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(Public Pack)Agenda Document for Culture and Communities Committee, 28/01/2020 10:00

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(Public Pack)Agenda Document for Culture and Communities Committee, 28/01/2020 10:00 Public Document Pack Notice of meeting and agenda Culture and Communities Committee 10.00 am Tuesday, 28th January, 2020 Dean of Guild Court Room - City Chambers This is a public meeting and members of the public are welcome to attend Contacts Email: [email protected] / [email protected] Tel: 0131 529 6160 / 0131 529 4237 1. Order of Business 1.1 Including any notices of motion and any other items of business submitted as urgent for consideration at the meeting. 2. Declaration of Interests 2.1 Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest. 3. Deputations 3.1 If any 4. Minutes 4.1 Minute of Culture and Communities Committee of 12 November 9 - 20 2019 – submitted for approval as a correct record 5. Forward Planning 5.1 Culture and Communities Committee Work Programme 21 - 24 5.2 Rolling Actions Log – January 2020 25 - 38 6. Business Bulletin 6.1 Culture and Communities Business Bulletin 39 - 90 7. Presentations 7.1 None. 8. Executive Decisions 8.1 The Quaich Outline Business Case – Report by the Executive 91 - 108 Director of Place Culture and Communities Committee - 28 January Page 2 of 6 2020 8.2 Site Proposals and Options for Edinburgh’s Christmas 2020 – 109 - 144 Report by the Executive Director of Place 8.3 Police Partnership Performance and Activity Report: 1 July 2019 145 - 172 to 30 September 2019 – Report by the Executive Director for Communities and Families 9. Routine Decisions 9.1 Development of a Public Space Management Plan – Report by 173 - 184 the Executive Director of Place 9.2 Draft Allotment Regulations - Public Consultation – Report by the 185 - 202 Executive Director of Place 9.3 Festivals and Events Core Programme 2020/21 – Report by the 203 - 216 Executive Director of Place 9.4 Edinburgh: Million Tree City – Report by the Executive Director of 217 - 228 Place 9.5 Internal Audit - Localities Operating Model- referral from 229 - 246 Governance, Risk and Best Value Committee 10. Motions 10.1 Motion by Councillor Rae - Bingham Cup Committee: 1. Notes the launch on Friday 25th October of the Bingham Cup 2022 Bid, facilitated by the Caledonian Thebans RFC, which aims to bring the biggest world's LGBT-inclusive rugby tournament to Edinburgh in 2022. 2. Notes the Bingham Cup enjoys participation from over 100 city-based teams from across the world. 3. Recognises the immense and wide-ranging benefits that hosting this global inclusive sporting event will bring to our City. 4. Acknowledges the input required from stakeholders across Culture and Communities Committee - 28 January Page 3 of 6 2020 the City to facilitate the success of the bid. 5. Therefore requests Council form a Steering Group, inviting key stakeholders including Scottish Rugby and the Bingham Cup Bid Committee to participate, with the objective of bringing the Bingham Cup 2022 to Edinburgh. 10.2 Motion by Councillor Brown - VISER - Visually Impaired Supporters Enjoying Rugby 1. Acknowledges the partnership between Edinburgh Rugby, BATs Rugby and the Royal Blind School to develop a braille ‘rugby pitch’ which allows people who are visually impaired to follow a rugby match via guided finger movement together with the aid of audio commentary. 2. Congratulates all involved in the project, including pupils from the Trinity Academy who volunteered trialling out the braille rugby board at recent Edinburgh Rugby fixtures at Murrayfield. 3. Recognises that the partnership is currently in discussion with companies to design and produce a 3D braille rugby pitch to enhance the experience further and increase further participation. 4. Notes that the partnership is also keen to explore funding opportunities to further roll out the concept, and to hear from anyone interested in being part of this unique project. 10.3 Motion by Councillor Osler - Winter Festival Consultation 1. Committee notes the commitment to consult the public on the Edinburgh Winter Festival Programme which should follow the completion of the current contract with Underbelly. 2. Committee agrees to establish a short-term working group, including representatives of all Council political groups to reflect the views of all the community to help shape the content of that Consultation. Culture and Communities Committee - 28 January Page 4 of 6 2020 Laurence Rockey Head of Strategy and Communications Committee Members Councillor Donald Wilson (Convener), Councillor Amy McNeese-Mechan (Vice- Convener), Councillor Mark Brown, Councillor Ian Campbell, Councillor Phil Doggart, Councillor Karen Doran, Councillor Derek Howie, Councillor Max Mitchell, Councillor Hal Osler, Councillor Susan Rae and Councillor Alex Staniforth Information about the Culture and Communities Committee The Culture and Communities Committee consists of 64 Councillors and is appointed by the City of Edinburgh Council. The Culture and Communities Committee usually meets in the Dean of Guild Court Room in the City Chambers on the High Street in Edinburgh. There is a seated public gallery and the meeting is open to all members of the public. Further information If you have any questions about the agenda or meeting arrangements, please contact Natalie Le Couteur, Committee Services, City of Edinburgh Council, Business Centre 2.1, Waverley Court, 4 East Market Street, Edinburgh EH8 8BG, Tel 0131 529 6160 / 0131 529 4237, email [email protected] / [email protected]. A copy of the agenda and papers for this meeting will be available for inspection prior to the meeting at the main reception office, City Chambers, High Street, Edinburgh. The agenda, minutes and public reports for this meeting and all the main Council committees can be viewed online by going to www.edinburgh.gov.uk/cpol. Webcasting of Council meetings Please note this meeting may be filmed for live and subsequent broadcast via the Council’s internet site – at the start of the meeting the Convener will confirm if all or part of the meeting is being filmed. The Council is a Data Controller under current Data Protection legislation. We broadcast Council meetings to fulfil our public task obligation to enable members of the public to observe the democratic process. Data collected during this webcast will be retained in accordance with the Council’s published policy including, but not limited to, for the purpose of keeping historical records and making those records available via the Council’s internet site. Culture and Communities Committee - 28 January Page 5 of 6 2020 Generally the public seating areas will not be filmed. However, by entering the Council Chamber and using the public seating area, individuals may be filmed and images and sound recordings captured of them will be used and stored for web casting and training purposes and for the purpose of keeping historical records and making those records available to the public. Any information presented by individuals to the Council at a meeting, in a deputation or otherwise, in addition to forming part of a webcast that will be held as a historical record, will also be held and used by the Council in connection with the relevant matter until that matter is decided or otherwise resolved (including any potential appeals and other connected processes). Thereafter, that information will continue to be held as part of the historical record in accordance with the paragraphs above. If you have any queries regarding this, and, in particular, if you believe that use and/or storage of any particular information would cause, or be likely to cause, substantial damage or distress to any individual, please contact Committee Services ([email protected]). Culture and Communities Committee - 28 January Page 6 of 6 2020 Agenda Item 4.1 Minutes Culture and Communities Committee 10.00am, Tuesday 12 November 2019 Present Councillors Wilson (Convener), McNeese-Mechan (Vice-Convener), Brown, Ian Campbell, Doggart, Doran, Howie, Mitchell, Osler, Rae, Staniforth and Work (substituting for items 9 to 18 for Councillor Howie). 1. Minutes Decision To approve the minute of the Culture and Communities Committee of 10 September 2019 as a correct record. 2. Work Programme The Culture and Communities Committee Work Programme was presented. Decision 1) To note that the report “Internal Audit – Localities Operating Model”, referral from Governance, Risk and Best Value Committee was continued for consideration at Culture and Communities Committee on 10.09.19 was omitted from the agenda for Committee on 12.11.19 and would instead be considered on 28.01.20. 2) To note the Work Programme. (Reference – Work Programme, submitted.) 3. Rolling Actions Log The Culture and Communities Committee Rolling Actions Log was presented. Decision 1) To approve the closure of: i. Action 5 - Sport for Change: A new grant scheme for Physical Activity and Sport ii. Action 14 - Community Payback Order Annual Report 2017/18 2) To otherwise note the remaining outstanding actions. (Reference – Rolling Actions Log, submitted.) Page 7 4. Business Bulletin The Culture and Communities Committee Business Bulletin was presented. Decision To note the information set out in the Business Bulletin. (Reference – Culture and Communities Committee Business Bulletin, submitted.) 5. Edinburgh’s Christmas and Edinburgh’s Hogmanay- Briefing on 2018/19 events – Presentation Charlie Wood and Ed Bartlam provided an overview of the 2018 Christmas activities undertaken and plans for 2019 on behalf of Underbelly. Key statistics on the number of visitors attending and the profile of attendees were provided. Decision To thank Underbelly for their presentation. 6. Community Justice – Payback Order – Presentation Carey Fuller, Vikki Kerr, Kate White and Louise Supron presented on Community Payback Orders and highlighted the work of Willow Services, which was a partnership between NHS Lothian and the City of Edinburgh Council who worked with a number of different partners to address the social, health and welfare needs of women in the criminal justice system.
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