TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION
Your guide to working strategically and practically with sustainability and practically strategically working guide to Your Aarhus Events – Aarhus University – VisitAarhus – Worldperfect – Worldperfect – VisitAarhus – Aarhus University Aarhus Events
2019 HANDBOOK AND EVENTAND CONFERENCE CONFERENCE THE GREENTHE TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION ------
tainable visions. The UN Sustainable Goals Development in each section described All of the initiatives the UN Sustainable De to related directly are outlined and in are Goals. These velopment and can at the end of each section terpreted ap in funding organisers by actively be used com of general the purposes or for plications, munication. Process We sustainably is all about mindset. Working all our goals achieve it’s not possible to know to doing committed we’re but year, in the first as making a plan as well can, as much as we We year. next more do even can we how for think in the to others inspire can hope that we With this handbook in hand, plan same way. should be that little bit ning sustainable events all of us. easier for the handbook, follow get started, read to So, questions, get any have and, if you the guide, Vis at Aarhus Events, with the team in touch DepartmentitAarhus, The Climate or World perfect. rock. Let’s Our Method and Conference The design of The Green a number of operat Handbook reflects Event topics. relevant several ing principles covering within these work organisers, as event We, other them to principles, and recommend includes specific The handbook organisers. and guidelines, as instructions, good advice questions that you of useful as a series well Each area suppliers. your and ask yourself can that objectives general some outlines of focus make want to We aim for. as organisers, we, of events that all organisers however, it clear, with their contribute can and conferences own sus their fulfil and spread to know-how - - - - -
FUTURE MUNICIPALITY’S AARHUS 2018-2021 AND LEISURE POLICY SPORTS BUSINESS PLAN 2018-2019 PLAN 2017 ACTION CYCLING AND CLIMATE STRATEGY CLIMATE PLAN 2015-2018 MANAGEMENT WASTE PLAN 2016-2020 STRATEGY PLASTIC • • • • New Event Strategy 2020-2024 Strategy Event New Aarhus Municipality will devel In the near future, focusing strategy event a new op and approve on sustainability Nations (UN) and the United Goals. Sustainable Development of this handbook, as a result city, the Across already have of all sizes of events organisers initi in sustainable and green involved become strategies event This means that future atives. us allowing experience, build on previous can that and initiatives trends outline common to and conference event for be useful could organisers. The Green Conference and Event Handbook is Handbook and Event Conference The Green the VisitAarhus, Events, Aarhus by developed and communication departement of events support and Worldperfect. at Aarhus University Department the Climate alongside at Working our aim in defined we’ve Aarhus Municipality, and conference of sustainabilityterms in events management. proved has already approach Our systematic further to de committed and we’re successful, of working. this way veloping as we, This handbook outlines the direction in and conferences events of large organisers Aarhus’ It’s built around take. Aarhus, wish to with: policies and is connected existing • using the Global Des our progress measure We This index). (GDS tinations Sustainability index sus how that measures index is an international run they of the way in terms tainable cities are and events. conferences • ABOUT US ABOUT - - - - 70% 2022
60% 2021 so even small steps can make a big differ a big make can small steps even so ence. is to our goal years, few the next Over all large to this handbook known make meaning those and conferences, events with 50 participants or more. and the de VisitAarhus Aarhus Events, At partement of events and communication and communication partement of events de we’ve support at Aarhus University, cided to use the handbook to help us plan help us the handbook to use cided to and conferences. events our upcoming using will be assessed events All of these pages outlined in the following the criteria this timeline: to according participat data from collect 1: We’ll Year on the based and conferences ing events objectives. relevant data and collect to continue 2: We’ll Year not are If our goals our progress. assess our plans. update being met, we’ll data collect to continue 3-5: We’ll Year our objectives. and update - 40% 2020 -
- using this handbook. this using 30% 2019 % of events and conferences in Aarhus in Aarhus and conferences events % of 80% 60% 40% 20% 100%
In addition to our own goals, we’re pas goals, we’re our own In addition to whether you’re about helping you, sionate your take or manager, organiser an events or great however sustainable step, next that projects The more be. small it may the impact, the stronger sustainably, work Our goal sity shares our dream and wants to be and wants to our dream sity shares when it university greenest Europe’s come hosting conferences. to comes ambitious and we’re pretty Our plans are - put togeth we’ve the bar high, so setting our us achieve help er this handbook to goals. us, the city of Aarhus presents for Luckily working for a whole host of possibilities all benefit from can which we sustainably, organisers. and conference as event Here at Aarhus Events and VisitAarhus and VisitAarhus at Aarhus Events Here in lead the way want to a goal: we have we Aarhus Univer sustainable. making events SUSTAINABLE SUSTAINABLE GREEN = GREEN =
TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION
Worldperfect Partner Stochholm, Søren with NorthSide our work and The Through 2017, and Capital of Culture European Sailing the Hempel World most recently a lot of acquired have Championships, we with sustainability in working experience of the Alongside the rest events. and large - and con the advice chosen we’ve group, think will be the most useful tacts that we on the ground. organisers for follow, to this handbook easy made We’ve it to use can organiser event that any so even don’t You their sustainability. improve It’s that a full strategy. develop to have simple. Anders Frølund, AU, Charlotte Kirk Elkjær, Aarhus Events, Søren Stochholm, Worldperfect, Worldperfect, Stochholm, Søren Aarhus Events, Kirk Elkjær, Charlotte AU, Frølund, Anders Jørn Sønderkjær, Aarhus Events, Thomas Mikkelsen, Climate Department, Climate Aarhus Municipality Thomas Mikkelsen, Aarhus Events, Jørn Sønderkjær, From the left: Kirsten Rudbeck and Allan Tambo, VisitAarhus, Rasmus Hørsted Jensen, Worldperfect, Worldperfect, Jensen, Rasmus Hørsted VisitAarhus, Rudbeck and Allan Tambo, the left: Kirsten From Allan Tambo, Head of Business Tourism Allan Tambo, becoming Sustainability is increasingly when a crucial part the bidding process of events. congress hosting large to it comes that This handbook and the collaboration our position strengthen its creation led to both na- city, as a sustainable congress allows It also tionally and internationally. and the organisers local encourage us to and do together industry work tourism to the city as sustainable make their bit to valuable attract helping us as possible, visitors. VisitAarhus - -
ing events to big festivals with tens of thou- with tens big festivals to ing events taking to look forward sands of guests. We organisers and helping event step the next implement their ideas. Aarhus Events Aarhus Head of Events Jørn Sønderkjær, and can, we that is strengths of Aarhus’s One As the board. across together work want to, join when we particularly strong are we a city, this For of sustainability. in the area forces goals and new help set Aarhus can reason, sustainability into integrating for standards management. event help can With this handbook, Aarhus Events from in the city, a number of events improve smaller sports, and knowledge-shar cultural - -
aging more people to work sustainably. By see sustainably. work people to aging more idea at an event, a green ing or experiencing at ideas new be open to to likely more are you in the future. events The Climate Department The Climate Head of Climate Henrik Müller, Department, Aarhus Municipality plan andAarhus has a very ambitious climate it. achieve to of how a clear strategy have we en- green is local of focus One of our areas communicate, to strive we gagement, where of ownership a sense and cultivate showcase In our work, our city’s transition. for green as this essential, are and conferences events and meet our citizens physically we is where guests. have of this handbook we With the publication encour another important towards taken step Aarhus University Aarhus and Communications Support of Events Head Frølund, Anders be the best wants to Aarhus University sustainably, hosting conferences to When it comes of the initiatives many years the past few and over on our way, well already We’re in Europe. As a at our 300 annual conferences. been tested already mentioned in the handbook have our stu- important show that we it’s extra that feel institution, we and a research university part is a natural a of holding environment for the responsibility dents and staff that taking illus This handbook and its underlying collaboration do it alone. can’t but we conference, trates how important it is for the whole city to work together to achieve this goal. achieve to together important the whole city work how to it is for trates our own make not only to hope we collaborations, various Using this handbook, and through do the same. to other universities inspire but to sustainable, more events CONFERENCE AND AND CONFERENCE EVENT HANDBOOK? NEED A GREEN NEED A GREEN WHY DO WE DO WHY TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION
How to use this handbook use to How into dive can you pages, In the following and find sections of the various any for sustainable initiatives for inspiration event. your find our goals, can you In each section, the goals that Aarhus is which match towards. working for organisers, find a guide will also You for which includes our recommendations mostly are They areas. each of the focus but they follow, ourselves guidelines we that apply to recommendations also are in the city. organisers other event you so study, includes a case Each section other sustainable from inspiration take can and conferences. events see can you the end of each section, At which of the UN Sustainable Development support.Goals the initiatives find a the end of the handbook you’ll At do to what see checklist that will help you help you to and when. The checklist is there sustainable decision making and with your of the entire with an overview you provide process. - - -
er, you can demand a certain standard when demand a certain can standard you er, that they so and services products sourcing sustainability requirements. your up to live sustainably is to purchasing step The first connections. making great accommodation covers also Procurement is always Our policy of venues. and choice sustainability initia- ask about a location’s to hotels find that many and policies. You’ll tives by pro certification for strive and venues Label and Eco such as The Nordic grammes - all organ encourage want to We Key. Green and a dialogue with hotels into enter to isers make to be afraid not to example for venues, management, organic demands about waste consumption. and energy food Procurement – the first choices – the first Procurement can you judge where to be difficult It can sustainable the biggest impact with make is but procurement and actions, choices can you where one of the areas definitely impact. a buy As the biggest positive have This handbook describes the general areas areas the general This handbook describes in our through work organisers, as that we, every that areas also are These planning. in terms should consider organiser event included all rele have We of sustainability. vant aspects of an event, so each section each section so aspects of an event, vant work an entry to point in how provides sustainably.
INTRODUCTION INTRODUCTION TO THE THE SECTIONS TO TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - - - - - ing the event and how often they will be often they and how ing the event in Aarhus. The sustainable around moving is often the most obvious! choice options and accommodation into Look venue chosen of your in terms restaurants each to close are that they sure make to other. Communication begins, let your even event the Before encourages event that your guests know of sustainable transport.the use Provide them where them with bus plans, show transport options shared sign up for to what’s happening and let them know etc. thor Having during the event. and before trans about alternative ough information sus make it easier to port options makes tainable decisions. in- receives or conference event If your CO2 offering guests, consider ternational tree-planting through compensation upon registration. schemes el easily to and from the city centre. Make Make the city centre. and from el easily to trans the public communicate you sure the stops port options, including where so etc. buy tickets can you and where are them use guests to your encourage as to buses, need a taxi. If you than take rather booking an electric bus (which consider Aarhus). be possible in hope will soon we of location Choice will take event your When choosing where guests are you where consider place, dur staying are they where from, coming - - - - To and from Aarhus and from To about all the know visitors your sure Make en- can Aarhus. You transport options to than rather train the take them to courage that the total them showing a plane by trans Include time is often similar. travel when it comes port as a deciding factor sometimes speakers: booking keynote to be just as effec can video conferencing using student assistants as ing buses”, in fun events become can guides. These or such as storytelling tours themselves, to parties.sightseeing remember Just in case ponchos or umbrellas pack rain of rain! many are city there so Aarhus is a cycling It’s also cityopportunities use bikes. to your for city bikes extra order possible to foreigners introduce to Remember event. in Denmark and, of the rules of cycling to ride to how know they sure make course, a bike. and Public transport in Aarhus is extensive trav it possible to makes light-rail the new tive, especially for speakers who can only who can speakers especially for tive, You shortparticipate for amounts of time. for parking facilities consider should also carpooling for the potential electric cars, cities and public airports and larger from airports. and from transport options to venues and from To fossil-fuel-free many transport are There options in Aarhus: walking The city make is small enough to option. is a feasible venues and from to “walk organised arrange even could You HOW TO MAKE YOUR CONFERENCE CONFERENCE YOUR MAKE TO HOW EVENT GREENER:OR TRANSPORT GUIDE AN ORGANISER’S
visitors from outside the city are satisfied outside the city are from visitors options with the sustainable transport fewer private bus trips in Aarhus for conferences conferences bus trips in Aarhus for private fewer public buses) (excluding and events more conferences and events make use use make and events conferences more of electric buses more conferences and events use bicycles bicycles use and events conferences more needs as part transport of their We want to hold conferences and events that support the transition to fossil-fuel-free that support to the transition and events hold conferences want to We public transport or use walk, ride bikes people to transport. encourage goal is to Our as possible. situations in as many such as electric buses • • • • OUR GOALS TRANSPORT TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - - - cessfully around a large event using bicy event a large around cessfully cles and public transport, the transportati- is definitely smaller events for on problem If Aarhus made all events surmountable. a fantastic be setting would they car-free other cities. to example partners: Collaboration Worldperfect, Midttrafik, Aarhus Events, Republic. Donkey E.ON, material that there was no visitor parking parking was no visitor that there material ad the lack of of seeing Instead available. we as a limitation, ditional parking spaces point out all of the sustai- to made sure offer. on nable alternatives The potential: suc move able to If 400,000 people are TOP TIP FROM THIS CASE: THIS CASE: TIP FROM TOP spaces parking of the lack Communicate positive. something as PARTICIPANTS: 400,000 PARTICIPANTS: NONE SPACES: PARKING CAR CARTS AND GOLF CARS ELECTRIC TRANSPORT: INTERNAL LOTS SPACES: PARKING BICYCLE AND RAIL: BUSES AND LIGHT CITY FREE ORGANISERS FOR VOLUNTEERS SHUTTLE BUSES: EVERYONE FREE FOR 15,000 KM CYCLED: NUMBER OF INITIATIVES: • • • • • • • CASE STUDY: STUDY: CASE SAILING WORLD HEMPEL AARHUSCHAMPIONSHIPS 2018 and lots of extra use internal for cars electric public transport, parking, no visitor Free made available. city bikes The challenge: put visitors 400,000 extra The event’s that was on a transport system pressure busy. already The innovation: Championships, the Sailing this World For (the a deal with Midttrafik made organisers Denmark the Central for transport agency and all organisers that allowed Region) on the light free for participants travel to of this, extra and city On top buses. rail brought were city bikes Republic Donkey shuttle buses and free the event in for transport at the Internal introduced. were small and was primarily electric cars event the use encourage electric golf carts. To in the visitor of public transport, wrote we -
idents can be inspired by. It can also be a faster way of getting way be a faster also It can by. be inspired idents can often the most is also the sustainable alternative B so A to from transport.efficient mode of 11.6 TARGET impact capita environmental per the adverse By 2030, reduce air quality to attention special paying of cities, including by management and municipal and other waste (such as the light an electric vehicle take to choose When you the number of reducing cleaner air by to contribute you rail), a great transport Public is also taxis on the road. and diesel petrol the city see and meet the locals. guests to your for way 13.3 TARGET and human and insti- education, awareness-raising Improve tutional capacity change mitigation, adaptation, on climate and early warning impact reduction en- public transport and by or take walk, cycle By choosing to - com than planes and climate rather trains carpooling, couraging climate event’s your reduce you pensation via planting trees, - environ participants think more nudge your to also You footprint. mentally friendly. TARGET 3.9 TARGET of deaths and the number By 2030, substantially reduce and soil water and air, chemicals hazardous from illnesses and contamination. pollution help improve we cars, and diesel of petrol the use By reducing activi- The physical pollution. air quality reducing in the city by on effect has a positive also in walking and cycling ty involved guests’ concentration. your 9.1 TARGET sustainable and resilient reliable, quality, Develop infrastructure as public as well cycling encouraging By using and thereby the whole transport to people’s attention transport, draw we suit our modern lives. to be developed needs to that system good many are and city – there buses light rail to city bikes From and res which both visitors in our city, and inspiring initiatives
DEVELOPMENT GOALS DEVELOPMENT Goals Development the UN Sustainable addresses This chapter the most relevant. are of transport.in terms Here TRANSPORT: TRANSPORT: SUSTAINABLE THE UN TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - - - stage areas and consider what types and consider of stage areas are will be dealing with. If you rubbish you think about facilitating serving beer, draft which are glasses, of beer the collection events, larger At recycle. to easy relatively the option of look into even could you the glasses. washing and reusing will often you organiser, As a conference existing frame by limited yourself find don’t but location, chosen at your works venues Aarhus, many In be discouraged. Push ambitious goals in the pipeline. have asking by in the right direction venues sorting when you options about waste ask to And remember booking. your make conference for sorting systems waste for be part can of your too, they so visitors sustainable initiatives. it’s event, your at sort waste want to If you waste that sorted sure important make to up in the and is not mixed separate is kept to end. Remember at the same container up and ends the waste ask where always plant of cleanness the waste what level requires. will find you as an organiser, In general, be able to expect increasingly that visitors rubbish at events. sort their own to City Usage help platform www.brugaarhus. to dk. in order locations Ask about specific plan. waste design the best possible waste of innovative Aarhus has a number devel that have management companies for systems management oped effective man- waste ask your to Remember events. possibility about the of agement provider and back in both the visitor sorting waste - - - The most important thing to do is to re The most important do is to thing to duce the amount of waste produced at produced the amount of waste duce it completely. eliminate or even event, your from items borrowing consider could You or sim- giveaways, offering REUSE, avoid event. next at your items ply reuse most importantThe next col thing is to Aarhus is a city waste. lect all the event and is lo beautiful nature by surrounded a strong have We the sea. to next cated that rubbish making sure to commitment floating in the end up out in nature, doesn’t harbour area, especially in the new sea, The city’s of vision in the city. or as litter city the cleanest becoming in Scandinavia effort. requires your event, an outdoor planning If you’re for portfirst call should be the Centre of HOW TO MAKE YOUR CONFERENCE AND CONFERENCE YOUR MAKE TO HOW MANAGEMENT EVENT GREENER: WASTE GUIDE AN ORGANISER’S
We will strengthen our collaboration with our collaboration will strengthen REUSE: We MORE REUSE. centre the city recycling We aim to sort waste into at least the into sort waste aim to We RECYCLING: MORE and District as Aarhus Waste of categories same number Heating. We want to minimise the amount of waste the amount of waste minimise want to We LESS WASTE: bottles water refillable guests offering example, for by, bottles. water of disposable instead • • • OUR GOALS: OUR GOALS: We want to hold events and conferences that work toward, and support, our objective toward, that work conferences and hold events want to We work should and conferences all our events Our goal is that free. waste of becoming events. from waste and reuse recycle minimise, to actively WASTE RESOURCES WASTE TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION ------Garden waste Garden Glass the opportunity people come Offering to and other reus decorations and collect no longer need. that you able materials it on REUSE or list it to either give can You bort “Gives groups one of the Facebook Aarhus) or “Storsk away – Aarhus” (give- larg du finde her!” (Find I Aarhus kan rald in Aarhus here!). items er waste Collecting name tags at the end of the event people the opportunitycome Offering to and other reus decorations and collect no longer need. that you able materials REUSE or list it on it to either give can You bort “Gives groups one of the Facebook Aarhus) or “Stor- away – Aarhus” (give- I Aarhus kan du finde her!” (Find skrald here!). in Aarhus items waste larger bags with handing out tote Avoiding up a “free but set complimentary items choose actively guests can bie table” so bag or want a tote whether or not they complimentary items. handing out disposable water Avoiding refillable bottles or cups bottles. Offer instead. • • of these some combine to It is possible sor make and space save to categories be will the waste sure but make ting easier, the receiving at date at a later separated plant. recycling by: recycling promote to Strive • end of this See the checklist at the handbook. • • • • the checklist at the end of Use this handbook - - - TOP TIP: TOP about communicating of a way as management waste View sustainability od waste and compostable tableware and compostable od waste Cardboard and paper Cardboard tableware and compostable waste Food Trash waste Hazardous light bulbs etc.) (batteries, Glass Bottle deposit plastic Hard Cardboard and paper Cardboard Fo Trash plastic Hard (batteries, waste Hazardous light bulbs etc.) and paper Cardboard Bottle deposit Trash certified buy FSC to (remember Wood treated) which is not pressure wood, and metal Iron WHAT TO DO AS A CONFERENCE ORGANISER: DO AS TO WHAT about the possibility venue of Ask your categories: the following into sorting waste area Visitor • • • area Backstage • • • • these of some combine It is possible to sorting and make space save to categories be se will the waste sure but make easier, WHAT TO DO AS AN EVENT AS DO ORGANISER: TO WHAT - management com waste your By talking to sorting an effective develop can you pany, visitor’s and in the both backstage plan for the follow into Consider sorting waste area. ing categories: area Visitor • • • • area Backstage • • • • • • recy at the receiving date at a later parated cling plant. by: recycling promote to Strive
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use, you reduce the CO2 emissions from your event because it results it results because event your from the CO2 emissions reduce you use, the message of spread When you being produced. items new in fewer visitors. your inspire can you doing, are what you We have a lot of decisions to make as organisers, which can make a big make which can as organisers, make a lot of decisions to have We setting up By make. impact our visitors to the environmental difference of disposable the number help reduce can we bottle project, a water on. bought and so bottles water 13.3 TARGET and human and institutional education, awareness-raising Improve capacity change mitigation, adaptation, on climate impact reduc tion and early warning re and promoting reduction waste with recycling, directly By working ducing our own environmental impact and thereby also that of the city also as and thereby impact environmental ducing our own and reduc recycling reusing, an important by step take can We a whole. have than we way in a much greater produce we ing the amount of waste and lead the way can we organiser As an event/conference far. done so do. simple it is to how show 12.4 TARGET management of chem- sound the environmentally By 2020, achieve with in accordance cycle, their life throughout icals and all wastes their reduce and significantly frameworks, international agreed im- their adverse minimize to in order and soil water air, to release pacts on human health and the environment re for a responsibility have we organiser, or conference As an event decide If we at an important cycle. and waste point of their life sources it gets incinerated. incineration, to gets sent at our events that waste If we it might get recycled. of waste, recycling facilitate to decide If we it gives lucky that someone might be so we our waste, reuse decide to life. a new 12.5 TARGET prevention, through generation waste reduce 2030, substantially By and reuse recycling reduction, TARGET 11.6 TARGET impact of capita environmental per the adverse By 2030, reduce quality air to and mu- attention special paying cities, including by management nicipal and other waste re towards directly work we our waste, for responsibility By taking more This chapter addresses the UN Sustainable Development Goals Development the UN Sustainable addresses This chapter the most relevant: are Here resources. of waste in terms WASTE RESOURCES: RESOURCES: WASTE SUSTAINABLE THE UN GOALS DEVELOPMENT TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - organic food. Your supplier will usually supplier Your food. organic that this so adjust the menu be able to example, the budget. For break doesn’t of meat to the amount reduce could you pro and locally organic more for allow food. duced with a foods avoid can you how Assess such as footprint environmental large in produced meat or fruit and vegetables do could You manner. energy-intensive food vegan or vegetarian offering this by locally. produced people to encourage It’s a good idea to order able to you’re so events sign up for the right amount of food. exactly - - - HOW TO MAKE YOUR CONFERENCE CONFERENCE YOUR MAKE TO HOW EVENT GREENER:OR AND DRINK FOOD GUIDE AN ORGANISER’S er tables: A spread doesn’t need to be need to doesn’t er tables: A spread you sure look good. Make to extravagant you that allows in a way the buffet arrange dishes only when the first put out new to been emptied. ones have for finding an outlet by waste food Avoid been pre that has already surplus food collaborating do this by could You pared. Good partners such as Too with external or a homeless bank food a local Go, To shelter. ask Always production: and local Organic use supplier whether it’s possible to your Prevent food waste by plating up por by waste food Prevent sandwiches meals, offering tion-sized on small the buffet up setting ‘to-go’ or by - -
More organic food: we want to increase the pro increase to want we food: organic More carbon with a large foods fewer use want to We such as meat, as fruit and vege well as footprint Avoid food waste: We want to minimise our food our food minimise want to We waste: food Avoid outlets finding it and by preventing by both waste, produced. been that has already food leftover for establish want to we food: produced locally More and drink food local with collaboration a strong producers. portion of organic food served at events. served food portion of organic impact. climate a large tables that have • • • • OUR GOALS: We want to hold conferences and events that create zero food waste, serve locally locally serve waste, food zero that create and events hold conferences want to We carbon with a large of food the use drink and reduce and food organic produced issues. with these actively work to and events all conferences Our goal is for footprint. FOOD AND DRINK AND FOOD TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION at least 60% food organic beer from “recycled” samples of a new with (brewed the Engineering College ideas and old bread) new (seaweed, samples of futuristic snacks and grasshoppers) mealworms sustainable tableware tap-water bottles with water re-useable the catering that so events sign-up for the actual num- serve to be adjusted can ber of guests • • • • • • that the ways of the just some are These the help to able are conferences university environment. - - TOP TIP: TOP of ways not are sustainable initiatives your that it clear Make friendly. environmentally being of ways – but are money saving CASE STUDY: STUDY: CASE vegetarian serves (AU) Aarhus University sign up when people so as standard, food choose actively to have they an event for Commu- and Events want meat. AU if they this out, Support ma- nication has tested of made aware participants are king sure and feed behind the change, the reasons plan to They far. so back has been positive at future out this scheme rolling continue events. understand people It’s important make to decision and that this is an environmental has justi- When AU one. not an economic - consci fied its decisions as being climate - com positive either ous, it has received which suggests ments or no comments, received. has been well that the initiative for the way paves also catering Meat-free launched ideas. AU other innovative some This invol conference. SDG 4.2 at a recent serving: ved EVENTS AT AU EVENTS AT add-onMeat as an - - -
TARGET 13.3 TARGET and human and institutional education, awareness-raising Improve capacity change mitigation, adaptation, on climate impact reduc tion and early warning and thinking with food whilst working By being climate-conscious as methods as well about using less meat, production considering de small, everyday about how awareness help raise transport, can we by intro people influence able to also are an impact. We cisions have menu options. new ducing them to TARGET 2.1 TARGET in particular all people, by access By 2030, end hunger and ensure to infants, situations, including in vulnerable and people the poor round year all food and sufficient nutritious safe, homeless to and events conferences from By giving surplus food them with a support in need and provide we those in the city, shelters meal. good, healthy 12.3 Target - and con at the retail waste capita global food per By 2030, halve and supply along production losses food and reduce sumer levels losses chains, including post-harvest fulfilling directly are you waste, food minimise to proactively By working food By handing out leftover waste. food the goal of halving consumer supporting also a good are people in need you to at the end of events cause. TARGET 1.3 TARGET and systems protection social Implement nationally appropriate substantial by 2030 achieve and all, including floors, for measures and the vulnerable of the poor coverage hand out surplus to conferences and events for up a system By setting homeless shelters. local help out we less fortunate, those to food This chapter addresses the UN Sustainable Development Goals Development the UN Sustainable addresses This chapter the most relevant: are and drink. Here of food in terms FOOD AND DRINK AND FOOD SUSTAINABLE THE UN GOALS DEVELOPMENT TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - 1% 2% 3% 4% 7% 12% 14% 17% 40% guarantees that wind production covers covers production that wind guarantees This is done use. the electricity that you of “wind certificates”. a system through able electricity are companies Several If event. your to supply wind energy to can in doing this, you interested are you before electricity company your contact them with an es and provide event your think much electricity of how you timate display you sure Make be using. that you’ll and, event, your at the wind certificate much how review can you when it’s over, electricity and let your was actually used guests know. - - Oil Solar Nuclear inceneration Waste gas Natural Hydropower Biofuels coal Coal and brown Wind This is where the electricity comes from (the grid). the electricity from comes This is where 2017 data from Energinet.dk, Source: In Denmark, we have a well-integrated a well-integrated have In Denmark, we partelectricity of our elec grid and a large to hus using mains electricity is preferable need really If you generator. using a diesel can you event, at your generators use to run able to about models that are enquire or other biodiesel generation on second friendly alternatives. environmentally more of using 100% the option is also There but it a little bit more It costs wind energy. HOW TO MAKE YOUR CONFERENCE CONFERENCE YOUR MAKE TO HOW EVENT GREENER:OR ENERGY GUIDE AN ORGANISER’S sources. renewable by tricity is produced the proportion shows The table below sources different from coming of energy that a lot of it is see you’ll one year: over in Aar This means that here renewable.
Phase out diesel generators: We choose generators generators choose We generators: out diesel Phase more or other, biodiesel that run on 2nd generation alternatives. friendly, environmentally Low energy consumption: We choose the most the choose We consumption: energy Low choose we possible, Where energy: renewable More and communicate energy renewable that use venues our visitors. this to energy efficient solutions from our suppliers. solutions efficient energy • OUR GOALS • • We want to hold conferences and events that support our objectives by saving energy energy saving that support by our objectives and events conferences hold want to We and electricity consumption. energy sustainable option for and choosing the most issues. these with actively work to and events all conferences Our goal is for
ENERGY CONSUMPTION CONSUMPTION ENERGY ELECTRICITY ANDELECTRICITY TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - - of the sustainabilityThe main sponsor Sailing Champi- at the World programme ad to keen were onships in Aarhus, E.ON, vertise the fact that 100% of the electricity the fact vertise The generated. was wind at the event used the sail for energy wind provided westerly Rødsand II wind park and the off-shore ors the event. for energy provided The potential: on wind be run could events more Many know don’t but most organisers energy, that it is an option. partners: Collaborating E.ON Worldperfect, Aarhus Events, - - - - REDUCED: 8.5 2 TOP TIP: TOP with sustainable you can help providers which into Look energy. PARTICIPANTS: 400,000 PARTICIPANTS: MWH 45 CONSUMPTION: ELECTRICITY 1-8/2018 - 31-8/2018 PERIOD: CO TONS ly, it’s not possible to determine exactly exactly determine it’s not possible to ly, what kind of electricity out of the comes power to sense but it still makes socket, with wind. event your esti- you First, it works: how here’s So, the amount of electricitymate that you you and then event will be using at your cov to that amount of wind energy order CASE STUDY: STUDY: CASE SAILING WORLD HEMPEL AARHUSCHAMPIONSHIPS 2018 was provided Sailing Championships The electricity at the World used energy. wind by The challenge: Olympic sailing catego that all 12 Given of pow source wind as their main ries use hosting the event for sense it makes er, Unfortunate too. wind power use them to that the guarantee always can’t er it. You is wind gen- use actual electricity that you that a guarantee do have but you erated, producing wind turbines are somewhere, the electricity at an amount equal to used event. your -
TARGET 13.3 TARGET and human and institutional education, awareness-raising Improve capacity change mitigation, adaptation, on climate impact reduc TARGET 3.9 TARGET of deaths and illnesses the number By 2030, substantially reduce and pollution and soil water air, chemicals and hazardous from contamination In air. our local polluting avoid also we generators, diesel By avoiding from (data a year 20,000 sick days pollution causes air Aarhus, local 2017). 7.2 TARGET energy of renewable the share substantially By 2030, increase mix in the global energy increase we sources, renewable by By using electricity generated electricity- in the total con energy of renewable the proportion others inspire can we public, making our choices sumption. And by similar choices. make to 7.3 Target in energy of improvement By 2030, double the global rate efficiency con- solutions at our efficient with energy specifically By working efficient in a more the market influence we and events ferences our goal. to contribute directly also We direction. 11.6 TARGET impact of capita environmental per the adverse By 2030, reduce air quality to and mu- attention special paying cities, including by management nicipal and other waste tion and early warning energy in your energy the amount of renewable By increasing CO2 emissions. your reduce you consumption, Using less electricity from non-renewable sources will lower the negative the negative will lower sources non-renewable Using less electricity from we generators, By phasing out diesel impact of our city. environmental air pollution. local improve to move also This chapter addresses the UN Sustainable Development Goals in terms Goals in terms Development the UN Sustainable addresses This chapter the most relevant: are Here consumption. of electricityand energy ELECTRICITY AND ENERGY CONSUMPTION CONSUMPTION ELECTRICITY AND ENERGY SUSTAINABLE THE UN GOALS DEVELOPMENT TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION ------Volunteers can play a crucial role in car a crucial role play can Volunteers rying before, out sustainability strategies or confer event during and after your of your often the face are Volunteers ence. carry and out the sustainability strategy in reaching involved tasks practical many as an or out set have the goals that you it’s important to this reason, For ganiser. carry to the volunteers and train prepare that sure make to but also out their tasks, between the connection understand they sustainability will be and the job that they the understand When volunteers doing. asked are they behind the tasks reasoning engaged and will often be more they do, to to off on visitors which will rub interested, the event. in encouraging a role play can Volunteers sus with work help the event’s to visitors this by either push for can You tainability. in sustainability your volunteers training with rele volunteers recruiting or by self the other teach who can experience vant volunteers. - - - HOW TO MAKE YOUR CONFERENCE CONFERENCE YOUR MAKE TO HOW VOLUNTEERING EVENT GREENER:OR GUIDE AN ORGANISER’S In Denmark, we have a strong tradition of tradition a strong have In Denmark, we fact in the which is reflected volunteering, part population of the Danish that a large or has tried volunteer regularly volunteers ing. Community and a sense of belonging Communitying. and a sense fo The very importantin volunteering. are on the individual, therefore, cus should lie, volunteering are of whether they regardless that sportsat a local club or an organisation events. hold larger to on volunteers relies at your with volunteers work When you it is important that you or conference, event labour, of free them as a source see don’t as individuals who contribute but rather feel they time because free with their own them. to means something that the project them and listen It is important motivate to part are that they feel that they them so to a offer Volunteers bigger. of something deal and it is important acknowl to great bring. they edge them and the contribution
and include more socially vulnerable people vulnerable socially and include more Cultivate a greater sense of social inclusion of social sense a greater Cultivate Encourage a diverse range of people to volunteer, volunteer, to of people range a diverse Encourage ethnicity and labour that all ages, backgrounds, so represented are associations market a sustainable mind-seta sustainable work in volunteering Make it easier for volunteers to work with work to volunteers for it easier Make about sustainability through volunteering sustainabilityabout through Increase awareness and consciousness and consciousness awareness Increase • • • OUR GOALS • We want to hold conferences and events that support our objectives by connecting connecting that support by our objectives and events hold conferences want to We work to and events conferences all Our goal is for and sustainability. volunteering issues. with these actively VOLUNTEERS TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - - - The connection between sustainabilityThe connection “ed by is established and volunteering in sustainability. the volunteers ucating” different several this through achieve They hold is to such initiative One initiatives. trips educational and talks inspirational sustain- learn about can volunteers where can they how also but ability in general sustainability their work into incorporate volunteers this, In addition to at events. they trips, where on field be invited can with work businesses how experience can in is the ways One example sustainability. re with different work which businesses management systems. source that ReThink approach The multi-faceted greater the volunteers gives er uses, and insight into understanding knowledge, sustainable transitioning. VOLUNTEERS - - - FOR TOP TIP: TOP and give sustainable initiatives about your volunteers your Tell project in your them including by ownership a sense of them unteers in Aarhus. As a member of Re unteers various different get offered you Thinker, has opportunities. ReThinker volunteering in the city a well-known “brand” become peo by get contacted regularly and they - volun looking for ple and organisations on the advice looking for and those teers This means that subject of volunteering. community the ReThinker from volunteers different many with contact in regular are and activities. types of events - their volun from of interest As a result come that volunteers and the fact teers, people, different with many contact into a link between has developed ReThinker The sustainability and volunteering. en- is to thought behind this connection of enthusiasm for level a greater courage which sustainability amongst volunteers, out are with them when they take can they and about volunteering. VisitAarhus has set up the community has set VisitAarhus vol a community which is for ReThinker, CASE STUDY: STUDY: CASE RETHINKER - A COMMUNITY - - -
TARGET 11.6 TARGET impact of cities, capita environmental per the adverse By 2030, reduce air quality to attention and municipal and special paying including by management other waste the nega- reduce we sources, non-renewable from By using less energy is part of our effort generators Phasing out diesel impact on our city. tive air pollution. local reduce to 13.3 TARGET and human and insti- education, awareness-raising Improve tutional capacity change mitigation, adaptation, on climate and early warning impact reduction it helps it as a resource, and view waste, start collect When we to on thought for food as give of the issue as well awareness raise to that gets sent The less waste in general. debate the climate pro and recycling manufacturing less new leads to incineration, TARGET 4.7 TARGET and skills the knowledge acquire learners that all By 2030, ensure oth- among including, development, sustainable promote needed to and sustainable sustainable development education for through ers, of of a culture promotion lifestyles, human rights, gender equality, of cultur and appreciation global citizenship and non-violence, peace sustainable development to contribution and of culture’s al diversity partvolunteer of our a fixed as include sustainabilityWhen we training that support values a sustainable help promote we ing programme, across. get the necessary information also we just like future, 10.2 TARGET and economic the social, and promote By 2030, empower disability, sex, age, of inclusion of all, irrespective political or other status economic or origin, religion ethnicity, race, we team, in our volunteer include diversity to actively By working help establish an inclusive organisers and event as conference space. and free vides CO2 savings. This chapter’s goals and recommendations address the UN Sustainable the address and recommendations goals This chapter’s here shown Goals. The most important are goals Development VOLUNTEERING SUSTAINABLE THE UN GOALS DEVELOPMENT TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION - area with second-hand furniture, supplying second-hand with furniture, area etc. catering for tableware used It’s about collaborating. is also Innovation you everything own, your to do on difficult collaborating on volunteers, draw need to partners, Innovation and suppliers. guests of think in terms help you can in this area partnerships and collaborations relevant sus think more to and help push suppliers tainably. Future: speakers of keynote video feeds Live Aarhus (100% organic) Organic reuse REUSE 2.0 – buy nothing, everything. - ing things. We want to use the sustaina- use want to ing things. We adapt but if to easy that are ble solutions available alternatives no obvious are there find our network to will consult then we Sustainability solutions. new and innovate often go hand in hand and and innovation demand a good deal of creativity. that collaborates is REUSE One example materials, collect to with a lot of events buy new. the need to help reduce that can of this is furnishing a lounge One example Making events sustainable requires you you requires sustainable Making events – alternatively and think innovatively to often be old habits. Solutions can break first you of us when right in front found of do ways start thinking about different HOW TO MAKE YOUR CONFERENCE OR OR CONFERENCE YOUR MAKE TO HOW EVENT GREENER: INNOVATION GUIDE AN ORGANISER’S
development and growth development Through innovation, we will help our city’s we innovation, Through We want to generate innovative ideas that can ideas innovative generate want to We should help equality Innovation We want to develop innovative solutions that help solutions innovative develop want to We sustainable direction a more take our society with our wider network ideas good share want to We help events and conferences in the future conferences and help events • • • • • OUR GOALS We want to hold conferences and events that support our city’s and events all to helping us by goals hold conferences want to We us all help can and solutions ideas means that everyone’s changes. This innovative make work to events and all conferences Our goal is for direction. sustainable in a more move issues. with these actively INNOVATION TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOKUMENTATION -
Hopefully it will be possible to transport Hopefully it will be possible to in an electric bus in the guests around your organisers The biggest event near future. our to made a joint promise in Aarhus have them a guarantee to bus company local the bus certain number of trips. This gives to security when it comes more company buses. in electric an investment considering REUSE treas rubbish is another man’s One man’s is an engaged collaboration REUSE ure. and conference partner that encourages their options assess to organisers event’s before items, of using recycled in terms REUSE is go out and buy. to have they need help with especially good if you for such as furniture items collecting events. jugs went from being a net cost to a net to being a net cost from jugs went fewer buy to of having as a result saving jugs. Mate Plate North- from that got collected The glasses back in 2018 as plates. Side 2017 came the reinventing – like Mate Plate The new revolutionary. wheel, just slightly less sorting bag – TRASHBAG The waste boats had coach sorting bag for A waste to It proved before. been developed never be a popular invention. Electric bus - - - TOP TIP: TOP See sustainability innovation for a tool as stand. By offering people the option of people the option stand. By offering sus just communicate don’t we recycling, join us. This people to invite we tainability, that 94% of guests is one of the reasons NorthSide with sustainability. associate jugs at NorthSide beer Washable we jugs away, beer of throwing Instead The be recycled. them to send started to by them directly reuse was to step next them. Beer washing them and refilling Meat as an add-on (AU) participants at conferences By requiring a conscious make to at Aarhus University want not they whether or decision as to the thought communicating meat, and by made University behind this decision, the habits. food people think about their fungi (VM)Petrol-eating Championships, Aarhus Sailing World up their boats fill 2018. When the teams leaks a little bit of fuel always with petrol, fed The participants are out in the water. up with it, but it’s such a small amount nothing has been done about the issue. in Championships the Sailing World At my with some experimented Aarhus, we eat that can fungus spores co-remedies; petrol. sorting visitor-involvement and Waste (Northside/VM)and communication me and I Show me and I forget. Tell Tell me and I under Involve might remember. INNOVATION THROUGH THROUGH INNOVATION EXAMPLESGOOD
This chapter’s goals and recommendations address the UN the address and recommendations goals This chapter’s you area Depending on what Goals. Development Sustainable SDGs. different will promote initiatives with, your working are INNOVATION: INNOVATION: SUSTAINABLE THE UN DEVELOPMENT GOALS DEVELOPMENT TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOCUMENTS er ourc gtige l sninger ess edy ede r er t e b r or er dningerne v e om or , der kan le er at or e deltager entuelt genbrug af uds entuelt genbrug af v D A of guests Estimate number solutions and/or sponsors that can supply sustainable Find collaboration partners there will be waste that will be produced, and what types Estimate the amount of such as bins that allow for sorting Order waste solutions recycling your waste management supplier about the Make arrangements with of unsorted waste arrangements plan to inform guests about the waste Put together a communication Monitor the systems ends up Evaluate the systems and follow up where the waste Publish the results ormer Find collaboration partners and/or sponsors that can supply green energy Find collaboration partners and/or sponsors that generation biofuel If necessary, choose generators that run on 2nd about the efforts Put together a communication plan to inform guests made to save energy Monitor energy consumption Evaluate the guests satisfaction with the event’s energy saving initiatives Publish the results D A Assess activities that will require electricity WASTE RESOURCES WASTE ELECTRICITY AND ENERGY CONSUMPTION er eller spons / r om e or at inf at v e og esultat antal eno tner dningerne e opn ede r er e or er taler med din r ommunikationsplan f ommunikationsplan or e k e af r erblik over deltage v v ommunik a a K Overblik over affaldstyper og -mængder Overblik over affaldstyper mulighed for sortering fx skraldespande, som giver Bestille affaldsløsninger, L Monit op på, hvor affaldet ender Evaluere brugen af ordningerne og følg L U E F Ov r S ge samarbejdspa AFFALDSRESSOURCER er at or tmuligheder anspor er eller spons / e og et esultat v antal dningerne tner ebeho t ejs e opn ede r e til deltagerne om tr er er anspor e brugen af or erblik over deltager erblik over r aluer ommunik ommunik v K Indsamle data E Ov Ov S ge samarbejdspar K Bestille tr E U F TRANSPORT
Collect data Evaluate how well the systems worked Publish the results Estimate number of guests Identify transport requirements and/or sponsors Find collaboration partners options Contact guests about transport Book transport D A
TRANSPORT CHECKLIST TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOCUMENTS of volunteers required Estimate number your sustainable initiatives Tell your volunteers about understand their role in working with sustainability Make sure that the volunteers team of volunteers Ensure diversity in your D know about the sustainable initiatives Make sure that the volunteers E volunteers have adopted the sustainable Ask to what extent the initiatives they have learnt Publish the results Estimate the potential for innovation and see if any new ideas pop up Find collaboration partners that work in innovation space and allow people to experiment Create good conditions for innovation - make D Try things out - make time to focus on new initiatives A be of some benefit to others Evaluate the solutions - assess whether they could Publish the results VOLUNTEERING INNOVATION A food Evaluate the participants’ satisfaction with the and communication partners Follow up on any agreements made with recycling Publish the results D Monitor the systems of guests Estimate number solutions and/or sponsors that can supply sustainable Find collaboration partners waste as rubbish bins that allow guests to sort food Order waste solutions such organisations that can take leftover food, Make arrangements with biogas plant such as a food bank or plan to inform guests about the food Put together a communication FOOD AND DRIK FOOD AND TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOCUMENTS N N N Y Y Y
nd
My event communicates it sustainable initiatives to volunteers. Number of volunteers who say that they work with a sustainable mindset My event has chosen venues with My event has chosen venues with where the option of renewable energy it is possible. My event has chosen environmentally friendly generators (such as 2 generation biofuel) where mains generation biofuel) where mains electricity is not available. The number of innovative solutions for sustainability that my event works with Number of innovative ideas My event shares good solutions Find more at cfaarhus.dk Find more at cfaarhus.dk
TION A V O Generate a greater awareness and consciousness about sustainability in volunteering Encourage more volunteers to think about sustainability Ensure diversity in amongst your volunteers so that different ages, backgrounds, ethnicity, labour marker affiliation and social backgrounds are represented. Encourage a greater level of social inclusion by including more socially vulnerable people in volunteering O the most Reduce energy usage: We choose our suppliers energy efficient solutions from extent More renewable energy: To the there is the feasible, we choose venues where electricity possibility of choosing renewable and tell people about our choice use only Phase out diesel generators: We 2nd generators that are able to run on more generation biofuel or use another where environmentally friendly alternative mains electricity is not available INNO O We want to create more innovative solutions that can help our society move in a more sustainable direction We want to have more innovative ideas that can help improve many events and conferen- ces in the future. We want to share these good solutions in our network We want to promote equality through innovation Through innovation, we will work for a city in growth and development VOLUNTEERING ELECTRICITY N N N Y Y Y Responsible e t a D My event uses cycling actively for transport My event uses electric buses My event utilises private buses (note how many trips in the Yes column) Proportion of participants that express satisfaction (%) My event strives to minimise waste by offering refillable plastic bottles My event allows guests to sort waste My event collaborates with Reuse My event works to reduce food waste Proportion of organic food and drink (%) Number of local suppliers (%) Proportion of vegetarian/vegan food (%)
T R
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nt AN e v E More events and conferences use bicycles More events and conferences use as part of their transport needs electric buses More events and conferences use The number of trips made by bus for (excluding public transport) in Aarhus events and conferences decreases Visitors from outside the city express satisfaction with the sustainable transport options on offer More direct recycling: We want to expand our collaboration with Reuse More recycling: We will sort out waste into a least the same number of fractions as Aarhus Waste and District Heating deal with WASTE RESOURCES O TR O Avoid food waste: we want to reduce food waste, both by preventing it and by redistributing already produced food More organic food: We want to increase the proportion of organic food and drink More locally produced food: We want to develop our collaboration with local food and drink producers More vegetarian and vegan food: we want to increase the selection of vegetarian and vegan food O Less waste: we want to minimise the amount of waste that we produce by for example, offering refillable water bottles instead of disposable ones
FOOD AND DRINK DOCUMENTATION TRANSPORT WASTE FOOD AND DRINK ELECTRICITY VOLUNTEERING INNOVATION DOCUMENTS
Number of venues used that offer renewable energy Number of generators using 2nd generation biofuel Number of innovative solutions used at the event Number of innovative ideas Number of solutions in different areas such as conferences/network meetings etc Find more at Number of volunteers that know about the sustainable initiatives Proportion of volunteers that say that they work with a sustainable mind-set Find more at
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- - TION A V Generate a greater awareness and consciousness about sustainability in volunteering Encourage more volunteers to think about sustainability Ensure diversity in amongst your volunteers so that different ages, backgrounds, ethnicity, labour marker affiliation and social backgrounds are represented. Encourage a greater level of social inclusion by including more socially vulnerable people in volunteering We want to create more innovative solutions that can help our society move in a more sustainable direction We want to have more innovative ideas that can help improve many events and conferen- ces in the future. We want to share these good solutions in our network We want to promote equality through innovation Through innovation, we will work for a city in growth and development Reduce energy usage: We choose the most Reduce energy usage: We choose our suppliers energy efficient solutions from extent More renewable energy: To the there is the feasible, we choose venues where electricity possibility of choosing renewable and tell people about our choice use only Phase out diesel generators: We 2nd generators that are able to run on more generation biofuel or use another where environmentally friendly alternative mains electricity is not available INNO O O ELECTRICITY VOLUNTEERING O Responsible e t a Average amount of waste produced per guest (kg) Number of events that sort waste Number of events that collaborate with Reuse D Number of events where bicycles are used Number of events where electric buses are used Number of bus trips (excluding public transport) to events Percentage of participants who express satisfaction (%) Number of events that work to reduced food waste Percentage of organic food and drink (%) Percentage of local products (%) Percentage of vegetarian/vegan food (%) - -
T R
PO S (single event/conference)
nt AN e v O WASTE RESOURCES E More direct recycling: We want to expand our collaboration with Reuse More recycling: We will sort out waste into a least the same number of fractions as Aarhus Waste and District Heating deal with The number of trips made by bus The number of trips made by bus for (excluding public transport) in Aarhus events and conferences decreases Visitors from outside the city express satisfaction with the sustainable transport options on offer More events and conferences use electric buses More events and conferences use More events and conferences use bicycles More events and conferences use as part of their transport needs TR O O Avoid food waste: we want to reduce food waste, both by preventing it and by redistributing already produced food More organic food: We want to increase the proportion of organic food and drink More locally produced food: We want to develop our collaboration with local food and drink producers More vegetarian and vegan food: we want to increase the selection of vegetarian and vegan food Less waste: we want to minimise the amount of waste that we produce by for example, offering refillable water bottles instead of disposable ones
FOOD AND DRINK DOKUMENTATION