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Public Document Pack Melksham Town Council Town Hall, Melksham, Wiltshire, SN12 6ES Tel: (01225) 704187 Town Clerk and RFO Linda Roberts BA(Hons) PGCAP, FHEA, FLSCC To: Councillor J Hubbard (Chair) Councillor H Illman (Deputy Chair) Councillor C Andrewes Councillor P Aves Councillor S Brown Councillor V Fiorelli Councillor K Iles Councillor C Jeffries Councillor G Mitcham Councillor M Pain Councillor M Sankey Councillor T Watts Councillor T Welch Councillor A Westbrook Councillor R Wiltshire 13 January 2020 Dear Councillors In accordance with the Local Government Act (LGA) 1972, Sch 12, paras 10 (2)(b) you are invited to attend the Full Council Meeting of the Melksham Town Council. The meeting will be held at the Melksham Town Hall on Monday 20th January 2020 commencing at 7.00 pm. A period of public participation will take place in accordance with Standing Order 3(F) prior to the formal opening of the meeting. The Press and Public are welcome to attend this meeting. Yours sincerely Mrs L A Roberts BA(Hons), PGCAP, FHEA, FSLCC Town Clerk and RFO Email: [email protected] Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town Full Council Melksham Town Council Monday 20 January 2020 At 7.00 pm at the Melksham Town Hall Public Participation – To receive questions from members of the public. In the exercise of Council functions. Members are reminded that the Council has a general duty to consider Crime & Disorder, Health & Safety, Human Rights and the need to conserve biodiversity. The Council also has a duty to tackle discrimination, provide equality of opportunity for all and foster good relations in the course of developing policies and delivery services under the public sector Equality Duty and Equality 2010. AGENDA 1. Apologies To receive apologies for absence. 2. Declarations of Interest To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Council. Members are reminded that, in accordance with the Council’s Code of Conduct, they are required to declare any disclosable pecuniary interest or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared on the Register, as well as any other registrable or other interests. 3. Minutes (Pages 1 - 4) To confirm as a correct record the minutes of the Extraordinary Full Town Council meeting held on 16 December 2019. 4. Town Mayor's Announcements 5. Police Report (Pages 5 - 12) Circulated with Agenda. 6. Reports from Unitary Councillors Unitary Councillors to report on any matters affecting Melksham which have been Email: [email protected] Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town discussed at Wiltshire Council Meetings. 7. Budget 2020/21 (Pages 13 - 48) To consider the Town Council’s Budget and Precept for 2020/21. Members are requested to approve either option A or option B. The Town Clerk’s report is to follow. 8. Asset Register (Pages 49 - 64) To approve the asset register for 2020. 9. Accounts 9.1 Payments (Pages 65 - 74) To RESOLVE to approve the attached payments. 9.2 Monthly Financial Statement (Pages 75 - 76) To note the statement. 9.3 Detailed Income & Expenditure Report as at 31 December 2019 (Pages 77 - 86) To note the Report. 9.4 Earmarked Reserves (Pages 87 - 88) To note the Report. 10. Committee Minutes 10.1 Finance and Admin (Pages 89 - 94) To receive the minutes of the Finance and Admin Committee meeting held on 18 November 2019. 10.2 Economic Development & Planning (Pages 95 - 102) To receive the minutes of the Economic Development and Planning Committee meetings held on 2 December 2019 and 23 December 2019. 11. Sub Commitee Minutes 11.1 King George V Sub Committee (Pages 103 - 104) To receive the minutes of the sub-committee meeting held on 19 November. 12. Working Group Minutes 13. Calendar of Town Council meetings Email: [email protected] Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town To consider the proposed calendar of Town Council meetings. To Follow. 13.1 Neighbourhood Plan Joint Steering Group (Pages 105 - 114) To receive the notes of the meeting of the Neighbourhood Plan Steering Group held on 30 October 2019. 13.2 Shurnhold Fields Working Group (Pages 115 - 122) To receive the notes of the Working Group meeting held on 20 November 2019. 14. Notice of Motion - Volunteer Fair (Councillor Pain and Councillor Aves) (Pages 123 - 124) The full motion is appended to the agenda. To consider holding a Volunteer Fair to assist voluntary groups, charities, community interest groups and other community based non-profit organisations to recruit volunteers in their efforts to deliver their services and programmes. 15. Community Governance Review To agree the Town Council’s response to the consultation. 16. Community Infrastructure Levy (Pages 125 - 126) To reaffirm the resolution made at the Full Council meeting on 3 April 2017 regarding projects for CIL expenditure. Following the working group meeting on 8 January 2020 it was agreed that the Council must agree a way forward with Melksham Without Parish Council regarding the allocation of CIL funding, the aim being the agreeing of a policy for inclusion in the Neighbourhood Plan to ensure a fair and equitable distribution of CIL funding on infrastructure which benefits the whole Neighbourhood Plan area. 17. Shurnhold Fields Working Group Expenditure (Pages 127 - 128) To approve the expenditure of £21,441 plus VAT details contained in the notes of the meeting held on 20 November 2019, quotes attached. 18. Future of Melksham Artefacts held by Melksham and District Historical Association To consider the future of Melksham artefacts arising from a letter received from the Melksham and District Historical Association. Letter to follow. 19. Items for Noting and Information Email: [email protected] Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town 19.1 Splitz Support Service Donation (Pages 129 - 130) To receive acknowledgement and thanks from Splitz Support Service for the Town Council’s £500 donation on 20 September 2019. 19.2 Wiltshire Citizens Advice - Funding Acknowledgement To receive an acknowledgement letter from Wiltshire Citizens Advice. 19.3 Party in the Park 2020 To note the decision made by the organisers to cancel the event for 2020 and to consider how the grant made to Party in the Park for the 2020 event should be dealt with. 19.4 Melksham Rail User Group (Pages 131 - 134) To receive the minutes of the meeting held on 27 November 2019 for information only. 20. Melksham & District Twinning Association (Pages 135 - 136) To discuss the 40th anniversary visit to Avon by two members of the former twinning association and the possibility of sending a gift on behalf of the Town Council and a letter of friendship from the Mayor. 21. Representatives on outside bodies (Pages 137 - 138) To discuss the appointment of a Councillor as a representative with the WSO Canal Partnership. 22. Request for Confidential Session Members are required to make the following resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960. In view of the sensitive nature of the business to be transacted, it is advisable in the public interest that the public and press be excluded, and they are instructed to withdraw. 23. Appointment of Leader of the Council (Pages 139 - 144) As per the decision of the 25 November 2019 Full Council meeting, members are requested to appoint a Leader of the Council. Email: [email protected] Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town This page is intentionally left blank Agenda Item 3 Page 1 Page 2 Page 3 Page 4 For Public Use Agenda Item 5 WILTSHIRE POLICE CPT Melksham Briefing Trowbridge Area Community Policing Team Proud to serve and protect our communities January /February 2020 P PERFORMANCE Wiltshire West CPT - crime and incident demand for the 12 months to November 2019 Page 1 Page 5 For Public Use For Public Use WILTSHIRE POLICE CPT Melksham Briefing Trowbridge Community Policing Team Proud to serve and protect our communities January/February 2020 Force-wide Wiltshire Police has had an increase in the volume of recorded crime by 4.5% in the 12 months to November 19 and continues to have one of the lowest crime rates in the country. Our service delivery remains consistently good. In November, we received 8,234 999 calls which we answered within 5 seconds on average and 11,604 CRIB calls which we answered within 1 minutes 28 seconds on average. In November, we also attended 1,594 emergency incidents within 10 minutes and 30 seconds on average. Wiltshire Police has seen a 10% reduction in vehicle crime and 9% in residential burglaries in the 12 months to November 2019. The Crime Survey of England & Wales recently ranked Wiltshire as one of the top forces (78.3%) nationally for public confidence. It covers the 12 months to March 2019. The publication can be found here: WWW.CRIMESURVEY.CO.UK For more information on Wiltshire Police’s performance please visit: PCC’s Website - https://www.wiltshire-pcc.gov.uk/article/1847/Performance HMICFRS Website - https://www.justiceinspectorates.gov.uk/hmicfrs/police-forces/wiltshire/ Police.uk - https://www.police.uk/wiltshire Page 2 Page 6 For Public Use For Public Use WILTSHIRE POLICE CPT Melksham Briefing Trowbridge Community Policing Team Proud to serve and protect our communities January/February 2020 Area specific Wiltshire West CPT Demand Overview – 12 months to November 2019 Page 3 Page 7 For Public Use For Public Use WILTSHIRE POLICE CPT Melksham Briefing Trowbridge Community Policing Team Proud to serve and protect our communities January/February 2020 LOCAL CPT UPDATES: CPT structure Changes With the uplift of resources currently on going and planned for the future, Wiltshire Police is currently undergoing a period of restructure.
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