MINUTES TECHNICAL COMMITTEE MEETING

12 October 2017, City of Contents Administrative Matters ...... 1 Update on SCCG Activities and Projects ...... 3 Member Council Roundtable ...... 5 General Business...... 8 Presentations ...... 9 Site Visit …………………………………………………………………………………………………….10

1. Administrative Matters

1.1 Opening

BA welcomed Technical Committee delegates to the meeting.

1.2 Attendance and Apologies

Attendance and apologies are listed in the table on page 2.

1.3 Confirmation of Minutes

Minutes of the Technical Committee meeting held on 20 July 2017 were distributed in electronic form to TC delegates. The Minutes were confirmed at the meeting.

1.4 Business Arising

BA directed TC delegates to the update on actions for the Business Arising from the 20 July 2017 meeting, provided in the ‘Summary of Resolutions, Actions, and Outcomes Table’ in the 12 October 2017 Technical Committee Meeting Agenda. BA provided an update on three actions: i) the letter to Fisheries re: spearfishing – BA advised that a letter had been sent to Fisheries and an initial response had been received noting the SCCG correspondence; ii) signage and caselaw regarding legal implications of signage – SCCG has been in contact with Statewide Mutual, LGNSW and EDO NSW. It was noted that the Water Safety Signage Practice Note 15 will soon be reissued by the DLG. Statewide’s Sydney Manager is available to work with Councils to conduct a risk assessment/management process. Contact: Robert Humphries on 0408286075 or [email protected] SCCG is awaiting information from LGNSW and on receipt will develop a further legal query for EDO to pursue, as required. iii) Urban heat mapping – it was noted that SCCG was unable to access the mapping in its current format in order to pdf specific LGA maps. SMc (Waverley) advised that 202020 Vision has produced a map by LGA which is better quality data. This report/data should have been sent to all councils a few weeks ago. SMc to send a link to the 202020 report.

1.5 Next Meeting

The next Technical Committee Meeting will be held on 7 December 2017, host Council to be determined. Page 1 of 10 Attendance and Apologies List

Representative Council Attended Apology Mr Josh Ford (JF)  Ms Judith Betts (JB) Bayside Council  Mr Mohammed Sikder (MS) Council  Ms Victoria Adair (VA) Council  Ms Ruby Ardren (RA)  Ms Jodie Crawford (JC) Northern Beaches Council  Ms Amy Croucher (AC)  Ms Niki Carey (NC)  Ms Bronwyn Englaro (BE) Randwick Council  Ms Beth Noel (BN) Sutherland Council  Mr Nathan Varley (NV) Council  Mr David Eckstein (DE)  Mr Sam McGuinness (SMc)  Mr David Roberts (DR) Willoughby Council  Mr Chris Munro (CM) Woollahra Council  Beck Dawson (BD) (Presenter) Sydney Resilience Officer  Mr Geoff Withycombe (GW) SCCG  Ms Belinda Atkins (BA) SCCG  Ms Molly O’Halloran (MO) SCCG 

Page 2 of 10 Summary of Actions from the Technical Committee Meeting – 12 October

Due Lead Actions date Administrative Matters Attendance and Apologies - - Attendance and apologies were received and noted. Confirmation of Minutes - - Minutes of Technical Committee meeting held 20 July 17 were confirmed. Administration SEC 13 Oct • Thank you letters to be sent to the Presenters SMc 19 Oct • SMc to send the link to the 202020 Vision report SEC 30 • SCCG to develop a legal query for EDO NSW Nov Next meetings 2 Nov • The next TC meeting to be held on 7 December 2017 – Christmas activity SEC included. BA to follow up with BE (Randwick) and then SMc (Waverley) as potential host Councils. • Delegates suggest agenda items for the next meeting All • Delegates remind council staff of TC meeting dates and share the minutes

Update on SCCG Activities and Projects Collaboration: • BA to send SPLASH prospectus to TC delegates (FYI) BA 18 Oct • BA to provide an updated report on SPLASH at the December TC meeting BA 7 Dec • Member Council staff to register for the Flying fox forum on 26 October 2017 All 20 Oct • Randwick and Waverley Councils to notify SCCG if they are participating in the BE, 20 Oct Get the Site Right Campaign. SMc

Presentations • SCCG to provide mapping data and case study material to Beck Dawson for SEC 20 Oct Resilient Sydney

2. Update on SCCG Activities and Projects

2.1 Collaboration 2.1.1 Splash BA provided an update on Splash noting that the prospectus has been released with three financial levels of membership, financial partner ($50k), member investor ($5-50K) and member/participant (no cost). To become a bronze member SCCG would need to pay an annual fee of $5k. As it stands under the draft document a member/participant cannot sit on the steering committee, and would have to become a bronze member minimum to do so. This caveat under the prospectus will be discussed at the next SPLASH meeting.

Individual councils can become members of SPLASH, however SCCG membership will provide access to SPLASH for SCCG member councils.

BA will report back to the Technical Committee at the 7th December meeting.

Page 3 of 10 2.1.2 Regional Flying Fox Approach

BA provided an update on the Regional Flying Fox Approach. LGNSW are hosting a Flying-fox forum on 26 October, following the National Flying-fox Forum on 25 October. SCCG and OEH will be in attendance at the Flying-fox forum on 26 October to workshop a regional approach.

BA encouraged delegates and staff from member councils to register for the event. Click here

OEH has set up an internal Committee to discuss flying fox issues, and have noted that further resources are required on a state level.

2.1.3 Get the Site Right Initiative BA provided a summary on the progress of this project, noting that all councils apart from Waverley and Randwick had signed up to participate in the Get the Site Right Campaign. BE and SMc to follow up with their councils regarding participation.

It was noted that councils would undertake compliance during November and would take part in the November Blitz day. Two training days are being held for officers on sediment and erosion control on 26 October and 1st November. The SCCG and catchment groups will also host a stand at the Home show from 27-29 October.

2.2 Capacity Building

2.2.1 Adapting Priority Coastal Recreational Infrastructure for Climate Change GW provided an update on this project. Majority of our councils completed the survey on priority infrastructure. The outcomes of the survey will be reported to councils once collated. The next stage will be to nominate councils as case studies.

2.3 Advocacy

2.3.1 SCCG Submissions

BA provided an update on the SCCG submissions including the EIA Improvement Project guidelines and the Crown Lands Management Regulation 2017. Both submissions can be viewed on the SCCG website.

2.3.2 Reform Updates

GW gave an update on the coastal reforms, noting that the announcement on the gazettal of the reforms is imminent. It has been advised that Councils will receive notice of the gazettal of the SEPP in order to put information on the 149 certificates. It is understood that there will not be a vulnerability layer on the map within the SEPP – this will revert to individual councils mapping in existing LEP/DCP. It was noted that the Coastal Council has been appointed and will be announced shortly.

SCCG will be hosting a workshop with OEH, DPE, Kirsten Geraty (Solicitor) etc for member councils including what councils are required to do under reforms/CMP, and what SCCG can do to support member council needs.

GW advised that SCCG is working with consultants Aither and BMT WBM to develop implementation guidelines for councils (moving beyond cost benefit analysis). GW will pitch this project proposal to OEH for funding.

Page 4 of 10 It was noted that Woollahra have used the grant money to shift from CZMP to CMP. It was suggested that Woollahra contact Phil Watson (OEH) to assist in talking to the community during the consultation period. Northern Beaches council are currently working on a CMP for – and will need to redo the community consultation component. It was mentioned that Dr Peter Freewater is now working at OEH and is the NSW council contact person.

2.4 Research

GW provided a brief update on two SCCG partner projects; the community adaptation to coastal inundation project with UNSW and the Estimating coastal values project with CSIRO, OEH, DPI and Council.

3.Member Councils Roundtable

Delegates discussed their updates at the meeting and discussed issues/needs where relevant.

PROJECTS AND INITIATIVES REPORT Bayside • 230k grant put forward by Orica for infrastructure works at two reserves. • Structure has been finalised with directors, managers and coordinators appointed Council across the board. • The section of Lady Robinson’s Beach between Solander Street and President Avenue Monterey has dropped approximately 1m since December 2016 and is now eating into the Cook Park embankment exposing large boulders and rubble. Council’s City Infrastructure department will write to the Minister for Roads and Maritime Services advising of this problem and seeking their urgent action, as Council signed an Agreement in 2001 with the then Waterways Authority requiring Council to undertake minor beach maintenance works, with major beach nourishment and rock groyne repairs to be the responsibility of the then Waterways Authority (now RMS). • Council has a $75,000 grant from the Office of Environment & Heritage under the 2017 Coastal Management Program (Total Cost - $300,000) to undertake the restoration of a 700m long x 5m wide section of Cook Park between Bestic Street and Bruce Street Brighton. This work will commence within a month and is scheduled for completion by 31 July 2018. • Council has received $200,000 through an Environmental Protection Order under the POEO Act from the EPA prosecution of Caltex at Botany Ports for an incident in 2014 for Sir Joseph Banks Park. Work has commenced for bush regeneration works and a bushcare group is to be set up. • BASIX – CoS continues to advocate to NSW government regarding better resourcing for BASIX policy and improved governance of the BASIX scheme. Together with the Property Council of We recently corresponded with the Minister for Planning on a range of BASIX related matters, not including the issue of targets. • Our internal Sustainable Design Technical Guidelines (an excel tool and supporting guidance) are now in use for our own new-build projects, major alterations to assets and public domain works. Training for our design and project management staff, plus internal auditing to ensure consistent application of the guidelines are essential components of successful application of this new initiative at the City of Sydney. • Environmental Controls for Capital Works training is being rolled out for staff who work on our capital works programs. Part refresher, part raising the bar, these sessions aim to upskill project managers and contract administrators in detecting compliance issues and poor practice on out construction sites. While these sites are nearly always managed during the construction phase by a principal contractor we want our staff to still engage when they see or suspect environmental protection aspects are not being fully addressed. • Several new environmental sustainability-focussed positions have recently been advertised and staff selected across multiple divisions of the organisation ranging across the data, strategic planning, green infrastructure and public facing programs Page 5 of 10 functions of the organisation. This represents a significant increase in focus on tracking and improving our environmental performance.

• Have appointed manager level staff (teams have not been formed as yet) • Environmental grants – small projects • Approached by Sydney Water to do works on the channel / culvert at – at 50/50 cost. Council not in a financial position to match 50% funding on a significant cost project. • Flood risk management study – went on exhibition in September – currently collating the feedback. • HarbourCare program • Microplastics project • Living Mosman program - including workshops • "There's no such thing as the dog poo fairy" education campaign • Solar lighting in public areas trial • National Tree Day activities took place on July 31 at and Palm Beach . • Bushcare volunteers came together to join in the nationwide “Bushcare’s Major Day Out” event at Mona Vale Basin Beach Reserve. Restoration of the coastal and littoral rainforest was undertaken. • A significant rock fall occurred at North Avalon Headland in August and Council is continuing to monitor the site. The rockfall triggered seismic activity. Geotechnical engineers have assessed the area and made appropriate recommendations. • Council is continuing to assist the NSW Fire Service and RFS in coordinating control burns to minimise fuel loads for the fire season ahead. • Impounded watercraft from Paraben Lagoon and Pittwater were auctioned in September. Unclaimed boats, kayaks and canoes were removed from foreshores freeing up riparian areas that will now be restored and revegetated. • Council has continued a two-year study involving fauna monitoring, nest box installations and cat control within Dee Why Lagoon. • A collaborative study, Building Resilience into Infrastructure Assets project between Council and Institute of Public Works Engineering Australasia (IPWEA) is underway. • Undertaking an entrance management study at Great Mackerel Beach in Pittwater (in consultation with MHL). The study aims to review the coastal and flood processes at Great Mackerel Beach as well as the environmental and ecological factors that could influence the selection of a preferred entrance management strategy. • Northern Beaches Council along with Transport for NSW supported Bike Week (16 - 24 September). This included promotion of active travel, shared pathway etiquette and the importance of wearing a helmet. • Issue of allowing dog off leash areas on beaches – to be brought back to council – need a coordinated approach. • State government funds provided to undertake a feasibility study for sewer/water (decentralised options) on Scotland Island. • The Community Recycling Centre continues to draw support from the community. The facility has collected over 71.0 tonnes of hazardous household wastes and over 20.0 tonnes of e-waste. • The CRC has been nominated for an award in the Community Waste Services category of the LGNSW Environmental Awards • 7 sustainable living workshops, movie screening and waste tours were held over the last 3 months linked to plastic free July, food gardening, backyard chooks and waste. 211 attended. • 150 school students attended two facilitated school tours at the Coal Loader Centre for Sustainability. • Renewable energy consultants are currently working on a major project to identify the best renewable options for all residential and commercial occupancy types, with special focus on strata buildings. • 7 community bushland workshops and events during July & August including two out- of-area Bushcare exchange visits and a wildflower walk in Mitchell Park (). All activities were fully booked and attended.

Page 6 of 10 • National Tree Day was held in Brightmore Reserve (Cremorne) this year in a specially prepared wildlife corridor that will eventually connect to Primrose Park and Wonga Road Bushland. The event attracted just under 100 community volunteers and close to 1,300 native tubestock plants were planted in less than two hours. • The Bushland Team also hosted an open day at the Bushcare Community Nursery in Waverton. Over 60 local residents visited the facility and received free native plants and advice on habitat gardening. • Bushland Team have been engaging specialist arborists to undertake hollow creation in dead bushland trees for several years now. Recently, this work entered a new phase with the installation of North Sydney’s first hollow designed specifically for the Powerful Owl. Hollow characteristics were based on natural Powerful Owl hollows and the donor tree – a large dead Blackbutt – was located in a known Powerful Owl roost site. A remote wildlife monitoring camera was installed at the time of the hollow works to provide real-time monitoring data. • Randwick is participating in the SSROC ‘Our Energy Future’ initiative which will give residents and businesses the chance to tackle increasing energy costs with a range of energy saving solutions • Randwick City Council signed a 42-year lease of the La Perouse Museum and headland area on Tuesday, 5 September 2017, taking over care and control of the area from the National Parks and Wildlife. The museum contains a large collection of marine biodiversity photos form the La Perouse/ area. An old French ship anchor was included in the collection that council will now restore. (GW noted that council should contact the Heritage Office). • Council is running a Marine and Coastal Discovery Spring Program 23 to 26 September & 6 October 2017 and will include a range of activities aimed at helping families and children of all ages discover the unique marine and coastal environment within Randwick. • Sensitive values map has been released – ability to zoom to lot boundaries. Two DA’s have come in and must be reviewed under the new Biodiversity Conservation Act. • Tonkin Oval Boat Ramp Pontoon and Car Park Upgrade, incorporating: Construction of a new boat ramp to modern standards, installation of a pontoon suitable for small craft, reconfiguration of the car park to better suit current uses, dredging as required to undertake boat ramp and pontoon construction. http://www.sutherlandshire.nsw.gov.au/Development/Council-Development- Projects/Key-council-projects/Tonkin-Oval-Boat-Ramp-Pontoon-and-Car-Park- Upgrade • http://www.sutherlandshire.nsw.gov.au/Development/Council-Development- Projects/Key-council-projects/Scylla-Bay-Boat-Ramp-Pontoon-and-Car-Park-Upgrade • Bay Shared Pathway Stage 6 – incorporating: Boardwalks, Concrete pathways, viewing decks, Construction of new sand island, Construction of bird screen and habitat protection, Environmentally friendly sea wall, Salt marsh planting and dune protection fencing, Drainage, Shade structure, Landscaping and planting. http://www.sutherlandshire.nsw.gov.au/Development/Council-Development- Projects/Key-council-projects/Woolooware-Bay-Shared-Pathway-Stage-6 • Kurnell Bushfire - 350 hectares of bush destroyed by blaze. http://www.smh.com.au/nsw/blaze-destroys-50-hectares-of-bush-in-kurnell-with-100- firefighters-on-the-scene-20170903-gya0qn.html • A successful National Tree Day was held in July in Bronte Gully. Unusually, this event did not involve planting. The chosen site is one where planting has occurred for almost 20 years and the established trees could be appreciated. Activities included yoga, nature craft, nature walks and tubes tock giveaways. • Implementing a MUDs sustainable waste engagement program. • Installing new recycling stations for small household problem wastes (batteries, mobile phones/tablets, and ink cartridges). • Scoping the Bronte Waste Management Study to link with the recommended actions in the Bronte Plan of Management. • Design progressing for upgrade of Waverley Park recycled water system – looking at utilising ‘milk crate’ storage cells to overcome site constraints.

Page 7 of 10 • Stormwater quality improvement opportunities assessment being developed with McGregor Copal to establish baseline pollutant removal, and potential for additional pollutant removal. • Working with Institute of Sustainable Futures on Red bin as last resort, behavioural change pilot project on waste minimisation. • Internal events policy being developed for purchasing of events material following lifecycle assessment report. • Restructuring Second Nature http://www.secondnature.org.au/ nation builder platform and website. • Working with community groups on plastics. • Initiated 4-year GPT renewal program • Commissioned Stormwater Harvesting Plant • Started works on 180kW PV install on The Concourse • Developing 4-year environmental strategy • Signed with SSROC energy procurement • Illegal dumping issue on wharves owned by RMS. A regional issue is how to engage with RMS to collaborate on waste management/water quality. • Sydney Water will be reconstructing a new concrete apron on the Norwich Road Stormwater Outlet in Rose Bay • The Rose Bay sand relocation project went well • Approached by a company to trial a remote litter cleaning device in Sydney Harbour • Quotes for a new underground stormwater tank at Christison Park are underway • Obtaining Quotes for the Cleaning out of the Cooper Park Pond and Tremper Park pond • Working on Harbour care projects with Responsible Runners in Rose Bay • Works for the New Community Garden at Cooper Park have been completed and the user agreement is Underway • The old Parsley Bay shark net is due for removal in October 2017. Council will work with contractors to relocate Sea Horses before removal. • Ban on Bags campaign going ahead (idea to approach War on Waste for a regional segment/campaign on plastics)

4. General Business

4.1 SCCG Consultations GW provided an update on the consultation meetings held with GM’s and Executives during august/September. GW will meet with Willoughby and Randwick shortly.

Elton Consulting has been engaged to run two workshops over one-day (31 October), namely the Executive Business Planning Forum and the Technical Directions (Operational staff) forum. An Invitation has been sent to council delegates.

Outcomes from these consultation workshops will feed into the development of a business plan, with a draft to be completed by end of November, and the final to be tabled in March 2018.

4.2 Hosting Arrangements

GM provided an update on the SCCG hosting arrangement. A letter went out to member councils regarding ability to host SCCG from July 2018. A response has been received from Mosman, Northern Beaches, Bayside and Woollahra. Waverley Council also has a lack of space for SCCG at this time. Noted that CM would follow up on the hosting arrangement for Woollahra. The TC delegates of the remaining Member Councils were asked to follow up on this letter and provide a response to SCCG.

Page 8 of 10 5. Guest Presentation

Beck Dawson – Chief Resilience Officer, City of Sydney - Resilient Sydney

Context of the Project: • Resilient Sydney is part of a global program developed by the Rockefellar Foundation to implement a consistent framework in 100 cities, recognising the current threats to resilience including globalization, urbanization and densifying, and climate change with weather events disrupting supply chains, communities and impacting on human health. • This is a people centered framework revolving around cities and urban resilience. The four key components of the framework are ‘infrastructure and environment; economy and society; health and wellbeing; leadership and strategy. All four components need to work together and be moving in the same direction to achieve a resilient city. • Highlights the role of local government and its connection to the community, and identifies who is the most affected by events, and what is in place to deal with issues at a system scale. • There is a risk assessment tool with 5 levels. This incorporated data from local government, state, health department reports and emergency event data. Information was collated within the tool and narrowed down to eight stressors and shocks using a matrix and consequence model. Included looking at the scale of the problem, number of people affected, and cost, involving scenario planning. • Sydney’s Shocks: Extreme weather, infrastructure failure, financial institution failure, disease pandemic. Sydney’s Stresses: health services, housing affordability, employment diversity (e.g. 114 ambulances in Sydney). Heat is one of the biggest issues particularly in Western Sydney – high rate of obesity, diabetes and other chronic diseases which causes heart concerns, aggravated by higher temperatures in that location. Need to overlay a shock event with underlying health issues and lower resilience levels. • See Preliminary Resilience Assessment and City Context Report for more info on stats and methodology. • Investigating whether data collected for Resilient Sydney could be expanded to district level. • Lobbying the Greater Sydney Commission to use the data coming out of Resilient Sydney, although at present the role of the GSC is tightly defined as land use planning – non-mandated as an operational delivery agency. • Resilient Sydney will feed into the Sydney Metro plan. • Resilience Discovery Areas are not balanced across Sydney. There are three rules of resilience: i) the need to understand vulnerability and community risks; ii) include affected people in decisions; iii) diversify, mitigate risks, and collaborate for multiple benefits. • Fuel reservoir / storage capacity is an example of inability to analyse risks concurrently. • Resilient Sydney has involved consultation through an Expert Working Group, Community workshops and stakeholder workshops, including engaging with businesses. All workshop discussions revolved around renewable energy with respect to better access or ownership. • Key priorities from the workshops were identified as: governance reform, climate adaptation, social cohesion, and a better understanding of preparedness for emergencies. • Four key directions for the City will be: i) inclusive and equitable (people centered city); ii) connected and cohesive; iii) adaptive and sustainable; iv) capable and prepared. • Case studies have been collected from almost all councils to support Resilient Sydney • Currently have a grant from OEM to implement a project with Sydney University on quantifying how disasters affect individuals and communities across cities (e.g. Penrith, Blue Mountains, Northern Beaches and Martin Place). • OEM looking at ways to improve support for local government to build capacity and support more directly. CoS have suggested district level resilience. • SES under pressure and under resourced as more people live in vulnerable areas. Resilient cities can alleviate that pressure. • Value generated in connecting people and starting a conversation to make change happen.

Page 9 of 10 • Strategy due beginning of 2018, there will be conversations surrounding implementation. • Aim to create informal networks to facilitate collaboration. Looking for opportunities to create connections, engage, and provide local government the opportunity to negotiate and influence up. Council voice needs to be strengthened not dissipated due to the 34 voices in one city. • Noted that there were limitations in what local government could achieve if higher levels of government are not onboard or where private industry is involved. It was noted that the Government should be stepping up to put the necessary policies and frameworks in place. • Important to highlight the benefits of programs that are already being run by local governments. • Full group meeting could be an opportunity for BD to discuss the strategy further. • SCCG to provide a case study for Resilient Sydney (Emergency Management Health Check Tool / Salty Program), and the inundation mapping.

6. Site Visit

TC delegates met with Clarence Slockee, Team Leader Visitor Services, and Yianni Mentis, Sustainability Manager, Barangaroo Delivery Authority, to learn about the sustainability aspects of the site, including being a part of the C40 initiative, becoming a large-scale carbon neutral precinct, and infrastructure such as water cooling, embedded electricity networks, recycled water treatment plants and on-site renewable energy generation. Delegates then undertook a site tour of the Barangaroo Headland, with Tim providing cultural information on the site and the native plants.

© B.Atkins

© B.Atkins © B.Atkins

------Meeting closed at 1.15pm followed by lunch and the Site Visit.

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