Eddy County Commission Meeting Tuesday, May 19, 2020 - 8:30 a.m. Eddy County Administration Complex - Room 211 101 W. Greene Street, Carlsbad, NM 88220
AGENDA
Pledge of Allegiance Salute: I salute the flag of the State of New Mexico and the Zia symbol of perfect friendship among united cultures. Invocation - SheriffMark Cage
TIMED AGENDA
8:30 A.M.:
1. Public comments/announcements. (Only emailed, mailed, or online submitted public comments will be read.)
2. Service Awards: None.
3. *Bid Award:
a. IFB 20-02; Morse Watchman Electronic Key Watcher Touch Locker System - Roberta Smith.
TRAILING AGENDA
1. Approve: a. *Commission Meeting Minutes for April 21, 2020. b. *Commission Meeting Minutes for May 5, 2020. c. *Special Commission Meeting Minutes for May 7, 2020. d. *Expense Approval Report for April 2020. e. *Purchase Card Approval List for April 2020.
2. *Request for Additional Funding for Brine Well Remediation Project - Allen R. Davis.
3. *Eddy County Ordinance No. 0-20-97 Amending Ordinance 0-17-87; Amendment to Ordinance 0-17-87 Modifying Dedication - Cas Tabor.
1 of 184 4. *Eddy County Ordinance No. 0-20-98 Amending Ordinance 0-93-21; Amendment to Ordinance 0-93-21 Modifying Dedication - Cas Tabor.
5. *Resolution and Agreement Consent Agenda: Since all of the items listed below have been distributed to the Commissioners in advance for review and are of a routine and non-controversial nature, they will be enacted by a single motion. Any Commissioner or the County Manager may remove an item from this Resolution and Agreement Consent Agenda if separate discussion is desired. Any item so removed shall be placed on the Trailing Agenda immediately following the approval of this Resolution and Agreement Consent Agenda or later, at a specific time or place on the Trailing Agenda.
a. Resolutions: i. R-20-43; Revision of the Eddy County Purchasing Policy - Kristen Novotny. ii. R-20-44; Revision of the Eddy County P-Card Policy - Kristen Novotny. iii. R-20-45; Revision of the Eddy County Travel Policy - Jessica Stygar. iv. R-20-46; Indigent Medical/Hospital Claims - Veronica Parras. v. R-20-47; Authorizing Transfer of a Portion of the Funds from the Eddy County Indigent Account to such Accounts as Determined by the County Manager and Finance Director - Cas Tabor.
b. Agreements: i. A-20-44; Professional Service Agreement for Healthcare Services - Veronica Parras. ii. A-20-48; Equipment Service Contract for Assessor Carlsbad Office Copier - Gemma Ferguson. iii. A-20-50; Agreement to Facilitate Video Arraignment for Artesia Magistrate Court between the Administrative Office of the Courts (AOC), City of Artesia, and the County of Eddy - Warden Billy Massingill. iv. A-20-51; Agreement to Facilitate Video Arraignment for Magistrate Court between the Administrative Office of the Courts (AOC) and Eddy County Detention Centers - Warden Billy Massingill.
6. Department Updates.
7. Travel Request Consent Agenda: Since all of the items listed below have been distributed to the Commissioners in advance for review and are of a routine and non-controversial nature, they will be enacted by a single motion. Any Commissioner or the County Manager may remove an item from this Travel Request Consent Agenda if separate discussion is desired. Any item so removed shall be placed on the Trailing Agenda immediately following this
2 of 184 Travel Request Consent Agenda or later, at a specific time or place on the Trailing Agenda. PRIOR: None.
FUTURE: None.
8. Emergency Business.
9. Legislative Update.
10. Legislators and Elected Officials' comments/announcements/updates.
11. County Manager's comments/announcements/updates.
12. County Commissioners' comments/announcements/updates.
13. *EXECUTIVE SESSION: The Board may go into Executive Session in accordance with the State of New Mexico Open Meetings Act, Section 10-15- 1-H(2) & (7), which authorizes the Board of County Commissioners to go into Executive Session to discuss:
a. Limited personnel matters: i. Renewal of Memorandum of Understanding for Eddy County and the Cities of Artesia and Carlsbad for Public and Government Affairs Services - Allen Davis.
b. Threatened or pending litigation: i. Eddy County Purchase - Cas Tabor.
14. *Re-open meeting - Motion Must Be Certified.
15. Take action, if any, on any matter relating to the Executive Session.
a. Limited personnel matters:
i. Renewal of Memorandum of Understanding for Eddy County and the Cities of Artesia and Carlsbad for Public and Government Affairs Services - Allen Davis.
b. Threatened or pending litigation: i. Eddy County Purchase - Cas Tabor.
16.*Adjourn.
*Asterisks Denotes Vote Required
3 of 184 NOTICE OF COMMISSION MEETING PROTOCOL
In accordance with the updated State Orders from the Governor, the Commission Meeting scheduled for May 19, 2020 at 8:30 a.m., will be held in the Commission Chambers at the Eddy County Administration Complex. The Commission, along with the Clerk, the County Attorney, and the County Manager will be present. Appropriate social distancing will be in place. Red Rocket will broadcast the audio portion of the commission meeting via the County social media site, www.facebook.com/pg/EddyCounty/videos/?ref+page internal and the Eddy County website, www.co.eddy.nm.us. The material shown during the meeting will be done remotely. Those Elected Officials, Department Directors or County employees that may need to address the Commission will be asked to be available in the County Administration Building and they will be called upon (notified) as needed to present items or address questions and they will be admitted to the Commission Chambers for that purpose. Because of the continued restrictions, the public won't be able to be present at the meeting, but they can listen online. Public comments can be provided online through the County website, www.co.eddy.nm.us. All public comments must be received by 5:00 p.m., Monday, May 18th • Those comments will be read to the Commission and recorded for the public comment portion of the meeting agenda.
The County appreciates your patience and understanding as we continue to move forward with "reopening" of servie s for the County.
Th$_
Allen R. Davis Eddy County Manager
4 of 184 AGENDA REQUEST
Department Submitting: Finance/Procurement Department Head Approval (Initials): Q,L5 Contact Person: Roberta Smith Phone: 575-887-4820
Agenda Date Of: May 19, 2020
Agreement or Resolution#: IFB 20-02
Agenda Item Title: IFB 20-02 Morse Watchman Electronic Key Watcher Touch Locker System
Brief Description/Background: IFB 20-02 for Morse Watchman Electronic Key Watcher Touch Locker System was solicited on April 27, 2020. This IFB is due May 14, 2020. All bids will be opened and evaluated for responsiveness and a recommendation for award will be made at the meeting. The Bid Tabulation Sheet will be sent out on Friday May 15, 2020 before Close of Business in preparation for the BOCC meeting on Tuesday, May 19, 2020.
Financial Impact (Revenue & Expense): Will Need Budget Adjustment
1000-600-58910-00000
No Action, FYI Onl Make/Pass Motion X A rove Resolution Discussion / Direction Other reement roval 'V, Initials:
5 of 184 EDDY COUNTY BOARD OF COMMISSIONERS MINUTES OF A REGULAR MEETING April 21, 2020
Be it remembered that the Eddy County Board of Commissioners held a regular meeting in the Eddy County Administration Complex-Room 211 on April 21, 2020 at 8:30 a.m. Davis called the meeting to order and led the Pledge of Allegiance and the Salute to the New Mex ico State flag. Wood gave the invocation.
PRESENT:
ERNEST CARLSON CHAIR, DISTRICT 1 - REMOTE STEVE MCCUTCHEON VICE-CHAIR, DIST 4 JON HENRY CHAIR, DIST 2- REMOTE LARRY WOOD COMMISSIONER, DIST 3 - REMOTE SUSAN CROCKETT COMMISSIONER, DIST 5 - REMOTE ALLEN DAVIS COUNTY MANAGER CAS TABOR COUNTY ATTORNEY- REMOTE ROBIN VAN NATTA COUNTY CLERK RONDA NELSON DEPUTY CLERK - REMOTE CAROL HENNINGTON INFO SYSTEMS DIR STEPHANIE YBABEN RED ROCKET MEDIA
TIMED AGENDA
8:30 A.M.:
1. PUBLIC COMMENTS/ANNOUNCEMENTS. (ONLY EMAILED, MAILED, OR ONLINE SUBMITTED PUBLIC COMMENTS WILL BE READ.) Davis stated the public comments received were more pertinent to tomorrow afternoon's meeting, so they would be read tomorrow afternoon at that meeting.
2. SERVICE AWARDS - SERVICE AWARDS HAVE BEEN GIVEN TO THE EMPLOYEE'S SUPERVISOR TO DISTRIBUTE. EMPLOYEES WILL BE RECOGNIZED AT THE NEXT AVAILABLE OPEN COMMISSION MEETING.
a. RHONDA HATCH, ASSESSOR'S OFFICE-15 YEARS b. JUDY JENSEN, CLERK'S OFFICE -15 YEARS c. KATHY WALTERS, PUBLIC WORKS, ARTESIA-10 YEARS d. ANTHONY PONCE, DETENTION -10 YEARS
3. BID AWARDS:
6 of 184 a. *RFP 20-02 ANNUAL AUDIT SERVICES - ROBERTA SMITH: Smith stated a solicitation for the annual audit of the Finance Department records had been submitted on March 16. Three proposals had been received; Carr, Riggs & Ingram, Beasley Mitchell & Co., and Johnson Miller & Co. Each had been deemed responsive, qualified and acceptable. The recommendation was to award the RFP to Carr, Riggs & Ingram for Annual Audit Services. Crockett moved, seconded by Wood, to award RFP 20-02 as recommended. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. RFP 20-02 was recorded as Timed Agenda Exhibit 3.a. b. *RFP 20-03 OIL AND GAS PERSONAL PROPERTY AUDIT- ROBERTA SMITH: Smith stated the RFP had been solicited March 11, 2020. One proposal had been received by Total Assessment Solutions Corporation (TASC). The company had been deemed responsive and the recommendation was to award RFP 20-03 to Total Assessment Solutions Corporation, aka TASC. Henry stated he was aware of this being a continuation of the oil and gas audit. He referenced a letter sent December 1, 2017 from the Taxation and Revenue Department. He quoted the second paragraph, "If there is any question that Taxation Revenue Department is solely responsible for valuing centrally-assessed property, it is definitively answered by the New Mexico Court of Appeals in the recent decision of Cable One Inc. v. New Mexico Department Taxation and Rev dated October 30th of 2107." Henry inquired what had changed to make the County think it had any responsibility to do this. He added according to the letter, it was the sole responsibility of the Taxation Revenue Department and no one else. Smith answered she was not sure that she could completely answer that question. She noted when a Department Head/Elected Official reached out to do an RFP for procurement of services or a product, the Finance Department followed their lead, and as long as they were not purchasing anything illegal or misusing funds in doing that, their lead was followed and that was the service that Finance Department provided to the Elected Officials/Department Heads. Finance did not get into details if they should be providing the service or the product itself. Carlson asked for a legal comment on that issue. Tabor felt the Eddy County Assessor Gemma Ferguson could perhaps further explain why the County continued to need the services. He stated Commissioner Henry had questioned this in the past. He added these did not come out of General Fund monies; they came out of taxpayer money in the 1 % Funds. Those funds were expended pursuant to a specific statute that dealt with those funds. He added that it said, 'The expenditures from this fund will be made pursuant to a property valuation program presented by the Assessor that was approved by a majority of the County Commissioners." He agreed that the letter from the State indicating that the Tax and Revenue Department was responsible. He added whether they were able to handle it or if there were other items that
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7 of 184 it didn't take care of in their valuation, Ferguson would need to answer that. Carlson felt one of the questions that Henry had asked was, who was constitutionally responsible to do that assessment; was it the County, with Tabor responding, "No."; or was it the Taxation and Revenue? Carlson noted that the court case had ruled that the resources were given to the Elected Officials to perform their duties, but did that mean that the County was constitutionally responsible or was it the State of New Mexico Taxation and Revenue that was responsible? Carlson continued that if so, should the County look for the Taxation and Revenue to reimburse the County for the cost of this? Henry reiterated by reading the first paragraph of the letter from Taxation and Revenue, "By this letter, I am informing you that neither the statutes nor the order," stating this was talking about the very court case Carlson had just spoken of, and in that court case, they had said that, 'The County Commission could allow the expense of these monies. Henry added that it did not say they had to allow it, that it could allow to spend these monies. Again, he read, "But I am informing you that neither the State Statute nor the Order invested you with such authority. The Taxation and Revenue Department is vested with the sole responsibility of valuing this property." Henry stated that was the first paragraph of the letter sent from Taxation and Revenue. Carlson inquired if clarification should be.received from the Attorney General's Office before going forward. Henry felt if there was no further discussion, he would make a motion to table it until further information was obtained. Tabor stated he didn't know if the Attorney General would assist in a decision. Tabor continued that the court case centered around whether or not the County Assessor at that time could contract with someone else to assist her with the valuation of properties. That is what went up on appeal and it was determined-an old case stated the Assessor as an elected official could not hire independent contractors to do your job. The Supreme Court had stated that the case was an old case and, yes, she could hire that, but it was subject to the approval of the County Commission because it was under this particular Statute 7-3838.1 stating it was subject to the majority of the County Commissioners' approval. Tabor understood that Ferguson may want TASC to provide the services. He felt she could inform the Commission what TASC did that the State did not do that would assist her in that regard. Carlson questioned if the Commission had the requirement to do that. Ferguson stated that the State did not do field inspections and that is why this had been done all along. TASC did do the field inspections and had given that data to the State. She added that by law, the County Assessors were supposed to discover it. She stated a lot of other equipment was also found like generators and salt water disposals and things like that. It was not as limited as it was at the very first year. She felt this was no different than what had been done before that had gone to the Supreme Court. One Percent Monies were used and it did not affect the General Fund. She stated she knew the industry was in dire straits at this time but that may not be what 3
8 of 184 tomorrow brought. She added, in January, it had been phenomenal and could be so in another three months. Ferguson added that Tabor also knew the dollar figure on this issue and had helped the department to settle two cases that would be over $100K in additional income. Mccutcheon understood a need for that service to take place but he understood the letter and the discussion to state it was not the Commissioners' responsibility to provide that. He did not want to get into the business of providing something for the State just because they were incapable of providing it and then the County incurred the cost. Ferguson stated the State was severely understaffed and did not have the people to go out there and do that. The State loved the fact that the County had been doing it because the information found was then given to the State. She added T ASC had been working with the State for several years and that it was the County's responsibility to be out there finding any kind of valuation in the County. She noted some of it was not centrally assessed. She stated it had gone to the Supreme Court and stated it was that, and she would fight for it. Henry read the letter further, "Further, Judge Singleton's order is of no precedence for the residential value in Eddy County and does not give you explicit or direct authority to assess the property at issue. The Department has the sole authority to value all property that is the subject prescribed special method of valuation. The property you wish to value is subject to the subscribed special method and therefore subject to valuation exclusively by the Department. The Department's authority and responsibility to value centrally-assessed property promotes uniformity and certainty, conditions that help develop a thriving business sector." Henry thought until he saw something different from Taxation and Revenue, he could not support this because they were saying it was their sole responsibility. He knew that we were helping them, but, again, it felt like an unfunded mandate that the County had placed on itself and had spent well over $1 M on this assessment and he had never heard that revenue's that had been recovered came close to covering those costs. Wood had been in support of Ferguson doing this audit for a long time. He noted the Supreme Court allowed it, using the 1 % Money and felt she was doing the right thing. Crockett concurred with Wood. She added it was agreed to do this with Ferguson and that it did feel like an unfunded mandate but the State did not have the people to do the audit and the County was required to do it. Henry moved, seconded by Mccutcheon, to table the award of RFP 20-03 until further clarification from Taxation and Revenue was obtained that the Commissioners had the authority to do so. Voting yes: Mccutcheon, Carlson and Henry. Voting no: Wood and Crockett. Passed 3-2.
4. ANNUAL REPORT FROM ASSESSOR - GEMMA FERGUSON: Ferguson reviewed the annual report from the State as well as her own assessment. The Assessor's Annual Report was recorded as Exhibit 4.
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9 of 184 TRAILING AGENDA:
1. APPROVE: a. *COMMISSION MEETING MINUTES FOR MARCH 17. 2020: Crockett moved, seconded by Mccutcheon to approve the Commission Meeting Minutes for March 17, 2020. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
b. *SPECIAL COMMISSION MEETING MINUTES FOR MARCH 31, 2020: Mccutcheon moved, seconded by Crockett to approve the Commission Meeting Minutes for March 31, 2020. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
c. *PURCHASE CARD APPROVAL LIST FOR FEBRUARY 2020: Mccutcheon moved, seconded by Henry to approve the Purchase Card List for February 2020. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. The Purchase Card List for February 2020 was recorded as Exhibit 1.c.
d. *PURCHASE CARD APPROVAL LIST FOR MARCH 2020: Crockett moved, seconded by Mccutcheon to approve the Purchase Card List for March 2020. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. The Purchase Card List for March 2020 was recorded as Exhibit 1.d.
e. *EXPENSE APPROVAL REPORT FOR MARCH 2020: Wood moved, seconded by Henry to approve the Expense Report for March 2020. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. The Expense Report for March 2020 was recorded as Exhibit 1.e.
2. TREASURER'S REPORT FOR FEBRUARY 2020 - LAURIE PRUITT: This is a FYI item. The February 2020 Treasurer's Report was recorded as Exhibit 2.
3. *MARCH 2020 REVENUE REPORT - ROBERTA SMITH: Smith updated the Commission on the Revenue Report stating the County had received $1.6M in GRT. Roughly, $15.1 M of the budgeted $13.8M had been collected for the General Fund. For Oil and Gas in March, a little over $3M had been collected for the business month of January. Oil and Gas Equipment collected $186, bringing the total to $4.8M for equipment. Over $600 in royalties had been collected. Overall, a little over $3M had been collected for O&G production and equipment. Carlson inquired where the County sat with Oil and Gas for the Year. Smith stated the County was budgeted at $20M and $27.5M had been collected thus far. Mccutcheon moved, seconded by Henry to approve the March 2020 Revenue Report. Voting yes: Wood, Crockett, Mccutcheon,
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10 of 184 Carlson and Henry. The March 2020 Revenue Report was recorded as Exhibit 3.
4. *BUDGET VS. ACTUAL - FEBRUARY 2020 - ROBERTA SMITH: Smith stated County-wide revenue, $110M had been collected out of $118M, putting the County at about 93% collected. She noted not even half of the County expenses County-wide had been realized at $68M over $139M overall. For General Funds, about 97% of the overall budgeted amount had been collected with almost $54M collected in revenue; expenses were right at 67%, having spent about $49M out of $?3M General Fund budget. The Road Fund had collected about 83% of revenue, having expensed about 31 % of expenses. Crockett moved, seconded by Henry to approve the Budget vs. Actual for February 2020. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. The Budget vs. Actual for February 2020 was recorded as Exhibit 4.
5. *FY 2019-2020 3RD QUARTER LODGER'S TAX REPORT - ROBERTA SMITH: Smith stated the beginning cash balance had been $235K, with the March ending balance of $246K. Almost $79K had been collected in revenue for the FY. Expenses for the quarter of $60K were for tourist-related events, operating expenses and contracts with Albuquerque Special Edition. Henry moved, seconded by Mccutcheon to approve the FY 2019-2020 3rd Quarter Lodger's Tax Report. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. The FY 2019-2020 3rd Quarter Lodger's Tax Report was recorded as Exhibit 5.
6. *G20SN0017A GRANT AWARD AGREEMENT REGION VI DRUG TASK FORCE ADMIN AND PVDTF - WM. ROBERT SULLIVAN: Sullivan stated Lea County was the grantee for all of Region VI, which covered five counties in SE New Mexico. Eddy County also took care of the Pecos Valley Drug Task Force. The HIDTA-approved budget was for $101,315 for admin and $365,498 for PVDTF. The Federal Uniform Guidance required a sub-award be made to allow funds from Lea County, as grantee, to be given to Eddy County. Sullivan was requesting approval of the award. Wood moved, seconded by Crockett to approve G20SN0017A Grant Award Agreement Region VI Drug Task Force Admin and PVDTF. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. G20SN0017 A Grant Award Agreement Region VI Drug Task Force Admin and PVDTF was recorded as Exhibit 6.
7. *HIDTA GRANT MODIFICATION (FISCAL YEAR 2019)- LENIN LEOS: Leos stated a request for supplemental funding had been submitted. The additional funds in the amount of $13,532 were for baseline funding, a new server and surveillance equipment. Crockett moved seconded by Mccutcheon to approve the HIDTA Grant Modification for the FY 2019. Voting yes: Wood, Crockett,
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11 of 184 Mccutcheon, Carlson and Henry. Passed 5-0. The HIDTA Grant Modification for the FY 2019 was recorded as Exhibit 7.
8. *APPROVAL TO SOLICIT REQUESTS FOR BIDS FOR KEY WATCHER TOUCH SYSTEM - WARDEN BILLY MASSINGILL: Warden Massingill stated the device would be for staffto securely stash their devices and keys up front. It was biometric and keyed in with the existing software platform. The item would only require a budget adjustment within the Detention budget. Crockett moved seconded by Wood to solicit requests for bids for Key Watcher Touch System for the Detention Center. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
9. *APPROVAL TO PURCHASE VULCAN SERIES GAS RANGE - WARDEN BILLY MASSINGILL: Massingill stated the item would come out of the Detention budget. The existing oven/range would be replaced. Wood moved, seconded by Mccutcheon, to approve the purchase of a Vulcan Series Gas Range for the Detention Center. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
10. *APPROVAL TO CONTRACT WITH DONNER PLUMBING AND HEATING INC. FOR WATER HEATER SYSTEM INSTALLATION FOR ECDC ALPHA UNIT - WARDEN BILLY MASSINGILL: Massingill stated the existing water heater was on top of a room in the gym. He felt the water heater may have been installed after the wall had been constructed, or may had been installed and then a wall had been erected rendering the water heater unserviceable. A new heater would be brought to the ground level. The item would come from the Detention budget. Stephens added that the water heater had failed at the end of last summer. He stated parts were very hard to get and were very expensive. Contractors had advised that the requested change was the best turn-key solution. He noted the water heater had been installed directly above all of the switch gear for the facility and a major rupture would cause other issues. Wood moved, seconded by Crockett to approve a contract with Donner Plumbing and Heating Inc. for a water heater system installation for ECDC Alpha Unit. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
11. *DELL HOST MACHINE FOR VIRTUAL SERVERS - CAROL HENNINGTON: Hennington stated the original three host machines were aging. This request would replace one of the original machines with a new one. The item was in next year's budget but Davis had advised to submit the request at this time and to get it in place. Crockett moved seconded by Wood to approve replacement of the Dell Host Machine for Virtual Servers. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
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12 of 184 12. *RECLASSIFICATION OF 1 TRACKER/TECHNICAL ASSISTANT TO DATA ENTRY CLERK/RECEPTIONIST - CINDY SHARIF: Sharif stated the reclassification would be more in line with the actual job responsibilities. There was no change in the amount of pay for this vacant position. Wood moved, seconded by Henry, to reclassify 1 Tracker/Technical Assistant to Data Entry Clerk/Receptionist. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
13. *BUDGET ADJUSTMENT REQUEST - JOSHUA MACK: Crockett moved, seconded by Henry, to approve the budget adjustment request to move $50K from professional services to light trucks. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
14. *SUN COUNTRY VOLUNTEER FIRE DEPARTMENT-KENWORTH 4000- GALLON TANKER - JOSHUA MACK: Mack stated this item had been presented in March. This truck had been approved by the Fire Board for 60% funding. Henry moved, seconded by Wood, to approve the purchase of a 4000- gallon tanker for Sun Country Volunteer Fire Department. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
15. *STATE FIRE FUND APPLICATION APPROVAL - JOSHUA MACK: This annual application was required by the State Fire Marshall's Office for State Fire Funds. Henry moved, seconded by Crockett, to approve the State Fire Fund Application. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
16.*BUDGET RE-ALLOCATION FOR PUBLIC WORKS DUMP TRUCK - JASON BURNS: Burns stated the trucks would be purchased with budgeted funds. Henry moved, seconded by Wood, to approve the budget re-allocation for a public works dump truck. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
17. *BUDGET RE-ALLOCATION FOR PUBLIC WORKS TRACTOR & MOWERS - JASON BURNS: Burns stated the existing mower was needing expensive repairs to regain use. It was decided to purchase a new tractor and mowers with existing budgeted funds. Crockett moved, seconded by Mccutcheon to approve the budget re-allocation for a public works tractor and mower. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
18. *BUDGET ADJUSTMENT FOR TWIN WELLS CHIP SEAL-JASON BURNS: Burns stated the item was in the budget and approval was needed to expend the funds. The project would finish chip-sealing the pavement currently existing on Twin Wells. Mccutcheon inquired if the area would be fenced or open range when completed. Burns stated no plans had been made for building a fence and the item was strictly for road repairs. The road section had been previously
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13 of 184 paved and pavement would be lost if a chip seal was not added to it. Mccutcheon inquired if pavement would be extended. Burns stated the plan was to save the current pavement. Burns replied that if the price were to come out right, then it would be extended; but the plan was to save the pavement that was currently out there. Henry moved, seconded by Wood, to approve a budget adjustment for Twin Wells chip seal. Voting yes: Wood, Crockett, Carlson and Henry. Abstaining: Mccutcheon. Passed 4-0.
19. *BUDGET ADJUSTMENT FOR RED/CAMPBELL ROAD ENGINEERING - JASON BURNS: Burns stated a partnership with Lea County had been previously approved to reconstruct and repair Campbell and Red Roads from US62/180 to NM128. This item would allow engineering design for the road in conjunction with the agreement. This item had been budgeted for next year by both Eddy and Lea County. He had spoken with Cory Needham who stated it was their number one project. Burns added Needham stated they were reviewing their budgets but it was still their intention to move forward with the project. Smith clarified that the funding would actually come out of the Road Construction/Road Fund. Wood moved, seconded by Henry to approve the budget adjustment for Red/Campbell Road engineering. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
20. *COUNTY EXECUTION OF A RELEASE OF CLAIM OF LIEN- CAS TABOR: Tabor stated Code Enforcement had cleaned up the location at 4503 Single Tree. The County had filed a lien on the property for $10,740. It was agreed that the owners would pay $1 OK and the lien would be released. Tabor stated the funds had been paid and the lien should be released. Henry moved, seconded by Crockett, to approve execution of a Release of Lien. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. The Release of Lien was recorded in the Eddy County Records in Book 1135 Page 898 on April 23, 2020.
21. *RESOLUTION AND AGREEMENT CONSENT AGENDA: Since all of the items listed below have been distributed to the Commissioners in advance for review and are of a routine and non-controversial nature, they will be enacted by a single motion. Any Commissioner or the County Manager may remove an item from this Resolution and Agreement Consent Agenda if separate discussion is desired. Any item so removed shall be placed on the Trailing Agenda immediately following the approval of this Resolution and Agreement Consent Agenda or later, at a specific time or place on the Trailing Agenda.
a. RESOLUTIONS: i. R-20-33; ADOPTION OF REQUIRED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL CERTIFICATION AND COMMITMENTS STEVEN MCCROSKEY.
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14 of 184 ii. R-20-34: DONATION OF RESCUE AND BRUSH TRUCK FROM SAN JUAN COUNTY FIRE DEPARTMENT - JOSHUA MACK. iii. R-20-35: INDIGENT MEDICAL/HOSPITAL CLAIMS REPORT - VERONICA PARRAS. b. AGREEMENTS: i. A-20-28: WINDSTREAM 1 GB CIRCUIT UPGRADE - ADMINISTRATION - CAROL HENNINGTON. ii. A-20-34: AMENDMENT TO A-19-26: PERMANENT EASEMENT AGREEMENT - CAS TABOR. iii. A-20-35: WORK AND FINANCIAL PLAN WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE (USDA) ANIMAL PLANT HEAL TH INSPECTION SERVICE WILDLIFE SERVICES (APHIS-WS) FOR JULY 1. 2020 THROUGH JUNE 30. 2021 - ALLEN DAVIS.
Crockett moved, seconded by Henry, to approve the Resolution/Agreement Consent Agenda. Voting yes: Wood,· Crockett, Mccutcheon, Carlson and Henry. Passed 5-0. R-20-33 through R-20-35 was recorded as Exhibit 21. A. i. - iii., respectively. A-20-28, A-20-34 and A-20-35 were recorded as Exhibits 21.b.i. - iii, respectively.
22. THE FOLLOWING ITEMS WERE APPROVED AND STAMPED ON APRIL 7, 2020. with the Chairman's signature per direction by Board of County Commissioners to County Manager Davis during Special Commission Meeting on March 31, 2020. The items listed are available at the County Manager's office upon request:
a. R-20-26: RESOLUTION RECOGNIZING 2020 NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK- BAMBI KERN. b. R-20-29: INDIGENT MEDICAL/HOSPITAL CLAIMS REPORT - VERONICA PARRAS. c. R-20-32; DISPOSAL. REMOVAL. OR REVISE ITEMS IN THE EDDY COUNTY INVENTORY/ASSETS - JESSICA STYGAR. d. A-20-21: APPROVE PROFESSIONAL SERVICE AGREEMENT WITH ARTESIA GENERAL HOSPITAL FOR HEAL TH CARE SERVICES FOR EDDY COUNTY DETENTION CENTER INMATES - VERONICA PARRAS. e. A-20-22: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH CARLSBAD MEDICAL CENTER FOR HEAL TH CARE SERVICES FOR EDDY COUNTY DETENTION CENTER INMATES - VERONICA PARRAS. f. A-20-29: SERVICE AGREEMENT FOR MAPPING PLOTTER - GEMMA FERGUSON.
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15 of 184 g. A-20-30; MOU BETWEEN THE BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES AND THE EDDY COUNTY SHERIFF'S OFFICE - SHERIFF MARK CAGE. h. A-20-31: 2020 HIDTA GRANT SUBAWARD RECIPIENT AGREEMENT FOR REGION VI DRUG TASK FORCE ADMINISTRATION - WM. ROBERT SULLIVAN. i. A-20-32: 2020 HIDTA GRANT SUBAWARD RECIPIENT AGREEMENT FOR PVDTF - WM. ROBERT SULLIVAN. j. A-20-33; MAINTENANCE CONTRACT WITH SPARKS FOR COPIER AT RECEPTION AREA IN THE ADMINISTRATION BUILDING - ALLEN DAVIS.
R-20-26, R-20-29, R-20-32, A-20-21, A-20-22, A-20-29 through A-20-33 were recorded as Exhibits 22.a. through j., respectively.
23. DEPARTMENT UPDATES: Smith introduced the County's newly-hired Procurement Manager, Kristin Novotny. Smith stated she had come from Germany and was a recent TAMU graduate. Brannon stated HR had hired eight employees this month. She noted an increase in applicants. Burns stated the road tracker was up to date with the reports. South roads were being constructed, repaired, and chip sealed with additional work planned for the near future. North roads had been paved and additional repair work would be under way in the next couple of weeks. He felt the budget would be expended by the end of the FY. Mack stated the department was actively working with all the other agencies in the County and State on response guidelines. Armendariz stated daily calls were updated with Homeland Security. She was working with the AGH twice weekly, the Agency Working Group weekly and Recovery weekly with Homeland Security, as well. A PPE order had been received from the National Guard. PPE was being provided to assisted-living facilities and doctors' offices. CMC and AGH had recently acquired Abbott machines that would allow them to do testing at the facility, obtaining results within five to fifteen minutes. She added that the test kits that the State was providing were limited and they were working on getting more of the kits. Carlson requested that CMC's protocol be published on how it was addressing the COVID. He had received requests from citizens for the information. AGH had previously published its protocol. Armendariz felt they both had similar protocols but she would get with CMC and request theirs be sent to her. Crockett thanked Armendariz for her updates and for working with all the entities and for keeping the information coming out. Henry inquired of the recent cases were for Eddy County residents or were they from outside. Armendariz replied positive cases reported in Eddy County had an Eddy County address listed and were residing in Eddy County at the time. When a person was filling out paperwork to be tested, if a different address was stated, then it would go to that state but Eddy County would be notified if they were living here. Henry had received questions on how things were reported, if someone lived here but were tested elsewhere,
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16 of 184 where that fell. Armendariz answered that the "items tested" number would be at the testing site but "positives" would be assigned to Eddy County. Clarifying, Henry stated if a patient were listed as Eddy County, it may not mean the patient was in Eddy County and could be somewhere else but their home was Eddy County. Armendariz agreed. Henry inquired out of the 10 positives in Eddy County, how many of them were physically in county? Armendariz felt with the exception of one, all the rest of the nine had been in Eddy County. Wood asked how many of the ten reported in Eddy County had been hospitalized. Armendariz did not have that information. She did not know of any that were still in the hospital; many of them were quarantined at home. Davis noted the one that had been hospitalized was deceased and the rest had been quarantined at home; AGH and CMC had reported they had zero hospitalized for COVID 19. Information about where individuals were located was hard to come by and got updated sporadically by Zip Code. Henry inquired out of the ten positive cases in Eddy County, how many had recovered. Davis stated all but one and the rest were doing well other than the deceased individual. Stephens stated the roof recoating work at the Fire Services had been completed and the work had moved to the Court House, probably finishing there in May or June. He expressed gratitude to his entire team for showing up for work, making sure the buildings were safe for the staffand public.
24. TRAVEL REQUEST CONSENT AGENDA: Since all of the items listed below have been distributed to the Commissioners in advance for review and are of a routine and non-controversial nature, they will be enacted by a single motion. Any Commissioner or the County Manager may remove an item from this Travel Request Consent Agenda if separate discussion is desired. Any item so removed shall be placed on the Trailing Agenda immediately following this Travel Request Consent Agenda or later, at a specific time or place on the Trailing Agenda.
PRIOR: NONE
FUTURE: NONE
25. EMERGENCY BUSINESS: None.
26.LEGISLATIVE UPDATE: None.
27.LEGISLATORS AND ELECTED OFFICIALS' COMMENTS/ANNOUNCE MENTS/UPDATES: None.
28.COUNTY MANAGER'S COMMENTS/ANNOUNCEMENTS/UPDATES: Davis thanked the Department Heads and Elected Officials for their cooperation in moving items from next year's FY budget into the current fiscal year to get any assets purchased and get that work done to help pull back the next FY budget
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17 of 184 amounts. He added the objective was to expend the monies on the roads and get them in as good a shape as possible in the remaining months before the end of this FY because of the uncertainty of what the next budget year might look like from a revenue standpoint. He felt the County was close to where it would like to be for the budget proposal, which would be presented the first meeting in May. He thanked the County employees for conducting their business in a professional manor as much as possible given the circumstances and conditions that we were operating. He encouraged all to not be misled by misinformation, and to verify and confirm facts before assuming the worst and we would work through this. He added everybody was doing the right things, and taking the right precautions. He felt the public now seemed to have grasped the understanding of how business could be conducted at the County at this point. He noted a time when there was a bit of chaos going on, the County operations were as orderly and as consistent as could be made, and that was the result of the employees doing the things they had within their control and carrying on. He expressed thanks to all.
29. COUNTY COMMISSIONERS' COMMENTS/ANNOUNCEMENTS/UPDATES: Crockett thanked the County employees and manager for their hard work dealing with all the issues. She stated she was praying for our nation and the County, and was looking forward to the April 22 meeting approving the resolution. Mccutcheon thanked the County employees and thanked all for their frugalness and stated would save his commentary for April 22nd's meeting. Wood stated he was praying for an end to the virus and a return to normalcy. Henry thanked Representative Townsend and Sheriff Cage for their responses and quick actions on the incident closing a business in Artesia the previous day. The business was able to be opened back up. He thanked the employees for continuing to work in this difficult time. Carlson thanked all the County did during this trying time of the virus and troubling oil and gas situation. He would hold other comments for the meeting tomorrow.
30. EXECUTIVE SESSION: None.
31.*ADJOURN: At 10:06 a.m., Wood moved, seconded by Mccutcheon to adjourn the meeting. Voting yes: Wood, Crockett, Mccutcheon, Carlson and Henry. Passed 5-0.
* ASTERISKS DENOTES VOTE REQUIRED
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18 of 184 COMMISSION CHAIR, ERNEST CARLSON
ATTEST:
COUNTY CLERK, ROBIN VAN NATTA
DATE
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19 of 184 EDDY COUNTY BOARD OF COMMISSIONERS MINUTES OF A REGULAR MEETING May 5, 2020
Be it remembered that the Eddy County Board of Commissioners held a regular meeting in the Eddy County Administration Complex-Room 211 on May 5, 2020 at 8:30 a.m. Davis called the meeting to order and led the Pledge of Allegiance and the Salute to the New Mexico State flag. Mccutcheon gave the invocation. Carlson requested roll call for those in attendance.
PRESENT:
ERNEST CARLSON CHAIR, DISTRICT 1 - REMOTE STEVE MCCUTCHEON VICE-CHAIR, DIST 4 JON HENRY CHAIR, DIST 2 - REMOTE LARRY WOOD COMMISSIONER, DIST 3 - REMOTE SUSAN CROCKETT COMMISSIONER, DIST 5 - REMOTE ALLEN DAVIS COUNTY MANAGER CAS TABOR COUNTY ATTORNEY - REMOTE ROBIN VAN NATTA COUNTY CLERK RONDA NELSON DEPUTY CLERK - REMOTE CAROL HENNINGTON INFO SYSTEMS DIR STEPHANIE YBABEN RED ROCKET MEDIA
TIMED AGENDA
8:30 A.M.:
1. PUBLIC COMMENTS/ANNOUNCEMENTS. (Only emailed, mailed, or online submitted public comments will be read.): None.
TRAILING AGENDA:
1. APPROVE: a. *SPECIAL COMMISSION MEETING MINUTES FOR APRIL 22, 2020: Crockett moved, seconded by Mccutcheon, to approve the Special Commission Meeting Minutes for April 22, 2020. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
2. TREASURER'S REPORT FOR MARCH 2020 - LAURIE PRUITT: This item is FYI only. The March 2020 Treasurer's Report was recorded as Exhibit 2.
3. *APRIL 2020 REVENUE REPORT- ROBERTA SMITH: Smith informed the Commission of the details included in the April 2020 Revenue Report for business activity in February. Gross Receipts revenue was $1,607,032, which was over the $1.1 M monthly budgeted amount. The year-to-date amount
20 of 184 collected was $16.SM with the YTD budgeted amount having been $13.SM. Oil and Gas revenue for April was $2,696,066 with the monthly budgeted amount having been $1.5M. The YTD amount was $20.2M with the budgeted amount having been $30,200,000. Mccutcheon moved, seconded by Henry, to approve the April 2020 Revenue Report. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0. The April 2020 Revenue Report was recorded as Exhibit 3.
4. *BUDGET VS ACTUAL - MARCH 2020 - ROBERTA SMITH: Smith noted the County revenue was currently 103%, with a total of $121.5M having been collected. Expenses were at 56% of the County-wide budget of $139M, noting that the biggest funds had yet to expense the majority of their budgets, i.e., Road, Landfill, FEMA and Fire Excise funds. General Fund revenue had been collected at $59.2M, or 107% total collection, and expenses were at 74%. Crockett moved, seconded by Mccutcheon to approve the March 2020 Budget vs. Actual Report. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0. The March 2020 Budget vs. Actual Report was recorded as Exhibit 4.
5. *REFERENCE RESOLUTION R-18-67; REQUEST FROM EMNRD SECRETARY PROBST, MARCH 61 2020, REQUEST FOR AN ACCELERATION OF THE FY2020 - 2021 SCHEDULED PAYMENT ($1,340,000) TO BE AUTHORIZED IN THE CURRENT FISCAL YEAR - ALLEN R. DAVIS: Davis stated a letter had been received from ENMRD asking for acceleration of the County's scheduled payment for the next fiscal year. This would change it to the end of this fiscal year to allow the brine well project to have sufficient cash flow to access additional State funds and complete the project. He stated the $1.3M payment had been agreed to in R- 1 S-67; three payments of $1.34M had been agreed upon. The payment would be moved from next year's budget into this year's actual expenditures, and notification would be sent acknowledging the transfer. He noted the City of Carlsbad had recently approved this same resolution, and also had approved an additional $SOOK payment that the State had asked for. Davis had not included that additional payment in the authorization and had asked for an accountability of the project before giving an additional $SOOK, noting that that information was still pending from the State project manager. Davis stated the funds were needed to finish the project with their timeline having been accelerated, possibly finishing in August. Carlson asked for Davis' recommendation upon which he recommended the accelerated payment be made as it had already been agreed to. It would be paid in May versus July of this year. He added he still had concern about the additional $SOOK, noting $53M was in the project. There had been scope changes, and gross receipts tax, land acquisition, et al, had not been included in the initial budget. He had requested expenditure accountability on the scope changes. Crockett had no problem making the payment now as opposed to July 1. Mccutcheon inquired if the County was "paying ahead" on the project, paying 75% with only 50% of
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21 of 184 the work having been completed. Davis felt the answer was "no", stating they had a cash flow problem now, "an inability to pay the bills". He had requested accounting to know projected expenses and cumulative expenses but had not received or seen that information yet. Mccutcheon stated he also would like to see some accounting on the project. Wood agreed to making the payment a couple of months earlier but agreed with Davis in that there should be accountability. Henry agreed. Carlson inquired if the brine water produced from the cavern had been a sellable commodity, and if so, where the funds had gone. Davis would inquire with the project manager, Griswold, on the outcome of the brine. Crockett moved, seconded by Wood, to approve the payment. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
6. *PURCHASE TWO TRAILERS - SHERIFF MARK CAGE: Cage stated Devon had generously donated two side-by-side vehicles to the SO and these open trailers would accommodate those vehicles. There would be no budget increase. Existing funds would be repurposed. He commended Captain Moore for his frugalness on the fleet purchase which allowed funds to be available for this purchase. Mccutcheon moved, seconded by Henry, to approve the purchase of two trailers for the Sheriff's Department. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
7. *BUDGET RE-ALLOCATION FOR PUBLIC WORKS LANDFILL EQUIPMENT - JASON C. BURNS: Henry moved, seconded by McCutcheon to approve the budget re-allocation for public works for landfill equipment. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
8. *BUDGET ADJUSTMENT FOR DUARTE ROAD PROJECT - JASON C. BURNS: Burns stated project plans had been completed and were ready to move forward on Duarte Road. Funds would be moved from Road Construction and from Cattle Guards to Road Maintenance for the project, striving to be finished before the end of the fiscal year. Crockett moved, seconded by Mccutcheon to approve the budget adjustment for the Duarte Road Project. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
9. *APPROVE/DISAPPROVE ONE (1) INDIGENT BURIAL - VERONICA PARRAS: Wood moved, seconded by Mccutcheon to approve one indigent burial. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
10. *RESOLUTION AND AGREEMENT CONSENT AGENDA: Since all of the items listed below have been distributed to the Commissioners in advance for review and are of a routine and non-controversial nature, they will be enacted by a single motion. Any Commissioner or the County Manager may remove an item from this Resolution and Agreement Consent Agenda if separate
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22 of 184 discussion is desired. Any item so removed shall be placed on the Trailing Agenda immediately following the approval of this Resolution and Agreement Consent Agenda or later, at a specific time or place on the Trailing Agenda.
a. RESOLUTIONS: i. R-20-37; FTI CONSULTING'$ MONTHLY REPORT FOR FEBRUARY 2020 - ALLEN DAVIS. ii. R-20-38; FY 2019-2020 DFA 3RD QUARTER REPORT - ROBERTA SMITH. iii. R-20-39: FTI CONSUL TING'S MONTHLY REPORT FOR MARCH 2020 - ALLEN DAVIS. iv. R-20-41; RESOLUTION DESIGNATING POLLING PLACES - REVISED FOR THE JUNE 2, 2020 PRIMARY ELECTION - ROBIN VAN NATTA. v. R-20-42; INDIGENT MEDICAL/HOSPITAL CLAIMS REPORT -VERONICA PARRAS.
b. AGREEMENTS: i. A-20-36; APPROVE/DISAPPROVE AGREEMENT WITH NEW MEXICO MORTUARY/RIVERSIDE FUNERAL HOME FOR CREMATION SERVICES-VERONICA PARRAS. ii. A-20-41: APPLICATION FOR FY21 COWi FUNDS - CYNTHIA SHARIF. iii. A-20-42; MEMORANDUM OF AGREEMENT TO FILE A JOINT APPLICATION FOR FY21 COWi FUNDS - CYNTHIA SHARIF. iv. A-20-43: FY2019-2020 ANNUAL AUDIT SERVICES WITH CARR, RIGGS & INGRAM, LLC- ROBERTA SMITH. v. A-20-45; AGREEMENT WITH DONA ANA COUNTY FOR HOUSING OF JUVENILE DETAINEES - WARDEN BILLY MASSINGILL. vi. A-20-46; AGREEMENT WITH SANTA FE COUNTY FOR HOUSING OF ADULT DETAINEES - WARDEN BILLY MASSINGILL. vii. A-20-47; WASHER EXTRACTOR QUOTE AND SALES SECURITY AGREEMENT - JOSH MACK.
Davis noted that Smith had requested A-20-43 be pulled for discussion. Crockett moved, seconded by Mccutcheon, to approve the Resolution/Agreement Consent Agenda, pulling for discussion A-20-43, approving the rest as presented. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
Smith clarified that the item was in reference to RFP-20-02 not RFP-20-01. Following the discussion, Mccutcheon moved, seconded by Wood, to aprove A-20-43, noting that it was RFP-20-02. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0. R-20-37 through 39, 41 and 42 were
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23 of 184 recorded as Exhibits 1 0.a.i. - v. respectively. A-20-36, 41 through 43, 45 through 47 were recorded as Exhibits 10.b.i - vii., respectively.
11.DEPARTMENT UPDATES. Burns updated the Commission on progress made on Eddy County road repair and construction. London and Carrasco Roads had been chip-sealed. Burns commended the crews on their hard work and for the jobs well done. Crews were working on Nymeyer and Onsurez Roads. Paving was completed on Black River Village Road with signage and striping in progress. The City of Artesia had approved the MOU, partnering with the County on the North 26th Street project from the Roswell Highway to Richey Street. The project would be awarded in the next two weeks. Hilltop would be finished next week. Armendariz updated the Commission on continued progress on distribution of PPE to hospitals and agencies locally. Orders would be received from dentists, eye doctors and other physician offices as they worked on re-opening. Calls and updates continued with Homeland Security, Artesia Task Force, Department of Health and CMC.
12. TRAVEL REQUEST CONSENT AGENDA: Since all of the items listed below have been distributed to the Commissioners in advance for review and are of a routine and non-controversial nature, they will be enacted by a single motion. Any Commissioner or the County Manager may remove an item from this Travel Request Consent Agenda if separate discussion is desired. Any item so removed shall be placed on the Trailing Agenda immediately following this Travel Request Consent Agenda or later, at a specific time or place on the Trailing Agenda.
PRIOR: None.
FUTURE: None.
13. EMERGENCY BUSINESS: None.
14.LEGISLATIVE UPDATE: None.
15.LEGISLATORS AND ELECTED OFFICIALS' COMMENTS/ANNOUNCE MENTS/UPDATES: Cage thanked Davis for his strong leadership and communication. He stated he had been inundated with questions and requests, and he wanted to clarify that ECSO did not enforce the orders from Santa Fe. The order from Santa Fe was to subordinates and the ECSO was not a subordinate, and the SO was not telling businesses to shut their doors. The SO was committed now more than ever to being very careful with daily exposure to Hepatitis-A, -B, -C, Aids, etc. He noted Lieutenant Mike Garcia had retired. His department was down four employees at this time.
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24 of 184 16. COUNTY MANAGER'S COMMENTS/ANNOUNCEMENTS/UPDATES: Davis stated a lot of work had been going on behind the scenes. Stephens' department had help set up polls for early voting that had begun today in Artesia and Carlsbad. He noted Plexiglas and all the protections required by the State had been provided. He updated the virus statistics in Eddy County. There had been 13 positive cases reported and felt the curve might peak at less than 20. He attributed that relatively-flat figure to the citizens and businesses of Eddy County being vigilant. He had combined five counties in SENM and totaled the population at just under 300K or 15% of the State population. The five counties had about 6% of the testing that had occurred and showed a positive rate of well under 2% of the positive tests within the State. He noted some businesses had been allowed to move forward and open, and many were still closed. The County was open with business continuing on all fronts. He thanked the County employees for working day-in and day-out to deliver the services County citizens needed and expected. Property taxes due-date would be Sunday, May 1 0; however, second-half payments made on Monday, May 11 would be accepted as "on time".
17. COUNTY COMMISSIONERS' COMMENTS/ANNOUNCEMENTS/UPDATES: Crockett echoed Cage's comments and thanked the County leaders and employees noting that because of us, the County constituents felt comfortable asking questions. She also thanked the mayors of Carlsbad, Loving and Artesia and their administrative staffs for doing a fantastic job. Mccutcheon echoed the comments and appreciated the leadership and felt we were in good hands top to bottom in Eddy County. He agreed with a sign he had seen posted by some kids that said, "Everything is gonna be OK." He implored all to not let our hearts fail us, to stand up with faith and face the day and everything would be okay. He noted in history countries had lost their freedom under the guise of "protection." He advised all to be their own protector, tending to their own business and sustaining their selves; all would come out different but better and stronger, and to not weaken. Wood agreed with Mccutcheon. He had received compliments on County employees when he had been in public. He thanked the County employees for showing up to work each day, and thanked the Manager for the updates. Henry echoed all the comments. He appreciated all the changes the Clerks, Assessors and Treasurers had made and continued to stay open and serve the people. Carlson echoed all the comments and stated all the County had done an amazing job working together, accomplishing a lot in a very difficult time and he thanked everyone.
18. *EXECUTIVE SESSION: None.
19. *TRANSFER $6.5 MILLION FROM GENERAL FUND TO ROAD FUND FOR FUTURE PROJECTS AND OPERATIONS - ROBERTA SMITH: Smith recommended the transfer noting the road operations did not have a huge revenue source. This transfer was similar to the brine well, accelerating the
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25 of 184 transfer of funds into this fiscal year rather than next fiscal year for future operations for FY2021. Crockett moved, seconded by Henry, to approve the transfer of $6.5M from the General Fund to the Road Fund for future projects and operations. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
20. FY 2020-2021 PRELIMINARY BUDGET REVIEW, DISCUSSION AND DIRECTION WORKSHOP #1 - ROBERTA SMITH: Davis stated he and Smith had met with all the Elected Officials and Department Heads and Directors organizing the initial budget, then stepping back, revising the revenue outlook and reducing expenditures. The interim budget for FY2020- 2021 was presented in the agenda packet with the adjustments and changes representing nearly a balanced budget for the next fiscal year. All departments had stepped up recognizing the revenue shortfalls and had agreed to the adjustments to be able to continue County services at current levels. There were only a couple job adds. He stated that should things change from a revenue standpoint at the end of this calendar year, some of the proposals and items pulled back could be revisited and adjustments made. He felt the presentation was an acceptable budget that was reasonably balanced and allowed accomplishments from an infrastructure standpoint. He was pleased that crude oil futures were trading at $24 this day. Davis then explained that the TDS connections had failed, rendering the meeting's communications choppy and stated a secondary circuit was currently running, noting there would be a short pause in the meeting communications. Smith presented and explained the FY 2020-2021 Interim Budget Approval Highlights. She recapped the County revenue projections in January and budget roll-out to Department Heads in February, requesting their needs/wants to move forward with a robust budget. March review brought a $38M deficit for General Fund. The original budget had contained a 5% COLA with step increases and a market increase on personnel. Upon further review and discussion in April, items were scaled back. Oil and Gas revenue had been projected at $23M but had been scaled back to $1 ?M, and was now sitting at $14.8M for Oil & Gas revenue. Expenses had also been adjusted; COLA and step increases had been removed. The market increases and SO incentive pay remained. A County-wide total budget to be approved would be $123M. The Personnel Budget was 30%, $37.1M. Total Capital for the County was $16.3M. The General Fund had $1.2M with the majority going to the SO for vehicles. She noted it was felt there was no need to take out a lot of Capital for the SO and Public Works, as the Commission priorities were public safety and county roads. The General Fund had a balanced budget of $59,801,769 with O&G revenue scaled back to $4.8M and Gross Receipts scaled back to $13.3M, leaving Property Taxes at $14.5M. Recapping, Smith stated Personnel Budget was 51% of the General Fund, Capital $1.2M majority was in the SO, with ECDC getting vehicles, OEM and Fire Service also receiving Capital. There was a slight increase for PERA and an increase for insurance up 5%. Three positions had been removed. Department Head
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26 of 184 and Elected Officials had requested 43 positions, but were scaled back to six positions, two being in General Fund, one in Road Department and three in landfill. The three positions from General Fund were removed. The Engineer position had been frozen as it had not been used, and one position in the Road Department had been frozen. Crockett thanked Davis and Smith for allowing them to ask questions regarding the changes. She complimented Smith and her department for putting together a great budget. Mccutcheon also thanked Davis and Smith for putting together a balanced budget. He felt Davis had a good budget for the first six months at $25 oil, $37 for three months after that. Davis corrected stating the County was staying flat for six months and then $37.50 for the next six months. Mccutcheon felt the budget looked frugal enough to weather any storm and he appreciated the balanced budget. Henry echoed their comments and appreciated the department heads sacrificing to make sure others had their needs met, and he appreciated their leadership. Carlson liked the collaborative effort between department heads and elected officials to make the available monies work. He reminded all that a budget was just a roadmap that needed to be revisited from time to time as the outside financial environment changed. He felt it was better to be conservative than to have to take away monies from departments. He noted that all big business did that and that the County was big business.
21.*FY 2020-2021 INTERIM BUDGET APPROVAL - ROBERTA SMITH: Crockett moved, seconded by Mccutcheon, to approve the FY2020-2021 Interim Budget. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
22. *ADJOURN: At 9:46 a.m., Mccutcheon moved, seconded by Henry, to adjourn the meeting. Voting yes: Mccutcheon, Carlson, Henry, Wood and Crockett. Passed 5-0.
*ASTERISKS DENOTES VOTE REQUIRED
COMMISSION CHAIR, ERNEST CARLSON
ATTEST:
COUNTY CLERK, ROBIN VAN NATTA
DATE
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27 of 184 EDDY COUNTY BOARD OF COMMISSIONERS MINUTES OF A SPECIAL MEETING May 7, 2020
Be it remembered that the Eddy County Board of Commissioners held a special meeting in the Eddy County Administration Complex-Room 211 on May 7, 2020 at 3:30 p.m. Carlson called the meeting to order and led the Pledge of Allegiance and the Salute to the New Mexico State flag. Davis gave the invocation.
PRESENT:
ERNEST CARLSON CHAIR, DISTRICT 1 STEVE MCCUTCHEON VICE-CHAIR, DIST 4 JON HENRY CHAIR, DIST 2 LARRY WOOD COMMISSIONER, DIST 3 SUSAN CROCKETT COMMISSIONER, DIST 5 ALLEN DAVIS COUNTY MANAGER CAS TABOR COUNTY ATTORNEY ROBIN VAN NATTA COUNTY CLERK CAROL HENNINGTON INFO SYSTEMS DIR JIM TOWNSEND STATE REPRESENTATIVE DIST.54 STEPHANIE YBABEN RED ROCKET MEDIA
1. OPEN SPECIAL COMMISSION MEETNG - COMMISION CHAIRMAN ERNIE CARLSON: At 3:30 p.m. Carlson opened the Special Commission Meeting and entertained a motion to go into Executive Session.
2. EXECUTIVE SESSION: The Board may go into Executive Session in accordance with the State of New Mexico Open Meetings Act, Section 10-15- 1-H(2)(7) & (8) which authorizes the Board of County Commissioners to go into Executive Session to discuss:
a. THREATENED OR PENDING LITIGATION: i. DISCUSSION OF STATE EMERGENCY POWERS - ALLEN DAVIS.
At 3:33 p.m., Crockett moved, seconded by Mccutcheon, to go into closed session to discuss items 2.a.i. as stated and to reconvene 4:03 p.m. Voting yes: Carlson, Henry, Wood, Crockett and Mccutcheon. Passed 5-0.
3. RE-OPEN MEETING: At 5:03 p.m., Crockett moved, seconded by Henry to re-open the meeting and certified that the only item discussed was Threatened or Pending Litigation with the Discussion of State Emergency Powers. Voting yes: Carlson, Henry, Wood, Crockett and Mccutcheon. Passed 5-0.
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28 of 184 4. TAKE ACTION, IF ANY, ON ANY MATTER RELATING TO THE EXECUTIVE SESSION.
a. THREATENED OR PENDING LITIGATION: i. DISCUSSION OF STATE EMERGENCY POWERS - ALLEN DAVIS. Davis read aloud the following statement: The described action was for Eddy County Commission to make a motion to act in a coalition of local counties, municipalities, local legislators to draft a cause of action directed to the Governor to address the equality and equitable applications of broad emergency orders in order to protect the civil liberties, including free trade, of the citizens and constituents within the coalition.
Mccutcheon moved to accept and approve the statement, seconded by Henry. Voting yes: Carlson, Henry, Wood, Crockett and Mccutcheon. Passed 5-0.
5. *ADJOURN: At 5:06 p.m., Crockett moved, seconded by Mccutcheon, to adjourn the meeting. Voting yes: Carlson, Henry, Wood, Crockett and Mccutcheon. Passed 5-0.
*ASTERISKS DENOTES VOTE REQUIRED
COMMISSION CHAIR, ERNEST CARLSON
ATTEST:
COUNTY CLERK, ROBIN VAN NATTA
DATE
2
29 of 184 Expense Approval Report Eddy County, NM By Fund
Post Dates 04/01/2020 - 04/30/2020
Payable Number Payment Number Vendor Name Description (Item} Account Number Account Name Post Date Amount Fund: 1000 - General Fund Department:100 - Commissioners 32508 100000212 TABOR AND BYERS, LLP ATTORNEY SERVICES 1000-100-53736-00000 Attorney Services 04/03/2020 9,734.04 8657494B-032220 5016340 CENTURY LINK EDDY COUNTY 1000-100-53450-00000 Utilities, Telephone 04/03/2020 122.00 OOOOW7W047130 5016423 UNITED PARCEL SERVICE DELIVERY CHARGES 1000-100-53110-00000 Delivery Charges 04/10/2020 124.00 20366 5016421 THE WATER WORKS BOTTLED WATER FOR CARLSB ... 1000-100-52200-00000 Operating Supplies 04/10/2020 208.00 9851640974 5016425 VERIZON WIRELESS COMMISSIONERS 1000-100-53450-00000 Utilities, Telephone 04/10/2020 367.04 01817090-040120 5016452 MAILROOM FINANCE INC. DELIVERY CHARGES 1000-100-53110-00000 Delivery Charges 04/17/2020 2,059.00 Department 100 - Commissioners Total: 12,614.08 Department: 101 - Community Support (Purchased ServiceAgreements} 033020 5016339 CARLSBAD COMMUNITY ANTI. .. TEENAGE COURT EDUCATION ... 1000-101-53790-60068 Teen Court 04/03/2020 1,750.00 35 5016389 CARLSBAD CHAMBER OF CO... CARLSBAD CHAMBER OF CO... 1000-101-53790-60052 Carlsbad Chamber of Commer ... 04/10/2020 2,500.00 39 5016390 CARLSBAD MAINSTREET CARLSBAD MAINSTREET A-19-... 1000-101-53790-60060 Carlsbad Mainstreet 04/10/2020 3,750.00 3RDQUARTER 2020 5016402 GRAMMY$ HOUSE ARTESIA CHAMBER OF COMM ... 1000-101-53790-60053 Grammy's House 04/10/2020 2,500.00 GR0000038-fy20 3 5016412 NEW MEXICO STATE UNIVERSI ... CONTRACT SERVICE-AG AGENT.. 1000-101-53790-60010 Agricultural Agent 04/10/2020 26,600.00 013120 100000247 VILLAGE OF LOVING CONTRACT SERVICES - VILLAGE .. 1000-101-53790-60004 Village of Loving 04/17/2020 10,000.00 041320 100000247 VILLAGE OF LOVING CONTRACT SERVICES - VILLAGE .. 1000-101-53790-60004 Village of Loving 04/17/2020 10,000.00 3RDQTR 5016442 CAVERN CITY CHILD ADVOCAC ... CAVERN CITY ADVOCACY A-19 ... 1000-101-53790-60054 Cavern City Advocacy 04/17/2020 3,750.00 202001 5016489 NOAHS ARK INC ANIMAL REFUGE A-19-88 1000-101-53790-60064 Noah's Ark 04/24/2020 2,500.00 3RDQT 2019-20 100000249 PAWS & CLAWS HUMANE SOC ... PAWS AND CLAWS - A-19-87 1000-101-53790-60063 Paws and Claws 04/24/2020 2,500.00 Department 101-Community Support {Purchased Service Agreements} Total: 65,850.00 Department: 110 -Assessor, Administration 100814185-032720 5016383 WINDSTREAM CORPORATION EDDY COUNTY ASSESSOR 1000-110-53450-00000 Utilities, Telephone 04/03/2020 48.58 033120-110 5016422 TRIADIC ENTERPRISES INC ASSESSORS - SOFTWARE MAIN ... 1000-110-53680-00000 Maintenance Services 04/10/2020 1,028.40 10-159807 5016407 LOUD AND CLEAR ASSESSORS VOiP SERVICES 1000-110-53450-00000 Utilities, Telephone 04/10/2020 31.67 1364 100000231 ISM TECHNOLOGIES INC CONTRACT PLOTTER MAINTE... 1000-110-53680-00000 Maintenance Services 04/10/2020 3,229.55 Department 110 -Assessor, Administration Total: 4,338.20 Department: 120 - Clerk, Administration 64638805 5016427 WEX BANK CLERK 1000-120-52911-00000 Gasoline 04/10/2020 108.49 Department 120 - Clerk, Administration Total: 108.49 Department: 121 - Clerk, Recording 100902677-032720 5016383 WINDSTREAM CORPORATION EDDY COUNTY CLERK 1000-121-53450-00000 Utilities, Telephone 04/03/2020 56.21 1180429596 5016434 ADOBE SYSTEMS INCORPORAT...lYR SUBSCRIPTION-ACROBAT ... 1000-121-52200-00000 Operating Supplies 04/17/2020 407.76 Department 121 - Clerk, Recording Total: 463.97
5/1/2020 1: 11 · 12 PM Page 1 of 28 30 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item} Account Number Account Name Post Date Amount Department: 130 - Treasurer, Administration 033120 5016391 CARLSBAD NATIONAL BANK AP ACCOUNT SERVICES 1000-130-5 7900-00000 Service Charges 04/10/2020 34.12 Department 130 - Treasurer, Administration Total: 34.12 Department:131 - Treasurer, Collections 033120-131 5016422 TRIADIC ENTERPRISES INC ANNUAL SOFTWARE MAINTE... 1000-131-53680-00000 Maintenance Services 04/10/2020 703.63 Department 131 - Treasurer, Collections Total: 703.63 Department: 140 - Sheriff,Administration 100166997-032320 5016383 WINDSTREAM CORPORATION EDDY COUNTY SHERIFF'S OFF\... 1000-140-53450-00000 Utilities, Telephone 04/03/2020 6.15 021020 5016386 AMANDA S. KELLER MEAL REIM FOR WOMEN IN C. .. 1000-140-53821-00000 Business Trips, Travel 04/10/2020 27.11 10-159807 5016407 LOUD AND CLEAR SHERIFF VOiP SRV 1000-140-53450-00000 Utilities, Telephone 04/10/2020 170.05 12166 5016410 MUSTANG GRAPHICS INC CUSTOM REFLECTIVE GRAPHIC... 1000-140-53687-00000 Vehicle Maint 04/10/2020 11,000.00 16099068 5016409 MOTOROLA SOLUTIONS KIT, ANTENNA, ALL-BAND, 20... 1000-140-52200-69005 Operating Supplies - Conoco P... 04/10/2020 86.40 16099068 5016409 MOTOROLA SOLUTIONS ADD: 3Y ESSENTIAL SERVICE 1000-140-52200-69005 Operating Supplies - Conoco P... 04/10/2020 550.00 16099068 5016409 MOTOROLA SOLUTIONS AUDIO ACCESSORY-REMOTE S... 1000-140-52200-69005 Operating Supplies• Conoco P ... 04/10/2020 616.02 16099068 5016409 MOTOROLA SOLUTIONS BATTERY IMPRES 2 LIION R IP6... 1000-140-52200-69005 Operating Supplies - Conoco P ... 04/10/2020 713.94 16099068 5016409 MOTOROLA SOLUTIONS CHARGER, SINGLE-UNIT, IMPR ... 1000-140-52200-69005 Operating Supplies• Conoco P ... 04/10/2020 834.75 16099068 5016409 MOTOROLA SOLUTIONS ADD: ASTRO DIGITAL CAI OPE ... 1000-140-52200-69005 Operating Supplies - Conoco P ... 04/10/2020 1,560.20 16099068 5016409 MOTOROLA SOLUTIONS APX 8000 ALL BAND PORTABLE .. 1000-140-52200-69005 Operating Supplies - Conoco P ... 04/10/2020 18,125.50 16099068 5016409 MOTOROLA SOLUTIONS ADD: CONVENTIONAL OPERAT ... 1000-140-52200-69005 Operating Supplies - Conoco P... 04/10/2020 2,423.60 16099068 5016409 MOTOROLA SOLUTIONS APX TRAVEL CHARGER 1000-140-52200-69005 Operating Supplies - Conoco P... 04/10/2020 81.10 2020-0253 5016413 NM DEPT PUBLIC SAFETY CERTIFICATION FEE· TRAINING.. 1000-140-53814-00000 Training, Class Costs 04/10/2020 100.00 5710 5016426 WAC UPFITTERS LLC. UPFITTING ANIMAL CTRL UNIT-.. 1000-140-53687-00000 Vehicle Maint 04/10/2020 13,505.18 5721 5016426 WAC UPFITTERS LLC. STINGER SPIKE STRIPS· (15 1/2 .. 1000-140-52200-00000 Operating Supplies 04/10/2020 6,985.44 5721 5016426 WAC UPFITTERS LLC. TRAINING UNIT STRIPS (15 1/2') 1000-140-52200-00000 Operating Supplies 04/10/2020 390.34 5721 5016426 WAC UPFITTERS LLC. HARD CARRYING CASE FOR TR... 1000-140-52200-00000 Operating Supplies 04/10/2020 219.20 635 5016418 SHORTS PAINT & BODY DEDUCTIBLE - 2018 CHEV REPA.. 1000-140-53687-00000 Vehicle Maint 04/10/2020 2,500.00 64638805 5016427 WEX BANK LAW 1000-140-52911-00000 Gasoline 04/10/2020 17,552.69 041520 5016447 EDDY COUNTY CRIME STOPPE ... CRIME STOPPERS REIMBURSE ... 1000-140-53790-00000 Professional Services 04/17/2020 1,492.85 101037399-040720 5016468 WINDSTREAM CORPORATION EDDY COUNTY SHERIFF 1000-140-53450-00000 Utilities, Telephone 04/17/2020 164.84 1180429596 5016434 ADOBE SYSTEMS INCORPORAT ... 1YR SUBSCRIPTION-ACROBAT ... 1000-140-52200-00000 Operating Supplies 04/17/2020 407.75 9851640971 5016463 VERIZON WIRELESS SHERIFF'S DEPARTMENT 1000-140-53450-00000 Utilities, Telephone 04/17/2020 2,743.10 100812985-041320 5016491 WINDSTREAM CORPORATION EDDY COUNTY 1000-140-53450-00000 Utilities, Telephone 04/24/2020 178.59 184488 5016472 ADVANCED COMMUNICATION... ANNUAL SRV AGMT FOR L3 C... 1000-140-53790-00000 Professional Services 04/24/2020 7,123.71 Department 140 - Sheriff,Administration Total: 89,558.52
Department: 200 - County Manager, Administration 64638805 5016427 WEX BANK ADMINISTRATION 1000-200-52911-00000 Gasoline 04/10/2020 81.89 9851640973 5016425 VERIZON WIRELESS ADMINISTRATION 1000-200-53450-00000 Utilities, Telephone 04/10/2020 328.82 1180429596 5016434 ADOBE SYSTEMS INCORPORAT ... lYR SUBSCRIPTION-ACROBAT ... 1000-200-52200-00000 Operating Supplies 04/17/2020 407.76 Department 200 - County Manager, Administration Total: 818.47
Department: 201 - County Manager, Contingency 041320 5016477 CARLSBAD DEPT DEVELOPME ... MISC STUDIES AND STATISTIC... 1000-201-57980-00000 Contingency 04/24/2020 10,000.00 Department 201 - County Manager, Contingency Total: 10,000.00
5/1/2020 1: 11 12 PM Page 2 of 28 31 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount Department: 204 - County Manager, REDA FYE20 E9 100000244 REGIONAL EMERGENCY DISP ... E911 SERVICES- MARCH 2020 1000-204-53950-00000 E911 Services 04/17/2020 88,733.86 Department 204 - County Manager, REDA Total: 88,733.86 Department: 310 - Finance, Administration 200324-1155 5016377 SPARKS OFFICE SUPPLY INC METER BILLING FOR 2/29 TO 3... 1000-310-52200-00000 Operating Supplies 04/03/2020 398.07 100916568-040320 5016429 WINDSTREAM CORPORATION EDDY COUNTY FINANCE DEPA ... 1000-310-53450-00000 Utilities, Telephone 04/10/2020 17.27 320-PC-EC 100000236 WESTT LLC. - TAMMY BRISCO ... PROCUREMENT CONSULTING ... 1000-310-53790-00000 Professional Services 04/10/2020 1,907.23 Ql-2020 5016391 CARLSBAD NATIONAL BANK AP ACCOUNT SERVICES 1000-310-53734-00000 Banking Services 04/10/2020 383.44 11590221 5016450 KRONOS INCORPORATED WORKFORCE READY MONTHLY .. 1000-310-53682-00000 Computer Software Maint 04/17/2020 4,770.61 1180429596 5016434 ADOBE SYSTEMS INCORPORAT ... lYR SUBSCRIPTION-ACROBAT ... 1000-310-52200-00000 Operating Supplies 04/17/2020 611.64 Department 310 - Finance, Administration Total: 8,088.26 Department: 320 - General Services, Administration 64638805 5016427 WEX BANK SAFETY 1000-320-52911-00000 Gasoline 04/10/2020 63.26 1180429596 5016434 ADOBE SYSTEMS INCORPORAT ... lYR SUBSCRIPTION-ACROBAT ... 1000-320-52200-00000 Operating Supplies 04/17/2020 203.88 9851640980 5016463 VERIZON WIRELESS DATA FOR CSD 1000-320-53450-00000 Utilities, Telephone 04/17/2020 43.09 9851640980 5016463 VERIZON WIRELESS DATA FOR COMMUNITY SERVI... 1000-320-53450-00000 Utilities, Telephone 04/17/2020 43.07 9851640980 5016463 VERIZON WIRELESS DATA FOR COMMUNITY SERVI. .. 1000-320-53450-00000 Utilities, Telephone 04/17/2020 43.07 Department 320 - General Services, Administration Total: 396.37 Department: 322 - General Services, Public Information Department 64638805 5016427 WEX BANK OIL AND GAS 1000-322-52911-00000 Gasoline 04/10/2020 68.69 9851640980 5016463 VERIZON WIRELESS DATA FOR P&D 1000-322-52200-00000 Operating Supplies 04/17/2020 43.07 S63109003 5016469 WOOD ENVIRONMENT & INFR... FOR PROFESSIONAL SERVICES ... 1000-322-53790-69002 Professional Services - Chevron 04/17/2020 118.66 Department 322 - General Services, Public Information Department Total: 230.42 Department: 323 - General Services, GIS 9851640980 5016463 VERIZON WIRELESS DATA FOR GIS 1000-323-53450-00000 Utilities, Telephone 04/17/2020 43.07 Department 323 - General Services,GIS Total: 43.07 Department: 324 - General Services, Planning & Development 040620 5016395 CITY OF CARLSBAD CARLSBAD AFFORDABLE HOUS ... 1000-324-53790-20030 Professional Services-Planning 04/10/2020 8,000.00 INV-676227 5016398 DUDE SOLUTIONS INC. ONLINE SUBSCRIPTION AND I... 1000-324-53790-20030 Professional Services-Planning 04/10/2020 320.00 9851640980 5016463 VERIZON WIRELESS DATA FOR PLANNER 1000-324-53450-00000 Utilities, Telephone 04/17/2020 43.07 Department 324 - General Services, Planning & Development Total: 8,363.07 Department: 325 - General Services, Code Enforcement 64638805 5016427 WEX BANK PLANNING 1000-325-52911-00000 Gasoline 04/10/2020 134.10 64638805 5016427 WEX BANK CODE ENFORCEMENT 1000-325-52911-00000 Gasoline 04/10/2020 185.58 9851640980 5016463 VERIZON WIRELESS CE LAPTOP 1000-325-53450-00000 Utilities, Telephone 04/17/2020 43.07 9851640980 5016463 VERIZON WIRELESS CE PHONE 1000-325-53450-00000 Utilities, Telephone 04/17/2020 55.81 9851640980 5016463 VERIZON WIRELESS CE LAPTOP 1000-325-53450-00000 Utilities, Telephone 04/17/2020 43.07 Department 325 - General Services, Code Enforcement Total: 461.63 Department: 326 - General Services, MVD 01182020-R ELIZABETH MARQUEZ REFUND OF DEPOSIT 1000-326-43 701-00000 Rent, Artesia Commuinty Cent ... 04/13/2020 -300.00 011620 5016438 ASHLEY CAMPOS DEPOSIT OF REFUND 1000-326-43 701-00000 Rent, Artesia Commuinty Cent... 04/17/2020 300.00
5/l/2020 1.11.12 PM Page 3 of 28 32 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 020320 5016457 SANTA LUCERO REFUND OF DEPOSIT 1000-326-43701-00000 Rent, ArtesiaCommuinty Cent ... 04/17/2020 300.00 020620 5016435 ADRIANNA ZARAZUA REFUND OF DEPOSIT 1000-326-43701-00000 Rent, Artesia Commuinty Cent ... 04/17/2020 300.00 12102019 5016446 DANIEL RUIZ REFUND OF DEPOSIT 1000-326-43701-00000 Rent, Artesia Commuinty Cent... 04/17/2020 300.00 Department 326 - General Services, MVD Total: 900.00 Department: 340 - Information Services, Admin 100815111-032320 5016383 WINDSTREAM CORPORATION VOiP PHONE LINES & CIRCUITS 1000-340-53450-00000 Utilities, Telephone 04/03/2020 1,908.66 033120 5016422 TRIADIC ENTERPRISES INC MANAGERS / FINANCE SOFT ... 1000-340-53680-00000 Maintenance Services 04/10/2020 324.75 10-159807 5016407 LOUD AND CLEAR DEPTS VOiP SRV 1000-340-S3450-00000 Utilities, Telephone 04/10/2020 9,302.93 197016 100000230 ICON ENTERPRISES WEBSITE SUPPORT / HOSTING... 1000-340-53680-00000 Maintenance Services 04/10/2020 2,112.86 64638805 5016427 WEX BANK IT 1000-340-52911-00000 Ga soline 04/10/2020 52.21 1180429596 5016434 ADOBE SYSTEMS INCORPORAT ... lYR SUBSCRIPTION-ACROBAT ... 1000-340-52200-00000 Operating Supplies 04/17/2020 203.88 9851640977 5016463 VERIZON WIRELESS IT DEPARTMENT 1000-340-53450-00000 Utilities, Telephone 04/17/2020 475.39 R004618 100000237 ABBA TECHNOLOGIES INC KASEYA IT SUPPORT SERVICE ... 1000-340-53680-00000 Maintenance Services 04/17/2020 1,812.30 1419957 5016474 AUDIO VISUAL INNOVATIONS, ... CHAMBERS AUDIO VIDEO SYS ... 1000-340-53610-00000 Repair Services 04/24/2020 957.50 Department 340 - Information Services,Ad min Total: 17,150.48 Department: 350 - Human Services,Administration 033030 5016399 FEI BEHAVIORAL HEALTH INC EMPLOYEE ASSISTANCE PROG... 1000-350-53790-00000 Professional Services 04/10/2020 2,241.90 2224-00019-0044 100000226 CARLSBAD RADIO INC RADIO ADVERTISING -NMSA 1... 1000-350-53330-00000 Advertising 04/10/2020 484.41 39300 5016406 JD PALA TINE LLC APPLICANT EMPLOYMENT BA... 1000-350-53790-00000 Professional Services 04/10/2020 1,587.25 944-00097-0000 100000232 KBIM RADIO EMPLOYMENT ADVERTISING-... 1000-350-53330-00000 Advertising 04/10/2020 647.00 RC00005384 5016396 COMPUSYS, INC. COBRA NOTICES FOR VSP INS ... 1000-350-53790-00000 Professional Services 04/10/2020 386.10 0003284176 5016461 TEXAS - NEW MEXICO NEWSP... EMPLOYMENT ADVERTISING- ... 1000-350-53330-00000 Advertising 04/17/2020 2,018.33 0614-021920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EM PL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 0686-021920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EM PL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 0725-031620 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EM PL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 264.60 0970-030920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 264.60 100915167-041320 5016468 WINDSTREAM CORPORATION EDDY COUNTY HUMAN RESO... 1000-350-53450-00000 Utilities, Telephone 04/17/2020 42.58 1485-020320 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EM PL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 20020353 100000243 PECOS VALLEY BROADCASTING.. EMPLOYMENT ADVERTISING-... 1000-350-53330-00000 Advertising 04/17/2020 538.40 20020356 100000243 PECOS VALLEY BROADCASTING.. EMPLOYMENT ADVERTISING-... 1000-350-53330-00000 Advertising 04/17/2020 269.74 20030355 100000243 PECOS VALLEY BROADCASTING.. EMPLOYMENT ADVERTISING-... 1000-350-53330-00000 Advertising 04/17/2020 538.40 20030357 100000243 PECOS VALLEY BROADCASTING.. EMPLOYMENT ADVERTISING-... 1000-350-53330-00000 Advertising 04/17/2020 269.74 20030358 100000243 PECOS VALLEY BROADCASTING.. EMPLOYMENT ADVERTISING-... 1000-350-53330-00000 Advertising 04/17/2020 269.74 2672-030920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 264.60 275 7-040910 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 2985-021920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 3743-031220 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 264.60 3825-041020 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 264.60 4356-040320 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 256.74 4786-031520 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 5870-021920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 6490-032420 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EM PL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 264.60 6812-021920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 264.60
5/1/2020 1 11.12 PM Page 4 of 28 33 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 7423-021920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL/ RTW· ... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 7706-031020 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS - PRE-EMPL/ RTW·... 1000·350-53790-00000 Professional Services 04/17/2020 264.60 8058-022520 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS· PRE· EMPL / RTW-... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 8930-032020 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS· PRE· EMPL / RTW-... 1000-350-53790·00000 Professional Services 04/17/2020 264.60 9587-040920 5016454 NEW ERA PHYSICAL THERAPY PHYSICALS · PRE· EMPL / RTW·... 1000-350-53790-00000 Professional Services 04/17/2020 307.88 1182788170 5016471 ADOBE SYSTEMS INCORPORAT... 1 YR SUBSCRIPTION- ACROBAT ... 1000·350-52200-00000 Operating Supplies 04/24/2020 805.04 Department350 - Human Services, Administration Total: 15,815.57 Department: 352 - Human Services,Safety 0046-012920 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW/ P0... 1000·352-53710-00000 Medical Services 04/17/2020 164.03 0687-020620 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 0781-022720 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS · RTW/ P0... 1000-352·53710-00000 Medical Services 04/17/2020 164.03 1253-040120 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW/ P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 1707-020520 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW/ P0... 1000-352-53710-00000 Medical Services 04/17/2020 627.02 2446-020420 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000·352-53710-00000 Medical Services 04/17/2020 164.03 2784-031820 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW/ P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 2784-032320 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW/ P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 2960-030520 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 3674-031620 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW/ P0... 1000-352-53710-00000 Medical Services 04/17/2020 655.53 3752-021920 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW/ P0... 1000-352·53710-00000 Medical Services 04/17/2020 164.03 4460-040320 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 5017-031720 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352·53710-00000 Medical Services 04/17/2020 140.21 5048-031120 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 5048-031620 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 5535-012320 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000·352-53710-00000 Medical Services 04/17/2020 112.78 5737-031220 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW / P0... 1000·352·53710-00000 Medical Services 04/17/2020 164.03 7054-031220 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 7157-022720 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS· RTW / P0... 1000-352-53710·00000 Medical Services 04/17/2020 164.03 7423-04020 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 84.28 7467-020320 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 7483-031120 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-3S2-53710-00000 Medical Services 04/17/2020 164.03 7842-041620 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS- RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 9541-020620 5016454 NEW ERA PHYSICAL THERAPY DRUG SCREENINGS - RTW / P0... 1000-352-53710-00000 Medical Services 04/17/2020 164.03 Department 352 - Human Services,Safety Total: 4,736.39 Department: 400 - Facilities, Administration 05-3535-00-032420 5016342 CITY OF ARTESIA 602 S1S T ST 1000-400-53420-52001 Utilities, Water 04/03/2020 45.03 07544667-032020 5016366 NEW MEXICO GAS COMPANY 1306 W STEVENS ST 1000-400-53440·51041 Utilities, Natural Gas 04/03/2020 121.89 07544683-032020 5016366 NEW MEXICO GAS COMPANY 1308 W STEVENS ST 1000-400-53440-51040 Utilities, Natural Gas 04/03/2020 96.04 07657450·032320 5016366 NEW MEXICO GAS COMPANY 2515 SMEDLEY RD 1000-400-53440-59008 Utilities, Natural Gas 04/03/2020 100.96 13275884-032420 5016366 NEW MEXICO GAS COMPANY 5307 BUENA VISTA DR 1000-400·53440-51050 Utilities, Natural Gas 04/03/2020 40.92 13358826-032420 5016366 NEW MEXICO GAS COMPANY 1001 MEMORIAL DR 1000-400-53440-52003 Utilities, Natural Gas 04/03/2020 76.06 001-0100-00-040120 5016403 HAPPY VALLEY WATER WORKS EDDY COUNTY PARK 1000-400·53420-59010 Utilities, Water 04/10/2020 32.74 032420 5016387 ARTESIA RURAL WATER COOP EDDY COUNTY COMMUNITY 1000-400-53420-59009 Utilities, Water 04/10/2020 33.39 032720-2251 100000234 VILLAGE OF LOVING EDDY CO HISTORIC CEMETERY 1000-400-53420-59006 Utilities, Water 04/10/2020 17.84
5/1/2020 1 11:12 PM Pag� 5 of 28 34 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 07696495-032420 5016411 NEW MEXICO GAS COMPANY 1400 COMMERCE DR 1000-400-53440-20017 Utilities, Natural Gas 04/10/2020 216.66 13682444-032420 5016411 NEW MEXICO GAS COMPANY 1502 CORRALES DR 1000-400-53440-20008 Utilities, Natural Gas 04/10/2020 220.48 64638805 5016427 WEX BANK FACILITIES 1000-400-52911-00000 Gasoline 04/10/2020 901.68 679397292 5016430 XCEL ENERGY INC 1502 CORRALES 1000-400-53410-20008 Utilities, Electric 04/10/2020 1,603.71 679397292 5016430 XCEL ENERGY INC 1400 COMMERCE DR 1000-400-53410-20017 Utilities, Electric 04/10/2020 961.21 679397292 5016430 XCEL ENERGY INC 5001 NATIONAL PARKS HWY 1000-400-53410-20017 Utilities, Electric 04/10/2020 17.35 679397292 5016430 XCEL ENERGY INC 1400 COMMERCE DR 1000-400-53410-20017 Utilities, Electric 04/10/2020 298.12 679397292 5016430 XCEL ENERGY INC 101 W GREENE ST 1000-400-53410-51001 Utilities, Electric 04/10/2020 1,865.51 679397292 5016430 XCEL ENERGY INC 325 S MAIN ST 1000-400-53410-51002 Utilities, Electric 04/10/2020 475.72 679397292 5016430 XCEL ENERGY INC 326 S CANYON ST 1000-400-53410-51003 Utilities, Electric 04/10/2020 198.65 679397292 5016430 XCEL ENERGY INC 320 S MAIN ST 1000-400-53410-51011 Utilities, Electric 04/10/2020 788.43 679397292 5016430 XCEL ENERGY INC 107 W SHAW UNIT TEMP 1000-400-53410-51011 Utilities, Electric 04/10/2020 69.23 679397292 5016430 XCEL ENERGY INC 201 N MAIN ST 1000-400-53410-51011 Utilities, Electric 04/10/2020 4,327.40 679397292 5016430 XCEL ENERGY INC 1201 SKYLINE DR 1000-400-53410-51012 Utilities, Electric 04/10/2020 113.46 679397292 5016430 XCEL ENERGY INC 202 N MAIN ST 1000-400-53410-51013 Utilities, Electric 04/10/2020 1,052.38 679397292 5016430 XCEL ENERGY INC 212 W MERMOD ST 1000-400-53410-51022 Utilities, Electric 04/10/2020 3,626.98 679397292 5016430 XCEL ENERGY INC 513 CENTER AVE 1000-400-53410-51031 Utilities, Electric 04/10/2020 69.87 679397292 5016430 XCEL ENERGY INC 1304 W STEVENS ST 1000-400-53410-51040 Utilities, Electric 04/10/2020 104.72 679397292 5016430 XCEL ENERGY INC EDDY COUNTY HEALTH DEPAR ... 1000-400-53410-51041 Utilities, Electric 04/10/2020 13.16 679397292 5016430 XCEL ENERGY INC 1306 W STEVENS ST 1000-400-53410-51041 Utilities, Electric 04/10/2020 358.37 679397292 5016430 XCEL ENERGY INC 5307 BUENA VISTA DR 1000-400-53410-51050 Utilities, Electric 04/10/2020 79.16 679397292 5016430 XCEL ENERGY INC 13TH@ FAIRGROUNDS 3316S 1000-400-53410-51052 Utilities, Electric 04/10/2020 201.59 679397292 5016430 XCEL ENERGY INC 3404 S 13TH ST 1000-400-53410-51052 Utilities, Electric 04/10/2020 445.17 679397292 5016430 XCEL ENERGY INC 602 S 1ST ST 1000-400-53410-52001 Utilities, Electric 04/10/2020 366.70 679397292 5016430 XCEL ENERGY INC 1001 MEMORIAL DR 1000-400-53410-52001 Utilities, Electric 04/10/2020 196.95 679397292 5016430 XCEL ENERGY INC 3310 S 13TH ST 1000-400-53410-59004 Utilities, Electric 04/10/2020 581.85 679397292 5016430 XCEL ENERGY INC 1605 E GREENE ST 1000-400-53410-59004 Utilities, Electric 04/10/2020 52.36 679397292 5016430 XCEL ENERGY INC 3400 S 13TH ST 1000-400-53410-59005 Utilities, Electric 04/10/2020 90.98 679397292 5016430 XCEL ENERGY INC 300 W LONDON RD 1000-400-53410-59006 Utilities, Electric 04/10/2020 15.01 679397292 5016430 XCEL ENERGY INC 131 N FIRE HOUSE RD UNIT S ... 1000-400-53410-59007 Utilities, Electric 04/10/2020 37.90 679397292 5016430 XCEL ENERGY INC 131 N FIRE HOUSE ROAD 1000-400-53410-59007 Utilities, Electric 04/10/2020 49.88 679397292 5016430 XCEL ENERGY INC OTIS COMMUNITY CTR GUARD ... 1000-400-53410-59008 Utilities, Electric 04/10/2020 75.92 679397292 5016430 XCEL ENERGY INC 2513 BANNISTER ROAD 1000-400-53410-59008 Utilities, Electric 04/10/2020 428.63 679397292 5016430 XCEL ENERGY INC 4000 JONES ST 1000-400-53410-59010 Utilities, Electric 04/10/2020 19.16 679397292 5016430 XCEL ENERGY INC 603 E CHERRY LANE 1000-400-53410-59011 Utilities, Electric 04/10/2020 30.27 EDDYC0322 5016405 JAMES W BOWEN JR. PARKING LOT MAINTENANCE 1000-400-52200-00000 Operating Supplies 04/10/2020 269.11 07526861-040720 5016456 NEW MEXICO GAS COMPANY 602 S 1ST 1000-400-53440-52001 Utilities, Natural Gas 04/17/2020 30.10 07527192-031720 5016456 NEW MEXICO GAS COMPANY 131 1/2 FIREHOUSE BLDG 1000-400-53440-59007 Utilities, Natural Gas 04/17/2020 27.71 07666745-031620 5016456 NEW MEXICO GAS COMPANY 100 N CANAL ST 1000-400-53440-51022 Utilities, Natural Gas 04/17/2020 320.26 07692008-031620 5016456 NEW MEXICO GAS COMPANY 201 N MAIN ST 1000-400-53440-51011 Utilities, Natural Gas 04/17/2020 1,041.18 10846C 100000245 ROOFCARE / THE WALTER PAR... DRAIN, SCUPPER MODIFICATI. .. 1000-400-53670-20017 Building Maintenance - Fire A ... 04/17/2020 19,524.82 10846C 100000245 ROOFCARE / THE WALTER PAR... BOND FEE 2.5% 1000-400-53670-20017 Building Maintenance - Fire A... 04/17/2020 3,061.07 10846C 100000245 ROOFCARE / THE WALTER PAR... NMGRT@ 7.6458% 1000-400-53670-20017 Building Maintenance - Fire A... 04/17/2020 1,728.41 11758A 100000245 ROOFCARE / THE WALTER PAR ... NMGRT@ 7.6458% 1000-400-53670-51020 Building Maintenance - Courth ... 04/17/2020 4,959.53
5/1/2020 1: 11 12 PM Page 6 of 28 35 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020
Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 11758A 100000245 ROOFCARE / THE WALTER PAR... COURTHOUSE - FULL ROOF RE ... 1000-400-53670-51020 Building Maintenance - Courth... 04/17/2020 64,866.10 16345 5016441 CARTERS AIR CONDITIONING L. .. LABOR AMOUNT 1000-400-53670-00000 Building Maintenance 04/17/2020 2,152.92 16345 5016441 CARTERS AIR CONDITIONING L... YORK 14 SEER PKG UNIT - A/C ... 1000-400-53670-00000 Building Maintenance 04/17/2020 21,600.00 20-311 5016439 BEAR PAW CUSTOM EMBROID... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 291.21 20-312 5016439 BEAR PAW CUSTOM EMBROID... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 285.71 20-328 5016439 BEAR PAW CUSTOM EMBROID... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 310.96 20-334 5016439 BEAR PAW CUSTOM EMBROID ... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 294.62 20-335 5016439 BEAR PAW CUSTOM EMBROID ... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 219.62 20-337 5016439 BEAR PAW CUSTOM EMBROID... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 325.94 20-338 5016439 BEAR PAW CUSTOM EMBROID... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 224.30 20-344 5016439 BEAR PAW CUSTOM EMBROID ... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 295.37 20-345 5016439 BEAR PAW CUSTOM EMBROID ... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 303.71 20-346 5016439 BEAR PAW CUSTOM EMBROID... UNIFORMS 1000-400-52250-00000 Clothing & Uniforms 04/17/2020 316.87 24-101591 100000240 COOPERATIVE EDUCATIONAL ... NMGRT@ 7.6458% 1000-400-53680-00000 Maintenance Services 04/17/2020 722.82 24-101591 100000240 COOPERATIVE EDUCATIONAL ... COMPREHENSIVE MECHANICA... 1000-400-53680-00000 Maintenance Services 04/17/2020 3,208.39 24-101591 100000240 COOPERATIVE EDUCATIONAL ... COMPREHENSIVE MECHANICA ... 1000-400-53680-00000 Maintenance Services 04/17/2020 6,246.45 2481239b-040420 5016443 CENTURY LINK EDDY COUNTY FAIRGROUNDS 1000-400-53450-59009 Utilities, Telephone 04/17/2020 58.66 9851640978 5016463 VERIZON WIRELESS FACILITIES 1000-400-53450-51005 Utilities, Telephone 04/17/2020 37.81 FEB2020 5016445 CITY OF CARLSBAD 1502 CORRALES 1000-400-53420-20008 Utilities, Water 04/17/2020 286.30 FEB2020 5016445 CITY OF CARLSBAD 5001 B NATL PRKS HWY 1000-400-53420-20017 Utilities, Water 04/17/2020 453.77 FEB2020 5016445 CITY OF CARLSBAD 5001 A NATL PKS HWY 1000-400-53420-20017 Utilities, Water 04/17/2020 453.71 FEB2020 5016445 CITY OF CARLSBAD 1402 COMMERCE DR 1000-400-53420-20017 Utilities, Water 04/17/2020 306.08 FEB2020 5016445 CITY OF CARLSBAD 121 W GREENE 1000-400-53420-51001 Utilities, Water 04/17/2020 26.93 FEB2020 5016445 CITY OF CARLSBAD 307 S MAIN 1000-400-53420-51001 Utilities, Water 04/17/2020 292.24 FEB2020 5016445 CITY OF CARLSBAD 101 W GREENE 1000-400-53420-51001 Utilities, Water 04/17/2020 180.43 FEB2020 5016445 CITY OF CARLSBAD 3005 CANYON 1000-400-53420-51001 Utilities, Water 04/17/2020 112.98 FEB2020 5016445 CITY OF CARLSBAD 327 S MAIN 1000-400-53420-51002 Utilities, Water 04/17/2020 153.37 FEB2020 5016445 CITY OF CARLSBAD 324 S CANYON 1000-400-53420-51005 Utilities, Water 04/17/2020 63.50 FEB2020 5016445 CITY OF CARLSBAD 310 S MAIN 1000-400-53420-51005 Utilities, Water 04/17/2020 146.28 FEB2020 5016445 CITY OF CARLSBAD 201 N MAIN 1000-400-53420-51011 Utilities, Water 04/17/2020 4,425.07 FEB2020 5016445 CITY OF CARLSBAD NEW JAIL EXTENSION 1000-400-53420-51011 Utilities, Water 04/17/2020 407.89 FEB2020 5016445 CITY OF CARLSBAD NEW JUVENILE DETENTION 1000-400-53420-51013 Utilities, Water 04/17/2020 572.53 FEB2020 5016445 CITY OF CARLSBAD 101 N CANYON COURTHOUSE 1000-400-53420-51022 Utilities, Water 04/17/2020 15.47 FEB2020 5016445 CITY OF CARLSBAD 101 N CANYON COURT HOUSE 1000-400-53420-51022 Utilities, Water 04/17/2020 299.96 FEB2020 S016445 CITY OF CARLSBAD 511 CENTER 1000-400-53420-51031 Utilities, Water 04/17/2020 63.47 FEB2020 5016445 CITY OF CARLSBAD 1304 W STEVENS 1000-400-53420-51040 Utilities, Water 04/17/2020 114.35 FEB2020 5016445 CITY OF CARLSBAD 1306 W STEVENS 1000-400-53420-51041 Utilities, Water 04/17/2020 119.93 FEB2020 5016445 CITY OF CARLSBAD 5307 BUENA VISTA HWY 1000-400-53420-51051 Utilities, Water 04/17/2020 146.28 FEB2020 5016445 CITY OF CARLSBAD CORNER CHERRY/SANDY LN 1000-400-53420-59011 Utilities, Water 04/17/2020 113.42 07527192-041620 5016488 NEW MEXICO GAS COMPANY 131 1/1 FIREHOUSE BLDG 1000-400-53440-59007 Utilities, Natural Gas 04/24/2020 21.84 07527790-41320 5016488 NEW MEXICO GAS COMPANY 3402 S 13TH ST #RR 1000-400-53440-59009 Utilities, Natural Gas 04/24/2020 31.41 0766571-041420 5016488 NEW MEXICO GAS COMPANY 326 S CANYON ST 1000-400-53440-51003 Utilities, Natural Gas 04/24/2020 24.71 07665722-041420 5016488 NEW MEXICO GAS COMPANY 325 S MAIN ST 1000-400-53440-51002 Utilities, Natural Gas 04/24/2020 24.94 1001 5016476 CARLSBAD CORPORATE CLEAN ... JANITORIAL SERVICES 1000-400-52240-00000 Janitorial Supplies 04/24/2020 2,726.15
511/2020 1:11:12 PM Page 7 of 28 36 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 1182788170 5016471 ADOBE SYSTEMS INCORPORAT... 1 YR SUBSCRIPTION-ACROBAT ... 1000-400-52200-00000 Operating Supplies 04/24/2020 201.24 13501766-041520 5016488 NEW MEXICO GAS COMPANY 202 N MAIN ST 1000-400-53440-51013 Utilities, Natural Gas 04/24/2020 157.74 1351748-041520 5016488 NEW MEXICO GAS COMPANY 201 N MAIN ST BLDG A 1000-400-53440-51011 Utilities, Natural Gas 04/24/2020 730.58 Department 400 - Facilities, Administration Total: 165,915.71 Department: 600 - Detentions, Admin 022919 5016348 FERNANDO HERRERA SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 1,224.00 022919 5016336 ANITA DAVIS SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 544.00 022919 5016375 ROY WILLIAM HANDLIN II SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 408.00 022920 5016332 ALBERTO DOMINGUEZ SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 272.00 022920 5016380 TRAVIS LYNN ROGERS SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016350 JENNIFER HODGES SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 408.00 022920 5016374 RONNIE WILLIAMS SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 272.00 022920 5016345 DEBRA SAVAGE SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 408.00 022920 5016344 COURTNEY LEIGH DIEKEN SECURITY DETAIL 1000-600-53900·00000 Contract Labor 04/03/2020 136.00 022920 5016351 JORGE GONZALES SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016334 AMANDA MARIE MORITZ SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016354 KATHERINE YOUNG SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 680.00 022920 5016378 SYLVIA ELIZABETH WILLIAMS SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 408.00 022920 5016359 LONNIE E. ISBELL SECURITY DETAIL 1000-600-5 3 00-009 000 Contract Labor 04/03/2020 680.00 022920 5016349 ISAAC LEE LUERA SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016337 ANNA SVERDLENKO SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016355 KEISHA COURSEY SUITHERMAN SECURITY DETAIL 1000-600-53900·00000 Contract Labor 04/03/2020 680.00 022920 5016373 ROBERTO CARLOS MARTINEZ SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016353 KASSANDRA MEDINA SALAS SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016382 URIEL ROMAN SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 178.50 022920 5016341 CHESTER JACKSON SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 272.00 022920 5016335 ANDREW BARNETT RUSHING SECURITY DETAIL 1000-600-S3900-00000 Contract Labor 04/03/2020 272.00 022920 5016352 JUAN JACOB RYAN PEREZ SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 136.00 022920 5016358 LADONNA WILLIAMS SECURITY DETAIL 1000-600-53900·00000 Contract Labor 04/03/2020 136.00 022920 5016367 NICOLE LUNA SECURITY DETAIL 1000-600-5 3 900-00000 Contract Labor 04/03/2020 136.00 022920 5016347 ELINOR SKOUSON ROBINSON SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 272.00 022920 5016360 MACY RAE SIFUENTES SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 544.00 022920 5016362 MIGUEL CRUZ SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 994.50 022920 5016356 KRYSTAL JOHNSON SECURITY DETAIL 1000-600-53900-00000 Contract Labor 04/03/2020 272.00 100815111-032320 5016383 WINDSTREAM CORPORATION DETENTION 1000-600-53450-00000 Utilities, Telephone 04/03/2020 454.51 033120 5016397 CURRY COUNTY DETENTION C ... INMATE HOUSING -JUVENILE 1000-600-53125-00000 Prisoner Boarding 04/10/2020 4,600.00 100166869-032720 5016429 WINDSTREAM CORPORATION EDDY COUNTY JUVENILE DETE ... 1000-600-53450-00000 Utilities, Telephone 04/10/2020 21.83 100171792·033120 5016429 WINDSTREAM CORPORATION EDDY COUNTY DETENTION OFC 1000-600-53450-00000 Utilities, Telephone 04/10/2020 46.03 10-159807 5016407 LOUD AND CLEAR DETENTION VOiP SRV 1000-600-53450-00000 Utilities, Telephone 04/10/2020 478.42 0093640M-040120 5016443 CENTURY LINK EDDY COUNTY ARTESIA COUR... 1000-600-53450-00000 Utilities, Telephone 04/17/2020 302.48 13878 5016433 ACCURATE CONTROLS INC EMERGENCY REPAIR SERVICES .. 1000-600-53610-00000 Repair Services 04/17/2020 3,999.00 J03-2020 S016451 LEA COUNTY DETENTION CNTR INMATE HOUSING - JUVENILE 1000-600-53125-00000 Prisoner Boarding 04/17/2020 2,750.00 033120 5016482 DONA ANA COUNTY FINANCE ... INMATE HOUSING - JUVENILE ... 1000-600-53125-00000 Prisoner Boarding 04/24/2020 4,047.30
5.'l/2020 1:11:12 PM Page 8 of 28 37 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020
Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 100819298-042020 5016491 WINDSTREAM CORPORATION EDDY COUNTY 1000-600-53450-00000 Utilities, Telephone 04/24/2020 56.13 2734302902 5016475 AVAYA INC. EDDY COUNTY JUVENILE DETE... 1000·600-53450-00000 Utilities, Telephone 04/24/2020 10.28 Department 600 - Detentions, Admin Total: 27,050.98
Department: 610 • Detentions, Male Unit PP0520 5016464 VSP INSURANCE CO MCAFEE J -PP20 EMPLOYEE PR ... 1000-610·51520-00000 Health Insurance 04/17/2020 6.50 PP0520 5016464 VSP INSURANCE CO MCAFEE J -PP20 EMPLOYEE PR ... 1000-610-51520-00000 Health Insurance 04/17/2020 3.25 PP0520 5016448 GSD-ADMIN SERVICES DIVISION MCAFEE J -PP20 EMPLOYEE PR ... 1000-610-51520-00000 Health Insurance 04/17/2020 336.43 PP0520 5016448 GSD-ADMIN SERVICES DIVISION MCAFEE J -PP20 EMPLOYEE PR ... 1000-610-51520-00000 Health Insurance 04/17/2020 672.85 FEB-20 5016480 CITY OF ARTESIA INMATE HOUSING MALE 1000-610-53125-00000 Prisoner Boarding 04/24/2020 385.00 JAN-20 5016480 CITY OF ARTESIA INMATE HOUSING MALE 1000-610-53125-00000 Prisoner Boarding 04/24/2020 315.00 MAR-20 5016480 CITY OF ARTESIA INMATE HOUSING MALE 1000-610-53125-00000 Prisoner Boarding 04/24/2020 315.00 Department 610 - Detentions, Male Unit Total: 2,034.03
Department: 620 • Detentions, Female Unit MAR2020 5016394 CHAVES COUNTY DETENTION ... INMATE HOUSING 1000-620-53125·00000 Prisoner Boarding 04/10/2020 180.00 FEB-20 5016480 CITY OF ARTESIA INMATE HOUSING· FEMALE 1000-620-53125-00000 Prisoner Boarding 04/24/2020 70.00 JAN-20 5016480 CITY OF ARTESIA INMATE HOUSING · FEMALE 1000-620-53125-00000 Prisoner Boarding 04/24/2020 105.00 MAR-20 5016480 CITY OF ARTESIA INMATE HOUSING· FEMALE 1000-620-53125-00000 Prisoner Boarding 04/24/2020 70.00 Department 620 - Detentions, Female Unit Total: 425.00
Department: 640. Detentions, Nursing 242-20-0471 100000209 CARLSBAD FIRE DEPT/AMBUL... AMBULANCE EMERGENCY SER ... 1000-640-53710-00000 Medical Services 04/03/2020 628.68 DUMCL13268 5016381 UNIVERSITY MEDICAL CENTER MEDICAL SERVICES 1000-640-53710-00000 Medical Services 04/03/2020 1,346.00 FY19-20-3 5016370 PECOS VALLEY OF NEW MEXI... MEDICAL SERVICE EXPENSES· ... 1000-640-53710-00000 Medical Services 04/03/2020 1,147.00 5 5016416 RONALD J. HAUGEN PSYCHIATRIC MEDICAL SVCS E ... 1000-640-53719-00000 Mental Health 04/10/2020 7,500.00 643ECDC 100000229 CORNER DRUG STORE INC. PHARMACEUTICAL SERVICES· ... 1000-640-53718-00000 Pharmacy Services 04/10/2020 6,988.96 FY2020-2 5016414 PECOS VALLEY OF NEW MEXI... MEDICAL SERVICE EXPENSES· ... 1000-640-53710·00000 Medica I Services 04/10/2020 631.40 202003-0 5016462 TRI CORE REFERENCE LAB INC MEDICAL SERVICES 3/11/20 1000-640-53710-00000 Medical Services 04/17/2020 132.01 APRIL2020 100000241 DARLA BANNISTER ACNP MEDICAL DIRECTOR SERVICES ... 1000-640-53710-00000 Medical Services 04/17/2020 11,025.00 20-17965 5016490 ROCKY MOUNTAIN HOLDINGS, ... SINGLE CASE AGREEMENT FU ... 1000-640-53710-00000 Medical Services 04/24/2020 25,000.00 Department 640 - Detentions, Nursing Total: 54,399.05
Department: 650 • Detentions, ASU 64638805 5016427 WEX BANK ALTERNATIVE SENTENCING 1000-650-52910-00000 Fuels 04/10/2020 16.02 213618-55 5016436 ALCOHOL MONITORING SYS 1. .. SCRAM MONITORING SERIVCE... 1000-650-53122-00000 SCRAM Services 04/17/2020 5,055.68 Department 650 - Detentions, ASU Total: 5,071.70
Department: 660 • Detentions, Transport 64638805 5016427 WEX BANK DETENTION 1000-660-52911-00000 Gasoline 04/10/2020 4,176.45 042220 5016484 JOHN RANSON ECDC TRANSPORT· MEAL RE ... 1000-660-53821-00000 Business Trips, Travel 04/24/2020 13.83 Department 660 - Detentions, Transport Total: 4,190.28
Department: 900. County Fire Service, Administration R00154 5016369 OXY USA INC. REFUND FOR CLASSROOM 1000-900-43704-00000 Rent, Fire Service Classroom R... 04/03/2020 185.00 R00155 5016369 OXY USA INC. REFUND FOR CLASSROOM 1000-900-43704-00000 Rent, Fire Service Classroom R... 04/03/2020 185.00 R00203 5016369 OXY USA INC. REFUND FOR CLASSROOM 1000-900-43704-00000 Rent, Fire Service Classroom R... 04/03/2020 185.00 R00204 5016369 OXY USA INC. REFUND FOR CLASSROOM 1000-900-43 704-00000 Rent, Fire Service Classroom R... 04/03/2020 185.00
511/2020 1.11.12 PM Page 9 of 28 38 of 184 Expense Approval Report Post Oates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 10-159807 5016407 LOUD AND CLEAR FIRE SRV VOiP SRV 1000-900-53450-00000 Utilities, Telephone 04/10/2020 110.20 64638805 5016427 WEX BANK FIRE SERVICE-GAS 1000-900-52911-00000 Gasoline 04/10/2020 805.70 64638805 5016427 WEX BANK FIRE SERIVICES -DIESEL 1000-900-52912-00000 Diesel 04/10/2020 486.69 16101164 5016487 MOTOROLA SOLUTIONS ADD: FRONT PANEL PROGRA ... 1000-900-52200-00000 Operating Supplies 04/24/2020 186.00 16101164 5016487 MOTOROLA SOLUTIONS Enh: APX8000XE RUGGED RAD ... 1000-900-52200-00000 Operating Supplies 04/24/2020 992.00 16101164 5016487 MOTOROLA SOLUTIONS APX WIRELESS RSM W/DUC us ... 1000-900-52200-00000 Operating Supplies 04/24/2020 480.00 16101164 5016487 MOTOROLA SOLUTIONS ADD: ASTRO DIGITAL CAI OPE ... 1000-900-52200-00000 Operating Supplies 04/24/2020 638.60 16101164 5016487 MOTOROLA SOLUTIONS ADD: CONVENTIONAL OPERAT... 1000-900-52200-00000 Operating Supplies 04/24/2020 992.00 16101164 5016487 MOTOROLA SOLUTIONS APX800 XE SERIES ALL BAND P ... 1000-900-52200-00000 Operating Supplies 04/24/2020 7,802.08 16101164 5016487 MOTOROLA SOLUTIONS ADD: 3Y ESSENTIAL SERVICE 1000-900-52200-00000 Operating Supplies 04/24/2020 220.00 Department 900 - County Fire Service,Administration Total: 13,453.27 Fund 1000 - General Fund Total: 601,948.62 Fund: 2000 - Property Valuation Fund Department: 111 - Assessor, Appraisal 040720 5016415 POSTMASTER BUSINESS REPY POSTAGE 2000-111-S2100-00000 Office Supplies 04/10/2020 250.00 64638805 5016427 WEX BANK ASSESSOR 2000-111-S2911-00000 Gasoline 04/10/2020 311.63 9851640976 5016425 VERIZON WIRELESS ASSESSORS 2000-111-53450·00000 Utilities, Telephone 04/10/2020 301.49 04-08-2020 100000246 TOTAL ASSESMENT SOLUTIONS .. PROFESSIONAL. SVCS · NMSA ... 2000·111-53990-00000 Other Contract Services 04/17/2020 15,000.00 025-291509 100000251 TYLER TECHNOLOGIES INC MARSHAL & SWIFT / TYLER SO... 2000-111·53680-00000 Maintenance Services 04/24/2020 8,438.24 Department 111 - Assessor, Appraisal Total: 24,301.36 Fund 2000 - Property Valuation Fund Total: 24,301.36 Fund: 2100 - Law Enforce Planning Agency Department:140 - Sheriff,Administration 200376 5016481 CODE 3 SERVICES LLC PRINTERS/MOUNTING HARO... 2100-140-52515-00000 LEPF - Law Enforcement Equi... 04/24/2020 7,901.25 Department 140 - Sheriff, Administration Total: ------7,901.25 Fund 2100 - Law Enforce Planning Agency Total: 7,901.25 Fund: 2200 - Road Fund Department: 500 - Public Works, Adm in 07554163-032320 5016366 NEW MEXICO GAS COMPANY 410 E DERRICK RD 2200-500-53480-00000 Utilities, Other 04/03/2020 456.22 118426699 100000208 BREWER OIL COMPANY INC OIESEL -B-17-12(R) 2200-500-52912-00000 Diesel 04/03/2020 6,349.97 11842701 100000208 BREWER OIL COMPANY INC DIESEL -B-17-12(R) 2200-S00-52912-00000 Diesel 04/03/2020 4,769.69 11853670 100000208 BREWER OIL COMPANY INC UNLEADED - B-17-12(R) 2200-500-52911-00000 Gasoline 04/03/2020 1,292.41 11853672 100000208 BREWER OIL COMPANY INC DIESEL -B-17-12(R) 2200-500-52912-00000 Diesel 04/03/2020 1,182.07 124541 100000210 CONSTRUCTORS INC COLO MIX B-17-07 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 14,175.90 124541 100000210 CONSTRUCTORS INC NMGRT-7.6458% 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 1,083.85 173-0220 5016363 MOR WEST CORPORATION WATER FOR ROAD MAINTENA... 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 2,339.55 40651 5016333 ALFADALE INC WATER FOR ROAD MAINTENA ... 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 3,719.67 5373 100000211 J & H SERVICES, INC. SALES TAX 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 3,277.07 5373 100000211 J & H SERVICES, INC. FILL DITCH WITH CALICHE MA ... 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 37,500.00 5373 100000211 J & H SERVICES, INC. OLD LOCO RD - INSTALL CATTL... 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 10,000.00 5373 100000211 J & H SERVICES, INC. MOBILIZATION 2200-500-52600-00000 Road Maintenance Supplies 04/03/2020 7,500.00 FC20205 5016361 MCLL, INC / MELLOY CHEVROL. .. 2020 CHEVY SILVERADO 1500 ... 2200-500-58610-00000 Light Trucks 04/03/2020 31,553.00
5/1/2020 l: ll.12 PM Page 10 of 28 39 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount FC20209 5016361 MCLL, INC / MELLOY CHEVROL... 2020 CHEVY SILVERADO 1500 ... 2200-500-58610-00000 Light Trucks 04/03/2020 31,553.00 FC20210 5016361 MCLL, INC / MELLOY CHEVROL... 2020 CHEVY SILVERADO 1500 ... 2200-500-58610-00000 Light Trucks 04/03/2020 31,553.00 FC20214 5016361 MCLL, INC / MELLOY CHEVROL... 2020 CHEVY SILVERADO 1500 ... 2200-500-58610-00000 Light Trucks 04/03/2020 31,553.00 MAR20 5016368 OTIS MUTUAL DOMESTIC WAL.EDDY COUNTY BARN 2200-500-53420-00000 Utilities, water 04/03/2020 36.53 MAR20 5016368 OTIS MUTUAL DOMESTIC WAL.EDDY COUNTY TRAILER 2200-500-53420-00000 Utilities, Water 04/03/2020 36.50 032420 5016387 ARTESIA RURAL WATER COOP EDDY COUNTY ROADS 2200-500-53420-00000 Utilities, Water 04/10/2020 71.73 10-159807 5016407 LOUD AND CLEAR PUBLIC WORKS VOiP SRV 2200-500-53450-00000 Utilities, Telephone 04/10/2020 79.85 106601 100000233 SOUTHWESTERN WIRELESS PROGRAMMING· 3 HR 2200-500-52422-00000 Lite Equipment Parts 04/10/2020 78.75 106601 100000233 SOUTHWESTERN WIRELESS MILEAGE 74 MILES @l.00/MI 2200-500-52422-00000 Lite Equipment Parts 04/10/2020 74.00 106601 100000233 SOUTHWESTERN WIRELESS NMGRT 2200-500-52422-00000 Lite Equipment Parts 04/10/2020 36.72 106601 100000233 SOUTHWESTERN WIRELESS ANTENNA KITS 2200-500-52422-00000 Lite Equipment Parts 04/10/2020 225.00 106601 100000233 SOUTHWESTERN WIRELESS KENWOOD MOBILE RADIOS (T ... 2200-500-52422-00000 Lite Equipment Parts 04/10/2020 728.70 106601 100000233 SOUTHWESTERN WIRELESS DRIVE TIME (1.SHR) 2200-500-52422-00000 Lite Equipment Parts 04/10/2020 75.00 106601 100000233 SOUTHWESTERN WIRELESS INSTALLATION· 6HR 2200-500-52422-00000 Lite Equipment Parts 04/10/2020 390.00 11842698 100000225 BREWER OIL COMPANY INC UNLEADED - B-17-12(R) 2200-500-52911-00000 Gasoline 04/10/2020 957.21 11893169 100000225 BREWER OIL COMPANY INC UNLEADED· B-17-12(R) 2200-500-52911-00000 Gasoline 04/10/2020 550.95 124540 100000227 CONSTRUCTORS INC COLD MIX B-17-07 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 14,315.55 124540 100000227 CONSTRUCTORS INC NMGRT-7.6458% 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 1,094.53 173-0320 5016408 MOR WEST CORPORATION WATER FOR ROAD MAINTENA ... 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 1,424.08 2966 5016400 G & L CATTLE WATER FOR ROAD MAINTENA ... 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 890.05 36543 5016384 ALFADALE INC WATER FOR ROAD MAINTENA ... 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 756.54 4012880 100000227 CONSTRUCTORS INC NMGRT 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 9,637.37 4012880 100000227 CONSTRUCTORS INC MUSCATEL RD REHABILITATIO ... 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 161,746.98 4013054 100000227 CONSTRUCTORS INC REMOVE EXISTING PAVING A... 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 18,262.00 4013054 100000227 CONSTRUCTORS INC NMGRT 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 1,088.10 4013114 100000227 CONSTRUCTORS INC TRAFFIC CONTROL 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 3,000.00 4013114 100000227 CONSTRUCTORS INC LINEAR GRADING· 4 MILES 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 14,000.00 4013114 100000227 CONSTRUCTORS INC INSTALL 24" CMP PIPE ROAD ... 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 12,000.00 4013114 100000227 CONSTRUCTORS INC NMGRT 5.9583% 2200-500-52600-00000 Road Maintenance Supplies 04/10/2020 1,727.91 51228 5016420 SMITH ENGINEERING CO INC ENGINEERING SERVICES - 26TH .. 2200-500-53753-00000 Engineering Services 04/10/2020 3,154.12 64638805 5016427 WEX BANK ROAD 2200-500-52911-00000 Gasoline 04/10/2020 141.71 679397292 5016430 XCEL ENERGY INC 2611 S 13TH ST UNIT OFFICE 2200-500-53410-00000 Utilities, Electric 04/10/2020 154.76 679397292 5016430 XCEL ENERGY INC 6 DARK CANYON RD UNIT LIG ... 2200-500-53410-00000 Utilities, Electric 04/10/2020 40.65 679397292 5016430 XCEL ENERGY INC 332 GEORGE SHOUP RELIEF R_. 2200-500-53410-00000 Utilities, Electric 04/10/2020 80.35 679397292 5016430 XCEL ENERGY INC 1572 NATIONAL PARKS HWY-S ... 2200-500-53410-00000 Utilities, Electric 04/10/2020 32.03 679397292 5016430 XCEL ENERGY INC 2611 S 13TH ST 2200-500-53410-00000 Utilities, Electric 04/10/2020 480.99 679397292 5016430 XCEL ENERGY INC 45 HIGBY HOLE ROAD 2200-500-53410-00000 Utilities, Electric 04/10/2020 57.88 679397292 5016430 XCEL ENERGY INC 410 E DERRICK ST 2200-500-53410-00000 Utilities, Electric 04/10/2020 641.39 679397292 5016430 XCEL ENERGY INC LOOP ROAD TOWER 556 LOOP ... 2200-500-53410-00000 Utilities, Electric 04/10/2020 147.33 679397292 5016430 XCEL ENERGY INC LOVING TOWER 45 HIGBY 2200-500-53410-00000 Utilities, Electric 04/10/2020 112.36 Sl81890 5016385 ALLTERRA CENTRAL INC. TRIMBLE TDC150 DECIMETER ... 2200-500-58910-00000 Other Assets 04/10/2020 5,935.50 Sl81890 5016385 ALLTERRA CENTRAL INC. SHIPPING AND HANDLING CH ... 2200-500-58910-00000 Other Assets 04/10/2020 35.00 Sl81890 5016385 ALLTERRA CENTRAL INC. ALLTERRA TRAINING UP TO FU ... 2200-500-58910-00000 Other Assets 04/10/2020 600.00 Sl81890 5016385 ALLTERRA CENTRAL INC. CARBON FIBER MONOPOLE 1.... 2200-500-58910-00000 Other Assets 04/10/2020 207.00
51/2020 l ll:12PM Page 11 of 28 40 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount $181890 5016385 ALLTERRA CENTRAL INC. 1 YR STOCK HW WARRANTY EX ... 2200-500-58910-00000 Other Assets 04/10/2020 292.50 $181890 5016385 ALLTERRA CENTRAL INC. TERRAFLEX ADVANCED CLOUD ... 2200-500-58910-00000 Other Assets 04/10/2020 400.00 033120 5016449 HORNER FARMS WATER FOR ROAD MAINTENA ... 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 1,468.50 1180429596 5016434 ADOBE SYSTEMS INCORPORAT...lYR SUBSCRIPTION-ACROBAT ... 2200-500-52200-00000 Operating Supplies 04/17/2020 407.76 11870701 100000238 BREWER OIL COMPANY INC DIESEL FUEL B-17-12(R) 2200-500-52912-00000 Diesel 04/17/2020 5,833.3S 11893166 100000238 BREWER OIL COMPANY INC DIESEL FUEL B-17-12(R) 2200-500-52912-00000 Diesel 04/17/2020 5,048.77 11897430 100000238 BREWER OIL COMPANY INC UNLEADED - B-17-12(R) 2200-500-52911-00000 Gasoline 04/17/2020 1,669.37 1604740 5016459 STANTEC CONSULTING SERVI(... ENGINEERING - BLACK RVR VL... 2200-500-58210-20121 Roads, Construction - Black Ri... 04/17/2020 23,105.46 1604740 5016459 STANTEC CONSULTING SERVIC. .. NMGRT 2200-500-58210-20121 Roads, Construction - Black Ri ... 04/17/2020 1,920.63 1619569 5016459 STANTEC CONSULTING SERVIC... PVMT MGMT DATA COLLECT!... 2200-500-53753-00000 Engineering Services 04/17/2020 65,909.60 1623875 5016459 STANTEC CONSULTING SERVIC ... ENGINEERING - BLACK RVR VL... 2200-500-58210-20121 Roads, Construction - Black Ri. .. 04/17/2020 4,063.00 1623875 5016459 STANTEC CONSULTING SERVIC ... NMGRT 2200-500-58210-20121 Roads, Construction - Black Ri. .. 04/17/2020 337.76 1633665 5016459 STANTEC CONSULTING SERVIC ... NMGRT 2200-500-58210-20121 Roads, Construction - Black Ri ... 04/17/2020 42.80 1633665 5016459 STANTEC CONSULTING SERVIC... ENGINEERING - BLACK RVR VL. .. 2200-500-58210-20121 Roads, Construction - Black Ri... 04/17/2020 514.82 4013134 100000239 CONSTRUCTORS INC TRAFFIC CONTROL 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 5,000.00 4013134 100000239 CONSTRUCTORS INC MOBILIZATION 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 12,500.00 4013134 100000239 CONSTRUCTORS INC NMGRT 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 7,887.27 4013134 100000239 CONSTRUCTORS INC 4" THICK HMA FROM US 82 T0... 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 86,310.00 4013134 100000239 CONSTRUCTORS INC PROCESS, PLACE AND COMPA... 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 28,564.50 FEB2020 5016445 CITY OF CARLSBAD AIRPORT WELL 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 1,796.38 FEB2020 5016445 CITY OF CARLSBAD ACROSS WIPP SITE 2200-500-52600-00000 Road Maintenance Supplies 04/17/2020 1,000.00 07513491-041320 5016488 NEW MEXICO GAS COMPANY 2611 S 13TH ST 2200-500-53480-00000 Utilities, Other 04/24/2020 93.58 13726530-041320 5016488 NEW MEXICO GAS COMPANY 2611- BS 13TH ST 2200-500-53480-00000 Utilities, Other 04/24/2020 43.60 Department 500 - Public Works, Admin Total: ------729,173.19 Fund 2200 - Road Fund Total: 729,173.19 Fund: 2201 - Environmental Fund Department: 531 - Public Works, landfill 0372961 5016417 SCS ENGINEERS SANDPOINT LANDFILL ENG SV ... 2201-531-53790-00000 Professional Services 04/10/2020 27,709.37 10-159807 5016407 LOUD AND CLEAR SANDPOINT VOiP SRV 2201-531-53450-00000 Utilities, Telephone 04/10/2020 146.70 20783592 5016392 CATERPILLAR FINANCIAL SVC ... LOADER 950M-EMB02191 A-1 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 2,034.21 20783592 5016392 CATERPILLAR FINANCIAL SVC ... GRADER 140M3-N9D00798 A-... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 1,976.01 20783592 5016392 CATERPILLAR FINANCIAL SVC ... COMPACTOR 826K-23206378 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 5,508.82 20783592 5016392 CATERPILLAR FINANCIAL SVC ... EXCAVATOR 323FLO-XCF10480 .. 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 1,698.15 20783592 5016392 CATERPILLAR FINANCIAL SVC ... DOZER D8T-FMC01491 A-18-1 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 6,361.31 20783592 5016392 CATERPILLAR FINANCIAL SVC ... SCRAPPER 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 5,168.19 20801172 5016392 CATERPILLAR FINANCIAL SVC ... PROPERTY TAX EDDY COUNTY 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 5,508.82 20801172 5016392 CATERPILLAR FINANCIAL SVC ... DOZER D8T-FMC01491 A-18-1 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 18,912.28 20801172 5016392 CATERPILLAR FINANCIAL SVC ... PROPERTY TAX EDDY COUNTY 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 6,361.31 20801172 5016392 CATERPILLAR FINANCIAL SVC ... COMPACTOR 826K-232063878 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 16,623.38 20801172 5016392 CATERPILLAR FINANCIAL SVC ... DOZER D8T-FMC01491 A-18-1... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 18,912.28 20801172 5016392 CATERPILLAR FINANCIAL SVC ... COMPACTOR 826K-232063878 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 16,623.38 20801172 5016392 CATERPILLAR FINANCIAL SVC ... PROPERTY TAX EDDY COUNTY 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 1,698.15 20801172 5016392 CATERPILLAR FINANCIAL SVC ... EXCAVATOR 323FL-XCF10480 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 2,998.24
5/1/2020 1: 11 · 12 PM Page 12 of 28 41 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020
Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 20801172 5016392 CATERPILLAR FINANCIAL SVC ... EXCAVATOR 323FL-XCF10480 ... 2201-531-55280-00000 Rental, Heavy Equipment 04/10/2020 2,998.24 64638805 5016427 WEX BANK SANDPOINT 2201-531-52911-00000 Gasoline 04/10/2020 455.65 678792819 5016430 XCEL ENERGY INC 164 LANDFILL RD BLDG SHOP 2201-531-53410-00000 Utilities, Electric 04/10/2020 174.72 GRT0320 5016432 TAXATION AND REVENUE GROSS RECEIPT TAX SANDPOI. .. 2201-531-53182-00000 GRT Expense 04/14/2020 3,452.00 0374574 5016458 SCS ENGINEERS SANDPOINT LANDFILL ENG SV... 2201-531-53790-00000 Professional Services 04/17/2020 27,386.31 679681813 5016470 XCEL ENERGY INC 164 LANDFILL RD UNIT 3PH 2201-531-53410-00000 Utilities, Electric 04/17/2020 82.84 P7436001 5016465 WAGNER EQUIPMENT CO INC TIRE SHREDDER/CRUSHER RE ... 2201-531-55280-00000 Rental, Heavy Equipment 04/17/2020 18,438.68 Department 531 - Public Works, Landfill Total: 191,229.04 Department: 535 - Public Works, Closure/Post Closure 01007919.00-5 5016401 GORDON ENVIRONMENTAL INC DARK CANYON LANDFILL / CL... 2201-535-55910-50001 Closure/Post Closure Costs, Da ... 04/10/2020 680.00 01007919.00-5 5016401 GORDON ENVIRONMENTAL INC NMGRT 2201-535-55910-50001 Closure/Post Closure Costs, Da ... 04/10/2020 52.28 Department 535 - Public Works, Closure/Post Closure Total: 732.28 Department: 540 - Public Works, Trash Collection Ad min 4702 5016404 J & J WELDING SERVICES LLC DARK CANYON CLOSED LANDF... 2201-540-52620-00000 Fencing 04/10/2020 10,335.00 70001161 100000235 WASTEQUIP MANUFACTURING.. 30 YARD ROLL-OFF CONTAINE ... 2201-540-52200-00000 Operating Supplies 04/10/2020 20,145.00 70001161 100000235 WASTEQUIP MANUFACTURING .. FREIGHT CHARGES - 2201-540-52200-00000 Operating Supplies 04/10/2020 1,770.98 MARCH2020 5016486 MALAGA MDWC & SWA LOVING CONVENIENT STATION 2201-540-53420-00000 Utilities, Water 04/24/2020 37.77 Department 540 - Public Works, Trash Collection Ad min Total: 32,288.75 Fund 2201 - Environmental Fund Total: 224,250.07 Fund: 2300 - Farm & Range Fund Department: 206 - County Manager, Farm & Range 30003422097 5016424 USDA APHIS WILDLIFE SERV WILDLIFE SERVICES AND DAM ... 2300-206-53790-00000 Professional Services 04/10/2020 21,283.69 Department 206 - County Manager, Farm & Range Total: 21,283.69 ------Fund 2300 - Farm & Range Fund Total: 21,283.69 Fund: 2400 - Correction Fees Fund Department: 600 - Detentions, Admin INV2000076702 5016460 SUMMIT FOOD SERVICE MGM ... ECDC INMATE FOOD SERVICES... 2400-600-53960-70010 Catering Services 04/17/2020 46,374.65 FEB-20 5016480 CITY OF ARTESIA MEAL FOR INMATES 2400-600-53960-70010 Catering Services 04/24/2020 48.65 Department600 - Detentions, Ad min Total: ------46,423.30 Fund 2400 - Correction Fees Fund Total: 46,423.30
Fund: 2401 - Detentions Concessions Fund Department: 600 - Detentions, Ad min 0053691-032320 5016379 TDS BROADBAND LLC COUNTY JAIL 2401-600-52200-00000 Operating Supplies 04/03/2020 296.71 033120 5016346 EDDY COUNTYDETENTION CN ... POSTAGE EXPENSES 2401-600-52200-00000 Operating Supplies 04/03/2020 24.85 Department600 - Detentions, Admin Total: ------321.56 Fund 2401 - Detentions Concessions Fund Total: 321.56
Fund: 2600 - Indigent Fund Department: 330 - General Services, Indigent 040720 5016440 CARLSBAD MEDICAL CENTER I... MEDICAL SERVICES INDIGENT ... 2600-330-53717-00000 Indigent Services 04/17/2020 32,308.55 040720 5016437 ARTESIA GENERAL HOSPITAL MEDICAL SERVICES INDIGNET ... 2600-330-53717-00000 Indigent Services 04/17/2020 1,018.50
5/1/2020 1.11:12 PM Page 13 of 28 42 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 041420 5016473 ARTESIA GENERAL HOSPITAL MEDICAL SERVICES: INDIGENT... 2600-330-53717-00000 Indigent Services 04/24/2020 1,755.00 042120 5016478 CARLSBAD MEDICAL CENTER I ... MEDICAL SERIVCES: INDIGENT... 2600-330-53717-00000 Indigent Services 04/24/2020 30,701.87 2000133 5016483 INDIGENT HEALTHCARE SOLUT...SOFTWARE MAINT -INDIGENT... 2600-330-53682-00000 Computer Software Maint 04/24/2020 950.00 2000133 5016483 INDIGENT HEALTHCARE SOLUT...NMGRT 2600-330-53682-00000 Computer Software Maint 04/24/2020 48.69 Department 330 - General Services, Indigent Total: ------66,782.61 Fund 2600 - Indigent Fund Total: 66,782.61 Fund: 2700 - Emergency Services Fund Department: 280 - Emergency Management 64638805 5016427 WEX BANK EMERGENCY MGMT 2700-280-52911-00000 Gasoline 04/10/2020 330.30 64683644 5016466 WEX BANK SARS 2700-280-52911-00000 Gasoline 04/17/2020 75.04 Department 280 - Emergency Management Total: 405.34 ------Fund 2700 - Emergency Services Fund Total: 405.34 Fund: 2750 - FEMA Department: 280 - Emergency Management 2020-106 100000242 KING INDUSTRIES CORPORATI... FEMA RECOVERY SERVICES FO... 2750-280-53793-13000 Direct Administrative Costs (D... 04/17/2020 3,360.00 2020-106 100000242 KING INDUSTRIES CORPORATI ... NMGRT 2750-280-53793-13000 Direct Administrative Costs (D... 04/17/2020 200.20 2020-107 100000242 KING INDUSTRIES CORPORA Tl ... NMGRT@ 8.4375% 2750-280-53793-13001 Direct Administrative Costs (D... 04/17/2020 164.75 2020-107 100000242 KING INDUSTRIES CORPORATI ... PROFESSIONAL SERVICES - A-1... 2750-280-53793-13001 Direct Administrative Costs (D... 04/17/2020 2,765.00 Department 280 - Emergency Management Total: 6,489.95 ------Fund 2750 - FEMA Total: 6,489.95 Fund: 2850 - DWI, State Distribution Fund Department: 332 - General Services, DWI FY20-8 5016338 ARTESIA MUNICIPAL COURT DWI TRACKING REIMBURSEM ... 2850-332-53990-00000 Other Contract Services 04/03/2020 394.72 Department 332 - General Services, DWI Total: 394.72 ------Fund 2850 - DWI, State Distribution Fund Total: 394.72 Fund: 2900 - Fire Excise Fnd, Atoka Department:901 - County Fire Service, Atoka 24-101435 100000228 COOPERATIVE EDUCATIONAL ... 2 EA DODGE RAM 3500 LARAM .. 2900-901-58610-00000 Light Trucks 04/10/2020 59,959.39 Department 901 - County Fire Service, Atoka Total: ------59,959.39 Fund 2900 - Fire Excise Fnd, Atoka Total: 59,959.39 Fund: 2901 - Fire Excise Fnd, Cottonwood Department: 902 - County Fire Service,Cottonwood 24-101435 100000228 COOPERATIVE EDUCATIONAL ... 2 EA DODGE RAM 3500 LARAM.. 2901-902-58610-00000 Light Trucks 04/10/2020 59,959.39 Department 902 - County Fire Service, Cottonwood Total: ------59,959-39 Fund 2901 - Fire Excise Fnd, Cottonwood Total: 59,959.39 Fund: 2910 - Fire Excise Fnd, Riverside Department: 911 - County Fire Service, Riverside 24-101431 100000228 COOPERATIVE EDUCATIONAL ... TOTAL OPTIONS 2910-911-58610-00000 Light Trucks 04/10/2020 10,870.00 24-101431 100000228 COOPERATIVE EDUCATIONAL ... CES DISCOUNT 2910-911-58610-00000 Light Trucks 04/10/2020 -11,217.00 24-101431 100000228 COOPERATIVE EDUCATIONAL ... DESTINATION CHARGE 2910-911-58610-00000 Light Trucks 04/10/2020 1,595.00
51 t/2020 l: 11: 12 PM Page 14 of 28 43 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 24-101431 100000228 COOPERATIVE EDUCATIONAL ... 2020 CHEVROLET SILVERADO ... 2910-911-58610-00000 Light Trucks 04/10/2020 54,500.00 101136 100000250 SIDDONS-MARTIN EMERGENC. .. PREFERRED CUSTOMER DISCO ... 2910-911-58530-00000 Heavy Trucks 04/24/2020 -13,133.79 101136 100000250 SIDDONS-MARTIN EMERGENC ... HGAC ORDER PROCESSING FEE 2910-911-58530-00000 Heavy Trucks 04/24/2020 2,000.00 101136 100000250 SIDDONS-MARTIN EMERGENC... PUBLISHED OPTIONS 2910-911-58530-00000 Heavy Trucks 04/24/2020 103,104.50 101136 100000250 SIDDONS-MARTIN EMERGENC. .. TC06 - KENWORTH 2DR TAND... 2910-911-58530-00000 Heavy Trucks 04/24/2020 299,464.00 101136 100000250 SIDDONS-MARTIN EMERGENC ... UNPUBLISED OPTIONS 2910-911-58530-00000 Heavy Trucks 04/24/2020 89,949.71 Department 911 - County Fire Service, Riverside Total: 537,132.42 Fund 2910 - Fire Excise Fnd, Riverside Total: 537,132.42 Fund: 2911 - Fire Excise Fnd, Malaga Department: 912 - County Fire Service, Malaga 16099191 5016409 MOTOROLA SOLUTIONS ADD: WIFI/GNSS STUBBY ANT... 2911-912-52200-00000 Operating Supplies 04/10/2020 65.00 16099191 5016409 MOTOROLA SOLUTIONS ADD: ALL BAND MOBILE ANTE ... 2911-912-52200-00000 Operating Supplies 04/10/2020 61.75 16099191 5016409 MOTOROLA SOLUTIONS Enh: 3YR ESSENTIAL SVC 2911-912-52200-00000 Operating Supplies 04/10/2020 168.00 16099191 5016409 MOTOROLA SOLUTIONS Enh: ASTRO DIGITAL CAI Op A ... 2911-912-52200-00000 Operating Supplies 04/10/2020 334.75 16099191 5016409 MOTOROLA SOLUTIONS Enh: CONVENTIONAL OPERAT... 2911-912-52200-00000 Operating Supplies 04/10/2020 520.00 16099191 5016409 MOTOROLA SOLUTIONS APX8500 ALL BAND HP MOBILE 2911-912-52200-00000 Operating Supplies 04/10/2020 3,653.00 16099191 5016409 MOTOROLA SOLUTIONS ADD: AUXILLARY SPKR 7.5 WA... 2911-912-52200-00000 Operating Supplies 04/10/2020 39.00 16099191 5016409 MOTOROLA SOLUTIONS ADD: APX L3 HANDHELD CH 2911-912-52200-00000 Operating Supplies 04/10/2020 614.90 24-101433 100000240 COOPERATIVE EDUCATIONAL ... 2020 CHEVROLET SILVERADO ... 2911-912-58610-00000 Light Trucks 04/17/2020 53,300.00 24-101433 100000240 COOPERATIVE EDUCATIONAL ... TOTAL OPTIONS 2911-912-58610-00000 Light Trucks 04/17/2020 2,250.00 24-101433 100000240 COOPERATIVE EDUCATIONAL ... DESTINATION CHARGE 2911-912-58610-00000 Light Trucks 04/17/2020 1,067.00 24-101433 100000240 COOPERATIVE EDUCATIONAL ... CES DISCOUNT 2911-912-58610-00000 Light Trucks 04/17/2020 -9,572.00 Department 912 - County Fire Service, Malaga Total: 52,501.40 ------Fund 2911 - Fire Excise Fnd, Malaga Total: 52,501.40 Fund: 2917 - FE County 60% Department: 900 - County Fire Service, Administration 8230266880 5016364 MOTOROLA SOLUTIONS MOTOROLA SERVICE AGREEM ... 2917-900-53680-00000 Maintenance Services 04/03/2020 12,052.84 9845-033120 5016393 CENTRAL VALLEY ELECTRIC CO HOPE TOWER 2917-900-53410-00000 Utilities, Electric 04/10/2020 106.30 1414-041520 5016479 CENTRAL VALLEY ELECTRIC CO 12 MILE HILL TOWER 2917-900-53410-00000 Utilities, Electric 04/24/2020 147.41 Department 900 - County Fire Service,Administration Total: 12,306.55 Fund 2917 - FE County 60% Total: 12,306.55 Fund: 2940 - Fire VFD Fnd, Atoka Department: 901 - County Fire Service, Atoka 16096886 5016364 MOTOROLA SOLUTIONS lEA - APX8500 ALL BAND HP ... 2940-901-52200-00000 Operating Supplies 04/03/2020 3,653.00 16096886 5016364 MOTOROLA SOLUTIONS lEA - ADD" AIXO;OARU S[LR 7.... 2940-901-52200-00000 Operating Supplies 04/03/2020 39.00 16096886 5016364 MOTOROLA SOLUTIONS lEA APX 8000 ALL BAND PORT ... 2940-901-52200-00000 Operating Supplies 04/03/2020 3,888.95 16096886 5016364 MOTOROLA SOLUTIONS lEA - ADD: ASTRO DIGITAL CAl...2940-901-52200-00000 Operating Supplies 04/03/2020 334.75 16096886 5016364 MOTOROLA SOLUTIONS lEA -WIRELESS BLUETOOTH A ... 2940-901-52200-00000 Operating Supplies 04/03/2020 400.00 16096886 5016364 MOTOROLA SOLUTIONS Enh: CONVENTIONAL OPERAT ... 2940-901-52200-00000 Operating Supplies 04/03/2020 520.00 16096886 5016364 MOTOROLA SOLUTIONS lEA - ADD: CONVENTIONAL 0 ... 2940-901-52200-00000 Operating Supplies 04/03/2020 520.00 16096886 5016364 MOTOROLA SOLUTIONS lEA - Enh: 3YR ESSENTIAL SVC 2940-901-52200-00000 Operating Supplies 04/03/2020 168.00 16096886 5016364 MOTOROLA SOLUTIONS lEA - ADD: APX 03 2940-901-52200-00000 Operating Supplies 04/03/2020 614.90
5! 1/2020 l · 11: 12 PM Page 15 of 28 44 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 16096886 5016364 MOTOROLA SOLUTIONS lEA -ADD: 3YR ESSENTIAL SER ... 2940-901-52200-00000 Operating Supplies 04/03/2020 110.00 16096886 5016364 MOTOROLA SOLUTIONS lEA • ADD: WIFI/Gnss STUBBY ... 2940-901-52200-00000 Operating Supplies 04/03/2020 65.00 16096886 5016364 MOTOROLA SOLUTIONS lEA • ADD: ALL BAND MOBILE ... 2940-901-52200-00000 Operating Supplies 04/03/2020 61.75 16096886 5016364 MOTOROLA SOLUTIONS lEA Enh: APX8000XE RUGGED ... 2940-901-52200-00000 Operating Supplies 04/03/2020 520.00 16096886 5016364 MOTOROLA SOLUTIONS lEA • Enh: ASTRO DIGITAL CAI... 2940-901-52200-00000 Operating Supplies 04/03/2020 334.75 032420 5016387 ARTESIA RURAL WATER COOP ATOKA FIRE SUBSTATION 2940-901-S3420-00000 Utilities, Water 04/10/2020 66.80 032420 5016387 ARTESIA RURAL WATER COOP ATOKA FIRE DEPARTMENT 2940-901-53420-00000 Utilities, Water 04/10/2020 66.80 679397292 5016430 XCEL ENERGY INC 2713 S 13TH ST 2940-901-53410-00000 Utilities, Electric 04/10/2020 74.18 679397292 5016430 XCEL ENERGY INC 26 E ATOKA ROAD 2940-901-53410-00000 Utilities, Electric 04/10/2020 153.83 64683644 5016466 WEX BANK ATOKA 2940-901-52911-00000 Gasoline 04/17/2020 397.10 64683644 5016466 WEX BANK ATOKA DIESEL 2940-901-52912-00000 Diesel 04/17/2020 537.56 07515042-041420 5016488 NEW MEXICO GAS COMPANY 26 E ATOKA RD 2940-901-53440-00000 Utilities, Natural Gas 04/24/2020 26.77 07520693-041320 5016488 NEW MEXICO GAS COMPANY 2713 13TH ST ATOKA 2940-901-53440-00000 Utilities, Natural Gas 04/24/2020 26.45 Department 901 - County Fire Service, Atoka Total: 12,579.59 ------Fund 2940 - Fire VFD Fnd, Atoka Total: 12,579.59
Fund: 2941 • Fire VFD Fnd, Cottonwood Department: 90 2 - County Fire Service, Cottonwood 12-3100-00-032520 5016342 CITY OF ARTESIA 7170 ROSWELL HWY 2941-902-53420-00000 Utilities, Water 04/03/2020 371.40 MARCH2020 5016343 COTTONWOOD RURAL WATER ... EDDY COUNTY CFO ACCT 11461 2941-902-53420-00000 Utilities, water 04/03/2020 41.14 MARCH2020 5016343 COTTONWOOD RURAL WATER ... EDDY COUNTY CFO ACCT# 5 2941-902-53420-00000 Utilities, Water 04/03/2020 41.14 9845-033120 5016393 CENTRAL VALLEY ELECTRIC CO COTTONWOOD FIRE DEPT 2941-902-53410-00000 Utilities, Electric 04/10/2020 196.82 9845-033120 5016393 CENTRAL VALLEY ELECTRIC CO COTTONWOOD FIRE DEPT 2941-902-53410-00000 Utilities, Electric 04/10/2020 70.00 9845-033120 5016393 CENTRAL VALLEY ELECTRIC CO COTTONWOOD FIRE DEPT 2941-902-53410-00000 Utilities, Electric 04/10/2020 9.45 64683644 5016466 WEX BANK COTTONWOOD 2941-902-52911-00000 Gasoline 04/17/2020 56.48 64683644 5016466 WEX BANK COTTONWOOD DIESEL 2941-902-52912-00000 Diesel 04/17/2020 82.67 07455566-041620 5016488 NEW MEXICO GAS COMPANY 89 S FIRE HOUSE RD 2941-902-53440-00000 Utilities, Natural Gas 04/24/2020 34.74 07529688-041520 5016488 NEW MEXICO GAS COMPANY 7170 ROSWELL HWY 2941-902-53440-00000 Utilities, Natural Gas 04/24/2020 38.61 Department 90 2 - County Fire Service, Cottonwood Total: ------942.45 Fund 2941 - Fire VFD Fnd, Cottonwood Total: 94 2.45
Fund: 2942 - Fire VFD Fnd, Happy Valley Department: 903 - County Fire Service, Happy Valley 001-0690-00-040120 5016403 HAPPY VALLEY WATER WORKS HAPPY VALLEY FIRE DEPT 2942-903-53420-00000 Utilities, Water 04/10/2020 32.74 13678061-040320 5016411 NEW MEXICO GAS COMPANY 4132 W TEXAS 2942-903-53440-00000 Utilities, Natural Gas 04/10/2020 36.31 679397292 5016430 XCEL ENERGY INC 4132 W TEXAS ST 2942-903-53410-00000 Utilities, Electric 04/10/2020 243.04 679397292 5016430 XCEL ENERGY INC 5ACOMA RD 2942-903-53410-00000 Utilities, Electric 04/10/2020 35.70 679397292 5016430 XCEL ENERGY INC 4130 W TEXAS ST 2942-903-53410-00000 Utilities, Electric 04/10/2020 10.95 100270826-040720 5016468 WINDSTREAM CORPORATION HAPPY VALLEY FIRE DEPT 2942-903-53450-00000 Utilities, Telephone 04/17/2020 99.14 64683644 5016466 WEX BANK HAPPY VALLEY 2942-903-52911-00000 Gasoline 04/17/2020 126.12 64683644 5016466 WEX BANK HAPPY VALLEY DIESEL 2942-903-52912-00000 Diesel 04/17/2020 620.18 Department 903 - County Fire Service, Happy Valley Total: 1,204.18
Fund 2942 - Fire VFD Fnd, Happy Valley Total: 1,204.18
5/1/2020 1: 11.12 PM Page 16 of 28 45 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020
Payable Number Payment Number Vendor Name Description {Item) Account Number Account Name Post Date Amount Fund: 2943 - Fire VFD Fnd, Joel Department: 904 - County Fire Service, Joel 07554187-032320 5016366 NEW MEXICO GAS COMPANY 420 E DERRICK RD 2943-904-53440-00000 Utilities, Natural Gas 04/03/2020 39.91 07558745-032320 5016366 NEW MEXICO GAS COMPANY 4213 S SPENCER ST 2943-904-53440-00000 Utilities, Natural Gas 04/03/2020 49.42 MAR20 5016368 OTIS MUTUAL DOMESTIC WAT...JOE FIRE DEPT #2 2943-904-53420-00000 Utilities, Water 04/03/2020 36.50 MAR20 5016368 OTIS MUTUAL DOMESTIC WAT...JOEL FIRE DEPT #3 2943-904-53420-00000 Utilities, Water 04/03/2020 36.50 MAR20 5016368 OTIS MUTUAL DOMESTIC WAT...JOEL FIRE DEPT #1 2943-904-53420-00000 Utilities, Water 04/03/2020 36.50 679397292 5016430 XCEL ENERGY INC 4213 S SPENCER 2943-904-53410-00000 Utilities, Electric 04/10/2020 -4.54 679397292 5016430 XCEL ENERGY INC 1022 HASTON ROAD 2943-904-53410-00000 Utilities, Electric 04/10/2020 121.03 679397292 5016430 XCEL ENERGY INC 1 RATTLESNAKE SPRING RD 2943-904-53410-00000 Utilities, Electric 04/10/2020 75.47 679397292 5016430 XCEL ENERGY INC 1572 NATIONAL PARKS HWY 2943-904-53410-00000 Utilities, Electric 04/10/2020 77.96 679397292 5016430 XCEL ENERGY INC 402 E DERRICK RD 2943-904-53410-00000 Utilities, Electric 04/10/2020 34.99 64683644 5016466 WEX BANK JOEL 2943-904-52911-00000 Gasoline 04/17/2020 65.35 64683644 5016466 WEX BANK JOEL DIESEL 2943-904-52912-00000 Diesel 04/17/2020 479.81 Department 904 - County Fire Service, Joel Total: 1,048.90 ------Fund 2943 - Fire VFD Fnd, Joel Total: 1,048.90 Fund: 2944 - Fire VFD Fnd, la Huerta Department: 905 - County Fire Service, la Huerta 07571831-032620 5016366 NEW MEXICO GAS COMPANY 115 LA HUERTA CIR 2944-905-53440-00000 Utilities, Natural Gas 04/03/2020 25.45 679397292 5016430 XCEL ENERGY INC 115 N LA HUERTA CIR 2944-905-53410-00000 Utilities, Electric 04/10/2020 117.81 679397292 5016430 XCEL ENERGY INC 1724 MUSCATEL AVE 2944-905-53410-00000 Utilities, Electric 04/10/2020 126.25 64683644 5016466 WEX BANK LA HUERTA 2944-905-52911-00000 Gasoline 04/17/2020 52.47 64683644 5016466 WEX BANK LA HUERTA DIESEL 2944-905-52912-00000 Diesel 04/17/2020 353.33 FEB2020 5016445 CITY OF CARLSBAD 115 N LA HUERTA CIRCLE 2944-905-53420-00000 Utilities, Water 04/17/2020 11.35 Department 905 - County Fire Service, La Huerta Total: 686.66
Fund 2944 - Fire VFD Fnd, La Huerta Total: 686.66
Fund: 2945 - Fire VFD Fnd, loco Hills Department: 906 - County Fire Service, loco Hills 07516475-040920 5016456 NEW MEXICO GAS COMPANY 32706 LOVINGTON HWY 2945-906-53440-00000 Utilities, Natural Gas 04/17/2020 26.80 64683644 5016466 WEX BANK LOCO HILLS DIESEL 2945-906-52912-00000 Diesel 04/17/2020 18.04 1110-041520 5016479 CENTRAL VALLEY ELECTRIC CO LOCO HILLS FIRE DEPT STORA ... 2945-906-53410-00000 Utilities, Electric 04/24/2020 69.50 1414-041520 5016479 CENTRAL VALLEY ELECTRIC CO LOCO HILLS FIRE DEPT 2945-906-53410-00000 Utilities, Electric 04/24/2020 64.33 Department 906 - County Fire Service, Loco Hills Total: ------178.67 Fund 2945 - Fire VFD Fnd, Loco Hills Total: 178.67
Fund: 2946 - Fire VFD Fnd, Otis Department: 907 - County Fire Service, Otis 07682721-032320 5016366 NEW MEXICO GAS COMPANY 2751 PECOS HWY 2946-907-53440-00000 Utilities, Natural Gas 04/03/2020 154.66 07697542-032320 5016366 NEW MEXICO GAS COMPANY 1930 HOWARD RD 2946-907-53440-00000 Utilities, Natural Gas 04/03/2020 63.18 100178749-031020 5016383 WINDSTREAM CORPORATION EDDY COUNTY OFC 2946-907-53450-00000 Utilities, Telephone 04/03/2020 189.01 MAR20 5016368 OTIS MUTUAL DOMESTIC WAT ... OTIS FIRE DEPT 112 2946-907-53420-00000 Utilities, Water 04/03/2020 91.96 MAR20 5016368 OTIS MUTUAL DOMESTIC WAT...OTIS FIRE DEPT #1 2946-907-53420-00000 Utilities, water 04/03/2020 92.02 679397292 5016430 XCEL ENERGY INC 1930 HOWARD 2946-907-53410-00000 Utilities, Electric 04/10/2020 77.81
511/2020 I: 11 12 PM Page 17 of 28 46 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount 679397292 5016430 XCEL ENERGY INC 2751 PECOS HWY 2946-907-53410-00000 Utilities, Electric 04/10/2020 182.00 100178749-040920 5016468 WINDSTREAM CORPORATION EDDY COUNTY OFC 2946-907-53450-00000 Utilities, Telephone 04/17/2020 189.65 64683644 5016466 WEX BANK OTIS 2946-907-52911-00000 Gasoline 04/17/2020 120.09 64683644 5016466 WEX BANK OTIS DIESEL 2946-907-52912-00000 Diesel 04/17/2020 350.59 Department 907 - County Fire Service, Otis Total: ------1,510.97 Fund 2946 - Fire VFD Fnd, Otis Total: 1,510.97 Fund: 2948 - Fire VFD Fnd, Sun Country Department: 909 - County Fire Service, Sun Country 12640319-032620 5016366 NEW MEXICO GAS COMPANY 102 S 41ST ST 2948-909-53440-00000 Utilities, Natural Gas 04/03/2020 67.47 679397292 5016430 XCEL ENERGY INC 102 S 41ST ST 2948-909-53410-00000 Utilities, Electric 04/10/2020 146.81 9845-033120 5016393 CENTRAL VALLEY ELECTRIC CO SUN COUNTY FIRE DEPT 2948-909-53410-00000 Utilities, Electric 04/10/2020 128.20 9845-033120 5016393 CENTRAL VALLEY ELECTRIC CO SUN COUNTRY FIRE DEPT 2948-909-53410-00000 Utilities, Electric 04/10/2020 53.45 9845-033120 5016393 CENTRAL VALLEY ELECTRIC CO SUN COUNTRY FIRE STATION ... 2948-909-53410-00000 Utilities, Electric 04/10/2020 9.14 24-2514-00-040120 5016444 CITY OF ARTESIA 102 S 41ST ST 2948-909-53420-00000 Utilities, Water 04/17/2020 22.60 64683644 5016466 WEX BANK SUN COUNTRY 2948-909-52911-00000 Gasoline 04/17/2020 184.26 64683644 5016466 WEX BANK SUN COUNTY DIESEL 2948-909-52912-00000 Diesel 04/17/2020 25.83 204516 100000248 DESERT WEST ENTERPRISES, L... NMGRT 2948-909-53680-00000 Maintenance Services 04/24/2020 873.02 204516 100000248 DESERT WEST ENTERPRISES, L... SEAL COAT PER SQUARE FT· 3... 2948-909-53680-00000 Maintenance Services 04/24/2020 9,518.25 204516 100000248 DESERT WEST ENTERPRISES, L ... STATION #2 CRACK FILL PER LI... 2948-909-S3680-00000 Maintenance Services 04/24/2020 3,750.00 204516 100000248 DESERT WEST ENTERPRISES, L... MOBILl2ATION EQUIP/SUPPL! ... 2948-909-53680-00000 Maintenance Services 04/24/2020 120.00 Department 909 - County Fire Service, Sun Country Total: 14,899.03 Fund 2948 - Fire VFD Fnd, Sun Country Total: 14,899.03 Fund: 2949 - Fire VFD Fnd, Queen Department:910 - County Fire Service, Queen IN1438929 5016365 MUNICIPAL EMERGENCY SERV ... AIR PAK X3 PRO SCBA 2949-910-52200-00000 Operating Supplies 04/03/2020 36,988.20 IN1438929 5016365 MUNICIPAL EMERGENCY SERV ... CYL & VIV ASSY CARS 2949-910-52200-00000 Operating Supplies 04/03/2020 11,256.00 IN1438929 5016365 MUNICIPAL EMERGENCY SERV ... AV-3000 HT KVLR 2949-910·52200-00000 Operating Supplies 04/03/2020 1,663.20 64683644 5016466 WEX BANK QUEEN DIESEL 2949-910-52912-00000 Diesel 04/17/2020 81.36 Department 910 - County Fire Service, Queen Total: 49,988.76
Fund 2949 - Fire VFD Fnd, Queen Total: 49,988.76 Fund: 2950 - Fire VFD Fnd, Riverside Department: 911 - County Fire Service, Riverside 031920-53 5016372 RIVERSIDE MUTUAL DOMESTIC .. 11422 LOVINGTON HWY 2950-911-53420-00000 Utilities, Water 04/03/2020 64.42 64683644 5016466 WEX BANK RIVERSIDE 2950-911-52911-00000 Gasoline 04/17/2020 60.65 64683644 5016466 WEX BANK RIVERSIDE DIESEL 2950-911-52912-00000 Diesel 04/17/2020 139.84 1414-041520 5016479 CENTRAL VALLEY ELECTRIC CO RIVERSIDE FIRESTATION YARD ... 2950-911-53410-00000 Utilities, Electric 04/24/2020 8.65 1414-041520 5016479 CENTRAL VALLEY ELECTRIC CO RIVERSIDE FIRE STATION 2950-911-53410-00000 Utilities, Electric 04/24/2020 78.06 14436 5016485 KC SALES TOTE OF Fl READE 2000 A/B FF ... 2950-911-52200-00000 Operating Supplies 04/24/2020 6,250.00 Department 911 - County Fire Service, Riverside Total: 6,601.62
Fund 2950 - Fire VFD Fnd, Riverside Total: 6,601.62
5/1/2020 1. 11. 12 PM Page 18 of 28 47 of 184 Expense Approval Report Post Oates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount Fund: 2951 - Fire VFD Fnd, Malaga Department: 912 - County Fire Service, Malaga 679397292 5016430 XCEL ENERGY INC 6 BLACK RIVER VI LAGE RD 2951-912-53410-00000 Utilities, Electric 04/10/2020 717.18 64683644 5016466 WEX BANK MALAGA 2951-912-52911-00000 Gasoline 04/17/2020 4.49 64683644 5016466 WEX BANK MALAGA DIESEL 2951-912-52912-00000 Diesel 04/17/2020 887.37 MARCH2020 5016486 MALAGA MDWC & SWA MALAGA VFD 2951-912-53420-00000 Utilities, Water 04/24/2020 37.77 Department 912 - County Fire Service, Malaga Total: 1,646.81 ------Fund 2951 - Fire VFD Fnd, Malaga Total: 1,646-81 Fund: 2959 - Fire VFD Fnd, Admin Department: 900 - County Fire Service, Administration 101112836-041320 5016491 WINDSTREAM CORPORATION EDDY COUNTY FIRE SERVICES 2959-900-53480-00000 Utilities, Other 04/24/2020 121.93 Department 900 - County Fire Service, Administration Total: 121.93 Fund 2959 - Fire VFD Fnd, Ad min Total: 121.93 Fund: 2972 - Happy Valley Contr & Donation Department: 903 - County Fire Service, Happy Valley 16100344 5016453 MOTOROLA SOLUTIONS DEL: DELETE 7/800MHZ BAND 2972-903-52200-00000 Operating Supplies 04/17/2020 -520.00 16100344 5016453 MOTOROLA SOLUTIONS DEL: DELETE UHF BAND 2972-903-52200-00000 Operating Supplies 04/17/2020 -520.00 16100344 5016453 MOTOROLA SOLUTIONS ADD: REMOTE MOUNT CABLE ... 2972-903-52200-00000 Operating Supplies 04/17/2020 32.50 16100344 5016453 MOTOROLA SOLUTIONS ADD: AUXILLARY SPKR 7.5 WA ... 2972-903-52200-00000 Operating Supplies 04/17/2020 117.00 16100344 5016453 MOTOROLA SOLUTIONS ADD: ALL BAND MOBILE ANTE ... 2972-903-52200-00000 Operating Supplies 04/17/2020 123.50 16100344 5016453 MOTOROLA SOLUTIONS ADD: WIFI/GNSS STUBBY ANT... 2972-903-52200-00000 Operating Supplies 04/17/2020 130.00 16100344 5016453 MOTOROLA SOLUTIONS APX8500 ALL BAND HP MOBILE 2972-903-52200-00000 Operating Supplies 04/17/2020 7,306.00 16100344 5016453 MOTOROLA SOLUTIONS ADD: STD PALM MICROPHONE ... 2972-903-52200-00000 Operating Supplies 04/17/2020 140.40 16100344 5016453 MOTOROLA SOLUTIONS Enh: 3YR ESSENTIAL SVC 2972-903-52200-00000 Operating Supplies 04/17/2020 336.00 16100344 5016453 MOTOROLA SOLUTIONS Enh: CONVENTIONAL OPERAT ... 2972-903-52200-00000 Operating Supplies 04/17/2020 1,040.00 16100344 5016453 MOTOROLA SOLUTIONS Enh: ASTRO DIGITAL CAI OP A... 2972-903-52200-00000 Operating Supplies 04/17/2020 669.50 16100344 5016453 MOTOROLA SOLUTIONS ADD: APX DUAL CONTROL HD ... 2972-903-52200-00000 Operating Supplies 04/17/2020 370.50 16100344 5016453 MOTOROLA SOLUTIONS ADD: APX 05 CONTROL HEAD 2972-903-52200-00000 Operating Supplies 04/17/2020 561.60 Department 903 - County Fire Service, Happy Valley Total: ------9,787.00 Fund 2972 - Happy Valley Contr & Donation Total: 9,787.00 Fund: 2990 - Fire Ad min Contrib & Donation Department: 900 - County Fire Service,Administration INV369933 5016357 L N CURTIS & SONS eDRAULIC COMBI TOOL PKGS ... 2990-900-58910-00000 Other Assets 04/03/2020 17,774.00 Department 900 - County Fire Service,Administration Total: 17,774.00 Fund 2990 - Fire Admin Contrib & Donation Total: 17,774.00 Fund: 3100 - Legislative Project Fund Department: 327 - General Services, Legislative 1225 5016371 RED ROCKET / DAMIAN CAPEL. .. CENSUS MARKETING INCLUDES .. 3100-327-53790-21013 Professional Service-Census-2 ... 04/03/2020 8,762.38
5/1/2020 l · 11 12 PM Page 19 of 28 48 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020 Payable Number Payment Number Vendor Name Description (Item) Account Number Account Name Post Date Amount
1226 5016371 RED ROCKET / DAMIAN CAPEL... CENSUS MARKETING INCLUDES .. 3100-327-53790-21013 Professional Service-Census-2 ... 04/03/2020 7,457.61 Department 327 - General Services, Legislative Total: ------16,219.99 Fund 3100 - Legislative Project Fund Total: 16,219.99 Fund: 3510 - Southeast Relief Route Fund Department: 324 - General Services, Planning & Development 1645779 5016459 STANTEC CONSULTING SERVIC ... SE LOOP US 180/62 NM31 RFP ... 3510-324-53790-10007 Professional Services-SE LoopB ... 04/17 /2020 24,604 .09 Department 324 - General Services, Planning & Development Total: 24,604.09 ------Fund 3510 - Southeast Relief Route Fund Total: 24,604.09 Fund: 3511 - 31/285 Intersection Fund Department: 324 - General Services, Planning & Development 1645776 5016459 STANTEC CONSULTING SERVIC... PLAN, DESIGN, ENGINEER BUI. .. 3511-324-53790-69000 Professional Services - XTO 04/17/2020 2,713.11 Department 324 - General Services, Planning & Development Total: 2,713.11 Fund 3511 - 31/285 Intersection Fund Total: 2,713.11 Fund: 5800 - Motor Vehicle Fund Department: 326 - General Services,MVD 64638805 50164 27 WEX BANK MOTOR VEHICLE DEPT 5800-326-52911-00000 Gasoline 04/10/2020 27.56 Department 326 - General Services, MVD Total: 27.56 ------Fund 5800 - Motor Vehicle Fund Total: 27.56 Fund: 7103 - Region VI Administration Department: 290 - Region VI Task Force 4979 5016376 SIMIAN SUPPORT LLC IT-PROFESSIONAL SERVICES 7103-290-52200 -00000 Operating Supplies 04/03/2020 600.00 64786554 50164 28 WEX BANK - BUSINESS CARD REGION VI TASK FORCE -MAR ... 7103-290-52200-00000 Operating Supplies 04/10/2020 255.70 MARCH2020 50 16388 BANK OF AMERICA - BUS CARD MARCH PYMT 7103-290-53821-00000 Business Trips, Travel 04/10/2020 542.04 Department 290 - Region VI Task Force Total: ------1,397.74 Fund 7103 - Region VI Administration Total: 1,397.74 Fund: 7201- Pecos Valley Drug Task Force Department: 291 - HIDTA 4978 5016376 SIMIAN SUPPORT LLC IT SERVICES - COMPUTERS, NE ... 7201-291-52200-00000 Operating Supplies 04/03/2020 1,650 .00 4938 50164 19 SIMIAN SUPPORT LLC IT SERVICES - COMPUTERS, NE ... 7201-291-52200-00000 Operating Supplies 04/10/2020 1,650.00 64683429 5016467 WEX BANK HIDTA 720 1-291-52200-00000 Operating Supplies 04/17/2020 166.01 07695092-04 0920 50 16488 NEW MEXICO GAS COMPANY HIDTA 7201-291-52200-00000 Operating Supplies 04 /24/2020 25.96 681430459 50164 92 XCEL ENERGY INC PVDTF - EDDY COUNTY 7201-291-52200-00000 Operating Supplies 04/24/2020 367.69 Department 291- HIDTA Total: 3,859.66 Fund 7201 - Pecos Valley Drug Task Force Total: 3,859.66
Grand Total: 2,619,327.53
5 1/2020 l. l l.12 PM Page 20 of 28 49 of 184 Expense Approval Report Post Oates: 04/01/2020 - 04/30/2020 Report Summary
Fund Summary Fund Payment Amount 1000 - General Fund 602,248.62 2000 - Property Valuation Fund 24,301.36 2100- Law Enforce Planning Agency 7,901.25 2200 - Road Fund 729,173.19 2201 - Environmental Fund 224,250.07 2300- Farm & Range Fund 21,283.69 2400 - Correction Fees Fund 46,423.30 2401 - Detentions Concessions Fund 321.56 2600 - Indigent Fund 66,782.61 2700 - Emergency Services Fund 405.34 2750- FEMA 6,489.95 2850- DWI, State Distribution Fund 394.72 2900 - Fire Excise Fnd, Atoka 59,959.39 2901 - Fire Excise Fnd, Cottonwood 59,959.39 2910- Fire Excise Fnd, Riverside 537,132.42 2911 - Fire Excise Fnd, Malaga 52,501.40 2917 - FE County 60% 12,306.55 2940 - Fire VFD Fnd, Atoka 12,579.59 2941 - Fire VFD Fnd, Cottonwood 942.45 2942 - Fire VFD Fnd, Happy Valley 1,204.18 2943 - Fire VFD Fnd, Joel 1,048.90 2944- Fire VFD Fnd, La Huerta 686.66 2945 - Fire VFD Fnd, Loco Hills 178.67 2946 - Fire VFD Fnd, Otis 1,510.97 2948 - Fire VFD Fnd, Sun Country 14,899.03 2949 - Fire VFD Fnd, Queen 49,988.76 2950 - Fire VFD Fnd, Riverside 6,601.62 2951 - Fire VFD Fnd, Malaga 1,646.81 2959 - Fire VFD Fnd, Ad min 121.93 2972 - Happy Valley Contr & Donation 9,787.00 2990- Fire Ad min Contrib & Donation 17,774.00 3100 - Legislative Project Fund 16,219.99 3510 - Southeast Relief Route Fund 24,604.09 3511 - 31/285 Intersection Fund 2,713.11 5800 - Motor Vehicle Fund 27.56 7103 - Region VI Administration 1,397.74 7201 - Pecos Valley Drug Task Force 3,859.66 Grand Total: 2,619,627.53
5 1/2020 l:11·12 PM Page 21 of 28 50 of 184 Post Dates: 04/01/2020 - 04/30/2020 Expense Approval Report
Account Summary Account Number Account Name Payment Amount 1000-100-52200-00000 Operating Supplies 208.00 1000-100-53110-00000 Delivery Charges 2,183.00 1000-100-53450-00000 Utilities, Telephone 489.04 1000-100-53736-00000 Attorney Services 9,734.04 1000-101-53790-60004 Village of Loving 20,000.00 1000-101-53790-60010 Agricultural Agent 26,600.00 1000-101-53790-60052 Carlsbad Chamber of Co... 2,500.00 1000-101-53790-60053 Grammy's House 2,500.00 1000-101-53790-60054 Cavern City Advocacy 3,750.00 1000-101-53790-60060 Carlsbad Mainstreet 3,750.00 1000-101-53 790-60063 Paws and Claws 2,500.00 1000-101-53790-60064 Noah's Ark 2,500.00 1000-101-53790-60068 Teen Court 1,750.00 1000-110-53450-00000 Utilities, Telephone 80.25 1000-110-53680-00000 Maintenance Services 4,257.95 1000-120-52911-00000 Gasoline 108.49 1000-121-52200-00000 Operating Supplies 407.76 1000-121-53450-00000 Utilities, Telephone 56.21 1000-130-5 7900-00000 Service Charges 34.12 1000-131-53680-00000 Maintenance Services 703.63 1000-140-52200-00000 Operating Supplies 8,002.74 1000-140-52200-69005 Operating Supplies - Cono ... 24,991.51 1000-140-52 911-00000 Gasoline 17,552.69 1000-140-53450-00000 Utilities, Telephone 3,262.73 1000-140-53687-00000 Vehicle Maint 27,005.18 1000-140-53790-00000 Professional Services 8,616.56 1000-140-53814-00000 Training, Class Costs 100.00 1000-140-53821-00000 Business Trips, Travel 27.11 1000-200-52200-00000 Operating Supplies 407.76 1000-200-52911-00000 Gasoline 81.89 1000-200-53450-00000 Utilities, Telephone 328.82 1000-201-57980-00000 Contingency 10,000.00 1000-204-53950-00000 E911 Services 88,733.86 1000-310-52200-00000 Operating Supplies 1,009.71 1000-310-53450-00000 Utilities, Telephone 17.27 1000-310-53682-00000 Computer Software Maint 4,770.61 1000-310-53734-00000 Banking Services 383.44 1000-310-53790-00000 Professional Services 1,907.23 1000-320-52200-00000 Operating Supplies 203.88 1000-320-52911-00000 Gasoline 63.26 1000-320-53450-00000 Utilities, Telephone 129.23 1000-322-52200-00000 Operating Supplies 43.07
Page 22 of 28 5'112020 1: 11.12 PM 51 of 184 Post Dates: 04/01/2020 - 04/30/2020 Expense Approval Report
Account Summary Account Number Account Name Payment Amount 1000-322-52911-00000 Gasoline 68.69 1000-322-53790-69002 Professional Services - Ch ... 118.66 1000-323-53450-00000 Utilities, Telephone 43.07 1000-324-53450-00000 Utilities, Telephone 43.07 1000-324-53790-20030 Professional Services-Plan ... 8,320.00 1000-325-52911-00000 Gasoline 319.68 1000-325-53450-00000 Utilities, Telephone 141.95 1000-326-43701-00000 Rent, Artesia Commuinty ... 1,200.00 1000-340-52200-00000 Operating Supplies 203.88 1000-340-52911-00000 Gasoline 52.21 1000-340-53450-00000 Utilities, Telephone 11,686.98 1000-340-53610-00000 Repair Services 957.50 1000-340-53680-00000 Maintenance Services 4,249.91 1000-350-52200-00000 Operating Supplies 805.04 1000-350-53330-00000 Advertising 5,035.76 1000-350-53450-00000 Utilities, Telephone 42.58 1000-350-53790-00000 Professional Services 9,932.19 1000-352-53710-00000 Medical Services 4,736.39 1000-400-52200-00000 Operating Supplies 470.35 1000-400-5 22 40-00000 Janitorial Supplies 2,726.15 1000-400-5 2250-00000 Clothing & Uniforms 2,868.31 1000-400-52911-00000 Gasoline 901.68 1000-400-53410-20008 Utilities, Electric 1,603.71 1000-400-53410-20017 Utilities, Electric 1,276.68 1000-400-53410-51001 Utilities, Electric 1,865.51 1000-400-53410-51002 Utilities, Electric 475.72 1000-400-53410-51003 Utilities, Electric 198.65 1000-400-53410-51011 Utilities, Electric 5,185.06 1000-400-53410-51012 Utilities, Electric 113.46 1000-400-53410-51013 Utilities, Electric 1,052.38 1000-400-53410-51022 Utilities, Electric 3,626.98 1000-400-53410-51031 Utilities, Electric 69.87 1000-400-53410-51040 Utilities, Electric 104.72 1000-400-53410-51041 Utilities, Electric 371.53 1000-400-53410-51050 Utilities, Electric 79.16 1000-400-53410-51052 Utilities, Electric 646.76 1000-400-53410-52001 Utilities, Electric 563.65 1000-400-53410-59004 Utilities, Electric 634.21 1000-400-53410-59005 Utilities, Electric 90.98 1000-400-53410-59006 Utilities, Electric 15.01 1000-400-53410-59007 Utilities, Electric 87.78 1000-400-53410-59008 Utilities, Electric 504.55
Page 23 of 28 5 1/2020 l · ll. J 2 PM 52 of 184 Post Dates: 04/01/2020 - 04/30/2020 Expense Approval Report
Account Summary Account Number Account Name Payment Amount 1000-400-53410-59010 Utilities, Electric 19.16 1000-400-53410-59011 Utilities, Electric 30.27 1000-400-53420-20008 Utilities, Water 286.30 1000-400-53420-20017 Utilities, Water 1,213.56 1000-400-53420-51001 Utilities, Water 612.58 1000-400-53420-51002 Utilities, Water 153.37 1000-400-53420-51005 Utilities, Water 209.78 1000-400-53420-51011 Utilities, Water 4,832.96 1000-400-53420-51013 Utilities, Water 572.53 1000-400-53420-51022 Utilities, Water 315.43 1000-400-53420-51031 Utilities, Water 63.47 1000-400-53420-51040 Utilities, Water 114.35 1000-400-53420-51041 Utilities, Water 119.93 1000-400-53420-51051 Utilities, Water 146.28 1000-400-53420-52001 Utilities, Water 45.03 1000-400-53420-59006 Utilities, Water 17.84 1000-400-53420-59009 Utilities, Water 33.39 1000-400-53420-59010 Utilities, Water 32.74 1000-400-53420-59011 Utilities, Water 113.42 1000-400-53440-20008 Utilities, Natural Gas 220.48 1000-400-53440-20017 Utilities, Natural Gas 216.66 1000-400-53440-51002 Utilities, Natural Gas 24.94 1000-400-53440-51003 Utilities, Natural Gas 24.71 1000-400-53440-51011 Utilities, Natural Gas 1,771.76 1000-400-53440-51013 Utilities, Natural Gas 157.74 1000-400-53440-51022 Utilities, Natural Gas 320.26 1000-400-53440-51040 Utilities, Natural Gas 96.04 1000-400-53440-51041 Utilities, Natural Gas 121.89 1000-400-53440-51050 Utilities, Natural Gas 40.92 1000-400-53440-52001 Utilities, Natural Gas 30.10 1000-400-53440-52003 Utilities, Natural Gas 76.06 1000-400-53440-59007 Utilities, Natural Gas 49.55 1000-400-53440-59008 Utilities, Natural Gas 100.96 1000-400-53440-59009 Utilities, Natural Gas 31.41 1000-400-53450-51005 Utilities, Telephone 37.81 1000-400-53450-59009 Utilities, Telephone 58.66 1000-400-53670-00000 Building Maintenance 23,752.92 1000-400-53670-20017 Building Maintenance - Fi... 24,314.30 1000-400-53670-51020 Building Maintenance - C... 69,825.63 1000-400-53680-00000 Maintenance Services 10,177.66 1000-600-53125-00000 Prisoner Boarding 11,397.30 1000-600-53450-00000 Utilities, Telephone 1,369.68
Page 24 of 28 5, 1/2020 l' 11.12 PM 53 of 184 Post Dates: 04/01/2020 - 04/30/2020 Expense Approval Report
Account Summary Account Number Account Name Payment Amount 1000-600-53610-00000 Repair Services 3,999.00 1000-600-53 900-00000 Contract Labor 10,285.00 1000-610-51520-00000 Health Insurance 1,019.03 1000-610-53125-00000 Prisoner Boarding 1,015.00 1000-620-53125-00000 Prisoner Boarding 425.00 1000-640-53 710-00000 Medical Services 39,910.09 1000-640-53718-00000 Pharmacy Services 6,988.96 1000-640-53719-00000 Mental Health 7,500.00 1000-650-52910-00000 Fuels 16.02 1000-650-53122-00000 SCRAM Services 5,055.68 1000-660-52911-00000 Gasoline 4,176.45 1000-660-53821-00000 Business Trips, Travel 13.83 1000-900-43704-00000 Rent, Fire Service Classro... 740.00 1000-900-52200-00000 Operating Supplies 11,310.68 1000-900-52911-00000 Gasoline 805.70 1000-900-52912-00000 Diesel 486.69 1000-900-53450-00000 Utilities, Telephone 110.20 2000-111-52100-00000 Office Supplies 250.00 2000-111-52911-00000 Gasoline 311.63 2000-111-53450-00000 Utilities, Telephone 301.49 2000-111-53680-00000 Maintenance Services 8,438.24 2000-111-5 3 990-00000 Other Contract Services 15,000.00 2100-140-52515-00000 LEPF - Law Enforcement E ... 7,901.25 2200-500-52200-00000 Operating Supplies 407.76 2200-500-52422-00000 Lite Equipment Parts 1,608.17 2200-500-52600-00000 Road Maintenance Suppli... 464,065.82 2200-500-52911-00000 Gasoline 4,611.65 2200-500-52912-00000 Diesel 23,183.85 2200-500-53410-00000 Utilities, Electric 1,747.74 2200-500-53420-00000 Utilities, Water 144.76 2200-500-53450-00000 Utilities, Telephone 79.85 2200-500-53480-00000 Utilities, Other 593.40 2200-500-53753-00000 Engineering Services 69,063.72 2200-500-58210-20121 Roads, Construction - Blac ... 29,984.47 2200-500-58610-00000 Light Trucks 126,212.00 2200-500-58910-00000 Other Assets 7,470.00 2201-531-52911-00000 Gasoline 455.65 2201-531-53182-00000 GRT Expense 3,452.00 2201-531-53410-00000 Utilities, Electric 257.56 2201-531-53450-00000 Utilities, Telephone 146.70 2201-531-53790-00000 Professional Services 55,095.68 2201-531-55280-00000 Rental, Heavy Equipment 131,821.45
Page 25 of 28 5112020l:ll 12PM 54 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020
Account Summary Account Number Account Name Payment Amount 2201-535-55910-50001 Closure/Post Closure Cost... 732.28 2201-540-52200-00000 Operating Supplies 21,915.98 2201-540-52620-00000 Fencing 10,335.00 2201-540-53420-00000 Utilities, Water 37.77 2300-206-53790-00000 Professional Services 21,283.69 2400-600-53960-70010 Catering Services 46,423.30 2401-600-52200-00000 Operating Supplies 321.56 2600-330-53682-00000 Computer Software Maint 998.69 2600-330-53717-00000 Indigent Services 65,783.92 2700-280-52911-00000 Gasoline 405.34 2750-280-53793-13000 Direct Administrative Cost... 3,560.20 2750-280-53793-13001 Direct Administrative Cost. .. 2,929.75 2850-332-53990-00000 Other Contract Services 394.72 2900-901-58610-00000 Light Trucks 59,959.39 2901-902-58610-00000 Light Trucks 59,959.39 2910-911-58530-00000 Heavy Trucks 481,384.42 2910-911-58610-00000 Light Trucks 55,748.00 2911-912-52200-00000 Operating Supplies 5,456.40 2911-912-58610-00000 Light Trucks 47,045.00 2917-900-53410-00000 Utilities, Electric 253.71 2917-900-53680-00000 Maintenance Services 12,052.84 2940-901-52200-00000 Operating Supplies 11,230.10 2940-901-52911-00000 Gasoline 397.10 2940-901-52912-00000 Diesel 537.56 2940-901-53410-00000 Utilities, Electric 228.01 2940-901-53420-00000 Utilities, Water 133.60 2940-901-53440-00000 Utilities, Natural Gas 53.22 2941-902-52911-00000 Gasoline 56.48 2941-902-52912-00000 Diesel 82.67 2941-902-53410-00000 Utilities, Electric 276.27 2941-902-53420-00000 Utilities, Water 453.68 2941-902-53440-00000 Utilities, Natural Gas 73.35 2942-903-52911-00000 Gasoline 126.12 2942-903-52912-00000 Diesel 620.18 2942-903-53410-00000 Utilities, Electric 289.69 2942-903-53420-00000 Utilities, Water 32.74 2942-903-53440-00000 Utilities, Natural Gas 36.31 2942-903-53450-00000 Utilities, Telephone 99.14 2943-904-52911-00000 Gasoline 65.35 2943-904-52912-00000 Diesel 479.81 2943-904-53410-00000 Utilities, Electric 304.91 2943-904-53420-00000 Utilities, Water 109.50
5 1/2020 l 11.12 PM Page 26 of 28 55 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020
Account Summary Account Number Account Name Payment Amount 2943-904-53440-00000 Utilities, Natural Gas 89.33 2944-905-52911-00000 Gasoline 52.47 2944-905-52912-00000 Diesel 353.33 2944-905-53410-00000 Utilities, Electric 244.06 2944-905-53420-00000 Utilities, Water 11.35 2944-905-53440-00000 Utilities, Natural Gas 25.45 2945-906-52912-00000 Diesel 18.04 2945-906-53410-00000 Utilities, Electric 133.83 2945-906-53440-00000 Utilities, Natural Gas 26.80 2946-907-52911 ·00000 Gasoline 120.09 2946-907-52912-00000 Diesel 350.59 2946-907-53410-00000 Utilities, Electric 259.81 2946-907-53420-00000 Utilities, Water 183.98 2946-907-53440·00000 Utilities, Natural Gas 217.84 2946-907-53450-00000 Utilities, Telephone 378.66 2948-909-52911-00000 Gasoline 184.26 2948-909-52912-00000 Diesel 25.83 2948-909-53410-00000 Utilities, Electric 337.60 2948-909-53420-00000 Utilities, Water 22.60 2948-909-53440·00000 Utilities, Natural Gas 67.47 2948-909-53680-00000 Maintenance Services 14,261.27 2949-910-52200-00000 Operating Supplies 49,907.40 2949-910-52912-00000 Diesel 81.36 2950-911-52200·00000 Operating Supplies 6,250.00 2950-911-52911-00000 Gasoline 60.65 2950-911-52912-00000 Diesel 139.84 2950-911-53410-00000 Utilities, Electric 86.71 2950-911-53420-00000 Utilities, Water 64.42 2951-912-52911-00000 Gasoline 4.49 2951-912-52912-00000 Diesel 887.37 2951-912-53410-00000 Utilities, Electric 717.18 2951-912-53420-00000 Utilities, Water 37.77 2959-900-53480·00000 Utilities, Other 121.93 2972-903-52200-00000 Operating Supplies 9,787.00 2990-900-58910-00000 Other Assets 17,774.00 3100-327-53790-21013 Professional Service-Cens... 16,219.99 3510-324-53 790-10007 Professional Services-SE L... 24,604.09 3511-324-53 790-69000 Professional Services - XTO 2,713.11 5800-326-52911-00000 Gasoline 27.56 7103-290-52200-00000 Operating Supplies 855.70 7103-290-53821-00000 Business Trips, Travel 542.04 7201-291-52200·00000 Operating Supplies 3,859.66
5 1/2020 I 11.12 PM Page 27 of 28 56 of 184 Expense Approval Report Post Dates: 04/01/2020 - 04/30/2020
Account Summary Account Number Account Name Payment Amount 7201-291-52200-00000 Operating Supplies Grand Total: 2,619,627.53
Project Account Summary Project Account Key Payment Amount **None** 2,619,627.53 Grand Total: 2,619,627.53
5 l/2020 1.11:12 PM Page 28 of 28 57 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 1 BRININSTOOL EQUIPMENT EULALIA R STROMAN Med/Large Nitrile Glove 1000-100-S 2100-00000 4/20/2020 $ 23.71 2 SPARKS OFFICE SOLUTION MARSHA GAY WEST Pallet of Letter Size Paper 1000-100-5 2100-00000 4/2/2020 1,599.00 3 ARTESIA SOFT WATER MARSHA GAY WEST Bottled Water for Artesia Cler 1000-100-52200-00000 4/3/2020 26.40 4 ARTESIA SOFT WATER MARSHA GAY WEST Bottled Water for Artesia Trea 1000-100-5 2200-00000 4/3/2020 35.20 5 ARTESIA SOFT WATER MARSHA GAY WEST Bottled Water for MVD Office 1000-100-52200-00000 4/3/2020 61.00 6 GAN 1278TNPNEWSPAPRADV ROBERTA SMITH RFP 20-02 Annual Audit Service 1000-100-53330-00000 4/21/2020 76.90 7 SPARKS OFFICE SOLUTION MARSHA GAY WEST Copies for Unit ID 1000-100-53680-00000 4/1/2020 130.48 8 SPARKS OFFICE SOLUTION MARSHA GAY WEST Copies for Unit ID 6914 1000-100-53680-00000 4/1/2020 443.49 9 COMMISSIONERS 2,396.18 10 USPS GEMMA FERGUSON Annual Fee 1000-110-5 2110-00000 4/7/2020 240.00 11 AMAZON.COM ROLAND RODRIGUEZ webcam for Assessor 1000-110-52200-00000 4/15/2020 154.48 12 PAGE/ECO LOCATION GEMMA FERGUSON Envelopes 1000-110-53210-00000 4/20/2020 285.00 13 GAN 1278TNPNEWSPAPRADV ROBERTA SMITH RFP 20-03 Oil Gas Audit 1000-110-53310-00000 4/21/2020 68.76 14 APEX SOFTWARE GEMMA FERGUSON Maintenance Renewal 1000-110-53680-00000 4/2/2020 2,560.00 15 SPARKS OFFICE SOLUTION GEMMA FERGUSON Monthly billing 1000-110-53680-00000 4/1/2020 391.96 16 SPARKS OFFICE SOLUTION GEMMA FERGUSON Monthly billing 1000-110-53680-00000 4/1/2020 55.08 17 NMSU CASHNET MELISSA WASHBURN NM EDGE Classes 1000-110-53814-00000 4/16/2020 2,000.00 18 ASSESSORS ADMINISTRATION 5,755.28 19 SPARKS OFFICE SUPPLY, MICHELLE SMITH Black Toner Cartridge 1000-121-52100-00000 4/23/2020 91.58 20 CONNELLS OFFICE PRODUC SUSAN GALVAN Zerox Paper 1000-121-52100-00000 4/28/2020 176.00 21 WALMART ROBIN VANATTA 1000-121-52100-00000 4/7/2020 15.69 22 AT&T MICHELLE SMITH Hotspot 1000-121-53450-00000 4/22/2020 46.54 23 SPARKS OFFICE SUPPLY, MICHELLE SMITH Monthly Maintenance 1000-121-53790-00000 4/28/2020 699.39 24 SPARKS OFFICE SUPPLY, MICHELLE SMITH Monthly Maintenance 1000-121-53790-00000 4/28/2020 241.52 25 CLERK RECORDING 1,270.72 26 DROPBOX ROBIN VANATTA Dropbox Renewal 1000-122-52430-00000 4/3/2020 119.88 27 ADOBE ACROPRO SUBS ROBIN VANATTA Monthly Fee 1000-122-52430-00000 4/8/2020 15.76 28 CONNELLS OFFICE PRODUC DARLENE ROSPRIM Paper 1000-122-52430-00000 4/27/2020 176.00 29 THE WEBSTAURANT STORE CARA COOK Royal Paper Bamboo Skewers 1000-122-52430-00000 4/22/2020 70.90 30 GAN 1278TNPNEWSPAPCIRC MICHELLE SMITH Subscription Service 04/01/20- 1000-122-53310-00000 4/10/2020 159.01 31 CLERK ELECTIONS 541.55 32 CONN ELLS OFFICE PRODUC PAULA NAJAR 2 / MP 80 A CARTRIDGES 1000-131-5 2100-00000 4/24/2020 284.00 33 AMAZON.COM PAULA NAJAR AA BATTERIES 1000-131-52100-00000 4/20/2020 39.36 34 AMAZON.COM PAULA NAJAR CALCULATOR 1000-131-52100-00000 4/1/2020 110.00 35 MODERN COMPANY LLC CAROLYN STROBLE drive way door ringer 1000-131-52100-00000 4/17/2020 169.00 36 CONNELLS OFFICE PRODUC PAULA NAJAR POP UP STICKY NOTES 1000-131-52100-00000 4/21/2020 26.00 37 CARQUEST TOMMY RICH UNIT #2885 - OIL CHANGE 1000-131-53687-00000 4/7/2020 62.73 38 TREASURER COLLECTION 691.09
Page 1 of 21 58 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 39 SPARKS OFFICE SOLUTION PAULA NAJAR MONTHLY BILLING FOR 03/20/2020 1000-133-53210-00000 4/3/2020 4.63 40 TREASURER ARTESIA OFFICE 4.63 41 LOWES RICHARD KNIGHT batteries 1000-140-52200-00000 4/15/2020 109.36 42 RIMAGE CORP TISHA TUPPER discs 1000-140-52200-00000 4/10/2020 489.54 43 AMAZON.COM KIMBERLY BALLARD ink cartridges 1000-140-52200-00000 4/4/2020 241.28 44 AMAZON.COM KIMBERLY BALLARD ink cartridges 1000-140-52200-00000 4/19/2020 45.58 45 AMAZON.COM KIMBERLY BALLARD ink cartridges 1000-140-52200-00000 4/20/2020 36.08 46 ARTESIA BUILDING SUPPL JACOB JAQUEZ keys 1000-140-52200-00000 4/8/2020 11.96 47 PAC N MAIL ALFREDO GUEVARA mailing 1000-140-52200-00000 4/15/2020 235.02 48 USPS VERONICA MCCRORY mailing 1000-140-52200-00000 4/2/2020 14.25 49 USPS VERONICA MCCRORY mailing 1000-140-52200-00000 4/9/2020 31.20 so USPS VERONICA MCCRORY mailing 1000-140-52200-00000 4/21/2020 11.05 51 USPS VERONICA MCCRORY mailing 1000-140-52200-00000 4/22/2020 24.90 52 SHELL OIL ALFREDO GUEVARA meal 1000-140-52200-00000 4/2/2020 19.04 53 SPARKS OFFICE SOLUTION KIMBERLY BALLARD office supplies 1000-140-52200-00000 4/15/2020 196.76 54 AMAZON.COM TIM SATTERFIELD office supplies 1000-140-52200-00000 4/7/2020 51.99 55 AMAZON.COM TIM SATTERFIELD office supplies 1000-140-52200-00000 4/8/2020 57.93 56 AMAZON.COM TIM SATTERFIELD office supplies 1000-140-52200-00000 4/8/2020 51.10 57 AMAZON.COM TIM SATTERFIELD office supplies 1000-140-52200-00000 4/9/2020 50.83 58 AMAZON.COM TIM SATTERFIELD office supplies 1000-140-52200-00000 4/13/2020 64.80 59 AMAZON.COM TIM SATTERFIELD office supplies 1000-140-52200-00000 4/15/2020 150.99 60 DINA NAVARRETTE MATTHEW HUTCHINSON plaques 1000-140-52200-00000 4/21/2020 96.00 61 AMAZON.COM TISHA TUPPER printer cartridges 1000-140-52200-00000 3/31/2020 318.44 62 AMAZON.COM TISHA TUPPER printer cartridges 1000-140-52200-00000 4/30/2020 85.78 63 ARTESIA SOFT WATER KIMBERLY BALLARD R/O 1000-140-5 2200-00000 4/3/2020 25.00 64 DUO COM JASON FLOREZ Sheriff 2FA for MDTs 1000-140-52200-00000 4/15/2020 90.00 65 AMAZON.COM ROSALINDA MUNOZ SO -iPhone Case- SUPCASE Unico 1000-140-5 2200-00000 4/29/2020 17.97 66 SAME DAY AWARDS LLC EC MATTHEW HUTCHINSON statue 1000-140-52200-00000 3/31/2020 75.96 67 WWW.ALLSCULPTURES.C MATTHEW HUTCHINSON statue 1000-140-52200-00000 3/31/2020 99.00 68 VISTAPR VISTAPRINT.COM ERIC MCGEE SWAT display 1000-140-52200-00000 3/31/2020 223.17 69 AMAZON.COM RICHARD KNIGHT tape reel 1000-140-52200-00000 4/24/2020 24.35 70 AMAZON.COM TISHA TUPPER voice recorder 1000-140-52200-00000 4/4/2020 59.23 71 THE WATER WORKS KIMBERLY BALLARD water 1000-140-52200-00000 4/16/2020 26.00 72 THE WATER WORKS KIMBERLY BALLARD water 1000-140-52200-00000 4/16/2020 97.50 73 ENMS WOOD AND DESI MATTHEW HUTCHINSON wood letters 1000-140-52200-00000 4/29/2020 80.00 74 AMAZON.COM JACOB JAQUEZ refund 1000-140-52250-00000 4/15/2020 (71.32) 75 AMAZON.COM JACOB JAQUEZ refund 1000-140-52250-00000 4/24/2020 (34.79) 76 AMAZON.COM JACOB JAQUEZ BDU pants 1000-140-52250-00000 4/2/2020 71.32 77 AMAZON.COM RICHARD KNIGHT boots 1000-140-52250-00000 4/23/2020 119.00
Page 2 of 21 59 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 78 AMAZON.COM JACOB JAQUEZ pants 1000-140-52250-00000 4/17/2020 107.94 79 AMAZON.COM JACOB JAQUEZ pants-ACO 1000-140-52250-00000 4/9/2020 79.98 80 AMAZON.COM JACOB JAQUEZ pants-ACO 1000-140-52250-00000 4/9/2020 39.99 81 AMAZON.COM JACOB JAQUEZ shirts-ACO 1000-140-52250-00000 4/10/2020 97.76 82 AMAZON.COM JACOB JAQUEZ shirts-ACO 1000-140-52250-00000 4/13/2020 39.99 83 PVT NETWORKS, INC KIMBERLY BALLARD internet 1000-140-53450-00000 4/7/2020 311.92 84 ZK EXPRESS TORNADO WAS KIMBERLY BALLARD car washes 1000-140-53687-00000 4/1/2020 1,606.50 85 SUPERIOR CARWASH L KIMBERLY BALLARD car washes 1000-140-53687-00000 4/8/2020 360.00 86 MUSTANG GRAPHICS JAMES B MOORE decals 1000-140-5368 7-00000 4/3/2020 400.00 87 MUSTANG GRAPHICS JAMES B MOORE decals 1000-140-53687-00000 4/3/2020 595.00 88 MUSTANG GRAPHICS RAYMOND WILLIAMS decals 1000-140-53687-00000 4/13/2020 56.10 89 FITNESS SUP SCOTT LYND equipment 1000-140-53687-00000 4/27/2020 1,995.00 90 ADVANCED COMMUNICATION JASON DECKER parts 1000-140-53687-00000 4/8/2020 2,858.85 91 GUY CHEVROLET CO JUAN B ZAMARRON parts 1000-140-53687-00000 4/17/2020 542.20 92 ARTESIA FORD SALES JACOB JAQUEZ parts 1000-140-53687-00000 4/6/2020 1,708.75 93 USO INC ALBUQUERQUE JACOB JAQUEZ parts 1000-140-53687-00000 4/10/2020 1,518.79 94 USO INC ALBUQUERQUE JACOB JAQUEZ parts 1000-140-53687-00000 4/11/2020 124.13 95 USO INC ALBUQUERQUE JACOB JAQUEZ parts 1000-140-53687-00000 4/14/2020 305.64 96 USO INC ALBUQUERQUE JACOB JAQUEZ parts 1000-140-53687-00000 4/16/2020 252.95 97 CARQUEST JACOB JAQUEZ parts 1000-140-53687-00000 4/16/2020 119.99 98 USO INC ALBUQUERQUE JACOB JAQUEZ parts 1000-140-53687-00000 4/22/2020 205.30 99 USO INC ALBUQUERQUE JACOB JAQUEZ parts 1000-140-53687-00000 4/25/2020 127.15 100 USO INC ALBUQUERQUE MICHELLE BOUDRIE parts 1000-140-53687-00000 4/21/2020 1,460.64 101 USO INC ALBUQUERQUE MICHELLE BOUDRIE parts 1000-140-53687-00000 4/22/2020 257.40 102 DIAMONDBACK AUTO AND F MICHELLE BOUDRIE parts 1000-140-53687-00000 4/22/2020 2,197.44 103 USD INC ALBUQUERQUE MICHELLE BOUDRIE parts 1000-140-53687-00000 4/24/2020 154.28 104 GUY CHEVROLET CO JAMES B MOORE parts 1000-140-53687-00000 4/1/2020 172.44 105 DOUBLE X AUTOMOTIV JAMES B MOORE parts 1000-140-53687-00000 4/23/2020 1,765.37 106 USO INC ALBUQUERQUE DANNY SMITH parts 1000-140-53687-00000 4/25/2020 237.80 107 JK AUTO & DIESEL L EDWARD ARANDA repairs 1000-140-53687-00000 4/29/2020 115.00 108 JK AUTO & DIESEL L EDWARD ARANDA repairs 1000-140-53687-00000 4/29/2020 115.00 109 DEANS INC. JACOB JAQUEZ repairs 1000-140-53687-00000 3/30/2020 2,696.77 110 TATE BRANCH AUTOPLEX JACOB JAQUEZ repairs 1000-140-53687-00000 3/31/2020 2,384.50 111 DEANS INC. DANNY SMITH repairs 1000-140-53687-00000 4/8/2020 686.23 112 DEANS INC. DANNY SMITH repairs 1000-140-53687-00000 4/8/2020 1,808.65 113 DEANS INC. DANNY SMITH repairs 1000-140-53687-00000 4/8/2020 170.22 114 DEANS INC. DANNY SMITH repairs 1000-140-53687-00000 4/8/2020 71.69 115 DEANS INC. DANNY SMITH repairs 1000-140-53687-00000 4/9/2020 686.23 116 DEANS INC. DANNY SMITH repairs 1000-140-53687-00000 4/13/2020 110.94
Page 3 of 21 60 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 117 CL YOE ARMORY JAMES B MOORE stainless parts 1000-140-53687-00000 4/7/2020 4,896.00 118 STEEL DEPOT-ARTESIA JACOB JAQUEZ tubing 1000-140-53687-00000 4/21/2020 364.66 119 CARQUEST STEVE SAIZ Unity #3464-Housing Thermostat 1000-140-53687-00000 4/15/2020 65.85 120 O'REILLY AUTO PARTS 31 SCOTT LYND VIN 1000-140-53687-00000 4/16/2020 40.46 121 ONE FIFTYS SCOTT LYND window tint 1000-140-53687-00000 3/31/2020 43.06 122 OK EXPRESS LUBE JUAN B ZAMARRON window tint 1000-140-53687-00000 4/3/2020 30.00 123 FAIRWAY AUTO CLINIC KIMBERLY BALLARD refund 1000-140-53790-00000 4/21/2020 (633.98) 124 FAIRWAY AUTO CLINIC KIMBERLY BALLARD refund 1000-140-53790-00000 4/21/2020 (633.98) 125 SAFER NEW MEXICO NOW JAMES B MOORE 1000-140-53790-00000 4/15/2020 (125.00) 126 NICHOLS PRINTING TISHA TUPPER brochures 1000-140-53790-00000 4/14/2020 699.00 127 SYMBOL ARTS WEB VICTOR MARTINEZ JR certificates 1000-140-53790-00000 4/17/2020 50.00 128 SPARKS OFFICE SOLUTION KIMBERLY BALLARD copier 1000-140-53790-00000 4/15/2020 385.28 129 SPEAKWRITE LLC TISHA TUPPER detective interviews 1000-140-53790-00000 4/11/2020 373.38 130 TLO TRANSUNION MATTHEW HUTCHINSON detectives 1000-140-53790-00000 4/1/2020 192.38 131 MOTOROLA SOLUTIONS ONL SCOTT LYND radios 1000-140-53790-00000 4/29/2020 470.00 132 SIMPLETEXTING.COM JARED ROSTRO sex offenders 1000-140-53790-00000 4/7/2020 225.00 133 B&B HEAVY DUTY TOW KIMBERLY BALLARD towing 1000-140-53790-00000 4/16/2020 347.16 134 FAIRWAY AUTO CLINIC KIMBERLY BALLARD towing 1000-140-53790-00000 4/15/2020 242.17 135 JOEL S HEAVY DUTY TOWI KIMBERLY BALLARD towing 1000-140-53790-00000 4/15/2020 486.50 136 FAIRWAY AUTO CLINIC KIMBERLY BALLARD towing 1000-140-53790-00000 4/15/2020 656.17 137 FAIRWAY AUTO CLINIC KIMBERLY BALLARD towing 1000-140-53790-00000 4/16/2020 656.17 138 FAIRWAY AUTO CLINIC JAMES B MOORE towing 1000-140-53790-00000 3/31/2020 656.36 139 FAIRWAY AUTO CLINIC JAMES B MOORE towing 1000-140-53790-00000 3/31/2020 586.39 140 FAIRWAY AUTO CLINIC JAMES B MOORE towing 1000-140-53 790-00000 3/31/2020 267.40 141 FAIRWAY AUTO CLINIC JAMES B MOORE towing 1000-140-53790-00000 3/31/2020 331.34 142 JK AUTO & DIESEL L JARED ROSTRO towing 1000-140-53790-00000 4/8/2020 450.00 143 SHERIFF ADMINISTRATION 42,962.57 144 MICROSOFT ROLAND RODRIGUEZ OFC 365 Subscription-Manager A 1000-200-52200-00000 4/4/2020 104.07 145 GAN NEWSPAPERSUBSCRIPT MARSHA GAY WEST Digital Subscription to Curren 1000-200-53310-00000 4/1/2020 1.17 146 ALBUQUERQUE JOURNAL Cl TERRA DOUGAN Monthly Subscription to Albuqu 1000-200-53310-00000 4/21/2020 12.00 147 COUNTY MANAGER ADMIN 117.24 148 WALMART RYAN ZUNIGA Eddy Co OEM conference room mo 1000-280-52200-00000 4/9/2020 (248.00) 149 AMAZON.COM JENNIFER ARMENDARIZ 2 HDMI cables 1000-280-52200-00000 4/29/2020 29.98 150 AMAZON.COM JENNIFER ARMENDARIZ 6 conference room chairs 1000-280-52200-00000 4/21/2020 1,019.94 151 WALMART RYAN ZUNIGA Eddy Co OEM Walmart conference 1000-280-52200-00000 4/9/2020 569.88 152 SPARKS OFFICE SOLUTION JENNIFER ARMENDARIZ Meter reading on copier 1000-280-5 2 200-00000 4/7/2020 2.94 153 AMAZON.COM ROLAND RODRIGUEZ OEM shelf for laptop 1000-280-5 2200-00000 4/9/2020 36.82 154 AMAZON.COM ROLAND RODRIGUEZ OEM-Tv and mounting bracket fo 1000-280-52200-00000 3/31/2020 418.92 155 ZK EXPRESS TORNADO WAS JENNIFER ARMENDARIZ unit wash 1000-280-52200-00000 3/31/2020 20.00
Page 4 of 21 61 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 156 NEWEGG B2B INC ROLAND RODRIGUEZ Webcam for OEM 1000-280-5 2200-00000 4/1/2020 204.53 157 ZOOM.US ROLAND RODRIGUEZ zoom for OEM 1000-280-52200-00000 4/7/2020 161.36 158 WINDSTREAM JENNIFER ARMENDARIZ LEPC phone line 1000-280-53450-00000 4/23/2020 111.37 159 FINANCE ADMINISTRATION 2,327.74 160 OFFICE DEPOT LAUREN DALTON HANGING FILE FOLDERS 1000-310-5 2100-00000 3/31/2020 13.77 161 OFFICE DEPOT LAUREN DALTON STAPLER AND KEYBOARD 1000-310-52100-00000 4/21/2020 144.91 162 OFFICE DEPOT JESSICA STYGAR Title folders 1000-310-52100-00000 4/3/2020 10.94 163 FINANCE ADMINISTRATION 169.62 164 GAN 1278TNPNEWSPAPRADV JANA HEFT Legal Notice 1000-320-53340-00000 4/13/2020 102.18 165 EB REGISTER NOW NM TR WESLEY HOOPER NM Trans Con 2020 1000-320-53824-00000 4/7/2020 85.00 166 GENERAL SERVICES ADMINISTRATION 187.18 167 SPARKS OFFICE SOLUTION JANA HEFT Jeri ink cartridges 1000-322-52200-00000 4/21/2020 491.96 168 THE NATIONAL ASSOCIATI JERI STRONG Refund/NAGC Conference/Cancel! 1000-322-53821-00000 3/25/2020 (650.00) 169 GENERAL SERVICES PUBLIC INFORMATION (158.04) 170 AMAZON.COM WARREN HARDIN Charger cables for IPAD 1000-323-52200-00000 4/20/2020 16.98 171 AMAZON.COM WARREN HARDIN Quality paper for atlases 1000-323-52200-00000 4/20/2020 79.99 172 CBI WINZIP WARREN HARDIN WinZip Courier for file transf 1000-323-52200-00000 4/29/2020 31.43 173 GENERAL SERVICES GIS 128.40 174 SPARKS OFFICE SOLUTION JANA HEFT Steve ink cartridges 1000-324-52200-00000 4/14/2020 577.79 175 GENERAL SERVICES PLANNING & DEVELOPMENT 577.79 176 NICHOLS PRINTING MARSHA GAY WEST Business Cards for Code Enforc 1000-325-52200-00000 4/14/2020 99.00 177 GALLS STEVEN MCCROSKEY Dept clothing and ID 1000-325-52200-00000 4/10/2020 200.42 178 GALLS STEVEN MCCROSKEY Dept clothing and ID 1000-325-52200-00000 4/22/2020 20.68 179 AMAZON.COM STEVEN MCCROSKEY Mount for vehicles laptop 1000-325-52200-00000 4/9/2020 169.49 180 CONNELLS OFFICE PRODUC JANA HEFT CE Office Supplies 1000-325-52200-40002 4/2/2020 186.25 181 ZK EXPRESS TORNADO WAS SUZANNA FLORES Car wash 1000-325-53687-00000 4/29/2020 22.00 182 ZK EXPRESS TORNADO WAS CAROLYN PHILLIPS Car Wash 1000-325-53687-00000 4/20/2020 12.00 183 CODE ENFORCEMENT 709.84 184 AMAZON.COM ROSALINDA MUNOZ 6-APC UPS BE600Ml, 600VA UPS B 1000-340-52100-00000 4/29/2020 352.02 185 AMAZON.COM ROSALINDA MUNOZ Fast 25 W Charging USB-C Wall 1000-340-52100-00000 4/21/2020 20.77 186 AMAZON.COM ROSALINDA MUNOZ Samsung EP-TA300CWEGUJ Samsung 1000-340-5 2100-00000 4/22/2020 31.43 187 AMAZON.COM ROSALINDA MUNOZ White Copy Paper, 8 1/2in. x 1 1000-340-52 100-00000 4/2/2020 39.99 188 AMAZON.COM KEN KEMP Refund for Ethernet switch. S 1000-340-5 2200-00000 4/7/2020 (23.58) 189 AMAZON.COM KEN KEMP D-Link 5-port Ethernet switch 1000-340-52200-00000 3/31/2020 20.98 190 JAMF SOFTWARE, LLC ROLAND RODRIGUEZ mdm apple software-testing for 1000-340-52 200-00000 4/17/2020 2.00 191 ADOBE PHOTOGPHY PLAN JASON FLOREZ Photoshop monthly charge 1000-340-5 2200-00000 4/13/2020 9.99 192 DIGICERT INC JASON FLOREZ security certificate for serve 1000-340-53180-00000 4/14/2020 196.00 193 WAV RED ROCKET MEDIA L CAROL HENNINGTON 03/31/2020 BOCC livestreaming 1000-340-53330-00000 4/2/2020 50.00 194 WAV RED ROCKET MEDIA L CAROL HENNINGTON 4/21/20 ,4/22/20 BOCC Livestre 1000-340-53330-00000 4/27/2020 150.00
Page 5 of 21 62 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 195 WAV RED ROCKET MEDIA L CAROL HENNINGTON Boosting Facebook posts March- 1000-340-53330-00000 4/13/2020 215.29 196 PVT NETWORKS, INC CAROL HENNINGTON Fiber circuits-Artesia,Carlsba 1000-340-53450-00000 4/20/2020 2,196.85 197 LA TIERRA COMMUNIC CAROL HENNINGTON Hosting domains 1000-340-53450-00000 4/1/2020 25.00 198 TDS CAROL HENNINGTON Internet circuit-Cbad Road 1000-340-53450-00000 4/6/2020 341.13 199 CENTURYLINK CAROL HENNINGTON Long distance charges 1000-340-53450-00000 4/27/2020 9.13 200 TDS CAROL HENNINGTON Main Internet circuit at Ad min 1000-340-53450-00000 4/10/2020 562.30 201 AT&T CAROL HENNINGTON Mobile Wifi-Carol 1000-340-53450-00000 4/20/2020 66.30 202 ICON ENTERPRISES INC CAROL HENNINGTON 500 more sms/texting updates I 1000-340-53680-00000 4/3/2020 734.64 203 HELP CAROL HENNINGTON Network Security program for I 1000-340-53680-00000 4/9/2020 1,616.11 204 RAINFOC CISCO JASON FLOREZ Cisco Live refund - cancelled 1000-340-5382 1-00000 4/17/2020 (2,095.00) 205 INFORMATION SERVICES ADMIN 4,521.35 206 AMAZON.COM AISSA LARA BANKER FILE BOX 1000-350-52100-00000 4/6/2020 18.99 207 AMAZON.COM AISSA LARA MONITOR STAND AND OFFICE SUPPL 1000-350-52100-00000 4/7/2020 27.86 208 AMAZON.COM AISSA LARA OFFICE SUPPLIES 1000-350-52100-00000 3/31/2020 23.94 209 CONN ELLS OFFICE PRODUC ROXANN BRANNON OFFICE CHAIR FOR HR SECREATRY 1000-350-52800-00000 4/1/2020 475.00 210 ZIPRECRUITER, INC. ROXANN BRANNON 10 JOB POSTINGS ON ZIPRECRUITE 1000-350-53330-00000 4/6/2020 729.00 211 VERIZON CHARLENE POWELL RB - Cell 55.81, RB Wifi - 43. 1000-350-53450-00000 4/11/2020 185.04 212 UPS AISSA LARA INCREASE IN CHARGE FOR WEIGHT 1000-350-53790-00000 4/12/2020 3.61 213 L2G NM BKGRD CHECK ANNA VASQUEZ NM0S64425 - COGENT FINGERPRINT 1000-350-53790-00000 4/8/2020 8.30 214 L2G NM BKGRD CHECK ANNA VASQUEZ NM0S64428 - COGENT FINGERPRINT 1000-350-53790-00000 4/8/2020 8.30 215 UPS AISSA LARA PACKAGE TO SUCCESSORIES FOR RE 1000-350-5 3790-00000 4/5/2020 25.94 216 IPMA-HR ROXANN BRANNON CREDIT FOR RETURNED CORRECTION 1000-350-53814-00000 4/14/2020 (72.00) 217 HUMAN SERVICES ADMINISTRATION 1,433.98 218 CINTAS CORP CHARLENE POWELL Supplies for first aid kits in 1000-352-52440-00000 4/16/2020 193.20 219 VERIZON CHARLENE POWELL Safety Cell 1000-352-53450-00000 4/11/2020 55.81 220 SAFETY/RISK MANAGEMENT 249.01 221 LOWES BART GARDNER Lightbulbs 1000-400-52200-00000 4/8/2020 119.96 222 AMAZON.COM BRIAN STEPHENS Water Meter Key 1000-400-52200-00000 4/28/2020 25.72 223 MODERN COMPANY LLC SHEENA VASQUEZ Quarterly fire alarm monitorin 1000-400-52200-20008 4/10/2020 129.17 224 WOMBAT SERVICES LL STEVE GRULKE Service call - Annual lnspecti 1000-400-52200-20008 4/21/2020 278.53 225 GRAINGER BRIAN STEPHENS Double eye wash station 1000-400-52200-20017 4/28/2020 27.43 226 CARTER S AIR CONDITION BRIAN STEPHENS Service call - Installation at 1000-400-52200-20017 4/10/2020 470.95 227 AMAZON.COM STEVE GRULKE Toilet seats 1000-400-52200-20017 4/24/2020 551.76 228 WTT CUSTOMS BRIAN STEPHENS Build Sneeze Guard 1000-400-52200-51001 4/22/2020 410.00 229 MORSCO BART GARDNER HVAC Filters 1000-400-52200-51001 4/28/2020 136.94 230 CARTER S AIR CONDITION BRIAN STEPHENS Service call - A/C Repairs 1000-400-52200-51001 4/10/2020 287.95 231 CARTER S AIR CONDITION BART GARDNER Service call A/C Repair 1000-400-52200-51001 4/27/2020 208.29 232 GRAINGER RAY CAMPOS door closer 1000-400-52200-51002 4/21/2020 381.00 233 WOMBAT SERVICES LL STEVE GRULKE Service call - Annual lnspecti 1000-400-52200-51002 4/21/2020 395.60
Page 6 of 21 63 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 234 GRAINGER BRIAN STEPHENS Double eye wash station 1000-400-52200-51003 4/28/2020 27.43 235 WOMBAT SERVICES LL STEVE GRULKE Service call - Annual lnspecti 1000-400-52200-51003 4/21/2020 183.54 236 MODERN COMPANY LLC SHEENA VASQUEZ Service call - Install Access 1000-400-52200-51003 4/10/2020 602.67 237 AMAZON.COM BRIAN STEPHENS Shop Supplies 1000-400-52200-51003 4/29/2020 140.56 238 WOMBAT SERVICES LL STEVE GRULKE Service call - Annual lnspecti 1000-400-52200-51005 4/21/2020 730.38 239 LOWES BART GARDNER shop supplies 1000-400-52200-51005 4/22/2020 192.24 240 MARK S PLUMBING PARTS RAY CAMPOS Pluumbing repair parts 1000-400-52200-51011 3/30/2020 1,142.19 241 WOMBAT SERVICES LL STEVE GRULKE Service call - Annual lnspecti 1000-400-52200-51022 4/21/2020 1,029.09 242 FULKERSON BRIAN STEPHENS Service call - Odor at courtho 1000-400-52200-51022 4/15/2020 2,182.03 243 SUTHERLANDS RAY CAMPOS Lightbulbs 1000-400-52200-51040 3/31/2020 14.32 244 AMAZON.COM RAY CAMPOS Lightbulbs 1000-400-52200-52001 3/31/2020 74.97 245 AMAZON.COM RAY CAMPOS Lightbulbs 1000-400-52200-52001 4/3/2020 60.00 246 AMAZON.COM RAY CAMPOS Tube Light Bulbs 1000-400-52200-52001 4/22/2020 119.94 247 DYNAMIC HEATING & RAY CAMPOS service call - Install circuit 1000-400-52200-52003 4/2/2020 945.83 248 AMAZON.COM RAY CAMPOS Dewalt Cordless Hammer Drill 1000-400-52220-00000 4/15/2020 133.99 249 SUTHERLANDS RAY CAMPOS Ladder 1000-400-52220-00000 4/13/2020 149.00 250 LOWES SANTIAGO GARCIA Janitorial Supplies 1000-400-52240-00000 4/2/2020 65.60 251 QUALITY JANITORIAL SANTIAGO GARCIA Janitorial Supplies 1000-400-52240-00000 4/2/2020 2,567.89 252 LOWES SANTIAGO GARCIA Janitorial Supplies 1000-400-52240-00000 4/7/2020 29.96 253 LOWES SANTIAGO GARCIA Janitorial Supplies 1000-400-52240-00000 4/14/2020 29.96 254 QUALITY JANITORIAL SANTIAGO GARCIA Janitorial Supplies 1000-400-52240-00000 4/20/2020 1,816.15 255 SANITARY SUPPLY CORP I BRIAN STEPHENS Janitorial Supplies 1000-400-52240-00000 3/31/2020 314.04 256 EMIST DISINFECTION SOL BRIAN STEPHENS Janitorial Supplies 1000-400-52240-00000 4/2/2020 4,534.99 257 KSS ENTERPRISES BRIAN STEPHENS Janitorial Supplies 1000-400-52240-00000 4/6/2020 65.43 258 ROADRUNNER SEWER A SANTIAGO GARCIA service call 1000-400-52240-00000 4/23/2020 160.00 259 PARAMOUNT CLEANING BRIAN STEPHENS Janitorial service 1000-400-52240-51040 4/10/2020 807.34 260 PARAMOUNT CLEANING BRIAN STEPHENS Janitorial Service 1000-400-52240-51041 4/14/2020 699.70 261 NAPA STORE SANTIAGO GARCIA Aero Salvant 1000-400-52402-00000 4/14/2020 13.98 262 DESERT LAWN & SERV SHEENA VASQUEZ Bi-weekly Maintenance 1000-400-52402-00000 4/10/2020 100.00 263 DESERT LAWN & SERV SHEENA VASQUEZ Clean Up and weed Killer 1000-400-5 2402-00000 4/10/2020 200.00 264 DESERT LAWN & SERV SHEENA VASQUEZ cleanup 1000-400-52402-00000 4/10/2020 500.00 265 DESERT LAWN & SERV SHEENA VASQUEZ Cleanup - weed killer 1000-400-52402-00000 4/10/2020 150.00 266 DESERT LAWN & SERV SHEENA VASQUEZ Cleanup - weed Killer 1000-400-52402-00000 4/10/2020 200.00 267 CARLSBAD CHEVY ALBERT GONZALEZ UNIT #2755 - FAC MAINT REFUND 1000-400-5 3687-00000 4/29/2020 (26.60) 268 MASTER LUBE BART GARDNER oil change Unit #2756 1000-400-5 3 687-00000 4/14/2020 49.46 269 CARLSBAD CHEVY ALBERT GONZALEZ UNIT #2755 - FAC MAINT 1000-400-53687-00000 4/29/2020 374.56 270 CARLSBAD FORD ALBERT GONZALEZ UNIT #2755 - FAC MAINT - 1000-400-53687-00000 4/29/2020 236.05 271 CARQUEST ALBERT GONZALEZ UNIT #2755 FAC MAINT 1000-400-53687-00000 4/28/2020 40.71
Page 7 of 21 64 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 272 FORREST TIRE CARLSBAD ALBERT GONZALEZ UNIT #2755 FAC. MAINT - STEVE 1000-400-53687-00000 4/20/2020 785.89 273 SUTHERLANDS STEVE GRULKE washer fluid 1000-400-53687-00000 4/21/2020 6.98 274 FACILITIES ADMINISTRATION 24,873.57 275 WALMART VICTOR LARA MISC VECTOR TOOLS 1000-550-52220-00000 4/2/2020 30.17 276 TRACTOR SUPPLY JOHNNY MUNOZ ANTI FOAMING AGENT 1000-550-52401-00000 4/1/2020 196.96 277 ARTESIA ALFALFA GROWER JOHNNY MUNOZ BLUE DYE GALLON 1000-550-52401-00000 4/9/2020 66.65 278 TRACTOR SUPPLY JOHNNY MUNOZ INSECTICIDES 1000-550-52401-00000 3/31/2020 135.95 279 TARGET SPECIALTY PROD JOHNNY MUNOZ INSECTICIDES 1000-550-52401-00000 4/13/2020 95.82 280 NOR NORTHERN TOOL JOHNNY MUNOZ Insecticides. 1000-550-52401-00000 4/3/2020 519.99 281 PRO PEST PRODUCTS INC JOHNNY MUNOZ MOUSE BAIT 1000-550-52401-00000 4/13/2020 52.30 282 TRACTOR SUPPLY COMPANY JOHNNY MUNOZ SURFACTANT 80/20 1000-550-52401-00000 4/16/2020 56.97 283 PLAINS WELDING SUPPLY JOHNNY MUNOZ Safety Glasses 1000-550-52440-00000 4/28/2020 15.80 284 BRININSTOOL EQUIPMENT GERARD GREEN SAFETY GLASSES 1000-550-52440-00000 4/28/2020 8.88 285 HOMEWOOD SUITES ABQAI JOHNNY MUNOZ Refund - Cancelled Conference 1000-550-53821-00000 4/22/2020 (109.32) 286 HOMEWOOD SUITES ABQAI JOHNNY MUNOZ Refund - Cancelled Conference 1000-550-53821-00000 4/22/2020 (109.32) 287 HOMEWOOD SUITES ABQAI JOHNNY MUNOZ Conference in Albuquerque, La 1000-550-53821-00000 3/31/2020 109.32 288 HOMEWOOD SUITES ABQAI JOHNNY MUNOZ Conference in Albuquerque. Gre 1000-550-53821-00000 3/31/2020 109.32 289 VECTOR CONTROL 1,179.49 290 IMPROVE GROUP INC MARIA MERJIL inmate file folders for Record 1000-600-52100-00000 4/14/2020 612.50 291 CONN ELLS OFFICE PRODUC CYNTHIA LEYVA office supplies for ECDC 1000-600-5 2100-00000 4/22/2020 38.00 292 SPARKS OFFICE SUPPLY, MARIA MERJIL waste toner bottle 1000-600-52100-00000 4/28/2020 25.00 293 SPARKS OFFICE SUPPLY, MARIA MERJIL waste toners and oil for shred 1000-600-5 2100-00000 4/28/2020 223.95 294 STERICYCLE MARIA MERJIL hazardous drug and blood borne 1000-600-52 200-00000 3/31/2020 410.85 295 STERICYCLE MARIA MERJIL hazardous drug and blood borne 1000-600-52200-00000 4/13/2020 410.85 296 ECOLAB INC MF MARIA MERJIL rental expense dishwasher for 1000-600-52200-00000 4/1/2020 183.92 297 ECOLAB INC MF MARIA MERJIL rental expense dishwasher for 1000-600-52200-00000 4/1/2020 183.92 298 ARTESIA SOFT WATER MARIA MERJIL water expense for ASU Artesia 1000-600-52200-00000 4/3/2020 16.17 299 THE WATER WORKS MARIA MERJIL water expense for ECDC Divisio 1000-600-52200-00000 4/13/2020 481.00 300 SPARKS OFFICE SUPPLY, CYNTHIA LEYVA toner printer cartridge for fi 1000-600-52210-00000 4/23/2020 143.99 301 QU ALITY JANITORIAL MARIA MERJIL janitorial supplies for ECDC A 1000-600-52240-00000 4/16/2020 600.74 302 PREMIER UNIFORMS & TAC MARIA MERJIL duty boots for Holland and inn 1000-600-52250-00000 4/20/2020 219.34 303 PREMIER UNIFORMS & TAC MARIA MERJIL duty boots for new officers Lu 1000-600-52250-00000 4/14/2020 245.00 304 GALLS MARIA MERJIL officer name tags, Aguilar, Do 1000-600-52250-00000 4/22/2020 63.40 305 GALLS MICHAEL CORONA uniform boot - Sgt. Moreno 1000-600-52250-00000 4/29/2020 120.00 306 GALLS MICHAEL CORONA uniform boot -Balderrama 1000-600-52250-00000 4/11/2020 120.00 307 PREMIER UNIFORMS & TAC MARIA MERJIL uniform boots Cruz and under b 1000-600-52250-00000 4/23/2020 455.14 308 KAUFMAN'S WEST MARIA MERJIL uniform shirts for Booking/Rec 1000-600-5 225 0-00000 4/29/2020 2,800.00 309 COOKS DIRECT MARIA MERJIL can opener replacement for kit 1000-600-52290-00000 4/21/2020 701.98 310 SAMSCLUB MARIA MERJIL coolers for transporting meals 1000-600-5 2290-00000 3/31/2020 594.70
Page 8 of 21 65 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 311 SW C&C ROSWELL MARIA MERJIL kitchen supplies 1000-600-S2290-00000 3/31/2020 99.63 312 CENTRAL REST PRODUCTS MARIA MERJIL meat slicer replacement for ki 1000-600-52290-00000 4/17/2020 2,872.94 313 THE WATER WORKS MARIA MERJIL water softener salt for ECDC 1000-600-52402-00000 4/13/2020 291.55 314 GAN 1278TNPNEWSPAPRADV KRISTEN NOVOTNY Current Argus Publication for 1000-600-53310-00000 4/27/2020 42.11 315 VERIZON MARIA MERJIL ECDC cell phone expenses for A 1000-600-53450-00000 4/17/2020 1,352.35 316 MODERN COMPANY LLC MARIA MERJIL monitor replacements for Carner 1000-600-53610-00000 4/14/2020 2,501.12 317 MEDINA PRECAST LLC MARIA MERJIL grease trap cleaning expense f 1000-600-53610-70008 3/31/2020 376.78 318 ROADRUNNER SEWER A MARIA MERJIL plumbing repair service calls 1000-600-53610-70008 4/16/2020 1,200.00 319 SPARKS OFFICE SOLUTION MARIA MERJIL copier repair services - Booki 1000-600-53610-70009 4/13/2020 694.50 320 SPARKS OFFICE SOLUTION MARIA MERJIL copier repair services for Cas 1000-600-53610-70009 3/31/2020 604.94 321 TOP DOG CAR WASH MARIA MERJIL car wash unit 2470 1000-600-53687-00000 4/22/2020 10.00 322 DETENTION ADMINISTRATION 18,696.37 323 COAST-TO-COAST SOLUTIO MARIA MERJIL prisoner supplies- exam gloves 1000-610-52350-00000 4/27/2020 2,249.73 324 QUALITY JANITORIAL MARIA MERJIL prisoner supplies - sanitary - 1000-610-52350-70011 4/16/2020 540.00 325 THE LAUNDRY BASKET MARIA MERJIL prisoner supplies - inmate lau 1000-610-52350-70012 4/20/2020 15.00 326 BRADY INDUSTRIES EL MARIA MERJIL prisoner supplies-laundry soap 1000-610-52350-70012 4/29/2020 1,983.41 327 QUALITYJAN ITORIAL MARIA MERJIL prisoner supplies-laundry supp 1000-610-52350-70012 4/16/2020 83.62 328 QUALITY JANITORIAL MARIA MERJIL prisoner supplies-janitorial 1000-610-52350-70013 4/16/2020 1,878.18 329 BOB BARKER COMPANY INC MARIA MERJIL prisoner supplies- inmate unit 1000-610-52350-70014 3/5/2020 791.76 330 CHARM-TEX MARIA MERJIL prisoner supplies-males underg 1000-610-52350-70014 4/17/2020 41.70 331 CHARM-TEX MARIA MERJIL prisoner supplies-housing - bl 1000-610-5 2350-70015 4/17/2020 948.75 332 LOWES MICHAEL L INGRAM REPAIR PARTS 1000-610-52420-00000 4/8/2020 79.92 333 LOWES EDDY COUNTY DETENTION CTR repair parts for ECDC pvc tubi 1000-610-52420-00000 3/31/2020 31.12 334 AMAZON.COM CYNTHIA LEYVA disposable filter 3 ply face P 1000-610-52440-00000 4/11/2020 314.99 335 AMAZON.COM CYNTH IA LEYVA outdoor face masks PM2.5 PPE 1000-610-5 2440-00000 4/11/2020 77.88 336 KEVIN'S PRO CLEAN MARIA MERJIL grease trap services for March 1000-610-536 10-00000 4/2/2020 440.27 337 DETENTION MALE 9,476.33 338 QUALITY JANITORIAL MARIA MERJIL prisoner supplies janitorial 1000-620-52350-70013 4/2/2020 2,782.02 339 CHARM-TEX MARIA MERJIL prisoner supplies - females cl 1000-620-52350-70014 4/17/2020 2,920.00 340 CHARM-TEX MARIA MERJIL prisoner supplies-housing - bl 1000-620-52350-70015 4/17/2020 948.75 341 DETENTION FEMALE 6,650.77 342 CONNELLS OFFICE PRODUC TODD BANNISTER office supplies for medical di 1000-640-5 2100-00000 4/14/2020 230.00 343 MOORE MEDICAL LLC TODD BANNISTER inmate medical supplies 1000-640-52230-00000 4/24/2020 291.45 344 MOORE MEDICAL LLC TODD BANNISTER inmate medical supplies expens 1000-640-52230-00000 4/7/2020 53.37 345 HARLOFF COMPANY TODD BANNISTER medical supplies expense 1000-640-52230-00000 4/9/2020 2,467.60 346 WALMART TODD BANNISTER over the counter inmate suppli 1000-640-52230-00000 4/15/2020 73.30 347 HARLOFF COMPANY MARIA MERJIL steel line punch card cart for 1000-640-52230-00000 4/9/2020 2,583.60 348 KYMERA INDEPENDENT PHY TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/1/2020 528.00 349 SANDERS ORTHOPEDIC BRA TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/3/2020 132.02
Page 9 of 21 66 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 350 PHR TEXASTECHUNIVERSIT TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/7/2020 324.00 351 CARLSBAD ANESTHESIA SE TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/8/2020 800.00 352 SIMPLISTIC MEDICAL TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/8/2020 267.14 353 HSC-LBK MPIP BO TODD BANNISTER inmate medical expense 1000-640-53 710-00000 4/10/2020 5,208.50 354 HSC-LBK MPIP BO TODD BANNISTER inmate medical expense 1000-640-53 710-00000 4/10/2020 5,208.50 355 UNM HOSPITALS TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/16/2020 2,139.37 356 CARLSBAD MED CTR INTER TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/23/2020 258.35 357 CARLSBAD MED CTR INTER TODD BANNISTER inmate medical expense 1000-640-53 710-00000 4/23/2020 258.35 358 CARLSBAD MED CTR INTER TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/23/2020 258.35 359 CARLSBAD MED CTR INTER TODD BANNISTER inmate medical expense 1000-640-53710-00000 4/23/2020 1,121.89 360 DETENTION MEDICAL 22,203.79 361 REDWOOD TOXICOLOGY LAB BRETTFRAKES ASU - drug test kits for clien 1000-650-52350-00000 4/1/2020 830.00 362 Bl INC AP BRETT FRAKES JEHD electronic monitoring ser 1000-650-53123-00000 4/14/2020 1,194.14 363 CARQUEST ALBERT GONZALEZ UNIT #3052 ECDC ASU 1000-650-53687-00000 4/29/2020 43.45 364 JK AUTO & DIESEL L ALBERT GONZALEZ UNIT #3052 ECDC ASU. 1000-650-53687-00000 4/28/2020 142.00 365 CARQUEST ALBERT GONZALEZ UNIT #3052 FORD TAURUS 1000-650-53687-00000 4/1/2020 50.92 366 CARQUEST TOMMY RICH UNIT #4359 - OIL CHANGE 1000-650-53687-00000 4/1/2020 50.90 367 DETENTION ASU 2,311.41 368 FORREST TIRE CARLSBAD EDDY COUNTY DETENTION CTR flat tire repair Transport Uni 1000-660-53 68 7-00000 4/22/2020 26.91 369 CARQUEST STEVE SAIZ Unit #2469-ECDC Oil Change 1000-660-53 68 7-00000 4/14/2020 34.85 370 CARQUEST ALBERT GONZALEZ UNIT #4359 - ECDC TRANSPORT 1000-660-53687-00000 4/6/2020 165.93 371 DETENTION TRANSPORT 227.69 372 SPARKS OFFICE SOLUTION JOSHUA MACK Monthly copier meter reading. 1000-900-52 100-00000 4/1/2020 499.00 373 SPIRIT CUSTOMS CHRISTOPHER CHAVARRIA ECFS- CUPS FOR DISPATCHERS 1000-900-52200-51061 4/14/2020 319.04 374 THE WATER WORKS BETSY BRADSHAW Room Reservations: Water 1000-900-52200-51061 4/2/2020 97.50 375 DISH NTWK BETSY BRADSHAW Room Reservations: Monthly TV 1000-900-52200-51061 4/16/2020 149.58 376 EVENT EMSUS00005 RICK WIEDENMANN EMS Region Ill Conference WEMT 1000-900-52295-00000 4/10/2020 (425.00) 377 PLAINS WELDING SUPPLY KENNEY RAYROUX SAR fill 1-O2 bottle. 1000-900-52295-00000 4/14/2020 7.90 378 AIMS POWER DAVID HARKNESS SAR power inverter for half to 1000-900-52295-00000 4/22/2020 292.38 379 FIRE SERVICE ADMINISTRATION 940.40 380 SUTHERLANDS MELISSA WASHBURN Disinfectant 2000-111-52100-00000 4/26/2020 42.95 381 OFFICE DEPOT MELISSA WASHBURN Office Supply, Clips 2000-111-52100-00000 4/14/2020 6.33 382 OFFICE DEPOT MELISSA WASHBURN Office Supply, Clips Spray 2000-111-52100-00000 4/14/2020 19.85 383 SUPERIOR EXPRESS LLC STEPHEN CANNON Vehicle Car Wash 2000-111-53687-00000 4/28/2020 15.00 384 SUPERIOR EXPRESS LLC ANNIE MILLER Vehicle Car Wash 2000-111-53687-00000 4/20/2020 13.00 385 PROPERTY VALUATION FUND 97.13 386 SPARKS OFFICE SOLUTION KATHY WALTERS COPIER CONTRACT 2200-500-52100-00000 4/9/2020 116.71 387 SPARKS OFFICE SOLUTION CAROL CASTILLO INK CARTRIDGE, PENS 2200-500-52100-00000 4/15/2020 188.35 388 AMAZON.COM KATHY WALTERS PRINTER TONER, STAPLER 2200-500-5 2100-00000 4/16/2020 73.47
Page 10 of 21 67 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 389 PROJECTMANAGER.COM-SUB JASON BURNS Access to ProjectManager.com f 2200-500-52200-00000 4/9/2020 4,050.00 390 CARLSBAD CUR-ARGUS JASON BURNS Newspaper for PW 2200-500-52200-00000 4/3/2020 1.06 391 R.O. WRITER CHILO MARTINEZ SHOP SOFTWARE 2200-500-52200-00000 4/21/2020 387.79 392 BARRY PEARSON SNAP ON CHILO MARTINEZ COMPACT IMPACT KIT 2200-500-52220-00000 4/27/2020 650.95 393 BRININSTOOL EQUIPMENT CHILO MARTINEZ DR. IMPACT, SOCKET, ADAPTER 2200-500-52220-00000 4/7/2020 69.45 394 GRAINGER CHILO MARTINEZ MILL DRILL MACHINE 2200-500-52220-00000 4/22/2020 2,254.32 395 BENDPAK, INC ALBERT GONZALEZ RL - 800 2200-500-52220-00000 4/27/2020 2,980.00 396 BENDPAK, INC ALBERT GONZALEZ RL-8500, 2200-500-52220-00000 4/22/2020 3,000.00 397 ARTESIA ALFALFA GROWER CHILO MARTINEZ SOCKET 12 PT 2200-500-52220-00000 4/15/2020 20.78 398 CARQUEST ALBERT GONZALEZ TEST THERMOMETER 2200-500-52220-00000 4/29/2020 19.29 399 JDSQUAREDIN CHILO MARTINEZ TUBING BENDER HYDRAULIC, NOTCH 2200-500-52220-00000 4/29/2020 2,440.39 400 TRACTOR SUPPLY CHILO MARTINEZ UNIT #3148 AIR COMPRESSOR AND 2200-500-52220-00000 3/31/2020 2,189.98 401 NAPA STORE CHILO MARTINEZ UNIT #3169 TEMP GUN 2200-500-52220-00000 4/16/2020 69.99 402 WD ENTERPRISES, INC CHILO MARTINEZ BATTERY 2200-500-52260-00000 4/29/2020 119.95 403 PLAINS WELDING SUPPLY, CHILO MARTINEZ BOTTLE RENTALS 2200-500-52260-00000 4/29/2020 395.40 404 TRACTOR SUPPLY COMPANY ALBERT GONZALEZ BRAIDED REELS 500 FT 2200-500-52260-00000 4/21/2020 37.98 405 NAPA STORE CHILO MARTINEZ DEODORIZER, LED SQ MKCRNC LT, 2200-500-52260-00000 4/20/2020 47.06 406 WALMART ALBERT GONZALEZ GLUE, KEYS 2200-500-52260-00000 4/23/2020 18.79 407 BRININSTOOL EQUIPMENT ALBERT GONZALEZ MARKING PAINT 2200-500-52260-00000 4/16/2020 90.50 408 STEEL DEPOT-ARTESIA CHILO MARTINEZ METAL FOR SIGN TRAILER 2200-500-52260-00000 4/13/2020 224.22 409 BRININSTOOL EQUIPMENT CHILO MARTINEZ ORANGE, WHITE, RED, YELLOW PAI 2200-500-52260-00000 4/7/2020 15.56 410 ARTESIA ALFALFA GROWER CHILO MARTINEZ PTO LOCK PIN 2200-500-52260-00000 4/15/2020 16.06 411 TRACTOR SUPPLY COMPANY ALBERT GONZALEZ PUMP SPRAYERS 2200-500-52260-00000 4/20/2020 39.98 412 STEEL DEPOT-ARTESIA CHILO MARTINEZ SEAMLESS PIPE 2200-500-52260-00000 4/15/2020 376.53 413 SUTHER LANDS ALBERT GONZALEZ SHOP - A/Cs 2200-500-5 2 260-00000 4/2/2020 111.72 414 SUTHERLAND$ ALBERT GONZALEZ SHOP - KEYS FOR BARN 2200-500-52260-00000 4/7/2020 14.96 415 CARQUEST ALBERT GONZALEZ SHOP - PUMP NOZZLE. 2200-500-52260-00000 4/13/2020 137.74 416 R.O. WRITER ALBERT GONZALEZ SHOP SUPPLIES - 2200-500-52260-00000 4/21/2020 387.65 417 CARQUEST ALBERT GONZALEZ SHOP SUPPLIES - FITTINGS, DOOR 2200-500-52260-00000 4/16/2020 49.34 418 NAPA STORE CHILO MARTINEZ SHOP SUPPLIES, SHOP TOWELS, WA 2200-500-52260-00000 4/7/2020 116.64 419 PLAINS WELDING SUPPLY, CHILO MARTINEZ SHOP SUPPLIES, WIRE 2200-500-52260-00000 4/13/2020 88.00 420 PLAINS WELDING SUPPLY ALBERT GONZALEZ SHOP-ROA 2200-500-52260-00000 4/6/2020 178.69 421 STEEL DEPOT-ARTESIA CHILO MARTINEZ SQ TUBES FOR SIGN STAND 2200-500-52260-00000 4/28/2020 79.14 422 NAPA STORE CHILO MARTINEZ STOCK, SOLENOID, SWITCH 2200-500-52260-00000 4/2/2020 40.48 423 STEEL DEPOT-ARTESIA CHILO MARTINEZ STOCK, SQ TUBE, FLAT, CR ROUND 2200-500-52260-00000 4/21/2020 150.45 424 NAPA STORE CHILO MARTINEZ STOCK, SWITCH 2200-500-52260-00000 4/2/2020 13.99 425 NAPA STORE CHILO MARTINEZ UNIT #3315 FREON, STOCK 2200-500-52260-00000 4/1/2020 95.96 426 CARQUEST ALBERT GONZALEZ XTREME BLUE, SURFACE DISC. 2200-500-52260-00000 4/22/2020 73.50 427 FORREST TIRE CARLSBAD ALBERT GONZALEZ BIG TRUCK TIRES - STOCK 2200-500-52370-00000 4/13/2020 4,998.29
Page 11 of 21 68 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 428 FORREST TIRE ARTESIA F CHILO MARTINEZ SERVICE CALL, ROAD SERVICE, RO 2200-500-52370-00000 4/22/2020 2,072.72 429 FORREST TIRE CARLSBAD ALBERT GONZALEZ UNIT #3282 - MACK 12 YARD 2200-500-52370-00000 4/22/2020 145.32 430 WALLACE SUPPLY CHILO MARTINEZ UNIT #3308 FUEL CAP WITH NECK, 2200-500-52421-00000 4/28/2020 134.90 431 FLOW PRODUCTS ARTESIA CHILO MARTINEZ UNIT #3340 10 FOOT CLEAR VINYL 2200-500-52421-00000 4/8/2020 11.04 432 NAPA STORE CHILO MARTINEZ UNIT #3340 AIR COMPRESSOR 2200-500-52421-00000 4/6/2020 129.64 433 4 RIVERS EQUIPMENT ALBERT GONZALEZ BLOWER MOT 2200-500-52422-00000 4/20/2020 440.91 434 WAGNER EQUIP HOBBS CELESTINO ROMERO FILTERS, AIR FILTERS, FUEL CAP 2200-500-52422-00000 4/22/2020 387.02 435 WAGNER EQUIP HOBBS CELESTINO ROMERO PIN, STUD, LOCKNUT, WASHER, BO 2200-500-52422-00000 4/23/2020 1,007.52 436 CARQUEST TOMMY RICH UNIT #1203 - RECHARGE/STOP LEA 2200-500-52422-00000 4/1/2020 34.94 437 SIERRA MACHINERY ALBERT GONZALEZ UNIT #1203 - VOLVO ROLLER 2200-500-52422-00000 4/9/2020 625.59 438 SW CONSTRUCTION PARTS ALBERT GONZALEZ UNIT #1517 - CAT LOADER 2200-500-52422-00000 3/31/2020 149.32 439 4 RIVERS EQUIPMENT CHILO MARTINEZ UNIT #1850 0 RING, PULLEY, GAS 2200-500-52422-00000 4/3/2020 639.01 440 NAPA STORE CHILO MARTINEZ UNIT #1854 AIR FILTER, FUEL Fl 2200-500-52422-00000 4/8/2020 139.97 441 CARQUEST ALBERT GONZALEZ UNIT #3200 - CTE WATER TRAILER 2200-500-52422-00000 4/15/2020 10.46 442 BRUCKNER TRUCK SALES 7 ALBERT GONZALEZ UNIT #3281- 12 YD DUMP TRUCK 2200-500-52422-00000 4/24/2020 187.57 443 BRUCKNER TRUCK SALES 7 ALBERT GONZALEZ UNIT #3281 - MACK 12YD TRUCK 2200-500-52422-00000 4/28/2020 66.63 444 BRUCKNER TRUCK SALES 7 ALBERT GONZALEZ UNIT #3283 - MACK 12 YARD TRUC 2200-500-52422-00000 4/23/2020 636.74 445 CARQUEST GUADALUPE MENDOZA UNIT #3299 - FITTINGS, HOSES. 2200-500-52422-00000 4/21/2020 53.52 446 CARLSBAD AUTO SUPPLY ALBERT GONZALEZ UNIT #3299-CHIP SPREADER 2200-500-52422-00000 4/29/2020 66.78 447 FLEETPRIDE865 CHILO MARTINEZ UNIT #3317 CARRIER BEARINGS 2200-500-52422-00000 4/22/2020 88.91 448 JET AUTO GLASS CHILO MARTINEZ UNIT #3337 REPLACE WINDSHIELD 2200-500-52422-00000 4/9/2020 215.67 449 SW CONSTRUCTION PARTS ALBERT GONZALEZ UNIT #3629 - CAT RECLAIMER 2200-500-52422-00000 3/31/2020 2,370.00 450 FLEETPRIDE865 CHILO MARTINEZ UNIT #4298 MUD FLAP HANGER 2200-500-52422-00000 4/7/2020 99.46 451 NAPA STORE CHILO MARTINEZ UNIT #9-103 BLADERUNNER BELT 2200-500-52422-00000 4/21/2020 17.34 452 CARQUEST STEVE SAIZ Unity #7889-Shop Supplies 2200-500-52422-00000 4/22/2020 214.42 453 JET AUTO GLASS CHILO MARTINEZ WINDSHIELDS REPLACED UNIT #332 2200-500-52422-00000 4/28/2020 862.66 454 CINTAS CORP ALBERT GONZALEZ BODY FLUID CLEANUP KITS, ECONO 2200-500-52440-00000 3/31/2020 1,791.36 455 BRININSTOOL EQUIPMENT ALBERT GONZALEZ BUNGEE STRAPS 2200-500-52440-00000 4/15/2020 31.80 456 CINTAS CORP ALBERT GONZALEZ CLEAN UP KITS 2200-500-52440-00000 3/31/2020 465.48 457 CINTAS CORP ALBERT GONZALEZ DUSK MASK, CLEAN UP KIT, ECONO 2200-500-52440-00000 3/31/2020 1,370.23 458 WOMBAT SERVICES LL ALBERT GONZALEZ FIRE EXTINGUISHERS 2200-500-52440-00000 4/21/2020 2,187.50 459 BRININSTOOL EQUIPMENT CHILO MARTINEZ LEATHER GLOVES, SAFETY GLASSES 2200-500-52440-00000 4/7/2020 152.06 460 BRININSTOOL EQUIPMENT ALBERT GONZALEZ SAFETY SUPPLIES - WATER - 2200-500-52440-00000 4/8/2020 345.00 461 THE WATER WORKS CAROL CASTILLO WATER FOR EMPLOYEES 2200-500-52440-00000 4/1/2020 71.50 462 LOWES ALBERT GONZALEZ TAX REFUND - BOLTS - CULVERT 2200-500-52630-00000 4/13/2020 (3.98) 463 LOWES ALBERT GONZALEZ BOLTS - TAX CREDIT TO FOLLOW 2200-500-52630-00000 4/8/2020 56.02 464 SOUTHEAST READI MIX PR JOSE BANDA CONCRETE FOR CATTLEGUARD FOOTE 2200-500-52640-00000 4/29/2020 645.90 465 CORTEZ GAS COMPANY INC ALBERT GONZALEZ UNIT #3178 - FUEL 2200-500-52910-00000 3/31/2020 35.28 466 CORTEZ GAS COMPANY INC ALBERT GONZALEZ UNIT #3178 - FUEL PATCH TRUCK 2200-500-52910-00000 4/13/2020 44.55
Page 12 of 21 69 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 467 CORTEZ GAS COMPANY INC ALBERT GONZALEZ UNIT #3178 - FUEL PATCH TRUCK 2200-500-52910-00000 4/15/2020 51.98 468 CORTEZ GAS COMPANY INC ALBERT GONZALEZ UNIT #3178 - INTL PATCH TRUCK 2200-500-52910-00000 4/8/2020 35.58 469 CORTEZ GAS COMPANY INC ALBERT GONZALEZ UNIT #3178 - INTL PATCH TRUCK 2200-500-52910-00000 4/1/2020 51.13 470 BELL ARTESIA CHILO MARTINEZ UNIT #3223 PROPANE 2200-500-52910-00000 4/1/2020 41.79 471 GAN 1278TNPNEWSPAPCIRC CAROL CASTILLO Current Argus - Paper 2200-500-53310-00000 4/21/2020 7.27 472 GAN 1278TNPNEWSPAPCIRC CAROL CASTILLO Current Argus - Renewal 2200-500-53310-00000 4/6/2020 52.71 473 VERIZON JASON BURNS Verizon Phone payment for Feb 2200-500-53450-00000 4/14/2020 6,632.68 474 COATS PLUMBING AND HVA CHILO MARTINEZ WATER SOFTNER SERVICE 2200-500-53680-00000 4/8/2020 210.00 475 WO ENTERPRISES, INC CHILO MARTINEZ BATTERIES UNIT #3326, STOCK 2200-500-53687-00000 4/28/2020 784.70 476 CARQUEST ALBERT GONZALEZ MOTOR OIL, FULL SYN OIL, 5W20, 2200-500-53687-00000 4/29/2020 364.38 477 WAGNER EQUIP HOBBS ALBERT GONZALEZ UNIT #3629 - CAT RECLAIMER 2200-500-53689-00000 4/22/2020 1,742.72 478 WAGNER EQUIP HOBBS ALBERT GONZALEZ UNIT #3629 - CAT RECLAIMER 2200-500-53689-00000 4/27/2020 1,256.12 479 PUBLIC WORKS FUND 55,662.93 480 CONNELLS OFFICE PRODUC FABIAN GOMEZ INK CARTRIDGES, TAPE, BATTERIE 2201-531-52100-00000 4/15/2020 1,254.24 481 THE WATER WORKS FABIAN GOMEZ WATER 2201-531-52100-00000 4/6/2020 39.00 482 PLAINS WELDING SUPPLY ARTURO MUNOZ JR ROA 2201-531-52200-00000 4/21/2020 241.26 483 HARBOR FREIGHT TOOLS ARTURO MUNOZ JR COMPRESSOR WILL TYSON TRUCK, H 2201-531-52220-00000 4/21/2020 778.95 484 CARLSBAD AUTO SUPPLY FABIAN GOMEZ GAUGE 2201-531-52220-00000 4/2/2020 43.99 485 ALANS AUTO & CYCLE SUP FABIAN GOMEZ TOOL BOX 2201-531-52220-00000 4/7/2020 499.95 486 CARLSBAD AUTO SUPPLY FABIAN GOMEZ HOSE - 2201-531-52260-00000 4/23/2020 51.99 487 CARQUEST STEVE SAIZ SANDPOINT SHOP SUPPLIES 2201-531-52260-00000 4/7/2020 211.98 488 CARQUEST STEVE SAIZ Unit #4071-Shop Supplies 2201-531-52260-00000 4/8/2020 10.38 489 ROSWELL TIRE AND APPL! ALBERT GONZALEZ UNIT #4328 - FORD F-250 SAND P 2201-531-52370-00000 4/15/2020 1,384.54 490 ROSWELL TIRE AND APPL! ALBERT GONZALEZ UNIT -2020 CHEVY SILVERADO NEW 2201-531-52370-00000 3/31/2020 805.84 491 CITY OF CARLSBAD CASH! FABIAN GOMEZ DUST RETARDANT - WATER 2201-531-52670-00000 4/16/2020 432.03 492 CORTEZ GAS COMPANY INC FABIAN GOMEZ DIESEL 2201-531-52912-00000 4/21/2020 4,693.32 493 CORTEZ GAS COMPANY INC ARTURO MUNOZ JR DIESEL 2201-531-52912-00000 4/21/2020 4,112.48 494 CORTEZ GAS COMPANY INC ARTURO MUNOZ JR DIESEL 2201-531-52912-00000 4/21/2020 3,058.77 495 WAGNER EQUIP HOBBS STEVE SAIZ Unit #4329-826 K Compactor 2201-531-53610-00000 4/8/2020 151.03 496 CARQUEST STEVE SAIZ Unit #4329-826 K Compactor 2201-531-53610-00000 4/8/2020 72.88 497 EZ RENTALS AND SALES WILL TYSON Carburetor for weed Eater. 2201-531-53688-00000 3/31/2020 51.29 498 CARQUEST WILL TYSON Spark Plugs for Generator 2201-531-53688-00000 4/9/2020 4.48 499 CARQUEST WILL TYSON Switch and Crimping Tool 2201-531-53688-00000 3/31/2020 116.01 500 PUBLIC WORKS LANDFILL 18,014.41 501 TRACTOR SUPPLY COMPANY WILL TYSON Hitch Lock #4242 2201-540-52200-00000 4/21/2020 24.75 502 ROSWELL TIRE AND APPL! ALBERT GONZALEZ TIRES - ROLL-OFFS STOCK 2201-540-52370-00000 4/15/2020 4,604.18 503 RUGGED TRADE WILL TYSON Hard Hats, Vest. 2201-540-52440-00000 3/31/2020 71.43 504 BRININSTOOL EQUIPMENT WILL TYSON Snake Guards. 2201-540-5 2440-00000 4/20/2020 237.96 505 BRININSTOOL EQUIPMENT SERAPIO VALLES REPLACEMENT LOCK SINGLE 2201-540-53687-00000 4/14/2020 66.49
Page 13 of 21 70 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 506 YELLOWHOUSE MACHINERY WILL TYSON Cylinders for Roll-Off Truck 2201-540-53688-00000 4/22/2020 2,477.35 507 BRUCKNER TRUCK SALES 7 ALBERT GONZALEZ ROLL-OFF TRUCKS 2201-540-53688-00000 4/27/2020 109.63 508 CARQUEST ALBERT GONZALEZ DEF - ROLL-OFFS 2201-540-53689-00000 4/1/2020 647.40 509 TRIAD INDUSTRIAL C ALBERT GONZALEZ UNITS #3525 UNIT #425 - ROLL- 2201-540-53689-00000 4/13/2020 316.99 510 TRASH COLLECTION ADMINISTRATION 8,556.18 511 SUTHERLAN OS STEVE GRULKE Keys 2302-430-52200-00000 4/21/2020 13.09 512 ACE LOCK & KEY LLC RAY CAMPOS Service call - Install Lever t 2302-430-52200-59008 4/28/2020 380.00 513 CM SERVICES BRIAN STEPHENS Mow Otis Park 2302-430-52402-00000 4/28/2020 635.75 514 DESERT LAWN & SERV SHEENA VASQUEZ Park Maintenance 2302-430-52402-00000 4/10/2020 430.00 515 DESERT LAWN & SERV SHEENA VASQUEZ Park Maintenance 2302-430-52402-00000 4/10/2020 430.00 516 DESERT LAWN & SERV SHEENA VASQUEZ Park Maintenance and weed Kill 2302-430-52402-00000 4/10/2020 480.00 517 RECREATION FUND 2,368.84 518 WALMART MARIA MERJIL inmate concession supplies - h 2401-600-52200-00000 4/21/2020 515.18 519 BOB BARKER COMPANY INC MARIA MERJIL inmate concession supplies -ga 2401-600-52200-00000 3/30/2020 343.20 520 BOB BARKER COMPANY INC MARIA MERJIL inmate concession supplies -ga 2401-600-52200-00000 3/24/2020 2,094.20 521 WALMART MARIA MERJIL inmate concession supplies-tvs 2401-600-52200-00000 4/1/2020 439.52 522 USPS CYNTHIA LEYVA postage expense for inmate mai 2401-600-52200-00000 3/31/2020 14.85 523 USPS CYNTHIA LEYVA postage expense for inmate R W 2401-600-52200-00000 4/21/2020 1.20 524 DETENTION CONCESSIONS FUND 3,408.15 525 CARLSBAD CUR-ARGUS VERONICA PARRAS Carlsbad Current Argus Online 2601-331-53350-00000 4/16/2020 13.99 526 HEALTH SERVICES FUND 13.99 527 VERIZON CYNTHIA G SHARIF Monthly cell phone service 2850-332-52200-00000 4/16/2020 117.26 528 ZOOM.US ASHLYN LUJAN Zoom Monthly subscription for 2850-33 2-5 2200-00000 3/31/2020 16.14 529 DWI STATE DISTRIBUTION FUND 133.40 530 WALMART ASHLYN LUJAN Beverages for roadblocks and a 2851-332-52200-00000 4/8/2020 81.66 531 DWI DONATION FUND 81.66 532 LABAN$ TRAININGS CYNTHIA G SHARIF continuing education workbooks 2852-332-52200-00000 4/3/2020 262.00 533 EDUCATION SPECIALTY PU CYNTHIA G SHARIF Drowning in alcohol prevention 2852-332-52200-00000 4/2/2020 273.90 534 DWI SCHOOL FUND 535.90 535 WILSONAMPLIFIERS.COM JAROD ZUNIGA Cell phone booster for Al. 2900-901-52200-00000 4/23/2020 524.99 536 AMAZON.COM RYAN ZUNIGA Climbing Carabiner for safety 2900-901-52200-00000 4/15/2020 21.95 537 AMAZON.COM RYAN ZUNIGA OJI Original TB55 Intelligent 2900-901-52200-00000 4/14/2020 898.00 538 AMAZON.COM RYAN ZUNIGA Lekou 20 Pack8 12 18 Adjustabl 2900-901-52200-00000 4/10/2020 8.79 539 ARTESIA FIRE EQUIP RYAN ZUNIGA PS-8-5 PULL OUT STEP REPLACEME 2900-901-52200-00000 4/28/2020 466.95 540 AMAZON.COM RYAN ZUNIGA Reusable Cinch Straps 2 x 30 2900-901-52200-00000 4/10/2020 59.48 541 AMAZON.COM RYAN ZUNIGA Lift kit for response unit to 2900-901-53687-00000 3/31/2020 499.95 542 WHITE TRASH TRAILE JOSHUA MACK Uplift UTV with emergency ligh 2900-901-53687-00000 4/3/2020 4,021.67 543 ATOKA FIRE EXCISE FUND 6,501.78
Page 14 of 21 71 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 544 NAPA STORE SAMUEL MCCAW Tools For Brush 3 and 4, Cl an 2901-902-52200-00000 4/10/2020 969.29 545 DIAMONDBACK AUTO AND F SAMUEL MCCAW bumper C2 2901-902-53687-00000 3/31/2020 3,930.00 546 AMAZON.COM RYAN ZUNIGA Cottonwood Fire Dept lift kit 2901-902-53687-00000 4/9/2020 467.83 547 EMSUS0000S JAKODA MATHEWS Credit from Region Ill EMS con 2901-902-53814-00000 4/10/2020 (630.00) 548 COTTONWOOD FIRE EXCISE FUND 4,737.12 549 NEW MEXICO GAME & FISH GAYLON FULLER Credit for accidental charge. 2902-903-52200-00000 4/23/2020 (53.00) 550 NEW MEXICO GAME & FISH GAYLON FULLER Credit for accidental charge. 2902-903-52200-00000 4/23/2020 (34.00) 551 NEW MEXICO GAME & FISH GAYLON FULLER Credit for accidental charge. 2902-903-52200-00000 4/23/2020 (83.00) 552 DXE MEDICAL INC GAYLON FULLER AED Service 2902-903-52200-00000 4/16/2020 198.00 553 PLAINS WELDING SUPPLY KENNEY RAYROUX Happy Valley VFD fill 8-02 bot 2902-903-52200-00000 4/14/2020 63.20 554 BOUND TREE MEDICAL LLC GAYLON FULLER Pelican cases for EMS Supplies 2902-903-52200-00000 4/14/2020 730.59 555 KLASSYSTITC SCOTT GOFF Cleaning Services for Station! 2902-903-53680-00000 4/28/2020 150.00 556 ACTION PEST & WEED MGT SCOTT GOFF Pest and weed control for Stat 2902-903-53680-00000 4/28/2020 1,325.97 557 SFX PERFORMANCE DAVID HARKNESS happy valley b4 lift kit 2902-903-53687-00000 4/21/2020 2,821.48 558 ZK EXPRESS TORNADO WAS KENNEY RAYROUX Monthly car wash F97 2902-903-53687-00000 4/1/2020 24.95 559 FORREST TIRE CARLSBAD KENNEY RAYROUX Replace 5 driver tires on T2 2902-903-53687-00000 4/3/2020 2,766.74 560 EVENT EMS REGION Ill KENNEY RAYROUX Refund EMS Region Ill cancelle 2902-903-53814-00000 4/10/2020 (385.00) 561 EVENT EMSUS KENNEY RAYROUX Refund EMS Region Ill cancelle 2902-903-53814-00000 4/10/2020 (385.00) 562 HAPPY VALLEY FIRE EXCISE FUND 7,140.93 563 NATIONAL PEN CO LLC ROBIN WILLIAMS 1st aid kits 2903-904-52200-00000 4/29/2020 538.29 564 PLAINS WELDING SUPPLY KENNEY RAYROUX Joel VFD fill 2-02 bottles. 2903-904-52200-00000 4/14/2020 15.80 565 BOUND TREE MEDICAL LLC MICHELLE ARDOIN Joel VFD pelican lid and hook 2903-904-52200-00000 4/14/2020 140.38 566 MOTOROLA SOLUTIONS ONL ROBIN WILLIAMS radio head for BS 2903-904-52200-00000 4/2/2020 781.83 567 JOEL FIRE EXCISE FUND 1,476.30 568 AMAZON.COM THOMAS FRAZIER Apparatus Equipment air compre 2908-909-52 200-00000 3/31/2020 147.28 569 AMAZON.COM THOMAS FRAZIER Apparatus Equipment seat back 2908-909-52200-00000 4/6/2020 52.97 570 ARTESIA FIRE EQUIP THOMAS FRAZIER Apparatus Equipment straps and 2908-909-52200-00000 4/3/2020 138.90 571 O'REILLY AUTO PARTS 43 EMORY MANN equipment mainanence screw ext 2908-909-52200-00000 4/25/2020 9.99 572 AMAZON.COM EMORY MANN equipment maintanence multi to 2908-909-52200-00000 4/13/2020 111.90 573 AMAZON.COM EMORY MANN equipment maintanence pulley i 2908-909-52200-00000 4/13/2020 19.12 574 AMAZON.COM EMORY MANN equipment maintanence rotary i 2908-909-52200-00000 4/13/2020 21.90 575 O'REILLY AUTO PARTS 43 EMORY MANN equipment maintenance vbelt an 2908-909-52200-00000 4/25/2020 12.76 576 AMAZON.COM EMORY MANN Parts for ranger 1 2908-909-52200-00000 3/31/2020 168.96 577 EXTREME OUTBACK PRODUC THOMAS FRAZIER Repair Equipment puncture repa 2908-909-52200-00000 3/31/2020 558.37 578 RESCUE SOURCE THOMAS FRAZIER Rescue Equipment second chanc 2908-909-52200-00000 4/15/2020 341.44 579 AMAZON.COM EMORY MANN rescue tools brush 2 combo wre 2908-909-52200-00000 4/22/2020 245.72 580 TRACTOR SUPPLY EMORY MANN rescue tools scl receiver hitc 2908-909-52200-00000 4/13/2020 192.89 581 AMAZON.COM EMORY MANN rope rescue tools rescue 1 2908-909-52200-00000 4/22/2020 419.70 582 AMAZON.COM EMORY MANN rope rescue tools rescue 1 2908-909-52200-00000 4/22/2020 347.32
Page 15 of 21 72 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 583 ARTESIA BUILDING SUPPL EMORY MANN station maintanence 2908-909-52200-00000 4/11/2020 273.11 584 AUTOZONE EMORY MANN truck maintanence tool set and 2908-909-52200-00000 4/11/2020 146.96 585 SUN COUNTRY FIRE EXCISE FUND 3,209.29 586 FLOW PRODUCTS ARTESIA CHRISTOPHER CHAVARRIA RIVERSIDE VFD- REFUND ON TAX 2910-911-52200-00000 4/23/2020 (1.79) 587 ARTESIA FIRE EQUIP CHRISTOPHER CHAVARRIA RIVERSIDE VFD- FILL HOSES FOR 2910-911-S2200-00000 4/3/2020 620.40 588 LOWES CHRISTOPHER CHAVARRIA RIVERSIDE VFD- FUEL FOR GENERA 2910-911-52200-00000 4/23/2020 150.52 589 FLOW PRODUCTS ARTESIA CHRISTOPHER CHAVARRIA RIVERSIDE VFD- HOSE FOR TANKER 2910-911-52200-00000 4/23/2020 24.45 590 LOWES CHRISTOPHER CHAVARRIA RIVERSIDE VFD- STATION SUPPLIE 2910-911-52200-00000 4/3/2020 126.96 591 LOWES CHRISTOPHER CHAVARRIA Riverside VFD-Totes for gear s 2910-911-52200-00000 4/17/2020 87.92 592 LN CURTIS ANDRES HOLGUIN 2se�of bunker gea� 2910-911-52250-00000 3/31/2020 4,645.18 593 GUY CHEVROLET CO TOM NAVARRETTE ANTENNA REPLACEMENT FOR COM MAN 2910-911-53687-00000 4/7/2020 235.10 594 4 ELEMENTS AUTOMOTIVE DAVID HARKNESS Riverside VFD Tanker 2 repairs 2910-911-53687-00000 4/29/2020 145.05 595 EMSUS CHRISTOPHER CHAVARRIA RIVERSIDE VFD- EMS CONFERENCE 2910-911-53814-00000 4/10/2020 (385.00) 596 EMSUS CHRISTOPHER CHAVARRIA RIVERSIDE VFD- EMS CONFERENCE 2910-911-53814-00000 4/10/2020 (275.00) 597 RIVERSIDE FIRE EXCISE FUND 5,373.79 598 SHERWIN WILLIAMS 70738 GABRIEL MORALES 6 tyvek suits for COVID-19 pre 2911-912-52200-00000 4/13/2020 66.19 599 PLAINS WELDING SUPPLY KENNEY RAYROUX Malaga VFD fill 2-02 bottles. 2911-912-52200-00000 4/14/2020 15.80 600 BOUND TREE MEDICAL LLC MICHELLE ARDOIN Malaga VFD pelican lid and hoo 2911-912-52200-00000 4/14/2020 140.38 601 MALAGA FIRE EXCISE FUND 222.37 602 ADVANCED MEDICATION MA MICHELLE ARDOIN VFDs restocking of medications 2917-900-52231-00000 4/1/2020 3,553.51 603 RIO GRANDE ELECTRIC CO JOSHUA MACK Queen Tower monthly electricit 2917-900-53410-00000 4/21/2020 159.22 604 EMERGENCY REPORTING JOSHUA MACK April Fire and EMS Combo packa 2917-900-53680-00000 4/20/2020 1,748.34 605 EMERGENCY REPORTING MICHELLE ARDOIN February Fire and EMS Combo pa 2917-900-53680-00000 4/1/2020 1,748.98 606 EMSRX MICHELLE ARDOIN Monthly Medical Direction paym 2917-900-53710-00000 4/17/2020 1,250.00 607 FE COUNTY 60% FUND 8,460.05 608 B&H PHOTO ROBERT OLBERT Binoculars for Fire 2 2919-900-5 2200-00000 4/28/2020 149.99 609 BOUND TREE MEDICAL LLC MICHELLE ARDOIN Corona virus items alcohol pre 2919-900-52200-00000 4/2/2020 486.18 610 SOUTHWESTERN WIRELESS CHRISTOPHER CHAVARRIA ECFS- BATTERIES FOR CACHE RADI 2919-900-52200-00000 4/27/2020 2,283.42 611 SOUTHWESTERN WIRELESS CHRISTOPHER CHAVARRIA ECFS- BATTERIESFOR SPARE RADI 2919-900-52200-00000 4/3/2020 865.66 612 ONLINECOMPONENTS.COM CHRISTOPHER CHAVARRIA ECFS- COAX CABLE CONNECTORS FO 2919-900-52200-00000 4/18/2020 117.23 613 SHOW ME CABLES CHRISTOPHER CHAVARRIA ECFS- COAX WIRE STRIPPERS 2919-900-52200-00000 4/16/2020 30.61 614 QUALITY JANITORIAL CHRISTOPHER CHAVARRIA ECFS- DECON SUPPLIES Covid-19 2919-900-52200-00000 3/31/2020 304.23 615 LOWES CHRISTOPHER CHAVARRIA ECFS- DECON SUPPLIES Covid-19 2919-900-52200-00000 4/1/2020 57.18 616 READY STORE CHRISTOPHER CHAVARRIA ECFS- MRE MEALS 2919-900-52200-00000 3/31/2020 3,640.80 617 CARQUEST CHRISTOPHER CHAVARRIA ECFS- WIRE AND SUPPLIES FOR BA 2919-900-52200-00000 4/2/2020 226.98 618 LOWES CHRISTOPHER CHAVARRIA ECFS-Welder plug, concrete stu 2919-900-52200-00000 4/17/2020 36.92 619 BOUND TREE MEDICAL LLC ROBERT OLBERT EMS Supplies blood pressure cu 2919-900-52200-00000 4/20/2020 92.78 620 BOUND TREE MEDICAL LLC ROBERT OLBERT EMS Supplies pulse ox unit fin 2919-900-52200-00000 4/20/2020 156.99 621 BOUND TREE MEDICAL LLC ROBERT OLBERT EMS supplies rolled gauze band 2919-900-52200-00000 4/22/2020 66.16
Page 16 of 21 73 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 622 PLAINS WELDING SUPPLY KENNEY RAYROUX Fire Service fill 1-O2 bottle. 2919-900-52200-00000 4/14/2020 7.90 623 NAME.COM, INC DAVID HARKNESS fraud charge case# 57480944 2919-900-52200-00000 4/14/2020 19.98 624 NAME.COM, INC DAVID HARKNESS fraud charge case# 57480944 2919-900-52200-00000 4/14/2020 19.98 625 NAME.COM, INC DAVID HARKNESS fraud charge case# 57480944 2919-900-52200-00000 4/15/2020 22.98 626 NAME.COM, INC DAVID HARKNESS fraud charge case# 57480944 2919-900-52200-00000 4/27/2020 19.98 627 NAME.COM, INC DAVID HARKNESS fraud charge case# 57480944 2919-900-52200-00000 4/27/2020 19.98 628 NAME.COM, INC DAVID HARKNESS fraud charge case# 57480944 2919-900-52200-00000 4/27/2020 8.99 629 NAME.COM, INC DAVID HARKNESS fraud charge case# 57480944 2919-900-52200-00000 4/27/2020 8.99 630 BOUND TREE MEDICAL LLC MICHELLE ARDOIN IV solution and other medicati 2919-900-52200-00000 4/6/2020 1,569.39 631 ACROBAT PRO SUBS RIKKA YTURRALDE Monthly subscription Adobe. Co 2919-900-52200-00000 3/31/2020 26.27 632 CNA SURETY MICHELLE ARDOIN Notary renewal. 2919-900-52200-00000 4/16/2020 50.00 633 AMAZON.COM RIKKA YTURRALDE Phone Chargers and printer cab 2919-900-52200-00000 4/4/2020 48.89 634 MES/WARREN FIRE/LAWMEN MICHELLE ARDOIN SCBAs adapter assemblies and f 2919-900-5 2200-00000 4/4/2020 1,788.90 635 CARQUEST DAVID HARKNESS Sockets various sizes and towe 2919-900-52200-00000 4/16/2020 125.96 636 ZOOM.US RIKKA YTURRALDE Teleconference/webinar service 2919-900-5 2 200-00000 4/3/2020 16.14 637 ZOOM.US RIKKA YTURRALDE Teleconference/webinar service 2919-900-52200-00000 4/7/2020 13.44 638 ACTION PEST & WEED MGT MICHELLE ARDOIN Training grounds weed spraying 2919-900-52200-00000 4/1/2020 4,999.89 639 ASN LAUNDRY GROUP INC DAVID HARKNESS bunker gear washer drain valve 2919-900-52420-00000 4/14/2020 182.39 640 CARQUEST CHRISTOPHER CHAVARRIA ECFS- BATTERY AND SOLENOID FOR 2919-900-52420-00000 4/8/2020 238.52 641 MHQ WEST CHRISTOPHER CHAVARRIA ECFS- BRACKETS FOR LIGHTBAR ON 2919-900-52420-00000 4/3/2020 55.00 642 SOUTHWESTERN WIRELESS CHRISTOPHER CHAVARRIA ECFS- HOLE PLUG FOR ADMIN TRUC 2919-900-52420-00000 4/8/2020 13.50 643 ADMIN FIRE EXCISE FUND 17,772.20 644 MOTOROLA SOLUTIONS ONL CHRISTOPHER CHAVARRIA ATOKA VFD- BLUETOOTH MICS 2940-901-52200-00000 4/28/2020 438.00 645 ARTESIA FIRE EQUIP RYAN ZUNIGA Fire investigation unit badge 2940-901-52200-00000 4/20/2020 81.00 646 AMAZON.COM RYAN ZUNIGA MDT ram mount for Al new respo 2940-901-52200-00000 4/9/2020 233.99 647 GO RHINO! PRODUCTS JAROD ZUNIGA Truck steps for Al 2940-901-52200-00000 4/10/2020 860.47 648 PVT NETWORKS, INC RYAN ZUNIGA Station #1 February and March 2940-901-53450-00000 4/8/2020 102.11 649 VERIZON MICHELLE ARDOIN Atoka VFD monthly tough books 2940-901-53480-00000 4/14/2020 258.42 650 PVT NETWORKS, INC RYAN ZUNIGA Station#1 February and March 2940-901-53480-00000 4/8/2020 169.42 651 TRACTOR SUPPLY JAROD ZUNIGA Return of weed killer because 2940-901-53680-00000 4/15/2020 (387.72) 652 ADVANTAGE HEATING RYAN ZUNIGA Station 1 and 2 ice machine se 2940-901-53680-00000 4/28/2020 655.56 653 TRACTOR SUPPLY JAROD ZUNIGA Weed killer for stations. Enti 2940-901-53680-00000 4/15/2020 387.72 654 TRACTOR SUPPLY JAROD ZUNIGA Weed killer, spray dye, and an 2940-901-53680-00000 4/15/2020 365.92 655 ATOKA VFD FUND 3,164.89 656 CENTURYLINK SAMUEL MCCAW Phone Station 2 2941-902-53450-00000 4/28/2020 62.91 657 PENASCO VALLEY TELEPHO SAMUEL MCCAW Station #1 monthly telephone s 2941-902-53450-00000 4/20/2020 43.21 658 WCI SOUTHWEST DISPOSAL SAMUEL MCCAW Trash removal Station 2 2941-902-53460-00000 4/2/2020 325.17 659 VERIZON MICHELLE ARDOIN Cottonwood VFD monthly mifi ch 2941-902-53480-00000 4/14/2020 129.25 660 PVT NETWORKS, INC SAMUEL MCCAW Internet Station 2 2941-902-53480-00000 4/20/2020 97.10
Page 17 of 21 74 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 661 PENASCO VALLEY TELE PHO SAMUEL MCCAW Station #1 monthly internet se 2941-902-53480-00000 4/20/2020 111.20 662 DIAMONDBACK AUTO AND F JAKODA MATHEWS Pumper 1 Maintenance and annua 2941-902-53680-00000 4/14/2020 486.48 663 DIAMONDBACK AUTO AND F JAKODA MATHEWS Pumper 2 Brush 1 Brush 3 maint 2941-902-53680-00000 4/29/2020 1,916.52 664 ADVANTAGE HEATING SAMUEL MCCAW station 1 and 2 AC/Heater Main 2941-902-53680-00000 4/20/2020 519.71 665 DIAMONDBACK AUTO AND F JAKODA MATHEWS Tanker 2 Maintenance repairs a 2941-902-53680-00000 4/29/2020 1,379.32 666 DIAMONDBACK AUTO AND F SAMUEL MCCAW Repair on Cl 2941-902-53687-00000 4/17/2020 1,903.75 667 COTTONWOOD VFD FUND 6,974.62 668 LOWES KENNEY RAYROUX Restock station water, 5 case 2942-903-52200-00000 4/28/2020 19.90 669 LOWES KENNEY RAYROUX Restock station water, 5 case 2942-903-52200-00000 4/28/2020 19.90 670 VERIZON MICHELLE ARDOIN Happy Valley VFD monthly cell 2942-903-53450-00000 4/14/2020 111.62 671 WASTE MGMT GAYLON FULLER trash removal 2942-903-53460-00000 4/15/2020 318.61 672 VERIZON MICHELLE ARDOIN Happy Valley VFD monthly tough 2942-903-53480-00000 4/14/2020 172.28 673 HAPPY VALLEY VFD FUND 642.31 674 ARTESIA FIRE EQUIP ROBIN WILLIAMS equip for B3 hose, nozzle and 2943-904-5 2200-00000 4/27/2020 886.38 675 ARTESIA FIRE EQUIP ROBIN WILLIAMS truck equip thermal camera cha 2943-904-52200-00000 4/13/2020 685.00 676 NORTON ROBIN WILLIAMS virus protection for computer 2943-904-52200-00000 4/12/2020 126.15 677 WINDSTREAM ROBIN WILLIAMS st phone 2943-904-53450-00000 4/3/2020 98.13 678 WINDSTREAM ROBIN WILLIAMS st phone 2943-904-53450-00000 4/23/2020 95.39 679 WASTE MGMT ROBIN WILLIAMS trash service St 2 2943-904-53460-00000 4/8/2020 59.69 680 WASTE MGMT ROBIN WILLIAMS trash service st 3 2943-904-53460-00000 4/8/2020 60.13 681 WASTE MGMT ROBIN WILLIAMS trash service st 4 2943-904-53460-00000 4/8/2020 60.13 682 PLATEAU TELECOMMUNICAT ROBIN WILLIAMS internet 2943-904-53480-00000 4/1/2020 75.24 683 SPRINGTIME CLEANING SE ROBIN WILLIAMS clean st 2943-904-53680-00000 3/31/2020 134.56 684 ARTESIA FIRE EQUIP ROBIN WILLIAMS repair gas monitors 2943-904-53680-00000 4/17/2020 520.00 685 R & R SURVEYING, L ROBIN WILLIAMS st 5 land survey 2943-904-53680-00000 4/13/2020 968.81 686 JOEL VFD FUND 3,769.61 687 HEALTHY CHOICES RODNEY CAMPBELL Hand Sanitzer for Station and 2944-905-52200-00000 4/8/2020 199.98 688 TDS KYLE CAIN Station #2 monthly telephone a 2944-905-53450-00000 4/18/2020 182.80 689 WCI SOUTHWEST DISPOSAL KYLE CAIN Station #2 monthly trash pick 2944-905-53460-00000 4/2/2020 219.12 690 VERIZON MICHELLE ARDOIN La Huerta VFD monthly tough bo 2944-905-53480-00000 4/14/2020 344.60 691 TDS KYLE CAIN Station #1 monthly internet se 2944-905-53480-00000 4/18/2020 77.16 692 SPRINGTIME CLEANING SE KYLE CAIN Station #2 March cleaning. 2944-905-53680-00000 3/31/2020 100.00 693 ZK EXPRESS TORNADO WAS RODNEY CAMPBELL Command 2 monthly wash. 2944-905-53687-00000 4/1/2020 54.95 694 LA HUERTA VFD FUND 1,178.61 695 ADVANTAGE HEATING JASON CIEMPA Thermostat replaced on station 2945-906-52700-00000 4/17/2020 213.15 696 PENASCO VALLEY TELEPHO JOSIE M CIEMPA Monthly telephone service. 2945-906-53450-00000 4/20/2020 42.39 697 VERIZON MICHELLE ARDOIN Loco Hills VFD monthly iPad ch 2945-906-53480-00000 4/14/2020 43.07 698 PENASCO VALLEY TELEPHO JOSIE M CIEMPA Monthly internet service. 2945-906-53480-00000 4/20/2020 132.39 699 LOCO HILLS VFD FUND 431.00
Page 18 of 21 75 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 700 O'REILLY AUTO PARTS 31 JOSHUA MACK Otis VFD battery for generator 2946-907-52200-00000 4/16/2020 81.17 701 WALMART CHRISTOPHER CHAVARRIA OTIS VFD- DECON SUPPLIES FOR S 2946-907-52200-00000 3/31/2020 85.12 702 LOWES JOSHUA MACK Otis VFD trufuel for generator 2946-907-52200-00000 4/16/2020 194.94 703 VERIZON MICHELLE ARDOIN Otis VFD monthly iPad charges. 2946-907-53450-00000 4/14/2020 86.14 704 WCI SOUTHWEST DISPOSAL DAVID R LOONEY Station #1 monthly trash pick 2946-907-53460-00000 4/7/2020 31.02 705 WCI SOUTHWEST DISPOSAL DAVID R LOONEY Station #2 monthly trash pick 2946-907-53460-00000 4/7/2020 31.02 706 ZK EXPRESS TORNADO WAS DAVID R LOONEY F99 monthly truck wash. 2946-907-53687-00000 4/2/2020 54.95 707 OTIS VFD FUND 564.36 708 AMAZON.COM EMORY MANN office supplies label maker an 2948-909-52200-00000 4/6/2020 61.55 709 WALMART EMORY MANN officesupplies printer ink ca 2948-909-52200-00000 4/13/2020 91.78 710 AMAZON.COM EMORY MANN Power Drive V Belts 2948-909-5 2200-00000 4/10/2020 28.94 711 BULLDOG PRIDE SCREEN P EMORY MANN uniform shirts 2948-909-52250-00000 4/24/2020 1,125.00 712 BULLDOG PRIDE SCREEN P EMORY MANN uniform shirts 2948-909-52250-00000 4/24/2020 36.00 713 TRACTOR SUPPLY EMORY MANN station maintanence weed kille 2948-909-52700-00000 4/9/2020 219.97 714 PENASCO VALLEY TELEP HO EMORY MANN Station #1 monthly telephone s 2948-909-53450-00000 4/20/2020 55.96 715 PENASCO VALLEY TELEPHO EMORY MANN Station #1 monthly internet se 2948-909-53480-00000 4/20/2020 84.71 716 PVT NETWORKS, INC EMORY MANN Station #2 monthly internet se 2948-909-53480-00000 4/20/2020 107.84 717 VERIZON MICHELLE ARDOIN Sun Country VFD monthly iPad c 2948-909-53480-00000 4/14/2020 172.28 718 WEDAS CLEANING SER EMORY MANN Station cleaning service 2948-909-53680-00000 4/9/2020 160.00 719 O'REILLY AUTO PARTS 43 THOMAS FRAZIER Apparatus Supplies wiper blade 2948-909-53687-00000 4/24/2020 56.98 720 SUN COUNTRY VFD FUND 2,201.01 721 FIRE HOSE DIRECT CHRISTOPHER CHAVARRIA QUEEN VFD- GATED WYES FOR HOSE 2949-910-52200-00000 4/23/2020 2,498.53 722 ZEPHYR INDUSTRIES CHRISTOPHER CHAVARRIA QUEEN VFD- NOZZLE HOLDERS FOR 2949-910-52200-00000 4/22/2020 643.80 723 RIO GRANDE ELECTRIC CO JOSHUA MACK Queen Station monthly electric 2949-910-53410-00000 4/21/2020 147.56 724 PINNACLE PROPANE ECOMM SHARON PRYOR Propane. 2949-910-53441-00000 4/9/2020 851.97 725 DELL TELEPHONE COOP SHARON PRYOR Monthly fax line service. 2949-910-53450-00000 4/20/2020 53.78 726 DELL TELEPHONE COOP SHARON PRYOR Monthly telephone service. 2949-910-53450-00000 4/20/2020 166.78 727 VERIZON MICHELLE ARDOIN Queen VFD monthly mifi charge. 2949-910-53450-00000 4/14/2020 43.07 728 MASTER LUBE WILL WYATT Command 1 oil change and maint 2949-910-53687-00000 3/30/2020 94.21 729 QUEEN VFD FUND 4,499.70 730 O'REILLY AUTO PARTS 43 CHRISTOPHER CHAVARRIA RIVERSIDE VFD- ENGINE COOLANT 2950-911-52200-00000 4/11/2020 80.51 731 ARTESIA FIRE EQUIP CHRISTOPHER CHAVARRIA RIVERSIDE VFD- SPANNER WRENCHE 2950-911-52200-00000 4/20/2020 315.57 732 CENTURYLINK TOM NAVARRETTE MONTHLY TELEPHONE SERVICE 29 50-911-5 3450-00000 4/28/2020 221.77 733 WASTE MGMT TOM NAVARRETTE MONTHLY TRASH SERVICE 2950-911-53460-00000 4/15/2020 141.23 734 VERIZON MICHELLE ARDOIN Riverside VFD monthly tough bo 29 50-911-53480-00000 4/14/2020 86.14 735 BROWNING GARAGE DO CHRISTOPHER CHAVARRIA RIVERSIDE VFD- GARAGE DOOR REP 2950-911-53680-00000 4/13/2020 283.41 736 MHQ WEST CHRISTOPHER CHAVARRIA RIVERSIDE VFD- FACE PLATE FOR 2950-911-53687-00000 4/28/2020 23.00 737 FIREPENNY CHRISTOPHER CHAVARRIA RIVERSIDE VFD- LIGHT FOR TANKE 2950-911-53687-00000 4/14/2020 624.19 738 DIAMONDBACK AUTO AND F CHRISTOPHER CHAVARRIA RIVERSIDE VFD- REPAIRS FOR COM 2950-911-53687-00000 4/23/2020 417.95
Page 19 of 21 76 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 739 STROBES N MORE DAVID HARKNESS Riverside vfd t2 led amber tur 2950-911-53687-00000 4/14/2020 105.08 740 FORREST TIRE ARTESIA F CHRISTOPHER CHAVARRIA RIVERSIDE VFD- TIRES FOR COMMA 2950-911-53687-00000 4/17/2020 1,212.05 741 RIVERSIDE VFD FUND 3,510.90 742 ARTESIA FIRE EQUIP GABRIEL MORALES 6 knuckle head flashlights 2951-912-52200-00000 4/13/2020 624.00 743 PAC N MAIL CHRISTOPHER CHAVARRIA MALAGA VFD- SHIPMENT OF RADIO 2951-912-52200-00000 4/3/2020 34.35 744 ARTESIA FIRE EQUIP GABRIEL MORALES wildland boots 2951-912-52250-00000 4/16/2020 244.00 745 VERIZON MICHELLE ARDOIN Malaga VFD monthly iPad, mifi 2951-912-53450-00000 4/14/2020 258.42 746 WINDSTREAM REBECCA DAVIS Monthly telephone service. 2951-912-53450-00000 4/8/2020 173.17 747 WASTE MGMT GABRIEL MORALES Monthly trash removal. 2951-912-53460-00000 4/15/2020 234.86 748 CARQUEST DAVID HARKNESS Malaga vfd batteries for Tahoe 2951-912-53687-00000 4/17/2020 227.78 749 CARQUEST DAVID HARKNESS Malaga VFD Tahoe hub assembly. 2951-912-53687-00000 4/16/2020 210.13 750 MALAGA VFD FUND 2,006.71 751 CARQUEST DAVID HARKNESS bulbs for fire 2 truck and sup 2959-900-52200-00000 4/1/2020 34.11 752 AMAZON.COM BETSY BRADSHAW ECFS: Mouse for Laptop 2959-900-52200-00000 4/22/2020 16.88 753 CLARION SUBSCRIPTIONS RICK BURKS Fire Engineering subscription 2959-900-52200-00000 4/23/2020 49.00 754 GRAINGER DAVID HARKNESS fit testing supplies for fire 2959-900-52200-00000 4/14/2020 55.14 755 PAC N MAIL MICHELLE ARDOIN Overnight mail of SFF applicat 2959-900-52200-00000 4/24/2020 23.72 756 BEAR PAW CUSTOM EM RIKKA YTURRALDE Embroidery for Michelle Ardoin 2959-900-52250-00000 4/29/2020 30.61 757 TRACTOR SUPPLY COMPANY CHRISTOPHER CHAVARRIA ECFS- WEED SPRAY AND BROOMS FO 2959-900-52700-00000 4/23/2020 88.97 758 VERIZON MICHELLE ARDOIN Fire Service monthly cell phon 2959-900-53450-00000 4/14/2020 545.36 759 VERIZON MICHELLE ARDOIN Fire Service monthly iPad, mif 2959-900-53480-00000 4/14/2020 641.17 760 TDS MICHELLE ARDOIN Monthly internet service. 2959-900-53480-00000 4/6/2020 397.61 761 PLAINS WELDING SUPPLY DAVID HARKNESS Monthly rental for nitrogen bo 2959-900-53680-00000 4/20/2020 17.87 762 ACTION PEST & WEED MGT ROBERT OLBERT Weed spraying of fire training 2959-900-53680-00000 4/28/2020 1,891.36 763 ADMINISTRATION VFD FUND 3,791.80 764 CONNELLS OFFICE PRODUC EULALIA R STROMAN 703 boxes 10x13 envelope blk H 5800-3 2 6-5 2100-00000 4/1/2020 262.68 765 ARTESIA DAILY PRESS EULALIA R STROMAN COVID-19 MVD Display Add 5800-326-5 2100-00000 4/4/2020 66.51 766 DTV DIRECTV SERVICE EULALIA R STROMAN Directv 5800-326-53450-00000 4/11/2020 80.94 767 CENTURYLINK EULALIA R STROMAN Directv 5800-326-53450-00000 4/28/2020 126.05 768 SPARKS OFFICE SOLUTION EULALIA R STROMAN Refund Dble Yrly Copier Charge 5800-326-53680-00000 4/1/2020 (620.04) 769 SPARKS OFFICE SOLUTION EULALIA R STROMAN Yrly Copier Charge Unit 7197 5800-326-53680-00000 4/1/2020 620.04 770 SPARKS OFFICE SOLUTION EULALIA R STROMAN Yrly Copier Charge Unit 7197 5800-326-53680-00000 4/1/2020 620.04 771 MOTOR VEHICLE FUND 1,156.22 772 ZK EXPRESS TORNADO WAS ANGELA VICKREY Auto Maintenance Car wash 2009 7103-290-52200-00000 4/1/2020 24.95 773 ZK EXPRESS TORNADO WAS ANGELA VICKREY Auto Maintenance Car wash 2015 7103-290-52200-00000 4/1/2020 24.95 774 MAIL SERVICE CENTER ANGELA VICKREY FedEx - Montly Documents to Lo 7103-290-52200-00000 4/15/2020 34.27 775 VERIZON ANGELA VICKREY Monthly Cell Phone billing 7103-290-52200-00000 4/21/2020 196.92 776 PVT NETWORKS, INC ANGELA VICKREY Monthly Office Phone Billing 7103-290-52200-00000 4/2/2020 57.43 777 STAPLES DIRECT ANGELA VICKREY Office Supplies - gel pens 7103-290-52200-00000 4/21/2020 33.86
Page 20 of 21 77 of 184 PURCHASE CARD APPROVAL LIST OF APRIL 2020 LINES VENDOR PURCHASER DESCRIPTION LINE ITEM DATE AMOUNT 778 AMAZON.COM ANGELA VICKREY Office Supplies - HP wireless 7103-290-52200-00000 4/4/2020 249.99 779 AMAZON.COM ANGELA VICKREY Office Supplies - Inkjet cartr 7103-290-52200-00000 4/2/2020 149.96 780 STAPLES DIRECT ANGELA VICKREY Office Supplies - monitor wir 7103-290-52200-00000 4/22/2020 190.73 781 STAPLES DIRECT ANGELA VICKREY Office Supplies - paper, files 7103-290-52200-00000 4/14/2020 358.42 782 REGION VI ADMINISTRATION 1,321.48 783 VERIZON LORI RIDGWAY Cell phone servixce 7201-291-52200-00000 4/21/2020 730.71 784 SPARKS OFFICE SUPPLY, LORI RIDGWAY Copier maintenance 7201-291-52200-00000 4/22/2020 150.00 785 TDS LORI RIDGWAY DSL service 7201-291-52200-00000 4/27/2020 118.35 786 PEAVEY CORP. LORI RIDGWAY Evidence supplies 7201-291-52200-00000 4/23/2020 140.00 787 STAPLES DIRECT LORI RIDGWAY Office supplies 7201-291-52200-00000 4/10/2020 602.02 788 MASTER LUBE KENDRA CASTILLO Oil change 7201-291-52200-00000 4/20/2020 76.71 789 PVT NETWORKS, INC LORI RIDGWAY Phone service 7201-291-52200-00000 4/2/2020 426.45 790 USPS KENDRA CASTILLO Postage 7201-291-52200-00000 4/21/2020 13.20 791 STAPLES DIRECT LORI RIDGWAY Tech supplies 7201-291-52200-00000 4/10/2020 107.94 792 AMAZON.COM LENIN LEOS Tech supplies 7201-291-52200-00000 4/2/2020 102.60 793 AMAZON.COM LENIN LEOS Tech supplies 7201-291-52200-00000 4/21/2020 116.34 794 ZK EXPRESS TORNADO WAS LORI RIDGWAY Vehicle maintenance 7201-291-52200-00000 4/1/2020 24.95 795 ZK EXPRESS TORNADO WAS LORI RIDGWAY Vehicle maintenance 7201-291-52200-00000 4/1/2020 24.95 796 ZK EXPRESS TORNADO WAS LORI RIDGWAY Vehicle maintenance 7201-291-52200-00000 4/1/2020 34.95 797 MASTER LUBE LENIN LEOS Vehicle maintenance 7201-291-52200-00000 4/16/2020 67.61 798 CITY OF CARLSBAD UTILI LORI RIDGWAY Water service 7201-291-52200-00000 4/2/2020 63.50 799 PVDTF 2,800.28 800 TOTAL-> $ 332,225.87
Page 21 of 21 78 of 184 AGENDA REQUEST
Department Submitting: County Manager
Department Head Approval (Initials):
Contact Person: Allen R. Davis Phone: 575-887-9511
Agenda Date Of: May 19, 2020
Agreement or Resolution #:
Agenda Item Title:
Request for Additional Funding for Brine Well Remediation Project
Brief Description/Background:
The Eddy County Board of Commissioners is requested to consider and approve an additional amount of $800,000 above the previously agreed amount of $4,020,000 (which has been paid in three installments). The last paragraph of page one of Secretary Propst's letter dated March 16, 2020 indicates that having the additional monies from the County (along with the City of Carlsbad) will release matching funds of $2,000,000 via House Bill 2 from the State's budget. She stated the combined monies are to cover actual remediation costs, private property access, taxes, and overhead not accounted for in the original 2018 funding plan. As noted at the last commission meeting, a request was made of the Brine Well Remediation Project Manager, Jim Griswold, for additional project cost information. We received that information and it has been included with the agenda request, along with Secretary Propst's request letter and the ENMRD funding certification request for your information.
Financial Impact (Revenue & Expense):
Expense: 1000-201-57980-00000 - Contingency - $800,000.00
Will Require Budget Adjustment
No Action, FYI Onl Make/Pass Motion xx A rove Resolution Ado t Ordinance Discussion / Direction Approve and Si n Letter Other
Initials:
79 of 184 State of New Mexico Energy, Minerals and Natural Resources Department
Michelle Lujan Grisham Governor
Sarah Cottrell Propst Adrienne Sandoval Cabinet Secretary Director, Oil Conservation Division
Todd E. Leahy, JD, PhD Deputy Secretary
May 11, 2020
Allen R. Davis Eddy County Manager 101 West Greene Street, Suite 110 Carlsbad, New Mexico 88220
Transmitted via email only: [email protected]
RE: Carlsbad Brine Well Remediation Project
Mr. Davis,
I am writing today in response to your recent emails to both Secretary Cottrell Propst and myselfregarding the budget shortfall associated with the brine well project requiring an additional $800,000 fromEddy County.
The Oil Conservation Division within the Energy, Minerals, & Natural Resources Department identified the brine cavernin Carlsbad as likely being unstable in 2009. During the process ofmitigating the situation, the owner went bankrupt. Recognizing a significant risk to both public safety and the local economy, the State and City stepped up. Between June of2009 and April of2018, the City spent approximately $2M and the State $6M to build an early warningsystem and to characterize the size of the cavern.
In September of2017, the State put out a request forproposals to select a contractor to develop a mechanism to stabilize the brine well and then to implement the plan. Wood Environment & Infrastructure Solutions was selected for the work and placed under contract in April 2018. The conceptual design in Wood's proposal based on the informationavailable at the time was to drill wells on approximate 100-foot centers and inject 31,000 cubic yards ofgrout displacing 74,000 barrels ofbrine. The project area involved four private properties, a portion of US 285, and a stretch of the Carlsbad Irrigation District main canal. In the contract Wood provided an estimated net cost in their proposal of $43,985,000 (plus tax) to develop the final remediation design, implement the project, and complete two years ofmonitoring thereafter. This estimate did not include any costs for land access and had a variability of±25%. Under terms ofthe contract, Wood was to provide their finaldesign within a year with a more accurate costing that had a contingency of no more than 10%.
Even though the cost estimate available at the time was preliminary, when the legislature met in February 2018 they created the Carlsbad Brine Well Remediation Authority and appropriated $37,208,800 phased over a period ofthree years beginning in FY 19 through FY2 l. That money was provided by the Department ofTransportation Road Fund, the Environment Department's Corrective Action Fund, the General Fund, and bonds. The Carlsbad
1220 South St. Francis Drive • Santa Fe, New Mexico 87505 Phone (505) 476-3460 • Fax (505) 476-3462 • www.emnrd.state.nm.us/ocd 80 of 184 Carlsbad Brine Well Remediation Project May 11, 2020 Page 2
City Council and the Eddy County Commission also agreed at the time to provide an additional $4,145,000 each over three years. The total funding commitment in February 2018 was therefore $45,498,800.
The final design and costs were provided by Wood in July 2019 and included I 6wells on 125-footcenters, demolition of two buildings, upgrades to the utility infrastructure, regrading to control runoff,and extensive trafficcontrol. Even with the number of wells reduced, Wood's design required injecting the same amount of grout and displace the same amount of brine as was originally estimated. The estimated cost of the final design was $47,928,706 (plus tax) and included a 10% contingency. This amount was an increase of nearly $4M or 9% above the amount provided in Wood's initial proposal in December of 2017. NM Gross Receipts Tax at a rate of 7.875% on applicable items adds $3,774,385.60.
Beforework could begin, EMNRD needed to gain access rights to the various properties. The Carlsbad Irrigation District and NMDOT did not seek any money foruse of their property. The owners of the three affectedprivate properties required compensation totaling $2,289,514.75, including appraisal costs. The individual costs are detailed out in Attachment A. In addition, the Brine Well Authority voted to allow the Energy, Minerals & Natural Resources Department to receive $125,000 annually for a period of three years ($375,000 total) to oversee the project.
Adding up the final design estimate, taxes, property access costs, and the Department oversight brought the total estimated project cost to $54,367,606.35 compared to the original funding of $45,498,800 from the State, the City, and the County. The lack of fundswas not due to cost overruns or a change in the project scope. At the time of the 2018 legislative session, it was early in the RFP process and there was neither a finalizedproject proposal nor a finalcost estimate. The initial estimate did not include key costs such as the gross receipts tax and property access payments. Wood also undertook an effort to map out when the money would be spent throughout the duration of the project for cashflow purposes. Under the Legislative appropriations, the last $12.76M of fundingwould only become available after July I, 2020 whereas it would likely be needed beginning in May of 2020. (These cashflow projections are updated regularly.)
Once the issues regarding the overall budget and cashflow were identifiedlast summer, discussions with the Brine Well Authority, the Department of Finance & Administration, the Legislative Finance Committee, the Department of Transportation, the City, and the County began in earnest. The budget shortfall and cashflow problem were discussed with the County Commission during their meeting on September 3rd, 2019. During the 2020 legislative session, the Legislature addressed the fundingconcerns by allowing fundsscheduled for FY2 l to be made available during FY20 which alleviated the cash flowconcerns. In addition, the Legislature approved an additional $7M in funds, a portion of which is contingent upon the City and County providing $SOOK each. The state fundingwill not be allocated if both the City and the County do not provide their portion. The Carlsbad City Council passed a resolution at their meeting on April 14th to pay the additional $SOOK forthe project as was required by the Legislature to obtain the remainder of the funding.
In December 2019, Wood detennined that there was a void in the northern portion of the cavernthat was not identifiedpreviously. Experts at Wood believe that it is likely to have been caused by a partial cavity roof collapse over twenty years ago. In order to evaluate the void, sonar technology was brought in to map the area. The sonar readings informed us that the void appears to have a volume of more than 98,000 cubic yards; more than three times the budgeted grout volume for the entire project.
A larger void obviously means more material is needed, however using a sand slurry in this portion of the void rather than grout is a reasonable alternative. Now, instead of using the anticipated 31,000 cubic yards of grout the project will now require more than 100,000 cubic yards of sand and there will be a much larger volume of brine to be managed. Due to the larger volume in this portion of the cavern but the relatively cheaper sand material, the project can potentially remain on budget and without significantly affecting the schedule.
81 of 184 Carlsbad Brine Well Remediation Project May 11, 2020 Page 3
I understand a resolution was recently adopted by the County Commission to accelerate the release of the balance of the County's 2018 fundingcommitment. This is very much appreciated. I respectfullyrequest a resolution be placed on the Commission agenda for their regular meeting on May 19, 2020 to provide the additional $800K outlined in the state legislation toward the project. I am available to both you and the Commissioners to discuss the situation. I am attaching an updated spreadsheet in Attachment A providing a breakdown of all expenditures under the contract with Wood along with payments for property access.
Respectfully, ..) &�.. Jim Griswold
Allachment A: Excel spreadsheet ofproject expenditures thru 4/13/2020
82 of 184 Materials and Invoice Date Payee Description Professional Services Subcontractors Equipment 5/31/2018 Wood Environment & Infrastructure Solutions, Inc. Servicesthru 4/27/2018 $15,097.45 6/21/2018 Wood Environment & Infrastructure Solutions, Inc. Services thru 5/25/2018 $126,193.05 $2,777.50 $301.22 6/28/2018 Wood Environment & Infrastructure Solutions, Inc. Services thru 6/22/2018 $169,232.41 $14,409.18 $640,805.00 7/13/2018 Wood Environment & Infrastructure Solutions, Inc. Servicesthru 6/29/2018 $71,146.45 $53.22 $350.27 8/10/2018 Wood Environment & Infrastructure Solutions, Inc. Servicesthru 8/3/2018 $115,597.43 $54,273.41 $5,228.29 9/5/2018 Wood Environment & Infrastructure Solutions, Inc. Services thru 8/31/2018 $169,470.79 $10,640.23 $151,251.47 10/11/2018 Wood Environment & Infrastructure Solutions, Inc. Services thru 9/28/2018 $168,163.41 $8,582.50 $53,053.97 11/13/2018 Wood Environment & Infrastructure Solutions, Inc. Services thru 11/2/2018 $234,604.72 $147,517.68 $7,764.63 11/14/2018 Hoover Appraisal Company Property appraisal $5,800.00 12/14/2018 Wood Environment & Infrastructure Solutions, Inc. Servicesthru 11/30/2018 $235,998.61 $32,896.41 $5,748.08 12/31/2018 Baca & Howard, PC Business valuation $18,000.00 1/8/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 12/28/2018 $232,082.95 $17,308.10 $5,632.47 2/13/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 2/1/2019 $291,706.64 $562,382.14 $7,727.39 3/14/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 3/1/2019 $255,496.09 $32,022.87 $8,190.10 4/11/2019 Wood Environment & Infrastructure Solutions, Inc. Servicesthru 3/29/2019 $223,631.02 $29,391.28 $11,666.52 5/10/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 4/26/2019 $139,902.55 $400,620.44 $9,353.49 5/13/2019 Circle S Feedstore Business value 5/15/2019 Walter & Carol Menuey Property access 6/10/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 5/31/2019 $217,092.78 $180,246.27 $8,673.89 7/5/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 6/28/2019 $149,332.91 $173,413.88 $11,426.95 8/8/2019 Wood Environment & Infrastructure Solutions, Inc. Servicesthru 8/2/2019 $183,254.66 $4,025.96 $2,631.49 9/9/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 8/30/2019 $150,556.90 $2,660,787.27 $31,197.09 9/26/2019 Joe Jenkins Property access 9/27/2019 Jehovah's Witness Church Property access 10/7/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 9/30/2019 $187,862.19 $1,149,079.71 $3,464.76 11/14/2019 Wood Environment & Infrastructure Solutions, Inc. Servicesthru 11/1/2019 $479,397.43 $1,218,868.28 $33,668.77 12/9/2019 Wood Environment & Infrastructure Solutions, Inc. Services thru 11/29/19 $370,338.36 $2,422,049.45 $4,261.14 1/24/2020 Wood Environment & Infrastructure Solutions, Inc. Services thru 1/10/2020 $348,458.08 $4,409,563.08 $27,253.81 2/13/2020 Wood Environment & Infrastructure Solutions, Inc. Services thru 1/31/20 $435,045.60 $700,751.03 $39,687.86 3/17/2020 Wood Environment & Infrastructure Solutions, Inc. Services thru 2/28/20 $371,873.47 $4,851,910.06 $14,959.10 4/13/2020 Wood Environment & Infrastructure Solutions, Inc. Services thru 3/27/20 $373,855.87 $4,027,532.50 $16,850.23 Totals to Date $5,739,191.82 $23,111,102.45 $1,101,147.99
Note: To date, EMNRD has not charged any wages or expenses to the fund incurred in oversight of the project.
83 of 184 Travel and Transportation Meals and Lodging Utilities Other Expenses NMGRT Invoice Total $1,132.31 $16,229.76 $2,707.86 $719.89 $1,192.93 $10,041.93 $143,934.38 $1,347.88 $250.79 $528.03 $61,993.00 $888,566.29 $715.26 $2,960.73 $106.52 $665.15 $5,981.81 $81,979.41 $796.31 $3,614.24 $528.04 $14,177.97 $194,215.69 $2,774.36 $747.86 $90.74 $26,379.32 $361,354.77 $2,830.54 $7,328.61 $578.74 $582.66 $18,988.23 $260,108.66 $2,001.22 $490.99 $680.95 $564.24 $30,997.92 $424,622.35 $297.25· $6,097.25 $1,914.86 $8,340.91 $596.62 $414.08 $22,515.38 $308,424.95 $1,417.50 $19,417.50 $3,504.58 $2,016.91 $527.19 $45.04 $20,563.06 $281,680.30 $11,575.11 $12,527.54 $672.03 $311.39 $69,843.55 $956,745.79 $5,567.36 $7,277.16 $607.96 $2,273.81 $24,525.54 $335,960.89 $5,299.52 $4,179.01 $577.23 $5,988.58 $22,107.74 $302,840.90 $5,820.93 $9,272.20 $558.60 $19,174.87 $46,045.37 $630,748.45 $1,500,000.00 $1,500,000.00 $444,000.00 $444,000.00 $4,793.76 $9,111.67 $573.04 $9,292.38 $33,845.48 $463,629.27 $8,066.81 $7,184.04 $22,132.13 $10,166.60 $30,060.71 $411,784.03 $5,229.16 $4,578.09 $662.62 $11,504.33 $16,686.05 $228,572.36 $4,029.33 $5,457.30 $684.40 $8,012.48 $225,282.08 $3,086,006.85 $96,000.00 $96,000.00 $224,000.00 $224,000.00 $1,811.31 $1,038.10 $673.16 $11,207.47 $106,717.02 $1,461,853.72 $9,415.51 $30,378.33 $712.04 $16,908.91 $140,911.26 $1,930,260.53 $16,425.94 $15,331.61 $697.91 $2,408.51 $222,981.64 $3,054,494.56 $15,618.01 $23,544.98 $4,500.62 $380,278.91 $5,209,217.49 $13,393.94 $30,039.59 $740.28 $4,096.91 $96,370.72 $1,320,125.93 $11,108.96 $43,536.52 $1,803.11 $1,182.78 $417,089.45 $5,713,463.45 $11,673.19 $26,054.46 $512.50 $589.91 $350,994.16 $4,808,062.82 $148,421.71 $255,981.53 $36,436.77 $2,373,890.72 $2,398,225.36 $35,164,398.35
84 of 184 Projected Net Invoice Projected Total Amount Projected Date Payee Description Amount incl. NMGRT 4/1/2020 EMNRD EMNRD overhead for FY20 $125,000.00 $125,000.00 4/30/2020 Wood Environment & Infrastructure Remediation contractor invoice $5,500,000.00 $5,933,125.00 5/31/2020 Wood Environment & Infrastructure Remediation contractor invoice $4,750,000.00 $5,124,062.50 6/30/2020 Wood Environment & Infrastructure Remediation contractor invoice $4,650,000.00 $5,016,187.50 7/1/2020 EMNRD EMNRD overhead for FY21 $125,000.00 $125,000.00 7/31/2020 Wood Environment & Infrastructure Remediation contractor invoice $450,000.00 $485,437.50 8/31/2020 Wood Environment & Infrastructure Remediation contractor invoice $450,000.00 $485,437.50 9/30/2020 Wood Environment & Infrastructure Remediation contractor invoice $200,000.00 $215,750.00 10/31/2020 Wood Environment & Infrastructure Remediation contractor invoice $200,000.00 $215,750.00 11/30/2020 Wood Environment & Infrastructure Remediation contractor invoice $100,000.00 $107,875.00 12/31/2020 Wood Environment & Infrastructure Remediation contractor invoice $50,000.00 $53,937.50 1/31/2021 Wood Environment & Infrastructure Remediation contractor invoice $37,728.00 $40,699.08 2/28/2021 Wood Environment & Infrastructure Remediation contractor invoice $37,728.00 $40,699.08 3/31/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 4/20/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 5/31/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 6/30/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 7/1/2021 EMNRD EMNRD overhead for FY22 $125,000.00 $125,000.00 7/31/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 8/31/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 9/30/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 10/31/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 11/30/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 12/31/2021 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 1/31/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 2/28/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 3/31/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 4/20/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 5/31/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 6/30/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 7/31/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 8/31/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 9/30/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 10/31/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 11/30/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 12/31/2022 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 1/31/2023 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 2/28/2023 Wood Environment & Infrastructure Remediation contractor invoice $30,728.00 $33,147.83 $18,889,508.58 Projected Expenditures
85 of 184 State of New Mexico Energy, Minerals and Natural Resources Department
Michelle Lujan Grisham Governor
Sarah Cottrell Propst Cabinet Secretary
Todd E. Leahy, JD, PhD Deputy Cabinet Secretary
March 16, 2020
Certification of Need for Funds
In order to meet the contractual efforts to remediate the Carlsbad brine well, the Energy, Minerals and Natural Resources Department has determined a sufficient need to request the funding stated in House Bill 2 (below).
As stated in House Bill 2, section 5, subsection 61:
For the Carlsbad brine well remediation fund for expenditure in fiscal year 2020 and 2021 contingent on one million six hundred thousand dollars ($1,600,000) of matching funds from the city of Carlsbad, Eddy county or other sources. The other state funds appropriation is fromthe corrective action fund.
By signing the certification, Eddy County, has agreed that the matching funds of $800,000 are available and can be transferred upon invoice sent by EMNRD.
&dre�J- Energy, Minerals and Natural Resources Department
County Commission Chairman Eddy County
1220 South St. Francis Drive • Santa Fe, New Mexico87505 Phone (505) 476-3200 • Fax (505) 476-3220 • www.emnrd.state.nm.us 86 of 184 EDDY COUNTY, NEW MEXICO 101 W. Greene Street PURCHASE ORDER Carlsbad, NM 88220 PH: (575) 887-9511 FAX: (575) 628-3275 PO Number: 2000500 Date: 04/28/2020
Requisition #: REQ02634 Vendor#: 4879
ISSUED TO: EMNRD OCD DIVISION SHIP TO: EDDY COUNTY MANAGER 1220 S. ST. FRANCIS DR. Attn:CONTINGENCY SANTA FE, NM 87505- 101 W. GREENE STREET CARLSBAD, NM 88220
ITEM UNITS DESCRIPTION ' GLACCT # PROJ ACCT# PRICE AMOUNT 1 0 DESIGN-BUILD REMEDIATION/BRINE WELL-- 1000-201-5 7980-00000 0.00 800,000.00 MOVING FUNDING FY2020-2021 INTO FY2019-2020
SUBTOTAL: 800,000.00 TOTAL TAX: 0.00 SHIPPING: 0.00
TOTAL 800,000.00
1. Payment may be expected within 30 days of receipt of Invoice, unless otherwise stated. 2. Purchase Order numbers must appear on all shipping containers, packing slips and Invoices. Failure to comply with the above request may delay payment. 3. All goods are to be shipped F.O.B. Destination unless otherwise stated. 4. All materials and services are subject to approval based on the description on the face of the purchase order or appendages thereof. 5. Substitutions are not permitted without approval of the requesting department. Material not approved will be returned at no cost to the County. 6. All goods and equipment must meet or exceed all necessary city, state and federal standards and regulations. 7. Eddy County is exempt from all federal excise and state gross receipts tax excluding tax on the purchase of services, property lease and construction materials - ID# 85-6000216
Accounts Payable (575) 887-9511 FAX (575) 628-3275 87 of 184 PURCHASE REQUISITION 0 PO 0 P-CARD Send all requlstion to Counly Manager
DATE DEPT NUMBER April 24, 2020 201 Enter an Alternative Delivery Location for delivery to a site other than the default location for the Department Number shown above. ALTERNATNE DELIVERY LOCATION
DEPARTMENTAL CONTACT TELEPHONE Gay West x2002
Aulhorized User (TYPE FUND DEPT OBJECT PROJECT
1000 201 57980
ITEM NO ITEM--Llst Catalog Number and Complete Description QUANT UNIT UNIT PRICE AMOUNT Double Space Between Items Design-Build/Remediation/Brine Well - Moving FY2020-2021 Funding into 1. 1 ea $800,000.00 ) FY2019-2020
2.) ea $0.00
3.) ea $0.00
4.) ea $0.00
5.) ea $0.00
6.) ea $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
VENDOR NAMES, ADDRESSES, FAX AND TELEPHONE NUMBERS PO Total (Include Vendor Number, if known) $800,000.00 #4879 EMNRD OCD Division Example: catalog, previous order, telephone, wlrtten, estimate. 1220 S. St. Francis Drive (If previous order or catalog, add number and date. If written, attach Santa Fe. NM 87505 copy of quotation.)
88 of 184 State of New Mexico Energy, Minerals and Natural Resources Department
Michelle Lujan Grisham Governor
Sarah Cottrell Propst Cabinet Secretary
Todd E. Leahy, JD, PhD Deputy Cabinet Secretary
March 16, 2019
Mayor Dale Janway Commissioner Susan Crockett City of Carlsbad Eddy County Commission l O l North Halagueno Street IOI West Greene Street Carlsbad, New Mexico 88221 Carlsbad, New Mexico 88220 mayor. office@cityofcar/sbad11m.com [email protected]
RE: Brine Well Remediation Funding
Mr. Mayor and Madam Commissioner,
I hope this letter finds you both well. The Energy, Minerals, and Natural Resources Department (EMNRD) again wants to thank both the City of Carlsbad and Eddy County fortheir continuing support of our efforts to mitigate the potential damage associated with a failure of the brine cavern. We are so much closer to resolution than we were even a year ago. In your letter of March 3n1 you requested assistance in explaining to your governingbodies our requests for not only an acceleration of matching funds previously committed, but for additional monies.
In early-2018, when the State Legislature along with the City and County originally developed a funding plan for the project, the remediation design and project schedule were in the earliest stages. The funding plan was phased over three fiscal years with the final portion not available until July I, 2020. As the engineering design, cost estimate, and work schedule were finalized, a cashflow problem emerged: The majority of the work, and therefore the spending, on the project would occur in the first two fiscal years. EMNRDnotified the State's Departmentof Finance & Administration, the Legislative Finance Committee, the City, and the County. This situation was somewhat exacerbated when the large void was identified in December of 2019 beneath the northernportion of the site. Our contractor quickly modifiedthe remediation approach, but the project's cashflow needs became more heightened.
As a result, we requested that the Legislature allow the final$10,000,000 in state funds be made available in fiscal year 2020, rather than fiscal year 2021. The Legislature complied, but under the terms of the legislation this funding is only available if the City and County provide matching funds. We respectfully request the City and County make available to us as soon as possible the remaining $2,680,000 previously committed.
With respect to our request for an additional $1,600,000 split equally between the City and County, these funds are to match $2,000,000 in additional State funding via House Bill 2 (the State's budget). An additional $5,000,000 was approved in House Bill 349 (capital outlay) also during the 2020 legislative session. The combined monies are to cover actual remediation costs, private property access, taxes, and
1220 South St. Francis Drive• Santa Fe, New Mexico 87505 Phone (505) 476-3460 • Fax (505) 476-3462 • www.emnrd.stale.nm.us/ocd 89 of 184 March 16, 2020 Page 2 overhead not accounted for in the original 2018 funding plan. As with the accelerated payments discussed above, the legislative monies are conditioned upon funding from the City and County.
The project is proceeding well. The irrigation canal, the nearby trailer park, and the church appear to be no longer at risk. Our focus now is on US 285. We have quickly worked through every obstacle that has arisen before us and are on track to hopefully complete heavy operations by the end of September. Thereafter,we will continue to monitor the area for a period of time to feelconfident of success. To achieve our common goal, EMNRD very much needs the funding in a timely fashion.
In your letter you also asked for an overview of project expenses to date along with anticipated costs for the future.Please see the attached spreadsheet. We understand the need fortransparency in publicly-funded projects and are providing under separate cover a detailed breakdown of all project spending including projections. If you have any questions, please contact Jim Griswold of my staffat (505) 476-3465 or by email at jim.griswold�tate.m11.11s. On behalf of EMNRD, I wish to thank you for your continued cooperation and consideration of these requests.
Respectfully,
Sarah�C/$1/frr Cottrell Propst Cabinet Secrelllry
90 of 184 AGENDA REQUEST
Department Submitting: Legal Dept.
Department Head Approval (Initials): \� Contact Person: Cas Tabor Phone: (575) 885-4171
Agenda Date Of: May 19, 2020
Agreement or Resolution #: Eddy County Ordinance No. 0-20-97 Amending Ordinance 0-17-87
Agenda Item Title: Amendment to Ordinance 0-17-87 Modifying Dedication
Brief Description/Background: Effective July 1, 2019, the Legislature de-earmarked the Dedications to portions of the Local Option Gross Receipts Tax Ordinances. This Amendment is to Memorialize the Dedication in Ordinance 0-17-87 is "unrestricted". The Commission needs to pass a Motion "PROPOSING" Eddy County Ordinance No. 0- 20-97 which will Amend Ordinance 0-17-87. The County will run a Notice in the newspaper which will need to be at least 2 weeks before Ordinance 0-20-97 will be finally voted on.
Financial Impact (Revenue & Expense):
Board Action Re uested No Action, FYI Onl Make/Pass Motion X A rove Resolution Discussion / Direction Other: Motion to Propose Ordinance
County Manager Approval fZ> Initials:
91 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
EDDY COUNTY ORDINANCE 0-20-97 AMENDMENT DE-EARMARKING THE DEDICATION OF A COUNTY LOCAL OPTION GROSS RECEIPTS TAX AS PROVIDED IN EDDY COUNTY ORDINANCE 0-17-87
WHEREAS, pursuant to Section 16 of the Laws of 2014, Chapter 79, Section 1, Eddy County adopted Ordinance 0-14-77 dedicating to the Safety Net Care Pool Fund an amount equal to a gross receipts tax of one-twelfth of one percent (.0833%) applied to the taxable gross receipts reported during the prior fiscal year by persons engaging in business in the County; and
WHEREAS, on May 25, 2017, pursuant to the County Local Option Gross Receipts Taxes Act, Eddy County adopted Eddy County Ordinance 0-17-87, imposing an excise tax equal to one-twelfth of one percent (0.0833%) of the gross receipts reported or required to be reported pursuant to the New Mexico Gross Receipts and Compensating Tax Act; and
WHEREAS, the revenue collected from the additional one-twelfth of one percent (0.0833%) of the County gross receipts tax was dedicated to the Safety Net Care Pool Payment to the State of New Mexico, as stated in Section 4. Dedication set forth in said Ordinance; and
WHEREAS, pursuant to the passage and signing into Law of House Bills 479 and 326, effective July 1, 2019, the dedication so established for the one-twelfth of one percent (0.0833%) was de-earmarked effective said July 1, 2019; and
WHEREAS, the County of Eddy is desirous of codifying this change of law de earmarking the Gross Receipts which was effective July 1, 2019, as described above.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONER OF EDDY COUNTY, NEW MEXICO, THAT SECTION 4 OF EDDY COUNTY ORDINANCE 0-17- 87 ABOVE-DESCRIBED IS AMENDED TO READ: Section 4. Dedication. The use of the revenue from the additional one-twelfth of one percent (0.0833%) of the County Gross Receipts Tax shall be unrestricted. The effective date of the de-earmarking of the dedication of the above revenue was July 1, 2019, upon the passage and signing into law House Bills 479 and 326. The adoption of this Amendment to Eddy County Ordinance Number 0-17-87 is to reflect this change in law and the dedication of the revenue described above effective July 1, 2019.
Page 1 of2
92 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
EDDY COUNTY ORDINANCE 0-20-97 AMENDMENT DE-EARMARKING THE DEDICATION OF A COUNTY LOCAL OPTION GROSS RECEIPTS TAX AS PROVIDED IN EDDY COUNTY ORDINANCE 0-17-87
The effective date for this Amendment will be July 1, 2020 or January 1, 2021, whichever date occurs first after the expiration of at least three months from the date this Amendment is delivered or mailed to the Taxation and Revenue Department.
APPROVED AND ADOPTED this 19th day of May, 2020 in an open meeting of the Eddy County Board of Commissioners in Carlsbad, New Mexico.
EDDY COUNTY BOARD OF COUNTY COMMISSIONERS
By: ______Ernie Carlson, Commission Chairman
ATTEST:
Robin Van Natta, County Clerk
Page 2 of 2
93 of 184 AGENDA REQUEST
Department Submitting: Legal Dept. Department Head Approval (Initials): •tp.f"t Contact Person: Cas Tabor Phone: (575) 885-4171
Agenda Date Of: May 19, 2020
Agreement or Resolution #: Eddy County Ordinance No. 0-20-98 Amending Ordinance 0-93-21
Agenda Item Title: Amendment to Ordinance 0-93-21 Modifying Dedication
Brief Description/Background: Effective July 1, 2019, the Legislature de-earmarked the Dedications to portions of the Local Option Gross Receipts Tax Ordinances. This Amendment is to Memorialize the Dedication in Ordinance 0-93-21 is "unrestricted". The Commission needs to pass a Motion "PROPOSING" Eddy County Ordinance No. 0-20-98 which will Amend Ordinance 0-93-21. The County will run a Notice in the newspaper which will need to be at least 2 weeks before Ordinance 0-20-98 will be finally voted on.
Financial Impact (Revenue & Expense):
Board Action Requested No Action, FYI Onl Make/Pass Motion X A rove Resolution Discussion / Direction Other: Motion to Propose Ordinance
County Manager Approval \ii Initials:
94 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
EDDY COUNTY ORDINANCE 0-20-98 AMENDMENT DE-EARMARKING THE DEDICATION OF A COUNTY LOCAL OPTION GROSS RECEIPTS TAX AS PROVIDED IN EDDY COUNTY ORDINANCE 0-93-21
WHEREAS, on January 5, 1993, pursuant to the County Local Option Gross Receipts Taxes Act, Eddy County adopted Eddy County Ordinance 0-93-21, imposing an excise tax equal to one-eighth of one percent (0 .125%) of the gross receipts reported or required to be reported pursuant to the New Mexico Gross Receipts and Compensating Tax Act, with said tax being known as the "County Gross Receipts Tax - Second One-Eighths"; and
WHEREAS, in accordance with the provisions of Eddy County Ordinance 0-93-21, the revenue derived from the Second One-Eighths County Gross Receipts Tax was dedicated to the support of indigent patients who are residents of Eddy County, or such other purposes authorized by interpretation of, or amendment to, the County Gross Receipts Tax Act as may be Amended as stated in Section 4. Dedication of said Ordinance; and
WHEREAS, pursuant to the passage and signing into Law of House Bills 479 and 326, effective July 1, 2019, the dedication so established for the second one-eighth of one percent (0.125%) was de-earmarked effective said July 1, 2019; and
WHEREAS, the County of Eddy is desirous of modifying this Ordinance to reflect this change of law de-earmarking the Local Option Gross Receipts Tax dedication, which was effective July 1, 2019, as described above.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF EDDY COUNTY, NEW MEXICO, THAT SECTION 4 OF EDDY COUNTY ORDINANCE 0-93- 21 ABOVE-DESCRIBED IS AMENDED TO READ: Section 4. Dedication. The use of the revenue derived from the Second One-Eighths of One Percent (0.125%) County Gross Receipts shall be unrestricted. The effective date of the de-earmarking of the dedication of the above revenue was July 1, 2019, upon the passage and signing into law House Bills 479 and 326. The adoption of this Amendment to Eddy County Ordinance Number 0-93-21 is to reflect this change in law and the dedication of the revenue described above effective July 1, 2019. The effective date for this Amendment will be July 1, 2020 or January 1, 2021, whichever date occurs first after the expiration of at least three months from the date this Amendment is delivered or mailed to the Taxation and Revenue Department.
Page 1 of 2
95 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
EDDY COUNTY ORDINANCE 0-20-98 AMENDMENT DE-EARMARKING THE DEDICATION OF A COUNTY LOCAL OPTION GROSS RECEIPTS TAX AS PROVIDED IN EDDY COUNTY ORDINANCE 0-93-21
APPROVED AND ADOPTED this 19th day of May, 2020 in an open meeting of the Eddy County Board of Commissioners in Carlsbad, New Mexico.
EDDY COUNTY BOARD OF COUNTY COMMISSIONERS
By: ______Ernie Carlson, Commission Chairman
ATTEST:
Robin Van Natta, County Clerk
Page 2 of 2
96 of 184 AGENDA REQUEST
Department Submitting: Several
Department Head Approval (Initials): N/A
Contact Person: See Individual Agenda Requests
Agenda Date Of: May 19, 2020
Agreement or Resolution #: N/A
Agenda Item Title:
Resolution and Agreement Consent Agenda
Brief Description/Background:
Since all of the items listed below have been distributed to the Commissioners in advance for review and are of a routine and non-controversial nature, they will be enacted by a single motion. Any Commissioner or the County Manager may remove an item from this Resolution and Agreement Consent Agenda if separate discussion is desired. Any item so removed shall be placed on the Trailing Agenda immediately following the approval of this Resolution and Agreement Consent Agenda or later, at a specific time or place on the Trailing Agenda.
Financial Impact (Revenue & Expense):
See Individual Agenda Requests
Board Action Requested No Action, FYI Onl Make/Pass Motion xx A rove Resolution Discussion / Direction Other
97 of 184 AGENDA REQUEST
Department Submitting: Finance
Department Head Approval (lnitials):_�_(J___ _
Contact Person: Kristen Novotny Phone: 575-887-9511 ext 2501
Agenda Date Of: May 19, 2020
Agreement or Resolution #: R-20-43
Agenda Item Title: Revision of the Eddy County Purchasing Policy
Brief Description/Background: The Finance Department has revised the Eddy County Purchasing Policy as follows:
• Under I. GENERAL PURCHASING o Added J. "Eddy County's Finance Director or designee reserves the right to allow purchases that may not be specifically addressed in policy or state statute but are deemed reasonable and allowable." • Under VI. SMALL PURCHASES, QUOTES & COMPETITIVE PURCHASES o Under #3. "Notes Regarding VI A. 2 & 3 above" • Added "Purchases that are under $50,000 that will require a budget adjustment to or from a capital line item will require County Manager approval (See Appendix C)" • Add "Purchases above $50,000 that will require a budget adjustment to or from a capital line item will require Board of County Commission Approval" • Appendix C "County Manager Authorization Form" • Appendix D "POAT Procurement Review Checklist"
The above changes will be effective July 1, 2020.
Financial Impact (Revenue & Expense): None
No Action, FYI Onl Make/Pass Motion A rove Resolution Attached X Discussion / Direction Other
roval Initials:
98 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
RESOLUTION NO: R-20-43
EDDY COUNTY PURCHASING POLICY
WHEREAS, in accordance with the State Procurement Code, the Eddy County Purchasing Policy has been updated for purchasing and audit compliance;
WHEREAS, this policy will supersede all other purchasing policies;
WHEREAS, all Elected Officials, Department Heads, and County employees will adhere to this policy with all purchase transactions,
NOW, THEREFORE, BE IT THEREFORE RESOLVED that the Board of County Commissioners of Eddy County does hereby adopt the attached Purchasing Policy established in accordance with the State Procurement Code and shall become effectiveJuly 1, 2020;
99 of 184 Revisions
R-12-40- June 26, 2012
R-14-41 - June 24, 2014
R-15-15- February 17, 2015
R-16-11 - January 26, 2016
R-18-84- November 6, 2018
R-19-77 July 16, 2019
R-19-122 January 1, 2020
R-20-43 May 19, 2020
100 of 184 Eddy County Purchasing Department Code of Ethics
The Eddy County Finance Department Staff and Procurement Manager firmly adhere to a strict code of ethics. Engaging in activities that are inconsistent with the proper discharge of a public employee's duties is considered to be ethical misconduct and may constitute a breach of public trust. Such activities can include participating in decisions that present a conflict of interest, or using confidential information for either actual or anticipated personal gain - or doing this on behalf of any other person.
A violation of ethical conduct and trust also includes the acceptance of money, gifts or favors from an individual or concern with a public employee has reason to believe may become (or is) a party a business transaction with the employee's employer.
In addition, it is incumbent upon every Eddy County employee to avoid engaging in any activity that may leave an impression that influence peddling is being condoned, or that favoritism is being extended to an individual or concern. In practicing a high standard of ethical conduct, every Eddy County employee should:
1. Avoid becoming involved in transactions that could result in a conflict between personal interests and the interests of Eddy County. 2. Prevent the intent and appearance of unethical or compromising conduct in relationships, actions and communications. 3. Never use confidential information as means of obtaining financial enrichment or personal betterment for oneself or for any other person. 4. Decline personal gifts or gratuities from present or potential suppliers since this can influence, or appear to influence, procurement decisions. 5. Focus attention on the objectives and policies of Eddy County. 6. Promote positive supplier relationships through courtesy and impartiality in all aspects of procurement operations and activities. 7. Strive to obtain the maximum value for each dollar of expenditure. 8. Grant all competitive suppliers' equal consideration insofar as New Mexico or federal statutes and regulations, and Eddy County policy demand. 9. Conduct business with potential and current suppliers in an atmosphere of good faith. 10. Demand honesty in all aspects of sales representation whether offered through the medium of a verbal or written, and advertisement, or a sample of the product. 11. Receive consent of the originator of any ideas, designs or information before exposing them to anyone, or using them in specifications for competitive purchasing purposes. 12. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier, and/or be willing to submit any major controversy to an independent party for review, insofar as Eddy County Policy permits. 13. Educate our internal clients on these ethical practices. 14. Develop skills, expand knowledge and conduct business that demonstrates competence and promotes the procurement profession.
101 of 184 Table of Contents
1. General Purchasing ...... 05
2. Standard Purchasing Procedure Applicability ...... 06
3. Initiating a Purchase: Purchase Order (PO)/Requisition ...... 06
4. Authorization of Purchase Orders ...... 07
5. Invoices ...... 08
6. Small Purchases, Quotes & Competitive Purchases ...... 08
7. Competitive Purchase Evaluations ...... 10
8. Emergency Purchasing ...... 13
9. Special Funds ...... 13
10. Sole Source Purchasing •·· ...... 13
102 of 184 I. GENERAL PURCHASING
A The County Purchasing Policy shall be in compliance with the rules, regulations and requirements of the State of New Mexico "Public Purchases and Property Act," and the State Procurement Code.
1. Definition; Purchase: Purchase is the commitment, obligation and/or expenditure of Eddy County supervised funds to obtain goods or services.
B. All small purchases should be from a vendor who can furnish the County a quality product at a competitive price and at the best value for the County.
C. County Employees and other designated purchasers who have been delegated the authority to make small purchases should consider price and quality when making a decision to purchase from a vendor.
D. Any purchase which is not legally and appropriately approved within the County budget or by other County Commission action, or which does not substantially comply with the provisions of the State Statutes, particularly the State Procurement Code, and the provisions of this Policy, shall be considered an unauthorized County purchase and thereby not subject to payment by the County. The County hereby declares and establishes that it will assume no responsibility for payment of unauthorized purchases. Furthermore, any individual initiating or otherwise executing any unauthorized purchase is solely responsible for payment. All questionable purchases shall be submitted to the County Manager for review and determination under the provisions of this Policy. The County Manager shall be authorized to issue any supplement consistent with the Policy deemed necessary to administer, manage or clarify this policy.
E. Unauthorized purchases may include, but are not limited to, the following:
1. Obtaining product or services prior to approval. 2. Splitting invoices to avoid departmental approval/credit limits 3. Invoices from prior fiscal year
Please Note: Eddy County is tax exempt on all tangible goods. Service and Labor are taxable.
F. If price and quality are comparable, the person(s) authorized to make a purchase should equally trade with local business firms in an effort to give each Eddy County vendor as much business as another County vendor.
G. Knowledge of this Policy: A copy of this policy and all supplements shall be given to each designated custodian, i.e. department, department head, and/or department managerial staff, who shall sign for and be required to be knowledgeable about, understand and comply with the provisions of this Policy.
H. Enforcement: Actions that appear to be in violation of this Policy shall be reviewed by the County Manager, Finance Director or designee and if determined to be a violation shall be submitted in a monthly report (or as needed in emergency situations) to the County Commission to be considered at a public meeting.
I. Exceptions In Toto: Eddy County shall follow all other Exemptions as authorized in Section 13- 1-98, N MSA, 1978, of the State of New Mexico Procurement Code, and as noted in Section 13-1- 135 through 13-1-137, NMSA 1978.
J. Eddy County's Finance Director or designee reserves the right to allow purchases that may not be specifically addressed in policy or state statute but are deemed reasonable and allowable.
103 of 184 II. STANDARD PURCHASING PROCEDURE APPLICABILITY
A "Standard Purchases" are described as systematic, planned, and necessary purchases for administration and operation of a project, division and/or department. There shall be no exception to these standard procedures except as provided in the "Emergency Purchasing Procedures" section of this policy.
B. The following purchases are strongly encouraged to have the purchase be approved through a certain individual or department, due to the nature of the purchase, regardless of purchase amount:
1. Information Technology (IT): All IT related purchases and any electronic or digital type equipment that will be put on inventory or leases shall be approved through the IT Department.
2. Facilities: All purchases related to County buildings and facilities shall be approved through the Facilities Department.
3. Vehicles: All vehicle purchases shall be approved though the Procurement Manager.
4. Used Equipment and Item Purchases: Used equipment purchases shall be completed under following provisions:
a. The regulating thresholds are followed.
b. Purchases are made only after a revision of an authorized member of the financial department personnel and following the consideration of the BOCC approval.
Ill. INITIATING A PURCHASE: PURCHASE ORDER (PO)/REQUISTION
A All standard purchases as authorized by this section require that the buyer utilize either an Eddy County Purchasing Card (P-Card) or an Eddy County purchase order/requisition be issued prior to placing an order or making a purchase. The Finance Director has the right to refuse approval of any purchase or request. The Requisition form shall contain all information as required by the Procurement Manager to include, but is not limited to, the following:
1. Vendor: the business to which the purchase order will be issued.
2. Vendor Number: Numbers for new vendors shall be assigned only though the Finance Department. A vendor number must be on file for the vendor prior to issuance of a Purchase Order.
3. Terms: Eddy County pays net within 30 days of receipt of invoice unless other arrangements are made and included on this section of the purchase order.
4. Quantity: a specified unit and the approximate amount per unit being requested. Units may include, but are not limited to, "each," "box," "gals," "reams," "pounds," etc. If exact quantity is unknown, users shall provide the best estimate of quantity (see "Estimated Amount" below).
5. Description: the description of the items or services should be sufficiently complete to identify the item being purchased. Services that have been obtained through the
104 of 184 use of an agreement must reference the agreement number. Services that have been obtained through the use of a bid/RFP must reference the bid/RFP number or agreement number. Commonly used items may be identified by brand names.
6. Estimated Amount: Calculation of the quantity multiplied by the unit price. If exact cost cannot be determined, users shall provide the best estimate of cost.
7. Department: Enter name of department or division initiating the Purchase Order.
8. Employee: Department head or authorized user (see Appendix A)
9. Account Number: the appropriate budget line item account number to be charged. It is the authorized user's responsibility to assign the correct line item account number to the Purchase Order. Multiple line item accounts may be included in the Purchase Order.
10. Blank copies of Purchase Order (PO) Requisition forms (see Appendix B) may be found on the intranet under Forms.
11. Forms turned into finance may be physical or electronic (does not have to be original) but must have an actual signature or a stamp for the Expenditure Authorization. No typed signatures with a cursive font will be accepted.
IV. AUTHORIZATION OF PURCHASE ORDERS
A. The user department must have an authorized PO Requisition (see Appendix B) form issued prior to executing the purchase. Purchase Orders may be transmitted to vendors via fax or email. The user department shall inform the vendor that the Purchase Order number must be included on the invoice submitted to the County for payment.
B. Purchase orders are encouraged but not required for work performed or good received where a Bid, RFP or Agreement is in place. These invoices may be direct paid once the agreement or the Notice of Award has been issued.
C. In order to process a PO Requisition form, or approve invoices as discussed in Section V below, each authorized user will be required to fill out the User Authorization Form (Appendix A) including all applicable approvals, and submit a copy to the Finance Department. The form will be kept on file in the Finance Department. It will be the responsibility of the Authorized User to submit a new form if they move under a different Department Head.
D. Purchases executed prior to obtaining a Purchase Order are prohibited except as otherwise noted in "Emergency Purchasing Procedures" of this policy. (Page 16)
E. Adding different items to a Purchase Order after it has been authorized is prohibited, unless approved by the Finance Director, or designee, to ensure compliance; i.e., change orders.
F. Open Purchase Order: For the purpose of this policy, open Purchase Orders are Purchase Orders against which multiple billings will be submitted over a specific period of time. All open Purchase Orders shall be accompanied by any required applicable documentation. An open Purchase Order will be closed out at the end of the fiscal year. The open Purchase Order shall include an estimated total cost of all purchases anticipated during the specific period. It is the user department's responsibility to ensure that the actual invoices for all purchases made using an open Purchase Order be submitted to the Finance Office upon receipt and the final invoice shall be marked FINAL to denote closing of the open Purchase Order.
105 of 184 V. INVOICES
A. An invoice is an itemized statement submitted by the vendor to the County for payment of material or services delivered to the County. It is the responsibility of the vendor to ensure that a Purchase Order is provided prior to issuing materials or service and the vendor shall include the Purchase Order number on the invoice submitted to the County for payment. In cases that Purchase Order numbers are not included on the invoice when required, the vendor shall be informed.
1. The Finance Department, at its discretion, is authorized to return any invoices which do not reference a valid Purchase Order number. The County will not be responsible for purchases made without an executed and authorized Purchase Order.
B. The Vendor shall be notified that repeated improper invoicing is sufficient cause to exclude the vendor from the County's purchasing program, per this document. Also, the County may refuse payment in any case that there is an unauthorized purchase, including, but not limited to, "General Purchasing" of this document.
1. Verification of Invoices: The Authorized User must fill out the User Authorization Form Appendix A to be kept on file. All invoices shall be reviewed by User departments prior to payment to ensure materials or services have been received and to certify authorizationfor payment. The certification statement requires an authorized signature, date of signature and Purchase Order number and General Ledger (GL) Number on the invoice. It will be the responsibility of each department to ensure outstanding invoices are promptly submitted for payment. The Finance Department processes check runs everyFriday of the week. Properly approved invoices must be received in the Finance Department no later than 12:00 p.m. on Thursday, in order for a check to be issued on Friday.
2. Processing for Payment: The Finance Department will ensure that all invoices received are appropriately authorized and certified prior to payment. The Finance Director, or designee, shall be responsible for ensuring appropriate procedures are established and used for payment after invoices are received to include timely payment and to ensure discounts are received and late charges avoided.
C. Over Expenditures: Purchase Orders shall not be issued, approved or processed in cases wherein line items will be over expended, except as approved by the Finance Director, or their designee, in accordance with State and County regulations, provisions and statutes, and provided there are legally sufficient budget balances available elsewhere. It shall be the primary responsibility of the authorized user to ensure sufficient funds are available prior to initiating a purchase. The Finance Director, or designee, shall provide sufficient information, data, reports, etc., upon request, to keep purchasers properly updated on budget balances and shall notify any office, department or agency head, after analysis of the monthly budget report, of any indications of existing or impending budget balance problems.
VI. SMALL PURCHASES, QUOTES & COMPETITIVE PURCHASES:
A. General purchasing guidelines are as follows: The Procurement Code, 13-1-28 through 13-1-199 NMSA 1978 imposes civil, misdemeanor and felony criminal penalties for its violation. In addition, the New Mexico criminal statutes impose felony penalties for bribes, gratuities and kick backs. Authorized users shall attempt to ensure that all purchases are made at best possible prices. The thresholds below are for the maximum amount per vendor, per fiscal year, for the same item county wide. Purchases shall be made in accordance with the following provisions:
106 of 184 1. Up to $4,999 - Small Purchases: Total purchases that fall within this dollar limit may be processed without quotes. Award can be made without securing competition if the user determines that the price received is reasonable. The user is not precluded from obtaining quotes from more than one vendor if the user suspects that the price is not reasonable or determines that it is in the best interest of the County.
Note: The Procurement Manager may work to find other purchases, at other prices, if inadequate or insufficient prices are found by the purchaser and may deny any small purchases.
2. $5,000 to $19,999 - Informal Quotes: Total purchases shall be made according to the best obtainable price, or best quality service substantiated with an explanation, and provided by at least three (3) informal quotes. Quotes may be on official company letterheads, by way of e-mail, hand written by a potential vendor or any other written means to ensure that competitive quotes have been obtained. Each department will be responsible for obtaining the above-mentioned quotes. The Procurement Manager may work to find additional quotes, as needed, in the event of inadequate or insufficient quotes and will approve/deny all written quotes.
3. $20,000 - $49,999 - Formal Quotes: Purchases shall be made according to the best obtainable price, or best quality service substantiated with an explanation, and provided by at least three (3) bona fide written quotes on officialvendor letterhead.
Note regarding VI. A. 2. & 3. Above: • Proper procurement is still required for the P-Card, unless they are for direct payments; i.e., phone bills, or services for IT. NO FIXED ASSETS ARE ALLOWED TO BE PURCHASED THROUGH THE P-CARD. • In the event two vendors have the same quote or a higher value quote is more beneficial, written justification shall be provided by the requisitioner as to how one vendor was chosen. Determinations can be made by local availability, items in stock, vendor delivery, shipping charge, etc. • In the event there are not three known vendors which have goods/services available, or that a vendor refuses to quote, less than three quotes are permissible provided the user attaches the quotes that were obtained and identifies the names of other vendors contacted who could not provide the goods/services. • Quotes must have following information: o Vendor o Name of person quoting you & phone number o Items & price • Purchases under $50,000 that will require a budget adjustment to or from a capital line item will require County Manager approval (See Appendix C) • Purchases above $50,000 that will require a budget adjustment to or from a capital line item will require Board of County Commission Approval.
4. Competitive Purchases $50,000 and above - Request for Proposals (Services) or Request for Bids (Tangible Goods): All purchases exceeding $50,000 require formal solicitation procedures; utilizing Request for Proposals, for services, or Request for Bids, for tangible goods, as specified by State regulations and shall be processed and executed by the Procurement Manager.
a. Professional services under $60,000 are considered a small purchase and are exempt from formal procurement; however, nothing in this section shall prevent the County from seeking qualifications-based proposals for professional services under $60,000 if in the best interest of the County.
107 of 184 Professional Services are defined in Section 13-1-76 NMSA 1978 as, the services of architects, archeologists, engineers, surveyors, landscape architects, medical arts practitioners, scientists, management and systems analysts, certified public accountants, registered public accountants, lawyers, psychologists, planners, researchers, construction managers and other persons or businesses providing similar professional services, which may be designated as such by a determination issued by the state purchasing agent or a central purchasing office.
B. Purchases must be approved in the current budget. Purchases not approved in the current budget require approval by the County Commission prior to awarding a bid or proposal to a potential vendor. Proposals and Bids may be rejected by the Procurement Manager, County Manger, Evaluation Committees or County Commission in the event that they are in excess of budgetary limits, are non-responsive to specifications, or due to irregularities in the proposal or bid specifications.
1. The Procurement Manager reserves the right to delay approval, to seek additional confirmation or information regarding any purchase, and to request additional information.
2. The Invitation for Bid (IFB) or notice thereof shall be published not less than 15 calendar days prior to the date set for the opening of bids. The IFB or notice must be published once in at least three (3) newspapers of general circulation in this State.
C. Statewide or Federal Purchasing Contracts, Procurement Under Existing Contracts and Cooperative Bid Exceptions. Quotations or bids are not required for purchases under this section.
1. Purchases may be made providing that the vendor has a Statewide or Federal Purchasing Contract or a qualified, documented procurement done by another State or local government agency. Any purchase must include appropriate written authorization for Eddy County's use, either in the original solicitation or writing by both the original procuring agency and the vendor. The Purchasing Office shall keep copies of all Federal, State or other such contracts for a period of three (3) years.
2. Federal and/or State contract numbers must be identified on the Purchase Order and a copy of the contract must be kept on file by the Procurement Manager, either physically or electronically, for a period of three (3) years.
3. The County may purchase items cooperatively through another public body's bid or request for proposal process, provided the original solicitation was conducted consistent with the New Mexico State Procurement Code. Complete copies of the original solicitation documents, vendor responses, verification of award, and any other pertinent information shall be kept on file by the Procurement Manager for a period of three (3) years.
VII. COMPETITIVE PURCHASE EVALUATIONS
A All bids will be evaluated fairly and completely with input from major stake-holders, within the guidelines provided by the Procurement Manager. The Procurement Manager and Department Head will select the evaluation committee, made up of:
1. Users of the good, service or item of tangible personal property to be purchased is preferred - Department Heads are permissible when a User is not available, though
108 of 184 persons working with the item most is preferred; and a member from Information Technology (IT), as needed, for technical support or guidance.
a. Five (5) members are recommended, with three (3) members as a minimum and seven (7) as a maximum.
b. People who participated in the pre-procurement process also are ideal members of the Evaluation Committee.
2. The resulting deliverable will be an Evaluation Report/Score Sheet indicating the preferred proposal and the reasoning behind the selection. The results and recommendations from this evaluation will be presented to the Procurement Manager.
3. Evaluation criteria is not standardized and should be tailored to suit the County's need/specific requirements weighted for "Best Value."
4. A legal representative may be a part of the RFP evaluation, when necessary, in instances where new or alternate terms and conditions or unusual, out of the ordinary, terms and conditions are submitted by an Offeror and/or Eddy County.
5. The Procurement Manager may sit in on Evaluation Meetings for technical assistance but will not be an evaluator/voting member of the Evaluation Team unless new or alternate terms and conditions or unusual, out of the ordinary, terms and conditions are submitted by an Offeror and/or Eddy County.
B. Roles and Responsibilities of Evaluation Committee Members
1. The Evaluation Committee members play an active role in the selection of the contractor( s).
2. Evaluation criteria are items of importance that will be considered when reviewing the proposal of each Offeror. The evaluation criteria and their weights will be included in the Request for Proposal (RFP) documents. The detailed breakdown of how points will be assigned shall be set prior to the proposal opening.
3. During the RFP evaluation process, the Procurement Manager is the ONLY person authorized to release results or communicate with the Offerors. All the Requests for further information or clarification must be forwarded to the Procurement Manager. The Procurement Manager may contact the Offeror for clarification of the response. Any attempt by an Offeror to discuss an RFP with anyone other than the Procurement Manager should be reported to the Finance Director. County Manager, or designee. and the Procurement Manger immediately.
4. All proposals and corresponding information are CONFIDENTIAL. This information is not to be discussed with anyone outside the Evaluation Committee.
5. While seNing as an Evaluation Committee member, all possible perceived or actual conflicts of interest will be disclosed promptly to the Procurement Manager.
6. All members of the Evaluation Committee shall sign the Evaluation Committee Member Declaration.
7. The County Lawyer or representative will review and provide advice on contract terms and conditions.
109 of 184 8. Each Committee member is responsible to review each proposal, attend all Evaluation Committee proposal scoring sessions and attend every finalist presentation and demonstration.
9. Designated subject matter experts will be available to advise the Evaluation Committee of technical matters but they are not involved in the scoring of Offerer proposals.
C. Selection
1. The evaluation criteria for all proposals, except architects, engineers, and surveyors, shall include, but is not limited to the following factors; price (cost), adherence to specifications, availability/delivery, support, capability of vendor. Additionally, when there is no material difference betweenbids/quotation, local vendors shall be given preference.
D. Specifications
1. Specifications should be written primarily to address the need of the County for a specific item to perform a specific function. Specifications written for purchases shall not be "closed or exclusive," or otherwise written in such a way as to intentionally favor or exclude a vendor. Reference to specific types of quality shall be followed by working "or equal" and all specifications regardless of wording shall be considered as "or equal." It shall be the authorized user's responsibility to ensure that all other provisions, procedures and considerations are correct and appropriate, and to address any questionable unusual or inappropriate specifications prior to processing.
E. Competitive Purchase Process Not Needed
1. The bidding process may be waived by the Procurement Manager in cases that a vendor has a State, Federal or other qualified Purchasing Contract.
F. Award
2. Bids are awarded based on lowest responsive bid (cost) where all specifications/requirements are met.
3. RFPs are awarded based on a pre-determined point evaluation system and reviewed and scored by the evaluation committee; an average score will be taken, high point wins.
4. All bids and Request for Proposals require Board of County Commissioner approval before contract/agreement award.
G. Bid/RFP Timelines
1. As a general guideline, a deadline to submit BIDS will be a minimum of 1O days after advertisement, not counting weekends or at least one day prior to the Commission Agenda deadline.
2. As a general guideline, RFPs will have a 30 day response period after issuance/advertisement, or at least two weeks prior to Commission Agenda Deadline.
3. The preceding timelines are a general guideline, and may depend on Commission meeting schedules. The Procurement Manager reserves the right to change
110 of 184 timelines for bid opening or RFP response time, as necessary, but will try to follow this general timeframe guideline.
VIII. EMERGENCY PURCHASING
A. An emergency condition is a situation which creates a threat to public health, welfare or safety such as may arise by reason of floods, fires, epidemics, riots, acts of terrorism, equipment failures or similar events and includes the planning and preparing for an emergency response. The existence of the emergency condition creates an immediate and serious need for services, construction or items of tangible personal property that cannot be met through normal procurement methods and the lack of which would seriously threaten:
1. the functioning of government
2. the preservation or protection of property; or
3. the health or safety of any person
B. The Procurement Manager may recommend to make emergency procurements when there exists a threat to public health, welfare, safety or property requiring procurement under emergency conditions; provided that emergency procurements shall be made with competition as is practicable under the circumstances. The Procurement Manager or designee, within 72 hours, will make a written determination of the basis for the emergency procurement and for the selection of the particular contractor or vendor shall be included in the procurement file. Emergency procurements shall not include the purchase or lease purchase of heavy road equipment.
IX. SPECIAL FUNDS:
A. Funds for specialized activities, such as special boards, undercover operations, inmate cash, etc. shall be specifically appropriated by the County Commission. The Finance Director, or designee, shall be responsible for preparing written supplements, establishing safeguards, provisions, and procedures to ensure appropriate accounting and maximum accountability for such funds. The office or department head shall be the custodian strictly responsible for the appropriate use of these funds. User departments shall designate custodian and alternate custodian of special funds.
B. When procuring federal funds Eddy County follows the standards set forth by the PDTA Procurement Review Checklist pertaining to the 2 CFR § 200. (See Appendix D)
X. SOLE SOURCE PURCHASING
A. Sole Source Purchase: A contract may be awarded without competitive sealed bids or proposals regardless of the estimated cost when the Procurement Manager makes a determination, after conducting a due diligence review of available sources and consulting the using department, that there is only one source for the required service, construction or item of tangible personal property. The Procurement Manager, Finance Director, or Designee, shall conduct negotiations, as appropriate, as to price, delivery and quantity in order to obtain the price most advantageous to Eddy County, 13-1-126 NMSA 1978. Sole Source Purchases shall be made also under the following provisions:
1. The service construction or item of tangible personal property must be unique and this uniqueness must be substantially related to the intended purpose of the contract.
111 of 184 • No Department may circumvent this requirement by narrowly drafting specifications so the only one predetermined source will satisfy the specifications.
B. Prior to approval of a sole source procurement the Procurement Manager will:
1. Complete the "Sole Source Justification Request Form"
C. Following receipt of the Justification Request form, the Procurement Manager will use diligence in determining the basis for the request and will review available sources and may consult further with the requesting department.
D. If the Procurement Manager determines sole source procurement is justified, they will provide the information to the State of New Mexico for posting on the State's website and/or post notice of the intent to procure through sole source on the County's website for a minimum of 30 calendar days. After the notice has been posted for 30 days on either the State's Website or the County's website, and providing no protests have been filed in relation to the posting, the Procurement Manager can allow the procurement.
No procurement shall be made prior to these actions being completed first.
PASSED AND ADOPTED this 19th day of May, 2020 in an open meeting of the Eddy County Commission in Carlsbad, NM.
EDDY COUNTY BOARD OF COMMISSIONERS EDDY COUNTY, NEW MEXICO ATTEST:
Ernie Carlson, Commission Chairman Robin Van Natta, County Clerk
112 of 184 Appendix A
User Authorization Form
Date ------
Department
This form is to be filledout by the Authorized User, and approved by the cognizant Department Head, for authorization in processing procurement requisitions (PRs) and approving invoices. I, ______hereby acknowledge that I received and (USER PRINTED NAME) read a copy of the Eddy County Procurement Policy. I understand that in approving invoices that I acknowledge receipt of products and/or performanceof services and that the total cost is approved. In addition, I understand that my requests may be denied if any of the required informationon the forms is not properly filled out or missing.
Authorized User Signature: ______
Elected Official or Department Head (PRINTED NAME AND SIGNATURE):
Special Notes:
113 of 184 Appendix B -PO Requisition Form (Sample)
PURCHASE REQUISITION � PO □ P-CARO Ser!d a:Ireq, Jisooi, Co
DEPARTMENT REQUESTOR NAME
DATE nter an iverv ocation or e iverv to a site ot default location for the Department Number shown above.
ALTERNATIVE DELIVERY LOCATION
DEPARTMENTAL CONTACT TELEPHONE I EXPENDITURE AUTHORIZATION
NAME ANO TITLE or EXPEt!OITUREAUTHORITY (TVPE OR PRINT) FUND DEPT BJEC ROJECT Sfgnatu;;,al Epmdftu;;, A uthit_v X
TEMN ITEM--List Catalog Number and Complete Description QUANT UNIT NIT PRIC AMOUNT Double SpaceBetween Items
l) ea $0.00
2.) ea $0.00
3.) ea $0.00
4.) ea $0.00
5.) ea $0.00
6.) ea $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
VENDOR NAMES, ADDRESSES, FAX AND TELEPHONE NUMBERS PO Total (Include Vendor Number, if known) $0.00 EKample: catalog, previous order, telephone, wirtt (If previous order or catalog, add number and date. If written, attach copy of quotation.)
114 of 184 Appendix C- County Manager Authorization Form
County Manager Authorization Form Unbudgeted Capital Purchases Between $5,000 and $50,000 The intent of this form is to request County Manager approval to purchase capital items not budgeted, between $5,000 and $20,000.
Department:
Description of Purchase:
General Ledger:
Procurement: (Must also be attached when requesting approval)
Department Head Signature or Authorized User: Date:
County Manager Signature: ------Date: ------
115 of 184 Appendix D - Checklist POAT Procurement Review Checklist Checklist for Reviewing Procurements Under Grants 2 CFR 200
Instructions: The below checklist should be used to review procurements and contract for compliance to CFR 200. If the listed requirement is met, an "X" should be marked in the firstcolumn to the ten of the requirements. Depending on the procurement /contract, not all the below listed requirement s are applicable. If the requirement is not applicable, the reviewer should indicate this by writing "X" in the third column. If the listed requirement is applicable but is not met, then the procurement/contract does not comply with federal requirements. In this case an "X" should be marked in the second column.
The items in Section A are applicable to all non-federal entities (state, local, or tribal government or private -n on -profit entity) while the items in Section B are applicable to only local or tribal governments or private-non-profit entities.
Note: The term "non-Federal entity·' (NFE) below refers to the entity is conducting the procurement action (i.e., the state, local, or tribal government or private-non -profit entity).
Section A - All Non-Federal Entities Yes No NIA 1 If the applicant is a State agency 1, does the procurement comply with the State's own procurement laws, rules, and procedures? § 200.317 (NIA fornon-state agencies) 2 Does the procurement comply with the requirement to make maximum use of recovered/recycled material s? § 200.317, § 200.322 (NIA for work that does not involve the use of materials (e.g., debris removal or other services)). 3 Does the contract include the following clauses? A If the contract amount exceeds$ 150,000, does it address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for sanctions and penalties? B If the contract amount exceeds $ I 0,000, does it address termination for cause and for convenience, including the manner by which it will be affected and the basis for settlement? C If the contract is for construction, does it include the required Equal Employment Opportunity clause? D If the contract exceeds$ I 00,000 and involves the employment of mechanics or la borers, does the contract include a Contract Work Hours and Safety Standards clause?
116 of 184 POAT Procurement Review Checklist
Ye s No NIA E If the contract or subrecipient amount exceeds $150, 00 0, does the contract include clauses addressing the Clean Air Act and the Federal Water Pollution Control Act? F Does the contract include a Susnension and Deba1ment clause? G Does the contract include an Anti-Lobbvin2:clause? H For contracts exceeding $ I 00,000, have bidders submitted an Anti- Lobbying Certification? I Does the contract include a clause requiring the contractor to maximize use of recovered/recycled materials? (NIA forthat work does not involve the use of materials (e.g., debris removal or other services)) J Does the contract include a clause allowing for changes or modifications to the contract? K Does the contract include a clause requiring the contractor and any subcontractors to comply with applicable provisions governing Department and FEMA access to records? L Does the contract restrict any contractors and subcontractors from using DHS's seal, logo, or flag without permission? M Does the contract contain a clause requiring the contractor to comply with all applicable federal law, regulations, executive orders, and FEMA policies procedures and directives? N Does the contract contain a provision that states that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to any party under the contract? 0 Does the contract contain a provision that states that the Federal Governmentis not a par ty to the contract and is not subject to any obligations or liabilities to anv partv under the contract? p Does the contract contain a provision that states that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to any paily under the contract? Q Does the contract include a provision in which the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to its actions pertaining to the contract?
If the State agency is awarding the contract, stop here.
If the contract is being awarded by a local or tribal government or private nonprofit entitv continue with the Section B of the check list. STOP I ... .' .•
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SECTION B - Local or tribal government or private nonprofit entity
Yes No NIA 4 Does the procurement comply with NFE's own procurement laws, rules, and procedures? §200.31 S(a) s Does the NFE maintain contract oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase order s? §200.31 S(b) 6 Does the NFE have all of the following: §200.31S(c) (1) • Written standards of conduct covering conflictsof interest and governing the actions of its employees engaged in the selection, award and administration of contracts • No employee, officer, or agent participating in the selection, award, or administration ofa contract supported by a Federal award that has an actual or apparent conflict of interest • No employee, officer, or agent that has solicited and/or accepted gratuities, favors,or anything of monetary value from contractors or parties to subcontracts • Written standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-Federal entity 7 If the non-Federal entity has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, does the non-Federal entity have written standards of conduct covering organizational conflicts of interest? §200.3 I 8(c)(2) 8 The NFE must avoid acquisition of unnecessary or duplicative items. Has the NFE considered consolidating or breaking out procurements to obtain a more economic al purchase? Where appropriate, has the NFE considered lease versus purchase alternatives? §200.3 I 8(d) 9 Is the contract being awarded to a responsible contractor possessing the ability to perform successfully under the terms and conditions of the proposed procurement, giving consideration to such matters as contractor integrity, compliance with public policy, record of past perfo1mance, and financial and technical resources? §200.31 S(h) 10 Is the NFE keeping records sufficient to detail the history of the procurement, including, but not limited to, records documenting the rational e forthe method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price? §200.3 I 8(i) 1] Is the contract a time-and-materials contract? §200.318(j) A If so, has the NFE documented why no other contract is suitable?
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B Does the contract include a ceiling price that the contractor exceeds at its own risk? 12 ls the NFE alone responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements? &200.3 1 8(k) 13 AU procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of this section. Does the procurement exclude all the followin g: §2 00.3 1 9(a)? • Placing unreasonable requirements on firms in order for them to qualify to do business • Requiring unnecessary experience and excessive bonding • Noncompetitive pricing practices between firms or between affiliatedcompanies • Noncompetitive contracts to consultants that are on retainer contracts • Organizational conflicts of interest • Specifying only a" brand name" product instead of allowing "an equal" product to be offered and escribing the performanceor other relevant requirement s of the procurement • Any arbitrary action in the procurement process 14 If the contractor that is bidding on the contract also involved with developing or drafting the specifications, requirements, statement of work, invitation for bids or request for proposals, is that contractor excluded from competing for such procurements? &200. 3 19(a) 15 Does the contract not include a state or local geographic preference for local contractors? &2 00.3 l 9(b) 16 Do the NFE' s written procurement procedures ensure that all solicitations comply with all of the following: §200.319(c) • Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured§200.3 l 9(c) (I) • Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals §200.319 (c)(2) 17 Ifthe NFE is using a prequalified list of persons, firms, or products which are used in acquiring good and services: §200.3 I 9(d) A Is the list current? B Does the list include enough qualified sources to ensure maximum open and free competition? C Were no potential bidders precluded from qualifying during the solicitation period?
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18 ls the NFE using one of the following acceptable methods of nrocurPt11ent? 6200 .320 A Micro-purchase (i.e., purchases below $3,500, see §200.67 Micro- purchases) §20 0.3 20(a) Note: Micro-purchases may be awarded without soliciting competitive quotation s f the non-Federnlentitv l'rinsidersthe nril'P to hP re,a<;onahle To the extent practicable, is the NFE distributing micro-purchases equitably among qualified suppliers? B Small purchase procedures §200.320(b) Note: Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the lesser of either (I) the federal small purchase threshold (i.e., $150,000), or (2) whatever amount State or loc, I procurement rules set as the small purchase threshold - if more restrictive thah the federal threshold. Did the N FE obtain price or rate quotations from an adequate number of qualiJ ed sources? C Sealed bids §200.320(c) Note: Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. Are all of the following conditions to use sealed bidding present §200.320(c)(1 • A complete, adequate, and realistic specification or purchase description is available • Two or more responsible bidders are willing and able to compete effectivej Y for the business • The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price
If sea le d bids are used, are all of the following requirements met? £.,(\(\ '}")(\f�\f")\ • The NFE solicited bids froman adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids? • If the NFE is a local or tribal government, the invitation for bids was publicly advertise d • The invitation for bids included any specifications and pertinent attachments, and defined the items or services in order for the bidder to properly respond • The NFE opened all bid sat the time and place prescribed in the invitatio � for bids • For local and tribal governments, the bids were opened publicly
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• The NFE awarded a firmfixed price contract award in writing to the lowest responsive and responsible bidder • If any bids were rejected, there a sound documented reason supporting the rejection D Procurement by competitive proposals §200.320(d) Note: The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost- reimbursement type contract is awarded. It is generally used when conditions are not appropriate forthe u se of sea led bids. Note regarding architectural/engineering (A/E) professional services: The NFE may use competitive proposal procedures for qualifications-based procurement of A/E professionalservices whereby competitors' qualificationsare evaluated, and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E profession al services. It cannot be used to purchase other types of services though A/E firms that are a potential source to perfonn the proposed effort. Did the NFE publicize the Requests forProposals (RFPs) and identify all evaluation factorsand their relative impo11ance? Did the NFE solicit proposals froman adequate number of qualifi�d sources? Did the NFE have a written method for conducting technical evaluations of the J) proposals received and for selecting recipients? Did the NFE award the contract to the responsible firmwhose proposal is most advantageous to the program, with price and other factors considered? E Noncompetitive proposals §200.320(£) Note: Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one (or an improperly limited number of) source(s) Do one or more of the following circumstances apply? • The item is available only froma single source • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation • The Federal awarding agency or pass-through entity express 1 y authorizes noncompetitive proposals in response to a written request from the non-Federal entity • Aftersolicitation of a number of sources, competition is determined inadequate 19 Has the NFE taken the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible? §200.321
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• Placing qualified small and minority businesses and women's business enterprises on solicitation lists • Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources (N/A if there are no potential sources are available. This should be documented) • Dividing total requirements, when economically feasible,in to smaller tasks or quantities to permit maxi mum pa11icipation by small and minority businesses, and women's business enterprises (N/A if it's not economically feasible) • Establishing delivery schedules, where the requirement permits, which encourage pa11icipation by small and minority businesses, and women's business enterprises (N/A if the requirement does not permit. This should be documented) • Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce • Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above. 20 If the contract amount (including contract modifications)exceeds $150,000, did the NFE perform a cost or price analysis? 200.323(a) 21 Did the NFE negotiate profitas a separate element of the price for each contract in which there is no price competition and, in all cases, where cost analysis is performed? §200.323(b) 22 ls the contract not a "cost plus percentage of cost" or "percentage of construction cost" contract? Note: This form of contract is prohibited under the Federal procurement standards and is ineligible forFEMA reimbursement 23 For construction or facility improvement contracts or subcontracts exceeding the SimplifiedAcquisition Threshold (i.e., $150,000), the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-Federal interest is adequately protected. If such a determination has not been made. does the procurement include the following: • A bid guarantee from each bidder equivalent to five percent of the bid price Note: The 'bid guarantee" must consist of a firm commitment such as a bid bond , certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual document s as may be required within the time specified.
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• A performance bond on the part ofthe contractor for I 00 percent ofthe contract price Note: A performance bond" is one executed in connection with a contract to secure fulfillment ofall the contractor's obligations under such con tract ► A payment bond on the part of the contractor for I 00 percent of the contract price Note: A ' payment bond" is one executed in connection with a contract to assure payment as required by law ofall persons supplying labor and material in the execution ofthe work provided for in the contract.
123 of 184 AGENDA REQUEST
Department Submitting: Finance
Department Head Approval (lnitials):_�RJ._5__ _
Contact Person: Kristen Novotny Phone: 575-887-9511 ext 2501
Agenda Date Of: May 19, 2020
Agreement or Resolution#: R-20-44
Agenda Item Title: Revision of the Eddy County P-Card Policy
Brief Description/Background: The Finance Department has revised the Eddy County P-Card Policy as follows:
Under X. "TERMINATION OF CARD PRIVLAGES" i. Purchasing food or refreshments EXCEPT as follows: 1. Training or similar related event i. 5 - 10 individuals - $30 per day ii. 11 - 20 individuals - $45 per day iii. 21 - 40 individuals - $60 per day 1. Note: Must provide list of attendees and training documentation.
The purpose of this addition is to clarify and add reference to the usage of P-Cards for food/refreshment allowances for training classes. The above change will be effective July 1, 2020.
Financial Impact (Revenue & Expense): None
No Action, FYI Onl Make/Pass Motion A rove Resolution Attached Discussion / Direction Other Reviewed B roval · 1£:f:> Initials:
124 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
RESOLUTION NO: R-20-44
EDDY COUNTY PURCHASING CARD POLICY
WHEREAS, in accordance with the State Procurement Code and Eddy County Purchasing Policy the Eddy County Purchase Card Policy has been updated for purchasing and audit compliance;
WHEREAS, this policy will supersede all other purchase card policies;
WHEREAS, all elected officials, county employees, and county cardholders will adhere to this policy with all purchase card transactions,
NOW, THEREFORE, BE IT THEREFORE RESOLVED that the Board of County Commissioners of Eddy County does hereby adopt the attached Purchasing Card Policy established in accordance with the State Procurement Code and Eddy County Purchasing Policy and shall become effective July 1, 2020;
Page 1 of 5
125 of 184 • PURCHASING CARD IP-CARD) PURCHASES POLICY:
I. General Purpose: The purpose of the Purchasing Card Program is to streamline and simplify the requisitioning, purchasing and payment process for small dollar transactions.
II. DEFINITIONS: i. Purchase: For the purpose of this policy, "Purchase" is defined as the commitment, obligation and/or expenditure of Eddy County supervised funds to obtain goods or services. ii. Approval: For the purpose of this policy, "Approval" is defined as the initial of the Reconciler and Department Head of the employee responsible for the purchase. iii. Unauthorized Purchase: For the purpose of this policy an "Unauthorized Purchase" is defined as items, products or services purchased for personal use, splitting purchases (two cardholders paying for one item to avoid going over Card holder limits described below OR splitting purchases to circumvent any purchasing regulations) or purchases made through any merchant considered being inappropriate for County funds, any alcohol purchased with County funds, sales tax on material or tangible items, and credit card service fees.
Ill. SCOPE: i. This Policy applies to ALL Eddy County Purchasing Card (P-Card) holders - including, but not limited to, all salaried and at-will cardholders, elected officials and the Board of County Commissioners.
IV. CARDHOLDER LIMITS· Cardholder Group Monthly Purchase Purchase Limit Transaction Limit County Manager $50,000 $50,000 Elected Officials $15,000 $7,500 Commissioners $7,500 $4,999 Supervisors/Managers $15,000 $7,500 Multi-Group Purchasers (IT, Road & Detention) $20,000 $10,000 Large Group Purchasers (Sheriff Dept, Fire $40,000 $10,000 Services) Small Group Purchasers (Facilities Mgt, $7,500 $4,999 Human Resources, Community Services, Finance) ReQular Staff $5,000 $4,999 Fire Department Chiefs $15,000 $7,500 Fire Dept. Asst. Chief(s)/EMS $5,000 $4,999
i. All cardholders may request an increase to their monthly purchase limit, with the approval of their Elected Official or Department Head and the Wells Fargo Purchase Card Administrator. ii. Any purchase transaction total of more than $4,999.00 must be substantiated by three quotes in accordance with the Eddy County Fixed Asset Policy and the Eddy County Purchasing Policy, unless they are for direct payments, i.e. phone bills, or services for IT. No fixed assets are allowed to be purchased through the P eard. Such purchase can result in the termination of p-card privileges.
Note - Because not all procurement situations can be defined, the Finance Director or Designee may approve the use of the P-Card in extenuating purchase situations. If special approval is granted, the card holder shall document the circumstances in explicit detail in their P-Card statement. Page 2 of 5
126 of 184 V. APPROVAL: i. All purchases made using the P-Card must be approved by the users Reconciler and Department Head on the statement indicated by initials and date. ii. All users MUST submit a copy of the approved statement, along with receipts for all purchases to the Finance Department by the 15th of every month. iii. When the 15th of the month falls on Saturday, Sunday or a legal state or federal holiday, the signed, approved statement may be turned in on the next succeeding normal work day. iv. The Finance Department reserves the right to approve, deny or ask for further clarification on any and all approved P-Card statements received.
VI. RECONCILIATION: i. All users or their designated Reconciler shall complete a reconciliation of their P-Card Statement at https://wellsoffice.wellsfargo.com/ceoportal/signon ii. The card holder or Reconciler MUST code their transactions via the pull down menus provided (magnifying glass) to include the correct GL Code, Department, Description, Fund and Object. iii. The Finance Department shall distribute the completed P-card approval list to each department monthly via email. iv. All users shall keep a copy of P-Card Statements for at least one (1) year in their files as a backup and/or for frequent and random auditing purposes as deemed necessary by the Finance Department. v. Card holders must submit travel request with statement when the P-Card is used for travel.
VII. REPORTING: i. An itemized receipt, copies are acceptable, for every transaction on a cardholder's purchase card statement must accompany that statement. ii. Under circumstances where an itemized receipt is unobtainable, an affidavit from the officer or employee attesting to the expense may be submitted in place of an itemized receipts. Over using the affidavit form will result in the cancellation of a pcard. The cardholder must take necessary steps to·contact the vendor and request a copy of the itemized receipt and avoid using the affidavit. The affidavit is a replacement of a lost receipt and a statutory requirement that itemized receipts are submitted for reimbursement and with your pcard statement. In the description, specific purchases are required and the price of the purchase. iii. It is ultimately the cardholder's responsibility to turn their statement into their approver for review, whether they reconcile their pcard statement themselves or designate a reconciler within their department to reconcile their pcard statement. Cardholders can choose to have their designated reconciler turn it in to the cardholder's approver, but any findings pertaining to the statement will be violations towards the cardholder, not the reconciler. iv. For travel and business expenses an itemized receipt is required. Please refer to the County Travel Policy. v. Every receipt amount shall be legibly printed on every receipt. vi. Every receipt must be submitted on an 8.5" x 11" page. If larger, fold the receipt to 8.5" and/or 11." If smaller, affix the receipts with tape to 8.5" x 11" sheet of paper. Make sure tape does not cover receipt details. More than one receipt per page is allowed as long as pages have adequate margins, spacing, and legible receipts in order.
VIII. LOST OR STOLEN CARDS: i. Employees are responsible for the security of their card and any purchases made on their account. If an employee believes they have lost their card or that it has been stolen, they are to immediately report this information to the issuing bank's Customer Service Department. Immediately, after reporting to Customer Service, inform your Purchasing Card Administratorin the Finance Department. It is extremely important to act promptly in the event of a lost or stolen card to avoid County liability for fraudulent transactions. As with a personal charge card, the employee will no longer Page 3 of 5
127 of 184 be able to use the account number after notifying the bank. A new card may be issued on a case-by-case basis within 48 hours of notice to the bank.
IX. FRAUD: i. Fraudulent charges discovered by cardholder must be reported immediately to the Finance Department for dispute of payment.
X. TERMINATION OF CARD PRIVILEGES: Eddy County will operate under a one (1) strike policy for any and all violations of this policy. Additional penalties or disciplinaryaction may result for frequent offenders. A violation includes, but is not limited to, the following: i. Failure to reconcile completely and accurately at https://wellsoffice.wellsfarqo.com/ceoportal/signon, per Paragraph VII, "Reconciliation" above. ii. When use of the P-Card causes budgetary limits to be exceeded without prior authorization from the Finance Director or County Manager. iii. Frequent loss of P-Card. iv. Purchasing a fixed asset (one item over $4,999.99) v. Attempts at splitting purchases as described in "Unauthorized Purchases," above. vi. Purchases of alcohol. vii. Any personal purchases. viii. Misuse of the card in any manner not consistent with this Policy or the Purchasing Policy, or the travel policy. ix. Over tipping; 20% based on actuals in travel, not to exceed daily limit as stated in travel policy. x. Purchasing food or refreshments EXCEPT as follows: a. Training or similar related event i. 5 - 10 individuals - $30 per day ii. 11 - 20 individuals - $45 per day iii. 21 - 40 individuals - $60 per day 1. Note: Must provide list of attendees and training documentation.
XI. COMPLIANCE MONITORING: i. Compliance with purchasing guidelines will be reviewed monthly and statements will be audited for compliance. ii. Failure to comply with the above guidelines for authorized purchases under the Eddy County Purchasing Policy or this P-Card Policy may result in disciplinary action, cancellation of employee card privileges and possible termination of employment.
XII. TERMINATION OF EMPLOYMENT i. Upon termination of employment the cardholder shall immediately return the P-Card to their department head or directly to a Program Administrator.
XIII. QUESTIONS/CONCERNS i. For any questions or concerns contact Program Administrator to Wells Fargo, Assistant Finance Director, Jessica Stygar, regarding password reset, new cards, card maintenance or card limits. In case of Emergency or other questions, contact Wells Fargo, 1-800-932-0036.
PASSED AND ADOPTED this 19th day of May, 2020 in an open meeting of the Eddy County Commission in Carlsbad, NM.
EDDY COUNTY BOARD OF COMMISSIONERS EDDY COUNTY, NEW MEXICO ATTEST:
Ernie Carlson, Commission Chairman Robin Van Natta, County Clerk Page 4 of 5
128 of 184 • Purchasing Card Po/icy Acknowledgment Form
I, ______have read, understand and agree to comply with the Eddy County Purchasing Card Policy. I agree that any misuse or unauthorized purchases made on my card may lead to immediate revocation of my Eddy County Purchasing Card privileges. I further understand and agree that any misuse of my Eddy County Purchasing may lead to disciplinary action, up to and including termination.
Printed Name: ______Date: ______
Cardholder Signature: ______
Department: ______
Department Head Signature: ______Date:
Page 5 of 5
129 of 184 AGENDA REQUEST
Department Submitting: Finance
Department Head Approval (lnitials):_/ll_S___ _
Contact Person: Jessica Stygar Phone: 575-887-9511
Agenda Date Of: May 19, 2020
Agreement or Resolution #: R-20-45
Agenda Item Title: Revision of the Eddy County Travel Policy
Brief Description/Background: The Finance Department has revised the Eddy County Travel Policy to include the following Miscellaneous policies, effective July 1, 2020:
0. Traveling under Federal reimbursements requires the traveler to follow the County Travel Policy limits, not the Federal limits. P. Airline seat upgrades are not allowed, unless other seating options are not available. Documentation must be provided if no other seating is available.
Financial Impact (Revenue & Expense): None
Board Action Requested No Action, FYI Only Make/Pass Motion Approve Resolution (Attached) X Adopt Ordinance Discussion / Direction Sign Letter Other Sign Contract Reviewed By County Attorney, Yes No County Manager Approval Yi£ Initials: fa-0.$\ I Date: C6 OZ/ '/ rI //twz,
130 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
RESOLUTION R-20-45
EDDY COUNTY TRAVEL POLICY AND PROCEDURES MANUAL
WHEREAS, the state Per Diem and Mileage Act (§§10-8-1 to 10-8-8 NMSA 1978) and the state Administrative Code (2.42.2 NMAC) governs the reimbursement for travel of all public officers and employees of local public bodies; and
WHEREAS, the state Per Diem and Mileage Act authorizes the County to adopt, by resolution, regulations relating to the Per Diem and Mileage act including reducing or eliminating per diem and mileage reimbursement (§10-8-8B NMSA 1978);
WHEREAS, this policy repeals and replaces previous travel policies with the adoption of this policy.
WHEREAS, personnel is to include any grant funded personnel and persons acting on behalf of Eddy County,
NOW, THEREFORE BE IT RESOLVED by the Eddy County Board of Commissioners, that the following rules and regulations regarding per diem, mileage and travel shall become effective on July 1 st, 2020:
Page 1 of 8 131 of 184 TABLE OF CONTENTS
OBJECTIVE ...... 3
DEFINITIONS...... 3
TRAVEL REQUIREMENTS ...... •...... 4
PER DIEM RATES...... 4
REIMBURSEMENT OF ACTUAL EXPENSES...... 4
PARTIAL DAY ...... •...... •..•..•..•...... •...... 5
REIMBURSEMENT OF OTHER EXPENSES...... 5
MILEAGE ...... 5
TRAVEL ADVANCES ...... 6
COUNTY DAY TRAVEL ...... 6
IN-STATE AND OUT-OF-STATE WHERE LODGING...... 6
AIRLINE VOUCHER ...... 6
UNAUTHORIZED CHARGES...... •...... •..•...... •.. •.....•...... •...... 7
MISCELLANEOUS ...... •.....•...... •...... •...... 7
Page 2 of 8 132 of 184 Objective The objective of this policy is to establish uniform rules, regulations, and guidelines related to the approval of travel requests, reimbursement of expenses, and per diem while conducting county business.
Definitions A. "Actuals" means any expenses charged to a County purchasing card or out of pocket expenses that are reimbursable to the traveler. B. "Designated post of duty" means the address of a public officer's or employee's assignment, such as County Seat, designated work place, office, etc. Designated post of duty does not include a place of residence. C. "Travel" means for per diem purposes, being on official business away from home and at least 35 miles from the designated post of duty of the public officer or employee. D. "Home" means, (1) for per diem purposes, the area within a 35-mile radius of the place of legal residence; (2) for mileage purposes, the place of legal residence. E. "Normal work day" 1. 8 hours within a nine-hour period for all public officersand employees of both salaried and non-salaried, regardless of the officers' or employees' regular work schedule. 2. 10 hours within a eleven-hour period for all public officers and employees of both salaried and non-salaried, regardless of the officers' or employees' regular work schedule. 3. 12 hours within a thirteen-hour period for all public officers and employees of both salaried and non-salaried, regardless of the officers' or employees' regular work schedule. F. "Occasionally and irregularly" means not on a regular basis and infrequently as determined by the agency. For example, an employee is not entitled to meal rates under this subparagraph if the employee either travels once a week or travels every fourth Thursday of the month. However, the employee is entitled to meal rates under this subparagraph if the employee either travels once a month with irregular destinations and at irregular times and travels four times in one month and then does not travel again the next two months, so long as this is not a regular pattern. G. "Board or committee meeting" means the formal convening of public officers who comprise a board, advisory board, commission or committee even if no further business can take place because of the lack of a quorum. H. "Private Transportation" means: An automobile owned by an individual for private use, an aircraft owned by an individual for private use I. "Public Transportation" means: An automobile owned by Eddy County that is included in the insurance coverage. Any network of transportation for use by the public running on set routes, usually at set times and charging set fares. J. "Official County Business" means: Business directly associated with County Government and duties directly related to the primary functions of the requestors responsibilities in the County Government. K. "Partial Day" means: Travel which does not require overnight lodging, but extends beyond a normal workday, OR the last day of travel where overnight lodging is no longer required.
Page 3 of 8 133 of 184 **All elected officials, department heads, and county employees with a valid county purchasing card are encouraged to utilize their p-card for travel expenses. If a cardholder utilized the P-card for any travel expense it will be deemed actual expenses.
Travel Requirements A. All requests for in-state and out-of-state travel requiring an approval in accordance with the sections County Day Travel and In-State and Out-of-State Travel Where Lodging is Required on page 6 of this policy, by a public officer or employee shall be requested on approved travel forms. Any request not completed on the required forms will not be processed. Requests must be approved by the Department Head and the Board of County Commissioners in accordance to in state and out-of-state travel on page 6, prior to departure, except as otherwise noted. The request to travel must include ALL necessary documentation as required by the approved form and appropriate brochures, agendas, schedules, or other information detailing the travel. Any requests not completed with the required information will not be processed. It is the responsibility of the department and individual, who is requesting funds, to ensure that all information is included. B. County Employees can only receive either per diem or actual expenses when overnight lodging is required, NOT BOTH. Public officers or employees will not be eligible to receive per diem or actual expenses for destinations thirty-five (35) miles or less from the designated post of duty. Destinations exceeding thirty-five (35) miles will be eligible for per diem or actual expenses. Overnight travel will only be granted for destinations exceeding 75 miles from the designated post of duty or when determined necessary by the Board of County Commissioners. C. Travel for educational purposes shall be limited to, for any and all public officers or employees, no more than 30 calendar days of per diem or actual expenses in any fiscal year, unless approval by the Board of County Commission is obtained. D. An employee, public-officer or non-salaried public official must have a valid driver's license to travel on any county-approved functions. A County vehicle should be used for work-related travel and persons attending the same functions should make an effort to travel together to save mileage costs. E. Cardholders are required to use their own pcard for the travel expenses. If a traveler does not have a county issued pcard then another party, such as department head, Chief, Assistant Chief or an accompanying traveler may pay for travel expenses, EXCEPT meals. Another cardholder CANNOT pay for meals for a traveler who does not have a pcard. If a traveler does not have a pcard they will be reimbursed meal expense as long as all receipts are itemized and provided to the Finance Department upon return. You must also provide a travel form and documentation of the reason for the travel. Actuals expenses will not exceed the daily (24 hour period) limit as specified in this policy. F. Confidential travel will be exempt from Board of County Commission approval due to the nature of the travel and public notice of the travel. The travel form will require the County Manager's signature in accordance with the in-state and out-of-state requirements on page 6 of this policy.
Per Diem Rates Applicability: Per Diem shall be paid only in accordance with the provisions set forth in this section without regard to whether expenses are actually incurred. When lodging and/or meals are provided or paid for by Eddy County, or another governmental entity, the public officer or employee is only entitled to reimbursement of actual expenses. Per Diem will not be authorized for any public officer or employee who, while traveling, takes sick annual or authorized leave without pay for more than four 4 hours of the normal work day.
A. Overnight Per Diem (meals and lodging) Computation: 1. In state areas $85.00 2. In state special area $135.00 3. Out of state areas $115.00
Reimbursement of Actual Expenses Travel rates for reimbursement of actual expenses or use of pcard for travel will be as follows: A. Actual lodging rates: A public officer or an employee may elect to be reimbursed actual expenses for lodging not exceeding the single occupancy room charge (including tax). Whenever possible, public officers and employees should stay in hotels which offer government rates.
Page 4 of 8 134 of 184 B. Actual meal rates: Actual expenses for meals are limited by Section 10-8-4(K)(2) NMSA 1978 to a maximum of $30.00 for in-state travel and $45.00 for out-of-state travel for a 24-hour period. C. Receipts required: The public officer or employee must submit receipts for the actual meal and lodging expenses incurred. Under circumstances where the loss of receipts would create a hardship, an affidavit from the officer or employee attesting to the expenses may be substituted for actual receipts. The affidavit must accompany the travel form and include the signature of the employee and Elected Official/Department Head. 1. The affidavit is a replacement of a lost receipt and a statutory requirement that itemized receipts are submitted for reimbursement and with your pcard statement. In the description, specific purchases are required and the price of the purchase. 2. Public officers or employees who habitually violate this section of the travel policy will not be authorized to submit for reimbursement of actual expenditures in lieu of per diem. 3. Non-itemized receipts: Under circumstances where an itemized receipt is unobtainable and a hardship would be created without reimbursement, an affidavit from the officer or employee attesting to the expense may be submitted for itemized receipts. The affidavit must accompany the non-itemized receipt the travel voucher and must include the signature of the employee and Elected Official/Department Head. Over using the affidavit form will result in the cancellation of a pcard. The card holder must take necessary steps to contact the vendor and request a copy of the itemized receipt and avoid using the affidavit. D. Gratuity: Not to exceed 20% of the initial charge or exceed the maximum $30.00 for in-state travel and $45.00 for out-of-state for a 24-hour period.
Partial Day Where Over-Night Travel is No Longer Required A. Return from overnight travel: On the last day of travel when overnight lodging is no longer required, actual expenses will be limited to the partial day per diem rates. To calculate the number of hours in the partial day, begin with the time the traveler initially departed on the travel; divide the total number of hours traveled by 24; the number of hours remaining constitute the partial day which shall be reimbursed as follows; 1. For less than 2 hours of travel beyond the normal workday, none; 2. For 2 hours, but less than 6 hours beyond the normal work day, $12.00; 3. For 6 hours, but less than 12 hours beyond the normal workday, $20.00; 4. For 12 hours or more beyond the normal workday, $30.00
Reimbursement for Other Expenses Applicability: Public officers and employees may be reimbursed for certain actual expenses in addition to per diem rates. A. Receipts required: Public officers and employees may be reimbursed for the following expenses provided that receipts for all such expenses are attached to the travel form; 1. Actual costs for travel by common carrier, provided such travel is accomplished in the most economical manner practical; 2. Rental cars or charter aircraft, provided less expensive transportation is not available or appropriate; 3. Registration fees for educational programs or conferences, provided, if the fee includes lodging or meals, then no per diem rates shall be paid and only actual expenses paid by the officer or employee and not included in the fee shall be reimbursed with the limits based on the Reimbursement of Actual Expenses section of this policy; 4. Professional fees or dues that are beneficial to the agency's operations or mission;
Mileage A. Mileage will be reimbursed at the following rate as specified in Section 10-8-4 Subsection D. 1. Fifty-eight cents ($.58) per mile for each mile traveled in a privately owned vehicle. 2. One Dollar and twenty-six cents ($1.26) for each mile traveled in a privately owned airplane. B. Mileage accrued shall be reimbursed at the rate set forth as followed: 1. pursuant to the mileage chart of the official state map published by the state highway and transportation department for distance in New Mexico and the most recent edition of the Rand-McNally (http://maps.randmcnally.com/mileage-calculator.do) road atlas for distances outside of New Mexico; or Page 5 of 8 135 of 184 2. Mileage will be determined by designated post of duty in accordance with NMAC 2.42.2.11. If official business is transacted while commuting from home to post of duty or from post of duty to home, mileage shall not be paid for the number of miles between the post of duty and home; or 3. In determining mileage you may also use address to address only to and from official county business when on business travel. C. When at all possible, use a county vehicle when traveling for county business. D. Mileage reimbursements only must be requested on an Eddy County Mileage Reimbursement Form. E. Elected Officials and county employees may not be eligible for mileage reimbursement if a county vehicle is made available for use during travel. Exceptions to this must have elected official or department head approval prior to travel. F. Rental cars should be acquired at government rates or lower, and placed on the p-card. Wells Fargo provides insurance when paid by the p-card, so employees should decline the optional insurance.
Travel Advances A. All county employees may apply for up to 80% of anticipated travel expenses in advance of travel at least 2 weeks prior to the scheduled travel date. Requests for advanced travel expenses after that time frame may not be honored. All requests for 20% reimbursement of travel expenses must be turned in within 10 days of your trip or the expense report will be denied. Documentation must be included with travel advances when requesting an advance.
County Day Travel A. County day travel, in-state or out-of-state, not requiring reimbursement or not utilizing the county pcard does not require a travel form. B. County day travel, in-state or out-of-state, requiring reimbursement or utilizing the county pcard will require a travel form that must be signed and approved by the Elected Official/Department Head. C. A copy of the approved travel form requesting reimbursement must have all required documentation and be correct and complete, with all signatures required, to obtain a reimbursement. D. All county employees must request and obtain approval for any day travel requiring reimbursement or utilizing the county pcard for travel expenses. E. According to NMAC 2.42.2.8: County day travel will be on partial day meal rates: 1. for less than 2 hours of travel beyond normal work day, none 2. for 2 hours, but less than 6 hours beyond normal work day, $12.00 3. for 6 hours, but less than 12 hours beyond normal work day, $20.00 4. for 12 hours or more beyond the normal work day, $30.00
In-State and Out-of-State Travel Where Overnight Lodging is Required: A. In-State: travel form approval by the Elected Official/Department Head. B. Out-of-State: travel form approval by the Elected Official/Department Head and County Manager, and must be taken to Commission for approval.
Airline Vouchers A. In the event you have to cancel a trip or are delayed during a trip and an airline's policy does not allow for reimbursement of airline tickets and a voucher is issued instead of a refund, the public officer or county employee may purchase the voucher from the county for the amount of the voucher for personal use. B. The public officer or county employee must turn in the travel voucher to the Finance Department immediately upon issuance from the airline, prior to the purchase of the voucher from the county. You must submit the original voucher and not a copy. C. All purchases of vouchers are final. D. According to the airline's policy, only the purchaser of the airline ticket can redeem the voucher. The vouchers are not transferable. E. The name on the voucher is the only individual allowed to purchase the voucher from the county. If your name is not on the voucher, you will not be authorized to purchase the voucher from the
Page 6 of 8 136 of 184 county and your purchase form will be rejected by the Finance Department. F. In order to purchase your voucher from the county please follow the guidelines below: 1. Fill out the Eddy County Airline Voucher Purchase Form which is given to you when the voucher is brought to the Finance Department. 2. Include all information on the form. 3. Get required signatures 4. Issue a copy of the form to the Treasurer's officewith your payment for the voucher. 5. Submit the Treasurer's receipt to the Finance Department. 6. You will be given your voucher at the time the Finance Department receives your receipt. 7. According to the vouchers you have a limited time to use the voucher and an expiration date will be on the voucher. This is in accordance with the airline policy and not related to this policy or the contents of this policy. 8. All airline vouchers purchases are final. You cannot sell your voucher back to the county.
Unauthorized Charges A. Disallowed expenses include (but not limited to) the list below: 1 . Movie charges 2. Internet charges (unless prior approval was granted on travel request) 3. Alcohol charges 4. Any personal charge 5. Spousal or family charges 6. Splitting travel expenses on two separate cards. Each cardholder must use their own card for their own travel. **NOTE: Unauthorized charges WILL be subject to card cancellation.
Miscellaneous A. Under no circumstances are alcoholic beverages to be charged on the p-card or reimbursed to the employee. If alcohol is charged to a county p-card the card will be cancelled. B. If the request for travel cannot be approved at a regular commission meeting due to time constraints or other extenuating circumstances, the Department Head may authorize emergency travel. C. Room service charge and lounge charges MUST have an itemized receipt. Affidavits will not be allowed in place of a receipt. If these charges are not accompanied by an itemized receipt, the employee will be required to reimburse the county for the full amount. D. If any travel expense outside the boundaries of Eddy County is charged to the County P-Card, an approved travel request must accompany P-card statement. E. Internet charges are for business purposes ONLY and must be signed by the department head as approved on the actual travel request form. F. Any questions or clarifications should be addressed through the Eddy County Finance Department. G. Under no circumstances will total meal reimbursements exceed $30 per day for in-state travel or $45 per day for out-of-state travel. H. Requests for reimbursement checks will only be processed during normal check runs. I. Non county employees are limited to $1,500 for travel expenses per fiscal year unless otherwise approved by the Department of Finance and Administration (DFA). J. A "Working Lunch" is not allowed in accordance with this policy determined by a 24 hour period of travel and partial day definition where overnight lodging is not required. K. It is ultimately the cardholder's responsibility to turn their statement into their approver for review, whether they reconcile their pcard statement themselves or designate a reconciler within their department to reconcile their pcard statement. Cardholders can choose to have their designated reconciler turn it in to the cardholder's approver, but any findings pertaining to the statement will be a violation towards the cardholder, not the reconciler. L. Travel forms are required to be complete and correct and will result in a violation to the cardholder if they are not. No travel form will be accepted for reimbursement if it is incomplete or incorrect. A violation will be issued if a travel form attached to pcard statement is incomplete or incorrect. Submitting a second form once you have returned from your trip is not necessary unless your trip charges from the first travel form changed significantly. For example, you were going to take a county vehicle and ended up taking your personal vehicle, or you ended up
Page 7 of 8 137 of 184 changing the dates of your travel. Those situations are examples of what changes would require an updated form. M. Affidavits are not to be used in excess. As a card holder, it is your responsibility to keep your receipts and turn them in with your statement. N. Meal overages or gratuity overages will result in a violation even though the overage was reimbursed to the county prior to turning in statements because the overage was a violation at the time of the transaction. 0. Traveling under Federal reimbursements requires the traveler to follow the County Travel Policy limits, not the Federal limits. P. Airline seat upgrades are not allowed, unless other seating options are not available. Documentation must be provided if no other seating is available.
PASSED AND ADOPTED this 19th day of May, 2020 in an open meeting of the Eddy County Commission in Carlsbad, NM.
EDDY COUNTY BOARD OF COMMISSIONERS EDDY COUNTY, NEW MEXICO ATTEST:
Ernie Carlson, Commission Chairman Robin Van Natta, County Clerk
Page 8 of 8 138 of 184 AGENDA REQUEST
Department Submitting: Indigent Health Care Services
Contact Person: Veronica Parras Phone: 887-9511 ext. 2602
Agenda Date Of: May 19, 2020
Agreement or Resolution #: R-20-46
Agenda Item Title: Indigent Medical/Hospital Claims Report
Brief Description/Background:
Pursuant to R-18-33, dissolving the eddy County Indigent Hospital County and Healthcare Board. The indigent/hospital claims will now be approved under the consent agenda. Please see the claims report associated with the Agenda Request.
The following items (attached will be approved by a single vote: Hospital Claims recommended to be approved:
Carlsbad Medical Center
Financial Impact (Revenue & Expense):
Expense - 2600-330-53717 Indigent Fund - $37,947.22
Board Action Requested No Action, FYI Only Make/Pass Motion Approve Resolution X Adopt Ordinance Discussion / Direction Approve and Sign Letter Other Approve and Sign Agreement Reviewed By County Attorney Yes No X l County Manager Approval /� )Initials: A{2D I Date: n:sliUZPUJ V
139 of 184 STATE OF NEW MEXICO COUNTY OF EDDY RESOLUTION NO: R-20-46 INDIGENT MEDICAL/HOSPITAL CLAIMS REPORT
IN THE MATTER OF the Board of County Commissioners approving the indigent medical/hospital claims for payment.
WHEREAS, Eddy County Board of County Commissioners are tasked with approving payment of all indigent medical/hospital claims for Eddy County; and,
WHEREAS, the Health Services Department provides a report and breakdown of all indigent medical/hospital claims that are recommended for approval.
BE IT THEREFORE RESOLVED that the Board of County Commissioners does hereby acknowledge the receipt of the attached medical/hospital claims report and have determined that the reported claims have been reviewed and verified by the Indigent Administrator. BE IT FURTHER RESOLVED that the Board of County Commissioners do hereby approve the recommended medical/hospital claims to be paid. APPROVED AND ADOPTED this 19th day of May, 2020.
EDDY COUNTY BOARD OF COMMISSIONERS ATTEST:
Ernie Carlson, Commission Chairman Robin Van Natta, County Clerk
Page 1 of 1
140 of 184 ©IHS GL Totals Page 1 Issued 05/12/20 Indigent Healthcare Solutions Batch Dates 05/19/20-05/19/20 Carlsbad Medical Center Vendor#: 1 Po Box 847505 NPI: 1790722346 Dallas, TX 75284
GL# Description Amount
2600-330-53717 Medical Services: Indigent Ecdc Inmates 37,947.22
Expenditures 37,947.22 Reimb/Adjustments
Grand Total 37,947.22 29 total invoices
GL Totals Detail Invoice# GL# Date in Amt Billed Amt Paid
3028*1*4 2600-330-53717 04/22/2020 712.27 356.14 4014*1*2 2600-330-53717 04/16/2020 712.27 356.14 4308*1*5 2600-330-53717 04/09/2020 738.16 369.08 5042*1*5 2600-330-53717 04/13/2020 9,220.05 4,610.03 5209*1*3 2600-330-53717 04/13/2020 383.79 191.90 5209*1*4 2600-330-53717 04/16/2020 1,015.98 507.99 5428*1*3 2600-330-53717 04/19/2020 10,376.20 5,188.10 5445*1*6 2600-330-53717 04/15/2020 314.56 157.28 5470*1*6 2600-330-53717 04/20/2020 1,093.67 546.84 5471*1*3 2600-330-53717 04/13/2020 712.27 356.14 5543*1*6 2600-330-53717 02/27/2020 13,175.98 6,587.99 5608*1*3 2600-330-53717 03/05/2020 3,337.85 1,668.93 5617*1*3 2600-330-53717 04/20/2020 231.34 115.67 5621*1*2 2600-330-53717 04/15/2020 2,940.79 1,470.40 5633*1*4 2600-330-53717 04/17/2020 1,417.37 708.69 5633*1*5 2600-330-53717 04/20/2020 1,556.64 778.32 5633*1*6 2600-330-53717 04/21/2020 5,650.49 2,825.25 5636*1*2 2600-330-53717 03/18/2020 2,940.79 1,470.40 5637*1*3 2600-330-53717 04/18/2020 8,512.92 4,256.46 5651*1 *1 2600-330-53717 04/10/2020 897.61 448.81 5652*1*1 2600-330-53717 04/25/2020 383.79 191.90 5653*1*1 2600-330-53717 04/15/2020 1,312.41 656.21 5654*1 *1 2600-330-53717 04/14/2020 117.00 58.50 5654*1 *2 2600-330-53717 04/20/2020 189.37 94.69 5654*1*3 2600-330-53717 04/25/2020 117.00 58.50 5655*1*1 2600-330-53717 04/17/2020 712.27 356.14 5655*1*2 2600-330-53717 04/17/2020 383.79 191.90 5656*1*1 2600-330-53717 04/14/2020 2,733.04 1,366.52 5657*1*1 2600-330-53717 03/26/2020 4,004.60 2,002.30
29 invoices, 29 line items *** 75,894.27 37,947.22
Grand Totals 75,894.27 37,947.22
141 of 184 ©IHS GL Totals Page 2 Issued 05/12/20 Indigent Healthcare Solutions Batch Dates 05/19/20-05/19/20 Carlsbad Medical Center Vendor#: 1 Po Box 847505 NPI: 1790722346 Dallas, TX 75284
Invoice# GL# Date in Amt Billed Amt Paid
29 total invoices 29 total line items
142 of 184 AGENDA REQUEST
Department Submitting: Legal Dept. f.b Department Head Approval (Initials): --�"".,L' ___ Contact Person: Cas Tabor Phone: (575) 885-4171
Agenda Date Of: May 19, 2020
Agreement or Resolution#: Eddy County Resolution R-20-47
Agenda Item Title: Resolution R-20-47 Authorizing Transfer of a Portion of the Funds from the Eddy County Indigent Account to such Accounts as Determined by the County Manager and Finance Director
Brief Description/Background: Effective July 1, 2019, the Legislature de-earmarked the Dedications to portions of the Local Option Gross Receipts Tax Ordinances. In consultation with NM DFA, those funds in the Indigent Account holding our Second 1/8 GRT receipts and Safety Net Care Pool 1/12 GRT receipts were unrestricted effective July 1 , 2019 and able to be utilized for other needs. This Resolution is to authorize transfer of funds from Eddy County Indigent Fund 2600 to other County Accounts as determined by the Eddy County Manager and Finance Director, provided the Indigent Fund will not be taken to a balance that will not cover current expenses and obligations.
Financial Impact (Revenue & Expense):
Board Action Requested No Action, FYI Onl Make/Pass Motion Ap rove Resolution X Discussion / Direction A rove and Si n Letter Other: Motion to Propose Ordinance Reviewed B County Manager Approval ·, Initials:
143 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
RESOLUTION R-20-47
A RESOLUTION AUTHORIZING THE TRANSFER THE GROSS RECEIPTS TAX 1/STH LOCAL OPTION FUNDS AND THE 1112TH SAFETY NET CARE POOL LOCAL OPTION FUNDS FROM THE INDIGENT FUND 2600 TO SUCH OTHER FUND(S) AS MAY BE DETERMINED BY THE EDDY COUNTY MANAGER AND THE EDDY COUNTY FINANCE DIRECTOR
WHEREAS, on January 5, 1993, pursuant to the County Local Option Gross Receipts Taxes Act, Eddy County adopted Eddy County Ordinance 0-93-21, imposing an excise tax equal to one-eighth of one percent (0.125%) of the gross receipts reported or required to be reported pursuant to the New Mexico Gross Receipts and Compensating Tax Act, with said tax being known as the "County Gross Receipts Tax - Second One-Eighths"; and
WHEREAS, in accordance with the provisions of Eddy County Ordinance 0-93-21, the revenue derived from the Second One-Eighths County Gross Receipts Tax was dedicated to the support of indigent patients who are residents of Eddy County, or such other purposes authorized by interpretation of, or amendment to, the County Gross Receipts Tax Act as may be Amended as stated in Section 4. Dedication of said Ordinance; and
WHEREAS, on May 25, 2017, pursuant to the County Local Option Gross Receipts Taxes Act, Eddy County adopted Eddy County Ordinance 0-17-87, imposing an excise tax equal to one-twelfth of one percent (0.0833%) of the gross receipts reported or required to be reported pursuant to the New Mexico Gross Receipts and Compensating Tax Act; and
WHEREAS, the revenue collected from the additional one-twelfth of one percent (0.0833%) of the County gross receipts tax was dedicated to the Safety Net Care Pool Payment to the State of New Mexico, as stated in Section 4. Dedication set forth in said Ordinance; and
WHEREAS, pursuant to the passage and signing into Law of House Bills 479 and 326, effective July 1, 2019, the dedication established for each of the above Local Option Gross Receipts taxes was de-earmarked effective said July 1, 2019; and
WHEREAS, the County, through its Finance Director and County Attorney, have worked with the New Mexico Department of Taxation and Revenue which has agreed and indicated that, as a result of the passage of House Bills 479 and 326, the Gross Receipts Tax collections since July 1, 2019 pursuant to the above two Local Option Gross Receipts Tax Ordinances are de-earmarked and their use is unrestricted and is not controlled by the Dedications contained in those Ordinances; and
Page 1 of 2
144 of 184 STATE OF NEW MEXICO COUNTY OF EDDY
RESOLUTION R-20-47
A RESOLUTION AUTHORIZING THE TRANSFER THE GROSS RECEIPTS TAX 1/81H LOCAL OPTION FUNDS AND THE 1/121H SAFETY NET CARE POOL LOCAL OPTION FUNDS FROM THE INDIGENT FUND 2600 TO SUCH OTHER FUND(S) AS MAY BE DETERMINED BY THE EDDY COUNTY MANAGER AND THE EDDY COUNTY FINANCE DIRECTOR
WHEREAS, the County has determined that a portion of the funds received by the County pursuant to Eddy County Ordinance 0-93-21, the County Gross Receipts Tax - Second One-Eighths, and Eddy County Ordinance 0-17-87, Local Option One-Twelfth Safety Net Care Pool, Local Options, currently held in the Eddy County Indigent Fund - 2600, should be moved from Indigent Fund 2600 and into the Eddy County General Fund - 1000 or such other Fund as may be determined by the Eddy County Manager, in consultation with the Eddy County Finance Director, PROVIDED, the balance in Indigent Fund - 2600 shall not be reduced below the amount required for the Indigent Fund to cover existing and expected expenses, without the approval of the Eddy County Board of County Commissioners.
NOW, THEREFORE, BE IT RESOLVED that a portion of the funds received by the County pursuant to Eddy County Ordinance 0-93-21, the County Gross Receipts Tax - Second One-Eighths, and Eddy County Ordinance 0-17-87, Local Option One-Twelfth Safety Net Care Pool, Local Options, currently held in the Eddy County Indigent Fund - 2600, should be moved from Indigent Fund 2600 and into the Eddy County General Fund - 1000 or such other Fund as may be determined by the Eddy County Manager, in consultation with the Eddy County Finance Director, PROVIDED, the balance in Indigent Fund - 2600 shall not be reduced below the amount required for the Indigent Fund to cover existing and expected expenses, without the approval of the Eddy County Board of County Commissioners.
PASSED AND ADOPTED this 19th day of May, 2020, in an open meeting of the Eddy County Commission, Carlsbad, New Mexico.
Eddy County Board of County Commissioners
Attest: ------Ernie Carlson, Commission Chairman Robin Van Natta, County Clerk
Page 2 of 2
145 of 184 AGENDA REQUEST
Department Submitting: Indigent Healthcare Services Department Head Approval (Initials): ;./4:: Contact Person: Veronica Parras Phone: 887-9511 ext. 2602
Agenda Date Of: May 19th, 2020
Agreement or Resolution #: A-20-44
Agenda Item Title: Approve Agreement A-20-44 Professional Service Agreement with Presbyterian Medical Services for Healthcare Services
Brief Description/Background: During the 2020/2021 FY budget process, Eddy County Commission approved funding for Presbyterian Medical Service, to provide medical services to the residents of Eddy County in the amount of $180,000.
This is the Agreement stipulating the scope of work, terms and conditions for the provision of health care services for indigent Eddy County patients.
Financial Impact (Revenue & Expense): Funding for agreement has been provided in the FY 2020/2021 Budget.
Expense - 2601-331-53710 - $180,000
I -. Board Action Requested - No Action, FYI Only Make/Pass Motion Approve Resolution Adopt Ordinance Discussion / Direction Approve and Sign Letter Other
Approve and Sign Agreement X Reviewed By County Attorney Yes X No \ County Manager Approval 'tc± Initials: r/1. 'r {ht ) I Date: e,gI 1,2-1115.? 146 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES THIS AGREEMENT is made and entered into this 19th day of May 2020, by and between the County of Eddy, hereinafter referred to as the "County", and Presbyterian Medical Services Health Center, hereinafter referred to as the "Contractor". WHEREAS, the County has authority pursuant to Section 27-5-6 G. to contract with "healthcare providers" for the provision of health care services for indigent Eddy County patients; and WHEREAS, Contractor is a provider of "health care services" as defined in the Section 27-5-4 F, as a community based health program operated by a nonprofit health care organization that provides primary care delivered by New Mexico licensed, certified or registered health care practitioners; and WHEREAS, County desires to contract with Contractor to provide primary health care services and dental services to its indigent population in Eddy County on the terms and conditions as set forth herein; NOW, THEREFORE, IT IS MUTUALLY AGREED BETWEEN THE PARTIES: 1. SCOPE OF WORK A. The Contractor, through its various community services, programs, and or affiliates, and its medical and dental staff shall provide primary care services to eligible indigent patients. B. Primary care, for the purposes of this Agreement, means and is limited to medical diagnosis and treatment provided by a physician or a mid-level practitioner at Contractor's facility, including in-house surgical and obstetric procedures and prenatal care; preventative practice of medicine through detection and preventive treatment; immunizations; physical examinations; and in-house pharmacy services. C. Primary care shall never include elective, or treatment for, cosmetic purposes or treatment which includes a more expensive procedure or product, when a less expensive procedure or product is available (i.e., a gold filling when an alloy filling is available). For the purposes of this Agreement, "elective treatment" includes any Page 1 of 10 147 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AG REEM ENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES surgery, procedure, care, prescription, or other service which is not a medical necessity to maintain the physical health of the eligible patient. D. Dental services include general oral health care ranging from preventative care to restorative dental services that aid in preventing early onset of periodontal disease and provision of care to any eligible indigent patient in need of complex restorative care which is essential to maintain the physical health of the patient. Services include initial and periodic oral exams, regular and deep teeth cleaning, amalgam and composite fillings, dental x-rays, emergency examination and treatment, and limited endodontic care; prosthetic care is specifically excluded from this agreement. Dental shall never include elective treatment mainly for cosmetic purposes, or treatment which included a more expensive procedure or product, when a less expensive procedure or product is available. E. Behavioral health services, (mental health and substance abuse counseling and treatment services along with social case management and referrals) are specifically excluded from this agreement. F. Contractor shall follow all Eddy County and State of New Mexico Rules and Regulations in regard to qualifying clients and filing claims, not inconsistent with this Agreement. For the purposes of this Agreement, the County's $500 minimum accumulation of charges prior to filing a claim will not apply. Additionally, County has heretofore reviewed the Contractor's registration forms and procedures utilized in their client intake, which forms and procedures are in substantial compliance with regulations adopted by the former Eddy County Indigent Hospital Claims Board Rules and Regulation, which Board has now been replaced by the Eddy County Board of Commissioners. As such, the Contractor's registration forms and procedures may be utilized in lieu of the requirements set forth in the Eddy County Indigent Hospital Claims Rules and Regulations for the qualification of indigents. All rules and regulations are subject to change and Contractor shall be subject to any future changes that may be made to same which are not inconsistent herewith. G. Contractor shall submit itemized individual or summary monthly claims in a form approved by the Eddy County Indigent Hospital Claims staff. Invoices must be received by the Eddy County Indigent Hospital Claims Office no later than the 5th Page 2 of 10 148 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES day of each month to be considered for approval and payment during an Eddy County Board of County Commissioners' meeting. H. Contractor shall submit a complete copy of the Contractor's annual audit within 30 days of the Contractor's receipt of the finalized audit findings. Failure to submit a complete audit in a timely manner will result in a suspension of Eddy County claim payments. I. Contractor will be responsible to collect any co-pay from the patient based on Contractor's most recent Sliding Fee Schedule, a copy of which has been supplied to and reviewed by the County and which is referred to herein by reference. Payments to the Contractor shall not exceed 85% of charges billed to the County upon receipt and approval of a detailed, certified invoice or claim and acceptance of the work by the Eddy County Indigent Hospital staff and the Board of County Commissioners. The 85%mentioned herein-above includes the applicable co-pay of the patient, whether paid to Contractor by the patient or not. J. No collection action may be taken against the client to recover any remaining balance for services or prescriptions that have been fully or partially paid for by the County, with the exception of the client/patient co-pay. An example of the formula's application as described above follows: Contractor Charges: $100.00 Patient co-pay per Schedule: $25.00 Eddy County reimbursement is 85% of $100.00 charge, or $85.00, LESS the applicable co-pay, whether paid by patient or not. Net due Contractor of $60.00. 2. COMPENSATION AND INVOICING Total compensation under this Agreement shall not exceed, for the fiscal year July 1, 2020, through June 30, 2021, the sum of $180,000.00 which is to be paid as set out hereafter. For subsequent fiscal years of this Agreement, an addendum shall be executed by the parties indicating the funding/total compensation available for that fiscal year of the Agreement. Unless amended as set out in Paragraph 18 hereof, all ofPage 3 10 149 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES the terms and conditions set out hereafter shall govern the future fiscal years of the agreement. A. Payments to the Contractor shall be made on a monthly basis for invoices or claims, which are approved during an Eddy County Board of County Commissioners' meeting. Payment shall be made upon receipt and approval of a detailed certifiedinvoice or claim, and acceptance of the work by the Eddy County Commission. Thirty days shall be allowed for payment after receipt of the invoice. B. Payments made by the County shall not exceed 85% of charges billed as per Contractor's most recent Scope of Approved Services and Charges (said 85% includes the co-pay of the patient mentioned hereafter). The Contractor will collect co-pay from the patient per the most recent sliding fee scale (See Exhibit A). Charges must be consistent with the most recent Scope of Approved Services and Charges on file with the County. C. Payments made under this agreement shall not foreclose the right of the County to recover excessive or illegal payments. 3. EFFECTIVE DATE OF TERM This Agreement shall become effective on July 1, 2020, and shall terminate on June 30, 2021 unless terminated pursuant to Paragraph 4. TERMINATION, of this Agreement. This Agreement may be extended in one-year increments up to a maximum of four (4) years including the initial year. Any contract extension shall be in writing and be by mutual consent of both parties herein. 4. TERMINATION A. Termination of Agreement for Cause: Either party may terminate the Agreement for cause based upon any material breach of this Agreement by the other party. Provided, the non-breaching party shall give the breaching party written notice specifying the breach and shall affordthe breaching party a reasonable opportunity to correct the breach. If within seven (7) days after receipt of a written notice the breaching party has not corrected the breach or in the case of a breach which cannot be corrected in seven (7) days the breaching party may declare the breaching party in default and terminate the Agreement effective immediately. The Page 4 of 10 150 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES non-breaching party shall retain any and all other remedies available to it under law. B. Notwithstanding the above, the Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Agreement by the Contractor, and the County may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the County from the Contractor is determined. C. Termination for Convenience of the County: The County may terminate this Agreement at any time by giving at least ten (10) days' notice in writing to the Contractor. Upon receipt of the notice of cancellation, Contractor shall suspend any further work. By such termination, neither party may nullify obligations already incurred for the performance or failure to perform work rendered prior to the date of termination of this Agreement. However, neither party shall have any obligation to perform services or make payment for services rendered after such date of termination. D. Termination for Convenience of Contractor. Contractor may terminate this Agreement with at least (30) days' notice in writing to the County. By such termination, neither party may nullify obligations already incurred for the performance, nor shall failure to perform work rendered prior to the date of termination. 5. INDEPENDENT CONTRACTOR The Contractor, its agents and employees are independent contractors performing professional services for the County, and are not employees or agents of the County. Notwithstanding that the Contractor enters into and performs under this Agreement, the Contractor and its agents and employees shall not accrue leave, participate in retirement plans, insurance plans, or liability bonding, use County vehicles, or participate in any other benefits afforded to employees of the County. Page 5 of 10 151 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES 6. PERSONNEL A. The Contractor represents that it has, or will secure at its own expense, all personnel required in performing all of the services required under this Agreement. Such personnel shall not be employees of or have any contractual relationships with the County. B. All services required hereunder will be performed by the Contractor or under its supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under state and local law to perform such services. 7. ASSIGNMENT The Contractor shall not assign or transfer any interest in this Agreement or assign any claims for money due or to become due under this Agreement without the prior written approval of the County. 8. SUBCONTRACTING The Contractor shall not subcontract any portionof the services to be performed under this Agreement without the prior written approval of the County. 9. INDEMNITY The Contractor agrees to defend, indemnify, and hold harmless the County and their officials, agents, and employees from and against any and all claims, actions, suits, or proceedings of any kind brought against said parties for or on account of any matter arising from the services performed by the Contractor under this Agreement. The indemnity required herein shall not be limited because of the specifications of any particular insurance coverage in this Agreement. 10.RECORDS AND INSPECTIONS The Contractor shall maintain detailed books, documents, accounting records and other evidence pertaining to services and costs incurred on providing all services identified in Paragraph 1, SCOPE OF WORK of this Agreement. Contractor shall make such materials available at their respective offices for inspection by the County Page 6 of 10 152 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEM ENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES at all reasonable times during the Agreement period and for three (3) years from the date of final payment under this Agreement. 11. INSURANCE A. General Conditions: The Contractor shall submit evidence of insurance as is required herein. Policies of insurance shall be written by companies authorized to write such insurance in New Mexico. B. General Liability Insurance Including Automobile: The Contractor shall procure and maintain during the life of this Agreement both a comprehensive general liability and an automobile insurance policy with liability limits in amounts not less than $1,000,000 single limit of liability for bodily injury, including death and property damage for any one occurrence. Said policies of insurance shall include coverage for all services and operations performed for the County of Eddy and its residents, by the Contractor; coverage for the use of all owned, non-owned, hired automobiles, vehicles and other equipment both on and off-work and contractual liability coverage shall specifically insure the hold harmless provisions of this Agreement, The County of Eddy shall be a named additional insured on the policies. Contractor shall instruct insurance provider to issue a certificate of insurance coverage to the County initially and upon any subsequent change, such certificates shall be delivered to the County Manager's Office. C. Worker's Compensation Insurance: The Contractor shall comply with the provisions of the New Mexico Worker's Compensation Act. D. Increase Limits: If, during the life of this Agreement, the Legislature of the State of New Mexico increases the maximum limits of liability under the Tort Claims Act (NMSA 1978, Sections 41-1-1 through 41-4-27, as amended), the Contractor shall increase the maximum Limits of any insurance required herein. 12.APPROPRIATIONS AND AUTHORIZATIONS The terms of this Agreement are contingent upon sufficient appropriations and authorizations being made by the Eddy County Commission or the Legislature of the State of New Mexico, if state funds are involved, for performance of this Agreement. If sufficient appropriations and authorizations are not made by the Eddy County ofPage 7 10 153 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES Commission or the Legislature of the State of New Mexico, if state funds are involved, this Agreement shall terminate upon written notice being given by the County to the Contractor. The County is expressly not committed to expenditure of any finds until such time as they are programmed, budgeted, encumbered and approved for expenditure by the County. The County's decision as to whether its funds are sufficient for fulfillment of this Agreement shall be final. 13. PERMITS AND LICENSES The Contractor shall procure all permits and licenses, pay all charges, fees, royalties, and give all notices necessary and incidental to the due and lawful prosecution of the work. 14.RELEASE The Contractor, upon final payment of the amount due under this Agreement, releases the County, its officers, agents and employees from all liabilities, claims and obligations whatsoever arising from or under this Agreement. The Contractor agrees not to purport to bind the County to any obligation not agreed to herein unless the Contractor has expressed written authority from the County to do so, and then only within the strict limitations of that authority. 15. CONFIDENTIALITY A. Any confidential information provided to or developed by the Contractor in the performance of this Agreement shall be kept confidential and shall not be made available to any individual or organization by the Contractor without prior written approval of the County. B. The confidentiality of patient healthcare information shall be in accordance with Federal and State healthcare confidentiality requirements. C. In the event County receives any individual confidential health care information for purposes of billing and payment, same shall be kept confidential in accordance with Federal and State healthcare confidentiality requirements. ofPage 10 8 154 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AG REEM ENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES 16.PUBLICATION, REPRODUCTION AND USE OF MATERIAL No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The County shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data or other material prepared under this Agreement. 17.CONFLICT OF INTEREST The Contractor warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. 18.AMENDMENT This Agreement shall not be altered, changed or amended except by an instrument in writing executed by the parties hereto. 19. INTEGRATION This Agreement incorporates all the agreements, covenants, and understandings between the parties hereto concerning the subject matter hereof, and all such agreements, covenants and understandings have been merged into this written Agreement. No prior agreement, covenant or understandings, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement. 20. SEVERABILITY If any term or condition of this Agreement shall be held invalid or non-enforceable, the remainder of this Agreement shall not be affected and shall be valid and enforceable; the remainder of this Agreement shall not be affected and shall be valid and enforceable to the fullest extent of the law. Page 9 of 10 155 of 184 STATE OF NEW MEXICO COUNTY OF EDDY AGREEMENT A-20-44 PROFESSIONAL SERVICE AGREEMENT WITH PRESBYTERIAN MEDICAL SERVICES HEALTHCARE SERVICES 21.APPLICABLE LAW In providing the SCOPE OF WORK outlined herein, the Contractor shall comply with all applicable Federal, State of New Mexico and local government laws and ordinances. This Agreement shall be construed to be in accordance with the laws of the State of New Mexico. IN WITNESS WHEREOF, the parties have executed this Agreement to be executed this 19th day of May, 2019. PRESBYTERIAN MEDICAL SERVICES Date: ______President EDDY COUNTY BOARD OF COUNTY COMMISSIONERS Date: May 19, 2020 Ernie Carlson, Commission Chairman ATTEST: Robin Van Natta, County Clerk Page 10 of 10 156 of 184 ,AGENDA REQUEST Department Submitting: Assessor Department Head Approval (Initials): � � Contact Person: Gemma Ferguson Phone: 885-3813 Agenda Date Of: 5/19/2020 Agreement or Resolution #: A-20-48 Agenda Item Title: Equipment Service Contract Brief Description/Background: Service contract for Carlsbad Assessor copier - Sparks Financial Impact (Revenue & Expense): Included in budget No Action, FYI Onl Make/Pass Motion Approve Resolution Adora Ordinance Discussion / Direction A rove and Sig,2,'n:..:...:::.L=ett=e:::.:.r______, .L-�--1- Other roval Initials: 157 of 184 Equipment Service Contract Contract ID �,parks -��""flt#. Offic,e Solutions 7471 Page 1 of2 301 N. Canal Carlsbad NM 88220-5831 Phone: 1-575-885-3146 A-20-48 Fax: 1-575-885-1297 Bill To: CA0320 Eddy County Administration 101 W Greene Carlsbad, NM, 88220 The following equipment is covered under a service contract for the following period. If you have any questions or require information about your equipment servicecontract, please contact our service department. ContractO..Crtptlon Cost per Clicks Monthly Waste toner included StartDate 16-Apr-20 End Date 15-Apr-21 Meter Bllllng Int Monthly Labor HrsInc ALL Labor Surcharge NONE Travel HrsInc ALL TravelSurcharge NONE Zone Charge $0.00 Other Charges $0.00 SubTutal $0.00 Total Contract Charge $0.00 Eetlrnated Monthly Charge $0.00 Categories of Parts Included In Contract Parts,Drums,Parts-Misc,Toner,Developer,Supplies-Misc,WT Bottle Equipment Included under Contract (charges per bllllng Interval) :1 CA0320 Eddy County Administration Equipment Location Ship To ID CA0320 Address 101 W Greene Carlsbad, NM, 88220 Serial No 85159281 Unit ID 7170 Model No MX-4070V Equip. Location Assesso�s Office 3rd Floor Ste 319 Description 40 PPM COLOR COPIER PMs Included None Equip. Value $0.00 Meter Name Black StartMeter Reading 48489 Cllcks Included in Contract Term O Meter Name Color StartMeter Reading 55338 Cllcks Included In Contract Term 0 Summaryof Periodic Meter Charges (Incurred afterexceeding 'cllcks Included In term') Meter ID Charges Level Name From To Costper cllck Step Down to Charge Level 10344 Overage I 0 Unlimited 0.017 10345 Overage I 0 Unlimited 0.11 Other Charges (charges per bllllng Interval) d I Value TERMS AND CONDITIONS 1. GENERAL SCOPE OF COVERAGE This Agreement covers both the labor and material for adjustments and replacements of parts as required by normal use of the equipment, subject to the exceptions in and in accordance with these terms and conditions. This Agreement does not cover charges for relocating equipment from original installation site. Damage to the equipment or its parts arising out of abuse or other may causes beyond the control of Sparks Office Solutions, Inc. are not covered by the Agreement and subject customer to a surcharge or to cancellation of the Agreement. In addition, Sparks Office Solutions, Inc. may terminate the Agreement if the equipment is modified, damaged, altered or serviced by personnel other than those employed by Sparks Office Solutions, Inc., or if parts, accessories, components or supplies not authorized by Sparks Office Solutions, Inc., are fitted to the equipment. 2. SERVICE CALLS Service callsunder this Agreement will be made during normal business hours which are Monday thru Friday 8:00 A. M. to 5:00 P. M. at the installation address shown on first page of the Agreement. Requests for service made during normal business hours shall be addressed as soon as possible, but within 24 hours of notification. Request for service during normal business hours shall not be subject to additional charges. Travel and labor time for the service calls after normal hours, on weekends and on holidays, if and when available, will be charged at the current labor rate of $97.50 that is in effect at the time the service call is made. Sparks Office Solutions, Inc. representatives will not handle, disconnect or repair any unauthorized attachments or components; customer is responsible for disconnecting and re-connecting unauthorized attachments or components. 2 (A) . All software and network calls are handled as chargeable calls for the reason Sparks Office Solutions, LLC is not responsible for customer equipment that controls software or network appliances that control operation of equipment that is described in this agreement. Network and software problems that arise with customer equipment other than the equipment that is maintained in this agreement will be billed at $97.50 an hour unless specified otherwise per maintenance contract. 3. EXTENT OF LABOR SERVICES Labor performed during service call includes lubrication and cleaning of the equipment and the adjustment, repair or replacement of parts described in Paragraph 4. 4. REPAIR AND REPLACEMENT OF PARTS All parts necessary to the operation of the equipment, and subject to the general scope of coverage, as per Categories of Parts Included in Contract section on first page, will be furnished at no charge during a service call included in the maintenance service provided by this Agreement. 5. RECONDITIONING THIS PARAGRAPH IS NOT APPLICABLE TO COPIERS CONTINUOUSLY COVERED BY SPARKS OFFICE SOLUTIONS, INC., SERVICE AGREEMENT. Rebuilding158 of or 184 major overhauls are Equipment Service Contract -��s ,Zarks Contract ID Office Solutio 7471 Page 2 of 2 301 N. Canal Carlsbad NM 88220-5831 A-20-48 Phone: 1-575-885-3146 Fax: 1-575-885-1297 Bill To: CA0320 Eddy County Administration 101 W Greene Carlsbad, NM, 88220 not covered by this Agreement. In addition, when in its sole discretion Sparks Office Solutions, Inc., determines that reconditioning is necessary, as a result of excessive wear and tear of materials and age factors in order to keep the equipment in working condition Sparks Office Solutions, Inc., will submit to customer an estimate of needed repairs and their cost, which will be in addition to the charge payable under this Agreement. If the customer does not authorize such reconditioning, Sparks Office Solutions, Inc. in accordance with paragraph may discontinue service of the equipment under this Agreement refunding the unused portion of the maintenance charge, or may refuse to renew this Agreement upon its expiration. Thereafter, Sparks Office Solutions, Inc. will make service available on a "Per Call" basis at published rates in effect at the time of service. 6. TERM This Agreement shall become effective upon receipt by Sparks Office Solutions of the initial maintenance charge provided on the first page of this Agreement and shall continue for term outlined on the first page of this Agreement. This agreement may be renewed for an additional year's period upon agreement of both parties. 7. CHARGES The initial charge for maintenance under this Agreement shall be the amount set fourth on the first page of this Agreement. The maintenance charge with respect to any renewal term will be the charge in effect at the time of renewal. Customer agrees to pay the total of all charges for maintenance during the initial term within 1 O days of the date of the Sparks Office Solutions, Inc., invoice for such charges. 8. BREACH OR DEFAULT If the customer does not pay all the charges for maintenance or parts as provided under this Agreement, promptly when due; (1J Sparks Office Solutions, Inc. may (a) refuse to service the equipment or (b) furnish service on C.O.D. "Per Call" basis at $97.50, the customer agrees to pay Sparks Office Solutions, Inc. 9. USE OF SPARKS OFFICE SOULTIONS, INC. RECOMMENDED SUPPLIES Sparks Office Solutions, Inc. products are designed to give optimal performance with Sparks Office Solutions, Inc. recommended supplies, induding paper, developer, toner and !user oil. If the customer uses other than Sparks Office Solutions, Inc. recommended supplies and if such supplies are defective or not acceptable for use on machines and cause abnormally frequent service calls or service problems, then Sparks Office Solutions, Inc. may terminate this Agreement in accordance of paragraph 12 and the unused portion of the maintenance charge will be refunded in this event and the customer will be offered service on a 'Per Call" basis at $97.50 per hr. II is not a condition of this Agreement however; that the customer uses only Sparks Office Solutions, Inc. authorized supplies. 10. NO WARRANTY CUSTOMER AGREES THAT SPARKS OFFICE SOLUTIONS, INC. IS NOT RESPONSIBLE FOR DIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO, DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT OR THE LOSS OF USE OF THE EQUIPMENT. SPARKS OFFICE SOLUTIONS, INC.WILL BE RESPONSIBLE FOR ANY DAMAGES ARISING OUT OF ITS ACTIONS OR REACTIONS IN RELATION TO THE SERVICE PROVIDED UNDER THIS AGREEMENT. 11. MISCELLANEOUS This Agreement shall be governed by and construed according to the laws of the State of New Mexico. It constitutes the entire agreement between the parties and may not be modified except in writing signed by duly authorized officers of Sparks Office Solutions, Inc. and the customer. 12. TERMINATION Either party may terminate this agreement at any time upon 30 days prior written notice to the other party. The date of termination shall be the date contained in the notice ("Termination Date"). In the event of such termination, customer shall pay Sparks Office Solutions, Inc. all fees earned up to the termination date. 13. ARBITRATION All claims, disputes and other matters in question arising out of or relating to this agreement or the relating thereof shall be decided by arbitration with venue being the city of Car1sbad, NM. 14. SEVERABILITY Each provision of Agreement is severable and if any provision shall be finally determined to be invalid, illegal or unenforceable ("Invalid") in any jurisdiction, the remaining provisions shall not be affectedthereby, or shall said provision be invalid in any other jurisdiction. 15. Waste toner bottles and Staples are NOT COVERED under service agreement unless other wise stated on first page under Categories of Parts Included in Contract section. 16. To ner, Paper, and Staple installation is not covered by Maintenance Agreement, there will be service fee charged. 17 . The term Clicks in the above said contract refers to all copies, prints, fax received and meters on said equipment (s). Attest: Robin Van Natta, County Clerk Print Name Signature Date Representative _ Cxt15b.1BaxruelDS �fu�LoS Customer Signature Ernie Car 1 son May 19, 2020 Commission Chai�man 159 of 184 AGENDA REQUEST Department Submitting: Detention Center Department Head Approval (Initials): Contact Person: Warden Billy Massingill Phone: 887-7556 ext. 5001 Agenda Date Of: May 19, 2020 Agreement or Resolution #: A-20-50 Agenda Item Title: Agreement to Facilitate Video Arraignment for Artesia Magistrate Court between the Administrative Officeof the Courts(AOC) and City of Artesia and County of Eddy for Artesia Brief Description/Background: This is a renewal of previous agreement for video arraignments in the Magistrate Courts in the Artesia Jail. Administrative Officeof the Courts provides and maintains the equipment for the Artesia Jail and Eddy County Detention Center to be able to provide video arraignments between Magistrate Judges and Eddy County Inmates. Financial Impact (Revenue & Expense): Circuit line expenses are budgeted - Utilities-Telephone: 1000-600-53450 No Action, FYI Onl Make/Pass Motion A rove Resolution Discussion / Direction Other Initials: 160 of 184 �bmintstratibe ®ffice of tbe Qtourts $6)11µrr111e Arthur W. Pepin, Director Judicial Information Division Dick Wilkinson 2905 Rodeo Park Drive East, Bldg.5 AOC Chief Technology Officer Santa Fe, NM 87505 (505)476-6900; (505)5476-6952 fax www.nmcourcs.gov May 2, 2020 Allen R. Davis Aubrey Hobson Eddy County Manager Artesia City Clerk 101 West Greene Street PO Box 1310 Carlsbad, NM 88220 Artesia, NM 88211 Re: Agreement to facilitate video arraignment for Artesia Magistrate Court between the Administrative Office of the Courts ("AOC") and City of Artesia and County of Eddy for Artesia Jail Dear Mr. Davis and Mr. Hobson: We previously installed video equipment for video arraignments in the courts and Artesia Jail. At that time, the Administrative Office of the Courts (AOC) agreed to purchase, install and maintain the equipment at the detention center. Additionally, the county agreed to pay the circuit costs between the court and jail. The Supreme Court's Judicial Information Systems Council (JIFFY) approved the attached Letter of Agreement (Agreement) which requires signature in order to continue our partnership with your county. The Letter of Agreement outlines the requirements of all parties involved in this project. Please review the Agreement and have the authorized person sign, date and return the original legal Agreement(s) to the attention of Shawna Hochanadel, IT Support Manager for Video Network Operations, at the above listed address. She will deliver the Agreement(s) to the AOC Director for final execution. After the Agreement(s) are fully executed, we will provide a copy for your records. We realize that the Agreement will need to be approved through your county commission and it may take a few weeks to do so. We would appreciate receiving the signed Agreement within 30 days of receipt of this letter. If you expect that the process to execute the Agreement will take longer than 30 days, please notify our office as soon as possible, otherwise, we will assume that your county does not wish to continue this partnership and we will take steps to remove the video equipment (notify Shawna Hochanadel at 505-231-4594). In addition, we will do periodic audits to verify serial numbers and to ensure that the equipment previously installed is secured and in good working order. This information is required by the Supreme Court and also required to track the video equipment that is to be repaired or replaced under our maintenance agreement. Under separate cover, it is our understanding that certain telecommunications company or network provider will be providing an extension to your contract for the video circuit. Please process that contract promptly as well. 161 of 184 For planning purposes, we would appreciate your office contacting us to advise the date your County Commission will review and approve this Agreement. If you have any questions, please do not hesitate to contact our Video Network Operations Center Support Manager, Shawna Hochanadel, at 505-476-6900, or her cell number is 505-231-4594. We have greatly appreciated our partnership with your county. Thank you for your continued cooperation. Sincerely, 11 J , / !,,,/ \,_.l_,/_,,..-i( )�' 1 Dick Wilkinson Judiciary ChiefTechnology Officer cc: Presiding Judge and Chief Clerk of Artesia Magistrate Court 2 162 of 184 A-20-50 AGREEMENT TO FACILITATE VIDEO ARRAIGNMENT BETWEEN THE ADMINISTRATIVE OFFICE OF THE COURTS AND CITY OF ARTESIA AND COUNTY OF EDDY This Agreement is entered into effectiveJuly 1, 2020 (the EffectiveDate) by and between the Administrative Officeof the Courts (the AOC), and City of Artesia (City) and Eddy County, New Mexico (the County). 1. Definitions "Detention Facility" means the following facility: Artesia Jail, 702 W. Chisum, Artesia, New Mexico "Video Equipment" means the following equipment owned by the AOC: (1) Polycom VSX7000 "Associated Equipment" means the following equipmentowned by the AOC: (1) 27" TV (1) Intelli-fax Fax Machine (1) Router (1) Secure Cabinet 2. Purpose The AOC and the City desire to facilitatevideo anaignments between the Artesia City Jail and the Magistrate Court in Artesia, New Mexico (the Court), to promote public safetyand the wise use of public funds while preserving justice and due process for persons accused of a c1iminal offense. 3. Designation of the County's Liaison The City designates Kirk Roberts, Police Chief, 3300 W Main Street Artesia, NM 8821 O; phone (505) 746-5000; facsimile (505) 746-5028; as it's Liaison. The County designates Allen R. 163 of 184 Davis, County Manager, 101 W. Greene Street, Carlsbad, NM 88220; phone (505) 887-9511; facsimile(505) 234-1835 as its Liaison. The Liaisons are designated point of contacts with the AOC. By way of example and not by way of limitation, the City's Liaison is responsible forworking with the AOC's Contact Officer,identified below, to coordinate scheduling, troubleshooting of technical problems, and use of facilitiessuch as comtrooms or space in the Detention Center. Also, by way of example and not by way of limitation, the County's Liaison is the designated point of contact with the AOC for problems that may aiise with the transmission line. Any notice required by this Agreement to be given to the City or the County is sufficientif given to the respective Liaison. The City or the County will notify the AOC in writing of any change in the identity of its Liaisons by written notice to the AOC's Contact Officeras identifiedbelow. Such change is effectiveonly upon receipt of notice by the AOC. 4. Designation of the AOC's Contact Officer(s) The AOC designates Shawna Hochanadel, Video Network Operations Center Support Manager, Judicial Infonnation Division, 2905 Rodeo Park D1ive East, Bldg. 5, Santa Fe, New Mexico 87505, cell (505) 231-4594, fax (505) 476-6952, shawna(a),nmcourts.gov as its Contact Officer. The City and County will direct their communications with the AOC to the Contact Officer. Any notice required by this Agreement to be given to the AOC is sufficientif given to the Contact Officer. The AOC will notify the City and County of any change in the identity of its Contact Officerby written notice to the Liaisons. Such change is effective only upon receipt of notice by the City or County. 5. The City's and County's Use of AOC Staff Time Training for City and County staffwill be provided by the AOC at no charge to the City and 2 164 of 184 County at the time the Video Equipment is installed in the Detention Facility. Afterthat time, the AOC will provide reasonable assistance to the City or County, if the City or County requests assistance from AOC staffregarding training in the use of the Video Equipment or forany other purpose. AOC may determine that the City or County needs assistance, even if the City or County believes it does not. In that event AOC's decision in its sole and absolute discretion that the City or County does need assistance shall be final. The City and County agrees to cooperate with AOC staff if AOC determines the City or County requires assistance. 6. Use of Video Equipment The City or County will not use the Video Equipment except for video arraignment between the Detention Facility and the Court, unless pennission foradditional use is given in writing by the AOC. The AOC may in its sole discretion enter into an agreement to allow another cou1t or agency to use the Video Equipment. The AOC will notify the City or County in writing if it has so agreed, naming the court or agency which will be allowed to use the Video Equipment. The City and County agrees that it will cooperate with any other court or agency designated by the AOC as having permission to use the Video Equipment. 7. Keys to the Video Equipment Cabinet The Video Equipment will be kept locked and secured in a cabinet to be furnishedby the AOC, listed above as a part of Associated Equipment. Keys to the cabinet will be kept by the AOC Contact Officer and the Chief Clerk at the Magistrate Court. All parties will take care that no unauthorized person has access to the key to the cabinet. If in the opinion of the AOC unqualified or unauthorized persons have had access to the cabinet, the AOC may demand that the key be returned. Alternatively, the AOC may in its sole discretion change the lock or locks on the cabinet and may deny a copy of the 3 165 of 184 new key. 8. Scheduling The Liaisons shall cooperate with the Magistrate Comt and the District Comt to schedule use of the Video Equipment. 9. Moving the Video Equipment The City or County will not move the Video Equipment or the cabinet in which the Video Equipment is kept without written pe1mission from the AOC. The cost of moving either the Video Equipment or the Associated Equipment, after permission from the AOC, shall be borneby the City or County. 10. Maintenance and Responsibility for Damage The City and County is responsible for returning the Video Equipment and the Associated Equipment in like, kind, and quality condition afteruse. If the damage incmTed to either the Video Equipment or the Associated Equipment is not covered by the State Property Policy or by the AOC's maintenance agreement, the City or County shall repair or replace the damaged equipment, as the AOC may determine in its sole discretion to be necessary. The AOC will keep maintenance agreements in force on the Video Equipment and the Associated Equipment if such agreements are available for reasonable cost. If the damage is covered by the State Prope1ty Policy and the damage is the fault of the City or County, the City or County will pay the deductible, except in cases where the total cost of replacing the damaged equipment is less than the deductible, in which case the City or County will simply replace the damaged equipment. If the Contact Officerso directs, the City or County agreesto return damaged or broken equipment immediately with all associated cables and all associated accessories (such as a remote control) to the appropriate company. Additional toner/ink cartridge 4 166 of 184 purchases must be provided by the detention center fiscalservices. 11. Cost forTelecommunication Network The County agrees to pay the installation cost and the monthly recurring cost of the telecommunication network. It is the County's responsibility to contract forthis service, coordinating with the Contact Officerto ensure that the se1vice for which it is contracting is the appropriate type of service. If the County cancels its contract with the provider of the telecommunication network before it expires, the County is solely responsible for paying any associated penalty. If the County failsto . . timely renew its annual contract with the provider, resulting in higher month-to-month costs, such higher costs are the sole responsibility of the County. 12. Telecommunications Network Troubleshooting If the telecommunications company is called to the Detention Center or to the Court for troubleshooting and the problem is due to negligence or misuse by the Detention Center staff or inmates at the Detention Center, the City is responsible for paying any fees charged by the telecommunications company for such troubleshooting. 13. Usage Audits The AOC will conduct periodic usage audits to determine how oftenthe Video Equipment is being used. If in the opinion of the AOC the Video Equipment is underused the AOC will notify the City and County in writing. If after three additional months the Video Equipment is still underused in the opinion of the AOC the AOC shall have the right to remove the Video Equipment and the Associated Equipment fromthe Detention Facility. If the AOC removes the Video Equipment and the Associated Equipment, the County remains liable to the telecommunications network provider for any 5 167 of 184 cancellation feesor remaining costs under its contract with the provider. 14. Liaison's Responsibility to Certify Initial Receipt and Annual Inventory of Equipment The Liaison or the Administrator of the Detention Center shall certify on a formfurnished by the AOC forthis purpose that the Detention Center received the Video Equipment and the Associated Equipment. The Liaison or the Administrator of the Detention Center shall certify annually the inventory of the Video Equipment and the Associated Equipment in the Detention Center on a form furnished by the AOC forthis purpose. If any of the Video Equipment or the Associated Equipment is missing it shall be the responsibility of the City to promptly replace the missing item(s). If there is a change of companies managing the Detention Center, the AOC will be notified and all Video Equipment and all Associated Equipment will be accounted for prior to and after the transition. 15. Site Audits The AOC may conduct site audits of the Video Equipment and the Associated Equipment at times dete1mined by the AOC in its sole discretion. 16. Compliance with Judicial Requests The City and County agrees that Detention Center staff will cooperate with requests made by any judge who is using the Video Equipment or the Associated Equipment concerning the usage of said equipment. If City personnel are concerned that the judge's instructions concerning the equipment are improper, City personnel shall notify the Contact Officer. If there is a change of companies managing the Detention Center, the AOC will be notifiedand all Video Equipment and all Associated Equipment will be accounted forby the City to AOC prior to the transition. After the transition, the new manager shall certify receipt of all Video Equipment and all Associated Equipment. The City 6 168 of 184 shall ensure that the new manager makes this certification. 17. Time of the Essence The parties agree that time is of the essence in complying with provisions of this agreement relating to maintenance and responsibility for damage of the Video Equipment because the Video Equipment is sensitive and expensive, and because it is greatly needed in the Courts to protect the safety and security of the public and the Courts. 18. Compliance with Court and Jail Standards The Detention Center shall comply with applicable provisions of the Court and Jail Standards, a copy of which is attached to and incorporated into this Agreement. 19. Default Any party failingto comply with any of its obligations under this agreement shall be in default. A party failing to comply with its obligations relating to proper use, maintenance and repair of the Video Equipment shall be in default after seven days. A party failing to comply with any of its other obligations shall be in default after thirty days. The opposing party may serve written notice on the defaulting party terminating this Agreement if the defaulting party does not cure its defaultin seven days or receipt of the notice if the defaultrelates to maintenance and repair of the Video Equipment, or within thirty days for any other default. Notice is to be directed to the Liaisons or to the Contact Officer, as may be appropriate, 20. AOC not Liable if No Funds Appropriated The AOC's duties under this Agreement shall cease if the New Mexico Legislature does not appropriate sufficient funds to enable the AOC to meet those duties. AOC's decision as to whether sufficientappropriations are available shall be accepted by the County and shall be final. 7 169 of 184 21. Term and Termination This Agreement will become effective on the Effective Date when signedby. all parties. It will tenninate on June 30, 2024, unless tenninated early by either party. Either party may terminate this Agreement for any reason by providing thirty days written notice to the other party. If this Agreementis tem1inated, each party shall be solely responsible for payment of any expenses it has incuned or any damage to the Video Equipment or Associated Equipment attributable to that party. 8 170 of 184 Signature Page ADMINISTRATIVE OFFICE OF THE COURTS: Arthur W. Pepin, Director Date:.______ EDDY COUNTY: Ernie Carlson, Commission Chairman Attest: ------Robin Van Natta, County Clerk Date: May 19, 2020 Aubrey Hobson, Artesia City Manager Date: ______ 9 171 of 184 Court and Jail Standards forVideo Arraignments 1. Documents may be faxed between the court and the detention center pursuant to NMRA 2019, Rules 5-103 .1 and 6-11 0A. The judge shall view, by video, the defendant signing all arraignment and firstappearance documents including the waiver and arraignment forms. The signed documents may be faxed to the court. All original documents with signatures shall be delivered to the court of jurisdiction in a reasonable and timely manner. 2. At the time of airnignment, a copy of the complaint shall be given to the defendant. Upon request, the defendantshall be given a completed copy of all the arraignment or first appearance documents. 3. The detention center shall accept a faxed order signed by the judge for the purpose of setting bond and releasing defendant. An out-of-district arraigning judge should familiatizehimself or herself with the bond schedule and other procedures of the court with jurisdiction over the case. 4. The interpreter, when required, may be physically present with the defendant. The Administrative Office of the Courts will provide all courts with a list of certified interpreters. 5. Courts shall publish their regular video a1rnignment times._ The w1itten notification of video arraignment time shall be posted at the detention center in a place where the defendantsand the public may view the notice. Courts may conduct video arraignments at times, other than the published times, only after reasonable notification to the defendant's attorney, if any. Out-of-district judges shall conduct atrnignments at the time published for arraignments by the court with jurisdiction over the case. 6. The detention center shall furnishan appropriate place for arraignments, including a location where the defendant's attorney may communicate privately with the defendant. 7. All patiiesat arraignment shall conduct themselves consistent with NMRA 2019, Rules 5-115 and 6-102. 8. Audio/video equipment at the detention center shall not be moved or modifiedexcept with the written permission of the Administrative Office of the Coutis. 172 of 184 AGENDA REQUEST Department Submitting: Detention Center Department Head Approval (Initials): __;/£1� --- Contact Person: Warden Billy Massingill Phone: 887-7556 ext. 5001 Agenda Date Of: May 19, 2020 Agreement or Resolution #: A-20-51 Agenda Item Title: Agreement to Facilitate Video Arraignment for Magistrate Court between the Administrative Officeof the Courts (AOC) and Eddy County Detention Centers. Brief Description/Background: This is a renewal of previous agreement for video arraignments in the Magistrate Courts in the Eddy County Detention Centers. Administrative Office of the courts provides and maintains the equipment for the Eddy County Detention Center to be able to provide video arraignments between Magistrate and District Judges with Eddy County Inmates Financial Impact (Revenue & Expense): Circuit line expenses are budgeted - Utilities-Telephone: 1000-600-53450 Board Action Re uested No Action, FYI Onl Make/Pass Motion A rove Resolution Discussion / Direction Other Initials: 173 of 184 �bmtntstrattbe ®ff tee of tbe (!Courts supreme Qi:ourt of �eUJ :JA!lexico Arthur W. Pepin, Director Judicial Information Division Dick Wilkinson 2905 Rodeo Park Drive East, Bldg.5 AOC Chief Technology Officer Santa Fe, NM 87505 (505)476-6900; (505)5476-6952 fax www.nmcourts.gov May 2, 2020 Allen R. Davis,Eddy CountyManager 101 W. Greene St. Suite 110 Carlsbad, NM 88220 Re: Agreement to facilitate video arraignment Dear Mr. Davis: We previously installed video equipment for video arraignments in the courts and detention center in Eddy County. At that time, the Administrative Office of the Courts (AOC} agreed to purchase, install and maintain the equipment at the detention center. Additionally, the county agreed to pay the circuit costs between the court and jail. The Supreme Court's Judicial Information Systems Council (JIFFY) approved the attached Letter of Agreement (Agreement) which requires signature in order to continue our partnership with your county. The Letter of Agreement outlines the requirements of all parties involved in this project. Please review the Agreement and have the authorized person sign, date and return the original legal Agreement(s) to the attention of Shawna Hochanadel, IT Support Manager for Video Network Operations, at the above listed address. She will deliver the Agreement(s) to the AOC Director for final execution. After the Agreement(s) are fully executed, we will provide a copy for your records. We realize that the Agreement will need to be approved through your county commission and it may take a few weeks to do so. We would appreciate receiving the signed Agreement within 30 days of receipt of this letter. If you expect that the process to execute the Agreement will take longer than 30 days, please notify our office as soon as possible, otherwise, we will assume that your county doesnot wish to continue this partnership and we will take steps to remove the video equipment (notify Shawna Hochanadel at 505-231-4594). In addition, we will do periodic audits to verify serial numbers and to ensure that the equipment previously installed is secured and in good working order. This information is required by the Supreme Court and also required to track the video equipment that is to be repaired or replaced under our maintenance agreement. Under separate cover, it is our understanding that certain telecommunications company or network provider will be providing an extension to your contract for the video circuit. Please process that contract promptly as well. For planning purposes, we would appreciate your office contacting us to advise the date your County 174 of 184 Commission will review and approve this Agreement. If you have any questions, please do not hesitate to contact our Video Network Operations Center Support Manager, Shawna Hochanadel, at 505-476-6900, or her cell number is 505-231-4594. We have greatly appreciated our partnership with your county. Thank you for your continued cooperation. Sincerely, Dick Wilkinson Judiciary ChiefTechnology Officer cc: Presiding Judge and Chief Clerk of Carlsbad Magistrate Court 2 175 of 184 A-20-51 AGREEMENT TO FACILITATE VIDEO ARRAIGNMENT This Agreement is entered into effective July I, 2020 (the Effective Date) by and between the Administrative Office of the Comis (the AOC) and Eddy County, New Mexico (the County). 1. Definitions "Detention Facility" means the following facility: Eddy County Detention Center, 20 I North Main, Carlsbad, New Mexico "Video Equipment" means the following equipment owned by the AOC: ( 1) Polycom HDX6000 "Associated Equipment" means the following equipment owned by the AOC: (I) 27"TV ( 1 ) h,tdti fa ( 1) Cisco Switch (I) Secure Cabinet 2. Purpose The AOC and the County desire to facilitate video a1rnignments between the Detention Facility and the Magistrate Courts in Carlsbad, New Mexico and Artesia, New Mexico (the Court), to promote public safety and the wise use of public fundswhile preserving justice and due process for persons accused of a criminal offense. 3. Designation of the County's Liaison The County designates Billy Massingill, Warden, 20 I North Main, Carlsbad, NM 88220; phone (505) 887-7556; facsimile (505) 887-1104; as its Liaison. The Liaison is the County's designated point of contact with the AOC. By way of example and not by way of limitation, the Liaison is responsible for working with the AOC's Contact Officers,identified below, to coordinate 176 of 184 scheduling, troubleshooting of technical problems, and use of facilitiessuch as comtrooms or space in the Detention Center. Any notice required by this Agreement to be given to the County is sufficientif given to the Liaison. The County will notify the AOC in writing of any change in the identity of its Liaison by w1itten notice to the AOC's Contact Officer as identified below. Such change is effective only upon receipt of notice by the AOC. 4. Designation of the AOC's Contact Officer(s) The AOC designates Shawna Hochanadel, Video Network Operations Center Support Manager, Judicial Information Division, 2905 Rodeo Park Drive East, Bldg. 5, Santa Fe, New Mexico 87505, cell (505) 231-4594, fax (505) 476-6952, [email protected] as its Contact Officer. The County will direct its communications with the AOC to the Contact Officer. Any notice required by this Agreement to be given to the AOC is sufficient if given to the Contact Officer. The AOC will notify the County of any change in the identity of its Contact Officer by written notice to the Liaison. Such change is effectiveonly upon receipt of notice by the County. 5. The County's Use of AOC Staff Time The County may require assistance fromAOC staffregarding training in the use of the Video Equipment or in the management of the County's equipment or network. AOC agrees to respond as quickly as reasonably possiblein the event the County asks for assistance. AOC may determine that the County needs assistance, even if the County believes it does not. In that event AOC's decision in its sole and absolute discretion that the County does need assistance shall be final. The County agrees to cooperate with AOC staffif AOC determines the County requires assistance. 2 177 of 184 6. Use of Video Equipment The County will not use the Video Equipment except for video arraignment between the Detention Facility and the Court, unless pennission for additional use is given in wiiting by the AOC. The AOC may in its sole discretion enter into an agreement to allow another court or agency to use the Video Equipment. The AOC will notify the County in writing if it has so agreed, naming the court or agency which will be allowed to use the Video Equipment. The County agrees that it will cooperate with any other court or agency designated by the AOC as having permission to use the Video Equipment. 7. Keys to the Video Equipment Cabinet The Video Equipment will be kept locked and secured in a cabinet to be furnishedby the AOC, listed above as a part of Associated Equipment. Keys to the cabinet will be kept by the AOC Contact Officer, and the Chief Clerk at the Magistrate Court. All parties will take care that no unauthorized person has access to the key to the cabinet. If in the opinion of the AOC unqualifiedor unauthorized persons have had access to the cabinet, the AOC may demand that the key be returned. Alternatively, the AOC may in its sole discretion change the lock or locks on the cabinet and may deny a copy of the new key. 8. Scheduling The Liaison shall cooperate with the Magistrate Court and the District Court to schedule use of the Video Equipment. 3 178 of 184 9. Moving the Video Equipment The County will not move the Video Equipment or the cabinet in which the Video Equipment is kept without written pe1mission fromthe AOC. The cost of moving either the Video Equipment or the Associated Equipment, after pennission fromthe AOC, shall be borne by the County. 10. Maintenance and Responsibility for Damage The County is responsible for returning the Video Equipment and the Associated Equipment in like, kind, and quality condition afteruse. If the damage incurred to either the Video Equipment or the Associated Equipment is not covered by the State Property Policy or by the AOC's maintenance agreement, the County shall repair or replace the damaged equipment, as the AOC may detennine in its sole discretion to be necessary. The AOC will keep maintenance agreements in force on the Video Equipment and the Associated Equipment if such agreements are available forreasonable cost. If the damage is covered by the State Property Policy and the damage is the faultof the County, the County will pay the deductible, except in cases where the total cost of replacing the damaged equipment is less than the deductible, in which case the County will simply replace the damaged equipment. If the Contact Officerso directs, the County agrees to return damaged or broken equipment immediately with all associated cables and all associated accessories (such as a remote control) to the appropriate company. Additional toner/ink cartridge purchases must be provided by the detention center fiscal services. 11. Cost for Telecommunication Network The County agrees to pay the installation cost and the monthly recurring cost of the telecommunication network. It is the County's responsibility to contract forthis service, coordinating with the Contact Officerto ensure that the service for which it is contracting is the appropriate type of 4 179 of 184 service. If the County cancels its contract with the provider of the telecommunication network before it expires, the County is solely responsible forpaying any associated penalty. If the County failsto timely renew its annual contract with the provider, resulting in higher month-to-month costs, such higher costs are the sole responsibility of the County. 12. Telecommunications Network Troubleshooting If the telecommunications company is called to the Detention Center or to the Court for troubleshooting and the problem is due to negligence or misuse by the Detention Center staff or inmates at the Detention Center, the County is responsible for paying any fees charged by the telecommunications company for such troubleshooting. 13. Usage Audits The AOC will conduct periodic usage audits to determine how oftenthe Video Equipment is being used. If in the opinion of the AOC the Video Equipment is underused the AOC will notify the County in writing. If after three additional months the Video Equipment is still underused in the opinion of the AOC the AOC shall have the right to remove the Video Equipment and the Associated Equipment fromthe Detention Facility. If the AOC removes the Video Equipment and the Associated Equipment, the County remains liable to the telecommunications network provider forany cancellation fees or remaining costs under its contract with the provider. 14. Liaison's Responsibility to Certify Initial Receipt and Annual Inventory of Equipment The Liaison or the Administrator of the Detention Center shall certifyon a form furnishedby the AOC forthis purpose that the Detention Center received the Video Equipment and the Associated Equipment. The Liaison or the Administrator of the Detention Center shall certify annually the inventory of the Video Equipment and the Associated Equipment in the Detention Center on a form 5 180 of 184 furnishedby the AOC for this purpose. If any of the Video Equipment or the Associated Equipment is missing it shall be the responsibility of the County to promptly replace the missing item(s). If there is a change of companies managing the Detention Center, the AOC will be notified and all Video Equipment and all Associated Equipment will be accounted for prior to and after the transition. 15. Site Audits The AOC may conduct site audits of the Video Equipment and the Associated Equipment at times dete1mined by the AOC in its sole discretion. 16. Compliance with Judicial Requests, The County agrees that Detention Center staff will cooperate with requests made by any judge who is using the Video Equipment or the Associated Equipment concerning the usage of said equipment. If County personnel are concerned that the judge's instructions concerning the equipment are improper, County personnel shall notify the Contact Officer. If there is a change of companies managing the Detention Center, the AOC will be notifiedand all Video Equipment and all Associated Equipment will be accounted for by the county to AOC prior to the transition. After the transition, the new manager shall certifyreceipt of all Video Equipment and all Associated Equipment. The County shall ensure that the new manager makes this certification. 17. Time of the Essence The parties agree that time is of the essence in complying with provisions of this agreement relating to maintenance and responsibility for damage of the Video Equipment because the Video Equipment is sensitive and expensive, and because it is greatly needed in the Courts to protect the safety and security of the public and the Courts. 6 181 of 184 18. Compliance with Court and Jail Standards The Detention Center shall comply with applicable provisions of the Court and Jail Standards, a copy of which is attached to and incorporated into this Agreement. 19. Default Any party failingto comply with any of its obligations under this agreement shall be in default. Aparty failing to comply with its obligations relating to proper use, maintenance and repair of the Video Equipment shall be in default after seven days. A party failing to comply with any of its other obligations shall be in default after thirty days. The opposing party may serve written notice on the defaultingparty terminating this Agreement if the defaulting party does not cure its default in seven days or receipt of the notice if the default relates to maintenance and repair of the Video Equipment, or within thirty days for any other default. Notice is to be directed to the Liaison or to the Contact Officer, as may be appropriate, 20. AOC not Liable if No Funds Appropriated The AOC's duties under this Agreement shall cease if the New Mexico Legislature does not appropriate sufficient funds to enable the AOC to meet those duties. AOC's decision as to whether sufficient appropriations are available shall be accepted by the County and shall be final. 21. Term and Termination This Agreement will become effective on the Effective Date when signed by all parties. It will tenninate on June 30, 2024, unless terminated early by either party. Either party may terminate this Agreement for any reason by providing thirty days written notice to the other party. Ifthis Agreement is tenninated, each party shall be solely responsible forpayment of any expenses it has incurred or any damage to the Video Equipment or Associated Equipment attributable to that party. 7 182 of 184 Signature Page ADMINISTRATIVE OFFICE OF THE COURTS: Arthur W. Pepin, Director Date: ______ EDDY COUNTY: Ernie Carlson, Commission Chairman Date: May 19, 2020 Attest: Robin Van Natta, County Clerk 8 183 of 184 Court and Jail Standards for Video Arraignments 1. Documents may be faxedbetween the court and the detention center pursuant to NMRA 2019, Rules 5-103 .1 and 6-11 OA. The judge shall view, by video, the defendant signing all arraignment and first appearance documents including the waiver and arraignment forms. The signed documents may be faxed to the court. All original documents with signatures shall be delivered to the court of jurisdiction in a reasonable and timely manner. 2. At the time of arraignment, a copy of the complaint shall be given to the defendant. Upon request, the defendant shall be given a completed copy of all the atTaignment or first appearance documents. 3. The detention center shall accept a faxed order signed by the judge forthe purpose of setting bond and releasing defendant. An out-of-district arraigning judge should familiarize himself or herself with the bond schedule and other procedures of the court with jurisdiction over the case. 4. The interpreter, when required, may be physically present with the defendant. The Administrative Office of the Courts will provide all courts with a list of certified interpreters. 5. Courts shall publish their regular video arraignment times. The written notification of video arraignment time shall be posted at the detention center in a place where the defendants and the public may view the notice. Courts may conduct video arraignments at times, other than the published times, only after reasonable notification to the defendant'sattorney, if any. Out-of-district judges shall conduct arraignments at the time published for arraignments by the court with jurisdiction over the case. 6. The detention center shall furnishan appropriate place forarraignments, including a location where the defendant'sattorney may communicate privately with the defendant. 7. All parties at arraignment shall conduct themselves consistent with NMRA 2019, Rules 5-115 and 6-102. 8. Audio/video equipment at the detention center shall not be moved or modified except with the written permission of the Administrative Officeof the Courts. 184 of 184