Board of County Commissioners Agenda Thursday, November 20,2014, 9:00A.M

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BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, NOVEMBER 20,2014, 9:00A.M. COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS

1. Recognition of Scott Garcia by the 190th Security Forbes Squadron-Emergency Management.

2. Presentation regarding social service, service programs for the elderly and special alcohol and drug program funding and consider Resolution No. 2014-102 allocating the funding to specific agencies.

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

1. Consider acceptance of easements and authorization to pay the property owners the agreed settlement amount of $650.00 for the SW Glick Road over Wakarusa project-Public Works/Solid Waste.

2. Consider acceptance of easements and authorization to pay the property owners the agreed settlement amount of $1,620.00 for the NE Meriden Road culvert over un-named Tributary to Elm Creek project-Public Works/Solid Waste.

3. Consider acceptance of easements and authorization to pay the property owners the agreed settlement amount of $2,020.00 for the NE Meriden Road culvert over un-named Tributary to Elm Creek project-Public Works/Solid Waste.

4. Acknowledge receipt of a formal notice from the Midwest Transplant Network that they are terminating a sublease agreement, Contract 219-99, for lease of an area in the Law Enforcement Center, effective November 1, 2014.

5. Acknowledge receipt of a formal notice from the Visiting Nurses Association, Inc. that they will not be renewing their lease of property at 1800 SE 21st Street, effective December 31, 2014.

6. Acknowledge receipt of the November 19th Kansas Expocentre Advisory Board Agenda and minutes of the October 22nd meeting.

7. Acknowledge receipt of correspondence from Sheriff Jones regarding renewal of a subscription to the Quinlan Arrest Law Bulletin at a cost of $277.08 from November 1, 2014 through October 31, 2015.

8. Consider authorization and execution of Contract C410-2014 with Wells Bridges to serve as tournament director for Karate Spectacular tournament and coordinate volunteers, for a fee of 30% of entry fees-Parks and Recreation.

9. Consider signing the annual recertification document as part of Planning's participation in FEMA's Community Rating System.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

3. Consider approval of Resolution No. 2014-103 authorizing the issuance of a cereal malt beverage license to Seaman 66 located at 4206 N. Topeka Blvd. B. SHERIFF'S OFFICE- Sheriff Jones

1. Acknowledge receipt of correspondence from Sheriff Jones regarding acceptance of the bid for duty uniforms for the years 2014-2019 from Baysinger's Police Supply at a cost of $397.49 per uniform for an estimated total cost of$140,000.00.

C. PUBLIC WORKS/SOLID WASTE- Tom Vlach

1. Consider approval of request to issue a "Request for Proposal" for the purchase of one roll-off truck and five rear-loader trucks with a financial impact of $865,000.00.

D. PARKS AND RECREATION- John Knight

1. Consider approval of request to solicit bids for snow removal services for the Courthouse and Health Agency parking lots.

2. Consider authorization and execution of Contract C411-2014 with Barry and Marcia Robinson, accepting a donation of approximately 25 acres of ground to be identified as D.E. "Doc" and Nina H. Robinson Park.

3. Consider approval of request to negotiate a contract with Lake Shawnee Golf Management for the management and operation of three County-owned and operated public golf courses.

E. AUDIT FINANCE- Betty Greiner

1. Consider approval of request to sell surplus from several county departments, including 7 vehicles.

2. Update on expenditures and revenues.

F. COMMISSION

1. Consider authorization and execution of Contract C412-2014, inter local agreement with the City of Topeka, relating to fmancing countywide infrastructure development and economic development.

2. Consider cancelling the December 29th, 2014 Commission meeting and scheduling a December 30th, 2014 meeting.

V. ADMINISTRATIVE COMMUNICATIONS

I. Report regarding a Western Nursery and Landscape Association educational meeting--Parks and Recreation.

2. Presentation regarding the Crisis Response Program-Corrections.

3. Presentation on upcoming events-Parks and Recreation.

VI. EXECUTIVE SESSIONS SHAWNEE COUNTY Department of Emergency Management 200 SE 7'h Street SB 10 Emergency Operations Center Topeka, KS 66603 Dave Sterbenz, Director (785) 251-4150 November 17, 2014

MEMO: Appreciation

TO: Board of County Commissioners FROM: Dave Sterbenz, Director

I received the following letter from GARY D. WADLEY Civ. GS-12, 190th ARW/Antiterrorism Officer

"Mr. Garcia provided 190th Security Forces Squadron personnel with an opportunity to test their training and implementation of Explosive Detection Device (EDD) protocols by participating in a Force Protection exercise on November 13, 2014. Mr. Garcia was unknown to all participants, adding a level of realism we are not able to obtain when using members of the 190th Air Refueling Wing as role players. As a result, Security Forces personnel were forced to evaluate the situation at hand with limited Intel utilizing critical thinking skills. Mr. Garcia was instrumental to the success of the exercise because he was able to remain in character as a delivery driver for the duration of the exercise. His demeanor while being detained, handcuffed and questioned never wavered. This allowed Security Forces personnel ample time to assess and react during a dynamic training and exercise evolution."

The 190th would like to show their appreciation at the Commission meeting. ·

Mitigation Preparedness Response Recovery RESOLUTION N0./.8Jq--/t>J-

WHEREAS, the Board ofCounty Commissioners of Shawnee County, Kansas, has received requests from various non-profit social service agencies for 2015 Social Services, Service Programs for the Elderly, and Special Alcohol-Drug Programs Funds; and,

WHEREAS, various agencies have submitted application to Shawnee County, Kansas, and have attended public hearings for 2015 Funds and are awaiting a response.

NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Shawnee County, Kansas, meeting in regular session on this __ day of ------' 2015.

1. The Board of County Commissioners of Shawnee County, Kansas, does hereby state its intent to allocate 2015 Social Services Funds, Service Program for the Elderly Funds, and Special Alcohol-Drug Program Funds as appropriated by the 2015 Operating Budget as follows:

SOCIAL SERVICE AGENCIES

Breakthrough House-Residential Program $ 18,699.00 Community Action-Project Attention 50,806.00 Doorstep-Emergency Assistance 10,584.00 Kansas Legal Services-Social Security Advocacy 26,753.00 Kansas Legal Services-Protection Order Advocacy 5,000.00 Let's Help-Emergency Services 21,169.00 Marian Clinic-·Dental Services 14,169.00 Positive Connection-Medical Case Management 7,056.00 Positive Connection-Prevention Education & Testing 14,113.00 Topeka Youth Project-Jobs for Young Adults 6,000~00 YWCA-Center for Safety & Empowerment 17,582.00

TOTAL $191,931.00

SERVICE PROGRAM FOR THE ELDERLY

Auburn Senior Center $ 8,000.00 Catholic Charities-Friendly Visitors 8,000.00 Community Action-Elderly Services 34,900.00 Community Resources Council-SPE/SCACA Administration 20,000.00 East Topeka Senior Center 75,000.00 Jay hawk Area Agency on Aging-Administration & Match 49,870.00 Kansas Legal Services-Jayhawk Legal Services for Seniors 56,000.00 ' LULAC Senior Center 54,875.00 Meals on Wheels-Home Delivered Meals 153,000.00 Meals on Wheels-Friendship Meals 75,000.00 Papan's Landing Senior Center 43,840.00 Rossville Senior Center 9,000.00 Silver Lake Senior Center 3,515.00

TOTAL $591,000.00

SPECIAL ALCOHOL-DRUG PROGRAMS

Prevention and Recovery Services (PARS)- y outh Evaluation Program $11,000.00 Third Judicial District Drug Court Program 15,000.00 Valeo Behavioral Health Care-Reintegration 5,500.00 Valeo Behavioral Health Care-Social Detox 37,000.00

TOTAL $ 68,500.00

2. The above funds will be available only between January 1, 2015 and December 31,2015.

3. It is the policy of the Board of County Commissioners of Shawnee County, Kansas, to prohibit agencies from carrying over unencumbered funds from 2015 into 2016. Consequently, if an agency has unencumbered funds remaining on December 31, 2015, the County will deduct the amount of such unencumbered funds from the agency's allocation for 2016. If an agency is not funded for 2016 and has unencumbered funds remaining on December 31,2015, that agency shall return all such unencumbered funds to the County by delivering a check or voucher to the Shawnee County Audit Finance Office on or before January 15, 2016.

4. Each of the above-named agencies will submit audited financial statements prepared in accordance with generally accepted accounting principles by July 1, 2015 and a detailed line item budget for the year of allocation and monthly or quarterly documentation of expenditure reports to the Financial Administrator. The audited financial statement requirement may, at the discretion of the Board of County Commissioners, be waived in cases of financial hardship.

5. The recipient's records shall be made available to Shawnee County's auditor upon receipt.

6. This Resolution should not be relied upon by the agencies referred to herein until such time as final contracts are signed with the Board of County Commissioners and accompanied by a line item budget as approved by the Financial Administrator. 7. This Resolution rescinds Resolution Nos. 2013-177 and 2013-187 and any other resolutions in conflict thereof.

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Bob Archer, Chair

Kevin Cook, Vice Chair

Shelly Buhler, Member

ATTEST:

Cynthia A. Beck, County Clerk

.Approved as to Legality and Form: Da.te · -ll -/_Y I 2015 Shawnee County SoCial Services Funding Requests % 2012 2013 2014 2015 2015 Agency Program . Difference Funded Funded Funded Request Recommend 2014 Breakthrough Club House $13,912 $8,688 $0 0% $0 $0 House Breakthrough Residential Program $17,712 $17,712 $17,000 56% $26,500 $18,699 House .·

Community Action Project Attention $64,800 $64,800 $58,000 24% $72,000 $50,806

Doorstep Emergeny Assistance $11,184 $11,184 $10,684 40% $15,000 $10,5841 Kansas Legal Social Security Advocacy $25,940 $22,552 $17,936 67% $30,000 $26,7531 Services Kansas Legal Protection Order Advocacy $0 0% $15,000 $5,000 Services Let's Help Emergency Services $26,612 $30,000 $0 0% $30,000 $21,169 Marian Clinic Dental Services $25,000 $30,000 $19,000 0% $19,000 $14,169 Positive Medical Case $21,812 $21,812 $0 0% $10,000 $7,056 Connection Management Positive Prevention Ed. & Testing $8,812 $8,812 $0 0% $20,000 $14,113 Connection TDC Learning Ctr Parent Child Learning Ctr $0 $5,560 $0 0% $0 $0 Topeka Youth ' Jobs for Young Adults $4,000 $0 $0 0% $6,000 $6,000 Project Topeka Youth Youth Court $0 $0 $0 0% $5,000 $0 Project Center for Safety & YWCA $20,811 $20,811 $19,311 22% $23,500 $17,582 Empowerment TOTALS $240,595 $241,931 $141,931 92% $272,000 $191,931 2015 Shawnee County Advocacy Council on Aging Funding --Requests % Difference 20U 2013 2014 Percent of Agency I Program I I!~~~~unded.l2015 Requested 2015 Recommend Funded I Funded I Funded I requested

11,000 $0 5000 $11,000 $8,000 72.73%

$15,000 $12,000 $8,000 $12,000 $8,000 I 66.67%

$34,900 $33,000 $34,900 $34,900 $34,900 I 100.00%

$18,000 $18,583 $18,000 $20,000 $20,000 I 100.00%

Topeka Senior Center I $73,634 $72,000 $67,000 $77,000 $75,000 I 97.40%

and Match I $43,600 I $5o,ooo $46,600 $50,000 $49,870 I 99.74%

$34,300 $34,300 $35,000 $60,000 $56,000 I 93.33%

$30,000 $30,000 $0 $0 $0 I 0.00%

$54,400 I $55,ooo $50,000 $56,875 $54,875 I 96.48%

$157,375 I $153,ooo $153,000 $153,000 I 100.00%

$86,015 $75,000 $73,000 $75,000 $75,000 I 100.00%

$5,000 $0 $0 $0 $0 I 0.00%

$41,725. $42,767 $39,268 $45,840 $43,840 I 95.64%

$10,000 $9,000 $8,300 $9,000 $9,000 I 100.00%

$3,570 $3,570 $3,515 $3,515 $3,515 I 100.00%

$33,420 $33,363 $0 $0 $0 I 0.00%

TOTAL I I $651,939 $621,583 $608,130 $591,000 I 97.18% 2015 Alcohol and Drug Grant Requests

City ofTopeka

2013 2014 2015 Review Committee Agency Program ADAAC Recommendation Funded Funded Requested Recommendation

Mirror Recovery Connect 0 0 29,691 $0.00 $0.00

Prevention PARS $160,000 $183,950 $202,705 $186,000 $186,000 Programs

PARS Youth Eval Program $37,500 $57,205 $61,213 $55,000 $55,000

Third Judicial Drug Court $25,000 $24,482 $25,000 $25,000 $25,000

Topeka Youth Jobs for Young $37,500 $44,180 $44,180 $40,000 $40,000 Project Adults i I Successful I United Way Connections - Drug $0 $0 $50,807 $14,000 $14,000 I Endangered Child

Val eo Reintegration $60,000 $53,583 $53,583 $50,000 $50,000

I Val eo Social Detox $180,000 $236,600 $236,600 $230,000 $230,000

TOTAL $500,000 $600,000 $674,088 $600,000 $600,000

Shawnee County

2013 2014 2015 Review Committee Agency Program ADAAC Recommendation Funded Funded Requested Recommendation

Youth Evaluation PARS $24,520 $10,544 $11,660 $11,000 $11,000 Program

Third Judicial Drug Court $19,520 $15,000 $15,000 $15,000 $15,000 Successful United Way Connections- Drug $0 $0 $5,025 $0 $0 Endangered Child VALEO Reintegration $8,530 $4,947 $8,530 $5,500 $5,500

VALEO Social Detox $47,430 $27,509 $47,430 $37,000 $37,000

TOTAL $100,000 $58,000 $87,645 $68,500 $68,500 Topeka-Shawnee County Alcohol-Drug Abuse Advisory Council's (ADAAC) 2015 Grant Applications Recommendations Shawnee County TOTAL FUNDS AVAILABLE: $68,500 TOTAL FUNDS RECOMMENDED: $68,500

Substance Abuse Evaluation & Intervention Program

Prevention and Recovery Services (PARS) proposed to continue the Youth and Adult Evaluation Program that has been financed by City and County SAD funds for many years. In addition, PARS proposed a natural extension of this program-Person Centered Case Management. The resulting program will be renamed "Substance Abuse Evaluation and Intervention Program." This program is projected to serve 238 people with 260 service hours.

Funding 2013 2014 2015 Committee ADAAC Source Funded Funded Requested Recommendations Recommendation County $24,520 $ 10,544 $ 11,660 $11,000 $11,000

3•d Judicial District's Drug Court Program

The Drug Court Program is a voluntary pre-adjudication/conviction diversion program that combines Judicial supervision, Probation supervision and Substance Abuse Treatment to improve communication and provide support structure for drug addicted offenders. Proposed outcomes include 1) treatment outcomes-number of sessions/days attended; 2) urinalysis test results-80% of all tests will be negative. Participants are tested twice weekly due to metabolism of methamphetamine and/or alcohol use; 3) early intervention-90% of Drug Court participants will be engaged in treatment within 10 days of signing a Drug Court contract; 4) identification of dual diagnosis issues-100% of all Drug Court participants will be screened for mental health/dual diagnosis issues and referred to appropriate community resources/programming. This program is projected to serve 60 clients in 2015.

Funding 2013 2014 2015 Committee ADAAC Source Funded Funded Requested Recommendations Recommendation County $ 19,520 $ 15,000 $ 15,000 $ 15,000 $15,000

Successful Connections Drug Endangered Child Program, United Way and Kansas Children's Service League

The United Way's Successful Connections (SC) Drug Endangered Child (DEC) program operates as a point of early identification and referral for DEC Case Management services for pregnant women and families with children 0-5 years of age living in Shawnee County who are currently or have recently used substances. Successful Connections identifies, assesses, and refers families with substance use issue to Kansas Children's Service League for intense case management services. This program includes early identification of substance using parents and intensive (weekly) support for families facing multiple challenges with the goals to

1) provide intervention in alcohol and/or drug abuse for parents who are pregnant and/or have small children; 2) engage the parent into substance abuse assessment and treatment services; 3) provide recovery support;

1 4) increase positive parenting skills and parent-child interactions; 5) improved child health and well being; and 5) provide education and information to the community regarding alcoholism and drug abuse prevention. This program is projected to serve 50 families in 2015.

Funding 2013 2014 2015 Committee ADAAC Source Funded Funded Requested Recommendations Recommendation County $0 $0 $5,025 $0 $0

Reintegration Services, Valeo Recovery Center

The Valeo Recovery Center Reintegration Services Program provide 24-hour supportive, residential living for recovering alcoholics and/or drug dependent persons. Reintegration Services is designed for persons without an income, a supportive environment and/or safe housing in early recovery. Reintegration provides individual and group counseling, case management, employment readiness assistance, connection with the self-help community, recreational and social activities and individual work therapies designed to promote re-entry into the community, gainful employment, safe recovery supportive housing, and sustained recovery following completion of the program. Consumers reside in the treatment setting and attend scheduled treatment activities, but also seek work in the community, obtain employment and prepare for re-entry into the community. This program has been in continuous operation for approximately 35 years in Topeka. It has been an unduplicated program in the community. This program is projected to serve 75 persons in 2015.

Funding 2013 2014 2015 Committee ADAAC Source Funded Funded Requested Recommendations Recommendation County $8,530 $4,947 $8,530 $5,500 $5,500

Social Detoxification Program, Valeo Recovery Center

Social Detox is a safe, non-medical, therapeutic environment for acute withdrawal from chemicals. The goals of Social Detox are twofold: 1) to facilitate successful completion of the detox process, which includes reduction of symptoms and completion of a clinical assessment of treatment needs, and 2) to transfer clients to appropriate treatment modalities. The length of stay in Social Detox ranges from 24 hours to six days. Social Detox operates around the clock, year round. Social Detox currently provides more than three hundred and twenty bed days peer month as a crisis service for the community. Without this service, many of the current admissions would end up in hospital emergency rooms at a much higher cost to the hospital and the community. Valeo's Social Detox provides a safety net for many indigent consumers.

Social Detox is an unduplicated service in this community which has been in continuous operation for approximately 33 years. The projected number of persons served by this program in 2015 is 625.

Funding 2013 2014 2015 Committee ADAAC Source Funded Funded Requested Recommendations Recommendation County $47,430 $27,509 $47,430 $37,000 $37,000

2 Shawnee County ~· Department of Public Works I

1515 N.W. SALINE STREET· SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS COUNTY ENGINEER

MEMORANDUM

Date: November 13, 2014

To: Board of County Commissioners for CONSENT AGENDA

From: Thomas F. Flanagan, P .E. ~"-''A-~_7._7}PvvtJ A-0..__ Deputy Director of Public Works

Re: Right-of-Way Acquisition SW Glick Road over Wakarusa I OSN 068 Project No. S-121030.00

Public Works has reached agreement with the property owner listed below for right-of way necessary to construct the above referenced project.

Public Works requests authorization to pay the settlement amount listed below.

Owner Item Tract No. Value Permanent Public Right-of- Ralph X. & Viola A. Serrano 2 $650.00 Way Easement

Funding for this requested expenditure will come from the 2004 Countywide 'li cent Sales Tax (GL 32BPOOO I JL 395001030). No detrimental budgetary implications are anticipated as a result ofthe approval of this request.

attachment Shawnee County ~ Department of Public Works ;;;.--

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS COUNTY ENGINEER

MEMORANDUM

DATE: November 14,2014

TO: Board of County Commissioners (Consent Agenda)

FROM: Michael M. Welch, P.E. ~t._;- Civil Engineer II

RE: Acceptance of Right ofWay Project No. 97137-01, Culvert Replacement NE Meriden Road, 0.95 mi North ofNE 62nd Street Culvert over un-named Tributary to Elm Creek

The Public Works Department has reached agreement with the following list of landowners to acquire permanent and temporary easements for construction of the referenced project. We request your acceptance of the attached easements and authorization for payment.

Owner Item Value

Oshel, Johnathan Q.B. & Misty S. Permanent Easement 0.07 acres $ 1,620 Fencing & Trees

Encl. cc: Tom Vlach File Easement No. 3 Project No. 97137-01

PERMANENT PUBLIC RIGHT-OF-WAY EASEMENT

THIS INDENTURE, made this I~ ~ day of ~lu..u , 2ol__'foy and between Johnathan Q. B. and Misty S. Oshel, husband and wife, hereinafter referred to as the Landowner; and THE BOARD OF COUNTY

WITNESSETH, that the Landowner in consideration of one dollar and no/100 ($1.00) and other valuable considerations, the receipt of which is hereby acknowledged, does for itself, its heirs and assigns, hereby grant, bargain, sell, and convey unto the County, a permanent public right-of-way easement for vehicular and peqestrian traffic together with the attendant customary uses, including drainage and utilities over, under, through, across, and along all the following described real estate in the County of Shawnee, and State of Kansas, to-wit:

(Signature, date and seal of a Registered Land Surveyor certifies that the following real property legal description is an original description and has been prepared by or under the direct supeNision of subscribed Registered Land Surveyor. K.S.A. 74-7003)

A tract of land in the Northwest Quarter of the Northwest Quarter of Section 22, Township 10 1 South, Range 16 East of the 6 h P.M., in Shawnee County, Kansas described as follows:

Commencing at the Northwest" corner of said Northwest Quarter; thence South along the West line of ~aid Northwest Quarter on an assumed b~w!~9}~f..-$.o~.t.fij~p.:~.egree¥. 01 minutes 20 sec?nds East for a distance of 263.34 feet; thence South 89i d.~Q.I:efi!S;i,3;7i Jtl,r~.u~~~J7ise'oopds East for a distance of 20.00 feet to a point o~ the existing road rightlcff!"V

Said tract contains 0.07 acres, more or less.

The County is . purchasing this p~rmanent public right-of-way easement for the purpose of erecting or improving a public roadway for the passage of vehicular and pedestrian traffic, and the County reserves the right to make improvements on that property according to such plans and specifications, as will, in its opinion, best serve the public purpose. The payment of the purchase price for the public right of-way easement conveyed shall be considered full compensation for that public right-of-way easement, and for any diminution in value that may result to the remaining property by virtue of proximity to the project, grade, alignment, utility installation, or the alteration of drainage patterns and facilities.

The Landowner, its heirs, or assigns shall retain all underlying fee interest in the above-described property subject to the use by the County for a Public Right-of-Way Easement. Landowner understands and agrees that it is prohibited from placing or constructing any structure or improvement on the above described property. Further the use of the Public Right-of-Way Easement shall be subject to Kansas State law and Shawnee County Resolutions governing public rights-of-way. ·

Should one or more of the Landowners be natural persons not joined by their respective spouses, it is conclusively presumed that the land conveyed is not the residence or business homestead of such Landowner(s). Should one or more of the grantors be a legal entity other than a natural person, it shall be conclusively presumed that the person signing on behalf of that party has been duly and legally authorized to so sign and there shall be no necessity for a seal or attestation.

This Permanent Public Right-of-Way Easement shall run with the land and be binding upon the grantees, lessees, successors, and assigns of the parties hereto, unless terminated by the abandonment of the Public Right-of-Way Easement by the County. Easement No. 3 Project No. 97137-01

IN WITNESS WHEREOF, Said Landowner has hereunto set their hand the day and year first above written.

Mi_sfy 5 s e

Easement No. 3 Project No. 97137-01, NE Meriden Road Culvert, 0.95 mi North of NE 62"d Street

STATE OF KANSAS, COUNTY OF SHAWNEE, ss.

BE IT REMEMBERED, that on this ~~~day of ~l...c.... , 20 ('f, before me, the undersigned, a notary public in and for the County and State aforesaid, came Johna'ihan Q. B. Oshel and Misty S. Oshel, personally known to me to be the same persons who executed the within instrument of writing, and such persons duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto s year last above written.

. . ·, . ,....-;-:-~/I Shawnee County ~ • Department of Public Works :J

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS COUNTY ENGINEER

MEMORANDUM

DATE: November 10, 2014

TO: Board of County Commissioners (Consent Agenda)

FROM: Michael M. Welch, P.E. 91/-;1Jtt..; Civil Engineer II

RE: Acceptance of Right ofWay Project No. 97137-01, Culvert Replacement NE Meriden Road, 0.95 mi North ofNE 62nd Street Culvert over un-named Tributary to Elm Creek

Owner Item Value

Ruby Hartman Revocable Trust Permanent Easement 0.07 acres $2,020 Fencing

Encl.

cc: Tom Vlach File Easement No. 4 Project No. 97137-01

PERMANENT PUBLIC RIGHT-OF-WAY EASEMENT

THIS INDENTURE, made this J.f~ day of ftkt.u... (...... _, , 20__l!f by and between onlli€- CH"Ii. Trustee of the Rub Hartman Revocable Trust under Trust A reement dated January 4, 1995, her inafter referred to as the Landowner; and THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS, hereinafter referred to as the County.

WITNESSETH, that the Landowner in consideration of one dollar and no/100 ($1.00) and other valuable considerations, the receipt of which is hereby acknowledged, does for itself, its heirs and assigns, hereby grant, bargain, sell, and convey unto the County, a permanent public right-of-way easement for vehicular and pedestrian traffic together with the attendant customary uses, including drainage and utilities over; under, through, across, and along all'the fqllowing described real estate in the County of Shawnee, and State of Kansas, to-wit: ·

(Signature, date and seal of a Registered Land Surveyor certifies that the following real property legal description is an original description and has been prepared by or under the direct supervision of subscribed Registered Land Surveyor. K.S.A. 74-7003)

A tract of land in the North Half of the Northeast Quarter of Section 21, Township 10 South, 1 Range 16 East of the 6 h P.M., in Shawnee County,.J~?.n.Sf.!S. d~.s.crib.!:d as follows: .:··:·.~t:-.; x:J.tt. ~·· ~; T :·:~ .. ::· :·.:. · Commencing at the Northeast corner of tl:\e.&Jiilrt!111;la[f,:.Qf.. said Northeast Quarter; thence on an assumed bearing of South 00 degrees 07 minutes':23:seconds-Nilest along the East line of said North Half 'tor a distance of 596.48 feet; thence North 89 degrees· 5:2' m'iriutes 3Tseconds West perpendicular to said East line for a distance of 20.00 feet to a point on the existing road right of way and the Point of Beginning; thence continuing North 89 degrees 52 minutes 37 seconds West for a distance of 7.00 feet; thence North 00 degrees 07 minutes 23 seconds East parallel to said East line for a distance of 25.00 feet; thence North 05 degrees 48 minutes 51 seconds West for a distance of 125.67 feet;. thence North 09 degrees 57 minutes 24 seconds East for a distance of 76.12 feet; thence North 00 degrees 07 minutes 23 seconds East parallel to said East line for a distance of 25.00 feet; thence South 89 degrees 52 minutes 37 seconds East perpendicular to said East line for a distance of 7.00 feet to a point on said right of way; thence South 00 degrees 07 minutes 23 seconds West parallel to said East line along said right of way for a distance of 250.00 feet to the Point of Beginning.

Said tract contains 0.07 acres, more or less.

The County is purchasing this permanent public right-of-way easement for the purpose of erecting or improving a public roadway for the passage of vehicular and pedestrian traffic, and the County reserves the right to make improvements on that property according to such plans and specifications, as will, in its opinion, best serve the public purpose. The payment of the purchase price for the public right of-way easement conveyed shall be considered full compensation for that public right-of-way easement, and for any diminution in value that may result to the remaining property by virtue of proximity to the project, grade, alignment, utility installation, or the alteration of drainage patterns and facilities.

Ruby Hartman Revocable Trust

Easement No. 4 Project No. 97137-01, NE Meriden Road Culvert, 0.95 mi North of NE 62"ct Street

STATE OF KANSAS, COUNTY OF SHAWNEE, ss.

BE IT REMEMBERED, that on this _Bay of )(_~ W , 20...!.f_, before me, the undersigned, a notary public in and for the County and State aforesaid, came &nm.t, t!,Ff(.¥ . Trustee of the Ruby Hartman Revocable Trust, personally known to me to be the same person who executed the within instrument of writing, and such person duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set nd and affixed my notarial seal, the day and year last above written.

:·-ROBERT C. TJ.ll$(!fAR1' · .<1:\:~ ·•otary Public • State of Kansas My commission expires: -J..,-,"'~·v~"'~'p~t.,:;E;;.lxp:::.i<::,:es:..:F:.:e:;:br.:;ua::.:;

...... : MIDWEST TRANSPLANT NETWORK

October 30, 2014

Board of County Commissioners County of Shawnee, Kansas 200 SE ?'h Street, Room B-11 Topeka, KS 66603

RE: Sublease Agreement Dated July 8, 1999

Midwest Transplant Network, Inc. has benefitted for many years from the above referenced agreement and greatly appreciated the County's support of our life saving mission. However, due to changes in our

business model1 we will no longer utilize Suite 500 for tissue recoveries. Please accept this letter as our formal notice to abandon the facility, effective November 1, 2014.

A copy of the agreement is attached for your reference. We have discontinued telephone service and bio-hazard pick-up. We have also removed Midwest Transplant Network's equipment and terminally cleaned the space so that it is ready for re-occupancy by Shawnee County.

Please accept Midwest Transplant Network's sincere gratitude for working with us since 1999 in this mutually beneficial sublease. _...... --, /// / ! {~ I lri:s'f:fe<'Xlft1{

Chief Financial Officer

Cc: Rob linderer, Chief Executive Officer Charles F. K. Glenn, MD, Coroner/Medical Examiner

1900 West 4'7th Place, Suite 400, Westwood, KS 66205 • 913-262-1668 • fax 913-262-5130 • www.mwtn.org .,· ,r ~W~~ COUW.-r""' CON1RACT #CJ.\;:y7f

SUBLEASE AGREEMENT ~ Tins AGREEMENT is entered into this£ day of , 1999, by and between Midwest Organ Bank, Inc., a Missouri not-for-pro · co oration ("MOB") with 1 its principal offices located at 1900 West 47 b Place, Suite 400, Westwood, Kansas, 66205, and the J?oard of County Commissioners of the County of Shawnee, Kansas ("County").

WHEREAS, MOB desires to commit funds for the total cost of building and equipping a recovery room at the Law Enforcement Center located at\ 320 South Kansas Avenue, Topeka, Shawnee County, Kansas; and,

WHEREAS, MOB and the County desire that MOB construct and occupy recovery room under the terms and provisions of this Agreement.

Now, THEREFORE, in consideration of the mutual covenants and conditions hereinafter contained, MOB and County agree as follows:

1. MOB agrees to construct a recovery room (hereinafter "Area") in or about the North Side of the Law Enforcement Center (hereinafter «Premises"), said Area consisting of approximately 1,176 square feet. The Area is shown on Exhibit "A" which is attached hereto and made a part hereof.

2. The total cost of the building project shall be borne by MOB, and the parties agree that the cost of the project shaH consist_ of construction costs and the purchase and insta1Jation of certain fixtures as determined by MOB. The specifications for the project are set forth in Exhibit "B" which is attached hereto and made a part hereof.

3. In consideration of MOB's funding commitment as described above, and upon and from the date that the project architect certifies that the project is substantially complete or on the 1' 1 day of March, 2000, whichever date occurs later, the County agrees to allow MOB the use, control and occupancy of the Area at no rent cost to MOB for twenty (20) years or the remaining term of the County's lease agreement with the City of Topeka.

4. Ally expense specific to the Area such as, but not Hmited to, utilities and maintenance shan be borne by MOB.

5. The County sha11 hold lease control of the Premises including the Area, subject to MOB's right to use·and occupy as hereinbefore and hereinafter set forth. C. I • I -~ ' f I

6. During its use and occupancy of the Area, MOB covenants and agrees that:

a. Only tissue recovery and related activities will be performed.

b. MOB wilJ comply with the reasonable rules and regulations of the County relating to security of the premises.

c. MOB will be responsible for cleaning, sanitizing and general maintenance of the Area.

d. MOB wil1 provide a key to the County for access to the Area for use in emergencies.

e. MOB will comply with all applicable rules, regulations, standards and requirements adopted by OSHA, including but not limited to standards relating to blood borne pathogens, hazardous communications, formaldehyde use, container labeling, employee training, signage and reporting.

f. MOB will dispose of all disposable supplies and bio-hazardous materials used in or remaining from its work in a manner consistent with OSHA guidelines and an other applicable environmental codes, statutes, resolutions and ordinances of the United States, the State of Kansas, Shawnee County, Kansas, and the City of Topeka, Kansas.

7. If, during the term(s) of tWs Agreement, MOB abandons the use of the Area, the use, control, and occupancy rights bereinunder set fortl1, revert to the County.

8. MOB agrees to procure and maintain workers' compensation insurance, comprehensive and general liability insurance, premises Jiability insurance, and professional liability insurance. All coverages shall be as required by law or in a minimum of $500,000.00 wWchever is less. The County shall be named as an additional insurer on MOB's premises liability insurance and comprehensive and general liability insurance. MOB shall provide evidence of such insurance coverages by means of properly executed certificates of insurance.

9. MOB further covenants and agrees to indemnify, protect and hold harmless the County, its elected officials, its administrative officials, and its agents and employees against any and all claims, damages and expenses, including reasonable attorney fees, arising out of any negligent act or omission relating to MOB's use and occupancy of the premises, its professional negligence or malpractice relating to the recovery and transplantation of organs or tissue, and violations of Jaws, statutes, rules and regulations pertaining to its use and occupancy of the premises.

2 J.. 4.' ~• ••• . . .

10. County agrees that during the tenn of this Agreement, MOB shalJ enjoy peaceful use and occupancy of the premises, and further agrees that it sbal1 not interfere with MOB's use and occupancy of the premises except when interference may be justified for emergency reasons requiring the protection of life and/or property.

11. ! MOB and the County agree that this Agreement is contingent upon approval by the City of Topeka of the sublease arrangement set forth herein, and is further contingent upon approval by the City of Topeka of MOB's building plans and specifications attached hereto as Exhibits A and B.

12. MOB and the County agree that neither this Agreement nor any of the rights and obligations under this Agreement shall be assigned or transferred by either party . without prior written consent of the other.

13. MOB and the County agree that this Agreement sets out the entire agreement, notwithstanding any oraJ statements, commitments, or other understandings; the parties further agree that this Agreement may be modified only in writing signed by both parties.

IN WITNESS WHEREOF the parties have executed this Agreement the day and year first above written.

Board;:; ...... t:.County Commissioners of the County of S wnee, ICansas ' J By: ...ll_-=~i:::tYL-:S.~.....:....a.-r"'--+~~~¥- v ice- CHAIRMAN

ATTEST: County CJerk

Midwest Organ J Inc. ~r:;·//.-' . c.:f·'.r-{7( .~;,-:'/1~/,·/} By. . EXECUTIVE DIRECI'OR

3 VISITJNG NURSES 200 Maine, Suite C Lawrence, Kansas 66044 WWW.KANSASVNA.ORG (785) 843-3738

November 3, 2014

Mr. Robert Archer Board of County Commissioners Shawnee County, KS 200 SE 7th Street Topeka, KS 66603

Re: Shawnee County Contract Number C503-2012

Dear Mr. Archer:

The commercial lease agreement entered into on June 8, 2012 is set to expire on December 31, 2014. Per our lease agreement, a sixty-day {60-day) advance written notice prior to expiration is required. This letter is to inform you that Douglas County Visiting Nurses Association, Inc. will not renew the lease for the commercial property located at 1800 SE 21st Street, Topeka, KS. During the month of December we will relocate to our office facilities in Lawrence, KS.

No security deposit was required; however, if you would like to schedule a final inspection of the property during the last week of December please call our main office at 785.843.3738 and ask for myself, Cynthia lewis.

Feel free to call if you have any questions.

Sincerely, ~:!f:'s- Chief Executive Officer KANSAS EXPOCENTRE ADVISORY BOARD MEETING Maner Conference Centre Wheat Room Wednesday, November 19, 2014 !2:00PM (Lunch II :45 am)

AGENDA

Roll Call

Approve Minutes

Capital Expenditures

STAFF REPORTS Regional General Manager -- H.R. Cook Financial -- Donna Casebier Marketing -- Phil Thompson Operations -- Roy Mitchell Livestoc~. -- Justin Gregory

CHAIRMAN REPORT

REPORTS Capitol Plaza Hotel -- Kevin Smith

COMMITTEE REPORTS

Long Range Planning -Fletcher, Lohmeyer, HRC, Mitchell, Thomas Capital Committee - Mitchell, Fletcher, Thomas Marketing Committee -HRC, Thompson, Block Football/Hockey/Concessions -HRC Livestock- Gregory Building Expansion Committee

ADJOURN

NEXT BOARD MEETING

Maner Conference Centre Wheat Room December 17, 2014 12:00 pm Memor

Date: November 15, 2014

To: Kansas Expocentre Advisory Board

From: H.R. Cook, General Manager Kansas Expocentre

Re: November Board Report

October has been busy for the staff

The voters overwhelmingly approved the extension of the Y2 cent sales tax in which the Kansas Expocentre was budgeted for expansion and improvements. As of the writing of this report the county and city now must agree on an inter-local agreement laying out the groundwork of the tax, i.e. which projects get first priority, final costs and how many of these projects will be funded. If the Expocentre is placed in a position to be one of the first projects then work on design and plans should begin mid 2015. This is an estimate of the time it will take to get our project to the shovel ready stage. As you can see there is a lot of work ahead of us. Mary Thomas will be addressing this issue at the October board meeting. I would like to thank the board members for helping spread the word on the importance of this and the other projects on the list.

On November 1Oth I had the privilege of leading a tour of county officials from Butler County on a tour of our facilities. Butler County is contemplating building an events/equestrian center and from the promoters that they had talked to, Topeka was the building of choice in terms of layout, staff and events. They were very impressed by the amount of events that we do on our grounds as well as low turnover and enthusiastic staff that is here.

The Board of the Equifest Show toured our facilities November 7th in a pre bid visit. Equifest is the largest horse related trade show in Kansas. Currently in Wichita at the Pavilions, they will be needing a new home as the pavilions are closing in 2016. We gave them a proposal for 2016 despite not having enough permanent stalls for the show. We have had our eyes on this show for over 10 years and it would be a huge boost to the Expo centre and local economy if we can land this show.

Mother Earth News tradeshow in October drew over 8,000 patrons from around the Midwest. Ogden Publications was very pleased with the first years event success and has contracted for 2015.

One Expocentre Drive Topeka, Kansas 66612·1442 Phone 782.235.1986 Fax 785.235.2967 www.KsExpo.com We have successfully won the bid for the 2015 Harley Davidson Owners Group (HOG) Kansas and Nebraska Rally to be held May 28-31, 2015. It is estimated that 1,000 Harley owners and spouses will be in Topeka during the Rally which includes various motorcycle rides around Kansas, tours of Topeka, rally site at the Expocentre, parties at the Capital Plaza Hotel and Harley Davison. Capping off the weekend will be a concert in Landon Arena Saturday May 30. We are currently putting in bids for various artists to perform. The concert would be open to the public with SMG Entertainment co-promoting the show with the Kansas Expocentre. I will have more information at the December Advisory Board meeting.

The Blizzard Bash exceeded expectations again this year with attendance up at least 25% from last year. This annual indoor demolition derby generates a huge amount of economic impact to the community with over 1,800 room nights booked for the participants and guests. This event does not generate much local attendance. Again we produced our in house "pay per view" event with over 1,000 households watching across the United States and Canada. This event continues to grow each ear.

I would like to congratulate Brianna Berggren on her successful promotion to Executive Assistant to the General Manager at the Expocentre. Brie has been with us for over six years as the receptionist and takes over from Gracie Moore who retired last month. Bri will be handling most of the correspondence and coordination to the Advisory Board.

Also new to the staff is Misty Rogers who will serve as Event Coordinator. Misty comes to us from 10 years as Assistant Cruise Director for Carnival Cruise lines. Orginally from Topeka Misty replaces our former Event Coordinator Shaun Rice who was promoted to another SMG facility in Iowa.

This concludes my report. KANSASEXPOCENTRE LIVESTOCK ADVISORY BOARD REPORT November 2014

November Events

November 1-2 Christian Youth Rodeo

November4 KS NBHA District 09 Barrel Race

November 6-8 United Rodeo Association Finals

November22 Rope the Rockies USTRC Affiliate Team Roping

November 23 KS NBHA District 09 Barrel Race

November welcomed a new customer to the KS Expocentre, the Christian Youth Rodeo Association. Over 100 children from the ages of 3 to 18 competed over the two day event. This event was hugely successful, drawing contestants from Kansas, Missouri, Nebraska and Iowa. The children and the parents loved competing in the same arena conditions that the United Rodeo Association finals were to be held the following weekend. Many of the CYRA families attended the URA Finals Rodeo the next weekend. I am currently working with the CYRA to host their year-end finals on the same weekend in 2015.

KS09 held a barrel racing jackpot on Tuesday November 4 and the attendance for these events continues to be strong. The addition of the laser barrel markers in 2013 has sped up these events greatly and the KS Expocentre is now the go to building in NE KS for the barrel racing community.

The United Rodeo Association Finals returned for the 2014 finals and once again the operations crew in Domer arena did an incredible job. I received multiple compliments about the ground conditions, willingness of the staff to help, and the cleanliness of the building. The URA produced a first class show, producing a rodeo in 2:40 minutes each night. Attendance remained steady with last year and the association has asked to meet with me prior to the finals in 2015 to develop a marketing plan with them to help boost attendance. I look forward to growing the relationship between the United Rodeo Association and the KS Expocentre.

One Expocentre Drive Topeka, Kansas 66612-1442 Phone 782.235.1986 Fax 785.235.2967 www.KsExpo.com The month concludes with the return of Jeff Smith and the Rope the Rockies crew for an affiliate USTRC team roping on Saturday November 22nd, followed by a KS09 barrel racing jackpot on Sunday November 23rct.

I am currently working with KS NBHA District 9 to schedule a series of barrel races in December. I have had many people express interest in the Open Ride nights and Heel-0-Matic roping nights and will be working to schedule those events as long as Mother Nature will cooperate.

This concludes my report and I will be happy to answer any questions.

Justin Gregory Livestock Event Manager Memorandu

An~Managed Foe lily To: Manager

From: Roy Mitchell, Director of Operations

Re: Advisory Board Report

Date: November 14, 2014

November has been highlighted by the following events:

• Spirit, Mind and Body Fair (2 days) • Christian Youth Rodeo (2 days) • United Rodeo Association (3 days) • Junior League Merry Market (2 days) • JamFest Cheerleading Competition • Trivia Extravaganza • Blizzard Bash Demolition Derby (3 days, 4 sessions) • Topeka Coin Show • ABATE Toys for Tots • Turnaround Team food distribution (parking lot) • Private Receptions (5 events) • Private Partys (2 events) • Topeka Community Thanksgiving Dinner • Topeka Roadrunner hockey (4 games) • Topeka Capitals hockey (2 games) • KSHSAA 5N6A Volleyball championships (one of two days) • Shawnee County Judicial Court (3 event dates) • Holiday Food and Gift Mart (2 days) • Team Roping • Barrel Racing Jackpot (2 events) • Private Celebration • Five Hearts Gala • SNCO elections site • Various youth, adult, public and private skating events

At this writing, we have received the Zamboni back from KanEquip with the new Volkswagon industrial engine fully installed. Since we have not had ice since just prior to the Mother Earth News Trade Show we have not been able to test it under actual conditions. We will have just built a sheet of ice prior to this upcoming Advisory Board meeting and I will give a report on how the Zamboni has performed with the new engine.

One Expocentre Drive Topeka, Kansas 66612-1442 Phone 782.235.1 986 Fax 785.235.2967 www.KsExpo.com Status Report on Approved Capital Expenditures

• The parts to rebuild the cold water valve on AHU #2 have arrived and we are trying to schedule the work to be done between our events and PCI Mechanical's schedule. • The parts for the Variable Frequency Drive on the cooling tower have been installed. We should have an idea about how it's working now with the most recent ice build. • The new Kevlar nets have arrived and will be installed as we make ice following the Blizzard Bash. • The new engine has been installed in the Zamboni and it should be in full working order. • The new washer and dryer should be arriving the Monday following Thanksgiving weekend.

Heads up

• The insurance company has settled for the claim on the copper wire in the RV Hookups south of Landon Arena and for some of the light poles in the south end of the parking lot. The check is made out to the Board of Commissioners of Shawnee County and I am in the process of working with the county in order to receive approval for the last stage of the project, the installation of the RV Hookups, to begin. • We are looking at replacing the ceiling tiles in the lower half of the connecting link with new, and using good ones without damage or stain to replace ceiling tile throughout Exhibition Hall and the Administrative offices. There will be additional ceiling tile projects to come, after this first one is complete. • We have lost another motor to an overhead door over in the livestock stallbam. I have not received an invoice for the emergency repair at this writing.

Capital Expenditure Requests for November

• Deductible on insurance claim for the theft of copper wire - This request is for the sum of $10,000.00 to be paid to Shawnee County, KS for the deductible on the insurance claim for the copper wire theft from RV hookups and light poles on the property of the Kansas Expo centre.

• Replace one Hydraulic Cylinder on the Kaiser Drag - The Kaiser Drag is the newer of the two devices we pull behind the tractor to groom the performance dirt in the livestock facilities. Just prior to two weekends of rodeo events one of the cylinders began leaking so bad the cylinder would not lift or lower the drag as needed to groom the dirt. KanEquip found the cylinder seals were bad and that kits were no longer available. It turns out that John Deere manufactured a hydraulic cylinder with exactly the same cylinder that we needed. They ordered, received and installed the new cylinder in order to make the drag usable for both rodeo events. Please consider this request to reimburse KanEquip the amount of $573.85 for this repair.

• Installation of new key switch, new alternator bracket and a new fan drive on the Hyster Fork truck- After experiencing some issues with the Hyster running rough we called Sellers Equipment to take a look. They found multiple issues with the forklift. The ignition switch was worn and causing connection issues, the alternator bracket was bent causing premature wear on the fan belt and the fan drive bearings were worn badly enough to cause vibration in the motor. Sellers secured the new parts, installed them and we returned the forklift to service. Please consider this request to pay Sellers Equipment the sum of $980.77 for their work.

• Two Horns for Daktronics scoreboards in Landon Arena-The horns that signal the end of periods, time-outs, etc. which are mounted on the scoreboards in the arena both failed on us in the past few weeks. We were able to get new ones shipped in and our electrician was able to get them installed before the KSHSAA Volleyball finals. Please consider this request for reimbursement of$1,241.03 for the purchase of two scoreboard horns and one horn interface for the controller for the Daktronics scoreboards in Landon Arena.

• Service calls for Ice Plant - This request is for continued service calls for the ice plant during start-ups for the first and second ice sheets we built this year. The plant had multiple ongoing issues, including stuck thermal expansion valves, failure of a flow switch on the glycol loop, glycol loop needed additional glycol and the purchase of a new TXV for our inventory. The thermal expansion valves have since been replaced. All of these issues were found during the ice making process and had to be dealt with quickly. Please consider this request to pay PCI Mechanical the sum of $4,401.32.

• Purchase 20 new Motorola radios - This request is for approval to purchase 20 new digital and analog capable UHF radios to replace a like number of radios that are either no longer supported, or will soon be without support, with parts by Motorola. Our net gain on radios would be 10, but 9 additional radios fall into the category of no longer having support for used parts after December 31 2014. We have received two bids for this purchase, and they came in as follows:

TBS Electronics $15,621.00 TFMComm $15,157.60

Both bids reflect an allowance for the trade in of old, non-functioning radios in the amount of $1,250.00 per 10 radios turned in. We only have 14 such radios and each vendor is willing to provide 6 such radios to allow for a $2,500.00 credit for trade-ins, which, again, is reflected in the bid. This offer is only good through December 31, 2014, and we hope to take advantage of this promotion. The bid from TFMComm is the lowest bid and we would like to submit a request for approval of the $15,157.60 to purchase 20 new Motorola radios. The Kansas Expocentre Capital Expenditure Fund has a balance of $42,715.54 at this time. This is due to a decision made by the Board of Commissioners of Shawnee County on August 28, 2014, to provide $75,000.00 in additional funding for the Kansas Expocentre Capital Expenditure Fund for the 2014 budget year. These requests come to a total not to-exceed the amount of $32,354.57. Approval of all these items would leave the fund with a balance of no less than $10,360.97. Kansas Expocentre Capital Expenditure Fund committee members Mary Thomas and Matt Fletcher have reviewed and approved these requests. KANSAS EXPOCENTRE ADVISORY BOARD MEETING Wednesday, October 22,2014 Emerald II Capitol Plaza Hotel 12:00 P.M.

The following members were present for the board meeting: Mary Thomas, Chair; Brenda Block; Vice-Chair; Councilman Nathan Schmidt; Terry Cook, Visit Topeka; Jim Hays; Marilyn Trubey; Jennifer Owen; Jennifer Crow. Absent: Commissioner Buhler; Matt Fletcher.

Also present were: H.R. Cook, Regional General Manager; Donna Casebier, Finance Director; Roy Mitchell, Director of Operations; Kevin Smith, General Manager, Capitol Plaza Hotel; Phil Thompson, Marketing Manager; Justin Gregory, Livestock Manager; Matt Winkenwader, Event Coordinator; Mitch List, Event Services Manager; Brie Berggren; Gracie Moore, Secretary.

Thomas called the meeting to order at 11:55 A.M. Roll call was taken.

Thomas stated she would entertain a motion to approve last month's minutes. Block made a motion to approve the minutes. Schmidt seconded the motion. Motion passed.

Regarding the Capital Expenditures, Mitchell presented a revised report which is attached hereto and made a part of the minutes.

Motion made by Brenda Block to accept Mitchell's revised report and approve the proposed expenditures from The Capital Expenditure fund not to exceed $17,354.54 leaving $42,280.80 in the fund. Motion seconded by Terry Cook. Discussion followed on various aspects of repairs, logistics and probability of fund being depleted before end of the year. Upon no further discussion the motion carried.

Motion made by Marilyn Trubey to approve the Capital Expenditure out of the Heart of America fund of $950.00 for equipment to be used in concessions stands leaving a balance in the fund of$41,106.41. Brenda Block seconded the motion. Motion carried.

Regarding the General Manager's report, it is attached hereto and made a part of the minutes. Upon Cook's report there was a general question and answer period regarding upcoming events, the pending vote on the half cent sales tax and the retirement of a long term employee, Ms. Moore.

Regarding the Financial report, Donna Casebier's report is attached hereto and made a part of the minutes. After all is said and done we will be about $35,000.00 over budget. We are looking forward to Mother Earth News which should bring in some revenue. We did not budget for it last year so this event will help. Demo Derby has improved on itself every year so that will also help. We are trying to hold down costs as much as we

1 possibly can. With these two upcoming events we may be close to budget at the end of the year.

Regarding the Marketing report, Phil Thompson states that he is going over Demolition Derby and getting everything ready. TV ads have been a bit delayed due to the elections going on, but they will start soon. Radio, social media and the marquee are the outlets we are utilizing until we can get the ads on TV. We will be doing the pay-per-view like last year. This year it will be in Hi-Definition. HR mentions we are going with a different company to do the pay-per-view this year. We hope to see a big increase in people watching the event online.

Regarding the Livestock report, Mr. Gregory's report is attached hereto and made a part of the minutes.

Regarding the Capitol Plaza Hotel report, Kevin Smith stated there is a dinner planned for Mother Earth News, so they will be preparing a lot of organic food. They have a new Chef and his first event was the Doberman's and after that was the Trash Mountain event, which is big organic type project. Both events were successful. The Dobermans used about 1,400 room nights during the dog show. They also are getting ready for the Demo Derby, who will use about 500 rooms.

Kevin said there were some capital items that need to be addressed now that the hotel is 16 years old. Two new hot water boilers were put in which was just completed. New front desk carpet is being installed Monday 10/26/2014. It's nice to see the changes and they will probably have a larger update list for next year.

Regarding the Visit Topeka report, Terry Cook said they are finalizing their branding initiative. They are proofing the draft on the final report and that will be coming out with a visual kickoffparty at the Chamber's annual banquet. There are a couple of new staff members on board at Visit Topeka. Mike Bell is the Director of Sales and has been on for two months now. A new sales manager, Jessica Kindle has been with Visit Topeka for three days so far. Stephanie Schultz is the new Public Relations Manager. She was an Emmy award winning producer at WIBW.

THERE BEING NO OTHER BUSINESS to come before the board, the Kansas Expocentre Advisory Board adjourned at 1 :00 P.M.

Mary Thomas, Chairman

Prepared by Gracie Moore

2 Memorandum

To: Robert E. Archer, Chairman, Shawnee County Commission Kevin J. Cook, Vice Chair, Shawnee County Commissioner Shelly Buhler, Chair, Shawnee County Commission Rich Eckert, Shawnee County Counselor/Contract Administrator Betty Greiner, Director, SNCO Audit/Finance From: H.R. Cook, General Manager ~U Roy Mitchell, Director of ions ·.

Re: Capital Expenditure Requests for

Date: October 22, 2014

Please add these requests to the Shawnee County Commission agenda on Monday, November 3, 2014.

Capital Expenditure Requests for October

Heart of America Capital Equipment Fund Request

• Purchase of (4) four stainless steel countertop infills- This request is for 4 pieces of stainless steel, fashioned into roughly a square to be used as a counter top workspace in 4 separate concession stands. There is currently a hot dog roller in each of these stands that bridges an open void that was designed in the counter top which was used for equipment long since gone. These stainless steel sheets will bridge the void and can be used as foodservice quality workspace, either with or without the hot dog rollers in place. The prompting for the need for these is a desire to remove the hot dog rollers and have space for sandwich making to better serve the upcoming Mother Earth News show. Please consider this request to pay Stevenson Company's bid for the amount of $950.00. This request is to pay for these from the Heart of America Capital Fund which has a current balance of $42,056.71 at this time. Approval of this request would leave a balance of $41,106.41.

Capital Expenditure Requests for October

• Replace blown engine in Zamboni - This request is to replace the Volkswagen industrial engine that has powered the Zamboni faithfully since 1998. As mentioned above the hours on the machine would be comparable to a motor vehicle with around 250,000 miles. We are currently waiting on the new engme from Zamboni in Los Angeles, CA, and KanEquip will install the engine once it anives. This request is a two fold request. First, a request of not-to-exceed $7,200.00 for KanEquip for the diagnostic labor, the engine, the removal of the old engine and the installation of the new engine. The second part of the request is for reimbursement for the transpottation of the Intrust Bank Arena Zamboni to and from Wichita, which enabled us to continue our ice activities. This request is for Brown's Super Service for an amount not-to-exceed $1,400.00. It is impottant to note that this will not eliminate the need for the Zamboni to be refurbished this summer in the off-season.

• Purchase new commercial washing machine and dryer - Please consider this request to replace our residential style washer and dryer with a pair that are better designed to withstand the frequency of use. We have spent over $1,000.00 this year just on repairs on a Maytag washer, and there doesn't seem to be an end to the expenses. This is problematic in getting our cleaning supplies washed and readied for events because there is often a wait for both service and parts for the machine. It seems that in the past residential style machines were a little more beefy and able to withstand our demand. Not so today. The machines we are recommending are tough like those in a laundry mat, but designed without the coin operation functionality. Please consider this request to purchase one each washer and dryer, sold by a distributor, Laundrylux, through a local outlet called Jetz Service Co., Inc. for the amount of $3,548.00.

• Replace Hydraulic Steering Hose on TN75A New Holland Tractor- Please consider the authorization of payment to KanEquip the amount of $571.54 for the replacement of a leaking hydraulic hose. This hose runs from the hydraulic pump to the steering gears on the tractor.

• Replace One Thermal Expansion Valve on Ice Plant- (Added request) This request is based on issues we have had with the thermal expansion valve (TVX) bank on the ice plant both times we have made ice this year. Both times we have on TVX that required a great deal of monitoring and servicing just to keep the plant near 100%. There are 3 TVX on the ice plant and they have been problematic from day one. PCI Mechanical recommends we replace one TVX and service the other two. This project can only be done when the ice has been removed and the plant is not operable. This requires a complete evacuation (removal) of all refrigerant in the plant, which takes the better part of a day. The same is true for the reintroduction of refrigerant back into the plant. In this process they also recommend we replace new liquid line filter driers on all three circuits. The proposal PCI submitted for this project comes to a total of $4,635.00.

The Kansas Expocentre Capital Expenditure Fund has a balance of $59,635.34 at this time. This is clue to a decision made by the Board of Commissioners of Shawnee County on August 28, 2014, to provide $75,000.00 in additional funding for the Kansas Expocentre Capital Expenditure Fund for the 2014 budget year. These requests come to a total not-to-exceed the amount of $17,354.54. Approval of all these items would leave the fund with a balance of no less than $42,280.80. Kansas Expocentre Capital Expenditure Fund committee members Mary Thomas and Matt Fletcher and the full Kansas Expocentre Advisory Board have reviewed and approved these requests. Memorandum

To: H.R. Cook, General Manager

From: Roy Mitchell, Director of Operations

Re: Advisory Board Report

Date: October 17, 2014

October has been highlighted by the following events:

• Topeka Roadrunners home games ( 4 games) • Doberman Pinscher Dog Show (10 days) • UD 501 College Career Day • Topeka Gem and Mineral Show (2 days) • Disney "LIVE" (one day, 2 shows) • Big Gun and Knife show (2 days) • Barrel Racing Jackpot • KSHSAA High School Volleyball Tourney (1 of2 days) • Kansas State Barrel Racing Finals (3 days) • Mother Earth News Fair and Trade Show (2 days) • Shawnee County Judicial Court ( 4 event days) • Adidas Clearance Sale (2 of 4 days) • Numerous youth, public, private, adult and Topeka Capitals hockey skates • WWE "LIVE" • Private Testing (2 days) • Private Receptions (6 events) • Private Trade Show (2 days) • Topeka Area Banquet • Turnaround Team Food Distribution • Childcare Aware Benefit Auction

As most of you know we lost the engine in the Zamboni recently with an unexpected backfire, and then it was dead. This took place on a game night, and we were able to borrow a Zamboni from the Intrust Bank Arena in Wichita, another SMG managed facility, and reschedule the postponed game from Friday night to Sunday. At first we thought it was simply a timing belt, but once the machine was inspected more closely, there was no compression in any of the four cylinders, indicating very serious issues internally. In speaking with KanEquip, they stated that the hours we have put on that Zamboni, purchased in 1998, would be the equivalent of roughly 250,000 miles on a motor car. At this writing we have a new motor on the way from Zamboni in California and KanEquip is at the ready to install it once it arrives. We have to have it up and running by October so we can give it a trial at Topeka Capitals games prior to returning the Intrust Zamboni back to Wichita.

Status Report on Approved Capital Expenditures

• The parts to rebuild the cold water valve on AHU #2 have arrived and we are trying to schedule the work to be done between our events and PCI Mechanical's schedule. • The reach in cooler has arrived and put into service at the Expocentre. • The full set of parts for the VFD for the cooling tower have not yet arrived. • The winches for the hockey nets have arrived and are ready for installation when the new nets arrive. • The new nets have not yet arrived.

Heads up

• We have not finalized the restoration of power in the RV Parking at the south end of the parking lot south of Landon Arena. We know we will have a deductible of$10,000.00 to be funded by the Kansas Expocentre Capital Expenditure monies. I do not have final numbers on the project at this time. We expect the total repair bill will approach $50,000.00. • I have requested proposals from PCI Mechanical on several issues with the ice plant. Those items, in no particular order, are for the replacement of a flow switch (already done), replacement of two leaking butterfly valves, replacement of a leaking seal on a flange to the heat exchanger (used when we remove ice from the arena), and, the replacement of three thermal expansion valves. These items all have to be done when the ice is out of the arena and the ice plant is shut down. Some of these issues manifest when we are either making or removing ice from the arena. We are removing the ice on October 21 when we prepare to host the Mother Earth News trade show. The ice will be out through the Blizzard Bash which ends on November 16, 2014. This would be the ideal time to do these projects. We will be evaluating each of these issues during the time the ice is being removed.

Heart of America Capital Equipment Fund Request

• Replace blown engine in Zamboni - This request is to replace the Volkswagen industrial engine that has powered the Zamboni faithfully since 1998. As mentioned above the hours on the machine would be comparable to a motor vehicle with around 250,000 miles. We are currently waiting on the new engine from Zamboni in Los Angeles, CA, and KanEquip will install the engine once it arrives. This request is a two fold request. First, a request of not-to-exceed $7,200.00 for KanEquip for the diagnostic labor, the engine, the removal of the old engine and the installation of the new engine. The second part of the request is for reimbursement for the transportation of the Intrust Bank Arena Zamboni to and from Wichita, which enabled us to continue our ice activities. This request is for Brown's Super Service for an amount not-to-exceed $1,400.00. It is important to note that this will not eliminate the need for the Zamboni to be refurbished this summer in the off-season.

The Kansas Expocentre Capital Expenditure Fund has a balance of $59,635.34 at this time. This is due to a decision made by the Board of Commissioners of Shawnee County on August 28, 2014, to provide $75,000.00 in additional funding for the Kansas Expocentre Capital Expenditure Fund for the 2014 budget year. These requests come to a total not-to-exceed the amount of $12,719.54. Approval of all these items would leave the fund with a balance of no less than $46,915.80. Kansas Expocentre Capital Expenditure Fund committee members Mary Thomas and Matt Fletcher have reviewed and approved these requests. KANSASEXPOCENTRE LIVESTOCK ADVISORY BOARD REPORT October 2014

October 3-8 Dog Show

October 9 Kansas NBHA District 9 Jackpot

October 11 Kansas NBHA District 9 Jackpot

October 16-19 Kansas National Barrel Horse Assoc State Finals

October 24-26 Mother Earth

October started off with the Doberman Pinscher Dog show in Domer arena for 6 days of their event.

October 9 and 11th featured barrel racing jackpots produced by KS NBHA District 9 and Raelynn Moon. With the Kansas National Barrel Horse Association State Finals following the next weekend her attendance was very strong for these two events.

The Kansas National Barrel Horse Association State Finals is one of our larger equine events, featuring 320 competitors from the state of Kansas. Only 4 entrants out of 320 actually live in Shawnee County.

The first weekend in November welcomes a new event, the Christian Youth Rodeo Association Rodeo. This rodeo will be followed the next weekend by the United Rodeo Association finals. The contract with the URA Finals has been renewed through November 2016. Following the URA Finals is the Blizzard Bash Demo Derby and the month will conclude with Rope the Rockies team roping on November 22-23.

I was unable to book the United Rodeo Association's New Year's Eve Rodeo away from the American Royal in 2015, however, I am in discussion with C.R. McKellip's Rodeo Inc., in regards to holding a Kansas Expocentre produced rodeo on April 10-12, 2015.

The 2015 livestock event calendar filled up rapidly, I currently have 5 open weekends between February 9th and December 4th. This concludes my report and I will be happy to answer any questions.

Justin Gregory Livestock Event Manager Memorandum

Date: October 17, 2014

To: Kansas Expocentre Advisory Board

From: H.R. Cook, General Manager Kansas Expocentre

Re: October Board Report

WWE Smackdown performs in Landon Arena, October 19th. This "house show" has always been a favorite of the Topeka Community and ticket sales indicate that Shawnee County cannot get enough Professional Wrestling.

Ogden Publications will host Mother Earth News Trade Show, October 25-26. This event utilizes every building on the Expocentre grounds and allows patrons with get hands on advice on better living though sustainability. Living off the land, low impact farming, clothing making from natural products, and how to dig a natural well are just a few of the ideas that will be on display. This event has been held in eastern and western United States and this will be the first Midwest show for Ogden Publications (headquartered in Topeka). We are expecting over 11,000 people over two days for this show. The Expocentre and Heart of America have been working with staff from Mother Earth News in providing customers with organically grown and locally raised products for the concession stands. We are working with Keep America Beautiful and Shawnee County Recycling in providing recycling cans throughout the complex so that patrons have a choice of recycling.

There has been much discussion regarding the potential or the "what if' of an outbreak of Ebola in the Untied States. The two cases in Texas have heightened the nervousness of the country as a whole. Any disease or mass casualty has the potential of being devastating to the Mass Gathering industry. After 9/11, travel and convention business dropped significantly and took years to recover. Any outbreak of Ebola that may spread has the same potential with not only conventions, but any gathering of people (concerts, zoos, shopping centers, athletic events, etc.) Both the International Association of Venue Managers and SMG are monitoring the Ebola situation as it unfolds and how this may affect attendance to events now with the intense media attention given.

The Doberman Pinchers Nationals were a success for 10 days in October. 450 dogs completed in Exhibition and Domer Arena. This is the second time we have hosted this breed and hope to have them back in 2017 when the next available opportunity arises. I would like to welcome our latest member to the SMG/Expocentre team, Matt Winkenwader, Event Coordinator. Matt comes to us from Washburn University and the Naval Reserves. We are currently looking for a second Event Coordinator and are in the interview process. Since this is the busy time for us we want to get someone hired and trained as soon as possible.

Due to overwhelming popularity of Heritage Hall for wedding receptions, we have assigned Laura Douglas as the official Wedding Coordinator of the Expocentre. Laura is currently our Assistant Box Office Manager and came to us with the idea of having one person in charge of "one on one" attention of the brides. Laura has a back ground in meeting planning and interior design which fits well in helping the Bride and Groom on how to set up and decorate in Heritage Hall. She will also be in charge of promoting our facilities to potential brides by attending Bridal Shows and expanding our website to include a one stop shop of ideas, questions answered and sample set ups of our wonderful facility.

This will be the last Advisory Board meeting for Gracie Moore. Gracie is retiring from the Expocentre after 23 years. She has seen a lot of changes and the knowledge base we are losing will be tremendous. We wish her the very best in her well deserved end of career at the Expocentre and SMG. We have begun taking applications for her position of Executive Assistant and hope to have someone in place by mid-November.

This concludes my report. Shawnee County Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center

320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641 785-251-2200

MEMORANDUM

November 17, 2014

TO: Board of County Commissioners

FR: Sheriff Herman T. Jones

RE: Quinlan Arrest Law Bulletin

We have received the renewal for our Quinlan Arrest Law Bulletin. The renewal period is 11/1/2014- 10/31/2015. The amount of this subscription is $277.08 and will be paid from budget funds.

Please place this on the Thursday, November 20, 2014 Consent Agenda.

Sincerely, ~~d?z··'··.,___..__ Herman T. Jones Shawnee County . he riff SUBSCRIPTION INVOICE SUM MARY

Bill To: From: SHAWNEE COUNTY SHERIFF Thomson Reuters - West 320 S KANSAS AVE STE 200 P.O. Box 64833 TOPEKA KS 66603-3644 St. Paul, MN 55164-0833 Page 1 of 04

IMPORTANT NEWS Please note: Some products listed on this invoice may have shipped in late August, but are billing for the first time. Your original packing slip reflects the actual shipping date of the product for these affected shipments. The delivery number found on your packing slip will match the delivery number on the invoice.

Customer Service: 1/800-328-4880 See reverse side for contact and payment information

~WNG ACCOUNT#: INVOICE NO: INVOICE DATE: BIWNG PERIOD: PAYMENT DUE: TOTAL INVOICE 1003398123 830744755 11/04/2014 OCT 05, 2014 - 12/04/2014 AMOUNT IN USD: NOV 04, 2014 277.08

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ANNUAUMONTHLY CHARGES 277.08 0.00 277.08S

TOTAL INVOICE AMOUNT 277.08 T

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0830744755 0000000000000000000000 20141104 ZCMI 000027708 0010 1003398123 b SUBSCRIPTION INVOICE DETAIL

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Customer Service: 1/800-328-4880

BIWNG ACCOUNT #: INVOICE INVOICE DATE: BIWNG PERIOD: PAYMENT DUE: TOTAL INVOICE 1003398123 830744755 11/04/2014 OCT 05, 2014 -NOV 04, 2014 12/04/2014 AMOUNT IN USD: 277.08 SHIP/POST DATE DEUVERY DESCRIPTION QTY UNIT TAX TOTAL POSTING NUMBER NUMBER PRICE IN USD IN USD ' FOR PAYMENT REFERENCE IN USD

ANNUAUMONTHLY CHARGES

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htt s://ebillin .thomsonreuters.com/Delive /Mana elnvoice?id=sRKeTwKR8twJ wsfm ... 11/7/2014 SHAWNEE COUNTY PARKS & RECREATION JOHN E. KNIGHT DIRECTOR 3137 SE 29TH ST. TOPEKA, Ks 66605-1885 SHAWNEE COUNTY (785) 251-2600 PARKS~RECREATION [email protected]

November 14, 2014

TO: Board of Commissioners Shawnee County

FROM: John E. Knight, Director} Parks & Recreation

RE: Service Contract

Board of Commissioners approval is requested on the attached Service Contract. The development and utilization of privatization and partnerships for program offerings has been a department priority and is addressed in our Strategic Program Plan. The Service Contracts are a valuable tool used by Parks & Recreation to provide compensation to citizens who desire to share their skill and talent with the public as independent contractors.

The following Service Contracts recommended for privatization and/or partnership program offerings are: Contractor Services Provided Wells Bridges Act as tournament director for Karate Spectacular tournament and coordinate volunteers, for a fee of 30% of entry fees.

Shawnee County Parks & Recreation staff partners with for-profit, non-profit, governmental entities and private individuals/companies that are interested in partnering with Shawnee County Parks & Recreation for the development, design, construction, and operation of partnered recreational facilities and/or programs. Similarly the department utilizes the privatization or transferring existing County functions to a non-County entity for improved efficiency and/or competitive cost concerns.

The fees charged for participation in programs are established to meet the department's cost recovery goal of 90%-120% of direct costs. However, program personnel have flexibility to meet the department's goals of maximizing participation, provision of diverse program offerings and efficient facility usage.

JEK/gcl RL Attachment SHAWNEE COUNTY CONTRACT NO. c 1/(J M2014

INDEPENDENT CONTRACTOn. AGREEMENT FOR SERVICES

THIS AGREEl\lENT is between THE BOARD OF CotiNTY COi\ll\IISSIONEnS OF THE COUNTY OF SIIA WNEE, KANSAS (County) and Wells Bridges (Contractor).

1. SERVICES TO BE PEl~ FORMED

Contractor agrees to pertbrm the fhllowing services Jot County: Tournament Director, promotion at other totn11aments. seH!P and taping of gvm l1oor in advance, coordinate and compensate volunteers and ofticials. man registration and admissions

This Agreement shall commence on December, 6 20 14_, and shall end on December__ , 6_, 2014_, unless this Agreement is tenninatcd sooner or extended in accordance with its terms.

2. PAYMENT

In considemtion of the services to be performed by Contractor, County agrees to pay Contractor as iollows:

Tnsk Duties Compensation

Tot1rnament Director of Promote , setup and tape gym 11oor night $ 30% of entry Karate Spectaculat before event, cootdinate his volunteers and fees. T ()t\rnamcnt officials

Contmctol' shall be responsible tor all expenses incurred while performing services undet this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premituns; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractot' hires to complete the work under this Agreement

3. INDEI)ENDENT CONTRACTOR STATUS AND CERTIFlCATION

Contractor is an independent Contrnctol', not a County employee. Contmctor's employees or contract personnel are not County employees. Contractor and County agree to the following rights consistent \Vith an independent Contractor relationship: a. Contractor has the right to perform services tor others during the term of this Agreement. b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement wilt be performed. c. Contractor shaH not be assigned a work location on County premises. and Contractor has the right to perform the services required by this Agreement at any place, location or time. d. Contractor will furnish all equiprnent and materials used to provide the services required by this Agreement. e. Contractor has the right to hire assistants ns subcontractors, or to use Contractor's employees to provide the services required by this Agreement. f. Contractor or Contractor's employees or contmct personnel shall perform the services required by this Agreement and Contt·actor agrees to the faithlltl performance and delivery of described services in accordance with the time frames contained herein; County shall not hire, supervise or pay any assistants to help Conira<:tor. g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training fron.l County in the skills necessary to perform the services required by this Agreement. h. County shall not requite Contractor or Contractor's employees or contact personnel to devote full time to performing the services required by this Agreement. Further, Contractor hereby certifies: i. That Contractot is not an employee or County and thereby Contmctor waives any and aH claims to benefits otherwise provided to employees of the County, including, hut not limited to: medical, dental, or other personal insurance, retirement benetits, unemployment benei1ts, and liability or worker's compensation insurance. J· Conlractor must provide Federal Tax or Social Security Number on required Form W~9. k. That Contractor understands that he/she is solely responsible, individually tor all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an lRS Form 1099 ~vill be tiled by the County for atl payments received.

4. INDEMNIFICATION AND HOLD HARMLESS-

Contractor shall save, hold harmless, and indemnify County, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' lees, tor injury of any person or damage to property arising out of, or connected \Vith. work pel'lormed under this Agreement which is the resull of any

2 acts or omissions, whether negligent ot· otherwise, of Contractor, its ofl1ccrs, agents, subcontractors m· employees.

5. INS Ul~ANCE

The County shall not be required to purchase, any insurunce against loss or damage to any personal property to which this contract relates, nor shall this contract require Lhe County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6l 01 et seq.), the Contractor shalt bear the risk of any loss or damage to any personal property to which Contractor holds title.

6. OWNERSlllP OF PRODUCTS/DOCUM.ENTS

Contractor hereby assigns to County all rights to all products, repotts, documents, photographs, videos, data, and drawings produced by Contractor as a result of its sctviccs to County during the term of this Agreement.

7. TERMINATION DUl~ TO LACK OF FUNDING APPROPRlATION.

Shawnee Col.u1ty is subject to the Kansas Cash Basis Law, K.S.A. 10-l t 01 et seq. If, in the judgment of the Financial Administrator, Audit~Financc Oflice, sufficiellt funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current t1scal year. County agrees to give written notice of terminatioll to Contractor at least thirty (30) days prior to the end of its current fiscal year. Contractor shall have the l'ight, at the end of such fiscal year, to take possession of any of Contractor's cquipme{lt, leased or otherwise, provided to County under the contract. County will pay to the Contractor all regular cotltractual payments incurred through the end of such fiscal yeal'; plus contractual charges incidental to the return of any such equipment Upon termination of the agreement by County. title to and possession of any equipment purchased by the County under the contract, but not ft.1Hy paid for, shall revert to Contractor at 1he end of County's current tiscal ye~ll'. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Cnntractol'.

8. ANTI-DISCRIMINATION CLAUSE.

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-llll et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. t 210 I et seq.) [ADA] and to not discriminate against any person becnusc of race, religion, colm·, sex, disability, national origin or ancesh·y, or age in the admission of access to or treatment or en1ployment in, its programs or activities; (b) to include in all solicitations m advertisements t<.w emi1loyees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44~ 1116; (d) to include those provisions in every subcontract or purchase order so that they arc binding upon such subcontractor or vendor; (e) that a tailurc to comply with U1e reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas

3 Human Rights Commission, such violation shall constitute n breach of contract; {f) if the contracting agency determines that the Contrac.tor has violated applicnble pmvisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (t) occurs, the contract may be cancelled, terminated or suspended in whole or in pati by the County. Parties to this contract understand that subsections (b) througl1 (e) of this paragraph number 5 are not applicable to a Contractor who employs Lewer than four employees or whose contract with the County totals $5~000 or less during this fiscal year.

9. ACCEPTANCE OF CONTRACT.

This contmcl shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas, ·

I 0. ARBITRATION, DAMAGES> WARRANTIES.

Notwithstanding any langtlage to the contmry, no interpretation shall be allowed to tlnd the County has agreed to binding arbitration, or the payment of damages or penalties upon the occunence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness tbr a patticular purpose.

11. REI>JffiSENTATIVE'S AUTHORITY TO CONTRACT.

By signing tlus document, the represeiltative of the Contractor thereby represents that such person is duly authorized by the Contractor to execute this document on behalf of the Contractot· and that the Contractor agrees to be hound by the provisions thereot:

12. TER£\'HNATION OF AGREEMENT

This Agreement may be terminated by either party by givit1g the other party wl'it1en notice of the intent to terminate. The notice rnust specify a date upon which the tennination will be cftective, whicl1 date tnay not be less than 7 calendar days ti·om the date of mailing the notice. 011ly services satisfactorily pertormed up to the date or receipt of notice shall be compensated by County and such compensation shall be pursuant to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using tlrst class mail, postage prepaid.

13. MISCELLANEOUS PROVISIONS

a. This Agreement shall be entered into in Shawnee County. Kansas, and shall be construed and interpreted according to tbc law of the State of Kansas. b. All notices and other communications in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail. postage prepaid, to the recipient's address as stated in this Agreement.

4 c. Contractor shall comply with all tedeml, stnte and local laws requiring business permits, certificates and licenses required to carry out the set-vices to be performed under this Agl'cement. d. Contractor may not assign any rights or obligations under this Agreement without County's pdor 'vvrittcn approval. e. Tlus Agreement constitutes the entire agreement between the parties and may only be modi11ed ot· extended by a written amendment signed by the parties hereto.

f. The invalidity, illegality, Ol' uncnJorceability of any provision of this Agreement or the occurrence of any event rendering any pmiion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and entorced as if this Agreement did not contain the particular portion or provision held to be void. g. Nothing in this. Agreement shall be construed to give any rights or benet-its to anyone other than County and Contractor.

IN WITNESS WHEREOF, County und Contractor have executed this Agreement.

COUNTY BOARD OF COUNTY COMMISSIONERS SHA\VNEE COUNTY, KANSAS

______,Chair

Date:------ATTEST:

Cynthia A. Beck, Shawnee County Clerk

CONTRACTOR tUtL&L- ::ff3~fl.'-d4-~.t7/

Printed N'm1e: ...!..W~c~l~ls'-'B:!..!r~·ic~lg~e""'s _____; _____ Address: 117 SW Tavlor Ave. Topeka. KS 66603

Date: --·~'-(-_-'-'lt.J~·--_-_I_L+t-·--~

5 ., '

1515 NW Saline Street, Suite 102 Topeka, Kansas 66618 (785) 251-5410 I Fax (785) 251-4939 Memo

Date: November 17, 2014

To: Board of County Commissioners

From: Ba~, Planning Director

Re: Consent Agenda Item

Please find attached an item to be placed on the Consent Agenda for the November 20, 2014, meeting. It is to acknowledge signature by Robert Archer for an annual recertification document as part of our participation in FEMA's Community Rating System. Please call me if you have any questions.

En c. OMB No. 1660-0022 Expires September 30, 2013

COMMUNITY RATING SYSTEM ANNUAL RECERTIFICATION

Section 1. Community Data:

If there are any changes or corrections to the information in this section, please line out the old item and write in the correction. Please provide any missing information, if applicable.

Community: Shawnee County State: KS NFIP Number: 200331

.ZOI ... Recertification Date: October 1, ~

Chief Executive Officer: Roberi. E:. Arc.he.r Name: Honorable "Fhoodore-E:nsley Title: Chair

1 Address: 200 Southeast 7 h Street, Room B-11, Topeka, Kansas 66603

CRS Coordinator:

Name: Mr. Barry Beagle Title: Planning Director

Address: 1515 NW Saline Street, Topeka, Kansas 66618 -~51 ~51 Coordinator Phone: 785-~-5405 FAX: 785-294-4939

Coordinator e-mail: [email protected]

Section 2. Certification

I hereby certify that this community is continuing to implement the activities noted below and credited under the Community Rating System and described in our original application and subsequent modifications.

We are maintaining, to the best of my knowledge and belief, in force all flood insurance policies that have been required of us as a condition of federal financial assistance for insurable buildings owned by us and located in the Special Flood Hazard Area shown on our Flood Insurance Rate Maps.

Date: ______Signed:------

Honorable..,eodore Ensley, Cha1r

t?o b~r.,. e 1-JrcN.rI (!A,;../'r

ACTIVITY WORKSHEET AW-214-1 EDITION: 2007 OMB No. 1660-0022 Expires September 30, 20 13

COMMUNITY RATING SYSTEM ANNUAL RECERTIFICATION

Section 3. Community Activities

Your community has been verified as receiving CRS credit for the following activities. If your community is still implementing these activities the CRS Coordinator needs to put his or her initials in the blank and attach the appropriate items. The numbers refer to the activity number which is found in the CRS Coordinator's Manual.

__ 310 We are maintaining Elevation Certificates on all new and substantially improved buildings in our Special Flood Hazard Area.

~ 310 Attached is the permit list for new or substantially improved structures that have been com plated since October 1, 2012.

~ 310. Attached are the Elevation Certificates for new or substantially improved structures that have been completed since October 1, 2012.

~ 310 We continue to make copies of Elevation Certificates on newer properties available at our present office location. [__ ]Initial here if your office address has changed in the past year. Please provide new address with this form.

~ 320 We are providing Flood Insurance Rate Map information and information on the flood insurance purchase requirement to inquirers.

~320 Attached is a copy of the document that told lenders, insurance agents, and real estate offices about this service this year. [_] Initial here if the information is included in your annual outreach project to the community. Mark the attachment to Activity 330 to show where this service is publicized.

~320 Attached is a copy of one page of the log, a letter, or other record that we kept on this service this year.

__ 330 Attached is a copy of the additional outreach project(s) we conducted this year.

~ 350 Our public library continues to maintain flood protection materials.

~ 420 We continue to preserve our open space in the floodplain. ~430 We continue to enforce the floodplain management provisions of our zoning, subdivision and building code ordinances. [__ ]Initial here if you have amended your floodplain regulations. Attach a copy of the amendment.

ACTIVITY WORKSHEET AW-214-2 EDITION: 2007 OMB No. 1660-0022 Expires September 30, 2013

~ COMMUNITY RATING SYSTEM ANNUAL RECERTIFICATION -~- 430 We continue to keep track of building improvements and repairs. Before a new permit is issued, we check the permit record and count the projects' dollar value cumulatively to determine if a nonconforming building should be brought up to our standards for new construction.

%440 We continue to use and update our digitized mapping system.

~ 440 We continue to maintain our elevation reference marks. ~ 450 We continue to enforce the stormwater management provisions of our zoning, subdivision and building code ordinances for new developments in the watershed. [__J Initial here if you have amended your stormwater management regulations. Attach a copy of the amendment.

~ 450 We continue to enforce the requirement that all new buildings must be elevated above the street or otherwise protected from drainage problems.

~ 502 We currently have I repetitive loss properties and send our notice to __.1~ properties in the repetitive loss areas.

~ 503 Attached is a copy of this year's notice on property protection that we sent to our repetitive loss areas.

~ 540 We continue to enforce our stream dumping regulations.

ACTIVITY WORKSHEET AW-214-3 EDITION: 2007 U.S. DEPARTMENT OF HOMELAND SECURllY OMB No.1660-0008 FEDERAL EMERGENCY MANAGEMENT AGENCY ELEVATION CERTIFICATE Expiration Date: July 31, 2015 National Flood IDsuronce Program IMPORTANT: Follow the instructions on pages 1-9.

SECTION A- PROPERTY INFORMATION FOR INSURAI'ICE ¢oMPANY US!;: A1. Building Owner's Name Policy Number: :::r~ec; f-\o.rr,~s ,·. A2. Building street Address (in~~ing Apt/J~nit, Suite~ndLf. Bldg. No.) or P.O. Route and Box No. Company NAIC Number: 1'\ w 3S S , Ctty 1 _ 1~ _ State V ZIP Code S\\\J'U" uz.M , ,.._~ A3. Property Description (Lot and Block Numbers, Tax Parcel Number, Legal Description, etc.) i, 1'7 ,4.e tl\ tJt;" Y>r,u.r- of W Y~ of <;£ y,_, S.e 10--11~ l"f A4. AS. A6. A7. A8.

____ sqin

SECTION B - FLOOD INSURANCE RATE MAP (FIRM) INFORMATION B1. NFIP Community Name & ~mu1 Number B2.Coun~~ IB3. state Ks $~1'\AA. ~ 00 ~'3.' B4 .. Map/Panel Number B5. sUffix B6. ARM Index Date B7. FIRM Panel Effective/ B8. Rood Zone(s) B9. Base Rood Elevation(s) (Zone Revised Date AO, use base lod depth) -'Ol77 C. 0 1?"1 c Sgp-l- ~9 -'Oll ~f- ~9 Jolt A 909,~ B10.1ndtcate the source of the Base Flood Elevation (BFE) data or base flood depth entered in Item B9: 0 FIS Profile ~ARM 0 Community Determined 0 Other;source:------B11.1ndicate elevation datum used for BFE in Item B9: 0 NGVD 1929 ~ NAVD 1988 0 Other/Source: ------B12.1s the building located in a Coastal Barrier Resources System (CBRS) area or Otherwise Protected Area (OPA)? 0 Yes ,SNo Designation Date:--I--I--- 0 CBRS 0 OPA SECTION C- BUILDING ELEVATION INFORMATION (SURVEY REQUIRED) C1. Building elevations are based on: 0 Construction Drawings* 0 Building Under Construction* ~Finished Construction *A new Elevation Certificate will be required when construction of the building is complete. C2. Elevations -Zones A1-A30, AE, AH, A (with BFE), VE, V1-V30, V (with BFE), AR, AR/A, AR/AE, AR/A1-A30, AR/AH, AR/AO. Complete Items C2.a-h below according to the building ~iagr;m specified in ltem,~7. In Puerto Rico only, enter meters. 1!1 ~ tjl\ Benchmark utilized: USGS Bft". /lr:: 0181, l!llj,f.( Vertical Datum: _____7.:..0=-....:'....:.c!#=-.. _____ Indicate elevation datum used for the elevations in items a) through h) below. 0 NGVD 1929 ~ NAVD 1988 0 Other/Source: ----- Datum used for building elevations must be the same as that used for the BFE. Check the measurement used. a) Top of bottom floor (including basement, crawlspace, or enclosure floor) ll I .:l . ~ '8 feet 0 meters b) Top ofthe next higher floor ~. __· _ 0 feet 0 meters c) Bottom of the lowest horizontal structural member (V Zones only) ~·- Ofeet Ometers d) Attached garage (top of slab) _!!LA_. __ Ofeet Ometers e) Lowest elevation of machinery or equipment servicing the building _&A_. __ Ofeet Ometers (Describe type of equipment and location in Comments) f) Lowest adjacent (finished) grade next to building (LAG) '81 feet Ometers g) Highest adjacent (finished) grade next to building (HAG) '81 feet Ometers h) Lowest adjacent grade at lowest elevation of deck or stairs, including Ofeet Ometers structural support

SECTION D - SURVEYOR, ENGINEER, OR ARCHITECT CERTIFICATION This certification is to be signed and sealed by a land surveyor, engineer, or architect authorized by law to certify elevation information. I certify that the Information on this Certificate represents my best efforts to interpret the data available. I understand that any false statement may be punishable by fine or Imprisonment under 18 U.S. Code, Section 1001. l Check here if comments are provided on back of form. Were latitude and longitude in Section A provided by a ,'80 Check here if attachments. licensed land surveyor? )!:!'Yes 0 No ·· Certifier's Name

T'rtle

Address

Signature

FEMA Form 086-0-33 (Revised 7/12) See reverse side for continuation. Replaces all previous editions. ELEVATION CERTIFICATE, page 2

IMPORTANT: In these spaces, copy the corresponding Information from Section A. FOR INSURANCE COMPANY USE .. _, Building Street Address (Including All~ nit, Suite, and/or Bldg. No.) or P.O. Route and Box No. P_olii:¥ Number:· ' lf..f~l /Jw l'5 Sf-. ,., Compa11y NAIC Number: City State ZIP Cod:'/ <;:(~ L-.lo ILs l.t~t;l ·... SECTION D -SURVEYOR, ENGINEER, OR ARCHITECT CERTIFICATION (CONTINUED) Copy both sides of this Elevation Certificate for (1) community official, (2) insurance agent/company, and (3) building owner. '

SECTION E - BUILDING ELEVATION IN ORMATION (SURVEY NOT REQUIRED) FOR ZONE AO AND ZONE A (WITHOUT BFE) For Zones AO and A (without BFE), complete Items E1-E5. If the Certificate is intended to support a LOMA or LOMR-F request, complete Sections A, B,and C. For Items E1-E4, use natural grade, if available. Check the measurement used; In Puerto Rico only, enter meters. E1. Provide elevation information for the following and check the appropriate boxes to show whether the elevation is above or below the highest adjacent grade (HAG) and the lowest adjacent grade (lAG). a) Top of bottom floor (including basement, crawlspace, or enclosure) fs ___ • __ 0 feet 0 meters 0 above or 0 below the HAG. b) Top of bottom floor (including basement, crawlspace, or enclosure) is __ • __ 0 feet 0 meters 0 above or 0 below the LAG. E2. For Building Diagrams 6-9 with permanent flood openings provided in Section A Items 8 and/or 9 (see pages 8-9 of Instructions), the next higher floor {elevation C2.b in the diagrams) of the building is ___ • __ 0 feet 0 meters 0 above or 0 below the HAG. E3. Attached garage (top of slab) is __ • __ 0 feet 0 meters 0 above or 0 below the HAG. E4. Top of platform of machinery and/or equipment servicing the building is 0 feet 0 meters 0 above or 0 below the HAG. E5. Zone AO only: If no flood depth number is available, is the top of the bottom floor elevated in accordance with the community's floodplain management ordinance? 0 Yes 0 No 0 Unknown. The local official must certify this information in Section G.

SECTION F- PROPERTY OWNER {OR OWNER'S REPRESENTATIVE) CERTIFICATION The property owner or owner's authorized representative who completes Sections A, B, and E for Zone A {without a FEMA-issued or community-Issued BFE) or Zone AO must sign here. The statements In Sections A, B, and E are correct to the best of my knowledge. Property Owner or Owner's Authorized Representative's Name :r~s Address State /(s ZIP Code ~l. S:J'j Signature Date Telephone

Comments

Check here if attachments.

SECTION G -COMMUNITY INFORMATION (OPTIONAL) The local official who is authorized by law or ordinance to administer the community's floodplain management ordinance can complete Sections A, B, C (or E), and G of this Elevation Certificate. Complete the applicable item(s) and sign below. Check the measurement used in Items G8-G10. In Puerto Rico only, enter meters. G1. The information in Section C was taken from other documentation that has been signed and sealed by a licensed surveyor, engineer, or architect who is authorized by law to certify elevation information. (Indicate the source and date of the elevation data in the Comments area below.) G2. A community official completed Section E for a building located In Zone A (without a FEMA-issued or community-Issued BFE) or Zone AO. G3. The following information (Items G4-G10) is provided for community floodplain management purposes.

G7. This permit has been issued for: 0 New Construction 0 Substantial Improvement G8. Elevation of as-built lowest floor (Including basement) of the building: ':ll..h_. ~ ~eet 0 meters Datum------ G9. BFE or (in Zone AO) depth of flooding at the building site: ~. ~ 0 feet 0 meters Qatum ------ G10.Community's design flood elevation: __I_ • .Q__ ~feet 0 meters Datum------

Local Official's Name Anna lY1 Qd.-~a Community Name Telephone . Sh;;wvnre C:n,..-.ry .. t:7etS) :z."'''l-54-lc::::> Date to-..,- lr.f Comments -?..._,.. a-H-a,. h ... d. daC-Y•xw.n!:.::H«Qn

------!·Check here if attachments.

FEMA Form 086-Q-33 (Revised 7/12) Replaces all previous editions. ELEVATION CERTIFICATE, page 3 BUILDING PHOTOGRAPHS See Instructions for Item A6.

If using the Elevation Certificate to obtain NFIP flood insurance, affix at least 2 building photographs below according to the instructions for Item A6. Identify all photographs with date taken; "Front View" and "Rear View"; and, if required, "Right Side View" and "Left Side View." When applicable, photographs must show the foundation with representative examples of the flood openings or vents, as indicated in Section A8. If submitting more photographs than will fit on this page, use the Continuation Page.

------

Nor4h Ef We~ ~d lc-;g-la.f.

FEMA Form 086-0-33 (Revised 7/12) Replaces all previous editions. ELEVATION CERTIFICATE, page 4 BUILDING PHOTOGRAPHS Continuation Page

If submitting more photographs than will fit on the preceding page, affix the additional photographs below. Identify all photographs with: date taken; "Front View" and "Rear View"; and, if required, "Right Side View" and "Left Side View." When applicable, photographs must show the foundation with representative examples of the flood openings or vents, as indicated in Section A8 .

.5ec...Ah ~ E:..~o+- ~nd 10-3-14

FEMA Form 086-0-33 (Revised 7I 12) Replaces all previous editions. FLOODPLAIN DEVELOPMENT PERMIT /APPLICATION Shawnee County

Y or and Assessments PO;

TO THE ADMINISTRATOR: The undersigned hereby makes application for a permit to develop In a floodplain. The work to be performed, including·flood protection Works, is as described below and in attachments hereto. The undersigned agrees that all such shall be done In accordance with the Floodplain Management Ordinance and applicable county/city ordinances and the State of Kansas requirements as contained in K.S.A. 12-766, and K.A.R. 5-44-1 through 5-44-6.

·------"@d_, IJ 'UJ 13 __ _ --~~~--~~~~--~~~~~~~~Da~re~·~~ 3 --#-~-L-L----=t=-U=::L:::___7JIL- zs-o.- 7 9 Ge I Other Contact Number

Location Information Street Address: _'t..L-J'J_...!!2..!!!.4-Lr...---J-Nu--:....:-::..::~::::c~:c....i3e:."~~~--..:!-.:_::::·=------Legal Descriptlon:Sto 'fii 81V && Jo..S NG.t:.DL w)i.s&J1t St81! /ll.tJt.Y 113o CSh..ft.f>OQ 70 t2t>.6 1 1 1 1 1 Other locator:------~---'------Section C------Check One: *New Construction ...... , •.. 0 Fillin~ ...... 5 Other ..... 0 (Describe) ------*Substantial Improvement .... . 0 Gradmg ...... ·D Minimum Improvement ...... 0 Excavation ..... 0 *Finished Elevation Certificates Required. ------Section 0------Description:Rt..t.. Ia PE:U1!!412P /)Ab Stnt ~A .3c.XS'2t Pot..'£ "tAAWE .. .$Net> Value of Improvement (fair market): $ J.,f ~ . h Pre-Improved Value$ ______· ------Section E---·------FEMA Flood Map Panel Number 0 117 Effective Date Cf/2.rj2i211 Zone --~A~.t..__ __ _ Is development in a floodway? Yes 0 No Jd If yes, is No-Rise Certification attached? Yes 0 No 0 ------Section F------Eievation: NGVD .o NAVD lid EleVation certificate attached to this application? Yes.,. No 0 Base Flood Elevatron-BFE; eft development site...... tfD/f/o <;, · Feet Elevation at development site ...... : ...... ~...... <1.10 •t&! Feet **Elevation oflowest floor of residential development...... Feet **Elevation of floodproofing for non-residential structure ...... ;...... Feet Source of elevation informationS~.IM7%o# CE:(?..TJtz:.u;,IPtE. 7'illfl~ 6UJLvatt' ------section G------

List required permits from other agencies. Attach copies. Page 1 of 2 Notice: Read Carefully. This permit is issued with the condition that the lowest ftoor (including basement) of any new or substantial!y-improved (over 50% current market value) residential structure will be elevated at least-one (1) foot above the base flood elevation. If the proposed development is a non-residential structure, this permit Is issued with the condition that the lowest floor (including basement) of any new or substantially improved non residential structure will be elevated or floodproofed at least one (1) foot above the Base Flood Elevation. This permit is Issued with the condition that the owner/developer will provide a FEMA elevation certificate completed by a licensed land surveyor or professional engineer certifying the "as-built" lowest floor elevation of any new· or substantially improved structure covered by this permit.

Permit: Approved /oenied 0 (attach explanation) Date: _ __Jll.!!o~/'~Z,c.A..:~.·l (_ ::5~------ ~nnllisl OJt..~ Signature of Comrr(i]nity Official

~.clr-ntnra-h-.br Official

INSTRUCTIONS Section A: Complete name and contact information of applicant. It Is preferred that this be the information of the property owner. Circle owner or builder depending on applicant. · ... • . Section B: Complete Information in this section describing location of the development. Space Is provided for other locator such as parcel identification number or name of subdivision. For a long legal description the information could be attached separately and noted here. It Is also suggested to attach a FIRMette of the location. Section C: *For new construction and substantial improvements an elevation certificate is required. An elevation certificate based on construction drawings can be used at the start of construction. A finished construction elevation certificate is required when the project is complete. Minor projects may not require an elevation certificate. For example: a new culvert. Section D: Describe the development. Is this a substantial improvement? Substantial improvement will require that the entire structure be brought up to current standards and that the lowest floor (including basement) be elevated one (1) foot above the base flood elevation. Section E: Flood map information. For a project in a designated floodway a no-rise certificate is required. In an area of detailed study when a floodway has not been designated It must be determined that development will not cause more than one (1) foot of rise. Section F: Specify If National Geodetic Vertical Datum of 1929 or North American Vertical Datum of 19.88 was used for the elevation information in this section. **lowest floor of a residential structure (including basement) and level offloodprooflng for a non-residential structure must be one (1) foot above the base flood elevation. If a house has a basement the lowest floor Is the floor of the basement. This information will be on an elevation certificate. There should be an elevation certificate for every post-FIRM structure. If other sources of elevation information were used please specify where that information came from. For certain types of projects the elevation Information may not apply. For Example: excavation of a qorrow pit. In those situations use N/A in the blanks for elevation information. Section G: The Kansas Department of Agriculture, Division of Water Resources requires permits for fill placed in floodplains. Permits are also required for levees, stream obstructions, and dams. Some minor projects are exempt based on the amount of fill, upstream drainage, or the size of the dam. US Army Corps of Engineers may require permits .Involving wetlands or projects that could alter the course of a navigable waterway.

Page 2 of 2 ~~--~------~------~~---U~~~~~~----.-~~11 Ht\11\ ~ ~ - ~8 X l.,;i/ I t'ftoPo.srro ~C5>~. 3o 1 >"-lf:B' ;5E(> /fc 7 ANN. I~ ~'1' 1=!2-ot¥\ H:o«.!>E- · 5f'f'fiC /t"ft-1{(, r'S '1q 1 F/UJM v.>~fii~R.. of! ~ 1--'> - p~po:s iQ> p&IU ~toG;. ~ .l

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kookln Cf E..l:Ol~ e> FH\ 3-31- ·~

FEMA Form 08&0-33 (Revised 7/12) Replaces all previous editions. ELEVATION CERTIFICATE, page 3 BUILDING PHOTOGRAPHS See Instructions for Item A6.

~k.i'"J So~ @ J:J II :3-:3(-13

FEMA Form 08f3.0-33 {Revised 7/12) Replaces all previous editions. Shawnee County Planning Department 1515 NW Saline Street • Suite 102 Topeka, KS 66618 (785) 251-5410 • (785) 251-4939 Fax

October 8, 2014

Notice To: Lending Institutions, Real Estate Agencies, Insurance Agencies

Subject: Flood Insurance Rate Map (FIRM) Information

This letter is being mailed to all the above identified institutions in Shawnee County. The Federal Emergency Management Agency (FEMA) requires such a letter to go out annually in order for Shawnee County to participate in certain FEMA programs.

Shawnee County is blessed with many natural drainageways (i.e., streams, rivers, etc.) that are tremendous community assets. Floodplains are areas adjacent to rivers, ponds, and lakes that are periodically flooded at different points in time. Floodplains are hydrologically important, environmentally sensitive, and ecologically productive areas that perform many natural functions. They contain both cultural and natural resources that are of great community value. In addition, floodplains ar·~ important because of storage and conveyance, protection of water quality, an~ recharge of groundwater. Flooding occurs naturally along every river usually due to excessive rainfall, debris jams, or even snow melt. The consequences of flooding to life and property need to be recognized and proper precautions taken to minimize loss to either. More information on flood protection and safety is available at the Topeka-Shawnee County Public Library. ·

As a public service, the Shawnee County Planning Department will provide you with the following information upon request:

• Identify whether a property is in or out of the Special Flood Hazard Area (SFHA} as shown on the current Flood Insurance Rate Map (FIRM) of the County. • Additional flood insurance data for a site, such as the FIRM zone and the base flood elevation or depth, if shown on the FIRM. • . A handout on the flood insurance purchase requirement that can help people who need a mortgage or loan for a property in the SFHA. • Access to Elevation Certificates (ECs} and Letters of Map Amendment (LOMA) and Letters of Map Revision (LOMR) that have been processed for property in unincorporated Shawnee County.

If you would like to make an inquiry, please tell us the street address or parcel identification number of the property in question. We are open from 8:00a.m. to 5:00p.m., Monday through Friday. You may reach us by telephone at (785} 251-5410, by fax at (785} 251-4939, or you can drop by the Planning Department at the Shawnee County Annex at 1515 NW Saline Street, Topeka, Kansas. This information is available as a free public service.

It is our intent to help you with any flood related issues or questions you may have so you can better assist your clients. If you have any questions, please do not hesitate to contact us at (785} 251-5410.

Barry T. Beagle, AICP Planning Director CRS Database File Banking Facilities

BANKING FACILITIES ADDRESS CITY STATE ZIP NOTES Alliance Bank 3001 SW Wanamaker Rd Topeka KS 66614 Alliance Bank 2620 SW 6th Ave Topeka KS 66606 Bank of America 700 SW Topeka Blvd Topeka KS 66603 Bank of America 534 S Kansas Ave Topeka KS 66603 Bank of America 5325 SW 21st St Topeka KS 66604 Bank of America 2200 SE 29th St Topeka KS 66605 Bank of America 4001 SW Huntoon St Topeka KS 66604 Capital City Bank 3710 SW Topeka Blvd Topeka KS 66609 Capital City Bank 120 SW6th St Topeka KS 66603 Capital City Bank 2040 NW Topeka Blvd Topeka KS 66608 Capital City Bank 2400 NE Seward Ave Topeka KS 66616 Capital City Bank 2825 SE California Ave Topeka KS 66605 Capital City Bank 1701 SW Gage Blvd Topeka KS 66604 Capital City Bank 2915 SW Wanamaker Rd Topeka KS 66614 Capitol Federal 700 S. Kansas Ave Topeka KS 66603

Capitol Federal 1201 S Topeka Blvd Topeka KS 66612 I Capitol Federal 2100 SW Fairlawn Rd Topeka KS 66614 Capitol Federal 290 I S. Kansas Ave Topeka KS 66611 Capitol Federal 2865 SW Wanamaker Rd Topeka KS 66614 Capitol Federal 3540 NW 46th St Topeka KS 66618 Capitol Federal 3310 SE29th St Topeka KS 66605 Central National Bank 800 SE Quincy St Topeka KS 66612 Central National Bank 1501 SWWanamakerRd Topeka KS 66604 Community Bank 5431 SW 29th St Topeka KS 66614 Community Bank 801 NW 25th St Topeka KS 66618 CoreFirst Bank & Trust 2010 SE 29th St Topeka KS 66605 CoreFirst Bank & Trust 830 S Kansas Ave Topeka KS 66612 CoreFirst Bank & Trust 1105 SW Gage Blvd Topeka KS 66604 CoreFirst Bank & Trust 2129 SW Wanamaker Rd Topeka KS 66614 CoreFirst Bank & Trost 3701 SW Wanamaker Rd Topeka r<.s 66610 CoreFirst Bank & Trust 4900 SW 29th St Topeka KS 66614 CoreFirst Bank & Trust 2010 NW Central Ave Topeka KS 66618 . CoreFirst Bank & Trust 2841 SE Croco Rd Topeka KS 66605 CoreFirst Bank & Trust 1205 SW 29th St Topeka KS 66611 CoreFirst Bank & Trust 5311 SW 22nd Place Topeka KS 66604 CoreFirst Bank & Trust 3515 SW 6th St Topeka KS 66606 CoreFirst Bank & Trust 4611 NW Fielding Rd Topeka KS 66618

10-08-14 1 OF 3 CRS Database File Banking Facilities

BANKING FACILITIES ADDRESS CITY STATE ZIP NOTES

CoreFirst Bank & Trust 3035 SW Topeka Blvd Topeka KS 66611 ' Denison State Bank 3640 SW Fairlawn Rd Topeka KS 66614 Envista Credit Union 3626 SW Wanamaker Rd Topeka KS 66614 Envista Credit Union 2015 SW lOth Ave Topeka KS 66604 Envista Credit Union 2120 SW Belle Ave Topeka KS 66614 Envista Credit Union 501 NE Lake St Topeka KS 66616 Envista Credit Union 811 NW25th St Topeka KS 66618 Envista Credit Union 3321 SE 28th Ter Topeka KS 66605 Envista Credit Union 601 SW 37th St Topeka KS 66611

Envista Credit Union 2909 SW Topeka Blvd Topeka KS 66611 _i

Equity Bank 701 S Kansas Ave Topeka KS 66603 I Equity Bank 3825 SW 29th St Topeka KS 66614 Equity Bank . 507 SW 8th St Topeka KS 66603 Fidelity Banks 600 S. Kansas Ave Topeka KS 66603

Fidelity Banks 1241 SW Gage Blvd Topeka KS 66604 i

Fidelity Banks 3835 SW 29th St Topeka KS 66614 I I Fidelity Banks 5926 SW 21st St Topeka KS 66604 I

FHLBank Topeka POBox 176 Topeka KS 66601 • Heritage Bank 3024 SW Wanamaker Rd Topeka KS 66614 Intrust Bank 1035 SW Topeka Blvd Topeka KS 66612 Kaw Valley Bank 1110 N Kansas Ave, PO Box 8009 Topeka KS 66608 Kaw Valley Bank 1944 NW Topeka Blvd Topeka KS 66608 Kaw Valley Bank 4848 SW 21st St Topeka KS 66604 Kaw Valley Bank 3160 SE 6th Street Topeka KS 66607 Kaw Valley Bank 1001 Southwest Wanamaker Rd, Suite A Topeka KS 66604 Kaw Valley Bank 6831 Southwest 29th Street, Suite 100 Topeka KS 66614 Kaw Valley Bank 3000 SE Croco Topeka KS 66605 Kaw Valley Bank 2903 SW Topeka Blvd Topeka KS 66611 Landmark National Bank - 6100 SW 21st St Topeka KS 66667 Landmark National Bank 6010 SW 6th Avenue Topeka KS 66615 Landmark National Bank 1741 NWashington Auburn KS 66402 Silver Lake Bank 2011 SWGage Topeka KS 66604 Silver Lake Bank 209 Railroad St Silver Lake KS 66539 Silver Lake Bank 2100 SW Urish Rd Topeka KS 66614 Silver Lake Bank 201 NWHwy24 Topeka KS 66608 Sunflower Bank 2641 SW Wanamaker Rd Topeka KS 66614 UMBBank 2100 SE 29th St Topeka KS 66605

10-08-14 20F3 CRS Database File Banking Facilities

BANKING FACILITIES ADDRESS CITY STATE ZIP NOTES UMBBank 2014 NW Topeka Blvd Topeka KS 66608 UMBBank 5923 SW 29th St Topeka KS 66614 US Bank 443 Main St Rossville KS 66533 US Bank 10030 NW Hwy 24 Silver Lake KS 66539 US Bank 1017 SW Gage Blvd Topeka KS 66604 US Bank 3625 NW 46th St Topeka KS 66618 US Bank 1064 SW Wanamaker Rd Topeka KS 66604 US Bank 3600 SW Topeka Blvd Topeka KS 66611 US Bank 434 SW Jackson St Topeka KS 66603 US Bank 719 S Kansas Ave Topeka KS 66603 US Bank 5730 SW 21st St Topeka KS 66604 Vision Bank 712 S Kansas Topeka KS 66603 - Vision Bank 3031 SW Wanamaker Rd Topeka KS 66612 Wells Fargo Bank 3620 SW Fairlawn Rd Topeka KS 66614

10-08-14 30F3 CRS Database File Insurance Agencies

INSURANCE AGENCY ADDRESS CITY STAT ZIP NOTES ABK Insurance Agency, Inc. 3339 SE Adams St Topeka KS 66605 AI Janosik Agency 2300 SW29th St., Suite 101 Topeka KS 66611 All American Associates, Inc. 2942 SW Wanamaker Dr, Suite 150 Topeka KS 66614 All Insurance Access, LLC 3706 SW Topeka Blvd, Suite 411 Topeka KS 66609 Allen Insurance Associates 2153 SE California Topeka KS 66605 Allstate Insurance - Brian Green 5967 SW 29th St., Suite 220b Topeka KS 66614 Allstate Insurance - Brian Green 2900 SE Kentucky Ave., Suite B Topeka KS 66605 Allstate Insurance - Patrick W eissbeck 3074 SW 29th St., Suite 5 Topeka KS 66614 American Family Insurance-Peter Bellucci Agency Inc 921 SW 37th St, Suite B Topeka KS 66611 American Family Insurance-Andy Brunenn 2150 SW Westport Dr Topeka KS 66614 American Family Insurance-Douglas Cafer Agency Inc 201 NW Highway 24 Topeka KS 66608 American Family Insurance-John L Deutsch Agency Inc 5123 SW29th St Topeka KS 66614 American Family Insurance-Kelly Gerhardt 119 SW 6th Ave Topeka KS 66603 American Family Insurance-Larry Haas Agency Inc 5304 SW 17th St Topeka KS 66604 American Family Insurance-Roger Hood Agency Inc 1920 SW Westport Dr., Suite 102 Topeka KS 66604 American Family Insurance-Robert Kuhn 1725 SW Gage Blvd Topeka KS 66604 American Family Insurance-Earl Mcintosh 2816 SW Gage Blvd Topeka KS 66614 American Family Insurance-Robert Munoz 3601 SW 29th St., Suite 126 Topeka KS 66614 American Family Insurance-Brad Noller 1025 SW Gage Blvd., Suite A Topeka KS 66604 American Family Insurance-Dennis Ross Agency Inc 2930 SW Wanamaker Dr Topeka KS 66614

American Family Insurance-Larry Shipman Agency Inc 2900 SW Topeka Blvd. Topeka KS 66611 i' American Family Insurance-R L Smith Agency Inc 2816 SW Gage Blvd Topeka KS 66614 American Family Insurance-Roger Smith Agency Inc 6028 SW 29th St Topeka KS 66614 American Family Insurance-Jeremy Snowden 110 NE Lyman Rd Topeka KS 66608 American Family Insurance-Jeremy Stone 1920 SW Westport Dr., Suite 102 Topeka KS 66604 American Fidelity Assurance 3100 SW Huntoon St Topeka KS 66604 American National Insurance Co-Kathy A Moulin 2300 SW 29th St., Suite 124 Topeka KS 66605 American National Insurance Co-Richard C Storrer 3124 SW 29th St, Suite 5 Topeka KS 66605 Becker Lassen Insurance Agency Inc 2220 SE 29th St Topeka KS 66605 Boyd Financial Services 3430 SW Alameda Dr Topeka KS 66614 BPA Insurance Agency 5624 SW 29th St Topeka KS 66614 Barry L Bray CLU CFC 2715 SW29th Topeka KS 66614 Brier Payne Meade Insurance 5835 SW 29th St Topeka KS 66614 Burdett & Associates 5835 SW 29th St Topeka KS 66614 Capital Insurance Group-Mick Leeper 5942 SW 29th St Topeka KS 66614 Capper's Insurance Service 1503 SW 42nd St Topeka KS 66609 Cool Insurance Services 1930 NE Quincy St Topeka KS 66608 Copeland Insurance Agency Inc . 5909 SW 28th St., Suite 102 Topeka KS 66614 Day Insurance Solutions LLC 2525 NW Topeka Blvd Topeka KS 66617

10-08-14 1 OF 3 CRS Database File Insurance Agencies

INSURANCE AGENCY ADDRESS CITY STAT ZIP NOTES R E Dunn Agency 1825 Southwest Fairlawn Road Topeka KS 66604 Dynamic Insurance Group 5947 SW 29th St Topeka KS 66614 R W Evenson Inc 3310 SW Harrison St Topeka KS 66611 Fann Bureau Financial Services 2901 SW Burlingame Rd Topeka KS 66611 Fann Bureau Insurance 2201 NE Meriden Rd Topeka KS 66608 Fanners Insurance 608 SW Washburn Ave Topeka KS 66606 Fanners Insurance Group-Dwight A Calhoun 1200 S Kansas Ave Topeka KS 66612 Fanners Insurance Group-David Damme 2708 NW Topeka Blvd Topeka KS 66617 Fanners Insurance Group-Jay Davis 2850 SW Mission Woods Dr Topeka KS 66614 Fanners Insurance Group-Joyce Ebert 4209 SW 21st St Topeka KS 66604 Fanners Insurance Group-Gordon Bill LUTCF 220 SW 33rd St Topeka KS 66611 Fanners Insurance Group-Michael McNary LUTCF 1137 SW Gage Blvd Topeka KS 66604 Fanners Insurance Group-Bob Newton 2709 SW 29th St Topeka KS 66614 Fanners Insurance Group-Timothy Trail 1931 SWGageBlvd., Suite2 Topeka ~s 66604 Fanners Insurance Group-Jared White 220 SW 33rd St., Suite 100 Topeka KS 66611 Casey Ford Insurance Agency Inc 2910 SW Oakley Ave., Suite A Topeka KS 66614 Gradient Insurance Brokerage Inc 3740 SW Burlingame Cir Topeka KS 66609 Griffith & Blair American Home Insurance 5120 SW 28th St Topeka KS 66614 Hess Insurance Services 2925 SW Lane St Topeka KS 66611 Higgs Financial Services Inc 5100 SW lOth St Topeka KS 66604 Horace Mann Insurance Co 135 NW Story St Topeka KS 66606 Inter-State Assurance Conn-Berg 8010 SW 22nd Ter Topeka KS 66614 Interstate Associates 4336 SE 25th Ter Topeka KS 66605

Jurgensmeier Financial Services PD 2813 SW Westport Plaza Dr., Ste. 101 Topeka KS 66614 I Kansas Association of Insurance Agents 815 SW Topeka Blvd Topeka KS 66612 Kansas Mutual Insurance Co. 1435 SW Topeka Blvd Topeka KS 66612 KCamp 5426 SW 7th St Topeka KS 66606 Martell Financial Services 1919 SW lOth Ave., Suite 21 Topeka KS 66604 Lord's Financial Planning 2909 SW Plass Ct., Suite 1 Topeka KS 66611 McNary Insurance Agency 1139 SW Gage Blvd Topeka KS 66604 Mid-States Insurance Brokerage 4015 SW2lst St Topeka KS 66604 Midwest Insurance Group Inc 2641 SWWestportDr Topeka KS 66614 Monarch Management Corp 1240 SW Oakley Ave Topeka KS 66604 National Fanners Union-Arthur Alcala LUTCF 3411 S Kansas Ave., Suite B Topeka KS 66611 Nau Country Insurance 400 NW Curtis St Topeka KS 66608 Peoples/Commercial Insurance· Services 1414 SW Ashworth Pl., Suite 201 Topeka KS 66604 Primerica Financial Services 2900 SW Wanamaker Dr., Suite 106 Topeka KS 66614 Shawnee Insurance Agency 5835 SW 29th St Topeka KS 66614 Shelter Insurance-Kerry Crotinger 2708 NW Topeka Blvd Topeka KS 66617

10-08-14 20F3 CRS Database File Insurance Agencies

INSURANCE AGENCY ADDRESS CITY STAT ZIP NOTES Shelter Insurance-Brenda Gomez 2110 SWBrandywine Ln Ste 110 Topeka KS 66614 Shelter Insurance-Rodney M Jenkins LUTCF 2110 SW Brandywine Ln Topeka KS 66614 Shelter Insurance-Ruth Ann Jones 1701 SW Fairlawn Rd Topeka KS 66604 Shelter Insurance-Kyle Lear 2655 SW Wanamaker Rd Topeka KS 66604 Shelter Insurance-Tom Perkuhn 1129 SW Wanamaker Rd Topeka KS 66604 Shelter Insurance-Patricia Shafer 3620 SW Fairlawn Rd Ste 205 Topeka KS 66614 Shelter Insurance-David W Tew LUTCF 1720 SE 29th St Topeka KS 66605 Spurlock Financial Service Inc 1414 SW Ashworth PI Topeka KS 66604 State Farm-Bob Creager 1100 SW Wanamaker Rd Topeka KS 66604 State Farm-Paul K Davault 1230 SW Harvey Topeka KS 66604 State Farm-Garrison Insurance & Financial Services 6750 SW 29th St Topeka KS 66614 State Farm-Joe Gutterrez Insurance Agency Inc 1309 SW 6th Unit C Topeka KS 66606 State Farm-Hafner Insurance & Financial Services Inc 2025 SW Urish Rd Ste 102 Topeka KS 66615 State Farm-David Hines 1100 SW Wanamaker Rd Topeka KS 66604 State Farm-Jamie Hornbaker 1615 SW 37th St Topeka KS 66611 State Farm-Lynette Hudson 4228 SW 29th Terrace Topeka KS 66614 State Farm-Gary L Lucas Insurance Agency Inc 2712 NW Topeka Ave Topeka KS 66617 State Farm-Joe Mayer 1133 SW Gage Blvd Topeka KS 66604 State Farm-Ryan "MO" Mohwinkle 5855 SW 29th St Topeka KS 66614 State Farm-Terry Mohwinkle 5851 SW 29th St Topeka KS 66614 State Farm-Chip Munk CLU 5990 SW 28th St Topeka KS 66614 State Farm-Dennis Richter 2704 N Topeka Blvd Topeka KS 66617 State Farm-Larry E Shaffer 2900 SE Kentucky Ave Topeka KS 66605 State Farm-Todd Shepard 1906 E 29th Topeka KS 66605 State Farm-Rick Tramp 3625 SW 29th St Topeka KS 66614 State Farm-Sue Zientara CLU Insurance Agency Inc 300 SW33rd Topeka KS 66611

State Farm Insurance 1251 SW Arrowhead Rd Topeka KS 66604 ' Taylor Financial Services 2426 Golfview Dr Topeka KS 66614 ------

10-08-14 30F3 CRS Database File Realtors Appraisal Companies

REALTOR/APPRAISAL ADDRESS CITY STATE ZIP NOTES Alida Moore, Appraisal Services 3719 SW 30th St. Ter. Topeka KS 66614 Ronnie E Brooks Corp 912 SW 17th St Topeka KS 66604 Buyers Market 706 SEHwy24 Topeka KS 66608 Bunting Appraisal Service 2030 SWMcAlister Ave Topeka KS 66604 Capitol City Real Estate 743 SEForestAve Topeka KS 66616 Carter Realty_ 6114 SW21st Ter Topeka KS 66614 Century 21 931 SW Henderson Rd Topeka KS 66615 Chelsea 21 LLC 5515 SW 21st St Topeka KS 66604 Chenywood Realty LLC 1929 SW Gage Blvd Topeka KS 66604 Chris Commercial Realty 1931 SW Gage Blvd Topeka KS 66604 Coldwell Banker Griffith & Blair 5120 SW 28th St Topeka KS 66614 . Coldwell Banker Griffith & Blair 2222 SW 29th St Topeka KS 66611 Colonial Realtors, Inc 2909 SW Plass Ct Topeka KS 66611 Continental Realty Inc 2909 SW Plass Ct Topeka KS 66611 Countrywide Realty 3 852 SW Wood Valley Dr Topeka KS 66610 Elite Real Estate 2858 SWVilla West Dr Topeka KS 66614 First American Title 2858 SWVilla West Dr Topeka KS 66614 Flat Creek Homes 4919 SW Topeka Blvd Topeka KS 66609 Golden Key Realty Inc 2655 SW Wanamaker Rd Topeka KS 66614 Great Plains Realty 5934 SW 47th St Topeka KS 66610 Diane Green Real Estate 2222 SW 29th St Topeka KS 66611 Greenbrier Realtors 5120 SW 28th St Topeka KS 66614 Marion Hawks Real Estate 1225 SW Harvey St Topeka KS 66604 Humes Appraisal Service 5889 SW 29th St Topeka KS 66614 Ireland Appraisal Service 2230 SE 37th St Topeka KS 66605 Jackson Appraisal Services 3448 SW Stoneybrook Dr Topeka KS 66614 Kansas Association of Realtors 3644 SW Burlingame Rd Topeka KS 66611 Keller Williams Realty 2945 SW Wanamaker Dr Topeka KS 66614 Kellner Realty & Auction Svc 100 Center Dr Silver Lake KS 66539 KS Commercial Real Estate Services 4125 SW Gage Center Dr., Suite 200 Topeka KS 66604 Land Kansas Team 5120 SW 28th St Topeka KS 66614 Martin Real Estate Services 7215 SWRobins Dr Topeka KS 66610 McDowell Robb 6424 SW Huntoon St Topeka KS 66615 Midwest Management Group 6424 SW Huntoon St Topeka KS 66615 NAI Kaw Valley Commercial 534 S Kansas Ave Topeka KS 66603 Pl!yllis Sterling, Realtor 201 S. Kansas, PO Box 5318 Topeka KS 66603 . Pinnacle Homes of Kansas 4015 SW Wanamaker Rd Topeka -- KS 66610

10-08-14 1 OF 2 CRS Database File Realtors Appraisal Companies

REALTOR/APPRAISAL ADDRESS CITY STATE ZIP NOTES Property Damage Appraisers Inc 2858 SWVilla West Dr Topeka KS 66614 Raine Auction Service 1251 NW Carlson Rd Topeka KS 66615 Realty Executives of Topeka 2900 SW Wanamaker Dr., Suite 200 Topeka KS 66614 Reece & Nichols 1931 SW Gage Blvd Topeka KS 66604 Rockford Real Estate Inc 3404 NW Rochester Rd Topeka KS 66617 Salters & Associates 5869 SW 29th St Topeka KS 66614 Shawnee Hills MHP LLC 4420 SW 61st St Topeka KS 66619 Taggart & Associates 5607 SW 34th Ter Topeka KS 66614 Ronald L Robb 2709 SW 29th St., #A Topeka KS 66614 Topeka Elite LLC 1931 SW Gage Blvd Topeka KS 66604 Topeka Area Association of Realtors 2130 SW 37th St Topeka KS 66611 Valley Inc 5200 SW Huntoon Topeka KS 66604 ~~~tlandProperty Jv1tlgt. 5200 SW Huntoon St #B Topeka KS 66604

10-08-14 20F2 Shawnee County Planning Department 1515 NW Saline Street • Suite 102 Topeka, KS 66618 (785) 251-5410 • (785) 251-4939 Fax

. October 8, 2014

Mr. Troy D. Gray 1 6420 NW 86 h Street Topel

Dear Mr. Gray:

You have received this letter because your property is in an area that has been flooded several times. As you are aware, your property lies within the broad floodplain of Little Soldier Creel< that experiences seasonal flooding due to high rain events. This is a natural occurrence that can be expected to continue in the future.

Shawnee County is concerned about repetitive flooding and has an active program to help you protect yourself and your property from future flooding. Given the nature of your area, it is not likely that you will experience any changes that will improve flooding conditions in your area.

Here are some things you can do to help minimize flood loss:

1. Learn about the flood history of your area. -/ Check with the Shawnee County Planning Department (785-251-5410) on the extent of past flooding in your area. Although they may seem obvious, department staff can tell you about the causes of repetitive flooding, and what would be an appropriate flood protection level. Staff qm visit your property to discuss protection alternatives.

2. Prepare for flooding by doing the following: -/ Know the flood safety guidance on the last page of this letter. -/ Know how to shut off the electricity and gas to your house when a flood comes. -/ Make a list of emergency numbers and identify a safe place to go for you and your pets. -/ Make a household inventory, especially of basement contents (consult your insurance provider). -/ Put insurance policies, valuable papers, medicine, etc. in a safe place. -/ Collect and put cleaning supplies, camera, waterproof boots, etc. in a handy place. -/ Develop a disaster response plan and prepare.-For assistance, see the attached brochures from the Red Cross Be Red Cross Ready series: "Get a Kit. Make a Plan. Be Informed", "Flood Sf;lfety Checklist", and "Returning Home After a Hurricane or Flood". -/ Get a copy of Repairing Your Flooded Home. We have copies at the Planning Department or the Red Cross website: www.redcross.org. October 8, 2014 Mr. Troy D. Gray Page two

3. Consider some permanent flood protection measures • ./ Mark your fuse or breaker box to show the circuits to the floodable areas. Turning off the power to the basement can reduce property damage and save lives . ./ Consider elevating your house above flood levels . ./ Check your building for water entry points. These can be basement windows, the basement stairwell doors, and dryer vents. These can be protected with low walls or temporary shields . ./ Install a floor drain plug, standpipe, overhead sewer, or sewer backup valve to prevent sewer backup flooding . ./ More information can be found in the Homeowner's Guide to Retrofitting: Six Ways to Protect Your House from Flooding, FEMA P-312. You can view a copy of the guide in the Planning Department or download a copy from the Federal Emergency Management Agency (FEMA) website: www.fema.gov/library/viewRecord.do?id=1420 . ./ Note that some flood protection measures may need a building permit and others may not be safe for your type of building, so be sure to contact the Planning Department for assistance.

4. Talk to the Planning Department for information on financial assistance • ./ If you are interested in elevating your building above the flood level or selling it to the County, we may apply for a Federal grant to cover 75% of the cost. If you are interested, we have a hand-out that explains the various grants and other programs that are available for repetitive loss properties.

5. Get a flood insurance policy . ./ If you do not currently maintain flood insurance, please consider doing so. Homeowner's insurance policies do not cover damage from floods. However, because Shawnee County participates in the National Flood Insurance Program, you can purchase a separate flood insurance policy. This insurance is backed by the Federal government and is available to everyone, even for properties that have been flooded. In some cases, it will help pay for the costs of elevating a substantially damaged building . ./ Don't wait for the next flood to buy insurance protection. There is a 30-day waiting period before National Flood Insurance Program coverage takes effect. ./ Contact your insurance agent for more information on rates and coverage.

En c. Official FEMA Floodplain f};;J 0.2% Annual Chance - Low to Moderate Flood Zone ~ A- 1% Annual Chance - High Risk Flood Zone ~ AE -1%Annual Chance- High Risk Flood Zone ~ AE- Floodway- High Risk Flood Zone N - BFA(BaseAoodApproxlmatlons)-AZone w_A_e -- BFE (Base Flood Elevallons)-AE Zone Y s

All maps and/or data created and produced by Shawnee County are developed from Information deemed reliable. Shawnee ·county .makes no assertions as to VIe correctness of such Information; however, and by accepting this map and/or data you absolve Shawnee County from any liability related to Its use for any purpose. All maps and/or data created by Shawnee Qounty are subject to change according to updated information received without any prior notice and are not Intended to serve as any sort of legal form of conveyance or boundary survey. o sto 20 3o 40 ioiiiioiii::::':l,.rut n .. t .. · 10/Q/701.4 Be Red Cross Ready Returning Home After a Hurricane or Flood Preparing to return home after evacuating ·will keep you safer while inspecting and cleaning up the damage to your home. Before traveling, ensure local officials have declared. that it's safe to enter your community and that you have the supplies you lYill need. Follow the sU:gge.Stions below for returning to, inspecting and cleaning yow• home.

Before returning First inspection Cleaning your home

a Find out if it is safe to enter your a If possible, leave children and pets with a 0 Be careful when moving furnishings or community or neighborhood. Follow relative or friend. If not, keep them debris, because they may be waterlogged the advice of your local authorities. away from hazards and floodwater. and heavier. aCarryplentyofcash.ATMsmaynot a Beware of snakes, insects and other animals a Throw out all food, beverages and medicine work and stores may not be able to that may be in or atoundyour home. exposed to flood waters and mud, including canned goods and containers with food or accept credit or debit cards. a Before entering your home, look outside for liquid that have been sealed shut. When In damaged power lines, gas lines, foundation 0 Bring supplies such as flashlights, dou!lt, throw it out. batteries, bottled water and non cracks and other exterior damage. It may perishable foods in case utilities .are be too dangerous to enter the home. a Some cleanlng solutions can cause toxic out. 0 If you smell natural gas or propane, or fumes and other hazards if mixed together. Ifyou smell a strong odor or your eyes 0 Create back-up communication plans hear a hissing noise, leave immediately and contact the fire department. water from the fumes or mixed chemicals, with family and friends in case yon are open a window and get out of your home. unable to call from affected areas. a Ifyour home was flooded, assume it is contaminated with mold. Mold increases a Throw out Items that absorb lvater and 0 Plan for delays when traveling. Bring cannot be cleaned or disinfected (mattresses, extra food, water, pillows, blan'kets and health risks for those with asthma, allergies or other breathing conditions. carpeting, cosmetics, stuffed animals and other items that lyjU make the trip baby toys). more comfortable. Keep the fuel tank a Open doors and windows. Ifthe house was ofytiur vehicle as full as possible In closed more than 48 hours, let it air it out 0 Remove all drywall and InsUlation that has case gas stations are crowded, out of before staying inside for any length of time. been in contact with flood waters. fuel or closed. 0 Turn the main electrical power and witter a Clean hard surfaces (flooring, countertops 0 Carty a map to help you route around systems off until you or a professional can and appliances) thorough!yw!tl1 bot water heavy traffic or impassable roads. ensure that they are safe. NEVER tum the and soap or a detergent. power on or off, or use an elechical tool or 0 Find out lflocal medical facilities are 0 Return to liS many personal and family appliance whlle standing .in water. open and If emergency services are routines as possible. functioning again. Do NOT call9-1-1 Cl Check the ceiling and floor for signs of ot the local t;lmetgency number to do sagging. Water maybe trapped in the ceiling this. or floors may be unsafe to walk on. Cautio11: Carbon Monoxide Kills a Understand that recovecy takes lime. Using Generators Safely a Never use a generator, grill, camp stove or Focus on the positive and have a When using a portable generator, connect other gasoline, propane, natural gas or patience. Others wll1 have similar the equipment you want to power directly to charcoal-burning devices inside a home, frustrations. the outlets on the generator. Do not garage, basement, crawlspace or any connect a portable generator to a home's partially enclosed area. Locate unit away electrical system. from doors, windows and vents tltat could allow carbon monoxide to come indoors. a If you are considering getting a generator, get advice from a professional, such.as an 0 The prlm&l)' h112ards to avoid when using electrician. Make 8ure that the generator alterriate sources for electricity, beating or you purchase is rated fortlte power that you cooking are carbon monoxide poisoning, tl1inkyou will need. electric shock and fire. a Wear protective clothing, including rubber gloves and rubber boots.

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American Red Cross For more information on disaster and emergency preparedness, visit RedCross.org. + Copyright 0 2009 by the American NaUonal Red Cross I Slade No. 65857 t Be Red Cross Ready Get a lci.t. Make a plan. Be informed.

It's important to prepare for possible disasters and other emergencies. Natural and human caused disasters ean strike suddenly, at any time and anywhere. There are three actions everyone can take that can help make a difference ...

Getaldt Makeaplan Be informed rb::1 tEi:J At a .mlnbnwn, have the bo.•ic 0 Meet with your family or housel•old Learn what dis.aslel'S or emergencies supplies listed below. Keep supplies In members. ·nt3Y ·occur in your area. These events an easy·to-cany emergency preparedness 0 Discuss how to prepare and respond to can range from those affecting only you and kit that you can use at home or take wltlt emergencies that are most likely to your family, like a home fire or medical you in case you must evacuate. happen where you live, learn, w01·k emergency, to those affecting your entire and play. community, like an earthquake or flood. • Water-one gallon per person, per day 0 Identify responsibllities for each 0 Identify how local authorities will notify (3-day supply for evacuation, 2-week you during a disaster and how you will get supply forborne) • Food-non-perishable, member of your household and plan to work together as a team. infonnation, whether through local radio, easy-to-prepare items (3-day supply for TV or NOAA Weather Radio stations or evacuation, 2-week supply for honte) • 0 If a family member is In the military, channels. Flasillight • Battery-powered or hand-crank plan ho1vyou would respond if they radio (NOAA Weather Radio, if possible) • were deployed. 0 Know the difference between different Extra batteries • First aid kit • Medications '"eather alerts such as watches and (7-day supply) and medical items • Multi Plan \vhnt to do in ease you are warnings and what actions to take In purpose tool • Sanitation and persoruil separated durbig au emergency each. hygiene Items • Copies of personal 0 ·Choose two places to meet: 0 Know what actions to take to protect documents (medication list and pertinent • Right outside your home in case of yourself during disasters that may oecur medical lnfonnatiiln, proof of address, a sudden emergency, such as afire in areas where you travel or have moved deed/lease to home, passports, birth recently. For example, if you travel to a certificates, Insurance policies) • Cell phone • Outside your neighborhood, in place where earthquakes are common and with chargers • Famlly and emergency case you cannot return home or you are not familiar with them, make sure contact information • Extra cash • are asked to evacuate you know what to do to protect yourself Emergency blanket • Map(s) of ihe area 0 Choose an out-of-area emergency should one occur. contact person. It may be easier to text 0 When a maJor disaster occurs, your Con~ide~· the needs of all fa!'iily or call long distance iflocal phone community can change in an instant. meJitbers and add supplies to your lines are overloaded or out ofservice. Loved ones may be hurt and emergency kit. Suggested Items to help meet Everyone should have emergency response is likely to be delayed. Make additional needs are: contact Information In writing or sure that at least one member ofyour • Medical supplies Otearing aids with extra programmed into their cell phones. household is trained In first aid and CPR batteries, glass011, contact lenses, syringes, and knows how to use an automated cane) •Baby supplies (bottles, formula, Plan wltatto do Ifyou have to external defibtl!lator (AED). This training baby food, diapers) • Games and activities cv~~at~ is useful in many emergency sitoatious. for children • Pet supplies (collar, leash, ID, 0 Decide where you would go and what food, carrier, bowl) •1\vo-w·dyradios • route you would take to get there. You 0 Share lvhat you have learned with your Extra set of car keys and house keys • may choose to go to a hotel/motel, family, household and neighbors imd Manual can opener stay with friends or relatives in a safe encourage them to be informed. location or go to ali evacuation shelter Additional supplies to keep at home if necessary. Eme1·gency Contact Cards for A11 . or in your kit based on the types of Household Member11 0 Practice evacuating }'OUr home twice a disasters common to your· area: year. Drive your planned evacuation Get.your cards online at • Whistle • N95 or surgical masks • route and plot ailtemate routes on your http://www.redcross.org /prepare/ Matches • Rain gear • Towels • Work map in case roads are impassable. ECCard.pdf. gloves • Tools/supplies for securing your 0 Print one card for each family member. home • Extra clothing, hat and sturdy Shoes 0 Plan ahead for your pets. Keep it phone • Plastic sheeting • Duet tape • Scissors • list of pet-friendly hotels/motels and 0 Write the contact information for each Household liquid bleach • Entertainment animal sheltei"S that are along your household member, such as work, school items • Blankets or sleeping bags evacuation routes. and cell phone numbers. 0 Fold the card so It fits in your pocket, wallet or purse. 0 Carry the card with you so It is available in the event of a disaster or other emergency.

American Red Cross For more infonnation on disaster and emergency preparedness, visit RedCross.org. + Copyright 0 ro

Floods are among the most frequent and costly natural disasters. Conditions that cause floods include heavy or steady rain for several hom·s or days that saturates the gi'Qund. Flasb floods occm· suddenly due to rapidly rising water along a stream or low-lying area.

What should I do? What supplies do I need? What do I do a:l;l:er a flood? r

0 Listen to area radio and television Cl Water-at least a 3-day supply; one Cl Return home only \Yhen officials have stations and a NOAA Weather Radio for gallon per person per day declared the area safe. possible flood warnings and reports of. 0 Before entering your home, look outside flooding in progress or other critical Cl Food-at least a 3-day supply of non for loose power lines, damaged gas lines, information from the National Weather perishable, easy-to-prepare food foundation crackS or other damage. Service (NWS). Cl Flashlight 0 Parts of your home may be collapsed or 0 Be prepared to evacuate at a moment's CJ Battecy-powered or hand-crank radio damaged. Approach entranceS carefully. notice. (NOAA Weather Radio, if possible) See ifporch roofs and overhangs have all 0 When a flood or flash flood wamiug is CJ Extra batteries their supports. Issued foryour area, bead for higher 0 Watch out for wild anintals, especially ground and stay there. CJ First aid kit poisonous snakes that may have come 0 Stay away from floodwaters. Ifyou come CJ Medications (7-day supply) and medical into your home with the floodwater. upon a flowing stream where water is items (bearing aids with extra batteries, 0 Ifyou smell natural or propane gas or above your ankles, stop, turn around and glasses, contact lenses, syringes, cane) hear a hissing noise, leave lntmediately go another way. Six inches of swiftly CJ Multi-purpose tool and call the fire department. moving water can sweep you off of your feet. CJ Sanitation and personal hygiene items 0 If power lines are down outside your home, do not step in puddles or standing 0 If you come upon a flooded road while CJ Copies of personal documents driving, tum around and go imotlter \vay. (medication list and pertinent medical water. If you are caught on a flooded road and lnfonnatlon, deed/lease to home, birth 0 Keep children and pets away from certificates, insurimce policies) waters are rising r<~pidly around you, get hazardous sites and floodwater. out of the car quicldy and nu'lve to higher CJ Cell phone with chargers ground, Most cars can be swept away by 0 Matetials such as cleaning products, Jess than two feet of moving water. CJ Fanilly and emergency contact paint, batteries, contaminated fuel and information damaged fuel containers are h~rdous. 0 Keep children out of the water. They are Check with local authorities for assistance curious and often lack judgment about CJ Extra cash with disposal to avoid risk. running water or contaminated water. Emergency blanket o 0 During cleanup, wear protective clothing. 0 Be especially cautious at night when it is o Map(s) of the area including rubber gloves and rubber boots. harder to recognize flood danger. CJ Baby supplies (bottles, f01mula, baby Cl Make sure your food and water are safe. 0 Because standard homeowners insurance food, diapers) Discard items that have come in contact doesn't cover flooding, it's intportant to with floodwater, including canned gOods, have protection from the floods n Pet supplies (collar,leash,ID, food, water bQttles, plastic utensils and baby associated with hurricanes, tropical carrier, bowl) bottle nipples. When in doubt, tltrow it storms, heavy rains and other conditions CJ Tools/supplies for securing your home out! that impact the U.S. For more Information on flood insurance, CJ Extra set of car keys and house keys 0 Do not use water that could be contaminated to wash dishes, brush teeth, please visit the National Flood CJ Extra clothing, hat and sturdy sltoes Insurance Program Web site at prepare food, wash hands, make ice or lYlVW.fema.govjbusiness/nfip. CJRaingear make baby formula. o Insect repellent and sunscreen 0 Contact your local or state public health department for specific recommendations n Camera for photos of damage for boiling or treating water in your area after a disaster as water may be contaminated. :}_,;;jt \}'iQJH? ,-f>!::_uu'B,y ~t~jt1YW ~f.) II hr<; ,~}:~ (:o

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American For more information on disaster and emergency preparedness, visit RedCross.org. Red Cross + Copyright C :2009 by the Amedcan National Rod Cross I Stock No. 658522 02/08/2.002 17: 28 FAX 785 368 2127 ENVIRONMENTAL HEALTH ~ ~ANA IN ZONING Ill 002

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II I MAP INFORMATION INQUIRY LOG Staff Member: Anna Ortega- (January 2014)

1/13/14 I T I Handke, Dennis I 4206 SE Oakwood St I 0306 I AE-FW I Verify floodplain/gave Map/City property

1/13/14 I T I Dowd, John I 6032 NW Topeka Blvd 1 oo93 I AE-FW I Verify floodplain area-demo of old home- constructing new bldg

1/14/14 I T I Roberts, Sheila I 3010 NW 62"d St 0087 AE Verify flood zone.;.how to get EC

1/14/14 I T I Roberts, Sheila I 6850 NW Elmont Rd 0087 A E-X Verify floodplain area-SE cor of property in-house/structures out/Provided map

1/16/14 I T I Robbins, Vic I Sherwood Lake Dam I 0194 I AE-FW I Floodplain/Elevation mapped incorrect and he obtained Flood Insurance Study from Barry Beagle

1/17/14 I T I Linton, Andrew I 1549 SW 23rd St 0214 AE Verify floodplain-City property

1/21/14 I T I Dinkel, Paul I 3607 NE Kimbal Rd 0207 AE-FW Verify floodplain-west end of house in-'82 maps/house aU in

1/21/14 I T I Shandy, Robert 4636 SE Stubbs Rd 0350 A Verify floodplain-House out

1/21/14 I T I Alberta 2227 NW Tyler 0208 X Verify floodplain-None/City property

1/22-30 I T I Parks, Barry I NW 39th_PID 0920901001001110 0201 A Verify flp/Stbks for fencing-verify land that was purchased-directed to mapping

1/31/14 I T I Marna I 2910 SW Foxcroft Crt #2 0213 AE Verify floodplain-house in

1/31/14 I T I Rakestraw, Joyce I 3544 NW Davis Rd 0156 AE Verify floodplain FEMA MAP INFORMATION INQUIRY LOG Staff Member: Anna Ortega- (February 2014)

2/10/14 I T I Shull, Tami I Hankamer-PID 1472601001001000 I 0302 I A I Verify floodplain-all-City property

Herrman-PID 1472502002003000 I 0302 I A I Verify floodplain area-City property

2/13/14 T Watson, Andrew 8021 SE Croco Rd 0350 X Verify floodplain-None

2/19/14 T Lowery, Larry 7619 SW Robinhood Ct 0193 AE-FW House in current map/'82 map-Email maps

2/24/14 T Parr, Donna 7611 SW Robinhood Ct 0193 AE-FW House in FW current map/'82 map

2/24/14 I T I Sterling, Danny I 7349 SE 61st St 0350 A Wants to bid deck on back-House out of FP

Codes: W- Walk-In T- Telephone Request L- Written Request H- Gave Handout V- Told Verbally N/A- Not Applicable Shawnee .Counry Planning Departmen~ 1515 NW Saline Street • Suite 102 Topeka, KS 66618 . (785) 291-5410 • .(785) 291-4939 Fax

The Mandatory Purchase of Flood 'Insurance Requirement

NFIP: This community participates in the National Flood· Insurance Program (NFIP) which mak~s federally backed flood insurance available for all eligible buildings, whether they are in a floodplain or not. Flood insurance covers direct losses caused by surface flooding, including a river flowing over its banks, a lake or·ocean storm, and local drainage problems. ·

The NIFP insures huildings, inCluding mobile homes, with two types of coverage: building and . contents. Building coverage is for the walls, floors, 'insulation, furnace, and otherjtems p'ermanently . attached to the structure. Contents coverage maybe purchased separately, ifthe.contents are in ail insurable building. · · ·

Mandatory Purchase Requirement: The Floo<;l Disaster Protection Act of 1973 and the National Floo~ Insurance Reform Act of 1994 inade the purchase of flood insurance mandatory for Federally· backed mortgages on buildings. located in Special Flood Hazard Areas (SFHAs). It also affects all forms of Federal or: Federally related financial assistance for buildings located in SFBAs. The SFHA is the base (100-year) floodplain mapped· on a Flood Insurance Rate Map (FIRM). It is shown as one. or more ~ones that begin with the letter !'A".

The requirement applies to secured mortgage loans· from financial institutions, such as commercial lenders, savings and loan associations, savings banks, and credit unions that are regulated, sq.pervised or insured by Federal agencies such as the Federal Deposit Insurance Corporation and the Office of Thrift Supervision. It also .applies to all mortgage loans purchased by Fannie Mae or Freddi~·Mac iri the secondary mortgage market: · ·

Federal financial ass1stance programs affected by the laws include loans and grants from agencies such as the Department of Veterans Affairs, Farmers Home Administration, Federal Housing Administration, Small B_usiness Administration, and the Department ofHomeland.Security's FEMA

. ~ How it Works: Lenders are required to complete a Standard Flood Hazard D~termination (SFIID) form whenever they make, increase, extend, or renew a rq.ortgage, home equity, home improvement, commercial, or .farm credit loan to determine if the buil~g or manufactured (mobile) home is. in an SFHA. It is the Federal agency's or the lender's responsibility to check th~ ~urrent Flood Insurance Rate Map (FIRM) to determine if the building is iri. an SFHA. Copies of the FIRM are available for review in . the Shawnee County Planning Department. Lenders may also have copies or they may use a flood zone determination company to provide the SFHD form. . ~ th~ building is in an SFHA, the Federal agency of lender 1s required by law to reqUire the re~ipient to purchase a flood insurance policy on the building. Federal regulations required building coverage equal to the amount of the loan (excluding appraised value ~f the land) or the maximum amoun~ of insur~ce available from the NFIP, whichever is less. The maximum amount available for a single.:. family residence is $250,000. Government-spoJ?Sored enterprises, such as Freddie Mac and Fannies Mae, have stricter · requirements. · '

. . The mandatory ptirchase requirement does not affect loans or financial assistance for items that are not covered by a flood insurance policy, such as yehlcles, business expenses, landscaping, and vacant lots. It does not affect loans for buildings, that ·are not in an.SFHA, even though a portion of ~e lot may be. While- not mandated by law, a lender may require a flood insurance policy, as a condition of a loan, for a ·property in any.zone on a FIRM. ·

If a person feels that -an SFHD form incorrectly places the property in the SFHA, he or she may request a Letter of Determination Review from FEMA. This must be submitted within 45 days of the determinatio~. More inforination .can be found at http://www.fema.gov/fbm/fq_genll.shtm. . . ' .· .

-. Shawnee Countyl Kansa~ · FLOOD INFO~MAT.ION

FLOOD HAZARD AREAS • i>o not drive through a flooded a:rea. More people drown in cars than anywhere else. Do not drive around barri.ers. Background. Shawnee County is part of the • · Do not walk through flowing water. Currents Kansas-Lower Republican Basin and falls within can be deceptive. Six.inches of water can· two sub-watersheds: the Middle Kansas knock you off your feet. ·watershed that drains the northern two-third~ of • Stay away from power lines and electrical the county toward the Kansas River; and, the wires.· If your house is about.to be flooded, · Upper Wakarusa Watershed that drains the turn off the power at the service box. southern one-third toward the Wakarusa River Electrical current can travel tl).rough water. that ulti~ately drains into Clinton Reservoir. Electrocution is the Znl! leading cause of death Flooding is a ·common occurrence in-the river during floods. systems that comprise both-watersheds, often the result ofheavy.rainfall.. • Be alertto gas leaks. Turn off the' gas to your house before it floods. If you smell gas, report . In recent history, major flood events occurred in it to your gas service company. Do not use candles, lanterns or open flames if you smell · 1993, 2003 and most recently in 2007. The last gas or are unsure if your gas ha:s been shut off. major flood event caused an estimated $5 million worth of propertY damage throughout the county. • Keep. children away from the flood waters. ditches. culverts and storm di-ains. Flood

0 0 A significant flood.event occurred in 1951 that waters can carry unimaginable items that have resulted in extensive damage ap.d loss of life. A dislodged themselves.' Culverts may such levee system was eventually built aiong·both smaller people ·into them rendering them banks of the -Kansas River thr:ough the City of helpless. Topeka to mitigate against future flood loss. • Look out for animals. especially snakes. Small animals that have been flooded out of their Flood Information. Information on whether your home may seek shelter in yours. property is in the 1()0-year floodplain can be • Do not use gas engines. such as generators. or obtained by. coming into the Planning Department charcoal fires indoors during power.outages. at the Shawnee County Annex at 1515 NW Saline Carbon monoxide eXhaust can pose s·erious Str,"eet, Topeka, KS. Maps are available to look at health hazards. as weil as other flood-related information. The Planning Department also has Elevation PROPERTY PROTECTION MEAUSURES Certificates available for inspection. You may also call the office at (785) 291-5410 to obtain If YOUI' property is susceptible to .flooding, there information. You can also view an interactive are many flood damage reduction measures you flood map by accessing the .flood data viewer at: can employ. htt;p: 1/gis.snco.us /femaviewer. • Watertight seals can be applied to brick and· FLOOD SAFETY block walls to protect against low-level flooding. · The following common sense guidelines can help . • Utilities S'\lch as. heating and air conditioning you from the dangers of flooding: . system,s, water heaters and other major appliances can be elevated to higher flo drs in the structure or on raised platforms.

Page 1 of3 • Temporary measures such as moving Shawnee .County is part of the NFIP and thus, furniture and other valuables to higher floqrs residents are able to obtain flood insurance. or sandbagging exterior openings will also Additionally, because Shawnee County help. participates in FE~'s Community Rating ~ystem · • Elevating or relocating the entire structure (CRS) program, flood insurance premiums are . .."\.,.··.· may also be a feasible· option. · · discounted.

Be sure to check your policy to ensure you have FLOODPLAIN. PERMIT. REQUIREMENTS .. adequate coverage. Usually, these polides cover All devel.opment within the 100-year floodplain the building structure, but not the contents. (Zone A and AE) [not just construction of Contents coverage can also be ~btaine:d by asking., buildings, but filling, excaVa.ting, fences; etc.] is There is a 30-daywaitingpefiod before flood required to obtain a Kansas Floodplain insurance cqverage becomes effective. Plan , ahead; do not wait until a flood is predicted before Dev~lopment Permit Applications must be made prior to doing any work in a floodplain area. purchasing flood insurance. Please c~ntact the Planning Department to receive all the information you will need to properly. If you are building inside the floodplain, the develop in the floodplain at (785) 291-5410. You purchase of flood insurance is mandatory if using may report ·any illegal development activities to a federally regulated/insured bank for a loan. the above number as well. NATURAL & BENEFICIAL FUNCTIONS SUBSTANTIAL IMPROVEMENT /DAMAGE Floodplains play a valuable role in providing . The Na_!ional Flood Insurance Program (NFIP) natural and beneficial functions to the area requires that if the cost of improvements to a around, and including, Shawnee County. building Qr the cost to repair damages (from any Floodplains that are relatively undisturbed cause) to a building exceeds SO% of the market provide a wide range of benefits to both human value of the building (excluding land value), the . and natural systems. These benefits pr.ovide entire building 1p.ust be brought up to current aesthetic pleas!J.re as well as function to provide floodplain management standard!?. Building . active processes such as filtering nutrients. Parts improvement projects include. exterior and ofboth the Kansas River and Wakarusa River interior remodeling, rehabilitation, additions and floodplains are used as a means to filter farm repair and reconstruction projects. Additionally, chemical run-off so that these areas can maintain the cost of currently planned improvements will bio-diversity and ecosystem sustainability. Both be added to the cost of previously made floodplains enhance waterfowl, fish and other improvements and compared to the existing wildlife· habitats and provide feeding/breecti,ng market value to determine if the improvements grounds. And lastly,_ both floodplains provide . exceed 50% ofthe structure's value. Please natural erqsion control and open space so further contact the Planning Departme1.;1t at (785) 291- flooding damage does not occur. 5410 for further information. DRAINAGE SYSTEM MAINTENANCE FLOODIN~URANCE As simple as it may sound, simply keeping smaller If you do not have flood insurance, talk to your ditches and streams free of debris can . insurance agent Most homeowner's insurance dramatically improve the run-off capacity oflow po~icies do not cover damage from fJ.oods. ·Flood lyirig areas, as well as greatly reduce the insurance is only available to those participating occurrence blockage that significantly contributes communities in the NFIP. Because of our to flooding. It is illegal to dump mateii.als into a . floodplain management programs that attempt to required waterway and violators may be .fined. If protect us· from the multiple flooding hazards, you see someone in the act of dumping or see . . Page 2 of3 debris in one of our watercourses, please contact · the Public Works Depar~ent at (785) 233-7702.

ADDITIONAL INFORMATION

If you should require further or more detailed information regarding flood-related issues in Shawnee County, here are sonie additional sources:

• Federal Emergency Management Agency website at www.fema.gov. • National Flood Insurance Prograrri website at www.floodsmartgov. • Flood information resotirces at the Topeka..: Shawnee County Public Library. • Shawnee County Planning Department at 1515 NW Sal~rie Street, Topeka, KS 66618, (7£5) 29i-5410

Page 3 of3 Shawnee County Planning Department 1515 NW Saline Street • Suite 102 Topeka, KS 66618 (785) 251-5410 • (785) 251-4939 Fax

November 12,2014

Topeka & Shawnee County Public Library 1515 SW lOth Avenue Topeka KS 66604-1374

Re: Floodplain Reference Materials

In 2010, the Shawnee County Planning Department donated reference materials to the library for the public's reference regarding flood insurance and flood planning.

Each year, Shawnee County goes through a recertification process in order to maintain our ritting. As part of the recertification process, we would like to provide the materials for the public's use.

As part of our audit of the reference materials for this year's recertification, I contacted staff at the library and they indicated the materials were no longer available with the exception of one publication. Therefore, I am submitting the following list of materials to be used as reference guides for the library to catalog and for the patrons of the library:

• Above the Flood: Elevating Your Floodprone House (July 2008) • Answers to Questions About the National Flood Insurance Program (March 2011) • Answers to Questions About Substantially Damaged Buildings (May 1991) • Coastal Construction Manual (August 2011) • Design to Guidelines for Flood Damage Reduction (December 1981) • Elevated Residential Structures (March 1984) • Floodproofing Nonresidential Structures (May 1986) • Guide To Flood Maps- How to Use a Flood Map to Determine Flood Risk for a Property (March 2006) • Homeowner's Guide to Retrofitting (December 2009) • Mandatory Purchase of Flood Insurance Guidelines (September 2007) • Mitigation of Flood and Erosion Damage to Residential Buildings in Coastal Areas (October 1994) • Natural Hazards and Substainability for Residential Buildings (September 201 0) • No Adverse Impact (2003) • Planning for a Sustainable Future (September 2006) • Protecting Building Utilities from Flood Damage (November 1999) • Protecting Floodplain Resources, a Guidebook for Communities (June 1996) Page2 November 12,2014 Topeka & Shawnee County Public Library

• Protecting Manufactured Homes from Floods and Other Hazards (November 2009) • Protecting Your Home and Property from Flood Damage (October 201 0) • Reducing Losses in High Risk Flood Hazard Areas (February 1987) • Repairing Your Flooded Home (August 1992) • Shawnee County, Kansas Flood Insurance Study (PIS) Report (September 29, 2011) • Taking Shelter From the Storm (August 2008) • Quick Guide- Floodplain Management in Kansas • Phamp1ets

If you have any questions, please contact me at (785) 251-5410.

Sincerely,

Cl~ ~tot;~·"-> Anna M. Ortega 0 Zoning and Floodplain Administrator

Attachments Ortega, Anna

From: Scarlett Fisher-Herreman [[email protected]] Sent: Friday, November 14, 2014 11 :28 AM To: Ortega, Anna Subject: TSCPL received FEMA materials

Dear Anna,

I received the box of donated reference materials related to flood insurance and planning. I will work with my staff and the public services librarians to find the appropriate location for these materials in our collection.

Thank you,

Scarlett Fisher-H.erreman

Technical Services & Collection Development Supervisor Topeka & Shawnee County Public Library 1515 SW lOth Ave. Topeka, KS 66604 office: (785) 580-4460 email: [email protected]

1 Shawnee County ~ Office of County Clerk CYNTHIA A. BECK

785-233-8200, Ext 4155 Fax 785-291-4912 200 SE 7th Street - Room 107 Website: http://www.snco.us Topeka, Kansas 66603-3963

Memorandum

DATE: November 17, 2014

TO: Board of Co~nt~ommissioners

FROM: Cynthia ~\~~unty Clerk

RE: 2015 Cereal Malt Beverage License

Please place on the agenda for consideration the Resolution and accompanying documents related to issuing a 2015 Cereal Malt Beverage License to Seaman 66 located at 4206 North Topeka Boulevard, Topeka, Kansas.

This application has been reviewed by the Counselor's Office. There are no delinquent taxes owing on this property. The Kansas Bureau of Investigation and Township have been notified. A Health inspection has been performed.

Thank you for this consideration. Attachments RESOLUTION NO. 2ort~/P_J

WHEREAS, the Township Board, having been given notice pursuant to K.S.A. 41-2702(b), concerning the application for a Cereal Malt Beverage License,

AND WHEREAS, the Kansas Department of Agriculture has no objection to a Cereal Malt Beverage License being issued to the applicant listed herein for the year 2015.

AND WHEREAS, the Kansas Bureau of Investigation has no objection to a Cereal Malt Beverage License being issued to the applicant listed herein for the year 2015.

AND WHEREAS, the Board of County Commissioners of Shawnee County, Kansas, knows of no reason why the following application for Cereal Malt Beverage license should not be allowed:

Seaman 66 4206 North Topeka Boulevard Topeka, Kansas

THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY, KANSAS, sitting in regular session on this __ day of _____, 2014 that the application for Cereal Malt Beverage License be approved and the County Clerk be authorized and directed to issue a license to the above listed applicants.

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Chair

Vice-Chair

Member

ATTEST:

Cynthia A. Beck, County Clerk ·-Kansas Sales Tax Number. (Corporate Application Form)

On behalf of the -:---;-,----;t;LLt:.~~-r":'rf=::t.Jp.[...;.;.~~l;ld:...... :::jL..IC.~~::g;!!!lll~;,_-./tJ.Etf.- whose principal place of business is and under authority of the resolution of the oard of Directors saia corporation, I hereby pply for a license to sell retail cereal malt beverages in confonnlty with the laws of the State of Kansas and the rules and regulations prescribed and hereafter to be prescribed by you relating to the sale or distribution of cereal malt beverages on behalf of said corporation; for the purpose of securing such license, I make the following statements under oath:

1. 5. I hereby certify with regard to each of the persons named in number 2 above the following statements are true: (a) None of them has within the last two years from this date been convicted of (1) A felony (2) A crime involving moral turpitude (3) Drunkenness (4) Driving a motor vehicle while under the Influence of Intoxicating liquor (5) Violation of any state or federal Intoxicating liquor law Said corporation NfJ ::O~o:ated on If any of the above have been convicted of any of the above in the stale of ~ specified offenses, the details are set out hereinafter. If incorporated in Kansas, a copy of the Articles of Incorporation is on file with the Secretary of State. (b) No manager, officer or director or any stockholder owning in Yes)() No ( ). the aggregate more than 25% of the stock of the corporation 2. The following is the full and complete list of officers, directors and has been an officer, manager or director, or a stockholder stockholders owning in the aggregate more than 25 percent of corporate owning in the aggregate more than 25% of the stock of a Corporation which: :;'~iii" -""',, .. of (1) has had a retailer's license revoked under K.S.A. 41- 2708 and amendments thereto; or (2) has been convicted of a violation ofThe Drinking ~ ;&t 66?Ph Establishment Act or the Cereal Malt Beverage Laws of the State. 6.

I hereby certify that with regard to this above-named manager the statement contained in number 5 above is in every respect true. If not, (c)The('P~~ the details are set out hereinafter. The corporate business under the license w!l! be conducted in the name of the corporation,w~n~ _. 7. This application is for a license to retail cereal malt beverages for consumption on the premises ( ). For a license to retail cereal malt beverages in origi~ and unopened containers and not for consumption on the premises./'>·

8.App'' numbe, __

(Name and position corporation) on behalf of the above-named applicant, hereby agree to comply with ali laws of t~e State of Kansas, and ali rule nd regulations prescribed and hereafter to be prescribed by you, relating to the. sale and distribution of cereal malt beverages, and do hereby agree to purchase ali cereal malt beverages from a wholesaler, licensed and bonded under the laws of the Stale of Kansas, and do hereby further consent to the immediate revocation of the cereal malt beverage license issued pursuant to this application by the proper officials for the violation of any such laws, rules or regulations.

(Corporate Seal) =~

ATTEST: 1 ~/2secretllfYOi c;r;;orati~ ~~~~~Mc-.

STATE OF KANSAS, COUNTY OF SHAWNEE, ss.

APPLICATION APPROVED this _____ day of , A.D. 20_ By , Chair-Board of County Commissioners of Shawnee County, Kansas

A License fee of$ ___ is enclosed herewith. KEEP THIS LICENSE.POSTED CONSPICUOUSLY AT ALL TIMES

Fee, $275.00 RETAIL No. 2015-5 DEALERS 2015 LICENSE CEREAL MALT BEVERAGES

TO ALL WHOM IT MAY CONCERN:

License is hereby granted to Haag Inc. dba Seaman 66 to sell at retail in original & unopened containers and not for consumption on the premises at 4206 North Topeka Boulevard, Topeka, Kansas in the Township of Soldier in Shawnee County, Kansas

Application therefor, on file in the office of the County Clerk of said County, having been approved by the governing body ofsaid Township, as provided by the Laws of Kansas, and the regulations of the Board of County Commissioners.

This license will expire December 31,2015, unless sooner revoked, is not transferable, nor will any refund of the fee be allowed thereon.

(SEAL) Done by the Board of County Commissioners of Shawnee County, Kansas, This __ day of , 2014.

Attest: ------Cynthia A. Beck Robert E. Archer Shawnee County Clerk Chair

Common/deb/cmb/license to retail. doc Shawnee County Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center

320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641 785-251-2200

MEMORANDUM

November 17, 2014

TO: Shawnee County Commissioners ·

FR: Sheriff Herman T. Jones

RE: Notification of Uniform Bid Award

On October 31, 2014, this office sent out notifications that we would be accepting bids for our 2014 through 2019 duty uniform purchases.

The sealed bids or Request for Proposals were opened in a public venue, in the Audit Finance Office on November 14, 2014, at 2:00pm.

The best and most reasonable bid was submitted by Baysinger's Police Supply. Baysinger's submitted the lowest bid of $397.49.

I will be awarding the duty uniform bid to Baysinger's Police Supply out of Wichita, Kansas.

The contract period will run from the present date until November 17, 2019.

Please place this on the consent agenda for Thursday November 20. 2014.

If you have any questions, do not hesitate to contact me.

Sincerely, ~~r- Shawnee Cotfrlty Sheriff Shawnee County (}__) Solid Waste Department 1515 N.W. SALINE STREET, SUITE 150 TOPEKA, KANSAS 66618-2868 785-233-477 4 785-291-4929 (FAX) THOMAS C. VLACH, P.E., Director [email protected] www.snco.us

MEMORANDUM

DATE: November 17, 2014

TO: Board of County Commissioners

FROM: Thomas C. Vlach, P .E. ~ Director of Solid Waste

RE: Request Authorization to Issue Requests for Proposals for Solid Waste Trucks

The Shawnee County Solid Waste Department (SCSWD) seeks authorization to issue a Request for Proposal (RFP) for the purchase of one Roll-off truck and five Rear-loader trucks.

The existing Rear-loader trucks in need of replacement range between 8,000-9,600 hours of operation, respectively. The repair costs have been steadily increasing and have been averaging $10,000-$18,000 per truck annually. We are experiencing increasing difficulty keeping these trucks in good condition and operating properly on a daily basis. We anticipate receiving $30,000-$40,000 per truck for trade-in value.

All of these trucks are used extensively throughout the entire year and it is critical that they be reliable in order for SCSWD to operate efficiently.

The estimated financial impact of this request will be an expenditure of $865,000, after trade-in, as detailed below:

Five (5) Rear-Loaders@ $180,000 each= $900,000 One (1) Roll-off Truck@ $145,000 each= $145,000

SCSWD customers will benefit by the approval ofthis request in that SCSWD will be able to continue providing reliable, efficient service.

Funding for this request may be made from the Solid Waste Collections Operational Budget (Acct No. 25SW310 50377) without any detrimental effects to the department.

Your consideration of this request is appreciated. ); SHAWNEE COUNTY PARKS & RECREATION JOHN E. KNIGHT 5 DIRECTOR 1 3137 SE29 H ST. SHAWNEE COUNTY TOPEKA, Ks 66605-1885 (785) 251-2600 PARKS~RECREATION j ohn.knight@snco. us

November 17, 2014

TO: Board of Commissioners Shawnee County

FROM: John E. Knight, Director'~ Parks & Recreation ./'

RE: Solicit Bids-Snow Removal

Board of Commissioners approval is requested solicit bids for snow removal services. The services would include parking lots at the Shawnee County Courthouse and Shawnee County Health Agency. The previous contract is set to expire at the end of the year.

Specifications will call for the vendor to remove snow when total accumulation exceeds 2 inches or when requested by the Director of Facilities/Parks and Recreation. As a performance measure of the Shawnee County Parks and Recreation Master Plan, it is recommended to re-evaluate existing partnerships for cost of service, level of equity provided by them and whether desired outcomes are being met.

The costs associated with the removal of snow will be paid from the operating budget of the departments that are affected. The total costs to Shawnee County will be dependent on weather and the amount of snow received.

JEK/lrk TB SHAWNEE COUNTY PARKS & RECREATION JOHN E. KNIGHT a DIRECTOR 3137 SE 29TH ST. SHAWNEE COUNTY TOPEKA, Ks 66605-1885 (785) 251-2600 PARKS~RECREATION j olm.knight@snco. us

November 17, 2014

TO: Board of Commissioners Shawnee County

FROM: John E. Knight, Director\' Parks & Recreation )F

RE: Agreement - Donation of Property

Board of Commission approval is requested to approve an agreement with Barry and Marcia Robinson, Co-Trustees of the Robinson Family Trust, to accept the donation of approximately 25 acres of ground. The property is being donated to Shawnee County by Steve Robinson, Barry Robinson and Todd Robinson as the sons of D.E. "Doc" and Nina Robinson. Transfer of the property and continued ownership of the property is conditional upon conditions that include perpetual use as a public park with a naturalistic setting that could include single path walking and biking trails, extension of Deer Creek Trail through the property, a parking lot that may be used as a trailhead, other park amenities like trash can, picnic table, benches, drinking fountain, etc. The property shall be publically identified as D.E. "Doc" and Nina H. Robinson Park.

The park is immediately adjacent to Dornwood Park and runs along the west side of the KTA at that location. The park has road access to SE 28th St and SE 28th St Terr as well as SE 29th St. The naturalistic setting that is a condition of ownership complements the type of management that is currently practiced at Dornwood Park Nature Area. The single path bike and ped trails will allow for extension of similar trails in Dornwood Park and the access to SE 29th St. opens up opportunities for the Deer Creek Trail that did not previously exist. The Robinson Family desired that the parcel remain in its natural condition to reflect the many years of use of the site by the Boy Scouts as a campsite and outdoors area.

Managing this site as a natural area with its proximity to Dornwood Park meets several objectives of the Shawnee County Parks and Recreation Master Plan especially the department's ability to extend the miles of walking/hiking/biking trails in the park system. This activity was consistently one of the most desired and used throughout the responses of surveys and focus groups. Also as part of the strategic implementation action plan 1.10 the strategy was to "Identify and acquire land to preserve and enhance access to natural resources, open spaces and outdoor recreation" .with a tactic that included "identify and aggressively pursue properties/parcels that are adjacent to major regional/community parks". Acceptance of this donated parcel of ground adjacent to Dornwood Park achieves these outcomes of the master plan and others. The impact to the overall maintenance demand on the Parks Division of the Parks and Recreation Department will be minimal with the addition of this parcel. Many of the walking and biking trails in Domwood Park are built and maintained by volunteer groups. This volunteerism would extend to this parcel. The open ground on the parcel would be allowed to grow and be burned or cut for hay as needed.

The Parks and Recreation Department is very appreciative of this generous donation from the Robinson Family and looks forward to adding the D.E. "Doc" and Nina H. Robinson Park to our inventory of park amenities.

JEK/lrk TB SHAWNEE COUNTY CONTRACT C-'iJL_-2014

AGREEMENT FOR DONATION OF REAL ESTATE

TIDS AGREEMENT is effective the day of , 2014, by and between the ROBINSON FAMILY TRUST U/A/D 11-02-88, FBO BARRY E. & MARCIA K. ROBINSON, Co-TRUSTEES, hereinafter referred to as the "Donor," THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS, hereinafter referred to as the "County" and THE SHAWNEE COUNTY PARKS AND RECREATION FOUNDATION, hereinafter referred to as the ''Foundation."

WITNESSETH, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. DONATION OF REAL ESTATE. Subject to the condition listed herein, the Donor agrees to donate and the County agrees to accept the real estate (Property) hereinafter described:

That part of the West 60 Acres of the South half of the Southeast Quarter of Section 9, Township 12 South, Range 16, East of the 6th P.M., described as ( follows: Beginning at the southwest comer of the Southeast Quarter of ; Section 9, Township 12 South, Range 16, East of the 6th P.M.; thence Easterly along the south line of said Quarter Section being in the center of 29th Street (formerly East Dudley Road) a distance of280 feet, thence North and parallel to the West line of the Southeast Quarter of said Section 9, 200 feet; thence East and parallel to the South line of said Section to the intersection with the West line of Kansas Turnpike; thence Northeasterly along said Kansas Turnpike to the North line of the South half of the Southeast Quarter of Section 9; thence West along the North line of the South half of said Section 9 to the Northwest comer thereof; thence South along the West line of the Southeast Quarter of Section 9, Township 12 South, Range 16, East of the 6th P.M., to the Southwest comer thereofbeing the place of beginning, subject to existing roads and highways, Shawnee County, Kansas (approximately 28 acres).

Minus a tract described as follows:

Donor's Initials&_~ 1 County's Initials __ Foundation's Initials __ 388.34 feet; thence on Az 181 degrees 10 minutes 44 seconds, 220.12 feet; thence on Az 270 degrees 00 minutes 28 seconds, 168.36 feet; thence on Az 181 degrees 10 minutes 44 seconds, 210.00 feet to the North right of way line of SE 29th Street; thence on Az 270 degrees 00 minutes 28 seconds, . 219.99 feet to the point ofbeginning(approximately 3 acres).

2. DONATION CONDITIONAL UPON FOLLOWING CONDITIONS.

a. The Property shall be used in perpetuity as a public park with a naturalistic setting. For the purposes of this agreement a "naturalistic setting" is one in which the acreage itself would stay natural and true to the original ecosystem type of the area. Amenities that may be included are an Extension of Deer Creek trail that is consistent with the most recent adaptation of the American Association of State Highway and Transportation Officials (AASHTO) standards, benches, picnic tables, drinking fountains and trash cans. All other ·trails developed on the property would be single path natural trails with no amenities to speak of. County may at its discretion construct a parking lot on the property that will serve as a trailhead. The parking lot will be constructed to the most recent City of Topeka standards for parking lots. While it is both negligible and remote that the Property will not be used for the purposes stated herein, if the Property ceases to be used as a public park or otherwise violates 2a, legal title and ownership of the Property shall revert back to the Donor or, if the trust has been terminated, to the then living heirs of Barry E. and Marcia K. Robinson.

b. The Foundation shall provide oversight of the park to ensure that future development is consistent with the desires of the donor and that all other conditions of the agreement are met. If, in the opinion of the Foundation, the conditions of the agreement are not being met the President of the Foundation shall work· with the departrtient director or designee to correct any transgressions.

c. . The Property shall be publicly identified and permanently named as the ''D.E. ''Doc" and Nina H. Robinson Park." Notwithstanding the Donor's legal name, in all public disclosures, the County shall provide full recognition and attribute the donation of the Property as a gift from Steve Robinson, Barry Robinson and Todd Robinson as the sons of D.E. "Doc" and Nina H. Robinson. The County shall erect permanent signage containing this designation at all authorized public entry points to the park. The County shall also use this designation in all public disclosures, brochures, web sites and press releases related to the park.

d .. Following the filing of the deed from Donor to the County,. the County shall inform Lamar Company of the change in the ownership of the Property. The parties agree that, notwithstanding the effective date of the donation or transfer

Donor's fuitialsil:t!::rf11Jf 2 County's Initials __ Foundation's fuitials of the property, all rental income from the Lamar Company advertising billboard on the Property through March 31, 2015 shall be the sole and exclusive property of the Donor.

e. The County agrees to take the Property subject to the year-to-year agreement with the person(s) currently growing/harvesting hay on the Property. Following the filing of the deed from Donor to the County, the County shall contact the person(s) currently growing/harvesting hay on the Property to confirm the transfer of ownership and will assume all responsibility for the continuance or termination of such haying agreement.

£ The County shall, at its sole expense, engage the appraisal services of Robin T. Hannigan, State Certified General Real Estate Appraiser, to complete a certified appraisal of the Property in order to meet the documentation requirements for income tax purposes under Section 170 of the Internal Revenue Code.

g. The County shall.pay all costs associated with the transfer of the Property including title report costs, appraisal fees, notary fees and recording fees. The Donors shall not incur any costs associated with the transfer of the Property with the exception of Donor's legal fees.

h. Any real estate taxes due for 2014 or thereafter on the Property shall be the responsibility o.f the County.

1. The terms of this paragraph shall survive even after the Property is conveyed.

3. REPRESENTATIONS.

a. Donor represents and warrants that it has received no notice of any alleged violation of any enviromp.ental laws or governmental regulations and has no knowledge of any such violations.

b. The County has the right, power and authority to enter into this agreement and to accept donor's charitable donation of the property in accordance with the terms and conditions of this agreement pursuant to all Federal and Kansas laws and regulations.

c. The execution and delivery by the County of this agreement, and the performance by the County of its obligations, have been du1y and validly authorized according to Federal and Kansas laws and regulations and that Robert E. Archer is authorized to sign this agreement and perform all other necessary actions hereunder for and on behalf of the County.

d. The execution and delivery by the Foundation of this agreement, and the performance by the Foundation of its obligations, have been duly and validly authorized by the Board of Trustees of the Foundation and that authorized agent

Donor's Initial~~t("" 3 County's Initials __ Foundation's Initials signing for the Foundation is authorized to sign this agreement and perform all other necessary actions hereunder for and on behalf of the Foundation.

e. The County has conducted all inspections of the property, which the County deems necessary. The County takes the property "as is" "where is." The County is not relying on any representations or warranties whatsoever by Donor regarding the property, including without limitation any warranty or representation with regard to its physical condition and the nature or condition of any improvements, its compliance with laws including environmental laws, or the absence of hazardous . substances thereon, and acknowledges the Donor expressly declines any and all such representation and warranties, express or implied and that it has relied solely upon its own inspection of the property in determining whether to accept the gift of property. ·

4. EXISTING FINANCING I MECHANIC'S LIEN. Donor represents and warrants that there are no unpaid (whether recorded or not) mortgages, chattel mortgages, conditional sales contracts, financing statements, security agreements or mechanic's lien(s) affecting the Property. ·

5. DEED. Prior to December 1, 2014, Donor shall execute a General Warranty Deed conveying the property to the County, subject to easements, restrictions of record, and zoning regulations. ·

6. ENTIRE AGREEMENT AND MANNER OF MODIFICATION. This Contract, and any attachments or addenda hereto, constitute the complete agreement of the parties concerning the Property, supersede all other agreements and may be modified only by initialing changes in this Contract or by written agreement.

. 7. BINDING ON HEIRS AND SUCCESSORS. This Contract is binding on the heirs, executors, administrators, successors, and assigns of the parties hereto.

8. KANSAS LAW. This Contract and its validity, construction and performance shall be governed by the laws of Kansas.

9. TIME AND EXACT PERFORMANCE ARE OF THE ESSENCE UNDER THIS CONTRACT. THIS CONTRACT IS A LEGALLY BINDING DOCUMENT, IF NOT UNDERSTOOD, SEEK THE ADVICE OF AN ATTORNEY.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year last signed or initialed.

Donor's Initials&!J:!lfU? 4 County's Initials __ Foundation's Initials COUNTY: BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Robert E. Archer, Chair

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

FOUNDATION:

SHA~ECOUNTYP~ AND RECREATION FOUNDATION

(Authorized Agent)

(Title)

Donor's Initials@~ 5 County's Initials __ Foundation's Initials __ DONOR:

RoBINSON FAMiiY T~usT u/Ain 11-02-88, FBO BARRY E. & MARCIA K. ROBINSON, Co-TRUSTEES

~onor's fuitial&;'P1f::!K 6 County's fuitials __ Foundation's fuifials __ Kansas Limited Warranty Deed

On this ___ day of ______, 2014,

BARRYE. ROBINSON AND MARCIA K. ROBINSON, CO-TRUSTEES OF THE ROBINSON FAMILY TRUST, DATED NOVEMBER 2, 1988 (Grantor) CONVEY(S) AND GRANT(S) to

THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (Grantee), all of the following-described real estate (the ''Property'') in Shawnee County, Kansas:

That part of the West 60 Acres of the South half of the Southeast Quarter of Section 9, Township 12 South, Range 16, East of the 6th P.M., described as follows: Beginning at the southwest comer of the Southeast Quarter of Section 9, Township 12 South, Range 16, East of the 6th P.M.; thence Easterly along the south line of said Quarter Section being in the center of 29th Street (formerly East Dudley Road) a distance of 280 feet, thence North and parallel to the West line of the Southeast Quarter of said Section 9, 200 feet; thence East and parallel to the South line of said Section to the intersection with the West line of Kansas Turnpike; thence Northeasterly along said Kansas Turnpike to the North line of the South half of the Southeast Quarter of Section 9; thence West along the North line of the South half of said Section 9 to the Northwest comer thereof; thence South along the West line of the Southeast Quarter of Section 9, Township 12 South, Range 16, East of the 6th P.M., to the Southwest comer thereof being the place of beginning, subject to existing roads and highways, Shawnee County, Kansas (approximately 28 acres).

Minus a tract described as follows:

Part of the Southeast Quarter of Section 9, Township 12 South, Range 16, East of the 6th P.M., Shawnee County, Kansas described as follows: Commencing at the Southwest comer of said Southeast Quarter; thence North on Az 01 degrees 10 minutes 44 seconds, 50.01 feet coincident with the West line of said Quarter to the point of beginning; thence Az 0 1 degrees 10 minutes 44 seconds, 430.12 feet coincident with the West line of said Southeast Quarter to the Northeast comer of Lot 3, Block C, Park Valley Subdivision; thence on Az 90 degrees 00 minutes 28 seconds, 388.34 feet; thence on Az 181 degrees 10 minutes 44 seconds, 220.12 feet; thence on Az 270 degrees 00 minutes 28 seconds, 168.36 feet; thence on·Az 181 degrees 10 minutes 44 seconds, 210.00 feet to the North· right of way line of SE 29th Street; thence on Az 270 degrees 00 minutes 28 seconds, 219.99 feet to the point of beginning (approximately 3 acres).

For the sum of $1.00 and other valuable consideration.

SUBJECT TO: (a) easements, restrictions, declarations, and reservations of record, if any; and (b) the rights of the public in and to parts thereof in streets, roads or alleys.

UPON EXPRESS CONDITION THAT:

1. The above described property shall be used in perpetuity as a public park with a naturalistic setting. A "naturalistic setting" is one in which the acreage itself would stay natural and true to the original ecosystem type of the area. Amenities that may be included are an Extension of Deer Creek trail that is consistent with the most recent adaptation of the American Association of State Highway and Transportation Officials (AASHTO) standards, benches, picnic tables, drinking fountains and trash cans. All other trails developed on the property would be single path natural trails with no amenities to speak o£ Grantee may at its discretion construct a parking lot on the property that will serye I as a trailhead. The parking lot will be constructed to the most recent City of Topeka standards for parking lots.

2. Grantor reserves the right to terminate the estate herein created if said property is no longer used for park and/or recreational purposes, or if it is proposed to be sold or otherwise conveyed by the Grantee. ' .

Grantor, for Grantor and Grantor's successors and assigns, covenants that Grantor is lawfully seized of Grantor's interest in the Property and has good right to convey Grantor's interest in the Property and guarantees the quiet possession of the Property against the claims of those claiming any right, interest or title through Grantor, except as may be descnbed above, and Grantor will warrant and defend the Property against all lawful claims of those claiming any right, interest or title through Grantor, except as may be described above; but Grantor does not warrant title against those claiming a right, interest or title arose prior to, or separate from, Grantor's interest in the Property.

IN WITNESS WHEREOF, the Grantor has caused this Deed to be signed by an authorized officer as of the date first above written.

ROBINSON FAMILY TRUST U/AID 11/02/88, FBO BARRY E. & MARCIA K. ROBINSON, Co-TRUSTEES

ACKNOWLEDGMENT -. STATE OF KANSAS ) ) SS: COUNTY OF SHAWNEE )

The foregoing instrument was acknowledged before me on NOUe.""&.eL l'i , 2014, by Barry E. Robinson and Marcia K. Robinson, Co-Trustees of the Robinson Family Trust, dated November 2, 1988.

(Seal)

Linda R. K~Uy Notary public State of Kansa.s. :. ·.. z .. J.zo~ 'IJiy Appt. Elqlires~ Typed or printed name _t-_t_~_fi_A----.J/2~.__,~'---"-t!.--f~'Y__

My Appointment Expires 2 p'3- ~o 1 tc.

Pursuant to K.S.A. 79-1437e(a); a real estate validation questionnaire is not required due to Exemption No.4 SHAWNEE COUNTY PARKS & RECREATION JOHN E. KNIGHT 3 DIRECTOR 3137 SE 29TH ST. SHAWNEE COUNTY TOPEKA, Ks 66605-1885 (785) 251-2600 PARKS~RECREATION john.knight@snco. us

November 17,2014

TO: Board of Commissioners Shawnee County

FROM: John E. Knight, Director ~ Parks & Recreation d"

RE: Negotiate Agreement- Golf Management Services

Board of Commissioners approval is requested for Parks & Recreation to negotiate a contract with Lake Shawnee Golf Management for the management and operation the three (3) County-owned and operated public golf courses. Parks & Recreation received approval to solicit Request for Proposals (RFP) during the September 29, 2014 Board of Commissioners meeting.

The intended operation would likely include: pro-shops, snack bars and banquet facilities through a maintenance/operations split agreement. The maintenance/operations split contract model provides the County the ability to maintain its assets, the course and structures located on the property, then provides incentive to the contractor to drive rounds and events as they can make more money as more golfers and public use the facilities.

Nine (9) Golf Management companies submitted "Proposals" for providing this service: Lake Shawnee Golf Management Orion Management' Solutions Thunderbird Golf Management KemperSports Integrity Golf Company, LLC Signet Golf Associates II, Inc. Cypress Golf Management Billy Casper Golf Rink Management Services Corporation

Lake Shawnee Golf Management was the first choice of the selection committee to negotiate with for a contract for these services. A selection committee reviewed the proposals submitted and interviewed candidates. The committee consisted of: Kerry Golden, Director of Golf Jonathan Brzon, County Counselors Office Betty Greiner, Financial Administrator Jonathan Thummel, Human Resources Director Linda Kelly, Administrative Officer John Knight, Director of Parks and Recreation

1 The re-evaluation of this partnership meets several objectives of the Shawnee County Parks and Recreation Master Plan especially evaluating existing partnerships to determine how effective they are and if they are meeting the desired outcomes and, to develop a working agreement where services could be made stronger, more inviting, or cost effective. Parks & Recreation will return to the Board of Commissioner's with the agreed upon terms and costs for the services identified and associated tasks requested in the RFP.

JEK/lrk KG

2 £;

Shawnee County PURCHASING DIVISION MICHELE HANSHAW Audit Finance Department Purchasing Specialist 200 SE ih St., Room 201 Topeka, KS 66603 (785) 251-4039

November 14, 2014

To: Shawnee County Board of County Commission

From: Betty Greiner, Financial Administrator .Ar{Jy Michele Hanshaw, Purchasing f?) ~

Re: Items for Surplus

We are asking permission to sell surplus gathered from several county departments.

I have included a general list of items to be included.

This includes 7 vehicles.

Michele Hanshaw LIST OF SURPLUS FOR CURRENT AUCTION 3 pallet of computers, monitors, printers, scanners, cables .. Etc. 3 Ford Rangers from the Health Department 2 Chevy Lumina's from the Health Department 2 work trucks from the Weed Department Mobile computer mounts, In car camera vaults, cameras, K-9 cage, trunk shelves, drill press, floor jack, work lights and other miscellaneous items from Sheriff's Office. Miscellaneous desks, chairs, file cabinets, storage cabinets, tables, etc. from multiple depts. outdated time stamps old fans & heaters old typewriters old televisions ThiS toTm I< u.ed to guide tho li"'ng of fleet P"""'ngec v

ENGiNE g, TRANSMISSION T \Engine miles: .).)jA QActUal O•x4 0AWD \ VAJAI{l!(. ~~ c.Nnp_.J5119-II;; l"rYfGas 0Diesel . ------~- = P-..,.,, be/OW If"""'' w~ m•"'""""" priM ro 19$! M '""'" j ------1 has been replaced. J.- : \Gross power:___l:lP # of cyHnders:J?l Displacement:_ ~ ------\1\"an

0Long bed QReceiver hitch 1 ------QFiat bed 0Trailer wiring i ~ --f Qutllity bed Qsuncoof i1ih 1Citji:t 1 I 0Mo9Q"fo! 1 A :-t t9-:-rl-: t==Tire==:Siz~e:,()--::-=:l~~l_R5_f2_15_-_:\:_:__A't=--======-.;. 1 J)fj\0 &~

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QAir Conditioning 0Heated seats -fj 0TIIt Oeeather lntenor , ('lW&'J ~,_u.... Z1J; ~~ Ocruise ~Vinyl interior~ 0AM/FM Oclothfnterlor I L2J 0£/ c.iA# k2.££.J.S. cassette 0 Navigation system Ii 'J:;-:"'\:-'\~---:-~r--+-:------r----.J----+-- DOco '?Qi)c) Qs] h'Qwd J-ii;,l 1 'Manual windows ~"'i---::-r'---~~-7)-+-+------0Power windows I ;ski5t:Js Z:~ hb i@lanuallocks m·J ' ;--t-'-r--t---r-:-.--::;:::-?'r-r---'-~---- l~~:---~:_r_s ____~---~a_·_w~~§~~{£~ffie03n ·~ .·~., ·.···l~ ·- ·.~ SHAWNEE COUNTY, KANSAS I • SHAWNEE COUNTY KANSAS OCTOBER 31, 2014 FINANCIAL REPORT 2

YTD Total Revenue

$120,000,000

• Mise Revenue

$100,000,000 • Charges for Services

$80,000,000 • Property Related Fees

$60,000,000 • Other Taxes

$40,000,000 • Special Assessments

• Property Taxes $20,000,000

2014 YTD $ 101,235,814 BUDGETYTD $95,575,612 2013 YTD $94,204,372

REVENUE BY CATEGORY YTDACTUAL SEPT ACTUAL TO CATEGORY 2014YTD BUDGETYTD 2013 YTD 2014 TO 2013 TO BUDGET BUDGET Property Taxes $ 70,933,930 $ 69,586,182 $ 63, 395,775 $ 1,347,748 $ 7,538,155 $ (109,008) Special Assessments 3,859,858 4,221,239 3,911,391 (361,381) (51,533) 8,224 Other Taxes 11,319,278 9,439,317 11,220,895 1,879,961 98,383 340,216 Property Related Fees 2,097,100 2,248,022 2, 656,942 (150,922) (559,842) (25,739) Charges for Services 5,613,588 6,012,935 5, 790,735 (399,347) (177,147) (118,051) Miscellaneous Revenue 7,412,060 4,067,916 7, 228,634 3,344,143 183,426 683,163 Total Revenue $ 101,235,814 $ 95,575,612 $ 94,204,372 $ 5,660,202 $ 7,031,441 778,805 . . SHAWNEE COUNTY KANSAS OCTOBER 3i, 2014 FINANCIAL REPORT I 3

Property Taxes

$80,000,000

$70,000,000

$60,000,000

$50,000,000

$40,000,000

$30,000,000

$20,000,000

$10,000,000

$- 2014 YTD BUDGETYTD 2013 YTD • Property Taxes $70,933,930 $69,586,182 $63,395,775

Special Assessments

$4,500,000

$4,000,000

$3,500,000

$3,000,000

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$500,000

$- 2014 YTD BUDGETYTD 2013 YTD • Special Assessments $3,859,858 $4,221,239 $3,911,391 . ,, . SHAWNEE COUNTY KANSAS OCTOBER 3l, 2014 FINANCIAL REPORT I 4

Other Taxes

$12, 000,000

$10,000,000

$8,000,000

$6,000,000

$4,000,000

$2,000,000

$- 2014 YTD BUDGETYTD 2013 YTD • Other Taxes $11,319,278 $9,439,317 $11,220,895

Property Re lated Fees

$3,000,000

$2, 500, 000

$2,000,000

$1,500,000

$1,000,000

$500,000

$- 2014 YTD BUDGETYTD 2013 YTD • Property Related Fees $2,097,100 $2,248,022 $2,656,942 _, SHAWNEE COUNTY KANSAS OCTOBER 3i, 2014 FINANCIAL REPORT I 5

Charges for Services

$7,000,000

$6,000,000

$5,000,000

$4,000,000

$3,000,000

$2,000,000

$1,000,000

$- 2014 YTD BUDGETYTD 2013 YTD • Charges for Services $5,613,588 $6,012,935 $5,790,735

Miscellaneous Revenue

$8,000,000

$7,000,000

$6,000,000

$5,000,000

$4,000,000

$3,000,000

$2,000,000

$1,000,000

$- 2014 YTD BU DGETYTD 2013 YTD • Misc. Revenue $7,412,060 $4,067,916 $7,228,634 " SHAWNEE COUNTY KANSAS OCTOBER 31, 2014 FINANCIAL REPORT I 6

Revenue by Category 80,000,000

70,000,000

60,000,000

50,000,000

40,000,000 • sum of 2014 YTD

30,000,000 • Sum of BUDGETYTD

20,000,000 • sum of 2013 YTD 10,000,000

Property Taxes Special Other Taxes Property Charges for Miscellaneous Assessments Related Fees Services Revenue

Total Expenditures

90,000,000.00

80,000,000.00

70,000,000.00

60,000,000.00

50,000,000.00

40,000,000.00

30,000,000.00

20,000,000.00

10,000,000.00

2014 YTD BUDGETYTD 2013 YTD $79,406,962 $83,175, 383 $84,676,989 , A SHAWNEE COUNTY KANSAS OCTOBER 31, 2014 FINANCIAL REPORT I 7

EXPENDITURES BY CATEGORY ACTUAL TO SEPT ACTUAL CATEGORY 2014YTD BUDGETYTD 2013YTD BUDGET ACTUAL TO 2013 TO BUDGET Public Safety! Judicial &Emergency Services $ 3315771584 $ 34A07A38 $ 341008)22 $ (8291854) $ (4301538) $ 1201554 Public Works 5)15)92 510251926 51389)64 189A67 (1731972) (84)98) Public Health &Human Services 71551A01 71551A02 816631833 (11112A32) Recreation &Culture 1317521973 1315681369 141904)53 1841604 (1)51)80) 1701942 Debt Service 816871332 1111931903 9)48)32 ,. (215061571) (110601899) Operational Services 101622)79 11A28)45 1119621685 (8061067) (1)40A06) (492) Total Expenditures $ 79,406,962 $ 83,175,383 $ 84,676,989 $ (3,768,421) $ (5,270,027) $ 206,806

Expenditures by Category 40000000

35000000

30000000

25000000 • sum of 2014 YTD 20000000

15000000 • Sum of BUDGET YTD 10000000 • sum of 5000000 2013 YTD

0 Public Safety, Operational Recreation & Pu blic Health & Public Works Debt Service Judicial & Services Culture Hu ma n Services Emergency Services Shawnee County Office of County Counselor

RICHARD V. ECKERT Shawnee County Courthouse County Counselor 200 SE 7th St., Ste. 100 Topeka, Kansas 66603-3932 (785) 233-8200 Ext. 4042 Fax (785) 291-4902 MEMORANDUM

TO: Board of Shawnee County Commissioners

FROM: Richard V. Eckert, Shawnee County Counselor~

DATE: November 17, 2014

RE: Interlocal Agreement Relating to Financing Countywide Infrastructure Development and Economic Development

Please place this item on the Thursday, November 20, 2014 Commission agenda.

Please find attached to this memorandum the new Interlocal Agreement between the Board of County Commissioners and the City of Topeka. This Interlocal Agreement is necessitated by the passage of the November 4, 2014 sales tax ballot question.

The sales tax will not be operative until the Board of County Commissioners passes a resolution that levies the tax and submits it to the Kansas Department of Revenue. If the Board chooses not to pass the resolution, the tax will not be levied.

This agreement provides the exact same operating guidelines for the Joint Economic Development Organization (JEDO) as set forth in the initial Interlocal Agreement (Shawnee County Contract No. C334-2004 and amendments thereto) and the current JEDO Operational Rules as adopted on February 12, 2014. These operating guidelines are found in paragraph one of the new agreement.

There are some key differences in this agreement mostly beginning in paragraph five. As in the previous agreement, Five Million Dollars ($5,000,000) is dedicated each year for the economic development program. This is made in equal monthly installments over the course of the entire year (see paragraph four). After the economic development program, funds are to be dedicated to County bridges. This new agreement would increase the amount allotted to County bridges from $1.5 million to $2,166,667 per year (see paragraph five).

The remaining money is to be used to finish the infrastructure and quality of life improvements as set forth on the ballot and attached to this agreement as Attachment A. As in the previous agreement, paragraph six includes language that indicates if the project expenses exceed the tax receipts, the entities shall meet and confer on which project or projects will not be funded. Additional language has now been added that states if no agreement can be reached then Project No. 16 (per Attachment A) shall be eliminated, followed by Project No. 15 and so on until the budget shortfall is alleviated. ' Board of Shawnee County Commissioners November 17,2014 Page2

Paragraph seven of this agreement reflects that any contract for economic development services awarded by JEDO shall be limited to a term not to exceed three years.

If you have any questions or concerns, please feel free to contact me.

RVE/mlb

c: Mr. Jim Colson, City Manager, City of Topeka Mr. Chad Sublet, City Attorney, City of Topeka INTERLOCAL AGREEMENT

(Shawnee County Contract No. C f/ ~ -2014) (City of Topeka Contract No. ______,

AN INTERLOCAL AGREEMENT RELATING TO FINANCING COUNTYWIDE INFRASTRUCTURE DEVELOPMENT AND ECONOMIC DEVELOPMENT TO BE FUNDED BY A ONE-HALF OF ONE CENT COUNTYWIDE RETAILERS' SALES TAX

THIS AGREEMENT is entered into this ___ day of ______

2014, by and between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF

SHAWNEE, KANsAS, a governmental subdivision of the State of Kansas, hereinafter referred to as the "County," and THE CITY OF TOPEKA, KANSAS, a duly organized municipal corporation hereinafter referred to as the "City."

WHEREAS, during the November 4th, 2014 election, the voters of Shawnee

County voted to renew the countywide retailers' sales tax in the amount of one-half of one cent to be levied in Shawnee County, Kansas and to take effect on January 1, 2017 and expire on December 31, 2031, to provide revenue to finance economic development, quality of life and countywide infrastructure development; and

WHEREAS, economic development is defined as the implementation of the economic development priorities established on a yearly basis by the Joint Economic

Development Organization (JEDO), guided by the Topeka/Shawnee County Economic

Development Plan to the extent such a plan has been adopted by both parties. For purposes of this agreement, economic development includes research, target marketing, existing business retention and expansion, new business recruitment, infrastructure development, site acquisition, incentive funds, workforce training and expansion, and other related activities; and WHEREAS, countywide infrastructure improvements and quality of life projects include all the projects listed on the November 4th, 2014 ballot question; and

WHEREAS, the County and City desire to enter into an interlocal agreement, pursuant to K.S.A. 12-2901 et seq., relating to financing countywide infrastructure improvements, quality of life projects and economic development to be funded by a one- half of one cent countywide retailers' sales tax;

NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL

COVENANTS CONTAINED HEREIN, THE PARTIES A,GREE AS FOLLOWS:

1. The County and City _hereby desire to continue the Joint Economic

Development Organization, hereinafter referred to as "JEDO", a separate legal entity created by Shawnee County Contract No. C261-2001 and City of Topeka Contract No.

31439, and authorize JEDO to provide the economic development program for the

County and the City. The following agreements concerning JEDO shall be rescinded:

Shawnee County Contract No. C261-2001 and City of Topeka Contract No. 31439,

Shawnee County Contract No. C334-2004 and City of Topeka Contract No. 34790,

Shawnee County Contract No. C145-2010 and City of Topeka Contract No. 40338.

Shawnee County Contract No. C103-2014 and City of Topeka Contract No. 43522 shall remain in effect until all sales tax receipts and commitments from the sales tax expiring

December 31, 2016 have been distributed. All other contracts and resolutions approved by JEDO prior to this agreement shall remain in full force and effect. JEDO shall be organized according to the following provisions:

a) The JEDO Board shall be comprised of thirteen (13) members. Voting members shall include the three (3) County Commissioners, the Mayor, the Deputy Mayor, and two (2) City Council members selected by the

2 Council. Nonvoting members shall be the remaining six (6) Council members; and

b) Alternates: If the Deputy Mayor or other voting City Council member cannot be present at a meeting, an alternate may be selected by the absent member with full voting rights. The alternate shall be a City Council member of the absent member's choice. However, such alternate may only serve after providing the JEDO Chairperson a written proxy from the absent member; and

c) The JEDO Chairperson shall preside at all Board meetings. The City and County shall rotate the position of JEDO Chairperson with the Mayor or Mayor's designee serving in odd-numbered years pursuant to Resolution No. 7623 and the Chairperson of the County Commission or the County Chairperson's designee serving in even-numbered years commencing on January 1 of the respective year. If a vacancy is created, the respective governing body shall elect another chairperson from among its voting members; and

d) The JEDO shall establish its own operational policies and procedures. The JEDO may employ such staff as is necessary for the performance of the functions and purposes of this agreement (see K.S.A. 12-2904a); and

e) This contract shall be operative upon final approval of this Interlocal Agreement by the County and the City as well as the Attorney General's Office and shall be in existence for the life of the January 1, 2017 countywide retailers' sales tax plus one (1) year or for so long as reasonably necessary to administer obligations relating to the economic development program. The JEDO shall have the authority to own and hold property. Any property held by the JEDO at its termination shall revert jointly to the County and City; and

f) The JEDO shall be subject to the provisions of the Kansas Open Meetings Act, K.S.A. 75-6101, and the Kansas Open Records Act, K.S.A. 45-221; and

g) There shall be an annual audit of the JEDO completed in accordance with approved accounting standards. Such audit and report shall be provided to the City and County and filed with the City Clerk and County Clerk. Both the City Clerk and the County Clerk shall be authorized agents for the purpose of obtaining information about this one-half of one cent countywide retailers' sales tax from the Kansas Department of Revenue.

2. The JEDO Board shall meet on the second Wednesday of February, May,

September and December of each calendar year. The JEDO Board may also meet as

3 needed at the discretion of the Chair. On or before November 1st of each year, the City

Council, the Mayor, and the County Commission shall meet for purposes of considering the economic development priorities for the upcoming calendar year. In December of

each year, the JEDO Board shall establish the economic development priorities for the coming year based upon the discussions of the City Council, the Mayor, and the County

Commission. If for any reason priorities are not established by the JEDO for the next year, the priorities as established for the previous year shall remain in effect.

3. There is hereby created the JEDO Finance Committee. This Committee shall be composed of the Shawnee County Public Works Director, the Topeka Public

Works Director, the Shawnee County Financial Administrator, and the Topeka City

Manager or a designee. The City and County shall transfer all of the sales tax receipts into an account created and maintained by the Committee. Such account will be the holding account for all the money needed to complete the economic development program, quality of life projects and infrastructure improvements. When money is needed for the economic development program, quality of life projects or to further any of the infrastructure improvements, this account shall be drawn upon by the signatures of two members of the Committee, one from the City and one from the County. The actions of the. JEDO and the JEDO Finance Committee with respect to the completion of the infrastructure improvements and the economic development program contained in the ballot question shall be ministerial and not discretionary.

a) Upon the later of the expiration or termination of the sales tax and the completion of and payment for the projects described/listed in Attachment A, the committee shall inform the City and County of any money remaining in the account. Unless otherwise agreed to by the parties, these excess monies, less any economic development (as provided by paragraph four of this agreement) or county bridge (as provided by paragraph five of

4 this agreement) commitments, shall be distributed to the City and County in the proportional rates as provided by Kansas law at the time of the excess monies determination.

4. Beginning in fiscal year 2017 and continuing throughout the life of the retailers' sales tax, the JEDO shall dedicate on an annual basis Five Million Dollars

($5,000,000) of funds collected by the retailers' sales tax to the economic development program. Such dedication shall be made in equal monthly installments of Four Hundred

Sixteen Thousand, Six Hundred Sixty-Six and 661100 Dollars ($416,666.66). Said monthly installments shall begin once the January 2017 collections are distributed by the

Kansas Department of Revenue to the City and County. Any economic development entity that contracts with JEDO will understand this lag in collection payments may result in receiving its initial payments late.

5. After each monthly distribution of funds as described in paragraph four, all sales tax receipts collected shall be dedicated to County bridges until such time as

Two Million, One Hundred Sixty-Six Thousand, Six Hundred Sixty-Seven Dollars

($2, 166,667) has been collected each year of the sales tax.

6. The JEDO Finance Committee shall be required to expend sufficient money to complete all of the remaining infrastructure improvements as specified in the

November 4, 2014 election ballot question. The governing bodies and JEDO shall adhere as closely as possible to the project order as set forth in Attachment A subject to formal approval of the projects by the appropriate governing body. Nothing in this agreement shall be construed as precluding the sales tax ballot projects being completed earlier than scheduled. If the tax receipts do not equal the sales tax ballot projects, the governmental entities shall meet and confer on which project or projects will not be funded. If no

5 agreement can be reached, Project No. 16 (per Attachment A) shall be eliminated. If this does not alleviate the budget shortfall, Project No. 15 shall be eliminated and so on until a project can be fully funded with existing tax receipts. r

7. The JEDO shall have the authority to contract with an independent contractor to direct the economic development program. Any such contract shall endeavor to use an amount not less than ten percent (10%) of the funds received to support economic development for socially and economically disadvantaged individuals and/or business enterprises. Any such contract shall be limited to three (3) years. In addition, any such contract shall include a requirement that the contractor respond promptly to inquiries from both voting and non-voting members of the board.

8. 1bis agreement may not be terminated by either party as it is expressly acknowledged that this agreement is time limited, revenue specific, and funded with dedicated retailers' sales tax receipts. Unless required by elector petition as provided by

K.S.A. 12-187(b )(1 ), neither the County or City shall submit the question of repeal of the countywide retailers' sales tax approved on November 4th, 2014 to the voters during the term of this agreement unless such question contains an enhancement of the countywide retailers' sales tax.

9. The parties acknowledge and agree that this agreement for the distribution of sales tax revenues is a commitment for the protection of the public property, interests, and affairs being administered. Consequently, this agreement is expressly intended by the parties to be binding on future JEDO Boards, Boards of Shawnee County

Commissioners, and Topeka City Councils.

6 10. This agreement is solely for the benefit of the parties hereto and no third party shall be entitled to claim or enforce any rights hereunder.

11. This agreement contains all of the agreements and understandings between the parties concerning its subject matter. The parties acknowledge and agree that this agreement supersedes all prior agreements and understandings, whether or not written.

IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as of the date first above written.

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Robert E. Archer, Chair ATTEST:

Cynthia A. Beck, Shawnee County Clerk

CITY OF TOPEKA, KANSAS

Jim Colson, City Manager ATTEST:

Brenda Younger, Topeka City Clerk

APPROVED AS TO FORM AND LEGALITY BY THE CITY ATIORNEY'S OFFICE

DATE BY

7 ATTACHMENT A- SALES TAX PROJECT WORKSHEET

PROJECT PROJECT PROJECT PROJECT ORDER EXPENSE ADMINISTRATION AGENCY

1 Topeka Zoological Park $10 million City

SW 6th A venue - Gage Boulevard to 2 $5.6 million City Fairlawn Road

3 Kansas Expocentre $45 million County

SW 17th Street- Adams Street to 4 $8.3 million City Washburn A venue

SW 17th Street- MacVicar Avenue to 5 $14.6 million City Kansas Interstate 470

Topeka Boulevard -15th Street to 21st 6 $4.9 million City Street

NW Rochester Road- US Hwy 24 to NW 7 $13.7 million County 50th Street

SE California Avenue- 37th Street to 45th 8 $5.6 million City Street

NE Seward A venue - Sumner Street to 9 $1.5 million City Forest A venue

SW Huntoon Street- Gage Boulevard to 10 $5.8 million City Harrison Street

SW 12th Street- Gage Boulevard to 11 $6.6 million City Kansas A venue

NW 46th Street- Button Road (N) to 12 $9.4 million County Rochester Road

13 Bikeways Master Plan $3.5 million City SW 29th Street- Fairlawn Road to 14 $6.1 million City Wanamaker Road

SW 37th Street- Scapa Place to 15 $3.7 million City Burlingame Road

SE 37th Street- Kansas A venue to Adams 16 $4.4 million City Street SHAWNEE COUNTY PARKS & RECREATION JOHN E. KNIGHT a DIRECTOR 3137 SE 29TH ST. SHAWNEE COUNTY TOPEKA, Ks 66605-1885 PARKS~RECREATION (785) 251-2600 [email protected]

November 13,2014

TO: Board of Commissioners Shawnee County

FROM: John E. Knight, Directo~ Parks & Recreation r~

RE: Report and Presentation- Out-of-State Travel (Western Nursery and Landscape Assoc.)

Board of Commissioners acceptance is requested on the attached report submitted by Rachelle Hubbard, Traci Podlena and Amy Jordan, Horticulturists for their recent Out-of-State Travel to Tahlequah Oklahoma and the GreenleafNurseries located there.

The Parks and Recreation staff members would like to do a short presentation regarding takeaways from their recent out-of-state travel for educational purposes. The cost of transportation and food was provided by the Western Nursery and Landscape Association while Rachelle, Traci and Amy paid for their lodging.

The Board of Commissioners approved this travel request during the October 9, 2014 Board of County Commissioners meeting. This training helps Shawnee County Parks and Recreation meet mission critical functions of the department identified in the Long-Range Master Plan for the department. Specifically, this training addressed: • Keeping current with cultural practices related to the growing and care of trees and shrubs that are used in park landscapes. • Introducing staff to new cultivated varieties of trees and shrubs that will grow well in our area. • Personally see new landscape elements in the form of color, shape, texture, etc. that we can add to our gardens.

Attendees have shared the educational information obtained from this workshop with other staff within the department and will implement as appropriate.

Thank you for approving the request to attend this workshop. It is important that as we move forward as a department with the master plan that we stay abreast of national trends through a variety of means, including attending out-of-state conferences and workshops and incorporate them into what we do as we can.

JEK/lrk TB SHAWNEE COUNTY PARKS & RECREATION JOHN E. KNIGHT 3 DIRECTOR a 3137 SE 29m ST. TOPEKA, Ks 66605-1885 SHAWNEE COUNTY (785) 251-2600 PARKS~RECREATION john.knight@snco. us

November 17, 2014

TO: Board of Commissioners Shawnee County

FROM: John E. Knight, Director~ Parks & Recreation

RE: Upcoming Events

Board of Commissioners recognition is requested for the upcoming major community-wide events. Parks & Recreation plays an important role in the development and operation of community interest events. The Shawnee County Parks & Recreation Foundation assists the department with many of these special programs and events. Many community interest events are enhanced the Foundation and General Fund working together.

2014 National Junior College Association Half Marathon, November 22, Lake Shawnee This event will be hosted by Visit Topeka, Inc. and held at Lake Shawnee. Shawnee County Parks and Recreation partnered with Visit Topeka, Inc. to bring this National event to our community. Previously this event has been held in Dallas, Texas, Georgia, Lubbock, Texas and in Overland Park, Kansas. This event anticipates over 250 participants and around 400 fans, spectators and coaches. Athletes will run a 13.1 mile championship course inside the park at Lake Shawnee.

Winter Wonderland, November 26-December 31, Lake Shawnee Campground, 6:00pm- 10:00pm This drive through this holiday light show is a fundraiser for the Topeka Association for Retarded Citizens. This event marks TARC's 60th year serving Topeka and the surrounding areas. Admission is $10 per vehicle, $15 per bus.

Old Time Holiday Happenings, December 5, 6, 12, & 13, dinners served at 6:30pm, Old Prairie Town Enjoy an elegant and delicious candlelight buffet dinner at the Old Prairie Town Mansion then enjoy hot cider and cookies by the fireplace in the cabin and a fudge sundae in the Potwin Drugstore. Fee of $30 per person includes Victorian Dinner, tour and entertainment. Reservations are necessary.

Breakfast with Santa, December 6, Velma K. Paris Community Center, 9:00am-11:00am Hand-deliver your letter to Santa at a pancake and sausage breakfast. Join in on a sing along, pictures with Santa, and a candy cane hunt will be held at 9:45am. Fee is $6 per person, kids 3 and under eat free. •

Old Fashioned Christmas Craft Fair and Bake Sale, December 6, Crestview Community Center, 9:00am-3:00pm This annual holiday event features over 50 booths of beautifully handcrafted items and baked goods at a reasonable price. Enjoy concessions at the Crestview Cafe. Admission is free.

34th Annual Karate Spectacular, December 6, Central Park Community Center, competition starts at ll:OOam This is an "open tournament" for brown belt and below. Competition will take place in the categories of forms, fighting, and weapons. Kata and Kumite divisions will be featured. Trophies will be awarded in each division to the first three places. Registration fee $20, registration starts at 9:00am.

Candy Cane Hunt and S'mores with Santa, December 13, Crestview Community Center, 5:30pm-7:00pm An event for the whole family! Bring flashlights and goodie bags for an outside candy cane hunt. After the hunt, enjoy some hot chocolate, popcorn and s'mores with Santa. Santa will gladly pose for pictures with guests. Spend the rest of the evening in our gym and game room. All children must be accompanied by an adult. Fee is $7 per family (limit 5).

33rd Annual Children's Christmas Shopping Spree, December 13, Garfield Community Center, 9:00am-3:00pm Children of all ages can choose the perfect holiday gifts for special people at reasonable prices. All gifts are priced $10 and under. Volunteers will be available to help children make decisions and wrap their gifts. Admission is $1 for anyone over 12 years of age.

Bedtime Stories with Santa, December 18, Shawnee North Community Center, Shawnee North Community Center, 7:00pm Join us for an evening filled with a special guest reading his favorite Christmas story while all in the comfort of your pajamas. Santa's favorite bedtime snack of milk and cookies will be served. Jolly Saint Nick will listen to everyone's request before returning to the North Pole. Program is free.

Annual Community Christmas Party for Children/Community Awards Dinner, December 22, Hillcrest Community Center, 6:00pm This celebration features donated gifts for the children and recognition of our community partners - The Success Group; Highland Park Central N.I.A.; Laura Thurston, Daughters of the Elks 1094; Sunset Optimist Club; Ladies of Essence; Walgreens; Euclid Lodge; Hillcrest Youth Advisors; Heavenly Youth Photography Club; Silverbacks of Kansas.

JEK/gcl RL