Sport Department 2014 Annual Report February 2015 |

Sport Department 2014 Annual Report February 2015 | Rio de Janeiro © Getty Images/Christian Petersen Rio de Janeiro, February 2015

In 2014, the Sport team continued its transition from the planning to the operational phase without looking back, focusing on the goal of delivering excellent Games. In doing so, I can say with great pride that the department continues to solidify its position as a leader within the Rio 2016 Organising Committee for the Olympic and Paralympic Games.

Throughout 2014, the Sport department grew and underwent important changes. In July, Rodrigo Garcia was appointed as Sport Director to enhance and facilitate interaction within the team, as well as to help take the lead on key decisions that impact Sport within the Organising Committee. I am also happy to report that the majority of the Sport managers are now on board full-time, while other areas within the department continue to welcome new members.

As the department grew, it also expanded its knowledge and strengthened its relationship with other FAs, showing that we serve as a reference base for planning and operations in other areas throughout the committee.

Rio 2016 Sport continued to build its relationship with the International Federations (IFs), maintaining a close partnership and working together to meet their needs and expectations, in order to be able to assist in successfully delivering the test events and Games.

The Aquece Rio International Sailing Regatta 2014, the first test event, was held in August at Marina da Glória, just one of many major events for us. The competition allowed Rio 2016 to test Games-time operations and set the standard for a series of test events that will be held in venues across all four competition zones beginning in August 2015.

Exciting progress was achieved in the development of competition venues in 2014, along with the preparations for the Olympic and Paralympic Village. It is thrilling to see these huge construction projects take shape.

As we approach Games time, 2015 will be a crucial year for Rio 2016. The upcoming challenges continue to motivate the Sport department as it works enthusiastically to deliver memorable and successful Olympic and Paralympic Games.

Agberto Guimarães Executive Director of Sport and Paralympic Integration

1 Sport department structure...... 7 Sport managers...... 9

2 Deliverables and achievements...... 12 Competition venues...... 12 Test events...... 14 Sailing test event 2014...... 15 Games training...... 17 IF Relations and Services...... 21 Number of IF visits in 2014...... 22 Competition schedule...... 22 NTO training...... 24 Sport Advisory Committee...... 25 Sport Presentation...... 25 Sport-Specific Volunteers...... 26 Sport Entries...... 27 Sport Publications...... 27 Sport Operations...... 28 Paralympic Services...... 29 Medical Services...... 31 Doping Control...... 31 Veterinary Services...... 33 Attendance at National and International Events.... 36

3 Priorities for 2015...... 38 © Getty Images/Jamie Squire Sport department structure

DURING 2014, THE SPORT DEPARTMENT WENT THROUGH SEVERAL STRUCTURAL CHANGES IN ACCORDANCE WITH THE TRANSITION FROM THE PLANNING TO THE OPERATIONAL STAGE OF THE OLYMPIC AND PARALYMPIC GAMES. ALL FUNCTIONAL AREAS (FAs) INSIDE THE DEPARTMENT STRENGTHENED BY 1 ADDING IMPORTANT MEMBERS TO THEIR TEAMS, WITH THE ADDITION OF KEY PERSONNEL IN IMPORTANT ASPECTS OF GAMES-TIME COMPETITION, INCLUDING CHANGES IN THE LEADING ROLES IN SPORT COMPETITION (SCO) AND SPORT POLICY OPERATIONS (SPP), TWO IMPORTANT AREAS FOR SPORT.

Another important step was the arrival of the majority of the Sport managers, responsible for leading technical and managerial aspects for their respective sports or disciplines in 2016.

One of the most significant changes in the structure of the department occurred in July, when Rodrigo Garcia was appointed as Sport Director, a new position that oversees SCO and SPP.

With this move, Roberto Siviero took over the position previously occupied by Garcia as SCO General Manager. Siviero’s prior work includes Venue Operations, Spectator Services and Operational Communications during the Rio and, more recently, General Manager of Stadium and Venues for the 2014 FIFA World Cup, held in .

Another significant change in the team was the move of Sonia Almeida to General Manager of SPP. Almeida previously worked as General Manager of the Sport Director’s Office (SDO) and has extensive experience with IF services and relations. SDO remained responsible for administrative and financial procedures and IOC/IPC and governmental relations, with Lygia Perlingeiro leading the SDO's activities.

As of December 2014, the Sport executive office had a total of 173 staff members, divided by FAs as follows: Medical Services and Doping Control (12); NOC/NPC Relations (20); Olympic and Paralympic Village (12); Paralympic Integration (6); Sport Competition (65); Sport Policy and Operations (18); Sport Presentation (6); Test Events (5); and Venue Management (29).

SPORT DEPARTMENT 2014 ANNUAL REPORT 7 Office Sport Director's Budget Staffing Reports IOC/IPC Relationship Administration Services Doping Control Doping Control Medical Services Medical Services Medical Services & Doping Control

Sport Victory Victory Elements Ceremonies Educational Educational Presentation Entertainment Announcements Video Production Video Music Production

Committee Sport Advisory Sport Competition Management Games Training Sport Volunteers Competition and and Competition Sport Equipment Training Schedule Training Sport Competition Sport Competition

Sport Director Centre Centre Services Planning Veterinary Veterinary IF Relations IF Relations Sport Policy Sport Policy Sport Policy and Services Sport Entries and Procedures and Operations Sport Operations Sport Operations Sport Operational Sport Operational Sport Information Sport Information Sport Publications

Executive Director of Director Sport Executive and Paralympic Integration and Paralympic Planner Budget Calendar Test Event Event Test Event Test Event Test Event Test Promotion Test Events Test Operations

VEM Director Planner Venue Venue Venue Venue Design Venue Use Use Venue Operations Agreements Sport Venue Sport Venue MVE & VOPs MVE Management

Planner DRMs Relations NOC/NPC NOC/NPC Relations Director NCS & OPV NCS & OPV Planner DRMs OL/PL Village Awareness Paralympic Paralympic Paralympic Paralympic Paralympic Integration Planning support SPORT EXECUTIVE OFFICE EXECUTIVE SPORT

8 SPORT DEPARTMENT 2014 ANNUAL REPORT SPORT MANAGERS The majority of the Sport managers started working on a full- time basis in 2014, and appointments were made for football and wheelchair rugby.

Sport managers attended many national and international sporting events last year, including world championships. At national events, these members of the Rio 2016 team took the opportunity to seek out possible candidates to add to their teams, as well as share information regarding the Sport-Specific Volunteer (SSV) programme. Explanatory sessions at various universities provided another chance for the Sport managers to spread information regarding the SSV programme.

Within Rio 2016, the managers participated in Venue Operating Plan (VOP) sessions with other FAs, assisting with sport-specific planning for venues during Games-time.

In addition, many Sport managers were added to the sailing test event team, which allowed them to gain first-hand experience regarding event logistics that they will be able to utilise at upcoming test events.

The Olympic Results and Information System (ORIS) meetings were finalised for all sports and disciplines this past year. Each Sport manager is responsible for reviewing their ORIS document. In 2014, the following sports/disciplines had ORIS meetings: shooting, , wrestling, artistic gymnastics, tennis, , table tennis, canoe , archery, , hockey, rowing, rhythmic gymnastics, diving, volleyball, boxing, BMX cycling, synchronised swimming, trampoline gymnastics, badminton, handball, swimming, basketball, modern pentathlon, taekwondo and canoe slalom.

SPORT DEPARTMENT 2014 ANNUAL REPORT 9 OLYMPIC SPORT MANAGERS

OLYMPIC SPORT DISCIPLINE NAME

Aquatics manager Ricardo Prado Swimming Alexandre Garrafa Marathon swimming Christiane Fanzeres Aquatics Synchronised swimming Roberta Perillier Water polo José Werner (team member) Diving Eduardo Falcão (team member) Archery - Luiz Almeida Paulo Funke (team member) Athletics - Jorge Pereira (road events) Badminton - Helena Gomes Basketball - Paulo Villas Bôas Boxing - Breno Pontes Canoe sprint Sebastián Cuattrin Canoe Canoe slalom John MacLeod Cycling manager Iverson Ladewig BMX Jorge Vazquez Cycling Mountain bike Paul Davis Road Isabel Fernandes Track Beatriz Rezende Equestrian manager Ataíde Pereira Equestrian Dressage & Jumping Stephen Renouard Eventing Alex Titan Fencing - Arno Schneider Football - Thiago Jannuzzi Gymnastics manager Naomi Valenzo Artistic Roberto Nassar Gymnastics Rhythmic Leticia Barros Trampoline Mariana Accardo Golf - Claudia Guedes Handball - Daniela Coelho Hockey - Eduardo Leonardo - Kenji Saito Modern pentathlon - Celso Silva Rowing - Colleen Orsmond Rugby - Santiago Ramallo Sailing - Walter Böddener Shooting - Ericson Andreatta Taekwondo - Matheus Gomes (team member) Table tennis - Edimilson Pinheiro Tennis - Luiz Carvalho Triathlon - Rychard Hryniewicz

10 SPORT DEPARTMENT 2014 ANNUAL REPORT OLYMPIC SPORT MANAGERS

OLYMPIC SPORT DISCIPLINE NAME Volleyball manager Giovane Gávio Volleyball Beach volleyball Fernando Marques Volleyball Luiz Brum Weightlifting - Pedro Meloni Greco-Roman Wrestling Gilles Tonoli Freestyle

PARALYMPIC SPORT MANAGERS

PARALYMPIC SPORT/DISCIPLINE DISCIPLINE NAME

Archery - Luiz Almeida Aquatics manager Ricardo Prado Aquatics Swimming Alexandre Garrafa Paulo Funke (team member) Athletics Athletics Jorge Pereira (road events) Boccia - Artur Gomes Equestrian manager Ataíde Pereira Equestrian Dressage Stephen Renouard Football 5-a-side - Ramon Souza (team member) Football 7-a-side - Paulo Fernando Cruz Goalball - Carla da Mata Judo - Kenji Saito Canoe - Sebastián Cuattrin Cycling manager Iverson Ladewig Cycling Road Isabel Fernandes Track Beatriz Rezende Triathlon - Rychard Hryniewicz Powerlifting - Pedro Meloni Rowing - Colleen Orsmond Sailing - Walter Böddener Sitting volleyball - Cristiana Figueira Shooting - Ericson Andreatta Table tennis - Edimilson Pinheiro Wheelchair basketball - Rui Marques Wheelchair fencing - Arno Schneider Wheelchair rugby - Daniela Coelho Wheelchair tennis - Luiz Carvalho

SPORT DEPARTMENT 2014 ANNUAL REPORT 11 Deliverables and achievements

THE SPORT DEPARTMENT ACCOMPLISHED SEVERAL IMPORTANT GOALS IN THE PAST YEAR. THE COMPLETION OF 90 PER CENT OF THE TEST EVENT CALENDAR AND A SUCCESSFUL FIRST COMPETITION EXPERIENCE WERE AMONG THE DELIVERABLES OF 2014, WHICH WAS ALSO CHARACTERISED BY THE 2 STRENGTHENING AND GROWTH OF THE SPORT TEAM.

COMPETITION VENUES In 2014, Rio 2016 requested approval from the IFs for the following sport venue changes:

Olympic Games Road cycling The road cycling road race events moved from Flamengo Park to and will share the venue with triathlon and marathon swimming. This change was confirmed by the UCI in December 2014.

The time trial events moved from Flamengo Park to in the Barra zone, confirmed by the UCI in December 2014.

Football FIFA and Rio 2016 are still in negotiations to confirm the football cities outside of Rio de Janeiro. The deadline for this is the first trimester of 2015.

Paralympic Games Sitting volleyball Sitting volleyball moved from to - Pavilion 6. The proposal was approved by World ParaVolley in December.

Judo Judo moved from to Carioca Arena 3. The proposal was approved by IBSA Judo in the first semester of 2014.

12 SPORT DEPARTMENT 2014 ANNUAL REPORT COMPETITION VENUES CHART (*approvals still pending)

COMPETITION VENUE OLYMPIC SPORT / DISCIPLINE PARALYMPIC SPORT / DISCIPLINE Riocentro - Pavilion 2 Weightlifting Powerlifting Riocentro - Pavilion 3 Table tennis Table tennis Riocentro - Pavilion 4 Badminton - Riocentro - Pavilion 6 Boxing Sitting volleyball Basketball (men’s preliminaries, Wheelchair basketball men and women’s finals) (preliminaries), Wheelchair rugby Judo, Wrestling (freestyle, Carioca Arena 2 Boccia Greco-Roman) Carioca Arena 3 Fencing, Taekwondo Judo Handball Goalball Rio Olympic Track cycling Track cycling Gymnastics (artistic, rhythmic and Wheelchair basketball Rio Olympic Arena trampoline) (preliminaries and finals) Maria Lenk Aquatics Centre Diving, Synchronised swimming - Swimming, Water polo Swimming Wheelchair tennis, Olympic Tennis Centre Tennis Football 5-a-side Golf - Whitewater Stadium Canoe slalom - Olympic BMX Centre BMX - Mountain Bike Track Mountain bike - Modern pentathlon (fencing), Wheelchair fencing Basketball (women’s preliminaries) Modern pentathlon (swimming) - Modern pentathlon (riding and Football 7-a-side combined), Rugby Equestrian (dressage, eventing Olympic Equestrian Centre Equestrian and jumping) Olympic Shooting Centre Shooting Shooting Olympic Hockey Centre Hockey - Sambódromo Athletics (marathon), Archery Archery Athletics, Football Athletics Maracanã Football - Maracanãzinho Volleyball - Lagoa Stadium Rowing, Canoe sprint Rowing, Canoe Marathon swimming, Triathlon, Fort Copacabana Triathlon, Athletics (marathon) Road cycling (road race) Marina da Glória Sailing Sailing Beach Volleyball Arena Beach volleyball - Julio de Lamare Aquatics Centre Water polo (preliminares) - Road cycling (time trial), Athletics Pontal Road cycling* (Race walk)*

Football cities outside Rio de Janeiro are still to be officially confirmed. São Paulo, Belo Horizonte, Salvador, Brasília and Manaus have expressed interest in hosting football.

SPORT DEPARTMENT 2014 ANNUAL REPORT 13 TEST EVENTS The Test Events Functional Area (TEV) had two principal activities in 2014: its calendar, the matrix of testing and services. By the end of 2014 the test events calendar was 90 per cent finalised, only missing a few points of discussion on specific sports with their International Federations (IFs)/ National Federations (NFs). To ensure the best way forward for the project, the FA developed studies and exercises within the framework of the committee, as well as with the three levels of government through regular meetings, to emulate the TEV matrix of testing and services.

A budget exercise was also developed, identifying the initial financial needs for the project and deciding on how TEV budget would be managed. It was agreed upon that the budget would be managed by events, instead of FAs.

Furthermore, to optimise the scope of the programme, TEV underwent a review and scope reduction exercise to suit the realities of the committee. Some adaptations and optimisations were made after a review from the Executive Board, including the TEV budget sphere.

Other activities included working with the Look FA, which designed the test-event uniforms. TEV also conducted meetings with other FAs such as Communication, Culture and Education and government authorities to define engagement activities during the test event period, and activities related to the development of the Aquece Rio website are in progress. The commercial plan for TEV was presented to sponsors in February 2015.

TEV formalised and published the final version of the test event calendar in February 2015, when the TEV governance plan was presented to the Executive Board and within the committee. The Venue Use Agreement (VUA) and Licensing processes will be developed by the TEV and Venue Management (VEM) teams. Templates for contracts with IF/NF (such as the MOU, or Memorandum of Understanding) will be developed.

2015 is also the year of Test Events Operational Planning (TEVOP), the preparation period for each test event, which will take place before the transfer of the event to the venue, consisting of sessions of scope validation, resource scoping and operational sessions followed by readiness and training sessions.

14 SPORT DEPARTMENT 2014 ANNUAL REPORT SAILING TEST EVENT 2014 The Aquece Rio International Sailing Regatta, the first and only test event in 2014, was held from 28 July to 9 August 2014 at Marina da Glória and was organised by Rio 2016 and the Brazilian Sailing Federation (CBVela), under the guidance of the International Sailing Federation (ISAF). The event was hailed as a success and achieved its three main objectives.

First, it sought to test the field of play (race areas); second, to observe the level of activity and knowledge of the national technical officials (NTOs); and third, to create opportunities for sailors around the world to compete in the future Olympic race areas.

ISAF was pleased with the work done between the international technical officials (ITOs), who it had chosen, and the NTOs, chosen by CBVela, in the conduct and management of the races in the five race areas used. Both groups were able to share information and learn from each other during the seven competition days. ISAF representatives were also impressed with the level of organisation at the competition venue.

Sailors and teams were satisfied with both the overlay and operational solutions in the venue and the conditions of the race areas, which were challenging and varied, with weak, medium and strong winds. During two competition days, the race areas outside Guanabara Bay experienced big waves, which provided unexpected and more challenging conditions for the competitors.

Coaches were able to learn more about the future Olympic race areas, observing the conditions during official training and on days. Boats were used to provide technical and conditions- related support to the sailors and were present daily, utilising any necessary equipment to obtain weather information.

Thirty-five participating countries, 217 competition boats, 309 sailors and 134 coaches attended the event. These numbers are similar to those expected at the Games, which will have 270 boats and 380 sailors. Each country was allowed to enter two boats for each event. Regarding the number of countries, the average at the last two Games was 52. For the test event in 2015, this number is expected to be even higher, and only one entry per event will be allowed.

The Brazilian Navy supported the event in two strategic areas: security and weather conditions, and tidal information service.

SPORT DEPARTMENT 2014 ANNUAL REPORT 15 The field of play boundary security was conducted by the Navy’s port authority of Rio de Janeiro with great success — no incidents were observed in the race areas. Weather and tidal information was supplied by the Navy’s hydrography centre. This information was presented in two daily meetings with the international race management team and on a daily basis for teams at the leaders’ meeting.

The fire department was responsible for rescue services on the water, and had two ambulance boats and eight rescue boats in the race area. There were two successful rescue procedures.

A total of 90 races were held, divided into 10 Olympic classes. In the men’s, these were the Finn, 49er, Laser, 470 and RS: X, in the women’s these were the 49er FX, Laser Radial, 470 and RS: X, while the Nacra 17 was a mixed event.

Sailing is the only sport that holds two test events, and in August 2015 Marina da Glória will again host the second.

All 10 Olympic classes, including Finn, took part in the Aquece Rio International Sailing Regatta 2014, in August. © Rio 2016

16 SPORT DEPARTMENT 2014 ANNUAL REPORT © Gety Images/Julian Finney © Gety Images/Julian

GAMES TRAINING In 2014, the Games Training team delivered several important projects. Rio 2016 and the Federal Government representatives are fully integrated regarding training venue construction and overlay planning.

The organising committee’s current plan is to have eight stand- alone training venues in Rio de Janeiro, and the training facilities for the football cities will be decided upon confirmation of the named cities.

During 2014, the Games Training team delivered all training venue briefs and the Training Venue Operational Plans (TVOP), with the exception of the new training venue, Air Force Club, and football city venues.

Most IFs have received and approved the projects for the training venues. The sports/disciplines still pending are: athletics (Olympic - marathon and race walk, Paralympic - marathon), road cycling (Paralympic), football, triathlon ( and cycling) and paratriathlon (running and cycling).

The Training Venue Use Agreement negotiations are still ongoing, and monthly meetings with each level of government are scheduled. At the time of this report, the contract has been sent to venue owners and certain clauses are under discussion. The plan is to have the main part of the contracts for each venue signed by the end of 2015.

The following chart shows the sports/disciplines and their respective training venues:

SPORT DEPARTMENT 2014 ANNUAL REPORT 17 TRAINING VENUES RIO 2016 - OLYMPIC *TBC=To be confirmed

OLYMPIC SPORT DISCIPLINE VENUE

Aquatics Diving Julio de Lamare Aquatics Centre Marathon Swimming Athletes' Park Swimming Olympic Aquatics Stadium Athletes’ Park Air Force University (UNIFA) Synchronised swimming Olympic Aquatics Stadium Federal University of Rio de Janeiro (UFRJ) Water polo Air Force University (UNIFA) Maria Lenk Aquatics Centre Navy Physical Education Centre (CEFAN) Federal University of Rio de Janeiro (UFRJ) Archery Archery Sambódromo Athletics Athletics (track) Olympic Stadium Athletics (track) Air Force Club Athletics (throwing and track) Air Force University (UNIFA) Athletics (marathon *TBC and race walk) Badminton Badminton Riocentro - Pavilion 4 Basketball Basketball Carioca Arena 1 Youth Arena Athletes’ Park Boxing Boxing Riocentro - Pavilion 6 Riocentro - Pavilion 5 Canoe Sprint Lagoa Stadium Slalom Whitewater Stadium Cycling BMX Olympic BMX Centre Road Pontal Mountain bike Olympic Mountain Bike Park Track Equestrian Equestrian Olympic Equestrian Centre Fencing Fencing Carioca Arena 3 Riocentro - Pavilion 5 Football Football Army Barracks 3 (Rio de Janeiro) Air Force Club (Rio de Janeiro) Navy Physical Education Centre - CEFAN (Rio de Janeiro) *Football Cities (TBC) Golf Golf Olympic Golf Course

18 SPORT DEPARTMENT 2014 ANNUAL REPORT TRAINING VENUES RIO 2016 - OLYMPIC *TBC=To be confirmed

OLYMPIC SPORT DISCIPLINE VENUE

Gymnastics Artistic Rio Olympic Arena Athletes’ Park Rhythmic Athletes’ Park Trampoline Athletes’ Park Handball Handball Future Arena Athletes’ Park Hockey Hockey Olympic Hockey Centre Federal University of Rio de Janeiro (UFRJ) Judo Judo Carioca Arena 2 Athletes’ Park Modern Modern pentathlon Deodoro Stadium pentathlon Modern pentathlon Deodoro Aquatics Centre (swimming) Modern pentathlon (fencing) Youth Arena Modern pentathlon Gericinó Instruction Camp Headquarters (riding / combined) Rowing Rowing Lagoa Stadium Rugby Rugby Army Barracks 3 Air Force Club Federal University of Rio de Janeiro (UFRJ) Sailing Sailing Marina da Glória Shooting Shooting Olympic Shooting Centre Table tennis Table tennis Riocentro - Pavilion 3 Taekwondo Taekwondo Carioca Arena 3 Riocentro - Pavilion 5 Tennis Tennis Olympic Tennis Centre Triathlon Triathlon (swimming) Athletes’ Park Triathlon (running) *TBC Triathlon - cycling *TBC Volleyball Volleyball Maracanãzinho Air Force Club Navy Physical Education Centre (CEFAN) Air Force University (UNIFA) Beach volleyball Beach Volleyball Arena Weightlifting Weightlifting Riocentro - Pavilion 2 Riocentro - Pavilion 5 Wrestling Greco-Roman Carioca Arena 2 Athletes’ Park Freestyle Carioca Arena 2 Athletes’ Park

SPORT DEPARTMENT 2014 ANNUAL REPORT 19 TRAINING VENUES RIO 2016 - PARALYMPIC *TBC=To be confirmed

PARALYMPIC SPORT SPORT / DISCIPLINE VENUE

Archery Archery Sambódromo Athletics Athletics (track) Olympic Stadium Athletics (track) Air Force University (UNIFA) Athletics (track) Air Force Club Athletics (marathon) *TBC Boccia Boccia Carioca Arena 2 Cycling Road *TBC Track Rio Olympic Velodrome Equestrian Equestrian Olympic Equestrian Centre Football 5-a-side Football 5-a-side Olympic Tennis Centre Football 7-a-side Football 7-a-side Deodoro Stadium Air Force Club Goalball Goalball Future Arena Athletes’ Park Judo Judo Carioca Arena 3 Athletes’ Park Canoe Canoe Lagoa Stadium Triathlon Triathlon (swimming) Athletes’ Park Triathlon (cycling) *TBC Triathlon (running) *TBC Powerlifting Powerlifting Riocentro - Pavilion 2 Riocentro - Pavilion 5 Rowing Rowing Lagoa Stadium Sailing Sailing Marina da Glória Shooting Shooting Olympic Shooting Centre Swimming Swimming Olympic Aquatics Stadium Athletes’ Park Table tennis Table tennis Riocentro - Pavilion 3 Sitting volleyball Sitting volleyball Riocentro - Pavilion 6 Air Force University (UNIFA) Air Force Club Wheelchair basketball Wheelchair basketball Carioca Arena 1 Rio Olympic Arena Athletes’ Park Wheelchair fencing Wheelchair fencing Youth Arena Riocentro - Pavilion 5 Wheelchair rugby Wheelchair rugby Carioca Arena 1 Athletes’ Park Wheelchair tennis Wheelchair tennis Olympic Tennis Centre

20 SPORT DEPARTMENT 2014 ANNUAL REPORT IF RELATIONS AND SERVICES In 2014, the IF Relations and Services team underwent a change to enhance the way IF services are addressed.

The area moved to SPP from SCO and integrated IF and technical official services. The team is responsible for working closely with all FAs that provide services to the IFs and, in collaboration with the Sport managers, negotiating service levels for the IFs. In addition, it is also responsible for the release and tracking of the MOUs, budget control and tracking of NTO training.

Aimed at providing support and a centralised look at all IFs, allowing for more standardisation and reporting, IF Relations and Services ensures that the best possible service is planned for the IFs and technical officials, while being fair and consistent across all sports.

The area also serves as a point of contact for FAs within the organising committee. Information that needs to be provided to all IFs is first sent to IF Relations and Services, which discusses the best method of communication, approval process and timelines. Sport managers then receive a plan of action and communication that is organised and uniform for all IFs. For the FAs, this simplifies things, as they do not need to discuss these plans directly with every separate manager. For the Sport managers, this provides valuable assistance.

The MOU, one of the biggest deliverables for IF Relations and Services, underwent a second revision, which made it more consistent and aligned across both Olympic and Paralympic Games. Three appendices have already been released, and the remainder will be released in the first half of 2015.

In order to allow IFs to track important dates related to the Games, IF Relations and Services developed the IF roadmap. This document, released in January 2015, will be updated periodically and includes major deadlines for different Rio 2016 deliverables, as well as a timeline for the MOU appendices.

The greatest challenge for the team in 2014 was the allocation of accommodation for the IFs. With the limited number of hotel rooms in Rio de Janeiro, it was a challenge to find the best possible solution. The allocation had to take into consideration not only IF demands — such as number of rooms, proximity to venue and meeting room needs — it also had to balance supply and demand.

SPORT DEPARTMENT 2014 ANNUAL REPORT 21 Throughout the year, IF Relations and Services worked together with the Test Events, Finance and Legal FAs to put together a travel and per diem policy that meets budget, Brazilian laws and IF demands, while also being fair and flexible. The policies will be sent to the IFs in early 2015.

Number of IF visits in 2014 In 2014, Rio 2016 had visits from 61 Olympic and Paralympic IFs, totalling 135 representatives.

COMPETITION SCHEDULE Rio 2016 worked in close collaboration with the IFs, IOC and Olympic Broadcasting Services (OBS) in order to develop and approve the Olympic daily, session and detailed event schedules according to IOC milestones.

In March 2014, the daily competition schedule version 1.4 was submitted to the IOC and OBS. Session schedules were developed to best accommodate sport-specific needs, rights- holding broadcasters (RHBs) requests and adjustments for Rio 2016 venues and operational procedures.

In July 2014, session schedule 2.6 was submitted and approved by the IOC Executive Board and presented to RHBs at the World Broadcaster Meeting (WBM) on 22 July 2014.

IHF representatives and Rio 2016 Sport visit construction works in Barra .

22 SPORT DEPARTMENT 2014 ANNUAL REPORT archive © Personal © Gety Images/Clive Brunskill © Gety Images/Clive

Event schedules were developed and published by the Ticketing FA, and most detailed event schedules were finalised and delivered by November 2014, with the exception of basketball, boxing, football and golf.

The competition schedule working group held 24 meetings in 2014, and more FAs joined, including Sport Presentation, Security, City Operation and Results Technology Services.

Rio 2016 is now starting to draft the detailed competition activity schedules, which are expected to be finalised by February 2016.

The daily training schedules were developed and submitted to the IFs. Rio 2016 is now working to further develop the session training schedules and receive approval from the IFs and the IOC.

Regarding the Paralympic schedules, version 1.7 of the daily competition schedule was submitted to and approved by the IPC and IFs, and further developments continue to be reviewed. The session competition schedules were drafted and sent to the IPC and IFs for review, while the event schedules are awaiting confirmation from the IPC in order to begin development.

SPORT DEPARTMENT 2014 ANNUAL REPORT 23 NTO TRAINING The Sport team has continued its talks with the NFs and IFs in order to approach the preparation of the NTOs in the best way possible.

In 2014, Rio 2016 supported several courses and individual NTO training sessions in numerous areas throughout Brazil and abroad. Rio 2016 provided assistance to key NTOs to broaden their knowledge of international events, so that the officials could subsequently share their experiences during further training of other NTOs.

Rio 2016 has also assisted with the travel of IF-appointed instructors to train NTOs in Brazil and supported the travel of NTOs to work at international events within Brazil, in order to be eligible for selection in accordance with the criteria. © Personal archive © Personal

24 SPORT DEPARTMENT 2014 ANNUAL REPORT Ericson Andreatta, Rio 2016 Shooting manager (bottom right), visits an NTO training event in São Paulo in November 2014. SPORT ADVISORY COMMITTEE During 2014, the Sport Advisory Committee reconvened for various activities besides the four regular meetings, which occurred during the months of March, July, September and November. As usual, these meetings counted on the participation of not only the committee members, but specially-invited athletes, whose extensive experience helped enrich the discussions.

The following is a list of invited Rio 2016 FAs present at the committee's regular meetings: Communications, Arrivals & Departures, Olympic & Paralympic Village Management, Sport Presentation, Test Events, Food and Beverage, Ticketing, Doping Control, Medical Services, Education, Sustainability, Accessibility & Legacy and Licensing.

Aside from meeting with FAs, committee members also visited the construction sites of future venues, including two visits to the Olympic Park and Olympic and Paralympic Village, and participated in activities including: choosing the furniture supplier that will furnish the Village; the event that celebrated the two-year mark before the Olympic Games (August) and Paralympic Games (September); the launch and promotion of the Volunteer Programme; filled out a questionnaire about athletes’ expectations on entertainment at the Village; and awarded medals during the sailing test event in August.

SPORT PRESENTATION The primary focus of the Sport Presentation in 2014 was to build a team. An experienced lead producer was hired for the Copacabana zone in July, with the general manager coming on board immediately afterwards on 1 August.

Subsequently, a technical manager, an analyst and another experienced lead producer for the Deodoro zone joined the team, ending the year with a total of six full-time employees.

A database was created for capturing and controlling all applications, demos and recommendation letters for temporary paid staff, such as announcers, producers and music directors. This database is meant to be used as a tool for tracking, negotiating and securing experienced individuals and IF recommendations for test events and the Games-time period.

The core team participated in the first test event, producing 10 award ceremonies for the Aquece Rio International Sailing Regatta 2014.

SPORT DEPARTMENT 2014 ANNUAL REPORT 25 © Rio 2016

Rio 2016 Sport Presentation team and other test event staff who participated in the victory ceremonies for the Sailing test event, in August.

The group continued to develop concepts for each of the sports, disciplines and events, as well as the Request for Proposal (RFP) for more than 10,000 athlete head shots, 27 countdown videos, and the RFP for video production, including all supplemental equipment, content (more than 700 videos and more than 800 graphics) and technical crew. A Request for Information (RFI) for lighting was also developed in conjunction with a lighting consultant and sent out for market study.

Other activities included the development of the victory ceremonies’ initial creative presentation to be shown in April 2015 and the development of the Olympic Games Knowledge Management (OGKM), which took place from 29 to 30 January 2015.

SPORT-SPECIFIC VOLUNTEERS In 2014, the Sport Volunteers area worked in close cooperation with the Sport managers to identify and select approximately 7,000 SSVs, resulting in a highly successful registration process.

Rio 2016 was able to attract a large number of people to work in functions directly related to sport competition. All identified and chosen candidates received a specific code to be used at registration.

26 SPORT DEPARTMENT 2014 ANNUAL REPORT The registration programme for volunteers opened on 28 August and ended on 15 December 2014. The programme was open to candidates worldwide and received approximately 240,000 entries.

At the end of the registration period, candidates were selected for the Volunteer’s Journey, where they received invitations to participate in an online module to learn about the values of the Rio 2016 Games and take an English placement test.

Throughout the year, all Sport managers underwent a thorough review of their organisational charts to better define the number of SSVs needed during the Games.

SPORT ENTRIES In 2014, Sport Entries acquired two more team members — one specialised in Paralympic entries and one responsible for the Americas.

This year Sports Entries, in cooperation with the technology department, developed the Rio 2016 Sportal, an internal qualification management and tracking tool that has been tested, initialised and is now fully operational, providing essential information to various departments.

With the conclusion of the first round of Olympic Results and Information System (ORIS) meetings and the definition of the Information Diffusion System requirements, Sport Entries held meetings with the IFs and achieved an agreement for pre-populated data provided by the IFs that will be used in the Sport Entries and Qualification system, thus minimising the workload for NOCs and NPCs. During these meetings, an agreement was reached for the verification process for athlete eligibility. Based on ORIS, the team initiated the development of the Sport Entries Manual and the necessary training material.

SPORT PUBLICATIONS The Sport Publications team continued its preparations — and in some cases began the production — for the high volume of publications it will deliver in 2015 and 2016. The team also made two key additions, in the form of content specialists.

The major projects worked on were the Sport Explanatory Guides, which will be delivered to the NOCs and NPCs by

SPORT DEPARTMENT 2014 ANNUAL REPORT 27 August 2015, and the sport-by-sport glossary that will be used as an important reference for the entire organising committee. In addition, the wheels are in motion for the creation of the competition forms — there are more than 500 expected to be produced for the Olympic and Paralympic Games.

Sport Publications decided on one major change in 2014, which was to do away with the Sport department newsletter. Instead of this quarterly update, it began to send more frequent announcements to the IFs about important events and news within Rio 2016 as they happen. This decision was taken to improve communication and inform these organisations before, or at the same time, as the press.

The team also gained valuable operational experience by participating in the sailing test event.

SPORT OPERATIONS During 2014, Sport Operations had the opportunity to develop the first version of the operating plans for the Sport Operations Centre (SOC), Sport Information Centre (SIC) and Sport Viewing Room (SVR).

The SIC and SVR plans were conducted in alignment with the Olympic and Paralympic Village operating-plan process. All the needs for workforce, space and technology equipment for these areas were taken into consideration. Sport Operations has also supported the planning of weigh-ins for judo, taekwondo and boxing at the Olympic and Paralympic Village.

On the planning side, the sub-area worked with the different operating FAs on assessing the needs for Sport Competition to deliver each sport, as well as the level of services for the athletes in the competition venues at Games time, such as: TA system and operational fleet, athlete meals, cleaning services for the field of play, ice and towel requirements, video adjudication and intercom system, among others.

Sport Operations has been working with Venue Management (VEM) in the VOP process in order to support the Sport managers in the planning of resources and services (including technology equipment, furniture and fixtures) needed for all sports and disciplines at the competition venues.

28 SPORT DEPARTMENT 2014 ANNUAL REPORT Rio 2016 Sport team representatives show a proposal for the triathlon training venue. © Personal archive © Personal

Sport Operations led the athlete equipment working group, with the main objective of lending support to the Logistics, Transport, Arrivals and Departures and Security FAs on understanding the specific needs for moving athlete equipment from its arrival at the airport to the Village, and to and from competition and training venues.

In regard to technical meetings and draws, the team conducted the first assessment on the dates and times, space, quantity of people, equipment required, Omega scope, and so on. All the information will be validated with the related IFs and Rio 2016 FAs by the end of 2015, and this will be presented as an appendix to the MOU.

PARALYMPIC SERVICES Paralympic Sports Services achieved important goals concerning the area’s main pre-Games and Games-time deliverables.

The concept for the classification and repair services operation for the test events was defined — there will be classification and wheelchair repair in the athletics test event, and there will be wheelchair repair in the wheelchair rugby test event.

In regard to prosthetic, orthotic and wheelchair repair services, the sponsorship contract was signed in August with Ottobock, a German company with substantial expertise in providing such services for the Paralympic Games. Since then, the area

SPORT DEPARTMENT 2014 ANNUAL REPORT 29 has become the main point of contact to address and receive any issues with Ottobock regarding planning and operational details. The main workshop location in the Paralympic Village was also defined.

Furthermore, the visual classification location in the Paralympic Village was confirmed, and the classification workforce, Furniture, Fixtures and Equipment (FF&E), technology and specific equipment details were planned and validated for each sport.

The Paralympic sports development programme, which complies with the Rio 2016 bid commitment in developing Paralympic sports in South America, had its scope defined. There will be four workshops for Sport managers, coaches, classifiers and athletes in swimming, athletics, powerlifting, goalball and sitting volleyball, three of them in 2015, and one in 2016 during the powerlifting test event.

The partnership between the Agitos Foundation (representing the IPC), the Brazilian Paralympic Committee (CPB) and Rio 2016 generated an MOU, which was signed in February 2015. The budget, corresponding to the Rio 2016 contribution to the programme, was approved, and the applications for the NPCs were launched in December by the Agitos Foundation. The first workshop involving these organisations will be held in April in São Paulo. © Getty Images/Ben Hoskins © Getty Images/Ben MEDICAL SERVICES The Medical Services team completed the technical requirement specifications for the Games-time competition and training venue medical services, as well as the planning for the polyclinic in line with each sport’s requirement and local legislation.

The equipment lists were finalised for the Games by clinical experts, determining more than 11,000 items to be purchased, and the MOU was signed with the three levels of government to support the project.

The medical volunteer applications closed with highly impressive applicants from all over Brazil and the rest of the world. For the first time in Brazil’s history, the medical workforce will be voluntary and, with the large numbers of applications received, the team is extremely proud of the lasting legacy this will leave.

DOPING CONTROL Doping Control strengthened its relationship with the IFs and was actively involved in the Olympic doping control operations in the Sochi 2014 Winter Games. The Doping Control Services Coordinator, Isadora Britto, worked as a secondee with the Sochi 2014 Anti-Doping Team as a Doping Control Station Manager and at the Doping Control Command Centre assisting the team in the pre-competition testing programme.

Rio 2016 was also present in March 2014 at the Anti-Doping Organisation's Symposium, held in Lausanne by the World Anti- Doping Agency (WADA). Isadora attended the event and had the opportunity to meet with several IFs (FINA, FIFA, IPC, IWF, FIVB, UCI, IGF and FEI) to discuss the doping control operating plans for their respective sports and disciplines.

The preparation of the doping control stations at competition venues and the Village is on track. A generic layout was finalised with the Venue Development (VED) FA, and adjustments are monitored constantly for each venue. Discussions regarding policies and procedures began with the necessary FAs to ensure that doping control is fully integrated into Games-time operations, ensuring that elite athlete service remains a priority.

Doping Control held meetings throughout the year with IF representatives in Rio or via teleconference. Meetings with AIBA, FIG, IWF, IGF, ITF, UIPM, FIVB, BWF, IBSA, WTF, IHF, FISA, IPC Powerlifting, FIBA, ITTF, ITU, UWW, ISAF and WA were crucial for the alignment of test-event operations and expectations, the

SPORT DEPARTMENT 2014 ANNUAL REPORT 31 review of venue plans for both test events and Games time, the assessment of doping control station plans, workforce demand and training and other relevant sport-specific issues.

The equipment list for sample collection was finalised and processes were aligned with the Procurement Functional Area for training and Games-time (Olympic and Paralympic) purchases. The doping control publications list was revised, and a first version of doping control forms was produced.

The sample transportation concept of operations was drafted and aligned with logistics according to the chain-of-custody requirements for both human and equine samples.

The doping control workforce demand was adjusted according to the competition schedule. The sourcing of specialised staff kicked off with the registration of volunteers that consists of chaperones, chaperone team leaders, blood collection officers and veterinary technicians for equine doping control testing. The specific training plan was developed for all different positions necessary for doping control operations. Doping Control officers and station managers will follow a separate process directly with the anti-doping organisations.

Rio 2016 Doping Control Services Coordinator and Regional Planning Specialist, James Archer, participated via video conference in the Sochi 2014 Doping Control Debriefing held at the IOC headquarters in Lausanne in September 2014. The debriefing pointed out the IF and NOC perspectives on the anti-doping operations in the Sochi 2014 Games, which were very helpful in the adjustment of Rio 2016’s operational planning.

In April 2014, Rio 2016 Doping Control services started working with Prof. Dr. Eduardo De Rose, who joined the team as an anti-doping consultant. Dr. De Rose has more than 40 years’ experience in doping control in Brazil and abroad, and is a member of WADA’s Foundation Board, President of the Pan American Sports Organisation (PASO) Medical Commission and a member of the IOC Medical Commission since 1984.

Rio 2016 received the IOC/WADA Doping Control task force in July and November 2014. The force assessed all the Rio 2016 deliverables and constantly monitors its follow-up actions. It also visited the construction site of the new Brazilian Doping Control Laboratory (LBCD), which is now under accreditation- granting process with WADA.

32 SPORT DEPARTMENT 2014 ANNUAL REPORT WADA’s President, Sir Craig Reedie, visited Rio in June 2014 and held meetings with Agberto Guimarães, Rio 2016 Chief Medical Officer Dr. João Grangeiro, Isadora Britto and representatives from the Brazilian National Anti-Doping Organisation (ABCD) and the LBCD.

The test distribution plan review kicked off at the end of 2014, considering the 2015 WADA code and its relevant international standards, including the Technical Document of Sport Specific Analysis (TDSSA).

VETERINARY SERVICES Veterinary Services defined the requirements for the veterinary clinic and workforce in 2014. The veterinary equipment and material procurement process began in July, and some of the services and suppliers had already been selected by the end of the year.

In May 2014, Veterinary Service Manager Juliana Freitas was hired and began to work part-time. Luciana Martins, who was already a member of the team, is now the Biosecurity Specialist and is also working part-time. The majority of the veterinary workforce at Games time will consist of specialist volunteers. The recruitment of volunteers was promoted at the Brazilian Equine Veterinarian Association meeting, veterinary colleges, horse shows, riding clubs, race tracks and on Facebook. Registration opened in August on the Rio 2016 website, and by the end of December there were 900 applications for veterinary-related volunteers, most from Brazilian candidates but also from overseas.

There were numerous meetings in 2014 with MAPA (Brazilian Agriculture Authority) to discuss horse import and export arrangements and health requirements for Rio 2016. The aim is to reduce the risk of the entry of infectious or contagious diseases into the venue and facilitate the return of the horses to their countries of origin after competition without jeopardising their health or the health of the Brazilian population.

In November, a World Organisation for Animal Health (OIE) mission, led by Dr. Gardner Murray, came to Rio to assess and help with the planning. The mission recognised existing experience and skills, and all risks appear to have been identified through planning carried out to date. The importance of making the Olympic Equestrian Centre in Deodoro an equine- free zone from February 2015, to safeguard Deodoro in the event of a disease outbreak near Rio, and the need for vector

SPORT DEPARTMENT 2014 ANNUAL REPORT 33 control, were addressed. Experienced professionals hired by the government from local universities have been running this control (for ticks, rodents, pigeons, and so on) since January 2014, and reports are delivered every six months.

An agreement was reached with MAPA to produce a simplified health certificate for the temporary importation of horses participating in the Games that would be based on the new "High Health, High Performance Horse" Protocol from the OIE. The requirements and procedures for this temporary document will be published by MAPA in early 2015.

For biosecurity reasons, the horses should not leave the venue. Therefore, Rio 2016 will build a clinic with a hospital for on- site emergency surgery, which will be fully equipped to deliver high-quality veterinary services for the horses competing in the test event and Olympic and Paralympic Games. The majority of the project for the clinic was completed in 2014. According to the latest schedule, published in December 2014, the construction of the veterinary clinic is expected to be completed by 21 October 2015. Rio 2016 is working on a plan for an equine veterinary clinic to support the horses that will compete at the test event in August 2015.

In August 2014, Juliana Freitas attended the World Equestrian Games held in Normandy, France, to gather information on veterinary services at large events. In November, she attended a Casualty Management seminar held by the Association of Equine Racing Veterinarians in Liverpool, England, to work on field of play veterinary cover, procedures and protocol. Also in November, she travelled to the FEI headquarters to provide the veterinary commission with updates on the Rio 2016 project.

34 SPORT DEPARTMENT 2014 ANNUAL REPORT © Getty Images/ Mike Hewitt Attendance at National and International events

In 2014, Rio 2016 Sport department employees attended meetings, conferences and sporting events around the world and in Brazil as part of their learning process in Games organisation.

The following is a list of some of the more notable experiences:

February • Sochi 2014 Winter Games – Sochi, Russia

March • Sochi 2014 Paralympic Games – Sochi, Russia

April • SportAccord – Belek, Turkey • 4th NOC Open Day – Rio de Janeiro, Brazil

May • The Players Golf Championship – Ponte Vedra Beach, USA • 1st NPC Open Day – Rio de Janeiro, Brazil

June • IPC Governing Board – Bonn, Germany • 2014 FIFA World Cup Brazil – Belo Horizonte, Brasília, Cuiabá, Curitiba, Fortaleza, Manaus, Natal, Porto Alegre, Recife, Rio de Janeiro, Salvador and São Paulo • Sochi 2014 debriefing – Pyongchang, Korea

July • - Glasgow, Scotland

August • 2014 IWRF Wheelchair Rugby World Championship – Odense, Denmark • Aquece Rio International Sailing Regatta 2014 – Rio de Janeiro, Brazil • Nanjing 2014 Summer Youth Olympic Games – Nanjing, China • FEI World Equestrian Games – Normandy region, France • 2014 World Rowing Championships – , Netherlands

36 SPORT DEPARTMENT 2014 ANNUAL REPORT September • 2014 Modern Pentathlon World Championships – Warsaw, Poland • 2014 FIBA Basketball World Cup - Spain • Wrestling World Championship 2014 – Tashkent, Uzbekistan • 2014 ISAF Sailing World Championships – Santander, Spain • 33rd Rhythmic Gymnastics World Championships – Izmir, Turkey • 2014 ICF Canoe Slalom World Championships – Deep Creek Lake, Maryland, USA • 2014 Asian Games – Incheon, Korea • BISFed Boccia World Championships 2014 – , China

October • 2014 Manaus ITU World Paratriathlon Event – Manaus, Brazil • 2014 Judo IJF World Junior Championships – Fort Lauderdale, USA • 5th NOC Open Day – Rio de Janeiro, Brazil

November • 2014 ISSF Championship Organisers Workshop – Munich, Germany • ISAF Annual Conference – Palma de Mallorca, Spain • 2014 World Weightlifting Championships - Almaty, Kazakhstan

December • WTF World Grand Prix Final – Querétaro, Mexico • 2014 Can Am Para-Swimming Championships – Edmonton, Canada • FIE New York Sabre Grand Prix – New York, USA • Costa Rica 2014 ITTF Para Tournament – San Jose, Costa Rica

Rio 2016 Sitting Volleyball manager, Cristiana Figueira SPORT DEPARTMENT 2014 ANNUAL REPORT 37 (center) at the 2014 Asian Games in September 2014. © Personal archive © Personal Priorities for 2015

IN 2015, THE SPORT DEPARTMENT WILL FOCUS ON MILESTONES THAT PUSH US FURTHER INTO THE OPERATIONAL PHASE AND BRING THE TEAM CLOSER TO THE DELIVERY OF THE OLYMPIC AND PARALYMPIC GAMES. BELOW ARE SOME 3 OF THE EXPECTATIONS FOR THIS YEAR:

• Development of the new Aquece Rio website

• Development and delivery of the classification guide by Paralympic Sport Services

• Test SOC operations during the first wave of test events

• Develop and publish 50 per cent of the Sport operating policies and procedures

• Review and approve operating policies and procedures of other FAs

• Deliver the final version of the SOC, SIC and SVR operating plans

• Development of the logistics and energy plan for the repair services centres in the venues and Village

• Coordination of three Paralympic sports development workshops

• Finalise all training venue operational plans

• Develop training venue policies and procedures

• Finalise all preparations needed for the nomination of technical officials

• Medical Services will test field of play medical response, medical post, equipment and volunteers during the test events

• Sport Entries will conduct user acceptance testing for the SEQ system

• Submission of athletes’ training material to the NOCs and NPCs

38 SPORT DEPARTMENT 2014 ANNUAL REPORT © Getty Images/Paul Gilham © Getty Images/Paul

• SSV candidates will be interviewed and begin the training programme in accordance with the Volunteer’s Journey • The Sport team will select and train SSVs for the test events • Delivery of the Sport Explanatory Guides by Sport Publications • Veterinary Services will begin biosecurity operation for test event • Delivery of veterinary clinic , equipment and materials for the test event

SPORT DEPARTMENT 2014 ANNUAL REPORT 39 Rio 2016 Organising Committee for the Olympic and Paralympic Games Published by the Sport Department in February 2015. | For further information please contact us: [email protected] WORLDWIDE OLYMPIC PARTNERS

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