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Friday, June 3, 2016 Board Packet

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Friday, June 3, 2016 Board Packet Commissioner, Bob Johnson, Chair, City of Lodi Commissioner, Steve Dresser, City of Lathrop Commissioner, Michael Maciel, Vice-Chair, City of Tracy Commissioner, Vince Hernandez, City of Manteca Commissioner, Moses Zapien, San Joaquin County Commissioner, Christina Fugazi, City of Stockton Commissioner, Scott Haggerty, Alameda County Commissioner, Bill Harrison, City of Fremont Executive Director, Stacey Mortenson SAN JOAQUIN REGIONAL RAIL COMMISSION This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. § 12132) and the Ralph M. Brown Act (California Government Code § 54954.2). Persons requesting a disability related modification or accommodation in order to participate in the meeting should contact San Joaquin Regional Rail Commission staff, at (209) 944-6220, during regular business hours, at least twenty-four hours prior to the time of the meeting. All proceedings before the Commission are conducted in English. The San Joaquin Regional Rail Commission does not furnish interpreters and, if one is needed, it shall be the responsibility of the person needing one. Any writings or documents provided to a majority of the Commission regarding any item on this agenda will be made available for public inspection at the Office of the Executive Director located at 949 East Channel Street, Stockton, California, 95202 during normal business hours or by calling (209) 944-6220. The Agenda is available on the San Joaquin Regional Rail Commission website: www.acerail.com. AGENDA June 3, 2016 – 8:00 am Robert J. Cabral Station Heritage House City of Fremont City Hall South Hall Meeting Room (Conference Call) (Conference Call) 949 East Channel Street County of Alameda Ardenwood Room Stockton, CA 95202 4501 Pleasanton Avenue 3300 Capitol Avenue, Bldg A Pleasanton, CA 94566 Fremont, CA 94537 1 Call to Order, Pledge of Allegiance, Roll Call Chair Johnson Roll Call: Haggerty, Harrison, Dresser, Fugazi, Hernandez, Zapien, Vice-Chair Maciel, Chair Johnson Ex- Officios: Agar, Chesley, DeMartino 2 Public Comments Persons wishing to address the Commission on any item of interest to the public regarding rail shall state their names and addresses and make their presentation. Please limit presentations to five minutes. The Commission cannot take action on matters not on the agenda unless the action is authorized by Section 54954.2 of the Government Code. Materials related to an item on the Agenda submitted to the Board of Directors after distribution of the agenda packet are available for the public inspection in the Commission Office at 949 E. Channel Street during normal business hours. These documents are also available on the San Joaquin Regional Rail Commission website at www.acerail.com/about-ace/sjrrc-board.html subject to staff’s ability to post the documents prior to the meeting. 3 Presentations and Recognitions 4 Consent Calendar 4.1 Minutes of May 6, 2016 ACTION 5 4.2 Rail Commission/ACE Monthly Expenditure INFORMATION 10 4.3 ACE Monthly Fare Revenue INFORMATION 12 4.4 ACE Ridership INFORMATION 13 4.5 ACE On-Time Performance INFORMATION 14 4.6 Washington Update INFORMATION 15 4.7 Approve Resolution of the Board of Commissioners ACTION Updating the San Joaquin Regional Rail Commission’s Title VI Program And Adoption of the San Joaquin Regional Rail Commission’s 2016 Title VI Compliance Program 4.8 Approve Resolution of the Board of Commissioners ACTION of the San Joaquin Regional Rail Commission Authorizing Shuttle Services for the Altamont Corridor Express (ACE) Service for Fiscal Year 2016/2017 and Authorizing and Directing the Executive Director to Execute All Agreements with the following Agencies: a. Santa Clara Valley Transportation Authority $798,284 b. Livermore-Amador Transportation Authority $171,286 c. Contra Costa County Transportation Authority $117,389 4.9 Approve Resolution of the Board of Commissioners of ACTION the San Joaquin Regional Rail Commission Approving Ongoing and Multi-Year Professional and Contracted Services Agreements for Fiscal Year 2016/2017 and Authorizing and Directing the Executive Director to Execute All Agreements Not to Exceed the Following Amounts: a. Neumiller and Beardslee - for Agency Legal Services - $285,000 i. General Services - $140,000 ii. Claims - $70,000 iii. Capital Projects - $75,000 b. Diesel Fuel - $1,612,500 2 of 86 c. Ops & Safety Consulting Services - $100,000 d. Marsh – Insurance Brokerage Services and Placement – $180,000 e. Legislative Advocacy – $100,000 4.10 Approve Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Authorizing a Five-Year Contract with Two One-year Options for Fire Alarm and Sprinkler Monitoring and Maintenance Services to Tri-Signal Integration, Inc. for ACTION an Amount Not-To-Exceed $163,455 total from July 1, 2016 through June 30, 2021, and Authorizing and Directing the Executive Director to Execute the Agreement 4.11 Approve Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Authorizing a Three-Year Contract for Ticketing Services to Lisa Lorenz and Dirk Lorenz for an Amount Not-To-Exceed ACTION $296,805 total from July 1, 2016 through June 30, 2019, and Authorizing and Directing the Executive Director to Execute the Agreement 5 Approve Resolution of the Board of Commissioners of the ACTION San Joaquin Regional Rail Commission Authorizing the Chair to Negotiate with the Chair of the San Joaquin Joint Powers Authority to Extend the Term of the Managing Agency Agreement with the Rail Commission for the Oversight of the San Joaquin Intercity Rail Service for an Additional Three (3) Years ACTION 6 Public Hearing: Presentation and Approval of a ACTION Resolution Adopting the SJRRC/ACE/SJJPA Combined Fiscal Year 2016/2017 Work Program and Operating Budget of $71,413,757 and Capital Budget of $42,661,203 7 Approve Resolution of the Board of Commissioners ACTION ACTION of the San Joaquin Regional Rail Commission Authorizing a Three-Year Contract for Crew Layover Services to Marriott San Jose Downtown for an Amount Not-To-Exceed $1,466,047 total from July 1, 2016 through June 30, 2019, and Authorizing and Directing the Executive Director to Execute the Agreement 8 Commissioner Comments ACTION 3 of 86 9 Ex-Officio Comments 10 Executive Director Report DICUSSION 11 CLOSED SESSION: Conference with Legal Counsel DISCUSSION/ACTION – Anticipated Litigation Government Code Section 54956.9(b)(1): multiple potential cases 12 CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATORS DISCUSSION/ACTION Agency Designated Representative: Chair Bob Johnson Unrepresented Employee: Executive Director 13 Adjournment The next regular meeting is scheduled for July 1, 2016 – 8:00 am Robert J. Cabral Station, 949 East Channel Street, Stockton, CA 4 of 86 SAN JOAQUIN REGIONAL RAIL COMMISSION June 3, 2016 Item 4.1 ACTION Minutes of May 6, 2016 The regular meeting of the San Joaquin Regional Rail Commission was held at 8:00 am, May 6, 2016 at the Robert J. Cabral Station, 949 East Channel Street Stockton, CA 95202. 1 Call to Order/Pledge of Allegiance/Roll Call Chair Johnson called the meeting to order at 8:00 am and led the audience in the Pledge of Allegiance. Commissioners Present: Haggerty, Harrison, Dresser, Fugazi, Hernandez, Zapien, Vice-Chair Maciel, Chair Johnson Ex-Officio Members Present: Knodt (SJRTD), Chesley (SJCOG) 2 Public Comments None 3 Presentations and Recognitions None 4 Consent Calendar 4.1 Minutes of April 1, 2016 ACTION 4.2 Rail Commission/ACE Monthly Expenditure Report INFORMATION 4.3 ACE Monthly Fare Revenue INFORMATION 4.4 ACE Ridership INFORMATION 4.5 ACE On-Time Performance INFORMATION 4.6 Washington Update INFORMATION M/S/C (Maciel/Hernandez) Approve the Consent Calendar. Passed and Adopted by the San Joaquin Regional Rail Commission on the 4th day of March 2016 by the following vote to wit: AYES: 6 Dresser, Fugazi, Hernandez, Zapien, Vice-Chair Maciel, Chair Johnson NOES: 0 ABSTAIN: 0 ABSENT: 2 Haggerty, Harrison 5 Conduct a Public Hearing on the Proposed ACE Fare ACTION Increase, Accept Report Summarizing Comments Received during the Public Comment Period, and Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Adopting a Fare Increase of 5.25 Percent for all Fares Rounded Up to the Nearest 25¢, Effective October 3, 2016 5 of 86 Brian Schmidt presented proposed fare increase and public comments received during the Public Comment period. Commissioner Maciel asked why a Bay Area CPI is used and not a local CPI. Mr. Schmidt noted at the startup of the ACE Service in order to come to a consensus with the two Bay Area Counties on structured increases the San Francisco/Oakland/San Jose Urban Wage Earners CPI was agreed upon and used as an index for the ACE agreements. Commissioner Dresser asked if any applications were used to solicit feedback while people are on the train. This may be away to receive increased comments from passengers. Chair Johnson Opened the Public Hearing at 8:17 am. No Comments were received and Chair Johnson closed the Public Hearing at 8:20 am. M/S/C (Maciel/Dresser) Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail Commission Authorizing the Executive Director to Submit and Execute Any and All Grant Applications, Agreements, Certifications and Assurances and Any Other Documents Necessary to Obtain Financial Assistance Provided by the California State Transportation Agency (CalSTA) Under the Cap and Trade Program. Passed and Adopted by the San Joaquin Regional Rail Commission on the 1st day of April 2016 by the following vote to wit: AYES: 8 Harrison, Haggerty, Dresser, Fugazi, Hernandez, Zapien, Vice-Chair Maciel, Chair Johnson NOES: 0 ABSTAIN: 0 ABSENT: 0 6 Conceptual Capital and Operating Budgets for INFORMATION Fiscal Year 2016/2017 Mr. Schmidt presented the conceptual Fiscal Year 2016/2017 Capital and Operating Budgets for SJRRC, ACE and the SJJPA.
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