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Melksham Town Council Public Document Pack Melksham Town Council Town Hall, Melksham, Wiltshire, SN12 6ES Tel: (01225) 704187 Town Clerk and RFO Linda Roberts BA(Hons) PGCAP, FHEA, FLSCC To: Coluncillor J Hubbard (Town Mayor) Councillor H Illman (Deputy Mayor) Councillor K Iles Councillor M Pain Councillor T Watts Councillor T Welch Councillor C Andrewes Councillor V Fiorelli Councillor G Mitcham Councillor A Westbrook Councillor P Aves Councillor M Sankey Councillor S Brown Councillor R Wiltshire Councillor C Jeffries 18 November 2019 Dear Councillors In accordance with the Local Government Act (LGA) 1972, Sch 12, paras 10 (2)(b) you are summoned to attend the Full Council Meeting of the Melksham Town Council. The meeting will be held at the Melksham Town Hall on Monday 25th November 2019 commencing at 7.00 pm. A period of public participation will take place in accordance with Standing Order 3(F) prior to the formal opening of the meeting. The Press and Public are welcome to attend this meeting. Yours sincerely Mrs L A Roberts BA(Hons), PGCAP, FHEA, FSLCC Town Clerk and RFO Email: townhall@melkshamtown.co.uk Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town Full Council Melksham Town Council Monday 25 November 2019 at 7.00 pm in the Melksham Town Hall Public Participation – To receive questions from members of the public. In the exercise of Council functions. Members are reminded that the Council has a general duty to consider Crime & Disorder, Health & Safety, Human Rights and the need to conserve biodiversity. The Council also has a duty to tackle discrimination, provide equality of opportunity for all and foster good relations in the course of developing policies and delivery services under the public sector Equality Duty and Equality 2010. AGENDA 1. Apologies To receive apologies for absence 2. Declarations of Interest To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Council. Members are reminded that, in accordance with the Council’s Code of Conduct, they are required to declare any disclosable pecuniary interest or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared on the Register, as well as any other registrable or other interests. 3. Minutes (Pages 1 - 18) To confirm as a correct record the minutes of the Full Town Council meetings held on 2 September 2019 and 26 September 2019. 4. Town Mayors Announcements 5. Police Report (Pages 19 - 30) Circulated with the agenda. 6. Melksham Oak Mr Alan Henderson, Principal, Melksham Oak School and Mr Simon Cowley, Whitehorse Email: townhall@melkshamtown.co.uk Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town Federation will be in attendance to update Members on issues regarding Melksham Oak School. 7. Town Centre Development Project Mr Gerald Millard-Oliver will make a presentation on his Town Centre Development Project proposals. 8. Reports from Unitary Councillors Unitary Councillors to report on any matters affecting Melksham which have been discussed at Wiltshire Council Meetings. 9. Accounts 9.1 Payments (Pages 31 - 40) To RESOLVE to approve the attached payments. 9.2 Monthly Financial Statement (Pages 41 - 42) To note the statement. 9.3 Detailed Income & Expenditure Report as at 31 October 2019 (Pages 43 - 52) To note the Report. 10. Committee Minutes 10.1 Finance and Admin (Pages 53 - 60) To receive the minutes of the Finance and Admin Committee meeting held on 23 September, 21 October and draft minutes of 18 November 2019 (to follow) and consider the recommendation therein: To approve the appointment of internal auditors, Auditing Solutions as recommended at the Finance & Admin Committee meeting on 21 October at a cost of £880 + VAT per annum. 10.2 Community Development (Pages 61 - 66) To receive the draft minutes of the Community Development Committee meeting held on 4 November 2019. 10.3 Economic Development & Planning (Pages 67 - 90) To receive the minutes of the Economic Development and Planning Committee meeting held on 9 September 2019, 30 September 2019, 21 October 2019 and draft minutes of 11 November 2019. Email: townhall@melkshamtown.co.uk Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town 10.4 Asset Management (Pages 91 - 98) To receive the minutes of the Asset Management Committee meeting held on 7 October 2019 and draft minutes of meeting held on 4 November 2019. 11. Sub Commitee Minutes 11.1 HR Sub Committee (Pages 99 - 104) To receive minutes of the HR Sub Committee meetings held on 17 September 2019 and draft minutes of 7 November 2019. 11.2 King George V Sub Committee (Pages 105 - 112) To receive the minutes of the sub-committee meeting held on 18 September 2019 and 15 October 2019. 11.3 Town Hall and Assembly Hall Sub Committee (Pages 113 - 122) To receive the draft minutes of the sub-committee meeting held on 12 November 2019 and recommendations therein: To approve the Terms of Reference for this Group. That the Town Council sponsor the Wiltshire Air Ambulance Event on 1 February 2020 by offering free use the Assembly Hall in return they use the Town Council logo on any publicity material. 12. Working Group Minutes 12.1 Leadership Model Working Group (Pages 123 - 172) To receive the notes of the meetings held on 17 October and draft notes of 6 November 2019 and the recommendations contained therein for approval: To adopt the Leader Protocol. To adopt the amended Standing Orders reflecting the new Leadership Model. (Highlighted in yellow) To adopt the new Officer Member Protocol To adopt the new Political Balance Policy 12.2 Finance Working Group (Pages 173 - 180) To note the draft notes of the Finance Working Group meeting held on 14 October 2019. 12.3 Environmental Issues Working Group (Pages 181 - 184) To note the notes of the meeting held on 24 September 2019. Email: townhall@melkshamtown.co.uk Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town 13. Market Place Joint Operational Working Group To receive the notes of the Working Group meeting held on 30 September 2019. (To follow) 14. Boundary Review (Pages 185 - 190) To note boundary review changes have been implemented and to complete survey and feedback on the review processes and procedures, in order to identify improvements that can be made. 15. Environmental issues - Launch Event Following receipt of seven signatures from Councillors (in accordance with Standing Orders) to change the motion made on 24 June 2019 to support holding an Environmental Issues workshop event at the Assembly Hall free of charge. Members are requested to approve this event and free use of the Assembly Hall. 16. Neighbourhood Plan (Pages 191 - 198) An update for Members from the Council’s representatives on the Joint Steering Group and to note minutes of meeting held on 25 September 2019. 17. Wiltshire Council Streetscene budget and 'Sparkle Team' Councillor Fiorelli has put a motion forward that the Council instruct the Town Clerk to enter into discussions with Wiltshire Council about the prospect of Wiltshire Council funding an additional two grounds staff for Melksham Town Council in lieu of sending the ‘Sparkle Team’ to Melksham every two months. 18. Health Working Group - Motion from Councillor Wiltshire Motion from Councillor Richard Wiltshire: "That the Council reconvenes the Health Working Group comprising our local medical and dental practitioners together with Councillors from Melksham, Melksham Without, Atworth and Broughton Gifford." 19. Speed Indicator Device Project - Motion by Councillor Hubbard (Pages 199 - 222) Notice of Motion from Councillor Hubbard regarding the installation of Speed Indicator Devices on Spa Road, King Street/Semington Road, Snowberry Lane and new 20mph limit areas (report attached) 20. Melksham Age Friendly Project (Pages 223 - 226) The Council is to consider a motion from Councillor Hubbard requesting that the Town Council part fund the professional support being considered for the Melksham Age Friendly Project. Report attached. Email: townhall@melkshamtown.co.uk Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town 21. Community Infrastructure Levy Following the Town Council meeting on 2 September 2019 it was agreed to allocate any CIL funding to ‘support better routes into town’. Following a query from Councillor Watts, clarification is sought on how specifically routes will be improved. 22. Telephone Boxes (Pages 227 - 230) BT are seeking views on the removal of telephone boxes in Littlejohn Avenue and Spa Road (opposite Giffords Surgery). Members are requested to formulate a response to BT. Correspondence attached. 23. Grants (Pages 231 - 234) To note Thank you letters from Melksham Seniors and Wessex MS Therapy Centre. 24. Thank you to Lorraine McRandle Email: townhall@melkshamtown.co.uk Web: www.melkshamtown.co.uk Facebook: facebook.com/melksham.town Agenda Item 3 Melksham Town Council Minutes of the Full Council meeting held on Monday 2nd September 2019 in the Melksham Town Hall PRESENT: Councillor J Hubbard, Town Mayor (Chair) Councillor H Illman, Deputy Mayor (Deputy Chair) Councillor K Iles Councillor M Pain Councillor T Watts Councillor T Welch Councillor C Andrewes Councillor V Fiorelli Councillor G Mitcham Councillor A Westbrook Councillor P Aves Councillor M Sankey Councillor R Wiltshire Councillor C Jeffries OFFICERS: Mrs Linda Roberts Town Clerk Mrs Lorraine McRandle Committee Clerk PUBLIC PARTICIPATION: 7 members of the public were present. Councillor Baines, Melksham Without Parish Council stated he was at the meeting as a resident of Melksham. He raised concerns at the backlog of Wiltshire Council neglect since the Town Council had taken over King George V Park.
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