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Board of Governors Board of Governors Shepherd University Alternative Spring Break Meeting Agenda April 18, 2019 Board Members Eric Lewis, Chair Gat Caperton, Vice Chair Chad Robinson, Secretary Ray Alvarez Ramona Kissel, Classified Staff David Avella Bob Marggraf James Cherry Tia McMillan Henry Kayes, Jr. Danielle Stephenson, Student J.B. Tuttle, Faculty Mary J.C. Hendrix, President Board of Governors Meeting April 18, 2019 Lower Level Multipurpose Room Robert C. Byrd Center for Congressional History and Education Shepherdstown, WV 4:15 – 6:00 p.m. AGENDA 4:15 p.m. 1. Call to Order (Chair Eric Lewis) 4:16 p.m. 2. Public Comments 4:18 p.m. 3. Recognition of Emeritus Faculty and Staff (Dr. Scott Beard, Provost and Dr. Marie DeWalt, Director of Human Resources) 4:25 p.m. 4. Consent Agenda Items (Chair Lewis) a. Consent Agenda b. Approval of the Minutes of February 14, 2019 Board Meeting c. Approval of the Minutes of March 12, 2019 Special Board Meeting d. Approval of the Global Studies Minor e. Approval of the Global Studies Emphasis in the Regents Bachelor of Arts Program f. Approval of the Health Sciences Concentration g. Approval of the Health Promotion Concentration h. Authorization to Initiate Comment Period for Amendment of Policy 26, Salary Policy i. Authorization to Initiate Comment Period for Amendment of Policy 19, Academic Freedom, Professional Responsibility, Promotion and Tenure j. Approval of the Student Center Roof Replacement Project k. Approval of the 2018-2019 Academic Program Reviews 4:30 p.m. 5. President’s Report (President Hendrix) 4:40 p.m. 6. Faculty Senate Annual Report (Dr. Christopher Lovelace, President of the Faculty Senate and Associate Professor of Psychology) 4:47 p.m. 7. Report of the Academic Programs and Development Committee (Ms. Tia McMillan) a. Academic Restructuring Update 4:57 p.m. 8. Report of the Enrollment, Student and Community Affairs Committee (Mr. Chad Robinson) a. Campus Safety Annual Data Report b. Faculty Athletics Representative (FAR) Annual Report 5:07 p.m. 9. Report of the Finance and Facilities Committee (Mr. Henry Kayes, Jr.) a. Quarterly Financial Report: Interim Cash Flow Projections as of March 2019 b. Human Resources Annual Report 5:17 p.m. 10. Foundation Staffing Efforts (Mr. David Avella) 5:35 p.m. 11. New Business (Chair Lewis) 5:40 p.m. Adjournment Board of Governors Meeting April 18, 2019 Lower Level Multipurpose Room Robert C. Byrd Center for Congressional History and Education Shepherdstown, WV 3:00 – 4:00 p.m. COMMITTEE AGENDAS Academic Programs and Development Committee Ms. Tia McMillan, Chair Lower Level Multipurpose Room, Robert C. Byrd Center for Mr. Ray Alvarez Congressional History and Education Mr. David Avella . Academic Restructuring Update Ms. Mona Kissel . 2018-2019 Academic Program Reviews Dr. Scott Beard, Staff . Global Studies Minor Ms. Monica Lingenfelter, Staff . Global Studies Emphasis in the Regents Bachelor of Arts Program . Health Sciences Concentration . Health Promotion Concentration Enrollment, Student and Community Affairs Committee Mr. Chad Robinson, Chair Room 202, Ikenberry Hall Mr. Gat Caperton . Campus Safety Annual Data Report Dr. Jim Cherry . Faculty Athletics Representative (FAR) Annual Report Ms. Danielle Stephenson Ms. Holly Morgan-Frye, Staff Dr. Tom Segar, Staff Mr. Bill Sommers, Staff 2018-2019 Board of Governors Meeting Dates Remaining . June 13, 2019 Shepherd University Board of Governors April 18, 2019 Agenda Item No. 3 RECOGNITION OF EMERITUS FACULTY AND STAFF Dr. Scott Beard, Provost, and Dr. Marie DeWalt, Director of Human Resources, will present for recognition the Emeritus Faculty and Staff named for 2018-2019. Emeritus titles may be conferred upon faculty or staff at the time of retirement. To be eligible for appointment to Emeritus status, retiring faculty or staff must have completed at least a total of ten years of service at Shepherd University. Faculty and staff being awarded Emeritus status: Dr. Roger Hamood, Associate Professor of Accounting, Emeritus Dr. Georgiann Toole, Associate Professor of Education, Emeritus Mr. Rick Brandfass, Staff, Emeritus Mr. Steve Robinson, Staff, Emeritus Ms. Diane Shewbridge, Staff, Emeritus Ms. Judith Soule, Staff, Emeritus Shepherd University Board of Governors April 2019 Agenda Page 3-1 Shepherd University Board of Governors April 18, 2019 Consent Agenda Item No. 4-a CONSENT AGENDA Per the Board’s Consent Agenda protocols: 1) Any member may email the Board Chair and the President to request extraction of one or more items from the Consent Agenda and inclusion in the Discussion Agenda. Any such request should be emailed before end of day Sunday, April 14, 2019. The Agenda Book would not be re- formatted, but the formal Agenda for the meeting would be adjusted to accommodate such requests, and modified draft resolutions would be completed and distributed prior to the April 18 meeting. 2) During the Board meeting, as the Consent Agenda is initiated, any member may move the extraction of one or more items to the Discussion Agenda. Upon a majority vote of the Board, the agenda would be so modified. The following resolution is recommended for adoption by the Board: RESOLVED, That the Shepherd University Board of Governors approves: 1) The Minutes of the Meeting of February 14, 2019; 2) The Minutes of the Special Meeting of March 12, 2019; 3) The Approval of the Global Studies Minor; 4) The Approval of the Global Studies Emphasis in the Regents Bachelor of Arts Program; 5) The Approval of the Health Sciences Concentration; 6) The Approval of the Health Promotion Concentration: 7) The Authorization to Initiate Comment Period for Amendment of Policy 26, Salary Policy; 8) The Authorization to Initiate Comment Period for Amendment of Policy 19, Academic Freedom, Professional Responsibility, Promotion and Tenure; 9) The Approval of the Student Center Roof Replacement Project; and 10) The Approval of the 2018-2019 Academic Program Reviews, each as presented in the Agenda materials of April 18, 2019. Shepherd University Board of Governors April 2019 Consent Agenda Page 4-1 Shepherd University Board of Governors April 18, 2019 Consent Agenda Item No. 4-b SHEPHERD UNIVERSITY BOARD OF GOVERNORS MINUTES OF THE MEETING OF FEBRUARY 14, 2019 The Shepherd University Board of Governors met on February 14, 2019 in a regular meeting. Members participating were: David Avella, Marcia Brand, Gat Caperton, Henry Kayes, Jr., Ramona Kissel, Eric Lewis, Robert Marggraf, Tia McMillan [phone], Danielle Stephenson and J.B. Tuttle. Also present were Shepherd University President Mary J.C. Hendrix, members of the executive leadership team and others. Board members Ray Alvarez and Chad Robinson were absent from the meeting. 1. PUBLIC COMMENTS No public comments were made. 2. CONSENT AGENDA ITEMS M (Avella), S (Kayes), PASSED, all members participating by phone were polled, that the following resolution be adopted by the Board: RESOLVED, That the Shepherd University Board of Governors approves: 1) The Minutes of the Meeting of December 13, 2018; 2) The Amendment of Policy 2, Change in the Organization of Colleges, Schools, Divisions, Departments or Other Administrative Units; and 3) The Authorization of Fund Transfers, each as presented in the Agenda materials of February 14, 2019. 3. PRESIDENT’S REPORT President Hendrix reviewed highlights of the ongoing initiatives for advancing Shepherd from among the comprehensive list provided in the President’s Report. 4. REPORT OF THE ACADEMIC PROGRAMS AND DEVELOPMENT COMMITTEE On behalf of the Academic Programs and Development Committee, Provost Beard provided a brief update of the Committee’s discussions which included an update from University Development and the Annual Report of Shepherd’s representative to the Advisory Council of Faculty (ACF). Dr. Beard noted that the ACF has been focusing on the inadequate funding in higher education, the work of the Blue Ribbon Commission (BRC), solvency of PEIA, House Bill 2519 as it relates to campus safety and weighing in on reorganization/elimination of the HEPC. 5. REPORT OF THE ENROLLMENT, STUDENT AND COMMUNITY AFFAIRS COMMITTEE On behalf of the Enrollment, Student and Community Affairs Committee, Mr. Caperton provided a brief update of the Committee’s discussions which included the Student Affairs Annual Report, as well as presentations on the pilot programs for Road to Success and Probation Recovery. Shepherd University Board of Governors April 2019 Consent Agenda Page 4-2 6. REPORT OF THE FINANCE AND FACILITIES COMMITTEE On behalf of Finance and Facilities Committee, Mr. Kayes provided a brief update of the Committee’s discussions which included the Quarterly Financial Report for the period ending December 31, 2018. Mr. Kayes then introduced Ms. Pam Stevens, Vice President for Finance, to summarize the report. 7. PROPOSED 2019-2020 ENROLLMENT, HOUSING, DINING AND OTHER FEES M (Brand), S (Marggraf), PASSED, all members participating by phone were polled, that the following resolution be adopted by the Board: RESOLVED, That the Shepherd University Board of Governors approves the increases in tuition and required enrollment fees, housing, board, and special fees for FY2020, effective August 2019, as presented in the Agenda materials of February 14, 2019. 8. PROPOSED ORGANIZATIONAL STRUCTURES M (Brand), S (Caperton), PASSED, all members participating by phone were polled, that the following resolution be adopted by the Board: RESOLVED, That the Shepherd University Board of Governors approves the Shepherd University Academic and Administrative organizational structure, as reflected in the Agenda Book of February 14, 2019; Provided, that all of the approved academic organizational changes shall be effective as of August 13, 2019. 9. RAM STADIUM ARTIFICIAL TURF PROJECT M (Avella), S (Brand), PASSED, all members participating by phone were polled, that the following resolution be adopted by the Board: RESOLVED, That the Shepherd University Board of Governors approves Ram Stadium artificial turf project as described collectively in the February 14, 2019 Agenda Book and in staff materials distributed at the meeting, with total project expenses of up to $455,000, and authorizes the President or designee to proceed with the project.
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