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Worplesdon Parish Council

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Worplesdon Parish Council Approved minutes – 23 October 2014 Worplesdon Parish Council Minutes of the full council meeting held on 11 September 2014 in the small hall, Worplesdon Memorial Hall – 7.30pm 443-14 – Present There were present Chairman Dr P Cragg, Mr T Cater, Mr R Clark, (arrived 8.11pm), Mr M Dillon, Mr D Howard-Jones, Cllr R McShee, Mrs J Messinger, Mrs S Morgan, Mrs E Nagle (arrived 7.45pm), Mrs J Panton, Mr D Slaymaker, Mr C Venables, Mr R Watson and Mr R Welch. Mr Toby Jenkins and the Clerk to the Council were also in attendance. 444-14 - To accept apologies and reason for Absence in accordance with the LGA 1972, Sch12 para 40 Apologies and reason for absence were received from: Cllr Elms and Mr V Searle. Apologies accepted. Apologies were also received from Cllr K Witham. 445-14 - Surrey Half Marathon 2015 Mr Jenkins thanked the Council for allowing him to attend the meeting and gave a brief résumé of the route and the reasons for choosing the route. Copies of the intended route were issued to members for their consideration. Members raised the following concerns; which were also to be raised with Guildford Borough Council’s Public Health Co-ordinator: 1. The effect of the race on local church services and the subsequent loss of revenue (reduction in weekly church collections) i.e. Edward the Confessor, Sutton Green – St Mary’s Worplesdon and the United Reformed Church, Rickford. 2. Why wasn’t the Parish Council consulted before the route was published? 3. The simultaneous closure of two arterial roads (A322 and the A320) could cause major problems if there is an incident on the M25. 4. The route goes past a section of Whitmoor Common SPA/SSSI at the start of the bird nesting season. This may have serious consequences for the Nightjar (a protected species under the Birds Directive). There should be NO PARKING in Burdenshott Road. Spectators and musicians must also be kept away from this area to prevent disturbance to the nesting Nightjars at this particularly sensitive time of year. Will mitigation measures be required? Have Natural England and Surrey Wildlife Trust been consulted? 5. Why are so many running races and cycle races being permitted in a small area of Surrey given the impact of road closures on local residents and local businesses? Dr Cragg thanked Mr Jenkins for taking the time to address the council. Mr Jenkins then left the meeting. 446-14 - Declaration of Disclosable Pecuniary Interests (DPIs) by Councillors in accordance with The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012. (SI 2012 No. 1464) No declarations were made. 447-14 - To receive and consider written requests for new DPI dispensations 175 Approved minutes – 23 October 2014 No DPI dispensation requests were received. 448-14 - Declaration of non-pecuniary interests in accordance with the Parish Council’s Code of Conduct No declarations were made. 449-14 - Amendments to the Register of Interests No amendments were declared. 450-14 - Declaration of Gifts or hospitality over £25 No declarations were made. 451-14 - Police matters in Worplesdon No report received. Mrs Morgan asked that PC Chowtee be reminded of the dates of the parish council meetings and that he also be asked to produce a report for every full council meeting. 452-14 - Minutes of the previous meetings It was proposed Mr D Howard-Jones, seconded Mr D Slaymaker and resolved that the minutes of the full council meeting held 24 July 2014 be approved and signed by the Chairman as a true record. It was proposed Mrs J Panton, seconded Mrs J Messinger and resolved that the minutes of the Extra-ordinary meeting held 7 August 2014 be approved and signed by the Chairman as a true record. 453-14 - Planning Applications for consideration The comments and observations, if any, from Cllr R McShee in advance of the meeting are preliminary prior to consideration at Borough Council and are based on the evidence and representations to the Parish Council; the Councillor may have a different view following consideration or hearing of possible new evidence at Borough level. Planning Application No: 14/P/01548 – 60 Grangefields Road, Jacobs Well, Guildford, GU4 7NP – Certificate of Lawfulness for existing development to establish whether a single storey rear extension constitutes permitted development. No comment. Planning Application No: 14/P/01481 – 33 School Meadow, Guildford, GU2 8GY – Erection of a single storey side and rear extension. No comment. Planning Application No: 14/P/01587 – Jacobs Well Post Office, 32 Stringers Avenue, Worplesdon, Guildford, GU4 7NW – Proposed installation of 16 solar panels. No comment. 176 Approved minutes – 23 October 2014 Planning Application No: 14/P/01639 – Coopers Yard, Hill Place and Hill Villa, Frog Grove Lane, Wood Street Village, Worplesdon, Guildford, GU3 3HD – Demolition of existing buildings and redevelopment to form 4 houses and associated garaging and parking. It was agreed that the Parish Council object to the above planning application on the following grounds: It appears that attempts may have been made to include adjacent highway land within the boundary of this application. There is an important local watercourse adjacent to the proposed site. Nothing should be done that would have a detrimental impact on this watercourse. At this part of Frog Grove Lane the road is subject to regular flooding. Would this have a detrimental impact on access to and from the proposed properties? The access into these properties is very close to the junction with the Aldershot Road A323. The site is only 0.6 of an acre. 4 x four bed-roomed houses plus driveways and access would result in overdevelopment of the site. The site is located within the Metropolitan Green Belt. Is the overall footprint of the proposed properties larger than the existing brick built outbuildings? Planning Application No: 14/P/01645 – 2 Littlefield Close, Fairlands, Guildford, GU3 3JD – Proposed rear extension to existing garage, change of roof pitch to link the garage to the house and insertion of lantern roof light and flue. No comment. Planning Application No: 14/P/01497 – The Coach House, Holly House, Goose Rye Road, Worplesdon, Guildford, GU3 3RQ – Proposed change of use of The Coach House from domestic storage to two bedroom residential dwelling (C3). It was agreed that if this dwelling is to be located within 400m of the SPA the Parish Council would object to the planning application. Planning Enforcement cases – Issued to all members, by email, for information. Mr R Clark arrived 8.11pm 454-14 - Parish Office The Parish Clerk advised that for personal reasons she would no longer be able to use her dining room to house the parish office. The Clerk had therefore enquired whether it would be possible to use the Council Chambers, Worplesdon Memorial Hall as the Parish Office. The Memorial Trustees had considered the request and whilst there would be problems with using the Council Chambers e.g. no toilet facility during pre-school hours, no kitchen facility in the room, no DDA (Disability Discrimination Access) for members of the public or members of staff, in principle, the Trustees would be willing to discuss the request with the Parish Council. The Clerk advised that providing the eaves in the Council Chambers could be used to accommodate archived papers and if the Parish Council were willing to purchase a smaller desk to accommodate use of a smaller room she would like to trial using her third bedroom as a study/parish office. All meetings would, however, have to be held in the Council Chambers in future. It was proposed Mr T Cater, seconded Mr C Venables and unanimously resolved that the Clerk be permitted to spend up to £200 & VAT on a new desk and shelving/storage for her third bedroom. 177 Approved minutes – 23 October 2014 455-14 - Draft Local Plan The Clerk advised that advice had been sought from Acorus Planning Consultants and a specialist planning solicitor Kingsley-Smith Solicitors LLP. Both reports were awaited but had been promised by 17 September 2014. It was agreed that the Parish Council add into its response to the Draft Local Plan a request for an additional policy to be introduced which would facilitate retention of bungalows for elderly and disabled residents. Mrs Panton raised a concern about Safeguarded land which is described in the NPPF paragraph 85 as being “between the urban area and the Green Belt”. The safeguarded land at Fairlands is located within the Green Belt. FLAG wanted to know at what stage of the process this query should this be raised? During the Draft Local Plan stage or at the Examination in Public? Mrs Panton asked whether the Parish Council could ask Acorus for guidance. Dr Cragg advised in all probability Acorus would charge for further advice and regrettably the Parish Council did not have any further funds to cover additional costs. Cllr McShee suggested that FLAG visit Swan Lane and challenge officers about this keeping a written record of the enquiry and to whom they spoke. Cllr McShee had challenged the 6 week consultation period, through the summer recess, in respect of the late release of the Habitat Regulations Assessment and the Sustainability Appraisal but was advised that the Borough Council considered a 6 week consultation period to be satisfactory. Cllr McShee advised that in his view this was totally wrong and he would express his views in Council. It was agreed that the Clerk would complete the Draft Local Plan Questionnaire on behalf of the Parish Council a copy of which would be issued by email to all members. Any comments to be returned to the Clerk within 24 hours.
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