BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, NOVEMBER 20,2014, 9:00A.M. COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS 1. Recognition of Scott Garcia by the 190th Security Forbes Squadron-Emergency Management. 2. Presentation regarding social service, service programs for the elderly and special alcohol and drug program funding and consider Resolution No. 2014-102 allocating the funding to specific agencies. II. UNFINISHED BUSINESS III. CONSENT AGENDA 1. Consider acceptance of easements and authorization to pay the property owners the agreed settlement amount of $650.00 for the SW Glick Road over Wakarusa project-Public Works/Solid Waste. 2. Consider acceptance of easements and authorization to pay the property owners the agreed settlement amount of $1,620.00 for the NE Meriden Road culvert over un-named Tributary to Elm Creek project-Public Works/Solid Waste. 3. Consider acceptance of easements and authorization to pay the property owners the agreed settlement amount of $2,020.00 for the NE Meriden Road culvert over un-named Tributary to Elm Creek project-Public Works/Solid Waste. 4. Acknowledge receipt of a formal notice from the Midwest Transplant Network that they are terminating a sublease agreement, Contract 219-99, for lease of an area in the Law Enforcement Center, effective November 1, 2014. 5. Acknowledge receipt of a formal notice from the Visiting Nurses Association, Inc. that they will not be renewing their lease of property at 1800 SE 21st Street, effective December 31, 2014. 6. Acknowledge receipt of the November 19th Kansas Expocentre Advisory Board Agenda and minutes of the October 22nd meeting. 7. Acknowledge receipt of correspondence from Sheriff Jones regarding renewal of a subscription to the Quinlan Arrest Law Bulletin at a cost of $277.08 from November 1, 2014 through October 31, 2015. 8. Consider authorization and execution of Contract C410-2014 with Wells Bridges to serve as tournament director for Karate Spectacular tournament and coordinate volunteers, for a fee of 30% of entry fees-Parks and Recreation. 9. Consider signing the annual recertification document as part of Planning's participation in FEMA's Community Rating System. IV. NEW BUSINESS A. COUNTY CLERK- Cynthia Beck 1. Consider all voucher payments. 2. Consider correction orders. 3. Consider approval of Resolution No. 2014-103 authorizing the issuance of a cereal malt beverage license to Seaman 66 located at 4206 N. Topeka Blvd. B. SHERIFF'S OFFICE- Sheriff Jones 1. Acknowledge receipt of correspondence from Sheriff Jones regarding acceptance of the bid for duty uniforms for the years 2014-2019 from Baysinger's Police Supply at a cost of $397.49 per uniform for an estimated total cost of$140,000.00. C. PUBLIC WORKS/SOLID WASTE- Tom Vlach 1. Consider approval of request to issue a "Request for Proposal" for the purchase of one roll-off truck and five rear-loader trucks with a financial impact of $865,000.00. D. PARKS AND RECREATION- John Knight 1. Consider approval of request to solicit bids for snow removal services for the Courthouse and Health Agency parking lots. 2. Consider authorization and execution of Contract C411-2014 with Barry and Marcia Robinson, accepting a donation of approximately 25 acres of ground to be identified as D.E. "Doc" and Nina H. Robinson Park. 3. Consider approval of request to negotiate a contract with Lake Shawnee Golf Management for the management and operation of three County-owned and operated public golf courses. E. AUDIT FINANCE- Betty Greiner 1. Consider approval of request to sell surplus from several county departments, including 7 vehicles. 2. Update on expenditures and revenues. F. COMMISSION 1. Consider authorization and execution of Contract C412-2014, inter local agreement with the City of Topeka, relating to fmancing countywide infrastructure development and economic development. 2. Consider cancelling the December 29th, 2014 Commission meeting and scheduling a December 30th, 2014 meeting. V. ADMINISTRATIVE COMMUNICATIONS I. Report regarding a Western Nursery and Landscape Association educational meeting--Parks and Recreation. 2. Presentation regarding the Crisis Response Program-Corrections. 3. Presentation on upcoming events-Parks and Recreation. VI. EXECUTIVE SESSIONS SHAWNEE COUNTY Department of Emergency Management 200 SE 7'h Street SB 10 Emergency Operations Center Topeka, KS 66603 Dave Sterbenz, Director (785) 251-4150 November 17, 2014 MEMO: Appreciation TO: Board of County Commissioners FROM: Dave Sterbenz, Director I received the following letter from GARY D. WADLEY Civ. GS-12, 190th ARW/Antiterrorism Officer "Mr. Garcia provided 190th Security Forces Squadron personnel with an opportunity to test their training and implementation of Explosive Detection Device (EDD) protocols by participating in a Force Protection exercise on November 13, 2014. Mr. Garcia was unknown to all participants, adding a level of realism we are not able to obtain when using members of the 190th Air Refueling Wing as role players. As a result, Security Forces personnel were forced to evaluate the situation at hand with limited Intel utilizing critical thinking skills. Mr. Garcia was instrumental to the success of the exercise because he was able to remain in character as a delivery driver for the duration of the exercise. His demeanor while being detained, handcuffed and questioned never wavered. This allowed Security Forces personnel ample time to assess and react during a dynamic training and exercise evolution." The 190th would like to show their appreciation at the Commission meeting. · Mitigation Preparedness Response Recovery RESOLUTION N0./.8Jq--/t>J- WHEREAS, the Board ofCounty Commissioners of Shawnee County, Kansas, has received requests from various non-profit social service agencies for 2015 Social Services, Service Programs for the Elderly, and Special Alcohol-Drug Programs Funds; and, WHEREAS, various agencies have submitted application to Shawnee County, Kansas, and have attended public hearings for 2015 Funds and are awaiting a response. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Shawnee County, Kansas, meeting in regular session on this __ day of -------' 2015. 1. The Board of County Commissioners of Shawnee County, Kansas, does hereby state its intent to allocate 2015 Social Services Funds, Service Program for the Elderly Funds, and Special Alcohol-Drug Program Funds as appropriated by the 2015 Operating Budget as follows: SOCIAL SERVICE AGENCIES Breakthrough House-Residential Program $ 18,699.00 Community Action-Project Attention 50,806.00 Doorstep-Emergency Assistance 10,584.00 Kansas Legal Services-Social Security Advocacy 26,753.00 Kansas Legal Services-Protection Order Advocacy 5,000.00 Let's Help-Emergency Services 21,169.00 Marian Clinic-·Dental Services 14,169.00 Positive Connection-Medical Case Management 7,056.00 Positive Connection-Prevention Education & Testing 14,113.00 Topeka Youth Project-Jobs for Young Adults 6,000~00 YWCA-Center for Safety & Empowerment 17,582.00 TOTAL $191,931.00 SERVICE PROGRAM FOR THE ELDERLY Auburn Senior Center $ 8,000.00 Catholic Charities-Friendly Visitors 8,000.00 Community Action-Elderly Services 34,900.00 Community Resources Council-SPE/SCACA Administration 20,000.00 East Topeka Senior Center 75,000.00 Jay hawk Area Agency on Aging-Administration & Match 49,870.00 Kansas Legal Services-Jayhawk Legal Services for Seniors 56,000.00 ' LULAC Senior Center 54,875.00 Meals on Wheels-Home Delivered Meals 153,000.00 Meals on Wheels-Friendship Meals 75,000.00 Papan's Landing Senior Center 43,840.00 Rossville Senior Center 9,000.00 Silver Lake Senior Center 3,515.00 TOTAL $591,000.00 SPECIAL ALCOHOL-DRUG PROGRAMS Prevention and Recovery Services (PARS)- y outh Evaluation Program $11,000.00 Third Judicial District Drug Court Program 15,000.00 Valeo Behavioral Health Care-Reintegration 5,500.00 Valeo Behavioral Health Care-Social Detox 37,000.00 TOTAL $ 68,500.00 2. The above funds will be available only between January 1, 2015 and December 31,2015. 3. It is the policy of the Board of County Commissioners of Shawnee County, Kansas, to prohibit agencies from carrying over unencumbered funds from 2015 into 2016. Consequently, if an agency has unencumbered funds remaining on December 31, 2015, the County will deduct the amount of such unencumbered funds from the agency's allocation for 2016. If an agency is not funded for 2016 and has unencumbered funds remaining on December 31,2015, that agency shall return all such unencumbered funds to the County by delivering a check or voucher to the Shawnee County Audit Finance Office on or before January 15, 2016. 4. Each of the above-named agencies will submit audited financial statements prepared in accordance with generally accepted accounting principles by July 1, 2015 and a detailed line item budget for the year of allocation and monthly or quarterly documentation of expenditure reports to the Financial Administrator. The audited financial statement requirement may, at the discretion of the Board of County Commissioners, be waived in cases of financial hardship. 5. The recipient's records shall be made available to Shawnee County's auditor upon receipt. 6. This Resolution should not be relied upon by the agencies referred to herein until such time as final contracts are signed with the Board of County Commissioners and accompanied by a line item budget as approved by the Financial Administrator. 7. This Resolution rescinds Resolution Nos. 2013-177 and 2013-187 and any other