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Council Meeting December 4, 2019

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Council Meeting December 4, 2019 The Corporation of the Township of South Algonquin Council Meeting December 4, 2019 CORPORATION OF THE TOWNSHIP OF SOUTH ALGONQUIN AGENDA COUNCIL MEETING Wednesday, December 4, 2019 9:00 a.m. Municipal Office 7 Third Avenue Whitney, Ontario 1. Open Meeting/Call to order – 9:00 a.m. 2. Additions / Amendments to the Agenda 3. Adoption of the Agenda 4. Disclosure of Pecuniary Interest 5. Petitions, Delegations and/or Presentations 6. Minutes of Previous Meetings (s) • Adopt the Minutes of the Regular Council Meeting of November 6, 2019 • Adopt the Minutes of the Closed Session of the Regular Council Meeting of November 6, 2019 • Adopt the Minutes of the Economic Development Meeting of November 19, 2019 • Adopt the Minutes of the Human Resources/Administration/PR Mtg. of November 19, 2019 7. Business Arising from the Minutes 8. Unfinished Business 9. Committee, Staff and/or Councillor Reports 10. Correspondence – Action Items 11. Correspondence – Information Items 12. New Business • Flashing Light on Communication Tower 13. Motions of Council 14. Notice of Motions 15. By-Laws • Community Safety and Well-being Coordinator Agreement By-Law • Procedural By-Law-Final Draft for Review 16. Resolution to Move into a “Closed Session” 17. Payment of Accounts 18. Adjournment Members of the public must request permission to use cameras, flash bulbs, recording equipment, and any other device of a mechanical or similar nature used for transcribing or recording proceedings subject to the approval and/or direction of the Chair/Presiding Officer and/or Council November 6, 2019 COUNCIL MEETING – MINUTES On Wednesday, November 6, 2019 the Council for the Corporation of the Township of South Algonquin held a Regular Council Meeting. Present- Mayor Dumas Staff- Holly Hayes, CAO/ Clerk –Treasurer Councillor Sandra Collins Carla Gatley, Deputy Clerk-Recording Secretary Councillor Joe Florent Dave Gatley, Works Superintendent Councillor Dave Harper Councillor Bongo Mike Kalimin Councillor Richard Shalla Councillor Joey Vermaire 1. OPEN MEETING/CALL MEETING TO ORDER: Mayor Jane Dumas called the meeting to order at 9:01 a.m. 2. ADDITIONS/AMENDMENTS TO THE AGENDA: -New Business: Upper Reservoir Dam System -Update on Aylen Lake Marina 3. ADOPTION OF THE AGENDA Moved by: D. Harper Seconded by: B.M. Kalimin Res. # 19-189 “BE IT RESOLVED THAT Council for the Corporation of the Township of South Algonquin adopts the Agenda as circulated and amended for the Regular Council meeting of November 6, 2019.” -Carried- 4. DISCLOSURE OF PECUNIARY INTEREST: None 5. PETITIONS, DELEGATIONS and/or PRESENTATIONS: None 6. MINUTES OF PREVIOUS MEETING Moved by: S. Collins Seconded by: J. Florent Res. # 19-190 “BE IT RESOLVED THAT the Council for the Corporation of the Township of South Algonquin adopts the minutes of the Human Resources/Administration/Public Relations Meeting of September 25, 2019 as circulated.” -Carried- Moved by: S. Collins Seconded by: J. Florent Res. # 19-191 “BE IT RESOLVED THAT the Council for the Corporation of the Township of South Algonquin adopts the minutes of the Closed Session of the Human Resources/Administration/Public Relations Meeting of September 25, 2019 as presented at the table.” -Carried- Moved by: D. Harper Seconded by: B.M. Kalimin Res. # 19-192 “BE IT RESOLVED THAT the Council for the Corporation of the Township of South Algonquin adopts the minutes of the Regular Council meeting of October 2, 2019 as circulated and amended.” -Carried- 1 Moved by: B.M. Kalimin Seconded by: D. Harper Res. # 19-193 “BE IT RESOLVED THAT the Council for the Corporation of the Township of South Algonquin adopts the minutes of the Closed Session of the Regular Council meeting of October 2, 2019 as circulated.” -Carried- Moved by: S. Collins Seconded by: J. Vermaire Res. # 19-194 “BE IT RESOLVED THAT the Council for the Corporation of the Township of South Algonquin adopts the minutes of the Emergency Management meeting of October 2, 2019 as circulated.” -Carried- Moved by: R. Shalla Seconded by: B.M. Kalimin Res. # 19-195 “BE IT RESOLVED THAT the Council for the Corporation of the Township of South Algonquin adopts the minutes of the Waste Management Meeting of October 22, 2019 as circulated.” -Carried- Moved by: J. Florent Seconded by: J. Vermaire Res. # 19-196 “BE IT RESOLVED THAT the Council for the Corporation of the Township of South Algonquin adopts the minutes of the Asset Management Meeting of October 22, 2019 circulated.” -Carried- 7. BUSINESS ARISING FROM THE MINUTES: October 2, 2019 Regular Council Meeting: -Councillor Florent questioned if a letter has been sent to MTO regarding the school zone signs that are still posted in Madawaska. H. Hayes replied that a letter has been sent. -Councillor Collins asked if there has been any reply regarding the letter sent pertaining to Casselholme Home for the Aged. H. Hayes replied that we did get notification indicating that the letter was received. -Councillor Florent asked if an engineering report has been received regarding the two structures located within the non-operating provincial park and if there has been a decision made on plowing of Victoria Lake Road. October 2, 2019 Emergency Management Meeting: -Councillor Collins stated she was very disappointed that there wasn’t any representation from either fire department at the meeting. October 22, 2019 Asset Management Meeting: -Councillor Florent asked if there were any updates on the Private Roads Grant. H. Hayes indicated that she has received some information; other items have taken priority, will work on a report for December. October 22, 2019 Waste Management Meeting: -Councillor Vermaire enlightened council on the difficulties cottage owners on Aylen Lake are having getting septics pumped. 8. UNFINISHED BUSINESS: -Councillor Shalla mentioned that MTO has installed moose crossing signs on Highway 127; feels however that one should be moved back and will contact MTO. 2 9. COMMITTEE REPORTS, STAFF AND/OR COUNCILLOR REPORTS: -Community Resource Centre received a grant for senior lunches and physical fitness classes. Some funds are available for transportation. -Scheduled a Committee of Adjustment meeting for 9:00 a.m. on December 17th, prior to the committee meeting scheduled for that day. Administration A written report was provided in the council package by CAO/Clerk-Treasurer H. Hayes. Verbally reported: -Had a meeting last Friday regarding ambulance attendants; indicated the ambulance bay is not an adequate living space. DNSSAB is looking at other alternatives; will do a follow up call. -Received approximately ten resumes for the Fire Chief position. Public Works/Operations A written report was provided in the council package by Works Superintendent D. Gatley Verbally reported: -Engineers will be here Monday to start the survey work at Galeairy Lake Road and Paradise Road. -Gate post at Airy Landfill site has been repaired. -Reservoir at the Lake of Two Rivers has not been drawn down yet; spoke to the MNRF yesterday and was assured that it will still be drawn down even though it is after October 15th. -Received communication from Jewell Engineering regarding the culvert at Victoria Lake Road. 10. CORRESPONDENCE-Action Items: None 11. CORRESPONDENCE -Information Items 12. NEW BUSINESS: -Councillor Vermaire gave council an update on the Aylen Lake Marina regarding ownership and mortgage. The marina provides boat and dock storage. The owners are having a hard time obtaining a residential or commercial mortgage and are requesting a letter specifically stating that residential buildings are allowed on commercial property. There was a five minute break at 10:50 a.m. 13. MOTIONS OF COUNCIL: Moved by: B. M. Kalimin Seconded by: D. Harper Res. # 19-197 “BE IT RESOLVED THAT That Council for the Corporation of the Township of South Algonquin direct staff to hire the Branding and Signage plan project to Placemaking Design for $4680 plus HST.” -Carried- Moved by: R. Shalla Seconded by: J. Florent Res. # 19-198 “BE IT RESOLVED THAT Council for the Township of South Algonquin direct staff to expand the existing Hay Lake Parking area on the current winter maintenance schedule effective immediately. Councillor Kalimin requested a recorded vote: Councillor Kalimin - Against Councillor Florent - For Councillor Shalla -For Councillor Harper - For 3 Councillor Vermaire - For Mayor Dumas- For Councillor Collins - For -Carried- Moved by: J. Vermaire Seconded by: J. Florent Res. # 19-199 “BE IT RESOLVED THAT Council for the Township of South Algonquin direct to provide a letter, from council, which indicates “In accordance with the current by-law, the property at 1697 Aylen Lake Road is allowed Residential Buildings, as an accessory to the commercial use”. -Carried- Moved by: J. Vermaire Seconded by: J. Florent Res. # 19-200 “BE IT RESOLVED THAT Council for the Township of South Algonquin direct the CAO/Clerk Treasurer and the Mayor to sign and execute the agreement with Meara Sullivan for the development of a (CSWB) Community Safety Well Being Plan; AND THAT staff bring back a By-law executing the agreement with Meara Sullivan PhD jointly with Killaloe Hagarty Richards, South Algonquin Township, Brudenell Lyndoch Raglan and the Township of Madawaska Valley at the Regular Council Meeting of December 4, 2019.” -Carried- Moved by: D. Harper Seconded by: J. Florent Res. # 19-201 “THAT Council for the Corporation of the Township of South Algonquin move into a closed session of Council at 11:43 a.m. to consider subject matter regarding; Ontario Municipal Act, Part VI, S.239 (2) (b) Personal matters about an identifiable individual, including municipal or local board employees; Rink Attendant.” -Carried- Moved by: J. Florent Seconded by: D. Harper Res. # 19-202 “BE IT RESOLVED THAT That Council for the Corporation of the Township of South Algonquin adjourns the closed session of Council held on, November 6, 2019 at 12:14 p.m.” -Carried- 14.
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