February 5, 2013 at 1:00 P.M
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Fort Lauderdale / Broward County EMA Broward County HIV Health Services Planning Council An Advisory Board of the Broward County Board of County Commissioners 200 Oakwood Lane, Suite 100, Hollywood, FL, 33020 - Tel: 954-561-9681 / Fax: 954-561-9685 JOINT CLIENT/COMMUNITY RELATIONS COMMITTEE Meeting Agenda February 5, 2013 at 1:00 p.m. 200 Oakwood Lane, Suite 100, Hollywood, FL, 33020 H. Bradley Katz, Part A Co-Chair Leslie Washington, Part B Co-Chair 1. CALL TO ORDER 2. WELCOME & REVIEW MEETING GROUND RULES, STATEMENT OF SUNSHINE & PUBLIC COMMENT REQUIREMENTS & SELF INTRODUCTIONS 3. MOMENT OF SILENCE 4. APPROVALS a) Approval of Today’s Agenda b) Approval of the 1/8/13 Meeting Minutes 5. TESTIMONIALS 6. HOT TOPIC – Informational Presentation by guest speaker (20-30 minutes) TODAY’S TOPIC: Dr. Michael Sension of Broward Health to speak on medical issues of HIV/AIDS, from prevention for positives to the latest on medications and testing. 7. UNFINISHED BUSINESS a. JCCR Community Event March 5, 2013 (HANDOUT A) ACTION ITEM: Approve final details for the Committee’s first evening educational event in community for 2013. That includes flyer, food, speakers, press release, etc. Provide input into ways to inform the public the event is taking place. 8. NEW BUSINESS a. 2013 Work Plan (HANDOUT B) ACTION ITEM: Review and approve the JCCR work Plan for 2013. Discuss the proposed tasks to be accomplished during the coming year and decide if the timetable in the plan is appropriate, and if any changes are needed in the plan. 9. GRANTEE REPORTS a) Part A b) Part B and ADAP (HANDOUT C-1, C-2) 10. PUBLIC COMMENT 11. ANNOUNCEMENTS 12. REQUEST FOR INFORMATION/DATA 13. AGENDA ITEMS FOR NEXT MEETING: Date: March 5, 2013 Community Event Venue: Osswald Park, 2220 NW 21 Ave., Fort Lauderdale 14. ADJOURNMENT VISION: To ensure the delivery of high quality comprehensive HIV/AIDS services to low income and uninsured Broward County residents living with HIV, by providing a targeted, coordinated, cost-effective, sustainable, and client-centered system of care MISSION: We direct and coordinate an effective response to the HIV epidemic in Broward County to ensure high quality, comprehensive care that positively impacts the health of individuals at all stages of illness. In so doing, we: Foster the substantive involvement of the HIV affected communities in assuring consumer satisfaction, identifying priority needs, and planning a responsive system of care Support local control of planning and service delivery, and build partnerships among service providers, community organizations, and federal, state, and municipal governments Monitor and report progress within the HIV continuum of care to ensure fiscal responsibility and increase community support and commitment Fort Lauderdale / Broward County EMA Broward County HIV Health Services Planning Council An Advisory Board of the Broward County Board of County Commissioners 200 Oakwood Lane, Suite 100, Hollywood, FL, 33020 - Tel: 954-561-9681 / Fax: 954-561-9685 JOINT CLIENT/COMMUNITY RELATIONS COMMITTEE Broward Regional Health Planning Council 200 Oakwood Lane, Suite 100, Hollywood, FL 33020 January 8, 2013 at 1:00 p.m. Meeting Minutes Members Present Absent Guests 1 Katz, H.B., Part A Co-Chair X Sampson, R. 2 Washington, L., Part B Co-Chair X 3 Franks, H. E 4 Hernandez, R. X Grantee Staff 5 Kenny, K. X Strong, K. (Part A) 6 Schiffer-Laxamana, K. X 7 Marcoviche, W. X 8 Myers, K. X HIVPC Support Staff 9 Parker-Maysonet, P. X LaMendola, B. 10 Stoakley, M. X Crawford, T. 11 Wilkins, D. X Rosiere, M. 12 Dyer, L. X Quorum = 7 9 3 1. CALL TO ORDER The Part A Co-Chair called the meeting to order at 1:15 p.m. 2. WELCOME, REVIEW GROUND RULES, STATEMENT OF SUNSHINE & PUBLIC COMMENT REQUIREMENTS The Part A Co-Chair welcomed all present. Attendees were notified of information regarding the Government in the Sunshine Law and meeting reporting requirements, which includes the recording of minutes. Attendees were advised that the meeting ground rules are present, for reference. In addition, attendees were advised that the acknowledgement of HIV status is not required but is subject to public record if it is disclosed. Chairs, committee members, guests, grantee staff and support staff self-introductions were made. 3. MOMENT OF SILENCE A moment of silence was observed. 4. APPROVALS a) Approval of 1/08/13 meeting agenda: Motion #1 To approve today’s meeting agenda Proposed by Marcoviche, W. Seconded by Parker-Maysonet, P. Amendment: Part B’s report presented after testimonials Action: Passed Unanimously JCCR – Minutes – 1/08/13 1 VISION: To ensure the delivery of high quality comprehensive HIV/AIDS services to low income and uninsured Broward County residents living with HIV, by providing a targeted, coordinated, cost- effective, sustainable, and client-centered system of care MISSION: We direct and coordinate an effective response to the HIV epidemic in Broward County to ensure high quality, comprehensive care that positively impacts the health of individuals at all stages of illness. In so doing, we: Foster the substantive involvement of the HIV affected communities in assuring consumer satisfaction, identifying priority needs, and planning a responsive system of care Support local control of planning and service delivery, and build partnerships among service providers, community organizations, and federal, state, and municipal governments Monitor and report progress within the HIV continuum of care to ensure fiscal responsibility and increase community support and commitment Fort Lauderdale / Broward County EMA Broward County HIV Health Services Planning Council An Advisory Board of the Broward County Board of County Commissioners 200 Oakwood Lane, Suite 100, Hollywood, FL, 33020 - Tel: 954-561-9681 / Fax: 954-561-9685 b) Approval of meeting minutes of 12/04/12 Motion #2 To approve meeting minutes of 12/04/12 Proposed by Parker-Maysonet, P. Seconded by Myers, K. Action: Passed Unanimously 5. TESTIMONIALS i. The Part B Co-Chair announced that he was supposed to be at another meeting, but he decided to change the meeting in order to be at the JCCR meeting to show commitment to the work of the Committee. He also thanked the members for their commitment to the Committee. 6. UNFINISHED BUSINESS a) JCCR Community Event March 2013 HANDOUT A) The Committee looked at the three possible locations (ArtServe, Central Broward Park, and Osswald Park) for the Community Event scheduled for Tuesday, March 5, 2013 at 6:00 p.m. The Committee also discussed the pros and cons of the various locations. Central Broward Park and Osswald Park were the locations that had the date available. The following handout was reviewed: HIVPC Meeting ArtServe Central Broward Osswald Park specifications Park Free parking √ √ √ Located on bus route √ √ √ Seating/Chairs √ √ √ Tables √ √ √ Permission to have √ √ √ food onsite Wi-Fi √ √ No (in library) Projector √ No √ A/V equipment √ No √ Maximum capacity 150 people 150 125 Fee $324 for 4 hours or $50/hr. for non- $300 deposit, $250 (first less (50% off if county agencies 2 hours), $125 each member) additional hour Additional Auditorium is theater Field House Hall Must reserve projector in Information: style with podium Must leave by 9 p.m. contract 3/5/13 Date No Yes Yes Available: Several committee members expressed concern about Central Broward Park, due to the distance from the nearest bus stop to the location, especially at night. The Part A Co-Chair suggested that staff find out the cost of a shuttle for 3 hours to take people to and from the community event, which would possibly be the determining factor between which location they choose. After discussion and gathering further information about the venues, JCCR members unanimously decided to host their Community Event at ArtServe on Tuesday, March 12, 2013 at 6:00 p.m. The subject matter will be eligibility for Ryan White Part A and Part B Services, and the Medicaid AIDS Waiver Program. The Grantee’s office and support staff will make arrangements. JCCR – Minutes – 1/08/13 2 VISION: To ensure the delivery of high quality comprehensive HIV/AIDS services to low income and uninsured Broward County residents living with HIV, by providing a targeted, coordinated, cost- effective, sustainable, and client-centered system of care MISSION: We direct and coordinate an effective response to the HIV epidemic in Broward County to ensure high quality, comprehensive care that positively impacts the health of individuals at all stages of illness. In so doing, we: Foster the substantive involvement of the HIV affected communities in assuring consumer satisfaction, identifying priority needs, and planning a responsive system of care Support local control of planning and service delivery, and build partnerships among service providers, community organizations, and federal, state, and municipal governments Monitor and report progress within the HIV continuum of care to ensure fiscal responsibility and increase community support and commitment Fort Lauderdale / Broward County EMA Broward County HIV Health Services Planning Council An Advisory Board of the Broward County Board of County Commissioners 200 Oakwood Lane, Suite 100, Hollywood, FL, 33020 - Tel: 954-561-9681 / Fax: 954-561-9685 b) Hot Topics for JCCR Committee Meetings (HANDOUT B) The following possible “hot topics” and guest speakers were reviewed and discussed by the Committee. These “hot topics” are for upcoming daytime meetings of the Committee, starting with the February and April meeting dates. After discussion, the Committee decided to choose Medical Topics as the “hot topic” for the February 5, 2013 meeting. A physician from the list will be asked to be the presenter. The Part A Co-Chair reminded the members that these topics were designed to educate Committee members so they can educate people in the community. The following handout was reviewed: Ideas for Expert Speakers to Present ‘Hot Topics’ at JCCR Meetings Medical Topics (Staying in Care, Medication overview, etc.) 1) Dr.