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Minutes of the Ordinary Meeting of Ockbrook and Borrowash Parish Council

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Minutes of the Ordinary Meeting of Ockbrook and Borrowash Parish Council Minutes of the Ordinary Meeting of Ockbrook and Borrowash Parish Council. Held virtually, on Wednesday 3rd June 2020 at 19.00. Public Speaking. (A) Public (B) Derbyshire County Council Report Councillor R Parkinson submitted a report, see appendix 1. (C) Erewash Borough Council Report Councillor M Wallis mentioned: • Erewash were using Government guidelines regarding public areas being opened. • Within Erewash dogs need to be kept on leads. • Seen an increase in antisocial behaviour and vandalism. • Tree on the bridge at Deans Drive – Erewash will be moving this once they have the manpower. The green space team have been allocated to waste collection during the current crisis. • The brook – Now know who is responsible for which parts of the brook. A meeting had been rearranged for the middle June with Derbyshire County Council. (D) Police Crime list was supplied, see appendix 2. (E) Ashbrook Trustees. Councillor S Fraser-Burton submitted a report, see appendix 3. Present. Councillors M White (Chairman), T Holbrook (Vice Chairman), M Wallis, J Kennedy, J White, J Owens, S Owens, D Webster, S Fraser-Burton, P Fisher and R Locke. Also Present. S Kitchener (Clerk and RFO), Councillors W Major and R Parkinson and 1 member of public. 32/06/20 Apologies for Absence. No Absences. 33/06/20 Declarations of Members Interests. Councillor S Fraser-Burton declared an interest in the donation to the Ockbrook and Borrowash food bank as being a member of All Saints Church. 34/06/20 Dispensations. None 35/06/20 Variation of Order of Business. None 36/06/20 Approve the Parish Council Minutes of the meeting held on the 4th March 2020. Proposed by Councillor M White and all unanimously agreed that the minutes be approved as a true record and were signed by the Chairman of the meeting. 37/06/20 Items to be Taken into Private Session. None. 38/06/20 Report of the Parish Clerk and RFO. • Precept being paid quarterly this year, received £27,866 in April 2020. • Facebook page – followers increasing and receiving messages on posts. • Overflow HSBC account set up. • Cremation plots spreadsheet has been redone; few issues found but these can be resolved easily. • Resident wrote in about Shacklecross bus stop having no side protection. Erewash Borough Council have confirmed they will refurbish it, putting the panels back in. 39/06/20 Report of the Chairman Nothing to report. 40/06/20 Reports from Parish Committees. Contractor. The Contractor would like to be responsible for cutting the Parish Councils field at Deans Drive play area. RESOLVED This was accepted at the contractors committee meeting on the 27th May 2020. Councillor M Wallis will inform Erewash Borough Council that we will cut the grass from now on. Finance. A) Accept accounts for Payment. RESOLVED Councillor T Holbrook proposed to accept the payment list and all unanimously agreed. See appendix 4. (B) Income and Expenditure Breakdown Year to Date. RESOLVED Councillor T Holbrook accepted the figures and all unanimously agreed. See appendix 5. (C) Policies and Procedures to be Reviewed. • Risk Assessment. • Asset Register. • Document retention policy. • GDPR Privacy Policy. RESOLVED Proposed by Councillor T Holbrook and all unanimously agreed to accept the documents. See appendix 6. (D)Internal Audit Report Received and Approved. See appendix 7. (E) Approval of the Annual Governance Statement 2019/2020 Section 1. RESOLVED that the annual governance statement 2019/2020 questions were approved, and all statements except one were agreed as yes by the full Council and the statement was signed by the Chairman. (F) Approval of the Accounting Statements 2019/2020 section 2. RESOLVED That the accounting statements 2019/2020 in the annual governance and accountability return is correct and approved and the statement was signed by the Chairman. (G) £500 Donation to the Ockbrook and Borrowash Food Bank. At this point Councillor S Fraser-Burton left the meeting. Councillor R Locke proposed to support Ockbrook and Borrowash food bank financially, £500 was discussed. RESOLVED Councillor M Wallis proposed to give £250 now and £250 at a later date when they request it, seconded by Councillor T Holbrook. The motion was carried by a vote, a further 7 for and 2 against. Councillor S Fraser-Burton re-joined the meeting after the vote. Planning. • Carr Hill Farm – Notification received stating that all but 2 parts of the appeal have been withdrawn. • Tree at 66 Church Street – At the Erewash Borough Council planning meeting it was voted that the tree should be felled. Recreation. Pride Flag. RESOLVED Councillor J Owens proposed to support pride month by flying the pride flags in Ockbrook and Borrowash each June, demonstrating acceptance and tolerance of differences within the wider community. Seconded by Councillor S Owens. The motion was not carried, 7 against and a further 2 for. After the motion Councillor S Owens and J Owens left the meeting. Allotments. Nothing to report. Environment. Nothing extra to report. Burials. Councillor S Fraser-Burton reported on the committee meeting on the 27th May 2020. • Pear Technology to be used for the cemetery. • No significant increase in burial requirements due to Covid 19. • Wayne’s worked extremely hard on this area, received good comments from residents. • The boundary issue has now been resolved. Parish Hall. Councillor J White reported on the committee meeting on the 27th May 2020. Where it was agreed to increase the hall rates of two classes to bring them in line with everyone else who use the hall. HR. Clerks annual review is outstanding. 41/06/20 Correspondence Received. The correspondence received and listed in the agenda were available at the meeting, the Chairman asked about 2 of the items, see appendix 8 42/06/20 Date and Time of Next Meeting. The next Parish Council meeting is scheduled to take place on Wednesday 1st July 2020 commencing at 19.00 in the Parish Hall, Church Street, Ockbrook or virtually dependant on Government advice. 43/06/20 Exclusion of Press and Public. Nothing to report. There being no further business the meeting concluded at 19.53. Appendix 1. Ockbrook & Borrowash Parish Council rd Wednesday 3 June 2020 DCC Report (Cllr Robert A Parkinson) Members’ Community Fund This is on the OBPC website, so I would like to remind you that, in view of the Covid-19 situation, recognising that many organisations are struggling with cash flow, DCC has increased the money available to members under this scheme. I ask that anyone connected or acquainted with community organisations to encourage them to contact me ([email protected]) with details of any suitable project. Running costs cannot normally be considered BUT, for this year, this rule has been relaxed. Because of social distancing, cheques will not be issued and presentation cannot take place. Therefore, it will be necessary for organisations to include their account name, bank sort code and account number so that grants can be sent via BACS. The future of care homes in Derbyshire: Subject to a decision by DCC Cabinet tomorrow (4th June): • None of the homes proposed for closure will close unless a local care home or alternative provision is available to replace and further consultation is undertaken as appropriate. • That the plans to undertake a programme of work to refurbish New Bassett House, Briar Close and Rowthorne will continue with a further report presented to Cabinet seeking a business case and procurement approval in due course. The relevant DCC press release is attached. Appendix 2. Borrowash and Ockbrook Crime statistics March 2020. • 06/03/2020- Theft-Victoria Avenue, Borrowash • 09/03/2020-Criminal Damage-Derby Road, Borrowash • 10/03/2020- Theft-Princess Drive, Borrowash • 16/03/2020-Theft-Priorway Avenue, Borrowash • 17/03/2020-Theft-Victoria Avenue, Borrowash • 17/03/2020-Theft-Cole Lane, Borrowash • 27/03/2020-Theft-Priorway Avenue, Borrowash Appendix 3. THE ASHBROOK CENTRE TRUST Registered Charity No. 1161417 Report on the Refurbishment and Opening of the Ashbrook Centre Prepared for the Ockbrook and Borrowash Parish Council Meeting held on 3rd June 2020 Mr Chairman, Councillors, Ladies and Gentlemen. Over the past few months, in line with the restrictions in place for COVID 19, all bookings for the Ashbrook Centre have been suspended and the hall has remained closed. These restrictions have also severely limited any ongoing work on the hall. Notwithstanding this, progress has been made in a number of areas and enquiries for booking after the lifting of lock-down have still been received. The position of Caretaker / Cleaner for the hall was advertise and interviews (with appropriate social distancing measures) were conducted. The successful candidate has been appointed and will start work when the hall re-opens. Tenders have been requested for a replacement hot water system for the kitchen and for replacement doors at the front and side of the hall. The quotations are under consideration and it is hoped that the work will be completed to coincide with the reopening of hall bookings. The Hall carpark received a facelift and now has marked parking bays to assist with parking control and to make the most of the available space. The grounds have benefited from the hard work of Wayne Peapell. There is now a flourishing woodland area complete with wildflower gardens, and a wildlife walk to the rear of the centre. As part of the tidy up of the grounds it was discovered that a major water leak had been ongoing in the area of the water meter near the front gate. Severn Trent Water have now replaced the meter and repaired the leak. Further inspection of the meter building will take place after the ground has dried out to identify any further potential damage.
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