marg Sports Complex, New measure, the CCSCSB would provide fi nancial

144 Annual Report 2017-18 Chapter - 14 assistance to the Ministries/Departments of The GKK is administered by GKK Board. Central Government for setting up of indoor 14.16 The Board, which has the Secretary & open Gymnasium and augmentation of (P) or his nominated offi cer as the President, existing Gyms is responsible for the organization and administration of GKK. GRIH KALYAN KENDRA 14.14 The Grih Kalyan Kendra (GKK) is 14.17 In pursuance of its objectives, a registered Society under the Societies GKK has been conducting the following Registration Act, 1860 and functioning under activities: the aegis of Ministry of Personnel, Public Grievances & Pensions. a) Training classes in cutting, tailoring and embroidery for the housewives 14.15 The basic objectives of the Kendra, and grown up girls during their leisure in brief are: - hours. b) Nursery education for children in the a) To promote social, economic, cultural age group of 3 to 5 years. and educational activities for the welfare of Central Government c) Creches or Day Care Centres for Employees and their families. children between the age of 90 days to 10 years. b) To impart technical and vocational training in home crafts and other d) Recreational facilities like Health Club/ household arts for useful utilization of Gym, badminton and tennis, etc. leisure time and for better and effi cient e) Coaching classes in Martial Arts, housekeeping. Yoga, Music, Dance, English Speaking c) To organize and promote economic Course, Computer, Brain Development, activities that may provide opportunities Fine Arts, Lawn Tennis etc. for gainful employment to families of 14.18 The welfare activities run by Grih Central Government employees for Kalyan Kendra are indicated in the table given supplementing family income. below:

Place Number of Craft Nursery Creche Centres Health Samaj Sadans/ Centres Schools Clubs/Gyms Centres Delhi 36 7 14 10 6 Mumbai 4 4 4 - - Chennai 3 - 2 - 1 Jaipur 2 1 - 1 -

Annual Report 2017-18 145 Sta Welfare

Place Number of Craft Nursery Creche Centres Health Samaj Sadans/ Centres Schools Clubs/Gyms Centres Dehradun 2 - 2 - - Nagpur 2 - - - - Bangalore 3 - - - - Faridabad 1 1 1 1 - Kolkata 1 - - - - Ghaziabad 1 - - - - Total 55 13 23 12 09

14.19 The Grih Kalyan Kendra has undertaken (iii) 1000 participants of Yoga Training the following activities during 2016-17:- Session at various Samaj Sadans in Delhi attended the International Yoga i) 1400 children in Nursery Schools, 127 Day held on 21.06.2017. International Students in Craft Centres, 156 Children Yoga Day was celebrated at the Samaj in Créches, 79 Users in Health Clubs/ Sadans located outside Delhi namely, Fitness Centres, 621 in Outsourced Kolkata, Chennai, Mumbai, Nagpur, Activities and 2000 in Yoga Activity Dehradun, Bangalore, Faridabad and have been availing the facilities. Ghaziabad. ii) DOPT launched a Yoga training scheme KENDRIYA BHANDAR w.e.f. 01.04.2015 in association with Morarji Desai National Institute of OBJECTIVES OF THE ORGANISATION Yoga, New Delhi for the benefi t of 14.20 The Central Government Employees Central Government employees and Consumer Cooperative Society Ltd., New their dependents free of cost. The Delhi, operating in the name of KENDRIYA training sessions are conducted in 25 BHANDAR was set up in 1963 in pursuance of locations in Delhi and 14 Samaj Sadans Cabinet decision as a Welfare Project for the of Grih Kalyan Kendra outside Delhi. benefi t of the Central Government Employees. Yoga Trainers have been selected The society endeavors to serve the Central by Morarji Desai National Institute Government Employees and general public at of Yoga (MDNIY), New Delhi. These large by providing quality goods of daily needs trainers have been engaged by Grih at reasonable prices and consumer items Kalyan Kendra, on contract basis. through its retail stores. The range of items Government has allocated Rs.2 crores which Kendriya Bhandar provides includes for the scheme of Yoga Training consumer goods, grocery items, stationery and sessions under the Non-Plan Head in medicines etc. 2017-18.

146 Annual Report 2017-18 Chapter - 14

MULTI STATE COOPERATIVE SOCIETY rest by individual members. 14.21 The Society is registered under MODERNISATION / AUTOMATION MSCS Act 2002, as a Multi-State EFFORTS Co-operative Society and operates in Delhi and other States of the country. 14.26 Kendriya Bhandar has also undertaken the modernization of its retail stores including NETWORK renovation, computerization etc. in order to provide a pleasant shopping experience to 14.22 The Society operates a network of the customers and accordingly over 15 stores 149 stores/branches in Delhi, Maharashtra, have been modernized over the last one year. Tamilnadu, Andhra Pradesh, Karnataka, This has also resulted in increase in customer’s Cochin, Daman, Goa, Gujarat, Uttar Pradesh, footfall and signifi cant increase in retail sales. Uttaranchal, Rajasthan, Madhya Pradesh, West Bengal, Jharkhand, Assam, Haryana, Punjab 14.27 Activities such as billing to customers, and Chandigarh etc. purchase, inventory etc. of Stationery division of Kendriya Bhandar, located at R.K. Puram 14.23 At Delhi, Kendriya Bhandar has a chain East & West Blocks are computerized through of 107 nos. grocery/consumer retail stores and Local Area Network. Further, in Head Offi ce, 05 Exclusive Stores for Medicine. At Grocery/ purchases & stocks of Consumer items, Consumer stores, all items of consumer goods, pulses and spices are computerized. Kendriya grocery items and certain stationery items are Bhandar has also undertaken computerization being sold. In addition, we have exclusive of godowns such as Grocery & consumer Counter at East Block and West Block, R.K. godowns and about 90 retail stores have Puram, New Delhi for sale of stationery and already been computerized and rest of the other products. retail stores will be computerized soon. 14.24 Furthermore, Kendriya Bhandar is 14.28 Debit/Credit Card swapping supplying medicines and related items to machines have been installed in all stores of CGHS Dispensaries and Hospitals in Delhi Kendriya Bhandar for the convenience of through its existing chemist shops. Kendriya customers. Bhandar has also opened Three Jan Aushadhi Generic Drug Shops in GTB Hospital, DDU SALES AND FINANCIAL PERFORMANCE Hospital and Shastri Bhawan as a part of Jan Aushadhi project of the Department of 14.29 Kendriya Bhandar has registered Pharmaceuticals, Govt. of India. signifi cant growth in the recent past. Total sales during the year 2016-17 is Rs. 864.38 SHARE CAPITAL crores and the Net Profi t after tax was Rs.3.96 crores respectively. 14.25 As on 31 st March 2017 Kendriya Bhandar had a paid-up capital of Rs. 100.06 14.30 Kendriya Bhandar has declared a lakhs of which Rs. 68.18 lakhs have been dividend of 10% for the year 2016-17. There is subscribed by the Central Government and the no fi nancial assistance from Govt. to Kendriya

Annual Report 2017-18 147 Sta Welfare

Bhandar. Source of income of Kendriya Bhandar The Civil Service Society (Sanskriti is trading of products, interest on FDRs etc. School) 14.35 The Civil Services Society is a society BENEFITS TO CUSTOMERS registered under the Societies Registration 14.31 The Society has been able to maintain Act. The Society was set up in February 1995, competitive prices for various products sold by the wives of the offi cers of the All India by it as compared to those prevailing in the and Allied Civil Services. The wife of serving market. In fact, selling prices prevailing in Cabinet Secretary is the Chairperson of the Kendriya Bhandar now are deemed as the Civil Services Society. The offi ce of the Society bench mark in the market. is on Dr. S Radhakrishnan Marg, Chanakyapuri, New Delhi – 110 021. 14.32 For better quality control, pre-testing of grocery items before distribution to stores Aims and Objectives has been introduced and testing of random 14.36 The aims and objectives of the society, samples picked from shelves of stores is also interalia, are as under: - being continued. These steps ensure that the quality of goods sold is maintained for better 1. To establish progressive schools or consumer satisfaction. other educational institutions in Delhi or outside Delhi, open to the children 14.33 It is pertinent to mention that the of offi cers of the All India and Central Society has been involved in welfare Services. Depending on the availability activities and has always assisted the Central of seats, children of offi cers of the Government and the Govt. of NCT of Delhi in Public sector of non – government arresting the price rise at the time of crisis. servants may also be admitted, at the 14.34 In case of spurt in the prices of essential discretion of the Governing Body. items during shortage/crisis, Kendriya Bhandar 2. To impart sound and liberal plays a very vital & effective role and serves education to boys and girls during at the beck and call of the Government for their impressionable years – a type neutralization of negative impact of market of education that will lay stress on trends/force. The services rendered by Kendriya character building, team work, esprit Bhandar during crisis of pulses, onion, fl ood de corps, physical development and relief operations in J&K, demonetization will infuse in school children a spirit of period etc. are some of the testing adventure, fair play and justice. times when Kendriya Bhandar worked day 3. To develop among its students a and night for national cause and provided feeling of pride in Indian culture and its worth by providing humanitarian to produce citizens who will truly be assistance to countrymen beyond the call of global and rise above social, communal, its duty. religious and provincial prejudices.

148 Annual Report 2017-18 Chapter - 14

14.37 The Society started its fi rst school with Managing Committee. the strength of 32 students, the Sanskriti School, in New Delhi, in the year 1998. Activities The Chairperson of the Society is also the 14.43 As on 31 st March, 2017, Sanskriti School Chairperson of the School. Sanskriti School is a has 2835 students on its rolls from Nursery to recognized integrated co – educational school, Class XII. It has well stocked libraries, smart affi liated to the CBSE, offering education from classrooms, laboratories, a gymnasium, a Nursery to Class XII. football fi eld and a swimming pool. Apart from the prescribed curriculum, Sanskriti 14.38 The Society believes that every child School offers its students a choice of sports can and must realize his/her full potential, and games, like cricket, football, basketball, and towards this end, must be enabled table tennis, swimming and wide ranging co through appropriate means. With this in mind, - curricular activities like yoga, chess, theatre, the School has a Learning Centre with music, dance, quiz, public speaking, paper Special Educators and Counselors craft, etc. guiding children who have special needs, through an Individual Education Program Finance (IEP). 14.44 The Society has no income of its own 14.39 Likewise, for those from the relatively other than the annual subscription of the less privileged sections of society, the Society members. For Sanskriti School the source of runs a parallel school Umang in the afternoon. income is the fees collected from the students. Efforts are also made to mainstream some CIVIL SERVICES OFFICERS INSTITUTE of the children. These children from the (CSOI) economically weaker sections are admitted through the admission process under the Delhi INTRODUCTION Education Act. 14.45 The Civil Services Offi cers’ Institute 14.40 The Civil Services Society has set up is a registered society under the Societies a Centre for Excellence to promote teacher Registration Act and was set up in February training initiatives. It has instituted the Sanskriti 1998. CSOI was allotted a building at K.G. Lecture Series to motivate students by exposing Marg, M.S. Apartments complex in 1998 them to thought processes of eminent persons. which was later re-appropriated by CPWD to provide facilities of an Institute. Subsequently Management land was allotted to CSOI in 2002 at Vinay 14.41 The general management of the Marg, Chanakyapuri measuring 4.23 acres by affairs of the Society is vested in its Executive Ministry of Urban Development, GOI. The new Committee. building was constructed by NBCC at a cost of Rs. 44.33 cr and it became operational with 14.42 The general management of the affairs effect from December 2012. The Governing of Sanskriti School is also guided by the Council of CSOI took a decision to run both

Annual Report 2017-18 149 Sta Welfare the Institute at their respective locations in the Society coming to participate in view of increased membership. the activities of the Association and of other bodies with cognate objectives, AIMS AND OBJECTIVES as well as non-members, invited to 14.46 The aims and objectives of the CSOI participate in the activities of the inter alia include:- Association. MANAGEMENT (i) To promote welfare of the offi cers of the Civil Services and bring them 14.47 CSOI is managed by a Governing together under one umbrella to secure Council headed by Cabinet Secretary, an complete integration of the services Executive Committee headed by Secretary and to build a corps of offi cers imbibed (DOPT), and a Working Committee headed by with the spirit of co-operation in all Additional Secretary (DOPT). aspects of Civil Services. DEPARTMENTAL CANTEENS (ii) To hold, organize, arrange and conduct seminars, symposiums, talks, debates, 14.48 As a measure of Staff Welfare, workshops, lectures and other means Departmental Canteens/ Tiffi n Rooms have of dispensing education to meet the been set up in the Central Government needs and challenges of modern day Offi ces/ Establishments to provide beverages, Civil Administration. snacks and meals at reasonable rates and prepared hygienically. At present about 1000 (iii) To print and publish journals, departmental canteens/ tiffi n rooms are periodicals and manuals to keep the functioning in various Central Government civil servants abreast with modern day Offi ces across the country. With a view to developments in Civil Administration. maintain cleanliness and quality of service, (iv) To acquire and promote modern skills a scheme of modernization of canteens was of Civil Administration and harmonize introduced in 2015. As on 31.12.2017, a between different fi elds of Civil sum of Rs. 53,54,700/- was sanctioned for Administration by disseminating or renovation of six Departmental Canteens. exchanging knowledge thereof and by providing such other facilities as would 14.49 Scholarship Scheme for children of lead to their Universal application. employees of Non- Statutory Departmental (v) To establish and maintain libraries and Canteens was instituted in 1998 out of the information system to facilitate study funds in the discretionary fund of Director of Civil Administration at International of Canteen. The scheme was introduced to level and spreading information in encourage higher studies to the children of regard thereto. the canteen staff. During 2017-18, a sum of Rs. 12,150/- was awarded as scholarship (vi) To organize and maintain, on no- to thirteen children/wards of eight canteen profi t-no loss basis, limited residential employees. accommodation for the members of

150 Annual Report 2017-18 15 The Right to Information CHAPTER

Administration of the RTI Act and Rules including amendments thereof. Issue of Guidelines and clarifi cation on RTI. Implementation of the Annual Programme titled ‘Improving Transparency and Accountability in Government through Effective Implementation of RTI Act’. Management of RTI online web portal. Administrative matters of Central Information Commission. Selection of Chief Information Commissioner and Information Commissioners in the Central Information Commission. Framing of Right to Privacy Law.

SALIENT FEATURES OF THE RIGHT TO of large amount of information in the public INFORMATION ACT, 2005 domain. It also requires the public authorities to supply information called for by any citizen 15.1 To set out a practical regime for and to permit him to inspect the documents securing information by citizens from the and collect samples of various works. The Public Authorities and to promote transparency procedure for seeking information is very and accountability in the working of all Public simple. A person seeking information has Authorities, the Parliament enacted the Right to make a request to the concerned Public to Information Act in 2005. Information Offi cer indicating the information 15.2 The Act is comprehensive and covers required. The request can be sent either by disclosure of information on almost all matters post, in person or online, if such facility exists of governance. It is applicable to Government with the public authority. It can be made in at all levels- Union, State and Local and also to Hindi or English or in the offi cial language of the bodies owned, controlled or substantially the area in which the application is made. fi nanced directly or indirectly by the 15.4 The Act creates an elaborate machinery Government. It covers all legislative bodies, the to ensure supply of information which consists judiciary, the executive and all Constitutional of Public Information Offi cers, Assistant Public bodies. Information Offi cers, Departmental Appellate 15.3 The Act casts an obligation on public Authorities, independent Central and State authorities for suo-motu disclosure/publication Information Commissions etc.

Annual Report 2017-18 151  e Right to Information

15.5 The Act requires supply of information human rights. Such organizations are required in time bound manner. A Public Information to designate Public Information Offi cers and fi rst Offi cer is required to send information called Appellate Authorities to deal with applications for at the specifi ed address within 30 days. and appeals relating to information pertaining In case of information concerning the life or to corruption or violation of human rights. liberty of a person, the information is provided within forty eight hours. If the information CENTRAL INFORMATION COMMISSION is not provided within the prescribed period, 15.8 The Government of India has constituted the Act provides for imposition of stringent the Central Information Commission and, all penalty on the Public Information Offi cer. The the 28 States to which the Act applies, have Public Information Offi cer may have to pay a constituted State Information Commissions. penalty of Rs.250/- per day of delay subject to These Commissions are highly empowered a maximum penalty of Rs. 25,000/-. independent bodies which, inter-alia, can look into the complaints made to them and decide 15.6 The Information Act has created a the appeals. The Commissions have power system of two appeals. If an applicant does to impose penalty on the defaulting Public not get information within the prescribed Information Offi cers. Central Information period or the applicant is not satisfi ed with the Commission entertains complaints and appeals reply given to him, he can make fi rst appeal in case of offi ces, fi nancial institutions, public within 30 days to the departmental appellate sector undertakings, etc. under the Central authority who is generally the next superior Government and the Union Territories while offi cer to the Public Information Offi cer. If the the State Information Commissions entertain applicant is not satisfi ed with the decision of appeals pertaining to offi ces, fi nancial the fi rst appellate authority, he can fi le a second institutions, public sector undertakings, etc. appeal to the Central Information Commission under the concerned State Government. or the State Information Commission, as the case may be, within 90 days. 15.9 The Central Information Commission, when constituted initially, had fi ve 15.7 The provisions of the Act have been Commissioners including the Chief Information made over-riding in character, so that the Commissioner. During the last 2 years (2015-16 scheme is not subverted through the operation & 2016-17), the Government has strengthened of other minor Acts. However, certain types the Commission by the appointment of one of information pertaining to security of the Information Commissioner in 2015 and three country, scientifi c or economic interest of the Information Commissioners in 2016 and the country and information on trade secrets etc. Chief Information Commissioner in 2015 and are exempted from disclosure. Certain security 2016. The Commission at present has SIX or intelligence organizations have been Information Commissioners and the Chief exempted from disclosing any information Information Commissioner. except pertaining to corruption or violation of

152 Annual Report 2017-18 Chapter - 15

RIGHT TO INFORMATION RULES, 2012 15.12 The persons below poverty line are not required to pay any fee for seeking information. 15.10 In supersession of the Central Information Commission (Appeal Procedure) 15.13 The RTI Rules, 2012 also prescribe the Rules, 2005 and the Right to Information procedure for deciding appeals by the Central (Regulation of Fee and Cost) Rules, 2005, the Information Commission. The Rules provide Right to Information Rules, 2012 has been for the following aspects of the appeal: notifi ed in the Gazette of India on 31 st July, 2012. (i) Documents to be enclosed with the appeal; 15.11 The Right to Information Rules, 2012 provide that a request for obtaining information (ii) Return of Appeal shall be accompanied by an application fee (iii) Process of Appeal of rupees ten by way of cash against proper (iv) Procedure for deciding appeals receipt or by demand draft or bankers’ cheque (v) Presence of the appellant before the or Indian Postal Order payable to the Account Commission Offi cer of the public authority. The applicant may have to pay fee in addition to application (vi) Presentation by the Public Authority fee for obtaining documents or for inspecting (vii) Service of notice by Commission the documents as follows: (viii) Order of the Commission

(i) Rs.2 for each page in A-3 or smaller RTI WEBSITE size of paper; 15.14 There is a dedicated website on RTI- (ii) Actual cost or price of a photocopy in “www.rti.gov.in”, which contains valuable larger size paper; information including circulars, notifi cations (iii) Actual cost or price for samples or and Guides on RTI, search facility for locating models; CPIOs and Appellate Authorities in Central (iv) Rupees fi fty per diskett or fl oppy; Government etc. It has a linkage with other RTI related sites as well. (v) Price fi xed for a publication or rupees two per page of photocopy for extracts ANNUAL PROGRAMME ON RIGHT TO from the publication; INFORMATION (vi) No fee for inspection of records for the 15.15 The Government has launched a fi rst hour of inspection and a fee of Centrally Sponsored Plan Scheme “Improving rupees 5 for each subsequent hour or Transparency and Accountability in fraction thereof; and Government through Effective Implementation (vii) So much of postal charge involved in of the Right to Information Act” in August, supply of information that exceeds 2010 to undertake activities in the area of fi fty rupees.

Annual Report 2017-18 153  e Right to Information awareness generation and capacity building. the implementation of RTI, its successes, Under the scheme, the State Administrative constraints in implementation, to identify the Training Institutes and State Information areas which need more attention, to address Commissions are given support through the gap areas and to see what more needs to release of grants for awareness generation be done to help achieve the objectives of the and training programmes of all stakeholders. RTI Act, DOPT provides Short Term Internships The total outlay of the scheme under XIIth Five to undergraduates who are in second year Year Plan was Rs.110.36 crores. During the pursuing fi ve year integrated course in Law or last fi nancial year i.e., 2016-17 an expenditure graduates in the fi rst year pursuing three year of Rs.6.00 crores has been incurred under the graduation course in Law to conduct an analysis Scheme. During the current F.Y i.e 2017-18, of RTI application in Select Public Authorities. an amount of Rs 3.84 crores has been released During the year under review, Internship was till 30.01.2018. After the appraisal of the Plan offered to 20 interns under RTI Internship Scheme beyond XIIth Five Year Plan, the Scheme Programme from 01.06.2017 till 05.08.2017 has been changed to an Annual Programme. out of which 16 interns successfully completed the internship. TRAINING: 15.16 The above Plan Scheme has components RTI FELLOWSHIP: of training of Public Information Offi cers / First 15.19 The RTI fellowship of 3-month duration Appellate Authorities of Centre as well as is awarded every year to four fellows in the States. On the training of State PIOs, a sum of age group of 25-40 years from the fi eld of Rs.157.56 lakhs was released to Administrative Media/Journalism/Civil Society Organizations Training Institutes during the current year upto associated with RTI/RTI Trainers to conduct 30 th January, 2018. fi eld based research on themes relating to RTI with the aim that the research output will MASS MEDIA CAMPAIGN ON RTI: enhance our understanding of the status of 15.17 The component of awareness the implementation of the Act, including its generation includes mass media campaign and success, constraints in its implementation and publication of guidebooks. During the year how those are being/could be overcome and under review an expenditure of Rs. 123.25 what more needs to be done to help achieve lakhs was incurred on these components the objectives of the Act. During the fellowship during the current year till 30th January, 2018. period each fellow is granted a total stipend of upto Rs.2.00 lakhs. The fellowship has been INTERNSHIP ON RTI: started from 2010. In the year of 2016, four RTI Fellowships were awarded. 15.18 Considering the need to consolidate and document the experiences of the Ministries/ Departments of Government of India in

154 Annual Report 2017-18 Chapter - 15

RTI CELLS IN MINISTRIES / DEPARTMENTS 15.23 The RTI online portal provides for sending online replies to applications and 15.20 Department of Personnel & Training appeals, though reply can be sent by regular provides a one-time grant of Rs. 50,000/- post also. For the successful implementation under the Annual Programme for setting up of this facility, extensive training to the CPIOs RTI Cells in the Central Ministries / Departments / FAAs has been provided by DOPT, with the to streamline receipt and disposal of RTI help of NIC. Till 31.01.2018, 2149 Public applications / appeals and orders. During this Authorities have been aligned under this year, so far no Central Public Authority has portal. availed of funds to set up RTI Cells. SUO MOTU / PROACTIVE DISCLOSURE RTI LOGO 15.24 Section 4(1) (b) of the RTI Act lays down 15.21 With a view to create a brand for the the information which should be disclosed by Right to Information, a logo given below had Public Authorities on a suo motu or proactive been adopted for the RTI on 28 th October, 2010. basis. Sections 4(2) and 4(3) of the Act The logo is very simple and iconic. A sheet of prescribe the method of dissemination of this paper with information on it, and the authority information. In order to improve the proactive fi gure behind it – providing the information. disclosure, Government of India constituted This represents the two key stakeholders in the a Task Force on Suo motu disclosure in May, process of sharing information under the RTI 2011. After considering the recommendations Act. of the Task Force, the Government of India has issued guidelines to Central Ministries / Departments for Proactive Disclosure under section 4 of the RTI Act on 15.4.2013. These guidelines envisage –

(a) Suo motu disclosure of more items under section 4, RTI ONLINE PORTAL (b) guidelines for digital publication of 15.22 A web portal namely ‘RTI Online’ has been proactive disclosure, launched to provide the facility for the Indian (c) detailing of certain clauses of section Citizens to fi le online RTI applications and fi rst 4(1)(b) to make disclosure more appeals and also to make online payment of effective RTI fees. The prescribed fee can be paid by the (d) compliance mechanism for suo motu applicant through internet banking of the State disclosure Bank of India as well as by Credit/Debit cards of (e) personal information of an individual VISA / Master, through the payment gateway not to be disclosed of SBI linked to RTI Online portal.

Annual Report 2017-18 155  e Right to Information

15.25 As per the guidelines, Pubic 15.27 State Governments have also been Authorities may publish information relating requested to consider issuing similar guidelines, to procurement, public private partnerships, along with templates for disclosure at various transfer policy and orders, RTI applications, levels, for better implementation of suo motu CAG and PAC paras, citizens’ charter, disclosure at State level. Four areas have discretional and non-discretionary grants, been identifi ed for development of templates foreign tours of Prime Minister and Ministers. viz. Public distribution system, Panchayats, MGNREGA and Primary and Secondary 15.26 The guidelines further provide that each Schools. Central Ministry/ Public Authority should get its proactive disclosure package audited by a third 15.28 A facility to upload the reply of RTI party every year and that such audit should applications and fi rst appeals on the respective be communicated to the Central Information website of the Ministry/Department has been Commission annually through publication on started from 31st October, 2014. All the their own websites along with the names of Ministries/Departments of Govt. of India have the third party auditors. Under these guidelines been requested to upload the reply to RTI it is mandatory that a senior offi cer of the application and fi rst appeal on their respective level of Joint Secretary in the case of Ministry/ websites, except the replies relating to the Department and Additional HoD in the case of personal information of an individual, if they attached/subordinate offi ces is nominated as do not serve any public interest. nodal offi cer for ensuring compliance with the proactive disclosure guidelines.

156 Annual Report 2017-18 16 Grievance Redressal Mechanism CHAPTER & Citizens’ Charter

Citizen's/ Client’s Charter and Sevottam v. Release of Grants-in-aid to staff side Compliant Public Grievance System of Secretariat of National Council (JCM). the Department: vi. Grant of advice on disagreement cases 16.1 The Citizens’/Clients’ Charter of the with UPSC on disciplinary matters. Department was reviewed by the Task Force vii. Clarifi cation on ACRs/APARs. constituted by the Department. The Task Force viii. Processing for extension of ad-hoc appreciated the efforts of the Department appointment /Grant of approval. and suggested some changes/modifi cations ix. Processing of proposals for framing/ which were duly carried out and the revised amendment/relaxation of RRs Charter has been uploaded in the website of (including proposals received online on the Department. The revised citizens’/clients’ RRFAMS). charter of the Department contains the services provided by the various Divisions, name and x. Cadre Clearance for Deputation. contact, details of the responsible offi cer, xi. NOC for fi lling up of posts in service standards and time taken, process Government organisation. involved and documents required. The charter xii. Nomination of offi cers under domestic also contains the name and contact details of Funding of Foreign Training- Long Term public grievance offi cer. The services included Training Programmes (6 months- 1 year) in the citizens’/clients’charter are: & Short Term Training Programmes (up to 6 month). i. Processing of proposals for ACC approval. xiii. Nomination of offi cers for Advanced Professional Programme in Public ii. Allocation of Service on the basis of Administration (APPPA). result of Civil Services Examination (Display on website of this Department) xiv. Advice /clarifi cation to Ministries/ Departments on the issue of iii Nomination of candidate to whom Reservation in Services to SC, ST, OBC, service allocated for Foundation PWD and Ex-Servicemen. Course (Display on website of this Department) xv. Payment to vendors for invoices submitted, except air bills, submitted iv Release of holiday list for the Government complete in all respects. Department/organisations.

Annual Report 2017-18 157 Grievance Redressal Mechanism & Citizens’ Charter

16.2 Review of implementation of Citizens’/ performance are discussed at regular intervals Clients’ Charter is a continuous process and under the chairpersonship of both JS (PG) and the Department is committed to include more Secretary (P). services and improve service standards. 16.6 Joint Secretary, DoPT is the Nodal Offi cer Public Grievances Redressal System of Public Grievances for DoPT. As per the instructions of Department of Administrative 16.3 The Department is implementing the Reforms & Public Grievances, Wednesday are centralized Public Grievances Redress and observed as meeting-less days so that the Monitoring System (CPGRAMS), an online citizens can meet the offi cers concerned with grievance redressal mechanism, developed their grievances. and monitored by the Department of Administrative Reforms and Public Grievances 16.7 As part of the ongoing exercise (DARPG). During the period January, 2017 undertaken by DARPG through Quality to 15 December, 2017 the Department has Control of India(QCI), qualitative evaluation of received 38255 grievances in CPGRAMS, out grievance disposal and the systemic changes of which 36729 grievances were disposed of. which, if brought about, can bring down the number of grievances are the two crucial points 16.4 In addition, this Department receives on which priority attention is being paid. grievances in printed/handwritten copies as well from citizens and forwarded by other Information and Facilitation Centre Ministeries/Departments of the Government of India. These Grievances are forwarded to 16.8 Information and Facilitation Centre (IFC) various Divisions for examination and redressal. of this Department is functioning with a Help The grievances which do not pertain to this Desk for providing information to the citizens, Department are forwarded to the concerned both at North Block and Lok Nayak Bhawan. Ministries /Departments and the petitioner is Apart from facilitating and guiding the citizens, informed accordingly. the IFC disseminates information regarding Department of Personnel and Training and its 16.5 Grievance redressal position, the activities. IFC has been set up with a view to obstacles which prevent as early resolution facilitating easy accessibility for the citizen. as well as measures to improve on the

158 Annual Report 2017-18 17 Progressive Use of Hindi in CHAPTER Offi cial Work

17.0 The Ministry continued to make for the staff for learning Hindi Language, Hindi concerted efforts to promote the use of Hindi Stenography and Hindi Typewriting. It also in offi cial work and to ensure compliance undertakes translation of the material received of the provisions of the Offi cial Language from various Sections/Desks of the Department Act, 1963 as amended in 1967 and Offi cial from English to Hindi such as General Orders, Language Rules, 1976 framed thereunder. Standard forms, Notifi cations, Resolutions, Various Orders/Instructions issued from time to Cabinet Notes (except the annexures relating to time by the Department of Offi cial Language other Ministries/Departments), Administrative with a view to ensure proper implementation and other Reports, Press Releases and Periodic of the Offi cial Language Policy of the Union Statements/Summaries etc. referred to in are also implemented in the Ministry. section 3(3) of the Offi cial Language Act, 1963 in addition to Parliamentary and Budgetary 17.1 MACHINERY FOR IMPLEMEN- matters. TATION AND TRANSLATION 17.2 VARIOUS COMMITTEES FOR 17.1.1 The Ministry has a full-fl edged Offi cial Language Division headed by a Joint Director EFFECTIVE IMPLEMENTATION OF (OL) with 01 (One) Deputy Director (Post OFFICIAL LANGUAGE POLICY Vacant) and 02 (Two) Assistant Directors 17.2.1 Kendriya Hindi Samiti (one post vacant) and other supporting staff. This Division caters to the needs of the Kendriya Hindi Samiti headed by the Hon’ble Department of Personnel and Training. There is Prime Minister suggests various ways and means a separate OL section under a Deputy Director to the Ministries/Departments to promote the (Offi cial Language) with necessary supporting use of Offi cial Language Hindi in the offi cial staff in the Department of Administrative work. Last meeting of the Committee was Reforms and Public Grievances. Likewise, held on 28.07.2011. The directions of the there is also a separate OL section under 01 Committee are being implemented in the (One) Assistant Director (OL) with necessary Department. supporting staff in Department of Pension and Pensioners’ Welfare. Besides monitoring 17.2.2 Hindi Salahakar Samiti the implementation of the Offi cial Language This is a high level committee consisting of 30 Policy and the Annual Programme, the Offi cial members. The Hindi Salahakar Samiti of this Language Division arranges in-service training Ministry was reconstituted on 13.04.2014

Annual Report 2017-18 159 Progressive Use of Hindi in O cial Work after the constitution of 16 th Lok Sabha. Offi cial Language Hindi in the Department. The eleventh meeting of the committee was held in New Delhi under the chairmanship of 17.2.5 Offi cial Language Implementation Hon’ble Minister of State (PP) on 8th May, 2017 Committee (OLIC) of Attached Offi ces in which progressive use of Hindi in offi cial All the attached/subordinate offi ces of the work of the Ministry was reviewed.The next Ministry have their own Offi cial Language meeting of Hindi Salahkar Samiti is scheduled Section and they have their own Offi cial to be held on 15 th February, 2018 under the Language Implementation Committee chairmanship of Hon’ble Minister of State (PP). (OLIC). The meetings of Offi cial Language 17.2.3 Kendriya Rajbhasha Karyanvayan Implementation Committee are held regularly Samiti in these offi ces and the representatives of the Department also attend these meetings. Kendriya Rajbhasha Karyanvayan Samiti is headed by the Secretary, Department of Offi cial 17.3 SPECIFIC MEASURES TAKEN FOR Language which reviews the ongoing progress PROMOTING THE USE OF OFFICIAL of the use of Hindi in all Ministries/Departments LANGUAGE HINDI of Government of India. The directions of this 17.3.1 Quarterly Progress Report and Committee are being complied with in the Annual Assessment Report Department. To assess the work done by the personnels 17.2.4 Offi cial Language Implementation in Hindi in their offi cial work, a Quarterly Committee (OLIC) Progress Report is compiled after collecting relevant data from various Divisions/Sections The meetings of the Offi cial Language in a prescribed proforma and sent to the Implementation Committee (OLIC) of the Department of Offi cial Language, Ministry Department of Personnel and Training are of Home Affairs on regular basis. Similarly, held periodically in the Department to discuss Annual Assessment Report is also sent to the the Quarterly Progress Reports and suggest Department of Offi cial Language, Ministry of various measures for progressive use of Offi cial Home Affairs. Language Hindi in the Department. The meetings of Offi cial Language Implementation 17.4 CASH AWARDS AND INCENTIVE Committee (OLIC) are being held regularly SCHEMES in the Department. Last meeting was held on 08.12.2017. The Quarterly Progress Various incentive schemes of the Department Reports related to Offi cial Language Hindi are of Offi cial Language to encourage offi cers and reviewed in the meetings of Offi cial Language employees to do their offi cial work in Hindi are Implementation Committee (OLIC) and various in vogue in all the government departments. measures are taken for progressive use of One such scheme is in vogue in this Department.

160 Annual Report 2017-18 Chapter - 17

Cash awards are given to staff members who commendation certifi cates. carry out their offi cial work (Noting & Drafting) in Hindi. HINDI IN TRAINING INSTITUTIONS 17.7 The two Training Institutions under HINDI WORKSHOPS the Ministry viz. Lal Bahadur Shastri National 17.5 Hindi Workshops are organized in the Academy of Administration (LBSNAA), Department to remove the hesitation among Mussoorie and the Institute of Secretariat the offi cers and employees to do their offi cial Training and Management (ISTM), New Delhi work in Hindi in which all the participants are have made considerable progress in providing given practical training of Rajbhasha Hindi. the training materials in Hindi also. In LBSNAA, During the period under review, three Hindi the teaching material of main subjects are Workshops were organized on 20.01.2017, provided in book form and translation of 27.04.2017 and 08.09.2017 at North Block; the lecture notes of the topics taken by the CSOI, New Delhi and North Block respectively. faculty members is provided immediately on Thereafter, the last Workshop was organized the demand of trainee offi cers. Institute of at North Block, New Delhi on 15 th December, Secretariat Training and Management (ISTM) 2017. also has its all the training material available in bilingual form. ORGANISING HINDI FORTNIGHT/DIWAS 17.6 Hindi Fortnight was organized in the MONITORING AND INSPECTION Department from 13 th September, 2017 to 17.8 The progress made in Hindi for effective 29 th September, 2017. During the fortnight implementation of the Offi cial Language Policy ten competitions namely Hindi Noting & is reviewed on the basis of Quarterly Progress Drafting (Hindi/Non-Hindi), Hindi Essay Report and Annual Assessment Report. The Writing (Hindi/Non-Hindi), Offi cial Language progress made in the progressive use of Hindi Hindi and General Knowledge, Translation, is discussed at length in the quarterly meetings Hindi Story Writing, Hindi Extempore and of internal Offi cial Language Implementation Hindi Poetry Recitation etc. were organized. Committee in which remedial measures are Hindi Symposium: Condition and Direction of suggested to remove the shortcomings found. Offi cial Language Hindi in Morden Perspective was also organized as the 10 th competition Besides, Divisions/Sections and the Attached on this occasion in which a Hon’ble member Offi ces of the Ministry are inspected by Offi cial of Hindi Salahkar Samiti along with a large Language Section of the Department of number of offi cers and employees of the Personnel and Training in a phased manner and Department enthusiastically participated and necessary measures are taken and directions the participants who secured fi rst, second and are given to overcome the practical diffi culties third positions and also those who performed experienced in the course of implementing the well were awarded with cash prizes and Offi cial Language Policy of the Union.

Annual Report 2017-18 161 Progressive Use of Hindi in O cial Work

During the year under review, subordinate RAJBHASHA RUNNING SHIELD offi ces located at Central Bureau of 17.9 With a view to promote competitive Investigation, Mumbai and Staff Selection feeling among subordinate offi ces for Commission, Kolkata were inspected from promoting Rajbhasha Hindi in the offi cial 04.10.2017 to 06.10.2017 and 31.10.2017 work of the Department, an ambitious shield to 02.11.2017 respectively from the point of scheme entitled Rajbhasha Chal Vaijayanti view of implementation of Offi cial Language in Yojana consisting of two parts was launched. their offi cial work and the progressive use of The fi rst part is meant for the sections located Hindi in their work was also reviewed. Twenty at Headquarters under which Rajbhasha two(22) sections (AIS-I, II, III; Estt.(B),(C),(D); Running Shield would be given to the section ACC; Election Cell; SM-I, II; Training Deptt.; using Hindi in its offi cial work more than any Welfare; AVD-I, II, III, IV; CRD; AT; EO (SM/ other section and the offi cers and employees ACC-3); CS-I, II; Estt.(L) at Headquarters working there in Hindi would be rewarded. were insepected in the month of August to The second part of the scheme is meant for the take the stock of the progress made in the Subordinate Offi ces in which provisons have implementation of Offi cial Language. Recently, been made to give the Rajbhasha Running one attached offi ce of the Department i.e. Shield to the Subordinate Offi ce doing its Staff Selection Commission, New Delhi was offi cial work in Hindi more than any of the also inspected in the month of August to take Subordinate Offi ces. For the year under review, the stock of the use of Offi cial Language in AD-IV section and SSC have been selected their offi cial work. Thereafter, Lal Bahadur as the outstanding section and subordinate Shastri National Academy of Administration, offi ce of the Department respectively using Mussoorie and Central Bureau of Investigation, Hindi in its offi cial work more than any other Dehradun have been scheduled to be inspected section or offi ce. They will be awarded with from 20 st February, 2018 to 24 rd February, the Rajbhasha Running Shield in due course. 2018.

162 Annual Report 2017-18 18 Financial Management CHAPTER

18.1 The provision is for expenditure of the c) Department of Pension & Pensioners Ministry of Personnel, Public Grievances & Welfare which administers all activities Pensions in respect of: relating to retirement benefi ts including Gratuity, Pension, fringe benefi ts to a) Department of Personnel & Training pensioners, etc. which is entrusted with the work 18.2 The provision is for establishment- relating to framing / interpretation related expenditure of the Central Bureau of rules and regulations; recruitment, of Investigation which is entrusted with promotion and reservation policy; investigation and prosecution in corruption induction, training and refresher cases against public servants, private persons, courses for all levels / grades of Civil fi rms and other cases of serious crimes. This Services posts; service conditions, also includes provision for various projects career and manpower planning, such as CBI e-Governance, Modernization of vigilance, discipline and welfare Training Centre, Establishment of Technical activities of Central Government and Forensic Support Units, Construction of servants; investigation and prosecution offi ce / residence complexes for CBI branches, in corruption cases and other serious Comprehensive Modernisation of CBI crimes; redressal of grievances of branches/ offi ces. public servants. The provision includes Grants-in-aid assistance to Residents 18.3 The provision is for meeting CBI’s secret Welfare Associations, Sanskriti School, service expenditure. etc. b) Department of Administrative 18.4 The provision is for establishment- Reforms & Public Grievances which related expenditure of the Staff Selection is entrusted with matters relating to Commission including expenditure on the Administrative Reforms, O&M and conduct of examinations for recruitment policy, coordination and redressal of of lower grade staff in Central Ministries/ grievances including those pertaining Departments etc. to Central Government Agencies; 18.5 The provision is for establishment- hosting of Civil Service Day, PM’s related expenditure of the Central Award, Chief Secretaries Conference Administrative Tribunal which is entrusted etc. with the redressal of grievances exclusively of

Annual Report 2017-18 163 Financial Management public servants. This also includes provision for to a Centre of Excellence, Augmentation Purchase of Land and Construction of Building of Training Facilities at ISTM, UNDP- for various Benches of CAT. Strengthening of Human Resource Management. 18.6 The provision includes establishment related expenditure of Institute of Secretariat 18.11 This also includes Scheme provision Training & Management (ISTM), Lal Bahadur for Department of Administrative Reforms & Shastri National Academy of Administration Public Grievances scheme for Modernisation (LBSNAA) & Training Division, DOPT. These of Government Offi ces, Pilot projects on Organizations arrange several training Administrative Reforms which consists of programmes including foundation courses, promotion of e-governance, fostering of refresher courses, mid-career training, etc. so good governance, learning from success, as to equip all levels / grades of Secretarial sevottam etc. It also includes allocation for functionaries with adequate exposure to the Department of Pension’s scheme “Pensioners latest rules and regulations, aptitude etc., Portal”. expenditure on domestic / overseas travel, course fees etc. in respect of CSS / CSSS offi cials 18.12 This also includes Grants in aid who are to undergo mandatory training at allocations to Indian Institute of Public ISTM as a pre-condition for consideration for Administration and National Centre for Good promotion to next higher grade have also Governance. been included centrally in the budget of this 18.13 The provision includes Grants-in- Ministry. aid assistance to Grih Kalyan Kendra & 18.7 The provision is for establishment related Central Civil Services Cultural & Sports expenditure of Public Enterprises Selection Board. Board and Central Information Commission. 18.14 This also includes provisions for projects 18.8 The provision is for establishment and such as Construction of offi ce building of the construction related charged expenditure for Central Information Commission, CIC’s project Lok Pal. on effective implementation of RTI Act. It also includes CIC’s allocation for Dak digitization, 18.9 The provision is meant for reimbursement setting up of Video Conferencing facilities, to State Governments towards House Building preparation of publicity material on RTI, setting Advances paid to All India Service Offi cers. up of Call Centre and establishment of wing for transparency and accountability studies 18.10 This also includes provision for Training for CIC. Fund allocations in respect of DOPT’s schemes like Training for all, Domestic Funding Propagation of RTI Act are also made. for Foreign Training, Upgradation of LBSNAA

164 Annual Report 2017-18 Chapter - 18

18.15 Establishment Related Demand No-70, Ministry of Personnel, Public Grievances & Pensions (Rs. In crore) Actuals BE Actuals RE BE 2016-17 2017-18 As on 12th 2017-18 2018-19 Dec, 2017 REVENUE Administration of Justice (CAT) (Major Head -2014) Salary 78.06 78.11 58.55 79.18 83.14 Others 19.85 15.92 10.13 23.72 23.72 Total 97.90 94.03 68.68 102.90 106.86 Public Service Commission (SSC) (Major Head -2051) Salary 27.98 29.98 21.49 29.93 31.43 Others 84.94 167.33 163.93 319.75 254.69 Total 112.92 197.31 185.42 349.68 286.12 Secretariat General Services (M/o Personnel, PG & P) (Major Head -2052) Salary 74.02 85.15 58.99 85.75 89.99 Others 27.08 36.86 27.15 39.10 52.18 Total 101.10 122.01 86.14 124.85 142.17 Police- Criminal Investigation and Vigilance (CBI and Interpol &Coord Wing) (Major Head -2055) Salary 441.65 441.68 353.25 469.47 490.11 Others 141.52 115.84 57.66 124.39 124.39 Total 583.16 557.52 410.90 593.86 614.50 Training (LBSNAA, ISTM & Other Training Schemes) (Major Head -2070) Salary 28.85 30.83 15.27 33.20 33.39 Others 37.32 36.20 25.52 52.83 58.19 Total 66.17 67.03 40.79 86.03 91.58

Annual Report 2017-18 165 Financial Management

Lok Pal (Major Head -2062) Salary 0.00 1.45 0.00 0.00 1.45 Others 0.00 2.34 0.00 0.00 2.34 Total 0.00 3.79 0.00 0.00 3.79 Other Expenditure (PESB & CIC) (Major Head -2070) Salary 11.17 11.31 7.44 11.71 12.27 Others 17.93 14.11 11.95 19.72 14.27 Total 29.10 25.42 19.38 31.43 26.54 TOTAL (REVENUE) Salary 661.73 678.51 514.99 709.24 741.78 Others 328.63 388.60 296.34 579.52 529.77 Total 990.35 1067.11 811.32 1288.76 1271.55 CAPITAL Capital Outlay on Police 2.00 2.10 1.62 2.51 2.10 CBI-Motor Vehicles / Machinery & Equipments (Major Head -4055) Capital Outlay on Public Works Staff Selection Commission (Major Head 0.00 0.01 0.00 0.08 0.01 -4059) CAT- Purchase of land & Construction 10.40 11.78 0.42 3.50 5.00 of Buildings for various benches of CAT (Major Head- 4059) Lokpal- Construction of Building 0.00 0.50 0.00 0.00 0.50 (Major Head- 4059) Loans & Advances to State 0.00 1.50 0.00 1.65 1.65 Government HBA to AIS Offi cers (Major Head -7601) TOTAL (CAPITAL) 12.40 15.89 2.05 7.74 9.26 GRAND TOTAL (GRANT NO 70) 1002.75 1083.00 813.37 1296.50 1280.81

166 Annual Report 2017-18 Chapter - 18

18.16 Details of Central Sector Schemes/ Projects of this Ministry as per Statement of Budget Estimates (SBE) 2018-19 Scheme wise allocations are given below:- (Rs. in crores) Sl.No. Name of the Programme/Scheme Revenue Budget Revised Expen- Budget Or Estimates Esti- diture as Estimates Capital 2017-18 mates on 12th 2018-19 2017-18 Dec , 2017 1 2 3 4 6 7 8 I Training Schemes (a) Training for All – Support for R 28.00 26.00 9.25 26.00 Training Activities and Capacity Building for Project Appraisal (b) Strengthening of Human Resource R 1.35 0.00 0.00 0.00 Management SHRM-UNDP Project- EAP (c) Domestic Funding for Foreign R 60.00 60.00 39.36 60.00 Training (d) Augmentation of Training Facilities R 2.21 1.00 0.03 1.00 at ISTM C 0.81 0.51 0.00 1.00

(e) Improvement of Infrastructure and R 11.00 11.00 5.86 11.00 up gradation of Essential facilities at C 16.00 19.00 9.29 17.75 LBSNAA - Up gradation of LBSNAA to a Centre of Excellence Total – Training Schemes 119.37 117.51 63.79 116.75 II Administrative Reforms & Pensioners’ Scheme (a) Plan Schemes for Administrative R 29.53 27.00 10.13 30.00 Reforms (b) UNDP Project- Strengthening of R 3.00 0.70 0.18 0.00 Public Administration & Governance -EAP (c) Pensioner’s Portal R 6.00 5.75 2.06 6.00 Total - Administrative Reforms & 38.53 33.45 12.37 36.00 Pensioners’ Scheme Total 157.90 150.96 76.16 152.75 Revenue 141.09 131.45 66.84 134.00 Capital 16.81 19.51 9.29 18.75

Annual Report 2017-18 167 Financial Management

18.17 AUDIT OBSERVATIONS IN to provide extension of time for submission of RESPECT OF MINISTRY OF PERSONNEL, Action Taken Report on this Para. PUBLIC GRIEVANCES & PENSIONS 18.17.2 Comptroller & Auditor General of 18.17.1 Public Accounts Committee India

3 PAC Para are pending in this Ministry and No C&AG paras is pending in this Ministry the Lok Sabha Secretariat has been requested

18.17.3 Statutory Audit Paras

No. of outstanding No. of Outstanding S.No. Name of the offi ce paras as on paras as on 15/12/2016 31/10/2017

1 Department of Personnel & Training 92 51 2 Staff Selection Commission 44 72 3 Union Public Service Commission 8 5 Institute of Secretariat Training & 4 14 12 Management 5 Department of AR & PG 5 11

6 Deptt. of Pensions & Pensioners' Welfare 9 6

Lal Bahadur Shastri National Academy of 7 4 9 Administration 8 Central Administrative Tribunal 40 37 9 Central Vigilance Commission 12 12 10 Central Information Commission 8 9 11 Central Bureau of Investigation 191 139

Total 427 363

All the concerned authorities have been instructed to take steps for early settlement of the audit objections.

168 Annual Report 2017-18 19 Department of Administrative CHAPTER Reforms and Public Grievances

Vision Excellence in governance for the benefi t of all citizens.

Mission To foster excellence in governance and pursuit of administrative reforms through: Improvements in government policies, structures and processes Promoting citizen-centric governance with emphasis on grievance redress Innovations in e-Governance Documentation and dissemination of best practices

Objectives Promoting administrative reforms in government policies and processes Formulation of policy and coordination of issues relating to redress of grievances Dissemination of knowledge and best practices in governance Promoting reforms through e-Governance

EXECUTIVE SUMMARY There are seven Divisions in the Department, as follows: The Department of Administrative Reforms and Public Grievances is the nodal department i) Administrative Reforms of Government of India responsible for administrative reforms and redress of public ii) Organization & Methods grievances. The Department endeavors iii) e-Governance to document and disseminate successful governance practices. The Department also iv) Documentation & Dissemination undertakes activities in the fi eld of international v) International Exchange & Cooperation exchange and cooperation to promote public service reforms. The Department promotes vi) Administration & Coordination e-Governance activities and formulates and vii) Public Grievances. simplifi es common offi ce procedures.

Annual Report 2017-18 169 Department of Administrative Reforms and Public Grievances

19.1 The Department of Administrative 19.3 FUNCTIONS Reforms & Public Grievances is headed by a (i) Matters relating to administrative Secretary. Available Staff Strength is 1 Secretary, reforms. 1 Additional Secretary, 3 Joint Secretaries, 4 Directors/ Deputy Secretaries and 16 Under (ii) Organization of Civil Services Day and Secretaries. An organizational chart of the Prime Minister’s Award. Department is at Annexure-II. Incumbency (iii) Coordinating and supporting position of Under Secretary and above level implementation of National e-Governance offi cers is at Annexure-III. Plan of Government of India. (iv) Management of Public Grievance Information regarding steps taken by this Redress Mechanism. Department for Prevention of sexual harassment of women at workplace and welfare of SC, ST, (v) Documentation and dissemination of OBC and Persons with Disability (PWD) is at Good Governance Practices. Annexure-IV and Annexure-V respectively. (vi) Formulation and simplifi cation of common offi ce procedures. 19.2 As per the Government of India Important events/achievements of the Allocation of Business Rules, the following Department subjects have been allocated to the Department of Administrative Reforms & Public Grievances: 19.4 Promoting Prime Minister’s Award for Excellence in Public 1. Administrative Reforms, including Administration e-governance and dissemination of 19.4.1 During the Civil Services Day held on best practices. 21 st April, 2017, the Hon’ble Prime Minister 2. Organization and Methods. presented 12 awards of which 10 awards 3. Policy, coordination and monitoring of were given to the best performing districts issues relating to – in implementing Priority Programmes and 2 awards for Innovation Category. (a) Redress of public grievances in general; and 19.4.2 During the function, panel discussions (b) Grievances pertaining to Central on ‘Creating value through Human Capital Government agencies. Management in Government’ and three 4. (a) Research in public management; Breakaway Sessions on ‘Agriculture’, ‘Energy’ and ‘Skill Development and Entrepreneurship’ (b) Liaison with State Governments, were organized. Inputs on the theme 'Creating professional institutions etc. in public value through Human Capital Management management matters. in Government' were taken from 533 District 5. Administration of Central Secretariat Collectors and these were crystallized in the Manual of Offi ce Procedure: form of a paper for the panel discussion.

170 Annual Report 2017-18 Chapter - 19

19.4.3 Another new feature of Civil Services action on public grievances has made an impact Day 2017 programme was that 55 shortlisted on expediting redress of grievances .This will initiatives were made available online and shared continue to be in operation till 31.3.2018. with IAS offi cers of 2013 to 2016 bathches. The objective was to make them imbibe learning 19.5.4 A Twitter Seva was launched on from these case studies and encourage them 4.2.2017 for facilitating people to tweet on to study, analyse and further innovate on these pending Grievances and also on other issues schemes and programmes. 615 young offi cers relating to this Department responded to a questionnaire based on these case studies and provided their perspectives 19.5.5 A new version 6.0 of CPGRAMS with and suggestions. These were also shared in several additional features viz., one time the breakaway sessions on Agriculture, Energy registration, lateral transfer of grievances and Skill & Entrepreneurship. among Ministries/ Departments, etc. is ready and is likely to be launched soon. 19.5 Public Grievances 19.5.6 A National Workshop on Implemen- 19.5.1 A grievance analysis study was tation of Right to Services Acts in States/UTs conducted earlier for top 20 Ministeries/ was held in Jammu during 11/12.11.2016. Departments, receiving large number of It was inaugurated by Dr. Jitendra Singh, grievances. A Project Management Unit MoS (PP). The Workshop was organized in (PMU) has been set up in the Department for collaboration with D/o Public Policy and Public monitoring the reforms being undertaken by Administration, Central University of Jammu these Ministries/ Departments. The report of and attended by Senior Offi cers from 17 Project Management Unit (PMU) on monitoring States/UTs who made detailed presentations reforms in the top 20 grievance receiving on the subject and also participated in the Ministries / Departments / Organizations has panel discussions. On the occasion, a Report been fi nalized and will shortly be circulated to of Research and Evaluation Study on the Prime the concerned Ministry/Department. Minister’s Awarded initiatives, conducted by IIDM, Bhopal was also released by MoS (PP). 19.5.2 Grievance Analysis Study in respect of the next 20 grievance receiving Ministries/ IT based redressal and monitoring Departments/Organizations listed on CPGRAMS system of Grievances has been conducted by Quality Council of India. The reports were fi nalized and circulated 19.5.7 A new Mobile App with more user to concerned Ministries/ Departments/ friendly features has been developed and Organizations for implementation of the has been integrated with Unifi ed Mobile suggested systemic reforms. Application for New-age Governance (UMANG). 19.5.3 The Public Grievances Call Centre which has been set up in Feb., 2016 for expeditious 19.5.8 An Award Scheme has been launched for recognizing performance on CPGRAMS

Annual Report 2017-18 171 Department of Administrative Reforms and Public Grievances through issue of Certifi cate of Appreciation. Till Department also released four publications now 19 Certifi cates of Appreciation have been viz. (i) Background paper; (ii) Compendium of awarded. This year, Certifi cate of appreciation selected papers; (iii) Excellence in Governance; was awarded by MoS (PP) on 04.09.2017 to 5 and (iv) Citations for National e-Governance Ministries/ Departments/ Organizations listed Award Winners. on CPGRAMS for the fi rst and second quarter of 2017 viz. Central Board of Direct Taxes, M/o 19.7 Promoting Adoption of Self- Micro, Small and Medium Enterprises, M/o declaration and Self-attestation Development of North Eastern Region, M/o DARPG has pursued with Ministries/ Panchayati Raj and D/o Administrative Reforms Departments of the Govt. of India and the State/ and Public Grievances. UTs to review the requirement of Affi davits and Attestation by Gazetted Offi cers in 19.5.9 A project for reviewing the Citizens’ various application forms. About 58 Ministries/ Charter of a few selected Ministries/ Department of the Central Government and Departments with large public interface is majority of the States have already abolished being implemented. It will identify all the requirement of Affi davit and Attestation by services being delivered by these Ministries/ Gazetted offi cers except where it is required Departments and recommend relevant under a statute. DARPG is pursuing with the standards (timelines, designated offi cers etc.) Ministries/Department of Government of India for making it more citizen centric. and the State/UTs, which have not adopted this practice through meetings/letters at highest 19.5.10 Intensive review meetings and level, so that citizens can benefi t from the frequent trainings on CPGRAMS were held Government initiative. during the year 2017. 19.8 Promoting Minimum Government 19.6 Promoting e-Governance Maximum Governance Initiatives (National e-Governance Awards) (e-offi ce Mission Mode Project) The 20 th National e-Governance Conference e-Offi ce is one of the Mission Mode Projects was organized in Visakhapatnam, Andhra (MMPs), under the National e-Governance Pradesh on 9-10th January, 2017 jointly Plan (NeGP). DAR&PG is the nodal agency by the Department of Administrative for implementing this project. Effective steps Reforms & Public Grievances, Ministry of have been taken to expedite implementation Electronics & Information Technology and of e-offi ce in Central Government Ministries/ State Government of Andhra Pradesh. The Departments. 30 Central Ministries and main theme of the Conference was “Digital Departments have already implemented Transformation”. During the conference, the e-offi ce fully and 46 Central Ministries/ National e-Governance Awards were given Departments have also started showing under 12 categories of excellence in the improving trends. fi eld of e-Governance. On the occasion, the

172 Annual Report 2017-18 Chapter - 19

19.9 Promoting Documentation and 19.9.4 The Department provides fi nancial Dissemination of Good Governance assistance to support professional Initiatives documentation and dissemination of good governance initiatives by the State/UT 19.9.1 The Department produces documentary governments. This year, fi nancial assistance fi lms on Best Practices across the country. A has been granted to 10 good governance documentary Film on e-Governance initiatives initiatives. was showcased on the occasion of 20th National Conference on e-Governance Award, 19.9.5 Publication of e-magazine ‘Minimum 2017. Two Documentary fi lms namely ‘Journey Government – Maximum Governance’ to PM Awards’ and ‘Making New India’ were th showcased during the celebration of 11 Civil The January-June, 2017 issue of e-Book services Day, 2017. “Minimum Government – Maximum Governance” is published and available on the 19.9.2 This Department is engaged in website of the Department at http://darpg. publication of books containing articles on gov.in/journal-MGMG. select best practices. Two books namely ‘New Beginning’ (Book on Innovations) and 19.10 Promoting International Exchange ‘Fostering Excellence’ (Book on Success and Cooperation: stories) have been published and released by 19.10.1 DARPG works as the nodal Hon’ble PM on the occasion of Civil Services department in respect of matters relating Day, 2017. to international cooperation in the fi eld of 19.9.3 The Department organizes Regional Public Administration and Governance, which Conferences with a view to bring National and includes organizing programmes and visits of State level organizations on the same platform the foreign delegations to India and visits of to share experiences in the formulation and Indian delegations abroad as part of projects / implementation of good governance practices. bilateral measures taken up in accordance with This year three Regional Conferences have the Memorandum of Understandings (MOUs) been organized. First Regional Conference on / Agreements signed between India and other the theme “Good Governance and Replication countries (bilateral or multilateral). of Best Practices” was held in the month of July, 19.10.2 Department of Administrative Reforms 2017 at Nainital, Uttarakhand. Second Regional and Public Grievances as the institutional Conference on the same theme was held in member and Board member of Commonwealth the month of September, 2017 at Goa. Both Association for Public Administration and the conferences were graced by Hon’ble MoS Management (CAPAM) is actively engaged with (PP). The Chief Ministers of respective states various strategic programmes and activities of were also present. Third Regional Conference CAPAM in promoting good governance across on the same theme was held in the month of the Commonwealth. Shri C. Viswanath, the December, 2017 at Guwahati, Assam.

Annual Report 2017-18 173 Department of Administrative Reforms and Public Grievances then Secretary, Department of Administrative services on National Government Services Reforms and Public Grievances, participated Portal to improve India’s ranking on UN in the CAPAM Board of Directors E-Government Index and to make a single Meeting/Strategic Planning meeting held in window platform for all Government New York, USA during 28 th to 30 th April, 2017. services.

19.10.3 Under Capacity Building in the fi eld 19.10.6 Department has signed an MoU on of Public Administration and Governance, the 24th June, 2017 with Government of Portugal Department has organized two customized on ‘Public Administration and Governance short-term Foreign Training Programmes Reforms’ with the objective to strengthen on the theme ‘Minimum Government with and promote cooperation between the two Maximum Governance’ through e-Governance countries in the area of Public Administration based Citizen Centric On-line Services. The and Governance. programme covered offi cers from Government of India and the States/UTs, including PM 19.10.7 A Presentation was made by Mr. Award winners/National e- Governance Award Jaakko Kuosmanen, Expert at Demos, winners in the Korea Development Institute Helsinki on “Foresight and Innovation Lab” (KDI), Seoul, South Korea in September, 2017 on 20 th November, 2017 in Department of and the London School of Economics (LSE), Administrative Reforms and Public Grievances London, UK in October, 2017. which was attended by select Ministries/ Departments of Government of India and 19.10.4 Under the ongoing partnership with States. UNDP, the Department of Administrative Reforms and Public Grievances (DARPG) is 19.11 Initiative for Swachhata working towards enhancing India’s ranking in Pakhwada: the UN e-Government Survey. According to 19.11.1 DAR&PG undertook massive United Nations e-Government Survey 2016 cleanliness drive and activities during the conducted biennially, India’s rank has improved Swachhata Pakhwada from 16 th June to in the UN e-governance index. The Survey 30 th June, 2017. The Department undertook has shown India’s progress on the various activities like reviewing and weeding e-Government Development Index, with a out of old records, digitization of records, ranking of 107 out of 193 countries as against disposal of old and obsolete items, cleanliness 118 in 2014. of offi ce premises, canteens, toilets, and surrounding areas adjacent to the building 19.10.5 DARPG, in association with UNDP during the Pakhwada. Further, Poster(s)/Slogan and National Informatics Centre (NIC), Competition was organised on the theme organized a Master Trainer Workshop of Swachha Bharat. The best workstation of States / UTs and selected Ministries / was also declared in the Department. The th Departments of Government of India on 13 Department achieved the target of complete October 2017 in New Delhi to strengthen the e-offi ce implementation, digitized the records

174 Annual Report 2017-18 Chapter - 19 and destroyed the physical fi les, which were 19.12 Celebration of International Day not required to be retained as per Record of Yoga Retention Schedule. 19.12.1 DARPG celebrated 3rd International st 19.11.2 The Union Minister of State Day of Yoga on 21 June, 2017. In this (Independent Charge) Development of North- connection, regular Yoga classes were Eastern Region (DoNER), MoS PMO, Personnel, organized in offi ce premises during the period, Public Grievances & Pensions, Atomic Energy which were attended by the offi cers and staff and Space, Dr. Jitendra Singh visited the members. The offi cials of the Department also offi ce premises at Sardar Patel Bhawan and participated in the Yoga at different places, saw the implementation of the Swachchta organized on the occasion of 3rd International Action Plan followed by a press conference Day of Yoga on 21st June, 2017. on implementation of Swachhata Pakhwada.

Offi cials of the Department participating in Yoga classes

Annual Report 2017-18 175 20 Administrative Reforms CHAPTER

Civil Services Day and Prime Minister’s were organized. Inputs on the theme 'Creating Awards Scheme for Excellence in Public value through Human Capital Management Administration in Government' were taken from 533 District Collectors and these were crystallized in 20.1 Government of India celebrates April the form of a discussion paper for the panel 21 every year as ‘Civil Services Day’ for the discussion. In addition 55 shortlisted initiatives civil servants to rededicate themselves to the were shared with batches of IAS offi cers from cause of citizens and renew their commitment 2013 to 2016. Inputs from 615 offi cers were to public service and excellence in work. This discussed in various panel discussions. date coincides with the date when the fi rst Home Minister of Independent India Sardar 20.3 On Civil Services Day, 2017, the Hon’ble Vallabhbhai Patel addressed the fi rst batch PM presented the total of 12 awards, of which of Indian Administrative Service Offi cers at 10 awards were given to the best performing Metcalfe House New Delhi. The fi rst such districts in implementing Priority Programme function was held in Vigyan Bhavan, New namely (i) Pradhan Mantri Krishi Sinchayee st Delhi on 21 April, 2006. On this occasion, Yojana (ii) Deen Dayal Upadhayay Gram the Hon'ble Prime Minister conferred "Prime Jyoti Yojana (iii) Pradhan Mantri Fasal Bima Minister’s Award for Excellence in Public Yojana(iv) Start Up India (v) Stand Up India and Administration" to acknowledge, recognize (vi) e-National Agriculture Market (e-NAM) and award the extraordinary and innovative and 02 awards to the organization of Central/ work done by offi cers of the Central and State States/UTs including Districts for Excellence in Governments including Districts. Innovation in Public Governance. Under this scheme, awards were given for implementing 20.2 Civil Services Day, 2017 was observed Priority Programmes of Govt. of India and on 20-21st April, 2017 at Vigyan Bhavan, for Innovation in environment conservation, New Delhi. On this day, panel discussions disaster management, water conservation, on ‘Creating value through Human Capital energy, education and health, women and Management in Government’ and Three child centric initiatives etc. Breakaway Sessions on ‘Agriculture’, ‘Energy’ and ‘Skill Development and Entrepreneurship’

176 Annual Report 2017-18 Chapter - 20

Hon’ble PM presenting the Awards for Excellence in Public Administration on 21st April 2017 at Vigyan Bhawan, New Delhi

20.4 For Civil Services Day, 2018 Priority 20.5 Application for PM Awards will be Programmes namely, (i) Pradhan Mantri received online on designated portal and will Fasal Bima Yojana (ii) Deen Dayal Upadhayay be evaluated by three levels of Committees i.e. Grameen Kaushalya Vikas Yojana (iii) Promoting Screening Committee chaired by Additional Digital Payments (iv) Pradhan Mantri Awas Secretary level offi cers, Expert Committee Yojana – Urban & Rural have been identifi ed chaired by Secretary Department of AR & PG for awards. In addition, two awards will also and Empowered Committee chaired by Cabinet be given to an organization of Central/States/ Secretary. Citizens’ feedback of shortlisted UTs including Districts for Innovation in Public Districts/ Organizations obtained through Call Governance in the fi eld of environment Centre, spot study reports and presentation / conservation, disaster management, water interaction by the Districts etc. will be taken conservation, energy, education and health, into account while selecting the candidates for women and child centric initiatives etc., of PM Awards. which 01 award will be given to an Aspirational.

Annual Report 2017-18 177 Administrative Reforms

was revised in 2015-16 to include funding for replication of PM awarded and National e-Governance awarded initiatives. In the year 2016-17, DARPG funded approx. Rs. 3.50 Crores to 5 projects in three States.

Good Governance Index 20.7 Department of Administrative Reform and Public Grievances (DARPG), GOI has been mandated to develop Good Governance Index (GGI) recommended by Group of Secretaries (GoS) on Governance. Proposed Good Governance Index would present a state- Hon’ble Prime Minister addressing 11 th Civil wise comparative picture about the strong Services Day function in New Delhi on 21 st and weak areas of service delivery, which April 2017 would help them in generating performance improvement mechanism. The work has been State Collaboration Initiatives assigned to Centre for Good Governance 20.6 DARPG provides funds to the State (CGG), Hyderabad for technical assistance. The Governments under the scheme “State parameters of Good Governance are being Collaboration initiative” with a purpose to developed through consultation with various improve public service delivery. The scheme stakeholders.

178 Annual Report 2017-18 21 Public Grievances CHAPTER

MANDATE The Public Grievances Division is responsible for issuing policy guidelines and coordinating & monitoring of issues regarding redress of public grievances and staff grievances for the Central Government. In accordance with federal principle of governance, the grievances relating to States are forwarded to concerned State Government for appropriate action. The PG Division also coordinates the implementation of Sevottam which is a part of a citizen centric quality management framework for better service delivery.

21.1 The Allocation of Business Rules, 1961, a Scheme for strengthening of State ATIs allocates to DARPG inter alia, the responsibility through implementation of Sevottam Cell is for Policy, Coordination and Monitoring in place under which 10 State ATIs are being of issues relating to (a) Redress of Public funded by the Department. Grievances in general and (b) Grievances pertaining to Central Government Agencies, 21.3 The Public Grievances Division has in particular. The Public Grievance Division is undertaken the following activities during the responsible for this activity since December year and before:- 1987. From 1997, the Division has also been made responsible for several Citizen Centric 21.4 Grievance Redress Initiatives under the platform of ‘Responsive 21.4.1 An online system for grievance redress, Government’. These include Citizens’ Charter, called the ‘Centralized Public Grievance Redress Information Facilitation Counters, and Quality and Monitoring System’ (CPGRAMS) has Management System (QMS) framework called evolved since 2007. At present its upgraded Sevottam, for bringing improvement in public version 5.0 is accessible at http://pgportal. service delivery on a continuous basis that may gov.in and also through www.darpg.gov.in. It result in Certifi cation under Indian Standard interlinks 139 Ministries/Departments/States/ 15700:2005 by Bureau of Indian Standards. UTs and other Apex organizations in CPGRAMS. There are 26400 sub-ordinate users listed on it 21.2 The management of Public Grievances today envisages reduction in grievances, by which includes subordinate and fi eld offi ces. The bringing continuous improvement in Public number of subordinate users linked to CPGRAMS Service Delivery through the extension of has increased from about 1500 in 2010-11 to over Quality Management System ‘Sevottam’ at the 35,000 in 2017-18. CPGRAMS is also available in Centre as well as in the States. Accordingly, Hindi.

Annual Report 2017-18 179 Public Grievances

Grievance Receipts/disposal in CPGRAMS as on 31-12-2017 CPGRAMS

Total No of Organizations registered in CPGARMS : 40225 Total Ministry/Departments/States/UTs : 122 Total grievances sent to States by DARPG during 1.1.2017- 31.12.2017 : 14005 (Electronic Complaints: 38649, by Manual/ Post: 5995) State Governments

180 Annual Report 2017-18 Chapter - 21

Central Governments

21.4.2 The public interface of pg portal has and 1889 were received by post or given in been duly integrated with the pensioners’ person by the complainants. The infl ow of portal and Public grievance mechanism of State related grievances is in two forms (i) PMO available on website www.pmoindia.gov. through the CPGRAMS and (ii) through post. in. For providing grass root access to the pg The grievances received by post are digitized portal, the Common Service Centre has been and sent both through the System as well as integrated with it on a trial basis so that a by post to the State Government concerned. person can lodge a grievance on the pg portal Redress response as received is sent by post, to through the Common Service Centre located the complainant. in his area by paying a nominal fee. 21.4.4 CPGRAMS with local language 21.4.3 Extending CPGRAMS to State interface, has so far been launched in all Governments/Union Territories- The codes departments of the Governments in the for using the CPGRAMS, through the Internet, 9 States of Haryana (www.harsamdhan. have been provided to all State Governments. gov.in), Orissa (www.cmgcorissa.gov. During the year, the Division has extensively in), Rajasthan (www.sugamrpg.raj.nic.in), used the System to forward public grievances Mizoram (http://mipuiaw.nic.in), Meghalaya to the State Governments concerned. From (http://megpgrams.gov.in), Union Territory of 1st January 2017 to 31.10.2017 a total of Puducherry (http://puduvaikural.puducherry. 12096 grievances have been sent to State gov.in), Uttrakhand (samadhan.uk.gov.in), Governments by Department of ARPG. Out Jharkhand (http://jharkahandsamadhan.nic.in) of these, 10207 were received electronically, and Punjab (http://shikayatnivaran.gov.in.

Annual Report 2017-18 181 Public Grievances

Figure Snapshot of PG Portal version 5.0 in English

Figure Snapshot of PG Portal version 5.0 in Hindi.

182 Annual Report 2017-18 Chapter - 21

21.4.5 A new version 6.0 of CPGRAMS has been introduced by some of the Ministries/ been created with several additional features Departments viz., automatic refunds on viz., one time registration, lateral transfer of cancellation of Railway Tickets, Single Window grievances among Ministries/ Departments, Pension through disbursing Banks, intensive etc. The new version is ready and will be mechanized cleaning of coaches, e-verifi cation launched shortly. of Income Tax Returns, expeditious Income Tax Returns upto Rs.50,000/-, etc. 21.4.6 A Mobile App available in the pg portal allowing lodging of public grievances 21.4.8 An online Dashboard has been from android based mobile was launched on developed for monitoring further action on 21.10.2015 by the Hon’ble MoS (PP). The this reform. A framework has been created to Action Status can be viewed on the mobile enable highlighting the impact of implemented itself. A new Mobile App with some added reforms on the Dashboard in consultation with features has been developed. The new App is the concerned Ministries/ Departments. This more user-friendly. This has been integrated will be launched shortly. with Unifi ed Mobile Application for New-age Governance (UMANG). 21.4.9 In continuation of the Grievance Analysis Study in respect of top 20 Ministries/ 21.4.7 Study reports on the Grievance Departments receiving maximum grievances on Analysis Study conducted by Quality Council CPGRAMS, another Grievance Analysis Study of India for identifying grievance prone areas, for next 20 Ministry/ Departments receiving root cause analysis and systemic reforms in bulk of the grievances was concluded during r/o top 20 grievance receiving Ministries/ the year. The reports were released by the Departments/ Organizations listed on pg MoS (PP) in the Department on 25.08.2017 portal were duly circulated to the concerned and thereafter circulated to the concerned Ministries/ Departments/Organizations. Departments/ Ministries for further action For further action on recommendations, a on the recommendations regarding systemic Project Management Unit (PMU) has been reforms contained in the Reports. The Reports set up in the Department for monitoring the contained 100 reforms for reducing grievances reforms. A number of reforms have already leading to better public service delivery.

Release of diagnostic Study Report on public grievance for the next 20 Ministries/ Departments receiving bulk of grievances

Annual Report 2017-18 183 Public Grievances

21.4.10 A Public Grievances Call Centre participated. A presentation was made by that was started on pilot basis for reminding CBDT during the review meeting dated the concerned offi cials of 20 Ministries/ 4.10.2017on the measures taken for reduction Departments/Organizations receiving maxi- in grievances. mum grievances w.e.f. February, 2016 has been continued upto 31.3.2018. It is 21.4.13 An Award Scheme has been launched now reminding top 40 grievance receiving for recognizing outstanding performance Ministries/ Departments for expeditious action on CPGRAMS through issue of Certifi cate on pending grievances. The PG Call Centre of Appreciation. The Scheme not only takes has also been collecting feedback on some of into consideration the number of grievances the grievances disposed through CPGRAMS disposed by the Ministries/ Departments/ which are being shared with the Ministries/ Organizations, but also the feedback of the Departments concerned. petitioners whose grievances have been closed in the System. Till now 21 Certifi cates 21.4.11 During the year 2017, operational of Appreciation have been awarded. This trainings on CPGRAMS have been regularly year, Certifi cate of appreciation was awarded held in the Department. by MoS (PP) on 04.09.2017 to 5 Ministries/ Departments/ Organizations listed on 21.4.12 During the period from 1.1.2017 to CPGRAMS for the fi rst and second quarter of 9.11.2017, 5 review meetings for reviewing 2017 viz. Central Board of Direct Taxes, M/o the status of pending public grievances in Micro, Small and Medium Enterprises, M/o Ministries/Departments and expediting action Development of North Eastern Region, M/o on them have been held in Department of Panchayati Raj and D/o Administrative Reforms ARPG. A total of 66 Ministries/Departments and Public Grievances.

Certifi cate of Appreciation is being awarded by Hon’ble MoS (PP) to Ministries/ Departments/ Organizations for outstanding performance on CPGRAMS

184 Annual Report 2017-18 Chapter - 21

21.5 PUBLIC SERVICE DELIVERY the representatives from 7 State ATIs. It was decided that offi cers from DARPG may visit Introductory ATIs which have done signifi cant work to 21.5.1 Quality Management System understand the best practices and challenges (QMS) Sevottam framework for bringing involved in implementation of Sevottam. The excellence in service delivery by Government Participating ATIs were requested to give organizations: A Quality Management System their action plan for current year. They were (QMS) ‘Sevottam’ framework has been also asked to give suggestions for making the developed for bringing improvements in the Scheme more relevant. quality of public service delivery. This is a citizen centric initiative for institutionalizing an assessment-improvement framework for improving the quality of service delivery on a continuous basis through the involvement of Ministries / Departments and citizens. Sevottam includes three dimensions of a public service organization as follows: (a) Citizens’ / Clients’ Charter that specifi es the service delivery The logo adopted for Sevottam standards (b) Grievance Redress Mechanism that gets activated if the service delivery is 21.5.3 Based on the utilization certifi cates not as per standards in the charter (c) Service received and performance, the next installment Delivery Capability of the organization to of grant under the above scheme, has been delivery service as per standards in the charter. released during the year to the 2 State ATIs viz., Haryana and Himachal Pradesh. 21.5.2 Under the Sevottam (Plan) pilot projects, a new Scheme for Strengthening of 21.6 CITIZENS’/ CLIENTS’ CHARTERS the State ATIs and CTIs, has been started from 21.6.1 The Citizen/Client charter of DARPG for October 2012, for building capacity of the 2015-16 has been prepared and duly uploaded ATI to become consultants for implementing on the web site of the Department. The Quality Management System ‘Sevottam’ in Contact details of the offi cers were updated all departments of the State Governments, during the year. including replication of best practices from other States/UTs. A number of on-campus and 21.6.2 The Department related Parliamentary off-campus training have been held by the Standing Committee on Personnel, Public ATIs for sensitizing the offi cers of the State Grievance, Law & Justice visited Mumbai, Government in implementation of Citizens’ Chandigarh, Kasauli and Shimla during 5th Charter and Grievance Redress Mechanism. to 11th June, 2017. During the visit, the A meeting for reviewing the performance of Parliamentary Standing Committee on grievance the State ATIs was held in the Department also interacted on the functioning of Public on 13.6.2017. The meeting was attended by Grievance Redressal Mechanism in the States.

Annual Report 2017-18 185 22 Organisation and Methods CHAPTER Division

Mandate

Formulation and simplifi cation of common offi ce procedures.

Publication and updating of the paper based Central Secretariat Manual of Offi ce Procedures (CSMOP), Central Secretariat Manual of e-Offi ce Procedure (CSMeOP) and Record Retention Schedule (RRS).

Aiding and advising the Central Ministries/Departments and States/UTs Governments on O&M aspects.

Implementation of the Plan Scheme of Modernization of Central Government offi ces located in the city of Delhi.

Manual of e-Offi ce Procedure (MOP) Affairs, Ministry of Culture, National Archives of India (NAI), Ministry of Electronics & 22.1 With a view to integrating paper Information Technology (MeiTY), National based Central Secretariat Manual of Offi ce Informatics Centre (NIC), DOP&T, Department Procedure, electronic based Central Secretariat of Expenditure, Ministry of Railways and Manual of e-Offi ce Procedure (CSMeOP) and Department of Posts have given their user’s manual on e-Offi ce formulated by NIC, recommendations regarding prescribing a the Department has engaged the services of fresh Record Retention Schedule (RRS) for ISTM to prepare a single MOP, which will also electronic/digitized records and also to take be called the 2nd Edition of CSMeOP. The a decision on disposal/retention of once they ISTM has submitted a draft of the MOP, which have been digitized. The recommendations are is under consideration in this Department. under examination. The ISTM was asked to make certain modifi cations in it which is under examination Modernization of Government Offi ces of the Department. The comprehensive MOP Scheme is expected to be released during this fi nancial 22.3 In order to give catalytic effect to year. modernization of offi ces as an overall 22.2 An inter-Ministerial Committee headed process of Administrative Reforms, by the Additional Secretary, Department of DARP&G is implementing a Plan Scheme for Administrative Reforms & Public Grievances Modernization of Government offi ces located with members from the Department Legal in the city of Delhi since the year 1987-88.

186 Annual Report 2017-18 Chapter - 22

22.4 Under the Scheme the Department provides 75% of the total cost of the project as recommended by an Inter-Ministerial Screening Committee as fi nancial assistance and the benefi ciary has to chip in with 25% of the cost. Since 1987-88 till date DAR&PG has extended a fi nancial assistance of Rs.75.52 crore approximately for fi nancing 460 modernization projects/proposals. During the current fi nancial year, DAR&PG proposes to release Rs. 6.00 crore for fi nancing 10 modernization proposals.

Annual Report 2017-18 187 23 E-Governance CHAPTER

23.1 Department of Administrative Reforms Conference, National e-Governance Awards & Public Grievances (DAR&PG) and Ministry are also given to the initiatives which have of Electronics & Information Technology excelled in the fi eld of e-Governance. The 20 th (MeiTY) in association with one of the State/ National Conference on e-Governance was UT Governments has been organizing the held in Visakhapatnam, Andhra Pradesh on annual National e-Governance Conference 9-10th January, 2017. During the Conference, since the year 1997. This Conference provides the National e-Governance Awards were given a platform to the senior offi cers of the under 12 different categories of excellence in Government including IT Secretaries of State the fi eld of e-Governance. On the occasion, Governments, IT Managers of the Central the Department also released four booklets, Government, and Resource Persons, Experts, namely, (i) Background paper; (ii) Compendium Intellectuals from the industry and academic of selected papers; (iii) Excellence in institutions etc. to discuss, exchange views and e-Governance; and (iv) Citations for National experiences relating to various e-governance e-Governance Award Winners. initiatives. In the National e-Governance

Inaugurating the 20 th National Conference on e-Governance by lighting the lamp and sequence from left to right Shri Nara Chandrababu Naidu, Hon’ble CM of Andhra Pradesh, Shri M. Venkaiah Naidu, the then Hon’ble Minister of Urban Development, Housing & Urban Poverty Alleviation,

188 Annual Report 2017-18 Chapter - 23

Information & Broadcasting, Shri R. Chandrasekhar, President, NASSCOM, Shri C. Viswanath, the then Secretary, DARPG and Dr. Jitendra Singh, Hon’ble Minister of State (Independent Charge ), Ministry of Development of North Eastern Region, Minister of State Prime Minister’s Offi ce, Ministry of Personnel, Public Grievances & Pensions, Department of Atomic Energy and Department of Space

Dignitaries on the DAIS releasing the NCeG booklets; Sequence from left to right:- Shri K. Vijayanand, Secretary (IT), Government of Andhra Pradesh, Shri Palle Raghunatha Reddy, Hon’ble Minister of Information & Public Relations, Information Technology & Communications, Non-Resident Indian Empowerment & Relations, Telugu Language & Culture, Minority Welfare & Empowerment, Government of AP. Shri J. Satyanarayan, Advisor to Govt. of AP and Chairman, UIDAI, Smt. Usha Sharma, the then AS (ARPG), Shri C. Viswanath, the then Secretary, DARPG, Dr. Jitendra Singh Hon’ble MoS for Ministry of Development of North Eastern Region, Prime Minister’s Offi ce, Ministry of Personnel, Public Grievances & Pensions, Department of Atomic Energy and Department of Space, Shri M. Venkaiah Naidu, the then Hon’ble Minister of Urban Development, Housing& Urban Poverty Alleviation and also Information & Broadcasting, Shri Nara Chandrababu Naidu, CM of AP and Shri Y.S.Chowdary, Hon'ble Minister of State for Science and Technology & Earth Sciences, GOI

Annual Report 2017-18 189 E-Governance

Shri P. P. Chaudhary, Hon’ble Minster of State for Electronics & Information Technology and Law & Justice along with Shri C. Viswanath, the then Secretary, DARPG during the award distribution ceremony

23.2 21 st National Conference on PSUs (vii) Outstanding initiative in e-Governance e-Governance is going to be organized by Academic/Research Institutions and NGOs, by the State Government of Telangana including Cooperatives/ Federations/Societies in Hyderabad on 26-27th February, 2018. (viii) Innovative Use of ICT in e-Governance During the Conference, it is proposed to Projects/initiatives by Start-ups, registered with give National e-Governance Awards under Government (ix) Replication/Adaptation of the 9 different categories, namely, (i) Excellence best e-Governance projects/ practices awarded in Governance Process Re-engineering (ii) during 01.04.2014 to 31.03.2017. Outstanding Performance in Citizen-centric Service Delivery (iii) Innovations in existing 23.3 The Department of Administrative projects of Government Departments other Reforms & Public Grievances during the current than PSUs (iv) Best District level initiative fi nancial year has taken a decision to replicate through ICT in (1) North East States; (2) Hill the initiatives, which have won National States + UTs (excluding Delhi); (3) Other e-Governance Awards in the past, in the other States (v) Use of Spatial Technology and GIS parts of the country. For the purpose, the in e-Governance (vi) Innovative Use of ICT by Department has engaged the services of Vision Central Government PSUs/State Government Indian Foundation, for acting as Consultant, on free of cost basis.

190 Annual Report 2017-18 Chapter - 23

23.4 For the purpose of replication, the 2017 for all the States/UTs to have fi rsthand DAR&PG had organized a workshop of all experience of the ‘application of e-Governance States/UTs on 31 st August, 2017 in New Delhi and GIS technology for property tax collection’. for eliciting their feedback on replication of the following three past awarded e-Governance e-OFFICE initiatives. 23.5 Effective steps have been taken by DAR&PG to expedite implementation of (i) Madhya Pradesh State Pension Portal, e-offi ce in all central Government Ministries/ an e-governance initiative. Departments by conducting regular review (ii) Application of e-governance and meetings and also by establishing a project Geographic Information System (GIS) monitoring unit in the Department. As on for effi cient property tax collection by date 31 Central Ministries have moved into the Surat Municipal Corporation. complete e-Offi ce platform and about 46 (iii) Application of e-Governance in Mysore Central Ministries/Departments have also Intelligent Transport System (ITS) started showing improving trends in e-Offi ce implementation. In the Workshop the representatives from many States/UTs and line Central Ministries/ Workshop on e-Offi ce Departments had participated. The Workshop was successfully organized. The three project 23.6 A workshop on best practices on e-Offi ce teams presented their respective projects implementation was organized by DAR&PG on and addressed queries raised from offi cials 04.07.2017 at Civil Services’ Offi cers Institute of different states/UTs. The workshop (CSOI), Vinay Marg, Chanakyapuri, New developed deeper into practicalities of project Delhi. In the workshop, apart from National implementation with sessions on avenues Informatics Centre making a presentation on for central fi nancial assistance and drafting the subject, the offi cials of the Ministry of of DPR/RFP/SRS. A number of States/UTs Water Resources, River Development & Ganga government expressed their willingness to Rejuvenation, Ministry of Railways and Ministry replicate the above mentioned three awarded of Civil Aviation made presentations of the e-Governance initiatives in their State/UT. success stories in their respective Ministries. The Department also organized a one day In the workshop a lot of exchange of ideas workshop in Surat, Gujarat on 10 th October, took place, feedback given and impediments pointed out.

Annual Report 2017-18 191 24 International Exchange and CHAPTER Cooperation

24.1 The Department of Administrative of Administrative Modernization, Government Reforms & Public Grievances (DARPG) deals of Portuguese Republic on ‘Cooperation in the with matters relating to international fi eld of Public Administration and Governance exchange and cooperation in the fi eld of Reforms’. The areas of co-operation under Public Administration and Governance, which this MoU includes Digital transformation of includes, among other things, organizing Government, Administrative simplifi cation and programmes and visit of Indian delegations to process re-engineering, Public Service Delivery, foreign countries and visit of foreign delegations Building and developing staff capability, to India as part of projects / bilateral measures Sharing good governance practices in public in furtherance of activities included in the administration, Public Grievance Redress Memorandum of Understandings (MOUs) / Mechanism. Agreements signed between India and other countries (bilateral or multilateral). 24.3.2 In pursuance of the MoU, a Senior Consultative Body meeting between the two 24.2 The aim of international exchange countries is likely to be held in mid-January, and cooperation component is to share 2018 to have a close interaction with Portugal information, best practices and personnel side. across national governments. Presently bilateral MOUs in the areas of Public Administration 24.4 India – United Kingdom and Governance have been signed with Cooperation France, Malaysia, Singapore, United Kingdom, 24.4.1 Department of Administrative Reforms Portugal, China and trilateral MoU with Brazil and Public Grievances, has signed a MoU and South Africa (IBSA). MOUs with China with the Cabinet Offi ce, Her Majesty’s and Singapore are under renewal. MOUs with Government of the United Kingdom (HMG), these countries have enabled exchange of for ‘Cooperation in Public Administration and visits and undertaking programmes/projects Governance Reforms in November, 2015. and activities in the fi eld of Civil Services, Personnel Management, Public Administration 24.4.2 The main objectives of the MoU and Governance. are to strengthen and promote bilateral cooperation between the two countries in 24.3. India-Portugal Cooperation public administration and governance. The 24.3.1 Department has signed an MoU in areas of co-operation under this MoU includes June, 2017 with Ministry of the Presidency and (i) sharing good governance practices in public

192 Annual Report 2017-18 Chapter - 24 administration, (ii) user led service design, Agreement are to strengthen and promote (iii) reducing bureaucracy in service delivery, bilateral cooperation between the two countries (iv) government process re-engineering, (v) in public administration and governance. The building and developing staff capability, areas of co-operation under this Partnership (vi) public grievance redress mechanism, Agreement includes, cooperation in the fi eld (vii) local government reforms, (viii) reforms of civil services, human resource management, towards strengthening of social security, (ix) public administration and administrative collaboration in strategies for promotion reforms for mutual benefi t of the offi cial and of ethics in Government, (x) collaboration institutional level, in such areas as the Parties between Government and industry on agree upon. staff management., (xi) mechanisms for public engagement, (xii) crisis and disaster 24.5.3 The fi rst India-France First Joint management and (xiii) digital transformation Working Group meeting under the Partnership of government. Agreement was held in June, 2016. Both sides exchanged/shared views in the area of public 24.4.3 India-UK First Joint Working Group administration, governance reforms and meeting was held in London, UK in January, online delivery of citizen-centric services and 2016. Both sides shared their best practices in explored the possibilities of adopting suitable the area of public administration, governance best practices in these areas. reforms and online delivery of citizen-centric services and explored the possibilities of 24.6 Indo-Malaysia Cooperation adopting suitable best practices in these areas. 24.6.1 An MoU on cooperation in the fi eld Subsequently, four member delegation from of Public Administration and Governance the Govt. of United Kingdom led by UK’s Chief was signed in November, 2013. The areas of Technology Offi cer [Mr. Andy Beale, CTO cooperation under the MoU in the fi eld of Public Government Digital Service (GDS)] visited India Administration and Governance are - (i) human during in September, 2016. resources management, (ii) improved systems of public service delivery, (iii) e-governance, (iv) 24.5 India - France Cooperation accountability and transparency, (v) capacity 24.5.1 The Department of Administrative building and skills up-grading, (vi) quality of Reforms and Public Grievances, Ministry of outcome, (vii) governance reforms of both Personnel, Public Grievances & Pensions has countries, and (viii) any other areas of co- signed a Partnership Agreement in January, operation in the fi eld of Public Administration 2016 with Ministry for Devolution and Civil and Governance to be jointly decided by the Service of the Government of France on ‘Public Participants. Administration and Administrative Reforms. 24.6.2 India-Malaysia third Joint Working 24.5.2 The main objectives of the Partnership Group Meeting on Public Administration and

Annual Report 2017-18 193 International Exchange and Cooperation

Governance was held in Kuala Lumpur, Malaysia 24.7.2 MOU with Government of China lapsed in September, 2015 to carry forward the in May, 2015. Modalities for signing of MoU implementation of MoU signed between the are being worked out. two countries. In furtherance to the Programme of Action agreed during Joint Working Group 24.8 India – Singapore Cooperation Meeting (a) 15 offi cers of Government of India 24.8.1 Memorandum of Understanding / States and UTs including recipients of Prime (MOU) on cooperation in the fi eld of Personnel Minister’s Award (Category I - Excellence in Management and Pubic Administration Implementing a Priority Programme) attended between Department of Administrative the training programme at National Institute of Reforms and Public Grievances, Government Public Administration (INTAN), Kuala Lumpur, of India and Public Service Division, Prime Malaysia. in July, 2016; and (b) Ministry of Minister’s Offi ce was signed in November, Skill Development nominated 2 offi cers for 2011. The areas of cooperation under the MoU ASEAN Skill Competition (ASC) 2016 held in are - (i) capacity building and skills upgrading, Kuala Lumpur, Malaysia in September, 2016. (ii) improved systems of public service delivery, Both the training programmes were funded by (iii) human resources management, (iv) public Government of Malaysia. sector reform, and (v) leadership/talent development. 24.7 India – China Cooperation 24.7.1 MOU on cooperation in the fi eld of 24.8.2 Two Joint Working Group meetings Civil Services, Personnel Management and between the two countries under the MoU Public Administration between Department of have been held, the last one was held in Administrative Reforms and Public Grievances, January, 2015 in Singapore. Under the aegis Government of India and the Ministry of Human of MOU and Programme of Action (POA) Resources and Social Security of the People’s agreed between the two sides during the Republic of China was signed in May, 2010 India Singapore 2nd Joint Working Group during the visit of President of India to China. meeting, a 4-day training programme for a The areas of cooperation under the MOU are Group comprising 25 offi cers of Government - (i) capacity building and skills upgradation, of India and States/UTs including PM/National (ii) improved systems of public service delivery, e-Governance Award winners was organized (iii) human resources development – civil on the theme e-governance in Civil Services services, (iv) human resources management in College, Singapore in July, 2016 public sector, and (v) public sector reforms. It 24.8.3 The MoU with Singapore expired in has since held four India-China Joint Working November, 2016. The matter has been taken Group meetings, the last bilateral meeting was up with Government of Singapore through held in November 2013. MEA for renewal of MoU.

194 Annual Report 2017-18 Chapter - 24

24.9 India-Brazil-South Africa (IBSA) 24.11 Cooperation with Forum Commonwealth Association for Public 24.9.1 An MoU on cooperation in the fi eld of Administration and Management Public Administration and Governance was (CAPAM) signed in October, 2007 in South Africa during 24.11.1 The Commonwealth Association the 2nd IBSA Summit. The areas of cooperation for Public Administration and Management under the MoU are integrated monitoring (CAPAM), is a membership organization and evaluation, (ii) e-governance, (iii) human dedicated to strengthening public management resource development, (iv) citizen oriented and consolidating democracy and good service delivery, (v) anti-corruption and ethics, governance throughout the Commonwealth. and (vi) accountability and transparency. Since inception, CAPAM has grown to a network of over 1100 members across the th 24.9.2 The 7 WGPA meeting was held in Commonwealth countries. The Department New Delhi in March, 2011, where the Working became an institutional member of CAPAM Group decided a way forward in terms of an in 1997. Secretary of the Department is on Action Plan for implementing the MOU in the Board of Directors of CAPAM for the term identifi ed areas of interest. 2016-18

ASSOCIATION WITH MULTILATERAL 24.11.2 The membership enables the ORGANIZATIONS IN THE FIELD OF Government of India to keep pace with PUBLIC ADMINISTRATION the latest developments in the fi eld of 24.10 Cooperation with International public administration, through participation Institute of Administrative Sciences (IIAS) in various programmes of CAPAM viz; International Innovations Awards Programme, 24.10.1 The Department is an institutional International Innovations Cascading member of the International Institute of Programme, International Meetings, Seminars Administrative Sciences (IIAS) since 1998. IIAS and Conferences organized by CAPAM, as was established for the purpose of promoting well as through various publications, journals the development of Administrative Sciences, and study reports issued by CAPAM. better organization and operation of public administrative agencies, improvement of 24.11.3 CAPAM recognizes and promotes administrative matters and techniques and for good governance through its award the progress of International Administration. programmes given under four categories. Additional Secretary (DARPG) is on the Council The CAPAM International Innovations Awards of Administration of IIAS in ex-offi cio capacity. celebrate the spirit of innovation in the public Additional Secretary (DARPG) has been service by recognizing organisations that have nominated Vice President for South East Asia and made signifi cant contributions to improving the Pacifi c region of IIAS for the term 2016-19 governance and services in the public sector.

Annual Report 2017-18 195 International Exchange and Cooperation

CAPAM awards inspire and encourage public Affairs (UNDESA). It is the global report that service innovators to continue exploring, assesses the e-government development creating and implementing the ideas in status of the 193 UN Member States. The order to enhance the quality of life for survey serves as a tool for decision-makers to citizens, communities and nations. The identify their areas of strength and challenges International Innovation Awards are held in e-government and to guide e-government biennially. policies and strategies.

24.12 GOI-UNDP Project “Strengthe- 24.12.4 According to United Nations ning Public Administration and e-Government Survey 2016 conducted Governance” biennially, India’s rank has improved in the UN e-governance index. The Survey has 24.12.1 The Department of Economic Affairs shown India’s progress on the e-Government on behalf of Government of India and United Development Index, with a ranking of 107 National Development Programme (UNDP) out of 193 countries as against 118 in 2014. had signed the Country Programme Action In E-participation, India ranks 27 as against 40 Plan (CPAP) 2013-2017. CPAP 2013-2017 out of 193 in 2014. India ranks very high on is also aligned with the main aims of the the Online Services Index (OSI) with a score Government’s 12 th Five Year Plan and with that increased from 0.5433 in 2014 to 0.7464 the 2013-2017 United Nations Development in 2016. Action Framework (UNDAF). 24.12.5 In order to further improve India’s 24.12.2 Department of Administrative ranking in the UN e-Government Index, a Reforms & Public Grievances (DARPG) is separate National Service Portal (https:// implementing partner for the Project titled services.india.gov.in/ ) has been launched “Strengthening of Public Administration and by the National Informatics Centre (NIC). Governance” under Country Programme DARPG, in association with UNDP and Action Plan (CPAP) 2013-2017. The project is National Informatics Centre (NIC), organized fully funded by UNDP. a Master Trainer Workshop of States / UTs 24.12.3 Under the ongoing partnership with and selected Ministries / Departments of UNDP, the Department of Administrative Government of India in October, 2017 in New Reforms and Public Grievances (DARPG) is Delhi to strengthen the services on National working towards enhancing India’s ranking Government Services Portal to improve India’s in the UN e-Government Survey. The UN ranking on UN E-Government Index and e-Government Survey is released bi-annually to make a single window platform for all by the UN Department of Economic and Social Government services.

196 Annual Report 2017-18 Chapter - 24

24.13 Capacity Building in the fi eld of Public Administration and Governance 24.13.1 As part of its international collaborative efforts, Department has been exploring the possibility of learning and sharing the administrative experiences of other countries, particularly in the area of e-Governance and on-line delivery of public services.

24.13.2 During 2017, the Department has Master Trainers Workshop on National organized two customized short-term Foreign Government Services Portal Training Programmes on the theme ‘Minimum 24.12.6 As on 15 th November, 2017, 3918 Government with Maximum Governance’ services in English and Hindi by 35 States/UTs, through e-Governance based Citizen Centric and 932 services in English and Hindi by 40 On-line Services, for offi cers from Government Ministries/Departments of Government of India of India and the States/UTs, including PM have been linked with National Government Award winners/National e- Governance Award Services Portal, whereby citizens can access winners in the Korea Development Institute these services across the Governments. (KDI), Seoul, South Korea in September, 2017 and the London School of Economics (LSE), London, UK in October, 2017.

Master Trainers Workshop on National Government Services Portal Training Programme at London School of Economics, London, United Kingdom

Annual Report 2017-18 197 25 Documentation and CHAPTER Dissemination Division

Mandate The Documentation and Dissemination Division of the Department primarily carries out the activities of documentation and dissemination of good governance practices of Centre, State/ Union Territory Governments with a view to sharing of experience with each other and replication elsewhere. Besides, the Division also brings out periodic publications and maintains repository of reference material concerning public administration, management, information technology, human resource development in the shape of rich and well equipped library.

25.1 The Documentation and Dissemination to the State Governments/UT Administrations Division of the Department primarily carries has been revised w.e.f. fi nancial year 2016- out the activities of documentation and 17. The professional documentation report dissemination of good governance practices will now be in e-Book form, instead of paper of Central, States and Union Territory documentation, alongwith short documentary Governments with a view to facilitate sharing fi lm and the amount of fi nancial assistance is of experience with one another and replication upto Rs.3.00 lakh. elsewhere. The activities dealt by the Division are detailed below:- Organization of Regional Conferences on “Learning from successes” Financial Assistance to State 25.3 Regional Conferences are organized Governments/ UT Administrations on specifi c themes in association with various for professional documentation and State/Union Territory Governments with a view dissemination of 'Good Governance to bring National and State level organizations Practices' along with other stakeholders including NGOs, 25.2 The objective of the Scheme is to provide intelligentsia and media on the same platform fi nancial assistance to support professional to share experiences in the formulation and documentation and dissemination of good implementation of good governance practices. governance initiatives by the State/UT This year, First Regional Conference on the Governments with a view to share experiences theme “Good Governance and Replication with each other and replicate elsewhere. So of Best Practices” was held in the month of far eighty-two projects have been sanctioned. July, 2017 at Nainital, Uttarakhand. Second The scheme of providing fi nancial assistance Regional Conference on the theme “Good

198 Annual Report 2017-18 Chapter - 25

Governance and Replication of Best Practices” Department of Administrative Reforms & Public was held in the month of September, 2017 at Grievances, Shri Avanendra S. Nayal, Director, Goa. Third Regional Conference on the same Dr. Raghunandan Singh Tolia Uttarakhand theme was held in the month of December, Academy of Administration, Nainital, Smt. 2017 of Guwahati, Assam. The proceedings of Smita Kumar, Joint Secretary, Department of the Regional Conference held at Nainital and Administrative Reforms & Public Grievance, in Goa are available on the department website the two-day Regional Conference on “Good i.e. www.darpg.gov.in. Governance and Replication of Best Practices”, at Nainital, Uttarakhand on 07-08th July, 2017.

Shri Trivendra Singh Rawat, Hon’ble Chief Minister, Uttarakhand and Dr. Jitendra Singh, Minister of State, Independent Charge for Development of North Eastern Region, MoS for PMO, Personnel, P.G. & Pensions, Atomic Energy and Space lighting the traditional lamp at the Valedictory Session.

Shri C. Viswanath, Secretary, Department of Administrative Reforms & Public Grievances, Shri Trivendra Singh Rawat, Hon’ble Chief Shri Dharmendra Sharma, Chief Secretary, Minister, Uttarakhand and Dr. Jitendra Singh, Government of Goa lighting the traditional Minister of State, Independent Charge for lamp in the inaugural session of two-day Development of North Eastern Region, MoS Regional Conference on “Good Governance for PMO, Personnel, P.G. & Pensions, Atomic and Replication of Best Practices”, at Goa on Energy and Space Shri C. Viswanath, Secretary, 14-15th September, 2017.

Annual Report 2017-18 199 Documentation and Dissemination Division

Dr. Jitendra Singh, Minister of State, Independent Charge for Development of North Eastern Region, MoS for PMO, Personnel, P.G. & Pensions, Atomic Energy and Space, Shri Manohar Parrikar, Chief Minister, Goa, Shri C. Viswanath, Secretary, Department of Administrative Reforms & Public Grievances, Shri Dharmendra Sharma, Chief Secretary, Government of Goa, Smt. Smita Kumar, Joint Secretary, Department of Administrative Reforms & Public Grievance, in the valedictory session of two-day Regional Conference on “Good Governance and Replication of Best Practices”, at Goa on 14-15th September, 2017

25.4 Publication of Books This Division publishes books containing articles on select award winning good governance practices. These articles are on the initiatives which have been conferred Prime Minister’s Award or National e-Governance Awards. The Division has already published a series of books on the subject. In the fi nancial year 2017-18 two books namely ‘New Beginning’ (Book on Innovations) and Shri Narendra Modi, Hon’ble Prime Minister of ‘Fostering Excellence’ (Book on Success stories) India releasing the book “New Beginning” on have been published and released by Hon’ble the occasion of 11 th Civil Services Day held on PM on the occasion of Civil Services Day, 2017. 20-21st April, 2017.

200 Annual Report 2017-18 Chapter - 25

Shri Narendra Modi, Hon’ble Prime Minister of India releasing the book “Fostering Excellence” on the occasion of 11th Civil Services Day held on 20-21st April, 2017.

Exhibition on the occasion of Civil Services Day, 2017 25.5 An exhibition on priority programmes of the Government was inaugurated by Dr. Jitendra Singh, Hon’ble MoS, Development of North Eastern Region (I/C), Prime Minister’s Offi ce, Personnel, Public Grievances & Pensions, Department of Atomic Energy, Department of Space on the occasion of 11th Civil Services Day held on 20-21st April, 2017.

Dr. Jitendra Singh, Minister of State, Independent Charge for Development of North Eastern Region, MoS for PMO, Personnel, P.G. & Pensions, Atomic Energy and Space inaugurating the exhibition on the Civil Services Day, 2017.

Annual Report 2017-18 201 Documentation and Dissemination Division

Production of Documentary Films on Publication of ‘Minimum Government – Best Practices Maximum Governance’ - A By-Annually 25.6 The Department is engaged in Journal producing documentary fi lms on best 25.7 Department of Administrative practices. These fi lms are immensely useful Reforms and Public Grievances is bringing for the administrators as they facilitate out a periodical journal "Management in dissemination of success stories and their Government" (MIG) since 1969 and now replication. Eighty two such documentary fi lms renamed “Minimum Government – Maximum have been produced so far. In current fi nancial Governance” and launched fi rst e-Book” on year, two fi lms namely Journey of PM Awards 22.10.2015. From Jan, 2017, the quarterly and Making New India have been produced & e-journal is being published bi-annually. The screened during CSD, 2017. The fi lm is made e-Book “Minimum Government – Maximum available on the Department’s website, as well Governance” is available on the website of as social media platforms such as twitter and the Department at http://darpg.gov.in/journal- facebook. MGMG.

202 Annual Report 2017-18 26 Hindi Section CHAPTER

26.1 Hindi Section of the Department of 26.3 Hindi Pakhwada was organized in the Administrative Reforms and Public Grievance Department during September 14-28, 2017 is committed to comply with various guidelines wherein various competitions were held i.e. issued by the D/o Offi cial Language to promote Essay writing competition, Noting- drafting the usage of Hindi language in the offi ce. competition, Dictation and General Knowledge etc. Many offi cers/employees participated 26. 2 The main function of the Section is to in these competitions and cash prizes were render Hindi translation of the works given by awarded to the winners of these competitions. various sections/offi cers of the Department and implementation of the offi cial language 26.4 It is signifi cant that Department Policy, which mainly include compilation of has attended the meetings organized by quarterly reports received from various sections Department of Offi cial Language, Ministry of the Department and send it in an integrated of Home Affairs on various topics regarding form to the D/o Offi cial Language in time; implementation of Offi cial Language policy for organizing quarterly meeting to discuss these Ministries/Departments. reports. In addition, all the offi cers/sections are made aware of the guidelines issued from 26.5 The website of Department of time to time by the D/o Offi cial Language in Administrative Reforms and Public Grievances connection with promotion of Hindi and their has been updated and made bilingual. compliance is also ensured.

Annual Report 2017-18 203 27 Department of Pension and CHAPTER Pensioners’ Welfare

27.0 The Department of Pension & 4. Facilitating prompt redressal of the Pensioners' Welfare was set up in 1985 as part pension related grievances. of the Ministry of Personnel, Public Grievances 5. Promoting the welfare of pensioners. and Pensions to formulate policy and 27.1 The Department administers the coordination of matters relating to retirement following rules: benefi ts of Central Government employees. The Department of Pension & Pensioners' i. CCS (Pension) Rules, 1972 Welfare, being the nodal Department for ii. CCS (Commutation of Pension) Rules, pension and pension related matters, receives 1981 large number of references from Ministries/ Department/PSUs, etc. The Department iii. CCS (Extra-ordinary Pension) Rules - renders advice on interpretation of Pension 1939 Rules and considers cases referred by Ministries/ iv. GPF (CS) Rules, 1960. Departments for relaxation of the provisions v. CPF (India) Rules, 1962 of Pension Rules. The Organisational Chart vi. Payment of Arrears of Pension is at Annexure-VI and Incumbency position (Nomination) Rules, 1983 of Group ‘A’ Offi cers is at Annexure-VII. As per the Citizen’s Charter of Department of 27.2 The approximate number of Pension & Pensioners' Welfare, the ‘Vision’ pensioners as on 31 st March, 2017 is as and ‘Mission’ are given below: follows:

Vision Category of No. of Pensioners Pensioners Active and dignifi ed life for Pensioners Civil 10,06,061 Mission Defence 30,31,618 Postal 3,17,774 1. Formulation of Pension Policy. Railways 14,50,959 2. Timely and Smooth payment of Telecom 3,10,858 pension and other retirement benefi ts Total 61,17,270 for Central Government Employees. 3. Simplifi cation of rules/guidelines and 27.3 Pensioners’ Portal: procedure and their dissemination. The Department of Pension & Pensioners' Welfare has developed a web-based

204 Annual Report 2017-18 Chapter - 27

'Pensioners' Portal', a Mission Mode Project lakh hits were received on Pensioners Portal (MMP) under the National e-Governance (as on 01.12.2017). Plan of Government of India. The Portal inter- alia provides for dissemination of pension 27.4 Standing Committee of Voluntary related information as well as registration Agencies (SCOVA): of pensioners' grievances online. It has non- A Standing Committee of Voluntary agencies interactive and interactive components. (SCOVA) has been set up under the Chairmanship The non-interactive part contains updated of MOS (PP) with a view to provide feedback on information on pension rules and various the implementation of policies/programmes of instructions issued there under etc. The this Department besides mobilizing voluntary interactive part involves personalized pension effort to supplement the Government action. road map, online calculators for pension, The SCOVA consists of a Standing Group (5 family pension, etc. and online registration of members) and a Rotating Group (10 members). grievances of pensioners and their redressal, SCOVA was reconstituted in August, 2015. The Bhavishya-an online Pension Sanction and last SCOVA meeting was held on 12th January, Payment Tracking System and Anubhav-a 2017, which was attended by representatives platform for sharing experiences etc. 55.42 of various Pensioners Associations and the Ministries/Department.

SCOVA Meeting held on 12th January, 2017

Annual Report 2017-18 205 Department of Pension and Pensioners’ Welfare

206 Annual Report 2017-18 Chapter - 27

27.5 Dearness Relief to Pensioners/ which could be fruitfully directed towards Family Pensioners contribution to Society.

Revised rates of Dearness Relief (DR) to Central Keeping these factors in mind the Department Government Pensioners/Family pensioners has initiated Sankalp which aims to prepare on implementation of decision taken on the retired Government servants to channelize th recommendation of 7 CPC are admissible at experience and skill towards meaningful following rates:- intervention in the society. Under Sankalp Pre- Retirement Counselling Workshops are being Date from which Rate of Dearness organised for retirees which covers a PAN payable Relief per month From 01.01.2017 4% of Basic Pension/ picture of entitlement of pension and other Family Pension retirement benefi ts, CGHS facilities, investment From 01.07.2017 5% of Basic Pension/ plans, income tax incentives to senior citizens Family Pension and voluntary engagement after retirement Till date 35 number of Pre Retirement Counselling For the convenience of all Ministries/ sessions have been organized benefi tting 3261 Departments and Banks/Treasuries/Post number of employees. Offi ces, orders are hosted on the website of `Training of Trainers’ workshop has also been this Department. This facilitates faster payment initiated to strengthen in house capabilities of enhanced DR by Pension Disbursing of Government Ministries/Departments for Authorities. conducting Pre-retirement counseling for The process has been streamlined to ensure their retiring employees. The Department has that enhanced DR orders are issued with a conducted 09 `Training of Trainers’ workshops minimum time lag with reference to the orders till date creating a pool of around 601 for enhancement of D.A. trainers.

27.6 NEW INITIATIVES OF THE The Department has also facilitated pensioners DEPARTMENT to adopt MCD Schools for improvement of quality of Education and environment of the (i) SANKALP Schools. The Department has forwarded a list of Central Government Civil Pensioners It is our experience that Central Government registered under ‘Sankalp’ to various Regional employees after retirement felt a vacuum in Centers at Staff Selection Commission who life especially when it comes to manage daily detailed them for invigilation and Flying Squad routine and social engagement. Given that the duties in the Combined Graduate Level Exam, average life expectancy today is 69.2 years, it is 2017. These pensioners are being engaged by apparent that a Government Servant will have SSC for duties in the forthcoming exams also. many years of active life left after retirement

Annual Report 2017-18 207 Department of Pension and Pensioners’ Welfare

208 Annual Report 2017-18 Chapter - 27

(i) Pension Adalat monitoring of each pension case, it introduces transparency and accountability into the Department of Pension & Pensioners’ Welfare system thereby plugging delays. Thus, the th organized its fi rst Pension Adalat on 20 system benefi ts the retiring employees, September, 2017, which was inaugurated by pensioners and the Government authorities the Hon'ble MoS(PP). The objective was to equally. The system allows online fi ling provide on-the-spot resolution of unresolved of application for pension by the retiring grievances in CPENGRAMS and also to reduce employees, encapsulates the Pension Rules the delays in the settlement of legitimate dues required for processing pension cases and of the pensioners. generates all forms necessary for fi nalizing pension cases as well as reports needed for For the fi rst Pension Adalat, 29 grievances, monitoring by the Departments. It is also which were old or where the pensioners has providing information/data for generation of expressed his/her dissatisfaction over the e-PPO. disposal by the concerned authorities, were selected from the unresolved grievances In order to enforce accountability and in CPENGRAMS. The petitioners as well as transparency in all offi ces of Central the concerned stakeholders like Ministry/ Government Ministries/ Departments except Departments / organization / CPAO / Bank, etc Railway, Defence, Post & Telecommunication, were invited to attend the above Adalat. Bhavishya has been made mandatory for processing Pension cases w.e.f. 01/01/2017. During the Pension Adalat, out of the 29 Till date, Bhavishya is running in the main selected cases, 19 cases were resolved in secretariat of 89 Ministries/Departments and the Adalat itself. 18 out of these 19 cases 458 attached offi ces through 6166 DDOs. were resolved by accepting the claims of the Pension cases of 21808 retiring/retired Pensioners. Suitable instructions were given to employees are in various stages of processing the concerned Departments in the remaining through the system. Further, this application cases. As on 30 th November, 2017, out of 29 has so far cumulatively processed and issued grievances raised in Adalat, 26 have been PPOs in respect of 26025 pensioners. resolved. With respect to the implementation of (ii) Bhavishya – Online Pension Government’s decision on the recommen- Sanction and Payment Tracking dations of 7th Central Pay Commission System regarding the revision of pension of Department of Pension & Pensioners’ Welfare pre-2016 pensioners/ family pensioners etc., has launched Bhavishya – an online tracking the Department of Pension & Pensioners’ system for pension sanction and payment Welfare fed the concordance table in which is replica of CCS (Pension) Rules, 1972. ‘Bhavishya’ Software and also developed a By keeping track of the progress as well as close tool on 31.08.2017 which was made available

Annual Report 2017-18 209 Department of Pension and Pensioners’ Welfare to all the Heads of Department (HOD) to revise Instructions for use of this application the individual revision cases instantaneously. have been issued vide OMs No. 4/2/2014-P&PW (Coord.) dated (iv) Anubhav 19.02.2015 & 05.03.2015. On the directions of the Hon’ble Prime Minister An annual Award Scheme, to incentivize and of India, Department of Pension & Pensioners’ encourage more retiring employees to submit Welfare has launched an online software, his/her experience, has been institutionalized ‘Anubhav’ for sharing experiences by retiring and six awards were conferred by the Hon'ble government employees while working with the MOS (PP) on 19 th February, 2016 to the selected Government. It is envisaged that over a period write-ups. of time this will create a wealth of institutional memory with replicable ideas and suggestions. During the second Anubhav Award Ceremony, This tool in addition, gives opportunity to the 16 Awards were given by the Hon'ble Minister th retiring employees to invest his experience, of State (PP) on 20 September, 2017 to skill and time for growth of social capital of selected write ups published during January, the country. 2016 to March, 2017. The details of Awardees is given in table below:

S.No. Name & Designation Offi ce Address 1 Dr. Manas Kumar Mandal D/o Defence Research & Development, Director General - Life Sciences (Retd.) DRDO Hq, New Delhi

2 Shri Devi Dass Sharma Indo Tibetan Border Police, Deputy Commandant Engineer (Retd.) Chawla Camp ITBP New Delhi 3 Shri Manjit Kumar, CSS D/o Heavy Industries, Director (Retd.) Udyog Bhavan New Delhi 4 Shri Megaraj Prakash D/o Defence Research & Development, Technical Offi cer (Retd.) DARE, Bengaluru, 5. Shri Nanjappa C. D/o Defence Research & Development, Scientist (Retd.) DFRL, Mysore 6 Shri Prabhaker Kumar Verma, CAS M/o Urban Development, Additional Director General (Retd.) Chief Architect NR- 1 CPWD, Chandigarh 7 Shri Umed Singh Mallik Central Reserve Police Force, Inspector (Retd.) 1 Signal BN CRPF New Delhi 8 Shri Bapu Pandu Choudhari D/o Defence Research & Development, Technical Offi cer (Retd.) ARDE, Pune

210 Annual Report 2017-18 Chapter - 27

9 Dr. Satpute Ravindra Shamkant D/o Defence Research & Development, Scientist (Retd.) Armament, Lab: HEMRL, Pune 10 Shri R. Sagayaraj D/o Defence Research & Development, Technical Offi cer (Retd. DEBEL, Bengaluru 11 Dr. Satish Chandra Pant D/o Defence Research & Development, Joint Director (Retd.) DRDE, Gwalior 12 Ms. Preeti Ramesh Mudhol D/o Post, Postal Assistant (Retd.) Head Post Offi ce Belagavi-590001 13 Shri Chhotelal Ram Central Reserve Police Force, Sub Inspector (Retd.) GC, CRPF, Agartala, Tripura 14 Dr. V. Ramanujachari D/o Defence Research & Development, Scientist & Director (Retd.) DRDO, RIC, Chennai 15 Dr. Surendra Kumar Jain D/o Defence Research & Development, Scientist (Retd.) DL, Jodhpur 16 Shri Provat Ranjan Majumder M/o Railways, Station Manager (Retd.) DRM Eastern Railway Sealdha

Anubhav prize distribution on 20 September, 2017

Annual Report 2017-18 211 Department of Pension and Pensioners’ Welfare

91 organizations have registered, 4406 write- 2017. As per the liberalised rules, limits for ups have been published and 1728 write-ups withdrawals have been raised and procedures which have been uploaded are waiting to be simplifi ed especially for activities of house published as on 01.12.2017. building and education of children, where the costs have gone up manifold over the last two (v) Jeevan Pramaan decades. In furtherance of the Government’s commitment towards self certifi cation, An Aadhar based scheme for online submission subscribers will be allowed to withdraw funds of digital life certifi cate was launched by the based on a simple declaration. No further Hon'ble Prime Minister in November, 2014. documentary evidence will be required. The scheme benefi ts pensioners specially the old and infi rm who can submit life certifi cate 27.7 Implementation of the from the comfort of their homes anywhere Recommendations of 7th Central Pay in the country or abroad. 11 lakh pensioners Commission (CPC) availed this facility through banks from 1 st November, 2017 to 30 th November, 2017. The For Employees retired/retiring on or after efforts made by the Department towards this 1.1.2016 Orders were issued on 4.8.2016 endeavour include:- for regulating pension/gratuity/commutation of pension/family pension/disability pension/ (i) Meetings with Banks, Department of ex-gratia lump sum compensation, etc. of Posts and CPAO. employees retired/retiring on or after 1.1.2016. (ii) Publicity through audio, visual and In accordance with the above order:- print media to reach out to the (i) There is no change in the pension pensioners. fi xation formula for those retired/ Till date about 93% of the pension bank retiring on or after 1.1.2016. accounts of Central Government pensioners (ii) The minimum pension would be drawing pension through banks have been Rs.9,000/- per month as against existing seeded with Aadhaar Numbers. minimum pension of Rs.3,500/- p e r (vi) Liberalisation and simplifi cation of GPF month. Rules. (iii) The ceiling of gratuity has been In order to make General Provident Fund increased from the existing Rs.10 lakhs (Central Service) Rules more subscriber friendly, to Rs.20 lakhs Government has reviewed the eligibility and (iv) A new slab of death gratuity has been conditions of advances and withdrawals from added. The family of a Government the fund by the subscribers and liberalised the servant dying while in service with advance & withdrawal conditions vide OM No. a qualifying service of 11-20 years 3/2/2017-P&PW(F)(i)&(ii) dated the 7th March would be entitled to death gratuity @

212 Annual Report 2017-18 Chapter - 27

20 times of monthly emoluments as 2016 pensioners. The Committee submitted against the existing entitlement of 12 its report on 14.12.2016. The Committee times of emoluments. recommended revision of pension of past (v) The rates of ex-gratia lump sum pensioners by notionally fi xing their pay in compensation being paid to the families the Pay Matrix recommended by the 7th CPC. of employees who die in performance The recommendations of the Committee were of duty has been increased from accepted by the Government. existing 10-15 lakhs to Rs.25-45 lakhs, Accordingly, the orders were issued on depending upon the circumstances in 12.5.2017 for revision of pension of pre-2016 which the death occurs. pensioners/family pensioners. The order inter 27.8 Revision of pension of Pre-2016 alia provides that the revised pension/family Pensioners under 7th CPC pension w.e.f. 01.01.2016 in respect of all On the basis of decision of the Government on civil personnel, including CAPF’s who retired/ the recommendations of the 7 th CPC, orders died prior to 01.01.2016 may be revised by have been issued by this Department on notionally fi xing their pay in the pay matrix th 4.8.16 and 12.5.17 for revision of pension of recommended by the 7 CPC in the level pre-2016 pensioners/family pensioners. corresponding to the pay in the pay scale/pay band and grade pay at which they retired/ In accordance with the order dated died. This will be done by notional pay fi xation 4.8.2016, the pension as had been fi xed at under each intervening Pay Commission based the time of implementation of the 6th CPC on the Formula for revision of pay. While recommendations was multiplied by 2.57 for fi xing pay on notional basis, the pay fi xation arriving at a fi gure of revised pension w.e.f. formulae approved by the Government and 1.1.2006. other relevant instructions on the subject in force at the relevant time shall be strictly th 7 CPC also recommended another formu- followed. 50% of the notional pay as on lation for revision of pension of past pensioners 01.01.2016 shall be the revised pension and by notionally fi xing the pay by giving the benefi t 30% of this of the notional pay shall be the of increments earned by the retiree in the scale revised family pension w.e.f. 1.1.2016 as per from which he/she retired before 1.1.2016. the fi rst Formulation. In the case of family The Govt. decided that this formulation may be pensioners who were entitled to family made applicable if its implementation is found pension at enhanced rate, the revised family feasible after examination by a Committee. pension shall be 50% of the notional pay as on Accordingly, a Committee headed by Secretary, 01.01.2016 and shall be payable till the period Department of Pension & Pensioners’ Welfare up to which family pension at enhanced rate is was constituted to examine the feasibility of admissible as per rules. this formulation for revision of pension of pre-

Annual Report 2017-18 213 Department of Pension and Pensioners’ Welfare

It has also been decided that higher of the 27.9 Important decisions two Formulations i.e. the pension/family (a) Restoration of full pension of pension already revised in accordance with absorbee pensioners this Department’s OM No. 38/37/2016-P&PW(A) (ii) dated 04.08.2016 or the revised pension/ As per orders of Hon'ble Supreme Court dated family pension as worked out in accordance 01-9-2016, suitable instructions were issued by with the notional pay fi xation method, may be Department of Pension & Pensioners' Welfare rd st granted to pre-2016 Central civil pensioners on 23 June, 2017 and 21 July, 2017 allowing as revised pension w.e.f. 01.01.2016. In restoration of full pension after expiry of cases where pension/family pension being commutation period of 15 years to all absorbee paid w.e.f. 1.1.2016 in accordance with this pensioners, who had taken 100% lump-sum Department’s OM No. 38/37/2016-P&PW(A) amount in lieu of pension on absorption in (ii) dated 04.08.2016 happens to be more than PSUs/Autonomous Bodies in accordance with pension/family pension, the pension already the then existing Rule 37-A and in whose case being paid will be treated as revised pension 1/3 pension had been restored after 15 years, w.e.f. 1.1.2016. from the date of payment of 100% lump-sum amount. Based on the fi tment tables provided by the Department of Expenditure, concordance (b) Revision of Pension of medical tables for fi xation of notional pay and pension/ offi cers drawing Non-Practicing family pension of employees who retired/died Allowance in various grades during the 4th , 5 th and 6 th Pay The Central Civil Services (Pension) Rules, Commission periods have been issued vide this 1972 provides for inclusion of Non-Practicing Department’s OM No. 38/37/2016-P&PW(A) Allowance (NPA) in the emoluments reckoned dated 6th July, 2017. for calculation of pension of medical offi cers in lieu of private practice. Medical offi cers retired The Department fed tables into the during the period from 1.1.2016 to 30.6.2017 ‘Bhavishya” software and developed a tool were in receipt of NPA @ 25% of their pre- which was made available to all the Heads of 1.1.2016 pay and this NPA was to be taken Departments to revise individual revision cases into account for calculation of their initial instantaneously. For revision of pension of pre- pension. The medical offi cers retired/retiring 2016 pensioners belonging to All India Service on or after 1.7.2017 are entitled to pension in the States, Chief Secretaries of the States based on emoluments which include NPA have been requested for close monitoring and at the rate of 20% of the revised basic pay. expeditious processing of the pension cases. Orders have also been issued on 8.11.2017 The revision of pension by the administrative for revision of pension of medical offi cers who Department is being closely monitored. have retired from 1.1.2016 to 30.6.2017. As per these orders, the pension/family pension

214 Annual Report 2017-18 Chapter - 27 in respect of medical offi cers who retired/died To ensure timely fi nal payment of GPF to the during 1.1.2016 to 30.6.2017 shall be further retiring Government servant, orders have been revised w.e.f. 1.7.2017 by adding NPA @ 20% issued for payment of fi nal GPF amount to to the basic pay on the date of retirement. the retiring Government servant immediately on retirement, vide OM No.3/3/2016-P&PW(F) For the purpose of revision of pension of pre- dated 16/1/2017. As per these orders, in all 2016 retired medical offi cers in accordance cases where GPF fi nal payment is delayed shall with this Department's O.M. dated 12.05.2017, be put up to the Secretary of the concerned their pay will be notionally revised w.e.f Ministry/Department and responsibility shall 1.1.2016 based on the formula for revision be fi xed at all levels and to take appropriate of pay as applicable to the medical offi cers in action against the Government servants who th the 7 CPC as well as in the intervening Pay are found responsible. Commissions. NPA at the rate as applicable as on 01.01.2016 shall be added to such notional (e) Revision of family pension and pay as on 1.1.2016 to arrive at pension/family disability pension under CCS(EOP), pension of retired medical offi cers w.e.f. Rules 1.1.2016. The pension/family pension of' In implementation of the retired medical offi cers shall be further revised recommendations of 7 th Central w.e.f. 1.7.2017 by adding NPA @ 20% to the Pay Commission, disability pension notional pay as on 1.1.2016, instead of the and family pension covered under NPA admissible as on 1.1.2016. CCS(EOP)Rules were revised by multiplying a factor 2.57, vide this (c) Family Pension to divorced Department’s order No.38/37/2016- daughters P&PW(A)(ii) dated 4/8/2016. The Department issued orders on 19th July, The minimum disability pension and 2017 stating that the Family Pension to family pension covered under CCS(EOP) divorced daughter to be granted even in such Rules of a Government servant/family cases where divorce proceedings had been of the deceased Government holding fi led in a competent court during the life time a pensionable post has been enhanced of employee/pensioner or his/her spouse but to Rs.18,000/- per month vide OM divorce took place after their death, provided No.1/4/2016-P&PW(F) dated 2-8- the claimant fulfi ls all other conditions for 2017. grant of family pension under Rules 54 of CCS (Pension) Rules, 1972. The disability pension and family pension covered under CCS (EOP) (d) Timely payment of GPF fi nal Rules were also revised by pay fi xation payment to retiring Government method, vide OM No.1/4/2016- servant. P&PW(F) dated 12/10/2017.

Annual Report 2017-18 215 Department of Pension and Pensioners’ Welfare

(f) Constant Attendant Allowance under the administrative control The Constant Attendant Allowance being of Department of Administrative paid to disability pensioners has been revised Reforms & Public Grievances. With this from the existing Rs.4500/- p.m to Rs.6750/- version, pension related grievances get p.m, vide OM No.1/4/2017-P&PW(F) dated combined with public grievances and 2/8/2017. thus the Ministries/ Departments do not have to monitor grievances through (g) Fixed Medical Allowance two different applications. The Department issued an order dated 19th During the period under report July, 2017 increasing the amount of Fixed concerted efforts were made to bring Medical Allowance from Rs. 500/- per month down the pendency of old grievances to Rs. 1000/- per month payable to the Central while maintaining the quality in disposal Government Pensioners residing in areas not for which regular review meetings covered under CGHS, w.e.f. 01.07.2017. were held with the Nodal Offi cers of various Ministries/ Departments. As a (h) Other Initiative result, 22027 grievances were disposed Instructions have been issued to all Ministries/ off during 01.04.2017 to 24.11.17 departments to issue printed Plastic Identity as compared to 30010 during the Cards to the retiring employees with state previous year i.e. 1.4.16 to 31.3.17. emblem. In the Department of Pension & The time limit to redress grievances is Pensioners’ Welfare a PVC Thermal printer has 60 days. During the period 01.04.2017 been procured for issuing Plastic Identity Cards to 24.11.17, 84.2% grievances were to the employees retiring from Department of disposed of within 60 days as compared Pension & Pensioners’ Welfare, Department of to 84.4% during the previous year i.e. Personnel & Training, DARPG and Department 1.4.16 to 31.3.17. of North-Eastern Region. 27.11 Creating awareness on 27.10 Handling of various references pensioners’ entitlements and Rules and Centralised Pension Grievance Often it is observed that due to lack of Registration and Monitoring System knowledge on entitlements/rules pensioners (CPENGRAMS) suffer fi nancially. To deal with such issues department has started a drive to create The Department of Pension & awareness on entitlements / retirement Pensioners’ Welfare has implemented benefi ts among pensioners as well as offi cers/ the improved version of CPENGRAMS staff dealing with pension matter so that which integrates with the data base of pensioners / family pensioners can get their Centralized Public Grievances Redressal legitimate amount of benefi t. In the current and Monitoring System (CPGRAMS) year –

216 Annual Report 2017-18 Chapter - 27

The Department held two training telecast on Doordarshan and other sessions for offi cers and members of private TV channels. staff of 43 Ministries/Departments to M-governance for pensioners apprise them of latest development and changes in Pension Rules. As a Moving towards E governance to result 281 offi cials were trained on M governance, various facilities pensionary matters. for pensioners have been brought under Mobile App. With the App, In addition the Department also a superannuating central civil conducted 3 Workshops on National government offi cial will be able to Pension System applicable to monitor the progress of his pension Government servants who joined settlement, and retired offi cials will service on or after 01.01.2004. These be able to self-assess their pension workshops were attended by around through the pension calculator and are 300 offi cials dealing with NPS matters also able to register their grievances, if and NPS benefi ciaries from Central any, and get updates on orders issued Armed Police Forces. by the Department. The Department also conducts awareness workshops for pensioners in 27.12 Hindi Pakhwara various parts of the country. During the A Hindi Pakhwara was organized by the period under report, the Department Department in the month of September from conducted 2 such workshops - one 14- 29 September, 2017 to inculcate the spirit each at Jaipur and Shillong benefi tting of use of Hindi in offi cial noting drafting and about 300 pensioners. communications. Five Competitions in essay To reach out to the pensioners’ writing, Expansion of Hindi Story, translation especially family pensioners located and usage of Hindi, Offi cial Language in different parts of country, print questionnaire and General Knowledge and and electronic media is being used to noting and drafting were organized for the sensitise them about their entitlements, staff members and suitable awards were given latest updates on pensionary as incentive. matters and about Jeevan Pramaan. Department kept a Budget provision 27.13 Swachhta Pakhwada of Rs.4.17 crore (RE) for 2017-18. This Department implemented Swachhta Under this provision, advertisements Pakhwada from 16 th to 30 th June, 2017. are published in national and regional During these Pakhwadas identifi ed Pensioners dailies across the country. In addition Associations sensitized their neighbourhood. to it radio audio spots are broadcast A special drive of cleanliness of department on AIR, Vividh Bharti FM stations etc. premises was also carried out on 29 th Video clips on Jeevan Pramaan are September, 2017.

Annual Report 2017-18 217 Department of Pension and Pensioners’ Welfare

Cleanliness Drive on 29 September, 2017 in and around the offi ce premises.

218 Annual Report 2017-18 ANNEXURES

Annual Report 2017-18 219 220 Annual Report 2017-18 ANNEXURES

Annexure – I

Department of Personnel and Training Incumbency Position of Group ‘A’ Offi cers in D/o Personnel and Training as on 21.01.2018

Post Name of Incumbent Secretary (Personnel) Shri. Ajay Mittal Additional Secretary Shri. Pradip Kumar Tripathi Joint Secretary 1. Shri. Srinivas Ramaswamy Katikithala 2. Shri. Devesh Chaturvedi 3. Shri. Vijoy Kumar Singh 4. Shri. G. Dev Tripathi 5. Shri. Mukul Ratra 6. Ms. Kimbuong Kipgen 7. Smt. G. Jayanthi Director 1. Shri. Anand Madhukar 2. Shri. Ashish Kumar 3. Shri. J. Srinivasan 4. Shri. N. Sri Raman 5. Shri. N. Raja 6. Ms. Rajul Bhatt 7. Shri. Shri Prakash Dubey 8. Shri. Subramanya M.S. Rao 9. Shri. V. K. Sinha 10. Ms. Varsha Sinha Principal Staff Offi cer 1. Shri. Neeraj Sagar

Annual Report 2017-18 221 ANNEXURES

Post Name of Incumbent Deputy Secretary 1. Shri. A.K.Saha 2. Shri. Ashok Kumar Jain 3. Shri. Ashish Madhaorao More 4. Shri. A.N.Narayanan 5. Shri. C.A.Jacob 6. Shri. D.K. Sengupta 7. Shri. G. Srinivasan 8. Ms. Kavitha V. Padmanabhan 9. Ms. Khusboo Goel Chowdhary 10. Shri. Rajender Kumar 11. Shri. Sanjiv Kumar 12. Ms. Vanita Sood Senior Principal Private Secretary 1. Smt. Harbhajan Kaur Gill 2. Shri. Rajender Singh 3. Shri. Satish Kumar Thakur 4. Shri. Virendar Aggarwal

Principal Private Secretary 1. Shri. Ramesh Chand 2. Shri. Harish Kumar Chawla 3. Smt. Krishna Kain 4. Shri. Panna Lal 5. Shri.Yati Raj Sehgal 6. Shri. Girish Kumar Ahuja 7. Shri. P. Suresh 8. Shri. R.K.Malhotra 9. Shri. Munesh Chand

222 Annual Report 2017-18 ANNEXURES

Post Name of Incumbent Under Secretary 1. Shri. Anil Tripathy 2. Shri.Amit Srivastava 3. Shri. Ajay Kumar Singh 4. Shri. Ajit Kumar 5. Shri. Anil Bajpai 6. Shri.Amit Srivastava 7. Shri. Arvind Thakur 8. Shri. Avinash Chandra 9. Shri. Anand Upadhyay 10. Shri. Biswajit Banerjee 11. Shri. Chattra Mani 12. Shri. Chandra Shekhar 13. Shri. Chirabrata Sarkar 14. Shri. Debabrata Banerjee 15. Shri. Debabrata Das 16. Ms. Gracy Varghese 17. Shri. I.P.Nagpal 18. Ms. Jayashree Chellamani 19. Shri. Jai Narain 20. Ms. Jyotsna Gupta 21. Shri. K. Prakasham 22. Shri. Kulbhushan Malhotra 23. Shri. K.Salil Kumar 24. Shri.K.C. Raju 25. Shri.K. Srinivasan 26. Shri.K. Srinivasan 27. Shri. Lalan Prasad Sharma 28. Ms. Majula Juneja 29. Ms. Manmeet Kaur 30. Shri. Manoj Gupta 31. Shri. Nitin Gupta 32. Shri. Naresh Arya

Annual Report 2017-18 223 ANNEXURES

Post Name of Incumbent 33. Shri. P.K. Jaiswal 34. Shri. P.K. Pattanaik 35. Ms. Preeti Khanna 36. Shri.Pankaj Gangwar 37. Shri. Pradeep. A 38. Shri. R. Venketasan 39. Shri. Rajesh Sharma 40. Shri Rajeshwar Lal 41. Shri. Rajeev Bahree 42. Shri. Raj Kishan Vatsa 43. Shri. Raju Saraswat 44. Shri. Rakesh Kumar Gupta 45. Shri. Rajbir Singh 46. Shri. S.G. Mulchandaney 47. Shri. Subandu Basu 48. Shri. S.P.R.Tripathi 49. Shri. Sunil Kumar Mandi 50. Shri. S. K. Prasad 51. Shri. Sanjay Mehta 52. Shri. Sandeep Saxena 53. Shri. Surya Narayan Jha 54. Shri. S.K. Verma 55. Shri. Syed Imran Ahmed 56. Shri. Sukdeo Sah 57. Shri.Uday Bhan Singh 58. Shri. Umesh Kumar Bhatia

224 Annual Report 2017-18 ANNEXURES

Annexure – II

ORGANIZATION CHART OF DEPARTMENT OF ADMINISTRATIVE REFORMS AND PUBLIC GRIEVANCES

Annual Report 2017-18 225 ANNEXURES

Annexure-III

Department of Administrative Reforms and Public Grievances Incumbency Position of Under Secretary and above level Offi cers in D/o AR&PG as on January, 31.11.2017

Post Name of Incumbent Secretary Shri K.V. Eapen Additional Secretary Ms. Vasudha Mishra Joint Secretary 1. Ms. Smita Kumar 2. Ms. Kiran Puri 3. Shri Vanraj A. Chavda Director 1. Smt. Alpana Shukla Rao Deputy Secretary 1. Shri Anurag Srivastava 2. Smt. Sumita Dasgupta 3. Shri Satish Kerba Jadhav Under Secretary 1. Smt. Renu Arora 2. Shri Sandeep Mohan Prasad 3. Smt. Prisca Mathew 4. Shri Dhananjay Kumar 5. Shri Ajit Kumar Sah 6. Shri U K Mukherjee 7. Shri Jagdish Kumar Ambwani 8. Shri R Rajendar Goud 9. Shri Jitendra Sihwag 10. Smt. Pratibha Ahuja 11. Shri Arun Kumar Sarkar 12. Shri Din Dayal 13. Shri Khamchin Naulak 14. Shri Gya Prasad 15. Smt. Vibhuti Panjiyar 16. Shri Rajiv Sharma PPS Shri Satish Kumar

226 Annual Report 2017-18 ANNEXURES

Annexure-IV

Department of Administrative Reforms and Public Grievances Prevention of sexual harassment of women at work place

An Internal Complaint Committee has been constituted in Department of Administrative Reforms and Public Grievances for prevention of sexual harassment of women at work place comprising of following members:

(i) Smt. Smita Kumar Joint Secretary - Chairperson

(ii) Shri. Anurag Srivastava, Deputy Secretary - Member

(iii) Ms. Prisca Mathew, Under Secretary - Member

(iv) Ms. Hazel Siromoni, representative sponsored by YWCA - Member

Women employees are being made aware of existence of said Committee from time to time through circulars, display on notice boards and interactions. No complaint of sexual harassment from any of the women employees has been received during the year. However, to review the overall condition of working environment for women, the Committee met last time on 16.05.2017 and also decided to have regular interaction with women to give them comfort and security.

Annual Report 2017-18 227 ANNEXURES

Annexure-V

Department of Administrative Reforms and Public Grievances Welfare of SC, ST, OBC and Person with Disability (PWD)

As on 22.11.2017, the incumbency position of SC, ST, OBC and Person with Disability (PWD) in the Group A, B and C category of offi cials of Department of Administrative Reforms and Public Grievances is as under:

Category Total SC ST OBC PWD Group-A 25 3 2 3 -- Group-B 45 7 2 6 1(OH)

1(HH) Group-C 22 11 --- 1 --- 92 21 4 10 2

The Department has appointed a Nodal Offi cer to look into the complaints/ representations, if any, received from SC, ST and OBC offi cials and as also to watch their welfare. As per instructions of DoPT, the Department is submitting annual report regarding SC, ST, OBC and PWD incumbents online through the URL “rrcps.nic.in”. No complaint from SC, ST, OBC and PWD offi cials is received during the year.

228 Annual Report 2017-18 ANNEXURES

Annexure-VI

Department of Pension and Pensioner’s Welfare ORGANISATIONAL CHART

Annual Report 2017-18 229 ANNEXURES

Annexure VII

Incumbency position of Group ‘A’ Offi cers in D/o Pension & Pensioners Welfare as on 11/12/2017

Post Name of the incumbent Secretary Shri K.V. Eapen Joint Secretary Shri Sanjiv Narain Mathur Director Smt. Seema Gupta Shri Harjit Singh Smt. Sujasha Choudhury

Deputy Secretary Shri Sanjay Wadhawan

Under Secretary Shri Rajendra Kumar Dutta Shri S.K.Makkar Shri Charanjit Taneja Shri Manoj Kumar Shri S.Chakrabarti Shri Sanjoy Shanker Shri Ashok Kumar Singh Shri T. C. Varghese Shri Subhash Chander Assistant Director(OL) Ms. Pushpalata Kumari

230 Annual Report 2017-18 ANNUAL REPORT 2017-2018 A n n u a l R e p o r t 2 0 1 7 - 1 8

MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES & PENSIONS MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES & PENSIONS GOVERNMENT OF INDIA GOVERNMENT OF INDIA

Design-2