THE CORPORATION OF THE TOWNSHIP OF TAY COMMITTEE OF ALL COUNCIL MEETING MAY 13, 2015 1:00 P.M.
MUNICIPAL OFFICE – COUNCIL CHAMBERS
1. CALL TO ORDER:
2. DECLARATIONS OF INTEREST:
3. ADOPTION OF THE AGENDA:
4. DELEGATIONS:
General Government/Finance 3:00 p.m. - Mr. David Gravelle - Re: Family Physician Recruitment Program. 3:15 p.m. - Mrs. Sharon Vegh, Economic Development Officer - Re: Economic Development Corporation of North Simcoe (EDCNS) Update. 3:30 p.m. - Mr. Terry Talon, County of Simcoe - Re: 10-Year Affordable Housing & Homelessness Prevention Strategy.
Planning & Development 4:00 p.m. - Mr. Eric Conroy, Friends of the Keewatin - Re: Proposal to form a CANADA 150 Committee. 4:15 p.m. - Mr. Brian Willis - Re: Methodist Island Properties.
5. COMMITTEE BUSINESS:
A: Protection to Persons & Property
B: Public Works
C: General Government
D: Planning & Development
6. CLOSED SESSION: 6.1 Verbal - Chief Administrative Officer - Re: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Lawsuit); 6.2 Verbal - Fire Chief - Re: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (By-law Enforcement Matter).
7. ADJOURNMENT:
NOTE: DELEGATIONS WILL COMMENCE AT THE SCHEDULED TIME; HOWEVER, COMMENCEMENT OF COMMITTEE WILL BE ADJUSTED AS THE MEETING TAKES PLACE.
MUNICIPAL ORIENTATION MARCH 2015 WHO ARE WE? • Community Led Steering Committee • Partnership with GBGH • Partnership with HCF • Partnership with Rotary Club of Midland • Volunteers • Sponsors • Stakeholders
RECRUITMENT PLAN 2012-2017 – 18-20 family physicians
WHY?
Retirements
14,000 current patients at risk
New residents still looking for local docs
Replacement ratio: 2.0 to 4.0
OUR SUCCESS WHY CANDIDATES CHOOSE US? 1. Family Connection to Community 2. Georgian Bay Lifestyle 3. Practice opportunities 4. Proximity to Toronto 5. Relationship with Recruitment Program 6. Financial incentives DISCONTINUED in 2013 OUR SUCCESS OUR 2015 SUCCESS GBGH SUCCESS Our Strategy - #1 Rotary Club of Midland Recruitment Through Education
- $10,000 annual contribution - More cost effective strategy - Creates lasting partnerships - U of T, McMaster, NOSM
RECRUITMENT THROUGH EDUCATION SUCCESS
Dr. Ian Wagg EMERGENCY / ANESTHESIA
Dr. Anila Mathai * FAMILY MEDICINE
Dr. Hanni Darwish FAMILY / EMERGENCY MEDICINE University of Toronto Rural Family Medicine Dr. Katie Cuttini-Darwish Program FAMILY MEDICINE
Dr. Shelley Mott CHIGAMIK CHC / HOSPITALIST
RECRUITMENT THROUGH EDUCATION MORE SUCCESS
Dr. Jessica Chin HOSPITALIST / FAMILY MEDICINE
Dr. Craig Peters FAMILY MEDICINE LOCUM
University of Toronto Rural Family Medicine Program
RECRUITMENT THROUGH EDUCATION CANDIDATES
Dr. Krista Margeson Dr. Joyce Lui
University of Toronto U OF TORONTO RESIDENTS Rural Family Medicine START JULY 2015 Program
RECRUITMENT THROUGH EDUCATION
COMPREHENSIVE COMMUNITY CLERKSHIP LAUNCHED AUGUST 2014 RECRUITMENT THROUGH EDUCATION
Tracy Sarmiento Thunder Bay, ON RECRUITMENT THROUGH EDUCATION
Jeanne Murdoch Sault Ste. Marie, ON RECRUITMENT THROUGH EDUCATION
Jenna Webber Sudbury, ON
Whitney Faiella Sudbury, ON
Start September 1, 2015 RECRUITMENT THROUGH EDUCATION
RURAL MEDICINE WEEK Our Strategy # 2 Peer to Peer Recruitment Through Recruitment
Our new recruits act as ambassadors for our communities, hospital, and medical clinics
Our Strategy # 3 Relationship Development
ROMP Residents Retreat
ROMP Placements
NSM LHIN Recruiters
CASPR (Canadian Association of Staff Physician Recruiters)
UPDATE - Program audited in 2013 & 2015
- $100,000 in GIC
- New website – georgianbaydoctors.com
- New Chair – Dr. Jeff Golisky
- New members Jane Barnett, Dr. Phil McGuire, Markus Bauman, Andrew Shantz
UPDATE - Village Clinic open in Penetanguishene – Georgian Village
- Tay Pharmacy Clinic – ready for a tenant
- Springwater Clinic is partnering with SGB CHC (Wasaga / Collingwood)
- Chigamik recruited Dr. Kevin Byron – Started in 2014.
WORLD CHAMP FUNDRAISING Friday, August 15, 2014
Supporting Family Physician Recruitment
Midland Golf and Country Club Presented by
RETENTION EVENTS CHALLENGES • New Physician Services Agreement
• Barriers for new grads
• Lack of succession plan options for retiring physicians
• Immigration - TFWP
RECRUITMENT PLAN 2012-2017 – 18 family physicians
HOW?
Financial Plan
Recruitment Plan
Tireless Community Volunteers
Continued Municipal Support
QUESTIONS? THE POWER OF FOUR
A Vision for Prosperity
Tay Township Presented by Doug Ewen, EDCNS Executive Economic Development Corporation of North Simcoe May 13, 2015 The Power of Four AGENDA
Introduction
The Power of Four
Accomplishments To Date
2015/2016 Priorities
Collaboration
4/30/2015 The Power of Four 2 INTRODUCTION
Formed by Midland, Penetanguishene, Tay and Tiny Grown out of the Huronia Economic Alliance Incorporated on July 8, 2014 11 member Board of Directors Chris Johnston, Chair * Debbie Levy, Penetanguishene Roy Ellis, Vice Chair *Mayor Scott Warnock, Tay Doug Ewen, Secretary Treasurer *Mayor George Cornell, Tiny Marisa De Zotti *Glen Canning, Midland Pierre Paul Maurice * Kevin Cowie *Sharon Vegh, ED Officer Clare Boudreau * * Community Member
4/30/2015 The Power of Four 3 INTRODUCTION
Vision By 2020, the four North Simcoe municipalities will be a growing, well‐balanced, open community linked closely to Georgian Bay and economically founded upon: A world‐class, four‐season tourism experience; An education‐led innovative manufacturing base; A strong health care and life sciences service cluster; and An efficient and growinge agricultur and agri‐business economy.
4/30/2015 The Power of Four 4 INTRODUCTION
Mission
To promote and foster balanced sustainable economic growth in North Simcoe
4/30/2015 The Power of Four 5 THE POWER OF FOUR
4/30/2015 The Power of Four 6 THE POWER OF FOUR
4/30/2015 The Power of Four 7 ACCOMPLISHMENTS
EDCNS Presence “Celebrating Growth in North Simcoe” Business Plan established at January visioning day Web presence established Marketing launch set for June/July Rogers TV profile, co‐filmed by Nate Lacroix Prosperity Summit – June 25, 2015 Assets secured with ownership rights to: • Heart of Georgian Bay™ and the domains gbay.ca, gogbay.ca, gogbay.com
4/30/2015 The Power of Four 8 ACCOMPLISHMENTS Business Retention Met with the Honorable Gary Goodyear, three follow‐up meetings with Bruce Stanton and continuous dialog Met with local businesses in all sectors, actively engaged with four, extended business collaboration planned Developed a portfolio and process for funding opportunities • Three applications submitted 1 approved (Foodland Ontario), 2 in approval review state (OMAFRA RED & FedDev Investing in Business Growth and Productivity) Working extensively with TAP in the tourism portfolio Transformed TAP to a new DMO for Tourism “Heart of Georgian Bay” launched through TAP Finalizing accurate and complete business database 4/30/2015 The Power of Four 9 ACCOMPLISHMENTS
Suspects 52 Business Investment Working to secure a fibre Prospects 9 processing facility Early stages of location search for Potential 1 aerospace business 52 business leads generated Qualifying • 1 lead obtained by call‐in 2 • 51 proactively sourced leads
Proactively sourcing new leads INVESTMENT Objective
Investment Pipeline 4/30/2015 The Power of Four 10 2015/2016 PRIORITIES
Overview
EDCNS Development Prosperity Summit – June 25, 2015 Annual General Meeting –July 9, 2015 Identify funding for on‐going support of EDCNS and North Simcoe Tourism Business Expansion/Marketing Support growth of existing businesses by funding advice and marketing awareness and participation (Canadian Manufacturing Trade Show) • Fifteen interests pursued. One in approval review state (FedDev IBGP) • Rogers TV Production & Nate Lacroix trailer Proactive visitation program Continue Framework Development Work to ensure an “Investment Ready” climate Support municipal development (Airport, downtown development) 4/30/2015 The Power of Four 11 2015/2016 PRIORITIES
Agribusiness
Engage all sub‐sectors of the local agriculture community in and EDCNS annual public meeting for area farmers to identify concerns and develop possible solutions (Jan 2015 / Jan 2016) Continue established links with agriculture and crop research specialists in Guelph and OMAFRA Create database for the agribusiness community Engage OMAFRA/County of Simcoe Economic Development staff to implement expanded agricultural programs to our local farming community Actively participate with Simcoe County Agriculture Liaison Group Promote agricultural awareness at the EDCNS Prosperity Summit and the AGM Continue research on the development of material supply for fibre processing Develop Food Preparation Seminar in Midland in conjunction with Georgian College
4/30/2015 The Power of Four 12 2015/2016 PRIORITIES
Advanced Manufacturing
Focus on automotive and high‐tech clusters to complement existing manufacturers Support development of a strong inventory of available land and buildings Support existing manufacturers: • Fund sourcing • Promote attendance in marketing events supported by Simcoe County • Canadian Manufacturing Technology Show Actively pursue new business through networks: • Industry Canada abroad • Diplomats stationed in the GTA • Federal & Provincial Ministries 4/30/2015 The Power of Four 13 2015/2016 PRIORITIES
Tourism
Form North Simcoe Tourism Destination Marketing Organization (DMO) Select Board of Directors Secure sustainable funding Hire a Tourism Director Develop strategy and action plan Promote tourism with Simcoe County partners
4/30/2015 The Power of Four 14 2015/2016 PRIORITIES
Healthcare
Support current local healthcare infrastructure initiatives • GBGH sustainability • Develop “healthcare hubs” in Midland and Penetanguishene • Encourage healthcare business creation i.e. Healthcare Innovators Lay foundation for creating an area Center of Excellence • Establish a “steering group” • Solidify plan based upon area’s healthcare strengths e.g. Waypoint Feature healthcare in the “Celebrating Growth in North Simcoe” event 4/30/2015 The Power of Four 15 COLLABORATION
Partners in Economic Development
Primary Goals
1.Be “Investment Ready” 2.Proactively pursue opportunity with a process flow
4/30/2015 The Power of Four 16 COLLABORATION
Actively maintain land/building inventories Identify and remove unnecessary barriers to investment Coordinate policy to ensure a united and consistent approach Ensure stable, long term funding for economic development Actively target desirable companies for relocation
4/30/2015 The Power of Four 17 QUESTIONS?
4/30/2015 The Power of Four 18 Housing Our Future Township of Tay Overview
Introduction The Role of the County/Legislative Requirements Housing Our Future: Our Community 10-Year Affordable Housing and Homelessness Prevention Strategy Preliminary Targets Affordable Housing Programs Tools for Affordable Housing Working in Partnership
1 Introduction
Access to affordable/attainable housing is vital to the health and well being of our residents and communities.
The County approved a 10-year affordable housing and homelessness prevention strategy in January 2014.
Every municipality has identified needs.
Partnership to address need is critical for success.
2 The County as the Consolidated Municipal Service Manager
The Province of Ontario has designated the County of Simcoe as the Consolidated Municipal Service Manager (CMSM) for this area.
The County is mandated to deliver certain services for its member municipalities and the Cities of Barrie and Orillia.
These services include: Social Housing Homelessness Prevention Services
3 Housing Our Future
County Council approved Our Community 10-Year Affordable Housing and Homelessness Prevention Strategy in January 2014. 5 Strategic Themes and 31 Priority Actions 1. The establishment of strong leadership and governance 2. Achievement of an affordable housing target 3. The protection of existing public assets 4. Planning for the public good 5. The creation of an integrated service model for housing and supports This Strategy proposes 2,685 units to be created through a variety of methods such as rent supplements, acquisition, and new construction. 4 Core Need: Township of Tay # of households spending 30% or more of income on shelter costs. 785 Owner Households, 115 Renter Households. Currently, 31 895 eligible households within the Township of Tay waiting for social housing. 23%
# of households in the Township of Tay that are 175 residing in unsuitable housing (not enough 4% bedrooms for size and composition of household). Core # of households in the Township of Tay that Housing 300 are residing in housing that is in major need of repairs. Need 8%
Prevalence of Low Income for the Township of Tay based on after-tax low-income measure percentage 10.3 % in 2010, compared to county-wide average of 11.3%. 7.67% Proportion of Rental Units as a percentage of overall dwelling units. 5 Source: Statistics Canada, 2011 National Household Survey Preliminary Target: Township of Tay
Our preliminary estimate indicates that an additional 46 units of affordable housing are needed to make a modest improvement over the next 10 years.
No single solution works for all municipalities within the County.
Local needs must be understood and solutions must be tailored to address those needs.
6 Affordable Housing Programs in Tay
Social Housing Units
Rent Supplements Commercial Rent Supplements Strong Communities Rent Supplements
Other Affordable Housing Programs Homeownership Ontario Renovates/Financial Support for Secondary Suites Rent Supplements/Housing Allowances Affordable Rental Development
7 Affordable Housing Programs in Tay, cont’d
Financial Assistance to Support Affordable Housing Development Development Charge Relief Property Tax Differential Relief
Local Initiatives Habitat for Humanity
8 Tools for Affordable Housing
Planning Act Community Improvement Plans Secondary/garden suites Parking requirements
Development Charges Act, 1997: Development charges (full or partial exemption)
Municipal Act, 2001, Assessment Act and other sources: Property taxes (multi-residential) Demolition and conversion of residential rental properties 9
Working in Partnership
Your input is critical if we are to understand the need and ensure custom strategies for your municipality are included within our implementation plan.
We ask that you designate a staff contact at the Township of Tay, to liaise with County staff on a regular basis to support local affordable housing initiatives.
Would you be willing to share data to assist us in tracking our joint progress?
10 Questions County of Simcoe staff contacts:
Terry Talon General Manager, Social & Community Services Phone: (705)722-3132 Ext. 1116 Email: [email protected]
Cathy Kytayko Director, Social Housing Phone: (705) 725-7215 Ext. 1115 E-mail: [email protected]
11
A proposal from "Friends of Keewatin" 13/02/2015
Mayor Scott Warnock and Councillors.
Thank you for the opportunity to allow the "Friends of Keewatin" make this presentation to you.
KEEWATIN has in the three short years she has been in Port McNicoll and Tay Township has become a major tourist attraction that has received wide publicity and worldwide recognition. The organization " Friends of Keewatin "was started in June of 2012 when KEEWATIN arrived and became incorporated as a Charitable Foundation in May of 2013. The formal name of the organization is "The RJ and Diane Peterson Keewatin Foundation" Our Vision Statement
The RJ and Diane Peterson Keewatin Foundation is a historical facility not a Museum. Its members are responsible for a cherished multi use Canadian artifact. They are custodians of a Canadian icon that has its roots in Port McNicoll, North Simcoe and Ontario as well as the greater country as a whole. The movement is linked to Scotland in the United Kingdom and Michigan in the United States. Their mission is to grow all participation and passion for the S.S. Keewatin. To provide entertainment and education and ensure the ships' long term viability while always being responsible and respectful of Keewatin’s heritage from the port and being finically responsible for the funding necessary to operate .
The Friends of Keewatin have become a major contributor to Tourism in this region. Keewatin is featured in a popular TV series "Murdoch Mysteries" that runs constantly on TV in Canada on reruns and has just begun in the United States, Great Britain, Scandinavia, Australia, Germany, and Japan. A one hour documentary "Bring her on Home' that features our Mayor is running this year on the CBC Documentary. In two seasons 50,000 adults have had tours. The Friends of Keewatin were also instrumental in the development and launch of the regions new tourism brand "Heart of Georgian Bay" that works under the url GOgbay.ca. This Brand will soon be supported by a Tourism authority ( DMO) that will be dedicated to building tourism and travel to "The Heart of Georgian Bay" so the region can compete with Blue Mountain, Collingwood, Bala, Muskoka and Wasaga Beach. In fact we believe with support from development the "Heart" can achieve top billing as an Ontario destination. This year, St. Marie Among the Hurons and KEEWATIN were recognized as SIGNATURE DESTINATIONS by the Province. There are only 30 chosen and there are NO OTHERS in this part of the Province. This means our two sites are featured in all tourism promotions across North America, Europe and Asia.
"Friends of Keewatin" have also initiated a cooperative program with the Martyrs' Shrine, Huronia Museum, the WYE Marsh, Discovery Harbour and Saint Marie among the Hurons. This season we will be offering a ONE PRICE TICKET PACKET called a "HEART OF GEORGIAN BAY DISCOVERY TOUR". At retail a family of 4 or 5 can visit all four not for profit attractions for $34.95 per adult, a $60.00 per adult saving over individual purchases with kids 15 and under free. and as a bonus, a 50% off the Provinces two sites Giving access to all six There has been nothing like that available before and we think the value alone will generate use.
Tourism will be the driving force in development in this region, and Tay should get a lion's share because the four largest attractions are in Tay Township.
What is happening here is COOPERATION. Tourism sites that have never worked together are working together. And that, Mr. Mayor and Councillors is what we would like to offer today. "Friends of Keewatin" would like to work in cooperation with Tay Township.
Background to the Proposal.
Recently "Friends" have been approached by Senator Bob Runciman from OTTAWA. He is a big fan of KEEWATIN. Senator Runciman sent us the outline of a program for the 150th anniversary of CANADA's CONFEDERATION discussions on the possibility of working together to apply for funding under the new Canada 150 Fund. The Federal Government will make strategic investments of over $200,000,000 in community-driven activities and signature initiatives that support their core vision: Celebrating the building of Canada under Confederation."These new investments, which will be cost-shared with municipalities, community organizations and not-for-profit entities, will support projects that celebrate our shared heritage, Mr. Runcimans message said . . ."
From the Government document:
"Actions to give back could take the form of anything from volunteering, to building a new community park, to major philanthropic endeavours such as making an endowment to a cultural institution that will help sustain it for the next fifty years". (From the package)
• In addition to providing strategic investments through the new Canada 150 Fund, the Government will work to connect community leaders, ideas and resources across the federal government and the private, not-for-profit and public sectors to maximize the impact and reach of Canada 150 initiatives.
• Canada 150 programming will seek to leverage funds, where possible, to make the best use of government investments and generate economic spin-offs for small and large communities across the country.
Given that we can demonstrate an excellent targeted product, historic location, community volunteers, not-for-profit, corporate, municipality, county and provincial support to do this, it can be successful.
Let me explain why we think we can qualify.
The Hamilton Spectator on Saturday May 11 1912 told its readers "No place in the Dominion of Canada is going ahead like Port McNicoll, the new Canadian Pacific Terminal and deep water Port for the upper lakes. Port McNicoll is but 100 miles from Toronto and is destined to become one of the greatest inland cities in North America"
In the spring of 1917 Port McNicoll became incorporated as a town leaving Tay Township. This coincided with Canada's 50th birthday of Confederation. Houses in Port McNicoll at the time sold for as much as $1,000, far more than in surrounding towns
The Great Depression saw the beginning of a strong sense of volunteering when CPR electrician, Angus Cameron organized a campaign to help needy families with repairs, clothing and food to those in the village hitting dire straits. Volunteerism has remaines a stay in the community.
By 1920 there was a butcher shop owned by Armos Arbour ( who played 7 years with the Montreal Canadiens hockey team), Vasey's Hardware store, Sam Kays Haberdashery, Belanger Grocery, Beausoliel's Livery Stable who sold Model T Fords and had a gas station. Reedy Family had a General Store and Post Office, Connelly's Pool Hall, Boychuk's Dairy and the GLOBE Theatre. A centre was the CPR HOTEL. Communities grew up within Port McNicoll called Goose Village and Hungry Hollow.
The key to prosperity was the Canadian Pacific Railroad and its focus on moving immigrants to Western Canada by ship and return voyages of grain. The CPR ships were the vital link between Toronto and the east to Thunder Bay and the west.
The CPR had its own rail line along the north shore of Superior but ships carried more grain using less fuel and in a more direct route than trains. William Cornelius Van Horne the American brought in to build the railroad actually used the massive profits made by the steamships to juggle the railways books to show a profit for investors and a worried Federal Government. The CPR ships linked the Lakehead to the east from 1882 until more than a year before CPR started passenger service through the North.
The Toronto Globe and Mail wrote in 1921 "No such vessels have been seen on the Great Lakes, but their excellence lies not in gorgeousness of their furniture or gingerbread work of decorations and equipment, but their superiority over lake craft in model, construction and equipment and in their thorough adaptability for the business in which they engage"
S.S. Manitoba, 300 feet by 38 feet, 2616 gross tons S.S. Alberta, 310 feet by 38 feet, 2,829 gross tons, S.S. Athabasca, 310 feet by 38 feet, 2,784 gross tons, S.S. Assiniboia, 350 feet by 43 feet, 3,880 gross tons, S.S. Keewatin, 350 feet by 43feet, 3,856 gross tons
And engage they did. On average each year the five ships carried 21,945 passengers, 251,756 tons of freight and 3, 341,000 bushels of Grain.
From 1907 until 1953 that amounts to 1,228,920 passengers, 13,343,068 tons of freight and 17,707,300 bushels of grain.
Little wonder Canada became so strong. Populations in the West boomed and coffers in the east and west were full from grain sales!
That however was then.
The Canadian Pacific Railway closed the Port McNicoll operation in 1965. The town, which had not diversified began to shrink and by 1991 had been assimilated into Tay Township, the very body it had extracted itself from in 1917. The stores and businesses were mostly gone. The hotel had burned to the ground and the population dwindled to a few hundred full time residents.
In 2012 a miraculous thing happened. The S.S. KEEWATIN, youngest member of the fleet that CPR had built in 1882 to populate western Canada came back to Port McNicoll. Truly a TITANIC event attracting thousands on June 23 2012 Sponsored by SKYLINE DEVELOPMENT and managed by a team of 130 Volunteers from the local community KEEWATIN has brought pride and hope to Port McNicoll and in the two seasons it has been open to the public over 50,000 visitors. It has been awarded the SIGNATURE EXPERIENCE by Ontario Tourism.
Port McNicoll gets a major chance to be a jewel in the Crown of Ontario again as a living artifact of how Canada was built and who did it!
Now Port McNicoll needs a spectacular park and facility to showcase Canada's only existing direct connection to the building of Western Canada and the fulfilment of the promises of Confederation made in 1867.
Here is the Government Challenge. Dear Members of the House of Commons and Senate: In 2017, our country will celebrate the 150th anniversary of Confederation – a pivotal milestone in our nationhood. From coast to coast to coast, Canadians of all ages and backgrounds will have a unique opportunity to recognize and celebrate our great nation and give something back to Canada. As part of the lead-up on the Road to 2017, we have launched our plans and vision for Canada 150 and invited all Canadians to join in this exciting journey. We also unveiled the Canada 150 Logo which will become the central element of a national, recognizable brand and the unifying symbol of the Canada 150 movement. Through Canada 150, we will provide a framework designed to get Canadians involved, not simply by participating in national, regional or local events and initiatives, but by actively contributing ideas and energy. Strategic investments through the Canada 150 Fund will also support communities in their celebrations of the 150th anniversary in ways that are unique and meaningful to them. In recognition of this important anniversary, I am pleased to provide you with an information package containing the Canada 150 logo, speaking points, a short article for local media and Qs & As that you can use to invite your constituents and fellow citizens to play a central role in these celebrations. In a country as vast and diverse as Canada, everyone can contribute something unique and important to this celebration: from putting forward bold and innovative ideas to volunteering to run community-driven events, or through strategic corporate investments and support. This anniversary is the anniversary of this generation of Canadians.For more information about the Canada 150 celebration, Canadians are invited to consult www.canada.ca/150. On behalf of the Government of Canada, I thank you for helping Canadians celebrate the 150th Anniversary of Confederation. Canada is Strong. Proud. Free, and it is worth celebrating.
The Honourable Shelly Glover, P.C., M.P. Minister for Official Languages, Minister of Canadian Heritage
"Friends of Keewatin Proposal"
We would like to offer our complete support for an application to go to the Federal Government with a full proposal for the funding from the Canada 150 Fund of a historical park on Talbot Street in Port McNicoll that would include all resources for the process necessary to obtain community, Provincial and municipal approvals for the three acre area. This would include restoration of the dock, adding services, design and landscaping inclusive of design costs and engineering plans. " Friends of KEEWATIN" will of course be the prime tenant to the Park and as such "Friends of Keewatin" would enter into a long term funding formula based on the income the ship produces and the requirement of the CRA ( Canada Revenue Agency) that 90% of the profits of funds raised be put into the object of the funding namely the Ship and the Park which will be her showcase.
In order to apply for this Federal opportunity I am proposing a formal committee by set up by Tay Township post haste, to continue with the major task of putting together such a proposal and having it delivered to Ottawa by sometime in July 2015.
The members of this TAY TOWNSHIP COMMITTEE would include "Friends of Keewatin", The Ministry of Tourism, Province of Ontario, The County of Simcoe, the EDCNS, Skyline Developments, members from the community.
Time is of the essence in this case. On behalf of the project we have reached out to Bruce Stanton our MP who has offered his help and support along with that of Senator Runciman .
Eric Conroy, President/CEO
PROTECTION TO PERSONS & PROPERTY COMMITTEE MAY 13, 2015 MUNICIPAL OFFICE COUNCIL CHAMBERS AGENDA
1. CALL TO ORDER:
2. REPORTS OF MUNICIPAL OFFICIALS:
2.1 Report from the O.P.P. Re: First Quarter Report – January to March 2015
2.2 Report from the Fire Chief Report No. PPP-2015-24 Re: Fire Chief April Monthly Report
2.3 Report from the Deputy Chief/Fire Prevention Officer Report No. PPP-2015-23 Re: Activity Report for the Month of April 2015
2.4 Report from the Municipal Law Enforcement Officer Report No. PPP-2015-21 Re: By-law Activity Report for the month of April 2015
2.5 Report from the Municipal Law Enforcement Officer Report No. PPP-2015-20 Re: Property Standards By-law
2.6 Report from the MLEO/Canine Officer Report No. PPP-2015-22 Re: Canine Monthly Report - April 2015
3. OTHER BUSINESS: 3.1 Correspondence from the Fire Marshal’s Public Fire Safety Council Re: Firefighter Training Funds 3.2 Correspondence from the Ministry of Community Safety and Correctional Services. Re: Vulnerable Occupancies
4. ITEMS FOR INFORMATION: 4.1 Correspondence from the Ontario Provincial Police Re: Citizen Self Reporting System
Protection to Persons & Property 1 May 13, 2015 Committee Agenda
4.2 Correspondence from the Ontario Provincial Police Re: Ministry of Municipal Affairs and Housing (Performance Measurement Program)
Protection to Persons & Property 2 May 13, 2015 Committee Agenda
Southern Georgian Bay OPP Detachment
TAY TOWNSHIP
First Quarter Report - January to March, 2015
Report Schedule - COUNCIL April 8th - Yr End May 13th - 1st Qtr September 9th - 2nd Qtr November 11th - 3rd Quarter Year End - 2016 COMMUNITY SERVICE REPORT Meetings in the Communities we serve:
Meetings:
▪ We meet with Safe & Sober Committe the first Tuesday of every month. The purpose is Drinking and Driving Awareness. The committee is comprised of OPP, MPS, Simcoe Muskoka Health Unit, MTO, Anishinabek P.S. And several members of the community rd ▪ Crimestoppers meeting is the 3 Wednesday of every month held at Country Style Café in Perkinsfield ▪ The third Friday of every month we attend the Community Reach meeting for Solutions for Homeless People ▪ On the third Tuesday of every month we support the Rotary Student of the Month program at the two Penetanguishene area high schools
Community Service Officer:
▪ P.C. Jessop attended the Benny Club 4th annual anniversary in Waubaushene ▪ Attended Sparks and Brownies at Victoria Harbour Community Centre Car Seat Clinic:
Southern Georgian Bay OPP in conjunction with the Simcoe Muskoka District Health Unit and Midland P.S. Holds monthly FREE car seat safety clinics the last Wednesday of every month at Southern Georgian Bay OPP. We had clinics in January, February and March. The next clinic is scheduled for April 30th.
School Liason Officer in your community:
▪ OPP kids - weekly visits at Victoria Harbour Elementary; St. Antoine Danielle; Port McNicoll Public and Waubaushene Elementary schools ▪ Met with Tay Township Fire Chief regarding evacuation sites for schools. P.C. Charlebois has been the point of contact between the two schools and the Township ▪ Continue to assist Principal at Port McNicoll School with three identified students that are having behavioural problems. P.C. Charlebois has participated in numerous restorative circles ▪ Participated in "Transition Days" where students and staff from Victoria Harbour and Waubaushene School attend the Port McNicoll School to take part in activities in an attempt to help reduce the stress of the migration in September 2015. The schools come together at Port McNicoll while the new school is being built in Victoria Harbour ▪ Lockdown drills - 2nd set of lockdown drills in all schools currently being scheduled for the month of May. All will be completed at that time
Prescription medications disposal:
▪ The OPP will be supporting the Prescription Drug Drop Off Day by participating in the collection of unused or expired prescription medications. The OPP will be making several sites available for residents to simply drop off unwanted prescription medications for disposal on Saturday, May 9th ▪ Southern Georgian Bay OPP prescription drug drop-off location will be on May 9, 2015 at 10 Robert St. E. in Penetanguishene between 10:00 am and 3:00 pm SOUTHERN GEORGIAN BAY OPP TAY TOWNSHIP STATISTICS
JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YTD 2015 YTD 2014 YTD 2013
Violent Crime Attempt Murder 100 100 Robbery 000 000 Sexual Assaults 100 121 Assault with a Weapon/CBH 010 120 Assault Level 1 124 746 Assault Peace Officer 000 000 Utter Threats 022 442 Domestic Disturbance 511 72122 Property Crime Break & Enter 511 7710 Thefts Over/Under $5,000 142 765 Theft of M/V 100 152 Mischief 024 679 Alarms 10 9 9 28 18 17 911 Calls 23 13 10 46 48 42 Drugs - (Poss/Trafficking) 010 122 Total Calls for Service 167 161 151 479 478 482 PON'S - SGB Detachment Area 210 259 270 739 756 883
This PON total could change often as system updates MOTOR VEHICLE COLLISIONS - TAY TOWNSHIP
JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YTD 2015 YTD 2014 YTD 2013 Property Damage 13 10 5 28 40 32 Personal Injury 421 761 Fatal 000 000
The Big 4 - SGB Detachment
JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YTD 2015 YTD 2014 YTD 2013 Seatbelt 209 11 7 24 Speeding 63 85 133 281 368 381 Distracted Driving 1310 14 35 2 Impaired Driving 4211 17 12 23 Source BI Cube
STAFF REPORT
Department/Function: Protection to Persons & Property Committee
Chair: Councillor Gerard LaChapelle
Meeting Date: May 13, 2015
Report No.: PPP-2015-24
Report Title: Fire Chief April Monthly Report
RECOMMENDATION: That report PPP-2015-24 be received for information.
The Chief attended: 1 MVC 1 Medical Call 1 Grass Fire 1 Haz Mat Call 1 House Explosion 6 False Alarms 7 Meetings
Recruitment: All recruits have completed the majority of their practical training. Graduation was May 9th, with a BBQ held in their honor.
Monthly Training: This month the Chief Training Officer trained the Halls on wild land firefighting and gave an orientation of our newest vehicle, Tank 52.
I attended a Planning meeting where we discussed a proposed severance and subdivision.
Hall 5 assisted Peter Rabbit in getting to and from the Victoria Harbour and District Lion’s Club Easter Egg Hunt.
PPP 1 May 13, 2015 Report No. 2015-24 APRIL 2015
I held annual reviews with one By-law Officer and our Health and Safety Program Assistant.
I attended a Site Plan meeting for an existing trailer park, working together to ensure that fire access would not be an issue.
Tay Fire and Emergency Services, along with 4 of our closest neighboring Fire Departments, attended the Midland Home Show where we provided public education regarding both fire safety and emergency management.
I met with an OPP representative to work on emergency plans for our public schools when they amalgamate this fall at Port McNicoll and then go to their permanent site in 2016.
All firefighters were FIT Tested and certified for their SCBA and N95 masks.
All SCBA units were flow-tested and certified. Repairs were required on 7 of the units. It should also be noted that over the last 3 months, 6 SCBA air bottles had to be taken out of service as they were too old to retest for use. As both SCBA bottles and air packs are scheduled to be replaced in 2016 under our long term planning, we should not run into a problem.
The CAO, Planning Director and I met with the By-law and Building staff to work on a proactive approach when dealing with Property Standards concerns.
I met with the MTO regarding the construction starting on the Vasey Road and Hwy 400 bridge repairs; the construction and one lane restrictions should begin May 19th.
I attended a compulsory Emergency Management note taking course. The emphasis was on following the Incident Management System both on-scene and in the Emergency Operations Centre. When I asked the instructor why they are emphasizing the IMS system when the provincially mandated system is different, they indicated that IMS will soon be the new standard. This will entail more training for all our staff.
Emergency Management Week For those of you that have not heard, May 3rd to 9th is Emergency Management Week. Unfortunately the OFMEM did not advise us of what they wanted emphasized or supply us with literature until April 27th. Other than attending the Home Show, no other proactive public education was done.
PPP 2 May 13, 2015 Report No. 2015-24 APRIL 2015
Tay Fire & Emergency Services were dispatched 28 times this month.
Year to Date Totals:
2015 79 2014 81 2013 58 2012 81
Prepared by: Date: May 4, 2015
Brian Thomas Fire Chief/CEMC
PPP 3 May 13, 2015 Report No. 2015-24 APRIL 2015
STAFF REPORT
Department/Function: Fire Department
Chair: Gerard Lachapelle
Meeting Date: May 13 2015
Report No.: PPP-2015-23
Report Title: Activity Report for the Month of April 2015 Deputy/FPO
RECOMMENDATION:
That this staff report be received for information
ACTIVITY REPORT
Activity This Month YTD 2015 YTD 2014 YTD 2013 Routine Inspections 1 4 10 11 Request Inspections 1 3 2 5 Complaint Inspections 0 2 2 2 Information Inspection 1 3 2 2 Follow up Inspections 4 11 17 20 Courses Attended 0 0 0 1 Fire Calls Attended 12 31 31 19 Meetings(PIP/OP-co-op etc) 4111112 Orders issued 5 7 3 10 Immediate threat to life 0000 Burning Complaint(s) 0 0 0 1 Training Presented 1 7 6 5 Pub Ed Performed 1 1 2 1 Hall Meetings 3 15 16 12 Hall Practices 0 1 0 0 Council 0 0 2 2 Misc. (dept related) 4 17 16 15 Court 0 0 1 0 Fire safety plans reviewed 5121713 TOTAL 42 125 138 131
Canine Control 0 0 2 0 TICKETS ISSUED
Ticket Quantity By-law PART I 0 PART II 0 PART III 0 TOTAL 0
STAFF REPORT
Department/Function: Protection to Persons & Property Committee
Chair: Councillor Gerard LaChapelle
Meeting Date: May 13, 2015
Report No.: PPP-2015-21
Report Title: By-law Activity Report for the month of April 2015
RECOMMENDATION: That report PPP-2015-21 be received for information.
ACTIVITY REPORT - OPEN FILES BY CATEGORY
Working Open this Closed this towards Open to Closed By-law Month Month Compliance Date to Date Animal at Large 0 0 0 0 0 Burning 4 4 0 5 6 Clean Yards (Heavy Garbage) 0 0 0 0 0 Clean Yards 9 5 17 18 12 Dogs 2 1 1 3 2 Dumping/Littering 0 0 0 0 0 House Numbering 0 0 0 0 0 Long Grass 0 0 0 0 0 Noise 0 0 0 0 0 Pool Fence 0 0 0 0 0 Property Standards 5 1 14 7 3 Sign 0 0 0 0 0 Watering 0 0 0 0 0
Protection to Person & Property Committee 1 May 13, 2015 Report No. 2015-21
Zoning 5 4 8 7 4 Other (Drainage) 2 2 0 6 7 Encroachment 1 0 2 2 0 TOTAL 28 17 31 48 34
COMPARISON OF OPEN FILES 2015/2014
Month 2015 2014 April 28 14 YTD Total 48 37
TICKETS ISSUED
Ticket Quantity By-law Dog(1), PART I 3 Burning(2) PART II 0 Parking PART III 0 TOTAL 3 YTD Total 25
YTD Actions April/15 YTD 2015 April/14 2014 Notice of Violation 17 35 12 31 Order to Comply 5 5 0 2 Warning 5 15 4 15
YTD Officer Time April/15 YTD 2015 April/14 2014 Community Patrol 31.5 195 42.25 210.25 Court 3 6 3 6.5 Other 0 9.5 4.5 13 Office 87.5 340.25 77 301
ITEMS FOR INFORMATION
The Township of Tay had 14 matters on the court docket at the Ontario Court of Justice on April 30, 2015 and the following was their disposition;
-8 Building Code violations, 2 for failing to comply with Orders to Comply in respect to building two accessory structures and an addition without a permit. 6 additional charges for constructing or causing to be constructed a building without a permit. -6 Zoning violations, namely for having three accessory buildings and not meeting the required setbacks.
Protection to Person & Property Committee 2 May 13, 2015 Report No. 2015-21
All of the above charges where given to two property owners from one property. Because compliance has still not been achieved, a trial date has been set for September 3, 2015.
By-law staff attended a training workshop in reptile enforcement this month. The training was well received and beneficial.
Prepared by: Date: May 4, 2015
Jennifer Nichols, MLEO(C),CPSO,CMM II Municipal Law Enforcement Officer
Protection to Person & Property Committee 3 May 13, 2015 Report No. 2015-21
STAFF REPORT
Department/Function: Protection to Persons & Property Committee
Chair: Councillor Gerard LaChapelle
Meeting Date: May 13, 2015
Report No.: PPP-2015-20
Subject: PROPERTY STANDARDS BY-LAW
RECOMMENDATION: That report No. PPP-2015-20 regarding the Property Standards By- law be received;
And further that Council advise staff which option to implement.
INTRODUCTION/BACKGROUND: On April 8, 2015 Council requested staff to look at other municipalities to compare how they deal with abandoned buildings within their Property Standards By-law.
ANALYSIS: Our current Property Standards By-law 2006-47 as amended states:
4.03 The owner or agent of a vacant or abandoned building shall board up the building to the satisfaction of the Property Standards Officer by covering all openings through which entry may be obtained with at least 12.7 mm (0.5 inch) weatherproof sheet plywood securely fastened to the building and painted a colour compatible with the surrounding walls.
4.04 Despite Section 4.03, the owner of any property on which is situated a building, or part thereof, that is boarded up for a period exceeding 36 months shall either immediately repair the building and bring it into conformity with the Standards rendering the building in a useable
Protection to Person & Property Committee 1 May 13, 2015 Property Standards By-law
condition, or shall clear the property of all buildings, structures, debris and refuse and leave it in a graded and leveled condition.
Comparison of Property Standards By-law dealing with abandoned buildings from other Municipalities
Town of Midland By-law does not have a specific timeframe to demolish. Only requires abandoned buildings to be boarded up. Will demolish if the building is deemed unsafe by the Chief Building Official.
Township of Tiny By-law does not have a specific timeframe to demolish. Only requires abandoned buildings to be boarded up. Will demolish if the building is deemed unsafe by the Chief Building Official.
City of Orillia By-law does not have a specific timeframe to demolish. Only requires abandoned buildings to be boarded up. Will demolish if the building is deemed unsafe by the Chief Building Official.
City of Barrie By-law does not have a specific timeframe to demolish. Only requires abandoned buildings to be boarded up. Will demolish if the building is deemed unsafe by the Chief Building Official.
Town of By-law does not have specific timeframe to Penetanguishene demolish. Only requires abandoned buildings to be boarded up. If building remains vacant for a period of 90 days, the owner shall ensure that all utilities serving the building are properly disconnected.
Township of Does not have a Property Standards By-law. Springwater
Township of Severn Does not have a Property Standards By-law.
Town of Innisfil By-law does not have a specific timeframe to demolish.
Township of Oro- Does not have a Property Standards By-law. Medonte
Protection to Person & Property Committee 2 May 13, 2015 Property Standards By-law
In all the above municipalities the Building department would deem the abandoned building unsafe and use the powers of the Building Code Act to order the building demolished.
Options for Council to consider:
1) Amend the By-law to reduce the current timeframe to bring the building into compliance or demolish from 36 months to 12 months.
2) Amend the By-law to remove the timeframe.
3) Make no changes to the existing By-law.
SUSTAINABILITY PLAN: N/A
FINANCIAL/BUDGET IMPACT: N/A
CONCLUSION: Staff is seeking direction on this matter.
Date Prepared: April 30, 2015
Prepared by: Recommended by:
Jennifer Nichols, MLEO(C), CPSO, CMMII Brian Thomas Municipal Law Enforcement Officer Fire Chief/CEMC
Reviewed By: Date:
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
Protection to Person & Property Committee 3 May 13, 2015 Property Standards By-law
STAFF REPORT
Department/Function: Protection to Persons & Property
Chair: Councillor Gerard LaChapelle
Meeting Date: May 13, 2015
Report No.: PPP-2015-22
Report Title: Canine Monthly Report-April 2015
RECOMMENDATION: That report PPP-2015-22 be received for information
APRIL 2015 2014 Complaints & Investigations 26 38 Pound & Seizure 22 Destroyed Humanely 00 Dogs Picked Up 31 Unclaimed Dogs 01 Adoptions 00 Fines Issued 20
CANINE ENFORCEMENT MONTHLY REPORT
30
25
20
15 Series1
10
5
0 Complaints & Pound & Seizure Destroyed Humanely Dogs Picked Up Unclaimed Dogs Adoptions Fines Issued Investigations MONTHLY PATROL LOG
Patrol Area Hours 2015 2014 Port McNicoll 10 14.5 Victoria Harbour 10 16 Waubaushene 812 Rural Tay 511 Court/Fire 86 Other 27.5 Totals 43 68
MONTHLY PATROL LOG
12
10
8
6 Series1
4
2
0 Port McNicoll Victoria Harbour Waubaushene Rural Tay Court/Fire Other
Monthly News: During the month I have been going through the Dog Tag List and contacting people who have purchased a dog tag in 2014 and reminding them that they need a 2015 tag for their dog. This has been quite effective and people have been coming in and purchasing their 2015 tags. Officer Nichols, Fire Chief Thomas and I attended snake and reptile training at Scales Nature Park in Orillia. It was great training and has made me much more comfortable in dealing with snakes and reptiles. We had lots of hands on with snakes, turtles and reptiles. I had 4 off hour calls this month 2 dog calls, 1 firearm bylaw call and a wild animal call.
Preparded by: Nancy P. Moreau (MLEO/CANINE) 04-May-15
PPP DATE: May 13, 2015
Report No. 2015-22
May 1, 2015
Brian Thomas, Fire Chief Tay Fire & Emergency Services 450 Park Street Victoria Harbour, ON L0K 2A0
Dear Chief Thomas,
The Fire Marshal’s Public Fire Safety Council (FMPFSC) and Enbridge Gas Distribution Inc. are pleased to inform you that your fire department has been selected as one of the 20 fire departments to receive a $5,000 credit at the Council’s Distribution Centre to purchase firefighter training materials. The funds must be used by December 31, 2015. Any remaining funds will be directed back to the Council.
In support of this campaign, the opportunity for a presentation by representatives from Enbridge and the FMPFSC is requested. Our Project Assist Coordinator, Kathy Ash will be contacting you in the near future to assist you in coordinating the presentation and photo opportunity with your local media, preferably at a municipal council meeting, with the Mayor or council representative, the Fire Chief and a representative from the FMPFSC and Enbridge in attendance. Kathy can be contacted at 1-866-379-6668 ext. 105 or by email at [email protected].
Once the media launch has taken place, please contact our Educational Resource Coordinator, Peter Townshend at [email protected] or 1-866-379-6668 x 109. Peter can assist you with making your selection and placing your order through our Distribution Centre. A large selection of resources are available including products from NFPA, IFSTA, Penwell, Jones & Bartlett and many other recognized publishers of firefighter training materials.
Sincerely,
Art Pullan Executive Director Fire Marshal’s Public Fire Safety Council Ministry of Ministère de la Community Safety and Sécurité communautaire et Correctional Services des Services correctionnels Office of the Bureau du Fire Marshal and commissaire des incendies et Emergency Management de la gestion des situations d'urgence
2284 Nursery Road 2284, chemin Nursery Midhurst ON L0L 1X0 Midhurst ON L0L 1X0 Tel: 1-800-565-1842 Tél: 1-800-565-1842 Fax: (705) 725-7259 Téléc: (705) 725-7259
April 30, 2015
Mayor Scott Warnock Township of Tay P.O. Box 100, 450 Park Street Victoria Harbour, ON L0K 2A0
Sent via e-mail: [email protected]
Dear Mayor in Council:
The Office of the Fire Marshal and Emergency Management (OFMEM) previously sent letters to your Mayor in Council on February 12, 2014, June 17, 2014, and December 17, 2014 respectively informing your municipality of the legislative requirements pertaining to vulnerable occupancies.
This letter is to inform you that your municipality has achieved compliance based on the information you have inputted into the OFMEM Vulnerable Occupancy Registry acknowledging that the following has occurred:
1. The annual mandatory fire drill required by O. Reg. 364/13 was approved and observed by your fire department in accordance with FM Directive 2014-002; 2. The fire safety inspection as required by O. Reg. 364/13 was conducted using the “Annual Inspection Checklist for Care Occupancies, Care and Treatment Occupancies and Retirement Homes” in accordance with FM Directive 2014-002; and 3. The required information detailed in O. Reg. 364/13 was inputted into the OFMEM Vulnerable Occupancy Registry in accordance with FM Directive 2014-001.
Effective January 1, 2014, Ontario became the first province to enact a series of regulatory changes intended to improve fire safety in vulnerable occupancies. A number of regulatory changes were enacted that impose requirements on municipalities and Chief Fire Officials. I would like to outline what this means for municipalities like yours:
Three years to complete mandatory training for all Chief Fire Officials responsible for approving facility fire safety plans (New deadline is January 1, 2017); Observation of annual fire drills based on approved scenario (New and in effect as of January 1, 2014; first fire drill to be completed by December 31, 2014); Annual fire safety inspections conducted by the Chief Fire Official, based on a standardized checklist (New and in effect as of January 1, 2014; first inspection to be completed by December 31, 2014);
1
Registry of Vulnerable Occupancies (New and in effect as of January 1, 2014; entering information about facilities to be completed by December 31, 2014).
Facility owners and operators are responsible in all municipalities to ensure their buildings are in full compliance with the changes to Ontario fire safety regulations. It is the responsibility of municipalities and Chief Fire Officials to ensure they are in full compliance with the new Regulations and Fire Marshal Directives.
Directive 2014-001 - Registry of Vulnerable Occupancies, and Directive 2014-002 Vulnerable Occupancies – Fire Drill Scenarios, Fire Drill Observations, Fire Safety Inspections.
The OFMEM has commenced a monitoring program as of January 01, 2015 to confirm and validate the status of compliance of municipalities and Chief Fire Officials with the new Regulations and Fire Marshal Directives.
The OFMEM monitoring program has determined that as of October 30, 2014, your municipality has achieved annual compliance with the above-referenced Regulations and Fire Marshal Directives.
If you have any questions regarding the monitoring process, they can be directed to me via email at [email protected] or by telephone at (705) 725-1825.
We all have a continuous legislative responsibility to ensure the public fire safety of seniors and vulnerable Ontarians.
Sincerely,
Pierre Yelle Assistant Deputy Fire Marshal Field and Advisory Services c: Jim Jessop, Director, Field and Advisory Services / Deputy Fire Marshal, OFMEM Al Suleman, Director, Prevention and Risk Management, OFMEM Alison Thomas, Clerk, Sent via e-mail: [email protected]
2
PUBLIC WORKS COMMITTEE MAY 13, 2015
COUNCIL CHAMBERS – VICTORIA HARBOUR
AGENDA 1. CALL TO ORDER
2. REPORTS OF MUNICIPAL OFFICIALS 2.1 Report from Superintendent of Water/Wastewater Operations Report No.: 2015-44 Re: April Activity Report
2.2 Report from Manager of Parks & Facilities Report No.: 2015-48 Re: April Activity Report
2.3 Report from Manager of Roads & Fleet Report No.: 2015-50 Re: April Activity Report
2.4 Report from Director of Public Works Report No.: 2015-43 Re: April Activity Report
2.5 Report from Director of Public Works Report No.: 2015-45 Re: Grandview Beach & Paradise Point Update
2.6 Report from Manager of Roads & Fleet Report No.: 2015-47 Re: Municipal Bridge Inspection
2.7 Report from Manager of Roads & Fleet Report No.: 2015-52 Re: Contract 2015-09 Gravel Rehabilitation
2.8 Report from Clerk Report No.: 2015-51 Re: Community Garden Awards
______Public Works May 13, 2015 Committee of All Council Agenda
3. OTHER BUSINESS: 3.1 Correspondence from Keith Chapman, President of Victoria Harbour Hornets Re: Request to Reimburse Diamond Rental Fee for a Baseball Tournament Fundraiser
3.2 Correspondence from St John Evangelist Catholic Church Re: Consider Hydro Type Poles Installed on Pine St. for Banners
3.3 Verbal from Deputy Mayor Bill Rawson Re: Motion - Road Improvements
4. ITEMS FOR INFORMATION: 4.1 Correspondence from Associated Engineering (Ont.) Ltd. Re: Notice of Commencement – Schedule B Class Environmental Assessment West Pressure Zone Booster Pumping Station
______Public Works May 13, 2015 Committee of All Council Agenda STAFF REPORT
Department/Function: Public Works Department
Chair: Councilor Jim Crawford
Meeting Date: May 13, 2015
Report No: PW–2015-44
Report Title: April Activity Report - Water/Wastewater
______
ORIGIN: Superintendent of Water Wastewater Operations for the period of April 8, 2015 to May 8, 2015.
Tendered Projects:
The treatment portion of the Victoria Harbour Water Treatment Plant upgrade has now been completed. The last of the three Pall membrane filtration trains was put online on April 30. There is a cost savings in coagulant for the new system with a reduction of 88% compared to the old treatment system. The third old Ecodyne treatment unit is now being removed to make room for the new power backup diesel generator.
The tendered watermain replacement and road reconstruction project for 2015 is scheduled to start June 1 on Fourth Avenue in Port McNicoll.
Distribution and Collection System Improvements:
The required infiltration repairs of the sanitary sewer mains associated with the 2015 watermain and road reconstruction project that were noted during televising in the fall of 2014 have been completed.
The start of watermain flushing for this year is delayed until June 1 to ensure that the upgrade components of the water treatment plant have been thoroughly tested.
______Public Works Department 1 May 13, 2015 Report No: PW-2015 - 44
The seasonal water system will be online for the Victoria Day long weekend.
ADVERSE DRINKING WATER SYSTEM ITEMS:
April 3rd – Low chlorine on Easton Avenue noted during watermain dead end flushing. The Notice of Resolution was sent to MOECC the same day after flushing and retesting.
April 8th – Loss of pressure – Rope WTP – Notice of Resolution sent to M.O.E.C.C. same day after restoring pressure.
QMS PROGRESS REPORT:
In compliance with O. Reg. 437/07, the Water System Financial Plan required to renew water system licensing has been completed and sent to the Ministry.
Prepared by: Date Prepared: March 25, 2015
Raymond Knuff Superintendent of Water/Wastewater Operations Township of Tay
______Public Works Department 2 May 13, 2015 Report No: PW-2015 - 44
STAFF REPORT
Department/Function: Public Works Department
Chair: Councillor Jim Crawford
Meeting Date: May 13, 2015
Report No.: PW-2015-48
Report Title: April Activity Report – Parks, Recreation and Facilities
ORIGIN Manager of Parks and Facilities for the period of April 2, 2015 to May 5, 2015.
Waubaushene Recreation Committee On Friday April 3rd 2015 the Waubaushene Recreation Committee marked it four year anniversary with a special celebration at their ‘clubhouse’ in Bridgeview Park. This remarkable group of volunteers has been providing quality youth programming every Tuesday and Friday night out of the portable at Bridgeview Park. Each night they see anywhere from 20 to 40 youth who participate in their weekly activities. They are an invaluable part of the community and have helped provide the youth of the community somewhere to be physically active, meet new people and have fun.
Boat Launch Dockage The Request for Proposals document for the capital works project for dockage at the Boat Launch located at the foot of Albert St. in Victoria Harbour closed on Friday April 17th. Staff reviewed the four proposals received and created a report complete with recommendation. The report will go before Council on May 13th during a special council meeting.
Canada Day Celebrations The Canada Day Committee is well on their way to firming up plans for the annual Canada Day Celebration that will take place in Victoria Harbour on June 27th/28th. The event will take place again this year at the Oakwood Community Centre/Outdoor rink. The entertainment lineup for this year’s event is quite promising with ‘Hot Rocks!’ (a rolling stones tribute band) performing Friday evening and ‘Practically Hip’ (a Tragically Hip cover band)
Public Works Department Report No. PW-2015-48 1 May 13, 2015
performing on Saturday evening. The entire weekend is shaping up to be very entertaining with several activities planned for the whole family to enjoy.
Pitch-In Community Cleanups Numerous community groups, local Schools and individuals took part in cleanups throughout the Township. Township staff arranged for the distribution of garbage bags, as well as the pick-up of collected litter following a cleanup.
Portarama Community members have stepped to the plate in order to keep the annual Portarama Festival going this year. This year will mark the 31st Annual Portarama Event. A full slate of activities has been planned for the weekend with the following events already confirmed: parade, fireworks, baseball tournament, school talent show, kids dance, horseshoe tournament, pancake breakfast, community barbeque, community garage sale, Sacred Heart Church street carnival, plant exchange and FREE tours of the Keewatin.
Volunteer Appreciation Event The Annual Township Volunteer Appreciation event occurred at Oakwood Community Centre on April 11th from 11am – 2pm. The event was well attended and volunteers were treated to a catered lunch and a small token of appreciation. Volunteers play a vital role in the Township, and many community events and activities would not take place without their support.
Park Cleanups Public Works staff has been busy preforming clean-ups at the various local parks. Township staff always try to ensure parks are cleaned of leaves and debris, washroom buildings are open, garbage cans and picnic tables are placed and ball diamonds are groomed for the Victoria Day weekend.
Tay Shore Trail The Tay Shore Trail winter barriers were removed mid-April signaling the opening of the trail system. The summer seasonal position also began employment in April and has been out on the trail daily performing maintenance activities.
Pan-Am Games Torch Relay The Pan-Am Games Torch Relay will come through the Township on Wednesday June 10th around 10am. The Torch will make quick community stops at the public schools in Waubaushene, Victoria Harbour and Port McNicoll before proceeding into Midland for a larger celebration. Staff have been in contact with the Relay Team in order to ensure logistics can be met at the community stops. Further details regarding the Relay will be brought forward once they are confirmed.
Public Works Department Report No. PW-2015-48 2 May 13, 2015
Date Prepared: May 5, 2015
Prepared By;
Bryan Anderson Manager of Parks and Facilities
Dates to remember: May 14th – 17th – Portarama June 10th – Pan-Am Games Torch Relay June 26th & 27th – Canada Day August 1st – Tay Bike Day November 29th – Santa Claus Parade December 5th – Township Tree Lighting Event
Public Works Department Report No. PW-2015-48 3 May 13, 2015
STAFF REPORT
Department/Function: Public Works Department
Chair: Councilor Jim Crawford
Meeting Date: April 8, 2015
Report No.: PW-2015-50
Subject: April Activity Report – Roads & Fleet
ORIGIN: Manager of Roads and Fleet for the period of April 1, 2015 through to May 1, 2015.
Duck Bay Bridge Pier Work The contractor has been removing delaminated concrete and assembling the forms in preparation of encapsulating the upper pier section with concrete. Concrete pouring on the north pier is now complete and the concrete has to finish curing then disassembly of the forms will take place so they can be moved to the south pier.
Winter Control Operations The Township did not have to respond to any events in April. The winter control season ended on April 30, 2015, there is no more night road patrol.
Spring Cleaning Staff has been coming in early collecting winter sand on the streets. They’ve been sweeping off the boulevards on the Township arterial roads where the sand is heavier.
Operations Staff has been steadily cold patching. The grader has been making continuous rounds on the gravel roads; many of the gravel roads have had spots where they went soft due the thawing of the frost, staff have been monitoring those areas and placing material as needed. More detailed work is needed to permanently repair those sections.
______Public Works Department Report No. PW-2015-50 1 May 13, 2015
Restricted Load Period The restricted load period has been lifted as per the By-law on April 30th. The Township had made one request the Ministry of Transportation for enforcement on Old Penetanguishene Road. Generally the restricted load period is from March 1st to April 30th.
Tenders Staff prepared the annual gravel rehabilitation tender and advertised for bidding, staff will be reporting separately to Council on the results of this tender. The paper work or documentation for all other approved projects and contracts are being followed up on.
Prepared by; Date Prepared: May 1, 2015
Bryan Ritchie Manager of Roads and Fleet
BR/TC
______Public Works Department Report No. PW-2015-50 2 May 13, 2015
STAFF REPORT
Department/Function: Public Works
Chair: Councillor Jim Crawford
Meeting Date: May 13, 2015
Report No.: PW-2015-43
Report Title: April Activity Report – Public Works Department
ORIGIN Director of Public Works for the period of March 27 to May 1.
ROADS/PARKS Duck Bay Bridge upper pier encasement – review and report Fleet inventory and costs Plow truck equipment tender and report Report on Pine St engineering consultant selection Acorn Lane well issue Sturgeon River trail bridge inspection Rink slabs inspection Wood Road and Half Load roads inspection Albert St Dock proposal opening
WATER/WASTEWATER OPERATIONS VH WWTP – design issues and costs, meeting 2015 water and road project review tender issues and staff report Standpipe report review Port McNicoll MOECC inspection- review, staff report and follow-up Tay Area WTP – progress and schedule meetings and discussion Grandview Beach and Paradise Point - review, comments and finalize Technical Memo 2; prepare status report; input and discussion of next steps; discussion of Technical Memo 4
DEVELOPMENT Skyline – yacht club agreement, Cargill Pier road cross-sections, Cargill Pier covenants comments, zoning for Keewatin
Public Works 1 May 13, 2015 Report No. PW-2015-43
VH Public School – traffic and storm drainage issues, discussion of road transfers to SCDSB, reviewed construction issues with SCDSB Discussion of possible severance and subdivision in Waverley
GENERAL Health and safety inspections of water and wastewater facilities Hours of work for staff discussions Discussion of services for former rink lots on Calvert Patty Potter finished her temporary work with the Public Works Department on April 2 Two statutory holidays and two weeks’ vacation Budget meeting follow-up issues Staff reviews follow-up Attended volunteer luncheon Attended Georgian Bay General Hospital Foundation – Breakfast of Champions
MEETINGS COAC Public Works managers’ meetings Directors’ meetings
Prepared By: Date Prepared: April 17, 2015
Peter Dance Director of Public Works
Public Works 2 May 13, 2015 Report No. PW-2015-43
STAFF REPORT
Department/Function: Public Works Department
Chair: Councillor Jim Crawford
Meeting Date: May 13, 2015
Report No.: PW-2015-45
Report Title: Grandview Beach and Paradise Point Update
RECOMMENDATION:
That report PW-2015-45 pertaining to the Grandview Beach and Paradise Point Servicing Environmental Assessment be received;
And that the Technical Memorandum 2: Water and Wastewater Servicing Methods and Alternatives – April 7, 2015 be received.
INTRODUCTION/BACKGROUND: In the Grandview Beach and Paradise Point area there are concerns with drinking water quality and the effectiveness of septic systems. Development restrictions have been in place for Paradise Point since 1974 and there are currently restrictions for both Paradise Point and Grandview Beach. Building permits cannot be issued for vacant land and there are no severances permitted. To address these issues a Class Environmental Assessment is being undertaken.
The Grandview Beach and Paradise Point water and wastewater services Environmental Assessment officially commenced on July 10, 2014. The consultant, J.L. Richards and Associates, sub-consultants, Township staff and Committees have been working the project.
This report discusses steps taken to-date as well as the remaining elements of the work program.
Public Works Report No. PW-2015-45 1 May 13, 2015
ANALYSIS – WORK COMPLETED: Recent reports and historical information about the study can be found online and at the Township of Tay Office. The project webpage can be viewed by going to www.tay.ca and clicking on “Your Municipality” followed by “Paradise Point and Grandview Beach Servicing”. Copies of these documents can also be viewed at the Township Office upon request.
Work completed is summarized in the following reports:
April 7, 2015 - Technical Memorandum No. 2 –Water and Wastewater Servicing Methods and Alternatives (including door-to door and telephone survey results)
March 9, 2015 - Planning Context Report
February 2015 - Hydrogeological Assessment
January 6, 2015 - Archaeological Assessment
December 15, 2014 - Heritage Impact Assessment
December 11, 2014 - Natural Environment Constraints
November 3, 2014 Technical Memorandum 1– Problem / Opportunity Statement and Terms of Reference
November 3, 2014 Public Liaison Committee - Final Terms of Reference
November 3, 2014 Class Environmental Assessment - Public Consultation Plan
The most recent document, Technical Memorandum 2 was posted to the website April 8th and an email was sent to everyone who had provided an email to receive project information. For Council’s information, this document can be accessed via the link above. The long lists of water and wastewater alternatives are summarized in Table 3-1 (p. 13) and Table 4-1 (p.23), respectively. Tables 3-2 and 4-2 provide detailed summaries and indicate which alternatives will be include in the evaluation and development of alternative solutions.
ANALYSIS – NEXT STEPS: The major activities underway are: 1. Detailed analysis of the short listed alternatives, including costing, 2. Review of funding sources and cost recovery options, and, 3. Generation of alternative solutions including a preferred solution. These activities will be summarized in the following reports:
Public Works Report No. PW-2015-45 2 May 13, 2015
Technical Memorandum 3 – Cost Recovery Options Technical Memorandum 4 – Alternative Solutions
In addition to the work of the project team, the Technical Advisory Committee, the Financial Impacts Committee and the Public Liaison Committee will all be meeting in May.
The second Public Information Centre is scheduled for Saturday, June 6 at the Port McNicoll Community Centre. At that time, a preferred solution will be presented along with the alternative solutions. Input following that meeting will be included and may result in a change or refinement of the preferred solution. The study will conclude with a Notice of Completion sometime in the summer.
SUSTAINABILITY PLAN: This report does not have an impact on the Sustainability Plan.
FINANCIAL/BUDGET IMPACT: There is no direct budget impact related to this report.
CONCLUSION: The Grandview Beach and Paradise Point Servicing Class EA is progressing on schedule. Technical Memorandum 2 is now available and will form the basis of the detailed options review that is underway. The second Public Information Centre is scheduled for Saturday, June 6, 2015. The study will be concluded in the summer of 2015.
Prepared by: Date Prepared: April 16, 2015
Peter Dance, P. Eng. Director of Public Works
Reviewed by: Date: April 16, 2015
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
Public Works Report No. PW-2015-45 3 May 13, 2015
STAFF REPORT
Department/Function: Public Works Department
Chair: Councillor Jim Crawford
Meeting Date: May 13, 2015
Report No.: PW-2015-47
Report Title: Municipal Bridge Inspection
RECOMMENDATION: That report PW-2015-47 pertaining to municipal bridge inspections be received;
And that staff consider the information from the 2014 municipal bridge inspections in updating the Long Term Plan.
INTRODUCTION/BACKGROUND: Municipalities are instructed by the Ministry of Transportation to conduct bridge inspections every two years. The inspections are to be performed on any structure or culvert over 3.0 metres. Inspections are to be completed in accordance with the Ontario Structure Inspection Manual (OSIM). A Professional Engineer must oversee the inspections to assess their condition. After inspection the structures are given a number value based on its condition in accordance with the Bridge Condition Index (BCI). The number value will fall into a BCI range which will determine the recommended repair or rehabilitation for that structure.
At the time of inspection there are currently fifteen structures or culverts that meet the requirement of 3.0 metres defined in the Ontario Structure Inspection Manual. The Township currently has eleven roads culverts and bridges and four trail culverts and bridges.
Public Works Department PW-2015-47 1 May 13, 2015
The inspections were conducted by RJ Burnside who have been awarded this assignment for the 2014 and 2016 inspection years. This report provides a summary of the 2014 inspections.
ANALYSIS: The report is to be broken down into three categories in accordance with the OSIM: routine maintenance; additional investigation; and, repair or rehabilitation work.
Routine maintenance consists of such things as removing debris to cleaning expansion joints. This work can be done by Township staff. RJ Burnside has set out a summary of work required on the structure and estimates an expense of $36,300. Staff will work within its 2015 Operating Budget to complete the higher priority maintenance deficiencies.
Additional investigations are surveys that require more detail or continuous inspections to monitor the progress of a certain deficiency with a structure or culvert. R.J. Burnside reports there are no culverts or bridges that require additional investigation.
Repair or rehabilitation works are larger projects and typically will be a Capital expenditure. The OSIM prioritizes the work into four schedules based on condition: 6-10 years, 1-5 years, 1 year, and, urgent.
A summary of the inspection results is provided in the Financial Budget Impact section below and the Executive Summary of the report is attached. A full copy of this report can be obtained through the Public Works Department.
SUSTAINABILITY PLAN: These works would support Sustainability Plan.
FINANCIAL/BUDGET IMPACT: There is no immediate financial impact associated with this report. Staff will be bringing forward recommendations to Council for the 2016 Capital Budget.
Tables below illustrate the 1 year, and the 1-5 year Capital works. There were no bridges identified in the urgent category.
Public Works Department PW-2015-47 2 May 13, 2015
1 year Structure Name Location Engineers Estimate Repairs needed Trail Bridge 2 Hogg River $65,000 Abutment wall, concrete repairs Trail Bridge 3 Duffy Dr. $75,000 Retaining walls (completed winter of 2014) Road Bridge 2 Duck Bay $950,000 Pier repairs. Currently under Bridge construction. Trail Bridge 1 St. Marie $60,000 Abutment walls Total $1,150,000
The two bridges requiring work soon are located on the Tay Shore Trail. Since the use of these bridges has changed from rail to a walking trail it’s not critical to complete these repairs immediately. Staff will schedule this work in future budgets.
The remaining cost in the 1 year category is $125,000. The Duck Bay Bridge and Trail Bridge 3 have been excluded in this figure.
Note that the estimate for the Duck Bay Bridge does not include the full scope of work that is currently being completed. It only took in consideration the piers and some guide rail repairs which will be corrected upon final completion of this project. Council will not need to consider any additional money for this structure.
1-5 years Structure Name Location Engineers Estimate Repairs needed Road Culvert 4 McMann SR $65,000 Bolt hole cracks, work planned for summer 2015 Road Bridge 6 Granny $180,500 Concrete patching, waterproof and White SR repave deck Road Bridge 2 Duck Bay $560,000 Superstructure repairs and approach Bridge work to be completed in 2015 Road Bridge 4 Rosemount $183,000 Waterproof and pave deck, concrete Rd patch work Road Culvert 1 Rumney RD $55,000 Repair slope protection Total $1,043,500
Note again for the Duck Bay Bridge that the details listed in this report will all be addressed during the current project. Council will not need to consider any additional money for this structure.
Estimated cost in the 1-5 year category is $418,500. The Duck Bay Bridge and Road Culvert 4 have been excluded in this figure.
Public Works Department PW-2015-47 3 May 13, 2015
CONCLUSION: This report is presented for Council’s information. The Township currently has 15 bridges or culverts defined by the OSIM. Township staff will work within the 2015 Operating budget to complete routine maintenance on the structures. Staff will be bringing forward recommendations for the 2016 Capital Budget.
Date Prepared: April 27, 2015
Prepared By; Recommended by;
Bryan Ritchie Peter Dance, P. Eng. Manager of Roads and Fleet Director of Public Works
Reviewed By; Date: May 6, 2015
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
Public Works Department PW-2015-47 4 May 13, 2015
STAFF REPORT
Department/Function: Public Works Department
Chair: Councillor Jim Crawford
Meeting Date: May 13, 2015
Report No.: PW-2015-52
Report Title: Contract 2015-09 Gravel Rehabilitation
RECOMMENDATION: That report PW-2015-52 pertaining to the gravel rehabilitation contract be received;
And that Council accepts the low bid from Duivenvoorden Haulage Ltd. in the amount of $99,097.80 before HST for the supply and placement of granular A.
And that staff be directed to prepare the by-law authorizing the execution of the contract between the Township of Tay and Duivenvoorden Haulage Ltd.
INTRODUCTION/BACKGROUND: Included in the 2015 Capital Budget is funds for the supply and placement of granular A. The Roads/Parks Division has invited bids from suppliers through a competitive tender process.
The roads listed in this year’s program are:
Road Name From To Bass Bay Dr Tay Trail End Donahue St Duckworth St Lily St ROW Duckworth St Donahue St 50m N of Lumber Rd Victoria St Lumber Rd Fowlie St Fowlie St Victoria St West limit Todd Ln Park St Albert St Delta Dr Duffy Dr East limit Duffy Dr Hearthstone Dr Delta Dr Hearthstone Dr North limit South limit
Public Works Department PW-2015-52 1 May 13, 2015
Neekaunis Dr Tanners Rd Highway 12 Playfair Dr Hearthstone Dr North limit Rainbow Ln Hearthstone Dr West limit Frazer Ln Highway 12 Highway 12
The tender was advertised on Biddingo and the Township website. The tender closed on May 4, 2015 at 2:00 pm. At that time there were five bids received. The bids were opened by the Clerk, Director of Public Works, Administrative Assistant for the Roads/Parks Operations and the Manager of Roads and Fleet.
ANALYSIS: The bidders and their prices excluding HST are as follows:
Company Name Bid Price Meets Tender Requirements Duivenvoorden Haulage Ltd. $99,097.80 Yes GH Stewart Construction $99,914.30 Yes K.J. Beamish Co. Ltd. $110,206.42 Yes John Eek & Son Ltd. $110,635.70 Yes Lafarge Aggregates $112,233.80 Yes
Staff examined the two lowest bids in detail for proper documentation and pricing for arithmetical errors. Both low bids conform to the tender requirements. All other bids were examined for arithmetical errors.
The Duivenvoorden Haulage Ltd. the low bidder has produced and delivered winter sand for the Township in the past; they have the equipment, knowledge and experience to do this type of work. Staff has spoken with Duivenvoorden Haulage Ltd. staff; they are aware of the scope of work and have no concerns. Township staff feels they are competent to complete this type of work.
Adding material to gravel roads is necessary. It helps them perform better by providing structure to the road, providing sufficient material for the grader to cut out wash board or pot holes and it helps the dust suppressant last longer.
SUSTAINABILITY PLAN: There is no impact to the Sustainability Plan.
FINANCIAL/BUDGET IMPACT: The 2015 Capital Budget for the gravel rehabilitation program is $145,000. That figure is the combined amount for each street listed in the year’s project.
The table below provides the projected costs for the project: Duivenvoorden Haulage bid price $99,097.80 Net HST of 1.76% $1,744.12 Contingency allowance $10,000.00 Actual anticipated budget impact $110,841.92
Public Works Department PW-2015-52 2 May 13, 2015
The contingency allowance includes costs for the rental of compaction equipment and some drainage improvements. This amount of $10,000 was factored in the budget. These funds only get used if necessary.
Actual anticipated budget impact is the price the Township should expect to pay after all the work is completed.
As you can see the actual anticipated budget impact of $110,841.92 is within the 2015 Capital Budget for gravel rehabilitation of $145,000.
In 2014 the unit price to supply and place granular A was $8.75 a tonne. The unit price for 2015 from Duivenvoorden Haulage Ltd. ranges from $9.17 to $10.05 a tonne to supply and deliver granular A. The changes in pricing are due to different type of trucks being used at certain locations. It is noted that the 2014 project include more gravel on long, straight sections of road, unlike the 2015 projects that addressed dead ends and shorter sections.
CONCLUSION: It is recommended that Council accept the low bid from Duivenvoorden Haulage Ltd. Staff is satisfied with their previous performance with Township. Duivenvoorden Haulage Ltd. is aware of the scope of work and agrees to the terms of the contract. Gravel rehabilitation is an important task, the gravel roads perform better and allows the grader to properly remove wash board and pot holes. Staff will prepare the by-law to authorize execution of the contract documents. The tender deposit from the other bidder will be returned once the contract is executed.
Date Prepared: May 5, 2015
Prepared By; Recommended by;
Bryan Ritchie Peter Dance, P. Eng. Manager of Roads and Fleet Director of Public Works
Reviewed By; Date: May 5, 2015
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
Public Works Department PW-2015-52 3 May 13, 2015
STAFF REPORT
Department/Function: Public Works
Chair: Councillor Jim Crawford
Meeting Date: May 13, 2015
Report No.: PW-2015-51
Subject: Community Garden Awards
RECOMMENDATION: That Staff Report No. PW-2015-51 regarding Community Garden Awards be received; And that as recommended by the Horticulture Committee that the Township of Tay approve the creation of the Community Garden ‘Lily’ Awards to recognize residential and commercial properties that contribute to a more attractive community.
INTRODUCTION/BACKGROUND: Part of the mandate of the Horticulture Committee is to develop and implement programs that will encourage residential, institutional and commercial property owners to contribute to a more attractive community. The Committee has been working on the development of Community Garden Awards with the intent of encouraging ratepayers to contribute to community beautification.
ANALYSIS: The Community Garden Awards are intended to help foster civic pride while encouraging ratepayers to maintain attractive front yards. Similar programs have been run in the Town of Gravenhurst, City of London, City of Toronto and many others for years with great results. In 2012, upon recommendation from the Horticulture Committee, Council adopted the Night Beacon daylily as the Official Flower for the Township of Tay. In light of this, the Committee would like to designate the Community Garden Awards as the Lily Awards.
Public Works 1 May 13, 2015 Community Garden Awards
Nominations Ratepayers would be eligible to submit nominations annually until July 31st with judging being conducted the first week of August. As the program is designed to recognize and encourage community beautification, the focus will be on front yards. In order to be eligible the front yard garden must be within the Township and can be a private residence, a school or church yard, or a commercial business.
Judging and Award Once nominations have closed the Horticulture Committee members will travel to see all nominated gardens during the first week of August. Gardens will be evaluated based on ‘impact/wow’ factor, overall appearance, tidiness, unique features and environmental awareness. Once the gardens have all been assessed, the Lily Award recipients will be selected and notified.
Gardens awarded the annual award would receive a sign for their front yard advising anyone going by that their garden has received a Lily Award. The signs would remain on the lawns for approximately 1 month and then removed to be reused the next year. In addition, the recipients would be invited to the August Council meeting to be presented with certificates recognizing their efforts and community contribution.
The Committee would like to launch this program immediately so that Lily Awards may be handed out this August. In order to promote the program nomination forms would be placed at the local libraries, any willing local businesses, and municipal office as well as on the Township’s website.
SUSTAINABILITY PLAN: The development of this annual program works with the Community Well- being pillar recognizing those who make an active contribution to their community.
FINANCIAL/BUDGET IMPACT: Quotes have been obtained for the one foot square coroplast front yard Lily Award signs at $8.00 each.
As the Committee does not currently have a budget, it is proposed that the required funds come from the Parks Supplies budget as the Horticulture Committee is a sub-Committee of Public Works.
Public Works 2 May 13, 2015 Community Garden Awards
CONCLUSION: It is recommended that as recommended by the Horticulture Committee that the Township of Tay approve the creation of the Community Garden ‘Lily’ Awards to recognize residential and commercial properties that contribute to a more attractive community.
Prepared By; Date Prepared: May 4/15
Alison Thomas Clerk
Reviewed By; Date: May 4/15
Robert Lamb C.A.O.
Public Works 3 May 13, 2015 Community Garden Awards
From: Keith Chapman [mailto:[email protected]] Sent: April-24-15 1:08 PM To: Bryan Anderson Subject: VH Fundraiser Tournament
April 24, 2015
Dear Tay Township Council,
On behalf of Victoria Harbour Minor Ball we would ask you to consider refunding us our diamond rental fees for our fund raiser tournament on the May 30th weekend.
As you are likely aware our Minor Ball program has been in place here in Victoria Harbour since the early 1970's and has an annual participation of between 150‐160 youth age players from the surrounding area. A big part of our program has been the challenge of providing a high quality program at the best registration cost possible. As such we do collect a registration fee ($85) from each of our players but it doesn't cover the costs of running our program. We constantly strive to find sponsors each year to help in providing us with those extra's that keep our program running. Our local groups such as the Lions Club, Legion & Fire Department have been a major help over the years and continue to support us annually.
It is a challenge each year to come up with the funds required to keep our program alive and this tournament was a major help last season and we are hoping that it will be a success again this year. In the past few years our sponsors have also started to dwindle.
We should mention that everyone in our program is a volunteer and raising funds to keep our program alive is the one thing no one enjoys doing. We are hoping that this tournament will be a way in which we can raise funds and do it in the manner we most enjoy and is based on what our program is all about‐ baseball!
We thank you for considering this request. If you should agree with this request and grant us the reimbursement of the diamond fees it would be greatly appreciated. Either way we thank you for considering it,
Thanks again,
Keith Chapman President Victoria Harbour Hornets
GENERAL GOVERNMENT & FINANCE COMMITTEE MAY 13, 2015 MUNICIPAL OFFICE COUNCIL CHAMBERS AGENDA
DELEGATIONS: 3:00 p.m. - Mr. David Gravelle - Re: Family Physician Recruitment Program
3:15 p.m. - Mrs. Sharon Vegh, Economic Development Officer -Re: Economic Development Corporation of North Simcoe (EDCNS) Update.
3:30 p.m. - Mr. Terry Talon, County of Simcoe - Re: 10-Year Affordable Housing & Homelessness Prevention Strategy
1. CALL TO ORDER:
2. REPORTS OF MUNICIPAL OFFICIALS: 2.1 Report from the C.A.O. Re: CAO’s Monthly Report
2.2 Report from the Clerk Re: Clerk’s Monthly Report
2.3 Report from the Clerk Report No. GGF-2015-34 Re: Land Sale Inquiry – Road Allowance abutting 5707 Forgets Road.
2.4 Report from the Director of Finance Report No. GGF-2015-33 Re: Financial Operating Report to April 30, 2015
3. OTHER BUSINESS: 3.1 Correspondence from Mr. Henry W. Freitag Re: Request for Information 3.2 Correspondence from AMO Re: What Happened in Waste this Week
4. ITEMS FOR INFORMATION: 4.1 Correspondence from the County of Simcoe Re: County Council Update March 2015
4.2 Correspondence from Lisa Thompson, MPP Huron-Bruce Re: Bill 66: Great Lakes Protection Act, 2015
General Government/Finance 1 May 13, 2015 Committee Agenda
4.3 Correspondence from AMO Re: Federal Budget Provides New Public Transit Fund, Limited Housing Support
4.4 Correspondence from AMO Re: 2015 Ontario Budget Highlights
4.5 Correspondence from Sylvia Jones, MPP Dufferin-Caledon Re: Bill 36 - Respecting Private Property Act
4.6 Correspondence from the Government of Canada Re: Prime Minister’s Volunteer Awards
4.7 Correspondence from the Township of Essa Re: Essa Challenge – Swing for Health Care
4.8 Correspondence from Ministry of Citizenship, Immigration and International Trade Re: Ontario Medal for Good Citizenship
4.9 Correspondence from Ministry of Citizenship, Immigration and International Trade Re: Lincoln M. Alexander Award 2015
General Government/Finance 2 May 13, 2015 Committee Agenda
STAFF REPORT
Department/Function: General Government & Finance Committee
Chair: Deputy Mayor Bill Rawson
Date: May 13, 2015
Subject: CAO’s Report –April 1st to May 6th, 2015
The following are the highlights for this time period: Participated in multiple meetings with staff and Skyline officials re: applications coming to Council for the rezoning of the Kee and surrounding park lands as well as the site plan agreement for Yacht Club and marina. Held 2 Directors meeting Worked with Granite Claims and our insurance company and our lawyers on multiple files Working with the Deputy Treasurer, Dir of Finance and Mosey & Mosey analyses employee survey responses on current benefit package. Continual H.R. related functions including preparing offers to go out for our returning summer students and interviews being done department by department to fill the remaining positions. Have two positions one Roads/Park Operator and one Water/Waste water position that will need to be filled do to a retirement and resignation. Participated in the Joint Health and Safety Meeting Health and Safety Inspection of our 4 fire halls Meetings with local residents on various issues Conducted interviews with two shortlisted companies with the sub- committee and recommended to council MDB to do Strategic Plan. Multiple meetings with MDB to map out the timelines and approach that will be used for the Strategic Plan process. Meeting with Inspector Ferguson of OPP re Community Policing Office in Port McNicoll Chaired EDCO Board meeting in Toronto Attended CAO’s meeting at the County of Simcoe Special Council Committee meeting re 2015 budget With the Mayor attended Newmarket/Tay Hydro meeting Conducted post council meetings with inside and outside staff Held meeting with building and bylaw staff to deal with Property Standards Issues
Respectfully submitted; Robert J. Lamb, CAO
General Government/Finance - 1 - May 13, 2015 CAO’s Monthly – April 2015
STAFF REPORT
Department/Function: General Government & Finance Committee
Chair: Deputy Mayor Bill Rawson
Date: May 13, 2015
Subject: Clerk’s Report - May 2015
The following are the highlights for the month of May 2015:
Real Estate Signage o Staff is seeking Council’s direction as to whether or not they are interested in amending the sign by-law and the current prohibition on real estate directional signs. Presently, homeowners are permitted a front lawn sign advising that their home is for sale; however, no additional signage is permitted at corners or on roadways. The prohibition does ensure that the streets and corners are not filled with these signs, but some real estate agents and sellers find it difficult to attract buyers to their homes in certain areas without additional signage.
Committee Delegations o Staff is seeking Council’s direction as to whether or not there is a preference to have all delegations, starting in August, at the start of each Committee meeting (beginning at 1:00 p.m.) rather than staggered through the meeting as is the current practice. This would allow Council to hear all the delegations and then proceed on with balance of the agenda.
Records Management o Training on the new system has been completed at this point and staff anticipates that the contract to implement the new system will be concluded shortly with the municipality moving towards regular use and maintenance of the system. Laserfiche will continue to provide ongoing support to the system to resolve any issues that arise.
Land o The Director of Planning & Development and I met with representatives from St. Paul’s Presbyterian Church on site to resolve any outstanding issues and concerns regarding the easement and land transfer to the school board. At this time all the issues have been resolved and staff is working with the parties to complete the necessary land registrations.
General Government/Finance - 1 - May 13, 2015 Clerk’s Monthly - May 2015
o With the assistance of the Planning Technician, staff has begun a review of the Township’s vacant land holdings with the intent of reporting to Council in the future as to potential properties that may be declared surplus and sold.
Library o In order to promote the library and encourage use the Library, at all three branches, will be holding an Open House on Tuesday, May 19th from 1:00 to 5:00 p.m. o The basement room renovation at the Port McNicoll Branch is nearing completion with the new flooring installed and the room reloaded with library materials. Once the shelving is installed, staff anticipates that this project will be completed by the end of the month. o The flooring in the front entrance area at the Port McNicoll Branch has also been replaced as the floor was past due for replacement. The next steps will be to undertake the carpet replacement for the balance of the library.
Horticulture Committee o The Committee will be holding the Annual Plant Exchange on Saturday, May 16th at the Port McNicoll Library from 9:00 a.m. to 12:00 noon. Anyone with plants to donate or exchange is welcome to attend. o The Committee will be holding a Free Mulch Morning in the Municipal Office parking lot on Saturday, June 6th between 9:00 a.m. to 12:00 noon. Residents will be required to bring their own bags/bins and load their own mulch and Committee members will be on hand to manage the event.
Respectfully submitted;
Alison Thomas, Clerk
General Government/Finance - 2 - May 13, 2015 Clerk’s Monthly - May 2015
STAFF REPORT
Department/Function: General Government & Finance
Chair: Deputy Mayor Bill Rawson
Meeting Date: May 13, 2015
Report No.: GGF-2015-34
Subject: Land Sale Inquiry - Road Allowance abutting 5707 Forgets Road
RECOMMENDATION: That staff report GGF-2015-34 regarding a Land Sale Inquiry, Road Allowance abutting 5707 Forgets Road be received; and
That the request to purchase the road allowance abutting 5707 Forgets Road be approved; and
That that per the Township’s Land Sale Policy that the purchasers be responsible to pay all survey, appraisal, legal, advertising and any other associated costs to complete the land sale.
INTRODUCTION/BACKGROUND: The Township received a letter of interest (attached) to purchase the road allowance abutting 5707 Forgets Road on May 6, 2015.
Per the applicant’s correspondence, they have applied to purchase the portion of road allowance abutting their property as they have applied to build a barn; however, their existing lot is just slightly undersized to meet zoning requirements. If successful, their intent is to combine the lands with 5707 Forgets Road and build a pole barn.
General Government/Finance 1 May 13, 2015 Report GGF-2015-34
ANALYSIS: Upon receipt of the inquiry, staff reviewed the application and has no concerns or comments.
The balance of the road allowance from 5707 Forgets Road to the intersection with Elliot Side Road was stopped up, closed and conveyed in 1878 to the abutting property.
The Department Heads reviewed the potential sale and recommend that the road allowance be sold to the owners of 5707 Forgets Road.
SUSTAINABILITY PLAN: This report does not impact the Sustainability Plan.
FINANCIAL/BUDGET IMPACT: As per the Township’s Land Sale Policy, any purchaser would be required to pay for any survey, appraisal, legal or advertising fees associated with the sale in addition to the price of the lands.
Once the survey work is completed, an appraisal will be undertaken to establish a value for the road allowance and staff will report back to Council as to the land sale price.
General Government/Finance 2 May 13, 2015 Report GGF-2015-34
CONCLUSION: Staff recommends that that the portion of the road allowance abutting 5707 Forgets Road be stopped up, closed, declared surplus and sold.
Prepared By; Date: May 6/2015
Alison Thomas, BAH, CMO Clerk
Reviewed By: Date: May 6/2015
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
Attach: Letter of Inquiry
General Government/Finance 3 May 13, 2015 Report GGF-2015-34
General Government/Finance 4 May 13, 2015 Report GGF-2015-34
STAFF REPORT
Department/Function: General Government/Finance
Chair: Deputy Mayor Bill Rawson
Meeting Date: May 13, 2015
Report No.: GGF-2015-33
Subbject: Financial Operating Report to April 30, 2015
RECOMMENDATION: That Report GGF-2015-33 rege arding the Financial Operating Report to April 30, 2015, be received for information.
INTRODUCTION/BACKGROUND:
The attached financial report is provided to give Council summary information on operating revenues and expenses to date compared to the annual budget. This report includes all transactions that have been posted to the financial system as of April 30, 2015.
When reviewing the summary, the reader should consider what the pro-rated year to date (YTD) percentage of revenues and expensses should be at this time of year (approximately 4/12ths or 33%). This approoach will be successful if all revenues and expenses are spread evenly throughhout the year. In actuality, we know that some expenses are paid in full at the beginning of the year (Insurance), while others are affected by seasonality (road maintenance) and cannot be pro-rated. It is also important to consider the timing of when expenditures are posted to the financial system, as all vendor invoices for the month may have not yet been recorded.
Therefore, for the purposes of this analysis, this target percentage is merely used as a guideline to follow. As a comparator, the YTD totals for 2014 have also been provided in the attached report.
General Government/Finance Paage 1 of 9 May 13, 2015 Financial Operating Report to April 30, 2015 ANALYSIS:
On a bi-monthly basis, beginning in May, a report is provided to all Department Heads showing the total recorded revenues and expenses on a detailed basis, at a given point in time. On a bi-monthly basis, the Treasury Assistant meets with each of the Department Heads (if required) to help identify any significant variances that should be reviewed in detail. The Treasury Assistant provides additional account details as requested by departments to assist in their analysis. The Department Heads continue to be responsible for the monitoring of their budgets and will bring to Council significant budget variances as they occur throughout the year.
The attached report has been prepared by the Treasury Assistant and has been separated into three components: General Municipal, Water/Wastewater and Library. This report is provided in summary format.
In order to effectively read this report, the reader should know that:
A Favourable dollar variance is revenue that is over budget or an expense that is under budget. This is displayed on the report as a negative number.
An Unfavourable dollar variance is revenue that is under budget or an expense that is over budget displayed as a positive number.
SUSTAINABILITY PLAN:
The Sustainability Plan is not impacted by this report.
FINANCIAL/BUDGET IMPACT:
The analysis provided makes several comparisons to the 2014 YTD actuals, as 2014 was used as a baseline to help identify true budget variances, versus timing issues. Therefore, for your reference, those items that are believed to potentially affect the year end surplus/deficit have been bolded. The rest of the details have been provided for Council’s information, and will not necessarily be repeated in future reports.
GENERAL MUNICIPAL: REVENUE
Taxation (includes OPP) The February and April installments have been billed based on 50% of last year’s final bill.
Taxation – Other This category includes taxes billed for School and County.
Grants The first and second installment of the OMPF grant has been received
General Government/Finance Page 2 of 9 May 13, 2015 Financial Operating Report to April 30, 2015
User Fees and Service Charges
A number of user fees such as recreation are seasonal.
Licenses, Permits, Rents The carry forward of revenue to 2015 for building permits issued which were not complete at year end increased from $35,000 to $53,861.97. Permit revenue collected in 2015 vs the same period in 2014 is up $21,000 mainly related to a $16,300 permit from the School Board. Dog licenses and rink rentals contain a seasonal component and are mainly collected in the first four months of the year. Therefore, the YTD actual amount contains a higher percentage than the target. $15,000 Building Permit maintenance fees invoiced earlier in 2015.
Fines & Penalties Revenue from penalties & interest is down $3,500 over last year.
Transfers from Reserves/ Reserve Funds These transfers are typically done as the related work has been completed and the expense has been recorded. Final transfers are done at year end.
Land Sales No land sales completed to date.
Other Hydro dividend & interest ($197,000) are received in December.
GENERAL MUNICIPAL: EXPENSES
Salaries & Benefits Overall this category is currently on budget, with 9 of 26 payrolls being processed as at April 30, 2015.
Contracted Services This category contains several expenses that have a seasonal component (such as road maintenance) as well as consulting work that is underway (Official Plan, Source Water Protection etc.), thus making the total YTD spending well under budget. The YTD policing costs recorded are less than target due to timing of payment processing.
Administration/Overhead Insurance, membership and the contribution to Library, expenses are recorded in January.
Utilities This category is on target.
General Government/Finance Page 3 of 9 May 13, 2015 Financial Operating Report to April 30, 2015 Materials & Equipment Expenditures This category is on target.
Transfer to Own Funds Transfers to reserves/capital are done with the exception of those that are analyzed at year end and transferred if funds permit (i.e. land sales and policing).
Taxation Paid to Others Includes first of four installments of taxes paid to School and County.
WATER & WASTE WATER: REVENUE
Billings The first quarterly invoicing for residential customers has been processed.
Grants & Interest Interest revenue received on grant funds has not yet been distributed (currently recorded under General Municipal).
Local Improvements & Lot Levies These entries have been posted for the entire year.
User Fees & Service Charges Penalty and interest charges have been allocated to Water & Wastewater in 2015 however the entry has not yet been done.
Transfers from Reserves/Reserve Funds Includes debt payments paid by development charges.
WATER & WASTE WATER: EXPENSES
Salaries & Benefits This category is on target. Allocations between departments have been completed for the year affecting the percentage in this category.
Contracted Services This category includes a range of outsourced services such as engineering consultants, including the master servicing study and sludge disposal. At this time there are no significant variances to report.
Administrative/Overhead This category represents a range of accounts including general insurance, vehicle insurance and membership dues that have been paid for the entire year resulting in a higher percentage of the budget spent.
General Government/Finance Page 4 of 9 May 13, 2015 Financial Operating Report to April 30, 2015 Utilities This category is showing a lower amount when compared to last year. This may
be a result of timing of meter reads and invoicing.
Materials & Equipment This category includes chemical and chemical analysis accounts. The timing of purchases significantly affect this category.
Repairs & Maintenance This category is significantly less than this time last year. Repairs & rebuilds to pumps due to clogging at the pumping stations and repairs to pumps and machinery at both water treatment plants as well as the wastewater treatment plant were completed in early 2014 resulting in the higher prior year amount.
Transfer to Own Funds Transfers have been recorded as per budget.
LIBRARY: REVENUE
Donations/Fundraising This category contains donation and fundraising accounts and the YTD amount is currently lower than this time last year.
Grants The Municipal annual grant of $331,082 has been recorded.
Other This category is comparable to this time last year, with no significant variances to report.
LIBRARY: EXPENSES
Salaries This category is on budget.
Contracted Services The budget increase is due to a library board investigation per the Violence & Harassment Policy that is ongoing and is funded from reserves.
Administrative/Overhead General insurance is over budget by approximately $2,150. This category contains some expenses that are paid in January such as, insurance and memberships in full.
General Government/Finance Page 5 of 9 May 13, 2015 Financial Operating Report to April 30, 2015
Utilities Utilities are higher than this time last year, however is on target compared to the 2015 budget.
Repairs and Maintenance This category includes the replacement of carpet in the Port McNicoll Branch which has not yet started.
Expenditures funded by Grants and Donations This category shows the expenditures related to special programs that are funded by donations and grants.
Transfer to Own Funds Transfers have been recorded as per budget.
CONCLUSION:
From the attached report and our review there are no concerns regarding the overall budget. The total expenditures to April 30, 2015 are well within the 2015 Operating Budget. Going forward, revenues and expenditures will be monitored on a monthly basis, by Department Heads and the Treasury Assistant, and any significant variances from the 2015 approved budget will be brought forward to council in a timely manner.
Prepared By; Date Prepared:
Patricia Potter/Joanne Sanders Treasury Assistant/Treasurer
Robert Lamb April 29, 2015 C.A.O.
General Government/Finance Page 6 of 9 May 13, 2015 Financial Operating Report to April 30, 2015 Township of Tay % of YTD ACTUAL YTD ACTUAL BUDGET $ Variance Budget 2014 2015 2015 Recorded
GENERAL MUNICIPAL
REVENUE:
Taxation - Municipal (inc. OPP) (3,392,029) (3,520,090) (7,585,301) 4,065,211 46%
Taxation - Other (3,044,049) (3,105,229) (6,223,903) 3,118,674 50%
Grants (327,579) (552,700) (1,148,372) 595,672 48%
User Fees and Service Charges (36,174) (34,386) (168,172) 133,786 20%
Licences, Permits, Rents (129,086) (190,792) (259,550) 68,758 74%
Fines and Penalties (106,594) (103,776) (335,000) 231,224 31%
Transfers from Reserves/ Reserv (10,576) (44,047) (142,913) 98,866 31%
Land Sales (3,000) (1,106) (39,000) 37,894 3%
Other (37,610) (54,652) (326,106) 271,454 17%
------TOTAL REVENUE (7,086,697) (7,606,778) (16,228,317) 8,621,539 47% ------
EXPENSES:
Salaries & Benefits 1,106,146 1,158,412 3,933,515 (2,775,103) 29%
Contracted Services 316,398 387,161 2,137,231 (1,750,070) 18%
Administrative / Overhead 293,525 558,981 869,235 (310,254) 64%
Utilities 178,835 159,736 483,673 (323,937) 33%
Materials & Equipment Expendit 53,732 47,866 165,076 (117,210) 29%
Repairs and Maintenance 112,354 93,486 275,600 (182,114) 34%
Debt (862) 22,428 60,749 (38,321) 37%
Transfer to Own Funds 6,490 1,831,995 2,040,970 (208,975) 90%
Taxation Paid To Others 1,514,311 1,573,370 6,262,268 (4,688,898) 25%
------TOTAL EXPENSES: 3,580,929 5,833,435 16,228,317 (10,394,882) 36% ------
======(SURPLUS)/DEFICIT (3,505,768) (1,773,343) 0 (1,773,343) ======
General Government/Finance Page 7 of 9 May 13, 2015 Financial Operating Report to April 30, 2015
Township of Tay % of YTD ACTUAL YTD ACTUAL BUDGET $ Variance Budget 2014 2015 2015 Recorded
WATER & WASTEWATER
REVENUE:
Billings (1,144,151) (1,147,897) (4,500,999) 3,353,102 26%
Grants & Interest 0 0 (120,000) 120,000 0%
Local Improvements & Lot Levie 0 (38,365) (37,393) (972) 103%
User Fees and Service Charges 0 0 (50,000) 50,000 0%
Transfers from Reserves/Reserve 0 (50,093) (137,043) 86,950 37%
Sale of Assets 00000%
Other 0 0 (500) 500 0%
------TOTAL REVENUE (1,144,151) (1,236,355) (4,845,935) 3,609,580 26% ------
EXPENSES:
Salaries and Benefits 189,695 376,734 896,724 (519,990) 42%
Contracted Services 58,957 50,359 462,016 (411,657) 11%
Administrative/Overhead 125,943 148,669 213,800 (65,131) 70%
Utilities 160,784 120,961 497,407 (376,446) 24%
Materials and Equipment Expenditures 41,754 41,120 188,300 (147,180) 22%
Repairs and Maintenance 135,679 75,260 373,125 (297,865) 20%
Debt 250,426 253,847 651,367 (397,520) 39%
Transfer to Own Funds 0 1,525,739 1,563,196 (37,457) 98%
------TOTAL EXPENSES: 963,238 2,592,689 4,845,935 (2,253,246) 54% ------
======(SURPLUS)/DEFICIT (180,913) 1,356,334 0 1,356,334 ======
General Government/Finance Page 8 of 9 May 13, 2015 Financial Operating Report to April 30, 2015
Township of Tay % of YTD ACTUAL YTD ACTUAL BUDGET $ Variance Budget 2014 2015 2015 Recorded
LIBRARY
REVENUE:
Donations/Fundraising (375) (261) (2,050) 1,789 13%
Grants (4,153) (339,020) (374,948) 35,928 90%
Transfers from Reserves/Reserv 0 (700) (37,505) 36,805 2%
Other (1,443) (1,265) (3,800) 2,535 33%
------TOTAL REVENUE (5,971) (341,246) (418,303) 77,057 82% ------
EXPENSES:
Salaries and Benefits 80,917 84,640 280,693 (196,053) 30%
Contracted Services 2,948 6,602 25,030 (18,428) 26%
Administrative/Overhead 10,546 9,409 13,350 (3,941) 70%
Utilities 2,771 4,842 15,850 (11,008) 31%
Materials and Equipment Expenditures 2,510 3,413 9,600 (6,187) 36%
Repairs and Maintenance 1,547 2,159 15,850 (13,691) 14%
Expenses funded by Grants and Donations 5,501 8,187 28,855 (20,668) 28%
Transfer to Own Funds 0 29,075 29,075 0 100%
------TOTAL EXPENSES: 106,740 148,327 418,303 (269,976) 35% ------
======(SURPLUS)/DEFICIT 100,769 (192,919) 0 (192,919) ======
General Government/Finance Page 9 of 9 May 13, 2015 Financial Operating Report to April 30, 2015
April 17, 2015
What Happened in Waste this Week
Municipal Discussion Paper:
The Association of Municipalities of Ontario (AMO), the City of Toronto, the Regional Public Works Commissioners of Ontario (RPWCO), and the Municipal Waste Association (MWA) worked together on a Municipal Discussion Paper: New Waste Reduction and Resource Recovery Framework Legislation - Letter and Paper for Minister Glen Murray’s consideration as a new provincial legislative framework for waste reduction is being developed.
The submitted paper outlines the municipal critical needs and interests the new framework needs to address including:
minimizing the environmental impacts of waste preserving limited disposal capacity ensuring fair compensation for municipalities for services provided as well as any assets and associated costs that are stranded as a new system is implemented.
2015 Municipal Blue Box Program Payments:
AMO and the City of Toronto have been working with Stewardship Ontario (SO) and Waste Diversion Ontario (WDO) at the MIPC table to determine the 2015 Steward Obligation for the 2015 municipal payments for the 2013 Blue Box program. As you are aware, the 2014 Steward Obligation was decided by arbitration and municipalities were awarded 50% of reported net costs. AMO/City of Toronto have requested that WDO should use the methodology the Arbitrator, Mr. Armstrong, based his decision on for the 2015 and all future Steward Obligations until new waste recovery legislation is implemented. He ruled that the reported net costs as determined through the annual WDO Datacall and verification process pass the test of reasonableness and is sensible, thorough, and reliable.
Not surprisingly, SO does not agree with following this recommended methodology for 2015 and has a different interpretation of Mr. Armstrong’s decision.
AMO/City of Toronto and SO presented their respective positions separately to the WDO Board of Directors on April 16th. We are now awaiting a decision by the WDO Board on how to proceed to determine the 2015 Steward Obligation. Further, AMO/City of Toronto requested WDO consider interim 2015 payments for municipalities until the Steward Obligation is determined as the first quarterly installments are due to municipalities in June.
We will continue to provide you with updates as this important issue moves forward.
Municipal Council Resolutions on Producer Responsibility:
We understand that some municipal leaders have been approached by organizations asking Councils to support resolutions regarding full producer responsibility. As noted above, the municipal sector has just sent a discussion paper to the Minister on this topic.
If individual municipal governments want to put forward resolutions in support of full producer responsibility and the development of a new Provincial legislative framework for waste recovery, we have attached a sample resolution for your consideration:
Draft waste diversion motion:
"Whereas municipalities have no control over the form of municipal solid waste that is generated from packing and products that enter their jurisdiction;
Whereas municipal taxpayers bear more than 50% of the cost of waste disposal and recycling of packaging and printed paper in the waste stream, which products are increasingly complex, multi-material and expensive to recycle, reclaim or dispose of;
Whereas the Minister of the Environment and Climate Change has committed to replacing the current waste diversion legislation, but has not yet introduced replacement legislation to the legislature;
Whereas producer responsibility provides that producers be responsible for 100% of the costs of certain designated wastes for full cost of end-of-life management for such products and packaging;
Whereas municipalities should not have to bear the cost of managing the disposal of these materials;
Whereas waste is a valuable resource;
Whereas producer responsibility would provide considerable savings to ______residents and grow the local economy as producers innovate to reduce waste, develop more easily recyclable packaging and work with municipalities on better ways to collect and process it;
Whereas increased recycling and reclamation could add 13,000 good, high-quality jobs in Ontario and contribute more than $1.5 billion every year to Ontario’s economy;
Therefore be it resolved that the Municipality of ______calls on the Ontario Government to introduce legislation to replace the Waste Diversion Act with a system based on full Producer Responsibility, ensuring that producers are responsible for 100% of the end-of-life costs of designated waste, and that producers need to work with the municipal sector on those Producer Responsibility programs that affect the municipal integrated waste management system so that municipalities are fairly compensated for services provided to manage designated waste that enters the municipal system."
AMO Contact: Dave Gordon, Senior Advisor, Waste Diversion, E-mail: [email protected], 416.971.9856 ext. 371.
PLEASE NOTE: AMO Breaking News will be broadcast to the member municipality’s council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record.
OPT-OUT: If you wish to opt-out of these email communications from AMO please click here PAGE 4 COUNTY COUNCIL UPDATE WARDEN’S SKI DAY COUNTY COUNCIL Proceeds will be used to help complete major projects at Georgian Village, including the Village Woodworking area, Georgian Blooms Greenhouse, and a Therapeutic Pool—which will be part of the new UpdateISSUE 74 I March 2015 Fitness Centre that opened in late 2014 as a direct result of funds raised by the campaign. “I want to express gratitude to all our sponsors for continuing to support community-based projects at Georgian Village and thank all our skiers for hitting the slopes for a great cause,” said Warden seniors find the kind demonstrating excellence Gerry Marshall. “With an of care they need for in the use of innovative aging population, it is whatever stage of life they approaches to improve important that we make are in. In 2014, capital and/ strategic investments in the County “These projects or operating Mountain long-term care and seniors’ of Simcoe wouldn’t be efficiency, and services to maintain a high received the to generate of Support quality of life for all our prestigious possible without effectiveness residents. These projects Peter J. fundraising through Warden’s Ski Day raises funds wouldn’t be possible Marshall Award alternative without fundraising efforts from the efforts and service delivery for projects at Georgian Village and generous support from Association of initiatives and generous Participants enjoyed a beautiful Warden Gerry Marshall hosted the our partners.” Municipalities partnerships. support from day on the slopes at Mount Warden’s Ski Day on March 12, 2015 Georgian Village opened Ontario Including St. Louis Moonstone, helping to raise funds for long-term care and in 2013 and is a state- (AMO) for the our partners.” proceeds raise approximately $10,000 to seniors’ services in Simcoe County. of-the-art seniors lifestyle Georgian Village raised through support the County of Simcoe’s Participants enjoyed a beautiful bluebird community in the Town of Redevelopment Gerry Marshall the Warden’s Georgian Village Fundraising day on the slopes at Mount St. Louis Penetanguishene. With a project. Warden Fundspiel Campaign. Moonstone, helping raise approximately focus on aging-in-place, The Peter earlier this $10,000 to support the County of Deputy Warden Terry Dowdall addresses Georgian Village campus J. Marshall Award year, and the Warden’s Ski has now raised more than Simcoe’s Georgian Village Fundraising guests at the Warden’s Ski Day on March offers a continuum of recognizes those Day, the Georgian Village $627,000. The Campaign Campaign. 12. Left, Tiny Township Mayor George housing options to help municipal governments Fundraising Campaign goal is $807,000. Continued on Page 4 Cornell hits the slopes.
CORPORATE COMMUNICATIONS Text: Municipal and media Gerry Marshall, Warden CORPORATE COMMUNICATIONS DEPARTMENT reproduction permission County of Simcoe Allan Greenwood, Editor granted. Mark Aitken, Chief Administrative Officer 1110 Highway 26, For media inquiries, contact [email protected] Logos, wordmarks, Director, Corporate Communications identifiers, non-stock photographic images: The County Clerk’s Dept. maintains the official record for all Midhurst, Ontario L0L 1X0 For more information on the County of Simcoe [email protected] © 2015 The Corporation County government proceedings. This publication is intended 705-726-9300 and our programs and services, please visit simcoe.ca 705-726-9300 Extension 1230 of the County of Simcoe to identify highlights of Committee and Council meetings. PAGE 2 COUNTY COUNCIL UPDATE COUNTY COUNCIL UPDATE PAGE 3 HOSPITAL ALLIANCE Museum County Update supports City of Barrie’s Winterfest Museum staff participated in the Oro church City of Barrie’s annual Winterfest celebrations, February 7-8. To restoration promote the new The County of Simcoe temporary exhibit, is supporting the Journey Game Over? The Story to Freedom fundraising of Arcades, museum campaign to restore and staff provided visitors preserve the historic Oro with a chance to play a African Methodist Episcopal variety of arcade-themed Church and cemetery, games and handed in the Township of Oro- out prize packs to daily Medonte. winners. The County has been Ramara Mayor Basil Clarke, left, and Ramara Deputy Mayor John O’Donnell, centre, accept the County of Simcoe Warden Gerry Marshall, bottom right, addresses the crowd at the Hospital Alliance instrumental in the Marketing Study Warden’s Fundspiel Municipal Challenge Trophy from Warden Gerry Marshall. Eighteen teams appreciation breakfast at the County of Simcoe Administration Centre. Top, the County presented the preservation and restoration Lord Cultural participated in the annual event at the Penetanguishene Curling Club, raising more than $12,000 to Alliance with a cheque for $3 million as part of its ongoing funding commitment. Left, Janice Skot, efforts of the church dating support the County of Simcoe’s Georgian Village Fundraising Campaign. president and CEO of Royal Victoria Regional Health Centre and Chair of the Simcoe County Hospital Resources, a museum back to the 1940s. Once Alliance, and Guy Chartrand, President and CEO of Collingwood General and Marine Hospital and consulting firm, began again, efforts to preserve incoming Chair of the Simcoe County Hospital Alliance, provided County Council with an update on a Council-directed this important piece of hospital operations and funding. marketing study Canadiana are required to Local Immigration Partnership update in February. When ensure future generations Working with regional libraries to create welcoming hubs completed it will will have the chance to Local festivals named among Ontario’s best serve as a guide to learn about the area’s rich The County of Simcoe The LIP has collaborated based organizations The County of Simcoe Festival (Alliston) the Town of Collingwood increase awareness, history. entered into an agreement with community • Four awareness knows how to host a • Barrie Automotive one of two winners as visitation, revenue, and Recently, the County with Citizenship and stakeholders to implement raising activities for party. Flea Market Municipality of the Year digital engagement. provided $10,000 in Immigration Canada recommendations of the the employment and Festivals and Events (Oro-Medonte) (population less than Stakeholder consultation funding as part of the 2014 (CIC) in 2011 to establish strategy. business development Ontario (FEO), an • Collingwood Elvis 50,000). began in February and Historical and Cultural Grant a Local Immigration This work has been sector educational, marketing, Festival (Collingwood) Collingwood was also continued into March. Program, as well as an Partnership in Simcoe accomplished through • Community Forum and advocacy services • First Light at recognized for its Elvis Input is being collected interest-free loan of more County, one of 35 in ongoing meetings of the • Research project organization, recently Saint-Marie among Festival advertising from members of County than $73,000. Ontario. Partnership Council, two designed to explore announced its 2015 top the Hurons campaign. Council and appointees, “We are committed to The initial activities sub councils, and other barriers hindering festivals and events in (Tay Township) The FEO also announced Museum partners, supporting and preserving of the LIP included working groups. Highlights immigrants’ use of Ontario, placing seven • Barrie Winterfest its Achievement Award members, volunteers this valuable historical site, the development of a include: funded employment County of Simcoe and (Barrie) winners. Clearview and staff, as well as the proud of its heritage and Partnership Council, • Annual Newcomer services area events in the top 100. The International Plowing Township’s Small Halls general public through proud to be a long-term and research leading Recognition Awards • Pilot project to • Carrot Fest (Bradford) Match also received a Festival was named Best interviews, surveys, the partner in restoring the to the publication of a • Quarterly newsletter establish libraries as • International Plowing Level of Distinction from New Festival or Event in County’s website, and church,” said Warden Gerry Community Settlement • Capacity-building welcoming community Match (Ivy) the FEO. the $100,000-$500,000 social media. Marshall. Strategy - launched in activities with ethno- hubs. • Alliston Potato The organization named category. CCW 15-101 October 2012. cultural and faith- CCW 15-097 PAGE 2 COUNTY COUNCIL UPDATE COUNTY COUNCIL UPDATE PAGE 3 HOSPITAL ALLIANCE Museum County Update supports City of Barrie’s Winterfest Museum staff participated in the Oro church City of Barrie’s annual Winterfest celebrations, February 7-8. To restoration promote the new The County of Simcoe temporary exhibit, is supporting the Journey Game Over? The Story to Freedom fundraising of Arcades, museum campaign to restore and staff provided visitors preserve the historic Oro with a chance to play a African Methodist Episcopal variety of arcade-themed Church and cemetery, games and handed in the Township of Oro- out prize packs to daily Medonte. winners. The County has been Ramara Mayor Basil Clarke, left, and Ramara Deputy Mayor John O’Donnell, centre, accept the County of Simcoe Warden Gerry Marshall, bottom right, addresses the crowd at the Hospital Alliance instrumental in the Marketing Study Warden’s Fundspiel Municipal Challenge Trophy from Warden Gerry Marshall. Eighteen teams appreciation breakfast at the County of Simcoe Administration Centre. Top, the County presented the preservation and restoration Lord Cultural participated in the annual event at the Penetanguishene Curling Club, raising more than $12,000 to Alliance with a cheque for $3 million as part of its ongoing funding commitment. Left, Janice Skot, efforts of the church dating support the County of Simcoe’s Georgian Village Fundraising Campaign. president and CEO of Royal Victoria Regional Health Centre and Chair of the Simcoe County Hospital Resources, a museum back to the 1940s. Once Alliance, and Guy Chartrand, President and CEO of Collingwood General and Marine Hospital and consulting firm, began again, efforts to preserve incoming Chair of the Simcoe County Hospital Alliance, provided County Council with an update on a Council-directed this important piece of hospital operations and funding. marketing study Canadiana are required to Local Immigration Partnership update in February. When ensure future generations Working with regional libraries to create welcoming hubs completed it will will have the chance to Local festivals named among Ontario’s best serve as a guide to learn about the area’s rich The County of Simcoe The LIP has collaborated based organizations The County of Simcoe Festival (Alliston) the Town of Collingwood increase awareness, history. entered into an agreement with community • Four awareness knows how to host a • Barrie Automotive one of two winners as visitation, revenue, and Recently, the County with Citizenship and stakeholders to implement raising activities for party. Flea Market Municipality of the Year digital engagement. provided $10,000 in Immigration Canada recommendations of the the employment and Festivals and Events (Oro-Medonte) (population less than Stakeholder consultation funding as part of the 2014 (CIC) in 2011 to establish strategy. business development Ontario (FEO), an • Collingwood Elvis 50,000). began in February and Historical and Cultural Grant a Local Immigration This work has been sector educational, marketing, Festival (Collingwood) Collingwood was also continued into March. Program, as well as an Partnership in Simcoe accomplished through • Community Forum and advocacy services • First Light at recognized for its Elvis Input is being collected interest-free loan of more County, one of 35 in ongoing meetings of the • Research project organization, recently Saint-Marie among Festival advertising from members of County than $73,000. Ontario. Partnership Council, two designed to explore announced its 2015 top the Hurons campaign. Council and appointees, “We are committed to The initial activities sub councils, and other barriers hindering festivals and events in (Tay Township) The FEO also announced Museum partners, supporting and preserving of the LIP included working groups. Highlights immigrants’ use of Ontario, placing seven • Barrie Winterfest its Achievement Award members, volunteers this valuable historical site, the development of a include: funded employment County of Simcoe and (Barrie) winners. Clearview and staff, as well as the proud of its heritage and Partnership Council, • Annual Newcomer services area events in the top 100. The International Plowing Township’s Small Halls general public through proud to be a long-term and research leading Recognition Awards • Pilot project to • Carrot Fest (Bradford) Match also received a Festival was named Best interviews, surveys, the partner in restoring the to the publication of a • Quarterly newsletter establish libraries as • International Plowing Level of Distinction from New Festival or Event in County’s website, and church,” said Warden Gerry Community Settlement • Capacity-building welcoming community Match (Ivy) the FEO. the $100,000-$500,000 social media. Marshall. Strategy - launched in activities with ethno- hubs. • Alliston Potato The organization named category. CCW 15-101 October 2012. cultural and faith- CCW 15-097 PAGE 4 COUNTY COUNCIL UPDATE WARDEN’S SKI DAY COUNTY COUNCIL Proceeds will be used to help complete major projects at Georgian Village, including the Village Woodworking area, Georgian Blooms Greenhouse, and a Therapeutic Pool—which will be part of the new UpdateISSUE 74 I March 2015 Fitness Centre that opened in late 2014 as a direct result of funds raised by the campaign. “I want to express gratitude to all our sponsors for continuing to support community-based projects at Georgian Village and thank all our skiers for hitting the slopes for a great cause,” said Warden seniors find the kind demonstrating excellence Gerry Marshall. “With an of care they need for in the use of innovative aging population, it is whatever stage of life they approaches to improve important that we make are in. In 2014, capital and/ strategic investments in the County “These projects or operating Mountain long-term care and seniors’ of Simcoe wouldn’t be efficiency, and services to maintain a high received the to generate of Support quality of life for all our prestigious possible without effectiveness residents. These projects Peter J. fundraising through Warden’s Ski Day raises funds wouldn’t be possible Marshall Award alternative without fundraising efforts from the efforts and service delivery for projects at Georgian Village and generous support from Association of initiatives and generous Participants enjoyed a beautiful Warden Gerry Marshall hosted the our partners.” Municipalities partnerships. support from day on the slopes at Mount Warden’s Ski Day on March 12, 2015 Georgian Village opened Ontario Including St. Louis Moonstone, helping to raise funds for long-term care and in 2013 and is a state- (AMO) for the our partners.” proceeds raise approximately $10,000 to seniors’ services in Simcoe County. of-the-art seniors lifestyle Georgian Village raised through support the County of Simcoe’s Participants enjoyed a beautiful bluebird community in the Town of Redevelopment Gerry Marshall the Warden’s Georgian Village Fundraising day on the slopes at Mount St. Louis Penetanguishene. With a project. Warden Fundspiel Campaign. Moonstone, helping raise approximately focus on aging-in-place, The Peter earlier this $10,000 to support the County of Deputy Warden Terry Dowdall addresses Georgian Village campus J. Marshall Award year, and the Warden’s Ski has now raised more than Simcoe’s Georgian Village Fundraising guests at the Warden’s Ski Day on March offers a continuum of recognizes those Day, the Georgian Village $627,000. The Campaign Campaign. 12. Left, Tiny Township Mayor George housing options to help municipal governments Fundraising Campaign goal is $807,000. Continued on Page 4 Cornell hits the slopes.
CORPORATE COMMUNICATIONS Text: Municipal and media Gerry Marshall, Warden CORPORATE COMMUNICATIONS DEPARTMENT reproduction permission County of Simcoe Allan Greenwood, Editor granted. Mark Aitken, Chief Administrative Officer 1110 Highway 26, For media inquiries, contact [email protected] Logos, wordmarks, Director, Corporate Communications identifiers, non-stock photographic images: The County Clerk’s Dept. maintains the official record for all Midhurst, Ontario L0L 1X0 For more information on the County of Simcoe [email protected] © 2015 The Corporation County government proceedings. This publication is intended 705-726-9300 and our programs and services, please visit simcoe.ca 705-726-9300 Extension 1230 of the County of Simcoe to identify highlights of Committee and Council meetings.
April 21, 2015
Federal Budget Provides New Public Transit Fund, Limited Housing Support
Finance Minister Joe Oliver brought down his first Budget in the House of Commons today. The Budget included targeted investments that impact municipalities.
Highlighhts for Municipal Governments:
Commitment to create a new permanent Public Transit Fund for expanding infrastructure in major mass transit systems across Canada. The fund will start in 2017-18 with $750 million over two years and increase to $1 billion annually thereafter. Funding design and eligibility are not yet known. AMO will work with the Federaation of Canadian Municipalities (FCM) to provide input.
The federal government did not alter the 10-year New Building Canada Fund. All its parts – Provincial Territorial Component, Small Communities Fund, and National Component remain as is.
Housing:
The federal government retained its commitment to social housing support in the amount of $1.7 billion annually to support 570,000 households that depend on social housing support, both off and on reserve.
The government will provide $150 million to allow non-profit and cooperative housing providers to pre-pay long-term mortgages with CMHC. Thesse providers augment affordable housing provision in our communities.
AMO will be reviewing the budget documents in detail and will report to members as appropriate. We look forward to FCM’s detailed analysis of today’s budget and its perspective on impacts across the country.
AMO Contact: Craig Reid, Senior Advisor, E-mail: [email protected], 416.971.9856 ext. 334.
PLEASE NOTE: AMO Breaking News will be broadcast to the membeer municipality’s council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The prrinted versions of the documents stand as the official record.
OPT‐OUT: If you wish to opt‐out of these email communications from AMO please click here.
April 23, 2015
2015 Ontario Budget Highlights
Today Finance Minister Charles Sousa delivered the 2015 Provincial Budget entitled, "Building Ontario Up." On the whole, the budget delivers only modest changes from last year’s plan. Program spending for 2015-16 will be $131.9 billion with a deficit of $8.5 billion. The outlook for 2016-17 includes a deficit of $4.8 billion. The Government is proceeding with its plan to balance the budget by 2017-18.
Modest changes of municipal interest include:
Moving Ontario Forward infrastructure funding increases by $2.6 billion to $31.5 billion over the next ten years in light of the higher value of Hydro One and other assets. The Government’s plan ($16 billion) for transit in the Greater Toronto and Hamilton Area (GTHA) is proceeding. The budget includes specific details regarding GTHA transit projects over the next ten years. The Government’s plan for investments in the rest of the province has not yet been fully determined. It will include the Ontario Community Infrastructure Fund, southern and northern highway projects, expanded access to natural gas, and infrastructure investments for the Ring of Fire. Most consultation is to occur on this $15 billion component. This funding also includes this week’s announcement of a new Connecting Links program starting in 2016-17. Specifically on the issue of consultation mentioned above, the Budget reads, "Beginning in 2015, the Province will work with regions, communities, and the private sector to design new programs and a framework to prioritize and evaluate infrastructure needs based on their economic, social, and environmental returns." The Ontario Municipal Partnership Fund envelope will be $505 million in 2016. This is a slight improvement to the Government’s original plan for a 2016 envelope of $500 million. Northern Ontario municipalities will benefit exclusively. The addition $5 million will be added to the Northern Communities Grant Component. Municipalities in the remainder of the province will experience a $10 million cut to their allocations in 2016. This will be a considerable impact for some communities in southern Ontario. Social Assistance rates (ODSP and Ontario Works) will increase by 1%. Municipalities will not be required to cost-share the Ontario Works rate increase until January 2016. The budget continues to honour the Provincial-Municipal Fiscal and Service Delivery Review upload agreement of 2008. The Government is launching a new Transfer Payment Administrative Modernization initiative which will include municipalities. It remains to be determined if this will simplify or add greater burden to the administrative and reporting relationship between the orders of government. AMO’s pre-budget submission urged the Government to simplify the reporting relationship, not add greater complexity. There is no change in the budget to scale back the Power Dam Special Payment Program. Work continues on exploring options to reintroduce property tax for these properties. An announcement on these changes is expected prior to 2016.
For Northern Ontario
The budget announces plans to proceed with the long awaited Provincial Land Tax Reform. These changes will be phased in over two years. In the first year, residential taxpayers in unincorporated areas will pay an additional $10 per $100,000 of assessed value in 2015 rising to $40 per $100,000 of assessed value in 2016. In addition, the minimums per property will be set at $50 annually in 2016. This reform addresses a longstanding concern of northern municipalities for a more equitable property taxation system in unincorporated areas. These revenues will go to the provincial treasury. The Government is providing the forest industry with $60 million for the Forest Access Roads Program in 2015-16. Support for northern industrial electricity users will continue beyond March 2016 with annual assistance of $120 million.
AMO’s budget analysis will continue and we will provide further updates as required.
AMO Contact: Matthew Wilson, Senior Advisor, E-mail: [email protected], 416.971.9856 ext. 323.
PLEASE NOTE: AMO Breaking News will be broadcast too the member municipality’s council, administrator, and clerk. Recipients of the AMO broadcasts are free tto redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in thhe management of our various broadcast lists.
DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record.
OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.
Subject: Présentez dès aujoourd’hui la candidature d’un bénévole méritant! / Nominate a deserving volunteer today!
English text follows French
Présentez dès aujourd’hui la candidature d’un bénévole méritant!
Madame/Monsieur,
J’ai le plaisir de vous informer que nous acceptons les candiidatures pour les Prix du Premier ministre pour le bénévolat jusqu’au 30 juin 2015.
Tous les jours, des millions de personnes consacrent du temps au bénévolat afin de contribuer à assurer le mieux-être de collectivités partout dans notre pays.
Pour promouvoir la culture de générosité et de philanthropie du Canada, le gouvernement du Canada a créé les Prix du Premier ministre pour le bénévolat. Ces prix soulignent le travail des bénévoles, des entreprises et des organismes à but non lucratif novateurs qui collaborent pour s’attaquer aux problèmes sociaux. Les Prix soulignent les réalisations dans divers secteurs du bénévolat, dont celles des :
un organisme à but non lucratif dont les actions novatrices contribuent chaque jour à améliorer la vie des Canadiens; bénévole ou groupe de bénévoles qui donnent de leur temps, de leur énergie et de leur expertise; une entreprises socialement responsablees qui renforcent les collectivités où elles sont établies.
Les lauréats des prix seront honorés lors d’une cérémonie et il leur sera demandé de proposer le nom d’un organisme à but non lucratif admissible qui recevra une subvention de 5 000 $ (prix régional) ou de 10 000 $ (prix national).
Donnons aux bénévoles du Canada la reconnaissance qu’ils méritent. Présentez la candidature d’un bénévole, d’un organisme à but non lucratif ou d’une entreprise de votre collectivité dès aujourd’hui!.
Pour obtenir plus de renseignements au sujet des Prix, veuillez consulter le www.pm.gc.ca/prix ou composer le 1-877-825-04434.
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Nominate a deserving volunteer today!
Dear Sir/Madam:
I am pleased to inform you that from now until Junne 30, 2015, nominations are being accepted for the Prime Minister's Volunteer Awards.
Every day, millions of individuals volunteer their time to help improve the well- being of communities across our country.
To promote Canada’s culture of giving and philanthropy, thee Government of Canada created the Prime Minister's Volunteer Awards. These Awards recognize individual volunteers, innovative not-for-profit organizations, and forward-thinking businesses who work together to tackle social challenges. The Awards highlight achievements in a wide range of volunteer activity, including:
a not-for-profit organization whose innovative approaches to volunteerism make a difference every day in the livess of Canadians; individual volunteer or groups of volunteers who give of their time, energy and expertise; and businesses whose commitment to social responsibility strengthens the communities in which they operate.
Award recipients will be recognized at a ceremony and will be asked to identify an eligible not-for-profit organization to receive a grant for $5,000 (regional award) or $10,000 (national award).
Let's give Canada's volunteers the recognition they deserve. Nominate a volunteer, not-for-profit organization or business in your community today!
For more information about the Awards, please visit www.pm.gc.ca/awards or call 1-877-825-0434.
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PLANNING & DEVELOPMENT COMMITEE WEDNESDAY MAY 13, 2015
COUNCIL CHAMBERS AGENDA
DELEGATION: 4:00 p.m. - Mr. Eric Conroy, Friends of the Keewatin - Re: Proposal to form a CANADA 150 Committee.
4:15 p.m. - Mr. Brian Willis - Re: Methodist Island Properties.
1. CALL TO ORDER
2. REPORTS OF MUNICIPAL OFFICIALS
2.1 Report from the Director of Planning and Development Re: Planning and Development Director Update for April 2015
2.2 Report from the Chief Building Official Re: Monthly Building Services Report for April 2015
2.3 Report from Consultant Kristine Loft Report No. PD-2015-15 Re: Skyline Update
2.4 Report from the Director of Planning and Development Report No. PD-2015-011 Re: Chickens on Residential lots within rural and Agricultural Zones
2.5 Report from the Director of Planning and Development Report No. PD-2015-013 Re: Site Plan Agreement Application 2014SPA01 Formerly 1 Mackenzie Crescent now 125 Jephson Street – Simcoe County District School Board
Planning and Development 1 May 13, 2015 Committee Agenda
2.6 Report from the Director of Planning and Development Report No. PD-2015-012 Re: Source Water Protection – Implementation and Enforcement
2.7 Report from the C.A.O Report No. PD-2015-016 Re: Talbot Street Park Ad Hoc Committee
3. OTHER BUSINESS:
4. ITEMS FOR INFORMATION:
4.1 Update from EDCNS Economic Development Corporation of North Simcoe
Planning and Development 2 May 13, 2015 Committee Agenda
STAFF REPORT
Department/Function: Planning and Development Committee
Chair: Councillor David Ritchie
Meeting Date: May 13th, 2015
Report Title: Planning and Development Director Update
The following are the highlights from April 2nd to May 6th 2015:
Pre-submission consultation for proposed commercial development Attended Species at Risk seminar with MNR and SSEA Attended Sustainable Severn Sound Steering Committee meetings Attended Health and Safety Meeting Attended Heritage Committee Meeting Pre-submission Consultation on Proposed severances and a subdivision Attended Committee of Adjustment, working on script revisions for public hearings with Secretary-Treasurer/Planning Technician Reviewing GSP response and revisions to Report on Update to the Official Plan and Zoning By-law Covered Reception/Building for staff meeting Working and meetings on various Property Standards matters with By-law and Building pursuant to Council direction Met and working with the County of Simcoe Assessor to discuss various development properties assessments Discussions and research with Owner on a building permit denial Discussions and research with a Tenant of a trailer park and the MOE regarding Park Model Units Provided orientation to the Planning/Heritage Student Attended Source Water Protection Workshop Planning meeting Preparing draft road signs for Drinking Water Protection Zones Attended meeting with the County and Senior Staff Staff meeting and review of the Site Plan Agreement for the Skyline Yacht Club
______Planning and Development Committee 1 May 13th, 2015 Planning Update Item 2.1
PLANNING & DEVELOPMENT DEPARTMENT
Monthly Building Activity Report - Ending April 2015 Date: May 5, 2015 BUILDING SERVICES DIVISION REPORT NO. 2015-04 MONTH END REPORT FOR APRIL 2015
PERMITS APRIL APRIL 2014 2015 Number of Permits Issued this Month 13 13 Number of Permits Issued to Date 43 32 New Dwelling Units 0 0 Total New Dwelling Units to Date 3 3 Accessory Buildings (garages, sheds, gazebos etc.) 0 2 Additions 1 0 Decks 3 4 Demolition 1 0 Water line services/Plumbing 1 1 Farm Buildings 1 1 Renovations 1 3 Solid Fuel-Fired Appliances 0 0 Swimming Pool Fence Permits 1 0 Commercial/Industrial/Institutional 2 1 Transfer 0 0 Temporary Structures 1 0 Other Government Addition 0 0 Residential Solar Panel/Mechanical 0 1 Change of Use 1 0 Septic System 0 0 Inspections and Orders Inspections Conducted 109 111 Inspections Conducted to Date 446 312 Orders to Comply Issued 0 3 Stop Work Orders Issued 0 0 Orders to Remedy Unsafe Building Issued/Prohibited Use 0 0 Orders to Uncover 0 0 Permits Closed 7 22 Total Permits Closed to Date 47 63 Total permits Outstanding 643 637 Fees and Construction Value Permit Fees $5,324.64 $3,859.60 Total Permit Fees to Date $19,791.48 $17,662.28 Construction Value $456,500.00 $580,500.00 Total Construction Value to Date $1,964,290.00 $2,207,600.00 TOWNSHIP OF TAY May 01, 2015 02:36:46 Number of Inspections
2014 2015
rptKPIInspectionCount TOWNSHIP OF TAY May 01, 2015 02:39:07 Number of Permits
2014 2015
rptKPIPermitCount STAFF REPORT
TO: Chair Councillor David Ritchie
MEETING DATE: May 13, 2015
REPORT NO.: PD-2015-15
SUBJECT: Skyline Update Report – April Update
RECOMMENDATION: That report Number PD-2015-13 be received as informational.
File Activity for period ending April 30, 2015.
The purpose of this report is to provide Council with an update on the monthly planning activities for the Skyline files.
The statutory public meeting was held on April 22, 2015 for the S.S. Keewatin (water lot), the adjacent lands including the lands that will service the Keewatin as well as the future municipal park. Kris Menzies of MHBC presented on behalf of Skyline. There were public comments that will be reviewed and staff comments provided in a planning report to Council in May, 2015.
At this same meeting, Paul Mondell representing Skyline provided a presentation to Council as a delegation. Mr. Mondell’s presentation (and powerpoint) included an overview of Skyline’s land holding, development plans, short term and long term plans.
Staff have requested a formal Lift of Hold submission from Skyline with respect to the Marina/Yacht Club lands. Once received, the Notice of Intention will be advertised, and the Lift of Hold By-law will come forward to Council in May, 2015 along with the Zoning By-law for the Keewatin and adjacent lands. (Note: Digital copy of submission received on May 5, 2015, hard copy in the mail)
A meeting was held with Township Staff and Skyline on March 18, 2015 to review the Development Agreement. A considerable amount of time has been spent in April re- drafting the Agreement as per the outcome of this meeting, obtaining the outstanding information and drafting appropriate agreement provisions as discussed. This Agreement will come forward to Council in May 2015 for discussion.
______Committee of all Council 1 April 8, 2015 Skyline – Part of Lot 15, Concession 5 and 6 Item # 2.3
Based on the March 18, 2015 meeting, Skyline’s priorities remain Cargill Pier (focusing on clear and grubbing, environmental remediation and clearing conditions of draft approval) and Yacht Club/Marina (obtaining building permits, Development Agreement and construction of yacht club/restaurant buildings and boat slips.
Month Forward: Keewatin and Park planning report and by-law to come forward for consideration in May, 2015. Draft Development Agreement and Lift of Hold to be dealt with at Committee and Council in May, 2015. Revisions to Agreement by Township and forwarded back to Skyline Engineering details
Prepared by: Reviewed by:
Kristine Loft, MCIP, RPP Robert Lamb Consulting Planner C.A.O. Date Prepared: May 6, 2015 Date Reviewed: May 6, 2015
______Committee of all Council 2 May 13, 2015 Skyline – Part of Lot 15, Concession 5 and 6 Item # 2.3
STAFF REPORT
Department/Function: Planning and Development
Chair: Councillor Davie Ritchie
Meeting Date: May 13th, 2015
Report No.: PD-2015-011
Report Title: Chickens on Residential lots within Rural and Agricultural Zones
RECOMMENDATION: That Council receive report number PD-2015-11 regarding chickens on residential lots in Rural and Agricultural Zones.
1.0 BACKGROUND
In March of 2012 Council received a delegation from the DeGraces to permit backyard chickens at 486 Park Street. Staff was directed to report back to Council (report attached for further information). Council directed staff that the current Zoning By-law be enforced which does not permit the keeping of chickens on properties that are not zoned Rural or Agriculture and do not have an area of 2 hectares (5 acres). The Township has discretion in our enforcement actions and may choose to enforce the By-law for significant non- compliance and may choose a soft enforcement for minor violations.
On March 11th, 2015, Council received a second delegation on backyard chickens, this time from Evert Shaap to permit them at his property at 2774 Old Fort Road. Staff provided Council with the Planning report from 2012. Staff was directed to further report back to Council.
As background, the property at 486 Park Street is located within the settlement area of Victoria Harbour; is zoned in the Development “D” Zone and has a lot area of 0.76 hectares (1.87 acres) which is larger than 2774 Old Fort Road. The DeGraces had 50 chickens.
______1 Planning and Development May 13th, 2015 Chickens Item 2.4
The property at 2774 Old Fort Road is zoned as Rural “RU” and has an area of 0.52 hectares (1.29 acres) and is therefore smaller than the Park Street property. Mr. Shaap has 14 chickens.
The focus of the report in 2012 was for backyard chickens in residential settlement areas. The main difference between the two properties is that 2774 Old Fort Road is located outside a settlement area and is zoned Rural. This difference forms the basis for this report.
2.0 ANALYSIS
The Township has not been in receipt of many requests for chickens over the years. Mr. Shaap’s request is to permit the keeping of a limited number of chickens on his property at 2774 Old Fort Road and perhaps within other properties in the Township. The subject lands are identified as the highlighted property on the air photo below.
______2 Planning and Development May 13th, 2015 Chickens Item 2.4
3.1 Simcoe County Municipalities:
In 2012 Staff contacted the municipalities in the County of Simcoe asking whether they permit backyard chickens. Staff again polled the various municipalities for this report asking if anything has changed. None of the municipalities in the County have changed their position since 2012. The following is a summary:
Adjala-Tosorontoio – No Oro-Medonte – No Ramara – No Midland – No Penetanguishene - No – they had received a delegation to permit backyard chickens, however, Council decided not to pursue the idea. Orillia - No Collingwood - No Essa - No – they had received a delegation from the urban chicken movement, however, Council decided not to change their By-law. Barrie - No Clearview - No
3.2 Rurally Zoned Properties having 1 acre of area:
One option the municipality could consider is to permit backyard chickens in Rural or Agricultural zones, located outside settlement areas and maintaining a certain minimum lot area.
Using ArcMap, the Planning Technician undertook an analysis of the properties that fall within the above option. There are approximately 300 properties that are zoned Rural or Agricultural, that are located outside the settlement areas that have more than 0.4 hectares (1 acre), but less than 2 hectares (5 acres), keeping in mind that you can keep some chickens under the hobby farm use if your property is zoned appropriately and a minimum of 2 hectares in size.
Staff did not undertake a review of the Shoreline Residential areas that are also located outside settlement areas, but have similar characteristics of residential neighbourhoods in the settlement areas.
3.3 Other Municipalities and Regulations:
Of the larger centers in Ontario, many of them do not permit chickens including Toronto, London and Windsor. However, some do including Niagara Falls, and Kingston. Mr. Shaap also provided his research attached to his delegation
______3 Planning and Development May 13th, 2015 Chickens Item 2.4
information (attached). Generally the maximum number of hens permitted is between 4 and 10.
In Niagara Falls, the maximum number of hens is 10. Some of the regulations include minimum lot dimensions of 12 meters by 30 meters and the rear yard setback to the chicken coop is 7.5 meters and 4.5 meters from the side lot line. Roosters are not permitted.
The City of Kingston allows up to 6 hens. Among other regulations, coops must be 1.5 meters from rear and side lot lines and 15 meters from any school. Manure has to be disposed of in accordance with municipal by-laws and so on. Attached are the regulations and the yearly application for a permit.
If the Township were to consider permitting chickens on smaller than 2 hectare lots in the Rural and Agricultural area, the Township could consider minimal regulations such as limiting the number, prohibiting roosters and requiring setbacks and maximum coop sizes. Alternatively the Township could consider more regulations similar to the City of Kingston. However, the more regulation, the more administration and cost to the Township.
3.4 Considerations for further requests
Smaller lots within the Rural and Agricultural area tend to be clustered together and used exclusively for residential purposes forming a neighbourhood. These rural residential neighbourhoods may be considered by those residents as similar to neighbourhoods within settlement areas. Permitting chickens may not be viewed as appropriate by some of these residents.
Another consideration is that permitting chickens may lead to additional requests for the following whether or not the By-law prohibits them: 1. more hens than is permitted by By-law; 2. other animals such as ducks, geese, goats, pigs, etc. 3. permitting hens in other areas such as Shoreline Residential zones.
3.0 OPTIONS
Council has the following options:
1. Enforce the existing Zoning By-law. Generally where we have a complaint, By-law investigates and determines whether there is a violation that should be pursued using the Township’s discretion. 2. Mr. Shaap could apply for a temporary use by-law or zoning by-law amendment. This would require a public meeting and staff would research and prepare a draft By-law and possibly changes to the Animal Control By- law for this property. 3. Council could initiate a Zoning By-law Amendment and public meeting on this matter and may consider a By-law and licensing regulating chickens.
______4 Planning and Development May 13th, 2015 Chickens Item 2.4
3.0 SUSTAINABILITY PLAN:
Goal EN.S.8 is to decrease total annual tonnage of solid waste disposed in landfill over the 2006 baseline and specifically to encourage waste reduction at source, including back yard composting, and green bin use.
Goal EN.S.19 is to develop a coordinated plan to reduce our impact on climate change and develop adaption strategies.
Goal E.S.24 is to develop and implement an action plan to improve the economic viability of agriculture in the region and specifically one of the action items is to encourage peaceful coexistence of agricultural and residential lands uses. There are also a number of actions that relate to local food production and buy local products.
4.0 FINANCIAL/BUDGET IMPACT:
Should Council pursue a public meeting to amend the Zoning By-law and Animal Control By-law to consider permitting chickens, there are costs for holding the public meeting and providing notice of same. The minimum required two newspaper notices would generally cost $2,000 to $3,000 depending on size. There will be additional staff time required to research and prepare documentation. Should the result of the public meeting lead to Council implementing changes and regulations, there will be additional staff time for administration of whatever regulations Council adopts.
5.0 CONCLUSION:
The Township has seen about the same number of requests for chickens we have received complaints. As a result, it is likely that if the Township were to permit chickens on smaller lots, that regulations would be required and By-law Enforcement would be an on-going matter.
Staff is seeking direction from Council on this matter.
Prepared by; Date Prepared: April 29th, 2015
Mara Burton, BAA, MCIP, RPP Attachments: Director of Planning and Development 1. Kingston regulations & application 2. Mr. Shaap’s delegation submission Reviewed by:
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
______5 Planning and Development May 13th, 2015 Chickens Item 2.4
______6 Planning and Development May 13th, 2015 Chickens Item 2.4
______7 Planning and Development May 13th, 2015 Chickens Item 2.4
______8 Planning and Development May 13th, 2015 Chickens Item 2.4
STAFF REPORT
Department/Function: Planning and Development
Chair: Councillor Davie Ritchie
Meeting Date: May 13th, 2015
Report No.: PD-2015-13
Report Title: Site Plan Agreement Application 2014SPA01 – formerly 1 Mackenzie Crescent now 125 Jephson Street - Simcoe County District School Board
RECOMMENDATION: 1. That staff report number PD-2015-13 regarding the Site Plan Agreement for Victoria Harbour School be received; 2. That Council authorize the Mayor and Clerk to enter into a site plan agreement with the Simcoe County District School Board for the addition to the Victoria Harbour Public School and that the required By-law be brought forward to Council. 3. That Council authorize staff to finalize the outstanding details of agreement prior to registration.
1.0 INTRODUCTION/BACKGROUND
1.1 APPLICATION DETAILS a) Application No.: 2014SPA01 b) Owner: Simcoe County District School Board
______Planning and Development Committee 1 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
c) Location: Part of Lot 14, Concession 7 e) Official Plan: Institutional Zoning: Institutional f) Zoning By-law Application Request: The proposed Site Plan Agreement would permit an additional to the Victoria Harbour Public School.
1.2 SITE DESCRIPTION
The subject lands are located on the south side of Jephson Street in Victoria Harbour. The subject property is serviced by municipal sewer and water.
Surrounding Land Use: North - residential South - residential East - residential, institutional (St. Pauls’ Presbyterian Church), open space (Oakwood Community Center) West - residential
2.0 ANALYSIS
2.1 Zoning
The property is currently zoned Institutional and permits a school. The School Board is proposing an addition to the Victoria Harbour Public School consisting of 7 classrooms and a new gymnasium.
The site plan meets all the requirements of the Zoning By-law including setbacks, parking and loading, etc. The site plan also addresses school bus loading, parent drop off, fire route, storm water management, lighting, future potables, outdoor recreational facilities, etc.
2.2 Traffic
The School Board has been asked to provide an entrance analysis in regard to the traffic to and from the site. This report may result in some parking restrictions on Jephson Street. The analysis and implementation of the findings is proposed to be a requirement of the site plan agreement prior to occupancy versus having to be completed prior to site plan approval. This
______Planning and Development Committee 2 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
will allow the School Board to proceed with the construction in a timely manner.
2.3 Other
A draft of the site plan agreement is attached to this report. One of the outstanding matters is the cost estimates. However, staff have brought the application forward in the interest of time. The final details of the site plan can be filed out by staff with the authorization of Council.
3.0 SUSTAINABILITY PLAN
The Sustainability Plan doesn’t appear to have any strategic directions or actions that deal directly with an addition to an existing school.
4.0 FINANCIAL/BUDGET IMPACT
The proposed site plan agreement doesn’t have a financial impact to the municipality.
5.0 SUMMARY/CONCLUSION
The proposed site plan agreement conforms to the Zoning By-law and is supported by the Directors of the municipality and therefore can be approved by Council.
Prepared by; Date Prepared: May 6th, 2015
Mara Burton, BAA, MCIP, RPP Director of Planning and Development
Attachment: 1. Draft Site Plan Agreement 2. Site Plan
Reviewed by:
Robert J. Lamb, CEcD, Ec.D.
______Planning and Development Committee 3 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
Chief Administrative Officer
DATED: May 6th, 2015
BETWEEN:
Simcoe County District School Board
– and –
THE CORPORATION OF THE TOWNSHIP OF TAY
______
SITE PLAN AGREEMENT
______
______Planning and Development Committee 4 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
SITE PLAN CONTROL AGREEMENT
Part I General 1. Subject Lands 2. Schedules
Part II Approved Plans 3. Approved Plans and Drawings 4. Approved Structure(s) 5. Conformity with Agreement
Part III Terms and Conditions 6. Compliance with Building Code 7. Signage 8. Building Permits 9. Construction Lien Act 10. Occupancy 11. Professional Engineer 12. Entry by Township 13. Maintenance of Internal Works and Facilities 14. General Conditions
Part IV Special Terms and Conditions 15. External Services Blasting
Part V Financial Conditions, Security and Insurance 16. Processing and Approval Fees 17. Letter of Credit 18. Insurance 19. Save Harmless
Part VI Administration 20. Registration of Agreement 21. Registration and Subordination
______Planning and Development Committee 5 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
22. Enforcement 23. Other Applicable Laws 24. Termination of Agreement 25. Interpretation of Agreement 26. Waiver 27. Extension of Time 28. No Challenge to Agreement 29. Governing Law 30. Successors and Assigns
______Planning and Development Committee 6 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
SITE PLAN CONTROL AGREEMENT
THIS AGREEMENT made this 6th day of May, 2015.
B E T W E E N:
SIMCOE COUNTY DISTRICT SCHOOL BOARD; THE SIMCOE COUNTY BOARD OF EDUCATION; THE PUBLIC SCHOOL BOARD OF THE TOWNSHIP SCHOOL AREA OF TAY; TAY TOWNSHIP SCHOOL AREA BOARD; THE VILLAGE OF VICTORIA HARBOUR PUBLIC SCHOOL BOARD; VICTORIA HARBOR PUBLIC SCHOOL TRUSTEES (hereinafter called the “Owner”)
- and -
CORPORATION OF THE TOWNSHIP OF TAY (hereinafter called the “Township”)
WHEREAS the Owner has represented to the Township that the land described in Schedule “A” hereto;
AND WHEREAS the Owner has applied to the Township for site plan approval in respect of its development of the land described in Schedule “A”;
AND WHEREAS the Township provided approval of the Owner’s application subject to the Owner entering into an agreement as permitted by subs. 41(7) of the Planning Act, R.S.O 1990, c.P.13;
AND WHEREAS subs. 41(10) of the Planning Act permits the registration of this Agreement against the lands to which it applies in order to secure the provision of works, facilities or matters referred to in subs. 41(7) and (8) of the Planning Act and the construction of the development in accordance with the approved plans and drawings;
NOW THEREFORE THIS AGREEMENT WITHNESSETH THAT in consideration of the mutual covenants hereinafter expressed and other
______Planning and Development Committee 7 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
good and valuable consideration, the Parties hereto agree one with the other as follows:
PART I
GENERAL
1. Subject Lands
The lands affected by this Agreement are as follows:
LT 3 N/S ELIZABETH ST W, 4 N/S ELIZABETH ST E, 5 N/S ELIZABETH ST E, 6 N/S ELIZABETH ST E, 7 N/S ELIZABETH ST E, 8 N/S ELIZABETH ST E, 9 N/S ELIZABETH ST E, 10 N/S ELIZABETH ST E, 11 N/S ELIZABETH ST E, 12 N/S ELIZABETH ST E, 13 N/S ELIZABETH ST E, 14 N/S ELIZABETH ST E, 6 S/S JEPHSON ST E, 8 S/S JEPHSON ST E PL 201 VICTORIA HARBOUR; PT ELIZABETH ST, MARTHA ST, ELLEN ST PL 201 VICTORIA HARBOUR AS CLOSED BY RO386072 & UNREGISTERED BYLAW, AS CLOSED BY RO691463; PT E PT LT CON 7 TAY PT 1, 2, 4, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16 & 17, 51R6356; TAY, FIRSTLY LOT 9 S/S JEPHSON ST. E, PLAN 201, VICTORIA HARBOUR BEING MACKENZIE STREET (PIN 58490-0077LT) SECONDLY MARTHA ST, PLAN 201, VICTORIA HARBOUR NOW MACKENZIE CRESCENT SOUTH OF JEPHSON ST. (PIN 58491- 0073LT) and described in Schedule “A” attached hereto, hereinafter referred to as (“the Lands”)
2. Schedules
The following schedules are attached hereto and form part of this Agreement:
2.1 “SCHEDULE A” being a description of the lands affected by this Agreement .
2.2 “SCHEDULE B” being a site plan of the lands & proposed works and an elevation drawing of the proposed building(s).
______Planning and Development Committee 8 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
2.3 “SCHEDULE C” being a schedule of financial obligations of the Owner payable prior to execution of this Agreement or as otherwise provided.
2.4 “SCHEDULE D” being a listing of lands to be conveyed, dedicated or transferred to the Township or County of Simcoe.
2.5 “SCHEDULE E” being a schedule of letters of credit to be obtained and filed with the Township by the Owner, prior to execution of this Agreement.
2.6 “SCHEDULE F” being a schedule for the release/reduction of letters of credits by the Township to the Owner.
PART II
APPROVED PLANS
3. Approved Plans and Drawings
The Township has accepted the following plans and drawings by Larchitects McKnight Charron Laurin: Site Plan A1.1 dated September 22, 2014 and revised March 26, 2015. Elevations A3.1 dated December 18, 2014 and revised Feb 9, 2014
The Township has accepted the following plans drawings and reports by Pearson Engineering Limited: Notes ad Details & Removals Plan RM-1 dated Oct. 2014 and revised 02/12/15 Site Grading and Servicing Plan SSG-1 dated Oct. 2014 and revised 04/07/15 Pre-development Catchment Plan STM-1 dated Oct 2014 and revised 02/12/15
______Planning and Development Committee 9 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
Post Development Catchment Plan STM-2 dated Oct 2014 and revised 02/12/15 Erosion Protection Plan EP-1 dated Oct 2014 and revised 02/12/15 Storm Water Management Report dated November 2014 Number 14067
The Township has accepted the following plans and drawings by Lonergan Engineering Inc. Electrical & Fire Protection: Electrical Site Plan and Details E-002 dated 29/01/15 and revised 2015-02-09 Electrical Photometric Site Plan E1.2 dated 2014-11-06 and revised 2015-02-09
The Owner covenants and agrees to construct all buildings, structures, works, services and facilities required under this Agreement in accordance with the above-referenced plans and drawings.
4. Approved Structure(s)
The Owner represents and warrants to the Township that no deviations or changes shall be made to the plans or drawings noted above and no construction shall take place contrary to such plans and drawings, without the prior written approval of the Township, except such changes as may be required by the Township in order that said plans and drawings shall comply with all relevant provisions of the building or zoning or other by-law or laws of the Township, and all regulations or laws of any other governmental body.
5. Conformity with Agreement
The Owner covenants and agrees that no work shall be undertaken or performed on the Lands except in accordance with the terms of this Agreement (including the schedules attached herewith), the approved Site Plan, all other plans and specifications submitted to and accepted by the Township and by such other or approval authorities as may be applicable.
______Planning and Development Committee 10 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
PART III
TERMS & CONDITIONS
6. Compliance with Building Code
The Owner acknowledges that compliance with the Ontario Building Code and the regulations thereunder is mandatory.
7. Signage
The Owner agrees to display all signage in accordance with the by-laws of the Township regulating signs and to obtain all necessary permits for same.
8. Building Permits
The Owner covenants and agrees that neither it nor any person under its authority shall be entitled to the issuance of one or more building permits to construct any buildings or structures contemplated under this Agreement until this Agreement has been fully executed and registered on title to the Lands.
9. Construction Lien Act
The Owner covenants and agrees that it will hold back in its payments to any contractor who may construct services, facilities or works, such amounts as may be required under the provisions of the Construction Lien Act. The Owner agrees to indemnify and save completely harmless the Township from and against all claims, demands, actions, causes of action and costs resulting from any construction being performed by the Owner, its agents and assigns pursuant to the provisions of this Agreement, and, on demand by the Township, the Owner will take such steps as may be necessary to immediately discharge all liens registered upon the services.
______Planning and Development Committee 11 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
10. Occupancy
(a) The Owner covenants and agrees not to permit occupancy of any building or part thereof for which building permits have been issued until all works required under this Agreement are completed in accordance with the requirements of the Ontario Building Code, the applicable zoning by-law and any other municipal by-laws, and that the internal water distribution and sewage disposal system have been tested and approved and are operating in accordance with the conditions established by the Township and/or MOE.
(b) To ensure compliance with Subclause 10(a) above, the Owner covenants and agrees that the Township may draw upon any security the Owner has provided to the Township up to the amount of $5,000.00 if, in the opinion of the Township, a building permit or part thereof is occupied contrary to said provision.
(c) In the event that a building or unit is occupied otherwise than in accordance with the provisions of Subclause 10(a), the Owner covenants and agrees that the Township shall be entitled to obtain an order from a court of competent jurisdiction prohibiting the occupancy of any building or unit until such time as the terms of this Agreement have been fully complied with, and the Owner shall be estopped from opposing such application on the part of the Township.
12. Professional Engineer
The Owner covenants and agrees to retain a Professional Engineer (hereinafter referred to as the “Engineer”) who holds a Certificate of Authorization for municipal engineering applications from the Association of Professional Engineers of Ontario to prepare the design of grading, site and external servicing plans, municipal service connection designs, and storm water management reports that are to be submitted to the Township for its acceptance.
The Owner’s Engineer will be required to inspect and certify to the Township that all internal and external services, grading, and
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storm water management requirements have been constructed in accordance with the approved Engineering Drawings and reports, prior to the reduction of the Letter of Credit held for engineering-related works. The certificate, or certificates, shall be in a format acceptable to the Township. The Township may, upon pre-qualification of such, accept the use of other qualified professionals for certain components of the design, inspection and certification process.
13. Entry by Township
The Township may, by its officers, employees or agents, enter on the Lands or any part thereof as well as any building(s) erected thereon to ensure that any works, services or facilities required to be provided, constructed or installed by the Owner comply with this Agreement. This shall include entry for the purposes of reading the required water metre and in the event of the necessity to shut-off the supply of municipal water on the failure to pay the billed amount within the required time.
14. Maintenance of Internal Works & Facilities
The Owner covenants and agrees that once all works, services and facilities required to be provided, constructed or installed by it that are internal to the Lands under the terms of this Agreement have been completed to the satisfaction of the Township, and in accordance with all Municipal specifications and in a good and workmanlike manner, it shall maintain such works, services and facilities in the approved condition until this Agreement is amended or otherwise released from title. In the event that any of the internal works, services or facilities are not being maintained to the satisfaction of the Township, or if the Owner is otherwise in default of this Agreement, the Township may on written notice to the Owner, require the Owner to comply with the terms of this Agreement.
15. General Conditions
The Owner covenants and agrees as follows:
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Access Facilities
(a) Not to foul the highways leading to the Lands and to provide on all construction accesses leading to the Lands, an interim granular surface to prevent mud or dust from fouling the road.
(b) Not to permit any approach ramps and driveways across the untravelled portion of any road allowance owned by the Township unless such approach ramps are paved to the Township’s specifications.
(c) To install curbing to the Township’s specifications along the approach ramps between the property line and the street, and at all locations shown on the approved plans and drawings.
(d) To provide fire access route signs, to locate such number of fire hydrants and size of water mains as approved by the Township’s Fire Chief or his designate and to satisfy any other requirements of the Fire Department at the Owner’s expense.
(e) Employees or agents of the Township may enter onto the lands at any time without notice for the purpose of making emergency repairs to any of the Works which are deemed by the Township to be emergency repairs. Depending on the nature of the required repairs, the Township may in its discretion make reasonable efforts to contact the Owner to advise of the emergency situation and to request that repairs be made immediately. If the Township is unable to contact the Owner within an appropriate period of time or is not satisfied that the repairs will be made in appropriate period of time, the Township may enter on to the lands for the purposes of making such emergency repairs to the Works. Such entry and repairing shall not be deemed an acceptance of any of the Works by the Township, or an assumption by the Township of any liability in connection with the Works or a release of the Owner from any of its obligations under this Agreement. The Owner shall
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forthwith upon demand reimburse the Township for the cost of said emergency repairs. In the event that the Owner fails to reimburse the Township for such costs within THIRTY (30) days of the date of the receipt of the invoice by the Owner the Township may cash the Letter of Credit to the extent necessary to pay the invoice to reimburse the Township for such costs together with accrued interest.
Parking and Loading Facilities
(f) To pave with asphalt, all parking, loading and walkway areas on the Lands in accordance with the approved plans and drawings. No parking or loading shall be permitted on any part of the Lands unless all areas for which parking and loading are permitted are paved. All accessible parking spaces shall be identified with appropriate signage to the satisfaction of the Township. All paved parking and loading areas shall be constructed and maintained to the Township’s satisfaction.
Walkways
(g) To construct and maintain pedestrian walkways as shown on the approved plans available for public use.
Lighting Facilities
(h) To design standards, fixtures and illumination devices to adequately illuminate the Lands but to also prevent the spread of light onto other properties or onto public highways and as shown on the approved plans and drawings. All lighting facilities shall meet the “Dark Skies” requirement.
Landscaping
(i) To complete landscaping and planting on the Lands in accordance with the approved Landscape and Planting Plan as soon as weather permits to the satisfaction of the Township. All landscaped areas as shown on and in accordance with the approved Landscape and Planting Plan
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shall be suitably graded and sodded. Such sodding and landscaping shall be properly maintained at all times by the Owner.
This Agreement shall not be construed so as to prevent the landscaping or leveling of the property which would normally be anticipated in connection with the permitted uses.
Drainage
(j) The Owner shall be responsible for the proper drainage of the subject lands, and no drainage works shall be performed or permitted which would have a detrimental effect on any neighbouring properties. All drainage works shall be completed and maintained in accordance with directions from the Township and the Site Grading Plan.
Maintenance inspections of the drainage system is required every six months, with cleanout and removal of oil and grit a minimum of once annually and as necessary for the functional operation of the drainage system, if applicable.
The Owner shall prepare a Site Grading Plan to the satisfaction of the Township, indicating the elevations and contour of the subject lands, how same will be finally developed, and indicating and setting out the drainage system on the subject lands for the drainage of storm, surface and waste water. The Owner agrees to complete the drainage systems as set out in the said plan as soon as it is practical during the construction of the development.
The Township shall not be required to issue any permits for the development proposed for the subject lands until such grading and water disposal plans have been submitted to and approved by the Township.
Garbage Collection
(k) Not to permit any refuse, junk, debris or other material to be deposited on any lands, or park-lands in the area, and
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that any such refuse, junk, debris, or other material will be removed from the Lands at the expense of the Owner. If the Owner fails to remove the aforesaid material within a period of forty-eight (48) hours from the time of delivery of written notice to the Owner, the Township may enter the Lands and remove the said material and the owner will be charged for all expenses incurred by the Township and the Owner further agrees that the Township may make such charge against the security filed with the Township in accordance with Clause 18.
(l) To design, prior to construction, a waste management system for the collection, storage and disposal of waste and recyclable materials, to implement such system and to maintain same for a period of two (2) years following full occupancy of the approved structure(s) to the satisfaction of the Township. Recyclable materials include, but are not limited to, container metals and glass, 2L soft drink bottles, newsprint, fine paper, wooden skids, corrugated cardboard, and any other materials not mentioned but capable of being recycled.
(m) To provide internal recycling and garbage areas sufficient to contain the required number of containers and/or materials.
Utilities
(n) To obtain written confirmation from the appropriate entities and provide a copy of same to the Township that all public utility requirements for the Lands, including but not limited to telephone, telecommunications, cable television, hydro- electric power, gas and postal services, have been satisfactorily arranged, that servicing for same will be provided underground without any expense, cost or obligation on the part of the Township and that all requisite easements have been or will released and/or provided to such entities as the case may be.
(o) Not to permit the Lands to drain otherwise than into a properly installed drainage system with proper catch basins
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connected to a Township ditch and the grades and drainage facilities shall be so established as to provide roof water onto the internal system, to implement and maintain an on- site storm water management system to limit storm run-off from the site to a predevelopment rate of flow and to indemnify and save harmless the Township from any liability for excess run-off as a result of construction or development on the Lands.
(q) To implement and monitor on-site sediment and erosion control measures, during construction of this development, to the satisfaction of the Township and to allow the Township and its agents, in perpetuity, access to the Lands to inspect roof drains, inlet control devices and storm water management facilities.
Snow Removal
(r) To provide regular removal of snow from the site and to provide sufficient snow storage areas on the Lands, and that the parking spaces and landscaping areas will not be used for the stockpiling of snow.
General Provisions
(s) To file with the Township, following completion of construction of any services, a complete set of “as constructed drawings” for the services, including one complete set of “as constructed drawings” on 3.5” disk or Compact Disk in ACAD v.14 or higher.
(t) That no trailer or other vehicle bearing advertising information or identification related to a business use on the Lands, shall be located, kept or maintained in any yard adjacent to a street.
(u) To provide, during all hours of construction, competent on- site supervision of all works required to be done on all public and private lands and building construction to be undertaken on the Lands.
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(v) That no signage, satellite dishes, antennae or associated equipment rooms will be permitted on the roof and that all permitted roof-top equipment shall be adequately screened from view.
(w) To verify the location of all existing and proposed utilities within the right-of-way prior to construction. The Owner will be required to pay all costs associated with the relocation of utilities as may be required.
(x) To make all necessary arrangements and to be solely responsible for the costs of removing and relocating any existing municipal or public services requiring relocation in the course of, or in connection with, the construction, installation or provision of the works, services and facilities required under this Agreement.
(y) To comply with all provisions of the Township’s noise by- law.
(z) The Owner shall, prior to the execution of this Agreement, have paid all outstanding municipal taxes, local improvement charges and drainage charges, if any, in respect of the subject lands
PART IV
SPECIAL TERMS & CONDITIONS
16. List of all Special Terms and Conditions Pertaining to Development
External Services
The Owner acknowledges that notwithstanding that the above- noted services may be external to the Lands, it derives a direct benefit from the provision, construction and installation of such services and that the development proposed hereunder could not be accommodated without the existence of such services.
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The Owner covenants and agrees to construct or install all external works, services and facilities to the satisfaction of the Township, in accordance with all municipal specifications and in a good and workmanlike manner. The Owner guarantees the workmanship and materials for the construction and installation of such external works, services and facilities and to maintain same free of defects for a period of two (2) years from the date of certification of substantial completion. The Owner covenants and agrees that it will promptly and properly repair all defects in such external works, services or facilities to the complete satisfaction of the Township.
The Owner acknowledges that any action taken by the Township or by its employees, agents or contractors relating to the removal of snow and ice, or sanding, or cleaning of any roads, or permitting the connection of additional services to any of the external works, services or facilities herein required to be constructed or installed, during the guarantee and maintenance period is being done without prejudice to the Township’s right to enforce the guarantee and maintenance provisions of this Agreement.
Entrance Analysis
The Owner acknowledges that they shall provide and implement the recommendations of an Entrance Analysis to the Township’s satisfaction prior to occupancy of the building.
Blasting
The Owner covenants and agrees:
(a) to advise all contractors that the proposed development may involve blasting and other construction activity that may effect off-site building, structures and utilities; (b) to be responsible for ensuring that all contractors and subcontractors take all necessary precautions to protect all persons, buildings, structures, works, facilities and utilities
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from damage occurring due to blasting conducted on the Lands; (c) to be responsible for any damage or harm arising to any person, building, structure, work, facility and utility; (d) to provide all occupants of buildings within 120 metres of the Lands with at least two (2) days prior written notice of the blasting schedule; (e) to ensure that any blasting activity shall only occur between the hours of 8:00 a.m. and 5:00 p.m. on weekdays that are not statutory or civic holidays and only at times when atmospheric conditions provide clear observation for a distance of at least 1,000 metres from the blasting site; (f) that the Township shall be entitled, on reasonable grounds, to retain the services of an independent qualified blasting and vibration control engineer to review all documentation submitted to the Township and to conduct necessary inspections and supervision of blasting operations on the Lands. All reasonable costs incurred by the Township shall be borne by the Owner.
PART V
FINANCIAL CONDITIONS, SECURITY AND INSURANCE
18. Processing and Approval Fees
The Owner covenants and agrees to pay to the Township, prior to execution of this Agreement, the following fees:
(a) A Site Plan application fee in the amount of $5,000.00 and to deposit the amount of $2,500.00 to cover the Township costs in the preparation of this Agreement and its registration, and any works by the Township Consulting Engineer and Solicitor;
(b) Any outstanding taxes (including arrears, interest and penalties) and local improvement charges.
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19. Letter of Credit
(a) In order to guarantee compliance with all conditions contained herein, with the exception of non-occupancy as noted in Section 10, the owner covenants and agrees to file with the Township upon execution of this Agreement, a letter or letters of credit in the amount(s) set out in Schedule “E” hereto. The letter(s) of credit shall be in a form approved by the Township, and the Owner covenants and agrees that the said letter(s) of credit shall be kept in full force and effect and that it will pay all premiums as the said letter(s) of credit becomes due or until such time as the Township returns the letter(s) of credit in accordance with Schedule “F” hereto.
(b) The owner hereby acknowledges and agrees that should there be a deficiency in or failure to carry out any work or matter required by any clause of this Agreement, and the Owner fails to comply within thirty (30) days written notice, with a direction to carry out such work or matter, the Township may draw on the letter(s) of credit to the extent necessary and enter onto the lands and complete all outstanding works or matters, and pay all costs and expenses incurred thereby from the proceeds so drawn.
(c) The Owner hereby acknowledges and agrees that the Township reserves the right to draw on and use the proceeds from the letter(s) of credit to complete any work or matter required to be done by the Owner pursuant to this Agreement. The Owner further acknowledges and agrees that, notwithstanding Schedules “E” and “F” to this Agreement, in the event that the Township determines that any reduction in the letter of credit will create a shortfall with respect to securing the completion of any work or matter remaining to be carried out by the Owner pursuant to this Agreement, the Township will not be obligated to reduce the letter of credit until such time as such work is satisfactorily completed or the Township has sufficient security to ensure that such work will be completed.
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(d) Wherever in this Agreement a letter of credit is required to be filed with the Township, the Owner may deposit with the Treasurer cash or certified cheque in an amount equal to the letter of credit and such deposit shall be held by the Township as security in accordance with this Agreement, provided that no interest shall be payable on any such deposit.
(e) The Owner acknowledges that upon the transfer of ownership of the Lands, the Township will not return any letter(s) of credit required under this Agreement until the new owner files with the Township a substitute letter of credit or such other security as may be permitted in the required amounts.
(f) The owner covenants and agrees to file with the Township prior to the commencement of Phase 2, a letter or letters of credit in the amount(s) set out in Schedule “E” hereto. The letter(s) of credit shall be in a form approved by the Township, and the Owner covenants and agrees that the said letter(s) of credit shall be kept in full force and effect and that it will pay all premiums as the said letter(s) of credit becomes due or until such time as the Township returns the letter(s) of credit in accordance with Schedule “F” hereto.
(g) The owner hereby acknowledges and agrees that clauses (a) to (e) above shall apply to the filing of a letter or letters of credit for Phase 2 of the development.
(h) Notwithstanding that the Township wishes assurances as set out above that all accounts relating to the Works have been paid, any cash or letter-of-credit security held by the Township shall be for the purposes of ensuring that the Works are installed as approved. Such cash or letter-of- credit security shall not be available to pay unpaid suppliers of materials or services to the Works. This Agreement shall not be interpreted so as to mean that the Township is a "payer" within the meaning of the Construction Lien Act. This Agreement shall not be interpreted so as to mean that
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cash or security is held in trust for any person or corporation (except to the extent that the Township is liable to account to the Developer for same). Cash or security held by the Township shall not constitute a trust fund for the benefit of contractors or sub-contractors within the meaning the Construction Lien Act. The letter of credit may be used to pay contractors or consultants of the Developer if, in the opinion of the Township (and in its sole discretion) such payment is necessary or advisable as an inducement to the developers, contractors, sub-contractors or consultants to continue to work on the project and to complete the obligations of the Developer for municipal servicing under this agreement. Such payment may be made to such parties notwithstanding that the Township has no obligation to make such payments. The Township shall be the sole beneficiary of any and all letters of credit or other security provided by the Developer pursuant to this agreement.
20. Insurance
The Owner shall provide to the Township, on or prior to the execution of this Agreement, a general comprehensive liability insurance policy [certificate of insurance] in the amount of $5,000,000.00 in a form satisfactory to the Township, indemnifying the Township from any loss arising from claims or damages, injury or otherwise in connection with the work done by or on behalf of the Owner. The policy shall contain a cross-liability clause naming the Township as a co-insured. The policy shall be maintained in full force and effect until the public works have been assumed by the Township. In the event that any renewal premium is not paid, the Township, in order to prevent the lapse of such liability insurance policy, may pay the renewal premium or premiums and the Owner agrees to pay the cost of such renewal or renewals within thirty (30) days of the account therefore being rendered by the Township. The insurance of such policy of insurance shall not be construed as relieving the Owner from any liability or responsibility for any claims in excess of the aforementioned policy limit.
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21. Save Harmless
The Owner on behalf of itself, its successor and assigns, agrees to indemnify and save harmless the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly, by reason or any work performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter or such action, suits, claims or demands were not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors.
22. Mortgagees
(a) The Mortgagees herein consent to the registration of the Agreement.
(b) The Mortgagees hereby agrees that in the event of it becoming the owner of the subject lands under its mortgage by way of foreclosure, purchase or otherwise, either beneficially or in trust by virtue of a mortgage, then its mortgage shall be deemed to be postponed to the Agreement, and shall be subject to the terms of this Agreement as though it had executed this Agreement in the same capacity as the Owner.
(c) The Mortgagee agrees that in the event of assigning or transferring the mortgage on the lands under its mortgage, the assignment or transfer shall be subject to the terms hereof in the same manner as if the assignee or transferee had executed this assignment.
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PART VI
ADMINISTRATION
23. Notice
(a) If any notice is required to be given by the Township to the Owner with respect to this Agreement, such notice shall be mailed, delivered or sent by facsimile transmission to:
Simcoe County District School Board 1170 Hwy 26 Midhurst, Ontario L0L 1X0
or such other address of which the Owner has notified the Township, in writing, and any such notice mailed, delivered or sent by facsimile transmission shall be deemed good and sufficient notice under the terms of this Agreement.
(b) If any notice is required to be given by the Owner to the Township with respect to this Agreement, such notice shall be mailed, delivered or sent by facsimile transmission to:
Township of Tay 450 Park Street P.O. Box 100, Victoria Harbour, Ontario L0K 2A0
or such other address of which the Township has notified the Owner, in writing, and any such notice mailed, delivered or sent by facsimile transmission shall be deemed good and sufficient notice under the terms of this Agreement.
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24. Registration of Agreement
The Owner hereby agrees that this Agreement, together with any schedules thereto, will be registered upon title to the Lands. The covenants, agreement, conditions and undertakings herein contained on the part of the Owner shall run with the Lands and shall be binding upon it, its successors and assigns as owners and occupiers from time to time and this covenant shall be to the benefit of the Township and its lands and highways appurtenant and adjacent to the Lands. The Owner further covenants and agrees to pay to the Township the cost of registration of this Agreement, as well as any further costs incurred by the Township as a result of the registration of any other documents pertaining to this Agreement.
25. Registration and Subordination
The Owner covenants and agrees, at its own expense, to obtain and register such documentation from its mortgages or encumbrances as may be deemed necessary by the Township to postpone and subordinate their interest in the Lands to the interest of the Township to the extent that this Agreement shall take effect and have priority as if it had been executed and registered prior to the execution and registration of the document or documents giving to the mortgage and/or encumbrances their interest in the Lands.
26. Enforcement
The Owner acknowledges that the Township, in addition to any other remedy it may have at law, shall also be entitled to enforce this Agreement in accordance with Section 427 of the Municipal Act, 2001.
27. Other Applicable Laws
Nothing in this Agreement shall relieve the Owner from compliance with all applicable municipal by-laws, laws, regulations, notices or other policies or laws and/or regulations
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established by any other governmental body that may have jurisdiction over the Lands.
28. Termination of Agreement
If the proposed development governed by this Agreement is not commenced within one (1) year from the date of the execution of this Agreement, the Township may, at its sole option may declare this Agreement null and void and of no further force and effect. The refund of any fees, levies of other charges paid by the Owner pursuant to this Agreement shall be in the sold discretion of the Township, but under no circumstances will interest be paid on any refund.
29. Interpretation of Agreement
(a) The part numbers and headings, subheadings and section, subsection, clause and paragraph numbers are inserted for convenience of reference only and shall not affect the construction or interpretation of this Agreement. (b) This Agreement shall be construed with all changes in number and gender as may be required by the context. (c) Every provision of this Agreement by which the Owner is obligated in any way shall be deemed to include the words “at the expense of the Owner” unless the context otherwise requires, including the payment of any applicable taxes (including GST). (d) References herein to any statute or any provision thereof include such statute or provision thereof as amended, revised, re-enacted and/or consolidated from to time to time and any successor statute thereto. (e) All obligations herein contained, although not expressed to be covenants, shall be deemed to be covenants. (f) Whenever a statement or provision in this Agreement is followed by words denoting inclusion or example and then a list of or reference to specific items, such list or reference shall not be read so as to limit the generality of that statement or provision, even if words such as “without limiting the generality of the foregoing” do not precede such list or reference.
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(g) The Owner and the Township agree that all covenants and conditions contained in this Agreement shall be severable, and that should any covenant or condition in this Agreement be declared invalid or unenforceable by a court of competent jurisdiction, the remaining covenants and conditions and the remainder of the Agreement shall remain valid and not terminate thereby. (h) It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered amending agreement, an unregistered agreement, exchange of correspondence, memorandum of confirmation or notation on engineering drawings. The nature of such record of amendment shall depend on the circumstances.
30. Waiver
The failure of the Township at any time to require performance by the Owner of any obligation under this Agreement shall in no way affect its right thereafter to enforce such obligation, nor shall the waiver by the Township of the performance any obligation hereunder be taken or be held to be a waiver of the performance of the same or any other obligation hereunder at any later time. The Township shall specifically retain its rights at law to enforce this Agreement.
31. Extension of Time
Time shall always be of the essence of this Agreement. Any time limits specified in this Agreement may be extended with the consent in writing of both the Owner and the Township, but no such extension of time shall operate or be deemed to operate as an extension of any other time limit, and time shall be deemed to remain of the essence of this Agreement notwithstanding any extension of any time limit.
32. No Challenge to Agreement
The parties covenant and agree with each other not to call into question or challenge, directly or indirectly, in any proceeding or
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action in court, or before any administrative tribunal, the party’s right to enter into and enforce this Agreement. The law of contract applies to this Agreement and the parties are entitled to all remedies arising from it, notwithstanding any provision in s.41 of the Planning Act interpreted to the contrary. The parties agree that adequate consideration has flowed from each party to the other and that they are not severable. This provision may be pleaded by either party in any action or proceedings as an estoppel of any denial of such right.
33. Governing Law
This Agreement shall be interpreted under and be governed by the laws of the Province of Ontario.
34. Successors and Assigns
This Agreement and everything herein contained shall enure to the benefit of and be binding upon the parties and their successors and assigns.
IN WITNESS WHEREOF the Parties hereto have hereunto affixed their corporate seals duly attested to by their proper signing officers in that behalf. ) SIMCOE COUNTY DISTRICT SCHOOL BOARD ) SIGNED, SEALED ) AND DELIVERED ) ) ______) Signed By ) ) ) THE CORPORATION OF THE TOWNSHIP OF TAY ) ) ______) Mayor Scott, Warnock ) ) ______) Clerk, Alison Thomas
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SCHEDULE “A”
LEGAL DESCRIPTION OF LAND
LT 3 N/S ELIZABETH ST W, 4 N/S ELIZABETH ST E, 5 N/S ELIZABETH ST E, 6 N/S ELIZABETH ST E, 7 N/S ELIZABETH ST E, 8 N/S ELIZABETH ST E, 9 N/S ELIZABETH ST E, 10 N/S ELIZABETH ST E, 11 N/S ELIZABETH ST E, 12 N/S ELIZABETH ST E, 13 N/S ELIZABETH ST E, 14 N/S ELIZABETH ST E, 6 S/S JEPHSON ST E, 8 S/S JEPHSON ST E PL 201 VICTORIA HARBOUR; PT ELIZABETH ST, MARTHA ST, ELLEN ST PL 201 VICTORIA HARBOUR AS CLOSED BY RO386072 & UNREGISTERED BYLAW, AS CLOSED BY RO691463; PT E PT LT CON 7 TAY PT 1, 2, 4, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16 & 17, 51R6356; FIRSTLY LOT 9 S/S JEPHSON ST. E, PLAN 201, VICTORIA HARBOUR BEING MACKENZIE STREET (PIN 58490-0077LT); SECONDLY MARTHA ST, PLAN 201, VICTORIA HARBOUR NOW MACKENZIE CRESCENT SOUTH OF JEPHSON ST. (PIN 58491-0073LT); TAY
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SCHEDULE “B”
Schedule “B” to the Agreement is a detailed site plan of the lands, the size and nature of which does not permit registration. A true copy of the Agreement with a copy of the detailed site plan is lodged with the Clerk of the Municipal Office, 450 Park Street, Victoria Harbour, Ontario, L0K 2P0, during regular business hours.
Schedule “B” consists of the following plans, drawings and reports:
The Township has accepted the following plans and drawings by Larchitects McKnight Charron Laurin:
Site Plan A1.1 dated September 22, 2014 and revised March 26, 2015. Elevations A3.1 dated December 18, 2014 and revised Feb 9, 2014
The Township has accepted the following plans drawings and reports by Pearson Engineering Limited:
Notes ad Details & Removals Plan RM-1 dated Oct. 2014 and revised 02/12/15 Site Grading and Servicing Plan SSG-1 dated Oct. 2014 and revised 04/07/15 Pre-development Catchment Plan STM-1 dated Oct 2014 and revised 02/12/15 Post Development Catchment Plan STM-2 dated Oct 2014 and revised 02/12/15 Erosion Protection Plan EP-1 dated Oct 2014 and revised 02/12/15 Storm Water Management Report dated November 2014 Number 14067
The Township has accepted the following plans and drawings by Lonergan Engineering Inc. Electrical & Fire Protection:
Electrical Site Plan and Details E-002 dated 29/01/15 and revised 2015- 02-09 Electrical Photometric Site Plan E1.2 dated 2014-11-06 and revised 2015-02-09
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SCHEDULE “C”
LIST OF FINANCIAL OBLIGATIONS OF THE OWNER(S)
1. Site Plan Processing Fee $5,000.00
SCHEDULE “D”
LANDS TO BE CONVEYED TO THE TOWNSHIP
1. None
SCHEDULE “E”
SECURITY / LETTER OF CREDIT
PHASE 1 - SECURED WORKS AMOUNT
1. Portion of Letter of Credit to be provided by the Owner $ to ensure completion of all internal works required by this Agreement.
2. Portion of Letter of Credit to be provided by the Owner $ to ensure completion of all external works required by this Agreement.
TOTAL $
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SCHEDULE “F”
REDUCTION OR RELEASE OF SECURITY
Application for Reduction of Securities
Prior to the reduction or release of any security held by the Township for the works, facilities and matters set out in this Agreement, the Owner must supply the Township with the following documentation:
i. letter of application for reduction/release ii. consultant’s certificate confirming that services completed iii. as-constructed drawings iv. satisfactory evidence of no construction liens filed v. workplace safety certificate vi. statutory declaration as to accounts
Reduction of Securities
(a) Reduction for Internal Services
Upon the completion of the works, facilities or matters as certified by the Engineer and as accepted by the Township, and the receipt by the Township of all the documents identified above, the Township shall reduce the security required under clause 1 of Schedule “E” to Zero (0%).
(b) Reduction for External and Maintained Works
Upon the completion of the works, facilities or matters as certified by the Engineer and accepted by the Township, and the receipt by the Township of all the documents identified above, the Township shall reduce the security required under clause 2 of Schedule “E” to Twenty Percent (20%).
(c) Reduction Following Expiry of Maintenance Period
______Planning and Development Committee 34 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
Upon the satisfactory completion of the maintenance period as noted in clauses 14 and 15 of the Agreement, and the receipt by the Township of all the documents identified above, the Township shall reduce the security required under clauses 2 of Schedule “E” to zero (0) and therewith release or return the security to the Owner or to the issuing financial institution.
______Planning and Development Committee 35 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
______Planning and Development Committee 1 May 13th, 2015 Site Plan Agreement – Victoria Harbour Public School Item 2.5
STAFF REPORT
Department/Function: Planning and Development
Chair: Councillor Davie Ritchie
Meeting Date: May 13th, 2015
Report No.: PD-2015-012
Report Title: Source Water Protection Plan – Implementation and Enforcement
RECOMMENDATION: That report number PD-2015-012 regarding the Source Water Protection Plan - Implementation and Enforcement be received by Council and; That Council approve the By-law to appoint Keith Sherman of the Severn Sound Environmental Association as the Risk Management Official and Risk Management Inspector, and Melissa Carruthers of the SSEA as Risk Management Inspector for the Township of Tay under Part IV of the Clean Water Act; and, That the Township of Tay enter into an Agreement with the Severn Sound Environmental Association for Enforcement of Part IV of the Ontario Clean Water Act and policies relating in the Approved Source Water Protection Plan; and That By-law 2013-53 being the Township of Tay User Fee By-law be amended to include fees regarding the services of the Risk Management Officer pursuant to the Clean Water Act; and Further, that the required by-law be brought forward for consideration.
1.0 INTRODUCTION/BACKGROUND
Municipalities in Ontario are required to undertake and implement Source Water Protection Plans as per the Clean Water Act, 2006.
______Planning and Development Committee 1 May 13th, 2015 Source Water Protection – Enforcement Agreement, Appointment RMO, RMI, And Amendment to the Fee By-law Item 2.6
The South Georgian Bay Lake Simcoe Source Water Protection Plan has been approved by the Province and comes into full force and effect on July 1st, 2015. A copy of the map showing the Intake Protection Zones is attached for information.
1.1 Appointment of the Risk Management Official (RMO) and a Risk Management Inspector (RMI)
The Township is obligated to hire a Risk Management Official (RMO) and a Risk Management Inspector (RMI) to review proposals and Risk Management Plans, provide approval or denial of those proposals, and undertake enforcement duties pursuant to the Source Protection Plan.
Some of the duties of the RMO and RMI include: Inspection of properties within the Intake Protection Zones to ensure compliance with the Source Water Protection Plan Working with Owners to ensure compliance to the Plan – i.e removal, remediation or replacement of significant threat materials Reviewing land use proposals for issuance of letters of approval or denial (Section 59(2) of the Act) Negotiating, reviewing and approval or denial of Risk Management Plans (Section 58 of the Act)
The Township appointed Keith Sherman of the Severn Sound Environmental Association to be the Risk Management Official and Risk Management Inspector by By-law 2013-54. A review of that By-law revealed that the Township’s appointment is for the years of 2013 and 2014. Therefore a new By-law is attached for Council’s consideration. This By-law also includes Melissa Carruthers of the SSEA as an RMI for the Township in addition to Keith Sherman.
1.2 Enforcement Agreement with SSEA and Tay
An agreement that provides structure to the enforcement role of the RMO and RMI in regard to responsibilities, fees, etc., is attached for Council’s consideration. The agreement runs for a period up to the end of 2017 and automatically renews until superseded or terminated by either parties.
1.3 User Fee By-law
Costs associated with the services of the RMO and RMI are to be offset by the applicant. As such, the Township’s User fee By-law must be amended to implement those fees. Initial consultation is currently absorbed by the Township ($3,000 within the budget). Any other services provided by the RMO are charged back to the Applicant by the Township. As such, the Township needs to collect a fee and deposit to cover this work. This work would include the issuance of a letter of approval or denial by the RMO under Section 59 of the
______Planning and Development Committee 2 May 13th, 2015 Source Water Protection Item 2.6
Clean Water Act. This work also includes the RMO review of Risk Management Plans submitted by the Applicant.
The charge per hour for the RMO is $120.00. In some cases this is all that may be required. However, there will be other cases whereby a Risk Management Plan needs review, revision and resubmission. Each proposal could take various amounts of time. As such, a reasonable deposit would be required for this purpose. Staff would suggest that a residential property proposing a home occupation would likely have less review time than a commercial property. As such, the Township could consider two different deposits for these different uses.
The Township could collect a deposit and then reduce the deposit by the fee charged for time. Therefore a deposit of $240.00 could be charged for a residential use or use accessory to a residence such as a home occupation and $1,200.00 for a commercial use. Council can add these fees by Council resolution. The revised Fee Schedule would be as follows:
FEE TITLE DESCRIPTION OF FEE FEE (Plus H.S.T. where applicable) Duties of the Risk Duties of the Risk $120.00 per hour Management Official or Risk Management Official or Risk $240.00 deposit Management Inspector Management Inspector regarding a residential use or pursuant to the Clean Water home based occupation as Act defined by the Zoning By-law Duties of the Risk Duties of the Risk $120.00 per hour Management Official or Risk Management Official or Risk $1,200.00 deposit Management Inspector Management Inspector regarding a use other than pursuant to the Clean Water residential use or home Act based occupation
3.0 SUSTAINABILITY PLAN:
Strategic Direction EN.S.2 is to Preserve, protect and restore wetlands, riparian and shoreline habitats. Risk Management Plans may reduce risk of contamination of drinking water sources but also reduce the risk of spills that could affect sensitive areas in Intake Protection Zones.
Strategic Direction EN.S.16 is to protect surface and ground water from contaminants through the watershed’s Source Water Protection Plan.
______Planning and Development Committee 3 May 13th, 2015 Source Water Protection Item 2.6
Strategic Direction EN.S.24 is to ensure a reliable potable municipal water supply for all residents and visitors within the watershed.
4.0 FINANCIAL/BUDGET IMPACT:
In addition to the $3,000 per year budget item for the initial review and inspection services of the RMO and RMI, the cost of implementing the Source Water Protection Plan is largely staff time and incidental supplies. Some of the hard costs such as education materials and signage that staff is working on are covered under the Source Water Protection Funding Agreement with the province.
5.0 CONCLUSION:
The By-law appointing the RMO and RMI, the Agreement for enforcement and the Fee By-law Amendment provide the framework for the Township of Tay to meet our legal obligations under the Clean Water Act, 2006 and the Approved South Georgian Bay Lake Simcoe Source Protection Plan.
Prepared by; Date Prepared: May 7th, 2015
Mara Burton, BAA, MCIP, RPP Director of Planning and Development
Reviewed by:
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
Attachments: 1. Maps showing the Tay Intake Protection Zones 2. Draft RMO and RMI Appointment By-law 3. Draft Source Protection Enforcement Agreement and By-law
Sexction of
______Planning and Development Committee 4 May 13th, 2015 Source Water Protection Item 2.6
______Planning and Development Committee 5 May 13th, 2015 Source Water Protection Item 2.6
______Planning and Development Committee 6 May 13th, 2015 Source Water Protection Item 2.6
______Planning and Development Committee 7 May 13th, 2015 Source Water Protection Item 2.6
THE CORPORATION OF THE TOWNSHIP OF TAY
BY-LAW NO. 2015-55
To appoint a Risk Management Official and Risk Management Inspector for the purpose of the Clean Water Act, 2006
WHEREAS subsection 47(1)(b) of the Clean Water Act, 2006 (the “Act”), provides that a municipality that has authority to pass by-laws respecting water production, treatment and storage under the Municipal Act, 2001 is responsible for the enforcement of Part IV of the Act in the municipality;
AND WHEREAS subsection 47(6) of the Act provides that a municipality that is responsible for the enforcement of Part IV of the Act shall appoint a Risk Management Official and such Risk Management Inspectors as are necessary for that purpose;
AND WHEREAS the Township of Tay has agreed that the Severn Sound Environmental Association will provide Risk Management Services for the Township.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF TAY ENACTS AND BE IT ENACTED AS FOLLOWS:
That Keith Sherman of the Severn Sound Environmental Association be appointed a Risk Management Official and Risk Management Inspection under subsection 47(6) of the Act. Further, that Melissa Carruthers of the Severn Sound Environmental Association be appointed a Risk Management Inspection under subsection 47(6) of the Act.
BY-LAW READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THE 27TH DAY OF MAY 2015.
______Mayor Scott Warnock
______Clerk Alison Thomas
______Planning and Development Committee 8 May 13th, 2015 Source Water Protection Item 2.6
THE CORPORATION OF THE TOWNSHIP OF TAY
BY-LAW NO. 2015-56
Being a By-law for the entering into an agreement between the Township of Tay and Severn Sound Environmental Association for the Enforcement of the Source Protection Plan Part IV
WHEREAS this Agreement is being entered into pursuant to the Clean Water Act, 2006 (hereinafter called the “Act”) for the purpose of appointing the SSEA as agents of the Municipality with the respect to the enforcement and jurisdictional rights under Part IV of the Act as part of implementation of the South Georgian Bay Lake Simcoe Region Source Protection Plan.
AND WHEREAS the SSEA is the Source Protection Authority for purposes of the Act and of this agreement.
AND WHEREAS the municipality is located within the South Georgian Bay Lake Simcoe Source Protection Region as set out in Ontario Regulation 284/07.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF TAY ENACTS AND BE IT ENACTED AS FOLLOWS:
1. That Schedule ‘A’ the Agreement attached hereto to this By-law be entered into the Corporation of the Township of Tay.
2. That the Mayor and Clerk are hereby authorized and directed to execute on behalf of the Corporation of the Township of Tay the said Agreement and to affix the corporate seal thereto.
3. This By-law shall come into force and take effect immediately upon the final passing thereof.
BY-LAW READ A FIRST, SECOND, AND THIRD TIME AND FINALLY PASSED THIS 27th DAY OF MAY, 2015.
THE COROPORATION OF THE TOWNSHIP OF TAY
______Mayor Scott Warnock
______Clerk Alison Thomas
______Planning and Development Committee 9 May 13th, 2015 Source Water Protection Item 2.6
SOURCE PROTECTION PLAN PART IV ENFORCEMENT TRANSFER AGREEMENT
THIS AGREEMENT made effective the day of May 27th, 2015.
BETWEEN:
The Corporation of the Township of Tay
(hereinafter called “the Municipality”)
OF THE FIRST PART - and -
Severn Sound Environmental Association
(hereinafter called “the SSEA”)
OF THE SECOND PART
PREAMBLE:
WHEREAS this Agreement is being entered into pursuant to the Clean Water Act, 2006 (hereinafter called the “Act”) for the purpose of appointing the SSEA as agents of the Municipality with respect to the enforcement and jurisdictional rights under Part IV of the Act as part of implementation of the South Georgian Bay Lake Simcoe Region Source Protection Plan.
And Whereas the SSEA is the Source Protection Authority for purposes of the Act and of this Agreement;
And Whereas the Municipality is located within the South Georgian Bay Lake Simcoe Source Protection Region as set out in Ontario Regulation 284/07.
IN CONSIDERATION of the mutual covenants herein contained, the parties hereby agree as follows:
ARTICLE ONE
GENERAL
Section 1.01: Source Protection Authorities
Under section of the Act, the SSEA serves as the Source Protection Authority for the Municipality. Section 1.02: Part IV Requirements under the Act
The Act, provides that municipalities are responsible for Part IV enforcement of Source Protection Plans. The Act further provides that a municipality may enter into an agreement for the enforcement of Part IV by a board of health, a planning board, or a Source Protection Authority.
______Planning and Development Committee 10 May 13th, 2015 Source Water Protection Item 2.6
The Municipality hereby appoints the SSEA as the agents of the Municipality to carry out enforcement under Part IV of the Act within the Municipality.
Section 1.03: Application
This Agreement shall be applicable to all lands located in the Municipality that are subject to Part IV of the Act.
The SSEA hereby accept the appointment and agrees to act as Agent of the Municipality for the duties and enforcement responsibilities of Part IV of the Act for the lands located within the Municipality.
Section 1.04: Duties
The SSEA shall faithfully carry out their duties under Part IV of the Act hereunder on a fee for service basis in accordance with the Act, the South Georgian Bay Lake Simcoe Region Source Protection Plan (as amended from time to time), this Agreement, and any other applicable legislation.
ARTICLE TWO
DEFINITIONS
Section 2.01: Definitions Unless otherwise expressly provided in this Agreement, the words, phrases and expressions in this Agreement shall have the meanings attributed to them as follows:
1. In this Agreement: a) “Act” means the Ontario Clean Water Act, 2006, as amended; b) “Agreement” means this document; c) “parties” means the SSEA and the Municipality; d) “the Regulation” means Clean Water Act Regulation 287/07 e) “Risk Management Inspector” means a Risk Management Inspector appointed under Part IV of the Act; f) “Risk Management Official” means the Risk Management Official appointed under Part IV of the Act; g) “Source Protection Authority” means the SSEA or other person or body that, under subsection 4 (2) or section 5 of the Act, is required to exercise and perform the powers and duties of a drinking water Source Protection SSEA under the Act; h) “Source Protection Plan” means a drinking water source protection plan prepared under the Act.
______Planning and Development Committee 11 May 13th, 2015 Source Water Protection Item 2.6
ARTICLE THREE
RESPONSIBILITIES
Section 3.01: Responsibilities of the SSEA The SSEA is responsible for all the powers and duties of an enforcement body under Part IV of the Act. The duties and powers include but are not limited to those listed in this Section.
The SSEA shall:
(i) Appoint such Risk Management Officials and Risk Management Inspectors as are necessary for the enforcement of Part IV of the Act.
(ii) Provide mapping to the Municipality and establish protocols in consultation with the Municipality to ensure Part IV requirements are incorporated into the review of applications under the Planning Act and Building Code Act.
(iii) Review applications under the Planning Act and Building Code Act as deemed necessary under the protocols referred to in (ii) and issue notices with respect to Restricted Land Use policies prior to those applications proceeding.
(iv) Negotiate or, if negotiations fail, establish risk management plans with persons (business owners, landowners, tenants, and others) engaged or proposing to engage in an activity and at a location subject to the Act.
(v) Review and accept risk assessments under the Act.
(vi) Conduct inspections and use powers of entry on properties where reasonable and obtain inspection warrants from a court where required.
(vii) Issue orders and notices, prosecute any offences under Part IV of the Act and exercise any other powers set out under Part IV of the Act to ensure compliance with the Part IV policies in the South Georgian Bay Lake Simcoe Region Source Protection Plan.
(viii) Maintain records in accordance with the Act and make records available to the public when required to do so and to the Municipality upon request.
(ix) Prepare documentation and make provisions for staff to attend Environmental Review Tribunal Hearings.
(x) Report annually on activities as required under the Act and provide a copy of the annual report to the Municipality.
______Planning and Development Committee 12 May 13th, 2015 Source Water Protection Item 2.6
Section 3.02: Responsibilities of the Municipality The Municipality shall adhere to agreed upon protocols (including circulating certain applications to the Risk Management Official) to ensure Part IV requirements are incorporated into the review of: (i) building permit applications; (ii) applications under provisions of the Planning Act that are prescribed in section 62 of the Regulation; and (iii) generally cooperate with and assist the Authorities with the protection of safe drinking water.
Section 3.03: Information and Data Sharing To facilitate implementation of this Agreement: (i) The Municipality shall provide information and data required by the SSEA to carry out their powers and duties under Part IV of the Act. (ii) The SSEA shall provide records related to their powers and duties under Part IV of the Act to the Municipality, upon request. In the event of termination of this Agreement, records will be transferred to the Municipality.
ARTICLE FOUR
COSTS
Section 4.01: Responsibility for Cost of Service Delivery The Municipality is responsible for the costs of the enforcement of Part IV of the Act.
Section 4.02: Collection of Fees The [municipality] will collect and retain all user fees payable by any person for work performed by the Authorities under this Agreement. The fees will be for the purpose of cost recovery and, in accordance with sub-section 55 (2) of the Act, the fees will not exceed the anticipated reasonable costs of the enforcement of Part IV of the Act.
Section 4.03: Recovery of Extraordinary Costs The SSEA in consultation with the Municipality prior to any expenditure for an extraordinary cost, will recover from the Municipality extraordinary costs incurred as a result of legal actions initiated against the SSEA associated with executing its duties and powers under this Agreement and for costs associated with non-routine work including but not limited to enforcement orders, warrants and Environmental Review Tribunal Hearings.
______Planning and Development Committee 13 May 13th, 2015 Source Water Protection Item 2.6
ARTICLE FIVE
OFFICIALS AND INSPECTORS
Section 5.01: Appointment The Municipality will appoint such Risk Management Officials and Risk Management Inspectors as are necessary pursuant to subsection 48 (2) of the Act and shall issue a certificate of appointment to the Risk Management Officials and Risk Management Inspectors as per subsection 48 (3) of the Act.
Section 5.02: Qualifications The Risk Management Officials and Risk Management Inspectors will be qualified as prescribed by the Regulation.
ARTICLE SIX
LIABILITIES AND INSURANCE
Section 6.01: Insurance The SSEA shall provide and maintain Commercial/Comprehensive General Liability insurance subject to limits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof.
The SSEA and its partners shall provide and maintain automobile Liability insurance subject to limits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof.
The SSEA shall provide and maintain Errors and Omissions insurance subject to limits of not less than an annual aggregate of Two Million Dollars ($2,000,000.00). Such insurance shall provide coverage for all errors and omissions made by the SSEA, their Officials, directors and employees in regard to the obligations of the SSEA under this Agreement. Such insurance shall be kept in force for the two years following termination of this Agreement.
Such insurance shall be in the name of the SSEA. The SSEA shall annually provide the Municipality with Certificate(s) of Insurance confirming that the said insurance policies are in good standing.
Section 6.02: Workplace Safety and Insurance Board (WSIB) The SSEA will provide upon request, verification of WSIB coverage as applicable.
Section 6.03 Save Harmless and Indemnify
The Municipality agrees to save harmless and indemnify the SSEA, and their employees, agents, directors and Officials (collectively, the ‘indemnified parties’) from and against any losses, damages or expenses of every nature and kind whatsoever which the indemnified parties, or any of them, might suffer or incur in connection with or arising out of: this Agreement; any enforcement duties or responsibilities; or otherwise in connection with the Act or any regulations thereunder.
______Planning and Development Committee 14 May 13th, 2015 Source Water Protection Item 2.6
ARTICLE SEVEN
TERM, RENEWAL, TERMINATION AND AMENDMENT OF AGREEMENT
Section 7.01: Initial Term This Agreement shall continue in force for a period of 3 years, commencing on the 27th day of May, 2015 and ending the 31st day of May, 2018.
Section 7.02: Deemed Renewal This Agreement will automatically continue following the expiry of the term set out in Section 7.01 until it is: a. Superseded or replaced by a subsequent agreement; or b. Terminated in its entirety by either party by giving 90 days written notice.
Section 7.03: Termination The Agreement, including any renewal period, may be terminated by either party with a minimum of 90 days written notice.
Section 7.04: Amendment This Agreement may be amended by mutual agreement from time to time to reflect changes in programs, funding and personnel in both parties, or changes in provincial policy.
ARTICLE EIGHT
MISCELLANEOUS
Section 8.01: Preamble The preamble hereto shall be deemed to form an integral part hereof.
Section 8.02: Instrument in Writing This Agreement shall not be changed, modified, terminated or discharged in whole or in part except by instrument in writing signed by the parties hereto, or their respective successors or permitted assigns, or otherwise as provided herein.
Section 8.03: Assignment This Agreement shall not be assignable by either party.
Section 8.04: Force Majeure Any delay or failure of either party to perform its obligations under this Agreement shall be excused and this Agreement is suspended if, and to the extent that, a delay or failure is caused by an event or occurrence beyond the reasonable control of the party and without its fault or negligence, such as, by way of example and not by way of limitation, acts of God, fires, floods, wind storms, riots, labour problems (including lock-outs, strikes and slow- downs) or court injunction or order.
______Planning and Development Committee 15 May 13th, 2015 Source Water Protection Item 2.6
Section 8.05: Notices Any notice, report or other communication required or permitted to be given hereunder shall be in writing unless some other method of giving such notice, report or other communication is expressly accepted by the party to whom it is given and shall be given by being delivered or mailed to the following addresses of the parties respectively:
(a) To the SSEA: Severn Sound Environmental Association 67 Fourth Street, Midland, ON L4R 3S9 Attention: Executive Director
(b) To the Municipality: Township of Tay 450 Park Street, Box 110, Victoria Harbour, Ontario, L0K 2A0 Attention: Municipal Clerk / Chief Administrative Official
Any notice, report or other written communication, if delivered, shall be deemed to have been given or made on the date on which it was delivered to any employee of such party, or if mailed, postage prepaid, shall be deemed to have been given or made on the third business day following the day on which it was mailed (unless at the time of mailing or within forty-eight hours thereof there shall be a strike, interruption or lock-out in the Canadian postal service in which case service shall be by way of delivery only). Either party may at any time give notice in writing to the other party of the change of its address for the purpose of this Agreement.
Section 8.06: Headings The Section headings hereof have been inserted for the convenience of reference only and shall not be construed to affect the meaning, construction or effect of this Agreement.
Section 8.07: Governing Law The provisions of this Agreement shall be construed and interpreted in accordance with the laws of the Province of Ontario as at the time in effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first written above.
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
Chair Date
Executive Director Date
THE CORPORATION OF THE TOWNSHIP OF TAY
Scott Warnock, Mayor Date
Alison Thomas, Clerk Date ______Planning and Development Committee 16 May 13th, 2015 Source Water Protection Item 2.6
STAFF REPORT
Department/Function: Planning and Development Committee
Chair: Councillor David Ritchie
Meeting Date: May 13, 2015
Report No.: PD-2015-16
Report Title: Talbot Street Park Ad Hoc Committee
RECOMMENDATION: That Report No. PD-2015-16 be received as informational;
And that council establish an ad hoc committee comprised of the following: The Manager of Parks and Facilities, the CAO, one elected member of council, a representative from the “Friends of the Keewatin” and a representative from Skyline Development Corporation to prepare and submit an application to the “Canada 150 Fund” to assist in the development of the new Township of Tay park to be created at Talbot and First Street in Port McNicoll.;
And further, that the Ad Hoc Committee also solicit support from any other agencies and/or possible (funding) partners as necessary;
And further, that council waive the requirements the Township procurement policy if required to engage professional services for the designing of the park.
INTRODUCTION/BACKGROUND:
As part of the upcoming celebration of Canada’s 150th Anniversary in 2017, the Federal government has launched a new fund called Canada 150 Fund.
The federal government will be making strategic investments through the Canada 150 Fund to support communities in their celebrations of the 150th anniversary in ways that are unique and meaning full to them.
General Government & Finance 1 May 13, 2015 Report No. PD-2015-16 2.7
ANALYSIS:
As part of the Yacht Club and Marina Site Plan Agreement that will be coming before council shortly will be the conditions for Skyline to transfer to the Township the lands that will become a new waterfront park in Port McNicoll (at Talbot and First Street). These lands as home of the former Port shipping terminal played a prominent role in the development of Canada. It was major port at the end of a rail line that helped move both commerce and people, including new immigrants, to and from Western Canada.
With the recent announcement of the Canada 150 Fund, a unique opportunity may present itself use Federal dollars to enable the Township to create a special park that will not only be utilized by our residents, but could also become a tourist attraction. The part in conjunction with the S.S. Keewatin could be designed to celebrate our municipalities in telling the story of Canada’s history.
Staff is proposing that a special ad hoc committee be created composed of the Manager of Parks and Facility, the C.A.O., an elected representative from council and representative from the Friends of the Keewatin and a representative from Skyline Development. This ad hoc committee would be given the mandate to pull together any potential partners or agencies that could assist the committee to put together an application to be submitted to the government before the end of July. Other partners would include but not limited to representatives from Tourism Simcoe County, EDCNS, the DMO, The Province of Ontario and others from the local community.
The committee will look at all possible funding sources, potential park designs and elements that could be incorporated within the proposal that could make for the successful proposal.
The Fund is looking for proposals that will be cost shared with municipalities, community organizations, not for profit entities as well as private partners. The cost of the park land and work to be completed by Skyline Development on the lands, investment by the Friends of the Keewatin as well as any potential municipal contribution to the project may all be utilized as part of the application to receive Canada 150 Funds.
SUSTAINABILITY PLAN: N/A
General Government & Finance 2 May 13, 2015 Report No. PD-2015-16 2.7
FINANCIAL/BUDGET IMPACT:
The 2015 budget has an allocation of Twenty Five Thousand ($25,000) to hire a consultant firm to do the design work for this park. Because of the current unknown depth of detail required to be part of this application, staff maybe required to directly engage a firm that specializes in park design. If so staff is requesting that council provide authorization to waive the procurement policy allowing staff to directly engage professional services if required for this application.
CONCLUSION:
It is recommended that the Council adopt the recommendation in this report.
Prepared By; Date: May 13, 2015
Robert J. Lamb, CEcD, Ec.D. Chief Administrative Officer
General Government & Finance 3 May 13, 2015 Report No. PD-2015-16 2.7