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AGENDA Notes Community Services Committee Thursday 15 June 2017 at 7.30pm There will be a presentation by Emma Warren, Curator of Chertsey Museum after the fire precautions Council Chamber Runnymede Civic Centre, Addlestone Members of the Committee Councillors Miss M N Heath (Chairman), P J Waddell (Vice-Chairman), Mrs D V Clarke, Mrs M T Harnden, Miss D Khalique, N M King, S A Lewis, S M Mackay, B W Pitt and Mrs G Warner. AGENDA Notes: 1) Any report on the Agenda involving confidential information (as defined by section 100A(3) of the Local Government Act 1972) must be discussed in private. Any report involving exempt information (as defined by section 100I of the Local Government Act 1972), whether it appears in Part 1 or Part 2 below, may be discussed in private but only if the Committee so resolves. 2) The relevant 'background papers' are listed after each report in Part 1. Enquiries about any of the Agenda reports and background papers should be directed in the first instance to Miss C Pinnock, Democratic Services, Law and Governance Business Centre, Civic Centre, Station Road, Addlestone (Tel. Direct Line: 01932 425627). (Email: [email protected]). 3) Agendas and Minutes are available on a subscription basis. For details, please ring Mr B A Fleckney on 01932 425620. Agendas and Minutes for all the Council's Committees may also be viewed on www.runnymede.gov.uk. - 1 - V:\Agendas\Community Services Committee\2017\06\Community Services 150617 Agenda.doc 4) In the unlikely event of an alarm sounding, members of the public should leave the building immediately, either using the staircase leading from the public gallery or following other instructions as appropriate. 5) Filming, Audio-Recording, Photography, Tweeting and Blogging of Meetings Members of the public are permitted to film, audio record, take photographs or make use of social media (tweet/blog) at Council and Committee meetings provided that this does not disturb the business of the meeting. If you wish to film a particular meeting, please liaise with the Council Officer listed on the front of the Agenda prior to the start of the meeting so that the Chairman is aware and those attending the meeting can be made aware of any filming taking place. Filming should be limited to the formal meeting area and not extend to those in the public seating area. The Chairman will make the final decision on all matters of dispute in regard to the use of social media, audio-recording, photography and filming in the Committee meeting. - 2 - V:\Agendas\Community Services Committee\2017\06\Community Services 150617 Agenda.doc LIST OF MATTERS FOR CONSIDERATION PART I Matters in respect of which reports have been made available for public inspection Page 1. FIRE PRECAUTIONS 4 2. NOTIFICATION OF CHANGES TO COMMITTEE MEMBERSHIP 4 3. MINUTES 4 4. APOLOGIES FOR ABSENCE 4 5. DECLARATIONS OF INTEREST 4 6. HM QUEEN STATUE RUNNYMEDE PLEASURE GROUNDS 4 7. COMMUNITY DEVELOPMENT KEY PERFORMANCE/ACTIVITY 9 INDICATORS – QUARTER 4 2016/17 8. COMMUNITY DEVELOPMENT BUSINESS CENTRE PLAN 2017/18 – 10 UPDATE 9. COMMUNITY FIRST – UPDATE 12 10. PROMOTING WELLBEING IN OLDER PEOPLE STRATEGY 18 11. COMMUNITY ALARMS AND SURREY TELECARE STRATEGY 20 12. NON-EMERGENCY PATIENT TRANSPORT – UPDATE 23 13. APPOINTMENTS TO COMMUNITY SERVICES SUB GROUPS AND THE 30 OLDER PERSONS CHAMPION 14. CHERTSEY MEADS MANAGEMENT LIAISON GROUP MINUTES – 31 28 FEBRUARY 2017 15. EXCLUSION OF PRESS AND PUBLIC 31 PART II Matters involving Exempt or Confidential Information in respect of which reports have not been made available for public inspection a) Exempt Information 12. NON-EMERGENCY PATIENT TRANSPORT – UPDATE EXEMPT APPENDIX ‘1’ 16. RUNNYMEDE AND SPELTHORNE CAB – UPDATE 32 17. MEALS AT HOME STAFFING – PROPOSED CHANGES (TO FOLLOW) b) Confidential Information (No reports to be considered under this heading) - 3 - V:\Agendas\Community Services Committee\2017\06\Community Services 150617 Agenda.doc 1. FIRE PRECAUTIONS The Chairman or a nominated Member of the Committee will read the Fire Precautions which set out the procedures to be followed in the event of fire or other emergency. 2. NOTIFICATION OF CHANGES TO COMMITTEE MEMBERSHIP 3. MINUTES To confirm and sign, as a correct record, the Minutes of the meeting of the Committee held on 9 March 2017, previously circulated by email in April 2017 to all Members of the Council. 4. APOLOGIES FOR ABSENCE 5. DECLARATIONS OF INTEREST If Members have an interest in an item please record the interest on the form circulated with this Agenda and hand it to the Legal Representative or Democratic Services Officer at the start of the meeting. A supply of the form will also be available from the Democratic Services Officer at meetings. Members are advised to contact the Council’s Legal Section prior to the meeting if they wish to seek advice on a potential interest. Members are reminded that a non pecuniary interest includes their appointment by the Council as the Council’s representative to an outside body and that this should be declared as should their membership of an outside body in their private capacity as a director, trustee, committee member or in another position of influence thereon. Members who have previously declared interests which are recorded in the Minutes to be considered at this meeting need not repeat the declaration when attending the meeting. Members need take no further action unless the item in which they have an interest becomes the subject of debate, in which event the Member must leave the room if the interest is a disclosable pecuniary interest or if the interest could reasonably be regarded as so significant as to prejudice the Member’s judgement of the public interest. 6. HM QUEEN STATUE RUNNYMEDE PLEASURE GROUNDS (CHIEF EXECUTIVE) Synopsis of report: This report seeks Members’ agreement to arrangements to maintain and issue HM Queen Statue on the Runnymede Pleasure Grounds for ten years and for arrangements for the gifting of the statue for that period of time. Recommendation: that the Committee i) accepts the gift of the statue from Runnymede Magna Carta Legacy Limited subject to:- a) the transfer of a sum of £25,000 to maintain and insure the statue. b) the arrangement be in perpetuity; and - 4 - V:\Agendas\Community Services Committee\2017\06\Community Services 150617 Agenda.doc ii) agrees to phase 2 works as set out in this report and in Appendix ‘A’; the full cost to be met by the Runnymede Magna Carta Legacy Ltd. 1. Context of report 1.1 Members first considered the potential gifting of a statue of HM Queen at a meeting of the Community Services Committee on 15th February, 2015. Approval was given for the erection of the statue and its surrounds. Subsequent to that report, the decision to accept the statue as a gift was called in by Overview and Scrutiny Committee and referred back to the Community Services Committee for re- consideration on 12th March, 2015. The Committee resolved:- i) to consider the points raised by Overview and Scrutiny Committee. (Those points were considered largely with the potential costs of maintenance and insurance); ii) the latest information regarding the funding of the statue be acknowledged and accepted as a gift from Runnymede Magna Carta Legacy Limited (RMCLL); iii) to establish a condition that the statue is only acceptable if Runnymede Magna Carta Legacy Ltd contribute insurance and maintenance costs for the first five years following installation at a cost currently calculated at £65,000 over five years; iv) the Murdoch Wickham scheme be chosen and commit to phase 1 only with the possibility of further enhancement of ground works by the addition of phases 2, 3 and 4 at a later date and subject to further reports and approval by this Committee; v) to note the scheme will be fully funded by Runnymede Magna Carta Legacy Limited with no contribution from either Runnymede Borough Council or the Runnymede Pleasure Gardens Trust; vi) officers be authorised to submit the selected scheme to public consultation for a period of 14 days at the earliest opportunity; and vii) officers be authorised to grant access for surveys and assessments in advance of the consultation period being concluded. 2. Report. The Site to date 2.1 The statue has been in place for two years. It has proved to be a popular attraction. The siting of the statue acts as a link between the Runnymede Meadows, riverside and the Pleasure Grounds. 2.2 The statue and stonework has not experienced any vandalism to date. There have been no maintenance costs and it is not expected that maintenance will be necessary (including jet washing) for a number of years. 2.3 Runnymede Magna Carta Legacy Limited have indicated that they wish to proceed with a revamped stage 2 to enhance the site and to agree a longer term arrangement for management of the site. - 5 - V:\Agendas\Community Services Committee\2017\06\Community Services 150617 Agenda.doc 3. Current Proposals (Phase 2) 3.1 Runnymede Magna Carta Legacy Limited have indicated that they would like to proceed with a second and final stage of development of the site. This is a scaled down version of previous plans which fits the budget of Runnymede Magna Carta Legacy Limited but completes the site in a fitting, enhancing and attractive style. 3.2 The plan is to provide a path from the monument to the river’s edge with a line of the kings and queens from 1066 to the present day. Originally, it was envisaged that a jetty would be built to link to the memorial. However, it is not possible for boats to moor in this position due to tides.
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