BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, FEBRUARY 8, 2021, 9:00 AM GREAT OVERLAND STATION, 701 N. KANSAS AVE. Watch LIVE meetings at https://www.youtube.com/user/ShawneeCountyKS
I. PROCLAMATIONS/PRESENTATIONS
II. UNFINISHED BUSINESS
III. CONSENT AGENDA
1. Acknowledge Commissioner Cook’s signature to the Kansas Department of Health and Environment to participate in Outreach, Prevention and Early Intervention Services Program Funding for the Shawnee County Health Department in the amount of $256,000.00 – Public Health.
2. Consider authorization and execution of Contract C60-2021 with Kathryn Petz to instruct food preparation and cooking classes at a cost of $18.00 per hour to be funded through the Parks Services Division operating budget – Parks + Recreation.
3. Acknowledge receipt of the minutes of the September, October and November 2020 Parks + Recreation Advisory/Advocacy Board meeting.
4. Consider approval of request to pay invoices from the Diversion Fund account in a total amount of $1,473.90—District Attorney.
5. Acknowledge receipt and consider approval of a Tri-County Drainage District #1, Treasurer’s Bond — County Clerk.
6. Acknowledge receipt and consider approval of a Mission Township Treasurer’s Bond — County Clerk.
7. Acknowledge receipt and consider approval of a Rossville Township Treasurer’s Bond — County Clerk.
8. Reflect that Resolution No. 2021-10 adopting the Emergency Order of the Local Health Officer was approved at the Board of Health Meeting on January 28, 2021.
IV. NEW BUSINESS
A. COUNTY CLERK – Cynthia Beck
1. Consider all voucher payments.
2. Consider correction orders.
B. SOLID WASTE – Bill Sutton
1. Public Hearing and consider Home Rule Resolution No. HR-2021-1 adopting the 2021 update of the Shawnee County Solid Waste Management Plan—Commissioner Cook.
C. CORRECTIONS – Brian Cole
1. Consider approval of request to purchase eight ballistic vests and fifteen 800mHz radios and associated equipment at a cost of $35,471.25 with $30,863.25 to be paid to Motorola Solutions (Contract C61-2021) and $4,608.00 to Four Winds Technology Inc. (Contract C62-2021) utilizing $32,497.00 from the 2020 Byrne Justice Assistant Grant Program fund with the remaining $2,974.25 from the 2021 operational budget.
D. SHERIFF’S OFFICE – Brian Hill
1. Acknowledge receipt of correspondence from Sheriff Hill to send two officers to Johnston, IA to attend Tactical Warrant Service Training with expenses paid from 2021 budgeted funds.
E. PARKS + RECREATION – Tim Laurent
1. Consider approval of request to fill a vacant Recreation Leader position at a salary, including benefits, of $46,481.12, and to fill any position that becomes vacant due to filling this position.
2. Consider authorization and execution of Contract C63-2021, amendment to Contract C167-2020, with the North Topeka RAYS to lease facility space at the Shawnee North Family Aquatic Center May 1, 2021 to September 15, 2021 for practices and a swim meet for a $2,500 fee to the general fund.
F. FACILITIES MANAGEMENT – Bill Kroll
1. Consider approval of request to advertise and fill a vacant Maintenance Technician position at an estimated hourly rate between $15.20 to $16.45.
2. Consider approval of request to issue a Request for Qualifications to complete repairs and adjustments to the Courthouse HVAC system at a cost up to $50,000.00 utilizing the contingency fund.
V. ADMINISTRATIVE COMMUNICATIONS
VI. EXECUTIVE SESSIONS
If you wish to speak at a meeting, please contact the Commission Office by 5:00 pm the day before the meeting, (785) 251-4040 or email [email protected]
1[L
Shawnee County Health Department /, Teresa Fisher, Interim Director 2600 SW East Circle Dr., Topeka, KS 66606 Public Health Prevent. Promote. Protect. Ph. 785.251.5600 J Fax 785.251.5696 Shawnee County Health Department www .shawneehealth.org
February 1, 2021
TO: Board of County Commissioners of the County of Shawnee, Kansas
FROM: Teresa Fisher, Interim Director tY
RE: CONSENT AGENDA - Acknowledge Commissioner Cook's Signature to Participate in Outreach, Prevention and Early Intervention Services Program Funding for the Shawnee County Health Department
Action Requested: Acknowledgement of Commissioner Cook's signature to participate in Outreach, Prevention and Early Intervention Services program funding for the Shawnee County Health Department (SCHD) in the amount of $256,000 through the Kansas Department of Health and Environment (KDHE).
SCHD programs operating under the Outreach, Prevention and Early Intervention Services program funding are Shawnee County Nurse-Family Partnership and Kansas Children's Service League's Healthy Families.
SCHD will request $256,000 from the Outreach, Prevention and Early Intervention Services program. In.order to receive funding from KDHE, SCHD must provide match dollars in the amount of $256,000 which will be paid from the Early Childhood Block Grant. There is no cost to Shawnee County.
TF/jmp Attachment C: Betty Greiner, Director of Administrative Services Edith Gaines, SCHD Finance Officer
Healthy People- Healthy Environment- Healthy Shawnee County Shawnee County Health Department Teresa Fisher, Interim Director 2600 SW East Circle Dr., Topeka, KS 66606 Public Health Prevent. Promote. Protect. Ph. 785.251.5600 I Fax 785.251.5696 www .shawneehea lth.org Shawnee County Health Department
February 1, 2021
Kansas Department of Health and Environment Division of Health Care Finance Attn: Blake Weiter, Contracts Manager 900 SW Jackson St., Room 9th Floor Landon Building Topeka, Kansas 66612-1220
Attn: Blake Weiter Contracts Manager
Dear Mr. Weiter,
The Shawnee County Commission wishes to participate in the Outreach, Prevention and Early Intervention Services program funding through Kansas Department of Health and Environment. The programs that are operating under the Outreach, Prevention and Early Intervention Services program funding are Shawnee County Health Department's Nurse-Family Partnership program and Kansas Children's Service League's Healthy Families program. The Shawnee County Commission understands that a match is required. The source for matching dollars will be from the Early Childhood Block Grant. The Early Childhood Block Grant is funded by the Children's Initiative Fund with State tobacco dollars. The Early Childhood Block Grant has adequate funds to provide the $256,000 match for the Shawnee County Nurse-Family Partnership program.
Sincerely,
Kevin J. Cook, Chair County Commissioner Shawnee County, Kansas
Healthy People- Healthy Environment- Healthy Shawnee County Shawnee 1£ounty '-' ~ , f; P.arKS+ -! recreation
February 1, 2021
TO: Board of Commissioners Shawnee County
FROM: Tim L. Laurent, Director Parks + Recreation 1-
RE: Independent Contractor Agreement for Services - Petz Park Services Division - Programs
Purpose: Board of Commissioners authorization and execution on the attached Independent Contractor Agreement for Services (ICAS) is requested by Shawnee County Parks + Recreation with instructor Kathryn Petz. The programs are supervised and funded through the Park Services Division operating budget.
Justification: Contracting out services with vendors allows Shawnee County Parks + Recreation to continue offering quality health and wellness opportunities for public benefit in an efficient manner.
TLL/blt Attachment
parks.snco.us
• 3137 SE 29th Street • To eka, KS 66605 • (785) 251·6800 SHAWNEECOUNTYCONTRACTNO.C ~0 -2021
INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES
This AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (County), and KATHRYN PETZ (Contractor).
1. SERVICES TO BE PERFORMED.
Contractor agrees to perform the following services for County:
Instruct food preparation and cooking classes.
This Agreement shall commence on February_, 2021, and shall end on February I, 2023, unless this Agreement is terminated sooner or extended in accordance with its terms.
2. PAYMENT.
In consideration of the services to be performed by Contractor, County agrees to pay Contractor as follows:
Task Duties Compensation Instruct food preparation Arrive in a timely fashion prepared to start services $18 per hour and cooking classes. when the program begins. !Paid upon submission of invoice.
Contractor shall be responsible for all expenses incurred while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.
3. INDEPENDENT CONTRACTOR STATUS AND CERTIFICATION.
Contractor is an independent Contractor, not a County employee. Contractor's employees or contract personnel are not County employees. Contractor and County agree to the following rights consistent with an independent Contractor relationship: a. Contractor has the right to perform services for others during the term of this Agreement. b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement will be performed. c. Contractor shall not be assigned a work location on County premises, and Contractor has the right to perform the services required by this Agreement at any 1 place, location or time. d. Contractor will furnish all equipment and materials used to provide the services required by this Agreement. e. Contractor has the right to hire assistants as subcontractors, or to use Contractor's employees to provide the services required by this Agreement. £ Contractor or Contractor's employees or contract personnel shall perform the services required by this Agreement and Contractor agrees to the faithful performance and delivery of described services in accordance with the time frames contained herein; County shall not hire, supervise or pay any assistants· to help Contractor. g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County in the skills necessary to perform the services required by this Agreement. h. County shall not require Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement. Further, Contractor hereby certifies:
1. That Contractor is not an employee of County and thereby Contractor waives any and all claims to benefits otherwise provided to employees of the County, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance. J. Contractor must provide Federal Tax or Social Security Number on required Form W-9. k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Form 1099 will be filed by the County for all payments received.
4. INDEMNIFICATION AND HOLD HARMLESS.
Contractor shall save, hold harmless, and indemnify County, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person or damage to property arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.
5. INSUBANCE.
The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions ofthe Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the risk of any loss or damage to any personal property to which Contractor holds title.
2 6. OWNERSHIP OF PRODUCTS/DOCUMENTS.
Contractor hereby assigns to County all rights to all products, reports, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County during the term of this Agreement.
7. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION.
Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.
8. ANTI-DISCRIMINATION CLAUSE.
The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1 001 et seq.) and the Kansas Age Discrimination in Employment Act, (K. S .A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph are not applicable to a Contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.
9. ACCEPTANCE OF CONTRACT.
This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.
10. ABBITRATION. DAMAGES. WABRANTIES.
3 Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect wh~ch attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.
11. REPRESENTATIVE'S AUTHORITY TO CONTRACT.
By signing this document, the representative of the Contractor thereby represents that such person is duly authorized by the Contractor to execute this document on behalf of the Contractor and that the Contractor agrees to be bound by the provisions thereof.
12. TEBMINATION OF AGREEMENT.
This Agreement may be terminated by either party by giving the other party written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Only services satisfactorily performed up to the date of receipt of notice shall be compensated by County and such compensation shall be pursuant to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using fust class mail, postage prepaid.
13. AUTOMATED CLEARING HOUSE CACHl. Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.
14. FORCE MAJEURE.
County reserves the right to postpone any event/activities as needed due to the Covid-19 pandemic restrictions without penalty or loss of any deposits or funds paid by either party. County shall notify Contractor (or Vendor) of any such decisions and offer rescheduling options as soon as possible should such efforts be warranted. Furthermore, Contractor shall have an updated emergency operations plan and address prevention strategies meeting CDC mass gathering requirements and share such plans with the Department in order to proceed with the contractual obligations.
15. MISCELLANEOUS PROVISIONS.
a. This Agreement shall be entered into in Shawnee County, Kansas, and shall be construed and interpreted according to the law of the State ofKansas. b. All notices and other communications in connection with this Agreement shall be 4 in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail, postage prepaid, to the recipient's address as stated in this Agreement. c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to carry out the services to be performed under this Agreement. d. Contractor may not assign any rights or obligations under this Agreement without County's prior written approval. e. This Agreement constitutes the entire agreement between the parties and may only be modified or extended by a written amendment signed by the parties hereto. £ The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. g. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than County and Contractor.
IN WITNESS WHEREOF, County and Contractor have executed this Agreement.
(Signature Page Follows)
5 COUNTY SHAWNEE COUNTY BOARD OF COUNTY COMMISSIONERS PARKS+ RECREATION SHAWNEE COUNTY, KANSAS
Kevin J. Cook, . Chair
ATTEST:
Cynthia A. Beck, Shawnee County Clerk
CONTRACTOR
Print Name:~ J. h r y ir1 il I £?e t < Address: _)Clg fo, ~w101.k Bc.~,,tn City/State/Zip: ·Htt kh: Vl. .SO(} J{~ Ja7s75J
Date: J· /1· J J
6 Toby, Brian
From: Brzon, Jonathan Sent: Monday, February 01,2021 12:30 PM To: Toby, Brian Subject: Re: Petz- Instructor
Approved as to form and legality. JCB
On Feb 1, 2021, at 12:21 PM, Toby, Brian
JCB, Need a review on this instructor ICAS. Thanks,
<2021 Petz Signed.pd£>
1 Shawnee 1£ounty "-', , f; P.arKs+ ~ recreation
February 1, 2021
To: Board of Commissioners Shawnee County
From: Tim L. Laurent, Director Parks + Recreation -JZ,.
Re: Advisory/Advocacy Board September, October, November 2020 Minutes Administration
Purpose: Board of Commissioners acknowledgement is requested of the September, October, and November Shawnee County Parks+ Recreation Advisory/Advocacy Board minutes including attached supporting documentation.
Justification: Highlights of the September meeting included TTA Agreement, Director's Report, Family Park update, and expansion of board discussion. The October meeting included Kasey Clark as new appointee, Shunga Creek discussion, Directors Report, and Lake Shawnee campground presentation. A virtual November meeting held on Zoom included the Director's Report, discussion of the Advisory/Advocacy Board and the Great Overland Station Task Force Report. All future meetings are scheduled to be held virtually due to Covid19 until further notice.
The Shawnee County Parks+ Recreation Advisory/Advocacy Board was formed through Contract 304-2011 and 313-2011. The Board was organized exclusively to provide input, assistance, feedback and support to the department and its Director, as well as provide advice and information to the Board of County Commissioners and provide a venue for public input and feedback. The scope of the board's purpose is to provide advisory and advocacy and not to retain any binding authority over final decisions by the Director and/or the Board of County Commissioners.
TLL/blt Attachments
parks.snco.us
• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-6800 Shawnee 1£ounty '-', , f; P.arKs+ . ~ recreat1on Advisory/Advocate Board Board Meeting Minutes 09/29/2020 -5:30PM Central Park Community Center
Judy Gatewood, Teresa Miller, Joe Ledbetter, Jim Martin, City District #1 July 2021 City District #2 July 2023 City District #3 July 2021 City District #4 July 2023 Eric Cortez, Laura Burton, TyHysten, Kathleen Cummings, City District #5 July 2021 City District #6 July 2023 City District #7 July 2021 City District #8 July 2023 Terri Roberts, Chair Derik Flerlage Nick McKenzie, TJBrown, City District #9 July 2021 County District #1 July 2023 County District #1 July 2021 County District #2 July 2021 Dick Ketterman, Vacant, Vacant, Randy Luebbe, County District #2 July 2023 County District #3 July 2021 County District #3 July 2023 SCP+ R, Ex-Officio
I. Call to Order 5:32 p.m. Roberts a. Roll Call Present/Absent as noted above or (Attachment A) Cummings
II. Minutes Roberts a. August 25,2020 Motion to Approve-Ledbetter; Second-Miller; Unanimous
III. Old Business a. TTA Agreement (Discussion, Attachment B, pg. 1-2) Luebbe b. Directors Report (Discussion Attachment B, pg. 2-3) Laurent
IV. Old Business Roberts b. Family Park Update (Discussion Attachment B, pg. 3-4) Snethen c. Ledbetter's Proposal (Discussion Attachment B, pg. 4) Ledbetter (previous handout included)
V. New Business Roberts a. Compliment Line (Attachment B, pg. 4) Ledbetter b. Shunga Creek (Terri pulled/deferred, send out info for next mtg)
VI. Public Comment (Attachment B, pg. 5) Roberts VII. Board Comment (Attachment B, pg. 5) Roberts Adjournment 7:29p.m. Public Present= 3; media present 2 WIBW, KSNT
pa rks.snco.us
• 3137 SE 29th Street • Topeka. KS 66605 • 1785) 251-6800 Attachment A
Advisory/Advocacy Board Attendance X= Present 0 =Absent
2020-2021 Aug Sept Oct Nov Jan Feb Mar Apr May June July
Judy Gatewood - City District 1 -July 2021 X X
Teresa Miller- City District #2 -July 2020 X X
Joe Ledbetter- City District #3- July 2021 X X
Jim Martin - City District #4- July 2020 X X
Eric Cortez- City District #5 -July 2021 X X
Laura Burton -City District #6 -July 2020 X X
Ty Hysten - City District #7 -July 2021 X X
Kathleen Cummings - City District #8 - July 2020 X X
Terri Roberts - Chair -City District #9- July 2021 X X
Nick McKenzie- County District #1 -July 2021 X 0
Derik Fieri age - County District #1 -July 2020 X 0
Dick Ketterman - County District #2 -July 2020 X X
TJ Brown -County District #2- July 2021 0 0
Vacant - County District #3 - July 2021 0 0
VACANT (OCT 2018)- County District #3- July 2020 0 0
Randy Luebbe -SCP+R- Ex-Officio X X Attachment B III. TTAAgreement- Laurent Randy Luebbe and Mark Nordstrom described edits and alterations to the agreement.
Ledbetter - I not against this in anyway. Just an estimate on what this is going to cost SCP+R, just that one item? (Laurent- right around $60,000-70,000)(Luebbe- it was done in 2016 I believe)
Ketterman- Fundraising efforts? D, section 1.
Nordstrom- Best case in point, we would have Randy and Tim in tow, as we go to the USD501 and negotiating dollars to go towards the resurfacing for example.
Roberts- Page 3, g. Encourage participation, does the City of Topeka have a sports council?
Luebbe- We use to, pretty much everyone who had a venue, was interested in being on it.
Cortez - Can you talk for a second about membership dues and how that money comes back to Parks + Rec? And also is there a way to, attract more young less experienced players? I do play tennis and go there, when you walk in it almost feels like it is not a P+R venue. The lady who works there is like, hey where is your membership? (feeling unwelcome when you visit the site)
Nordstrom- We may need a better intro line. An annual membership allows you to play, no court fees. We have had groups of people invade the courts and if you don't buy a membership and if you don't require them to pay the nominal fee, they'll continue to come back every night. We will lose court space, we lose revenue, lose all of the above; so there is a mandate to 3rd party administrator (Genesis) which only membership members are allowed to play without paying the court fee.
Cortez - I have a membership, but I want people from the community to feel welcome there and include everyone. The vibe people get is not good.
Nordstrom - There is a line you have to walk to allow everyone to play but still enforce it. As far as youth we have had (150 kids) per summer, met with commission about improving memberships and partner with the county to pump up participation. We need to do a better job along with Genesis.
Miller- School districts as it mentions USDSO 1? Do you do other districts?
Nordstrom-Absolutely, multiple teams/events occur now, this is where Kossover comes into play.
Martin- Pg 4/ D & H, what is the difference between those two? Both reference the Parks For All Foundation.
Nordstrom- One is TTA is committing to an additional $3,000 to the PFAF. Prior it was the Topeka Community Foundation. We have yet to consummate that deal between the two foundations. We will still have two areas of funds where we want them to be held and for the Kossover facility then all could be moved to the PFAF.
Martin- That would be preferable.
Ketterman - Scholarships? (Nordstrom - we average $7-8K per year in the summer for kids that can't afford lessons elsewhere). Is there a charge per kid for those who can't afford it? (Nordstrom- The summer program? Yes, a nominal fee of like $6-8 a summer or something like that). What kind of action are you taking over there now concerning Covid19? (Nordstrom- practicing social distancing, masking up).
Ledbetter - I wondered if you would be open to minimum, not average. I would rather see a minimum as far as a
1 Attachment B floor.
Nordstrom- Brian did you and Bob have any discussions on that specific number? (Brian- we are encouraging them to do more but it could be 10K, 2K, we just had to work off some number to move forward as we know they are committed by this MOU). How about we let this run three years and see how we did and assess over the years. I know our actual performances is way, way over that number.
Ledbetter- Well, I don't know why you would be offended by it, I just asked if you would be open to it.
Nordstrom - Ok, do you accept my answer? (Ledbetter -Well you gave it, it is not my answer, since you want to talk about this, I simply gave you a floor and you answered so that is fine).
Ketterman- Brian, would it change it that much?
Laurent- It really wouldn't be Brian's decision, we would have to go back to the TTA Board and legal, I agree with Mark, really both of you, I get it but ultimately, we can change it or we can move forward.
Brian - Explained with how much tgey donate that is not included with the $3K so we could do all that annually, breaking it all down.
Martin - 3 yr term, with the understanding that we will get a good accounting of efficiencies.
Motion to approve MOU as written plus accountability- Martin; Second- Ledbetter; Unanimous
III.b Directors Report- Laurent Gwendolyn Brooks Park along Topeka Boulevard, we cleared west fence line, worked with neighborhood to do that, went really well; Hughes Park (playground) installed, retaining wall completed; surfacing under playground on Monday; City Councilwoman Ortiz (spray park at Samuel Jackson) needs a little face lift, couldn't agree more; Alcola- Oakland Pool, Santa Fe, train, pool upgrades, Osborne/Allacher putting together some numbers for 2021; Santa Fe painting of some murals, we can bring the sketches to the advisory board, we put some surveys out about the campground and dog parks, I want to share survey results and ideas at next month's meeting; we do need to clean up the existing dog park, whatever that is; Hillcrest ribbon cutting October 5, 1 pm; Bettis turf project (2019) and four diamonds plus diamonds 3 & 4, girls diamonds; programs PFAF 32 teams versus 16 last year, Garden Glow- response to tulips Oct. 2-11, 7-lOpm, $5/person; hired Alex (volunteer coordinator), excited to have her on board as it is a crucial position for us.
Ketterman- You know, back in the 70s and into the 80s, Santa Fe fields were utilized. Can our sports dept. could put some effort into getting those used? (Laurent- my honest answer is that softball has really declined but for us, they want to play on our best fields) On that dog park at Gage Park - you need to have someone there, pay them minimum wage but people need to make sure pets have vaccinations. Lastly I was at Hillcrest tonight- stopped there, lobby really looks good and clean.
Burton - Jackson Spray Park is a fence along the street on your short list? I am concerned about the proximity to the street. Secondly, I know surfacing at Collins Park hasn't been installed but didn't know what your plan was. (Laurent- I need to check).
Ledbetter- Girls Softball Complex total? (Luebbe- I believe $600,000 for girls and $350,000 for multipurpose, two different locations). Are we doing the restrooms, lots of problems or complaints (Laurent- no restrooms but we have plans to redo the entrance).
Miller- Santa Fe Park, you notice pride, I just wanted to add that in there.
2 Attachment B
Roberts - I want to talk about splash parks, the brain eating amoeba down in Texas - that is serious business, traced it back to splash parks (Laurent - we blow out our lines, I saw that as well); turf- SHES - do they pay something? (Laurent - they did help pay, I would need to see where we are at right now but we were meeting before Covid hit).
Crowl - I just wanted to comment on gentlemen's agreements since the merger. We inherited a lot of these especially with USD 501 and really it comes back to not having to pay, just work on scheduling for use.
Ketterman- One thing we don't do is get enough publicity of fields. We need someone out there to get into the newspaper or media. Need to get on air to show what is happening.
Laurent- I think Mike McLaughlin does a tremendous job but we need another person to help with social media, etc. I can't have Mike working every event.
IY.b Family Park Update Zach Snethen, HTK, (email a PDF version) surveyed 1548 respondents, described answers, selected activities, programs, stakeholders, Advisory Board Comments, Concepts - phased, activities, events
Laurent - When you really start looking at Family Park, you need to remember the golf, aquatics center, all of the open area, these are all collectively Family Park, not just the new stuff.
Cummings- You mentioned topography, looked like some sort of berm? Is something buried? History?
Snethen- Not sure, could be fill from the pool, but as we move forward, we will do geotechnical studies.
Miller - I go back to this survey, we had to choose what you wanted versus what we really wanted to say. I was disappointed to how we had to choose to answer. I called everyone in my NIA.
Laurent - Explained that the other night and again tonight, items were listed due to the fact that Gage and Family are both Regional Park questions which are similar.
Roberts -I think there were choices at end.
Hysten- Use to be grass/airplanes? I noticed they were not listed as stakeholders? (Laurent - there was a group of about 10 people) Grass south of there? Have they moved? (Laurent- the golf course is there and allowed us to use the area). Lastly, there was a character limit on survey so you could only answer so much.
Motion to extend meeting 15 minutes - Cummings; Second - Cortez; unanimous
Burton- Zach can you speak on parkways like that in concept 3?
Snethen - Yeah, briefly, the first two bring vehicles in but limit access. The parkway allows for visitors to get into the park. It could be shut off to vehicles but then you could have a food truck festival and foot traffic. We wanted to
Burton- 1 and 2 differences or any amenity differences?
Snethen- For the most part, they are similar, working within the concept ideas. (Laurent- it is not in my mind a recreation center, but again, conceptual).
3 Attachment B Ketterman - #2 on there is the idea of combined activity centers with the golf?
Laurent - Parking was talked about referencing drawings. I heard Joe earlier, trust me, I don't like building roads and parking lots but we need to provide access and make sure everyone can get into the park easily.
Ledbetter - That road will be expensive, takes away from park concepts as green space or wilderness. Keep bringing up the golf course, isn't that a golf enterprise fund? (Laurent- I don't think the enterprise fund pays for capital projects).
Martin - Pointed out expansion of golf course years ago across the entire area. From a Parks + Recreation standpoint, who pays for it all is how they have to propose it.
Roberts -Thank Zach, survey results, stakeholder slide, and plan- take concepts in survey format.
Snethen - Explained next steps and continue moving forward.
N.c Ledbetter's Proposal
Motion to extend the meeting 10 minutes -Ketterman; Second- Miller; Unanimous
Ledbetter - Simple concept to broaden the board to include county counselor, who is now attending, I would be open to 1 city council and 1 county commissioner. I watch the expo and how that board gets pretty much whatever they want. The city has a responsibility and the county to get more involved and help guide us on any legal issues that come up. Get their feedback as to what we are doing with SCP+R.
Laurent - I think this is a place to vet ideas to a board; I am just concerned if county officials show up changes dynamics of board and meeting. I don't mind the counselor being here, in fact, welcome it very much.
Martin - I think have the counselor here is good. I ck' d with my sponsor, Tony Emerson, and another one on council, basically they appoint us to advise them and secondly, they don't have time to take on an additional board. We have a lot of cooks in the kitchen, adding will change complexity of board. We are reporting to the BCC so with Jim here we are accomplishing it.
Ledbetter - Counselor solves one issue. I thought we had legal issues, especially with the city. We are still not getting the feedback from the City. Expo has one. I think offering it to even one makes sense. I want to hear the cities input. Neighborhood parks have been neglected in this plan.
Martin- The difference in the board, correct me ifl am wrong but the Expo board has funding involved.
Crowl- It is advisory also. I will plan on attending or have an assistant here.
Roberts - We have two tasks forces preparing reports, then I say we wait and see how BCC responds to our reports. Then we can see. I am pulling my Shunga Creek agenda item.
V.a Compliment Line Ledbetter - We need a way for public to respond, whether it is on the website. Email or something for the public to feel like they have been heard.
Laurent- My contact info is on the website. SeeClickFix is another way in case there is something wrong in a park.
4 Attachment B VI. Public Comment Darryl Schmidt - Pickleball, Sunflower State Games @ Hughes Park a couple weeks ago. People were amazed just from last year and I know how to get ahold of Tim and Randy.
Marples - Family Park, I want to call attention to survey. I guess I didn't like the way we could answer the questions. Commented that 1500 or so respondent's provided feedback but this is not input. This to me is a semi done deal. It scared me that 8 or 10 million wasn't going to be enough. $55,000 is the median income of county, we can't afford more taxes; please apply for transient guest tax.
VII. Board Comment Laurent -limit agenda items w/o extending meetings.
5 ______6~f.P._'!_~k~_N ___R_~~ Advisory, items for canceled March 2020 Meeting.
March 31, 2020. Discussion for next meeting.
Advisory Board expansion to include additional ex-officio, non-voting members. Propose adding the County Councilor, and two City Council members. City Council members could volunteer for 1-year terms.
Proposed Resolution for Parks N Rec Advisory Board to pass and send to County Commission:
From: Joe Ledbetter
Topic: Notification
"There shall be notification to Parks and Rec of any City ofTopeka Projects in any part of Shawnee County Parks N Recreation system, that is in excess of ($5,000) dollars. Allow a minimum of 60 days comment from County Commission which would include input from the Parks N Rec Advisory Board. Notify thru the Shawnee County Clerk and the County Councilor office. Also, Notification of CIP discussions per projects in Parks and Rec properties, which would include any licensed property we have also with the City of Topeka.
I sent this to the County Councilor in early March 2020, and he and I discussed it. He thought it was great language. He said the County has had other problems with the City not notifying the County of proposed projects in Parks land. I will concur that I have seen damage done to our bike/walking trails by City of Topeka trucks and vehicles driving across them, or on them.
I would like these items discussed at our very next Parks N Rec Advisory Board meeting, whenever that is.
Thank you, Joseph Ledbetter, Advisory Board member. Shawnee 1~ounty ''\, 'f' RarKs+ . -! recreation Advisory/Advocate Board Board Meeting Minutes 10/27/2020 -5:30PM Central Park Community Center
Judy Gatewood, Teresa Miller, Joe Ledbetter, Jim Martin, City District #1 July 2021 City District #2 July 2023 City District #3 July 2021 City District #4 July 2023 Eric Cortez, Laura Burton, TyHysten, Kathleen Cummings, City District #5 July 2021 City District #6 July 2023 City District #7 July 2021 City District #8 July 2023 Terri Roberts, Chair Derik Flerlage Nick McKenzie, TJBrown, City District #9 July 2021 County District #1 July 2023 County District #1 July 2021 County District #2 July 2021 Dick Ketterman, Kasey Clark, Vacant, Randy Luebbe, County District #2 July 2023 County District #3 July 2021 County District #3 July 2023 SCP+ R, Ex-Officio
I. Call to Order 5:34 p.m. Roberts a. Roll Call Present/Absent as noted above or (Attachment A) Cummings b. Kasey Clark (I have lived in Topeka for I 2 years with wife and soon to be 8 year old daughter, two pups, live off 33rd and Wanamaker. Advocate for cycling, mountain bike racing and gravel racing, lead rides weekly throughout Topeka).
II. Minutes Roberts a. September 29, 2020 Motion to Approve-Gatewood; Second-Miller; Unanimous
III. Director's Report (Discussion Attachment B, pg. 1) Laurent
IV. Old Business Roberts a. Shunga Creek (Attachment C, Discussion Attachment B, pg. 1-2)
V. New Business (Chris Curtis slide presentations) Laurent a. Campground+ Dog Park Survey (Attachment D map and surveys E; Discussion Attachment B, pg. 2-3)
VI. Public Comment NA Roberts VII. Board Comment NA Roberts Adjournment 7:20p.m. County Counselor and Public Present= 6; media present 0
parks.snco.us
• 3137 SE 29th Streel • TopP.ka, KS 6t.H50b • Ollh) 25 H;iHOO Attachment A
Advisory/Advocacy Board Attendance X= Present 0 =Absent
2020-2021 Aug Sept Oct Nov Jan Feb Mar Apr May June July
Judy Gatewood - City District 1 -July 2021 X X X
Teresa Miller- City District #2- July 2020 X X X
Joe Ledbetter- City District #3 -July 2021 X X 0
Jim Martin - City District #4- July 2020 X X X
Eric Cortez- City District #5 -July 2021 X X X
Laura Burton - City District #6 -July 2020 X X X
Ty Hysten - City District #7 -July 2021 X X X
Kathleen Cummings - City District #8- July 2020 X X X
Terri Roberts- Chair- City District #9 -July 2021 X X 0
Nick McKenzie -County District #1 -July 2021 X 0 X
Derik Flerlage- County District #1 -July 2020 X 0 0
Dick Ketterman- County District #2- July 2020 X X X
TJ Brown - County District #2- July 2021 0 0 0
Kasey Clark- County District #3 -July 2021 0 0 X
VACANT (OCT 2018) -County District #3 -July 2020 0 0 0
Randy Luebbe -SCP+R - Ex-Officio X X X Attachment B III. Director's Report- Laurent State is letting Deer Creek Trail in January 2021; Robinson Extension just passed BCC on Monday to apply for funds through a Transportation Alternatives Grant; Black Lives Matter (Veterans Park); I have not heard anymore from the Court using Great Overland Station;
Crowl- I would just confirm, I have not heard anything from them. We haven't had any follow up. We will just have to wait until the end of the year.
Report cont' d- Hillcrest remodel, few more things to finish up, media coverage of opening was good, posted on social media, opening went well but not much public feedback on the project; Last thing on list is 2020 aquatics, aquatics revenue in 2019 was $730,220 and 2020 - $390,958 (-46%), department overall revenue in 2020 is down almost 50%; aquatic breakdown by location: Blaisdell (Gage) -52%; Garfield -59%; Oakland -51%; Hillcrest -65% (closed for additional period due to Covid19); Midwest Health -53%; Rossville -74% (opened July 7); Shawnee North -30% (SNFAC is our most heavily attended facility, wanted to stay open through Labor Day but we didn't have staff)
Highlighted projects as they pick up and approvals from Board of Commissioners (BCC agenda online)
Cortez- Is there a way to report minor issues @ Lake Shawnee? It is such a beautiful place.
Laurent- You can always call the admin office and we can contact Park Police or staff person out. If it is bad enough, call the Sheriff's Dept.
Cortez - Well, there is a sign out there but no number listed. (Laurent - working on way finding signage)
Miller- Trail off Lyman Road, I've been asked about the City Planning Dept to write a support letter.
Laurent- Yeah, we will be connecting to it and writing a support letter.
Miller - McKinley Park, parking on the grass, does the Park Police issue tickets? (Laurent - they can, yeah, we did ask Park Police to drive by there).
Cummings- Has to be more than two pumps? (Laurent- I was only speaking of the golf course).
Cummings -Is this something where others will be failing and we need to plan maintenance for all the pumps?
Laurent - Well, yes, but the only ones I know we have asked to fix are these.
Roberts- Prepare a resolution from County to City of Topeka/trails as a courtesy to when working on projects concerning both City and County.
Crowl- You are preaching to the choir, we fought hard to get notice provisions concerning parks, I have been directed to start with City attorney about notices, reasonable as good neighbors, as we don't want to waste tax dollars. A resolution from this board will help.
IY.a Shunga Creek- Roberts Discussion of Shunga Flood Study where the synopsis affects the creek channel. Why did I bring this up? We had a gentleman who came to us and spoke about honeysuckle and how terrible the creek is with trash. In 2017 volunteers cleaned up a small portion of the creek. Two weeks ago, a Washburn University student did an art project on the trash from Shunga Creek. Who is responsible for cleaning out the creek? I think we need a campaign going next summer to clean out parts of it. I will try and get information from her on report to share with you. Kelly Ryan, City of Topeka, gave me the name of United States Army Corps of Engineers staff, inquiring about the study results supposedly coming in 1 Attachment B January.
Ketterman - Since the 70s we tried to get groups to help clean but there is some hazard of working along the banks, seems like an ongoing project, back when I remember it was the USACE not wanting to cooperate.
Crowl - One source of information, Mark Works, is trying to expand the existing drainage district. He needs to get approval from the City of Topeka and then Shawnee County. It is basically a petition project where people vote. Might be information you can use related to the creek.
Miller- I was raised in Oakland, I was always told USARE is responsible for that creek.
Martin - That little area doesn't include the whole watershed but it is complicated because it is a taxing entity and then involving more parties. These studies take years and focus is on flood control. Bottom line, it comes down to what the City does with this report.
Clark - The chemical used is Tordon. The best way is to cut if off at the ground and then spray it. The County did an excellent job with the washout this spring, I had Tom Hammer on the phone, the City tree crews had to cut out the trees before work could be done. The trail was widened out as well. The USACE and City of Topeka are working together.
Roberts -I think that is this 205 Report but nothing can be done prior to the results.
Ketterman- Wasn't there something 10 years ago about you couldn't use any chemicals in the creek?
Martin - I have spent many days over in Lawrence using Tordon but control and use by a large number of people would be a worry. That is the only way I know of killing that stuff.
V.a Dog Park and Campground Update- Chris Curtis Highlights of a survey where 280 responses were gathered. No more than 2 dogs, most favor a new dog park, Lake Shawnee is preferred location, four-mile is about the distance preferred.
Laurent- I think this would be a great idea for the Parks For All Foundation to raise funds for and help out.
Burton- Is there any discussion in this as to improvements to the Gage Park Dog Park?
Curtis -Yes, definitely needs some work done there.
Cummings -Was any consideration given for agility equipment?
Curtis -We have no idea what it is going to contain at this point but we could take a look.
Gatewood - Moving Gage Park Bark Park somewhere else in Gage or leaving it there as I heard the zoo is taking that land.
Laurent - The City hasn't said they have any immediate plans to do that. I would really like to get the Master Plan done first. We have some area there to really improve that area.
Ketterman- To me self-ownership really brings out improvements.
Miller- For funding, we have two big companies here in Topeka, bring them out and make it a fundraising event like a dog party for Halloween.
Laurent- That is what I think the PFAF could do, they could help organize events, meet with donors, be the group out 2 Attachment B there actively.
Roberts - Do you have a rubric as to where this would go? I have been to Gage, Lake Shawnee, and the park in my opinion would be the best location is Major Palm Park. It has lights, fence, bathroom, not used much, and it has a parking lot. Logically, it has a lot of the results. Where was it in your results?
Curtis- Major Palm is 21.68% compared to 27.7 and 25, none are really that far off.
Roberts - My issue is we need decisions based on data, cost, what is already there in place. Do you have those kinds of rubrics?
Laurent - I do agree, we actually have a plan already drawn up for there. There are a lot of apartments around there, do they allow dogs? When you talk about restrooms and parking lot, you don't want to build one where we don't have those things, we do have that there.
Roberts - I am sure there is some data about a zip code and know who buys the most dog food, veterinarians might have info that would be helpful as well.
Gatewood - There used to be a board at Gage Park. The city made us buy the poop bags, when the county took over, they provided them, thank you. The attorney on the board said no to agility as kids would be on the equipment and fall and get hurt.
Laurent- The foundation and I discussed this last week. They want us to bring projects to them.
Gatewood - I know the Dillons rewards program sends money for the Gage Park Bark Park.
Laurent - The location of maintenance staff is a benefit as well.
Camo2:round presentation and discussion of survey results. Discussed the results of the survey in terms of the proposed campground map. Highlights include most camp seven times or fewer, 45+ in age, additional parking, shower and sewer upgrades, concept from PEC, rental cabins, space,
Motion to extend the meeting to 7:15pm- Ketterman; Second- McKenzie; Unanimous
Roberts- Off leash dog park? Is there one there now? (Curtis- no, way smaller as far as what we were talking about earlier); Pickleball courts 1 or 2? (Curtis- two on the drawing); Cabins? (Curtis- another trend as it was mentioned in the comments).
Miller- comment- you guys have done a really good job. Last time I was there was 1969, kudos.
Burton- Love the idea of cabins as it opens up camping to people that are not going to camp otherwise.
McKenzie- I love the cabins. Are the RV sites full service?
Curtis -We talked about having to phase it in as we couldn't afford going in and doing everything all at once.
McKenzie - I would like to see more primitive sites.
Gatewood- So you can't do long term now? Roberts- How do you police that?
Laurent- Well they have to pay now so we have records of who is there.
3 Shunga Flood Study Synopsis Prepared by Kelly Ryan, Levee Engineer Utilities Department City of Topeka, Kansas October 25, 2018
Location & Description: The Shunganunga Creek main branch is about 17 miles long and its watershed covers approximately 72 square miles. Its watershed boundary, areas of flooding concem, and dry detention stmctures are identified in the figure below. Major tributaries of Shunganunga Creek are the South Branch Shunganunga Creek, Butcher Creek, Deer Creek, and Stinson Creek. The watershed contains five major dams, including Shawnee, Sherwood and Vaquero Lake Dams and the Bumett and Wood Valley dry detention dams. Over 53 percent of the drainage area is considered to be developed.
Flood Event: On May 5-7, 2007 up to 11 inches of rain fell in areas across the Shunga basin causing severe flooding in the areas shown on the figure in purple. Attachment C
General Options to Reduce Flood Risk: Areas prone to flooding are identified by FEMA in maps as inundation areas. • Insurance - Properties with federally backed loans are required to have flood insurance if located in a Special Flood Hazard area (SFHA), i.e. - Flood plain. • Protective physical measures - Betms, flood walls, channel modifications. Betms and flood walls must be ce1iified to FEMA standards to remove areas from inundation areas. • Do nothing
Efforts So Far: The City patinered with the United States Atmy Corps of Engineers (USACE) to detetmine the possible solutions to reduce flooding potential. The progression of work with USACE has been as follows: 1. 2007 - Flood Event Experienced 2. 2009- USACE completed Shunganunga Watershed Hydrology Repmi- A detailed study that identifies major sub basins within the watershed that contributed to flood damages. 3. 2011 - USACE completed Shunganunga Watershed Hydraulics Repmi- A hydraulic model that that simulates the flood conditions. 4. 2011- Federal Emergency Management Agency (FEMA) released their Flood Insurance Study (PIS) and Flood Insurance Rate Maps (FIRMS). 5. 2012- USACE completed Flood Risk Management (FRM) Measures Analysis Developed concept level levees for five areas along the Shunganunga Creek. The USACE expresses interest in pursuing three of the five areas studied along the Shunga. 6. 2015- USACE commenced Section 205 Feasibility Study.
Summary of Results: Acceptable benefit-cost ratio to allow continued consideration of cost share with Corps: • Area 2. work would involve installing levees and/or floodwalls. • Area 4 work would involve channel modification. • Area 5 would need to receive modifications to existing levee on right bank of Shunga to mitigate induced damages from Area 4. • Areas 1 and 3 did not provide an acceptable benefit-cost ratio for continued consideration.
Flood control options that could improve flooding in Areas 1 and 3: • Area 1 could benefit from a dry detention basin upstream ofWannamaker Road and channel modifications downstream. However, Corps could not cost share on these improvements. • Area 3, (and Area 2) could benefit from improvements to Wood Valley dam, owned and operated by Shunganunga Drainage District. However, Corps could not cost share on these improvements. Attachment D
--·---- -· ------··--·------·- .... -· -· - Dog Park Attachment E Survey Monkey
Ql How many dogs do you currently have?
Answered: 282 Skipped: 0
3 or
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
0 16.31% 46 ------1 41.13% 116 ·------2 29.43% 83 ------3 or more 13.48% 38 Total Respondents: 282
1/10 Dog Park Survey Monkey
Q2 How many times per week do you utilize the current off leash dog park at Gage Park?
Answered: 282 Skipped: 0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
0 64.18% 181
1-2 26.60% 75
3-5 8.51% 24
6 or more 1.77% 5
Total Respondents: 282
2 I 10 Dog Park Survey Monkey
Q3 How far do you currently travel to visit an off leash dog park?
Answered: 282 Skipped: 0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Less than 1 mile 4.96% 14
1-2 miles 10.99% 31 ··--·------·----- 3-5 miles 19.86% 56
5+ miles 26.600;6 75
N/A-Don't visit any off leash dog parks 37.59% 106
TOTAL 282
3/10 Dog Park Survey Monkey
Q4 Would you be in favor of adding an additional off leash dog park or parks to Shawnee County parks?
Answered: 282 Skipped: 0
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Yes 87.23% 246 No 13.48% 38 Total Respondents: 282
4 I 10 Dog Park SurveyM on key
Q5 Please rate the following parks as your preference for a location or locations of an additional off leash dog park or parks.
Answered: 261 Skipped: 21
5/10 Dog Park Survey Monkey
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
., .2 . 3 .4. 5 1 2 3 4 5 TOTAL Crestview Park 26.89% 13.87% 25.63% 13.45% 20.17% 64 33 61 32 48 238
Major Palm Park 21.68% 15.49% 25.66% 17.26% 19.91% 49 35 58 39 45 226
Dornwood Park 21.62% 19.82% 22.52% 13.96% 22.07% 48 44 50 31 49 222
Lake Shawnee 27.71% 14.86% 12.85% 12.45% 32.13% 69 37 32 31 80 249
Big Shunga Park 20.35% 16.88% 23.38% 20.78% 18.61% 47 39 54 48 43 231 Family Park 25.79% 13.57% 23.08% 14.48% 23.08% 57 30 51 32 51 221
6/10 Dog Park Survey Monkey
Q6 How far would you be willing to travel to take your dog to an off leash dog park?
Answered: 281 Skipped: 1
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Less than 1 mile 16.73% 47
1-2 miles 21.35% 60
2-4 miles 35.23% 99
More than 4 miles 26.69% 75
TOTAL 281
7/10 Dog Park SurveyM on key
Q7 Please rank the following off leash dog park features/amenities (1-10, 1 being most important).
Answered: 274 Skipped: 8
0 2 3 4 5 6 7 8 9 10
8 I 10 Dog Park SurveyM on key
1 2 3 4 5 6 7 8 9 10 TOTAL SCOR shade 26.00% 25.60% 13.60% 10.40% 6.00% 2.00% 4.40% 2.80016 3.20% 6.00% 65 64 34 26 15 5 11 7 8 15 250 7.! separate 35.10016 13.47% 10.61% 6.94% 5.31% 7.35% 3.27% 5.31% 5.31% 7.35% areas for 86 33 26 17 13 18 8 13 13 18 245 7.; small and large dogs lighting 7.00% 11.28% 12.06% 10.51% 12.45% 9.73% 9.34% 7.78% 10.89% 8.95% 18 29 31 27 32 25 24 20 28 23 257 5.! ----· restrooms 6.77% 13.55% 11.55% 13.94% 12.75% 7.97% 9.16% 10.36°16 8.76% 5.18% 17 34 29 35 32 20 23 26 22 13 251 5.! ---- benches 4.44% 11.69% 14.92% 15.73% 12.50% 11.29% 10.48% 8.87% 5.65% 4.44% 11 29 37 39 31 28 26 22 14 11 248 5.! ------tables 1.96% 1.96% 5.88% 8.24% 14.12% 19.22% 13.73% 11.76% 12.94% 10.20% 5 5 15 21 36 49 35 30 33 26 255 4.• water 9.02% 9.02% 11.37% 7.84% 13.33% 8.24% 16.08% 10.20% 6.67% 8.24% features 23 23 29 20 34 21 41 26 17 21 255 5.! large play 3.66% 5.28% 5.69% 11.38% 11.38% 10.57% 12.60% 19.51% 15.04% 4.88% features 9 13 14 28 28 26 31 48 37 12 246 4.~ ------small 1.93% 3.86% 6.18% 6.95% 7.72% 15.44% 11.58% 13.51% 16.99% 15.83% play 5 10 16 18 20 40 30 35 44 41 259 4.: features dog wash 7.89% 3.38% 7.52% 9.02% 8.27% 7.52% 8.27% 8.65% 11.28% 28.20% station 21 9 20 24 22 20 22 23 30 75 266 4.:
-----~-----
9 I 10 Dog Park SurveyM on key
QB Would you be in favor of paying for a membership to aid in funding a new park and for the purposes of helping regulate vaccinations and licensing?
Answered: 270 Skipped: 12
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Yes 49.26% 133 No 51.85% 140 Total Respondents: 270
10 I 10 Lake Shawnee Campground Master Plan Goals SurveyM on key
Q1 What is your age?
Answered: 238 Skipped: 0
Under 35
36-45
46-55
Over 55
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Under 35 14.29% 34
36-45 28.99% 69
46-55 17.65% 42
Over 55 39.08% 93
TOTAL 238
1/8 Lake Shawnee Campground Master Plan Goals Survey Monkey
Q2 How often do you camp each year?
Answered: 238 Skipped: 0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
1-3 times per year 27.31% 65
4-7 times per year 29.83% 71
8-11 times per year 18.49% 44 more than 12 times per year 18.91% 45
Full time 5.46% 13
TOTAL 238
2/8 Lake Shawnee Campground Master Plan Goals SurveyMonkey
Q3 Rank the amenities you would like to see offered at the Lake Shawnee Campground in the future. (1 being most important and 10 being least important)
Answered: 238 Skipped: 0
0 2 3 4 5 6 7 8 9 10
3/8 Lake Shawnee Campground Master Plan Goals SurveyM on key
' 1 2 3 4 5 6 7 8 9 10 TOTAL sco Concrete 11.76% 12.18% 15.13% 14.71% 11.76% 9.24% 8.82% 4.20% 5.88% 6.30% parking 28 29 36 35 28 22 21 10 14 15 238 6 pads for trailers Concrete 2.10% 13.030..11 8.40% 12.61% 15.55% 16.39% 13.87% 8.40% 5.46% 4.20% pads for 5 31 20 30 37 39 33 20 13 10 238 5 picnic tables at your site Enhanced 4.20% 3.78% 7.98% 10.92% 11.34% 9.66% 12.61% 10.92% 9.24% 19.33% playground 10 9 19 26 27 23 30 26 22 46 238 4 ------Sewer 26.05% 12.18% 15.97% 9.66% 9.66% 6.72% 5.88% 6.72% 5.46% 1.68% hookups 62 29 38 23 23 16 14 16 13 4 238 7 ------Covered 4.20% 6.30% 7.98% 11.34% 13.45% 13.87% 10.08% 15.97% 10.50% 6.30% picnic 10 15 19 27 32 33 24 38 25 15 238 5 tables at your site ------Pull-thru 6.72% 6.72% 11.76% 8.82% 9.66% 13.03% 17.65% 12.61% 8.40% 4.62% campsites 16 16 28 21 23 31 42 30 20 11 238 5 ·---.. ------~-----·~~ Online 14.71% 15.97% 14.29% 8.82% 8.40% 7.56% 9.24% 12.61% 5.88% 2.52% reseJVations 35 38 34 21 20 18 22 30 14 6 238 6 Wi-Fi 10.50% 14.29% 7.98% 10.92% 9.24% 10.08% 8.82% 13.45% 10.92% 3.78% 25 34 19 26 22 24 21 32 26 9 238 5 ------Cable 0.84% 2.94% 2.52% 2.94% 3.36% 4.20% 7.14% 9.66% 29.83% 36.55% television 2 7 6 7 8 10 17 23 71 87 238 2 ------Larger 18.91% 12.61% 7.98% 9.24% 7.56% 9.24% 5.88% 5.46% 8.40% 14.71% campsites 45 30 19 22 18 22 14 13 20 35 238 5
4/8 Lake Shawnee Campground Master Plan Goals SurveyMonkey
Q4 What other changes or additions would you like to see at the campground?
Answered: 184 Skipped: 54
5/8 Lake Shawnee Campground Master Plan Goals Survey Monkey
Q5 Select the following type(s) of camping sites that are important to you.
Answered: 238 Skipped: 0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Primitive site (no improvements) 9.66% 23
Improved Site (water only) 6.72% 16
Basic site (water & electric) 54.20% 129
Full site (water, electric & sewer) 68.07% 162
Rental on site (tent, cabin, RV) 13.03% 31
If you chose rental on site, please specify your rental type preference below: 11.34% 27
Total Respondents: 238
6/8 Lake Shawnee Campground Master Plan Goals SurveyMonkey
Q6 Would you enjoy coordinated events at the campground during peak season? Please select the ones that may interest you or write in your suggestions.
Answered: 238 Skipped: 0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Live music nights 55.88% 133
Chili cook-off 15.55% 37
Children's holiday parades 15.13% 36
Swing dance night 9.66% 23
Not interested in coordinated events 42.02% 100
Total Respondents: 238
7/8 Lake Shawnee Campground Master Plan Goals SurveyM on key
Q7 Would you be interested in purchasing camping packages that included passes for any of the following nearby amenities?
Answered: 238 Skipped: 0
0% 10% 20% 30% 40% SO% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Lake Shawnee Golf Course 13.87% 33
Adventure Cove (paddle boat, water bike rentals) 44.12% 105
SCPR aquatic centers (Shawnee North, Midwest, Blaisdell) 15.55% 37 ------Forbes Field Foot/Golf Course 5.04% 12
Not interested in purchasing any packages 52.94% 126
Total Respondents: 238
8/8 Advisory/Advocate Board Board Meeting Minutes 11/17/2020 -5:30PM ZOOM MEETING
Judy Gatewood, Teresa Miller, Joe Ledbetter, Jim Martin, City District #1 July 2021 City District #2 July 2023 City District #3 July 2021 City District #4 July 2023 Eric Cortez, Laura Burton, Ty Hysten, Kathleen Cummings, City District #5 July 2021 City District #6 July 2023 City District #7 July 2021 City District #8 July 2023 Terri Roberts, Chair Derik Flerlage Nick McKenzie, TJBrown, City District #9 July 2021 County District #1 July 2023 County District #1 July 2021 County District #2 July 2021 Dick Ketterman, Kasey Clark, Vacant, Randy Luebbe, County District #2 July 2023 County District #3 July 2021 County District #3 July 2023 SCP+R, Ex-Officio
I. Call to Order 5:30 p.m.- Meeting performed via Zoom Roberts a. Roll Call Present/Absent as noted above or (Attachment A) SCP+R will extend a new invite via zoom for each meeting.
II. Minutes Roberts a. October 27,2020 Motion to Approve-Miller; Second-Ketterman; Unanimous
III. Director's Report (Discussion Attachment B, pg. I) Laurent
IV. Old Business Martin a. Advisory Board (Discussion Attachment B, pg. 1-2)
V. New Business Roberts a. Great Overland Station Task Force Report (Attachment C; Discussion Attachment B, pg. 2-5)
VI. Public Comment NA Roberts VII. Board Comment Attachment B, pg. 5 Roberts Adjournment
parks.snco.us
• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251·6800 Attachment A
Advisory/Advocacy Board Attendance X= Present 0 =Absent
2020-2021 Aug Sept Oct Nov Jan Feb Mar Apr May June July
Judy Gatewood - City District 1 -July 2021 X X X X
Teresa Miller- City District #2 -July 2020 X X X X
Joe Ledbetter- City District #3 -July 2021 X X 0 0
Jim Martin -City District #4- July 2020 X X X X
Eric Cortez - City District #5 - July 2021 X X X X
Laura Burton -City District #6 -July 2020 X X X X
Ty Hysten - City District #7 -July 2021 X X X 0
Kathleen Cummings- City District #8- July 2020 X X X X
Terri Roberts -Chair - City District #9 -July 2021 X X X X
Nick McKenzie - County District #1 -July 2021 X 0 X X
Derik Fieri age- County District #1 -July 2020 X 0 0 X
Dick Ketterman - County District #2 -July 2020 X X X X
TJ Brown - County District #2 -July 2021 0 0 0 0
Kasey Clark- County District #3 -July 2021 0 0 X X
VACANT (OCT 2018) - County District #3 -July 2020 0 0 0 0
Randy Luebbe -SCP+R- Ex-Officio X X X X Attachment B III. Director's Report- Laurent Mass gathering has gone down to 10, discussed sports leagues and classes. Centers are still open but gyms are not. I think it is the right move but it is challenging. Replace the deck outside the Lake Shawnee Garden house. Approval to hire Natural Areas Steward under Tom Hammer. Hoping that position brings in things like blue green algae. Account Clerk I working under Linda Kelly. Four year roof replacement schedule, allows us to encumber that money in our 3R Fund. Ripley (3 to 1) and Cushinberry (1 for 1) court replacements. Forbes roof replacement earlier this year, now siding and windows will be getting started. Old supt residence across from the Lake Shawnee administration office will be scheduled to be demolished. Entrance to office and 29th street construction near Lake Shawnee will be done soon as well. Park Maintenance Tech position, refill it, certified playground tech which is important for us. Country Club Park equipment will get replaced. Right in the middle of doing department wide evaluations on staff where everyone will get done annually at the same time. No merit increases at this time.
Roberts -When the supt house comes down, what does the greenhouse look like?
Laurent- It will need to be spruced up, cleaned up. Yes, we use that greenhouse.
Ketterman- What kind of education does that position need?
Laurent - There is an education requirement but I am having issues getting it loaded.
Ketterman- Is that park on 37th and Topeka Blvd?
Laurent- That is Gwendolyn Brooks, Country Club is across the street from Quincy Elementary north a few miles.
Flerlage- I would like to thanks the P+R staff for all the work they are doing. I appreciate it. I echo that (Laurent).
IY.a Old Business-Advisory Board - Martin Four different meetings with Josh Lehman and Olivia Mayer as we tried to get our arms around what we should do as an advisory board. Planning efforts come from the bottom up, as Tim said accountable, work within the system. Trying to make sure County Commissioners understand we support P+R efforts to reconfigure how we do planning.
The procedures area boiled down quickly to how staff has to go through funding limits and approval processes which are an administrative issue. We do think it is important that we take Laura's report (from previous meetings) and in the near future be presented directly to the commission. It is critical that it charts a path from lowest repairs to major construction and involves other departments as well.
The other two items are longstanding. Long term funding and community center system. Funding is an ongoing discussion. The system is basically 50 years old, not necessarily recreation. Look at Master Plan and it talks about vision and there is no real vision for the center system. What do people really want those centers to be and what purpose do they serve or what can they serve? We need more discussion and going out to people and get a handle on what they system should be for the next 50 years and we need boots on the ground.
From the repot, there are specific things we might try to do. The advisory board can procedural item, long term funding, and center system we can play an active role down the way. I suggest we keep this group and add someone from a younger nature to the group. We can't let these discussions die.
Ketterman- no questions but I agree completely with continuing and we have work left to do on this subcommittee.
Roberts - I wanted to ask Mr. Crowl, it relates to how the County has a very specific process and has there ever been discussion about that to your knowledge?
Crowl- Yes. The most recent discussion was in 2014. When I started in 2001, we had a separate purchasing department, 1 Attachment B one of the casualties of 2008, everyone was looking at cutting costs so the former purchasing dept. was consolidated under Audit Finance. Now our internal auditor, Betty Greiner, treats the public money like it is our own. We had a discussion in 2014 about thresholds and arguments lost out. Probably time to revisit those thresholds and processes but we need to get some movement from others to help us out.
Roberts- Was there a report prepared on that discussion? Laura has done work on her end and info pertaining to that report would probably help her prepare for any new discussion.
Crowl- I am not sure there was a report but I can go back and find the resolution and see about the debate that occurred.
Burton- If you have a date then I could track that information down.
Crowl -All of the meetings would be archived on the website and I will see if I can find that information.
V.a Great Overland·Station Task Force Report- four pages (preliminary report) The lease agreement for the Great Overland Station (GOS) expires December 31. If we make that recommendation that Shawnee County take over the property, we need to make such motion today and get lined up to go in front of Board of Commissioners to make it relevant to what we did. Laura sent me a chat, Kim Scott provided information as we went through the process of reviewing items, assets, opportunities, challenges for obtaining the GOS. Roberts will scan and email to those inquiring as needed.
Roberts mentioned another building with a massive amount of memorabilia, items that need inventoried, trashed, and other equipment as those need attended to. The GOS second floor on the east end has historical posters and pictures but the display is aging and decaying as that needs attended to as well. There is an acoustic issue throughout. We toured the train cars too but they need attention in order to be used for entertainment or children's parties. Last but not least, the memorial put up from donations, they call it the Santa Fe Plaza, more importantly that memorial is in significant disrepair. This could be an event center but P+R will need requisite staff to operate it. Turn around issues made it hard for Railroad Heritage Inc. (RHI) to offer events. Railroad Days used to be a great fundraiser for the community and RHI as that is how it got started. They had regular monthly luncheons and had Harvey girls who would do tours similar to luncheons like in a train. Could probably use the grounds for other things. Got restrictions with the building but other areas could be done. We discussed using the Parks For All Foundation to set up an Endowment for the memorial and also the GOS. If that could happen, if there were fundraisers then donations could go to the foundation. That way you could have donors continue commitments. A lot needs to be done and could be done. In our list of recommendations, they should put forth an annual budget of $350,000 towards the site. We are concerned that any funds put towards the site would take away from P+R funds and other parks where it is needed. The locomotive over at the expo would be moved over to the GOS based on our historical checking. I would assume Joe would be the one proposing this if we entertain such motion as he is the chair of this task force.
Ketterman - I was against this in the beginning. Listening to your report summary, it is one expense after another. I saw a figure of the revenue which wasn't even half of the $350,000 needed to care for the facility. I don't see the way things have gone with the pandemic, and when it ends, with how people spend their money after it ends so to speak. I don't see that place being anything more than a drag on the P+R department. I only hear a lot of money being spent even as the commissioners can't even fund general operations.
Martin - What is the status as veterans group did the memorial, is anyone looking after it? Any money or what?
Roberts - The Transient Guest Tax from 2002 to 2012 committed $200,000 a year to the GOS, which you know is controlled by the City. Secondly, there are groups and we put this in our report, that PFAF could reach out to see if they are willing to help with funding refurbishment and then annually supporting maintenance of it. That is just part of our report as there is no commitment to do any of that, either money or resources for continuation. We need to think about that.
2 Attachment B Martin- Why did City cease subsidy?
Roberts- It was a resolution adopted by the city for 10 years. Not uncommon to have a time frame on it. That was during the time they were fixing it up and getting it on the historic registry. They stopped Railroad Days and that is where they justified more than likely the funding.
Ketterman - I would like to see this report sent to the commission prior to us taking action. I would personally like to talk to the commissioners to see if they would commit $350,000 annually to the GOS. If they are not willing to do that, we don't stand a chance of being able to fund that place. Revenue is not going to do it.
Motion by Ketterman- Take this report without the recommendation to the BCC to seek viability offunding it.
Ketterman- Yes.
Burton -Second.
Martin - My main concern is as I share Dick's funding concerns. It bothers me greatly that P+R is the single out to take this on both operations and money standpoint. Has there been any discussion with the City or downtown organizations? Great report, talking about NOTO, downtown or North Topeka activities all need to have skin in the game to make sure it is funded. If it is not funded, P+R will see a budget reduction as the GOS will take funds to operate. Has to be more City and organizational investments. I would like to see any report being somewhat more detailed instead of just giving it to P+R on January 1st.
Burton - I can speak to my purpose on the committee. The report has pretty much assumed P+R is going to get this site. The purpose of the report is to make the case exactly as Dick identified that we need support and resources to adequately fund and run the operations so delaying at this point would not be helpful. This needs to outline what needs to happen avoid having an impact on other P+R programs and sites. It has strengths and that is purpose of the report.
Roberts - That is correct, that is why we wrote the report the way we did. I also believe that it is a foregone conclusion it is going to happen, they were going to do it anyways and we got them to slow down (lease) a bit. Jim's point of community buy in is in the report. Can't siphon funding from P+R. I need to remind everyone that they can sell property but that was a one-time deal and they need to understand it needs to be funded long term.
Ketterman had a motion and second by Burton. Vote or discussion?
Cummings -I think the city council, unofficially, has some interest in adjoining territory. I see it as a money pit but it might help if City has skin in the game.
Martin - I think it is a done deal. Any recommendation this advisory board goes forward with needs to contain funding and urge the commission to immediately talk to the city and appropriate city groups. Come up with a funding plan, it is not just a county thing, it is a city thing as well. We don't want P+R budget to be cut, it needs funded sufficiently those other groups need to get on board. Determine a combined funding formula which this report does not address but it should.
Burton-Are there any other institutions that have a funding model like that?
Laurent- Not in the way that we are discussing. The only thing that comes to mind is Gage Park, the zoo. But we really don't get involved in daily zoo operations and they are not in daily operations of the pool or park.
Martin - I could be wrong but I bet the GOS could be configured as a conservancy so both City, County and outside funding could support its operations.
3 Attachment B Ketterman- You are saying this is done deal. The city benefits more by having a facility like this than P+R will benefit. They should have a good size chunk of money to help fund it. It won't make it on its own and P+R will never have the funds to take care of this facility. That is above what they give P+R for general operations.
Clark - I hear what you are saying Dick looking for that dollar amount but I think Laura eluded to it in that report but it sounds like it is in the report. So we should propose it as that.
Burton - I think you got it but I am happy to resend. I can clarify it but are we ok with the preliminary report if the $350,000 will fund it and both parties will look into funding. I am not totally clear in what we are voting on.
Martin- can we accept the motion or a modified motion?
Roberts- Yes, his motion has been made and seconded.
Voting on Ketterman's motion. Vote- motion fails.
Motion offered by Martin - The Great Overland Station Report be sent to the Board of County Commissioners and that they accept the gift if they commit to full funding and secure joint funding with the City of Topeka and potential additional outside funding from community groups. Second- McKenzie
Martin -Personally I would like to see them add having a conservancy oversee operations.
Cummings- I would like to see "secure" funding from the City. Martin- Ok. Good word.
Burton- I am confused as the word secure suggests we get funding but that is not something we can control.
Cummings - We can if we say that if they accept it, they have to have funding.
Burton- I am ok with asking that and exploring that but we can't require it without research. What does that look like?
Miller- As tight as the City is with their funding, I don't think they will give you much funding.
Burton- Why would they? They don't have motivation to do that unless they get some revenue. I am fine with putting it in the report and ask for it but
Ketterman - If we put it like Jim is suggesting, that might be enough to scare them into helping.
Miller- I deal with them every day about money. They will take it over and you will lose it.
Cummings- If what Teresa is saying is true, then give it to the City. It will suck resources away from P+R and the County that we can't afford. I want to remind everybody Tim has that Family Park thing over his head where he will need money going to local parks and not the GOS. I say give the white elephant to the city.
Martin- I would remind everyone that the City is involved in discussions with Friends of the Zoo and the zoo right now. They are going to come up with funds to create an operating structure that the City will help with and I have to echo what Kathleen says because everyone downtown is so focused on making things better, which is great, they include the whole nine yards, if this is such a great deal it would not just be dropped on the County to make it work. They have to be involved. Everybody is in the boat concerning funding so I respect Teresa's comments as well. The right way to do it is get it worked out. Both parties want to participate, it is right there to work it out.
Burton- Just in comparison to the zoo, the city owns the zoo. I don't see what a joint funding model would look like that wouldn't complicate who operates the facility. 4 Attachment B
Martin - That is why they need to explore opportunities to run it. It would be difficult but the Friends of the Zoo will operate the zoo while funding supports it. Just taking that nice gift and dropping it in the County's lap with no possibility of jointly funding it, is not going to work real well.
Burton - So to me the purpose of the report is that we think it is good idea, we looked at the lease to give us time to research the needs of the facility. The goal at this point is to present it to the BCC and state that this is what P+R needs to run it and this is what needs to happen. Looking into other funding models is ok but RHI ran it and couldn't sustain it. There is not a path forward without public support and backup. Some public entity will need to take it on or it will rot. There is no one that can sustain it on their own.
Martin - One clarification, a nonprofit by itself can't take something like this on. Contribution has to come from the County and the City. There are groups and agencies across the country that do have some of these. The nonprofit would be the neutral operating board.
Toby repeated the motion made by Martin. Vote- Motion passes 8-3; no one abstained
Miller- I do have a question as to why we could not just extend this out 6 more months without rushing?
Roberts - It wasn't a recommendation. The terms of the lease require the county to pay all the bills anyways. The only thing we are not paying is the insurance ifi remember correctly. Kind of a foregone conclusion.
VII. Board Comments Burton- I would like to thank Tim, Randy and Jessica for helping out. We lost the space to assemble and P+R found us a space and now we are sending out 2,000 of these boxes. Thanks for the being a great community asset.
Ketterman- Make sure we got WIBW and KSNT out there covering us. Second comment is that I am taking time to visit the centers and Susan Fowler-Hentzler and then visit with the public and the staff so we can take the input to write a report. That is what I want to do as long as it is ok with Tim and Randy. This would be once the centers open back up which will probably be after there is a vaccine.
Miller - I brought this up putting a survey in the schools and getting feedback on the centers. There has been something out there a year ago that I was hoping that we would follow through and we never did. Great what he is doing.
Roberts - Ok, thank you.
Martin - Take this real and hang in there as it is serious.
Flerlage- I was thanking P+R again as they are helping us get into Gage Park and couple other things we are working on.
Luebbe- Need to take action on meeting in December.
Motion to cancel Dec mtg by Ketterman; Flerlage -Second; Unanimous
5 Attachment C
The Great Overland Station Task Force
Preliminary Report November 10, 2020
The Shawnee County Lease for the Great Overland Station expires soon and a recommendation from the Advisory Committee will be needed to give to the BCC.
Along the lines of: The SCPR Advisory Committee recommends that Shawnee County accept the gift ofthe Great Overland Station from the Railroad Heritage Foundation upon expiration ofthe current lease.
The Task Force Members: Joe Ledbetter, Chair, Laura Burton, Ty Hysten and Terri Roberts have met several times with Tim Laurent and a couple SCPR staff members, over the last three months and provide this overview of the information collected and recommendations for consideration by the BCC and SCPR related to the Great Overland Station and the accompanying monuments, train cars, buildings and inventory. I. Historical Overview a. Chronology of events for the venue, including RR Days, from 1989 to the current Shawnee County lease. b. Historic Restoration Grant (2000-2002), c. Veterian Memorial & Santa Fe Plaza.
II. Description of Assets to be given to the County, SCPR a. Land inventory, b. Personal property inventory, Brief description of artifacts, c. List of buildings and Railroad Cars.
III. Potential Challenges a. Massive amount of Railroad Memorabilia to be inventoried and disposition decisions made, non-railroad items to be inventoried and disposition decision made. b. Current exhibit space on second floor, aging and in need of replacement, dated, discoloration of historical posters, not in line with current best practices for displays. c. Meeting rooms need shades, acoustics need addressed; other areas may need assessed for damage that needs immediate attention to prevent further decay or damage. d. Veteran's Memorial and Santa Fe Plaza in disrepair (lights, granite casing on memorial, water damage). e. Railroad Cars, Caboose Chimney needs sealant it is leaking. Attachment C
IV. Potential uses of the Great Overland Station and Event Funding streams. The Great Overland Station is well-established as a premier event venue and can be an excellent asset to SCP+R. Recommended uses include: a. Rentals. GOS should continue to promote itself as an ideal location for weddings, galas, corporate rentals and meetings. SCP+R should prioritize improvements that would make the space more appealing to renters, including technology upgrades to meeting rooms, evaluating sound in the main hall, and upgrades to bridal changing area. b. Reestablishment of Railroad Days as an annual fund raiser for GOS. This event evokes nostalgia and has strong brand recognition in Shawnee County. c. Continuation of Harvey Girls Luncheons. These monthly fundraising events brought large groups of potential stakeholders to the GOS. d. First Friday Participation. GOS proximity to the heart of Topeka's First Friday Art Walk makes the venue an idea location for art exhibitions and events. Participation would also help establish GOS as a good neighbor and partner to NOTO. d. Vendor Fairs. GOS parking and size make it an ideal venue for craft fairs, and similar temporary events in which vendors pay to sell goods to the public. e. Traveling Exhibits. Exhibits featuring art and history would be potential draws for GOS and Shawnee County. Possible Partners include Visit Topeka, Topeka Lodging Association and other local attractions. f. Gift shop. Enhancements to the gift shop may be able to increase revenue from visitors. g. Other Structures on the GOS Grounds • The office building south of GOS has potential for use and should be cleared and organized for possible long-term lease or development. The building currently houses historical records including possible artifacts, and event supplies. Significant staff time will be needed to clear this space. • The rail cars to the east of GOS contain fascinating history and visual interest. Cars should be considered for private rentals with improvements.
V. Fundraising Immediate donor communication is critical to helping donors to the GOS feel valued and informed, making them more likely to continue giving. A gap in donor communication during a major transition has the potential to harm fundraising efforts for years to come. It is critical that Parks for All Foundation staff are given the resources and tools to communicate with donors. a. Create Designated Funds for GOS and Veteran's Memorial. Parks for All Foundation should create designated funds for the Great Overland Station and the Great Overland Station Veteran's Memorial. Funds should be available as options on Parks for All Foundation the website, and social media posts should announce the creation of the new funds. Recommend an immediate focus on raising money thru the Foundation to do the needed repair to the Veterans Memorial. Determine ifthere was TGT monies initially used to build the Memorial and if this is an option to seek funding to maintain the Memorial into the future. Attachment C
b. Preserve and Protect Donor Records. The SCP+R or Parks for All Foundation should ensure GOS donor records are preserved, maintained and updated as appropriate. Donor confidentiality and expectations must be respected in this transition. c. Schedule Top Donor Meetings. Using donor records, SCP+R or Parks for All Foundation staff should identify at least 10 people whose financial support has been critical to the Great Overland Station. Director-level SCP+R or Parks for All Foundation staff should set up in-person meetings as soon as possible with these 10 donors, as safety protocols allow. d. Use Direct Mail to Reach Past Donors. Using donor records, SCP+R or Parks for All Foundation staff or volunteers should produce a mailing list of donors to GOS, containing names, addresses, and most recent gift amounts. SCP+R or Parks for All Foundation should consider contracting out this project, in all or in part, depending on staff capacity. In the future, donors who respond to this campaign should be solicited for Parks for All Foundation general funds, with the opportunity to designate their gifts to GOS. e. Create Supportive Collateral. SCP+R should acquire GOS logo files and develop an updated rack card or similar collateral for the Great Overland Station, preserving brand integrity for SCP+R while keeping some elements of the GOS logo for continuity. The GOS logo is recognizable and should be maintained in marketing materials.
VI. Stake holders. Friends of Great Overland Station, including volunteers, Railroad employees/alumni organizations, NOTO, American Legion and Veteran Organizations, and the donators from the community (businesses) that sponsored each of the state flags in the Santa Fe Plaza.
VII. Budget and Operational Funds a. Needs annual operating funds allocated to maintain The Great Overland Station structure to cover utilities, maintenance, mowing, landscaping, snow removal. 15,000 Square Feet of Building. b. Needs Operational funding and assigned staffifRevenue generating activities are going to be scheduled. This needs to be adequately staffed to be able to coordinate activities that space rental dictates and staffed. c. Funding for The Great Overland Station should not supplant money for SCPR. Extra dollars must be allocated to support The Great Overland Station. d. Security needs to be maintained especially during the inventory phase of all that is in the buildings in terms of property and assets.
VIII. Recommendations - Summary a. Full funding of building and grounds. $350,000 annual budget with guarantee of up to that amount in the budget cycle to be used for this building. b. Move valuable archives from the buildings to a more secure location. Attachment C
c. Clear the 3,000 sq. ft. office building on site and rent it out or lease long term to a developer to lease it out. d. Consider Leasing out Rail Train Cars to a catering restaurant and other cars for other uses. Murder Mystery, Special Events, and Children's Birthday Party venue with the Small Train Station that is there. Explore these options. e. See if Metro buses can be re-routed off the Great Overland Station parking lot. f. Move the train from Stormont Vail Center Event Center Property to the Great Overland Station Property. (This was always the projected plan)
IX. Addendum a. Shawnee County Contract to Lease from Railroad Heritage Inc. till Dec. 31, 2020 the Great Overland Station. b. Map of The Great Overland Station Building/Rooms, Sizes of Other Buildings on the property. c. 1998 Letter from Union Pacific Railroad Company to Topeka Railroad Days, Inc donating and transferring The Great Overland Station, building and property. d. The Great Overland Station National Register of Historic Places Registration Form e. Great Overland Station Building Fixtures & Personal Property Inventory (June 17, 2020. f. The Great Overland Station Restoration and Renovations Drawings. g. Railroad Heritage Analysis oflncome and Expenses 2015-2019 h. SCPR 2021 Budget Projection for Employees staffing The Great Overland Station 1. Railroad Heritage Commercial Lines Policy for Insurance (West Bend) j. Brochure with Art for The Great Overland Station k. City of Topeka TGT Resolution from 2003 $200,000 annually to The Great Overland Station for ten years 2003-2013
X. Parking Lot Issues a. Relocate the SCPR Maintenance Office across the street from the Great Overland Station. Aesthetics Issue-Quality of Place. OFFICE OF THE DISTRICT ATTORNEY THIRD JUDICIAL DISTRICT OF KANSAS Michael F. Kagay, District Attorney
MEMORANDUM
TO: Board of County Commissioners
FROM: Michael F. Kagay, District Attorney (\tr'
DATE: February 3, 2021
RE: Request for Diversion Fund Payments
The District Attorney's Office wishes to pay the following invoices from its Diversion Fund account:
1) Capps, Blair for transcript fees a) Invoice No. 1003 dated February 1, 2021 in the amount of$49.00
2) Epic Business Essentials for office supplies a) Invoice No. SI00416771 dated January 19, 2021 in the amount of $149.84 b) Invoice No. SI00417487 dated January 28,2021 in the amount of$81.68 c) Invoice No. SI00417799 dated January 29, 2021 in the amount of $500.00
3) Flory, Marci for transcript fees a) Invoice dated February 1, 2021 in the amount of$35.00
4) Hoff, Shawn for transcript fees a) Invoice dated January 29, 2021 in the amount of$80.50
5) Lindyspring Systems for monthly water service a) Invoice No. 101927 dated December 23,2020 in the amount of$76.78 b) Invoice No. 102547 dated January 6, 2021 in the amount of$69.80 c) Invoice No. 103017 dated January 20, 2021 in the amount of $111.68 d) Invoice No. 108824 dated January 20, 2021 in the amount of$10.00 e) Invoice No. 108825 dated January 20,2021 in the amount of$10.00 f) Invoice No. 108826 dated January 20, 2021 in the amount of $10.00
6) Office Depot, Inc. for office supplies a) Invoice No. 149758073001 dated January 18, 2021 in the amount of$98.76 a) Invoice No. 151267918001 dated January 22,2021 in the amount of$105.36
7) Riling, Claire for transcript fees a) Invoice dated February 2, 2021 in the amount of$85.50
The District Attorney's Office hereby requests placement on the consent agenda for consideration ofthe above itemized invoices, in the total amount of $1,4 73.90 to be paid from the Diversion Fund account.
Shawnee County Courthouse 1 200 SE 7 h Street, Suite 214 • Topeka, Kansas 66603 • (785) 251-4330 . ···.·-' ..... 1._€··.· q ... Local Delivery Provided By: SALES INVOICE OFFICE PLUS OF KANSAS Ep 316-491-2607 BUSINESS ESSENTIALS Sales Invoice Number: SI00416771 Remit EPIC Business Essentials LLC Sales Invoice Date: 01/19/21 To: 5600 N. River Road, Suite 700 Invoice Questions: 847-261-0052 Page: 1 Rosemont, IL 60018 Ordered By: Sarah Luedke 316-491-2607 Login: Email: Sold SHAWNEE COUNTY Ship DISTRICT ATTORNEY To: 200 SE 7TH ST To: Sarah Luedke TOPEKA, KS 66603 200 SE 7TH RM 214 DISTRICT ATTORNEY TOPEKA, KS 66603 Ship-to Code: SHP0040259
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ACCT. NO. Sales Order No. CUSTOMER PO DEPARTMENT DUE DATE PNW329410 0000000 02/18/21
Comments/Notes: 01/14/21 Timestamp1: 3:14:11 PM 01/14/21 Timestamp2: 3:14:11 PM Local Delivery Provided By: OFFICE PLUS OF KANSAS 316-491-2607 Local Delivery Provided By: SALES INVOICE OFFICE PLUS OF KANSAS 316-491-2607 Sales Invoice Number: SI00417487
Remit EPIC Business Essentials LLC Sales Invoice Date: 01/28/21 To: 5600 N. River Road, Suite 700 Invoice Questions: 847-261-0052 Page: 1 Rosemont, IL 60018 Ordered By: Sarah Luedke 316-491-2607 Login: Email: Sold SHAWNEE COUNTY Ship DISTRICT ATTORNEY To: 200 SE 7TH ST To: Sarah Luedke TOPEKA, KS 66603 200 SE 7TH RM 214 DISTRICT ATTORNEY TOPEKA, KS 66603 Ship-to Code: SHP0040259
ACCT. NO. Sales Order No. CUSTOMER PO DEPARTMENT DUE DATE
PNW329976 00000 02/27/21
Item Number Description Ord Qty Ship Qty Unit Price Total Price Customer ID:
MMM558RF REFILLS,DISPOSABLE,TOLIET 3 PK 3 PK 7.42 22.26
HOD272002 PLANNER,2YR;WEEKLY,BK 1 EA 1 EA 21.53 21.53
Non Core FEL73014 ORGANIZER,FILE,9DIV,WIRE 3 EA 3 EA 12.63 37.89
Non Core
Amount Subject to Amount Exempt Subtotal: 81.68 Sales Tax from Sales Tax 0.00 81.68 Total Sales Tax: 0.00
Total: 81.68 Local Delivery Provided By: SALES INVOICE OFFICE PLUS OF KANSAS 316-491-2607 EPIE Sales Invoice Number: SI00417487 BUS!i!ESS:ESSENiTAI..S Remit EPIC Business Essentials LLC Sales Invoice Date: 01/28/21 To: 5600 N. River Road, Suite 700 Invoice Questions: 847-261-0052 Page: 2 Rosemont, I L 60018 Ordered By: Sarah Luedke 316-491-2607 Login: Email: Sold SHAWNEE COUNTY Ship DISTRICT ATTORNEY To: 200 SE 7TH ST To: Sarah Luedke TOPEKA, KS 66603 200 SE 7TH RM 214 DISTRICT ATTORNEY TOPEKA, KS 66603 Ship-to Code: SHP0040259
ACCT. NO. Sales Order No. CUSTOMER PO DEPARTMENT DUE DATE
PNW329976 00000 02/27/21
Comments/Notes: 01/22/21 Timestamp1: 1:38:11 PM 01/22/21 Timestamp2: 1:38:11 PM Local Delivery Provided By: OFFICE PLUS OF KANS 316-491-2607 Local Delivery Provided By: SALES INVOICE i . . ~@· OFFICE PLUS OF KANSAS I··.·l€···~·· . . . . . i . 316-491-2607 .Ep ! . . -- BUS~~~rSS tSSEi~l~~~tS Sales Invoice Number: SI00417799 Remit EPIC Business Essentials LLC Sales Invoice Date: 01/29/21 To: 5600 N. River Road, Suite 700 Invoice Questions: 847-261-0052 Page: 1 Rosemont, IL 60018 Ordered By: Sarah Luedke 316-491-2607 Login: Email: Sold SHAWNEE COUNTY Ship DISTRICT ATTORNEY To: 200 SE 7TH ST To: Sarah Luedke TOPEKA, KS 66603 200 SE 7TH RM 214 DISTRICT ATTORNEY TOPEKA, KS 66603 Ship-to Code: SHP0040259
ACCT. NO. Sales Order No. CUSTOMER PO DEPARTMENT DUE DATE
PNW330439 0000000 02/28/21
Item Number Description Ord Qty Ship Qty Unit Price Total Price Customer 10:
UNV96920PK PADS,STEN0,6X9,80SH,6,WH 4 PK 4 PK 8.20 32.80
Contract Item PFX62714 FOLDER,ET MCRBGD 2FA,ML 4 BX 4 BX 49.08 196.32
SMD34276 FLDR,FILE,ENDTAB,LTR,MLA 4 BX 4 BX 67.72 270.88
Non Core
Amount Subject to Amount Exempt Subtotal: 500.00 Sales Tax from Sales Tax 0.00 500.00 Total Sales Tax: 0.00
Total: 500.00 Local Delivery Provided By: . SALES INVOICE OFFICE PLUS OF KANSAS EPI€ 316-491-2607 B~S~YdESS tSSEr~~lji.ttS Sales Invoice Number: SI00417799 Remit EPIC Business Essentials LLC Sales Invoice Date: 01/29/21 To: 5600 N. River Road, Suite 700 Invoice Questions: 847-261-0052 Page: 2 Rosemont, IL 60018 Ordered By: Sarah Luedke 316-491-2607 Login: Email: Sold SHAWNEE COUNTY Ship DISTRICT ATTORNEY To: 200 SE 7TH ST To: Sarah Luedke TOPEKA, KS 66603 200 SE 7TH RM 214 DISTRICT ATTORNEY TOPEKA, KS 66603 Ship-to Code: SHP0040259
ACCT. NO. I Sales Order No. CUSTOMER PO DEPARTMENT DUE DATE
PNW330439 0000000 02/28/21
Comments/Notes: 01/28/21 Timestamp1: 3:32:52 PM 01/28/21 Timestamp2: 3:32:52 PM Local Delivery Provided By: OFFICE PI I IS OF KANSAS 316-491-2607 ORIGINAL INVOICE 10000
Office Depot, Inc PO BOX 7241 THANKS FOR YOUR ORDER Office SIOUX FALLS SD IF YOU HAVE ANY QUESTIONS 57117-7241 OR PROBLEMS. JUST CALL US FOR CUSTOMER SERVICE ORDER: (888) 263-3423 DEPOT, Inc. FOR ACCOUNT: (800) 721-6592 FEDERAL ID:59-2663954 INVOICE NUMBER AMOUNT DUE PAGE NUMBER 149758073001 98.76 Page 1 of2 INVOICE DATE TERMS PAYMENT DUE 18-JAN-21 Net30 20-FEB-21 BILL TO: SHIP TO: ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA SHAWNEE CNTY DA ~ 200 SE 7TH ST STE 214 200 SE 7TH ST STE 214 (X);;;;;;;;;;;;;; '"' TOPEKA KS 66603-3933 \;f- TOPEKA KS 66603-3933 o- 0!!!!!!!!! ~ o= t.tt ••• tt ••• tt •• tt ••••• tt ••• tt.t.t .... tt ••• tt .. ll ••• t•• l ••• lll
ACCOUNT NUMBER PURCHASE ORDER SHIP TO ID ORDER NUMBER ORDER DATE SHIPPED DATE 35732170 JOOOOO DA 149758073001 108-JAN-21 118-JAN-21 BILLING I D !ACCOUNT MANAGER! RELEASE ORDERED BY DESKTOP I COST CENTER 232448 I I SARAH LUEDKE I CATALOG ITEM #I U/M EXTENDED I DESCRIPTION/ QTY I QTY I QTY I UNIT I MANUF CODE CUSTOMER ITEM # I I ORD SHP B/0 PRICE PRICE 5449068 PLANNER,WKLY/MNTHLY,TAB EA 4 4 0 24.690 98.76 HOD28302 5449068
CONTINUED ON NEXT PAGE ...
000713-000438 00001/00002 ORIGINAL INVOICE 10000 Office Depot, Inc POBOX7241 THANKS FOR YOUR ORDER Office SIOUX FALLS SD IF YOU HAVE ANY QUESTIONS 57117-7241 OR PROBLEMS. JUST CALL US FOR CUSTOMER SERVICE ORDER: (888) 263-3423 DEPOT, Inc. FOR ACCOUNT: (800) 721-6592 FEDERAL ID:59-2663954 INVOICE NUMBER AMOUNT DUE PAGE NUMBER 149758073001 98.76 Page 2of2 INVOICE DATE TERMS PAYMENT DUE 18-JAN-21 Net30 20-FEB-21 BILL TO: SHIP TO: w ATTN: ACCTS PAYABLE g SHAWNEE CNTY DA SHAWNEE CNTY DA o 200 SE 7TH ST STE 214 200 SE 7TH ST STE 214 ~ TOPEKA KS 66603-3933 TOPEKA KS 66603-3933 ~ 1.11 ••• 11 ••• 11 •• 11 ••••• 11 ... 11.1.1 •••• 11 ••• 11 •• 11 ••• 1•• 1••• 111
ACCOUNT NUMBER PURCHASE ORDER SHIP TO ID ORDER NUMBER ORDER DATE SHIPPED DATE 35732170 1 ooooo DA 149758073001 108-JAN-21 118-JAN-21 BILLING ID !ACCOUNT MANAGER! RELEASE ORDERED BY DESKTOP I COST CENTER 232448 I J SARAH LUEDKE I CATALOG ITEM #I IDESCRIPTION/ U/M QTY I QTY I QTY I UNIT I EXTENDED MANUF CODE CUSTOMER ITEM # I TAX I ORD SHP B/0 PRICE PRICE SUB-TOTAL 98.76 DELIVERY 0.00 SALES TAX 0.00 All amounts are based on USD currency TOTAL 98.76 To return suppl 1es, please repack 1n ong1nal.. box and 1nsert our pack.1ng l 1st, or copy of th1s 1nvo1ce. Please note problem so we may 1ssue credit or replacement, whichever you prefer. Please do not ship collect. Please do not return furniture or machines until you call us first for instructions. Shortage 01 damage must be reported w;thln 5 days after delivery.
DETACH HERE
CUSTOMER NAME BILLING ID INVOICE NUMBER INVOICE INVOICE DATE AMOUNT AMOUNT ENCLOSED ~------~ SHAWNEE CNTY DA 232448 149758073001 18-JAN-21 98.76
FLO 002324481 1497580730015 00000009876 1 4
Please OFFICE DEPOT,INC. Please return this stub with your payment to Send Your PO Box 660113 ensure prompt credit to your account. Check to: Dallas TX 75266-0113 Please DO NOT staple or fold. Thank You.
000713-000438 00002/00002 ORIGINAL INVOICE 10000
Office Depot, Inc· PO BOX 7241 THANKS FOR YOUR ORDER Office SIOUX FALLS SO IF YOU HAVE ANY QUESTIONS 57117-7241 OR PROBLEMS. JUST CALL US FOR CUSTOMER SERVICE ORDER: (888) 263-3423 DEPOT, Inc. FOR ACCOUNT: (800) 721-6592 FEDERAL 10:59-2663954 INVOICE NUMBER AMOUNT DUE PAGE NUMBER 151267918001 105.36 Page 1 of2 INVOICE DATE TERMS PAYMENT DUE 22-JAN-21 Net30 27-FEB-21 BILL TO: SHIP TO: ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA SHAWNEE CNTY DA ~ 200 SE 7TH ST STE 214 200 SE 7TH ST STE 214 oo TOPEKA KS 66603-3933 l{)iiiiiiii rnv= TOPEKA KS 66603-3933 c § O!!!!!!!!!! o= I.II ... II ••• II •• II ••••• II ... II.I.I ... ,II ••• II •• II,,,J,,J,,,III
~rroiiNT NUMBER PURCHASE ORDER SHIP TO ID ORDER NUMBER ORDER DATE SHIPPED DATE 1ooooo DA 151267918001 I 20-JAN-21 122-JAN-21 t:J.l LLl11U .D !ACCOUNT MANAGER! RELEASE ORDERED BY DESKTOP .I COST CENTER I I SARAH LUEDKE J CATALOG ITEM #I U/M EXTENDED I DESCRIPTION/ QTY QTY QTY I UNIT I MANUF CODE CUSTOMER ITEM # ORO I SHP I B/0 PRICE PRICE I I ' 542263 COLOR FF,LTR,1/3 CUT- JEW BX 1 1 0 17.380 17.38 NFP542263 542263 115074 INK, PGI-35/CLI-36,2/PK, BLK PK 2 2 0 43.990 87.98 1509B007 115074
CONTINUED ON NEXT PAGE ...
000781-000495 00001 /00002 ORI(?INAL INVOICE 10000
Office Depot, Inc PO BOX 7241 THANKS FOR YOUR ORDER Office SIOUX FALLS SO IF YOU HAVE ANY QUESTIONS 57117-7241 OR PROBLEMS. JUST CALL US FOR CUSTOMER SERVICE ORDER: (888) 263-3423 DEPOT, Inc. FOR ACCOUNT: (800) 721-6592 FEDERAL ID:59-2663954 INVOICE NUMBER AMOUNT DUE PAGE NUMBER 151267918001 105.36 Pa e2of2 INVOICE DATE TERMS PAYMENT DUE 22-JAN-21 Net 30 27-FEB-21 BILL TO: SHIP TO: ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA SHAWNEE CNTY DA ~ 200 SE 7TH ST STE 214 200 SE 7TH ST STE 214 ~ TOPEKA KS 66603-3933 TOPEKA KS 66603-3933 ~ l.ll ... ll ... ll •• ll ••••• lt ••• II.J.I .... It ••• JJ •• JJ ••• t•• J... III
A r rniiNT SHIP TO ID ORDER NUMBER DA 151267918001
CATALOG DESCRIPriON/ EXTENDED MANUF CUSTOMER ITEM # PRICE
SUB-TOTAL 105.36 DELIVERY 0.00 SALES TAX 0.00 All amounts are based on USD currency TOTAL 105.36 To return supplies, please repack in original box and insert our packing list, or copy of this invoice. Please note problem so we may issue credit or replacement, whichever You prefer. Please do not ship collect. Please do not returri furniture or machines until you call us first for instructions. Shortage or damage must be reported within 5 days after delivery.
DETACH HERE
CUSTOMER NAME BILLING ID INVOICE NUMBER INVOICE INVOIcE .-A-M_O_U_N_T_E_N_C_L_O_S_E_D-, DATE AMOUNT r------~ SHAWNEE CNTY DA 151267918001 22-JAN-21 105.36
FLO 002324481 1512679180011 00000010536 1 9
Please OFFICE DEPOT,INC. Please return this stub with your payment to Send Your PO Box 660113 ensure prompt credit to your account. Check to: Dallas TX 75266-0113 Please DO NOT staple or fold. Thank You.
000781-000495 00002/00002 Shawnee County Office of County Clerk CYNTHIA A. BECK
785-251-4155 Fax 785-251-4912 200 SE rth Street Room 107 www.snco.us Topeka, Kansas 66603-3963
l.VIe:n1.o:ra:nd..u-.n.
DATE: February 2,2021
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Cynthia A. Bec~ee County Clerk RE: Tri-County Drainage District No 1 Treasurer's Bond
Please acknowledge receipt and consider approval of the following bond:
Tri-County Drainage District #1, Treasurer's Bond Effective April 26, 2020 - April 26, 2021 Doyle Pearl- $5,000.00
Thank you for your consideration.
CAB/tlk
Attachment:
Bee aek drainbonds/db ...... -.·-:o ~-- ...... , '7\ ...
I ·~ ~'¥® . • ; . • • •~ i.' lo ,,~ Western Surety Company ,. ,. •~. •.. to • ' CONTINUATION CERTIFICATE '•· t • • •f ;. f Western. Surety Company hereby continues in force Bond No. __-~...z .. 2 ....18w.• .... l7t..:Oit.l6"-. ------briefly ,. • •· described as TREASURER TRI COUNTY DRAINAGE DISTRICT NO. 1
for DOlLE PEARL
I • ------•asPrinc~aL in the sum of$ FIVE THOUSAND AND N0/100 Dollars, for the term beginning
Ai!ril 26 2020: rand ending _____..A~p .... r..,i.-.1_.2 ... 6..._ __.~ 2021 , subject to all
the covenants and conditions of the original bond referred to above.
This continuation is issued upon the express condition that the liability of Western Surety Company
· · under saic~i: BOnd. ~d this and·.~ continuations ·thereof shall not be. ctlnlulative and s·hall in no. event e.xceed
the totaJ. sum above written.
Dated this _ __.2.,.n..,d,.___ day of September 20'20
• ..'t • ~ ATTEST:
•~ 'j.. • Cynthia A. Beck, Shawnee County Clerk
THIS ''Continuation Certificate" MUST BE FILED 'WITH THE ABOVE !JOJ."'D., ..• ~ ., Form SQo.A-8-2012 ·i Western Surety Company
POWER OF AITORNEY KNOW ALL MEN BY THESE. PRESENTS: That WESTERN SURETY COMPANY, a corporation organized and existing under U,e laws of the State of South Dakota, and authorized and licensed to do business in the States of Alabama, Alaska, Arizona, Arkansas, California, Colorado; Connecticut, Delaware, District of Columbia, Florida, Georgia, Hawaii, Idaho, .Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Masaachusetts, MiChigan, Minnesota. Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico,·New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dalmta, Tenness~, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming, and the United States of America, does hereby make, constitute and appoint Paul T, Bruflat of ______S...;.io_ux...;.· .;..F_a_ll..;..s ______.,. State Of -----'-...;.;.."-'-.;;;;;..;.;;.;.;.;South Dakota ______, ·its regu t·a rt y e 1e ...... e:. d ___...:V~ice=P....:.r.=est::..d::;:en::..:.:..t ------as Attomey-ir:t-Faot, with tull power and authority hereby oo.nferred upon him to sign·, execute,. acknowledge and deliver for and on its. behalf as Sure~¥ and as Its act and deed, th.e following bond:
One· TREASURER TRI COUNIT DRAINAGE DISTRICT NO. 1 bond~thbondnumber -~7·2~1~8~1~7~0~6 ______for DOYLE PEARL as Principal in the penalty amount not to exceed: .,.$.. s~ •...,o""o""o ...... o.... o _____ ,
Western Surety Company further certifies that the following is a true and exact copy of Section 7 of the by-laws of Western Surety. Company duly adoptee! and now in force, to-wit: Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name. of the Company by the President, secretary, any Assistant secretary, Treasurer, or any Vice President, or by such other officers alii the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys-in-Fact or agents who shall have aUthority to issue bonds, policies, or undertakings in the ·name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other oblig~ons of the corporation; The signature of any such .officer and the corporate !leal may be printed by facsimile. In Wltrle~s Whereof, the said WE&TERN SURETY COMPANY has caused these presents to be executed; by its Vice President with the corporate sea] affixed this 2nd da,y of September 2020
ATI'EST g. By __~~~~_b~~~~~~ PaL! ' . Bruflat, V~ Pres,ident ~~i~~·~tt~,~ ·,.~ u~st· ·it~,~ .3>~. ~.-~·:;:...... )~" ...:~. """'.~···. ~-"'O" l/i:~~-'!k't 0~4-. .. if;;.f$ ~r~g ~·w.·~ ::_·~= STATE OF SOUTH DAKOTA ~:~\. ~ ~ A V /1'} \ sf,;-.,,.·~ ,_. .-"':\'fir';:.f: COUNTY OF MINNEHAHA v.-~..,~(IJ:;{oi~~.. ~.. ~ O'~fl'hU
785-251-4155 Fax 785-251-4912 200 SE 7'h Street Room 107 www.snco.us Topeka, Kansas 66603-3963
l.V.IeiD..ora:nd..uYn.
DATE: February 2,. 2021
TO: BOARD OF C~~~y COMMISSIONERS
FROM: Cynthia A. Bec~wnee County Clerk
RE: Mission Township Treasurer's Bond
Please acknowledge receipt and consider approval of the following bond:
Mission Township Treasurer's Bond Effective January 1, 2021- April30, 2021 Jim Gardner - $25,000
Thank you for your consideration.
CAB/tlk
Attachment: twpbonds.docltownships/db TOWNSHIP OF MISSION PUBLIC OFFICIAL SCHEDULE BOND FOR DEFINITE TERM SCHEDULE RIDER
This Rider is hereby incorporated into, and made a part of, Bond No. 107093243 issued by Travelers Casualty and Surety Company of America, as Surety, in favor of the Township ofMission, as Obligee, and dated May 16, 2019, as amended by Rider dated December 28, 2020 (collectively, the "Bond"). It is agreed and understood that (i) notwithstanding the date of the Bond, the Bond is deemed to be effective as of May 1, 2019, (ii) the expiration date of the Bond has been extended to April 30, 2021, and (iii) the aggregate liability of Surety under the Bond together with this Rider shall be exactly the same as, and no greater than it would have been, if the Bond had originally been written to expire on the date to which it has been extended.
The schedule to the Bond (the "Schedule") is hereby amended as follows:
The following Positions are hereby added to the Schedule effective as of January 1, 2021:
Position Bond Amount Premium Treasurer $25,000.00 $100.00
Effective as of January 1, 2021, the Schedule reads as follows:
Position Bond Amount Premium
Treasurer $25,000.00 $100.00
'
Signed and sealed this 11l'" day of :1Aw.ry , 2021.
Travelers Casualty and Surety Company of America By:f!!t a. t!Ktr I, Krystale A. Ne1tzel, Attomey-m-Fact
Board-of County Cmmmissioners
Kevin J. Cook, Chair
ATTEST:
Cynthia A. Beck Shawnee County Clerk Travelers Casualty and Surety Company of America ...... _ Travelers Casualty and Surety Company TRAVELERSJ St. Paul Fire and Marine Insurance Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company are corporations duly organized under the laws of the State of Connecticut (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint KRYSTALE A NEITZEL of LAWRENCE Kansas , their true and lawful Attorney-in-Fact to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 3rd day of February, 2017.
State of Connecticut By: City of Hartford ss.
On this the 3rd day of February, 2017, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. In Witness Whereof, I hereunto set my hand and official seal. My Commission expires the 30th day of June, 2021 ~ C. Tetreault, Notary Public
This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or. (b) duly executed (under seal, if required) by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in-Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect.
Dated this I J>
t Kevin E. Hughes, Assrstant Secretary
To verify the authentidty of this Power ofAttorney, please call us at 1-800-421-3880. Please refer to the above-named Attorney-in-Fact and the details of the bond to which the power is attached. Shawnee County Office of County Clerk CYNTHIA A. BECK
785-251-4155 1 Fax 785·251-4912 200 SE 7 h Street Room 107 www.snco.us Topeka, Kansas 66603-3963
l.VIeiD...o:ra:ndu..u. ·
DATE: February 2, 2021
TO: BOARD OF CO,.,.~:,~ COMMISSIONERS
FROM: Cynthia A. Beck~ee County Clerk
RE: Rossville Township Treasurer's Bond
Please acknowledge receipt and consider approval of the following bond:
Rossville Township Treasurer's Bond Effective December 8, 2020 - Indefinite Randall Pelfrey- $10,000
Thank you for your consideration.
CAB/tlk
Attachment: twpbonds.doc/townships/db CONTINUOUS PUBLIC OFFICIAL SCHEDULE BOND FOR INDEFINITE TERM Bond No. --"""1-'-07'-=3c..:;.5-'-48~6c..:;.5__
KNOW ALL MEN BY THESE PRESENTS, that Travelers Casualty and Surety Company of America of Hartford , a corporation organized and existing under the laws of the State of CT , hereinafter called the Surety, is held and firmly bound unto Rossville Township hereinafter called the Obligee, in the sums as set forth in the schedule forming part of this bond, or as hereafter added to sa id schedule as hereinafter provided, for the payment of which said sums the Surety binds itself, its successors and assigns, firmly by these presents.
WHEREAS, the Obligee desires to have the various officers, employees or other encumbents, all hereinafter called the Principals, as named in the schedule, or as hereafter added to said schedule as hereinafter provided, bonded for the faithful performance of their duties in the capacities and in the amounts set opposite their respective names in said schedule.
NOW, THEREFORE, THE CONDffiON OF TillS OBLIGATION IS SUCH that if each Principal named in the schedule or hereafter added to the schedule, as hereinafter provided, shall faithfully perform the duties of his/her office or employment, as required by law, and at the expiration of his/her term or employment shall pay over and deliver all money, records, and property that may come into his/her possession, then this obligation to be void; otherwise to remain in full force and effect.
PROVIDED, HOWEVER, that this bond is executed and accepted subject to the following agreements and limitations:
FIRST: As to Principals named in the schedule, the Surety shall not be liable for losses occurring prior to the date of this bond, and as to Principals hereafter added to the schedule, as hereinafter provided, the Surety shall not be liable for losses occurring prior to the effective dates of such additions to the schedule.
SECOND: The Obligee may, during the continuance of this bond, add other Principals to the schedule, by giving written notice to the Surety, and may likewise increase or decrease the amounts of suretyship as to any Principal or Principals, by giving like written notice to the Surety. Such additions ofPrincipals, and increases or decreases of the suretyship on Principals, shall be effective on the date when the Surety shall receive written notice thereof from the Obligee.
TIIIRD: The aggregate liability of the Surety on account of any one Principal shall in no event exceed the largest single amount for which said Principal is at any time bonded hereunder, regardless of the number of years this bond, or the renewals thereof, shall continue in force; nor shall the Surety be liable for an amount in excess of the amount for which said Principal is bonded during the period when the loss occurred.
FOURTH: Upon the payment of any loss on any Principal under this bond, the Obligee shall, to the extent of the payment so made, assign to the Surety the claim of the Obligee against said Principal.
FIFTH: This bond shall remain in full force and effect until canceled and terminated by either the Obligee or the Surety as follows:
(1) The Obligee may cancel and terminate this bond either in its entirety or as to any individual Principal or Principals by giving the Surety written notice, in which event the cancellation and termination shall be effective on the date when the Surety shall receive such notice.
(2) The Surety may cancel and, terminate this bond either in its entirety or as to any individual Principal or Principals by giving written notice to the Obligee, in which event the cancellation and termination shall be effective thirty days after the Obligee shall have received such notice.
IN WITNESS WHEREOF, the Surety has caused this bond to be signed and its corporate seal to be hereunto affixed, by its proper officer duly appointed for this purpose, this on Dec 8, 2020 .
Board of County Commissioners
Kevin J. Cook, Chair ATTEST: Cynthia A. Beck, Shawnee County Clerk Amount of Item No. Name Position Employed at Premium Guarantee rrreasurer !Rossville T ownshp 1$10,000.00 1$100.00 Travelers Casualty and Surety Company of America ~ Travelers Casualty and Surety Company TRAVELERSJ St. Paul Fire and Marine Insurance Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company are corporations duly organized under the laws of the State of Connecticut (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint KRYSTALE A NEITZEL of lAWRENCE Kansas , their true and lawful Attorney-in-Fact to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 3rd day of February, 2017.
State of Connecticut By: City of Hartford ss. .d~Robert L. Rane;se~President
On this the 3rd day of February, 2017, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. In Witness Whereof, I hereunto set my hand and official seal. My Commission expires the 3oth day of June, 2021 M8ffe C. Tetreault, Notary Public
This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President. any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in-Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect. Dated this day of
t Kevin E. Hughes, Assistant Secretary
To verify the authenticity of this Power ofAttorney, please call us at 1-800-421-3880. Please refer to the above-named Attorney-in-Fact and the detilils of the bond to which the power is attached. CONTINUOUS PUBLIC OFFICIAL SCHEDULE BOND FOR INDEFINITE TERM
Bond No. 107354865
Principal
ROSSVILLE TOWNSHIP
Obligee
Rossville Township
Travelers Casualty and Surety Company of America Hartford, CT 06183
Approved on 2020-12-08
S-1560-B (06-08) Shawnee County Solid Waste Department 1515 N.W. SALINE STREET, SUITE 225 TOPEKA, KANSAS 66618-2866 785-233-4774 785-291-4929 (FAX)
WILLIAM SUITON, Director solidwaste@snco. us www.snco.us
MEMORANDUM
DATE: January 28,2021
TO:
FROM:
RE: Request the Adoption of the 2020 5-year Update of the Shawnee County Solid Waste Management Plan by Home Rule Resolution
The Solid Waste Committee is submitting the Shawnee County Solid Waste Management Plan for Commission review, approval, and adoption by home rule resolution.
This plan will need one public hearing before its adoption. Therefore, the Solid Waste management Committee requests that the public hearing be scheduled and held at the second reading of the resolution on a date that meets the regulatory requirements ofKAR 28-29-78(d) as stated below:
" ... A notice of the public hearing, which shall specify the place and time of the hearing, shall be published at least once in the official newspaper of each county participating in the plan. The hearing shall be held at least 15 days and not more than 30 days after the publication of the notice."
This request had no financial impact on the county except for the cost of incidental copying and mailing. All the committee members are unpaid.
Your consideration of this request is appreciated. HOME RULE RESOLUTION NO. HR-2021-j_
A RESOLUTION ADOPTING THE 2021 FIVE (5) YEAR UPDATE OF THE SHAWNEE COUNTY SOLID WASTE MANAGEMENT PLAN
WHEREAS, the Board of County Commissioners of the County of Shawnee, Kansas possesses home rule authority pursuant to K.S.A. 19-101 et seq.; and
WHEREAS, the Board of County Commissioners of the County of Shawnee, Kansas resolves to exercise its home rule authority to approve the 2021 five (5) year update of the Shawnee County Solid Waste Management Plan
NOW, THEREFORE, the Board of County Commissioners of the County of Shawnee, Kansas, meeting in regular session this __ day ofJanuary, 2021 and intending to exercise its powers of home rule pursuant to K.S.A. 19-10la, does hereby resolve as follows:
1. To adopt, as required by K.A.R. 28-29-78(e), the five (5) year update of the Shawnee County Solid Waste Management Plan. 2. This Resolution shall be liberally construed to give the Board of County Commissioners the broadest authority allowed by law; any word, phrase, sentence, or section found to be invalid or unconstitutional shall be severed from this Resolution. 3. This Resolution supersedes any other resolution in conflict herewith. 4. This Resolution shall take effect upon publication in the official County newspaper.
BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS
Kevin J. Cook, Chair
Aaron D. Mays, Vice-Chair
William D. Riphahn, Member ATTEST:
Cynthia A. Beck, Shawnee County Clerk SHAWNEE COUNTY 2020 SOLID WASTE MANAGEMENT PLAN
Prepared for Shawnee County Solid Waste Department 1515 NW Saline Street, Ste 225 Topeka, KS 66618 (785) 233-4774
Prepared by Engineering Solutions & Design, Inc. 9393 W. llOth Street, Ste 500 Overland Park, KS 66210 I~• (800)298-1851
January 25, 2021
For February 8, 2021 Public Hearing and Shawnee County Board of Commissioners' Consideration TABLE OF CONTENTS I
LIST OF TABLES ...... v
LIST OF FIGURES & CHARTS ...... vii
1.0 SUMMARY AND ADMINISTRATION
1.1 Purpose and Plan Summary...... 1-1
1.2 Solid Waste Management Committee and Planning Process ...... 1-3
1.3 Review Process...... 1-4
1.4 Public Hearing and Board of County Commission Adoption...... 1-4
2.0 COUNTY DESCRIPTION
2.1 Geography and Geology...... 2-1
2.1.1 Geology...... 2-2
2.1.2 Topography and Hydrology ...... 2-4
2.1.3 Seismic Impact Zone...... 2-6
2.1.4 Wetlands...... 2-7
2.2 Population Characteristics...... 2-8
2.2.1 Seasonal Variations ...... 2-9
2.2.2 Projected Growth...... 2-9
2.2.3 Demographics...... 2-11
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 2 5, 2021 Page i TABLE OF CONTENTS I
2.3 Community Characteristics...... 2-13
2.3.1 Townships and Census-Designated Places...... 2-15
2.4 Economic Characteristics...... 2-16
2.5 Major Routes...... 2-17
2.5.1 County Roads...... 2-19
2.5.2 Road Limitations ...... 2-19
2.6 Impacts on the Solid Waste Management Plan ...... 2-21
2.6.1 Population...... 2-21
2.6.2 Industries...... 2-22
2.6.3 Transportation Systems ...... 2-24
2.6.4 Other Subtitle D Landfills in the Region ...... 2-24
3.0 SOLID WASTE MANAGEMENT SYSTEM
3.1 Materials Collection and Flow ...... 3-2
3.2 Disposal and Processing Facilities ...... 3-8
3.2.1 Disposal ...... 3-8
3.2.2 Recyclables...... 3-11
3.2.3 Construction and Demolition Debris ...... 3-13
3.2.4 Clean Rubble Facilities ...... 3-15
3.2.5 Household Hazardous Waste Facility...... 3-16
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page ii TABLE OF CONTENTS I
3.2.6 Other Processing Facilities...... 3-17
3.2.7 Other Materials Handling Programs...... 3-18
3.2.8 Disaster Debris Management...... 3-22
3.2.9 Medical Waste ...... 3-22
3.3 Local Provision for Regulation of Solid Waste Management...... 3-23
3.4 Solid Waste System Funding ...... 3-26
3.4.1 Fees and Surcharges ...... 3-26
3.4.2 Ability to Fund the System ...... 3-26
4.0 FUTURE PLANNING CONSIDERATIONS
4.1 Generation Rate ...... 4-1
4.2 Recycling Rate ...... 4-2
4.3 Generation Projections...... 4-5
4.4 Changes in the Past Five Years...... 4-6
4.5 Anticipated Changes ...... 4-6
4.5.1 Rolling Meadows RDF ...... 4-7
4.5.2 Regional Disposal Options...... 4-7
4.5.3 Recycling Considerations...... 4-8
4.5.4 Public Education Efforts...... 4-10
4.6 Solid Waste Management Committee ...... 4-11
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page iii TABLE OF CONTENTS I
5.0 GOALS AND IMPLEMENTATION
5.1 Recycling Contamination ...... 5-1
5.1.1 Recycling Residue Rate...... 5-3
5.2 Reuse Programs ...... 5-3
5.3 Committee Engagement ...... 5-4
5.4 Demands and Projected Obstacles ...... 5-5
5.4.1 Pandemic Restrictions...... 5-6
5.4.2 Recycling Markets...... 5-6
6.0 REFERENCES
APPENDICES
APPENDIX A Solid Waste Management Committee Members and Committee Bylaws
APPENDIX B Planning Department Review and Approval
APPENDIX C Board of County Commission Resolution Adopting the Plan
APPENDIX D Disaster Debris Management Plan
APPENDIX E Reprint of Chapter 28. Solid Waste from the Shawnee County Code
APPENDIX F Example Process to Ascertain a New or Expanded Project's Feasibility
APPENDIX G Checklist for Plan Review and Implementation Evaluation
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Pageiv TABLE OF CONTENTS I
LIST OF TABLES
TABLE 2.1 Selected Shawnee County and Kansas Demographics...... 2-12
TABLE 2.2 Characteristics of Communities and Townships in Shawnee County...... 2-14
TABLE 2.3 County Roads Maintained by Shawnee County Public Works ...... 2-19
TABLE 2.4 Rural Secondary Road Bridges and Gross Weight Limits ...... 2-20
TABLE 2.5 Highway Underpasses with Restricted Clearance ...... 2-21
TABLE 2.6 Subtitle D Municipal Waste Landfills in Kansas...... 2-25
TABLE 3.1 Public and Private Waste and Recyclables Collection Entities Providing Services in Shawnee County ...... 3-2
TABLE 3.2 Quantity and Type of Materials Collected 3-3 in Shawnee County in 2019 ......
TABLE 3.3 Quantity and Type of Materials Collected in Shawnee County in 2019 and Exported to Facilities Outside County ...... 3-4
TABLE 3.4 Quantity and Type of Materials Collected Outside Shawnee County in 2019 and Imported to Shawne County Facilities...... 3-5
TABLE 3.5 Summary and Flow of Shawnee County Materials in 2019...... 3-6
TABLE 3.6 Solid Waste Inflow to Rolling Meadows RDF...... 3-9
TABLE 3.7 Recyclables Inflow to Shawnee County MRF...... 3-12
TABLE 3.8 Material Inflow to C&D Landfill Located in Shawnee County...... 3-14
TABLE 3.9 Permitted Solid Waste Processing Facilities Located in Shawnee County...... 3-14
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Pagev TABLE OF CONTENTS I
TABLE 3.10 Clean Rubble Facilities Located in Shawnee County ...... 3-15
TABLE 3.11 Permitted Tire, Composting, and Electronic Waste Processing Facilities Located in Shawnee County ...... 3-17
TABLE 3.12 Other Waste or Recyclable Materials Handling Entities in Shawnee County ...... 3-18
TABLE 3.13 Entities in Shawnee County that Provide Dumpster Services...... 3-21
TABLE 4.1 Recycling Rate for Materials Collected by the Shawnee County Solid Waste Department...... 4-3
TABLE 4.2 Percentage of Recyclables Delivered to MRF by the Shawnee County Solid Waste Department...... 4-4
TABLE 4.3 Projected Solid Waste Generation for Shawnee County...... 4-5
TABLE 4.4 Recycling Residue Rate for the Shawnee County Materials Recycling Facility...... 4-9
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page vi TABLE OF CONTENTS I
LIST OF FIGURES & CHARTS
FIGURE 2.1 Geologic Map of Shawnee County...... 2-3
FIGURE 2.2 Flood Zone Map for Shawnee County ...... 2-5
FIGURE 2.3 Seismic Event of January 7, 1907...... 2-6
FIGURE 2.4 Shawnee County's Population Density and Distribution...... 2-8
FIGURE 2.5 Population Trends and Projections for Shawnee County...... 2-10
FIGURE 2.6 Predominant Occupations in Shawnee County ...... 2-16
FIGURE 2.7 Major Routes and Communities in Shawnee County...... 2-18
FIGURE 3.1 Flow of Waste Collected in Shawnee County...... 3-10
CHART 4.1 Recycling Rate for Materials Collected By the Shawnee County Solid Waste Department...... 4-3
CHART 4.2 Recycling Residue Rate for the Shawnee County Materials Recycling Facility ...... 4-10
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page vii 1.0 SUMMARY AND ADMINISTRATION I Shawnee County, Kansas (County) comprises the study area for this solid waste management plan. The County is located in the northeast quadrant of the state and is Kansas' third-most populous county. There are five incorporated cities - Auburn, Rossville, Silver Lake, Topeka, and Willard - within the County's borders, and one census-designated place, Wakarusa. Its most populous city - Topeka - is the state capital, the county seat, and the fifth most-populous city in Kansas.
1.1 PURPOSE AND PLAN SUMMARY This document, entitled Shawnee County 2020 Solid Waste Management Plan, represents the County's updated five-year solid waste management plan. The planning document's format has been modified to meet the Kansas Department of Health and Environment's (KDHE) "Guidelines for Five-Year Solid Waste Management Plan Reviews" and comprises six chapters. A brief synopsis of each chapter is provided below.
• Chapter 1.0 - Summary and Administration: The Solid Waste Management Committee of Shawnee County's (hereinafter solid waste management committee or Committee) purpose and membership are presented in this chapter along with the planning process it followed to complete this five-year update. Additionally, a description of the plan review and adoption processes are presented.
• Chapter 2.0 - County Description: This chapter presents Shawnee County's geographical and geological characteristics, population characteristics including its projected growth and demographics, community characteristics, economic characteristics, and major routes and roads. A narrative of the impacts on the solid waste management plan is also provided.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 1-1 • Chapter 3.0 - Solid Waste Management System: The solid waste system currently operating in Shawnee County is presented in detail in this chapter. Quantitative data and discussions of the County's waste and recyclables collection and disposal or processing are provided. Disposal and processing facilities located within the County along with the types of materials each accepts is presented. In addition, options for the proper disposal of medical waste within the County and the County's plan to manage disaster debris are discussed.
• Chapter 4.0 - Future Planning Considerations: This chapter of the plan delineates the County's waste generation and recycling rates as well as the County's generation projections for the next 10- and 20-year planning horizons. Changes in the County's solid waste system over the past five years are presented and anticipated changes relative to disposal, recycling, and public education are discussed. Finally, refinements to the workings of the solid waste management committee are outlined.
• Chapter 5.0- Goals and Implementation: Recycling and reuse goals, as set by the Committee, are presented in this chapter. In addition, public education strategies and implementation plans are discussed, and updated Committee engagement activities are outlined. A discussion of the demands and projected obstacles regarding funding and implementation activities are also presented.
• Chapter 6.0 - References: Publications and information sources accessed during the preparation of this plan are delineated in this chapter.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2011 Page 1-2 1.2 SOLID WASTE MANAGEMENT COMMITTEE AND PLANNING PROCESS The Solid Waste Management Committee of Shawnee County is comprised of 12 members (a list of current members can be found in Appendix A), with members representing:
• Shawnee County • Keep America Beautiful
• City of Topeka • Private Industry
• City of Silver Lake • General Public
• City of Rossville
As stated in the Committee's Bylaws (see Appendix A), the Committee's purpose is as follows:
a. Be responsible for the preparation of the solid waste management plan for Shawnee County;
b. Review said plan at least annually and submit to the Secretary of the [Kansas Department] of Health and Environment, or his/her designee, any recommendations for revision of the plan;
c. At least every five (5) years hold a public hearing on the plan and future goals of solid waste management for Shawnee County; and
d. Perform any other charges assisted by the Board of County Commissioners of the County of Shawnee, Kansas.
In late September, mid-October, and early November of 2020, the Committee held in person meetings with the goal of providing a five-year update for the solid waste management plan. During these meetings the present solid waste system, future planning considerations, and goals and implementation plans were discussed in detail. This document is the result of the Committee's efforts and presents Shawnee County's updated five-year solid waste management plan.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 1-3 1.3 REVIEW PROCESS This planning document was distributed to each member of the Committee and the Shawnee County Planning Department in December 2020 for review and approval. Additionally, the document was made available to Shawnee County citizenry for review and community input meetings were held on January 13 and 21, 2021. Documentation of the Planning Department's review and approval can be found in Appendix B.
1.4 PUBLIC HEARING AND BOARD OF COUNTY COMMISSION ADOPTION A public hearing at a regularly scheduled Board of County Commission (BCC) meeting will be held on February 8, 2021. At the conclusion of the public hearing, the BCC's adoption of the Shawnee County 2020 Solid Waste Management Plan will be requested. The public hearing advertisement and record along with the BCC's adoption document can be found in Appendix C.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 1-4 2.0 COUNTY DESCRIPTION I
Shawnee County was one of the original 33 counties created by the first territorial legislature in 1855. Today, it is the state's third-most populous county. The County contains five incorporated cities including Auburn, Rossville, Silver Lake, Topeka, and Willard, and one census-designated place, Wakarusa. Its most populous city - Topeka - is the state capital, the county seat, and the fifth most-populous city in Kansas. The County also comprises 12 townships which are governed by three-member elected boards consisting of a trustee, a treasurer, and a clerk. The Townships in Shawnee County are: Auburn, Dover, Grove, Menoken, Mission, Monmouth, Rossville, Silver Lake, Soldier, Tecumseh, Topeka, and Williamsport (Shawnee County, 2020). The major urban areas within Shawnee County are located along the major transportation routes: Interstate 70, Interstate 470, and Interstate 335, U.S. Highway 24, U.S. Highway 40, U.S. Highway 75, and Kansas Highway 4. Shawnee County's 2019 population totaled 176,875 (Kansas Division of Budget, 2019). Using data from this same source, the communities in the study area ranged in size from the largest, the City of Topeka at 125,310 residents, to the smallest, the City of Willard at 83 residents. Of all the communities in the study area, almost three-quarters of the urban population (72% or approximately 126,716 people) reside in just two communities: Topeka and Silver Lake. For the purposes of this study, the terms "urban" and "urban area" refer exclusively to communities having a formalized governmental structure, regardless of population, geographic size, manner of waste collection or other distinguishing factors.
2.1 GEOGRAPHY AND GEOLOGY Shawnee County is located in the northeastern part of the state, in the third tier of counties west of the Missouri River and about 54 miles south of Nebraska. According to the U.S. Census Bureau, the County comprises an area of 556 square miles, of which 544 square miles is land and 12 square miles is water. Shawnee County is bordered by Jackson County on the north, Jefferson County on the north and east, Douglas County on the east, Osage County on the south, Wabaunsee County on the west, and Pottawatomie County on the west. Its extent in either direction is not more than 24 miles.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 2-1 2.1.1 Geology Information from "Geology of Eastern Shawnee County, Kansas, and Vicinity; U.S. Geological Survey Bulletin 1215-B" (Johnson, et at., 1967) was used to develop this section of the plan. The geological features of Shawnee County encompass about 355 square miles of northeastern Kansas, including parts of Douglas, Jackson, Jefferson, and Wabaunsee Counties. The unexposed sedimentary rocks in the area range in age from Late Cambrian to Late Pennsylvanian and are as much as 3,000 feet thick. Biotite granite of the Precambrian basement complex has been penetrated in two wells. Figure 2.1 presents the geologic features of Shawnee County, Kansas. Exposed sedimentary rocks in the area are about 725 feet thick and are in the Shawnee and Wabaunsee Groups, of Late Pennsylvanian age and in the Admire and Council Grove Groups, of Early Permian age. Relatively thick shale formations of claystone, siltstone, and sandstone and alternating thinner limestone formations are deposited in a cyclic pattern. Local channels have eroded several formations, particularly the Wood Siding Formation, which is the uppermost unit of Pennsylvanian age. The shale formations were deposited largely under nonmarine conditions. The limestone units were deposited largely under marine conditions ranging from beach or extremely shallow water to deeper, quieter waters of normal salinity. The claystone and siltstone in the limestone formations were deposited in estuarine, shallow lagoonal, and normal-marine environments. The widespread Nodaway coal bed of the Howard Limestone was deposited during subaerial conditions. Local channels have eroded several formations, particularly the Topeka and Howard Limestones. Scattered deposits of chert gravel of pre-Kansan age occur in the area but are too small to map. Kansan glacial drift, consisting mainly of unstratified and unsorted clay till, covers most of Shawnee County. Thick deposits of stratified glacial outwash occur along the Kansas and Wakarusa Rivers. Alluvial material of Quaternary age fills the Kansas and Wakarusa River valleys and the valleys of the larger creeks. In the Kansas River valley, extensive deposits correlated with the Newman terrace of Wisconsin age occupy much of the valley floor, and a broad band of Recent alluvium borders the river. In the Wakarusa River valley, the alluvial fill is also correlated with the Newman terrace, but small terrace remnants, questionably correlated with the Buck Creek terrace of Illinoian age, locally occur along the valley sides.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 2-2 Outcropping rocks in the area strike about N. 15°- 30° E. and dip northwest, generally 20-40 feet to the mile. The regional dip is interrupted by minor folds, a few of which have almost 20 feet of closure. Commercial quantities of oil and gas have not been found in the area, but slight oil stains have been found in rocks in the part of the Hunton Formation that is of Devonian age and in the Simpson Group, of Middle Ordovician age. Coal was formerly mined from the Nodaway coal bed of the Howard Limestone at many localities, particularly around Topeka, but the mines are no longer in operation.
Ce nozoic Era Paleozoic Era Quaternary System Permian System B•g Basin Fm ~ ~~~~~~C~~~) Ple1st. Day Creek Dol ~ Dune sana ~ 'Whitehorse Fm L::.:J Nlppewalla Gp 0!:] Loess I Sumner Gp ~ ~~u~~u~eistocene) Q£J Chase Gp ~ Glacial drift Neogene System [§] Council Grove Gp cm:D Terrace deposets Carboni ferous System Pennsylvaman Subsystem [BU Ogallala Fm - Councel Grove Gp L· Mesozoic Era ~ . Cretaceous System ~ Adm•reGp ~ P1erreSh ~ Wabaunsee Gp ~ N•otlrara Clk [!!:] Shawnee Gp CR£:J Carl•le Sh Douglas Gp mLJ g~~~~~~~s~s Lansing Gp - Oakota fm - Kansas C•ty Gp Kiowa Fm ~ Pleasanton Gp Cheyenne 55 Igneous rocks emplacea Marmaton Gp dunng Cretaceous - Kimberli te - Cherokee Gp MI SS ISSippian Subsystem - Lamproete Warsawls Jurassic System • Burling ton-- Keokuk: Ls
So urce: Kansas Geological Survey, 2001
FIGURE 2.1 GEOLOGIC MAP OF SHAWNEE COUNTY
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee of Shawnee County -December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners ' Consideration - January 25, 2021 Page 2-3 2.1.2 Topography and Hydrology Topographic coverage in the eastern portion of Shawnee County and the surrounding area is provided by the Elmont, Grantville, Meriden, Richland, Topeka, and Wakarusa 7 1/2- minute quadrangles and the northernmost parts of the Carbondale and Overbrook quadrangles (Johnson, eta!., 1967). Shawnee County is part of the Kansas-Lower Republican Basin that includes all or part of 25 counties in the northeast corner of Kansas. The Kansas-Lower Republican Basin covers nearly 10,500 square miles of northeast Kansas and includes that portion of the state drained by the Republican River downstream of Harlan County Dam in Nebraska and the Kansas River which originates at the junction of the Republican River and the Smoky Hill River. Within the Kansas-Lower Republic Basin, Shawnee County is further divided between two sub-basins - the Middle Kansas Watershed and the Lower Kansas Watershed (Shawnee County, 2011). The Middle Kansas Watershed comprises the northern two-thirds of Shawnee County and drains to the Kansas River. Major creeks in this watershed include: Bourbonais Creek, Cross Creek, Walnut Creek, Soldier Creek, Little Soldier Creek, Half Day Creek, Indian Creek, Muddy Creek, Little Muddy Creek, Elm Creek, Indian Creek, Post Creek, Vassar Creek, Mission Creek, Blacksmith Creek, Shunganunga Creek, Colly Creek, Deer Creek, Stinson Creek, Tecumseh Creek, Whetstone Creek, and, the Kansas River (Shawnee County, 2011). The Lower Kansas Watershed comprises the southern third of Shawnee County and drains to the Wakarusa River. Major creeks in this watershed include: Six Mile Creek, Burys Creek, Lynn Creek, Deer Creek, Camp Creek, and the Wakarusa River. Each of the major creeks and associated tributaries within Shawnee County have an associated floodplain. Although each creek is different in its physical characteristics, all experience flooding conditions caused primarily from excess flow following major rain events. The Special Flood Hazard Area (SFHA) covers approximately 55,584 acres (86.9 square miles) or approximately 16% of the county. There are no natural obstructions to flood flows in the floodplains; however, man made obstructions have been built and encroach on the floodplains. In Shawnee County, bridges, landfills, and levees are the most prominent man-made obstacles (Shawnee County, 2011). Figure 2.2 below presents the hydrological features of Shawnee County.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 2-4 Source : "Shawnee County Comprehensive Plan 2038"
FIGURE 2.2 FLOOD ZONE MAP FOR SHAWNEE COUNTY
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration - Janumy 25, 2021 Page 2-5 2.1.3 Seismic Impact Zone The amount of earthquake activity observed in Kansas between 1977 and 1989 is consistent with the number and location of earthquakes experienced between 1867 and 1976; based on the data, Kansas will continue to have occasional, unpredictable, small-to-moderate earthquakes. By combining historical earthquake data with that obtained between 1977 and 1989, seismologists estimate that a magnitude 6.0 earthquake may occur in Kansas about every 2,000 years (DuBois, eta/, 1978). Shawnee County has not experienced an earthquake in the last decade. The latest major earthquake to impact Shawnee County was recorded on January 7, 1906. The epicenter of the earthquake was near Manhattan, Kansas, but could be felt up to 10,000 square miles away. Reports in Auburn and Dover described stove lids rattling and houses shaking. People in Topeka reported a roaring sound following the shock, broken lamps, windows and china, and people being awakened from sleep (DuBois, eta!, 1978).
3.,0
1000 0 --100 0 100- 200 300- Km
Source: Kansas Geological Survey, 1907
FIGURE 2.3 SEISMIC EVENT OF JANUARY 7, 1906
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 2-6 2.1.4 Wetlands Most Shawnee County's wetlands are found on agricultural, vacant, and park lands. Another quarter are found on single-family residential lots, while the remaining 15% are found on lands used for other purposes. Wetlands provide important ecosystem services such as stormwater and streamflow control, water purification, groundwater recharge, and flood protection (Shawnee County Comprehensive Plan, 2018). In Shawnee County, the 100-year floodplains are near the Kansas River and the Wakarusa River and their tributaries. The lowlands along the Kansas River and its tributaries generally have lower elevations and a higher risk of flooding. These floodplains cover much of northwest Shawnee County, including the land around Rossville, Silver Lake, and Willard (Shawnee County Comprehensive Plan, 2018). Of the more than 23,000 parcels in unincorporated Shawnee County, less than 16% touch the 100-year floodplain. Within incorporated cities, floodplains affect another 4,926 parcels, including much of Rossville and Willard, and parts of Silver Lake, Auburn, and Topeka (Shawnee County Comprehensive Plan, 2018). Shawnee County has other water features as well, including approximately 4,210 ponds with nearly 3,000 acres. It also contains 1,256 acres of lakes, the largest of which include Lake Sherwood, Lake Shawnee, Shawnee State Fishing Lake, Lake Jivaro, and Silver Lake. These lakes provide recreational, stormwater storage, and scenic and wildlife benefits. Riverine areas and other wetlands comprise an additional 3,300 acres, including 1,625 acres of freshwater wetlands. Most are found in floodplains, though many are scattered across the county in cow ponds (Shawnee County Comprehensive Plan, 2018).
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 2-7 2.2 POPULATION CHARACTERISTICS According to the "2038 Shawnee County Comprehensive Plan" 46,552 residents lived outside the county's si x cities, as of 2010. That is about three and a half times higher than would be expected compared to the Kansas counties that are most like Shawnee County including Douglas, Johnson, Riley, and Sedgwick. For context, the total population living outside of Shawnee County's si x cities would be comparable to the tenth largest city in Kansas. According to the 2010 U.S. Census, Shawnee County comprises an area 556 square miles and has a population density of 327 people per square mile. The population distribution within Shawnee County is categorized as urban and rural, 84.2% and 15.8%, respectively, with the City of Topeka occupying over 10% of the County's land mass. The study area's urban vs. rural distribution correlates to Kansa s' population distribution, which is 74.2% urban and 25.8% rural, according to 2010 U.S. Cen su s data. Figure 2.4 depicts Shawnee County's 2010 population density and distribution.
Population Density & Distribution in Shawnee County, KS URBAN * Shawnee County total land 149,777 people; 84.2% total population area: 556 square miles
* Shawnee County total population: 177,934 people
* Population density: 320 people per square mile
Source: 2010 U.S . Census RURAL FIGURE 2 .4 SHAWNEE COUNTY'S POPULATION DENSITY AND DISTRIBUTION
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofS hawnee Co unty - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners ' Consideration - January 25, 2021 Page 2-8 2.2.1 Seasonal Variations Seasonal population variations throughout Shawnee County are minimal, limited primarily to small fluctuations from educational institutions and recreational facilities. In addition, the Kansas State Legislature, with 125 House members and 40 Senate members, is in session in Topeka from January through May of each year. According to the Spring 2019 "Washburn University Enrollment Report," the university's total enrollment was 5,894 students. In addition, the Washburn Institute of Technology (an affiliate of Washburn University) recorded an enrollment of 1,393 students in the Fall of 2017 (Washburn Institute of Technology website). The primary recreational facility in Shawnee County is Lake Shawnee; a 410-acre lake that offers activities on both water and land. There is a 1,100-acre park surrounding the lake with a campground that has 140 sites. In addition, Lake Shawnee hosts an 11-acre arboretum and 9.5 acres of gardens (Visit Topeka, 2019).
2.2.2 Projected Growth The 2019 total population of the study area is approximately 176,875, as certified to the Kansas Secretary of State by the Division of the Budget on July 1, 2020. Using data from this same source, the communities in the study area ranged in size from the largest, Topeka at 125,310 residents, to the smallest, Willard at 83 residents. Figure 2.5 shows the 2010 to 2040 population trend for Shawnee County: a 7.1% increase over the 30-year period. As can be seen in Figure 2.5, it is projected that the County's population will increase at a slower rate from 2020 to 2040 than was projected from 2010 to 2040.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 2-9 Population Trends & Projections for Shawnee County, Kansas ® Anticipated 7.1% growth from 2010-2040 ®
2010-2040 Population Projection 200,000
195,000 190,211 190,626 ·~= 190,000 co ::s 186,148 -§-185,000 --- ll4 / 180,000 177,934
175,000 2010 2020 2030 2040 Year
Source : Wi chita State Ce nter for Econo mic Developm ent and Business Research, 201 7
FIGURE 2.5 POPULATION TRENDS AND PROJECTIONS FOR SHAWNEE COUNY
Shawnee County 2020 Solid Was te Management Plan Approved by the Solid Waste Management Committee ofShawn ee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners ' Consideration - January 25, 2021 Page 2-10 Using the population figures as presented in Figure 2.5, we can calculate and conclude the following:
• The discrepancy between the projected 2020 population and the actual 2019 population as certified to the Kansas Secretary of State is 9,273 people (186,148 - 176,875 = 9,273), which is more than twice the amount of the projected growth from 2020 to 2040 (190,626- 186,148 = 4,478).
• Shawnee County's population is projected to grow at a rate of 2.14% from 2020 to 2030 (190,211- 186,148 = 4,063 + 190,211 = 2.14%).
• Shawnee County's population is projected to grow at a rate of 0.22% from 2030 to 2040 (190,626- 190,211 = 415 + 190,626 = 0.22%).
• Using the calculated 2.14% rate of projected population growth from 2020 to 2030 and applying it to the 2019 population figure of 176,875 results in a projected 2030 population of 180,660 (176,875 x 1.0214).
• Using the calculated 0.22% rate of projected population growth from 2030 to 2040 and applying it to the calculated 2030 population figure of 180,660 results in a projected 2040 population of 181,058 (180,660 x 1.0022).
2.2.3 Demographics Demographics are the statistical characteristics of human populations (Merriam Webster Dictionary, 2020). Examples of demographics include age, income, and education level. Table 2.1 presents selected demographic information specific to Shawnee County; and, for comparison purposes, Kansas' statewide demographic information is also included.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 2-11 TABLE 2.1 SELECTED SHAWNEE COUNTY AND KANSAS DEMOGRAPHICS
Demographic Shawnee Kansas Category County
AGE C1l
Persons under 5 years 6.0% 6.4%
Persons under 18 years 23.3% 24.0%
Persons 65 years and over 18.8% 16.3%
HOUSING
1 Housing units C l 80,227 1,288,401
Owner-occupied housing unit rate 64.8% 66.3%
2 FAMILIES & LIVING ARRANGEMENTS C l
Households 72,017 1,124,549
Persons per household 2.41 2.52
EDUCATION <2• 3l
High school graduate or higher 92.0% 90.7%
Bachelor's degree or higher 30.8% 32.9%
INCOME & POVERTY
2 Median household income (in 2018 dollars) C l $55,199 $57,422
2 Per capita income in past 12 months (in 2018 dollars) C l $29,979 $30,757
1 Persons in poverty C l 13.9% 11.4%
BUSINESSES
Employment change, 2017-2018 - 1.2% +0.4%
Source: U.S. Census Bureau, Quick Facts for Shawnee County and Kansas. (1) Based on 2019 population figures from the Kansas Secretary of State, Division of the Budget, July 1, 2020. (2) U.S. Census Bureau date from 2014-2018. (3) Persons age 25 years and over.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 2 5, 2021 Page 2-12 2.3 COMMUNITY CHARACTERISTICS The characteristics of the communities in the study area - city class, governmental structure, and assessed valuation - are tabulated in Table 2.2 on the following page. The first category by which the cities in the study area are identified is the Class Category. This category ranks cities in terms of population. However, this classification is frequently not a reliable indicator of current city population since each community must request an official transfer to the next class when an increase in population would warrant. Many communities have not made such requests as their population has increased, making the Class Category somewhat misleading. For this reason, population figures from the Kansas Secretary of State, Division of the Budget have been included for clarification. Governmental Structure is the second category by which the urban areas of the study area have been classified. The predominant form of government among Class 2 and Class 3 cities is the Mayor/Council structure, in which both mayor and council members are elected by the local residents. Townships in the County utilize a three-member elected board containing a trustee, treasurer, and clerk.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 2-13 TABLE 2.2 CHARACTERISTICS OF COMMUNITIES AND TOWNSHIPS IN SHAWNEE COUNTY
Community or 2019 Government Assessed Class Township Population C1l Structure Value C2l
City of Auburn 3 1,211 Mayor, City Council 6,433,934
City of Rossville 3 1,124 Mayor, City Council 7,339,722
City of Silver Lake 3 1,406 Mayor, City Council 9,575,269
City of Topeka C3l 1 125,310 Mayor, City Council 1,146,444,531
City of Willard 3 83 Mayor, City Council 379,812
Auburn Township C4l N/A 1,988 Trustee, Treasurer, and Clerk 24,949,548
Dover Township (4) N/A 1,489 Trustee, Treasurer, and Clerk 16,948,337
Grove Township N/A 715 Trustee, Treasurer, and Clerk 8,929,880
Menoken Township N/A 1,615 Trustee, Treasurer, and Clerk 28,524,952
Mission Township N/A 9,570 Trustee, Treasurer, and Clerk 119,094,615
Monmouth Township N/A 3,114 Trustee, Treasurer, and Clerk 37,175,584
Rossville Township C4 l N/A 761 Trustee, Treasurer, and Clerk 12,038,855
Silver Lake Township C4 l N/A 604 Trustee, Treasurer, and Clerk 8,010,871
Soldier Township N/A 15,117 Trustee, Treasurer, and Clerk 162,990,038
Tecumseh Township 3 7,796 Trustee, Treasurer, and Clerk 92,821,852
Topeka Township N/A 869 Trustee, Treasurer, and Clerk 15,952,565
Williamsport Township N/A 4,103 Trustee, Treasurer, and Clerk 34,138,919
SHAWNEE COUNTY TOTAL 176,875 (1) As certified to the Kansas Secretary of State, Division of the Budget, July 1, 2020. (2) As provided by the City Clerk, Shawnee County Treasurer, or Township Treasurer. (3) Being a city of the first class, the City of Topeka is independent of any township and excluded from population figures for the townships. (4) Population figures exclude city population figures as appropriate (i.e., the Auburn Township population figure is for the balance of the township outside the City of Auburn).
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 2-14 2.3.1 Townships and Census-Designated Places Townships primarily provide a means of limited self-government in rural areas. They do not have home-rule powers and have only powers expressly granted to them by statute (KLRD, 2019). Voters in Kansas townships elect a township trustee, clerk, and treasurer. These three officials form the township board and serve for a term of four years. Additionally, the township board is the township auditing board. In this capacity, the board is responsible for the general management and supervision of township finances and is required to produce an annual report to the Board of County Commissioners (KLRD, 2019). In Kansas, townships are divided into two major categories: those that operate under a county-township road maintenance system, with the townships maintaining their own roads (like Shawnee County), and those in counties that adopted the county-unit road maintenance system, where the townships rely on the county to maintain their roads (KLRD, 2019). Wakarusa is an unincorporated community and census-designated place (CDP) located approximately 11 miles south of downtown Topeka. CDPs are delineated for each decennial census as the statistical counterparts of incorporated places; and, are delineated to provide data for settled concentrations of population that are identifiable by name but are not legally incorporated under the laws of the state in which they are located. The boundaries usually are defined in cooperation with local or tribal officials. These boundaries, which usually coincide with visible features or the boundary of an adjacent incorporated place or other legal entity boundary, have no legal status, nor do these places have officials elected to serve traditional municipal functions.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 2-15 2.4 ECONOMIC CHARACTERISTICS The economic characteristics of the cities in the study area comprise a snapshot of the area's economic base, the many different occupations operating in the county, the number of residents employed by each, and the overall rate of unemployment among the area's residents. According to the "2038 Shawnee County Comprehensive Plan" industries in the county employing the most people include public administration, health care/social assistance, and retail trade, collectively providing 43% of jobs. In addition, finance and administration industries are also large employers, suggesting that much of Shawnee County's workforce is employed in white collar and service sector positions. However, in rural Shawnee County workers are more likely to work in the manufacturing, educational services, and construction sectors. In addition, areas in Shawnee County outside Topeka have more jobs in the manufacturing, construction, and education industries. According to the U.S. Census Data, there were 77,376 people employed in Shawnee County in 2017, with an unemployment rate of 3.1 %. Figure 2.6 graphically depicts the predominant occupations in Shawnee County in 2016. Workforce Characteristics
Food Prep. & Serving 24,747
Sales 24 ,090
Education 19,898
Transportation 17,736
Production I 16,316
Health care 16,284
Management 15,652
Business & Financial Ops. 13,157
Construction 12,353
Source: Kansa s Dept. of Labor, 2019
FIG URE 2.6 PREDOMINANT OCCUPATIONS I N S HAWNEE COUNTY
Shawnee County 2020 So lid Waste Management Plan Approved by the Solid Waste Management Committee ofS hawnee Co unty- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners ' Consideration - Januaty 25, 2021 Page 2-16 2.5 MAJOR ROUTES Shawnee County's transportation infrastructure consists of 554 bridges and about 1,970 miles of road. The study area is served by three major interstate highways along with federal highways, state highways, and various county roads. Major highways in Shawnee County include Interstate 70, Interstate 470, and Interstate 335, U.S. Highway 24, U.S. Highway 40, U.S. Highway 75, and Kansas Highway 4. Interstate 70 travels east-west across the County, with Interstate 470 forming a southern beltway around Topeka. Interstate 70 to the east of Topeka is part of the Kansas Turnpike (a toll road owned and maintained by the Kansas Turnpike Authority). Interstate 335 cuts southwest from Interstate 470 as part of the Kansas Turnpike. U.S. Highway 24 crosses east-west across Shawnee County north of the Kansas River. U.S. Highway 75 crosses Shawnee County north-south, while U.S. Highway 40 crosses east west following Kansas Highway 4 south to Interstate 70 on the eastern edge of Topeka. Figure 2. 7 depicts the major routes in Shawnee County along with the location of each community within the county. Major routes in Shawnee County further connect to other communities and counties in the state. U.S. Highway 24 connects the northern portion of Topeka to Silver Lake and Rossville and then travels on to Manhattan, a total distance of just under 50 miles. Traveling east on Interstate 70 from Topeka takes you to Lawrence and onward to the Kansas City metropolitan area and the Kansas-Missouri state line, a total distance of approximately 70 miles. Traveling west on Interstate 70 from Topeka takes you approximately 110 miles to Salina and westward to the Kansas-Colorado border, more than 350 miles. Interstate 335 connects Topeka to Auburn and then continues southwest to Emporia. At Emporia, Interstate 335 merges into Interstate 35 and continues southwest to Wichita and the Kansas-Oklahoma state line. The distance from Topeka to Emporia is approximately 50 miles; and the distance from Topeka to Wichita is slightly less than 130 miles.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 2-17 :, ... ~ ...... ' I'\ ... :. .. ~ . .. .,. . ":....
FIGURE 2.7 MAJOR ROUTES AND COMMUNITIES IN SHAWNEE COUNTY
Shawnee County 2020 So lid Waste Management Plan Approved by the Solid Waste Management Committee ofShawn ee Co unty- December 15, 2020 Submittedfor Public Hearing and Shawnee County Board of Commissioners ' Consideration - January 25, 2021 Page 2-1 8 2.5.1 County Roads County roads, rural-secondary roads (RS), and minor collection roads serve as feeders from the federal and state highways to rural areas of Shawnee County. Table 2.3 lists the roads maintained by the Shawnee County Public Works Department, including their classification and lengths. In addition, there are approximately 820 miles of local roads (asphalt and gravel), maintained by the 12 townships of Shawnee County and the Sherwood Improvement District.
TABLE 2.3 COUNTY ROADS MAINTAINED BY SHAWNEE COUNTY PUBLIC WORKS
Surface Classification Miles
Medium/Heavy Asphalt 123.4
Light Asphalt 163.7
Aggregate 1.0
TOTAL 288.1
Source: Shawnee County Public Works Director, 2020
2.5.2 Road Limitations Table 2.4 indicates bridges within the County road system that have reduced gross weight limits. Use of these bridges by loaded solid waste collection vehicles would be limited to smaller capacity payload vehicles. The bridges on the state and federal roads are of adequate load capacity for loaded solid waste collection vehicles.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 2-19 TABLE 2.4 RURAL SECONDARY ROAD BRIDGES AND GROSS WEIGHT LIMITS
Gross Location No. of Overall Roadway Weight Limit Bridge Type Designation Spans Length Width Inv/Op (ft) (ft) Type 3 (tons)
(RS207) Continuous SE 89th over trib. to 3 103 28.0 24.3/40.6 Concrete Slab Wakarusa River (RS315) Steel Multi-Plate NW Rossville Rd over 1 20 25.5 18.0/30 Arch Peanaz Creek (RS616) Continuous SW Burlingame Rd over Concrete 3 132 30.0 24.5/40.9 Six-Mile Creek Haunched Slab (RS619) SW 89th over trib. to Concrete Slab 1 23 27.5 15.6/26 Wakarusa River (RS1207) SW 57th over Haskell Concrete Box 1 31 30.0 18.0/30.0 Creek (RS1207) Steel Multi-Plate SW 61st over Six-Mile 2 32 26.5 18.0/30.0 Arch Creek (RS12530) Steel Multi-Plate SE 45th over Deer 1 23 78.2 18.0/30.0 Arch Creek (RS1254) NW 46th over trib. To Concrete Box 2 30 30.0 16.6/27.6 Messhoss Creek (RS1255) NW 62nd over trib. To Concrete Box 3 26 26.0 22.3/37.1 Little Soldier Creek (RS1711) Concrete Box 2 25 33.4 22.6/37.7 NE 70th over Elm Creek (RS1711) Continuous Steel NE 74th over Big Muddy 3 180 26.3 22.7/37.9 Beam or Girder Creek (RS2076) Continuous S. Topeka Blvd. over Concrete T-Beam, 4 290 28.0 26.0/43.4 (l,2) Wakarusa River Rigid Frame (RS2183) Rigid Frame SE 29th over Stinson 1 25 68.0 15.1/25.2 Concrete Box Creek Note: Type 3 load rating truck most closely models refuse trucks. Source: Shawnee County Public Works Director, 2020; Kansas Department of Transportation, 2019 (1) Scheduled for Replacement in 2023. (2) Posted 11,20,42 (posting based on H,HS,3S2 inventory rating).
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 2-20 Other county roads that are non-RS or "off-system" roads have many small bridges suitable for automobile and pick-up truck traffic. Weight and width limitations on these bridges would restrict the passage of loaded solid waste collection vehicles. Table 2.5 indicates vertical clearances for highway underpasses on the federal highway system, RS roads, and urban arterial streets in the City of Topeka that have clearances less than the desired Federal Highway Administration standard of 16.5 feet on the interstate system and the minimum standard of 14.5 feet on other highways.
TABLE 2.5 HIGHWAY UNDERPASSES WITH RESTRICTED CLEARANCE
LocationI Designation Vertical Clearance
1-70 over SW lOth St (28' x 14') RFB 13'-9" (Posted)
K-4 under U.S. 24 14'-16" Source: Shawnee County Public Works Director, 2020; Kansas Department of Transportation, 2019
2.6 IMPACTS ON THE SOLID WASTE MANAGEMENT PLAN There are several factors that can impact the solid waste management plan for Shawnee County. These potential impacts include changes in (1) population; (2) industries; (3) transportation systems; and (4) other SubtitleD landfills in the region.
2.6.1 Population Changes in the number of people residing in Shawnee County along with the demographic nature of the County's population directly affects the amount and types of waste generated in the study area. In turn, the amount and types of waste generated within the study area impact how the materials are handled and future strategies for the proper handling of these materials.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 2-21 As reported in Section 2.2.2 of this plan, it is projected that Shawnee County will experience a 2.14% growth in population over the next 10 years, and 0.22% growth over the 10-year period from 2030 tO 2040. Using 2019 population figures, the extrapolated number of individuals living in Shawnee County in 2040 would total 181,058, an increase of 4,183 people. Using Table 2.1 to assess Shawnee County's demographics and comparing these demographics to Kansas' statewide figures reveals differences in age, education, poverty, and employment. Shawnee County has a proportionately older population than the state; 2.5% more of Shawnee County's population is older than 65 years in age compared to statewide data. There are proportionately more high school educated individuals and less college educated individuals living in Shawnee County when compared to the entirety of Kansas. High school graduates account for 1.3% more of Shawnee County's population than Kansas' population. In contrast, 2.1% more of Kansas' population holds a bachelor's degree than Shawnee County's population. When comparing the poverty level in Shawnee County to statewide figures, 2.5% more persons in Shawnee County are in poverty than in Kansas. This difference is also reflected in the employment demographic as Kansas experienced a positive employment change from 2017 to 2018 ( +0.4%) while Shawnee County faced a negative change in employment over the same period (-1.2%).
2.6.2 Industries Industrial waste can have a variable impact on solid waste management planning. The significant impact industries have is on the type and quantity of waste generated. Industrial waste encompasses various residues, sludges, byproducts, etc. generated by manufacturing facilities. Typical types of industrial waste include coal combustion, fly ash, foundry sand, wastewater treatment sludge, and blast media (KDHE). More than the quantity, frequently the type of waste can have the most impact on planning. This is because the more complex the waste, the greater the need for specialized equipment to either dispose of or transfer the waste materials. Major industries in Shawnee County include Frito-Lay, Mars Chocolate North America, Hill's Pet Nutrition, and Goodyear Tire & Rubber. As this plan was developed, individuals reached out to each of these manufacturers in an effort to ascertain their waste streams and needs. Only Frito-Lay and Mars Chocolate North America responded to these requests.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 2-22 Frito-Lay PepsiCo's Frito-Lay Topeka, Kansas facility became the state's first manufacturing site, and the nation's second food manufacturing site, to be awarded LEED Existing Building Gold Certification. As of September 2009, less than 1% of the facility's solid waste went to the landfill. The site achieved this milestone through many initiatives including an employee-led recycling program, reusing cardboard shipping boxes multiple times, and allocating waste products for use in animal feed (Frito-Lay North America, 2010). Frito-Lay has embraced efforts to become more environmentally conscious. In 2010, they began using a biomass boiler system that diverts industrial and commercial waste products that would normally go into landfills. The plant burns biomass materials into fuel that converts water into steam through a steam turbine generator that is used for heat or electric power (Kansas Commerce Magazine, 2018).
Mars Chocolate North America Mars Chocolate North America announced in 2014 that its manufacturing facility in Topeka has earned LEED Gold Certification from the U.S. Green Building Council. To meet this certification requirement, the Topeka site developed several sustainable systems and features, one of which is reusing and recycling building materials (Mars Chocolate North America, 2014). Mark Baker, site engineering manager for the Mars plant in Topeka, laid out a far-reaching sustainability plan for all the company's operations at the Kansas Environmental Conference in 2015. Mr. Baker reported that the "sustainability in a generation" plan includes eliminating landfill waste, impacts on water quality and fossil fuel emissions by 2040 (Hart, 2015). All Mars Chocolate plants in North America no longer send waste to landfills, Baker said, and wind energy offsets the carbon dioxide emissions from the electricity the chocolate plants receive from the grid. Some of the waste from the Topeka plant is recycled, some is composted and general trash like paper towels is burned to generate energy at a facility in Oklahoma. The plant produces about 136 tons of waste annually, with 108 tons going to the waste-to-energy facility (Hart, 2015).
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 2-23 ------
2.6.3 Transportation Systems Shawnee County has a well-established transportation system and therefore does not present many, if any, impacts on solid waste planning in the county. There are several all weather roads in proximity to over 90% of the population and collection and transfer vehicles have access to all these roadways. Information from the Shawnee County Public Works Director indicates that the bridge on South Topeka Boulevard over the Wakarusa River is scheduled for replacement in 2023. This replacement project could impact the movement of waste vehicles in the area of the bridge. Additionally, waste transporting vehicles could be impacted by two underpasses in Shawnee County with restricted clearances (see Table 2.5).
2.6.4 Other Subtitle D Landfills in the Region The proximity and access to other Subtitle D landfills in the region can impact solid waste management planning. Information reported by the Rolling Meadows RDF, located north of Topeka in Shawnee County, for the 2019-2020 permit renewal period indicates that it has a remaining life of 46 years (KDHE, 2020). Three other MSW landfill facilities, located in Jefferson County, Johnson County, and Coffey County, are within 60 miles of Shawnee County. Two of these three facilities are privately owned and operated - the N.R. Hamm Quarry landfill facility in Jefferson County and Waste Management's Johnson County Landfill. The landfill in Coffey County is publicly owned and operated. Table 2.6 presents the Subtitle D municipal solid waste landfills in Kansas along with information on each landfill's estimated remaining years of operation. The nearest municipal solid waste landfills to Shawnee County are shaded in green. When assessing the remaining life (as reported for the 2019-2020 permit renewal period) of the Rolling Meadows RDF and the three nearest landfills, the N.R. Hamm Quarry landfill facility in Jefferson County has the longest remaining life span at slightly less than 83 years. The Coffey County landfill facility has the second longest estimated remaining life span at 60 years. The reported remaining capacity of the Rolling Meadows RDF is 46 years. The Johnson County Landfill has only 20 years of remaining capacity.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 2-24 TABLE 2.6 SUBTITLED MUNICIPAL WASTE LANDFILLS IN KANSAS
2016 Reported 2020 Reported County Landfill Name Remaining Capacity Remaining Capacity (in years) Cll (in years) C2l
Allen Allen County Landfill 71 47.0 Barton Barton County Landfill 30 28.8 Butler Butler County Sanitary Landfill 73 70.0 Coffey Coffey County Landfill 30 60.0 Crawford Oak Grove Landfill 21 15.1 Clay Clay County SWF 18 25.9 Finney Western Plains Regional Landfill 112 96.9 Ford Ford County Landfill 66 55.0 Harper Plumb Thicket Landfill 54 46.4 Jefferson N.R. Hamm Quarry, LLC 86 82.7 Johnson Johnson County Landfill 22 20.0 Montgomery Resource Recovery, Inc. 11 11.2 McPherson McPherson County Landfill 405 437.0 Neosho City of Chanute Landfill 54 52.6 Reno Reno County Landfill 12 9.9 Saline City of Salina Landfill 142 150.0 Shawnee Rolling Meadows RDF 51 46.0 Seward Seward County Landfill 24 6.0 (1) Source: "2016 State Solid Waste Management Plan," Kansas Department of Health and Environment. (2) As reported to the Kansas Department of Health and Environment for the 2019-2020 permit renewal period, "2121-2025 State Solid Waste Management Plan," Kansas Department of Health and Environment.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 2-25 THIS PAGE LEFT INTENTIONALLY BLANK
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 2-26 3.0 SOLID WASTE MANAGEMENT SYSTEM I The major components of Shawnee County's waste management system encompass : (a) public and private waste collection companies; (b) a privately owned and operated solid waste landfill facility; (c) a privately owned and operated materials recycling facility; and (d) a privately owned and operated construction and demolition (C&D) landfill. In addition, there are facilities within the County that process cl ean rubble, household hazardous waste, electronic waste, yard waste, tires, metals, vehicles, and white goods/bulky waste. There are no transfer stations located within Shawnee Cou nty.
Shawnee County 2020 So lid Waste Management Plan Approved by the Solid Waste Management Committee of Shawnee County- December 15, 2020 Submitted f or Public Hearing and Shmvnee County Board of Commissioners ' Consideration - January 25, 2021 Page 3-1 3.1 MATERIALS COLLECTION AND FLOW The Shawnee County Solid Waste Department (SW Department) provides 43,000 residents and 1,100 businesses with solid waste and recycling services. In addition, another seven private companies provide solid waste collection services to County residents and businesses, while two of these seven private companies collect recyclables in Shawnee County. All private collection companies are licensed by the County as stipulated in "Chapter 28. Solid Waste" of the "Shawnee County, Kansas Code" and are periodically inspected by the Shawnee County Health Department - Environmental Health. Table 3.1 lists the entities providing collection services in Shawnee County and the types of materials they collect.
TABLE 3.1 PUBLIC AND PRIVATE WASTE AND RECYCLABLE§ COLLECTION ENTITIES PROVIDING SERVICES IN SHAWNEE COUNTY
Non- Municipal C&D Hazardous Entity Recyclables Waste Debris Special Waste
Ditch & Associates, Inc. ./ ./
Exodus Disposal, Inc. ./
McMillan Sanitation ./
Inland Waste - Topeka ./ ./
Osage Waste Disposal ./
RF Refuse ./
Shawnee County Solid Waste Dept. ./ ./ ./ ./
Waste Management, Inc. ./ ./ ./ ./
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 3-2 Tonnage information from these eight entities was requested. Information was received from the SW Department and five of the seven private companies providing collection services in the County. Table 3.2 presents the quantity and type of materials these five private entities and the County's Solid Waste Department collected in Shawnee County in 2019.
TABLE 3.2 QUANTITY AND TYPE OF MATERIALS COLLECTED IN SHAWNEE COUNTY IN 2019
Quantity of Material Quantity of Total Quantity Collected by Material Collected of Material Type of Material Shawnee Co. Solid by Private Collected in Waste Department Companies Shawnee Co. (tons) (tons) (tons)
Residential Waste 50,841 20,779 71,620
Commercial Waste 14,632 9,005 23,637
Mixed Waste (1, 2) 0 785 785
Industrial Waste 0 40,590 40,590
MUNICIPAL WASTE TOTAL 65,473 71,159 136,632
Residential Recyclables 8,372 2,977 11,349
Commercial Recyclables 1,967 1,350 3,317
RECYCLABLES TOTAL 10,339 4,327 14,666
C&D Debris 3,856 4,715 8,571
Special Waste 3 9,827 9,830
Total Quantity of Materials 79,671 90,028 169,699 COLLECTED in Shawnee Co.
Source: Shawnee County Solid Waste Department and private companies providing services in Shawnee County. (1) Residential and commercial waste. (2) This is not an exact number as some reported tonnages were estimates.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-3 .------
Some materials collected in Shawnee County by private companies are delivered to facilities outside Shawnee County for final disposal. Table 3.3 outlines the types and quantities of these materials. In addition, some private companies collect materials outside Shawnee County and deliver these materials to facilities in Shawnee County for disposal or processing. Table 3.4 outlines the quantity and types of these materials.
TABLE 3.3 QUANTITY AND TYPE OF MATERIALS COLLECTED IN SHAWNEE COUNTY IN 2019 AND EXPORTED TO FACILITIES OUTSIDE COUNTY
Quantity of Material Collected Type of Material by Private Companies (tons)
Mixed Waste <1, 2l 785
Industrial Waste (a component of MSW) 1,279
Total Quantity of Materials Collected IN Shawnee County and Exported 2,064 to Facilities OUTSIDE Shawnee County
Source: Private companies providing services in Shawnee County. (1) Residential and commercial waste. (2) This is not an exact number as some reported tonnages were estimates.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 3-4 TABLE 3.4 QUANTITY AND TYPE OF MATERIALS COLLECTED OUTSIDE SHAWNEE COUNTY IN 2019 AND IMPORTED TO SHWNEE COUNTY FACILITIES
Quantity of Material Collected Type of Material by Private Companies (tons)
Residential Waste 8,245
Commercial Waste 2,748
Industrial Waste 5,994
MUNICIPAL WASTE TOTAL 16,987
Residential Recyclables 36
C&D Debris 86
Special Waste 2,568
Total Quantity of Materials Collected OUTSIDE Shawnee County and Imported 19,677 to Facilities IN Shawnee County
Source: Private companies providing services in Shawnee County.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-5 Table 3.5 outlines the quantity and types of materials: (a) collected and disposed or processed in Shawnee County; (b) collected in Shawnee County and disposed or processed at facilities outside Shawnee County; and (c) collected outside Shawnee County and disposed or processed at facilities in Shawnee County.
TABLE 3.5 SUMMARY AND FLOW OF SHAWNEE COUNTY MATERIALS FOR 2019
Quantity of Material Quantity of Material Quantity of Material Collected IN Collected IN Collected OUTSIDE Shawnee Co. and Shawnee Co. and Shawnee Co. and Type of Material Disposed/ Processed Disposed/ Processed Disposed/ Processed IN County OUTSIDE County IN County (tons) (tons) (tons)
Residential Waste 71,620 0 8,245
Commercial Waste 23,637 0 2,748
Mixed Waste Cl, 2l 0 785 0
Industrial Waste 39,311 1,279 5,994
MUNICIPAL WASTE 134,568 2,064 16,987
Residential Recyclables 11,349 0 36
Commercial Recyclables 3,317 0 0
RECYCLABLES 14,666 0 36
C&D Debris 8,571 0 86
Special Waste 9,830 0 2,568
TOTAL OF ALL 167,635 2,064 19,677 MATERIALS
Source: Shawnee County Solid Waste Department and private companies providing services in Shawnee County. (1) Residential and commercial waste. (2) This is not an exact number as some reported tonnages were estimates.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-6 Analyzing the data presented in Table 3.2, Table 3.3, Table 3.4, and Table 3.5 reveals that in 2019:
• 46.95% of the municipal waste, recyclables, C&D debris, and special waste was
Collected by the Shawnee County Solid Waste Department (79,671 + 169,699 = 40.95%).
• 53.05% of the municipal waste, recyclables, C&D debris, and special waste was
Collected by private collection companies operating in Shawnee County (90,028 + 169,699 = 53.05%).
• 89.50% of the municipal waste, recyclables, C&D debris, and special waste
Disposed or processed at Shawnee County facilities was collected IN Shawnee County [167,635 + (19,677 + 167,635) = 89.50%].
• 10.50% of the municipal waste, recyclables, C&D debris, and special waste
Disposed or processed at Shawnee County facilities was collected OUTSIDE Shawnee County [19,677 + (19,677 + 167,635) = 10.50%].
• 98.80% of the municipal waste, recyclables, C&D debris, and special waste
Collected IN Shawnee County was disposed or processed IN Shawnee County [169,699 + (167,635 + 2,064) = 98.80%].
• 1.20% of the municipal waste, recyclables, C&D debris, and special waste
Collected IN Shawnee County was disposed or processed at facilities OUTSIDE Shawnee County [2,064 + (167,635 + 2,064) = 1.20%].
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-7 3.2 DISPOSAL AND PROCESSING FACILITIES Disposal and processing facilities in Shawnee County include a private landfill facility, a private materials recycling facility, and a private C&D landfill along with facilities or entities that handle household hazardous waste (HHW), electronic waste, yard waste, wood, organics, tires, metals, vehicles, and white goods/bulky waste. There are no transfer station facilities located in Shawnee County.
3.2.1 Disposal The vast majority of waste materials collected in Shawnee County are delivered to the Rolling Meadows Recycling and Disposal Facility (RDF) for disposal. In addition, this facility accepts materials for disposal in its landfill from Chase, Mitchell, Morris, Nemaha, and Republic counties (KDHE, 2020). The Rolling Meadows RDF is located north of Topeka directly west of U.S. Highway 75, north of NW 70th Street and south of NW 78h Street. The facility is operated by Waste Management, Inc. and is permitted through the Kansas Department of Health and Environment (Permit Number 0342). In addition, the "Shawnee County, Kansas Code" addresses requirements the facility must follow in order to operate in the County.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-8 All materials delivered to the Rolling Meadows RDF landfill facility are categorized as municipal solid waste unless the materials are C&D debris or profiled as special waste. Table 3.6 presents the types and quantities of waste materials delivered to this landfill facility from 2014 through 2019.
TABLE 3.6 SOLID WASTE INFLOW TO ROLLING MEADOWS RDF (tons)
Type of Material 2014 2015 2016 2017 2018 2019
Municipal Solid 178,432 178,322 173,307 178,440 Waste Cll 186,768 181,946
C&D Debris 17,290 19,319 24,284 25,401 24,819 31,236
Special Waste C2J 55,007 49,137 44,052 29,794 36,683 50,830
Total Inflow of 250,729 255,224 250,282 233,517 234,809 260,506 Waste Materials
Source: Kansas Department of Health and Environment, Bureau of Waste Management's "Solid Waste Database and Viewer" (1) Includes wastes classified as "Industrial Waste" in Tables 3.2, 3.3, 3.4, and 3.5. (2) Includes materials from Iowa, Kansas, Missouri, and Nebraska.
Data from Table 3.5 for 2019 indicates that 134,568 tons of municipal solid waste generated in Shawnee County was disposed of in Shawnee County (at the Rolling Meadows RDF). Data from Table 3.6 for 2019 indicates that a total of 178,440 tons of municipal solid waste was accepted at the Rolling Meadows RDF for disposal. Using these data, it is calculated that slightly more than 75% of the waste accepted for disposal at the Rolling Meadows RDF is generated in Shawnee County (134,568 + 178,440 = 75.41 %).
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 3-9 As previously noted, some waste materials collected in Shawnee County are delivered to facilities outside the County (see Ta ble 3.2). Two private companies deliver solid waste directly to the N.R. Hamm Quarry landfil l facility in Jefferson County. Another two private companies deliver solid waste to the Osage County Transfer Station and one private company delivers its collected waste materials to the Pottawatomie County Transfer Station. The Osage County Transfer Station and the Pottawatomie County Transfer Station both deliver their waste materials to the N.R. Hamm Quarry la ndfill facility for final disposal. Figure 3.1 graphically depicts the flow of materials col lected in Shawnee County.
Haul er A = Ditch & Associates, In c. Haul er B = Exodus Disposal, In c. Hauler C = McMill an Sanitation Haul er D = Inl and Waste Hauler E = Osage Waste Disposal Haul er F = RF Refuse Haul er G = Shawnee County Solid Waste Haul er H = Waste Management, Inc.
FIGURE 3.1 FlOW OF WASTE COllECTED IN SHAWNEE COUNTY
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofS hawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners ' Consideration - January 25, 2021 Page3-10 3.2.2 Recyclables There is a recycl ing processing faci lity - t he Shawnee County Materials Recycling Facility (MRF) - located at the Rolling Mea dows RDF. The facility is owned and operated by Waste Management, Inc. and accepts the following recyclable materials for processing :
• Plastics (bottles, containers, and buckets marked as PET # 1, HOPE # 2, or PP #5)
• Newspaper
• Mixed office paper (different colors, weights, and types of office paper)
• Metals (tin and aluminum can s, clean alu minum foil)
• Cardboard (corrugated cardboard, cereal boxes, and brown grocery bags)
Magazines
The SW Department provides single stream curbside collection of recyclables for its residential customers and collects recycl ables from its commercial customers from dedicated, department-supplied dumpsters. In ad dition, citizens can deposit their recyclable mat erials at the following drop-off locations:
Wehner's Thriftway (551 E U.S. Hwy 24 Traffic Way, Rossville, KS 66533)
• Household Hazardous Waste Fa ci lity ( 131 NE 46th St, Topeka, KS 66617)
• Albert Neese Masonic Lodge (5947 SE 4 5th St, Tecumseh, KS 66542-9538)
• District 2 Shawnee County Publ ic Works Building ( 1639 N Washington Street, Auburn, KS 66542)
Mission Township Fire Department (3101 SW Urish Road, Topeka, KS 66614)
Shawnee County 2020 Solid Was te Management Plan Approved by the Solid Waste Management Committee ofS hawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration - January 25, 2021 Page 3-11 r------
Materials the SW Department collects from its residential and commercial customers, along with materials it collects from the drop-off locations, are delivered to the Shawnee County MRF for processing. In 2019, the SW Department delivered more than 70% of the recyclable materials processed at this MRF. Table 3.7 presents the quantity of recyclable materials delivered to this facility from 2014 through 2019.
TABLE 3.7 RECYCLABLES INFLOW TO SHAWNEE COUNTY MRF (tons)
2014 2015 2016 2017 2018 2019
Total Inflow of Recyclable 14,726 18,959 19,415 15,235 15,558 14,666 Materials
Source: Rolling Meadows RDF.
Shawnee County no longer accepts glass through its curbside single-stream recycling program. The County has teamed with Ripple Glass, a glass recycling company based in Kansas City, Missouri, to provide County citizens with an option to recycle their glass products. Purple bins were delivered to select locations throughout the County where residents can discard their glass. Ripple Class then collects the material and takes it to their processing plant for recycling. Purple bins are located at:
• Wehner's Thriftway (551 E U.S. Hwy 24 Traffic Way, Rossville, KS)
• Household Hazardous Waste Facility (131 NE 46th St, Topeka, KS)
• Albert Neese Masonic Lodge (5947 SE 45th St, Tecumseh, KS)
• Shawnee Co. Public Works District 2 Bldg. (1639 N Washington St, Auburn, KS)
• Lowe's (1621 SW Arvonia Place, Topeka, KS)
• Mission Township Fire Station (3101 SW Urish Road, Topeka, KS)
• Glaciers Edge Winery (1636 SE 85th Street, Wakarusa, KS)
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 3-12 Additionally, there are several entities that accept plastic bags for recycling (KAB, 2020). These entities include:
• Dillon's Stores • Hygienic Cleaners • Hy-Vee Stores • Lowe's Home Improvement Stores • Seabrook Apple Market • Topeka Rescue Mission Distribution Center • Walmart Stores
3.2.3 Construction and Demolition Debris Kansas statutes [KSA 65-3402(u)] specifically define C&D waste. KDHE's "Technical Guidance Document SW-1994-G2" (KDHE, 2020) provides a summary of items deemed to be C&D waste. Although this list of materials is not exhaustive, C&D materials include:
". . . bricks, concrete, and other masonry materials, roofing materials, soil, rock, wood, wood products, wall or floor coverings, plaster, drywall, plumbing fixtures, electrical wiring, electrical components containing no hazardous materials, non-asbestos insulation and construction related packaging."
Meier and Company, Inc. owns and operates a C&D landfill located north of the Kansas River and west of U.S. Highway 75 in Topeka. This facility is permitted through the Kansas Department of Health and Environment and the Shawnee County Health Department. Its permit numbers are 0499 and 015, respectively. Table 3.8 presents the quantity of C&D materials delivered to this facility from 2014 through 2019.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 3-13 TABLE 3.8 MATERIAL INFLOW TO C&D LANDFILL LOCATED IN SHAWNEE COUNTY (tons)
2014 2015 2016 2017 2018 2019
Total Quantity of C&D Materials 738 702 279 Delivered to 1,263 655 629 Facility Cll
Source: Kansas Department of Health and Environment, Bureau of Waste Management's "Solid Waste Database and Viewer" (1) KDHE records indicate that all materials delivered to this facility originate in Kansas.
In addition to the permitted C&D landfill, there are two KDHE-permitted solid waste processing facilities in Shawnee County that handle construction and demolition debris. Both of these facilities are located in Topeka and specifics for these facilities are outlined in Table 3.9.
TABLE 3.9 PERMITTED SOLID WASTE PROCESSING FACILITIES LOCATED IN SHAWNEE COUNTY
KDHE Type of Processor and Facility Permit Accepted Materials No.
C&D Waste Processing GreenPoint C&D Processing Center 0876 (concrete, brick, roofing materials, wood, sheetrock, all metals, masonry, cardboard)
C&D Waste Processing Bettis Asphalt & Construction, Inc. 0894 (asphalt, concrete, etc.)
Sources: Kansas Department of Health and Environment, Bureau of Waste Management's "Solid Waste Database and Viewer" Keep America Beautiful Topeka/Shawnee County "2020 Recycling Directory"
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-14 3.2.4 Clean Rubble Facilities There are eight clean rubble facilities in Shawnee County, all of which are located within the Topeka city limits. KDHE's "Kansas County Solid Waste Management Responsibilities" defines clean rubble as:
"a very inert type of construction and demolition waste that may be stored or disposed in unpermitted sites including concrete, asphalt, bricks, rock, and uncontaminated soil."
Kansas statutes do not require a solid waste permit for operation. However, clean rubble facilities in Shawnee County must be permitted through the County's Health Department. Table 3.10 outlines the clean rubble facilities permitted to operate in Shawnee County.
TABLE 3.10 CLEAN RUBBLE FACILITIES LOCATED IN SHAWNEE COUNTY
Shawnee County Materials Facility Health Dept. Allowed to Accept Permit No.
1 City of Topeka Forestry Dept. C l 003 Clean Rubble-Trees-Yard Waste-Brush
Herman's Excavating (2 sites) 006 & 007 Clean Rubble-Asphalt/Concrete
Frakes, Inc. 018 Clean Rubble-Trees-Yard Waste-Brush
Native Stone Co., Inc. 021 Clean Rubble-Asphalt/Concrete
Meier Industries, LLC 023 Clean Rubble-Asphalt/Concrete
Schmidtlein Excavating, Inc. 025 Clean Rubble-Asphalt/Concrete
Brown's Tree Care, LLC 026 Clean Rubble-Asphalt/Concrete
Source: Shawnee County Health Department (1) Operated as Garick Biomass & Yard Materials Recycling Center.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County -December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 3-15 3.2.5 Household Hazardous Waste Facility There is one household hazardous waste facility in Shawnee County, located north of Topeka just east of NW Topeka Boulevard on NE 46th Street. The facility is permitted through the Kansas Department of Health and Environment; its permit number is 0789. The Shawnee County Solid Waste Department operates the facility for its residential citizens, and the following materials are accepted:
• Oil • Used cooking oil • Antifreeze • Transmission fluid • Batteries (all types) • Paints and solvents • Aerosol cans (full or empty) • Pesticides • Household cleaning products • Herbicides • Compact fluorescent light (CFL) bulbs • Large mercury neon bulbs • Outdated medications (in pill and liquid form) • Sharps (in dedicated containers or any hard plastic or metal container) • Electronics (fee charged for televisions and monitors) • Tires (maximum of 5 per household)
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 3-16 3.2.6 Other Processing Facilities In addition to those facilities permitted to accept and dispose or process municipal solid waste, C&D debris, and household hazardous waste, there are four other KDHE permitted facilities located in Shawnee County (KDHE, 2020). Two of these facilities are permitted to process tires; one facility is permitted to process compost; and one facility is permitted to process electronic waste. All, except one tire processing facility, are located in Topeka. Table 3.11 lists specifics for these four facilities.
TABLE 3.11 PERMITTED TIRE, COMPOSTING, AND ELECTRONIC WASTE PROCESSING FACILITIES LOCATED IN SHAWNEE COUNTY
KDHE Type of Processor and Facility Permit Accepted Materials No.
Tire Processing McPherson Landfill, Inc. 2063 (tires)
Stephen M. Gee Tire Processing/Tire Transporter 2005 (located in Rossville) (tires)
City of Topeka Forestry Department Com posting Operated as Garick Biomass & Yard 0452 (trees, yard waste, brush) Materials Recycling Center
Electronic Waste Asset Lifecycle, LLC 0935 (business electronics recycling & reclamation)
Sources: Kansas Department of Health and Environment, Bureau of Waste Management's "Solid Waste Database and Viewer" Keep America Beautiful Topeka/Shawnee County "2020 Recycling Directory"
KDHE lists three registered composting facilities operating in Shawnee County: (1) Capital City School; (2) All Service; and (3) The Topeka Roundup Club (KDHE,2020). All of these facilities are located in Topeka. In addition, the U.S. EPA "Disaster Debris Recovery Tool" indicates that JG Meier & Sons has a composting operation.
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 2 5, 2021 Page 3-17 3.2.7 Other Materials Handling Programs In addition to the KDHE- and County-permitted facilities operating in Shawnee County, there are several other entities that handle/accept a variety of materials ranging from oil and antifreeze to tires and wood pallets. Table 3.12 lists these entities and the materials each accepts. The list in Table 3.12 is not exhaustive.
TABLE 3.12 OTHER WASTE OR RECYCLABLE MATERIALS HANDLING ENTITIES IN SHAWNEE COUNTY
Ul :5! Ql :I 'i: Ql Ul Ql ii: '0 Ul J!l N t Ul 0 u ..!!! c Ia Ql Ql 0 Ul .!!! 0 ·c iii Ql lXI u Ql Ia (.!) 0 Entity .. 'iii D. Ul '0 .. Ql .. ... 0 .. Ql :;::; 'ij :.c j:: ..u '0 Ql 'i§ ~ .. Ql 0 c c( > :.c 0 c( Ul I iii c '0 3: Ia Ia 3: .. Ql 1- ...I
A & A Auto & Truck Parts Inc. (2 locations) ./ ./ ./
Advance Auto Parts ./ ./
Advantage Metals Recycling LLC -Topeka ./ ./
Autozone Auto Parts ./
Bailey Recycling & Scrap Metal (2 locations) ./
Batteries + Bulbs ./
Best Buy ./
Big 0 Tires ./ ./
Carquest Auto Parts ./
Custom Tree Care ./
Firestone Complete Auto Care ./ ./ ./ ./
Foley Equipment Company - Topeka ./
Goodyear Service Center ./ ./
Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 3-18 TABLE 3.12 (continued) OTHER WASTE OR RECYCLABLE MATERIALS HANDLING ENTITIES IN SHAWNEE COUNTY
Ul "C Ill ·s ·;: Ill Ul Ul Ill ii: "C Ul N :t: Ul 0 u c IU :! Ill 0 Ill Ul ..!!! 0 '2 jij Ill 'iii liD u Ill IU Cl 0 c. Entity ... "C ...... 0 Ul :c Ill Ill ..... "C :;:::; 'i:i Ill j:: u .E ::E: ~ Ill 0 c Inland Waste - Topeka ./ Interstate Batteries of Northern Kansas ./ Jiffy Lube ./ ./ ./ ./ Kansas Automotive, Inc. ./ Kansas Land Tire ./ ./ ./ ./ Kansas Tire & Auto ./ ./ L & M Northside Recycling Inc. ./ ./ ./ LKQ Mid-America Auto Parts ./ Midwest Scrap Management ./ ./ ./ Murphy's Pallet Brokerage ./ Northland BP Amoco, Inc. ./ O'Reilly Auto Parts ./ Performance Tire & Wheel ./ Topeka Battery ./ United Computer Disposal ./ 212tech.net ./ Sources: U.S. EPA "Disaster Debris Recovery Tool" Kansas Department of Health and Environment, Bureau of Waste Management's "Solid Waste Database and Viewer" Keep America Beautiful Topeka/Shawnee County "2020 Recycling Directory" Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 3-19 In addition to the entities listed in Table 3.12, information from Keep America Beautiful Topeka/Shawnee County's "2020 Recycling Directory" indicates that the following entities accept electronics or white goods (appliances) for reuse. These entities include: • God's Store - accepts working large appliances. • Let's Help - accepts small televisions, computers, and small appliances. • Topeka Rescue Mission Distribution Center - accepts large and small appliances. Topeka Habitat for Humanity accepts reusable building/construction materials for resale through its outlet ReStore (located at 121 NE Gordon in Topeka). Accepted materials include tile, cabinets, windows, fixtures, furniture, appliances, etc.; and, exercise equipment, electronics, mattresses, mirrors that are not framed, and pool tables are not accepted. (KAB, 2020). Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 3-20 Table 3.13 lists entities in Shawnee County that provide roll-off dumpster services for commercial and/or residential use. This list is not exhaustive. TABLE 3.13 ENTITIES IN SHAWNEE COUNTY THAT PROVIDE DUMPSTER SERVICES Entity Services Roll-Off Dumpsters A-Z Hauling Commercial Roll-Off Dumpsters Compactors Ditch & Associates, Inc. Commercial Dumpsters (2- to 30-yard) Residential Dumpsters (12- to 16-yard) GreenPoint C&D Processing Center Commercial Dumpsters (10- to 40-yard) Residential & Commercial Inland Waste - Topeka Dumpsters (10- to 40-yard) Commercial Roll-Off Dumpsters Rapid Rubble Removal Residential Roll-Off Dumpsters Construction Roll-Off Dumpsters Shawnee County Solid Waste Dept. Compactor Roll Offs Recyclable Roll Offs Construction Roll-Off Dumpsters Waste Management, Inc. Commercial Roll-Off Dumpsters Temp Residential Roll-Off Dumpsters Wholesale Dumpster Rental -Topeka Roll-Off Dumpsters (10- to 40-yard) Source: Google online search. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County -December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 2 5, 2021 Page 3-21 3.2.8 Disaster Debris Management Pre-emergency planning is essential to creating resilient, safer communities. It helps ensure faster, safer, and less expensive emergency responses which results in lives saved, property protected, and the environment safeguarded. The specific goals of planning for disaster debris management in advance of an emergency are to: • Improve response and recovery times following an emergency. • Reduce the costs of debris management. • Qualify for Federal reimbursements. As a part of this solid waste management planning process, a separate plan has been developed to address the management of debris resulting from a disaster that may occur within the County (see Appendix D). This plan is limited in its scope as it only addresses disaster debris management and not emergency management as a whole. Shawnee County and the City of Topeka have a more robust and detailed plan in place that addresses emergency management. The purpose of the Disaster Debris Management Plan (DDMP) presented with this document is to specifically address debris resulting from a disaster. The DDMP: (1) provides an overview of debris management planning; (2) discusses emergency organizations that would be involved in debris management and their respective responsibilities; (3) identifies the various hazard situations and management assumptions that would define the debris management process; (4) reviews the local governments' planning and response activities associated with the various stages of the debris management cycle; and (5) defines a concept of operations for debris clearance and removal. 3.2.9 Medical Waste There are no dedicated medical waste facilities in Shawnee County. Hospitals, medical clinics, and medical offices within the County are responsible for the proper disposal of medical waste. In addition, County citizens can dispose of their unwanted and outdated medications through Shawnee County's Household Hazardous Waste program. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 3-22 3.3 LOCAL PROVISION FOR REGULATION OF SOLID WASTE MANAGEMENT Solid waste management in Shawnee County is regulated through "Chapter 28. Solid Waste" of the "Shawnee County, Kansas Code," which was adopted November 27, 2006, and became effective December 13, 2006. Some of the more pertinent stipulations in Article II, Chapter 28 of the "Shawnee County, Kansas Code" are presented below. The entirety of this chapter can and be found in Appendix E. • Article II, Chapter 28, §28-53. General Solid Waste Collection; Exemptions: ~ Paragraph B: "All solid waste (residential, commercial and industrial) generated within the County, shall be removed from the premises on which it was generated at least once a week or as often as necessary to prevent nuisance conditions from occurring. Removal of solid waste shall be accomplished by the use of a regularly scheduled collection service by the [Shawnee County Solid Waste Department] or a licensed private hauler." ~ Paragraph G: " ... the owners or lessees of forty (40) contiguous acres or more of land outside the incorporated limits of any city in the County, who reside thereon, are hereby exempt from the requirement that they obtain trash collection service, regularly scheduled at least once each week." • Article II, Chapter 28, §28-55. Commercial and Industrial Solid Waste and Refuse Collection: ~ Paragraph A: "The owner and/or occupant of each commercial or industrial establishment in the County is responsible for the collection of all solid waste generated upon any premises. The owner and/or occupant shall have the option of contracting for refuse collection from the Refuse Department or a licensed private hauler." • Article II, Chapter 28, §28-57. Service Charges: ~ Paragraph A: "The Director of the Shawnee County Solid Waste Department may set new fees annually. .. " Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-23 • Article II, Chapter 28, §28-60. Curbside Recycling Collection: ~ Paragraph B: "Residential curbside recycling collection services will be provided on an every-other-week basis." ~ Paragraph C: "The Director of the Shawnee County Solid Waste Department may set new fees annually. .. " • Article II, Chapter 28, §28-62. Solid Waste Processing and Disposal Permits: :» Paragraph A: "A// refuse/solid waste and hazardous waste shall be disposed of at a processing facility or disposal site approved by the [Kansas Department of Health and Environment]." • Article II, Chapter 28, §28-63. Requirements for Licenses and Permits: ~ Paragraph B: "A license shall be issued to haulers engaged in the collection and disposal of domestic and/or commercial solid waste on a regularly scheduled basis. Vehicles used for this collection shall be compactor type." ~ Paragraph H: "Licenses and permits shall be established by the [Board of County Commissioners of the County of Shawnee, Kansas]. Individual license fees shall be based on the total number of each private hauler's customers as of January 1 of each year. Permit fees shall be a standard rate. If applicable, license and permit fees shall include an additional charge based on the capacity of licensed and permit vehicles." ~ Paragraph I: "The license fee shall be set at ... for each five hundred {500) customers or portion thereof. The permit fee shall be set at five dollars {$5) per vehicle." ~ Paragraph K: "One hundred percent {100%) of license and permit fee revenue shall be credited to the public health operating fund." Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 3-24 • Additional sections of Article II, Chapter 28 address: > Residential, commercial, and industrial solid waste storage. > Collection of delinquent service charges. > Private hauler reporting requirements. > Prohibited practices. > Unauthorized dumping and penalties. Article III, Chapter 28 of the "Shawnee County, Kansas Code" covers demolition landfills and Article IV, Chapter 28 covers tire monofills. Sections within these articles stipulate: • County permit requirements and fees. • Inspections and performance bond requirements. • Operational requirements. • Site closure. • Notices and penalties for violations. Article V, Chapter 28 of the "Shawnee County, Kansas Code" details requirements related to the Rolling Meadows RDF. Sections within this article address the facility's: • Special use permit and its extension for the remaining life of the landfill. • Operating plan. • Responsibility for inspection of the operation and enforcement of compliance. • Site development plan. • Performance bond requirements. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 3-25 3.4 SOLID WASTE SYSTEM FUNDING Shawnee County's solid waste system funding mechanisms are outlined in Article VI, Article VII, and Article VIII in Chapter 28 of the "Shawnee County, Kansas Code". These articles delineate: (a) fees for the collection of refuse from commercial and residential patrons, and who has the authority to set fees; (b) the billing system and how it operates; and (c) landfill surcharges. 3.4.1 Fees and Surcharges User fees are the primary funding mechanism for Shawnee County's solid waste system. Currently, the SW Department charges residential customers within the Topeka city limits $19.26 per month for waste and recycling collection services. Rural residential customers are charged $20.50 for these services. The SW Department also collects a $2.50- per-ton surcharge on waste delivered to and disposed of at the Rolling Meadows RDF. In addition to these funding mechanisms, the Shawnee County Health Department collects licensing fees from haulers operating in the County. On an annual basis, each hauler pays a license fee, which is determined by the number of customers it serves, plus a permit fee for each vehicle it operates. Demolition landfills pay the County an initial permit fee and an annual permit renewal fee. Tire monofills are required to pay these fees as well; however, there are no tire monofills located within Shawnee County. 3.4.2 Ability to Fund the System Shawnee County's solid waste system is well established. The SW Department or licensed private haulers provide waste removal services for all residential, commercial, and industrial patrons within the County. Recyclables are collected from these patrons via curbside or dumpster collection; and there are drop-off facilities for recycling collection available at various locations throughout the County. The fees and surcharges outlined in the previous section are the sole funding mechanisms for the solid waste system. Revenue generated via these fees and surcharges is adequate to cover costs to operate the system. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 3-26 4.0 FUTURE PLANNING CONSIDERATIONS I Shawnee County's solid waste management system is well established, and it is regulated by the County through "Chapter 28. Solid Waste" of the "Shawnee County, Kansas Code." Residential, commercial, and industrial waste generated within the County is collected at least once each week. Solid waste collection and disposal services are available to every resident of Shawnee County and are provided by the SW Department or private collection companies. The County operates a curbside single-stream recycling program and a multi-site, drop-off recycling program. Facilities located within the County include a municipal waste landfill, a materials recycling facility, and a construction and demolition landfill, all of which are privately owned and operated. In addition, there are facilities within the County that accept and process household hazardous waste, clean rubble, electronic waste, tires, metals, vehicles, white goods/bulky waste, and yard waste. 4.1 GENERATION RATE The County's 2019 population data and waste and recyclables collection data are used to calculate Shawnee County's 2019 waste generation rate. Although recyclables are not a disposed material, they must be considered when determining a waste generation rate. Consequently, the quantity of municipal waste and recyclables are combined to determine a waste generation rate specific to Shawnee County. Using population data from Section 2.2.2 and waste and recyclables collection data from Table 3.5, Shawnee County's 2019 annual per person waste generation rate can be calculated using the following formula: [Quantity of Municipal Waste Collected in the County (in tons) + Quantity of Recyclables Collected in the County] + County's Population = Annual Per Person Waste Generation Rate (in tons) 134,568 + 2,064 + 14,666 = 151,298 151,298 + 176,875 = 0.855 tons per person per year Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 4-1 The ton per person per year waste generation rate can be converted to pounds by multiplying the computed annual quantity of tons per person by 2,000, or: 0.855 tons per person per year x 2,000 pounds per ton = 1,710 pounds per person per year For comparison purposes, the U.S. Environmental Protection Agency calculates that, on average, each person in the United States generates 0.8 tons of waste each year. This figure includes both waste and recyclable materials. 4.2 RECYCLING RATE The County's 2019 population data as presented in Section 2.2.2, recyclables collection data from Table 3.5, and the quantity of municipal waste collected in County from Table 3.5 are used to calculate Shawnee County's 2019 recycling rate. This is achieved by dividing the quantity of recyclables collected in the County in 2019 by the total of municipal waste and recyclables collected during that same time period. More specifically, the following formula is used: Quantity of Recyclables Collected in Shawnee County (in tons) -;- [Quantity of MSW Collected in the County (in tons) + Quantity of Recyclables Collected in Shawnee County (in tons)] = 2019 Shawnee County Recycling Rates 14,666-;- [134,568 + 2,064 + 14,666] = 9.69°/o A county-wide recycling rate for previous years cannot be calculated as data from all the haulers that collect waste and recyclables in Shawnee County is not available. However, recycling data from the County's SW Department for past years is available. Using this information and the formula presented above, a recycling rate for the materials collected by the County's SW Department can be calculated. The quantity of recyclables and waste collected by the SW Department and the corresponding recycling rate for the years from 2014 to 2019 is presented in Table 4.1 and graphically depicted in Chart 4.1. Table 4.2 presents the percentage of recyclables the County's SW Department delivered to the Shawnee County MRF from 2014 through 2019. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 4-2 TABLE 4.1 RECYCLING RATE FOR MAT ERIALS COLLECTED BY THE SHAWNEE CO UNTY SOLID WASTE DEPARTMENT Quantity of Quantity of Total Quantit y Calculated Collected Collected of Waste and Year Recycling Recyclables <1l Wast e <1l Recyclables Rate <2l (in tons) (in tons) (in tons) 2014 11,096 57,999 69,095 16.06% 2015 11,117 61,609 72,726 15 .29% 2016 10,982 63,124 74,106 14.82% 2017 10,764 63,335 74,099 14.53% 2018 10,337 6 1,474 71,811 14.39% 2019 10,339 6 5,206 75,545 13 .69% (1) Data from the Shawnee County Sol id Waste Department (2) Recyc li ng Rate = Quantity of Co ll ected Recyclables + Total Quantity of Waste and Recyclables 16.06% 15.29% 14.82% 14.53% 14.39% 13.69% 2014 2015 2016 2017 2018 2019 CHART 4 . 1 RECYCLING RATE FOR MAT ERIALS COLLECTED BY THE SHAWNEE COUNTY SOLID WASTE DEPARTMENT Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Was te Management Committee ofS hawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration - January 25, 2021 Page 4-3 TABLE 4.2 PERCENTAGE OF RECYCLABLES DELIVERED TO MRF BY THE SHAWNEE COUNTY SOLID WASTE DEPARTMENT Quantity of Total Quantity of Percentage of Recyclables SW Recyclables Total Recyclables Year Department Collected Cll Delivered to MRF C2l Collected by SW (in tons) (in tons) Department C3l 2014 11,096 14,726 75.35% 2015 11,117 18,859 58.95% 2016 10,982 19,415 56.56% 2017 10,764 15,235 70.65% 2018 10,337 15,558 66.44% 2019 10,339 14,666 70.50% (1) Data provided by Shawnee County Solid Waste Department (2) See Table 3.7 (3) Percentage = Quantity of Recyclables SW Department Collected + Total Quantity of Recyclables Delivered to MRF As can be seen in Table 4.2, the County's SW Department delivers a majority of the recyclables processed at the Shawnee County MRF; providing more than 70% of the recyclable materials processed at this facility in 2019. Consequently, although the recycling rates presented in Table 4.1 and Chart 4.1 reflect only the materials collected by the County's SW Department, it can be assumed the County's overall recycling rate follows a relatively similar trend. Information needed to calculate an overall County recycling rate includes the quantity of waste and recyclables all haulers collect in Shawnee County and the most recent population data for the County. This data should be collected annually as a means to measure the County's progress toward increasing its rate of recycling. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 2 5, 2021 Page 4-4 4.3 GENERATION PROJECTIONS Using the County's actual 2019 population data, the projected population growth rates from Section 2.2.2, and the 2019 annual per person waste generation rate as determined in the previous section, it is possible to project waste generation for the 10- and 20-year planning horizons. Shawnee County's projected waste and recyclables generation for 2030 and 2040 is presented in Table 4.3. TABLE 4.3 PROJECTED WASTE GENERATION FOR SHAWNEE COUNTY Actual Quantity of Actual Year Collected Waste & Population Recyclables <1l 2019 176,875 136,632 Calculated Annual Projected Projected Per Person Waste Quantity of Waste Year Population <2l Generation Rate & Recycla bles {in tons) <3l {in tons) 2030 180,660 0.855 154,464 2040 181,058 0.855 154,805 (1) See Table 3.5 * (2) See Section 2.2.2 * (3) See Section 4.1 Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 2 5, 2021 Page 4-5 4.4 CHANGES IN THE PAST FIVE YEARS Shawnee County's solid waste system is well established and quite stable. Few changes have occurred over the past five years. The most notable change involves glass recycling as Shawnee County no longer accepts glass through its curbside single-stream recycling program. Instead, County residents can deposit their glass in dedicated bins, currently located at seven different entities throughout the County, and it is then collected by Ripple Glass and taken to its processing plant for recycling. Two other changes occurred in Shawnee County during the past five years: (1) the Tecumseh Energy Landfill ceased operations in late 2019; and (2) Deffenbaugh permitted a transfer station, located at 711 NE US 24 Highway in Topeka, but it was not built. KDHE's "Solid Waste Database and Viewer" lists this facility's status as "closed; not operated." 4.5 ANTICIPATED CHANGES Shawnee County has established programs in place that address the collection and proper disposal of waste materials, provide citizens options for recycling, and encourage waste reduction. Specific services and programs available for citizens of the County are delineated in Chapter 3.0 of this plan. Over the next 5- to 10-year planning horizons, the County plans to sustain the following specific programs: • Waste diversion through electronic waste and tire collection. • Single-stream, curbside recycling. • Recycling for multi-family complexes. • Multi-site, drop-off recycling. • Reuse programs for household furnishings and building materials. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 4-6 4.5.1 Rolling Meadows RDF In November 2020, the Shawnee County Board of County Commissioners denied Waste Management's request to increase the height of the landfill's south unit. Without this additional airspace, the landfill's capacity and estimated life is reduced. As reported during the facility's 2019-2020 annual permit renewal (see Table 2.6), the Rolling Meadows RDF's remaining capacity is 46 years. It is now estimated that this landfill facility has 41 years of remaining, permitted capacity. This situation has no immediate impact on the facility's operation. However, the facility's operations and future plans should be reviewed at least annually to determine Waste Management's ability to continue accepting the quantity of waste generated in Shawnee County. 4.5.2 Regional Disposal Options Regional decisions regarding the management of solid waste can impact local facilities and operations. With this in mind, the remaining life of the Johnson County Landfill is of concern. This facility's service area is within 60 miles of Shawnee County. It is the largest landfill in Kansas, and it serves the Kansas City metropolitan area and other counties that transfer their waste to the facility. The remaining capacity of the Johnson County Landfill, as reported to KDHE for the 2019-2020 permit renewal period, is 20 years. When this landfill has reached its capacity and must close, the waste it currently accepts must be disposed elsewhere. As of the date of this plan, local officials have not announced their plans for the transfer and/or disposal of the landfill's estimated 5,000 tons per day (TPD) waste stream. Will a landfill facility be built in the Kansas City area to accommodate this waste? Will transfer stations be built; and if so, where will the waste be delivered for final disposal? On an annual basis over the next 5 to 10 years, the County's solid waste management committee should monitor how the Kansas City metropolitan area decides to address the handling of its solid waste. Decisions made to address waste currently accepted at the Johnson County Landfill could impact the Rolling Meadows RDF, where more than 98% of Shawnee County's municipal waste stream is delivered for final disposal. If hauling companies or transfer station operators from the Kansas City area elect to dispose of their collected waste at the Rolling Meadows RDF, it would reduce this facility's remaining capacity and life. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 4-7 4.5.3 Recycling Considerations Recycling and waste reduction have faced many challenges since 2018. China and other Asian countries have implemented waste import restrictions which have impacted recycling programs throughout the United States. Before the import restrictions were implemented, these countries accepted recyclables that contained some contaminants. Now, many manufacturers will only accept uncontaminated bales of materials for further processing. Many seemingly recyclable materials can be considered contaminants. David Rachelson, in his blog entitled "What is Recycling Contamination, and Why Does it Matter?" (Rubicon, 2017), states that:" ... if you are collecting a material for recycling, anything other than that specific material could be considered a contaminant. When disposed of improperly . . . even recyclable materials, such as plastic and other paper products, can act as contaminants." Rachelson continues on to list specific types of recycling contamination; the following list delineates some of these contaminants. • Plastic bags and items made from their plastic material (i.e. shrink wrap, bubble wrap, plastic bags, newspaper bags, trash bags, etc.). • Food waste (i.e., paperboard take-home boxes full of food, recyclable jars or cans that have not been emptied or rinsed out, pizza boxes stained with grease). • Small pieces of paper (i.e. loose shredded paper). • Containers for paint, automotive fluids, or pesticides. • Items that have any human fluid on them (i.e. syringes, needles, diapers). • Frozen food containers that have a shiny interior or exterior coating on them. Recycling contamination and recycling residue are closely related. Recycling contamination is defined as non-recyclable material or garbage that ends up in the recycling system - any of the above-listed items, for example. Recycling residues are materials remaining after recyclables are sorted and processed. This residue material is not marketable, and it is sent to a landfill for disposal. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 4-8 A residue rate can be calculated by dividing the quantity of residues sent to a landfill from a processing facility during a specific time period by the quantity of recyclables delivered to the facility during the same time period. Table 4.4 presents the quantity of recyclables delivered to the Shawnee County MRF, the quantity of recyclables delivered to the facility, and the corresponding recycling residue rate for the years from 2016 through 2019. Chart 4.2 depicts this information graphically. TABLE 4.4 RECYCLING RESIDUE RATE FOR THE SHAWNEE COUNTY MATERIALS RECYCLING FACILITY Quantity of Quantity of Residue Recyclables Calculated Year Sent to Landfill <1l Delivered to MRF <2l Residue Rate <3l (in tons) (in tons) 2016 1,807 19,415 9.31% 2017 1,759 15,235 11.55% 2018 2,203 15,558 14.16% 2019 1,869 14,666 12.74% (1) Data provided by Waste Management, Inc. (2) See Table 3.7 (3) Recycling Residue Rate = Quantity of Residue Sent to Landfill + Quantity of Recyclables Delivered to MRF Recyclables The recyclables contamination issue will persist into the future and recycling programs will need to find ways to clean up their recyclables stream. The recycling residue rate can be used to assess the level of contamination in the recyclables stream and should be calculated at least annually. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 4-9 14.16% 12.74% 11.55% 9.31% 2016 2017 2018 2019 CHART 4.2 RECYCLING RESIDUE RATE FOR THE SHAWNEE COUNTY MATERIALS RECYCLING FACILITY 4.5.4 Public Education Efforts Shawnee County currently promotes its recycling and waste reduction programs and plans to continue its outreach efforts. During 2020, the global pandemic and resulting restrictions have reduced available public ed ucation opportunities. In addition, the long-term impacts of the virus on solid waste generation, recycling, and waste reduction are unknown. This situation should be reassessed semi-annual ly, and as restrictions ease, new and/or expanded public education initiatives should be considered. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofS hawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration - January 25, 2021 Page 4-10 4.6 SOLID WASTE MANAGEMENT COMMITTEE The Shawnee County Solid Waste Management Committee (Committee) is responsible for preparing the County's solid waste management plan, reviewing the plan at least annually, and recommending any plan revisions. During the Committee's meetings, new or expanded initiatives may be identified, which would need approval to implement and possibly funded. It is suggested that the Committee utilize a process that identifies, researches, and analyzes any new or expanded initiative/project (an outlined example process can be found in Appendix F of this document). By working through this process, the Committee can identify the financial commitment that may be needed and develop a proposed implementation plan for presentation to the County's Solid Waste Department Director and the Board of County Commissioners, as necessary. Budgeting decisions relating to solid waste are made during the first quarter of each calendar year. It is suggested the Committee present any researched and analyzed new or expanded initiatives/projects along with corresponding funding requests to the County's Solid Waste Department Director by the end of March. This will allow the Director time to incorporate the funding request into the SW Department's budget or request the Board of County Commissioners consider the funding request prior to beginning of a new fiscal year (July 1). The timing and frequency of solid waste management committee meetings were discussed during Committee meetings held during the development of this 5-year plan. The Committee has elected to begin holding semi-annual meetings, beginning in 2021. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 4-11 THIS PAGE LEFT INTENTIONALLY BLANK Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 4-12 5.0 GOALS AND IMPLEMENTATION I The solid waste system in Shawnee County is well established and provides all residents access to waste and recycling services. The Shawnee County Solid Waste Department or private companies provide waste and recycling collection services. Recyclables are collected curbside or residents can deposit their recyclables at drop-off sites located throughout the County. There are privately owned and operated facilities in the County that provide for the final disposal of municipal solid waste and construction and demolition debris as well as the processing of recyclables. In addition, there are facilities within the County that accept and properly handle household hazardous waste, clean rubble, electronic waste, tires, metals, vehicles, white goods/bulky waste, and yard waste. At this time, there are no major deficiencies in the County's solid waste system; no new or expanded waste or recyclable materials handling facilities are needed to adequately address the citizenry's solid waste needs. However, as with any waste or recyclables system, there are areas for improvement. The solid waste management committee's goals reflect its desire to strengthen recycling and public education efforts. The following sections delineate the Committee's goals and implementation plans as well as obstacles that may affect implementation efforts. 5.1 RECYCLING CONTAMINATION As has been well documented, recycling and waste diversion challenges are affecting programs throughout the United States. Foreign import restrictions have resulted in fewer options for the sale of recyclables and recyclable material manufacturers are demanding cleaner materials (i.e., materials with less contamination). With this situation in mind, the solid waste management committee has set the following goal: reduce contamination in single-stream recyclables. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 5-l Actions toward achieving this goal are already underway. Shawnee County recognized how glass contaminates recyclables and no longer accepts glass through its curbside single stream recycling program. The SW Department: • Established an alternative method to recycle glass and communicated the new program's specifics to the County's residents. • Delivered glass recycling drop-off bins to a variety of locations throughout the County and informed residents of these locations. • Modified the acceptable materials label on newly purchased curbside recycling bins. • Instructed residents to mark out glass on the label on their recycling bins to help them remember not to put glass in the recycling bin. The solid waste management committee has identified improving and increasing public education efforts as the strategy to address this goal. Further, the Committee has pinpointed the following methods for implementation. • Create a standalone "Shawnee County Recycles" website that: o Residents can easily access. o Lists acceptable recyclables. o Provides information on the recyclability of less common materials. o Directs users to Keep America Beautiful Topeka/Shawnee County's website to ascertain recycling and reuse program contacts and locations. o Provides information on the Rolling Meadows RDF's landfill capacity as a reminder that there is not an unlimited amount of space to dispose of the County's waste and stress the need for source reduction and waste diversion. o Educates users on straightforward source reduction and waste diversion practices they can employ at home, school, and work. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 5-2 • Undertake and maintain an active social media campaign. • Initiate quarterly segments for broadcast on local radio and television stations along with press releases that address recycling, reuse, source reduction, and waste diversion issues. • Continue working with, and visiting, schools to promote recycling, reuse, and source reduction. • Prepare and disseminate consistent program materials. Another strategy the SW Department plans to implement is allowing its customers to opt-in to the County's single-stream curbside recycling program instead of providing every household with a bin to collect their recyclables. The theory being that those households that choose to utilize the curbside recycling program will be more conscientious and dedicated to placing only acceptable recyclables in the bin, thereby reducing the quantity of contaminants in the recycling stream. 5.1.1 Recycling Residue Rate A calculated recycling residue rate can be used to assess the level of contamination in the recyclables stream. The recycling residue rate for the Shawnee County MRF was calculated and presented in Section 4.5.3 of this plan. The percentage of recyclables processed at the Shawnee County MRF that were classified as residue and sent to the landfill in: • 2016 was 9.31% • 2018 was 14.16% • 2017 was 11.55% • 2019 was 12.74% The recycling residue rate will be calculated at least annually and used to measure progress toward reducing contaminants in the single-stream recycling stream. The goal is to see a consistent declining recycling rate from year-to-year. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 5-3 5.2 REUSE PROGRAMS A list of entities that accept electronics, appliances, and building/construction materials is provided in Section 3.2. 7 of this plan. In addition, Keep America Beautiful Topeka/Shawnee County publishes a "Recycling Directory" annually and maintains a database of reuse programs operating in Shawnee County. The solid waste management committee has set the following goal relative to reuse: promote reuse programs for household furnishing and building materials. The Committee has identified creating a demand for these reuse materials as the strategy to address this goal. Information will be provided on the standalone "Shawnee County Recycles" website to educate residents on the advantages of acquiring these items for use in their homes and workplaces. 5.3 COMMITTEE ENGAGEMENT The solid waste management committee has identified the need for its involvement to further progress toward achieving the goals as set out in this plan. The Committee plans to meet at least semi-annually to: • Review the plan's goals and assess implementation efforts. • Ensure updated and consistent information is being communicated through public education efforts. • Determine if any minor or major plan adjustments are needed. • Set objectives and deadlines for the development of any minor or major plan adjustments. • Determine what, if any, additional resources (i.e., financial, human, etc.) are needed to implement the adjustments. • Research and apply for grant funding to help offset the costs of public education efforts and facilitate future educational efforts. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 5-4 In addition, on an annual basis the solid waste committee will: • Assemble any updated waste and recycling data for inclusion in the plan. • Update the plan as needed to reflect the agreed-upon minor or major adjustments. • If no adjustments to the plan are being made or if only minor adjustments to the plan are needed, submit a letter of notice to the Shawnee County Board of County Commissioners communicating the results of plan review and provide a copy of said letter to KDHE. • If major adjustments to the plan are being made: o Submit the updated plan to Committee members for final review and approval. o Submit the Committee-approved, updated plan to the Shawnee County Planning Department for review and approval. o Holding a public hearing. o Present the Committee-approved, updated plan to the Shawnee County Board of County Commissioners for review and adoption. o Submit the adopted plan to KDHE. A detailed checklist that outlines the Committee's responsibilities as well as the planning considerations, goals, and strategies delineated throughout this plan is provided in Appendix G. 5.4 DEMANDS AND PROJECTED OBSTACLES The goals and strategies outlined in this plan have been assessed to determine the need for funds to implement the stated objectives. It has been determined that no additional funding is needed at this time. The assistance of currently available County employees will be requested to set up and maintain the dedicated website and social media campaigns. The SW Department along with the solid waste management committee will work collaboratively to prepare and disseminate consistent messaging through the schools and via print and broadcast media. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 5-5 No obstacles for the continued success of the in-place Shawnee County solid waste system have been identified through this planning process. However, the solid waste management committee has identified two obstacles that may impact the ability to achieve the goals as outlined in this plan. 5.4.1 Pandemic Restrictions The restrictions initiated to combat the Covid-19 pandemic have already impacted efforts to work with, and visit, schools to promote recycling, reuse, and source reduction. It is anticipated these restrictions will continue to impact public education efforts within the schools as well as any in-studio television segments and in-person Committee meetings. The Committee will review this situation during its semi-annual meetings and institute adjustments, as necessary. The quantity of waste being generated in the residential sector is another impact of the pandemic. Although quantitative data is not available at this time, an increase in the amount of waste being collected from residential customers has been noted. A corresponding decrease in the commercial sector waste has not been noticed. As only anecdotal information is available regarding the waste stream, and the long-term impact of the pandemic is not known at this time, the impact on solid waste cannot be definitely determined. Again, this situation will be monitored. Updated generation and disposal data the Committee assembles for its annual plan update should provide a clearer understanding of the impact the pandemic and associated restrictions are having on the quantity of waste and recyclables. 5.4.2 Recycling Markets Another identified obstacle encompasses recycling markets. As stated previously, foreign import restrictions have disrupted recycling programs throughout the United States. As markets for recycled materials wane and restrictions on the types of materials tighten, the value of these materials decreases and the demands for less contaminated materials increases. During its semi-annual meeting, the Committee, in collaboration with the SW Department, will assess the ever-changing recycling trends and consider options to address any developing challenges. In the meantime, reducing the quantity of residue materials in the recycling stream will assist in providing less contaminated materials for processing and marketing. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 25, 2021 Page 5-6 6.0 REFERENCES I The publications and information sources accessed during the development of the plan are listed below. The Center for Economic and Business Research; 2014; Kansas Population Forecast; https://www.cedbr.org/population-projections-2; Wichita State University; Wichita, KS. CFS Engineers, RDG Planning & Design; 2018; Shawnee County 2038 Comprehensive Plan. DuBois, S.M., and Wilson, F.W.; 1978; A Revised and Augmented List of Earthquake Intensities for Kansas, 1867-1977; Kansas Geological Survey, Environmental Geology Series 2. Engineering Solutions & Design, Inc.; 2012; "Snapshot Waste Characterization Study"; Kansas Department of Health and Environment. Engineering Solutions & Design, Inc.; 2003; "State of Kansas Waste Characterization Study"; Kansas Department of Health and Environment. Environmental Protection Agency; 2019; "Advancing Sustainable Materials Management: 2017 Fact Sheet". Frito-Lay North America; 2010; PepsiCo's Frito-Lay Topeka Facility Celebrates Distinction as Kansas' First Existing Manufacturing Site to Achieve LEED EB Gold Certification; https: //www. fritolay.com/news/pepsico-s-frito-lay-topeka -faci I ity celebrates-distinction-as-kansas-first-existinq-manufacturinq-site-to-achieve-leed eb-gold-certification; PepsiCo. Hart, Megan; 2015; Mars lays out ambitious environmental strategy for Topeka, other plants; https://www.cjonline.com/article/20150820/NEWS/308209793; CJOnline.com. Johnson, William D., and Adkison, W.L.; 1967; Geology of Eastern Shawnee County, Kansas, and Vicinity; U.S. Geological Survey Bulletin 1215-A. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration -January 2 5, 2021 Page 6-1 ------ Johnson, William D., and Wagner, H.C.; 1967; Geology of Western Shawnee County, Kansas, and Vicinity; U.S. Geological Survey Bulletin 1215-B. Kansas Department of Commerce; 2018; Frito Lay Plant Thrives in Kansas Capital; https://kansascommerce.wordpress.com/2018/01/04/frito-lay-plant-thrives-in kansas-capital/; Kansas Commerce Magazine. Kansas Department of Health and Environment, Bureau of Waste Management; no date available; "Kansas County Solid Waste Management Responsibilities. Kansas Department of Health and Environment, Bureau of Waste Management; 2020; "Solid Waste Database and Viewer"; https: //maps. kdhe .state. ks. us/maps/kssol idwaste/. Kansas Department of Health and Environment, Bureau of Waste Management; 2016; "State Solid Waste Management Plan". Kansas Department of Health and Environment, Bureau of Waste Management; "2021-2025 State Solid Waste Management Plan". Kansas Division of the Budget; 2019; Kansas Certified Population; https: //budget. kansas.qov /wp-content/uploads/20 18 Kansas Certified Population- 7-1-2019.pdf; Kansas League of Municipalities; Topeka, KS. Kansas Legislative Research Department; 2019; Township General Information. Mars Chocolate North America; 2014; Mars Chocolate Site in Topeka Achieves Prestigious LEED Gold Certification; https://www.prnewswire.com/news- rel eases/mars-chocolate-site-in-topeka-achieves-presti qi ous-leed -go Id -certification- 275329441.html; PRNewswire. Merriam-Webster Dictionary; https://www.merriam webster.com/dictionary/demoqraphic; Merriam-Webster. Rachelson, David; 2017; "What is Recycling Contamination, and Why Does it Matter?"; Rubicon. Shawnee County Parks & Recreation Webmaster; 2020; Facilities & Centers; http://parks.snco.us/84/Facilities-Centers; Shawnee County Parks & Recreation, Shawnee County, KS. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration -January 25, 2021 Page 6-2 Shawnee County Webmaster; 2020; Shawnee County Visitor's Center; https://www.snco.us/visitinfo/; Shawnee County, KS. Shawnee County Webmaster; 2011; Shawnee County Floodplain Management; https://www.snco.us/floodplain/hydroloqy.asp; Flood Insurance Study, Shawnee County, KS. U.S. Census Bureau; 2020; "City and Township Totals 2010-2019"; City and Town Population Totals: 2010-2019; https://www.census.gov/data/tables/time series/demo/popest/2010s-total-cities-and-towns.html; U.S. Census Bureau. Visit Topeka, Inc.; 2019; Topeka 2019 Official Guide; p. 32-35. Washburn University; 2020; Washburn University Enrollment Report Spring 2019; https://washburn.edu/about/facts/institutional-research/Files/Enrollment documents/Sprinq-2019-Enrollment-Report.pdf; Washburn University Strategic Analysis & Reporting; Topeka, KS. Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County - December 15, 2020 Submitted for Public Hearing and Shawnee County Board of Commissioners' Consideration- January 25, 2021 Page 6-3 THIS PAGE LEFT INTENTIONALLY BLANK Shawnee County 2020 Solid Waste Management Plan Approved by the Solid Waste Management Committee ofShawnee County- December 15, 2020 Submitted for Public Hearing and Shawnee County Board ofCommissioners' Consideration- January 25, 2021 Page 6-4 APPENDIX A Solid Waste Management Committee Members and Committee Bylaws Shawnee County Solid Waste Department 1515 N.W. SALINE STREET, SUITE 225 TOPEKA, I WILLIAM SUTTON, Director solidwaste@snco. us www.snco.us MEMORANDUM JD~ OF CO. COMMISSION ~BLD DEF DND ACK DATE: November 25, 2020 DATE i/ l-3o~ LJ3tcL . TO: Board of County Commissioners A // COUNTY CLERK FROM: William Sutton, Director of Solid Waste~ RE: Request appointment of new members to the Solid Waste Management Committee Shawnee County is required to have Solid Waste Management Committee in accordance with K.S.A. 65-3405 (b). The major responsibilities of the committee are to prepare the county's Solid Waste Management Plan. B e Iow IS . t h e memb ers hiip ofh t e Shawnee County Solid Waste Committee. Last First Affiliation Representing Re211Iation Met Noble Tom Silver Lake- Chair Third Class City 65-3405 (b)(l) McKee Philicia Keep America Beautiful- Keep America Beautiful 65-3405 (b )(2) Topeka/Shawnee County Graham Andy Citizen Unincorporated County 65-3405 (b)(2) Larson Gary SCHD -Environmental Shawnee County 65-3405 (b)(5) Health we are reques ting approva lhflllt e o owmg appomtments th ey have expresse d a WI'11' mgness to serve. Last First Affiliation Representin2 Re2ulation Met Sutton William SCSWD-Director Shawnee County 65-3405 (b)(5) Bahm Ashley Bahm Demolition Private Industry 65-3405 (b)(3) Coles Sylvan Water Pollution Control City of Topeka/First Class 65-3405 (b)(5) Heim Trish Rossville Third Class City 65-3405 (b)(5) Vogel Jaci Dept Public Works City of Topeka/First Class 65-3405 (b)(l) Junod Stone Waste Management Private Industry 65-3405 (b)(3) Blair TI·onnie Waste Management Private Industry 65-3405 (b)(3) Davis· Jim Citizen General Public 65-3405 (b)(3) Thank you for considering this request. ______" ___ Appendix B: Solid Waste Management Committee of Shawnee County Bylaws SOLID WASTE MANAGEMENT COMMITTEE OF SHAWNEE COUNTY BYLAWS SECTION 1.0- NAME. 1.1 The name of this group shall be the Solid Waste Management Committee of Shawnee County (SWMC). SECTION 2.0- PURPOSE. 2.1 The purpose of the Solid Waste Management committee, subject to the approval Of the Board of County Commissioners of the County of Shawnee, Kansas, is as follows: a. Be responsible for the preparation of the solid waste management Plan for Shawnee County; b. Review said plan at least annually and submit to the Secretary of Health and Environment, or his/her designee, any recommendations for revision of the plan; c. At least every five (5) years hold a public hearing on the plan and future goals of solid waste management for Shawnee County; and d. Perform any other charges assigned by the Board of County Commissioners of the County of Shawnee, Kansas. SECTION 3.0- MEMBERSHIP. 3.1 Members. The membership of the committee shall not exceed thirty (30) members, and shall include: a. Representatives of incorporated cities located in Shawnee County, equal in number to five (5) members representing any cities of the first class, three (3) members representing any cities of the second class and one (1) member representing any cities of the third class; b. One (1) representative of the unincorporated area of Shawnee County; c. Representatives of the general public, citizen organizations, private industry, any private solid waste management industry operation in Shawnee County and any private recycling or scrap material processing industry operation in Shawnee County; d. The Shawnee County Recycling Coordinator; and e. Any other persons deemed appropriate by the Board of County Commissioners of the County of Shawnee, Kansas, including but not limited to, county commissioners, county engineers, county health officers, and county planners. 3.2 Appointment. Members of the committee shall be appointed by the Board of County Commissioners of the County of Shawnee, Kansas. Members appointed to represent cities shall be nominated by the mayor of the city represented. If the nominee is not appointed or rejected within (30) days after nomination, the nominee shall be deemed appointed. 3.3 Term of Membership. The Board of County Commissioners of the County of Shawnee, Kansas shall appoint members to a five (5) year term. 3.4 Absences. Three (3) consecutive absences of a member from a committee meeting without a sufficient reason, as determined by the committee, shall be deemed a resignation. Vacancies. Any vacancy occurring in the committee may be filled, for the remaining unexpired term of said vacancy, by the Board of County Commissioners of the County of Shawnee, Kansas pursuant to Sections 3.1 and 3.2 hereinabove. SECTION 4.0 -OFFICERS. 4.1 Chairperson. The chairperson shall preside at all meetings of the committee and, when necessary, act on behalf of the committee. The chairperson shall be selected by a majority vote of the committee. 4.2 Vice-Chairperson. The vice-chairperson shall in the event of the absence of the chairperson assume the duties of the chairperson. In the event of the resignation, disability or death of the chairperson, the vice-chairperson shall perform all duties of that position until the committee selects a new chairperson. The vice-chairperson shall be elected by a majority vote of the committee members. 4.3 Secretary. The Chairperson shall appoint a secretary for the committee. The duties of the secretary shall be to record the official minutes and other duties as assigned. _L_ j SECTION 5.0- COMPENSATION. 5.1 The appointed members shall receive no compensation for their services. SECTION 6.0 - MEETINGS. 6.1 Regular Meetings. There shall be at least one (1) meeting of the committee each year. Tlme and place shall be determined by the chairperson in consultation with members of the committee. 6.2 Special Meetings. The chairperson may call special meetings of the committee and shalt call a special meeting upon the request of five (5} members of the committee. 6.3 Quorum. A majority of the appointed voting members shall constitute a quorum at any meeting. 6.4 Public Comments. Time shall be made available for public comments on agenda related items at any regular meeting of the committee. Public comments wut be limited to four (4) minutes per person with time extension approved by the committee. SECTION 7.0- PARLIAMENTARY AUTHORITY. 7.1 Parliamenta.y Authority. The rules contained in Robert's Rules of Order Newly Revised shall govern the committee in all cases in which they are applicable and in which they are not inconsistent with these bylaws. SECTION 8.0 -AMENDMENTS. 8.1 Amendments. These bylaws may be amended by a two-thirds (2/3) vote of the voting members present and voting, provided the amendments are submitted to members in writing at least three (3) weeks in advance of the meeting in which they will be voted upon. APPENDIXB Planning Department Review and Approval NOTE: The materials for this appendix will be included once the Planning Department has reviewed the plan and provided its approval. APPENDIXC Board of County Commission Resolution Adopting the Plan NOTE: The materials for this appendix will be included once the Board of County Commissioners adopts the plan. The Topeka Metro News 800 SW Jackson St., Ste. 1118 Topeka, KS 66612-1244 {785) 232-8600 ATTN: CYNTHIA BECK SHAWNEE COUNTY CLERK 200 SE 7TH ST RM 107 TOPEKA KS 66603-3963 Proof of Publication STATE OF KANSAS, SHAWNEE COUNTY, SS; Maureen Gillespie, of lawful age, being first duly sworn, deposes and says that she is Legal Notices Clerk for The Topeka Metro News which is a newspaper printed in the State of Kansas, published in and of general paid circulation on a weekly, monthly or yearly basis in Shawnee County, Kansas, is not a trade, religious or fraternal publication, is published at least weekly fifty (50} times a year, has been so published continuously and uninterrupted in said County and State for a period of more than one year pnor to the first publication of the notice attached, and has been entered at the post office as Periodicals Class mail matter. That a notice was published in all editions of the regular and entire issue for the following subject matter (also identified by the following case number, if any) for 1 consecutive week(s), as follows: HEARING - SOLID WASTE PLANNING COMMITIEE MEETING, FEBRUARY 8, 2021 1/25/21 Maureen Gillespie, Legal Notices Billing Clerk Subscribed and sworn to before me on this date: January 25, 2021 Notary~~ Public DEBRA VALENTI ] L89277 Notary Public-State of Kansas Publication Fees: $12.96 My Appt. Expires Aug. 21,- 2023 APPENDIXD Disaster Debris Management Plan SHAWNEE COUNTY DISASTER DEBRIS MANAGEMENT PLAN December 2020 EXECUTIVE SUMMARY In general, pre-emergency planning is essential to creating resilient, safer communities. Planning helps ensure faster, safer, and less expensive emergency responses that results in lives saved, property protected, and the environment safeguarded. The specific goals of planning for disaster debris management through development of a Disaster Debris Management Plan in advance of an emergency are to: • Improve response and recovery times following an emergency • Reduce the costs of debris management • Qualify for federal reimbursements The tasks involved in the disaster debris management planning process include these key activities to be undertaken by the local municipality in the following order: 1. Identify appropriate debris management sites (OMS) for anticipated volumes and types of waste and submit site selection and site plans/layouts for all proposed sites to the appropriate Kansas Department of Health and Environment (KDHE) office for pre certification. 2. Develop a Disaster Debris Management Plan specific to the local municipality and submit it to the Kansas Emergency Management Association (KEMA) for review in advance of a hazard event. Once the plan has been accepted by KEMA, their staff will submit the plan to the U.S. Federal Emergency Management Agency (FEMA) for acceptance. 3. Enter into Memoranda of Agreement (MOA) with OMS site owners, key contractors, agencies, and/or other municipalities to establish an effective debris management and monitoring system that can be activated quickly when disaster strikes. This document provides: (1) an overview of debris management planning; (2) identifies the various hazard situations and management assumptions that would define the debris management process; and (3) defines a concept of operations for debris clearance and removal. Shawnee County Disaster Debris Management Plan December 2020 Page i TABLE OF CONTENTS LIST OF TABLES AND FIGURES ...... iv 1.0 OVERVIEW ...... 1.1 Purpose of the Plan ...... 1 1.2 Background and Available Debris-Handling Facilities ...... 2 2.0 EMERGENCY ORGANIZATIONS AND RESPONSIBILITIES...... 14 2.1 Federal Government...... 14 2.2 State of Kansas...... 14 2.2.1 Governor's Office ...... 14 2.2.2 Kansas Department of Emergency Management ...... 15 2.2.3 Kansas Department of Transportation ...... 15 2.2.4 Kansas Department of Health and Environment ...... 15 2.2.5 Kansas Department of Agriculture ...... 15 2.3 Shawnee County...... 15 2.3.1 Municipalities ...... 15 2.3.2 Shawnee County Health Department...... 16 2.3.3 Mutual Aid Agreements...... 16 3.0 SITUATIONS AND ASSUMPTIONS...... 17 3.1 Potential Hazard Events ...... 17 3.1.1 Tornadoes, Thunderstorms, and Microbursts ...... 17 3.1.2 Floods ...... 18 3.1.3 Earthquakes ...... 18 3.1.4 Ice/Winter Storms ...... 19 Shawnee County Disaster Debris Management Plan December 2020 Page ii TABLE OF CONTENTS (continued) 3.3 Terrorist Attacks or Facility-Based Disasters ...... 20 3.3.1 Terrorist Attacks ...... 20 3.3.2 Facility-Based Disasters...... 20 3.4 Debris Separation and Debris Types...... 20 3.4.1 Debris Separation ...... 20 3.4.2 Characterization of Major Types of Debris ...... 21 3.5 Management Recommendations for Major Types of Debris ...... 22 3.5.1 Vegetative Debris ...... 22 3.5.2 Construction & Demolition or Building Debris ...... 22 3.5.3 Bulky Waste ...... 23 3.5.4 Appliances and Electronics ...... 23 3.5.5 Vehicles and Vessels ...... 23 3.5.6 Household Waste ...... 23 3.5.7 Household Hazardous Waste...... 24 3.5.8 Soils and Sediments ...... 24 3.5.9 Infectious/Medical Waste ...... 24 3.5.1 0 Animal Carcasses ...... 24 3.6 Use and Procurement of Contracted Services ...... 25 3.7 Use of Force Account Labor...... 26 4.0 LOCAL GOVERNMENT PLANNING AND RESPONSE ...... 28 4.1 Normal Operations Phase ...... 28 4.1.1 Normal Operations Phase Checklist ...... 29 4.2 Increased Readiness Phase ...... 29 4.2.1 Increased Readiness Phase Checklist ...... 30 Shawnee County Disaster Debris Management Plan December 2020 Page iii TABLE OF CONTENTS (continued} 4.3 Response Phase ...... 30 4.3.1 Response Phase Checklist ...... 31 4.4 Recovery Phase ...... 32 4.4.1 Recovery Phase Checklist ...... 32 LIST OF TABLES AND FIGURES TABLE 1.1 Basic Information Describing Shawnee County ...... 3 TABLE 1.2 U.S. Census Population and Household Data for Shawnee County...... 4 TABLE 1.3 Employment Data by Industry for Shawnee County 4 TABLE 1.4 Waste Hauling Entities Serving Shawnee County 5 TABLE 1.5 Shawnee County Household Hazardous Waste Facility 5 TABLE 1.6 Disposal and Processing Facilities in Shawnee County 6 TABLE 1.7 Facilities in Shawnee County that Accept Clean Rubble 7 TABLE 1.8 Composting Facilities in Shawnee County 8 TABLE 1.9 Entities in Shawnee County that Provide Dumpster Services 9 TABLE 1.1 0 Entities Providing Other Waste Handling Services in Shawnee County 10 TABLE 1.11 Debris-Handling Facilities Located in Counties Adjacent to Shawnee County 11 FIGURE 4.1 Debris Management Cycle 28 Shawnee County Disaster Debris Management Plan December 2020 Page iv 1.0 OVERVIEW 1.1 PURPOSE OF THE PLAN This Disaster Debris Management Plan was developed for Shawnee County, Kansas for several key reasons including: • To provide a centralized repository of information critical to kicking-off and operating a disaster debris management program (including location of debris staging sites, zone maps, road lists, and pre-positioned contracts, etc.). • To identify key steps that Shawnee County will need to take prior to and during a disaster event. • To identify critical issues that need to be addressed to improve Shawnee County's response to a disaster debris-generating event. This plan anticipates and plans for debris management needs that may result from any type of disaster event that could create unusual or extensive debris management challenges that may temporarily overwhelm existing solid waste, recycling, and composting programs. The types of disaster events that this plan addresses include natural disasters such as tornadoes, floods, and earthquakes; animal or human infectious diseases; acts of terrorism; and facility-specific chemical spills or fires. Different types of disasters can pose very different debris management challenges depending on the amount, scope, and types of debris generated. A significant percentage of the Federal Emergency Management Agency's (FEMA) disaster relief funds are spent on disaster debris related activities. Beyond the high cost of cleaning up debris after a major disaster, large amounts of debris threaten public health and safety by harboring rodents and disease; creating fire hazards; contaminating water supplies; threatening housing and businesses; and blocking road access for emergency vehicles, vital supply vehicles, and repair equipment. Commencement of clean-up operations improves general sanitation and signals the beginning of recovery and the restoration of public order. All communities have unique circumstances that impact their response to disaster events. These circumstances include local business/industry base, land use, size of the regions, topography, economics, etc. This focus is necessary to respond to the extraordinary demands placed on public and private resources for debris management following a disaster event. Shawnee County Disaster Debris Management Plan December 2020 Page I The ability to respond appropriately to disaster events depends upon the preparedness of municipalities and the effectiveness of the professionals and volunteers who are immediately available to them. When local response resources become overwhelmed in addressing a disaster event, response managers need to turn to other communities in the county, to the state, and to the private sector for help. Knowledge of what human and material resources are available and how to mobilize assistance is an essential part of pre-disaster planning. Pre-disaster planning also identifies the funding protocols that have been established by federal and state governments to allow municipalities to access supplemental disaster-response services. These funding protocols often require the presence of trained local officials and contractors who have the skills needed for the monitoring of debris management activities and for timely and accurate reporting. 1.2 BACKGROUND AND AVAILABLE DEBRIS-HANDLING FACILITIES Shawnee County is located in the northeast quadrant of the state and is Kansas' third-most populous county. There are five incorporated cities (Auburn, Rossville, Silver Lake, Topeka, and Willard) within the County's borders, and one census-designated place, Wakarusa. Topeka, its most populous city, is the state capital, the county seat, and the fifth most-populous city in Kansas. Agriculture is a major component of the economy of east-central Kansas. According to the Kansas Department of Agriculture: • Kansas farmers typically produce more wheat than any other state in the nation. • In 2009, Kansas wheat accounted for more than 16% of all wheat produced. • Kansas ranks first in grain sorghum produced. • Kansas ranks second in cropland. • Kansas ranks sixth in hay produced. • One in five Kansans work in jobs related to agriculture and food production. The following series of tables provides information specific to Shawnee County and lists available debris-handling facilities located within the county. Shawnee County Disaster Debris Management Plan December 2020 Page2 TABLE 1.1 BASIC INFORMATION DESCRIBING SHAWNEE COUNTY General Location in State Northeast Kansas Identifying Landmarks Kansas-Lower Republican Basin Total #of Square Miles 556 Total# of Miles of Roadways 1,968,352 as of 2012 Population Density 320 people per square (U.S. Census Bureau, 2010) Primary Land Uses (in acres) Residential 6,381 Commercial 3,343 Industrial 3,562 Forest & Farm 247,704 Lakes 896 Ponds 2,963 Wetlands 1,643 Water 5,502 *Other 26,39 **Total Acres 100.6% * Includes rights-of-way for highways, roads, Kansas River, etc. **Total acreage is higher than 100% because water areas overlap land areas in some instances. Shawnee County Disaster Debris Management Plan December 2020 Page 3 TABLE 1.2 US.. CENSUS POPULATION AND HOUSEHOLD DATA FOR SHAWNEE COUNTY Total Population (2019) 176,875 Total Number of Households (2019) 72,017 Persons Per Household 2.41 Total Number of Housing Units (2019) 80,227 Owner-Occupied Housing Units 64.8% TABLE 1.3 EMPLOYMENT DATA BY INDUSTRY FOR SHAWNEE COUNTY Number of Percentage Industry Sector Workers of Workers Food Service & Preparation 24,747 15.44% Sales 24,090 15.03% Education 19,898 12.41% Transportation 17,736 11.06% Production 16,316 10.20% Health care 16,284 10.18% ManaQement 15,652 9.76% Business & Financial Operations 13,157 8.21% Construction 12,353 7.71% Totals 160,233 100.00% Source: Kansas Department of Labor, 2019 Shawnee County Disaster Debris Management Plan December 2020 Page4 TABLE 1.4 WASTE HAULING ENTITIES SERVING SHAWNEE COUNTY Hauling Entity Location Telephone Shawnee County Solid Waste Department Topeka (785) 233-4774 Waste Management, Inc. Topeka (785) 379-6667 Ditch & Associates, Inc. Topeka (785) 233-0909 Exodus Disposal, Inc. Burlingame (785) 589-2550 McMillan Sanitation, Inc. Grantville (785) 246-3306 Inland Waste- Topeka Topeka (785) 232-9198 RF Refuse Wamego (785) 844-087 4 Osage Waste Disposal Carbondale (785) 836-9392 TABLE 1.5 SHAWNEE COUNTY HOUSEHOLD HAZARDUOS WASTE FACILITY Facility Address/Telephone Accepted Materials Oil * Used Cooking Oil Antifreeze * Transmission Fluid All Types of Batteries Paints and Solvents Aerosol Cans (empty or full) Shawnee County Household 131 N E 461h Street Pesticides * Herbicides Hazardous Waste Topeka, KS 66617 Household Cleaning Products (785) 233-4774 Compact Fluorescent Light Bulbs Large Mercury Neon Bulbs Outdated/Unwanted Medications Sharps * Electronics * Tires Shawnee County Disaster Debris Management Plan December 2020 PageS TABLE 1.6 DISPOSAL AND PROCESSING FACILITIES IN SHAWNEE COUNTY Facility Address/Telephone Accepted Materials Non-Friable Asbestos Construction & Demolition Debris 7351 NW Highway 75 Rolling Meadows Recycling Waste Carpet Material Topeka, KS 66618 and Disposal Facility Municipal Solid Waste (785) 246-0305 Special Waste * Auto Tires Yard Waste Plastics * Newspaper Shawnee County Materials 7351 NW Highway 75 Mixed Office Paper Recycling Facility Topeka, KS 66618 Metals * Cardboard (785) 246-0305 Old Magazines Construction & Demolition Debris Bricks * Concrete Roofing Materials * Soil * Rock Wood * Wood Products Meier's and Company, Inc. 5769 NW 171h Street Wall or Flooring Coverings Construction & Demolition Topeka, KS 66618 Plaster * Drywall Landfill (785) 233-8932 Plumbing Fixtures Electrical Wiring Electrical Components (containing no hazardous material) Non-Asbestos Insulation Construction & Demolition Waste 1405 SE Madison Street Concrete * Brick GreenPoint C&D Topeka, KS 66607 Roofing Materials * Wood Waste Processing Center (785) 234-6000 Sheetrock * All Metals Masonry * Cardboard Bettis Asphalt & 8126 & 8424 SWTopeka Blvd. Construction Demolition Waste Construction, Inc. Wakarusa, KS 66546 Asphalt * Concrete (785) 235-8444 McPherson Landfill, Inc. 1148 NE Kincaid Road Tires Tire Processing Facility Topeka, KS 66616 (785) 232-3351 Stephen M. Gee 13439 NW 501h Street Tire Processing Facility Rossville, KS 66533 Tires and Tire Transporter (785) 584-6679 7215 SW Topeka Blvd., Bldg. 1 Asset Lifecycle, LLC Topeka, KS 66619 Electronic Waste (785) 861-3153 Shawnee County Disaster Debris Management Plan December 2020 Page6 TABLE 1.7 FACILITIES IN SHAWNEE COUNTY THAT ACCEPT CLEAN RUBBLE Facility Address/Telephone Accepted Materials Garick Biomass & Yard 2200 NW Water Works Way Materials Recycling Center Topeka, KS 66606 (785) 368-3762 Clean Rubble Only Trees * Yard Waste Permitted and Owned By 201 NW Topeka Blvd. Brush City of Topeka Forestry Topeka, KS 66603 Department (785) 368-3111 1459 SE Jefferson Street Clean Rubble & Herman's Excavating, Inc. Topeka, KS 66607 Asphalt/Concrete (2 Sites) (785) 233-4146 140 SE Croco Road Clean Rubble Only Frakes, Inc. Topeka, KS 66607 Trees * Yard Waste (785) 862-1202 Brush 7820 SW 10 1h Street Clean Rubble & Native Stone Co., Inc. Topeka, KS 66615 Asphalt/Concrete (785) 478-9359 204 NE Rice Road Schmidtlein Excavating, Inc. Topeka, KS 66616 Clean Rubble & (785) 357-7354 Asphalt/Concrete 1401 NW Highway 24 Meier Industries, LLC Topeka, KS 66608 Clean Rubble & (785) 233-0452 Asphalt/Concrete 2900 NW Button Road Brown's Tree Care, LLC Topeka, KS 66618 Clean Rubble & (785) 379-9212 Asphalt/Concrete Shawnee County Disaster Debris Management Plan December 2020 Page 7 TABLE 1.8 COMPOSTING FACILITIES IN SHAWNEE COUNTY Facility Address/Telephone Garick Biomass & Yard Materials 2200 NW Water Works Way Recycling Center Topeka, KS 66606 (785) 368-3762 Permitted and Owned By 201 NW Topeka Blvd. City of Topeka Forestry Department Topeka, KS 66603 (785) 368-3111 500 SW Tufty Kellogg Drive Capital City School Topeka, KS 66606 (785) 295-3600 2330 SE Lakewood Blvd. All Service Topeka, KS 66605 (785) 929-6156 7843 SW 371h Street The Topeka Roundup Club Topeka, KS 66614 (785) 478-4431 3042 NW Button Road Topeka, KS 66618 JG Meier & Sons (785) 354-8143 Shawnee County Disaster Debris Management Plan December 2020 Page 8 TABLE 1.9 ENTITIES IN SHAWNEE COUNTY THAT PROVIDE DUMPSTER SERVICES Facility Address/Telephone 512 SW 6th Avenue A-Z Hauling Topeka, KS 66603 (785) 640-7111 2515 NW Topeka Blvd. Ditch & Associates, Inc. Topeka, KS 66617 (785) 233-0909 1405 SE Madison Street GreenPoint C&D Processing Center Topeka, KS 66607 (785) 234-6000 711 ~ NE Highway 24 Inland Waste- Topeka Topeka, KS 66608 (785) 232-9168 2730 SW 571h Street Rapid Rubble Removal Topeka, KS 66609 (785) 817-1197 1515 NW Saline Street Shawnee County Topeka, KS 66618 Solid Waste Department (785) 233-4774 711 Highway 24 Waste Management, Inc. Topeka, KS 66608 Commercial Services (785) 232-1069 2930 SW McClure Road Topeka, KS 66614 Whole Dumpster Rental (913) 298-6717 Shawnee County Disaster Debris Management Plan December 2020 Page9 TABLE 1.10 ENTITIES PROVIDING OTHER WASTE HANDLING SERVICES IN SHAWNEE COUNTY Facility Address/Telephone Accepted Materials 229 NE Burgess Street Topeka, KS 66608 (785) 232-6600 Oil A &A Auto & AND Transmission Fluid Truck Parts, Inc. 1440 SE Jefferson Street Vehicles Topeka, KS 66607 (785) 234-6661 1628 NW Gordon Street Advantage Metals Vehicles Topeka, KS 66608 Recycling, LLC Metals (785) 294-6650 1921 NE Grantville Road Topeka, KS 66608 Bailey Recycling & AND Vehicles Scrap Metals 4120 NE Seward Avenue Topeka, KS 66616 (785) 232-5721 3431 SE 21 51 Street Custom Tree Care Topeka, KS 66607 Wood Pallets (785) 478-9805 1637 SW 42nd Street Foley Equipment Company Topeka, KS 66609 Metals (785) 266-5770 711 ~ NE 24 Highway Inland Waste- Topeka Topeka, KS 66608 White Goods (785) 232-9168 1801 NE Grantville Road Lead-Acid Batteries L& M Northside Recycling, Inc. Topeka, KS 66608 Metals * White Goods (785) 291-2000 5725 SW Topeka Blvd. LKQ Mid-America Auto Parts Topeka, KS 66619 Vehicles (800) 627-21 00 503 SE Branner Street Vehicles * Metals Midwest Scrap Management Topeka, KS 66607 Large Appliances (785) 234-2691 4720 SW Topeka Blvd. Murphy's Pallet Brokerage Topeka, KS 66609 Wood Pallets (785) 249-1548 Shawnee County Disaster Debris Management Plan December 2020 Page 10 Six counties - Jackson, Jefferson, Douglas, Osage, Wabaunsee, and Pottawatomie border Shawnee County. The Kansas-permitted municipal solid waste disposal facilities, transfer station facilities, construction and demolition (C&D) landfills, household hazardous waste facilities, and composting facilities located in these six counties are listed in the following table. TABLE 1.11 DEBRIS-HANDLING FACILITIES LOCATED IN COUNTIES ADJACENT TO SHAWNEE COUNTY Facility Address/Telephone Permit Type & Number FACILITIES LOCATED IN JACKSON COUNTY 700 E. 41h Street NE Kansas Regional Household Household Hazardous Waste Holton, KS Hazardous Waste Facility 0893 (785) 364-3459 10778 1661h Road Construction/Demolition, Jackson County Landfill Mayetta, KS 66509 Transfer Station (785) 364-3459 0257 FACILITIES LOCATED IN JEFFERSON COUNTY 16984 3rd Street Municipal Solid Waste Hamm Waste Services Landfill Lawrence, KS 66044 0394 (785) 842-2221 15049 94th Street Jefferson County Household Hazardous Waste Oskaloosa, KS 66066 Weed Department 0711 (785) 863-2581 FACILITIES LOCATED IN OSAGE COUNTY 4045 W. 2291h Street Osage County Construction/Demolition, Osage City, KS 66523 Transfer Station Transfer Station (785) 528-3790 0381 28784 Highway 75, Suite A Com posting Kansas Trophy Outfitters, LLC Lyndon, KS 66451 0917 (785) 201-0212 FACILITIES LOCATED IN WABAUNSEE COUNTY Wabaunsee County 219 Iowa Street Satellite Household Hazardous Alma, KS 66401 Registered HHW Facility Waste Facility (785) 765-3454 Shawnee County Disaster Debris Management Plan December 2020 Page II TABLE 1.11 (continued) DEBRIS-HANDLING FACILITIES LOCATED IN COUNTIES ADJACENT TO SHAWNEE COUNTY FACILITIES LOCATED IN DOUGLAS COUNTY Intersection of US Highway 24 Lawrence Material and Kansas Highway 32 Material Recovery Facility Recovery Facility Lawrence, KS 2201 Kresge Road City of Lawrence Household Household Hazardous Waste Lawrence, KS 66049 Hazardous Waste Facility 0934 (785) 832-3036 1420 E. 11 1h Street City of Lawrence Com posting Lawrence, KS 66044 Compost Facility 0855 (785) 832-3032 1302 N 1800 Road Industrial Waste Lawrence Energy Center Lawrence, KS 66049 0847 (800) 383-1183 2511 Inverness Drive Registered Composting Southwest Middle School Lawrence, KS Facility (785) 832-5550 1743 N. 2001h Road Registered Composting Maple Leaf Orchards Baldwin City, KS 66006 Facility (785) 594-3569 SW Corner of W. 1271h and Evening Star Road Registered Composting Food Cycle KC, LLC Eudora, KS Facility (913) 353-5822 Shawnee County Disaster Debris Management Plan December 2020 Page 12 TABLE 1.11 (continued) DEBRIS-HANDLING FACILITIES LOCATED IN COUNTIES ADJACENT TO SHAWNEE COUNTY FACILITIES LOCATED IN POTTAWATOMIE COUNTY 8585 Wheaton Road Composting, Pottawatomie County Wamego, KS 66547 Construction/Demolition, Transfer Station (785) 456-9706 Transfer Station 0223 8585 Wheaton Road Pottawatomie County Household Hazardous Waste Wamego, KS 66547 Household Hazardous Waste 0927 (785) 456-9706 Facility South 6th Street City of St. Marys Transfer Station St. Marys, KS 66536 Transfer Station 0202 (785) 437-6161 South 6th Street City of St. Marys Com posting St. Marys, KS 66536 Composting Facility 0708 (785) 437-6161 South 6th Street City of St. Marys Satellite St. Marys, KS 66536 Registered HHW Facility Household Hazardous Waste (785) 437-6161 15885 Military Trail Road Construction/Demolition, Acres of CD Landfill, LLC Wamego, KS 66547 Solid Waste Processor (785) 456-6580 0851 25905 Jeffrey Road Industrial Jeffrey Energy Center St. Marys, KS 66536 0359 (800) 383-1183 Source: KDHE Solid Waste Database and Viewer Shawnee County Disaster Debris Management Plan December 2020 Page 13 2.0 EMERGENCY ORGANIZATIONS AND RESPONSIBILITIES 2.1 FEDERAL GOVERNMENT The Kansas Emergency Management Association (KEMA) is the state contact for federal emergency assistance. The Governor may request a Presidential Disaster Declaration when local and state response and recovery efforts are unable to adequately cope with the situation. KEMA assembles the data for such a request working through the KEMA area offices and their respective communities. 2.1.1 Federal Emergency Management Agency FEMA coordinates the response and recovery efforts for all Presidential declared disasters. FEMA provides guidance documents for local governments to be used as a guide for disaster planning and response. FEMA may provide support to state and local governments during and after emergency events. In catastrophic disasters, FEMA can also provide direct federal assistance to support municipalities and the state in performing some debris removal activities. The response capability must clearly exceed the resources of local and state efforts. FEMA may also direct other federal agencies to provide debris removal technical assistance to municipalities and the state. Technical assistance may be provided in contract preparation, bid solicitation, contract management, and debris disposal activities. Municipalities and the state remain responsible for all debris removal activities and are reimbursed for their eligible costs. FEMA's Region Seven Office is located at 2323 Grand Boulevard, Suite 900, Kansas City, Missouri 64108-2670. The main phone contact number is (816) 235-4812. 2.2 STATE OF KANSAS This section briefly describes the responsibilities of the various state agencies involved in debris management specifically, and emergency management in general. 2.2.1 Governor's Office Under a Gubernatorial State of Emergency Declaration, the Governor normally issues an Executive Order which directs state agencies to take such actions as may be necessary to assist affected areas in repairing, restoring, and protecting public and private facilities and to provide such other emergency assistance as would protect the public health and safety. Shawnee County Disaster Debris Management Plan December 2020 Page 14 2.2.2 Kansas Department of Emergency Management The Kansas Department of Emergency Management (KDEM) is responsible for coordinating emergency response during major disasters including the management and direction of state resources. The Governor may declare a State of Emergency if conditions merit state resources to protect lives and public safety. 2.2.3 Kansas Department of Transportation The Kansas Departments of Transportation's (KDOT) Highway Division has responsibility for the building and maintenance of state highways and bridges and, as such, will coordinate to support emergency response efforts related to public works and engineering. In the event of disaster, it is the Highway Division's responsibility to clear Shawnee County's federally funded roads of debris in the first 70 hours of an emergency. 2.2.4 Kansas Department of Health and Environment The Kansas Department of Health and Environment (KDHE) provides for the protection of public health. KDHE will support emergency response efforts related to disposal of animal carcasses and infectious wastes. 2.2.5 Kansas Department of Agriculture The Kansas Department of Agriculture (KDA) has responsibility for the protections of domestic animal victims (animals, fish, and wildlife) and disposal of dead animals. KDA will coordinate to support emergency response efforts related to the disposal of animal carcasses. 2.3 SHAWNEE COUNTY There are several agencies that operate at the county or regional level in Shawnee County, though it is important to remember that those agencies have only so much power. 2.3.1 Municipalities Due to the governmental structure in Kansas where municipalities have primary responsibility for governmental functions under Home Rule, local officials will of necessity be the primary authorities initiating and overseeing emergency operations during a hazard event requiring debris management. Local government will be responsible for debris management throughout the lifecycle of the event, to include collecting debris and establishing debris management sites during the ongoing response and recovery phases. Municipal personnel, equipment and resources may be augmented by contractors, volunteers, and mutual aid from neighboring communities. A local State of Emergency may be declared when resources are inadequate to cope with an emergency. Local resources must be fully utilized before state resources will be brought into play. Shawnee County Disaster Debris Management Plan December 2020 Page 15 2.3.2 Shawnee County Health Department The Shawnee County Health Department is responsible for participating in the damage assessment and determining any imminent threat to the public health and safety. In particular, the Health Department is responsible for the condemnation of dwellings unfit for human habitation; hazardous and infectious materials management; safe food, water, air, and housing; vector and disease control, debris/waste site assignments; and permitting waste haulers of all types. 2.3.3 Mutual Aid Agreements Local governments are strongly encouraged to enter into mutual aid agreements to aid one another during an emergency or natural disaster. The agreements should either stipulate reciprocal services or set labor and equipment rates. Shawnee County Disaster Debris Management Plan December 2020 Page 16 3.0 SITUATIONS AND ASSUMPTIONS Initial emergency response emphasizes the importance of life saving operations and the clearing of access ways for emergency personnel and equipment by pushing debris to the edge of rights-of-way. The types and volumes of debris to be cleaned up will depend on the nature of the hazard event and how it interacts with the terrain and existing land uses throughout the municipality. As an all-hazards plan. this plan recognizes that a wide variety of disaster events could generate very different combinations of different categories of debris and diverse challenges in managing that debris. This plan provides an overall framework for addressing debris management and provides detailed management recommendations for specific types of debris. The plan recognizes that regular waste management approaches may be inadequate following a disaster that generates large amounts of debris and that different approaches may be required in some cases. This section describes the potential types of disasters that could generate large amounts of debris, and the types of debris that would typically be generated by each. In addition, recommended general debris management approaches across all types of debris, followed by recommendations for managing each specific category of debris, and information about the use and procurement of contracted services for debris management are discussed. 3.1 POTENTIAL HAZARD EVENTS The quantity and type of debris generated varies widely depending on the kind of disaster event, its location, as well as the event's magnitude, duration, and intensity. Below is a list of the types of hazard events, both natural and man-made, that might be experienced in Shawnee County and the types of damage most associated with each. 3.1.1 Tornadoes, Thunderstorms, and Microbursts Tornadoes are swirling columns of air that typically form in the spring and summer during severe thunderstorm events. In a relatively short period of time and with little or no advance warning, a tornado can attain rotational wind speeds in excess of 250 miles per hour and can cause severe devastation along a path that ranges from a few dozen yards to over a mile in width and can extend for miles in length. The intensity of a tornado is measured by the Fujita Scale of Tornado Intensity, with ratings between FO (winds of less than 73 miles per hour and light damage) and F5 (winds between 261-318 miles per hour and incredible damage). The path of a tornado may be hard to predict because they can stall or change direction abruptly and may skip across a wide area with several touchdowns. Debris from tornadoes consists of trees, structures, and personal property. Shawnee County Disaster Debris Management Plan December 2020 Page 17 This category also includes thunderstorm events and associated storm effects including heavy rain, hail, lightning, and strong winds. A typical thunderstorm produces periods of heavy rain and can last anywhere from 30 minutes to an hour. Hail is a form of precipitation that occurs when updrafts in thunderstorms carry raindrops upward into extremely cold areas of the atmosphere where they freeze into ice. Lightning is always present in thunderstorms and can strike structures, trees, individuals, potentially causing fire, injury, and even death. Lightning often strikes outside of heavy rain and may occur as far as 10 miles away from a thunderstorm center, increasing its unpredictability and risk to individuals and property. Microbursts are also referred to as "straight-line winds". These winds are produced by the downward momentum in the downdraft region of a thunderstorm. Straight-line wind damage pushes debris in the same direction the wind is blowing, as compared to tornado damage, which scatters the debris in a variety of different directions since the winds of a tornado are violently rotating. 3.1.2 Floods Floods occur more frequently and are one of the costliest natural hazards in the United States and can be caused by many different types of storm events. Floods are classified as either flash floods, which are the product of heavy, localized precipitation in a short time period over a given location or general floods, which are caused by precipitation over a longer time period in a particular river basin. There are several local factors that determine the severity of a flood event, including: stream and river basin topography, precipitation and weather patterns, recent soil moisture conditions, amount of impervious surface area, and the degree of vegetative clearing. Flooding is often confined to discernible floodplain areas but may also occur because of a dam failure or flash flood in areas downstream of higher elevation streams, ponds, and rivers. Flooding poses a significant threat to life and public health and can cause severe property damage. Flooding causes damage to property due to inundation and erosion. Debris consists of sediments deposited on public and private property, and water damaged materials. Soil, gravel, rock, and construction materials may also be eroded by flood waters. 3.1.3 Earthquakes An earthquake is a sudden, rapid shaking of the ground that is caused by the breaking and shifting of rock beneath the Earth's surface. Earthquakes can occur suddenly, without warning, at any time of the year. Ground shaking from earthquakes can rupture gas mains and disrupt other utility service, damage buildings, bridges, and roads, and trigger other hazardous events such as avalanches, flash floods (from dam failure) and fires. Un-reinforced masonry buildings, buildings with foundations that rest on filled land or unconsolidated unstable soil, and mobile homes not tied to their foundations are at risk during an earthquake. Shawnee County Disaster Debris Management Plan December 2020 Page 18 The latest major earthquake to impact Shawnee County was recorded on January 7, 1906; and Shawnee County has not experienced an earthquake in the last decade. Seismologists estimate that a magnitude 6.0 earthquake may occur in Kansas about every 2,000 years. 3.1.4 lce/Wi nter Storms Severe ice and winter storms can pose a significant risk to property and human life because the rain, freezing rain, ice, snow, cold temperatures, and blizzard-like winds associated with these storms can disrupt utility service, phone service, and make roadways extremely hazardous. Infrastructure and other property are also at risk from severe winter storms and the associated flooding that can occur following heavy snow melt and ice jams. Power and telephone lines, trees, and telecommunications structures can be damaged by ice, wind, snow, and falling trees and tree limbs. Icy road conditions or roads blocked by fallen trees may make it difficult to respond promptly to medical emergencies or fires. Prolonged, extremely cold temperatures can also cause inadequately insulated potable water lines and fire sprinkler pipes to rupture and disrupt the delivery of drinking water and cause extensive property damage. A blizzard is a severe snowstorm characterized by strong winds and low temperatures. A severe blizzard has winds of 45 miles per hour (mph), near zero visibility and temperatures of 1 oo F or lower. The term ice storm is used to describe occasions when changing accumulations of ice are expected during freezing rain situations. Significant accumulations of ice pull down trees and utility lines resulting in loss of power and communication and can complicate the already difficult task of clearing debris from the roadways. 3.2 INFECTIOUS DISEASES Infectious diseases may be either animal diseases or human pandemic diseases, each of which results in different infectious and/or medical wastes that require specific management approaches. 3.2.1 Animal Diseases Infectious animal diseases pose unique debris management challenges, with the key issue being the need to reduce the potential for disease transmission while safely managing diseased carcasses and associated materials. The disposal of animal carcasses may also be an issue in other disasters, especially floods. 3.2.2 Human Pandemic Diseases A human pandemic disease also creates challenging debris management problems, particularly in terms of managing medical waste and other infectious debris. In such an event, it is critical to manage infectious wastes separately from regular trash to limit the amount of material that needs to be managed as infectious waste. Shawnee County Disaster Debris Management Plan December 2020 Page 19 3.3 TERRORIST ATTACKS OR FACILITY-BASED DISASTERS 3.3.1 Terrorist Attacks The nature and quantity of debris from a terrorist attack could vary widely depending on the nature of the attack and the target. A terrorism event is by law a crime and the site is considered a crime scene. Debris operations may come under the direction of federal law enforcement officials who may have little knowledge or experience in debris management, but rather are focused on investigating the scene and gathering evidence. This will likely result in delays in clearing and managing debris. 3.3.2 Facility-Based Disasters This could include large fires or chemical spills. Release of hazardous chemicals, either through air releases or release to land or water, could pose health risks to nearby areas. Such a disaster could occur at a fixed facility or while chemicals are being transported along railways or roadways. 3.4 DEBRIS SEPARATION AND DEBRIS TYPES 3.4.1 Debris Separation One key to effective disaster debris management is to separate categories of debris to the maximum extent possible prior to collection. Quick and effective debris separation prior to collection limits the amount of contamination of specific debris types, enabling each category of debris to be managed in the most effective way possible. For example, keeping vegetative debris separate from other types of debris enables it to be chipped for mulch, chipped for use as a fuel for power plants, or made into compost that can be reused. For disasters such as storms that affect large numbers of households and small businesses, debris separation is best achieved at the point of collecting debris at the curb or as close to the source as possible, rather than trying to separate mixed materials after they have been delivered to collection areas. Once different types of debris become mixed together, it is very difficult to separate them into clean, uncontaminated sub-components. Mixed debris cannot be managed easily except by disposal, and disposal capacity in Kansas and throughout the Midwestern United States is limited. Maximizing separation of debris types: • Is the most environmentally preferable approach and consistent with the Kansas Solid Waste Master Plan. • Limits the amount of material that needs to be disposed of, reducing demand on limited disposal capacity, and taking advantage of other capacity for managing debris. • Enables opportunities for more cost-effective diversion of some debris types. Separating debris that has been mixed is extremely difficult and expensive. • Helps to ensure that hazardous products or infectious wastes do not contaminate other debris streams. Shawnee County Disaster Debris Management Plan December 2020 Page 20 KDHE recognizes that debris separation may not always be possible when different types of debris are mixed. However, the more that debris can be separated results in and diverting it from area's disposal facilities. This disposal capacity can then be used for waste that needs to be managed at a landfill and the capacity can remain available for ongoing waste disposal needs. 3.4.2 Characterization of Major Types of Debris Most debris generated from multiple hazards falls into one of the following categories: • Vegetative Debris- trees, stumps, limbs, brush, and leaves- generated from all types of storms and floods • Building Debris- (also referred to as "construction and demolition" or "C&D debris") metal, wood, brick and concrete, roofing materials, wallboard, piping, wiring, and other construction materials, some materials may have asbestos - generated from all types of storms, floods, earthquakes, and terrorist attacks • Other Construction Debris - Road and bridge debris such as asphalt and concrete, telephone poles • Bulky Waste- furniture, carpets, mattresses -typically generated in large amounts from major storms and floods • Appliances and Electronics- (also referred to as "white goods") refrigerators, stoves, other appliances, and computers, televisions, and electronics - typically generated from major storms, floods, and earthquakes • Vehicles- cars, trucks, boats, other vehicles- can be damaged or moved by major storms, flooding, may be on roadways on in other less accessible locations • Household Waste- household items, spoiled food, packaging - generated in elevated amounts from major storms or floods • Household Hazardous Waste (HHW) - oil, pesticides, paints, pool chemicals, other hazardous products used and stored in homes- generated in increased volumes following major storms and flood Shawnee County Disaster Debris Management Plan December 2020 Page 21 • Commercial Hazardous Waste - hazardous or toxic chemicals used in large amounts by industrial or commercial businesses- generated from facility-specific fires or spills or from major storms, floods, or earthquakes • Soils and Sediments- high bacterial or toxicity levels may contaminate soils and sediments -generated from floods or major storms that result in flooding or storm surges • Infectious/Medical Waste- animal carcasses and associated materials due to an animal disease outbreak or trauma, medical wastes in pandemic event, materials contaminated by sewer backups due to heavy flooding 3.5 MANAGEMENT RECOMMENDATIONS FOR MAJOR TYPES OF DEBRIS 3.5.1 Vegetative Debris In many disasters, this constitutes the largest volume of debris. Fortunately, it can be readily chipped for use as wood chips, mulch, or boiler fuel. Smaller vegetative debris can be sent for composting at a compost site. This material should be separated for chipping or composting to the maximum extent possible, rather than being sent for disposal. In addition, many companies provide on-site tree chipping services. These can be best found by checking local yellow pages directories. As the number of biomass to electrical energy facilities increase, there will be an increased demand for wood chips for fuel. In some cases, fallen trees may be able to be collected by tree harvesters or lumber mill operators for use as lumber. 3.5.2 Construction & Demolition or Building Debris Building debris from a disaster can include a wide variety of materials, some of which can be separated for recycling and some of which may need to be sent for disposal. To the extent building debris can be source separated from other debris types, the best solution is to send it to a construction and demolition debris processing facility. Some building materials such as asphalt, brick, and concrete or roadway materials may be reused at building sites or in road construction, rather than being transported to a processing facility. These materials may be crushed and used in several applications, including aggregate sub-base and base material, base of building foundations, fill for utility trenches, and as fill/grading material in large construction projects. Shawnee County Disaster Debris Management Plan December 2020 Page 22 A critical factor in effectively managing large amounts of mixed building debris is determining what materials need to be managed and disposed of as Regulated Asbestos Containing Materials. Most debris does not contain asbestos, many asbestos containing materials can often be readily identified, and disposal options for asbestos containing materials are very limited. However, to avoid exposure to asbestos fibers, it is critical that materials that are known to contain asbestos are managed separately from other building debris as regulated asbestos containing material. Asbestos containing material may require a licensed site professional to manage. 3.5.3 Bulky Waste Bulky waste, which includes items such as furniture, mattresses, and rugs, will be damaged following a disaster and will typically need to be collected and separated for disposal, either at an in-county facility or sent to an out-of-county facility for final disposal. 3.5.4 Appliances and Electronics Many damaged appliances and electronics may be generated during a disaster and many can and should be separated for recycling. This includes "white goods", appliances such as refrigerators, dishwashers, stoves, etc., and computers and electronics. Some of these items have refrigerants (i.e., Freon) that must be removed and captured. 3.5.5 Vehicles and Vessels Major storms such as tornadoes or floods have the potential to move cars, trucks, boats, and other vehicles long distances, creating another debris stream that needs to be managed. Assuming these vehicles are not operable, removing them requires towing equipment or, if located in off-road areas, other equipment such as cranes may be necessary. Similar issues may exist for boats that are damaged. 3.5.6 Household Waste Normal trash and recycling service may be disrupted for some time after disasters for multiple reasons, including areas being inaccessible due to debris, flooding damage to collection fleets, and/or personal absences. At the same time, some disasters will result in peak volumes of trash due to the need to clear out damaged household items, spoiled food, etc. Normal trash service should be resumed as soon as possible. In cases where it is difficult to resume normal trash and recycling collection, communities may need to contract for collection services on an emergency basis. Shawnee County Disaster Debris Management Plan December 2020 Page 23 3.5.7 Household Hazardous Waste Household hazardous waste (HHW) may include household chemicals, solvents, paints, pesticides, propane tanks, and petroleum products that can be hazardous to human health and the environment if not handled properly. These wastes should be separated at the source and managed separately to avoid contaminating the non-hazardous debris. HHW collection should be carried out by special collection dedicated specifically to HHW. Many municipalities have existing contracts with companies qualified to collect and safely dispose of hazardous household products. Local Public Works facilities, municipal transfer stations, or recycling centers may be able to serve as temporary storage sites for hazardous products collected form residents until the HHW can be collected by a hazardous waste company. Any sites used for the collection and storage of HHW should be designed to incorporate the necessary environmental controls for hazardous waste, such as liners and berms. 3.5.8 Soils and Sediments Flooding or heavy winds can result in large amounts of soils and sediments being deposited on transportation corridors or on private property. In some cases, these sediments may have high levels of contamination or toxic chemicals and may need special handling for removal and disposal. 3.5.9 Infectious/Medical Waste In cases of animal disease outbreaks or human pandemic disease, large amounts of infectious and medical waste may be generated. This could also be the case in other disaster events that have high casualty l.evels. This waste needs to be separated from other trash to reduce the amount of waste that needs to be managed as infectious. Managing infectious waste is costly and there are a limited number of companies that can provide this service. 3.5.1 0 Animal Carcasses Major storms such as tornadoes, floods, and blizzards have the potential to negatively impact both domestic animals and wildlife. Specific management protocols for diseased carcasses are subject to approval by KDHE in consultation with the Department of Agriculture. Unlike other debris, in some cases, animal carcasses may need to be treated as infectious waste on site prior to being transported. Shawnee County Disaster Debris Management Plan December 2020 Page 24 3.6 USE AND PROCUREMENT OF CONTRACTED SERVICES Depending on the nature and extent of a hazard event, it may be necessary for municipalities to hire private contractors for debris clearance, especially during the first 70 hours of a disaster event. The main reason to use a contractor in a disaster is to assist local governments in the clearing of debris from roads to allow access to critical facilities or for evacuations, if necessary. During the "70-hour push" 75% of costs are reimbursable by FEMA and procurement regulations must be followed; however, contractors can be paid for straight "time and materials" during this period rather than by quantity, which is the standard following the first 70-hour critical phase. Federal Highway Administration Roads (FHWA) roads are now eligible for emergency work only under the FEMA Public Assistance program. For some widespread or particularly damaging events, it may be necessary to use contractors for debris management for the entire length of the recovery period. In addition, it is possible that contractors would need to be hired to handle certain types of debris, such as hazardous materials or medical waste, while municipal employees manage the other types of debris generated, such as vegetative and C&D waste. Municipalities and state agencies have four options for purchasing debris management services: 1. Mutual aid agreements with other municipalities within designated counties. The costs would be reimbursed through the municipality using the shared equipment and requesting reimbursement. 2. Use an existing municipal contractor to provide services if the original contract's estimated dollar value will not be exceeded. 3. Use an existing state contract to manage debris. 4. Establish new contracts specifically for the purpose of managing the disaster debris. In order to make available additional resources to manage debris in the event that local and state government resources and existing contracts are overwhelmed, statewide contacts for disaster debris management and monitoring may be used by both state agencies and political subdivisions for debris clearing, collecting transport, monitoring, and ensuing debris recycling and disposal. KEMA would coordinate with FEMA and the U.S. Army Corps of Engineers to ensure that this contract is consistent with federal public assistance reimbursement requirements. Shawnee County Disaster Debris Management Plan December 2020 Page 25 As a condition of eligibility, FEMA requires that any contracted services be competitively procured in accordance with federal, state, and local purchasing requirements. Contracts should include a scope of work that clearly designates the specific services requested (e.g., specific areas from which the contractor will collect the debris; what their responsibilities will be (e.g., collection only; grinding only; collection, chipping, grinding and final management) and should include a schedule for completion of the requested work. Contracts should be bid and billed for on a unit basis- contracts paid on an hourly basis are generally not reimbursable by FEMA. Any costs incurred must be fully documented in detail. It also is important that there are procedures in place to monitor and oversee contractor performance. Contracts should complement and reinforce the separation of debris as outlined earlier in this plan. Separating debris as close to the source of debris generation as possible will greatly facilitate later handling for recycling or processing. Collection and hauling contracts need to include terms that encourage debris separation and would penalize contractors for mixing debris. For instance, contract provisions, including payment terms, should reward contractors for collecting separate debris, maintaining debris separation, and delivering separated materials to recycling facilities over disposal facilities. Contracts for debris site operations should also reinforce debris separation. Provisions should require that different categories of debris be placed in separate piles and/or that the accepting site can reward or penalize a hauler for delivering separate or mixed debris. Solid waste recycling facility contracts may allow for the rejection of mixed loads; landfill contracts would allow for the rejection of separated loads of recyclable, compostable, or otherwise divertible materials. Variable tipping fees may also be used to reflect properly separated loads from more costly to manage mixed loads. Any master contract for a single firm to oversee multiple aspects of the cleanup and various sub contractors should contain performance language relative to debris separation. Along the same line, tasks assigned to government agencies should emphasize debris separation. For cost recovery purposes, contracts should ensure that debris clearance management activities are done in accordance with state and federal regulations and that costs are properly documented. 3.7 USE OF FORCE ACCOUNT LABOR The most immediate source of help with response and recovery in the event of an emergency is a community's own force account labor, materials, and equipment. An applicant's employees' labor and an applicant's equipment are called "force account labor" and "force account equipment", respectively. These are within the local authority and are immediately available to respond to an emergency requiring debris removal, particularly during the initial 70-hour critical phase. Communities are encouraged to utilize force account labor as their first line of defense, until such time as the debris removal needs exceed local capabilities, at which point mutual aid agreements may be activated, and finally, contract services may be used to get the work done. Shawnee County Disaster Debris Management Plan December 2020 Page 26 In a Presidentially declared event, eligible work accomplished with an applicant's own labor, equipment, and materials may be funded under the Public Assistance Program. All work done with force account labor and materials must be closely monitored. It is important for the applicant's staff to document hours worked and equipment used to complete the eligible work. Costs must be thoroughly documented by payroll information, equipment logs or usage records, site or location, and other records, such as materials invoices, receipts, payment vouchers, warrants, or work orders. Final payment is based on documentation of your costs. For debris removal work, overtime labor costs (including benefits) are eligible for permanent employees, reassigned employees, temporary employees, and seasonal employees used during the period of anticipated employment. The cost of straight-time labor (including benefits) of an applicant's permanently employed personnel is eligible in calculating the cost of eligible emergency work, which includes debris removal, under the Public Assistance Pilot Program. Straight-time and overtime are determined in accordance with an applicant's' pre-disaster policies, which should be applied consistently in both disaster and non-disaster situations. Both straight-time and overtime labor costs are eligible for non-budgeted employees assigned specifically to perform emergency work. Debris monitoring services and hazardous materials management are tasks that are, in most cases, going to need to be handled by specially trained individuals. Activating entities should use force account labor for these tasks only if such knowledgeable individuals are available to them. If not, these tasks might be best undertaken by the statewide contractors who have been chosen in a competitive bidding process designed to procure the services of specialists in these aspects of debris management. Shawnee County Disaster Debris Management Plan December 2020 Page 27 4.0 LOCAL GOVERNMENT PLANNING AND RESPONSE This section outlines the local government's planning and response to all phases of a disaster event regarding the debris management cycle. These phases in clude: Normal Operations, Increased Readiness, Response, and Recovery. Each phase is unique and necessary to properly plan for and respond to disaster. Normal Operations Disposal Issues Planning Issues Increased Readiness Removal Issues Staffing Issues FIGURE 4. 1 DEBRIS MANAGEMENT CYCLE 4.1 NORMAL OPERATIONS PHASE Normal Operations is the period when communities are not in any serious threat of a disaster event. The Normal Operations phase is the ideal time for local officials to review the protocol for activating the state contracts for monitoring and debris staging operations , to review pre-approved Debris Management Sites (OMS), propose additional sites, if needed, and to review current local ordinances and bylaws for their potential impact on debris removal operations. In addition , the Normal Operations period is the ideal time for local officials to re-evaluate the roles and responsibilities of all emergency preparedness staff and how they should coordinate with their partners at the county and state levels in the event of a widespread hazard event. The purpose of this evaluation is to ensure that all appropriate municipal departments maintain the capacity to fulfill their obligation in a timely and effective manner should a disaster strike. The evaluation should also establish road clearance and debris removal priorities in the event of a disaster. Shawnee County Disaster Debris Management Plan December 2020 Page 28 4.1.1 Normal Operations Phase Checklist o Review and update federal and state road list o Review and update local, county, and state emergency contact list o File "Official Request for Prevailing Wages" with the Division of Labor and Workforce Development o Review and update relevant ordinances/bylaws, including zoning o Review and update inter-municipal agreements o Review proposed debris management sites for pre-approval o Host communities enter MOUs with OMS property owners o Monitor and evaluate debris management capacity at pre-approved sites o Review the Disaster and Debris Management Plan annually, and update as necessary when relevant circumstances have changed o Review the Municipality's Comprehensive Emergency Management Plan o Draft pre-disaster media press releases 4.2 INCREASED READINESS PHASE The Increased Readiness phase occurs when there is a high probability that a hazard event may impact local communities. This phase calls for municipalities to prepare for a disaster event under the assumption that the threat is imminent. Key personnel and representatives of appropriate outside agencies will be put on alert and will monitor the progress of the event to gauge where and when it might strike the area and with what severity. All participating parties will be briefed of their specific duties. The availability of pre-selected/pre-approved OMS locations will be evaluated. Alternative locations will be considered by prioritizing potential sites if one or more pre-approved sites are not available. Emergency preparedness officials will put statewide and/or other pre-positioned contractors on stand-by and request each contractor provide a representative at the local or regional Emergency Operations Center as soon as practicable. Shawnee County Disaster Debris Management Plan December 2020 Page 29 4.2.1 Increased Readiness Phase Checklist o Download most recent road list and relevant documents to a laptop computer, thumb drive, or other portable format o Alert key personnel o Review debris plan with key personnel o Issue pre-event media press release o Alert debris contractors and place on standby 4.3 RESPONSE PHASE The Response Phase is the period immediately after the event occurs and a disaster declaration is issued. For contractual and FEMA reimbursement purposes, the Response Phase is generally defined as the first 70 contractor working hours following a storm. (This time frame is subject to change due to severity of the event and other disaster specific circumstances). During this phase, the Highway Division and local highway departments will initiate emergency roadway debris cleaning operations. Road clearance priorities are pre-established to ensure access to critical public facilities such as: fire stations, police stations, hospitals, emergency supply centers, shelters, and other critical facilities. During this critical phase, access to these facilities may be accomplished with a "cut and push" approach to debris clearance, with materials to be removed later once access to these critical facilities has been provided. Plans will need to be activated during this period to begin the removal phase. If necessary, time-and-materials contract services can be employed in the first 70 hours of responding to an emergency. It is illegal for municipalities to spend money they do not have. So, when an emergency begins to escalate beyond the resources of a local government, municipal officials need to consider declaring a state of emergency, which allows them to spend beyond their budget. Also, by declaring a state of emergency, local officials notify KEMA that the intensity of the event reqtJires assistance. KEMA may respond by dispatching a field official to begin the Initial Damage Assessment, which includes an evaluation of damage indicators that are essential for a Presidential Declared Disaster. For an emergency to escalate into a disaster declaration, the event must meet a threshold of damage determined by a damage indicator that is based on recovery costs. To receive the status of a federally declared disaster and thereby qualifying for federal funding, FEMA requires the state to meet a statewide dollar threshold. Because this determination may take time, in the meantime local communities must continue their response and recovery efforts. Shawnee County Disaster Debris Management Plan December 2020 Page 30 The initial tool available to communities includes Mutual Aid Agreements (MAA). Costs are only eligible if municipalities charge for mutual aid on a regular basis. Along with the MAAs, each community also has a Comprehensive Emergency Management Plan (CEMP) that contains, among other things, an inventory of each municipality's resources that could be available in the event of a disaster. If the local emergency leads to a state declaration, then the Governor may request federal declaration. Once the federal government declares a disaster, the local government becomes eligible to apply for FEMA funding and is encouraged to submit a Request for Public Assistance. Upon receipt of this request, FEMA appoints a Public Assistance Coordinator (PAC) to work with each applicant for funding. Private residences and businesses have a different and usually parallel damage assessment process through FEMA's Individuals and Households Program. 4.3.1 Response Phase Checklist o Activate Action Plan o Begin tracking all use of municipal resources, including use of force staff, equipment and materials used to respond to the emergency o Conduct Damage Assessment and take photos and GPS coordinates o Declare State of Emergency , if needed o Activate debris removal contractors o Begin emergency roadway debris clearance o Notify the KEMA of Statewide Contractors Activation o Prepare OMS based on concentration of types of debris o Conduct meetings/briefings with key personnel o Review debris volume and collection cost assessment o Request contact information and meeting with KEMA Public Assistance Officer o Issue media press release on local government response o Work with FEMA's Damage Assessment Team on project worksheets, as needed Shawnee County Disaster Debris Management Plan December 2020 Page 31 4.4 RECOVERY PHASE The Recovery Phase is marked by debris collection, including the collection of debris from public rights-of-way. This work may be done by force account labor or by debris removal contractors, depending on the volume of debris and local capacity. Concurrent to the commencement of right-of-way debris removal operations, local officials will evaluate the need for debris removal on private property, parks, and waterways. They will also confirm that KDOT's Highway Division and local highway departments are either under way or in the process of initiating programs to address debris removal on the roads for which they are responsible. The Incident Command System, designed for use by local emergency personnel in an emergency and disaster, requires the activation of the appropriate Emergency Operation Center. It is here that disaster debris management efforts will begin to fold into the larger and more comprehensive response and recovery efforts. Especially important to debris management is the Public Information Officer who has the responsibility of keeping the public informed of response and recovery activities in a coordinated manner. A Disaster Specific Guidance (DSG) is a policy statement issued by FEMA in response to a specific post-event situation or need in a state or region. Each DSG is issued a number and is generally referred to along with their numerical identification. These guidance documents typically relate to the authorization of private property cleanup, cleanup and payment of stump removal, or notification or large projects. Local officials should be aware of any new DSGs that are issued by FEMA following an event. The following section provides a general checklist of the activities to be undertaken by the local government during this critical phase of the debris management cycle, which can take up to six months to complete from opening the DMS and beginning to collect debris through to the close of the sites following processing and transfer of all wastes collected. If statewide contractors have been activated, they will be responsible for many of the operational details during the Response Phase, but local officials will need to continue to be involved in the overall supervision of the effort and coordination with external agencies. Shawnee County Disaster Debris Management Plan December 2020 Page 32 4.4.1 Recovery Phase Checklist o Continue to track all resources used o Open Debris Management Sites o Prioritize roads/areas for debris clearance o Issue press release about segregation of wastes o Being right-of-way debris removal o Establish a system for and initiate continuous monitoring of debris removal operations o Coordinate with external agencies o Initiate discussions with FEMA Debris Team o Obtain FEMA Guidance for Private Property Debris Removal o Issue press release(s) about right-of-way cleanup o Work with contractors to document all debris-related work and costs o Open additional debris staging site, as necessary o Open residential drop-off stations, if needed o Conduct regular meetings with FEMA Debris Team to ensure strong coordination and address any operation problems o If approved, begin debris removal from private property o Begin right-of-way cleaning program o Initiate haul out of debris from Debris Management Sites to final disposal locations o Complete all debris recovery activities o Identify ineligible debris on right-of-way o Finalize the disposal of debris o Notify KDHE of intent to close Debris Management Sites o Closeout and remediate Debris Management Sites o Conduct project closeout meetings with FEMA Debris Team and external agencies o Obtain final written approval from KDHE for site closure Shawnee County Disaster Debris Management Plan December 2020 Page 33 APPENDIXE Reprint of Chapter 28. Solid Waste from the Shawnee County Code THE SHAWNEE COUNTY, KANSAS CODE CHAPTER 28. SOLID WASTE By Order ofThe Board of County Commissioners ofthe County of Shawnee, Kansas Adopted November 27,2006 Effective December 13, 2006 CHAPTER 28. SOLID WASTE Art. I. In General,§§ 28-1-28-50 Art. II. Solid Waste,§§ 28-51-28-130 Art. III. Demolition Landfills,§§ 28-131-28-190 Art. IV. Tire Monofills, §§ 28-191- 28-240 Art. v. Rolling Meadows Recycling And Disposal Facility,§§ 28-241-28-280 Art. VI. Refuse Rates, §§ 28-281- 28-340 Art. VII. Utility Billing System,§§ 28-341-28-390 Art. VIII. Landfill Surcharges,§§ 28-391-28-430 ARTICLE I. IN GENERAL Sec. 28-1. Adoption of the Shawnee County Solid Waste Management Plan The Board hereby adopts the updated Shawnee County Solid Waste Management Plan (a copy of which may be found in the office of the County Clerk [200 S.E. 7th Street]). (Code 2010; History: H.R. Res. 2010-2; superseded by Res. 2011-79; superseded by Res. 2012- 3; superseded by Res. 2013-3; superseded by H.R. Res. 2015-5) 376 Sees. 28-2 - 28-50. Reserved. ARTICLE II. SOLID WASTE Sec. 28-51. Definitions. The following words and phrases, for the purpose of this article, shall be defined as indicated: (1) Agricultural waste means solid waste resulting from the production of farm or agricultural products; (2) Board means the Board of County Commissioners of the County of Shawnee, Kansas; (3) Bulky waste means interior household replacement items. Excludes room-sized carpeting or any item that has been affixed to the residence (inside or outside); (4) Commercial waste means all solid waste emanating from establishments engaged in business. This category includes, but is not limited to, solid waste originating in stores, markets, office buildings, restaurants, shopping centers and theaters; (5) Construction and demolition waste means waste building materials and rubble resulting from construction, remodeling, repair or demolition operations on houses, commercial buildings, other structures, and pavements; (6) Department means the Kansas Department of Health and Environment; (7) Director means the Environmental Specialist II of the Shawnee County Health Agency; (8) Domestic solid waste means refuse resulting from normal occupancy and use of a dwelling unit; (9) Garbage means the animal and vegetable waste resulting from the handling, processing, storage, packaging, preparation, sale, cooking, and serving of meat, produce and other foods and shall include unclean containers; (10) Generator means any person who produces or brings into existence solid waste; (11) Hazardous waste means waste or combination of wastes which because of its quantity, concentration or physical, chemical, biological or infectious characteristics or as otherwise determined by the Secretary to cause, or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness; or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported or disposed of or otherwise managed. Hazardous waste shall not include: (1) household waste; (2) agricultural waste returned to the soil as fertilizer; (3) mining waste and overburden from the extraction, beneficiation and processing of ores and minerals, if returned to the mine site; ( 4) drilling fluids, produced waters and other wastes associated with the exploration, development and production of crude oil, natural gas or geothermal energy; (5) fly ash, bottom ash, slag and flue gas emission control wastes generated primarily from the combustion of coal or other fossil fuels; (6) cement kiln dust; or (7) materials listed in 40 CFR 261.4, as in effect on July 1, 1983, as amended; (12) Industrial waste means all solid waste resulting from manufacturing and industrial processes which are not suitable for discharge to a sanitary sewer or treatment in a community sewage treatment plant. Industrial solid wastes may 377 include: Mining wastes from the extraction, beneficiation and processing of ores and minerals unless those materials are returned to the mine site; fly ash, bottom ash, slag and flue gas emission control wastes generated primarily from the combustion of coal or other fossil fuels; and cement kiln dust; (13) Nonputrescible waste means anything that is not putrescible; (14) Nuisance means anything which is injurious to health, offensive to the senses, or the free use of property so as to interfere with the comfortable enjoyment of life or property; or adversely affects the entire community or neighborhood, or any substantial number of persons, even though the extent of the annoyance or damage inflicted upon individuals may be unequal; and is caused by or is a result of the management of solid wastes in violation of K.S.A. 65-3401 et seq. or the regulations adopted under those statutes; (15) Open dumping means the disposal of solid waste at any solid waste disposal area or facility which is not permitted by the Secretary under the authority of K.S.A. 65-3407, and amendments thereto, or the disposal of solid waste contrary to rules and regulations adopted pursuant to K.S.A. 65-3406, and amendments thereto; (16) Person means individual, partnership, firm, trust, company, association, corporation, institution, political subdivision or state agency or federal department or agency; (17) Private hauler means any person who is licensed to convey or move solid waste or refuse of any kind from the point of its generation or any other point to a processing, storage or disposal facility or area or any point in between for personal, profitable or charitable purposes; (18) Processing of wastes means the extraction of materials, transfer, volume reduction, conversion to energy, or other separation and preparation of solid waste for reuse or disposal; (19) Public service means activity by the Public Service Division of the Refuse Department devoted toward cleaning illegal dump sites and littered areas throughout all of the County; (20) Putrescible waste means solid waste which contains organic matter capable of being decomposed by microorganisms and which are capable of attracting or providing food for birds and disease vectors; (21) Refuse/solid waste means garbage and other discarded materials including, but not limited to solid, semisolid, sludges, liquid and contained gaseous waste materials resulting from industrial, commercial, agricultural and domestic activities. Such term shall not include hazardous wastes and/or construction and demolition waste; (22) Refuse Department means the Shawnee County Refuse Department; (23) Residue means a part remaining after another part has been taken away; (24) Salvaging means the controlled removal of reusable materials from solid waste; (25) Sanitary landfill means a method of disposing of solid wastes on land without creating nuisances or hazards to the public health or safety of the environment at a permitted solid waste disposal area which meets the standards prescribed in K.A.R. 28-29-23; 378 (26) Shawnee County includes all cities, townships and political subdivisions located therein; (27) Solid waste disposal area means any area used for disposal of solid waste from more than one (I) residential premise, or one (I) or more commercial, industrial, manufacturing, or municipal operations; (28) Solid waste management system means administering and maintaining the entire process of storage, collection, transportation, processing, and disposal of solid wastes by any person engaging in such process as a private business, or by any state agency, county, authority, city or any combination thereof; (29) Solid waste processing facility means incinerator, compost plant, transfer station or any other location where solid wastes are consolidated, temporarily stored or salvaged prior to being transported to a final disposal site; and (30) Vector means rodents, flies, mosquitoes, or other pests capable of transmitting disease to humans. (Code 2006; History: H.R. Res. I989-IO, §1.0) Sec. 28-52. Residential, Commercial And Industrial Solid Waste Storage. (A) The owner and/or occupant of any dwelling, business establishment or industrial plant shall provide sanitary storage for all solid waste produced on his or her property which meets the standards of this article. (B) All solid waste shall be stored so that (I) it does not attract rats, flies, mosquitoes and other vectors; (2) it does not provide shelter or a breeding place for vectors; (3) it does not create a health or safety hazard; (4) it is not unsightly; (5) the production of offensive odors is minimized; and (6) spillage and blowing is prevented. (C) If containers are used for storage of residential solid waste, the containers shall not be more than thirty (30) gallons nor less than twenty (20) gallons. Containers shall be leakproof, waterproof and fitted with a vectorproof lid and shall be covered at all times. The containers shall have handles, bails or other suitable lifting devices or features. Containers shall be of a type originally manufactured for residential solid waste, with tapered sides for easy emptying. Containers shall be of such size and shape as to be easily handled by one (I) person. The weight of any individual container and contents shall not exceed sixty-five (65) pounds. (D) If plastic bags are used for storage of residential solid waste, the owner/occupant of the dwelling is responsible to ensure the bags remain intact until they are collected. If the bags are split or torn open before collection, the owner/occupant is responsible for clean up and replacing the torn/split bags. (E) Garbage and putrescible wastes shall be drained of all liquids before being placed in a solid waste container. (F) Solid waste from commercial and industrial establishments shall be stored in approved solid waste containers. Where the quantity of waste is not large, § 28-52(C) applies. (G) On premises where the quantity of solid waste generated from commercial or industrial establishments is large and where the use of individual storage containers is impractical, bulk containers may be used for on-premises storage of waste. Containers shall be constructed of durable metal or plastic material. The containers shall be equipped with tight fitting lids or doors that can be easily opened and closed. The containers shall be maintained in a leakproof condition. 379 (H) Hazardous wastes shall be stored in a manner which will prevent spillage, leakage of liquids and/or the concentration or generation of harmful or explosive vapors or offensive odors from the stored materials. Containers for hazardous wastes shall be durable, corrosion resistant, watertight, and shall be provided with tight fitting lids or covers. Containers shall be properly labeled and kept in a safe location protected from tampering by unauthorized persons. All piping, valves and other appurtenances associated with the storage and transfer of hazardous wastes shall be constructed of corrosion-resistant materials and be maintained in a leakproof condition. (Code 2006; History: H.R. Res. 1989-10, § 2.0; amended by H.R. Res. 1993-6, § 1) Sec. 28-53. General Solid Waste Collection; Exemptions. (A) All occupied residences and commercial/industrial businesses require regularly scheduled refuse collection service. (B) All solid waste (residential, commercial and industrial) generated within the County, shall be removed from the premises on which it was generated at least once a week or as often as necessary to prevent nuisance conditions from occurring. Removal of solid waste shall be accomplished by the use of a regularly scheduled collection service by the Refuse Department or a licensed private hauler. (C) Upon identifying an occupied residence or commercial/industrial business without regularly scheduled refuse collection service and without a current trash service exemption, the County Health Agency shall provide written notice to the owner and/or occupant of said property that, if the owner and/or occupant does not obtain refuse service from a licensed hauler within ten (10) days of receipt of the notice, the County Refuse Department shall be assigned to provide refuse service to the property. In addition, the notice shall state that the owner and/or occupant will be liable for the cost of the service. (D) If the owner and/or occupant fail to obtain refuse service from a licensed hauler within the ten (10) day notice period, the County Health Agency shall notify the County Refuse Department that it is to provide refuse service to the property. (E) In the event the County Refuse Department is assigned to provide refuse service to such a property, it will continue to provide and bill for refuse services until such time as the Director of the County Refuse Department receives written confirmation from a licensed hauler that it has contracted with the owner and/or occupant to provide refuse service to the property. (F) This section shall not be interpreted to supercede or rescind H.R. Res. HR-89-10 or any amendments thereto. (G) Notwithstanding the provisions of §§ 28-53(A) and 28-53(B) to the contrary, the owners or lessees of forty (40) contiguous acres or more of land outside the incorporated limits of any city in the County, who reside thereon, are hereby exempt from the requirement that they obtain trash collection service, regularly scheduled at least once each week. Such exemptions must be claimed in writing to the Director. Thereafter, said landowners may deposit or dump solid wastes resulting from their own residential activities or from their own normal farming operations or their own agricultural activities onto or below the surface of said land as long as such wastes do not create a public nuisance or adversely affect the public health or environment. Upon a determination by the County Health Agency that the disposal of trash pursuant to this article causes a public nuisance or adversely affects the public health or environment, said landowner shall thereafter be required to obtain trash collection service regularly scheduled at least once each week. This article is not intended to authorize any other alternate method of trash disposal. 380 (H) Notwithstanding the provisions of§§ 28-53(A), 28-53(B) and 28-53(G) to the contrary, any person residing in or owning land within the County may request an exemption from the requirement that they obtain trash collection service, regularly scheduled at least once each week, by reason of personal, financial or physical hardship, or for other good cause shown. Hardship exemptions shall be requested in writing on forms prepared and furnished by the Director. Any statements of fact made on such hardship exemption request forms shall be true and correct to the requester's best knowledge and belief. To be valid, hardship exemption shall be approved by the Director of the County Health Agency or designee as a matter of professional judgment and discretion. Valid hardship exemption shall automatically expire one (1) year from the last date of approval and may be renewed only by reapplying for a new hardship exemption with reapproval by the Director as set out above. Any person dissatisfied with the decision of the Director may appeal the same, in writing, within ten (10) days to the Board. (I) Failure to provide at least one (1) collection per week shall be cause for revocation of the hauler's license. No hauler shall fail and refuse to provide such regularly scheduled collection to its customer. Nonpayment of fees or service charges by the customer is no excuse for not complying with this article. (J) No solid waste or refuse shall be collected in or immediately adjacent to any residential area between the hours of 10:00 P.M. and 6:00A.M. daily. (K) All solid waste collected by the Refuse Department or licensed private hauler shall, upon being loaded into collection equipment, become the property of the respective hauler. (L) No solid waste collected and loaded into the collection vehicle by the Refuse Department or licensed private hauler shall be salvaged from the collection vehicle prior to unloading at the disposal facility unless it is done at a facility approved by the County Health Agency. (M) Prior to collection by the Refuse Department, tree limbs and, if possible, shrubs, shall be tied in bundles not to exceed forty-eight (48) inches in length and twenty-four (24) inches in diameter. (N) All equipment used to collect and transport liquids or semi-liquids, miscellaneous material, or refuse/solid waste shall be designed, equipped, constructed and maintained to prevent the escape or spillage of wastes from the container or vehicle. All vehicles used for transportation of solid waste shall be maintained in a clean, safe and sanitary condition. (Code 2006; History: H.R. Res. 1989-10, § 3.0; amended by H.R. Res. 1993-6, §§ 2-3; amended by H.R. Res. 2004-5, §§ 1-4) Sec. 28-54. Residential Solid Waste Collection. (A) A request for water service (water meter assignment) to the City of Topeka water department shall constitute a request and authorization for Refuse Department solid waste collection and disposal service. The Refuse Department will render bills for services provided on a regular basis. (B) If a licensed private hauler is selected at the time of water meter assignment or at a later date, the requester shall submit in writing to the Director and the Refuse Department, a change notification listing the termination date of such services. When the Director receives written confirmation from a licensed private hauler of the change, the Director will notify the Refuse Department and the Refuse Department will close out the account on the last day of the regular billing cycle. (C) Should no notice be given or written confirmation is not received from the private hauler, the Refuse Department will continue to render bills for collection service and the owner and/or occupant of the residence in question shall be liable therefor. 381 (D) All solid waste collected shall be placed on the street curbing in front of the dwelling, or in alleys as designated by the Refuse Department or licensed private hauler. (E) Solid waste containers shall not be placed curbside more than twenty-four (24) hours before the regularly scheduled collection day. All empty containers shall be removed from the curb within twenty-four (24) hours of collection. (F) Some branches, grass, shrubbery clippings, leaves, or other items may be subject to an additional service charge established by the Board if a Refuse Department customer requests collection. (G) Refuse collected from vacant property, or collection of material accumulated from cleaning out basements, attics and garages, is not included as part of the monthly service charge. Collection by the Refuse Department shall be subject to an additional service charge established by the Board. (H) Residential bulky waste may be collected by the Refuse Department at no additional charge. Any Refuse Department customer desiring to have this service shall contact the Refuse Department. Collection is restricted to once a month service from each customer and is subject to volume limitations established by the Department. (I) The terms of the agreement between the customer and the private hauler shall be set by mutual agreement but shall not be contrary to the general provisions of this article. (J) Refuse Department customers who have a certified medical problem or have a certified medical disability may apply to the Director for collection service from their residence. Such applications must be approved by the Director and the applicant must sign a hold harmless agreement, holding the County, its agents and employees, blameless for injuries or damage which may be occasioned in waste removal on their property. (Code 2006; History: H.R. Res. 1989-10, § 4.0) Sec. 28-55. Commercial And Industrial Solid Waste And Refuse Collection. (A) The owner and/or occupant of each commercial or industrial establishment in the County is responsible for the collection of all solid waste generated upon any premises. The owner and/or occupant shall have the option of contracting for refuse collection from the Refuse Department or a licensed private hauler. (B) Containers will be located in areas that are accessible for refuse collection vehicles and do not create a nuisance. (C) If a change of service from the Refuse Department to a private hauler is requested, the provisions of§§ 28-54(B) and 28-54(C) apply. (Code 2006; History: H.R. Res. 1989-10, § 5.0) Sec. 28-56. Refuse Director; Commercial Contracts. The Board authorizes the Director of the Shawnee County Solid Waste Department to enter into solid waste service contracts with commercial entities and franchise agreements with municipal entities. All contracts shall be subject to review and approval of the Shawnee County Counselor's Office. (Code 2014; History: Res. 2013-106) Sec. 28-57. Service Charges. (A) The Director of the Shawnee County Solid Waste Department may set new fees annually, provided that residential fees shall not increase more than two percent (2%) per year without express approval from the Board of County Commissioners. 382 (B) The Refuse Department is not responsible for licensed private hauler collection fees. (C) Solid waste collected by the Refuse Department from multiple family dwellings shall be collected from a single collection point. If other than a single collection point, the service charge for collection from each unit of the multiple family dwellings shall be the charge for single family dwellings. (D) The Refuse Department does not assume responsibility for timely and safe delivery of, or failure to receive billing statements. (Code 2006; History: H.R. Res. 1989-10, § 6.0; amended by Res. 2011-92; amended by Res.20 12-19) Sec. 28-58. Exemptions. (A) Exemptions from solid waste collection and service charges shall be granted only upon written application to the Director. Exemptions may be granted as provided for§§ 28- 53(G) and 28-53(H). (B) Exemptions may be requested for unoccupied dwellings because of vacations, remodeling, the dwelling is for sale or rent, or similar circumstances and no solid waste is generated from the dwelling during this time. (C) Pursuant to § 28-58(B), only exemptions of thirty (30) or more days will be approved. A monthly minimum fee shall be charged during the exemption period. All exemptions that exceed the original thirty (30) day exemption period must be renewed every month. If a renewal application is not received, the applicant shall be liable for, and shall be billed for services starting the day following the thirty (30) day exemption period. (D) If, during any exemption period granted pursuant to§ 28-58(B) the dwelling is found to be occupied, the applicant shall be liable for, and shall be billed for, any and all exempted charges, retroactive to the starting date of the initial exemption period. (E) Effective dates of approved exemptions granted pursuant to § 28-58(B) shall coincide with the actual exemption dates. (Code 2006; History: H.R. Res. 1989-10, § 7.0) Sec. 28-59. Trash Service Exemption Fees. (A) Any household or business without current trash service and otherwise entitled to a trash service exemption shall be assessed an annual trash service exemption fee in the amount of Thirty-six Dollars ($36). (B) All trash service exemptions shall expire on January 1st of each year. (C) The annual fee for any trash service exemption granted after January 1st of any year shall be prorated for the remainder of the year by Three Dollars ($3) per month. (D) The County Health Agency shall be responsible for the administration and collection of the fees provided for in this section. (Code 2006; History: H.R. Res. 2002-15, §§ 1-4) Sec. 28-60. Curbside Recycling Collection (A) The monthly fees for the provision of residential curbside recycling collection service to non-Shawnee County Solid Waste Department customers shall become effective upon commencement of the curbside recycling initiative in the amount of Seven Dollars ($7) per month. (B) Residential curbside recycling collection services will be provided on an every-other week basis. 383 (C) The Director of the Shawnee County Solid Waste Department may set new fees annually, provided that fees shall not increase more than two percent (2%) per year without express removal from the Board of County Commissioners. (Code 2014; History: Res. 2012-127) Sec. 28-61. Collection Of Delinquent Service Charges. (A) The Board, its agents, attorneys, and employees shall collect delinquent fees which have been certified to them by the Refuse Department. (B) Any fees that remain unpaid for a period of sixty (60) or more days after the date they were billed may be collected by the County as provided by K.S.A. 65-3410. (C) At least quarterly, the Board shall cause the Refuse Department to prepare a report of delinquent fees due the County. (D) The Board shall not be limited to the collection remedies in K.S.A. 65-3410. (Code 2006; History: H.R. Res. 1989-10, § 8.0) Sec. 28-62. Solid Waste Processing And Disposal Permits. (A) All refuse/solid waste and hazardous waste shall be disposed of at a processing facility or disposal site approved by the Department. (B) Solid Waste Disposal, Special Handling and Processing Facility Permits. Contact the Department. (Code 2006; History: H.R. Res. 1989-10, § 9.0) Sec. 28-63. Requirements For Licenses And Permits. (A) All licensees or permit holders are subject to the provisions of this article. (B) A license shall be issued to haulers engaged in the collection and disposal of domestic and/or commercial solid waste on a regularly scheduled basis. Vehicles used for this collection shall be compactor type. (C) Prior to issuing any license, all vehicles shall be inspected and approved by the Director. A license will not be issued until any or all deficiencies noted by the Director have been corrected. (D) All equipment shall be designed, equipped, constructed, maintained and operated so as to prevent the escape or spillage of wastes or any material from the vehicle or container. (E) The license and permit provisions shall not be construed to apply to employees of the holder of such license or permit. (F) License and permit applications shall be filed with the Director in such form as shall be prescribed. (G) Licenses and permits shall be issued for a period of one (1) year commencing on the second Tuesday of February and expiring on the second Monday of February of the following year. Applicants already licensed for the previous year shall make application for license for the current year on or before the second Tuesday of February. Late applicants shall pay late fees calculated at ten percent (10%) of application fees per month or part thereof their application is late. (H) License and permit fees shall be established by the Board. Individual license fees shall be based on the total number of each private hauler's customers as of January 1 of each year. Permit fees shall be a standard rate. If applicable, license and permit fees shall include an additional charge based on the capacity of licensed and permit vehicles. 384 ------ (I) The license fee shall be set at Two Hundred Eighty Dollars ($280) for each five hundred (500) customers or portion thereof. The permit fee shall be set at Five Dollars ($5) per vehicle. (J) New applicants shall pay a prorated fee based on the number of months remaining in the license or permit year and the fee schedule. Once a fee has been paid, no refunds shall be made. (K) One hundred percent (100%) of license and permit fee revenues shall be credited to the public health operating fund. (L) Vehicles shall display the license or permit number issued by the Director on the driver's side of the vehicle in such a manner that the number shall be clearly visible at all times. (M) No license or permit issued hereunder shall be assigned or transferred by persons holding same. However, vehicle registration may be changed under the following conditions: (1) The vehicle to be newly registered for issuance of a license or permit shall be inspected or certified; (2) The registration of the vehicle theretofore operated under such license or permit shall be surrendered; (3) An amount as determined by the Board shall be paid by the licensee or permit holder to the public health operating fund as a fee for the transfer of the registration of such vehicle. (N) All equipment which has not had a continuous license or is licensed after the effective date of this article shall be compactor type. (0) A permit shall be issued to any person transporting material other than that classified as domestic and/or commercial solid waste. (P) Prior to issuing a permit, applications shall certify equipment used meets the requirements described in the application. No inspection is required for a permit to be issued. (Code 2006; History: H.R. Res. 1989-10, § 10.0; amended by Res. 1990-4, §§ 1-2; amended by H.R. Res. 1994-4, § 1) Sec. 28-64. Hearings. Upon complaint or by the request of the Board or the Director, proceedings shall commence to revoke a permit or license. Permits or licenses may be revoked for violation of these regulations or for other good and sufficient cause. The Director shall cause a hearing to be set before the Board and shall give ten (10) days notice in writing specifying the cause of the proposed revocation. At the hearing the Board shall rule and determine whether the permit or license in question shall be revoked, and if revoked, the person shall not be eligible to be reinstated for one (1) year from the date of revocation. The findings and determinations of the Board shall be final and binding on all parties and not subject to further appeal or rev1ew. (Code 2006; History: H.R. Res. 1989-10, § 11.0) Sec. 28-65. Reports. (A) All licensed private haulers who collect refuse from residential and commercial customers on a scheduled basis shall electronically submit on the 1st day of each month a completed customer list to the Environmental Health section of the Shawnee County Health Agency. The format shall be electronic and have the following file layout: 385 (1) Street-address where service is located, consisting of street number, direction, name, and suffix (all in one column); (2) City-identify the city in Shawnee County where the address is located; (3) Customer Name(s)-name(s) ofperson(s) responsible for service; and (4) Phone Number--contact number of responsible party. Example: Street City Customer Name Phone Number 777 NW Lana Ct Topeka Mary Smith 123-7777 123 E IOth St Auburn John Doe 456-7890 1977 SE 7th St Topeka John or Jane Johnson 777-4321 (B) Each private hauler shall also certify the number of days that collection is made available to each customer. No special or one-time collection shall be included. (C) Non-receipt of this report by the due date or incomplete information shall be cause for revocation or delay issuance of the hauler's license. (D) Additions and/or deletions to the customer list between report periods shall be submitted electronically to the Environmental Health section of the Shawnee County Health Agency on the next month's report. (Code 2006; History: H.R. Res. 1989-10, § 12.0; amended by H.R. Res. 1993-6, § 4; amended by H.R. Res. 2005-20) Sec. 28-66. Rules And Regulations. The Director shall, subject to the approval of the Board, make, amend, revoke and enforce reasonable and necessary rules and regulations for the County Solid Waste Management System. (Code 2006; History: H.R. Res. 1989-10, § 13.0) Sec. 28-67. Prohibited Practices. It shall be unlawful for any person to: (1) Deposit solid waste for collection on any property other than his or her own; (2) Interfere in any manner with solid waste collection equipment, or with solid waste collectors in the lawful performance of their duties; (3) Burn solid waste unless an approved incinerator is provided or unless a variance has been obtained from the Director; (4) Dispose of refuse/solid waste and hazardous waste by open dumping or at a location not approved by the Department; (5) Engage in the business of collecting or transporting refuse/solid waste without a license or permit from the Director, or in the operation of a disposal site without a permit from the department or to operate under an expired license or permit, or to operate after a license or permit has been suspended or revoked; (6) Maintain open dumping on a property unless exempted hereunder or the property is an authorized transfer facility or a licensed landfill; or (7) Engage in the business of collecting or transporting refuse/solid waste and failing to provide at least one (1) collection per week. (Code 2006; History: H.R. Res. 1989-10, § 14.0; amended by H.R. Res. 1993-6, §§5-7) 386 Sec. 28-68. Unauthorized Dumping. (A) Unauthorized dumping means the act of dumping or abandoning trash, junk, or other personal property without permission or proper authority on the property of another. (B) Unauthorized dumping is unlawful and punishable by a One Thousand Dollar ($1,000) fine per occurrence. (C) Citations for unauthorized dumping may be issued by law enforcement officers or County code enforcement officers, and shall be prosecuted by the Shawnee County Counselor. (D) This section shall not be interpreted to supersede or rescind this article or any amendments thereto. Under circumstances where conduct has occurred that violates both this article and this section, the County Counselor shall have the right to elect and seek the appropriate remedies. (E) This section shall be liberally construed to give the Board the broadest authority allowed by law; any word, phrase, sentence, or section found to be invalid or unconstitutional shall be severed from this section. (Code 2006; History: H.R. Res. 2003-8, §§ 1-5) Sec. 28-69. Penalties For Violation. (A) Any person who knowingly violates this article or any section thereof, shall be deemed guilty of a Class B misdemeanor and, upon conviction or a plea of guilty therefor, may be fined a definite sum of money not exceeding One Thousand Dollars ($1,000). (B) Violation of the terms of this article by public or private haulers, firms or individuals, shall constitute a separate offense for each day the violation continues. (Code 2006; History: H.R. Res. 1989-10, § 15.0) Sec. 28-70. Illegal Dumping; Reward For Information. (A) Pursuant to K.S.A. 12-1672a and amendments thereto, Shawnee County is authorized to offer a reward or contribution of up to Five Hundred Dollars ($500) for information related to criminal acts. (B) There is hereby established the "Don't Trash Shawnee County" program whereby any person may receive a monetary reward of up to Five Hundred Dollars ($500) for information that identifies any individual or entity responsible for dumping trash, junk, or other unwanted personal property in Shawnee County in violation of any law, ordinance, or resolution. (C) Reports of violations shall be addressed to the Shawnee County Counselor, 200 SE 7th Street, Room 100, Topeka, KS 66603, to the Shawnee County Sheriffs Office, 320 S. Kansas Avenue, Topeka, KS 66603, or to a Shawnee County code enforcement officer. (D) Shawnee County shall protect the identity of reporters pursuant to all applicable state law(s). See K.S.A. 60-436, K.S.A. 45-221(a)(5), and K.S.A. 22-3212 and amendments thereto. (E) Any claim for a reward, pursuant to this section, shall be presented to the Board for its consideration in the same manner as other claims seeking payment or reimbursement from the County. The Board will hear all such claims and shall have the sole discretion to determine: (a) whether a person is entitled to a reward, (b) the amount of any reward, up to Five Hundred Dollars ($500), and (c) when any such reward will be paid. (F) The County shall pay for and install signs where frequent illegal trash dumping occurs, stating, "Persons with information of illegal trash dumping may call the County 387 Sheriffs Office and are eligible for a reward for information leading to the identification of any violators." (G) Pursuant to K.S.A. 21-4603d and amendments thereto, whenever a person has been found guilty of a crime, the court may order the defendant to repay the amount of any reward paid by any public entity which materially aided in the apprehension or conviction of the defendant. The County may ask the court to order the defendant to repay the County for any reward it provides that led to the defendant's apprehension. (Code 2006; History: Res. 2003-113, §§ 1-7) Sees. 28-71-28-130. Reserved. ARTICLE III. DEMOLITION LANDFILLS Sec. 28-131. Definitions. The following words and phrases, when used in this article shall have the meaning respectfully ascribed to them: (1) Agency shall mean the Shawnee County Health Agency; (2) Agricultural waste means solid waste resulting from the production of farm or agricultural products; (3) Board means the Board of County Commissioners of the County of Shawnee, Kansas; (4) Bulky waste means interior household replacement items. Excludes room-sized carpeting or any item that has been affixed to the residence (inside or outside); (5) Commercial waste means all solid waste emanating from establishments engaged in business. This category includes, but is not limited to, solid waste originating in stores, markets, office buildings, restaurants, shopping centers and theaters; (6) Construction and demolition waste means waste building materials and rubble resulting from construction, remodeling, repair or demolition operations on houses, commercial buildings, other structures, and pavements; (7) Demolition landfill means a landfill used exclusively for the disposal of construction/demolition waste; (8) Department means the Kansas Department of Health and Environment; (9) Domestic solid waste means refuse resulting from normal occupancy and use of a dwelling unit; (10) Garbage means the animal and vegetable waste resulting from the handling, processing, storage, packaging, preparation, sale, cooking, and serving of meat, produce and other foods and shall include unclean containers; (11) Hazardous waste means waste or combination of wastes which because of its quantity, concentration or physical, chemical, biological or infectious characteristics or as otherwise determined by the Secretary to cause, or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness; or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported or disposed of or otherwise managed. Hazardous waste shall not include: (1) household waste; (2) agricultural waste returned to the soil as fertilizer; (3) mining waste and overburden from the extraction, beneficiation 388 and processing of ores and minerals, if returned to the mine site; (4) drilling fluids, produced waters and other wastes associated with the exploration, development and production of crude oil, natural gas or geothermal energy; (5) fly ash, bottom ash, slag and flue gas emission control wastes generated primarily from the combustion of coal or other fossil fuels; (6) cement kiln dust; or (7) materials listed in 40 CFR 261.4, as in effect on July 1, 1983, as amended; (12) Industrial waste means all solid waste resulting from manufacturing and industrial processes which are not suitable for discharge to a sanitary sewer or treatment in a community sewage treatment plant. Industrial solid wastes may include: Mining wastes from the extraction, beneficiation and processing of ores and minerals unless those materials are returned to the mine site; fly ash, bottom ash, slag and flue gas emission control wastes generated primarily from the combustion of coal or other fossil fuels; and cement kiln dust; (13) Nonputrescible waste means anything that is not putrescible; (14) Nuisance means anything which is injurious to health, offensive to the senses, or the free use of property so as to interfere with the comfortable enjoyment of life or property; or adversely affects the entire community or neighborhood, or any substantial number of persons, even though the extent of the annoyance or damage inflicted upon individuals may be unequal; and is caused by or is a result of the management of solid wastes in violation of K.S.A. 65-3401 et seq. or the regulations adopted under those statutes; (15) Person means individual, partnership, firm, trust, company, association, corporation, institution, political subdivision or State agency or Federal department or agency; (16) Putrescible waste means solid waste which contains organic matter capable of being decomposed by microorganisms and which are capable of attracting or providing food for birds and disease vectors; (17) Refuse/solid waste means garbage and other discarded materials including, but not limited to solid, semisolid, sludges, liquid and contained gaseous waste materials resulting from industrial, commercial, agricultural and domestic activities, such term shall not include hazardous wastes; (18) Sanitary landfill means a method of disposing of solid wastes on land without creating nuisances or hazards to the public health or safety of the environment at a permitted solid waste disposal area which meets the standards prescribed in K.A.R. 28-29-23; (19) Shawnee County includes all cities, townships and political subdivisions located therein; and (20) Vector means rodents, flies, mosquitoes, or other pests capable of transmitting disease to humans. (Code 2006; History: H.R. Res. 1989-1, § 1.0) Sec. 28-132. Permit Required. Except as provided in this article, no person shall operate a demolition landfill within the County without first obtaining a demolition landfill permit. Application for a demolition landfill permit shall be made through the County Health Agency on forms so provided. This permit shall be in addition to any other licenses or permits required by the Kansas Department of Health and Environment. (Code 2006; History: H.R. Res. 1989-1, § 2.1) 389 Sec. 28-133. Application. Information submitted on the application shall include: (I) Name and address ofproperty owner and name and address of operator; (2) Legal description of the site; (3) Access routes to the fill site with a statement from the Director of Public Works that the routes are adequate to serve heavy truck traffic; (4) An area map showing the fill site and its surroundings; (5) A map of the fill site showing: (a) Ingress and egress; (b) Internal roads; (c) Lateral and vertical extent of the fill; (d) Location and types of fences and gates; (e) Drainage patterns, present and final; (f) Extent and slope of all finished faces; and (g) Sequence of filling; (6) A narrative operation procedure which states: (a) The maximum time interval between cover applications; (b) The depth of cover layers, both intermediate and final cover; (c) How ingress to the fill site will be controlled; (d) The type of demolition landfill materials which will be deposited at the site; (e) The grade of all finished slopes; (f) The ultimate land use of the site; and (g) The estimated filling time schedule and closure date; (7) A statement of fire protection procedures; (8) A statement of salvaging procedures if allowed; and (9) A statement the permit holder will comply with all applicable laws, rules and regulations ofthe State of Kansas and the County. (Code 2006; History: H.R. Res. 1989-1 § 2.2) 390 Sec. 28-134. Permit Fee; Inspection; Performance Bond; Permit Issued; Waiver. Upon receipt of an application and payment of a Five Hundred Dollars ($500) permit fee, the County Health Agency shall cause an inspection of the proposed location to be made. If the Agency finds from the application and the inspection that operation of the proposed demolition landfill is in compliance with this article and applicable regulations, the applicant shall deposit a performance bond to insure proper site closure. The amount of the bond shall be set after consultation with the County Engineer. Then a permit shall be issued. Information submitted on the application form may be made a condition of the permit. The fee shall be deposited in the public health operating fund. Once the permit is granted, the permit fee shall be non-refundable. The Board may waive the permit fee for local governmental entities upon written request. The performance bond for local governmental entities may be waived also. (Code 2006; History: H.R. Res. 1989-1, § 2.3; amended by H.R. Res. 1989-7, § 1) Sec. 28-135. Permit Holder Pays Cost Of Survey. The cost of the survey to be conducted by the County Engineer on each demolition landfill on or before June 1 of each year shall be paid by the permit holder. Payment shall be received before any permit is issued or renewed. Said survey is deemed necessary for implementation and collection of the surcharge assessed against demolition and construction wastes deposited in permitted demolition and construction landfills. (Code 2006; History: H.R. Res. 1992-7, § 1) Sec. 28-136. Permit Not Transferable. No permit issued under this article shall be transferred or assigned or used by any other person other than the one to whom it was issued and no permit shall be used at any location other than the one described in the application upon which it was issued. (Code 2006; History: H.R. Res. 1989-1, § 3.0) Sec. 28-137. Operational Requirements. (A) A permanent benchmark shall be established on the site. (B) Filling operations shall be no closer than twenty (20) feet to the adjacent property line. The County Health Agency may vary this requirement upon request. (C) The maximum time interval between deposition of material and covering shall be fifteen (15) working days for leveling and thirty (30) working days for slope cover. No more than thirty (30) working days shall pass from time of depositing construction and demolition waste and slope cover. In no event shall any cell be more than a one hundred (100) feet extension of the fill face. (D) Intermediate cover depth shall be no less than six (6) inches. (E) Final cover depth shall be no less than twenty-four (24) inches total. (F) Ingress by vehicle to the fill site shall be controlled by a fence with a lockable gate. Such gate shall be locked at all times an attendant is not on duty. An attendant shall be on duty when the gate is unlocked. (G) The maximum finish grade on any slope shall be three-to-one (3 to 1). (H) No putrescible, liquid or hazardous wastes shall be dumped at a demolition landfill site. Should such wastes be deposited on site, they shall be removed and disposed of properly within twenty-four (24) hours. 391 (I) All interior roads in the landfill site shall be at a minimum rock base or equivalent. All such roads shall be so constructed that they prevent tracking of mud onto the public roadways adjacent to the site. (J) The demolition landfill shall be operated in compliance with the operations plan and any restrictions on the permit. (K) The filling operation shall maintain at least two (2) feet vertical separation between waste material and the seasonal high water table. (L) Section 28-I37(K) shall not apply to used asphalt, used concrete, rock or uncontaminated dirt. (Code 2006; History: H.R. Res. I989-I, § 4.0; amended by H.R. Res. I990-3, § I) Sec. 28-138. Permit Renewal. All demolition landfill permits shall expire on the first day of July following the date of issuance. A permit may be renewed upon payment of a One Hundred Dollars ($IOO) renewal fee and compliance with this article. Such fee shall be deposited in the public health operating fund. (Code 2006; History: H.R. Res. I989-I, § 5.0) Sec. 28-139. Site Closure. (A) The site shall be closed in accordance with the K.A.R. 28-29-6. Bulky items shall not protrude through the top or side slopes. The finished surface of the filled area shall be covered and maintained with adequate topsoil and seeded to provide vegetation. Seeded slopes shall be covered with straw or similar material to prevent erosion. (B) After closure of a demolition landfill site, a detailed description, including a legal description, shall be filed with the County Register of Deeds. The description shall include location of wastes, depth of fill and other information of interest to future landowners. (Code 2006; History: H.R. Res. I989-I, § 6.0) Sec. 28-140. Notice OfViolation. Whenever the County Health Agency determines that there has been a violation of any provisions of this article, said Agency shall give notice of such alleged violation to the demolition landfill permit holder. Such notice shall: (I) Be in writing; (2) State the particular violations alleged to exist or have been committed; and (3) Provide a reasonable time for correction of the particular violation; which shall in no case be more than ninety (90) days. (Code 2006; History: H.R. Res. I989-I, § 7.0) Sec. 28-141. Penalties For Violation. (A) Any person found to be in violation of this article shall be deemed guilty of a Class B misdemeanor, and upon conviction or a plea of guilty thereof, may be fined a definite sum of money not exceeding One Thousand Dollars ($I,OOO). (B) Violation of the terms of this article by any person shall constitute a separate offense for each day the violation continues. (Code 2006; History: H.R. Res. I989-I, § 8.0) 392 Sees. 28-142- 28-190. Reserved. ARTICLE IV. TIRE MONOFILLS Sec. 28-191. Definitions. The following words and phrases, when used in this article shall have the meaning respectfully ascribed to them: (I) Agency shall mean the Shawnee County Health Agency; (2) Board means the Board of County Commissioners of the County of Shawnee, Kansas; (3) Department means the Kansas Department of Health and Environment; (4) Hazardous waste means waste or combination of wastes which because of its quantity, concentration or physical, chemical, biological or infectious characteristics or as otherwise determined by the Secretary to cause, or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness; or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported or disposed of or otherwise managed. Hazardous waste shall not include: (1) household waste; (2) agricultural waste returned to the soil as fertilizer; (3) mining waste and overburden from the extraction, beneficiation and processing of ores and minerals, if returned to the mine site; (4) drilling fluids, produced waters and other wastes associated with the exploration, development and production of crude oil, natural gas or geothermal energy; (5) fly ash, bottom ash, slag and flue gas emission control wastes generated primarily from the combustion of coal or other fossil fuels; (6) cement kiln dust; or (7) materials listed in 40 CFR 261.4, as in effect on July 1, 1983, as amended; (5) Nuisance means anything which is injurious to health, offensive to the senses, or the free use of property so as to interfere with the comfortable enjoyment of life or property; or adversely affects the entire community or neighborhood, or any substantial number of persons, even though the extent of the annoyance or damage inflicted upon individuals may be unequal; and is caused by or is a result of the management of solid wastes in violation of K.S.A. 65-3401 et seq. or the regulations adopted under those statutes; (6) Person means individual, partnership, firm, trust, company, association, corporation, institution, political subdivision or state agency or federal department or agency; (7) Processed tires means tires that have been shredded, cut, chipped or crumbled to reduce them to at least fifty percent (50%) of their original volume; (8) Putrescible waste means solid waste which contains organic matter capable of being decomposed by microorganisms and which are capable of attracting or providing food for birds and disease vectors; (9) Secretary means the Secretary of the Kansas Department of Health and Environment; (10) Shawnee County includes all cities, townships and political subdivisions located therein; (11) Solid waste means garbage and other discarded materials including, but not limited to solid, semisolid, sludges, liquid and contained gaseous waste materials 393 resulting from industrial, commercial, agricultural and domestic activities. Such term shall not include hazardous wastes; (12) Tire monofill means a permitted solid waste landfill or landfill cell in which only processed tires are placed; and (13) Vector means rodents, flies, mosquitoes, or other pests capable of transmitting disease to humans. (Code 2006; History: H.R. Res. 1995-5, § 1.0) Sec. 28-192. Permit Required. Except as provided in this article, no person shall operate a tire monofill within the County without first obtaining a tire monofill permit. Application for a tire monofill permit shall be made through the County Health Agency on forms so provided. This permit shall be in addition to any other licenses or permits required by the Kansas Department of Health and Environment. (Code 2006; History: H.R. Res. 1995-5, § 2.0) Sec. 28-193. Application. Information submitted on the application shall include: (1) Name and address of property owner and name and address of operator; (2) Legal description of the site; (3) Access routes to the fill site with a statement from the Director of Public Works that the routes are adequate to serve heavy truck traffic; (4) An area map showing the fill site and its surroundings; (5) A map of the fill site showing: (a) Ingress and egress; (b) Internal roads; (c) Lateral and vertical extent of the fill; (d) An engineering or architectural plan showing the location and size of the monofill cells; (e) Location and types of fences and gates; (f) Drainage patterns, present and final; (g) Extent and slope of all finished faces; and (h) Sequence of filling; (6) A narrative operational procedure which states: (a) The maximum time interval between cover applications; (b) The depth of cover layers; (c) How ingress to the site will be controlled; (d) The grade of all finished slopes; (e) The ultimate land use of the site; and (f) The estimated filling time schedule and closure date; (7) A statement of fire protection procedures; 394 (8) A statement of salvaging or harvesting procedures, if any; and (9) A statement the permit holder will comply with all applicable laws, rules and regulations ofthe State of Kansas and the County. (Code 2006; History: H.R. Res. 1995-5, § 2.2) Sec. 28-194. Permit Fee; Inspection; Performance Bond; Permit Issued. Upon receipt of an application and payment of a Five Hundred Dollars ($500) permit fee, the County Health Agency shall cause an inspection of the proposed location to be made. If the Agency finds from the application and the inspection that operation of the proposed tire monofill is in compliance with this article and applicable regulations, the applicant shall deposit a performance bond to insure proper site closure. The amount of the bond shall be set after consultation with the County Engineer. Then a permit shall be issued. Information submitted on the application form may be made a condition of the permit. The fee shall be deposited in the public health operating fund. Once the permit is granted, the permit fee shall be non-refundable. (Code 2006; History: H.R. Res. 1995-5, § 2.3) Sec. 28-195. Permit Non-Transferable. No permit issued under this article shall be transferred or assigned or used by any other person other than the one to whom it was issued and no permit shall be used at any location other than the one described in the application upon which it was issued. (Code 2006; History: H.R. Res. 1995-5, § 3.0) Sec. 28-196. Operational Requirements. (A) A permanent benchmark shall be established at the site. (B) Requests for deviations from the approved operational plan shall be submitted in writing for approval by the County Health Agency prior to the occurrence of the deviation. (C) Final cover depth shall be no less than twenty-four (24) inches total, with a layer of topsoil that will be seeded with grass. (D) Ingress by vehicle to the fill site shall be controlled by a fence with a lockable gate. Such gate shall be locked at all times an attendant is not on duty. An attendant shall be on duty when the gate is unlocked. (E) The maximum finish grade on any slope shall be three-to-one (3 to 1). (F) No putrescible, liquid or hazardous wastes shall be dumped at a tire monofill site. Should such wastes be deposited on site, they shall be removed and disposed of properly within twenty-four (24) hours. (G) All interior roads in the tire monofill site shall be at a minimum rock base or equivalent. All such roads shall be so constructed that they prevent tracking of mud onto the public roadways adjacent to the site. (H) The tire monofill shall be operated in compliance with the operations plan and any restrictions on the permit. (I) The filling operation shall maintain at least five (5) feet vertical separation between waste material and the seasonal high water table. (Code 2006; History: H.R. Res. 1995-5, § 4.0) 395 Sec. 28-197. Permit Renewal. All tire monofill permits shall expire the first day of January following the date of issuance. A permit may be renewed upon payment of a One Hundred Dollars ($100) renewal fee and compliance with this article. Such fee shall be deposited in the public health operating fund. (Code 2006; History: H.R. Res. 1995-5, § 5.0) Sec. 28-198. Site Closure. (A) The site shall be closed in accordance with the K.A.R. 28-29-28, et seq. The finished surface of the filled area shall be covered and maintained with adequate topsoil and seeded to provide vegetation. Seeded slopes shall be covered with straw or similar material to prevent erosion. Bulky items shall not protrude through the top or side slopes. (B) After closure of a tire monofill site, a detailed description, including a legal description, shall be filed with the County Register of Deeds. The description shall include location of wastes, depth of fill and other information of interest to future landowners. (Code 2006; History: H.R. Res. 1995-5, § 6.0) Sec. 28-199. Notice OfViolation. Whenever the County Health Agency determines that there has been a violation of any provisions of this article, said Agency shall give notice of such alleged violation to the tire monofill permit holder. Such notice shall: (1) Be in writing; (2) State the particular violations alleged to exist or have been committed; and (3) Provide a reasonable time for correction of the particular violation; which shall in no case be more than ninety (90) days. (Code 2006; History: H.R. Res. 1995-5, § 7.0) Sec. 28-200. Penalties For Violation. (A) Any person found to be in violation of this article shall be deemed guilty of a Class B misdemeanor, and upon conviction or a plea of guilty thereof, may be fined a definite sum of money not exceeding One Thousand Dollars ($1,000). (B) Violation of the terms of this article by any person shall constitute a separate offense for each day the violation continues. (Code 2006; History: H.R. Res. 1995-5, § 8.0) Sees. 28-201- 28-240. Reserved. ARTICLE V. ROLLING MEADOWS RECYCLING AND DISPOSAL FACILITY Sec. 28-241. Special Use Permit For Landfill. (A) History. The Board, by Res. '1978-168, granted a special use permit to the N.R. Hamm Co., to operate a sanitary landfill on property generally located about the west side of U.S. 75 Highway and extending between Northwest 70th and Northwest 78th Streets, and legally described on Exhibit "A." Res. 1985-68 reassigned responsibility for the use and operation of the sanitary landfill to Topeka Waste Systems, Inc. Said special use permit was issued on June 22, 1978, for a period of five (5) years to be followed by two (2) consecutive five (5) year options, Res. 1985-68 and Res. 1988-89, respectfully. Howard Johnston, General Manager of Rolling Meadows Recycling and Disposal Facility, a division of Waste 396 Management of Kansas, Inc., has requested that said special use permit be extended for a period of one hundred (100) years. (B) Special Use Permit Extended for Remaining Life of Landfill. The special use permit as originally granted by Res. 1978-168 is hereby extended for the remaining life of the landfill subject to review on or before June 22, 1998, and every five (5) years thereafter. It shall be the responsibility of the operator to submit a report of landfill operations to date, including an updated site plan indicating completed landfill areas with final established grades and vegetative cover, remaining phases of landfill operation, stockpile areas, and updated site life calculations indicating bank cubic yards of in-place airspace. The operator shall submit the report and plan to the County Public Works Director and County Health Officer for review and report to the Board. Should modifications to the original Operations Plan or Restrictions of Use be proposed, the Board may submit such modifications to the Topeka-Shawnee County Metropolitan Planning Commission for public hearing and recommendation, prior to final consideration by the governing body. (Code 2006; History: Res. 1993-77, § 1) Sec. 28-242. Restrictions. The extension of said special use permit shall be conditioned upon and subject to the following Restrictions of Use: (1) The sanitary landfill shall be operated in accordance with the "Operations Plan Rolling Meadows Recycling and Disposal Facility" dated March 1993 (Exhibit "B"). (2) The County Health Agency (hereafter "Health Agency") shall be the responsible local agency for the inspection of the operation and the enforcement of compliance with all applicable health and sanitary regulations heretofore or hereafter established by the County Health Agency and/or the Kansas Department of Health and Environment (hereafter "KDHE"). Such inspections shall be conducted by the County Health Agency at the prerogative of the Health Officer, but, not less than one (1) inspection per month will be conducted by said County Health Agency and a written report on the findings filed with the Board. The County Public Works Department is authorized to assist said Health Officer in conducting the inspections to determine the adequacy of property surface drainage. (3) Such property and the operation of the sanitary landfill shall, at all times, be under the control of the operator to prevent the unauthorized use of such sanitary landfill or the disposal of solid or liquid waste by persons other than employees of the operator. (4) The property on which the sanitary landfill is located shall be fenced at all times, limiting access to the sanitary landfill to only one (1) point of access through the fence, which point of access will be protected by a gate which shall be locked at all times when an attendant is not present. (5) The eastern boundary of the property bordering U.S. 75 Highway shall be properly maintained by use of a grass covered earthen berm and/or planting of trees to provide necessary screening. (6) The property shall be fenced with appropriate fencing which will intercept debris and prevent the same from leaving the property on which the sanitary landfill is located. The adjacent area shall be regularly policed by the operator, in order to prevent the accumulation of unsightly or unsanitary debris which may have 397 originated from the sanitary landfill. The adjacent area shall include public and private property located within one-half (112) mile of the subject property. (7) There shall be at all times an operable tractor or earth moving equipment located on the property and under the ownership or management or control of the operator. The operator shall enter into an agreement with a reputable equipment dealer, a copy of which agreement shall be on file with the County Clerk, which agreement will insure and guarantee that such equipment will be operative at all times and in no event shall the site be operated when such equipment is inoperative for more than four (4) hours. (8) Adequate and appropriate sanitation facilities as determined and approved by the Health Agency shall be provided on the site and be available for use of employees of the operator. (9) At no time shall any material located at the sanitary landfill be burned and in the event that a fire is unavoidably started through no fault of the operator, its agents or employees, all reasonable effort shall be made to extinguish the same. (10) All access roads located within the sanitary landfill which shall be traversed by delivery-type motor vehicles shall be composed of a surface of a liquid cut-back asphalt, or other approved material to insure a dust-free surface. (11) In no case will the final elevations be higher than those of the adjacent land, and the completed topography shall closely resemble the surface before landfill operations began. (12) The landfill shall be developed in accordance with the Site Development Plan, (Exhibit "C") and upon completion of each area, the operator shall, in writing, request an inspection by the Health Officer and a Certificate of Completion shall be issued upon the approval of the Health Officer prior to commencing the operation in any other area of the sanitary landfill. (13) The final surface shall be prepared as indicated in the Operations Plan and upon completion, the operator shall request a final inspection by the Health Officer, County Engineer and County agent to determine the state of completion. The Health Officer shall submit a completion report to the Board, who shall, if satisfied that all requirements are complied with, issue an order to release any performance of surety bonds outstanding against the operator. (14) A performance bond, with sufficient corporate surety approved by the Board, shall be filed with the County Counselor's office for the following purpose and in the following amount: to guarantee compliance with the provisions of the special use permit and restrictions of use thereon, and to insure that each requirement and restriction is complied with in the face amount of Fifty Thousand Dollars ($50,000). (15) This special use permit shall be terminated by the Board upon the acceptance of said Board of the final completion report as above required. (Code 2006; History: Res. 1993-77, § 2) Sec. 28-243. County Not Responsible For Operation Or Closing Of Landfill. It is expressly understood and agreed that the Board shall not be liable or responsible for the operation or closing of the sanitary landfill. (Code 2006; History: Res. 1993-77, § 3) 398 Sec. 28-244. Topeka Waste Systems Bound By Special Use Permit. By the signature of its authorized agents, Topeka Waste Systems, Inc., and its heirs, assigns, and successors in interest agree to be bound by the provisions of this special use permit and shall herein be known as the "Operator." (Code 2006; History: Res. 1993-77, § 4) Sec. 28-245. Compliance Officer; Complaint Procedure. The operator shall designate and notify the Board of the name, address, and telephone number of its compliance officers (and in case of change, forthwith renotify) who shall have the responsibility of handling and investigating all complaints and claims involving this landfill operation. Such compliance officer shall, within thirty (30) days from such complaint or claim, respond to such complaint with resolution or setting forth its position with regard to such claim or complaint. The complainants shall have the right thereafter to contact the Board which shall have the authority to ask for further explanation and response from the operator, if the Board deems necessary. This provision, however, shall not affect or abrogate any legal rights involved by any of these parties. The operator shall also summarize claims and complaints and the present status of each and forward such report to the Board annually as of the date of this permit renewal. (Code 2006; History: Res. 1993-77, § 5) Sec. 28-246. County Authority To Inspect, Revoke Permit; Remedial Measures. The Board, or an appointed representative, shall have the right, without advance notice, to enter the premises and inspect the landfill/quarry operation for compliance with the conditions ofthe permit, and shall have the authority to: (1) Order the stoppage of any operation occurring without a permit; (2) If there is a failure to comply with any of the provisions of the permit, order the operator to adopt such remedial measures as are necessary to comply with the terms of this permit. The operator shall be given up to ninety (90) days to rectify the condition. If such conditions have not been resolved within this time period, the Board shall have the authority to revoke all or any portion of this permit; (3) Order the immediate suspension of operations if, after due notice and an opportunity to be heard, it is determined by the Board that the permitted operation is causing, or can reasonably be expected to cause, a significant, eminent danger to the health, safety, or welfare of the public, or to the environmental quality of the surrounding area. Where it is found that the danger cannot be abated, the Board may immediately suspend the operation. Where the conditions do not pose an eminent threat, the operator shall be given up to ninety (90) days to rectify the problem. If the conditions have not been resolved within that time period, the Board shall have the authority to revoke all or a portion of the permit; (4) If a pattern of unwarranted violation of the conditions of the permit is found to exist as a result of the permitted use, the Board shall have the right, after due notice and hearing to suspend the permit; and/or (5) Order the operator to adopt such remedial measures as are necessary to comply with the terms of the permit and to issue, after due process, a final order revoking the permit when the required actions have not been taken. (Code 2006; History: Res. 1993-77, § 6) 399 Sec. 28-247. Adherence To Applicable Laws. All applicable regulations of the KDHE and any other applicable agency shall be strictly adhered to and any permit required by these agencies shall be obtained by the operator. It is the intent of the Board that the operator be subject to such stricter regulations of any other applicable State and/or Federal agencies, if any, which may be adopted in the future by any such agency without further action by the Board and that the operator shall comply with any and all changes in law and regulations then applicable accordingly. The Board reserves the right to apply such new laws or regulations effective to the operator by reference and incorporation into this permit accordingly. (Code 2006; History: Res. 1993-77, § 7) Sec. 28-248. Quarry Activity. In conjunction with the sanitary landfill, limited quarry activity shall be permitted whose operations shall be limited as follows: (1) Quarry operations including the removal of overburden, and the extraction and processing of limestone; transportation and hauling of limestone and materials; and, blasting operations shall be limited to the same days and hours of operation as the sanitary landfill as listed in the "Operations Plan" dated March 1993. It is the intent of the operator that the hours of operation shall be the maximum time and shall be operated at such maximum time only as demand and construction requirements dictate. The operator shall endeavor to preplan such requirements wherever possible to limit the need of maximum time; and (2) Blasting operations shall be limited to weekdays between the hours of 8:00 A.M. to 6:00P.M. All blasting operations shall be performed by qualified personnel, and will be licensed and inspected by the United States Department of the Treasury, Bureau of Alcohol, Tobacco and Firearms and by the United States Department of Interior Mining Enforcement and Safety Administration. Blasting charges shall be minimal, and shall be set off only in delays. No single day shall be larger than one hundred fifty (150) pounds of explosives. However, in no case shall the United States Bureau of Mining Standard of Scale Distance (SD) exceed seventy (70) for the closest structure. Exceptional conditions, i.e. approaching thunderstorms, may require earlier or later blasting for safety reasons, however, blasting under these special conditions shall be documented. The SD may be reduced if the operator submits an instrument monitored program approved by the Board. (Code 2006; History: Res. 1993-77, § 8) Sec. 28-249. Filing Locations. This article and all exhibits referenced herein shall remain on file with the County Health Agency, County Public Works Department, County Clerk, and Board. (Code 2006; History: Res. 1993-77, § 9) 400 Sees. 28-250 - 28-280. Reserved. ARTICLE VI. REFUSE RATES Sec. 28-281. Refuse Director Sets Commercial Refuse Rates. The service charges, or fees, for collection of refuse by the County Refuse Department from each commercial account shall be set by the County Refuse Director or his or her designee and shall become effective immediately. (Code 2006; History: Res. 1999-187, § 1) Sec. 28-282. Refuse Director Sets Residential Refuse Rates. (A) The service charges, or fees, for collection of refuse by the Shawnee County Refuse Department from each residential account may be set by the County Refuse Director or his or her designee and shall become effective immediately, provided however, that residential fees shall not increase more than two percent (2%) per year without express approval from the Board. (B) The current Shawnee County residential rates shall remain in full force and effect until same are amended as provided herein. (Code 2006; History: 2002-244, §§ 1-2) Sec. 28-283. Refuse Collection In Non-Ninety Gallon Containers. (A) The County Refuse Department will continue to collect trash not in the ninety (90) gallon containers under the following conditions: (1) The customer has first filled the ninety (90) gallon container, except in infrequent situations in which the container would have to remain at curbside for an extended period of time, such as when the customer is out of town. Multi-family housing will continue to be serviced by dumpsters, cans and bags; (2) The additional trash does not exceed the existing sixty-five (65) pound weight limit per can or bag and is a manageable amount of waste for a residential collection route; (3) The additional trash is placed at the same alley or curbside location as the container; (4) The trash is in some form of container, either trash bag or can. If the additional trash is branches, it must be tied in bundles as specified by the Refuse Department; (5) No biological, chemical or other hazardous household waste will be collected; and (6) For bulk items such as furniture and appliances, the customer must call and schedule a separate time for collection. (B) Customers are encouraged to purchase a second cart if the amount of waste consistently exceeds what can be placed in the ninety (90) gallon containers. (Code 2006; History: Res. 1997-138, §§ 1-2) Sec. 28-284. Refuse Rate Waiver For Community Groups. (A) Community groups, upon written application to the County Refuse Department, may have dumpster containers placed in their communities by the Refuse Department, free of charge. 401 (B) The granting of such applications shall be dependent on the availability of the desired size of dumpster container at the desired time of placement. (C) This section is enacted with the intent that waiver of the normal cost or rental fee for dumpster containers shall enable use by the general public, and shall be for the betterment of the community as a whole. (D) This section is not enacted with the intent to thwart the legitimate business purpose served by the County Refuse Department making available its dumpster containers for a set cost or rental fee. (E) This section is not to be construed to allow private individuals or for-profit entities to obtain waivers of the normal cost or rental fee charged for the placement and use of Refuse Department dumpster containers. (Code 2006; History: Res. 1996-122, §§ 1-5) Sees. 28-285 - 28-340. Reserved. ARTICLE VII. UTILITY BILLING SYSTEM Sec. 28-341. Combined Utility Bill. The City of Topeka Water Department will administer the production of, the delivery to the customer of, and the collection of revenue from a combined utility bill for the City of Topeka Water Department, City of Topeka Water Pollution Control Division and the County Refuse Department and charge an administrative fee to the Water Pollution Control Division and Refuse Department for this service. (Code 2006; History: H.R. Res. 1982-21, § 1) Sec. 28-342. Cost Allocating Method. In determining the costs to be allocated among the entities as set forth in this article, the Water Department shall include only those costs which are customarily allocable costs of billing, collecting, and meter reading as determined by reference to generally accepted accounting procedures. The computation of cost allocations shall be subject to at least annual review by an independent certified public accountant from the firm employed to perform the annual audit for the City of Topeka Water Department. The data and methods to be used to arrive at an equitable sharing of the appropriate costs in producing, delivering and collecting revenues from a combined utility bill shall be defined as follows: (1) Costs to be allocated: (a) City of Topeka Computer Service Department billings to the Water Department for the combined bill which include: (i) Support system costs; (ii) Device rental/purchase and maintenance costs; (iii) Form costs; and (iv) Professional services fees. Provided, computer devices and special reports used exclusively in the Water Pollution Control Division or Refuse Department are not shared costs; (b) Employee salaries and salary related employee benefits, including taxes, insurance premiums, retirement contributions, clothing allowances and uniforms provided, for those Water Department employees engaged in the following work functions: 402 (i) Customer service inquiry; (ii) Data entry; (iii) Cashier/collections; (iv) Meter reading; and (v) Meter maintenance; (c) Vehicle expenses, including operation, maintenance, depreciation and insurance, incurred for: (i) Meter reading; and (ii) Meter maintenance; (d) Material and supplies, including meter books, equipment, repair parts and supplies, used for: (i) Meter reading; and (ii) Meter maintenance; (e) Postage; (2) Data for determining allocation: (a) Appropriate Water Department expenses as described in § 28-342(l)(a); (b) Number of customers billed for each utility; (c) Number of Water Pollution Control Division customers billed computed on water consumption; (d) Revenue produced from each utility's portion of the bills. (Revenue does not include taxes, delinquent service charges or other fees charged to the customer over and above the regular bill to be computed from rate schedule of each utility.); (3) Method of allocating costs: (a) The Water Department will use data gathered from the period from January through June to compute the administrative fee to be charged to the Water Pollution Control Division and Refuse Department during the succeeding months of August through January, and data gathered from the period of July through December to compute the administrative fee to be charged to the Water Pollution Control Division and Refuse Department during the succeeding months of February through July; (b) When the combined billing system starts producing and delivering bills to the customer, data gathered from the three (3) utilities' records for the preceding six (6) month period will be used to initially compute the administrative fee until a complete January through June or July through December data compiling period has elapsed; (c) The administrative fee will be charged monthly to the Water Pollution Control Division and Refuse Department and will be a flat fee which changes only after a new administrative fee has been established in accordance with the procedure set forth herein; (d) The administrative fee will be computed as follows: 403 (i) For the Water Pollution Control Division and Refuse Department: Total expenses for computer services, customer service inquiry, data entry, cashier/collections and postage in the preceding data compiling period divided by six (6); multiplied by the weighted average of the number of customers billed for each utility to the total number of customers billed for all three (3) utilities and each utility's revenue to total revenue derived from the bills for the data compiling period; (ii) For the Water Pollution Control Division, the amount computed in § 28- 342(3)(d)(i) shall be added to an amount to be computed as follows: One half (112) of total expenses for Meter Reading and Meter Maintenance for the data compiling period divided by six (6) and multiplied by the percentage of total Water Pollution Control Division customers billed on the basis of metered water to total Water Department customers billed in the data compiling period. (Code 2006; History: H.R. Res. 1982-21, § 2) Sec. 28-343. Administration. (A) Collections. All amounts billed on the system will be collected by the Water Department and will be considered Water Department money. (B) Payments, Deductions, Charges. At the end of each month, the Water Department will pay to the Water Pollution Control Division and Refuse Department respectively the total amount billed to each utility's customers for the preceding month, plus or minus adjustments, plus uncollectible account amounts (previously charged back to the appropriate utility) that have been paid, minus current uncollectible accounts, minus the administrative fee. (C) Data Entry, Mailing, Delinquency, Control, Customer Applications, Inquiries and Complaints, Adjustments. The Water Department will administer: (1) All data entry that affects the combined billing database; (2) The printing and mailing of all bills; (3) Delinquency control which will consist of: (a) Mailing delinquent notices; (b) Turning off water service, and (c) Turning over to an outside collection agency unpaid accounts (uncollectible accounts) that do not respond to delinquent notices and/or water turn off; and (4) Customer applications, inquiries, complaints and adjustments for Water Pollution Control Division and Refuse Department customers as authorized and agreed to in writing by the head of each utility. (D) Internal Accounting. The Water Department will collect all payments and post to the accounts. The internal accounting control will be as follows: (1) The Water Department portion of the bill, including unpaid delinquent service charges, other fees and taxes will be paid first; (2) After the Water Department portion is paid and payment is not sufficient to pay the Water Pollution Control Division and Refuse Department portions in full, payment will be applied to the two (2) portions to each's percentage of the total of both unpaid portions; 404 (3) If a second bill is rendered and an unpaid balance is carried forward from the preceding bill, the balance carried forward will be paid first as in§§ 28-343(D)(1) and 28-343(D)(2); (4) If a check in payment of an account is uncollectible and must be charged back to the account, it will be charged back in reverse order to its original application to the account; (5) Overpayments will be applied to future billings in the order described in §§ 28- 343(D)(1), 28-343(D)(2) and 28-343(D)(3); (6) Water consumer deposits will be applied to the total combined bill as described in §§ 28-343(D)(1), 28-343(D)(2) and 28-343(D)(3) unless the customer gives specific instructions to apply the deposit to the Water Department portion only; and (7) All credit balances on closed accounts will be considered Water Department money and will be ultimately advertised with unclaimed Water Consumer Deposits as provided in § 44-55 of the Code of the City of Topeka. (Code 2006; History: H.R. Res. 1982-21, § 3) Sec. 28-344. Review. From the date the billing system starts producing and delivering combined bills to the customer, this article shall be reevaluated at least quarterly by the department heads of the City of Topeka Water Department, City of Topeka Water Pollution Control Division and County Refuse Department. (Code 2006; History: H.R. Res. 1982-21, § 4) Sees. 28-345- 28-390. Reserved. ARTICLE VIII. LANDFILL SURCHARGES Sec. 28-391. Rescission Of Landfill Surcharges. (A) Home Rule Resolutions 1990-10, 1991-3, 1992-11, 1994-1, and any other resolutions in conflict with the intent to rescind all Shawnee County surcharges on any landfill in Shawnee County are hereby rescinded. (B) Nothing in this section should be construed to limit or reduce the solid waste reduction and recycling program in Shawnee County. (Code 2006; History: H.R. Res. 1997-2, §§ 1-2) Sees. 28-392 - 28-430. Reserved. 405 APPENDIXF Example Process to Ascertain a New or Expanded Project's Feasibility EXAMPLE PROCESS TO ASCERTAIN A NEW OR EXPANDED PROJECT'S FEASIBILITY 1. IDENTIFY AND PLAN Conduct a preliminary analysis. Early research will help to determine if a full investigation is necessary. a. Create an idea outline i. Outline everything you hope to achieve and why it is important to your community. b. Assess the demand for the proposed project. i. Try to find examples of this type of project and whether or not others have had success in execution. c. Determine risks and potential roadblocks of the project. i. Outline anything that may pose a threat to your success. d. Create a scope outline. i. Is this project technically feasible? ii. Is this project legal? iii. Is this project operationally feasible? iv. Is this project feasible within a reasonable period of time? v. Is this project economically feasible? 2. RESEARCH Learn about the market. The proposed project will likely impact all residents in the County. a. Assess census data. b. Conduct public surveys. c. Hold focus groups meetings. d. Seek input from other counties that have successfully implemented similar projects. Example Process to Ascertain a New or Expanded Project's Feasibility Page 1 3. ANALYZE Perform financial and operational analyses. a. Determine the project's technical/operational/economic feasibility. b. Consider everyday costs such as materials and wages. c. How will your project be funded? Who will provide the funds? d. Will the project generate revenue? Will the revenue be sustainable? e. What is the financial cost of failure? f. Which risks will impose undue financial burden on your budget? g. How much money will be needed to complete the project, including risks? h. Will new equipment be needed? i. Will more staff be needed? Will County employees be needed or will volunteers run the program? j. Will new and/or existing staff need additional training? Who will pay for any training? k. How will the project be marketed? What are the costs? 4. IMPLEMENT Decide if implementing the project is feasible. a. Compile all the data. b. Look at financial predictions first as they tend to play the biggest role in decision making. c. Analyze all findings and determine the best option. d. If there are some concerns with certain aspects of feasibility, this does not mean you have to scrap the project altogether. Perhaps this is an opportunity to reevaluate your approach, your budgets, or your end goal to better suit your project. e. Develop an implementation timeline. Example Process to Ascertain a New or Expanded Project's Feasibility Page2 APPENDIXG Checklist for Plan Review and Implementation Evaluation CHECKLIST FOR PLAN REVIEW AND IMPLEMENTATION EVALUATION During the solid waste management committee's (Committee) semi-annual meetings, the Committee will: • Review the plan's goals and assess implementation efforts. • Ensure updated and consistent information is being communicated through public education efforts. • Determine if any minor or major plan adjustments are needed. • Set objectives and deadlines for the development of any minor or major plan adjustments. • Determine what, if any, additional resources (i.e., financial, human, etc.) are needed to implement the adjustments. In addition, on an annual basis the Committee will: • Assemble any updated waste and recycling data for inclusion in the plan. • Update the plan as needed to reflect the agreed-upon minor or major adjustments. o Possible minor adjustments to address include: :>- Updates on any projects as stated in the plan. :>- Results of any newly implemented programs. :>- Results of any ongoing studies or research that are, or could, affect solid waste management decisions within Shawnee County. o Possible major changes to the plan would include: :>- Any proposed change to waste management activity that is specifically required or precluded under the current plan. :>- The availability of waste collection services has been reduced or expanded for some or all waste generators. :>- A solid waste facility permitted by KDHE has been added or eliminated. :>- Recycling services have been added or eliminated. :>- A change to the implementation plan and/or schedule has occurred or will occur. :>- A change in financing methods has occurred or will occur. Checklist for Plan Review and Implementation Evaluation Page I • If no adjustments to the plan are being made or if only minor adjustments to the plan are needed, submit a Letter of Notice to the Shawnee County Board of County Commissioners communicating the results of plan review and provide a copy of said letter to KDHE. • If major adjustments to the plan are being made: o Submit the updated plan to Committee members for final review and approval. o Submit the Committee-approved, updated plan to the Shawnee County Planning Department for review and approval. o Hold a public hearing. o Present the Committee-approved, updated plan to the Shawnee County Board of County Commissioners for review and adoption. o Submit the adopted plan to KDHE. Checklist for Plan Review and Implementation Evaluation Page2 ASSESS AT LEAST ANNUALLY IN-PLACE PROGRAMS: • Progress toward waste diversion relative to electronic waste and tires. • Single-stream recycling programs (added, expanded, or eliminated). • Recycling programs for multi-family complexes (added, expanded, or eliminated). • Drop-off recycling sites (added, expanded, or eliminated). • Status of household furnishing and building material reuse programs. • Status of glass recycling program (sites added or eliminated). DISPOSAL OPTIONS: • Are there any issues with the Rolling Meadows RDF current operations that need to be addressed? • Does Rolling Meadows RDF have infrastructure in place to accept the quantity of solid waste currently being generated in Shawnee County? • Can the Rolling Meadows RDF handle the quantity of solid waste that is projected to be generated in Shawnee County? • What is the remaining capacity of Rolling Meadows RDF as reported in its most recent annual permit renewal? • Were any solid waste facilities added or eliminated? • Are there any plans to add new solid waste facilities or expand existing facilities? • What is the status of options to address the Kansas City metropolitan area's disposal needs? RECYCLING AND PUBLIC EDUCATION: • Recycling residue rate for the most recently ended calendar year. • What is the status of restrictions due to the Covid-19 pandemic, or other similar circumstances? • How have these restrictions or circumstances impacted public education efforts? • Are there any new or expanded opportunities for public education programs? SOLID WASTE MANAGEMENT COMMITTEE INITIATIVES: • Are any new or expanded initiatives planned? • Are any additional human or financial resources needed? • Are semi-annual meetings sufficient to address the County's solid waste needs? Checklist for Plan Review and Implementation Evaluation Page3 GOALS AND IMPLEMENTATION: • Progress toward GOAL of reducing contamination in single-stream recyclables. • What is the status of improving and increasing public education efforts? Is the recycling website online? Is the website being regularly updated and maintained? • What is the status of the social media campaigns regarding recycling programs in the County? Are social media messages being broadcast on a regular basis? Are additions or modifications to the campaigns needed? • What is the status of the quarterly broadcast segments and press releases to address recycling, reuse, source reduction, and waste diversion? • What is the status of in-school programs to promote recycling, reuse, and source reduction? • Are consistent program information and materials being disseminated? • What is the recycling residue rate for the past calendar year? How does this compare to previous years? Is the recycling residue rate declining? • Progress toward GOAL of promoting reuse programs for household furnishings and building materials. • What specific methods have been undertaken to create a demand for these reuse materials? • Is information regarding the reuse of these materials being disseminated through the standalone website and social media campaigns? DEMANDS AND OBSTACLES: • Have restrictions initiated to combat the Covid-19 pandemic been eased or tightened? • Are these restrictions impacting solid waste and recycling programs, and if so, how? • Are more or less waste and recyclables being generated? Can these differences be attributed to the Covid-19 pandemic? • What is the status of recycling material markets? Is the situation forecast to improve or decline? What steps need to be initiated to address the impact of these markets? Checklist for Plan Review and Implementation Evaluation Page4 UPDATE AT LEAST EVERY FIVE YEARS COUNTY CHARACTERISTICS: • County, community, and township population • Population density and distribution • Seasonal population variations • Projected population growth • Demographics • Assessed values for communities and townships • Workforce and employment data • Industries operating within the County • Road limitations and restrictions • Remaining capacity of MSW landfills in the region SOLID WASTE MANAGEMENT SYSTEM: • Haulers providing services in the County and types of waste they collect • Quantity data for the types of materials generated and collected in the County • Quantity data for the types of materials imported to the County • Quantity data for the types of materials exported from County generators • Five years of solid waste inflow data for the Rolling Meadows RDF • Five years of recyclables inflow data for the Shawnee County MRF • Five years of material inflow data for any C&D landfills operating in County • List permitted solid waste processing facilities • List county-permitted clean rubble facilities • List permitted tire, composting, and electronic waste processing facilities • List entities that handle: o Antifreeze o Tires o Oil o Metals o Transmission fluid o White goods o Lead-acid batteries o Electronics o Vehicles o Wood pallets • List entities that provide dumpster services • Changes in local regulations relative to solid waste management • Fees and surcharges Checklist for Plan Review and Implementation Evaluation Page5 FUTURE CONSIDERATIONS: • Waste generation rate • Recycling rate • Projected waste generation • Were any new waste or recyclable handling facilities added in last 5 years? • Did any waste or recyclable handling facilities cease operations in the last 5 years? Checklist for Plan Review and Implementation Evaluation Page6 Shawnee County Department of Corrections 501 S.E. 8th Street - Topeka, Kansas 66607 Brian W. Cole, Director Adult Detention Facility -501 SE 8th- Topeka, Kansas 66607- (785) 251-5000- FAX (785) 251-4924 Youth Detention Facility- 401 SE 8th- Topeka, Kansas 66607- (785) 251-6459- FAX (785) 251-4963 Corrections Annex- 818 SE Adams- Topeka, Kansas 66607- (785) 251-5000 - FAX (785) 251-4930 TO: Board of County Commissioners FROM: Brian Cole, Director flvL DATE: February 1, 2021 SUBJECT: Request to purchase ballistic vests and 800mHz Radios with Grant funds I am requesting approval for the purchase of eight ballistic vests and fifteen 800mHz radios and associated equipment using 2020 Byrne Justice Assistance Grant (JAG) Program funds. The total of these purchases will be $35,471.25. The JAG funding amount is $32,497, the remaining $2,974.25 will be supported by our 2021 operational budget. You approved the memorandum of agreement with the City of Topeka indicating that we would share the funding of this grant in July, 2020. We have been notified that the funds are now available for our use. We have consulted with Administrative Services Director Betty Greiner regarding this purchase. Thank you for your consideration of this request, and I will be happy to answer any questions you may have. BWC:ek cc: Betty Greiner, Director of Administrative Services Eve Kendall, Deputy Director File QUOTE-1320032 • MOTOROLA SOLUTIONS 08/10/2020 SHAWNEE COUNTY DEPT OF CORRECTIONS 200 SE 7th Street Topeka, KS 66603 Dear Brett Fisher, Motorola Solutions, Inc. is pleased to present SHAWNEE COUNTY DEPT OF CORRECTIONS with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs. This information is provided to assist you in your evaluation process. Our goal is to provide SHAWNEE COUNTY DEPT OF CORRECTIONS with the best products and services available in the communications industry. Please direct any questions to Brad Grabar at [email protected]. We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote. Sincerely, Brad Grabar Motorola Solutions Manufacturer's Representative • MOTOROLA SOLUTIONS QUOTE-1320032 SHAWNEE COUNTY CONTRACT '#. c <;, 1- ~elL I Billing Address: Shipping Address: Quote Date:08/1 0/2020 SHAWNEE COUNTY DEPT OF TBS ELECTRONICS, INC Expiration Date:11/08/2020 CORRECTIONS 5225 SW TOPEKA BLVD Quote Created By: 200 SE 7th Street TOPEKA, KS 66609 Brad Grabar Topeka, KS 66603 us [email protected] United States End Customer: SHAWNEE COUNTY DEPT OF CORRECTIONS Brett Fisher [email protected] 785-251-6630 Contract: 19182- STATE OF KANSAS Payment Terms:30 NET Ltne # Item Number Descnption Qty List Price Contract Pnce Ext. Sale Pnce H84UCD9PW5AN APX 1000 7/800 MHZ MODEL 15 $1,391.00 $1,043.25 $15,648.75 1.5 PORT ABLE 1a QA04096AA ENH: P25 TRUNKING 15 $1,070.00 $802.50 $12,037.50 1b OA04146AA AL T: 1M PRES LI-ION 2800MAH 15 $100.00 $75.00 $1 ,125.00 (PMNN4448) 1c QA05100AA ENH: STD 1 YR WARRANTY 15 $0.00 $0.00 $0.00 APPLIES NO SFS 2 PMPN4174A CHGR DESKTOP SINGLE 15 $76.00 $60.80 $912.00 UNIT IMPRES, US/NA 3 PMMN4084A AUDIO ACCESSORY- 15 $95.00 $76.00 $1,140.00 HEADSET,PLUS RSM NC IP54 THRD 3.5MM JACK RX Grand Total $30,863.25(USD) Notes: Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underl yi ng Agreement"") that authorizes Customer to purchase equipment and/or services or lice nse software (collectively ""Products""). If no Underlyi ng Agreement exists between Motorola and Custome r. then Motorola"s Standard Terms of use and Purchase T arms and Conditions govern the purchase of the Products. Page 2 QUOTE-1320032 • MOTOROLA SOLUTIONS • PLEASE BE ADVISED: Motorola Solutions is moving towards being more environmentally green and emailing invoices. You may receive an email invoice instead of a mailed invoice, depending on the purchase. In addition, the invoice may have a new address for submitting payments. If you have any questions or would like to change where your electronic invoices will be delivered, please contact your credit analyst or dial 800-422-4210. Motorola's quote is based on and subject to the tenns and conditions of the valid and executed written contract between Customer and Motorola (the ""Under1ying Agreement'"') that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Tenms of use and Purchase Terms and Conditions govern the purchase of the Products. Page 3 • IIIIO'f'OROI..A SOLUTIONS Purchase Order Checklist Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/ Contract Number PO Date Vendor = Motorola Solutions, Inc. Payment (Billing) Terms/ State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destinati.on address must be documented on PO ) · PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone# and EMAIL for customer accounts payable dept Ship To Contact Name & Phone# Tax Exemption Status Signatures (As required) SHA\!Vi'' I'!P,~RES$_·.·· Dir. Eve Kendall Shawnee County Dept of Correction Shawnee County Dept of Correction 501 SE 8th Street 501 SE 8th Street Topeka,KS 66607 Topeka,KS 66607 !Activity i '' \ " ';:t:-;} '~ United Shield:United Shield - Molle Crossover Carrier 8 65.00 520.00 United Shield - Molle Crossover Carrier United Shield:United Shield - Double Pistol Mag 8 14.00 112.00 United Shield- Double Pistol Mag- 112.00 United Shield:United Shield Pouch - Taser Holster with 8 14.00 SR Buckle United Shield Pouch - Taser Holster with SR Buckle 112.00 United Shield:United Shield Pouch - Radio with Single 8 14.00 Buckle United Shield Pouch - Radio with Single Buckle United Shield:United Shield Pouch - Hand Cuffs 8 10.00 80.00 United Shield Pouch - Hand Cuffs 80.00 United Shield:United Shield - OC/CS 4 oz. Spray 8 10.00 Pouch United Shield - OC/CS 4 oz. Spray Pouch 72.00 United Shield:ID Placard - 3" by 8 1/2" 8 9.00 I D Placard - 3" by 8 1/2" 3,440.00 United Shield:United Shield -Virtus - lilA 8 430.00 United Shield -Virtus- lilA with soft trauma pack included Shipping would be 60-70 days or less from receipt of order SUBTOTAL 4,528.00 shipping would be less - based on quantity it would decrease per unit SHIPPING 80.00 TOTAL $4,608.00 Accepted By Accepted Date Shawnee County Sheriff's Office Sheriff Brian C. Hill Law Enforcement Center 320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641 785-251-2200 MEMORANDUM January 29, 2021 To: Shawnee County Commission From: Sheriff Brian C. Hill Re: Out of State Travel I will be sending 2 Officers to Johnston, lA to attend Tactical Warrant Service Training. Travel arrangements, per diem and other expenses will be paid out of 2021 budgeted funds. Please place this on your February 8, 2021 consent agenda. If you have any questions please let me know. Sincerely, r li~(_ fbJJ Brian C. Hill, Sheriff Shawnee County Shawnee I ~ounty '' , r'; P.arKs+ '!. recreation February 2, 2021 TO: Board of County Commissioners Shawnee County FROM: Tim L. Laurent, Directcvt . Parks + Recreation ~ .,.. RE: Fill Vacant Position Purpose: Board of Commissioners approval is requested on the following personnel and Human Resource action. The requested action is; to fill a Recreation Leader due to position resignation. The department requests to fill any subsequent positions which become vacant from filling these position. Justification: Vacant positions provide a unique opportunity for the department to work together with Shawnee County Human Resources to focus on ensuring the department is positioned for long-term growth. Advertise and fill the following vacant position- • Recreation Leader at an annual salary (including benefits) of $46,481.12 (Level 9). Assist in developing and managing a variety of programs, special events, and camps. Use existing systems to gather information, process paperwork and enter data m appropriate databases, recognizing and adopting efficient organizational solutions. TLIOM parks.snco.us • 3137 SE 29th Street • Topeka, KS 66605 • (785) 251·6800 Shawnee I ~ounty "'\ ~ r'; P.arKs+ -! recreation February 1, 2021 TO: Board of County Commissioners Shawnee County FROM: Tim L. Laurent, Director Parks +Recreation "(L RE: Amendment #1 to RAYS Swim Team Contract C167-2020 Park Services Division Purpose: Board of Commissioners approval and execution on the Amendment #1 to Shawnee County Contract C 167-2020 with the North Topeka RAYS is requested by Shawnee County Parks +Recreation. TheRAYS are a local swim team that will lease facility space at the Shawnee North Family Aquatic Center for practices and a swim meet for $2,500 to be deposited into the general fund. Justification: The department continues to analyze potential Partnerships as part of the implementation of the Master Plan in the following area of focus: Operational Partners are other entities and organizations that can support Parks+ Recreation's efforts to maintain facilities and assets, promote amenities and park usage, support site needs, promote programs and events. Offering a location to practice and compete encourages youth to join a swim program and strengthens the opportunities in which these participants may someday not only promote swimming but possibly become a lifeguard or water safety instructor. Keeping with the goal from our community vision detailed in the Master Plan, plans are to continue improving upon existing core programs including not only wellness and fitness programs but aquatic programs and events for all ages. This collaboration showcases how operational partnerships benefit not only the parties involved but the public as well. TLL/blt RL Attachments parks.snco.us • 3137 SE 29th Street • To eka KS 66605 • 785 251-6800 SHAWNEE COUNTY CONTRACT NO. c_G3_-2021 AMENDMENT #1 TO SHAWNEE COUNTY CONTRACT NO. C167-2020 BETWEEN SHAWNEE COUNTY AND NORTH TOPEKA RAYS SWIM TEAM FOR THE USAGE OF SHAWNEE NORTH FAMILY AQUATIC CENTER THIS AMENDMENT is agreed to this __ day of ______2021, by and between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS ("COUNTY"), and NORTH TOPEKA RAYS SWIM TEAM ("RAYS"), referred together as the ("PARTIES"). The Parties hereby agree as follows: WHEREAS, in Shawnee County Contract No. C167-2020, the Parties agreed allow a swim program to promote the sport of competitive swimming at Shawnee North Family Aquatic Center; and WHEREAS, the Parties desire to amend Shawnee County Contract No. Cl67-2020 to continue such program in 2021 as stated. NOW, THEREFORE, be it resolved that Shawnee County C167-2020 be amended as follows: 1. Shawnee County Contract No. C167-2020 is hereby amended and shall be effective May 1, 2021, through September 15, 2021. 2. Attachment A references the practice dates as Monday- Friday, May 26 -July 17, 2021, and the swim meet is set as to be determined for 2021 due to covid19 concerns. 3. FORCE MAJEURE. County reserves the right to postpone any event/activities as needed due to Covid-19 pandemic restrictions without penalty or loss of any deposits or funds paid by either party. County shall notify Rays of any such decision as soon as possible should such efforts be warranted. Furthermore, Rays shall have an updated emergency operations plan and address prevention strategies meeting CDC requirements and share such plans with the Department in order to proceed with the contractual obligations prior to the 2021 swim season. 4. Except as amended herein, all other terms and conditions of Shawnee County Contract C167-2020, shall remain in full force and effect. IN WITNESS WHEREOF, the Patties hereto have executed this Amendment on the day and year first above written. RAYS BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS Janson Garman, President Kevin J. Cook, Chair SHAWNEE COUNTY PARKS+ RECREATION ATTEST: r=r~Tim L. U urent, irector Cynthia A. Beck, Shawnee County Clerk Page 2 of2 Attachment A 2021 RAYS Swim Team Schedule Shawnee North Family Aquatic Center Weekday Practices Monday-Friday May 26-July 17 6:00-9:00 a.m. Swim Event - TBD Date 06/30/2021 Day of week Wednesday Time of event._S_:O_O_,.!p_m______a.m. ·I p.m. Toby, Brian From: Brzon, Jonathan Sent: Monday, January 25, 2021 5:17PM To: Tnt?M,.Rrian Subject: ~~f:·!~*~,m~J.·.~iioka.~lilltt~11'"'~· :~~-"ree , .. tiL .en .. k~... .. i Approved as to form and legality. JCB From: Toby, Brian Sent: Monday, January 25, 2021 5:16PM To: Brzon, Jonathan Subject: Rays Swim Team Agreement JCB, Need a review and approval to move forward with signatures. Thanks Shawnee l(ounty "-~, rf,; Brian L. Toby Compliance and Grant Supervisor Pr?:cr~~tio;; Direct: 785-251-6980 • parks.snco.us Meet you there! 1 Shawnee County Facilities Maintenance 200 SE 71h Street Topeka, KS 66603 (785) 251-4490 DATE: February 2, 2021 TO: Board of County Commissioners FROM: Bill Kroll, Facilities Maintenance Director SUBJECT: Request for approval to advertise and hire one each Maintenance Technician to fill the position vacated by Brent Smith who was recently promoted to the Maintenance Supervisor position at the North Annex. Estimated hourly rate for this replacement employee would range between $15.20 and$ 16.45 per hour (Range 10, steps 1-5). Respectfully, Bill Kroll Facilities Maintenance Director Shawnee County Facilities Maintenance 200 SE 7ttt Street Topeka, KS 66603 (785) 251-4490 DATE: February 2, 2021 TO: Board of County Commissioners FROM: Bill Kroll, Facilities Maintenance Director SUBJECT: Request for approval to release a Request for Pricing to complete repairs and adjustments to the Courthouse HVAC system documented in the recently completed testing and balancing report and the utilization of contingency funding to finance the necessary repairs up to $50,000. Review of the testing and balancing report completed in the late fall/early winter indicated that a total of 132 VAV (Variable Air Volume) boxes was deficient in some manner. 42 of the boxes either have damper actuator failure and/or were never hooked up to the original digital controls system. This RFP would be designed to correct the most pressing of the courthouse HVAC issues. Respectfully, Bill Kroll Facilities Maintenance Director Cc: Betty Greiner